HomeMy WebLinkAbout2016-11-07 Park Board PacketDraft Minutes☒
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Minutes
City Of Edina, Minnesota
Park Board
Edina Senior Center
October 10, 2016
I. Call To Order
Chair McCormick called the meeting to order at 7:01p.m.
II. Roll Call
Answering roll call were Chair McCormick, Members Strother, Nelson, Miller, Good, Mohs,
Dahlien, Gieseke and Student Members Hulbert and Gustafson. Absent was Member Meyer.
Late arrival was Member McAwley. Staff present: Park Board Staff Liaison Ann Kattreh,
Assistant Parks & Recreation Director Susan Faus, Administrative Support Specialist Janet
Canton and Braemar Arena & Field General Manager Chad Eischens,
III. Approval Of Meeting Agenda
Motion made by Nelson to approve the meeting agenda. Motion seconded by Strother.
Motion carried.
IV. Approval Of Meeting Minutes
Motion made by Miller to approve the Sept. 13, 2016 minutes. Motion seconded by
Dahlien. Motion carried.
V. Special Recognitions and Presentations
A. Chad Eischens Introduction
Chad Eischens, Braemar Arena & Field General Manager, gave a personal introduction of
himself to the Park Board.
B. Nine Mile Creek Regional Trail Progress Update
Eric Nelson from Three Rivers Park District gave an update and the progress they are
making on the construction of the Nine Mile Creek Regional Trail as well as what is left to
do in the next 18 months.
Park Board members asked questions. Liaison Kattreh thanked Three Rivers Park for the
great job they are doing and for being so easy to work with.
VI. Community Comment
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None
VII. Reports/Recommendations
A. Fred Richards Park Master Plan Consultant Recommendation
Liaison Kattreh gave a brief history on how they got to this point to make a
recommendation on the Master Plan consultant for Fred Richards.
Terry Minarik from Confluence, Inc., went through their six phase planning process and
gave a history of what Confluence has done in other areas and what their ideas are going
forward.
Member McAwley arrived at 7:37 p.m.
Park Board members asked questions regarding the process as well as what will be the
Park Board’s part in the process. Liaison Kattreh went through the next steps of the
process.
B. Multi-Year Playground Priority Plan
Parks & Recreation Assistant Director Faus went through the multi-year playground
replacement priority plan. She explained how they use three criteria, ranking system and CIP.
None of the playgrounds recommended were funded in the 2017-2021 CIP.
Park Board members asked questions and had discussions.
C. 2016 Recap
Chair McCormick split the Park Board members into two groups for 15 minutes to review
the past year work plans and come up with a list of what they would like to keep doing,
start doing and stop doing. After the 15 minutes the Park Board members came together
as a group and discussed what it is the Park Board would like to keep doing, start doing
and stop doing.
VIII. Correspondence And Petitions
Chair McCormick acknowledged the Park Board’s receipt of various correspondences.
IX. Chair and Member Comments
Chair McCormick informed the Park Board she recently met with other board and commission
chairs to share their work plans. It was decided everyone wants to work closer together;
especially if things overlap so they are not so siloed. In addition, City Manager Neal
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explained a new “Council Charge” ranking they will be using with the Work Plans and will
explain how the new rankings work once the work plans have been approved.
Chair McCormick informed the Park Board the City Council made some good comments
regarding the Park Board Work Plan. Also there was acknowledgement that we need to get
the website fixed so that there will be no issues with registration.
Chair McCormick informed the Park Board that all of the other boards and commissions had
a large work item for updating the Comprehensive Plan; fortunately, the Park Board finished
their Strategic Plan so a lot of that will fit into the Comprehensive Plan.
X. Staff Comments
Staff Liaison Kattreh gave the following updates:
• The dome installation will take place on Oct. 21 and 22
• Ground breaking for the regulation course construction started last Tuesday; the
Academy Nine and Driving Range are still open
• Two events are being held at Braemar Golf Course; Oct. 21 is the Daddy-Daughter
Princess Ball and Oct. 22 is Mommy-Son Superhero
• Oct. 28 is the No So Scary Halloween Party at Edinborough Park
• Centennial Lakes putting course, paddle boats and lawn games are is now closed for
the season
• The Edina Art Center will have Minnesota potter Jeff Ostrich lead a workshop and
group exhibition Oct. 28 through the 30
• Recreation Supervisor Donna Tilsner will be retiring after 17 years with the City of
Edina and 41 years in Parks & Recreation; her last day is Nov. 30
XI. Adjournment
Motion made by Gieseke to adjourn the Oct. 10, 2016 meeting at 9:20 p.m. Motion seconded by
McAwley. Motion carried.
Nov. 7, 2016
Park Board
Susan Faus, Assistant Parks & Recreation Director
Proposed Parks & Recreation Fees for 2017
Information / Background:
Attached is a copy of the proposed Parks & Recreation Department and Enterprise Facility Fees. The
proposed fees increases for 2017 are indicated by bold print. According to City Code, the Park
Board is asked to recommend fees to the City Council. The philosophy that has long been followed
in the City of Edina is that fees are set at a level that accomplishes the following:
• Users pay their fair share of the costs associated with the programs and facilities they use
today and should not place that burden on future taxpayers (user-based-fee philosophy).
• Keep programs and activities affordable and accessible to the maximum number of
residents.
• Cover the costs associated with the activity or facility whenever possible.
• Find a way to allow all residents to participate in basic recreation programs regardless of
their ability to pay (i.e. Edina Community Foundation Ready-Set-Connect Program).
The city could probably charge higher fees in some cases without seeing a significant drop in
participation, whereas higher fees in other programs would see a significant drop in participation
and/or rentals. Accessibility to all residents, however, may be significantly affected by higher fees.
Staff has provided some explanations for the proposed changes in fees.
In 2016 the Park Board completed a Recreational Programming Analysis. Part of this analysis was to
review cost recovery expectations by classifying programming and determining program life cycles.
Programs were divided into the following categories:
ESSENTIAL Programs
Description: Part of the organizational mission; serves a majority of the community; we “must” offer
this program
Desired Cost Recovery: None to Moderate
Desired Subsidy: High to Complete
REPORT / RECOMMENDATION Page 2
Program Example: Summer playground program, senior fitness and social programming
IMPORTANT Programs
Description: Important to the community; serves large portions of the community; we “should” offer
this program
Desired Cost Recovery: Moderate
Desired Subsidy: Moderate
Program Example: Youth athletics; safety camp; skills classes; beginning art
VALUE-ADDED Programs
Description: Enhanced community offerings; serves niche groups; “It’s nice to offer” this program
Desired Cost Recovery: High to Complete
Desired Subsidy: Little to None
Program Example: Glow Dodgeball; golf, special events (movie night, night glow golf, New Year’s
Eve party)
ESSENTIAL Programs IMPORTANT Programs VALUE-ADDED Programs
Public Interest; Legal
Mandate; Mission
Alignment
High public expectation High public expectation High individual and interest
group expectation
Financial Sustainability Free, nominal or fee tailored
to public needs
Requires public funding
Fees cover some direct costs
Requires a balance of public
funding and a cost recovery
target
Fees cover most direct and
indirect costs
Some public funding as
appropriate
Benefits (i.e., health,
safety, protection of
assets).
Substantial public benefit Public and individual benefit Primarily individual benefit
Competition in the
Market
Limited or no alternative
providers
Alternative providers unable
to meet demand or need
Alternative providers readily
available
Access Open access by all Open access
Limited access to specific
users
Limited access to specific
users
In addition to this program and special event evaluation method, we compare our program costs
with that of neighboring communities like St. Louis Park, Eden Prairie, Minnetonka and
REPORT / RECOMMENDATION Page 3
Bloomington. The Parks & Recreation Department enterprise facilities also have comparable
facilities that they utilize in their pricing strategies.
