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Home My WebLink About2016-05-10 Park Board PacketDraft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. 1 Minutes City Of Edina, Minnesota Park Board Braemar Golf Course April 12, 2016 I. Call To Order Chair McCormick called the April 12, 2016 Park Board meeting to order at 7:03 p.m. II. Roll Call Answering roll call for the Park Board were Chair McCormick, Members Dahlien, Gieseke, Good, Greene, McAwley, Meyer, Miller, Nelson, Strother and Student Members Crist and Lohani. Answering roll call for the Arts & Culture Commission were Chair Miller, Members Chaffee, Ellis, Gunness, LaValleur, Meifert and Suckow. Staff present: Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus, Administrative Support Specialist Janet Canton and Edina Art Center General Manager Michael Frey III. Approval Of Meeting Agenda Motion made by Good to approve the meeting agenda. Motion seconded by Gieseke. Motion carried. IV. Approval Of Meeting Minutes Motion made by Strother to approve the March 8, 2016 minutes. Motion seconded by Nelson. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Grandview Facility Site Fit Victor Pechaty, from HGA, gave a power point presentation of the two options for the Grandview Facility Site. The Park Board and Arts & Culture Commission gave their feedback and asked questions regarding the two options. Mr. Pechaty indicated that he will take the feedback of what is and is not working for his final report. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. 2 He stated the purpose of this meeting is to provide several data points from a potential design to go to the City Council. He indicated the final report will be a document that will provide data that will be useful in the future process to make decisions. B. Proposed Cross Country Ski Trails at Braemar Park Staff Liaison Kattreh gave a power point presentation on a proposal for cross country ski trails and snow tubing at Braemar Park. She is proposing they further study the feasibility of adding winter recreation activities at Braemar Park. Park Board members asked questions, voiced concerns and had a discussion about the proposal. Member Greene left at 9:05 p.m. C. 2016 Work Plan Update Chair McCormick gave an update on Initiative 8 (Pollinator Garden) of the Work Plan. She indicated she met with former Member Jones and they added some programming around pollinators. She noted it will be part of the Pamela Park Playground Program as well as part of the Three Rivers programming. The Park Board discussed the Work Plan and the new Park Board members indicated what initiatives they are interested in working with. The following lists the nine initiatives and which members will be working with those initiatives. Initiative 1 (Inclusive Playground – Rosland Park): Members Nelson and McAwley Initiative 2 (Fred Richards Park Master Plan): Members Greene, Good, McAwley, Dahlien and Miller Initiative 3 (Park Signage Replacement Plan and Begin Implementation): Members Nelson, Strother, McCormick, Gieseke and Miller Initiative 4 (Grandview Facility Planning): Member Nelson Initiative 5 (Analysis of Current Programs and Cost Recovery Expectations for City Recreational Programs): Members Good, Lohani, Miller and Dahlien Initiative 6 (Recreation Programming and Facilities Marketing and Communication Delivery Review): Members Strother, McCormick and Crist Initiative 7 (Engage External Resources to Provide Environmental Programming): Members Strother and Gieseke Initiative 8 (Pollinator Garden – Park Property or Partnership with Edina Public Schools): Member McCormick Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. 3 Initiative 9 (Multi-year Playground Renovation Plan): Members Strother, McAwley, Dahlien and Miller Member Nelson left at 9:32 p.m. VII. Correspondence and Petitions None VIII. Chair and Member Comments Member Gieseke congratulated Member Good on being the new Vice Chair of the Park Board; Member Good was not at the Park Board meeting where it was made official. Member Miller gave thanks and appreciation to the city employees for doing such a great job. IX. Staff Comments Staff Liaison Kattreh gave the following updates: • The Parks & Recreation Department is in major hiring mode. • Staff and consultants are working on the final designs and permitting process for the golf course renovation. • Staff and consultants are going to be kicking off renovations to the exterior of Braemar Clubhouse and the driving range building. • Tin Fish will be taking over the on-course beverage sales; that was part of their original lease agreement. • Staff and consultants will be proposing to have a