HomeMy WebLinkAbout2018-03-29 HRA Regular Meeting Agenda Packet
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MINUTES
OF REGULAR MEETING
OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY
MARCH 15, 2018
7:30 A.M.
I. CALL TO ORDER
Vice Chair Stewart called the HRA meeting to order at 7:33 a.m.
II. ROLLCALL
Answering rollcall were Commissioners Brindle, Fischer, and Vice Chair Stewart.
Commissioner Staunton arrived at 7:35 a.m.
Absent: Chair Hovland
III. APPROVAL OF MEETING AGENDA
Motion made by Commissioner Fischer seconded by Commissioner Brindle amending the agenda
by removing Consent Agenda Items V.C. Temporary Easement for 3945 West 49th Street, and
approving the Meeting Agenda.
Ayes: Brindle, Fischer, Staunton, Stewart
Motion carried.
IV. COMMUNITY COMMENT
No community comment was received.
V. CONSENT AGENDA ADOPTED
Motion made by Commissioner Fischer seconded by Commissioner Brindle approving the consent
agenda as revised to remove Item V.C. Temporary Easement for 3945 West 49th Street, as
follows:
V.A. Approve minutes of February 15, 2018, Regular HRA Meeting.
V.B. Approve Temporary Easement for 3918 Market Street.
V.D. Approve Request for Purchase for Environmental Services for 5146 Eden Avenue.
V.E. Approve Second Amendment to Private Development Contract for 4416 Valley View Road.
Ayes: Brindle, Fischer, Staunton, Stewart
Motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA
V.C. Approve Temporary Easement for 3945 West 49th Street
Economic Development Manager Neuendorf said the City was working with residents and business owners to
mitigate impacts to their property because of the north parking ramp project and the resident closest to the
ramp asked for additional improvements that staff has said no to but would like commissioners feedback. The
resident requested air condition, new windows and sound proofing for all the houses on the block to mitigate
noise. Commissioners concurred with staff because the noise level was not expected to be different after
construction; however, because they are committed to the noise ordinance, should things change, they would
address it later as needed.
Motion made by Commissioner Staunton seconded by Commissioner Brindle approving
Temporary Easement for 3945 Market Street.
Ayes: Brindle, Fischer, Staunton, Stewart
Motion carried.
VI. REPORTS/RECOMMENDATIONS – (Favorable vote of majority of HRA Board Members present to
approve except where noted).
VI.A. Edina Affordable Housing Manager Proposal
Executive Director Scott Neal asked the commissioners for feedback on hiring an affordable housing manager.
Director Neal said the strongest priority from the community on the City’s last two Quality of Life Survey was
for affordable housing. He said the City has an affordable housing policy and a budget but does not have dedicated
Minutes/Housing and Redevelopment Authority/March 15, 2018
Page 2
staff. He said the City would partner with the Housing Foundation and that they have already agreed to
contribute $.5M to support the position for the first five years. Director Neal noted that the City Council has
added five new positions with revenue streams to provide important services.
Commissioners discussed part-time vs. full-time; value the City is receiving from the five positions; the manager
would be a City staff; change in Housing Foundation’s role; proposed salary and other costs. Commissioners
gave permission for staff to move forward.
VI.B. Edina Affordable Housing Policy Amendment Proposal
Executive Director Scott Neal asked for feedback from the commissioners on amending the Edina Affordable
Housing Policy. Regarding adding a ‘buy-in,’ Director Neal said this would be to add a specific amount that a
developer would pay if they did not include affordable units in their development. For example, the OPUS project
was to provide 25 units but instead they paid $2M or $85,000 per unit. Mr. Neal said he was proposing $100,000.
Commissioners discussed an amount equivalent to the cost of each unit; finding a balance that does not scare
developers away considering that Edina is the only city in Minnesota with this type of policy; collect payment
when the developer gets closer to closing on their final loan for the development, if they chose not to add
affordable units; sliding scale amount based on the median income being used by the developer; focus more on
partnering with developers like Aeon instead of high-end developers; amount seems arbitrary; would prefer
affordable units over buy-in. Economic Development Manager Neuendorf explained that the proposed amount
was arrived at based on an analysis by Ehlers of the Market Street project of estimated rent loss over 15 years.
