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HomeMy WebLinkAbout2018-06-19 City Council Work Session PacketAgenda City Cou n cil Work Session City of Edina, Minnesota Edina City Hall Community Room Tuesday, June 19, 2018 5:30 PM I.Call To Order II.Roll Call III.Joint Meeting: Human Rights & Relations Commission IV.Golf Course Construction Update V.Adjournment The City of Edina wants all res idents to be c om fortable being part of the public proc ess . If you need as sistance in the way of hearing ampli'c ation, an interpreter, large-print documents or s om ething els e, pleas e c all 952-927-8861 72 hours in advanc e of the m eeting. Date: June 19, 2018 Agenda Item #: I I I. To:Mayor and C ity C ouncil Item Type: O ther F rom:MJ Lamon, P rojec t C oordinator Item Activity: Subject:Joint Meeting: Human R ights & R elations C ommis s ion Disc ussion C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: None. I N TR O D U C TI O N: T he H uman R ights Relations Commission will review their 2018 work plan. AT TAC HME N T S: Description 2018 HRRC Work Plan with Progress Report Ap p r o v e d b y C i t y C o u n c i l 2 0 1 7 . 1 2 . 0 5 Co m m i s s i o n : H u m a n R i g h t s a n d R e l a t i o n s C o m m i s s i o n 20 1 8 A n n u a l W o r k P l a n P r o p o s a l In i t i a t i v e # 1 Co u n c i l C h a r g e ( P r o p o s e d C h a r g e C o m p l e t e d b y C M ) ☐☐☐☐ 1 (S t u d y & R e p o r t ) ☐☐☐☐ 2 (R e v i e w & C o m m e n t ) ☐☐☐☐ 3 (R e v i e w & R e c o m m e n d ) ☒☒☒☒ 4 (R e v i e w & De c i d e ) Ta r g e t Co m p l e t i o n Da t e Bu d g e t R e q u i r e d (S t a f f L i a i s o n ) St a f f S u p p o r t R e q u i r e d (S t a f f L i a i s o n ) In i t i a t i v e T y p e ☐ N e w I n i t i a t i v e ☐ C o n t i n u e d I n i t i a t i v e ☒ O n g o i n g R e s p o n s i b i l i t y Ap r i l 2 0 1 8 ☒ F u n d s a v a i l a b l e Fu n d s a r e a v a i l a b l e f o r t h i s p r o j e c t . ☒ Staff Liaison: Hrs__10 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ To m O y e A w a r d (M a r t i n ) ($ 7 5 f o r p l a q u e + p o s s i b l e c o s t f o r n e w p r i n t e d m a t er i a l s ) • Co o r d i n a t e r e c o g n i t i o n • Tr a c k n o m i n a t i o n s • Up d a t e w e b s i t e ☐ F u n d s n o t a v a i l a b l e Th e r e a r e n o t f u n d s a v a i l a b l e f o r t h i s pr o j e c t ( e x p l a i n i m p a c t o f C o u n c i l ap p r o v i n g i n i t i a t i v e i n l i a i s o n co m m e n t s ) . Pr o g r e s s R e p o r t : Sc h e d u l e d t o b e a w a r d e d at t h e C i t y C o u n c i l ’ s D e c e m b e r m e e t i n g . C o m m i t t e e h a s b e e n f o r m e d . In i t i a t i v e # 2 Co u n c i l C h a r g e ( P r o p o s e d C h a r g e C o m p l e t e d b y C M ) ☐☐☐☐ 1 (S t u d y & R e p o r t ) ☐☐☐☐ 2 (R e v i e w & C o m m e n t ) ☒☒☒☒ 3 (R e v i e w & R e c o m m e n d ) ☐☐☐☐ 4 (R e v i e w & De c i d e ) Ta r g e t Co m p l e t i o n Da t e Bu d g e t R e q u i r e d (S t a f f L i a i s o n ) St a f f S u p p o r t R e q u i r e d (S t a f f L i a i s o n ) In i t i a t i v e T y p e ☐ N e w I n i t i a t i v e ☐ C o n t i n u e d I n i t i a t i v e ☒ O n g o i n g R e s p o n s i b i l i t y Au g u s t 20 1 8 ☐ F u n d s a v a i l a b l e Fu n d s a r e a v a i l a b l e f o r t h i s p r o j e c t . ☒ Staff Liaison: Hrs__8 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Bi a s O f f e n s e Re s p o n s e P l a n • Re v i e w a n d u p d a t e , i f n e e d e d , a n n u a l l y ☒ F u n d s n o t a v a i l a b l e Th e r e a r e n o t f u n d s a v a i l a b l e f o r t h i s pr o j e c t ( e x p l a i n i m p a c t o f C o u n c i l ap p r o v i n g i n i t i a t i v e i n l i a i s o n co m m e n t s ) . Pr o g r e s s R e p o r t : Ty pi c a l l y t h i s i s d o n e o v e r t h e s u m m e r m o n t h s , a n d a co m m i t t e e h a s b e e n f o r m e d . We h a v e h a d o n l y o n e c o m m u n i c a t i o n m e e t i n g w i t h t h e Ed i n a p o l i c e d e p a r t m e n t o v e r a p o t e n t i a l b i a s o f f e n se t h i s y e a r , s o n o s u b s t a n t i v e e x p e r i e n c e t o j u s t i f y m a j o r c h a n g e s i n t h e p l a n . Ap p r o v e d b y C i t y C o u n c i l 2 0 1 7 . 1 2 . 0 5 In i t i a t i v e # 3 Co u n c i l C h a r g e ( P r o p o s e d C h a r g e C o m p l e t e d b y C M ) ☐☐☐☐ 1 (S t u d y & R e p o r t ) ☐☐☐☐ 2 (R e v i e w & C o m m e n t ) ☐☐☐☐ 3 (R e v i e w & R e c o m m e n d ) ☒☒☒☒ 4 (R e v i e w & De c i d e ) Ta r g e t Co m p l e t i o n Da t e Bu d g e t R e q u i r e d (S t a f f L i a i s o n ) St a f f S u p p o r t R e q u i r e d (S t a f f L i a i s o n ) In i t i a t i v e T y p e ☐ N e w I n i t i a t i v e ☒ C o n t i n u e d I n i t i a t i v e ☐ O n g o i n g R e s p o n s i b i l i t y Oc t o b e r 20 1 8 ☒ F u n d s a v a i l a b l e Fu n d s a r e a v a i l a b l e f o r t h i s p r o j e c t . ☒ Staff Liaison: Hrs__10 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Sh a r i n g V a l u e s , S h a r i n g C o m m u n i t i e s ( E d e l s o n / M e e k ) : Co m m i s s i o n w i l l co o r d i n a t e 1 o r 2 a n n u a l c o m m u n i t y e v e n t s . ($ 3 0 0 f o r m a r k e t i n g m a t e r i a l s a n d r e f r e s h m e n t s , d e p e nd i n g o n e v e n t ) • To p i c t o b e d e t e r m i n e b y c o m m i s s i o n • Ev e n t C o o r d i n a t i o n • Co m m u n i c a t i o n s / M a r k e t i n g ☐ F u n d s n o t a v a i l a b l e Th e r e a r e n o t f u n d s a v a i l a b l e f o r t h i s pr o j e c t ( e x p l a i n i m p a c t o f C o u n c i l ap p r o v i n g i n i t i a t i v e i n l i a i s o n co m m e n t s ) . Pr o g r e s s R e p o r t : C om m i t t e e i s p u t t i n g t o g e t h e r a p r o g r a m o n m e n t a l h e al t h i s s u e s . In i t i a t i v e # 4 Co u n c i l C h a r g e ( P r o p o s e d C h a r g e C o m p l e t e d b y C M ) ☐☐☐☐ 1 (S t u d y & R e p o r t ) ☐☐☐☐ 2 (R e v i e w & C o m m e n t ) ☐☐☐☐ 3 (R e v i e w & R e c o m m e n d ) ☒☒☒☒ 4 (R e v i e w & De c i d e ) Ta r g e t Co m p l e t i o n Da t e Bu d g e t R e q u i r e d (S t a f f L i a i s o n ) St a f f S u p p o r t R e q u i r e d (S t a f f L i a i s o n ) In i t i a t i v e T y p e ☐ N e w I n i t i a t i v e ☐ C o n t i n u e d I n i t i a t i v e ☒ O n g o i n g R e s p o n s i b i l i t y Ap r i l 2 0 1 8 ☒ F u n d s a v a i l a b l e Fu n d s a r e a v a i l a b l e f o r t h i s p r o j e c t . ☒ Staff Liaison: Hrs__15 ☒ CTS (including Video) ☐ Other Staff: Hrs_____________ Da y s o f R e m e m b r a n c e ($ 7 5 f o r p r i n t e d m a t e r i a l s , $ 1 0 0 f o r r e f r e s h m e n t s ) • Sp e a k e r s a n d f o c u s t o b e d e t e r m i n e d b y c o m m i s s i o n • Ev e n t c o o r d i n a t i o n • Co m m u n i c a t i o n s / M a r k e t i n g ☐ F u n d s n o t a v a i l a b l e Th e r e a r e n o t f u n d s a v a i l a b l e f o r t h i s pr o j e c t ( e x p l a i n i m p a c t o f C o u n c i l ap p r o v i n g i n i t i a t i v e i n l i a i s o n co m m e n t s ) . Pr o g r e s s R e p o r t : V er y s u c c e s s f u l – es t i m a t e d a b o u t 1 4 0 a t t e n d e e s . Su r v e y r e s u l t s – we n e e d t o k e e p d o i n g t h i s – an d k i d s n e e d t o k n o w a b o u t t h e h i s t o r y . Ap p r o v e d b y C i t y C o u n c i l 2 0 1 7 . 