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HomeMy WebLinkAbout2018-03-20 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL MARCH 20, 2018 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:04 p.m. II. ROLLCALL Answering rollcall were Members Brindle, Fischer, Staunton, Stewart, and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Brindle made a motion, seconded by Member Fischer, approving the meeting agenda as presented. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IV. COMMUNITY COMMENT Keith Carlson, 6528 Creek Drive, presented the Council with a petition regarding concerns relating to the Normandale Park D neighborhood roadway reconstruction project. Eric Vercauteren, 6300 Doron Lane, shared concerns with the City's special assessment policy and stated he believed residents had been misled regarding their roadway reconstruction project. He asked the Council to delay the project to address concerns regarding design issues with Items V.G. and V.H. Frank Lorenz, 7 15 1 York Avenue South, shared comments regarding affordable housing in the City and suggested more high-rise residences be constructed to meet this need. Attorney Knutson explained the special assessment process outlined in Statute and the Council referred to the need to balance additional public comment after the public hearing and for an organized meeting. The Council recognized 9th grade students in attendance and explained how street reconstruction projects were funded. V. CONSENT AGENDA ADOPTED AS REVISED Member Brindle made a motion, seconded by Member Stewart,approving the consent agenda as revised to remove Items V.C. Request for Purchase: Comprehensive Plan Update, Revised Contract BIKO Associates, Inc.; V.G. Request for Purchase: Contract ENG 18-4 Normandale Park D and Bredesen Park A Neighborhood Roadway Reconstruction; and, V.H. Request for Purchase: Contract ENG 18-2 West 62nd Street Neighborhood Roadway Reconstruction, as follows: V.A. Approve minutes of March 6, 2018 Work Session and March 6, 2018, Regular Council meeting V.B. Receive payment of the following claims as per Pre-List Dated March 1, 2018, and consisting of 30 pages: General Fund $161,776.18, Police Special Revenue $4,542.00, Working Capital Fund $8,382.38, PIR Construction Fund $2,179.15, Art Center Fund $8,581.64, Golf Dome Fund $8,993.87, Aquatic Center Fund $2,373.70, Golf Course Fund $14,732.42, Ice Arena Fund $14,848.56, Sports Dome Fund $14,079.45, Edinborough Park Fund $13,259.31, Centennial Lakes Park Fund $5,451.66, Liquor Fund $165,988.00, Utility Fund $77,282.36, Storm Sewer Fund $442.54, Risk Mgmt ISF $298,183.54, PSTF Agency Fund $3,135.03, Centennial TIF District$156,424.90, Payroll Fund $14,544.19 Total $975,200.88; as per pre-list dated March 8, 2018, and consisting Page 1 Minutes/Edina City Council/March 20, 2018 of 30 pages: General Fund $169,373.14, Police Special Revenue $6,621.30, Pedestrian and Cyclist Safety $9,952.00, Working Capital Fund $21,278.89, Equipment Replacement Fund $6,654.00, Art Center Fund $2,553.03, Golf Dome Fund $115.69, Golf Course Fund $28,294.93, Ice Arena Fund $6,973.47, Edinborough Park Fund $17,418.22, Liquor Fund $334,827.82, Utility Fund $448,351.14, Storm Sewer Fund $3,733.73, PSTF Agency Fund $588.15, Centennial TIF District$34,950.41, Payroll Fund $2,321.87 Total $1,094,007.79; and per credit card transactions dated December 27, 2017 through January 25, 2018 and consisting of 15 Pages: General Fund $38,987.06, Working Capital Fund $680.19, Golf Dome Fund $64.13, Golf Course Fund $2,216.09, Ice Arena Fund 1,319.64, Sports Dome Fund 543.87, Edinborough Park Fund $1,351.06, Centennial Lakes Park Fund $1,633.03, Liquor Fund $1,202.01, Utility Fund $206.13, PSTF Agency Fund $3,720.41, MN Task Force I Fund $13.30, Centennial TIF District $9.13 Total $51,946.05 V.G. Request for Purchase, Comprehensive Plan Update, Revised Contract 131140 Associates V.D. Approve Request for Purchase, awarding the bid to the recommended low bidder, Creative Arcade, Redesign of Employee Extranet, "Edinet", $42,500 for redesign, plus $1,900 per year for hosting and maintenance V.E. Approve Request for Purchase, awarding the bid to the recommended low bidder, Sports Technology, Inc., PK 18-3 Courtney Field Light