Edinborough Park comparable facilities:
Maple Grove Community Center
New Brighton Community Center
Woodbury Community Center
Aquatic Center comparable facilities:
City of Eagan - Cascade Bay
City of Bloomington
City of St. Louis Park
City of Richfield
City of Apple Valley
Centennial Lakes Park comparable facilities:
Paddleboats - Three Rivers Parks; Minneapolis Park Board; Como Park – paddleboats
Skate rental - The Depot; John Rose Oval; Braemar Arena
Putting Course – Tournament Links (Blaine); Moose Mountain (MOA); Golf Zone (Chaska); Dred
Scott (Bloomington); Adventure Gardens (Richfield)
Lawn Bowling/Croquet – Brookview GC & Lawn Bowling
Room rentals – Eden Prairie Community Center; Minnetonka Community Center; Braemar Golf
Course
Braemar Golf Course comparable facilities:
Baker National (Medina)
Brookview (Golden Valley)
Bluff Creek (Chaska)
Minneapolis Park Board
Bunker Hills (Coon Rapids)
Edina Art Center comparable facilities:
Artistry (Bloomington)
Minnetonka Center for the Arts
Eden Prairie Art Center
White Bear Lake Art Center
Northern Clay (Minneapolis)
Braemar Arena comparable facilities:
Bloomington Ice Garden
City of St. Louis Park
City of Minnetonka
Minneapolis Park Board
City of Plymouth
REPORT / RECOMMENDATION Page 4
Braemar Field comparable facilities:
City of Plymouth
City of Savage
City of Maple Grove
University of Minnesota
Irish Sports Dome – Rosemount
West St. Paul Sports Center
Augsburg College
Vadnais Sports Center
Staff requests the Park Board “Review and Recommend” the proposed 2017 Parks & Recreation
Department and Enterprise Facility Fees to the City Council. This includes Braemar Arena & Field,
Braemar Golf Course, Centennial Lakes Park, Edinborough Park and Edina Aquatic Center. The Arts
& Culture Commission reviews and provides comments on the proposed fees at the Art Center.
Proposed 2017 Parks and Recreation FeesYouth Programs20162017Duration of ProgramCOMMENTSBarnyard Babies (per person)$5$51 1/2 hrs., 1X eventNo change to the eventBoys Flag Football$75$753 hrs., 1 day/wk., 7 wks.Fee established in 2016; no increase recommended for 2017Cheerleading Camp$53$531 1/2 hrs., 3 daysNo increase recommended for 2017; fee adjusted in 2016Creative Kids$95$952 hrs., 2 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Princess Ball$35/couple$35/couple1 1/2 hrs., 1X eventNo change to the eventFab 4 & 5$105$1052 1/2 hrs., 2 days//wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Garden Camp$70$702 1/2 hrs., for 4 daysNo increase recommended for 2017; fee adjusted in 2016Glow Dodgeball$15$152 hrs., 1X eventNo increase recommended for 2017; fee adjusted in 2016Highlands Explorers$79$793 hrs., 2 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Introduction to Sports - Basketball & T-Ball$55$5545 min., 1 day/wk., 4 wks.No increase recommended for 2017; fee adjusted in 2016Super Hero Saturday$25/couple$25/couple1 1/2 hrs., 1X eventNo change to the eventNature Nuts$95$952 hrs., 2 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Playground Performers$79$793 hrs., 2 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Playground Program$55$553 hrs., 2 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Playground Pros$85$853 hrs., 2 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Safety Camp$40$408 hrs., 1X eventNo increase recommended for 2017; fee adjusted in 2016Super 6 & 7$72$723 hrs., 2 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Team Tennis$105$105Varies, 3 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Teen Trips$35$352 hrs., 1X eventsNo increase recommended for 2017; fee adjusted in 2016Tennis Lessons Pee Wee (ages 5-7)$40$4045 min., 2 days/wk., 3 wks.No increase recommended for 2017; fee adjusted in 2016Tennis Lessons Beginners - 2 days$40$4045 min., 2 days/wk., 3 wks.No increase recommended for 2017; fee adjusted in 2016Tennis Lessons Beginners - 3 days$65$6534 min., 2 days/wk., 3 wks.No increase recommended for 2017; fee adjusted in 2016Tennis Lessons - Intermediates$65$651 hr., 3 days/wk., 3 wks.No increase recommended for 2017; fee adjusted in 2016Tennis Lessons - Advanced Intermediate$65$651 hr., 3 days/wk., 3 wks.No increase recommended for 2017; fee adjusted in 2016Tennis - Parent/Child lessons$68$6845 min., 2 days/wk., 3 wks.No increase recommended for 2017; fee adjusted in 2016Travelin' Teens$144$1443 hrs., 2 days/wk., 8 wks.No increase recommended for 2017; fee adjusted in 2016Wrestling - Beginners$156$1561 hr., 1 day/wk., 12 wks.No increase recommended for 2017; fee adjusted in 2016Wrestling - Intermdiate$312$2121 1/2 hr., 3 days/wk., 12 wks.Revised pricing for this level since it offers a little bit less time than Elite age groupWrestling - Elite$312$3122 1/2hr., 3days/wk., 12 wks.No increase recommended for 2017; fee adjusted in 2016Private Adaptive Swim Lessons$25$27.501/2 hr./lessonMore than one person can take a lesson and share the 1/2 hr. fee; lessons operate out of the Edinborough Park PoolContracted Programs20162017DNRVariesVariesKidCreate Studio (Reach Education Solutions)VariesVariesMini-Hornets (with EFA)VariesVariesOnce Upon a Star PartiesVariesVariesSkyhawksVariesVariesSoccer ShotsVariesVariesThree Rivers Park DistrictVariesVariesPARKS & RECREATION PROGRAMS1
Proposed 2017 Parks and Recreation FeesGarden Plot20162017Duration of ProgramCOMMENTSCommunity Garden Plot$35$35May-OctoberTennis Lessons20162017Duration of ProgramCOMMENTSBeginner Lessons$67$671 1/2 hrs., 2 days/wk, 3 wks.No increase recommended for 2017; fee adjusted in 2016Intermediate Lessons$67$671 1/2 hrs., 2 days/wk, 3 wks.No increase recommended for 2017; fee adjusted in 2016Summer Softball Leagues20162017Duration of ProgramCOMMENTSMen's League$500$50010 gamesNo increase recommended for 2017; fee adjusted in 2016Men's League Resident Discount Rate$440$440Co-Rec League$540$54010 gamesNo increase recommended for 2017; fee adjusted in 2016Co-Rec League - Resident Discount Rate$480$480Men's Double Header League$740$74020 gamesNo increase recommended for 2017; fee adjusted in 2016Men's Double Header League - Resident Discount Rate$680$680Volleyball20162017Duration of ProgramCOMMENTSOfficiated Co-Rec League$415$4151X/wk., 10 wks.No increase recommended for 2017; fee adjusted in 2016Officiated Co-Rec League - Resident Discount Rate$375$375Officiated Women's League$275$2751X/wk., 10 wks.No increase recommended for 2017; fee adjusted in 2016 Individual Fee$35$35Basketball20162017Duration of ProgramCOMMENTS5-Man C League$580$5801X/wk., 10 wks.No increase recommended for 2017; fee adjusted in 20165-Man C League Resident Discount$520$5205-Man B League$580$5801X/wk., 10 wks.No increase recommended for 2017; fee adjusted in 20165-Man B League Resident Discount$520$520Hockey 20162017Duration of ProgramCOMMENTS4-Man League$325$3256 to 10 gamesNo increase recommended for 2017; fee adjusted in 20164-Man League Resident Discount$275$275ADULT ACTIVITIESADULT ATHLETIC FEES2
