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HomeMy WebLinkAbout2017-04-04 Parks & Rec Comm PacketDraft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Edina Park Board Edina City Hall, Council Chambers Tuesday, March 14, 2017 7 p.m. I. Call To Order Chair McCormick called the meeting to order at 7:01 p.m. II. Roll Call Answering roll call were Members Gieseke, Dahlien, McAwley, McCormick, Good, Nelson, Mohs, Miller and Student Members Hulbert and Gustafson. Absent were: Member Strother Staff present: Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus and Administrative Coordinator Janet Canton III. Approval Of Meeting Agenda Motion made by Nelson to approve the meeting agenda. Motion seconded by Good. Motion carried. IV. Approval Of Meeting Minutes Motion made by Gieseke to approve the Feb. 14, 2017 minutes. Motion seconded by Dahlien. Motion carried. V. Community Comment None VI. Reports/Recommendations A. Fred Richards Park Master Plan Concepts Terry Minarik from Confluence gave an overview and presentation on the three concepts for the Fred Richards Master Plan. He asked the Park Board for any feedback they may have on the concepts presented. Park Board members asked questions and gave their feedback. Staff Liaison Kattreh thanked the board for all of their feedback and input. B. Park Signage Update Assistant Parks & Recreation Director Faus gave an update on the Park Signage project; it has been narrowed down to one final design. She discussed and explained the different materials used on the signs as well as showed some examples of the different colors and materials. She then went through the pros and cons of the different types of material. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Park Board members asked questions and made suggestions. C. Park Visits Chair McCormick asked if anyone had any updates on their park visits. Member McAwley indicated that the trail at Highlands Park by the wooded section is obscured by trees falling and asked if there is a schedule when these trails get cleaned up. It was noted for this type of situation it would be best to use the Edina To Go App. It’s a fast way to get the issue or problem reported quickly and into a work order process. Member Nelson indicated with the melting snow there is a lot of dog poop appearing in a lot of the parks. After much discussion it was decided to have more signage at the parks so that there is more awareness that it is the law to clean up your dog’s poop. In addition, it can cause a lot of diseases with water contamination, etc. Member Nelson also suggested putting a brochure with regards to this issue in the new resident packets because it is not the law in all places and a lot of people may be unaware of it. Member Dahlien noted that the Edina To Go App is a great way to communicate but a lot of people are pretty particular about what apps they have on their phones. It’s an uphill climb to make sure that they have enough of the community using it. He also asked how they can have more proactive communication such as a project list that is more prominently displayed; possibly somewhere in the layout of the new website. Member Dahlien indicated that two large trees were taken out; one at Birchcrest Park and one at Tingdale Park. He noted there are now two large stumps there and he has been asked whether those stumps will be removed or not. He asked if those types of things are communicated anywhere because as a Park Board member he would like to be able to direct people where they can find this information. He indicated there was graffiti at both parks as well. VII. City Council Updates, Correspondence and Petitions A. Correspondence None. B. Council Updates Chair McCormick indicated that the City Council changed the chair commission timeline from two years to three years; it’s just a recommendation and doesn’t necessarily mean they have to follow the recommendation. Secondly, they will continue to have school board representation on the Park Board; however, they will only be a contributing member and not a voting member. Lastly, the Park Board’s name will officially be changed to Edina Parks & Recreation Commission on March 16, 2017. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. The Park Board had a discussion about trying to understand the need for a school board representative and it was decided the school board representative will be asked to give the Park Board feedback from the schools that is relevant to the Park Board. Chair McCormick suggested they assess and see if the new process works better for the Park Board. The City Council does know this is a concern of the Park Board; however, if it doesn’t get better they still have the ability to voice their opinion and send another letter. She stated they need to welcome the person and give them the benefit of the doubt and hope it will be a win, win for both sides. VIII. Chair and Member Comments None IX. Staff Comments Staff Liaison Kattreh gave the following updates: • The Edina’s Quality of Life survey will go out the end of this month; responses will be ready for presentation as early as June. • The Braemar Field Dome is scheduled to be taken down on May 5; the bad weather date for removal is May 12. • The Aquatic Center new filter installation is occurring now and the zero depth play structure will be installed this spring. • Edinborough Park won WCCO’s contest for Best Kids Play Area in Minnesota; it will be televised on Thursday, March 16 at 10 p.m. • Braemar Golf Course is getting anxious to start construction with the weather starting to warm up; construction is scheduled to start up the first week in May (possibly earlier depending on weather). • The outdoor driving range has already been open twice; it’s the first time they have opened the driving range during the month of February. • Saturday, April 8 Edinborough Park is having an outdoor Barnyard Babies event; it’s from 10- 11 a.m. and there will be a full-size petting zoo, pony rides, music, etc. • If you know of anyone looking for summer employment now is the time to apply; please refer to the city website. • One additional change made by the City Council for the boards and commissions is the joint work sessions with the City Council will no longer count towards attendance. • The Fred Richards Committee is meeting tomorrow at 3 p.m. • Reminder that April 4 is the next Park Board meeting; it is a week earlier than typical because the following week is a religious holiday week. • The Park Board will have their joint work session with the City Council on April 4 starting at 5:30 p.m.; they will discuss the Fred Richards Master Plan as well as have their annual joint meeting. • They are currently working on trying to schedule an Arden Park Plan Open House sometime during the middle of April. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. X. Adjournment Motion made by Good to adjourn the March 14, 2017 meeting at 8:55 p.m. Motion seconded by Dahlien. Motion carried. April 4, 2017 Parks & Recreation Commission Susan Faus, Assistant Parks & Recreation Director Park Signage Replacement Information / Background: City Council approved a development plan and subdivision request in 2014 that created the Continental Gardens 100-unit housing project. Because the project required a subdivision, the owner of the new development paid the city a Park Improvement Fund payment of $500,000. At the June 2, 2015 City Council meeting, City Manager Scott Neal asked the council to earmark these funds for the Park Signage Improvement Project. Funds had not been previously assigned in the Capital Improvement Plan to pay for the replacement of the park signs. The primary goal of the project was to replace all of the main park entrance signs and develop a sign plan for each park including an overview map for each location. At the Oct. 18, 2016 City Council meeting, City Council approved the Request for Purchase for Design Services with Signcrafters. Staff from the Communications & Technology Department, Park Maintenance, Parks & Recreation and Parks & Recreation Commission were actively engaged throughout the design process and provided input and direction. Signcrafters presented several design styles to review that included the city brand guidelines. The design that is being recommended incorporates all of the considerations. The main items considered in the decision making process were: • Budget • Vandalism and graffiti resistant • Natural colors that blend in and not stand out • Materials that will withstand the elements and time • City of Edina branding guidelines REPORT / RECOMMENDATION Page 2 We currently have 46 main park entrance signs. The plan presented will replace all of those signs and add 9 additional signs at the secondary entrances at some of the parks. There will be two sizes of signs. The parks in Edina are broken down and classified based on size; the classifications are community, neighborhood and mini parks. The larger signs will be installed at the community and neighborhood parks and the smaller signs at the mini parks and secondary park entrances. Staff will be asking City Council for approval of the design at the April 18 meeting. If approved, Signcrafters will prepare the specs and bid documents. The sign fabrication and installation will be advertised for sealed bids and the bid opening is scheduled for the end of May 2017. On the Parks & Recreation Commission work plan this item was given a Charge 2. Staff is asking for the Parks & Recreation Commission to review and comment on the final design. • Board/Commission is asked to review a specific policy issue and to seek comments from each individual member of the group to pass on to City council for further consideration. • Member comments will be included in the Staff Report (optional, commission can include an Advisory communication with the staff report). • No vote is taken by the Board or Commission. • No official Board/Commission recommendation is provided to the City Council. 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Edina Parks PARK ADDRESS Main ID Existing Main ID Proposed Secondary Entrance 1 Alden Park 6750 Belmore Lane 2 2 2 Arden Park 5230 Minnehaha Blvd. 2 1 1 3 Arneson Acres Park 4711 W. 70th St. 1 1 4 Birchcrest Park 6016 Hansen Rd. 1 1 5 Braemar Field 7501 (kola Way 0 6 Braemar Park Braemar 1 7 Bredesen Park 5901 Olinger Blvd. 2 2 8 Browndale Park 4510 Browndale Ave. 1 1 9 Chowen Park 5700 Chowen Ave. S. 1 1 10 Cornelia School Park 7142 Cornelia Dr. 2 2 11 Countryside Park 6240 Tracy Ave. S. 2 2 12 Courtney Fields (Concession Bldg.) 7351 McCauley Trl. 0 1 13 Creek Valley School Park 6301 Gleason Rd. 1 1 14 Fox Meadow Park 5251 Blake Rd. 1 1 15 Garden Park 5520 Hansen Rd. 2 1 1 16 Grandview Square Park 5213 Grandview Square 0 1 17 Heights Park 5500 W. 66th St. 1 1 18 Highlands Park 5200 Doncaster Way 1 2 19 Kojetin Park 4201 W. 44th St. 0 1 20 Lake Edina Park 4400 Parklawn Ave. 1 0 Will be replaced with Fred Richards Project 21 Lewis Park 7300 Cahill Rd. 2 2 22 McGuire Park 69th St. and McGuire Rd. 1 1 23 Melody Lake Park 5601 Melody Lake Dr. 1 1 24 Normandale Park 6501 Warren Ave. S. 1 1 1 25 Pamela Park 4303 W. 58th St. 2 2 1 26 Rosland Park 4300 W. 66th St. 1 1 1 27 Sherwood Park 5241 Eden Circle 1 1 28 St. John's Park 5924 St. John's Ave. 1 1 29 Strachauer Park 6200 Beard Ave. 2 1 1 30 Tingdale Park 5800 W. 59th St. 1 1 31 Todd Park 4429 Vandervork Ave. S. 2 1 1 32 Tupa Park 4918 Eden Ave. 1 1 33 Utley Park 4521 W. 50th St. 1 1 34 Van Valkenburg Park 4935 Lincoln Dr. S. 2 1 35 Walnut Ridge Park 5801 Londonderry Rd. 2 1 1 36 Weber Park 4115 Grimes Ave. S. 1 1 1 37 Williams Park 50th St. and Browndale Ave. 1 1 38 Wooddale Park 4500 W. 50th St. 1 1 39 York Park 5448 York Ave. S. 1 1 40 Yorktown Park 7335 York Ave. S. 0 1 46 45 9 City Council Updates By Scott Neal March 21, 2017 • Adopted a proclamation recognizing Arbor Day 2017 and heard a presentation by Forester Luther Overholt. • Approved a stormwater management agreement with the Nine Mile Creek Watershed District for stormwater improvements at Fred Richards Park.