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HomeMy WebLinkAboutAll Documents of 1989-1992AGENDA HUMAN RELATIONS COMMISSION MEETING TUESDAY, JANUARY 17, 1989 MANAGER'S CONFERENCE ROOM I. Approval of Minutes (Special delivery on Monday!) II. Chair's Report III. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance IV. Old Business A. Goal Setting V. New Business A. Terms of Office VI. Adjournment Members Present: Nancy Atchison Dorie Barman Otto Byhre Betsy Flaten Shirley Hunt Noah Hurley Tom Oye Judith Semsch John Senior, Jr. Canny Wright HUMAN RELATIONS COMMISSION MEETING JANUARY 17, 1989 Members Absent: Staff Present: Pat Llona Susan Wohlrabe Minutes Approved. The October 25, 1988, minutes were corrected as follows: Under No -Fault, "Judi Mollerus" was replaced by "Judith Semsch." Nancy Atchison's motion to approve the minutes as corrected was seconded by Canny Wright; the motion carried. The November 29, 1988, minutes were corrected as follows: Under No -Fault, delete the portion of the sentence from "regarding an attorney" to the end of the sentence and replace with "of alleged discriminatory termination of employment wherein the respondent had also filed criminal charges. The grievant was seeking to have charges dismissed. The end result was that grievant pleaded guilty to one of the charges, and others were dropped. Our Commission files were closed at that point." On the first page of the minutes, line four, the sentence beginning with "At that time," change "discrepancy" to "discretion." Noah Hurley's motion to approve the minutes as corrected was seconded by Judith Semsch; the motion carried. There was no meeting during the month of December, 1988; therefore, no minutes approval. Chair's Report. John Senior, Jr., reported that his term, as well as those of Tom Oye, Nancy Atchison and Pat Llona, were up in 1989. The City Council will be contacting each one in regard to serving another term. Nominating Committee. Otto Byhre, Judith Semsch and Betsy Flaten were appointed to serve as the Nominating Committee to prepare a slate of officers for the Commission's approval for Chair, Vice Chair and Secretary/Treasurer. This slate will be presented at the next meeting. Youth Development. Betsy Flaten reported that the development plan has slowed down because the budget needs to be improved. It will be presented to the Community Service Board by February 13 and will then go on to the School Board. The three parts of the proposal are: 1) extended day, which is an extension of Kids' Club; 2) family life, a resource for parents providing information and support; 3) youth service, including youth -serving -youth. There is currently a study club program at Concord Elementary School for sixth graders. The Boosters have provided a leadership training program at the high -2 - school. At Cornelia Elementary School, there are "Senior Friend" projects in the first grade. The overall goal is for the development program to extend from kindergarten through the twelfth grade. $19,000 has been budgeted. At some point in time, youth service through the schools will be mandated. Recognition award programs for students, teachers and activities may become part of School Board meetings. Chemical Health Advisory. Betsy Flaten reported that the task force is proposing hiring an in-house K through 12 coordinator; there is a strong recommendation that the coordinator be a part of the school system. February 13th is the target date for making a recommendation to the School Board. No -Fault. Tom Oye reported on three recent sessions with grievants: 1) a deaf person and a conference in writing; she will pursue it further through the State; 2) a mentally handicapped person taken care of by a women with seven children; it was suggested that she pursue it through the State; and 3) a typist who had moved to a higher position but who had not had a merit increase in six years. Goal Setting. Otto Byhre identified five concerns in regard to the goal setting process: 1) How to improve ways of working with the schools in the area of social service 2) How to support, compliment and enhance school programs 3) How to secure the service of a youth on the Human Relations Commission 4) How to establish an awards program for human relations 5) How to utilize a publication to make the activities of the Commission more visible The Commission has the purpose of identifying the community's needs and facilitating the involvement of the residents in meeting those needs. The Commission's objective is a statement of goals which can be communicated to the City Council and the School Board. Areas of focus would be: 1) wellness programs; 2) year of the family; 3) cultural awareness; 4) peace -making; 5) sister city; 6) seniors; 7) neighborhood relations. It was suggested that Mayor Richards be invited to attend an informal meeting with the Commission in order to open communications and learn his expectations. John Senior, Jr. will try to set this meeting up on Wednesday, February 22, at 7:30 PM. In the meantime, Otto will draft a letter to the Mayor outlining the Commission's mission, and the Commission will have an opportunity to review this letter before it is sent. New Business. Susan Wohlrabe reminded the Commissioners of Mayor Courtney's Retirement Party on Thursday, January 26, 6:00 PM, at Edinborough Park. John Senior, Jr., reported that Larry Oppold of South Hennepin Human Services Council has a brain tumor. -.3 - Susan Wohlrabe will explore the possibility of a March No -Fault Training Session here in the City of Edina. Canny Wright was pleased to announce that Shirley Hunt is engaged to be married! There will be coffee at the next meeting! Adjournment. With no further business, the meeting was adjourned at 9:30 PM. The next meeting will be on WEDNESDAY, FEBRUARY 15, 1989. Respectfully submitted, n te=en 6r,1 ,Jr. John Senior, Jr., Chair Edina Human Relations Commission JS/sw MEMORANDUM TO: Edina Human Relations Commission FROM: John Senior, Jr. SUBJECT: MISSION STATEMENT DATE: January 31, 1989 Please review the enclosed letter, making any changes or additions if necessary. Also, formulate your area of interest and indicate this on the letter. Our next regular meeting is Wednesday, February 15, 7:30 PM, in the Manager's Conference Room. The enclosed letter should be returned to Susan Wohlrabe by Friday, February 10, so that it can be sent to Mayor Richards, inviting him to the special meeting. Thank you for your help and cooperation. JS/sw Enclosure AGENDA EDINA HUMAN RELATIONS COMMISSION MEETING WEDNESDAY, FEBRUARY 15, 1989 MANAGER'S CONFERENCE ROOM I. Approval of January 17 Minutes II. Chair's Report III. Nominating Committee's Report IV. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance V. Old Business A. Goal Setting B. Other VI. New Business A. Annual Dinner Meeting - March 21 B. Volunteer Recognition Reception - April 25 C. Other VII. Adjournment Members Present: Nancy Atchison Dorie Barman Otto Byhre Noah Hurley Pat Llona Tom Oye Judith Semsch John Senior, Jr. Canny Wright HUMAN RELATIONS COMMISSION MEETING FEBRUARY 15, 1989 Members Absent: Betsy Flaten Shirley Hunt Staff Present: Susan Wohlrabe Minutes Approved. Tom Oye's motion to approve the minutes of January 17, 1989, was seconded by Dorie Barman; the motion carried. Chair's Report. John Senior, Jr., thanked the Commissioners for their responses to a letter being written to Mayor Richards which identifies the Commission's mission and invites him to a meeting. John has been in touch with Mr. Richards and has already given him the details of this meeting. Mr. Richards will confirm this meeting on Wednesday, February 22, at 7:30 PM. The actual letter to the Mayor, as amended by the Commissioners, is attached to these minutes. Nominating Committee. The Nominating Committee will submit its slate of officers at the meeting on February 22 after Mayor Richards has visited. Chemical Health Advisory. Pat Llona reported that the Committee had met with the School Board on February 13th, and the recommendation was made that the Coordinator's job be structured to oversee the whole program from kindergarten through 12th grade. Pat has strongly suggested that this coordinator stay out of City affairs and only be involved with the schools. Pat announced that she is resigning from the Chemical Health Advisory Committee as its Chair and that Betsy Flaten will be replacing her. However, Pat will remain "on board" until the end of school this year. Pat has been busy working on the senior booklet, and Betsy has been working on the parents' booklet. John asked that Pat submit in writing that she will be retiring from the Committee as the Chair and that Betsy will be serving as the Co -Chair until Pat actually leaves. No -Fault Grievance. Tom Oye referred to an age complaint and that the petitioner is hoping to work this out with new management. Noah Hurley sat in on a meeting with Tom during which time a woman reported that she had resigned from her position because she believed she wasn't being paid as much as the men who were doing basically her same job. Another case was about a man who felt he was discriminated against because of chemical dependency. He had agreed to go into treatment and had successfully returned to work. However, shortly thereafter he was fired and is now seeking compensation and severance pay. Domestic Abuse. A letter was circulated from Doug Erickson, an advocate for the Domestic Abuse Project. He is involved in working on domestic assault cases with police officers, supervisors, suspects, prosecutors, court clerks, deputies, judges, probation officers, counselors, advocates and others. He is now doing a study of domestic assault cases in the Division 4 court system which includes Edina. Mr. Erickson will be collecting data about the number of call the police receive for domestic assaults, disposition of the calls and the handling of the arrested cases in the court system. This data will then be compared with other cities and will be made available. Mr. Erickson's goals are to have domestic assault treated as a crime, see consequences for assailants and provide support services for the survivors. The new State law states that if there is visible evidence of physical abuse, a person can be arrested. Susan Wohlrabe will write to Mr. Erickson in acknowledgment of his letter, stating that the Commissioners would like to meet with him after he completes his study to go over the results. Council's Annual Dinner Meeting. Susan Wohlrabe reminded the Commissioners of the 2nd Annual City Council Dinner Meeting to be held at Braemar on Tuesday, March 21, at 6:00 PM. RSVP's should be in to her by Monday, March 