Proposed 2017 Parks and Recreation FeesSeason Tickets20162017Duration of ProgramCOMMENTSResident:June 3 - Aug. 20 Individual or First Family Member*$49.35/$54.60*$51.85/$57.35Recommend 5% increase as planned in budget Each Additional Member*$45.15/$50.40*$47.40/$52.90Recommend 5% increase as planned in budgetNon-Resident:June 3 - Aug. 20 Individual or First Family Member*$63.40/$69*$66.50/$72.45Recommend 5% increase as planned in budget Each additional member*$57.80/$63.40*$60.70/$66.55Recommend 5% increase as planned in budgetFlowRider20162017Duration of ProgramCOMMENTSDaily Admission FlowRider Add'l per person$5.35$5.35NANo increase recommended for 2017; fee adjusted in 2016Rental and Instruction - 30 minutes$55$55NANo increase recommended for 2017; fee adjusted in 2016Rental and Instruction - 1 hour$100$100NANo increase recommended for 2017; fee adjusted in 2016Daily Admissions20162017Duration of ProgramCOMMENTSDaily Admission (resident & non-resident)$10.50$10.50NANo increase recommended for 2017; fee adjusted in 2016Admission after 5 p.m.$8.40$8.40NANo increase recommended for 2017; fee adjusted in 2016Daily Admission FlowRider Add'l per person$5.35$5.35NANo increase recommended for 2017; fee adjusted in 2016Adult Activities & Athletics20162017Duration of ProgramCOMMENTSPiyo at the Pool$80.00$80.0045 min., 2X/week, 4 wks.No recommended increase for 2017Aqua Zumba "Try It" Night$10.00$10.0045 min., 1X eventNo recommended increase for 2017Evening Aqua Yoga$80.00$80.0045 min., 2X/week, 4 wks.No recommended increase for 2017AQUATIC CENTER*Early Bird Special if purchased no later than April 30, 2017Sales tax (7.275%) will be charged; is not included in fees listed3
Proposed 2017 Parks and Recreation FeesGreen Fees20162017Duration of ProgramCOMMENTS18 hole - non-patron$39/$42$39/$42NAClosed for renovation; no change18 hole - patron$31/$32$31/$32NAClosed for renovation; no changeSenior - patron (age 62 and older)$29/$30$29/$30NAClosed for renovation; no changeSenior - non-patron (age 62 and older)$37/$39$37/$39NAClosed for renovation; no change9 hole - non-patron$20/$21$20/$21NAClosed for renovation; no change9 hole - patron$16/$17$16/$17NAClosed for renovation; no changeMasters Senior (patrons age 75 and older)$25/$27$25/$27NAClosed for renovation; no changeCollege Age Rate$26/$30$26/$30NAClosed for renovation; no changeJunior 18 Hole Rate$20$20NAClosed for renovation; no changeJunior 9 Hole Rate$12$12NAClosed for renovation; no changeGroup Fees - 18 Holes$49$49NAClosed for renovation; no changeGroup Fees - 9 Holes$25$25NAClosed for renovation; no changePatron and Non-Patron Cards20162017Duration of ProgramCOMMENTSResident Patron Card Before April 1$75$75NAClosed for renovation; no changeResident Patron Card After March 31$80$80NAClosed for renovation; no changeNon-Resident Patron Card Before April 1$90$90NAClosed for renovation; no changeNon-Resident Patron Card After March 31$95$95NAClosed for renovation; no changeComputerized Handicaps20162017Duration of ProgramCOMMENTSResident$32$32NANo changeNon-Resident$37$40NAIncrease to industry standardClub Rental and Push Carts20162017Duration of ProgramCOMMENTSClub Rental$25$25NANo changePush Carts - 9 Hole$5$5NANo changePush Carts - 18 Hole$7$7NANo changeGolf Cars20162017Duration of ProgramCOMMENTS18 holes$31$31NANo change9 holes$19$19NANo changeGroup Car Fees$38$38NANo changeYouth Activities20162017Duration of ProgramCOMMENTSBreakfast With Santa$10/child$10/child1X eventNo change$15/adult$15/adultAdult Activities20162017Duration of ProgramCOMMENTSNite Glow Golf$25$251X eventNo changeIndoor Bean Bag League$50/2 person team $50/2 person team1 day/wk., 6 wks.No changeWine & Canvas$45/class$45/class2 hrs., 4 dates offeredNo changeContracted Programs20162017Golf ProfessionalsVariesVariesBRAEMAR GOLF COURSE4
Proposed 2017 Parks and Recreation FeesBraemar Room20162017Duration of ProgramCOMMENTSMonday-Thursday Afternoon: Up to 4 hours$350$350NANo changeMonday-Thursday Afternoon: 4-6 hours$500$500NANo changeMonday-Thursday Evening: Up to 4 hours$500$500NANo changeFriday Afternoon: Up to 4 hours$350$350NANo changeFriday Evening: Up to 4 hours$800$800NANo changeFriday Evening: 4-6 hours$1,200$1,200NANo changeSaturday: Up to 6 hours$1,200$1,200NANo changeSunday: Up to 4 hours$750$750NANo changeAdditional (1) hour periods$100$100NANo changeBraemar Driving Range20162017Duration of ProgramLarge bucket$9$9NANo changeSmall bucket$5$5NANo changeGreens Fees20162017Duration of ProgramCOMMENTSAdult non-patron$15.50$16.50NA$1 increase in conjunction with upgraded playing conditions; last increase was in 2014Adult patron$12.50$13.50NA$1 increase in conjunction with upgraded playing conditions; last increase was in 2014Junior$10$11NA$1 increase in conjunction with upgraded playing conditions; last increase was in 2014Golf Cars20162017Duration of ProgramCOMMENTSGolf Cars (everyone)$15$15NANo changePull Carts$3$3NANo changeGroup Fees$18$18NANo changePlayer's Cards20162017Duration of ProgramCOMMENTSResident Player's Card$25$25NANo changeNon-Resident Player's Card$35$35NANo change20162017Duration of ProgramCOMMENTSLarge bucket$9$9NANo changeLarge bucket player's card$8$8NANo changeTime Golf 1/2 hour$14$14NANo changeHourly Field Rental$175$175NANo changeACADEMY 9 COURSEBRAEMAR GOLF COURSE - continuedGOLF DOME5
Proposed 2017 Parks and Recreation FeesPool & Track Daily Admission20162017Duration of ProgramCOMMENTSPool & Track daily admission residents/non-residents$7$7NANo increase recommended for 2017; appropriately priced based on equipment and availabilityPool & Track 10 Admission Pass20162017Duration of ProgramCOMMENTSPool & Track 10 admission pass residents/non-residents$60.15$60.15NANo increase recommended for 2017; appropriately priced based on equipment and availabilityPool & Track Annual Membership20162017Duration of ProgramCOMMENTSResident Individual$260$260NANo increase recommended for 2017; appropriately priced based on equipment and availability Each additional member$90$90NANo increase recommended for 2017; appropriately priced based on equipment and availabilityNon-Resident Individual$290$290NANo increase recommended for 2017; appropriately priced based on equipment and availability Each additional member$100$100NANo increase recommended for 2017; appropriately priced based on equipment and availabilityLocker Rental$0.25$0.25NANo increase recommended for 2017; appropriately priced based on equipment and availabilityBirthday Party Packages/2 Hours20162017Duration of ProgramCOMMENTSAdventure Package$160$180NA$20 rate increase recommended; package was underpriced for all that is included compared to like providers.Peak Package$100$100NANo recommended increase for 2017; last increase was in 2014Building Rentals/Non-Exclusive Rentals/Hr20162017Duration