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Home My WebLink About2015-11-02 CHC PacketAgenda Community Health Commission City Of Edina, Minnesota Edina Senior Center 5280 Grandview Square Monday, November 2, 2015 6:30 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Draft CHC Minutes - October 6, 2015 V.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VI.Reports/Recommendations A.Meeting Day and Time Discussion B.All-Chair Meeting Materials/Discussion C.Health and Wellness Advisory Team - Edina Schools VII.Correspondence And Petitions VIII.Chair And Member Comments A.Health-in-all-Policies @ High School IX.Staff Comments X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. MINUTES EDINA COMMUNITY HEALTH COMMISSION EDINA SENIOR CENTER Tuesday, October 6, 2015 6:30 p.m. I. CALL TO ORDER II. ROLL CALL: Present: Chair Alison Pence, Vice Chair Melinda Bothun-Hurley. Members: Joel Stegner, Britta Orr, Cathy Cozad, Steve Sarles, Kristen Conner. Student Members: Nina Sokol and Jessica Hong. Staff: Jeff Brown and Karla Kollodge. Absent: Ginny Ogle and Matt Doscotch. III. APPROVAL OF MEETING AGENDA (Stegner/Bothun-Hurley) IV. APPROVAL OF SEPTEMBER MEETING MINUTES (Stegner/Orr) V. COMMUNITY COMMENT During “Community Comment,” the Community Health Committee will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight’s agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Committee Members to respond to their comments tonight. Instead, the Committee might refer the matter to staff for consideration at a future meeting. VI. REPORTS/RECOMMENDATIONS A. Bonnie Paulsen, BPH – Annual report review. i. SAGE Clinic closing in Edina. They are trying to get a clinic open in Bloomington. ii. There are six flu shot clinics available in Edina this year. iii. The new SHIP Grant will involve work on smoke free multi-unit housing and education efforts regarding the marketing and effect of menthol flavored cigarettes on minority populations and how to decrease use. B. MJ Lamon – Agenda management software introduction. i. Brief review/power point on the use of new software. C. CHC/Council work session review. i. Summary of work session and discussion of work plan items for 2016. VII. CORRESPONDENCE VIII. CHAIR AND COMMISSION MEMBER COMMENTS A. Member Stegner – Stated we should work more with marijuana issues and become more educated on how it is effecting the community B. Student Members Sokol and Hong – TVs in the high school should display more useful information related to health and wellness during school hours. (Drug facts, healthy eating, exercise, etc.) Currently, slides are not updated regularly and don’t seem relevant to students. Student members will attempt to find contact who manages content. IX. STAFF COMMENTS A. Receiving more requests from other City Boards and Commissions to coordinate work with the Health Commission. (Human Rights, Transportation) Staff will attempt to coordinate with other staff liaisons. X. ADJOURNMENT (Stegner/Bothun-Hurley) The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: November 2, 2015 Agenda Item #: VI.A. To:Community Health Commission Item Type: Report and Recommendation From:Jeff Brown, Staff Liaison Item Activity: Subject:Meeting Day and Time Discussion Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Discuss moving Community Health Commission meetings to first Thursday of the month rather than first Tuesday of the month to reduce potential conflicts. INTRODUCTION: ATTACHMENTS: Description Meeting Options Indicates a religious holiday's observance IIIIElect Day Health 11111Human R/R Corn E& E Comm OPhsOn / YNCI rY1011dPAy 6947.0r ) ZS+ Wedn da'4/1- PRELI M I NARY DRAFT 2016 Chanle 0-04y ip V CITY OF EDINA COUNCIL, ADVISORY BRDS, COMS. COMMS. MEETINGS, HOLIDAYS ELECTION DATES Holidays IIII City Council Nite to Unite Pln Comm '114 HP Brd Trns Corn Park Brd Causus Night 4,p1)0k- i 4t- 151 /71 Las d ,.. eve.- Arts & Culture Comm JANUARY SMTWTF S 1 2 3 4 „ 8 9 10 II 14 15 16 17 18 — 20 21 22 23 24 25 28 29 30 31 APRIL SMTWTF S 1 2 3 4 ‘'Ilgl,';')';`'' 7 8 9 10 1 I I- 13 14 15 16 17 18 11111 20 21 22 23 24 25 26 27 28 29 30 JULY SMTWTF S 1 2 3 4 i_ ''''.6 7 8 9 10 I 1 13 14 15 16 17 18 20 22 23 24 25 26 27 28 29 30 31 OCTOBER SMTWTF S I 2 3 4 6 7 8 9 - , ., 11 12 L 14 15 16 17 1111 19 20 21 22 23 24 25 26 27 28 29 30 31 FEBRUARY SMTWTFS . '`,.. s., 4 5 6 7 : liu _ II 12 13 14 15 17 18 19 20 21 22 - 25 26 27 28 29 MAY SMTWTF S 1 2 4 8 9 . I I 12 13 14 15 16 18 19 20 21 22 23 24 25 26 27 28 29 30 31 AUGUST SMTWTFS 1 1E INN , 4 5 6 7 9 10 1 1 12 13 I 14 15 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 NOVEMBER S M TIW T F S _ 3 4 5 6 7 s. 10 II 12 13 14 16 '--- 18 19 20 21 2 i } 23 _ 24 25 26 27 28 29 30 MARCH SMTWTFS 3 4 5 6 7 10 II 12 13 14 16 17 18 19 20 21 J- II 24 25 26 27 28 29 30 31 JUNE "/5 'M T W T F S 1,41 2 3 4 5 6 8 9 10 II 12 13 I IS 16 17 18 19 20 22 23 24 25 26 27 29 30 SEPTEMBER SMTWTFS 1 2 3 4 5 L ,.