13. Volunteer Recognition Reception. John Senior, Jr. reported that the llth Annual Volunteer Recognition Reception will be held at Braemar on Tuesday, April 25, at 5:00 PM. John's motion to recognize the following board members at that time was seconded by Canny Wright; the motion carried: 1) Pat Llona 2) Tom Oye 3) Katherine Sehlin (Shirley Hunt's mother) Katherine Sehlin received the Mayor's Outstanding Senior Commendation in 1983. Adjournment. There being no further business, the meeting was adjourned at 9:25 PM. The next meeting of the Edina Human Relations Commission will be on Tuesday, March 14, at 7:30 PM. Respectfully submitted, John Senior, Jr., Chair Edina Human Relations Commission JS/sw MEMORANDUM TO: Fred Richards, Mayor FROM: Edina Human Relations Commission SUBJECT: MISSION STATEMENT DATE: February 16, 1989 We appreciate your interest in meeting with us in February. At the time of your very welcome appearance at our January meeting, we were discussing the mission and related activities of the Human Relations Commission. We agreed to write this letter, setting forth ideas under discussion with an invitation that you offer any thoughts on these and other directions, programs, methods, etc. which you consider appropriate. The basic mission that the Commission is considering is that, in addition to working for the protection of human rights, it exists to 1) identify social service needs and to report those needs to the City Council with recommendations for meeting those needs; and 2) promote positive human relations within the community, its homes, neighborhoods, schools, and between our community and other communities, neighboring and beyond. Possible areas of focus: - Ways of complimenting and enhancing school efforts to provide students with social service opportunities - Promotion of inter -cultural programs designed to heighten awareness of, comfort with and acceptance of other cultures - Ways of supporting wellness programs of schools, agencies, task forces, etc. - Seek ways to reach out to the metropolitan community - Support for programs intended to foster intergenerational relations - Continue to participate in the No -Fault Grievance process - Continue to advise Council on human relations allocations - Strengthen relationship with the School Board - Continue support of the Chemical Health Advisory Committee, a sub -committee of the Human Relations Commission Methods of addressing focus areas are: - Participation in the League of Human Rights Commission - Focus groups, subcommittees, involving other citizens - Liaison with schools, including a closer relationship with the School Board - Student representative on Commission - Networking with community service organizations - Use of the Highlander to increase visibility -2 - It should be emphasized that the ideas outlined are preliminary and certainly subject to modification. This represents an attempt by the Commission to determine what changes in direction, relationship to other community forces, and activity are responsive to today's needs. We look forward to meeting you on Wednesday, February 22, 7:30 PM, in the Manager's Conference Room. sw Members Present: Dorie Barman Otto Byhre Noah Hurley Pat Llona Tom Oye John Senior, Jr. Canny Wright HUMAN RELATIONS COMMISSION MEETING SPECIAL MEETING FEBRUARY 22, 1989 Members Absent: Nancy Atchison Betsy Flaten Shirley Hunt Judith Semsch Staff Present: Susan Wohlrabe Guest Present: Mayor Richards Review of Mission Statement. John Senior, Jr., introduced Mayor Richards. Mr. Richards responded favorably to the letter he had received from the Commission concerning the mission statement. He highlighted the following areas: 1) Pornography is a difficult issue. A group of women from Edina connected with the "Clean Up Project" had recently sent a letter to Edina's elected officials inviting them to meet at the Shinders Bookstore to assess the manner in which the pornographic literature is displayed. The City Council decided instead to have members of this Project come to a regular City Council Meeting to address their issue. 2) It is important to heighten citizens' awareness in regard to chemicals and alcohol. There is a definite need to set standards and models. The issue is what can be done to make the community a better place to live. 3) There is a need to reach out beyond the community, perhaps introducing the "sister -city" concept and having a sister -city in each continent in the world. 4) In regard to open enrollment and desegregation, there is the need to communicate to the outside world what Edina stands for and believes in. We need to take an affirmative approach, publishing what we are all about. 5) The youth need to be addressed in regard to their perceptions and how vital they are to the society. It is important to keep youth participating with the Human Relations Commission. 6) The allocation of funds to human service agencies has been a constructive process and should continue in that respect. Mayor Richards suggested that to improve communications with the Council it would be helpful if a Commissioner attended Council meetings every once in a while with a status report. This would help to educate the Council and stimulate dialogue. Perhaps a joint meeting with the Council and Commission could be planned once each year, possibly including the School Board. -2 - Review of the Commission. Mayor Richards was thanked for his participation. After his departure, the Commission agreed that it is important to keep communications open with the Council as well as the entire community. In regard to the pornography issue, an open forum was suggested in which both sides could be addressed, after which a position paper could be developed. The Commissioners should begin to gather any and all information possible regarding pornography. It was a unanimous agreement that a letter be sent to the members of the "Clean Up Project" stating that the Commission is becoming acquainted with the facts surrounding the pornography issue and would like to have the members attend a Commission meeting sometime in the spring. Susan Wohlrabe will prepare such a letter. Nominating Committee. The following names were nominated and approved as officers of the Human Relations Commission for 1989: Chair Otto Byhre Vice Chair John Senior, Jr. Secretary/Treasurer Dorie Barman It was suggested that two youth members be considered to serve on the Commission rather than just one. John Senior, Jr., was commended for his excellent service as Chair of this Commission. Adjournment. There being no further business, the meeting was adjourned at 9:20 PM. The next regular meeting of the Commission will be on Tuesday, March 14, at 7:30 PM. Respectfully submitted, ._J_ :E'le0 ( Gf j TY/ John Senior, Jr., Chair Edina Human Relations Commission JS/sw GNDt^� f EDINA HUMANAREELATIONS A _ S ITS 0r A p%' ( / p1, / TUESDAY 14, 1989 R LEVEL ROOM I. Approval of Regular Meeting of February 15, 1989 and Special Meeting of February 22, 1989 II. Chair's Report III. Update on Pornography Issue IV. Mission A. Ways of complimenting and enhancing school efforts to provide students with social service opportunities B. Promotion of inter -cultural programs designed to heighten awareness of, comfort with and acceptance of other cultures C. Ways of supporting wellness programs of schools, agencies, task forces, etc. D. Seek ways to reach out to the metropolitan community E. Support for programs to foster intergenerational relations F. Continue to participate in the No -Fault Grievance process G. Continue to advise Council on human relations allocations H. Strengthen relationship with the School Board I. Continue support of the Chemical Health Advisory Committee, a sub -committee of the Human Relations Commission J. Address the pornography issue after studies and investigations K. Maintain a stand regarding open enrollment L. Introduce and support the "sister -city" concept M. Negative role modeling regarding chemical abuse V. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance VI. Old Business VII. New Business A. Volunteer Recognition Reception VIII. Date of Next Meeting: Wednesda 1 - IX. Adjournment HUMAN RELATIONS COMMISSION MEETING APRIL 12, 1989 Members Present: Nancy Atchison Dorie Barman Otto Byhre Betsy Flaten Shirley Hunt Alexander Noah Hurley Pat Llona Tom Oye Judith Semsch Canny Wright Members Absent: Staff Present: John Senior, Jr. Susan Wohlrabe Discussion on Pornography Issue. Chair Otto Byhre tried to reach Carolyn Owen of the Clean -Up Project to quickly invite her to the meeting, but she was unable to attend. She indicated an interest in the Commission and its role within the City, and pertinent information will be sent to her. Mrs. Owen indicated that the group's concern is that the City Council seek to enforce the ordinance regarding pornography at Shinders. It would be beneficial to meet with those representing the Clean -Up Project in order to learn what their mission is and what the Commission's role ought to be. A few Commissioners questioned the content of the bylaws as to its own mission as outlined by the City Council. The Edina Human Relations Commission, as stated in its bylaws, acts as an advisory body to the City Council, the Commissioners acting as mediators, being sensitive to human rights issues within the community. Minutes Approved. In reviewing the minutes of February 15, 1989, and looking within the paragraph entitled "Chemical Health Advisory," the statement beginning "Pat announced that she is resigning from the Chemical Health Advisory Committee as its Chair" should be replaced with "Pat announced that she will no longer serve as Chair of the Chemical Health Advisory Committee." The entire "No -Fault Grievance" paragraph is to be replaced with the fol- lowing: "Tom Oye referred to an age discrimination complaint and that the complainant is hoping to reach a settlement with the new management. Noah Hurley sat in on a meeting with Tom at which time a woman stated her belief that she was not being paid on par with men doing the same type of work. She sought through the No -Fault process to have her position reclassified to a higher salary level and recompensated for past inequity. Another complaint involved a man who felt he was subjected to discrimination because of chemical dependency. He had completed treatment with management's knowledge and approval and had successfully returned to work. However, shortly thereafter he was terminated and is now seeking compensation and severance pay." Tom Oye's motion to approve the minutes of February 15, 1989, as corrected was seconded by Judith Semsch; the motion carried. In reviewing the minutes of the Special