of ProgramCOMMENTSGreat Hall$350$350NANo increase recommended for 2017Theater$250$250NANo increase recommended for 2017Adventure Peak$300$300NANo increase recommended for 2017Party Plateau - 10 Tables$125$125NANo increase recommended for 2017Pool (swim team only)$45$45NANo increase recommended for 2017Pool Other$60$60NANo increase recommended for 2017Commercial Photo Shoot (hourly)20162017Duration of ProgramCOMMENTSAny park area blocked off$250$250NANo increase recommended for 2017Grotto$250$250NANo increase recommended for 2017Theatre$250$250NANo increase recommended for 2017Great Hall$350$350NANo increase recommended for 2017Domestic Photo Shoot (hourly)20162017Duration of ProgramCOMMENTSAny park area blocked off$200$200NANo increase recommended for 2017Grotto$200$200NANo increase recommended for 2017Theatre$200$200NANo increase recommended for 2017Great Hall$350$350NANo increase recommended for 2017Family Events20162017Duration of ProgramCOMMENTSNot So Scary Halloween Party2 hrs., 1X event Pre-registration$10/Child$10/ChildNo increase recommended for 2017 Day of party registration$11/Child$11/ChildNo increase recommended for 2017 Add a pizza package for 4$25.00$25.00Family New Year's Eve Party3 hrs., 1X event Pre-registration$10.50/child$10.50/childNo increase recommended for 2017 Day of Party registration$11.50/child$11.50/childNo increase recommended for 2017Parent's Night Out at the Peak$25/child$25/child4 hrs., 1X eventNo increase recommended for 2017 If more than one child$20/child $20/child No increase recommended for 2017Contracted Programs20162017MacPhail Center for MusicVariesVariesStages Theater CompanyVariesVariesEDINBOROUGH PARK6
Proposed 2017 Parks and Recreation FeesPlaypark Daily Admission20162017Duration of ProgramCOMMENTSResident$7$7NANo price increase recommended; currently higher priced than other like providersNon-Resident$7$7NANo price increase recommended; currently higher priced than other like providersChildren under 12 monthsFreeFreeNANo change recommendedAdultsFree w/paid childFree w/paid childNANo change recommendedPlaypark - 10 Admission Pass20162017Duration of ProgramCOMMENTSResident$60.15$60.15NANo increase recommended for 2017Non-Resident$60.15$60.15NANo increase recommended for 2017Playpark Annual Membership20162017Duration of ProgramCOMMENTSResident Individual$85$89.25NARecommended increase of 5% in 2017; excellent value compared to like providers Each additional member$65$68.25NARecommended increase of 5% in 2017; excellent value compared to like providersNon-Resident Individual$110$115.50NARecommended increase of 5% in 2017; excellent value compared to like providers Each additional member$90$94.50NARecommended increase of 5% in 2017; excellent value compared to like providersTotal Facility Daily Admission20162017Duration of ProgramResident$12.10$12.10NANo recommended increase for 2017Non-resident$12.10$12.10NANo recommended increase for 2017EDINBOROUGH PARK "PLAYPARK"*Sales tax (7.275%) will be charged but is not included in 2017 fees listed above7
Proposed 2017 Parks and Recreation FeesRental Concession Items20162017Duration of ProgramCOMMENTSPaddle Boats - 4 person boat 1/2 hour$10$10NANo increase recommended for 2017; fee adjusted in 2016Winter sled per hour$7$8NALast increase was in 2009; rate increase will add $400 annuallyIce Skate$6$6NANo increase at this timeBuilding Rentals20162017Duration of ProgramCOMMENTS1/2 day - Salon M-TH$250$275NALast increase was in 2012; rate increase will add $1,000 annuallySunday - 1/2 day Salon$400$450NALast increase was in 2013; rate increase will add $800 annuallyWeekend Rental - 6 hour period20162017Duration of ProgramCOMMENTSFriday evening$1,150$1,195NARate increase will add $700 annuallySaturday evening$1,150$1,195NARate increase will add $1,000 annuallyAmphitheater Rental20162017Duration of ProgramCOMMENTSAmphitheater Rental$300$300NANo increase at this time; competitive rate in marketCommercial Photo Shoot$50/hr.$50/hr.NANo increase at this time, competitive rate in marketChampion Putting20162017Duration of ProgramCOMMENTS9 hole$6$6NANo increase recommended for 2017; fee adjusted in 201618 hole$10$10NANo increase recommended for 2017; fee adjusted in 2015Lawn Games20162017Duration of ProgramCOMMENTSPer Court$20/hr.$20/hr.NANo increase at this timeFishing Clinic20162017Duration of ProgramCOMMENTSFishing Clinic$10$103 hrs., 1X eventNo increase at this timeCENTENNIAL LAKES8
Proposed 2017 Parks and Recreation FeesRates20162017Duration of ProgramCOMMENTSHourly Rate (as of 9/16)$220$227NAIncrease equals the percentage needed to cover revenue projectionsOff-Season Non-Prime$160$165NAIncrease equals the percentage needed to cover revenue projectionsOff-Season Prime (Sun-Thurs Evening)$170$175NAIncrease equals the percentage needed to cover revenue projectionsEarly Morning/Undesirable Ice$80$83NAIncrease equals the percentage needed to cover revenue projectionsBackyard Rink Earlyn Morning/Undesireable IceNA$75NANew itemBackyard Rink PrimeNA$145NANew itemOutdoor Rink EHA$135$139NAIncrease equals the percentage needed to cover revenue projectionsOutdoor Rink After March 16$170$175NAClarified definition of rateOpen skating (youth and adult)$5$5NANo changeSkate Rental$3$3NANo changeDevelopmental Skating (Ice and Hockey) Resident$8$8NANo changeDevelopmental Skating (Ice and Hockey) Non-resident$10$10NANo changeBirthday Party Open Skating$99$99NANo changeRoom Rental$25$25NANo changeRoom Set-Up/Clean-Up$25$25NANo changeBallet Room Rental No Set Up$20$20NANo changeFutsal$25$25NANo changeOpen Futsal$3$3NANo changeMemberships (set the first week of September)20162017Duration of ProgramCOMMENTSOpen Skating MembershipResident Family: First 2 members$115$120NAIncrease equals the percentage needed to cover revenue projections Each additional member$10$10NANo change Maximum (7 persons)$165$165NANo changeResident Individual$105$110NAIncrease equals the percentage needed to cover revenue projectionsNon-Resident Family: First 2 members$130$130NANo change Each additional member$10$10NANo change Maximum (7 persons)$180$180NANo changeNon-Resident Individual$115$120NAIncrease equals the percentage needed to cover revenue projectionsOpen Skating Punch Card$40$40NANo changeDevelopmental Ice/Hockey Membership 4-5 times per week$150/month$150/monthNANo change 3 times per week$80/month$80/monthNANo change 1-2 times per week$50/month$50/monthNANo changeDevelopmental Punch Card (10 visits)$72$80NAIncrease equals the percentage needed to cover revenue projectionsArena - Youth Activities20162017Duration of ProgramCOMMENTSNon-School Day Youth Open Hockey$10/child$10/child1 hr.No changeDevelopmental Ice for hocky and Figure Skating$8/resident$8/residentVariesNo change$10/non-resident$10/non-residentNo changeARENA9
