HomeMy WebLinkAbout2018-03-06 City Council Work Session Minutes MINUTES
OF THE WORK SESSION OF THE
MARCH 6, 2018
5:30 P.M.
Mayor Hovland called the meeting to order at 5:31 p.m.
ROLL CALL
Answering roll call were Members Brindle, Fischer, Staunton, Stewart and Mayor Hovland
Edina City Staff attending the meeting: Jennifer Bennerotte, Communications &Technology Services Director;
Ross Bintner, Engineering Services Manager; MJ Lamon Project Coordinator; Debra Mangen, City Clerk; Chante
Mitchell, City Management Fellow; Chad Millner, Engineering Director; Scott Neal, City Manager; and Lisa
Schaefer, Assistant City Manager.
COMMUNITY ENGAGEMENT
Manager Neal introduced the topic of Community Engagement and explained Lisa Schaefer, Assistant City
Manager and MJ Lamon; Project Coordinator had attended a weeklong training recently in a process known as
"IAP2" and would be sharing with the Council their knowledge from this training.
Ms. Schaefer and Ms. Lamon related using the IAP2 Spectrum Models of Inform, Consult, Involve, Collaborate,
Empower or other, could be used to develop standard template protocols for community engagement. They
noted the importance of defining terms: community engagement, public participation, communication that can
be used interchangeably but with different understanding of the true meaning. Community Engagement would
be the overarching umbrella of all the different ways the public can participate. Communications would be the
vehicle the City would use to send out information about public participation and community engagement
opportunities.
Ms. Schaefer and Ms. Lamon focused on their five top lessons:
• Focus on values, not interests
• Define the specific decision to be made (and stick to it)
• Make a promise to the public—(and keep it)
• Recognize more doesn't mean better
• Close the loop
The Council and staff discussed the five lessons and next steps:
• Staff will develop community engagement plan templates to be used for public participation processes
• Techniques to re-evaluate
• Opportunities for greater inclusion
ADJOURNMENT
Mayor Hovland adjourned the meeting at 6:55 p.m.
Respectfully submitted, luj1\0
eb a A. angen, ity Clerk
Minutes approved by Edina City Council, March 20, 2018.
— 'A V ames nd, Mayor