Meeting of February 22, 1989, Shirley Hunt was not absent and should be indicated "present." Tom Oye's motion to approve the minutes of February 22, 1989, as corrected was seconded by Pat Llona; the motion carried. -2 - Chair's Report. Otto reported that there will be a meeting on Saturday, April 15, for the Human Relations Chairs from Bloomington, Eden Prairie, Richfield, St. Louis Park and Edina. It will be a breakfast roundtable and an excellent opportunity for cooperation among the commissions. The suggestion was made that Minneapolis be involved in the process and that perhaps this could begin with our Commission. Tom Oye remarked that the Edina Human Relations Commission should become more active in the League of Minnesota Human Rights. The Commission would like to meet with the City Council at 6 PM on August 21 in response to their request for a meeting. Susan Wohlrabe will set this up. It was noted that the Council has asked the Human Relations Commission to review the Community Block Grant Program next time before it is finally approved. Therefore, there must be communication with Planner Craig Larsen as to guidelines for this funding; it would be appropriate to have Mr. Larsen attend the meeting in November. A discussion ensued pertaining to the advantage of speakers at the next few meetings to educate Commissioners about the Commission's charter and its role within the City government, the budget and how it relates to social service needs, and planning for human services within the City. Shirley Hunt made the following motion: "It is moved that the next three meetings of the Edina Human Relations Commission be devoted to the areas of the charter, social services as they pertain to revenue and budget allocations, and City-wide human services, and that the Chair be charged to invite the appropriate people to these meetings to speak in regard to these issues." The motion was seconded by Betsy Flaten and carried. Opportunities Which Face The Commission. The Commissioners addressed the mission concepts listed on the agenda and identified the following areas: Wellness - Chemical health - Sexuality - Exercise - Nutrition Social Service - Intergenerational - Youth service - Council advisory re: human services and budget Budget Allocations - Social service funding - Learn needs - Aging issue - Drugs and chemical abuse - Child care --all ages - Domestic violence Fostering Diversity - Reaching Out - Inter -cultural programs - Metro communications - Desegregation/open enrollment - Sister City program - State Legislators - League of Minnesota Human Rights No -Fault Grievance School Relationships - K-12 issues - Special education - Desegregation/open enrollment -3 - Shirley Hunt suggested the following: Human Relations Commission Charge - Council - School Board - Issues flowing from State Human Relations law Council - Budget recommendations - Social service funding - Learn needs - Aging issues - Drugs/chemical abuse/dependency - Pre-school child issues - Domestic violence - Information/recommendations Other Outreach - Global awareness (Sister City) - Other governmental units - Human Relations Commissions - South Hennepin Human Services - Legislature - County Awards School Board - K-12 issues - Special education - Community education - Desegregation - Open enrollment - Latch key children - Student services New Issues/Programs - Define programs needed - Advise Council/define actions - Public responsibilities (pre-school children) After identification of these areas, it was suggested that networking might be a way to secure the Commissioners' involvement rather than taking on all of these tasks. However, each Commissioner should be considering areas of specific interest. Chemical Health Advisory Committee. Pat Llona reported that there is the need to fund the senior pamphlet entitled "Safe Use of Chemicals for Seniors." Betsy also indicated the same need in regard to a proposed column in the Sun -Current. This will be discussed at the next meeting. Betsy announced that there will be an Inter -Faith Workshop at Colonial Church on Saturday, May 6, from 9 AM to 12:30 PM. Each church has been invited to participate and bring ideas for a chemical health program for the City of Edina. Action plans will be developed. Betsy also reported that youth service will be recognized at the Volunteer Recognition Reception on April 25; 12 youths will be awarded certificates. It was announced that Leslie Buss is looking for another student representative to serve on the Commission. The next Chemical Health Advisory Committee meeting will be on Thursday, April 20, at 7 AM. No -Fault Grievance. Tom Oye reported that he will be hearing a case on Friday, April 14 regarding race discrimination. The complainant states that her name has been on a placement list but that there has been no effort to place her in a -4 - job. She is seeking placement plus compensation for time lost. Tom displayed the plaque awarded by Senior Community Services to the City of Edina for its fine senior volunteers. Budget Process. Susan Wohlrabe will be sending letters to human service agencies requesting proposals so that the budget process may again begin. Otto indicated that he would like to follow up with the people who are served by these human service agencies. Next Meeting. The next meeting of the Edina Human Relations Commission will be Tuesday, May 16, in the Manager's Conference Room. It was suggested and agreed upon that the time be changed to 7:00 PM to allow for the full agenda. Adjournment. There being no further business, the meeting was adjourned at 10:20 PM. Respectfully submitted, (:›142!) hrit4%.:44) Otto Byhre, Chair Edina Human Relations Commission OB/sw MEMORANDUM TO: Human Relations Commission Members FROM: Susan Wohlrabe 5 SUBJECT: CALENDAR OF EVENTS DATE: May 9, 1989 Please make note of the following meeting dates and places: Tuesday, June 13 - Funding proposal data will be distributed. 7:00 PM - Council Chambers Tuesday, July 18 - Proposals discussed, questioned asked and answers sought. 7:00 PM - Council Chambers Tuesday, August 8 - Hearing of proposals; approximately 15 minutes/group. 6:00 PM - Council Chambers The final proposal will be presented to the City Council the latter part of August --the date to be announced. sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, MAY 16, 1989 7:00 PM - MANAGER'S CONFERENCE ROOM I. Bob Lynch, Principal - Edina High School Special Report II. Shelly Durand, Administrative Aid Community Services, City of Bloomington Report on Ethnic Dinner III. Ken Rosland, City Manager Edina's Charter and Commission Responsibilities IV. Approval of Regular Meeting Minutes of April 12 V. Chair's Report A. Pornography B. Meeting with HRC Chairs VI. Budget Process VII. Mission VIII. Report on Inter -Faith Workshop IX. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance X. Old Business XI. New Business XIII. Date of Next Meeting: Tuesday, June 13, 7:00 PM XIV. Adjournment EDINA HUMAN RELATIONS COMMISSION MEETING MAY 16, 1989 Members Present: Nancy Atchison Dorie Barman Otto Byhre Betsy Flaten Shirley Hunt -Alexander Tom Oye Judith Semsch John Senior, Jr. Members Absent: Noah Hurley Pat Llona Canny Wright Staff Present: Susan Wohlrabe Guests Present: Shelly Durand Bob Lynch Ken Rosland Chairman Otto Byhre introduced the first guest, Bob Lynch, the Principal of Edina High School. Mr. Lynch reported that there is a lack of sensitivity and historical knowledge among the students, particularly in regard to Black History Month and Women's History Month. A two-hour session on sensitivity was held with students, and as a result a document is being developed explaining Black History Month and Women's History Month. An intercultural group will be established next year to teach about other cultures and holidays. There will also be sharing and visitations among a number of schools. Mr. Lynch encouraged the Commission to keep students involved in their meetings. Shelly Durand from the Bloomington Human Rights Commission was introduced. Last January in Bloomington, the clergy and school district held ethnic pot luck dinners in conjunction with Martin Luther King Day. The theme was: "We are many --we are one." Food and common experiences were shared in 11 host homes with individual recognition of Dr. King's dream. All elected officials were invited to attend, and there was a very good response. Ms. Durand showed the Commission a video of the entire event. She is encouraging Edina to get involved in the planning of ethnic dinners in 1990, involving Bloomington, Edina, Richfield and Eden Prairie. The Commission will put this on the agenda for the next meeting and contact her by the end of June with their decision. Ken Rosland, City Manager, was then introduced to discuss the City Charter and the Commission's role. He explained that in 1968 an Ad Hoc Committee was formed on human rights as an outgrowth of the human rights law. The first meeting was held on November 6, 1968, and the issues were housing, employment and education. About five years ago, the Commission became more involved in human resources, and now the City Council is relying strongly on the Commission for the screening of human resource funding proposals. The word "resources" has become a more important word than "rights." The City has, as usual, a frugal budget; however, the City is not designating a certain amount of funds to the Human Relations budget. The Commission should be realistic about its budgeting decisions. Mr. Rosland related that there will no longer be a Council liaison to the Human Relations Commission but that there should still remain open communication between the two groups. August 21, 1989 will be the joint meeting of the Human Relations Commission and the City Council, and the agenda should be prepared by the Commission. -2 - Minutes Approved. Nancy Atchison's motion to approve the minutes of April 12, 1989, was seconded by Betsy Flaten; the motion carried. Pornography Update. Otto Byhre reported on a May 8th meeting held at City Hall with the attorneys, Ken Rosland and the Police Chief. A total of $59,500 has been spent in the bestiality case; the man was convicted on charges of bestiality and is presently appealing. The Obscenity Law has never been challenged in court; it is extremely expensive to prosecute. The law speaks to the community, and the community is the County and not just Edina. With the Display to Minors Law, the wording "harmful to minors" in vague. It should be more specific as is the Obscenity Law regarding sexual conduct. Display to Minors violation is a misdemeanor: $700 and/or 90 days in jail. Dissemination of product to minors is a gross