Installation, $85,919 V.F. Approve Request for Purchase, awarding the bid to the recommended low bidder, Musco Sports Lighting Equipment, PK 18-3 Courtney Field #I Lights, $201,194.30 V.G. Request for Purchase, Contract ENG 18 4 Nermandale Park D and Bredesen Park A. Neighborhood Roadway Reconstruction V.H. Request for Purchase, Contract ENG 18 2 West 6,2-d Street Neighborhood Readwa V.1. Approve Site Improvement Performance Agreement, JC Penney Redevelopment V.J. Approve Proposed Increase in Utility Franchise Fees; Ordinance No. 2017-16 (Xcel) V.K. Adopt Resolution No. 2018-26; Ordinance No. 2018-05; Final Rezoning and Final Development Plan: Edina Flats, Valley View Road and Kellogg V.L. Approve New Date Community Volunteer Recognition Reception Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA V.C. REQUEST FOR PURCHASE: COMPREHENSIVE PLAN UPDATE, REVISED CONTRACT BIKO ASSOCIATES—APPROVED AS AMENDED The Council inquired if the cost increase was due to expanded scope or the contractor's lacl< of project understanding or the need for additional planning for the Grandview Project to explore the Lid opportunity and expressed caution about additional public comment opportunities that could mislead the public. Community Development Director Teague said the increase was the result of additional requested work for increased community engagement. Member Staunton made a motion, seconded by Member Stewart, approving Request for Purchase, awarding the bid to the recommended low bidder, Biko Associates, Inc., Comprehensive Plan Update, Revised Contract Biko Associates, Inc., for the revised amount of$65,353.00. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. V.G. REQUEST FOR PURCHASE: CONTRACT ENG 18-4 NORMANDALE PARK D AND BREDESEN PARK A NEIGHBORHOOD ROADWAY RECONSTRUCTION— TABLED TO APRIL 3, 2018 The Council asked for staff comment on street widths and whether the assessment process was clearly defined and understood. Engineering Director Millner said street widths were identified at 30 feet in the Page 2 Minutes/Edina City Council/March 20. 2018 City's Living Streets Policy with a 1.5-foot right-of-way on each side to address maintenance and storm water treatment concerns. He noted that State Statute was followed for assessment amounts. Member Staunton made a motion, seconded by Member Brindle, to table the item to the April 3, 2018, Council meeting. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. The Council reordered the agenda to next consider Item VI.A. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.A. COMMISSIONER JAN CALLISON UPDATE - RECEIVED Hennepin County Commissioner Jan Callison shared updates on proposed State legislation, opioid epidemic and prevention efforts, organics recycling initiatives, and three County road reconstruction projects. She reviewed changes regarding court services at Southdale Courts and the library, the upcoming State of the County address, and recognized Council's input on various initiatives. The Council commented on relocation of the medical examiner's office, benchmark energy usage tools, and shared that Edina could serve as a pilot city for the project. ITEMS REMOVED FROM THE CONSENT AGENDA —continued V.H. REQUEST FOR PURCHASE: CONTRACT ENG 18-2 —WEST 62"o STREET NEIGHBORHOOD ROADWAY RECONSTRUCTION—APPROVED The Council asked how assessments could be higher when project costs were lower than proposed and if rebidding was an option. Mr. Millner explained the costing process for assessible items versus non-assessible items and confirmed rebidding might not be worth the risk as rebids could be higher. Member Staunton made a motion, seconded by Member Stewart, awarding the bid to the recommended low bidder, Midwest Asphalt Services, LLC, Contract Eng 18-2 — West 62.d Street Neighborhood Roadway Reconstruction, $1,106,139.00. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS —continued VI.A. COMMISSIONER JAN CALLISON UPDATE This item was considered prior to Agenda Item V.G. VI.B. SPEAK UP EDINA: AQUATIC CENTER'S 60TH ANNIVERSARY- PRESENTED Senior Communications Coordinator Eidsness outlined the public engagement process used to gather information on Aquatic Center's 60th Anniversary. Ms. Eidsness presented a summary of comments, requests, and suggestions received and shared the next Speak Up, Edina topic would be bike sharing. VI.C. MARCH 29, 2018 VIETNAM VETERANS DAY IN EDINA — PROCLAIMED The Council announced the Veteran's Committee would be holding a celebration in May. Member Brindle made a motion, seconded by Member Staunton, adopting the Proclamation Declaring March 29, 2018, as Vietnam Veterans Day in Edina, as presented. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VII. PUBLIC HEARINGS—Affidavits of Notice presented and ordered placed on file. VILA. REZONING WITH VARIANCES, TED CARLSON ON BEHALF OF CARIBOU COFFEE AND EINSTEIN BAGELS, 5000 VERNON AVENUE — RESOLUTION NO. 2018-27 ADOPTED, ORDINANCE NO. 2018-06 FIRST READING GRANTED Community Development Director Presentation Page 3 Minutes/Edina City Council/March 20, 2018 Mr. Teague said the applicant was proposing to tear down the existing 5,000 square foot structure at 5000 Vernon Avenue and construct a new 2,748 square foot Caribou Coffee and Einstein Bagel Shop and drive- thru. He explained the proposed 5-foot easement on both Interlachen and Vernon to provide for future roadway improvements and their intent to bury all above ground utility wires/poles. He explained the rezoning request, building front yard and parking/drive aisle setback requests, reviewed the traffic study concerns and how the variances were justified if rezoned. The Council inquired about increased traffic and whether the left-turn at Interlachen would provide sufficient traffic que space. Mike Spack, Spack Consulting, clarified the use would generate little new traffic and explained the stack que at Interlachen would accomodate 10-15 cars. He commented on distribution patterns and ways to address traffic concerns. The Council commented on potential stacking concerns, curb cuts and entrances, and suggested a wider curb cut on Interlachen. Mr. Spack said potential safety issues could be addressed through turning restrictions with signage but cautioned against doing so without good enforcement. Applicant Presentation Ed Farr, Farr Architects, shared a rendering of the project that included stone, brick, pillars and fencing, with three areas of pedestrian connectivity and ways to address potential back-up by two turn lanes. He said the plan followed the Grandview Transportation Plan and included increased landscaping and public art along the retaining wall. Paul Guidera, Director of Real Estate for Caribou Coffee, shared Caribou Coffee's background and that this tenth location in Edina would create gathering space and not a destination place for pedestrians at the early morning hour when they were most busy. Ted Carlson, Orion Investments and Edina resident, outlined reasons to support this project that included bike lanes, up-zoning, removal of power poles, eliminated curb cut, improved sidewalks, pedestrian separation, more greenspace, stormwater management, public art wall, three sidewalk connections, automobile-friendly retail, and petroleum contamination removal. The Council clarified other uses for this site, the number of staff needed, and if a drive-thru was necessary. Mr. Carlson said the only alternative would be a touchless car wash because of the low parking requirements. Mr. Guidera said they anticipated nine employees onsite at any one time and without a drive-thru, the business would not survive. Mayor Hovland opened the public hearing at 7:20 p.m. Public Testimony Tom Leach, 5526 Interlachen Boulevard, addressed the Council. Patrick McGlynn, 5316 Kellogg Avenue, addressed the Council. Member Fischer made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Brindle, Fischer, Staunton, Hovland. Motion carried. The Council shared comments relating to use of this site, how roof space and screening would be used, traffic impacts, and whether it would be reasonable to have a right-in/right-out off Interlachen to prevent left turn into Caribou. Mr. Millner said while that would negate the concern, it would take significant traffic enforcement and median work without sufficient right-of-way. Page 4 Minutes/Edina City Council/March 20, 2018 The Council suggested shared parking be implemented with Grandview Tire and Auto, district parking options, and the importance of pedestrian friendly and increased convenience retail. The Council