He added that at least three large projects were in the queue and that they would need this for. Commissioners
gave permission for staff to move forward based on their discussion.
VI.C. Guidelines for Investing in Affordable Housing
Economic Development Manager Neuendorf said the guidelines would help staff when evaluating projects to
invest in and types of projects like Aeon.
Commissioners discussed using Tax Incremental Funds (TIF) vs Affordable Housing Funds (AHF) or both on a
project; the City is lobbying for legislation for access to more than 40% of TIF for affordable housing; does not
reflect creative ways to retain single-family homes (TIF funds cannot be used to buy single-family homes but can
use AHF); instead of listing preferred districts add a paragraph describing creative ways to retain affordable single
family housing without changing characteristics of single family neighborhoods. This item was tabled for staff to
revise and bring back later for approval.
VI.D. Amendment to Preliminary Development Agreement for 5146 Eden Avenue
Economic Development Manager Neuendorf explained that staff and developer needs more time to
understand financials because of several recent changes such as confirmation that Metro Transit is not
interested in a park and ride.
Commissioner Fischer made a motion seconded by Commissioner Brindle approving
Amendment to Preliminary Development Agreement.
Ayes: Brindle, Fischer, Staunton, Stewart
Motion carried.
VII. ADJOURNMENT
There being no further business on the HRA Agenda, Chair Hovland declared the meeting adjourned at 9:08
a.m.
Respectfully submitted,
Scott Neal, Executive Director
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195708v4
GRANT OF PLAZA EASEMENT
EDINA FLATS L.L.C., a Minnesota limited liability company, hereinafter referred to as
“Grantor”, in consideration of the requirements under the Contract for Private Development dated
November 8, 2017 between the Edina Housing and Redevelopment Authority, One Dollar ($1.00),
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, does hereby grant unto the CITY OF EDINA, a Minnesota municipal corporation,
the Grantee, hereinafter referred to as the “City”, its successors and assigns, forever, a permanent
exclusive easement for a public plaza over, across, on, under and through land situated within the
County of Hennepin, State of Minnesota, as described on the attached Exhibit A and depicted on the
attached Exhibit B attached hereto (the “Plaza Easement Premises”). This Grant of Easement shall
include the right to install, maintain, repair and remove plaza improvements, that include, but are not
limited to the following: landscaping, garden, utilities, benches, public walkway, signage, lighting
(“Plaza Improvements”) within the Plaza Easement Premises.
Grantor agrees to the following terms in connection with this Grant of Easement:
1. This easement shall include the rights of the City, its contractors, agents, servants, and
assigns, to enter upon the Plaza Easement Premises at all reasonable times to construct, reconstruct,
inspect, repair, maintain, remove Plaza Improvements over, across, on, under, and through the Plaza
Easement Premises, together with the right to grade, level, fill, drain and excavate the Plaza Easement
Premises, and the further right to remove trees, bushes, undergrowth, and other obstructions
interfering with the location, construction, and maintenance of said plaza easement and Plaza
Easement Improvements.
2. Grantor hereby agrees that Grantor will not perform or allow or cause the construction
of any improvements on the Grantor’s abutting parcel which could damage or obstruct the Plaza
Easement Premises or interfere with the City's access to or the City's right to construct, maintain and
repair the Plaza Improvements and Plaza Easement Premises.
3. Grantor, at its cost, will construct the Plaza Improvements within the Plaza Easement
Premises consistent with the construction plans attached to the Site Plan Agreement dated _________
and filed of record on _______________, 2018, as Document _______ in the Office of the Hennepin
County Registrar of Titles. Grantor shall complete construction of the Plaza Improvements no later
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195708v4
than the earlier of: (i) issuance of certificate of occupancy for a building within Grantor Property
abutting the Plaza Easement Premises or (ii) June 30, 2019.