Proposed 2017 Parks and Recreation FeesArena - Adult Activities20162017Duration of ProgramCOMMENTSAdult Learn to Skate - 12 weeks, 30 minutes$147$14730 min., 1X/wk., 12 wks.No changeAdult Learn to Skate - 12 weeks, 45 minutes$206$20645 min., 1X/wk., 12 wks.No changeAdult Open Hockey$5$51 1/2 hrs.No changeSkatersize & Coffee $120$12045 min., 1X/wk., 12 wks.No changeCouch to 5K$48$481 hrs., 3X/wk., 8 wks.No changeVinyasa Yoga$78$781 hr., 3X/wk., 8 wks.No change Drop-In$15$15No changeBarre X$68$6830 min., 1X/wk., 8 wks.No changeKoala Barre$68$6845 min., 1X/wk., 8 wks.No changeArena - Family Events20162017Duration of ProgramRoyal Fantastical - Backyard$29$292 hrs., 1X eventNo changeFriday Family Nights on Ice$5/family$5/family1 1/2 hrs.No changeHourly Rates20162017Duration of ProgramCOMMENTSFull Field Prime (Mon-Fri 4pm-10pm/Sat, Sun 7am-10pm) $360$370NAIncrease equals the percentage needed to cover revenue projections1/2 Field Prime (Mon-Fri 4pm-10pm/Sat, Sun 7am-10pm)$180$185NAIncrease equals the percentage needed to cover revenue projectionsFull Field Shoulder Season (Oct. & Nov.) Mon.-Fri. 4 - 10 p.m., Sat. & Sun 7 a.m.-10 p.m.$280$288October and November Increase equals the percentage needed to cover revenue projectionsHalf Field Shoulder Season (Oct. & Nov.) Mon.-Fri. 4 - 10 p.m., Sat. & Sun 7 a.m.-10 p.m.$140$144October and November Increase equals the percentage needed to cover revenue projectionsQuarter Field Shoulder Season (Oct. & Nov.) Mon.-Fri. 4 - 10 p.m., Sat. & Sun 7 a.m.-10 p.m.$70$72October and November Increase equals the percentage needed to cover revenue projections70' Batting Cage$60$60NANo change50' Batting Cage$50$50NANo change70' Batting Cage - 1/2 hour$30$30NANo change50' Batting Cage - 1/2 hour$25$25NANo changeFull Field Non-Prime$150$150NANo change1/2 Field Non-Prime$75$75NANo changeOpen Turf Time$4$4NANo changeResidents - No Dome/Field Only$65$65NANo changeNon-Residents - No Dome/Field Only$100$100NANo changeResidents Field Only Non-Prime - 1/2$30$30NANo changeNon-Residents Field Only Non-Prime - 1/2$35$35NANo changeResidents Field Only Non-Prime - Full$40$40NANo changeNon-Residents Field Only Non-Prime - Full$45$45NANo changeBraemar Field - Youth Activities20162017Duration of ProgramCOMMENTSTeen Night at Braemar Field$7$71 1/2 hrs., 1X eventNo changeTot Time$4/person/each time $4/person/each time2 hrs. offered 2X a weekNo changeBraemar Field - Adult Activities20162017Duration of ProgramCOMMENTSOpen Soccer$5/person/each time $5/person/each time1 1/2 hrs. offered 2X a weekNo changeBraemar Field - Family Events20162017Duration of ProgramCOMMENTSFamily Night at Braemar Field$5/person/each time $5/person/each time2 hrs. offered 2X a weekNo changeContracted Programs - Arena & Braemar Field20162017Braemar Skate SchoolVariesVariesRevolutionary SportsVariesVariesClean & Lean FitnessVariesVariesAltman FitnessVariesVariesClassic Santa RexVariesVariesBRAEMAR FIELDARENA - continued10
Proposed 2017 Parks and Recreation FeesGeneral Park Areas20162017Duration of ProgramCOMMENTSResident Use/hour$55$55NANo increase recommended for 2017; fee adjusted in 2016Resident Use/day$145$145NANo increase recommended for 2017; fee adjusted in 2016Commercial Use (i.e. TV)/hr.$85$85NANo increase recommended for 2017; fee adjusted in 2016Commercial use with light/hr$140$140NANo increase recommended for 2017; fee adjusted in 2016Showmobile/day$700$700NANo increase recommended for 2017; fee adjusted in 2016Athletic Fields - Residents Only20162017Duration of ProgramCOMMENTSPer field - per day$139$142NA$3 Increase recommended for 2017; last increase was 2013. Need to stay competitive in the marketPer field - per hour$50$55NA$5 increase recommended for 2017; last increase was 2013. Need to stay competitive in the marketPer field - per hour w/lights$77$79NA$2 increase recommended for 2017; last increase was 2013. Need to stay competitive in the marketAthletic Turf Field - per hour$65$65NANo increase recommended for 2017; fee adjusted in 2016Non-residents - Athletic Turf Field - per hour$100$100NANo increase recommended for 2017; fee adjusted in 2016Van Valkenburg/Courtney Fields (residents only)20162017Duration of ProgramCOMMENTSPer field/day includes building$170$170NANo increase recommended for 2017; fee adjusted in 2016Rosland Park Pathway (Scheduled Walk/Run Events)20162017Duration of ProgramCOMMENTSPer Hour$85$85NANo increase recommended for 2017; fee adjusted in 2016Per Day$250$250NANo increase recommended for 2017; fee adjusted in 2016Utley Park Fire Ring Rental (residents only)20162017Duration of ProgramCOMMENTSFire Ring - per day$28$28NAARNESON ACRES20162017Duration of ProgramCOMMENTSTerrace Room & Gazebo - ResidentsHalf-day (6 hours or less)$250$250NANo increase recommended for 2017; fee adjusted in 2016Full-day (more than 6 hours)$350$350NANo increase recommended for 2017; fee adjusted in 2016Terrace Room & Gazebo - Non-ResidentsHalf-day (6 hours or less)$300$300NANo increase recommended for 2017; fee adjusted in 2016Full-day (more than 6 hours)$400$400NANo increase recommended for 2017; fee adjusted in 2016PARK DEPARTMENT RENTALS11
Proposed 2017 Parks and Recreation FeesPICNIC SHELTER RENTALS (residents only)20162017Duration of ProgramCOMMENTSChowen Park - half-day$30$30NANo increase recommended for 2017; fee adjusted in 2016Chowen Park - full-day$46$46NANo increase recommended for 2017; fee adjusted in 2016Sherwood Park - half-day$30$30NANo increase recommended for 2017; fee adjusted in 2016Sherwood Park - full-day$46$46NANo increase recommended for 2017; fee adjusted in 2016Wooddale Park - half-day$30$30NANo increase recommended for 2017; fee adjusted in 2016Wooddale Park - full-day$46$46NANo increase recommended for 2017; fee adjusted in 2016Utley Park - half-day$30$30NANo increase recommended for 2017; fee adjusted in 2016Utley Park - full day$46$46NANo increase recommended for 2017; fee adjusted in 2016Rosland Park - full-day ONLY$157$157NANo increase recommended for 2017; fee adjusted in 2016PARK SHELTER BUILDINGS RENTALS (residents only)20162017Duration of ProgramCOMMENTSCornelia School Park - half-day$75$75NANo increase recommended for 2017; fee adjusted in 2016Cornelia School Park - full-day$110$110NANo increase recommended for 2017; fee adjusted in 2016Countryside Park - half-day$75$75NANo increase recommended for 2017; fee adjusted in 2016Countryside Park - full-day$110$110NANo increase recommended for 2017; fee adjusted in 2016Pamela Park - half-day$75$75NANo increase recommended for 2017; fee adjusted in 2016Pamela Park - full-day$110$110NANo increase recommended for 2017; fee adjusted in 2016Todd Park - half-day$75$75NANo increase recommended for 2017; fee adjusted in 2016Todd Park - full-day$110$110NANo increase recommended for 2017; fee adjusted in 2016Walnut Ridge Park - half-day$75$75NANo increase recommended for 2017; fee adjusted in 2016Walnut Ridge Park - full-day$110$110NANo increase recommended for 2017; fee adjusted in 2016Weber Park - half -day$75$75NANo increase recommended for 2017; fee adjusted in 2016Weber Park - full-day$110$110NANo increase recommended for 2017; fee adjusted in 2016EDINA ATHLETIC ASSOCIATIONS20162017Duration of ProgramCOMMENTSNote: Athletic Associations must be informed 1 year in advance for any fee changesField user fee/participant$11$11NAThe Edina Athletic Association user fee will increase by $2 to $13 for 2018; last increase was 2012Gymnaisum user fee/participant$11$11NAThe Edina Athletic Association user fee will increase by $2 to $13 for 2018; last increase was 2012Outdoor hockey rink user fee/participant$11$11NAThe Edina Athletic Association user fee will increase by $2 to $13 for 2018; last increase was 2012Inclusion Fee/participant$1$1NANo increase recommended for 2017 or 2018PARK DEPARTMENT RENTALS - continued12