misdemeanor: $3000 and/or one year in jail. The City will ask the legislature to strengthen the Display to Minors Law. In this process, the City's attorneys would add the appropriate language, and the City Manager would carry it to the legislators next year with the aid of the League of Minnesota Cities, the Association of Metropolitan Municipalities and the Municipal Legislative Commission. The Police Chiefs will monitor actions throughout the County and when a specific case is relatively strong, report it back to the City Manager. The Manager would then encourage the elected officials to in turn encourage the County and the attorney to prosecute the case. The City will work with Shinders to do a better job of closing the room to minors and to move the baseball cards. Chair's Report. Otto Byhre recently attended a joint meeting of cities' human relations commissions. Noteworthy topics included ethnic dinners, use of Cable TV and city newsletters. Bloomington's Affirmative Action Plan was discussed at that time. A human relations resource library was a strong consideration. In regard to the budget process, Otto explained that the proposals will be reviewed by committees rather than individual task forces. Those interested in particular proposals: Judith Semsch and Nancy Atchison, United Battered Families and Cornerstone; Betsy Flaten, SFYA and VEAP; and Tom Oye, Senior Community Services. When the proposals are received in City Hall, they will distributed as soon as possible. Susan Wohlrabe will contact Larry Oppold at South Hennepin to be sure the Commission has contacted every human service agency regarding funding. The Chemical Health Advisory Committee is requesting $4500 for the 12th month salary of the Chemical Health Coordinator and related program development. Inter -Faith Workshop. Betsy Flaten reported that a very successful workshop was held on Saturday, May 6, at Colonial Church, and three congregations were represented. Information was distributed concerning what churches can do about chemical health and how adults can take action. The business community and the City were represented as well. There will be another session next fall. A column has already been started in the Sun -Current. No -Fault Grievance. Noah Hurley conducted a session at City Hall with the respondent who said she was not fully qualified for the job. Noah notified -3 - the grievant of the respondent's position, and that ended the case. It was suggested to the respondent that she should have told the grievant where her areas of weakness were. New Business. The Commission was reminded of the August 21 joint meeting with the City Council at 6:00 PM in the Manager's Conference Room. John Wallin, the City's Finance Director, will be invited to speak at the next meeting about the budget process. Adjournment. There being no further business, the meeting was adjourned at 10:30 PM. Respectfully submitted, Otto Byhre, Chair Edina Human Relations Commission OB/sw ISSUES REGARDING PORNOGRAPHY a) Meeting on Monday, May 8, with the following: Tom Erickson, City Attorney; Marsh Halberg, Prosecuting Attorney; Otto Byhre, Human Relations Commission; Craig Swanson, Chief of Police; Ken Rosland, City Manager; Susan Wohlrabe, Human Relations Commission. b) Items on hand which were addressed: - Letter of January 29, 1987, from Dorsey & Whitney - Minnesota Obscenity Law - Display to Minors Law c) Bonynge Case (bestiality) - $44,000 spent in 1988 and $15,500 in 1989 (total of $59,500) - The man was convicted on charges of bestiality and is presently appealing. - The County would not help us with the obscenity law. d) Obscenity Law - Never has been challenged in court - Extremely expensive to prosecute - Defendants are armed with $$ - Prior restraint - No blanket injunction - Take on one piece of literature at a time - Law speaks to the community, and the community is the County and not Edina - Child pornography is easy to take care of because the laws are specific - Issues tackled by Minneapolis and the County: - Bestiality - Masochism - Child pornography - Excretory actions e) Display to Minors Law - The wording "harmful to minors" is a problem - Should be more specific as is the Obscenity Law regarding sexual conduct f) Action: - Ask legislature to strengthen Display to Minors Law. - In strengthening this law, the City's attorneys would add the appropriate language, and the City Manager would carry it to the legislators next year with the aid of LMC, AMM and MLC. - Police Chiefs would monitor actions throughout the County and when a specific case is relatively strong, report it back to the City Manager. The Manager would then encourage the elected officials to in turn encourage the County and the attorney to prosecute the case. - Work with Shinders to do a better job of closing the room to minors and also encourage them to move the baseball cards. g) Display to minors violation is a misdemeanor: $700 and/or 90 days in jail. Dissemination of product to minors is a gross misdemeanor: $3000 and/or one year in jail. AGENDA EDINA HUMAN RELATIONS COMMISSION WEDNESDAY, JUNE 21, 1989 7:00 PM I. Budget Process Overview John Wallin, Finance Director II. Chair's Report III. SHHSC Request for Funds IV. Reactions to Proposals V. Martin Luther King Day - Ethnic Dinners VI. Committee Reports A. Youth B. Chemical Health C. No Fault VII. Old Business VIII. New Business IX. Adjournment EDINA HUMAN RELATIONS COMMISSION MEETING JUNE 21, 1989 Members Present: Dorie Barman Otto Byhre Betsy Flaten Shirley Hunt -Alexander Noah Hurley Pat Llona Tom Oye Canny Wright Members Absent: Nancy Atchison Judith Semsch John Senior, Jr. Staff Present: Susan Wohlrabe Guest Present: John Wallin John Wallin, the City's Finance Director, was introduced. He was asked to define the way the City goes through the budget process from the beginning to the end and also what the State Legislature has done to Edina. The budget process begins with John setting deadline dates for the department heads to have their material ready. The "wish list" comes in first to the Finance Department for the development of budget assumptions, which will help determine how much we will be able to increase things. After this, a small document is prepared by the computer to put on a screen, and meetings are held with department heads. The "wish lists" are reviewed, the the Manager tries to balance the budget. Three scenarios are developed: 1) mandated services; 2) Manager's choice; and 3) department heads' "wish lists." Once the model is developed for the City Council, a meeting takes place with them to show them everything on the big screen. Then the Council comes back and gives the Manager an idea of what they would like to see, giving a percentage. From there, the budget goes back to the department heads for line -by-line preparation to go back to Finance. The Finance Department goes over each item individually to see where the line items fit and where things can be cut back or cut out. Finally, a budget document is prepared and submitted to the Council for hearings. After the hearings, the Council will have a special meeting for budget approval. The City will then certify the budget so that taxes can be levied. Currently, the budget assumptions reflect a 3% increase in salaries and a 2.5% increase for the rest of the budget, with no increase in new equipment. The approximate breakdown of the budget is: wages, 75%; contractual services (insurance, utility bills and attorney fees), 15%; commodities (supplies from all the departments), 5%; and equipment replacement, 4%. The reserve fund is $5,000,000 (principal left intact). The 1988 Legislature made fundamental changes in the homestead credit program, eliminating the credit for homeowners and converting it into a grant program, transition aid, for local governments, beginning in 1990. Even though the homestead credit is eliminated, a "synthetic" credit will continue to be shown on property tax statements, which will reflect the amount of tax relief that each homestead will receive in 1990 through the lower net tax capacity percentage. If the value of the homestead increases or if the local tax capacity rate increases, this homestead credit amount will automatically increase even though the transition aid paid to the local unit may remain the same or actually decline. -2 - Chair's Report. Otto Byhre encouraged interaction among the Commissioners in regard to budget proposals. If there are questions or clarification is needed, the agencies should be contacted directly. The budget for the Chemical Health Advisory Committee will be discussed at the regular meeting on July 18th. The CDBG budget regarding the H.O.M.E. Program was questioned. Susan Wohlrabe will bring back information about this program and its budget. South Hennepin Human Services Council is requesting a $7,735 increase over last year's budget, bringing their request for 1990 to $21,385. There are four reasons for this increase: 1) a possible move to a new Human Services Center, thus eliminating Bloomington's "inkind" contribution and resulting in necessary rent dollars; 2) the addition of one half-time planner; 3) the addition of one third -time clerical staff person; and 4) inflation and salary increases. It is necessary that Susan Wohlrabe invite someone from SHHSC to clear up questions which the Commissioners had concerning the developer of the new Human Services Center, the location of this center and how this change will benefit the four cities, what are the programs administered, what the rental will be per square foot, and what the breakdown will be on the additional staff. Hopefully this person can attend the July 18th meeting and answer these questions. Ethnic Dinners. Members of the Commission and people within the community need to be involved in the planning of this event next winter. Dorie Barman suggested that it be held in a public place rather than in homes to provide more interaction. This could be tied in with high school students. Shirley Hunt -Alexander's motion that the Chairman appoint three members of the Commission to be involved in the planning of this Martin Luther King Day event was seconded by Dorie Barman; the motion carried. Susan Wohlrabe will contact Bloomington for details. Youth Report. Betsy Flaten indicated that Carol Olson had been hired for the Family Resource Center. The facility will be located in room 100 at the Community Center. Perhaps Carol could be invited at some time to speak to the Commission. Youth -Serving -Youth will be sending six students to the National Leadership Camp this summer. Four students will be going to the University for a program by the State Department of Education for 47 metro school districts to plan inter -school activities for promoting diversity. Chemical Health Advisory Committee. There was a breakfast meeting last week to honor Pat Llona as outgoing Chair. A long-range planning meeting was held at the Community Center to set goals for next year and the future. There is a definite need to reach out to students and parents. At some time, SFYA would like to come to a meeting and discuss their service to the community. It would be a good idea to have a reporter there at that time for coverage in the newspaper. SFYA will be moving from the Community Center to 4570 West 77 Street (Pentagon Park). No -Fault Grievance. 