4. Grantor, at its cost, will be responsible for all future maintenance and repair of the
Plaza Easement Premises and the Plaza Easement Improvements located within the Plaza Easement
Premises, including snow shoveling, mowing, raking, paver and bench maintenance.
5. If Grantor desires to construct or install additional or modified improvements within
the Plaza Easement Premises, such improvements will be done at Grantor’s cost and will require
written approval by the City.
6. Warranty of Title. The above named Grantor, for itself, its successors and assigns,
does covenant with the City, its successors and assigns, that it is well seized in fee title of the above
described easement premises, that it has the sole right to grant and convey the easement to the City;
that there are no unrecorded interests in the easement premises; and that it will indemnify and hold the
City harmless for any breach of the foregoing covenants.
7. Easement to run with the Land. The easement granted herein shall run with the land
and is binding upon the Grantor, its successors and assigns.
IN TESTIMONY WHEREOF, the Grantor hereto has signed this agreement this _______
day of _______________, 20__.
EDINA FLATS L.L.C.
By:_________________________________
Patrick McGlynn
Chief Executive Officer and President
STATE OF MINNESOTA )
) ss.
COUNTY OF ___________ )
The foregoing instrument was acknowledged before me this _____ day of
________________________, 2018, by Patrick McGlynn, the Chief Executive Officer and President
of Edina Flats L.L.C., a Minnesota limited liability company, on its behalf.
______________________________________
Notary Public
DRAFTED BY:
Campbell Knutson
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
AMP/smt
3
195708v4
EXHIBIT A
TO
GRANT OF EASEMENT
Plaza Easement Premises
That part of Lot 9, Block 21, FAIRFAX, plat of record in Hennepin County, Minnesota described as
follows: Beginning at the Southeast corner of said Lot 9; thence North 00 degrees 00 minutes 14
seconds West, assumed bearing along the east line of said Lot 9 a distance of 32.00 feet; thence
South 89 degrees 59 minutes 46 seconds West 26.00 feet; thence South 00 degrees 00 minutes 14
seconds East 19.17 feet to the Southwesterly line of said Lot 9; thence Southeasterly along said
southwesterly line 29.00 feet to the point of beginning and there terminate.
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195708v4
EXHIBIT B
TO
GRANT OF EASEMENT
To: Bill Neuendorf, Economic Development Manager
City of Edina HRA
From: Katie Clark Sieben, The Eden Company
Date: Friday, March 23, 2018
Subject: Summary of Edina 2018 Legislative Bills
During the 2018 Legislative Session, City of Edina staff and retained consultants, Katy Sen, Nick
Anhut and Katie Clark Sieben, are pursuing legislative changes for: 1) The Grandview Green and
2) Affordable Housing. Enclosed is a brief summary of both legislative bills and the current bill
language.
1) The Grandview Green TIF Bill:
At the April 26th HRA meeting, you will receive a comprehensive update on the Grandview
Green project including an updated development concept and results from recently completed
technical studies.
To support the Grandview Green vision of covering the cost of new public amenities (green
highway lid, transportation upgrades, etc.) through the private development of publicly owned
land, the City of Edina staff is seeking special legislative authority to create one or more new
Tax Increment Financing Districts (TIF). In addition, the City staff is seeking an expanded use of
future TIF funds from the existing Grandview 2 TIF district.
Key Points from the Legislative Bill:
One or more Special TIF Districts may be created by the HRA through June 30, 2023.
Each district will behave like a redevelopment TIF District (Grandview 2 and 50th &
France 2) with potentially a 26-year TIF collection. However, creation of the new
districts will not require the presence of structurally substandard buildings or disaster
areas and revenues are not limited to correcting redevelopment conditions.
Each new TIF District will also have an 8-year window to incur a financial obligation
(normally a “5-year Rule”) to be repaid by the TIF collections.