Proposed 2017 Parks and Recreation FeesFees20162017Duration of ProgramCOMMENTSEdina Senior Center Membership$17/$27$17/$271 yearTrips & Tours$4.25$4.251 day tripTrips & Tours - Non-Members$6.25$6.251 day tripDefensive Driving$22/$25$22/$254 to 8 hr. classMember/Non-Member rateElder Learning Institute Classes$20$20per sessionCard Tournaments$1/person$1/person1 day tripPodiatrist$3/patient$3/patienteach timeAppointments are taken every 3 weeks from 8:30 a.m. to 3:45 p.m.; rates set by podiatristRoom Rental - New Fee Structure20162017Duration of ProgramCOMMENTSClassroom or Grandview Room- Resident (2 hr. min.)$40/hr.$40/hr.NANo increase recommended for 2017Classroom or Grandview Room- Non-resident (2 hr. min.)$45/hr.$45/hr.NANo increase recommended for 2017Classroom - resident - more than 4 hours$150$150NANo increase recommended for 2017Classroom - non-resident - more than 4 hours$200$200NANo increase recommended for 2017Fireside Room per day - Resident$170$170NANo increase recommended for 2017Fireside Room per day - Non-resident$200$200NANo increase recommended for 2017Fireside Room per hour - Resident$50$50NANo increase recommended for 2017Fireside Room per hour - Non-resident$60$60NANo increase recommended for 2017Wall art display rental15% of sale15% of saleNANo increase recommended for 2017Activities20162017Duration of ProgramCOMMENTSPutting Course League League fee$5$5one time feeA fee is charged to help cover costs of advertising and one time treat for participants 9 hole course each week $6/each week $6/each week 1X/wk., 8 wks. Centennial Lakes rates 18 hole course each week $10/each week $10/each week 1X/wk., 8 wks. Centennial Lakes ratesEdina Men's Golf League League Fee$14 $14 one time fee Braemar Golf Course is closed for renovation; no change Weekly feevaries varies 1X/wk., 8 wks. Braemar Golf Course is closed for renovation; no changeThe Edina Swinging Seniors League fee$14 $14 one time fee Weekly fee1X/wk., 8 wks. Braemar Golf Course is closed for renovation; no changeLawn Bowling Clinic$4 $4 1 hrs., 1X event Centennial Lakes ratesEDINA SENIOR CENTER13
Cost Reconc-L
The CITY of
EDINA
COST RECOVERY
For each Core Program Area, please indicate the current cost recovery GOAL as well as the ACTUAL cost recovery for the most recent fiscal year. If cost
recovery is measured/tracked another way, please describe.
Core Program Area Cost Recovery Goal
(percentage)
Actual Cost Recovery for
most recent FY (percentage) Notes/Comments
Youth 90% 85% Essential Programs
Senior 0% 0% No Fee charged. Activities included
in membership
Golf 100% 98%
Special Events 95-100% 144%
Adaptive 100% 107% Volunteer Based (value added)
Adult Athletics 100% 123% Value Added Program
Youth Athletics 100% 132% Important Programs
Arts
85% 78%
www.EdinaMN.gov 13
CITY OF EDINA, MINNESOTA
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND NET POSITION
PROPRIETARY FUNDS
For The Year Ended December 31, 2015
Operating revenues:
Sales - liquor
Business-type Activities - Enterprise Funds
Governmental
Activities
Utilities Liquor
Aquatic
Center
Golf
Course
Nonmajor
Enterprise
Arena Funds
Risk
Total Management
Enterprise Internal
Funds Service Fund
$ - $12,214,580 $ - $ 103,784 $ - $ $ 12,318,364 $
Sales - retail - 247,807 4,701 214,288 61,919 46,175 574,890
Sales - utilities 17,860,895 - - - 17,860,895
Sales - concessions - 120,047 37,705 293,733 154,248 605,733
Memberships 387,731 83,296 242 111,236 582,505
Admissions 406,488 308,174 107,336 642,349 1,464,347
Building rental 52,969 88,215 1,709,764 813,480 2,664,428
Rental of equipment 363,013 4,312 172,633 539,958
Greens fees 1,498,474 - 221,618 1,720,092
Other fees 1,473,128 160,241 130,679 958,050 2,722,098
Total operating revenues 19,334,023 12,462,387 971,936 2,857,190 2,307,985 3,119,789 41,053,310
Operating expenses:
Cost of sales and services 9,415,449 39,162 207,006 122,264 90,024 9,873,905
Personal services 1,692,682 1,450,762 332,310 1,255,665 863,398 1,752,912 7,347,729
Contractual services 7,137,023 531,059 172,126 481,138 804,739 722,758 9,848,843
Commodities 859,512 85,922 56,605 238,794 136,765 331,856 1,709,454
Central Services 685,750 232,690 26,929 128,895 57,624 136,318 1,268,206
Depreciation 4,012,165 102,720 241,407 571,105 522,206 402,457 5,852,060
Total operating expenses 14,387,132 11,818,602 868,539 2,882,603 2,506,996 3,436,325 35,900,197
Operating income (loss) 4,946,891 ' 643,785 103,397 (25,413) (199,011) (316,536) 5,153,113
Nonoperating revenues (expenses):
Intergovernmental 210,173 250,000 460,173
Investment income 55,619 • 3,278 8,004 6,307 18,699 91,907 306
Donations 56,170 23,400 79,570
Interest and fiscal charges (847,003) (4,961) (61,011) (135,085) (1,048,060)
Amortization of bond premiums
(discounts) 270,831 540 1,368 (16) 272,723
Gain (loss) on sale of capital assets 23,927 (467,097) 15,500 (427,670)
Assets contributed to governmental
funds - (1,008,330) (1,008,330)
Miscellaneous 1,420 6,321 48,131 8,868 946 65,686 54,330
Total nonoperating
revenues (expenses) (285,033) 9,599 3,583 (1,480,632) (54,563) 293,045 (1,514,001) 54,636
Income (loss) before transfers 4,661,858 653,384 106,980 (1,506,045) (253,574) (23,491) 3,639,112 54,636
Transfers:
Transfers in - - 441,871 1,245,070 2,521,831 4,208,772
Transfers out (184,476) (785,000) - • (969,476)
Total transfers (184,476) (785,000) 441,871 1,245,070 2,521,831 3,239,296
Change in net position 4,477,382 (131,616) 106,980 (1,064,174) 991,496 2,498,340 6,878,408 54,636
Net position - January 1
as previously reported 69,577,192 3,188,891 2,918,674 6,600,674 4,643,129 10,670,433 97,598,993
Change in accounting principle (937,164) (937,164) (535,523) (401,642) (1,071,045) (3,882,538)
Net position - January 1 as restatec 68,640,028 2,251,727 2,918,674 6,065,151 4,241,487 9,599,388 93,716,455
Net position - December 31 $73,117,410 $ 2,120,111 $ 3 025,654 $ 5,000,977 $ 5,232,983 $12,097,728 $100,594,863 $ 54,636
The accompanying notes are an integral part of these financial statements.