lawn games area in the back area of the Braemar Clubhouse with the deck overlooking the area as part of the golf course renovation. • The driving range will open on April 15; hitting off the mats only. • The Golf Dome will close on April 14. • Braemar Arena will be hosting the Robertson Cup May 11-15. This is the championship tournament for the North American Hockey League. • Parks & Recreation Assistant Director, Susan Faus, has been working on requests for proposals for playground equipment at Weber and Rosland Parks. • Staff hopes to start working on the Fred Richards site Master Plan process in June. • Nine Mile Creek updated their 100 year flood map which shows most of the entire Fred Richards Golf Course having potential to be underwater. • The Pickleball Court construction at Rosland Park is scheduled to start in early May; there will be a groundbreaking but no date has been set. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. 4 • The city is still waiting for the final purchase agreement language from the City of Minneapolis for Weber Woods. It should be done and go before City Council in the next month or two. • The city has been approached by the Minnehaha Creek Watershed District to partner with them on a stream bank stabilization project; there will be more information in the upcoming months. X. Adjournment Motion made by Good to adjourn the April 12, 2016 meeting at 9:55 p.m. Motion seconded by Gieseke. Motion carried. May 10, 2016 Park Board Ann Kattreh, Parks & Recreation Director City Council Work Session and Work Plan Update Information / Background: The Park Board has its annual work session with the City Council on Tuesday, June 7 at 6:15 p.m. in the Community Room at City Hall. This is a mandatory meeting for Park Board members and counts toward attendance. The purpose of the work session is to update the City Council on the status of the Park Board work plan, discuss potential 2017 work plan items and any other items of interest or concern. The Park Board Chair is responsible for setting the agenda for the work session and directing the meeting with the City Council. This is a great opportunity to discuss Parks & Recreation items of interest with the City Council. The updated Park Board Work Plan is attached. Please review the work plan for any needed changes, additions or updates and come prepared to discuss potential topics for discussion with the City Council at the June 7 work session. Approved by City Council on December 15, 2015 Board/Commission: Park Board 2016 Annual Work Plan Initiative 1 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Inclusive Playground – Rosland Park (Board will propose to develop an inclusive playground.) December 2016 $250,000 Assistant Director – 80 hours, Park Superintendent – 4 hours, Recreation Supervisor – 30 hours. Funds are part of the CIP. Progress Report: Koren Nelson, Eileen McAwley Staff Lead - Susan Faus . Getting ready to kick off project in June. Initiative 2 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Fred Richards Park Master Plan October 2016 $75,000 Director – 160 hours, Assistant Director – 160 hours, Administrative Support Specialists – 16 hours, Public Works Director – 20 hours If project is pushed to 2017 then this initiative can be removed and added next year. Progress Report: Gerry Green, Greg Good, Eileen McAwley, Matt Dahlien, Michael Miller Staff Lead - Ann Kattreh. This project will be started in late May or early June. Initiative 3 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Park Signage Replacement Plan & Begin Implementation (Board will propose plan to council for approval. If approved, the board will implement plan. December 2016 $500,000 Director – 120 hours and Assistant Director – 120 hours, Park Maintenance – 40 hours Funds are from the Park Dedication fees. Progress Report: Koren Nelson, Julie Strother, Brenda McCormick, Dan Gieseke, Michael Miller Staff Lead – Susan Faus. Planning on kicking off the project the beginning of June. Approved by City Council on December 15, 2015 Initiative 4 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Grandview Facility Planning (Grandview Task Force will provide recommendation to the Park Board, Park Board will provide recommendation to City Council.) July 2016 $60,000 Director – 160 hours, Assistant Director – 120 hours, Art Center General Manager – 160 hours, Recreation Supervisors – 100 hours Progress Report: Koren Nelson – Staff Lead – Ann Kattreh. The Task Force held its final meeting on May 5th to review the draft of the final presentation. The Park Board will receive the final report presentation on May 10th and City Council will receive it