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HomeMy WebLinkAbout2018-04-03 City Council Regular Meeting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL APRIL 3, 2018 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:10 p.m. 11. ROLLCALL Answering rollcall were Members Brindle, Fischer, Staunton, Stewart, and Mayor Hovland. III. MEETING AGENDA APPROVED AS AMENDED Member Staunton made a motion, seconded by Member Stewart,to amend the agenda to add Item V.M., Adopt Ordinance No. 2018-05; Final Rezoning: Edina Flats, Valley View Road and Kellogg. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. Member Stewart made a motion, seconded by Member Brindle, approving the meeting agenda as amended. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IV. COMMUNITY COMMENT The Council welcomed freshman students from Edina High School in attendance. V. CONSENT AGENDA ADOPTED AS REVISED Member Fischer a motion, seconded by Member Brindle, approving the consent agenda as revised to remove Items V.F. Request for Purchase, awarding the bid to the recommended low bidder, Midwest Asphalt Services, LLC, Contract ENG 18-4 Normandale Park D and Bredesen Park A Neighborhood Roadway Reconstruction, $2,353,951.29; and, V.H. Special Permit to Use City Property; 50th and France Business Association,June 1-3, 2018 as follows: V.A. Approve minutes of March 20, 2018, Work Session meeting and March 20, 2018, Regular Council meeting V.B. Receive payment of the following claims as shown in detail on pre-list dated March 15, 2018, and consisting of 28 pages: General Fund $207,240.60, Police Special Revenue $1.85, Pedestrian and Cyclist Safety$3,854.95, Conservation & Sustainability$8,326.00, Working Capital Fund $5,993.85, Art Center Fund $9,547.70, Golf Dome Fund $55.00, Aquatic Center Fund $855.14, Golf Course Fund $56,042.04, Ice Arena Fund $22,641.59, Sports Dome Fund $31,161.07, Edinborough Park Fund $5,673.33, Centennial Lakes Park Fund $3,120.96, Liquor Fund $116,683.58, Utility Fund $49,836.23, Storm Sewer Fund $334.78, Recycling Fund $39,321.72, PSTF Agency Fund $3,724.66,Centennial TIF District, $9,546.75: Total $573,961.80; and per pre-list dated March 15, 2018, Consisting of I Page: Centennial TIF District: Total $36,727.00; and per pre-list dated March 22, 2018, and consisting of 26 pages: General Fund $156,630.49, Pedestrian and Cyclist Safety $3,492.20, Working Capital Fund $7,609.24, Equipment Replacement Fund $1,083.50, Art Center Fund $786.38, Golf Dome Fund $2,402.55, Aquatic Center Fund $144.09, Golf Course Fund $5,393.14, Ice Arena Fund $5,904.21, Sports Dome Fund $137.53, Edinborough Park Fund $9,894.41, Centennial Lakes Park Fund $841.27, Liquor Fund $136,531.93, Utility Fund $239,064.25, Storm Sewer Fund $1,934.1 1, PSTF Agency Fund $7,560.35, Centennial TIF District $8,730.00, Pentagon Park District $14,025.50: Total $602,165.15 Page 1 Minutes/Edina City Council/April 3, 2018 V.C. Approve Request for Purchase, awarding the bid to the recommended low bidder, US Digital Design, Fire Station Digital Alerting System, $159,263.00 V.D. Approve Request for Purchase, awarding the bid to the recommended low bidder, Walser Toyota Scion, Two 2018 Toyota Prius C, $37,768.00 V.E. Approve Request for Purchase, awarding the bid to the recommended low bidder, Ziegler Cat, 2018 Trail King Trailer, $51,571.49 V.F. Request for Purchase, Contract ENG 18 4 Normandale Park D and Bredesen Park A Neighborhood Roadway Reconstruction V.G. Cahill Bistro: Approve Amendment to Liquor License Allowing Outdoor Patio V.H. Special Permit to Use City Property; th and France Business Association, June 1 3, 2018 V.I. Approve City Manager Employment Agreement V.J. Approve Access Agreement for Morcon Construction —Sherwood Park V.K. Adopt Resolution No. 2018-31 Accepting Livable Communities Demonstration Account Number SG-09008 V.L. Approve Sub-Grant Agreement: Edina Market Street, LLC V.M. Adopt Ordinance No. 2018-OS; Final Rezoning: Edina Flats, Valley View Road and Kellogg Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA V.F. REQUEST FOR PURCHASE, CONTRACT ENG 18-4 NORMANDALE PARK D AND BREDESEN PARK A NEIGHBORHOOD ROADWAY RECONSTRUCTION—APPROVED The Council noted further information had been requested on how assessments costs were allocated after resident concerns were raised and that after review, the Council was satisfied that staff was allocating costs in an objective manner that varied by project but was fair and consistent. Member Staunton made a motion, seconded by Member Stewart, approving Request for Purchase, awarding the bid to the recommended low bidder, Midwest Asphalt Services, LLC, Contract ENG 18-4 Normandale Park D and Bredesen Park A Neighborhood Roadway Reconstruction, $2,353,951.29. Engineer Millner shared a street cross-section and explained how components cost were funded. The Council said they were pleased with communication of street reconstruction projects,adherence to MnDOT standards, and the existing policy but recognized the challenge to address rising costs in general and encouraged re-evaluation to ensure continued fairness. Manager Neal explained the assessment policy was reviewed by Council in 2012 and while there were simpler methods for assessment, those methods were not as fair and the Council decided to remain with the existing policy. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. V.H. SPECIAL PERMIT TO USE CITY PROPERTY;SOrH AND FRANCE BUSINESS ASSOCIATION, JUNE 1-3, 2018 —APPROVED The Council noted the City-owned parking lot identified as the beer garden area required correction to reflect the Lund's/Byerly's surface lot. Member Brindle made a motion, seconded by Member Fischer, to approve Special Permit to use of City property; 50th and France Business Association,June 1-3, 2018 as corrected. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS Page 2 Minutes/Edina City Council/April 3. 2018 VI.A. NATIONAL TELECOMMUNICATIONS WEEK—PROCLAIMED Lead Dispatcher Martin explained National Telecommunications Week was dedicated to those who serve as Public Safety Telecommunicators and thanked the City's dispatchers. He explained their work, outlined their challenges, and asked the public to recognize the hard work and dedication of those at the Edina 91 1 Communications Center. Member Stewart made a motion, seconded by Member Fischer, to proclaim National Telecommunications Week. Ayes: Brindle, Fischer, Staunton, Hovland Motion carried. The Council thanked Edina dispatchers for their tremendous crisis management and affirmed the City's desire to support its own dispatch staff. A round of applause was offered by the audience. VI.B. SPEAK UP, EDINA: BIKE SHARING— PRESENTED Senior Communications Coordinator Kaylin Eidsness outlined the public engagement process used to gather information on bike sharing. Ms. Eidsness presented a summary of comments, requests, and suggestions received and shared the next Speak Up, Edina topic would be the annual tree sale. Mr. Millner indicated a request would be before Council at the next meeting to consider implementation of a pilot bike sharing program. VII. PUBLIC HEARINGS HELD —Affidavits of Notice presented and ordered placed on file. VII.A. 44TH AND FRANCE SMALL AREA PLAN, RESOLUTION NO. 2018-29—ADOPTED Community Development Director Presentation Community Development Director Teague said the Small Area Plan had been reviewed by the Small Area Plan Work Group and found to accurately present outcomes from the 44th/France Small Area Plan study, including the recommended process whereby development proposals could be considered for approval. He noted the 44th/France Small Area Plan Work Group and Planning Commission submitted the plan to the City Council to be adopted as an amendment to the 2008 Comprehensive Plan, which would allow immediate authority upon Metropolitan Council approval. The Small Area Plan would be included in the overall 2018 Comprehensive Plan Update. Michael Platterer, 4304 Branson Street, 44th and France Small Area Plan Work Group Member, recognized other group members and outlined the Plan rationale, overall schedule, and explained the iterative process that included feedback and discussion. He outlined the guiding principles, goals and policies, and process following in the Plan creation. Bill Smith, Biko Associates, noted typographical errors within the report for correction, particularly that 30 dwelling units per acre should be reflected as more than 12 dwelling units per acre. The Council discussed the proposed Small Area Plan noting its suggested incentives and process for preserving historically significant structures. Mayor Hovland opened the public hearing at 7:20 p.m. Public Testimony Madelyn Nasser, 3930 W. 44th Street, Morningside Neighborhood Association Steering Committee, addressed the Council. Sara Lathrop, 4008 Sunnyside Road, addressed the Council. Cheryl Appeldorn, 461 1 Townes Circle, addressed the Council. Page 3 Minutes/Edina City Council/April 3, 2018 Ted Carlson, 5516 Knoll Drive, addressed the Council. Matt Cramer, 4005 Sunnyside Road, addressed the Council. Richard Cook, 4360 France Avenue South, addressed the Council. Mark Schmidt, 4011 Sunnyside Road, addressed the Council. Charles Myre, 4000 Sunnyside Road, addressed the Council. Member Fischer made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. The Council asked questions raised during public testimony regarding the number of attendees at the various neighborhood meetings and limiting building height to a set number of stories and limiting a story to 15 feet. The Council commented on incentives for preserving buildings deemed historic or that contributed to the neighborhood's character. Mr. Teague explained that zoning ordinance limited buildings to two stories and 24 feet and the Plan allowed up to four stories through a variance or a Planned Unit Development (PUD) process. He said the 30- foot/two stories resulted from the Valleyview and Wooddale Small Area Plan consistent with the height of a single-family home and the reference to 60 feet resulted from recent developments such as Hawthorne at 56 feet tall. The Council referred to traffic calming, potential height, noise, parking and traffic impacts that would be addressed during future projects' review. Mr. Smith replied language was included regarding traffic study for critical signalized intersection review, especially west to the residential neighborhoods, and referred to including 3907 Sunnyside Road parcel and a second parcel as a buffer. Mr. Teague clarified the Group's intent that the commercial area would not grow into the residential area. Lisa Fagan, 4164 W. 44th Street, Small