31
CITY OF EDINA, MINNESOTA
COMBINING STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN FUND NET POSITION
NONMAJOR PROPRIETARY FUNDS
For The Year Ended December 31, 2015
Operating revenues:
Sales - retail
Art
Center
Edinborough
Park
Centennial
Lakes
Sports
Dome
Total Nonmajor
Proprietary
Funds
$ 46,175 $ - $ - $ 46,175
Sales - concessions 113 124,761 29,374 - 154,248
Memberships 21,467 89,769 - - 111,236
Admissions 636,834 - 5,515 642,349
Building rental 244,465 109,467 459,548 813,480
Rental of equipment 12,060 160,573 - 172,633
Greens fees 221,618 - 221,618
Class registration & other fees 448,674 228,984 279,991 401 958,050
Total operating revenues 516,429 1,336,873 801,023 465,464 3,119,789
Operating expenses:
Cost of sales and services 17 75,116 14,891 - 90,024
Personal services 460,511 661,123 587,012 44,266 1,752,912
Contractual services 82,767 297,821 164,067 178,103 722,758
Commodities 69,581 133,441 116,913 11,921 331,856
Central Services 34,990 51,649 49,679 - 136,318
Depreciation 25,717 175,223 39,215 162,302 402,457
Total operating expenses 673,583 1,394,373 971,777 396,592 3,436,325
Operating income (loss) (157,154) (57,500) (170,754) 68,872 (316,536)
Nonoperating revenues (expenses):
Intergovernmental 250,000 250,000
Investment income 2,314 11,409 4,976 18,699
Donations 11,303 12,097 23,400
Miscellaneous 946 946
Total nonoperating
revenues (expenses) 13,617 12,355 17,073 250,000 293,045
Income (loss) before transfers (143,537) (45,145) (153,681) 318,872 (23,491)
Transfers:
Transfers in 100,000 130,784 2,291,047 2,521,831
Change in net position (43,537) 85,639 (153,681) 2,609,919 2,498,340
Net position - January 1
as previously reported 404,432 2,769,799 1,079,816 6,416,386 10,670,433
Change in accounting principle (267,761) (401,642) (267,761) (133,881) (1,071,045)
Net position - January 1 as restated 136,671 2,368,157 812,055 6,282,505 9,599,388
Net position - December 31 $ 93,134 $ 2,453,796 $ 658,374 $ 8,892,424 $ 12,097,728
99
Nov. 7, 2016
Park Board Members
Patty McGrath, General Manager Edinborough Park/Aquatic Center
Aquatic Center Amenity and Facility Improvements
Information / Background:
The Aquatic Center is currently working with Aquatic Design Solutions, LLC for the consultation,
design and engineering of facility improvements. The planned improvements include replacement
of the zero-depth play feature, renovation of the existing body and tube slides, the addition of a
new slide on the existing slide tower, and filter replacements for the zero-depth pool and the
plunge pool. Due to the complexity of the amenities at the Aquatic Center and the age of the
facility, engineering services are required to provide data and define options for all of the
improvements. Aquatic Design Solutions, LLC is an engineering firm that specializes in aquatic
design and we recently worked with them on the successful installation of the main pool filter prior
to the 2016 season.
The zero-depth play feature is extremely popular for families with children under 8 years old. It is
20 years old and has exceeded its life expectancy. Portions of the play feature are beginning to fail.
The slide tower is nearly 15 years old and the slides are faded and in need of renovation. The
addition of a new slide and the zero-depth play feature will bring renewed enthusiasm and
excitement to the Aquatic Center. The filter replacements will be significantly more efficient than
our existing filters and will provide excellent water quality for all of our guests.
The Aquatic Center opened in 1958 and has a rich history providing family fun for generations of
Edina residents. It is also widely known as a facility that continues to renew and refresh the
amenities to keep it exciting for all guests and attract visitors from the greater metro and outstate
areas.
The Aquatic Center is a destination that offers amenities for people of all ages and consistently
operates with a positive cost recovery. The play feature and the slide improvements will be very
visible and will update the Aquatic Center image and ensure we remain competitive with like
STAFF REPORT Page 2
providers. Several surrounding communities have recently updated their facilities by replacing
slides, play structures and adding new amenities.
The zero-depth pool filter replacement and play feature replacement were approved 2016 CIP
projects, to be funded by the Aquatic Center Fund. Both of these projects were postponed because
the Aquatic Center Fund is needed to support the Edina Law and required to maintain a certain
balance in that fund.
In the draft of the 2017-2021 CIP requests for the Aquatic Center you will find Project 15-068 (Play
structure replacement) and project 15-065 (Large slide replacement) are listed as “unfunded”. The
reason the projects are on the unfunded list is because at the time of writing the CIP it was not clear
where the money was going to come from to move forward with these projects. The Aquatic Center
Fund has reserves built up over the past several years, but close to $800,000 of these reserves are
restricted by debt covenants from previous bond issues at the Aquatic Center, the Arena and the
Golf Course.
In consultation with City Finance Director, Eric Roggeman, one possible financing solution to move
the projects off the “unfunded” list, and get the projects done without spending the restricted
reserves, is to add the project costs on to an upcoming bond issue for the Braemar Golf Course. By
combining multiple projects into one bond issue we are able to spread out the fixed costs of debt
issuance and further reduce the cost of borrowing money. The Golf Course portion of the debt
would be paid off with future Golf Course revenues and the Aquatic Center portion of the debt
would be paid for with future Aquatic Center revenues. In addition to coordinating the bond sale
with the Golf Course project, another factor that makes the timing favorable is the retirement of
past Aquatic Center debt. The final payment on existing Aquatic Center debt will be made in
February 2017, so we will be able to make the new bond payments with Aquatic Center revenues
like we have done in the past with the existing debt.
The total cost of the project is approximately $1.25 million dollars and the estimated bond payment
would be $125,000 per year, payable over 10 years. The bond payment expiring in 2017 is $85,000
annually. A pro forma was created and reviewed by the City Finance Director and it demonstrates
that the Aquatic Center would continue to have a positive cash flow.
These improvements will modernize the Aquatic Center amenities and facilities and lead to
successful operations in the future. Our goal is to complete the design and engineering of these
facility improvements so the projects may be put out to bid and completed prior to the 2017
aquatic season. We are confident both filter projects will be completed prior to the 2017 season.
Depending on the design options and manufacturing lead times, the zero-depth play feature or the
water slide may be scheduled for completion in the fall. Joining the bond issue for the Braemar Golf
STAFF REPORT Page 3
Course will allow these projects to be completed and will not impact the balance of the Aquatic
Center restricted funds.
The tentative timeline for the project is as follows:
Sept. 20 City Council approved engineering and design services
Sept. 26 Aquatic Design Solutions began project
Nov. 17 Plans and specs ready for bids
Nov. 17 Bid advertising
Dec. 8 Bid opening
Jan. 1 – April 1 Orders for manufacturing
April 1- Fall 2017 Construction complete
Nov. 7, 2016
Park Board
Amanda Clarke, Recreation Supervisor
Edina Community Foundation Ready-Set-Connect Program
Information / Background:
The City of Edina currently awards scholarships to families with the help from the Edina Community
Foundation grants each year. Currently the city offers $150 per family per calendar year. Eligible
families are then able to use the scholarship money towards program registrations, facility
memberships and the community garden. Beginning Jan. 1, 2017 the Parks & Recreation
Department will be changing how they handle scholarships. They will be joining the Edina
Community Foundation Ready-Set-Connect Program.
The Ready-Set-Connect Program has been talked about for many years. The Edina Community
Foundation, Edina Community Education, Southdale YMCA and the Edina Parks & Recreation staff
have met many times to figure out how to better serve our population of individuals in need.
Currently all groups require individuals to apply for scholarships and have varying qualification
standards. After numerous meetings and discussions Edina Community Foundation finally felt ready
to finalize standards for the Ready-Set-Connect Program.
At the beginning of this summer the Edina Community Foundation rolled out the Ready-Set-
Connect Program. The idea is to make the registration process as easy as possible and to allow a
person or a family to apply once in order to be eligible for scholarships with any affiliated group.
The goal behind this program is to reduce the amount of paperwork for individuals and to allow
easy access to programs in the community. A variety of scholarships are available, based on
participating groups standards. Current participants in the Connect Program are: Southdale YMCA,
Edina Basketball Association and Edina Community Education.
In order to be eligible, participants must qualify and current qualifications fall in line with the
Federal Standards for free or reduced price meals, or they must provide proof of financial hardship.
To apply participants need to fill out the application form and mail to Edina Community Foundation
located at 5280 Grandview Square in Edina or sign up online. When eligibility has been verified
(usually less than a week), registrants will receive a letter of notification and their Ready-Set-
REPORT / RECOMMENDATION Page 2
Connect Card in the mail. This card should be presented at the time of registration for any of the
participating programs.