indicated it understood the Planning Commission and staff recommendation for denial. Member Staunton made a motion to grant First Reading to Ordinance No. 2018-06, Rezoning with Variances, Ted Carlson on Behalf of Caribou Coffee & Einstein Bagels, 5000 Vernon Avenue, and introduced and moved and adoption of Resolution 2018-27, Approving a Rezoning, Preliminary Development Plan and Variances at 5000 Vernon Avenue, with the following conditions: I. The Plans must be generally consistent with the Development Plans dated January 30, 2018, and the revised plans and materials board as presented to the Planning Commission and City Council. 2. The Final Landscape Plan must meet all minimum landscaping requirements per Chapter 36 of the Zoning Ordinance. A performance bond, letter-of-credit, or cash deposit must be submitted for one and one-half times the cost amount for completing the required landscaping, screening, or erosion control measures at the time of any building permit. The property owner is responsible for replacing any required landscaping that dies after the project is built. 3. Compliance with all of the conditions outlined in the city engineer's memo dated March 7, 2018. 4. Provision of code compliant bike racks near the building entrances. 5. Submit a copy of the Nine Mile Creek Watershed District permit. The City may require revisions to the approved plans to meet the district's requirements. 6. Roof-top mechanical equipment shall be screened from adjacent residential property, per Section 36-1459 of the City Code. 7. Final Lighting Plan must meet all minimum lighting requirements per Chapter 36 of the Zoning Ordinance. Lighting shall be down lit. 8. Compliance with the recommendations in the Space Traffic Impact Study, including the reconfiguration of the drive-through to be dual lane. 9. Staff and applicant will work together on the public realm boulevard and sidewalk, consideration of an extra lane entering the site, and the applicant consider employees parking in the Jerry's Public Parking Ramp. 10. Variances are subject to Final Rezoning Approval. Member Brindle seconded the motion. Ayes: Brindle, Fischer, Staunton, Hovland Nays: Stewart Motion carried. VII. REPORTS/RECOMMENDATIONS VII.A. RESOLUTION 2018-28 ADOPTED - ACCEPTING VARIOUS GRANTS AND DONATIONS - ADOPTED Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Brindle introduced and moved adoption of Resolution No. 2018-28 accepting various grants and donations. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE — Received Mayor Hovland acknowledged the Council's receipt of various correspondence. Page 5 Minutes/Edina City Council/March 20, 2018 IX.S. MINUTES— Received I. PLANNING COMMISSION FEBRUARY 14, 2018 2. ENERGY AND ENVIRONMENTAL COMMISSION, FEBRUARY 8, 2018 3. PARKS AND RECREATION COMMISSION, FEBRUARY 13, 2018 Informational; no action required. X. AVIATION NOISE UPDATE — Received XI. MAYOR AND COUNCIL COMMENTS — Received XII. MANAGER'S COMMENTS — Received XII.A. BUS CIRCULATOR TASK FORCE—APPOINTED Mr. Neal shared the Transportation Commission had requested a City Manager appointed Task Force to establish the route for the Bus Circulator project and announced his appointments: Chair: Larry Olson-- ETC (Edina Transportation Commission); Subject matter expert: Melissa Henry—DARTS; Secretary: Jan Hix—DARTS; Sonja Barnaal/Vernon Terrace; Heather Edelson/HRCC (Human Rights and Relations Commission); Nicole Gorman/Edina Senior Center; Jane Hagstrom/Aurora on France; Roxy Kline/Southdale YMCA; Jenny Ma/Student representative, Edina Transportation Commission; Brandon Mabb/Brookdale Senior Living; Teressa Nicholas/Summit Point; Mark Nolan/City of Edina Transportation Planner; Mark Peterson/The Cedars of Edina; JD Rastetter/Simon Management—So uthdale; Eric Ruthruff/Edina Transportation Committee; Laura Sheak/Yorktown Continental Apartments; Krystal Wiebush/Senior Community Services. XIII. SCHEDULE OF MEETINGS, EVENTS AND DATES AS OF MARCH 20, 2018 — Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland d c red the meeting adjourned at 1 1:05 p.m. 1/ Respectfully submitted, a / D a n, Cit/Clerk Minutes approved by Edina City Council, April 3, 2018. JamesJMayor --- B. ovland, Video Copy of the March 20, 2018, meeting available. Page 6