Area Plan Group, shared their intent was to include one residential parcel but not both as a compromise. The Council commented on unintended consequences and cautioned about the 20-foot height with two levels of parking noting that while a plan was necessary, some flexibility was desired. The Council suggested using height over the top of a building such as overall maximum heights rather than a specific number of stories, commented on timing of the Small Area Plan and future development applications, and clarified ownership control of the two additional parcels. Member Brindle made a motion, seconded by Mayor Hovland, to expand the 44th and France Small Area Plan to include 3907 Sunnyside Road to the Study area. Mr. Teague outlined a potential timeline if a Comprehensive Plan amendment was appropriate and noted action would not bind the City to approval of any future rezoning as they would still have the ability to approve or deny a request. He noted the number of stories and height was at Council discretion and Mr. Carlson would then not need a Comprehensive Plan amendment but just rezoning approval. Ayes: Brindle, Fischer, Stewart, Hovland Nays: Staunton Motion carried. Member Brindle introduced and moved and adoption of Resolution 2018-29 as amended, approving a Comprehensive Plan Amendment to add the 44th and France Small Area Plan into the City's Comprehensive with corrections as identified. Member Fischer seconded the motion. Rollcall: Page 4 Minutes/Edina City Council/April 3, 2018 Ayes: Brindle, Fischer, Stewart, Staunton, Hovland Motion carried. The Council thanked members of the Small Area Plan Group for their impressive work, as well as the neighborhood members who participated, and noted the Plan created an opportunity to measure a project based on I I principles, which was key for transition. Vlll. REPORTS/RECOMMENDATIONS— (Favorable vote of majority of Council Members present to approve except where noted). VIII.A. AMENDMENT: EDINA AFFORDABLE HOUSING POLICY—APPROVED Manager Neal said the City's Affordable Housing Policy included a provision that allowed housing developers to comply with the policy by making a cash payment to the City in lieu of providing affordable housing units He noted the"Buy-In"fee had been left undefined to allow for the opportunity to negotiate unique solutions. Mr. Neal added leaving the fee undefined has led to vague, unpredictable, and unproductive discussions so the Council directed staff to propose an amendment establishing a "Buy-out" amount. He shared that after research, staff was recommending $100,000/unit and explained while the proposed amount was less than other strong residential development markets in the United States, and it far surpassed what other Minnesota cities were doing to generate money for future affordable housing projects. The Council asked how many cities were requiring affordable housing in projects, how many contemplated a buy-in fee, and whether the City was still competitive. Mr. Teague said some cities had similar policies but none had specific zoning Code requirements or a buy-in procedure. He noted the Planned Unit Development tool could create inclusionary zoning. The Council discussed concerns about maintaining a balance for developers, how much of a fee would be too much, but stressed the importance of supporting affordable housing for the future. They concluded that the buy-in fee could be amended if necessary. The Council discussed that after ensuring affordable housing long-term, park dedication needed to be confronted to ensure park sustainability as well. Member Staunton made a motion, seconded by Member Brindle, to adopt the Edina Affordable Housing Policy to establish a buy-in fee of$100,000/unit based on the following: I. The Total Buy In (TBI) is due in cash or certified funds in full to the City at the time of the issuance of the building permit. A building permit will not be issued unless the TBI is paid in full. 2. The City Council may allow housing developer to pre-pay a TBI to satisfy a future Affordable Housing Obligation, on a case by-case basis. 3. The TBI fee to be reviewed annually and amended as necessary. The Council inquired about possible amendments to park dedication. Mr. Neal referred the Council to Edina's State Legislators because parkland dedication amounts were determined by Statute. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII.B. RESOLUTION 2018-30 ADOPTED - ACCEPTING VARIOUS GRANTS AND DONATIONS - ADOPTED Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Brindle introduced and moved adoption of Resolution No. 2018-30 accepting various grants and donations. Member Staunton seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. Page 5 Minutes/Edina City Council/April 3, 2018 IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX B. MINUTES I. HERITAGE PRESERVATION COMMISSION, FEBRUARY 13, 2018 Informational; no action required. X AVIATION NOISE UPDATE— Received XI. MAYOR AND COUNCIL COMMENTS— Received XII. MANAGER'S COMMENTS— Received XIII. SCHEDULE OF MEETINGS, EVENTS AND DATES AS OF APRIL 3, 2018— Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 10:28 p.m. Respectfully submitted, Debra en, Cit,Clerk Minutes approved by Edina City Council, April 17, 2018. James .'Hovland, Mayor Video Copy of the April 3, 2018, meeting available. Page 6