The TIF may be used to finance various activities related to lid development including:
land acquisition; site preparation; infrastructure including streets, utilities and structural
supports; landscaping and signage; district parking; transit facilities and lid construction.
The legislation also includes items prohibited by current TIF statute such as parks and
recreational, cultural, or community facilities.
Summary of Edina 2018 Legislative Bills
March 23, 2018
Page 2
Spending on lid development activities is not limited to the specific TIF District
boundaries, but is limited to the project area identified in the bill.
The legislation also expands the ability to pool funds from the HRA’s Grandview 2 TIF
District established in 2016. This TIF district’s first increment is scheduled for 2020 with
a maximum term of 2045. Redevelopment TIF Districts may pool up to 25% of TIF to pay
for redevelopment activities outside of district boundaries. The legislation creates the
special authority to pool an additional 25% of TIF toward lid development costs within
the project area identified in the bill.
2) Affordable Housing Bill:
In 2014, the legislature allowed Edina to create new Affordable Housing TIF Districts to assist
qualified housing projects where at least 20% of units are occupied by individuals or families at
or below 60% of area median incomes. The legislation also enabled the HRA to utilize a limited
amount of funds from the Southdale 2 Economic Development TIF District to further assist
affordable housing projects. The HRA utilized this provision to provide funding for the Beacon
66 West Apartments.
Economic Development TIF Districts must use 80% of revenue for qualified economic
development purposes within the TIF boundary and may pool up to 20% of TIF toward activities
outside the district boundaries. Under TIF Statute, an HRA may elect to increase this amount by
an additional 10% as long as the pooling is for certain qualified housing projects. The 2014
special legislation allows Southdale 2 TIF to increase the pooled amount by an additional 25%.
In total, this means up to 55% of Southdale 2 Economic Development TIF may be expended
toward qualified affordable housing projects, as long as at least 45% of the TIF is expended for
the original purpose of the Economic Development TIF District.
Ehlers estimates the Southdale 2 TIF District could potentially pool up to $6 to 7 million through
2019 under the special affordable housing law if there are revenues sufficient to simultaneously
service its loan. This is anticipated to be much less money than the potential TIF generated by
the Southdale 2 TIF District through its decertification in 2021.
Key Points from the Legislative Bill:
Extends the sunset of existing affordable housing legislation from 2019 to 2021 (same
timing of decertification of the Southdale 2 TIF District). The legislation does not seek
an extension for the Southdale 2 TIF District.
Removes the cap on funding from the Southdale 2 TIF District for affordable housing by
qualifying affordable housing as an “in-district” activity not subject to pooling limits.
1.1 A bill for an act
1.2 relating to the city of Edina; providing special law tax increment financing authority.
1.3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.4 Section 1. CITY OF EDINA; TAX INCREMENT FINANCING AUTHORITY.
1.5 Subdivision 1. Definitions. (a) For purposes of this section, the definitions under
1.6 Minnesota Statutes, section 469.174, apply and the following terms have the meanings given
1.7 them, unless the context clearly indicates otherwise.
1.8 (b) "City" means the city of Edina.
1.9 (c) "District" means a tax increment financing district established under this section.
1.10 (d) "Lid development" means any of the following activities undertaken to serve a
1.11 qualified development and financed, in whole or in part, with public money to:
1.12 (1) acquire real property and other assets associated with the real property including
1.13 leases;
1.14 (2) demolish, repair, or rehabilitate buildings;
1.15 (3) remediate land and buildings to prepare property for acquisition or development;
1.16 (4) install, construct, or reconstruct elements of public infrastructure required to support
1.17 development of the project area, including but not limited to:
1.18 (i) streets, roadways, highways, utilities systems and related facilities, including
1.19 relocations and realignments;
1.20 (ii) structural caps, lids, bridges, or other buildable pads or streetscape improvements;