1) A grievant was looking for advice, and Tom Oye felt he -3 - was not in a position to do this. The grievant will think matters over. 2) A young woman working part-time negotiated a full-time position at a given rate which was lower than the going rate. She requested that she be reimbursed for damages incurred as well as the additional funds ($5000 total). Noah Hurley contacted the respondent, and they will meet next week. 3) A young women who had moved here from Alabama claimed race discrimination. She had been a nurse's assistant in Alabama, and her qualifications were not the same for similar placement here. Specifically, she did not have CPR skills which are required here but not in Alabama. The employer offered to pay for her CPR training, and she never called him back. The employment agency she dealt with could be invited to a Commission meeting some time in the near future. Old Business. Pat Llona and Tom Oye thanked the Commission for the plaques they received at the Volunteers Recognition Reception. New Business. On Monday, August 21, at 6:00 PM, there will be a joint meeting of the Human Relations Commission and the City Council in the Manager's Conference Room of City Hall. The content of the meeting will be determined next month. Susan Wohlrabe will order box dinners for the hearing on Thursday, July 13, to be paid for by each Commissioner. The hearing on the 13th will begin at 5:00 PM in the Council Chambers with dinner scheduled at 7:00 PM. With 20 minutes allowed for each proposal, it should end at 9:30 PM. Respectfully submitted, pc Otto Byhre, Chair Edina Human Relations Commission OB/sw MEMORANDUM TO: Human Relations Commissioners FROM: Otto Byhre, Chair SUBJECT: HEARING DATE: July 7, 1989 The next meeting of the Edina Human Relations Commission will be the hearing scheduled for Thursday, July 13, 5:00 PM, in the Council Chambers of City Hall. I have enclosed the schedule for the eight proposals. Please arrive before 5:00 PM so that we may begin on time. As you can see, dinner has been set for approximately 7:00 PM. Susan will be calling you on Tuesday to place your order. You may pay her for the meal on Thursday. Please note that our regular meeting of the month will be held on Tuesday, July 18, at 7:00 PM in the Manager's Conference Room. The budget request for the Council will be developed that evening. I know it's a busy summer for us all, but we still have a lot to accomplish. I do look forward to seeing you and appreciate your input and time. OB/sw Enclosure PROPOSAL HEARING THURSDAY, JULY 13, 1989 5:00 PM West Suburban Mediation Center 5:30 PM VEAP 6:00 PM Senior Community Services 6:30 PM United Battered Families Network BREAK FOR DINNER �s 7:30 PM Cornerstone 8:00 PM Storefront/Youth Action 8:30 PM Share -A -Home 9:00 PM Women's Resource Center Sue Nelson Sally Carl Adele Mehta Kathy Smith Susan Neis Mary Ellen Harris Sally Kundert Annabel Kendall EACH REPRESENTATIVE HAS BEEN ASKED TO GIVE A 20 -MINUTE PROPOSAL. Members Present: Nancy Atchison Dorie Barman Otto Byhre Betsy Flaten Noah Hurley Pat Llona Tom Oye Judith Semsch Canny Wright EDINA HUMAN RELATIONS COMMISSION HEARING 5:00 PM - JULY 13, 1989 COUNCIL CHAMBERS Members Absent: Shirley Hunt Alexander John Senior, Jr. Staff Present: Susan Wohlrabe West Suburban Mediation Center - Sue Nelson, Bernard Gingold & Tom Gunderson The Center is requesting $2,500 from the City for 1990, having received $500 in 1989. It was explained that cities do not wish the Center to charge fees with clients; however, contributions are encouraged. Their agreements are not legally binding. 67.5% of their mediations come out with satisfactory agreements. 71% of their funds come from government, including County and municipalities. They are trying to get State funding. The Center is certified by the State Supreme Court. There is a need for active people in the community to be a part of their board of directors. Francis Burns will be writing an article in the Sun about the West Suburban Mediation Center. 50% of their cases are Police referrals, and 507 are from city staff. 987 agreement is typical, in which a written agreement is signed by both parties. Civil matters can be handled quickly without attorney fees. It takes eight hours of service for each mediation, and their costs are $25 per hour. Most of the clients are Caucasian. The poor are not necessarily being reached; the income range is about $30,000. Most cases come from St. Louis Park, with Hopkins and Minnetonka being close behind. 32 mediators are used, and panels are never used. There have been 181 cases so far this year; there were 122 in 1988. Volunteers Enlisted To Assist People (VEAP) - Sally Carl & Pat Dueholm VEAP is requesting $3,000 from the City for 1990, having received $1,500 in 1989. VEAP serves as "filling in the cracks around what Metro Mobility does." Not only is the van used, but private cars help in driving people to their destinations such as a doctor's appointment. Most clients are in Southhaven, Summit Point and 7151 York, and most of them are 80 year-old females. VEAP serves people who are not completely incapacitated. They provide personal and door-to-door service. The fee for riding in the van is $1 each way, and nearly all the people are able to pay this fee. The van was donated by Minnegasco in 1986 and is in very good condition, with money left in the grant to keep it running. People call ahead of time to use this service. Private cars will operate if the van is full. Private cars typically take people grocery shopping. Their goal for next year is to have a structured schedule for their van. The natural gas for the van is provided by Minnegasco. It -2 - costs $4000 to operate the van each year. Edina residents make up one-third of all trips. There is no other organization like them in the Metro area. Senior Community Services - Adele Mehta This organization is requesting $5,150 from the City for 1990, having received $4,000 in 1989. "Senior Outreach" is a program within Senior Community Services, and it serves the hidden population --the frail elderly. The Edina clients make up a very high percentage of this group. Last year 297 were between the ages of 75 and 84, and 31% were over 85. Over two-thirds of these people are low income, and over two-thirds are living alone. Eight out of ten are women, and 90% have severe disabilities. SCS sees clients in their own homes; most of the people are not physically able to come to the office. The first step is to assess their needs (transportation, housing, health, nutrition, insurance, etc.). 45 Edinans, plus 35 of their family members, were clients in 1988. Counseling is done when needed. In 1989, 50 Edina residents have been seen so far. Edina has the second highest number of elderly after Minneapolis; one out of five Edinans is over 60. The United Way gave SCS an exceptional rating. The Service has an extensive number of volunteers --over 850, with 100 in the Senior Outreach Program. They have received a grant from the McKnight Foundation for a full-time volunteer coordinator. Bloomington Public Health provides a great number of referrals. Three cities contribute to this program --Richfield, Bloomington and Edina. Staff time is about seven hours per client. Clients are then encouraged to use what they are eligible for. United Battered Families Network - Kathy Smith UBFN is requesting $3,800 from the City for 1990, having received $2,000 in 1989. They are in the process of leasing a shelter in Richfield for $250 per month; it is a house with four bedrooms and located at the Assumption Church site. The Department of Corrections might be able to provide them with $95,000 to purchase this house. 1st Call for Help has indicated that UBFN needs more advertising and public service announcements. $20,000 was received from the McKnight Foundation. Women who use this service often come back and volunteer. The safe -home network allows women to make the decision when they are ready to begin active roles again. This year, nine women and six of their children have been served in safe homes. In 1989, there were 60 first-time contacts from Edina. Sixteen of these women were over the age of 65, and nine of them had been battered by their children. UBFN has a support group once a week involving 20 women. The hearing-impaired community reports cases of battering, but at the present time none of them are being served in Edina. The statistics show that after a 16 -week program, 40% of the men stop battering their wives. There is a Help Line from 7 PM to 7 AM. Cornerstone Advocacy Service - Susan Neis Cornerstone is requesting $4,000 from the City for 1990, having received $2,000 in 1989. This program has been in existence since 1983, and it provides short-term safe housing in local hotels. In 1987, Hennepin County gave additional money to enhance emergency services, encouraging motels and hotels to be in partnership with a certain number of rooms committed to homeless people. It is a fact that the more affluent the community, the more -3 - difficult it is for a women to seek help. Cornerstone's focus is on a holistic program for women and children and to provide them with options. Women in Edina typically must give up a great deal to leave an abusive relationship. This agency is tied with the Bloomington Public Health Service. Their new program is "Families In Transition." Vacant homes have been turned into safe homes for individuals, and career development services are being provided to women. A children's program will soon be provided as well. Cornerstone received an award from the National Association of Counties for an innovative and fiscally sound program. Two percent of their budget last year was spent on fund raising. The HRA in Bloomington has secured a safe home through HUD, and this will provide transitional housing for people who have made some steps. Cornerstone has two support groups --a peer group and a senior women's group. Six of the ten women in the senior group are from Edina. The average stay through