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HomeMy WebLinkAbout2016-03-08 Park Board PacketDraft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Park Board Edina City Hall, Council Chambers February 9, 2016 I. Call To Order Chair Gieseke called the meeting to order at 7:03 p.m. II. Roll Call Answering roll call were Chair Gieseke, Members Jones, Good, McCormick, Strother, Nelson, Greene and Student Member Lohani. Staff present: Park Board Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus, Administrative Support Specialist Janet Canton and Edina Art Center General Manager Michael Frey, III. Approval Of Meeting Agenda Motion made by Good to approve the meeting agenda. Motion seconded by Jones. Motion carried. IV. Approval Of Meeting Minutes Motion made by Strother to approve the Jan. 12, 2016 minutes. Motion seconded by Nelson. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Grandview Facility Operational and Feasibility Study Staff Liaison Kattreh introduced the following members of the task force and consulting team that were present: Victor Pechaty, HGA George Sutton, Sutton & Associates Sara Shaylie, Sutton & Associates Michael Frey, Edina Art Center General Manager Susan Faus, Assistant Director Parks & Recreation Staff Liaison Kattreh informed the Park Board that tonight’s presentation will be the same presentation they plan to give the City Council at next week’s work session. She noted that Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. the goal for the work session is to receive feedback from the City Council on the core and enhanced programs they would like the task force to pursue moving forward with the feasibility study. She stressed it’s very important to receive feedback from the Park Board tonight. Mr. Pechaty gave a Power Point presentation to the Park Board on where they currently are. He indicated they are approximately half-way through at this juncture having identified some potential programs for the facility, created a needs assessment and market analysis as well as assigned some potential construction costs and operating costs for a range of alternatives. Park Board members asked questions and gave their feedback during the process. Members Greene and Nelson left the meeting at 8:13 p.m. Members Jones showed the Park Board two charts she put together. One was with regards to program space and the second chart was with regards to the core cost recovery. Staff Liaison Kattreh thanked the Park Board for their great feedback. B. 2016 Annual Work Plan Assistant Parks & Recreation Director Faus went through each initiative of the work plan and discussed the timeline. She explained to the Park Board she will provide more details about the process with each board member when they have their initial kick-off meeting. C. Election of Officers Chair Gieseke stated that because they no longer have a quorum they will need to table the election of officers to the March Park Board meeting. VII. Correspondence And Petitions None VIII. Chair And Member Comments Chair Gieseke indicated that at the end of the month Members Jones and Segreto terms on the Park Board will come to an end. He thanked them for their six years of wonderful service; it is very much appreciated. Member Jones thanked the Park Board and staff for always being so good to work with. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. IX. Staff Comments Staff Liaison Kattreh made the following staff comments: • A new high efficiency filter was installed at the Edina Aquatic Center • On Jan. 30 Centennial Lakes hosted the Quinn’s Cup; there were hundreds of participants • Braemar Golf Course, along with Hoigaards, hosted a snow shoe event in January and will be hosting another one in February • Both the golf dome and Tin Fish are doing well; they have been very busy • Braemar Arena will be hosting an event called “Frozen Fantastical” on Feb. 16 • Braemar Field will be offering some teen nights for ages 11 to 17 • The indoor walking track at Braemar Field has been getting a lot of use • They are hoping to keep the outdoor ice rinks open through the end of the month, weather pending • Thanked Member Jones and Member Segreto for the wonderful service and guidance they have provided to both the Park Board and staff X. Adjournment Motion made by Gieseke to adjourn the Feb. 9, 2016 meeting at 8:55 p.m. Motion seconded by Good. Motion carried. March 8, 2016 Park Board Susan Faus, Assistant Parks & Recreation Director Tree and Memorial Bench Donation Program Information / Background: City staff has been developing a Tree and Memorial Bench Donation program. The intention is to start the donations program with trees and memorial benches and expand the list of opportunities as staff identify and prioritize needs in the parks. Trees and benches are the most predominant request the Parks & Recreation Department receives from residents wishing to make a donation. We have researched what other cities are offering locally and nationally and feel like this program is a good starting point for the Parks & Recreation Department. Action requested: Park Board to review and approve the Tree and Memorial Bench Donation program. If approved by the Park Board, staff will begin to immediately implement the program. City Council adopted a revised Donations, Sponsorships and Advertising Policy in November of 2014. The Tree and Memorial Bench Donation program follow the parameters established in that policy. City of Edina Parks & Recreation Department Tree and Memorial Bench Donation Form Name: ___________________________________________________________________________ Address: __________________________________City ________________State _____Zip _______ Cell: __________________ Home Phone: _________________ Email: _________________________ Type of Donation (please circle): Tree Bench Park Location Selection (optional): _______________________________________________________ Alden Park Creek Valley School Park Melody Lake Park Van Valkenburg Park Arden Park Edinborough Park Normandale Park Walnut Ridge Park Arneson Acres Fox Meadow Park Pamela Park Weber Field Park Birchcrest Park Garden Park Rosland Park Williams Park Braemar