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HomeMy WebLinkAbout2017-08-08 Parks & Rec Comm PacketDraft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Minutes City Of Edina, Minnesota Park Board Edina City Hall, Council Chambers July 11, 2017 I. Call To Order Chair McCormick called the meeting to order at 7:03 p.m. II. Roll Call Answering roll call were Commissioners McAwley, Strother, Miller, Good, McCormick, Gieseke, Nelson and Willett. Absent were: Commissioners Burke, Dahlien and Student Commissioners Gustafson and Hulbert. Staff present: Park Board Staff Liaison Ann Kattreh, Assistant Parks & Recreation Director Susan Faus, Administrative Coordinator Janet Canton and Recreation Supervisor Tiffany Hoffmann III. Approval Of Meeting Agenda Motion made by Good to approve the meeting agenda. Motion seconded by Strother. Motion carried. IV. Approval Of Meeting Minutes Motion made by Nelson to approve the June 13, 2017 minutes. Motion seconded by Gieseke. Motion carried. V. Introduction of Tiffany Hoffmann The new Recreation Supervisor, Tiffany Hoffmann, introduced herself and gave a brief history of her background. VI. Community Comment None VII. Reports/Recommendations A. Fred Richards Park Master Plan Terry Minarik from Confluence gave a presentation on the Fred Richards Park Final Master Plan. Staff asked the Parks & Recreation Commission to review and recommend the final master plan. The commission asked questions and had a discussion. Each commissioner gave their feedback. Motion made by Good to accept the basic plan as its been proposed with a recommendation that we leave open and defer final decision on field scheduling and lighting until it’s determined what is happening to the property to the south. Motion seconded by Willett. Motion carried unanimously. Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. B. Braemar Park Master Plan Kick Off Ken Grieshaber, landscape architect from SRF Consulting gave a presentation on the Braemar Park Master Plan and gave a timeline of the project. He indicated the process they will use will be similar to the one used for the Fred Richards Park Master Plan project. The Parks & Recreation Commission asked questions, gave suggestions and had discussions. C. 2018 Parks & Recreation Commission Work Plan The commission discussed the work plan ideas that were suggested at last month’s meeting and talked about putting the ideas into groupings. In addition, prioritize activities within those groupings. A preliminary work plan will be discussed at the August meeting and will be finalized at the September meeting. VIII. Correspondence And Petitions A. City Council Updates June 20, 2017 Chair McCormick acknowledged the commission’s receipt of the City Council updates. B. Correspondence Received through June 19, 2017 Chair McCormick acknowledged the commission’s receipt of correspondence through June 19, 2017 IX. Chair and Member Comments • Chair McCormick informed the commission she has put together a draft of a letter to send to the Adopt-a-Park participants thanking them for their work. She asked the commissioners to send her any feedback they may have. The letter will be finalized at the September meeting. • Commissioner Nelson asked about the plaques at some of the parks that are dedicated to people and how those will be incorporated with changes to the new signage. Staff Liaison Kattreh replied staff feels it might be more appropriate to relocate those types of plaques to a more appropriate spot in the park. • Commissioner Nelson asked about the website redesign and the timing of it. A lot of important things are being missed on the website. Staff Liaison Kattreh replied the new website will roll out sometime the first week in August and that will help a lot with better communication. Secondly, they are always looking to improve and continue to figure out ways to better reach their residents. • Commissioner Good gave recognition to staff on the amount of effort and work they do to communicate through the community. Chair McCormick concurred they can all agree that the communication the staff is doing is excellent; it’s maybe just not being received all the time. X. Staff Comments Draft Minutes☒ Approved Minutes☐ Approved Date: Click here to enter a date. Staff Liaison Kattreh gave the following updates: • The last Arden Park open house is scheduled for July 17 from 6:30-8 p.m. at the Public Works Park Maintenance Facility. • There is a Braemar Park Master Plan open house on July 26; the time and location are yet to be determined. • The bid results for the Centennial Lakes Park pedestrian bridge came in high; the intent is to re-bid the project the beginning of next year. • The bid results for the Park Signage project came in low; Geograph Industries had the lowest bid of $221,022.00. • The Braemar Golf Course construction is right on schedule. • The Academy Nine and driving range have been receiving great utilization and feedback. • The Da Beauty League will be back at Braemar Arena on Monday and Wednesday evenings from July 12 through Aug. 21; the league is a combination of NHL and NCAA players. XI. Adjournment Motion made by Gieseke to adjourn the July 11, 2017 meeting at 9:16 p.m. Motion seconded by Nelson. Motion carried. 