1 Section 1.
REVISOR SS/LP 18-726403/19/18
2.1 (iii) network and communication systems;
2.2 (iv) drainage and sewer and water systems;
2.3 (v) subgrade structures and associated improvements;
2.4 (vi) landscaping;
2.5 (vii) facade construction and restoration;
2.6 (viii) wayfinding and signage, and other components of community infrastructure;
2.7 (ix) lighting; and
2.8 (x) life safety including mechanical, ventilation systems, and fire suppression;
2.9 (5) acquire, construct or reconstruct, and equip parking facilities, transit stations, and
2.10 other facilities to encourage intermodal transportation and transit;
2.11 (6) install, construct or reconstruct, furnish, and equip parks and trails and cultural,
2.12 community, educational, and recreational facilities;
2.13 (7) make related site improvements, including, without limitation, excavation, earth
2.14 retention, soil stabilization and correction, foundation and substructure, vertical circulation
2.15 systems, and other site improvements;
2.16 (8) prepare land for private development and to sell or lease land;
2.17 (9) pay the costs of providing relocation benefits to occupants of acquired properties;
2.18 and
2.19 (10) construct and equip all or a portion of one or more suitable structures on land owned
2.20 by the city or the state for sale or lease to private development.
2.21 (e) "Project area" means area of the city commencing at the intersection of West 50th
2.22 Street and Eden Avenue, southwesterly along Eden Avenue to Wilson Road, southerly on
2.23 Wilson Road continuing as Normandale Road to its intersection with Benton Avenue on
2.24 the eastside of State Highway 100; thence westerly along Benton Avenue across State
2.25 Highway 100 to its intersection of Normandale Road; northerly on Normandale Road to
2.26 Eden Avenue, westerly on Eden Avenue to its intersection with Vernon Avenue, and
2.27 northeasterly along Vernon Avenue transitioning to West 50th Street back to its intersection
2.28 with Eden Avenue, and including all adjacent rights-of-way.
2.29 (f) "Qualified development" means a development that primarily serves the development
2.30 under subdivision 2, paragraph (b).
2 Section 1.
REVISOR SS/LP 18-726403/19/18
3.1 Subd. 2. Authority to create districts. (a) The city may establish one or more tax
3.2 increment financing redevelopment districts in the project area to finance lid development
3.3 in the project area. Districts established under this authority are deemed to meet the definition
3.4 of a redevelopment district as provided in Minnesota Statutes, section 469.174, subdivision
3.5 10.
3.6 (b) Before exercising the powers under paragraph (a), the city must adopt an overall
3.7 plan for development of the project area that includes construction of a structural cap, bridge,
3.8 or other buildable pad over State Highway 100 that will facilitate development or
3.9 redevelopment of land adjacent or in close proximity to the improvements to be constructed
3.10 over the highway. The city may modify or amend this plan at any time in a manner that is
3.11 consistent with the requirements of this paragraph.
3.12 (c) Except as otherwise provided in this section, the provisions of Minnesota Statutes,
3.13 sections 469.174 to 469.1794, apply to districts created under this section.
3.14 (d) The authority to establish districts under this section expires on June 30, 2023.
3.15 Subd. 3. Special rules. (a) Notwithstanding Minnesota Statutes, sections 469.174 to
3.16 469.1794, or any other law to the contrary, the special law rules under this subdivision apply
3.17 to districts.
3.18 (b) Minnesota Statutes, section 469.176, subdivisions 4j and 4l, do not apply.
3.19 (c) The five-year period under Minnesota Statutes, section 469.1763, subdivision 3, is
3.20 extended to eight years and the limit under subdivision 4 of that section applies beginning
3.21 with the first year after the end of that period.
3.22 (d) The provisions of Minnesota Statutes, section 469.1763, subdivision 2, do not apply,
3.23 but increments derived from districts created under this section must be expended only for
3.24 lid development located within the project area and permitted administrative expenses.
3.25 (e) Expenditures on lid development costs for improvements and other activities in the
3.26 project area are permitted uses of the district's increments.