on May 17th. Initiative 5 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Analysis of current programs and Cost Recovery Expectations (CRE) for City recreational programs. December 2016 0 Assistant Director – 80 hours, Recreation Supervisors – 120 hours Progress Report: Greg Good, Aanik Lohani, Michael Miller, Matt Dahlien Staff Lead – Susan Faus. Staff and Park Board representatives have had two meetings. Planning to present outcomes at the July Park Board meeting. Reviewed program classifications and made updates. Established program metrics to measure success. Provided cost recovery expectations for core program areas. Initiative 6 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Recreation Programming and Facilities Marketing and Communication Delivery Review. Study utilization opportunities and implement Edina To Go App for Parks & Recreation. December 2016 0 Assistant Director – 80 hours, Recreation Supervisors – 80 hours, Facility General Managers – 20 hours, Communications Department Staff - ?? Progress Report: Julie Strother, Brenda McCormick, Lauren Crist Staff Lead – Susan Faus. Staff have met and are working on implementing Edina To Go App for Parks & Recreation. Staff will set up meeting to present information to Park Board representatives in June/July. Initiative 7 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Approved by City Council on December 15, 2015 ☐☐☐☐ On-Going Initiative Engage External Resources to Provide Environmental Programming December 2016 0 Recreation Supervisors – 40 hours Progress Report: Julie Stother, Dan Gieseke Staff Lead – Amanda Clarke. Staff is working with Tim Zimmerman and Luther Overholt on planting a variety of plants to attract pollinators at Pamela Park this summer. Currently, engaging Three Rivers Park District and Nine Mile Creek Watershed District to participate in upcoming special event and partnering with Three Rivers Park District on environmental programs this summer. Amanda will be looking into grant opportunities through the Minnehaha Watershed District. As well as compiling a list of potential partners for future environmental programming opportunities. Initiative 8 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Pollinator Garden – Park Property or Partnership with Edina Public Schools (Board will propose plan to establish a pollinator garden on City or School District Property. If approved by Council, they will implement.) August 2016 $500 Recreation Supervisors – 40 hours Progress Report: Brenda McCormick Staff Lead – Amanda Clarke. Phase 1 completed March 2016. Programming will be added at Pamela Park to educate youth on pollinators and the importance. Staff is working on a partnership with Three Rivers Park District to offer another educational workshop for families. Phase 2 – Qualitative assessment of the program at the end of the summer. Phase 3 – Based on input determine if program should be expanded, continued or changed. Initiative 9 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Multi-year Playground Renovation Plan December 2016 0 Assistant Director – 40 hours, Public Works Director, Park Maintenance – 40 hours Progress Report: Julie Strother, Eileen McAwley, Matt Dahlien, Michael Miller Staff Lead – Susan Faus. This is a Q3 initiative. Will start in September. Initiative 10 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Collaborate with Energy and Environment December 2016 0 Recreation Supervisors – 20 Approved by City Council on December 15, 2015 Commission on providing a recommendation regarding bottled water sales at City facilities. REMOVED hours, Facility General Managers – 20 hours Progress Report: Park Board Members – REMOVED FROM WORK PLAN Ongoing Responsibilities Capital Improvement Plan Review; Fees and Charges Review; Election of Officers; Work Plans Other Work Plan Ideas Considered for Current Year or Future Years Cooperative Agreement with School District for use, upgrade and maintenance of Creek Valley Park athletic fields and Cornelia School Park athletic fields. Proposed Month for Joint Work Session: June Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work session. The following changes/comments were made and are reflected on this work plan: • Keep Fred Richards initiative. • Remove initiative 8 - Fundraising – Friends of the Parks • Initiative 5 – changes as recommended by City Manager. May 10, 2016 Park Board Ann Kattreh Parks & Recreation Director Grandview Facility Feasibility & Operational Analysis Final Report Information / Background: The Grandview Facility Feasibility & Operational Analysis Study is complete. Stakeholders groups were interviewed and visioning sessions began