*\:' LI 8 15 9 16 10 17 1 1 12 18 19 21 22 23 24 25 26 27 j 29 30 DECEMBER SMTWTFS NIL. I 2 3 4 a 8 9 10 II gal_ in 16 17 18 19 21 22 23 CI 25 26 28 29 30 31 WORKING DOCUMENT Revised Meeting Schedule for 2016. Dates Subject to Change Not Yet Submitted To Council Date: November 2, 2015 Agenda Item #: VI.B. To:Community Health Commission Item Type: Report and Recommendation From:Alison Pence, Chair Item Activity: Subject:All-Chair Meeting Materials/Discussion Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Information distributed at All-Chairs meeting regarding communication between City Council and Boards/Commissions, ATTACHMENTS: Description B/C Communication Working Group Greenprint Board and Commission Communication with City Council: • Advisory communication is prepared by the Board and Commission members under the direction of the Board and Commission. Advisory communication should be used when the Board and Commission wants to give input on an issue but, due to timing or the nature of the issue, meeting minutes are deemed insufficient. • Advisory communications should be used if the Board or Commission wishes to advise the Council on a topic not included on their approved work plan. • Non work plan communications will be included under correspondence on the City Council agenda. Advisory Communication • Reports and recommendations are prepared by staff to forward a regulatory item or other goal from the board and commission’s approved work plan to a Council meeting for approval or direction. It is the responsibility of staff to outline the position of the board and commission, as well as staff recommendations, and to highlight any important differences between the two. • It is the responsibility of staff to outline the position of the board and commission, as well as staff recommendations, and to highlight any important differences between the two. • Reports and recommendations will be included under "Reports & Recommendations" on the City Council agenda. Report & Recommendation • Meeting minutes are intended to give members an overview of board and commission proceedings. After the minutes are approved, they are included as part of the upcoming Council packet. • Council members are very diligent about reading board and commission minutes. Meeting Minutes • Joint work sessions are held at least once a year. • This is an opportunity to update the Council on the Board and Commission’s work plan and to get Council feedback on the progress to date. Joint Work Session • The annual work plan process enables boards and commissions to share their goals for the upcoming year. • The Council reviews those goals and other ideas before giving final direction on board and commission priorities. Annual Work Plan Board and Commission Communication Writing Formats: A resolution is a document that contains all the issues the commission wants to solve and the proposed Resolutions set forth background information and propose a course of action. "Whereas" statement: which provides the basic facts and reasons for the resolution; the rationale for the course of action. "Resolved" statement: identifies the specific proposal for the requestor's course of action; stated as a motion. Resolution Letter in support or opposition of an issue. Recommendation or request of action. Approved by entire Board and Commission Letter Advisory Board and Commission Working Group Greenprint This form must be completed prior to a board or commission approving the establishment of a working group. BOARD OR COMMISSION: Choose an item. WORKING GROUP NAME: Click here to enter text. WORKING GROUP OBJECTIVE: Click here to enter text. WORKING GROUP CHAIR/CO-CHAIRS: Click here to enter text. Project Title A working group may have more than one project. Click here to enter text. Description Describe the project and how it supports the approved work plan. Click here to enter text. Purpose Describe the purpose or objective of the project. e.g. develop a process, review the work Click here to enter text. Deliverables Tangible or intangible object produced as a result of the project intended to be delivered to the indicated audience. Click here to enter text. Community Benefit How does this project benefit the Edina community? Click here to enter text. Key Dates Is there an event or a timeframe to complete certain steps? Click here to enter text. Promotion & Implementation What is the plan to share the project findings/completion or how will the completed project be implemented? Click here to enter text. Evaluation How will the group evaluate the findings or end result of the project? Click here to enter text. Duration of the Group Typically six months to two years. Click here to enter text. Membership & Time Commitment Working group size cap recommendation is 7 members. Estimate how much time a working group member needs to commit to. Click here to enter text. Public Notice & Member Recruitment Public notice will be given of the formation of any working group and individuals will have a Date of working group approval from board/commission: Click here to enter a date. Advisory Board and Commission Working Group Greenprint This form must be completed prior to a board or commission approving the establishment of a working group. minimum of 14 days after the public notice to express interest to join before members are selected. Forward the completed Greenprint to MJ Lamon for public notice. Date for release of public notice: Click here to enter a date. Date for working group member selection (must be at least 14 days after release of public notice date): Click here to enter a date. Date for working group’s first meeting: Click here to enter a date. Date: November 2, 2015 Agenda Item #: VI.C. To:Community Health Commission Item Type: From:Alison Pence, Chair Item Activity: Subject:Health and Wellness Advisory Team - Edina Schools Discussion, Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Update from Alison regarding meeting of Health and Wellness Advisory Team assembled by Edina Schools. Date: November 2, 2015 Agenda Item #: VIII.A. To:Community Health Commission Item Type: Other From:Nina Sokol, Student Member Item Activity: Subject:Health-in-all-Policies @ High School Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Mental Health Forum at High School discussing stigmas and mental health issues among teenagers. Report from Nina Sokol, who attended the event.