Park Heights Park SherwoodPark Wooddale Park Bredesen Park Highlands Park St. John’s Park York Park Browndale Park Kojetin Park Strachauer Park Yorktown Park Centennial Lakes Park Lake Edina Park Tingdale Park Utley Park Chowen Park Lewis Park Todd Park Countryside Park Cornelia School Park McGuire Park Frank Tupa Park Preferred Date of Installation (optional): ___________________________________________________ Plaque Inscription (benches only): Must be 51 characters/letters or less, including spaces. Please place only one character or space in each square. The size of the plaque is 2x10. Costs: 1. Tree: $350.00 (for 6’ conifer or 2” diameter balled in burlap tree; includes costs of purchase, delivery and installation)* 2. Bench: $3,200.00 (includes all costs of purchase, delivery and installation, and poured concrete slab)* Total Payment Enclosed: $ ___________ Please make checks payable to “City of Edina”. Thank you! Please read the attached City of Edina Parks & Recreation Legacy in the Park Tree and Memorial Bench Donation Program information. Your signature below indicates agreement with the donation program guidelines. Donor Signature ______________________________________________ Date _________________ If you have any questions, please contact us at 952-826-0367 or at the address below. Ordering and shipping of a tree or bench may take 6-8 weeks. Please mail forms and check to: City of Edina, Attn: Parks & Recreation Department., 4801 W. 50th Street, Edina, MN 55424 * City of Edina Parks & Recreation Department Legacy in the Park Tree and Memorial Bench Donation Program Thank you for considering the donation of a tree or park bench to the City of Edina. Below is some information on how trees and benches are added to our community. TREES City staff plant trees in the spring and fall. All trees conform to city standards for new tree plantings (2” caliper for deciduous trees or 6’ tall for conifer trees), and are planted during normal business hours. In order to preserve the landscape of all parks, no plaques, markers or signage are installed with trees. Donors, with guidance from city staff, select the park and type of tree best suited for the donation. The city guarantees tree survival for one year after installation date and protects all deciduous trees with a plastic tree guard. The city provides all donors with a certificate commemorating the tree donation. Please note that the City of Edina Parks & Recreation Department Tree & Memorial Bench Donation form and payment must be completed and on file with the city before the tree is ordered. BENCHES Public benches are used by everyone! Bench locations are chosen with donor preference and park needs taken into account. Benches are installed from June to October. The bench style used is DuMor metal with an inlaid bronze plaque created with the donor’s inscription as stated on the Tree and Memorial Bench Donation form. Great care is taken to maintain city benches. However, should a bench become damaged beyond simple repairs; the city reserves the right to remove the bench. The city provides all donors with a certificate commemorating the bench donation. Please note that the City of Edina Parks & Recreation Department Tree and Memorial Bench Donation form and payment must be completed and on file with the city before the bench is ordered. Please do not hesitate to contact the Edina Parks & Recreation Department if you have any questions about the tree and bench donation program. We may be reached at 952-826-0367. Thank you for your donation to our public parks! March 8, 2016 Park Board Susan Faus, Assistant Parks & Recreation Director Creek Valley School Park Donation Information / Background: The city was approached by a resident who wishes to make a donation to honor his late wife who passed away in 2015. The donor would like the city to add a permanent sun shelter and memorial bench near the tennis courts at Creek Valley School Park. City staff has been working with the donor on the selection and placement of the shelter and bench. Staff is still working through all of the specifics included in the project with the donor but wanted to provide the Park Board with an opportunity to review the project and provide feedback. A few items that still need to be decided are the size of the shelter and the landscaping around the shelter. As designed, the donation will exceed $25,000. After all of the details of the project have been determined the donation will be brought before City Council for final acceptance at the March 15 or April 5 meeting. City staff anticipates starting to construct the shelter the end of May. Staff is supportive of this new amenity and believes it will be a great enhancement to the park and will be utilized by many residents of the community. This donation aligns with the need for more gazebos, shelters and outdoor gathering spaces identified in the Park, Recreation and Trails Strategic Plan. Action Requested: Review and Comment. Member comments will be included in the staff report for the council packet. No vote will be taken. City Council Updates By Scott Neal Feb 17, 2016 • GRANDVIEW FACILITY OPERATIONS & FEASIBILITY STUDY Director Kattreh introduced the consultant team and asked Mr. Pechaty to lead the presentation of the report. Mr. Pechaty presented the results of the study outlining a draft space program with a set of core facility components and another set of enhanced facility components. . The team presented their findings to date, along with potential facility programs and associated capital and operating budget implications. The council was able to ask questions of the consultants and staff about the various components and costs. Following the presentation the council indicated their hesitancy to move forward on an enhanced center with the large capital expenditure. Council indicated they would need to likely go to a referendum for such a facility before a final decision could be made. “The Council directed staff to complete the study, investigating Option B, Core facility plus event venue and bring the study results to the Council.” • 2016 Board & commission appointments were made. March 2, 2016 • Nothing to report.