in December 2015. The Task Force met six times to review information and provide feedback and direction. The Arts & Culture Commission and Park Board received updates and provided feedback five times prior to this meeting. Community open houses were held on Jan. 21 and on March 10 at which approximately 100 residents attended and provided valuable feedback. The City Council received updates at work sessions in February and March. Based on all input received, staff and the consulting teams prepared a DRAFT space program with a set of “core” facility components and another set of “enhanced” facility components. Any of the “enhanced” facilities were optional additions to the core program individually or as a group. Core programs: Art Center, Active Adult (Senior) programming, fitness/education classes, meeting rooms and restaurant. Enhanced programs: Additional Art Center space, larger lobby, drop-in childcare and indoor play structure, an event/performance venue, video production space for the Edina Communications Department, fitness center with cardio, free weights, circuit training and locker rooms, a gymnasium and leasable space for a wellness partner. STAFF REPORT Page 2 Facility Options At the Feb. 17 City Council Work Session, after reviewing potential facility programs and their associated capital and operating budgets, the City Council provided direction for the task force to move forward studying Option B, Core (Active Adult, Art, Café) plus event space. With that direction, HGA Architecture prepared two design options for how this facility could fit onto the Grandview site with these components. Staff and the task force continued to further refine the facility, capital costs and associated pro formas. With feedback from the task force, Arts & Culture Commission and Park Board, HGA Architecture created a Preferred Option. At the April 19 City Council Work Session, the City Council provided feedback on the Preferred Option massing diagram and site fit model. Pro Forma Staff worked with PROS Consulting and Sutton & Associates on pro formas for the facility. One-year and six-year pro formas are below. Jeff Bransford from PROS Consulting will be present to answer any questions regarding the pro forma. One-Year Pro Forma Six Year Pro Forma STAFF REPORT Page 3 Staff Summary Staff continues to be concerned about the cost of parking at this site. Due to the nature on the structured parking required, the cost of parking is estimated to be $37,500 per stall for a total parking structure cost estimate of $14,250,000. This does not include any transit parking. HGA Architecture and LHB worked together closely to share information from the concurrent Grandview Facility Feasibility & Operational Analysis and the Grandview Transportation Study. Findings from the Transportation Study are included in the final HGA site plan. Another concern is the estimated annual operating deficit of over $650,000. Currently the Art Center operates with an average three-year annual loss of $157,671 and the Senior Center operates with an average three-year annual loss of $54,044. The three-year average total loss of those two facilities is $211,715. If both of these facilities moved operations to the new facility at Grandview, the additional $438,285 subsidy would require re-prioritization of other general fund or enterprise fund facilities and/or programs or additional taxes would be required to cover the operating deficit. The current Art Center is a renovated home that was built in the late1940s. It was purchased in 1976, transformed into an Art Center and opened its doors in 1977. While some describe it as unique and having character, it is an old, awkward facility that does not have adequate storage, office space, parking, gallery or gift shop space and is non-ADA compliant. The Arts & Culture Commission members have been clear that they believe that the Art Center needs either a significant remodel, which would be difficult given ADA requirements, or a new facility. This is also supported by the Sutton + Associates Edina Art Center Analysis that was completed in 2012. Revenues Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Administration $0 $0 $0 $0 $0 $0 Maintenance $0 $0 $0 $0 $0 $0 Custodial $0 $0 $0 $0 $0 $0 Arts $588,671 $606,331 $624,521 $643,257 $662,554 $682,431 Active Adults $107,364 $110,585 $113,902 $117,320 $120,839 $124,464 Fitness Programs $46,800 $48,204 $49,650 $51,140 $52,674 $54,254 Facility Rentals $94,100 $96,923 $99,831 $102,826 $105,910 $109,088 Café $714,400 $735,832 $757,907 $780,644 $804,063 $828,185 Total $1,551,335 $1,597,875 $1,645,811 $1,695,186 $1,746,041 $1,798,422 Expenditures Administration $529,650 $539,797 $550,341 $561,299 $572,685 $584,518 Maintenance $156,405 $158,147 $159,955 $161,832 $163,781 $165,805 Custodial $146,056 $146,472 $146,902 $147,346 $147,805 $148,280 Arts $555,180 $572,842 $591,192 $610,256 $630,064 $650,643 Active Adults $145,000 $149,105 $153,370 $157,800 $162,401 $167,181 Fitness Programs $46,358 $47,550 $48,789 $50,078 $51,417 $52,810 Facility Rentals $24,570 $24,680 $24,794 $24,912 $25,035 $25,163 Café $607,240 $631,530 $656,791 $683,062 $710,385 $738,800 Total $2,210,458 $2,270,122 $2,332,133 $2,396,585 $2,463,574 $2,533,200 Total Cost Recovery 70% 70% 71% 71% 71% 71% STAFF REPORT Page 4 Staff and consultants led a solid public process and completed a thorough and detailed analysis of the site and operations. The City Council, Park Board and Arts & Culture Commission had many opportunities to provide consultation and specific direction. The consulting team was incredibly responsive and carefully considered and included all feedback. The collaboration between the Parks & Recreation Department and Edina Community Education staff was excellent. Task Force Comments Member Jones stated that she thinks this site gives the city a huge opportunity as far as location because it is a centrally located piece of land, which is rare. She wants them to try to hang on to it because it is unusual to have three acres centrally located that could be near transit. She feels strongly that the parks programming has all been south of Hwy. 62 and as a city they should be thinking strategically to invest in programming north of Hwy. 62 for the residents for that half of the city. She feels as a city they do not have very much general indoor recreation space, especially north of Hwy. 62. When she thinks about their programming space and their space needs she thinks geographic equity is very important and access to transit is also very important. The city is pursuing high density residential in this area without considering recreational needs for the new residents. She would consider this either as park land, they are talking about 10 blocks of high density residential without additional park space, and she would suggest that the people that would be moving in should have a park, even just on those two lots alone just Public Works and OLG site is a neighborhood the size of Strachauer Park which in the city planning days they put in a park facility, warming house for those residents. This area will have more residents than that. Strategically they should either leave that as open space or just open park land or a recreational space to serve the needs of future residents. They are creating a new neighborhood. She stated that the framework, she’s been with the process since the initiation, consistently called for a community building. The feedback has been for a community building, a multi-generational community building. She is hoping that council continues to hear that we need a community space and it would be nice to combine both recreation and the arts. She thinks it is really appealing. She thinks that we should be looking at the current programming mix as it is not maximized in this scenario and that limiting their selection of programs really hindered this process. Member Gunness stated that she likes what HGA has done especially in this updated version. She appreciated the flexibility provided for even things about the parking, having two faces to the building so it seems like you built in flexibility for now and in the future. She likes that it acknowledges as best as they can the transportation options into the future. Her favorite part of it is the art and wellness terrace. She loves those together. That encapsulates how inspiring this whole thing could be. She feels like it captures indoor space, outdoor space, it’s flexible in terms of transportation going forward, it’s flexible in terms of the kind of programming that we can be offering, how rooms can be used in more than one way. The event center is STAFF REPORT Page 5 another example of being able to split into two spaces to hold two events at the same time. She thinks the indoor and outdoor spaces are incredible. She knows it must have been a lot of work to reconfigure everything but she thinks the way that they have this event center at the highest point with the multiple views and with the kiln yard, is the most exciting. She loves how HGA was thinking about the collecting point for people whether they come on foot or by car or from the street you are going to have a similar entrance feeling. Member Miller stated that this provides an opportunity to upgrade the present services to expand to new services. She thinks it does