1 2 . 0 5 In i t i a t i v e # 5 Co u n c i l C h a r g e ( P r o p o s e d C h a r g e C o m p l e t e d b y C M ) ☐☐☐☐ 1 (S t u d y & R e p o r t ) ☒☒☒☒ 2 (R e v i e w & C o m m e n t ) ☐☐☐☐ 3 (R e v i e w & R e c o m m e n d ) ☐☐☐☐ 4 (R e v i e w & De c i d e ) Ta r g e t Co m p l e t i o n Da t e Bu d g e t R e q u i r e d (S t a f f L i a i s o n ) St a f f S u p p o r t R e q u i r e d (S t a f f L i a i s o n ) In i t i a t i v e T y p e ☐ N e w I n i t i a t i v e ☒ C o n t i n u e d I n i t i a t i v e ☐ O n g o i n g R e s p o n s i b i l i t y De c e m b e r 20 1 8 ☐ F u n d s a v a i l a b l e Fu n d s a r e a v a i l a b l e f o r t h i s p r o j e c t . ☒ Staff Liaison: Hrs__10 ☐ CTS (including Video) ☐ Other Staff: Hrs_____________ Co m p r e h e n s i v e P l a n • As s i s t w i t h r e v i e w i n g a n d u p d a t i n g o f t h e 2 0 1 8 C o m p re h e n s i v e P l a n ☒ F u n d s n o t a v a i l a b l e Th e r e a r e n o t f u n d s a v a i l a b l e f o r t h i s pr o j e c t ( e x p l a i n i m p a c t o f C o u n c i l ap p r o v i n g i n i t i a t i v e i n l i a i s o n co m m e n t s ) . Pr o g r e s s R e p o r t : W e s u b m i t t e d c o m m e n t s o n a l l o f th e s e c t i o n s o f t h e c o m p p l a n a n d a l s o s u g g e s t e d a se p a r a t e se c t i o n d e a l i n g s p e c i f i c a l l y w i t h h u m a n ri g h t s . W e a w a i t f u r t h e r r e v i e w o f d r a f t p l a n w h e n it i s p r e p a r e d . Pa r k i n g L o t : (T h e s e i t e m s h a v e b e e n c o n s i d e r e d b y t h e B C , b u t n o t p r o p o s e d a s p a r t o f t h i s y e a r ’ s w o r k p l a n . I f t h e B C d e c i d e s t h e y w o u l d l i k e t o wo r k o n t h e m i n t h e c u r r e n t y e a r , i t w o u l d n e e d t o b e a p p r o v e d b y C o u n c i l . ) 1. Pa r t n e r s h i p w i t h S c h o o l D i s t r i c t 2. Af f i r m a t i o n o f E d i n a , a s a H u m a n R i g h t s C i t y , a s a W e lc o m i n g C o m m u n i t y f o r a l l re s i d e n t s , i n c l u d i n g i m m i g r a n t s a n d r e f u g e e s . Pr o p o s e d M o n t h f o r J o i n t W o r k S e s s i o n ( o n e t i m e p e r y e a r , u p t o 6 0 mi n u t e s ) : ☐ M a r ☐ A p r i l ☐ M a y ☒ J u n e ☐ J u l y ☐ Aug ☐ Sept ☐ Oct ☐ Nov Co u n c i l C o m m e n t s : Date: June 19, 2018 Agenda Item #: I V. To:Mayor and C ity C ouncil Item Type: Advisory C ommunic ation F rom:Jos eph Abood, G eneral Manager Item Activity: Subject:G olf C ourse C onstruc tion Update Information C ITY O F E D IN A 4801 West 50th Street Edina, MN 55424 www.edinamn.gov A C TI O N R EQ U ES TED: No action required. I N TR O D U C TI O N: B raemar Golf Update - P rogress update on the B raemar Golf C ourse Master P lan P roject. Additional golf course operation items will be updated as well. AT TAC HME N T S: Description Braemar Golf Update - PowerPoint Braemar Golf Update EdinaMN.gov 1 Braemar Golf Update •Jeff Mold –New Braemar Golf Course Superintendent •Jeff is the 4th Superintendent in Braemar’s 54-year history. •Previously worked at Edina Country Club (ECC) for 14 years. •Senior Assistant Superintendent at ECC since 