3.27 Subd. 4. Grandview 2 TIF Redevelopment District. For its Grandview 2 Tax Increment
3.28 Financing District, the city may elect, by resolution, to increase the permitted percentage
3.29 of expenditures for activities located outside the geographic area of the district under
3.30 Minnesota Statutes, section 469.1763, subdivision 2, paragraph (a), by up to 25 percentage
3.31 points for amounts spent for lid development within the project area. Amounts expended
3.32 under this authority qualify under provisions of subdivision 3, paragraph (e).
3 Section 1.
REVISOR SS/LP 18-726403/19/18
4.1 EFFECTIVE DATE. This section is effective upon local approval by the governing
4.2 body of the city of Edina and compliance with the requirements of Minnesota Statutes,
4.3 section 645.021.
4 Section 1.
REVISOR SS/LP 18-726403/19/18
1.1 A bill for an act
1.2 relating to city of Edina; modifying the special TIF authority for Southeast Edina
1.3 Redevelopment Project Area; amending Laws 2014, chapter 308, article 6, section
1.4 8, subdivisions 1, as amended, 3.
1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.6 Section 1. Laws 2014, chapter 308, article 6, section 8, subdivision 1, as amended by Laws
1.7 2017, First Special Session chapter 1, article 6, section 11, is amended to read:
1.8 Subdivision 1. Authority to create districts. (a) The governing body of the city of
1.9 Edina or its development authority may establish one or more tax increment financing
1.10 housing districts in the Southeast Edina Redevelopment Project Area, as the boundaries
1.11 exist on March 31, 2014.
1.12 (b) The authority to request certification of districts under this section expires on
1.13 December 31, 2019 2021.
1.14 EFFECTIVE DATE. This section is effective without local approval under Minnesota
1.15 Statutes, section 645.0213, subdivision 1, paragraph (b).
1.16 Sec. 2. Laws 2014, chapter 308, article 6, section 8, subdivision 3, is amended to read:
1.17 Subd. 3. Pooling authority. The city may elect to treat expenditures of increment from
1.18 the Southdale 2 district for a housing project of a district established under this section as
1.19 expenditures qualifying under Minnesota Statutes, section 469.1763, subdivision 2, paragraph
1.20 (d): (1) without regard to whether the housing meets the requirement of a qualified building
1.21 under section 42 of the Internal Revenue Code; and (2) may increase by an additional 25
1 Sec. 2.
HOUSE RESEARCH BV JM09703/19/18 10:59 am
2.1 percentage points the permitted amount of expenditures for activities located outside the
2.2 geographic area of the district permitted under that section (b).
2.3 EFFECTIVE DATE. This section is effective upon local approval by the governing
2.4 body of the city of Edina and its compliance with the requirements of Minnesota Statutes,
2.5 section 645.021, subdivision 3.
2 Sec. 2.
HOUSE RESEARCH BV JM09703/19/18 10:59 am
March 29, 2018
Board of the Edina Housing and Redevelopment Authority
Scott Neal, Executive Director
Proposal to Amend the Bylaws of the Housing and Redevelopment Authority of the City of
Edina, Minnesota
Information / Background:
As the City has ramped up the activities and operations of its Housing & Redevelopment Authority (HRA),
we occasionally encounter gaps in the HRA’s operating policy structure. Rather than composing a new set
of operating policies for the HRA, I proposed the HRA adopt an amendment to the HRA’s bylaws that
addresses this issue by declaring that the HRA will conform to the general operating policies and practices
of the City of Edina, unless prohibited from conforming by state statute. I propose the following
amendment to Article 1:
New Section 6. General Operating Policies and Practices. Unless prohibited by Minnesota
Statute 469, the general operating policies and practices of the Authority shall conform to
the general operating policies and practices of the City of Edina.
Article VI of the HRA’s bylaws allows amendments to the bylaws to be approved at any meeting of the
Authority and requires the amendment to have a majority support of all Commissioners. I recommend
Commissioners approve this amendment to the bylaws at your March 29 meeting.