it very generously and efficiently. She thinks it’s pretty exciting to have the Art Center in the center of the city with all of these wonderful facilities. She stated some of the language that we used in talking about what the new art center would be “state of the art” and we are a little shy about using that because we don’t want it to immediately say that it would be expensive but the fact is that this kind of a facility would be a state of the art facility and would offer a lot of opportunities for that kind of programming. The only thing that I would add hearing Cheryl’s comments is how happy we are with the fact that HGA kept coming back with drawings that reflected the comments that were made at the different meetings and she thinks that is very admirable that HGA listened and changed things around so you gave the city a lot to work with. Action Requested The Park Board will be asked to provide review and comment regarding next steps for the facility. You will be encouraged to state reasons for your recommendation. 1. Recommend to move forward with financing options for the facility 2. Do not recommend moving forward with facility as proposed The Grandview Facility Feasibility & Operational Analysis Final Report will be presented at the May 17 City Council meeting. 05 May 2016EDINA GRANDVIEW COMMUNITY CENTERFEASIBILITY STUDY The CITYofEDINAFINAL PRESENTATION05 May 20162SEVEN GUIDING PRINCIPLESGRANDVIEW DISTRICT1. Leverage publicly-owned parcels and civic presence to create a vibrant and connected district that serves as a catalystfor high quality, integrated public and private development.2. Enhance the District’s economic viability as a neighborhood center with regional connections, recognizing that meeting the needs of both businesses and residents will make the district a good place to do business.3.Turn perceived barriers into opportunities. Consider layering development over supporting infrastructure and taking advantage of the natural topography of the area.4.Design for the present and the futureby pursuing logical increments of change using key parcels as stepping stones to a more vibrant, walkable, functional, attractive, and life-filled place.5.Organize parkingas an effective resource for the district by linking community parking to public and private destinations while also providing parking that is convenient for businesses and customers.6.Improve movement within and accessto the district for people of all ages by facilitating multiple modes of transportation and preserve future transit opportunities provided by the rail corridor.7.Create an identity and unique sense of placethat incorporates natural spaces into a high quality and sustainable development reflecting Edina’s innovative development heritage. The CITYofEDINAFINAL PRESENTATION05 May 20163•Demographic AnalysisPopulationAge segmentationHousehold IncomeRace•National & Local Trends•Neighboring Community Facilities•Review Survey Data(ETC Institute, 2014 City of Edina Citizen Survey)PROGRAMMINGMARKET ANALYSIS The CITYofEDINAFINAL PRESENTATION05 May 20164•Active Adult•Art Center•Communication & Technology (CTS)•Community Education•Historical Society•Fitness & Wellness•YouthPROGRAMMINGUSER GROUP MEETINGS The CITYofEDINAFINAL PRESENTATION05 May 20165Open House 1 | Program VisioningOpen House 2 | Design ReviewPROGRAMMINGCOMMUNITY OPEN HOUSES The CITYofEDINAFINAL PRESENTATION05 May 201662/17/2016CITY COUNCIL DIRECTIONCITY COUNCIL REVIEWPROGRAM OPTIONS The CITYofEDINAFINAL PRESENTATION05 May 20167CITY COUNCIL REVIEWPREFERRED PROGRAM | OPTION B The CITYofEDINAFINAL PRESENTATION05 May 20168FIT PLANSOVERVIEW EAST AERIAL EAST PERSPECTIVE SOUTHEAST AERIAL The CITYofEDINAFINAL PRESENTATION05 May 201617CAPITAL COSTBUILDING & PARKING The CITYofEDINAFINAL PRESENTATION05 May 201618SERVICETITLERevenues ExpendituresRevenuesOver(Under)ExpendituresCostRecoveryPercentAdministration $0 $529,650($529,650)0%Maintenance $0 $156,405($156,405)0%Custodial $0 $146,056($146,056)0%Arts $588,671 $555,180 $33,491 106%ActiveAdults $107,364 $145,000($37,636)74%FitnessPrograms $46,800 $46,358 $443 101%FacilityRentals $94,100 $24,570 $69,530 383%Café $714,400 $607,240 $107,160 118%Total$1,551,335 $2,210,458($659,123)70%Revisions from prior version reflect:• Increased maintenance and custodial costs due to larger facility• Increased space for Active Adult programming, which requires subsidy• Adjustment to Fitness Program based upon competitor analysis findingsOPERATING REVENUES & EXPENDITURESPRO FORMA | ONE YEAR SUMMARY The CITYofEDINAFINAL PRESENTATION05 May 201619RevenuesYear1Year2Year3Year4Year5Year6Administration $0 $0 $0 $0 $0 $0Maintenance $0$0$0$0$0$0Custodial $0$0$0$0$0$0Arts $588,671 $606,331 $624,521 $643,257 $662,554 $682,431ActiveAdults $107,364 $110,585 $113,902 $117,320 $120,839 $124,464FitnessPrograms $46,800 $48,204 $49,650 $51,140 $52,674 $54,254FacilityRentals $94,100 $96,923 $99,831 $102,826 $105,910 $109,088Café $714,400 $735,832 $757,907 $780,644 $804,063 $828,185Total$1,551,335 $1,597,875 $1,645,811 $1,695,186 $1,746,041 $1,798,422ExpendituresAdministration $529,650 $539,797 $550,341 $561,299 $572,685 $584,518Maintenance $156,405 $158,147 $159,955 $161,832 $163,781 $165,805Custodial $146,056 $146,472 $146,902 $147,346 $147,805 $148,280Arts $555,180 $572,842 $591,192 $610,256 $630,064 $650,643ActiveAdults $145,000 $149,105 $153,370 $157,800 $162,401 $167,181FitnessPrograms $46,358 $47,550 $48,789 $50,078 $51,417 $52,810FacilityRentals $24,570 $24,680 $24,794 $24,912 $25,035 $25,163Café $607,240 $631,530 $656,791 $683,062 $710,385 $738,800Total$2,210,458 $2,270,122 $2,332,133 $2,396,585 $2,463,574 $2,533,200TotalCostRecovery 70% 70% 71% 71% 71% 71%OPERATING REVENUES & EXPENDITURESPRO FORMA | SIX YEAR The CITYofEDINAFINAL PRESENTATION05 May 201620THANK YOU. City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Park Board Joe Abood, General Manager Braemar Golf Course ☐ ☐ ☒ May 10, 2016 Braemar Golf Course Master Plan Review final design of the Braemar Golf Course Master Plan Project. Staff and Richard Mandell will be presenting the final Master Plan Project at the May 17, 2016 City Council meeting. At that meeting, staff will be requesting approval to start the public bidding process for the project. Background Information: On May 12, 2015 staff recommended to the Park Board Option #5 of the Richard Mandell Renovation Business Plan, an 18-hole golf course that stays within the 27-hole footprint of the existing golf course, with an alternate use for the remaining park property. The alternate use park concepts include, but are not limited to, winter sports, recreational trails and environmental education areas. The Park Board voted unanimously to support staff recommendation and to proceed with the process. On June 2, 2015 City Council approved staff’s recommendation and directed them to proceed with the process. Process Timeline: At the March 18, 2014 City Council meeting the council approved a motion to immediately start the master plan for Braemar Golf Course with funding from the Braemar Memorial Fund. At the April 22, 2014 City Council meeting the council passed a motion to form a Braemar Master Plan Task Force to begin the Braemar master planning process. At the June 17, 2014 City Council meeting the council approved the selection of the Braemar Master Plan Task Force appointments. Rick Ites, Pacy Erck, Joseph Hulbert, Dick Brozic and Paul Presthus were selected by an application and interview process as well as Brenda McCormick and David Deeds who were appointed by the Park Board. The task force has been meeting on a weekly basis since July 2014. Rick Ites was selected as the chairperson to lead the Master Plan Task Force through the process. On July 28, 2014 the Request for Proposal for a golf course architect for the Braemar Golf Course Master Plan was advertised. REPORT / RECOMMENDATION Page 2 On August 22, 2014 twenty-eight (28) consultants from all over the country submitted proposals in response to the Braemar Master Plan RFP. Of the 28, five were selected by staff to be interviewed and evaluated by the task force. In August 2015 an NGF - GolfSAT Survey was conducted. There were 739 Braemar Golf Course patron responses. This survey helped structure the Master Plan Task Force objectives and mission statement. On Sept. 8-10, 2014 architectural design interviews were conducted by the Master Plan Task Force. At the Sept. 16, 2014 City Council meeting Richard Mandell Golf Architecture Consulting Services was selected to complete the Master Plan at Braemar Golf Course. In October 2014 Mandell conducted multiple site walks with community residents (over 75 residents participated), environmental agencies and the Master Plan Task Force as well as held an open house to gather feedback for the Master Plan. In January 2015 Mandell once again met with community residents (over 100 residents participated), environmental agencies and the Master Plan Task Force to discuss preliminary concepts for the future of the Braemar Golf facility. Jan. 13, 2015 - Mandell presented the Park Board preliminary concepts for consideration. Feb. 17, 2015 - Mandell presented City Council preliminary concepts for consideration. April 14, 2015 - Mandell submitted the final Renovation Business Plan for task force and staff review. May 6, 2015 - Master Plan work session