the Cornerstone program is two to three days. A goal of the program is to teach skills for violence -free relationships. The Service has worked with the Police so that they are knowledgeable in the areas of service which Cornerstone provides 24 hours a day. This Service is mandated to report all abuse and neglect. Storefront/Youth Action - Mary Ellen Harris SFYA is requesting $39,375 from the City for 1990, having received $37,500 in 1989. In the Youth Counseling Program, 123 clients were served in 1988 in the Edina office, with each client averaging 15 hours of service. These youth are not the children who are seen through the school programs. The cost per youth served is $551, and the cost per session $36.73. In 1989, Edina's funding was 6.9 % of SFYA's budget; their request for 1990 is 5.7% of the budget. Edina youth make up 48% of all who are seen in the Youth Counseling Program. SFYA has been here for 17 years and will be moving to Pentagon Park, increasing rent and space. $21,000 in support comes from individuals. Delta Place is a day treatment program; the average stay is one year. SFYA's revenue from fees is very small. Share -A -Home - Sally Kundert Share -A -Home is requesting $5,000 from the City for 1990 and were not involved in the process for 1989. This program enables people over 55 to remain in their own homes by providing live-in companions who can perform day-to-day services, such as house work, yard work and companionship, in exchange for affordable housing. Share -A -Home recently acquired an office at the Creekside Community Center, and this was made possible by funding from the Bloomington HRA and the City of Bloomington. Before placements are made, there are home interviews with the seniors to find out their needs, and if possible their families are contacted. It has been found that a lot of people are willing to open up their homes. 75% of the matches last longer than nine months. The live -ins must be older than 18. References are needed, and work history along with criminal history record are checked. The live-in is asked what services he is willing to provide. There is a trial period for one month. When the match has been proven satisfactory, a written agreement is made. There is a $15 registration fee and a $125 placement fee for both parties; these fees can be paid through volunteer time or office work. The request of funds from Edina would place a staff person in a .75 position. Share -A -Home is the only -4 - service group of its kind. 89% of the people who have been involved have expressed satisfaction with the program. To monitor the success of the matches, a person checks in every few month or at least four times a year. There is some coordination with Senior Community Services. Eight to ten hours are spent in providing a match. The Woman's Resource Center The Center withdrew its proposal based upon a resignation. Chair Otto Byhre reminded the Commissioners of the next meeting on Tuesday, July 18, at 7:00 PM in the Manager's Conference Room. At that time, the budget proposal for the Council will be adopted. He encouraged the Commissioners to try to work around a total of $52,500, which is a 5% increase over last year. In working this out, he suggested thinking about balances within the community and where priorities should be. With no further business, the meeting was adjourned at 9:25 PM. Respectfully submitted, Otto Byhre, Chair Edina Human Relations Commission OB/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JULY 18, 1989 7:00 PM - MANAGER'S CONFERENCE ROOM I. So. Hennepin Human Services Council Julianne Donaldson 1990 Budget Increase II. Approval of Minutes of 5-16-89, 6-21-89 and 7-13-89 III. Chair's Report IV. 1990 Budget Proposal for City Council A. Human Services B. Chemical Health Advisory Committee C. SHHSC V. Committee Reports VI. Old Business VII. New Business A. Budget Hearing - August 8, 5:00 PM B. Council Liaison Mtg. - Aug. 21, 6 PM VIII. Adjournment Members Present: Shirley Hunt Alexander Nancy Atchison Dorie Barman Otto Byhre Betsy Flaten Noah Hurley Pat Llona Tom Oye Judith Semsch Canny Wright EDINA HUMAN RELATIONS COMMISSION JULY 18, 1989 - 7:00 PM MANAGER'S CONFERENCE ROOM Members Absent: John Senior, Jr. Staff Present: Susan Wohlrabe Guests Present: John Nelson Larry Oppold Report from South Hennepin Human Services Council. Larry Oppold, Director of SHHSC, introduced John Nelson, a Board Member. Larry explained that the increase in the request for funds was based upon the possible move of South Hennepin to a new location at the old Northgate School in East Bloomington. This building would become a Human Services Center, located near 494 and Portland. South Hennepin has been asked to coordinate this center by REM, the developer. In the past, Bloomington has given $20,000 worth of in-kind space to South Hennepin. SHHSC is now asking that the four cities share proportionately for this proposed new space. Money will also be needed for additional staff support. REM has historically served the handicapped and is a very good organization. They would be landlords of the building, and South Hennepin would manage/coordinate the human services within the building. REM will own the property --a one-story building on eight acres of land at Park and 82nd. The situation would mix a profit group with non-profit groups within one building. Having multiple human service agencies together in one location such as this is important. Creekside, where South Hennepin is currently located, is expanding virtually every day and will continue to be an excellent senior center. Long-term rent will be encouraged within this new facility; hopefully a grant from McKnight could be made available to help group such as VEAP locate at this new Human Services Center. Larry would like to see an advisory board be created to help direct this project. South Hennepin's request to Edina for 1990 is $21,385, which is a total increase of $7,735 over 1989. Minutes Approved. Within the minutes of May 16, 1989, the last sentence of the first paragraph on page three was changed to read: "It was suggested to the respondent that she should have told the grievant where her areas of weakness were." Nancy Atchison's motion to approve the minutes of May 16, 1989, as amended was seconded by Tom Oye; the motion carried. Nancy Atchison's motion to approve the minutes of June 21, 1989, was seconded by Canny Wright; the motion carried. Tom Oye's motion to approve the minutes of the budget hearing on July 13, 1989, was seconded by Noah Hurley; the motion carried. -2 - Informal Meeting. Otto would like to have an informal meeting with the Commissioners on Friday, July 21, 7:00 AM, at JP's Restaurant to discuss ideas for the Council/Commission Liaison Meeting agenda on August 21. Martin Luther King Ethnic Dinners Planning Meeting. Otto announced that there will be a planning meeting on Wednesday, July 19, 7:00 PM, at Bloomington City Hall to begin to set up a task force for the planning of the Martin Luther King Ethnic Dinners. Dorie Barman indicated that she would be able to attend this meeting as a representative of the Edina Human Relations Commission. She will report back to the Commission. Budget. After considerable discussion, the Commission proposed the following to be submitted to the Edina City Council for approval: Storefront/Youth Action $38,500 Senior Community Services 5,000 Cornerstone Advocacy Service 2,700 Share -A -Home 2,000 United Battered Families Network 2,000 VEAP 1,800 West Suburban Mediation Center 800 TOTAL $52,800 Tom Oye's motion to approve the proposed budget was seconded by Otto Byhre; the motion carried. It was suggested that if there is a need to make a cut that it be taken from Share -A -Home. Chemical Health Program Coordinator Proposal. Betsy Flaten distributed an updated job description for the position of the Chemical Health Program Coordinator. This would be an advisory position to the Chemical Health Advisory Committee. The amount requested is $4,500, $3,000 of which is one -month's salary and the remaining $1,500 is program development and marketing. This proposal will be submitted to the City Council for approval but will be further discussed by the Human Relations Commission. South Hennepin Human Services Budget. Tom Oye's motion to approve South Hennepin's proposed budget of $21,385 for Council action was seconded by Noah Hurley; the motion carried. Adjournment. There being no further business, the meeting was adjourned at 10:15 PM. The Human Relations Commission's budget proposal will be heard by the City Council on Tuesday, August 8, at 5:00 PM in the Manager's Conference Room. There will be no regular Commission meeting until September. Respectfully submitted, D hr€ Otto Byhre, Chair Edina Human Relations Commission OB/sw MEMORANDUM TO: Human Relations Commission FROM: John Wallin, Finance Director DATE: July 18, 1989 Subject: Services to Senior Citizens In response to your inquiry concerning the services available for senior citizens, the following lists the City's operating and Community Development Block Grant budgets. Human Relations Budget Senior Community Service $4,000 VEAP - Transportation $1,500 General Senior Citizens $9,500 Special Assessment Deferral -0- Community Development Block Grant Rehab $30,000 - $40,000 Senior Center Upgrade (handicap) $150,000 HOME - Chore Service $20,000 - $25,000 A few of the other programs available to senior citizens are: Medical Assistance - to pick up where other insurance leaves off to pay for among other things, the deductible and dental coverage. Also handles Foodstamps and the Minnesota Supplement. Phone 879-3030 Housekeeping for the elderly - Must make under $584/month for a single person and $859/month for a couple. Contact: Char/Home Maintenance Services, Greater Minneapolis Council of Churches. Phone 870-3660 Special Transportation Service - Volunteer run West Metro Transportation Phone 874-7339 Home Delivered Meals - Contact: Greater Minneapolis Council of Churches. Phone 870-8610 May We Help You - the Minneapolis Mayor's Senior Ombudsman Director of Senior Affairs. Ruth Kildow Phone 348-6555 First Call For Help - Should be able to put a senior in touch with the appropriate organization or send out a listing of the organizations that are available for any senior citizen assistance. Phone 335-5000 MEMORANDUM TO: Mayor Richards & Council Members FROM: Otto Byhre, Chair - Edina Human Relations Commission SUBJECT: COMMISSION/COUNCIL LIAISON MEETING - AUGUST 21, 1989 DATE: August 18, 1989 The Edina Human Relations Commission will be meeting with you on Monday, August 21, at 6:00 PM in the Manager's Conference Room. Attached is an outline for