2018 Work Plan Ideas June 2017 PARC Meeting • Alternative funding City matching Adaptive recreation • Marketing Real Time; twitter • Research adult athletics • Environmental stewardship • Access mapping • Paths around parks • Marcom plan/website • Budget fundraising Fred/Arden/Weber/Braemar • Connect parks through paths • Review CIP list • Invasive species plan • Specialized facilities Dog, soccer, golf volleyball • Better develop Parks & Recreation Commission park ownership Process activities • How do we best operationalize our park “ownership”? • Develop creative funding options • Expand communication on specific park items of interest Parks & Recreation Commission blogs Parks & Recreation Commission involvement in . . .? • City Council appetite for sponsorship • Opportunity to designate connection to other organization that impacts our efforts • How to help improve wayfinding to Edina parks • Low/zero capital • Sanction “informal” dog parks/out of season hockey rinks • Better connection with other Edina commissions • What does success look like? Metrics . . . Board/Commission: Choose an item. 2017 Annual Work Plan Proposal *Complete each section with a white background *Liaisons need to fill out budget and staff support required *Return to MJ Lamon by September 23, 2016 Definitions: New Initiative – not on previous work plan Continued Initiative – carried over from a previous work plan with a revised target completion date Ongoing Responsibility – annually on the work plan and may or may not have a target completion date Initiative Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Initiative Council Charge ☐☐☐☐ 1 ☐☐☐☐ 2 ☐☐☐☐ 3 ☐☐☐☐ 4 Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) ☐ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility Click here to enter text. Click here to enter text. Click here to enter text. Click here to enter text. Liaison Comments: Click here to enter text. City Manager Comments: Click here to enter text. Progress Report: Click here to enter text. Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 60 minutes): Council Comments: EDINA LETTERHEAD Date Name Address Address Dear XXX, On behalf of the Edina Parks and Recreation Commission, I want to thank you for adopting XXX park. I’m sure you’ll agree that our neighborhood parks are a treasured part of our community and your dedication to our park system ensures they stay that way! In the latest Edina Quality of Life Survey released in July, we are happy to report that residents continue to feel that Edina parks are of high quality, with 80% of those surveyed responding that they use a neighborhood park at least annually. We value your input and I wanted to share an innovative communication tool the City has put in place. In case you were not aware, you can now log park maintenance requests from your phone with the Edina to go app. This app enables you to submit and track service requests, connect with elected officials and access a variety of City information and news. Your support of our parks really makes a difference to our community. Thank you for the time and energy you put into XXX park to ensure it is well maintained and a vibrant part of the neighborhood. Kindest Regards, XXXX Park Commissioner Name Edina Parks and Recreation Commission City Council Updates By Scott Neal July 18, 2017 • The Council began its evening with a work session to receive a report from a representative from the National Research Center (NRC) on the results of the City's 2017 biennial Quality of Life Survey. The results of the survey were exceptionally positive. • Awarded a $38,000 contract to Bituminous Roadways to improve the Normandale Park tennis courts. • Awarded another $38,000 contract to Bituminous Roadways to improve the Todd Park tennis courts. • Awarded a $221,022 contract to Geograph Industries of Harrison, Ohio, to replace the entrance signs to the City's parks. The budget for the project was $500,000. Staff will use the balance of the funds to create new signage for the City's recreation facilities, such as Braemar Golf Dome, Braemar Arena and Edina Aquatic Center. • Awarded a $25,400 contract to Bituminous Roadways to improve the Strauchauer Park basketball court. • Received a presentation on the results of the 2017 Edina Quality of Life Survey from a representative of the National Research Center, the consulting team that performed both the 2015 and 2017 Quality of Life Surveys. Council was very pleased with the results of the survey. • Received a presentation on the proposed master plan for Fred Richards Park. • Appointed student commissioners to the City's advisory boards and commissions for the 2017-2018 school year. • Awarded a $91,370 contract to Bituminous Roadways to perform parking lot and sidewalk improvements at the Edina Community Library and Edina Senior Center. Aug. 2, 2017 • Awarded $34,000 contract to Town & Country Fence for Normandale Park tennis courts. • Awarded $38,000 contract to Bituminous Roadways to improve Pamela Park tennis courts. • City Council received a presentation from staff and the Minnehaha Creek Watershed District on the Arden Park Concept Plan; council delayed a decision and will hold a public hearing on Sept. 6 with a decision expected at the Sept. 19 City Council meeting.