The Ready-Set-Connect Program hopes to have many more partners by the end of the year. The
Parks & Recreation Department is looking forward to being part of this new program and hoping it
will bring more awareness of all scholarship opportunities our community has to offer.
Summary of October 2016 Park Board Brainstorming on Lesson Learned
Keep Doing –
• Keep improving the website
• Continue to work on marketing efforts and communication; critically
important
• Keep working to engage more with the community in finding unique and
creative ways to do that
• Continue to hold meetings at other venues and initiate site visits
• Continue focusing on their work items
• Keep meetings to 2 hours
• Keep getting updates from consultants/owners of projects in addition to
staff updates
Start Doing –
• Improve the prioritization process with the City Council so there may be a
little deeper and robust conversation; meeting outside their normal meeting
• Start a “Friends of the Park” concept; how can they potentially
operationalize that and give people an opportunity to do it
• Visit site locations
• Start building connections with board members assigned to particular
parks; either individuals or in small groups take ownership of some degree
to four or five parks throughout the year to visit and report back with what
they might see, etc.
• Incorporate key metrics into work plans and reports; identify key data such
as the age of the kids surrounding a certain park because that data should
be considered as decisions are made
• Start socializing and visiting parks; include council members for tours and
have talking points and key initiatives to go through
• Establish an annual calendar of what’s going to happen each month at the
meetings; what is the formal process to add an item to the agenda
• Have more accountability from other departments we rely heavily on such
as communications and park maintenance; sometimes things owned by
other departments that do not go well can reflect poorly on the Park Board
and Parks & Recreation Department
Stop Doing –
• Stop counting on only board meetings for attendance; start counting other
projects/engagements towards attendance and maybe have a point system
of some type
• Do not need a School Board liaison Park Board Member; do not see a
connection or value for it
• Stop having all works plan items tied to staff capacity; start moving forward
on more items without having to wait for staff to have time
Approved by City Council on December 15, 2015 Board/Commission: Park Board 2016 Annual Work Plan Initiative 1 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Inclusive Playground – Rosland Park (Board will propose to develop an inclusive playground.) December 2016 $250,000 Assistant Director – 80 hours, Park Superintendent – 4 hours, Recreation Supervisor – 30 hours. Funds are part of the CIP. Progress Report: Koren Nelson, Eileen McAwley Staff Lead - Susan Faus . Completed. Construction will begin on 9/19/16 Initiative 2 ☐☐☐☐ New Initiative ☒☒☒☒ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Fred Richards Park Master Plan October 2016 $75,000 Director – 160 hours, Assistant Director – 160 hours, Administrative Support Specialists – 16 hours, Public Works Director – 20 hours If project is pushed to 2017 then this initiative can be removed and added next year. Progress Report: Gerry Green, Greg Good, Eileen McAwley, Matt Dahlien, Michael Miller Staff Lead - Ann Kattreh. Consultant selection is underway. Master planning will begin in November/December. Initiative 3 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Park Signage Replacement Plan & Begin Implementation (Board will propose plan to council for approval. If approved, the board will implement plan. December 2016 $500,000 Director – 120 hours and Assistant Director – 120 hours, Park Maintenance – 40 hours Funds are from the Park Dedication fees. Progress Report: Koren Nelson, Julie Strother, Brenda McCormick, Dan Gieseke, Michael Miller Staff Lead – Susan Faus. Perspective design teams are being vetted by staff. Park Board members will be consulted shortly when information is gathered.
Approved by City Council on December 15, 2015 Initiative 4 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Grandview Facility Planning (Grandview Task Force will provide recommendation to the Park Board, Park Board will provide recommendation to City Council.) July 2016 $60,000 Director – 160 hours, Assistant Director – 120 hours, Art Center General Manager – 160 hours, Recreation Supervisors – 100 hours Progress Report: Completed. Koren Nelson – Staff Lead – Ann Kattreh Initiative 5 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Analysis of current programs and Cost Recovery Expectations (CRE) for City recreational programs. December 2016 0 Assistant Director – 80 hours, Recreation Supervisors – 120 hours Progress Report: Greg Good, Aanik Lohani, Michael Miller. Staff Lead – Susan Faus. Completed. Reviewed program classifications and made updates. Established program metrics to measure success. Provided CRE for core program areas. Initiative 6 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Recreation Programming and Facilities Marketing and Communication Delivery Review. Study utilization opportunities and implement Edina To Go App for Parks & Recreation. December 2016 0 Assistant Director – 80 hours, Recreation Supervisors – 80 hours, Facility General Managers – 20 hours, Communications Department Staff - ?? Progress Report: Julie Strother, Brenda McCormick, Matt Dahlien, Lauren Crist Staff Lead – Susan Faus. Staff have met and are working on implementing Edina To Go App for Parks & Recreation. Staff will set up meeting to present information to Park Board representatives in June/July. Initiative 7 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments
Approved by City Council on December 15, 2015 ☐☐☐☐ On-Going Initiative Engage External Resources to Provide Environmental Programming December 2016 0 Recreation Supervisors – 40 hours Progress Report: Julie Stother, Dan Gieseke Staff Lead – Amanda Clarke. Staff worked with Tim Zimmerman and Luther Overholt to plant a variety of plants to attract pollinators at Pamela Park this summer. Currently, engaging Three Rivers Park District and Nine Mile Creek Watershed District to participate in upcoming special event and partnering with Three Rivers Park District on environmental programs. Amanda will be looking into grant opportunities through the Minnehaha Watershed District, as well as compiling a list of potential partners for future environmental programming opportunities. Initiative 8 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Pollinator Garden – Park Property or Partnership with Edina Public Schools (Board will propose plan to establish a pollinator garden on City or School District Property. If approved by Council, they will implement.) August 2016 $500 Recreation Supervisors – 40 hours Progress Report: Brenda McCormick Staff Lead – Amanda Clarke. Phase 1 completed March 2016. Programming will be added at Pamela Park to educate youth on pollinators and the importance. Staff is working on a partnership with Three Rivers Park District to offer another educational workshop for families. Phase 11 – Qualitative assessment of the program at the end of the summer. Phase 111 – Based on input determine if program should be expanded, continued or changed. Initiative 9 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Multi-year Playground Renovation Plan December 2016 0 Assistant Director – 40 hours, Public Works Director, Park Maintenance – 40 hours Progress Report: Julie Strother, Eileen McAwley, Matt Dahlien, Michael Miller Staff Lead – Susan Faus. This is a Q3 initiative. Will start in October. Initiative 10 ☒☒☒☒ New Initiative ☐☐☐☐ Continued Initiative ☐☐☐☐ On-Going Initiative Target Completion Date Budget Required Staff Support Required Liaison Comments Collaborate with Energy and Environment December 2016 0 Recreation Supervisors – 20
Approved by City Council on December 15, 2015 Commission on providing a recommendation regarding bottled water sales at City facilities. REMOVED hours, Facility General Managers – 20 hours Progress Report: Park Board Members – REMOVED FROM WORK PLAN Ongoing Responsibilities Capital Improvement Plan Review; Fees and Charges Review; Election of Officers; Work Plans Other Work Plan Ideas Considered for Current Year or Future Years Cooperative Agreement with School District for use, upgrade and maintenance of Creek Valley Park athletic fields and Cornelia School Park athletic fields. Proposed Month for Joint Work Session: June Council Comments: Work plans proposed by the Boards and Commissions were reviewed at the December 1 work session. The following changes/comments were made and are reflected on this work plan: • Keep Fred Richards initiative. • Remove initiative 8 - Fundraising – Friends of the Parks • Initiative 5 – changes as recommended by City Manager.
City Council Updates
By Scott Neal
October 18, 2016
• Approved the purchase of Fred Richards Park Master Plan Consulting Services -
Confluence
• Approved the purchase of Design Services Park Signage Improvement Project -
Signcrafters
November 1, 2016
Nothing to add