this meeting as well as background information from Bloomington on the Martin Luther King, Jr. Day Celebration. The Edina Human Relations Committee is seeking your approval to pursue Edina's participation in this event with other communities. I and the other Commissioners appreciate this opportunity to meet with you Monday evening. OB/sw Attachment OUTLINE FOR HRC MEETING WITH CITY COUNCIL August 21, 1989 Brief introduction of HRC members HRC mission, goals, interests, ... Changing family structure and increasing recognition of the importance of human resources in maintaining quality of life: implications for local government Proposal: Over the next several years, the HRC, drawing on community resources, proposes to take on significant issues (e. g., services for aging, drug abuse, family violence, ...), providing the Council with findings and recommendations for action. Proposal: During the next year, the HRC will review the process for arriving at Human Service Program funding recommendations, providing the Council with proposed changes in advance of the 1991 budget process. Proposal: Community participation, along with neighboring communities, in Martin Luther King, Jr. celebration (to be officially presented at future City Council meeting)... Discussion of significant issues: Council member's perceptions of emerging challenges facing the community in the area of human relations/resources Council member's views of City's role, including HRC, in meeting such challenges City's present/planned capability in this area Uses of CDBG funds Public (City, Schools, Futures Commission, /Private working relationships Summary of conclusions concerning issues, approaches, working relationships, ... Members Present: Shirley Hunt Alexander Nancy Atchison Dorie Barman Otto Byhre Betsy Flaten Pat Llona Tom Oye Judith Semsch EDINA HUMAN RELATIONS COMMISSION EDINA CITY COUNCIL LIAISON MEETING AUGUST 21, 1989 - 6:00 PM MANAGER'S CONFERENCE ROOM Members Absent: Noah Hurley John Senior, Jr. Canny Wright Staff Present: Susan Wohlrabe Council Members: Fred Richards, Mayor Peggy Kelly Jane Paulus Jack Rice Glenn Smith The Mayor, Council Members and Commissioners introduced themselves, and each Commissioner provided background information concerning his/her experiences and involvement with the Commission. Mayor Richards explained that the Council had approved an overall budget increase of 4.7% from 1989. Thus, the Human Relations Commission's proposed budget of $52,800 was not approved; a 4.7% increase over the 1989 figure of $50,000 is $52,350. An adjustment of $450 needs to be made. Otto Byhre emphasized that quality and commitment are characteristics of the Edina Human Relations Commissioners. The Commission is definitely becoming more evident within the community as it explores a road map for the future. Continuous communication is necessary with the Council in order to properly prioritize issues. Family violence and drug abuse are two big issues which stand in the way of quality of life. Pat Llona submitted the following statement: "As a long-time resident of the HRC and founder of the Chemical Health Advisory Committee, I've seen a trend building over the years for the City to focus on the human service area. What has risen to the top of all human concerns nationwide is the concern over drugs. Edina is at the ideal age to focus its energies on this combat. I propose a Human Services Director position reporting to the HRC. A designated Human Services Director can be assigned the early task of coordinating efforts at combating the drug abuse epidemic. The Human Relations Commission should be, and its members are, concerned about promotion of good self esteem as a component of the sports programs. It has a concern for the loneliness and disability that could be visited on aging persons. It is concerned that there be healthy workplace and living environments; and for helping victims of drug/alcohol abuse where it is feasible for government to be there. Edina is not an island. It is as vulnerable to negative situations as any place. We need to connect with other institutions, government bodies and individuals that have had a measure of success in preventing of the circumstances that lead to the abuse of chemicals. I believe the public wants financial commitment made now and is ready to pay for it in the form of a Human Services Director/Coordinator." Otto Byhre suggested that the funding proposal procedure be evaluated for 1991 with respect to the Human Relations Commission's involvement. The process has worked well, but perhaps the Commission could study the process and evaluate how thorough it is. -2 - The Martin Luther King Day Celebration held in Bloomington last year was discussed. It was an opportunity for people of diverse ethnic heritages to become acquainted with each other and to enjoy learning about each other's cultures. It was felt that the sense of community deepened for everyone involved. Mr. Rice questioned the level of government which should be handling problems in Edina pertaining to human resources and quality of life. Betsy Flaten remarked that research from the State of Minnesota and Washington finds that a multi-level approach will have an affect. It is important to work at many different levels; nevertheless, the "grass roots" method is very effective because it is at the local level. Mr. Smith stated that we need a mind set in Edina to be able to make statements about drugs, child abuse and other areas of concern. Things cannot happen in this City unless we state what is important to us. Mrs. Kelly indicated that she was pleased with the role the Human Relations Commission played in the budget process. She questioned whether or not the human service agencies were meeting the needs within our City. She remarked that the concept of a Human Services Director is acceptable but is concerned about cooperative efforts and accountability. It was agreed that South Hennepin must remain accountable to the City with reliable communication. Mayor Richards indicated that the Council did not approve South Hennepin's proposed budget based upon questions about the larger infra -structure. Mrs. Paulus remarked that the City has diversity at both ends --elderly and youth --with a dwindling amount of money. Services need to be "people -generated" and not so much "money -generated." She questioned transportation to the proposed Human Services Center in Bloomington. Mayor Richards encouraged the Commissioners to continue to be spokesmen and take the initiative to identify issues of concern. He suggested that the "good things" in Edina not be overlooked in the process, remembering that human relations should be what we do with each other and how we treat each other. The Human Relations Commission is an excellent instrument for spreading Edina's message and telling a positive story. He referred to the Sister -City concept. With no further business at hand, the meeting was adjourned at 6:55 PM. Respectfully submitted, Otto Byhre, hair Edina Human Relations Commission OB/sw AGENDA EDINA HUMAN RELATIONS COMMISSION MEETING TUESDAY, SEPTEMBER 5, 1989 7:00 PM - EDINA CITY HALL I. Chemical Health Program Coordinator II. Martin Luther King Day Ethnic Dinners Update III. HRC Election Process - Study of By -Laws IV. Approval of Minutes V. Chair's Report VI. City Council/HRC Liaison Meeting Report VII. HRC/School Board Connection VIII. Special Election IX. Committee Reports A. Youth B. Chemical Health Advisory C. No -Fault X. Old Business XI. New Business XII. Adjournment Members Present: Shirley Hunt Alexander Nancy Atchison Dorie Barman Otto Byhre Betsy Flaten Pat Llona Tom Oye Judith Semsch John Senior, Jr. EDINA HUMAN RELATIONS COMMISSION SEPTEMBER 5, 1989 - 7:00 PM RECEPTION CONFERENCE ROOM Members Absent: Noah Hurley Canny Wright Staff Present: Susan Wohlrabe Chemical Health Program Coordinator. Betsy Flaten passed out new information pertaining to the history of the Chemical Health Advisory Committee, job description of the Chemical Health Program Coordinator and a timeline. Under the Primary Responsibilities of the job description, #3.c. was changed to read: Resources for Edina Parents of the Edina Family Center. Also, #4 was added: Seek additional outside funds to augment/meet requirements/opportunities of the Chemical Health Awareness Committee to further expand the program. Betsy indicated that messages regarding chemical health must come from many sources within the community. "We are role models in the community at all times." The key is that everyone must begin to work together. A flyer could be adapted to the community as a guideline for chemical use. Perhaps the Wayzata flyer could be used and sent to all residents. Committees will serve as important vehicles for the Chemical Health Program Coordinator. This person will report directly to City staff and be under a contract for service. Dorie Barman's motion that the Commission go forward to the Council with the proposal for a Chemical Health Program Coordinator and that Betsy follow up with Ken Rosland to get on the Council agenda, was seconded by Tom Oye; the motion carried. Ethnic Dinner Update. Dorie Barman indicated that the concept of dinners in individual homes might be difficult to visualize. Perhaps an ethnic dinner in one large facility would be the best approach. Groups to consider contacting in regard to the planning of a proposal to submit to the Council are: League of Women Votes, Rotary, ABC, School District Administration and staff, Sun -Current, AFS, ministers and ethnic groups. A theme might be "Celebration of Our Diversity." There was agreement that an appeal be made to the youth for their involvement. Each Council Member will be contacted for suggested contacts within the City for formulation of a plan for approval. By -Laws and Election Process. It was suggested that a committee study the by-laws to determine which offices are necessary. Perhaps the operation of the Commission should be on an executive committee basis with responsibility focused more directly. Shirley Hunt Alexander's motion to hold a special election for a new Chair was seconded by Judith Semsch; the motion carried. -2 - Minutes Approved. Nancy Atchison's motion was seconded by Pat Llona to approve the minutes of the regular meeting of July 18, 1989, and the Commission/Council Liaison Meeting of August 21, 1989; the motion carried. Commission/Council Liaison Meeting. Otto Byhre reported that the joint meeting of the Human Relations Commission and the Edina City Council was productive. At that meeting, it had been suggested that positive things in Edina be emphasized as problems are identified. The Commission should