2011. •Assisted in 2011 ECC golf course renovation. •Managed/Assisted grow-in of 2016 ECC short game facility. •Started agronomic career at Bulrush Golf Club in 2002. •Avid sports fan. EdinaMN.gov 2 Braemar Golf Update EdinaMN.gov 3 Braemar Golf Update EdinaMN.gov 4 Braemar Golf Update EdinaMN.gov 5 Braemar Golf Update EdinaMN.gov 6 Braemar Golf Update EdinaMN.gov 7 Braemar Golf Update •Betterments EdinaMN.gov 8 The following are the agreed upon contract betterments offered t o the city of Edina in lieu of the Liquidated Damage clause of the contract for the reconstruction of the Braemar Golf Course. 1. Install bentgrass sod from H & E Sod on the 2 chipping greens. 2. Provide greens covers for grow-in of #7, #8, #9, #10, #11, #12, #16, #17 & #18 putting surfaces . 3. Install the synthetic turf surface on the multipurpose area bid as bocce ball courts. 4. Install the concrete surface-patio around the multipurpose area per the RMGA landscape plan. 5. Provide 3 guys with grow in experience and fertility assistance from May 2018 to July 31, 2018. 6. Hydro mulch remaining Turf Grass areas beyond the 60 acres in the contract. Braemar Golf Update Community Benefits at Braemar Golf Course •Reduction in overall golf course footprint of 22.40 acres. Original 27 holes encompassed 195.20 acres. The new 18-hole golf course will encompass 172.80 acres. •9.54 acres of former golf course are set aside for a Multi-Use Area in the northeast corner of the site. •4.37 acres of created/restored wetlands on the property which will be part of a 7.50-acre area set aside for Environmental Education. •0.59 acres of enhanced wetlands. •Creation of 32.11 acres of wetland buffer, a 60% increase over the regulated minimum. •33.85 acres of Oak Savanna Restoration Area will be re-introduced to include Bur Oak, Red Oak, and Northern Pin Oak. Total tree canopy of the Savanna will be 11.25 acres. In 1947, 60.65 acres of the 445-acre total site (13.6%) was wooded. Upon completion of the project, 155.73 acres of the 445-acre total site (35%) will be wooded. •A total of 276 new Oak Trees will be added to the Oak Savanna Restoration Areas. The species include 144 Pin Oaks, 104 Bur Oaks and 28 Northern Red Oaks. •Addition of a Multi-use artificial-turf field built adjacent to the clubhouse for non-golf events such as bocce ball, corporate events or weddings. EdinaMN.gov 9 Braemar Golf Update EdinaMN.gov 10 Financial Outlook as of June 1, 2018 •Total Revenue 2018 YTD -$766,484 Total Revenue 2017 YTD -$668,399 •Total Revenue 5-year average -$923,242 •Academy 9 Revenue 2018 YTD -$143,394 Academy 9 Revenue 2017 YTD -$211,558 •Academy 9 / Executive Revenue 5-year average -$146,166 •Merchandise Revenue 2018 YTD -$51,481 Merchandise Revenue 2017 YTD -$39,680 •Merchandise Revenue 5-year average -$54,137 •Dome Revenue 2018 YTD -$398,386 Dome Revenue 2017 YTD -$270,652 •Dome Revenue 5-year average -$269,099 Braemar Golf Update •Academy 9 & Driving Range Upgrade Results Below is a “Same Store” comparison of 2017 and 2014 results. 2014 results are being utilized as this was the last full year operation as the old Executive Course and Driving Range. •Academy 9 Revenue 2017 -$310,983 Executive 9 Revenue 2014 -$195,948 •Academy 9 Rounds 2017 -23,241 Executive 9 Rounds 2014 –14,441 •Driving Range Revenue 2017 -$329,653 Driving Range Revenue 2017 -$233,847 •Driving Range Buckets Sold 2017 –45,365 Driving Range Buckets Sold 2017 –37,854 EdinaMN.gov 11 Braemar Golf Update EdinaMN.gov 12 Braemar Golf Update •Questions? EdinaMN.gov 13