Edina Housing and Redevelopment Authority Bylaws Page 1
BY-LAWS FOR THE HOUSING AND REDEVELOPMENT AUTHORITY OF THE CITY OF
EDINA, MINNESOTA
ARTICLE I – THE AUTHORITY
Section 1. Name of the Authority. The name of the Authority shall be the “Housing and
Redevelopment Authority of Edina, Minnesota.”
Section 2. Seal of Authority. The seal of the Authority shall be in the form of a circle and
shall bear the name of the Authority and the year of its organization.
Section 3. Office of Authority. The offices of the Authority shall be at 4801 West 50th
Street in the City of Edina, State of Minnesota.
Section 4. Purpose, Powers and Responsibilities. The Authority shall have the purpose and
all the powers and responsibilities of a municipal Housing and Redevelopment Authority as
provided in Minnesota Statute 469.
Section 5. Fiscal Year and Financial Matters. The fiscal year of the Authority shall be the
calendar year. All purchasing, spending and investments shall be conducted in accordance with
Minnesota Statutes. The Board may establish financial accounting and reporting policies and
procedures to supplement State Law as it deems appropriate.
ARTICLE II – MEMBERSHIP
Section 1. Board Membership and Terms. The Commissioners of the Authority shall be the
same as the current members of the Edina City Council, with terms running concurrent with
the City Council terms.
Section 2. Compensation of Commissioners. Pursuant to Minnesota Statutes, Section
469.011, subdivision 4, as amended, Commissioners may receive compensation and
reimbursement for necessary expenses.
Section 3. Meeting Attendance. It shall be the duty of each Commissioner to attend regular
and special meetings of the Authority and to attend each subcommittee meeting to which a
member is appointed. Attendance of Commissioners shall be entered in the minutes of each
meeting.
Edina Housing and Redevelopment Authority Bylaws Page 2
ARTICLE III – OFFICERS AND EXECUTIVE DIRECTOR
Section 1. Officers. The officers of the Authority shall be a Chair, Vice-Chair, and
Secretary.
Section 2. Chair. The Chair shall preside at all meetings of the Authority. Except as
otherwise authorized by resolution of the Authority, the Chair shall sign all contracts, deeds
and other instruments to be entered into or given to the Authority. At each meeting the Chair
shall submit such recommendations and information as he/she may consider proper concerning
the business, affairs and policies of the Authority.
Section 3. Vice-Chair. The Vice-Chair shall perform the duties of the Chair in the absence
or incapacity of the Chair; and in case of the resignation or death of the Chair, the Vice-Chair
shall perform such duties as are imposed on the Chair until such time as the Authority shall
select a new Chair.
Section 4. Secretary. The Secretary shall perform the duties of a Secretary for the
Authority, and, when authorized and directed by resolution of the Authority, shall sign, with the
Chair all contracts, deeds, and other instruments to be entered into or given by the Authority.
Section 5. Executive Director. The Authority shall appoint an Executive Director. No
Commissioner of the Authority shall be eligible to serve as the Executive Director. The
Executive Director shall be the chief appointed executive of the Authority, and shall have such
responsibilities and authority as the Commissioners may from time to time by resolution
prescribe. In addition, the Executive Director is responsible for recording and maintaining
accurate records of the meetings of the Board and of all official actions taken by or on behalf of
the Authority.
Section 6. Executive Compensation. The Executive Director shall provide service to the
Authority as part of the defined duties as an employee of the City of Edina. As such, no
additional compensation shall be due to the Executive Director. Time and expenses incurred by
the Executive Director when carrying out duties of the Authority, shall be billed to the
Authority and not to the City of Edina.
Section 7. Additional Duties. The officers of the Authority shall perform such other duties
and functions as may, from time to time be required by the Authority, or these bylaws, or the
rules and regulations of the Authority.
Section 8. Appointment and Vacancies. The Chair, Vice-Chair and Secretary shall be
appointed by the Commissioners at the annual meeting. Should the office of Chair, Vice-Chair
or Secretary become vacant, the Authority shall appoint a successor from its membership, and
such appointment shall be for the unexpired term of the calendar year.