with City Council, Park Board, staff and Master Plan Task Force. May 12, 2015 - Staff made a recommendation of Option #5 of the RMGA Renovation Business Plan to the Park Board. The Park Board voted unanimously in favor of the staff recommendation. June 2, 2015 – Staff made a recommendation of Option #5 of the RMGA Renovation Business Plan to the City Council. The City Council directed staff to enter into contract negotiations with RMGA to provide design and construction documents and to oversee bid and construction administration for a renovated 18- hole golf course on the current Braemar Golf Course property. They also directed staff to enter into contract negotiations with Short Elliott Hendrickson Inc. (SEH) to complete the wetland and water resource services for the proposed golf course modifications. These include wetland delineations, wetland permitting, wetland mitigation design and watershed districts requirements. June 17, 2015 – City Council approved Richard Mandell’s proposal to provide design and construction documents and to oversee bid and construction administration for a renovated 18- hole golf course on the current Braemar Golf Course property. REPORT / RECOMMENDATION Page 3 Aug. 13, 2015 – Mandell met with staff and received preliminary Master Plan direction. Sept. 25, 2015 - Mandell met with staff and City Council to review Preliminary Master Plan. Nov. 5, 2015 – Mandell presented Preliminary Master Plan to public. March 8, 2016 - Mandell met with staff to review Design Development Plans. April 7, 2016 – Mandell and SEH submitted initial Wetland Replacement Plans for review. April 13, 2016 - Mandell and SEH submitted plans to Army Corps of Engineers for processing. April 13, 2016 – Nine Mile Creek Watershed District accepted Wetland Replacement Plans. Future Schedule: May 9, 2016 – Planned Mandell and SEH agency meeting to review Combined Wetland Permit Application. May 13, 2016 - Mandell and SEH will be submitting final plans for Combined Wetland Permit Application. May 17, 2016 – Staff and Richard Mandell will be requesting approval from City Council to start the public bidding process for the project. May 2016 – Begin public bidding process for the Braemar Master Plan Project. June 15, 2016 - Expected approval of Nine Mile Creek Watershed District permit and Wetland Conservation Act permit. June 2016 - Expected approval of Army Corps of Engineers permits. June 2016 – Planned award of bid. October 2016 – Planned start date for the Braemar Master Plan project. June 2018 – Planned completion date for the Braemar Master Plan project. Braemar Master Plan Proforma www.EdinaMN.gov 1 Braemar Golf Operation Proforma Account Actual 2011 Actual 2012 Actual 2013 Actual 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Projected 2020 Projected 2021 Projected 2022 TOTAL OPERATING REVENUE 3,281,225 3,225,591 2,711,742 3,229,348 2,857,191 3,011,665 1,269,516 2,783,822 3,501,995 3,537,015 3,572,385 3,608,109 TOTAL OPERATING EXPENSE (3,383,111)(3,286,515)(3,180,718)(3,300,544)(2,851,500)(3,064,600)(1,956,516)(2,958,751)(3,258,036)(3,358,033)(3,459,471)(3,563,390) OPERATING INCOME (LOSS)(101,885)(60,925)(468,975)(71,196)5,691 (52,935)(687,000)(174,929)243,959 178,982 112,914 44,718 ESTIMATED ANNUAL CASH FLOW 365,004 7,434,661 (7,952,039)63,071 135,959 208,982 177,914 154,718 Braemar Golf Operation Proforma 2018, 2020 & 2022 2% rate increase Account Actual 2011 Actual 2012 Actual 2013 Actual 2014 Projected 2015 Projected 2016 Projected 2017 Projected 2018 Projected 2019 Projected 2020 Projected 2021 Projected 2022 TOTAL OPERATING REVENUE 3,281,225 3,225,591 2,711,742 3,229,348 2,857,191 3,011,665 1,269,516 2,841,558 3,508,828 3,587,630 3,623,507 3,705,218 TOTAL OPERATING EXPENSE (3,383,111)(3,286,515)(3,180,718)(3,300,544)(2,851,500)(3,064,600)(1,956,516)(2,958,751)(3,258,036)(3,358,033)(3,459,471)(3,563,390) OPERATING INCOME (LOSS)(101,885)(60,925)(468,975)(71,196)5,691 (52,935)(687,000)(117,193)250,792 229,598 164,036 141,828 ESTIMATED ANNUAL CASH FLOW 365,004 7,434,661 (7,952,039)120,807 142,792 259,598 229,036 251,828 City Council Updates By Scott Neal March 19, 2016 • The City Council met in the work session to receive an update from staff and consultants on the proposal to build a new community center in the Grandview District. • Agreed to waive building and the other city permit fees for building project at Braemar Golf Course. • Accepted a $31,445 gift from the Lewis family to build a new sun shelter and bench near the tennis courts adjacent to Creek Valley School. May 3, 2016 • Memorandum of Understanding, Edina Fall into the Arts Festival. • Resolution No. 2016-44 Public Art at Braemar Arena