Edina Housing and Redevelopment Authority Bylaws Page 3
Section 9. Additional Personnel. The Authority may from time to time employ such
personnel as it deems necessary to exercise its powers, duties and functions as prescribed by
the Municipal Housing and Redevelopment Act of Minnesota, subject to and pursuant to the
applicable laws of the State of Minnesota. Such personnel shall have such authority and perform
such duties as the Authority from time to time shall determine.
The Executive Director shall have the authority to appoint staff to complete the work of the
Authority. Staff time dedicated to purposes of the Authority shall be considered part of the
regular work load and shall not cause compensation above and beyond that of the exempt
staff’s regular employment with the City. Staff classified as nonexempt are eligible for overtime,
with prior approval from their supervisor. When carrying out the duties of the Authority, staff
time shall be billed to the Authority and not to the City of Edina.
ARTICLE IV – MEETINGS
Section 1. Annual Meeting. There shall be an annual meeting of the Authority which shall be
the first regular meeting of the Authority in January of each year.
Section 2. Conduct of Business at the Annual Meeting. The following, among any other
appropriate matters, may be considered at the annual meeting:
a. Appointment of Officers, Commissioners, Executive Director and establishment of
their terms.
b. Determination of new committees and assignment of Commissioners if needed.
c. Designation of official newspaper.
d. Designation of official depository.
e. Receipt of Annual Report.
f. Designation of a fixed place for regular meetings to be held until the next annual
meeting.
g. Determination of dates for regular meetings until the next annual meeting.
h. Discussion of bylaws and any suggested amendments.
Section 3. Public Notice of Meeting. Public notice of all meetings of the Authority shall
comply with the Open Meetings Law, Minnesota Statute 13D.
Section 4. Public Participation. All regular meetings of the Authority shall include an
opportunity for members of the public to address the Commissioners on matters related to
the official business of the Authority.
Section 5. Regular Meetings. Regular meetings of the Authority shall be held at the City
Hall, City of Edina, in the City Council Chambers on the same days as regular meetings of the
City Council of the City of Edina, Minnesota.
Edina Housing and Redevelopment Authority Bylaws Page 4
Section 6. Special Meetings. Special meetings of the Authority may be called by the Chair,
any two members of the Authority, or the Executive Director, for the purpose of transacting
any business designated in the call.
Section 7. Meeting Location. The Authority may hold its regular or special meetings at such
place as it may designate in advance.
Section8. Rules of Order. To efficiently transact public business in compliance with
Minnesota Statute and fairness, Robert’s Rules of Order shall be used as a parliamentary guide.
Section 9. Quorum. A quorum of the Authority shall consist of three of the five
Commissioners. In the absence of a quorum, no official action may be taken by, on behalf of, or
in the name of the Authority.
Section 10. Adoption of Resolutions. Resolutions of the Authority shall be in writing and
shall be deemed adopted if approved by not less than a simple majority of all Commissioners
present, except as otherwise required by law.
Section 11. Conflict of Interest. Any Commissioner or employee who has a financial interest
in any matter that is before the Authority shall publicly state the nature of the interest, excuse
himself or herself from participation in the discussion or any decision-making process regarding
the matter, and comply with the requirements of Minnesota Statutes, Section 469.009, as
amended.
ARTICLE V – COMMITTEES
The Authority may, from time to time, appoint such committees as it deems appropriate to
assist it in carrying out its powers, duties and functions. All such committees shall be advisory
only to the Authority. Members of such committees need not be members of the Authority but
shall be residents or property owners of the City of Edina. All members of such committees
shall serve at the pleasure of the Authority. Each such committee shall exist for such period and
perform such activities as the Authority, from time to time, shall determine.
ARTICLE VI – AMENDMENTS
The bylaws of the Authority may be amended at any meeting of the Authority and shall be
amended only with the approval of a majority of all of the Commissioners.
Established March 4, 1974
Amended March 17, 1986
Amended April 5, 2016