not get bogged down in negative issues and should continue to take initiative. School Board Connection. The Commission agreed that there must be a close connection between the Commission and the School Board as there is between the Chemical Health Awareness Committee and the School Board. Perhaps a representative could periodically attend Board Meetings and report on issues of the Human Relations Commission. South Hennepin Human Services Council. Susan Wohlrabe reported that Ken Rosland had recently met with a director of REM in regard to a Human Services Center being located in the old Northgate School in Bloomington and how South Hennepin would fit into the role of Human Service Coordinator for the facility. In order for the Council to approve South Hennepin's budget if they were to move to Northgate and assume the role of Coordinator, a solution needs to be worked out between the four cities to bring the budget to a much more reasonable level and still afford workable results for South Hennepin. A meeting of the City Managers will be taking place in the near future. Special Election. Shirley Hunt Alexander's motion was seconded by Nancy Atchison for a nominating committee to present a slate of candidates for the office of Chair at a special meeting on Tuesday, September 19, at 7:00 PM; the motion carried. At this meeting, the Ethnic Dinner will be discussed as well. Otto Byhre will contact three people to serve as the nominating committee. No -Fault Grievance. Tom Oye reported that there were three no -faults pending and that Dorie Barman would be assisting in the handling of one of them. Youth Representative. It was suggested that a member of the Student Council report periodically to the Commission in regard to what the student body feels are the issues. This could be done every couple of months. Adjournment. With no further business, the meeting was adjourned at 9:45 PM. Respectfully submitted, o?teD h�hie� Otto Byhre, Chair Edina Human Relations Commission OB/sw EDINA HUMAN RELATIONS COMMISSION SPECIAL MEETING SEPTEMBER 19, 1989 - 7:00 PM LOWER LEVEL MEETING ROOM Members Present: Shirley Hunt Alexander Nancy Atchison Dorie Barman Otto Byhre Betsy Flaten Noah Hurley Pat Llona Tom Oye Judith Semsch John Senior, Jr. Canny Wright Staff Present: Susan Wohlrabe Ethnic Dinner. Dorie Barman reported that the City Council approved the Ethnic Dinner event scheduled for January 21, 1990. She indicated that the Mayor preferred that it be held at either Edinborough or Braemar rather than at individual homes. If food is to be prepared, it must be done in a licensed kitchen. Possible alternatives for sites are the high school and Colonial Church. Dorie remarked that a steering committee will be organized immediately, consisting of Commission members and interested people within the community. The first meeting will be September 22, 7:00 AM, at JP's. Report from Nominating Committee. Otto Byhre announced that he is resigning as Chair of the Commission. The Nominating Committee, consisting of Canny Wright, Tom Oye and Shirley Hunt Alexander, presented the name of Noah Hurley as the new Chair; there were no other nominations. Canny Wright's motion that Noah Hurley be nominated as the Human Relations Commission Chair was seconded by Shirley Hunt Alexander; the motion carried. Chemical Health Advisory Committee. Betsy Flaten reported that Jay Jaffee had been hired as the half-time coordinator at the schools and that this will be very helpful to Jane Donovan, the Chemical Health Coordinator at the High School. Minutes Approved. The minutes of the meeting of September 5, 1989, were corrected as follows: On page two in the No -Fault paragraph, "Dorie Barman would be handling one of them" should be changed to read "Dorie Barman would be assisting in the handling of one of them." Otto Byhre's motion to approve the minutes as corrected was seconded by Shirley Hunt Alexander; the motion carried. New Business. Tom Oye suggested that the new Chair make use of the Executive Committee. Adjournment. With no further business, the meeting was adjourned at 7:45 PM. Respectfully submitted, Otto Byhre, Chair Edina Human Relations Commission CITY OF EDINA 4801 WEST 50TH STREET, EDINA, MINNESOTA 55424 612-927-8861 RESOLUTION IN SUPPORT OF SOUTH HENNEPIN HUMAN SERVICES COUNCIL WHEREAS, the Hennepin County 1990 proposed budget eliminates all funding for Community Planning and Coordination and Citizen Participation Process to the Human Services Councils, including South Hennepin Human Services Council (SHHSC); and WHEREAS, elimination of these funds will significantly impair the function of SHHSC which is the sole entity charged with responsibility of human services planning and coordination between and amount the four cities in the South Hennepin area; and WHEREAS, elimination of these funds will totally dissolve the formal process for solicitation of citizen input as to guidelines to determine priorities in area human service funding; and WHEREAS, SHHSC has in the past shown itself to play an important and beneficial role in human services and development and delivery; THEREFORE, BE IT RESOLVED that the City of Edina requests the Hennepin County Commissioners to continue to appropriate the current level of funding necessary to SHHSC in 1990. ADOPTED this 6th day of November, 1989. STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of November 6, 1989 and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this 7th day of November, 1989. -11t.- Marcella M. Daehn City Clerk SOUTH HENNEPIN HUMAN SERVICES COUNCIL Bloomington • Eden Prairie • Edina • Richfield 11111a SHHSt; South Hennepin Human Services Council 1990 Hennepin County Proposed Budget Cuts Planning and Coordination SHHSC: $57,594 l 6q, All three suburban Human Service Councils: $172,782 JUSTIFICATION FOR RECOMMENDATION: The funds, which are provided to the three suburban Human Services Councils for the purpose of provid- ing community planning on a more extensive basis than is the case for the five city Human Services Councils (which receive money only for citizens participation efforts), would be eliminated. Addi- tional funding for the suburban Councils' operations could be sought from the cities which established the Councils via joint powers agreements or from the suburban Community Action Agency (CASH). What these cuts mean: Citizen Participation: SHHSC: $12,769 1 I `-D c( All eight Human Service Councils: $102,152 JUSTIFICATION FOR RECOMMENDATION: The current mechanism (i.e., eight Human Serv- ice Councils) for soliciting recommendations relative to service needs and priorities, as required by CSSA and Adult Mental Health Act/Chil- dren's Mental Health Act, would be eliminated. To be in compliance with statutory requirements, other mechanisms would need to be created to provide this input. Department visibility, com- munication, "bridges," etc., to various commu- nity groups, organizations, etc., as facilitated through the Human Services Councils, would be reduced. * suburbs will lose their on-going voice in planning for their community's human service needs. * almost 70% of the proposed cuts involve contracted agencies. (Services in the South Hennepin area are provided primarily through these contracted agencies.) * 16,000 Hennepin County residents will lose vital human services in 1990. * all of the cuts hit hard at services for children, families, people with disabilities and frail elderly people. Some examples include: • over 1,000 children will be put at increased risk of abuse due to elimination of crisis intervention services. • over 3,500 troubled teenagers will lose the people who run interference against daily real life risks of drug abuse, pregnancy, contracting AIDS, committing crimes and even suicide. • over 5,000 suburban families stand to lose critical services that can mean the difference between a _temporary setback (a lost job, an injury or marriage problems), and a nightmare (divorce, long-term unemployment and homelessness.) • over 2,500 vulnerable people with disabilities may lose the critical support that enables them to have jobs, to live in and be contributing members of the community. * other agencies, such as United Way and CASH, are not in a position to financially make up the difference in funding caused by the budget cuts. REPORT/RECOMMENDATION To: From: Date: Mayor & Council Members Kenneth Rosland November 3, 1989 Subject: SHHSC AND FUNDING FROM HENNEPIN COUNTY Agenda Item # Consent Information Only Mgr . Recommends Action VIII.C. x x To HRA To Council Motion Resolution Ordinance Discussion Recommendation: That the attached resolution be adopted, requesting the Hennepin County Commissioners to continue to appropriate the current level of funding necessary to South Hennepin in 1990. Info/Background: See attached fact sheet Sample Resolution n Support of South Hennepin Human Services Council WHEREAS, the Hennepin County 1990 proposed budget eliminates all funding for Community Planning and Coordination and Citizen Participation Process to the Human Services Councils including South Hennepin Human Services Council (SHHSC) and WHEREAS, elimination of these funds will significantly impair the function of SHHSC which is the sole entity charged with the responsibility of human services planning and coordination between and among the 4 cities in the South Hennepin area, and WHEREAS, elimination of these funds will totally dissolve the formal process for solicitation of citizen input as to guidelines to determine priorities in area human service funding, and WHEREAS, SHHSC has in the past shown itself to play an important and beneficial role in human services development and delivery by spearheading such efforts as: - Shared Transportation Program - SHAVR - Connection South"- - Surplus Food - Emergency Assistance Program - Teen Pregnancy Prevention - South Hennepin Family and Childrens Service - Food & Nutrition Program - Parenting Handbook Development - Comprehensive Study of Human Services in South Hennepin - Housing Assistance Program - Energy Assistance Program - 1989 Long Range Plan - First Call For Help -South - HOME - Charaka - Synergy South - Learning Exchange - Project CHarlie - Family Violence - Project I CAN -Latchkey - Suburban Housing Collaborative - Mental Health Advisory Committee - Mini Directory of Human Services in South Hennepin - Human Services Center THEREFORE, be it resolved that the City of requests the Hennepin County Commissioners to continue to appropriate the current level of funding necessary to SHHSC in 1990. Signature Date District Commissioner Phone Number 1st Jeff Spartz 348-3085 2nd Randy Johnson 348-3088 3rd John Keefe 348-3087 4th John E. Derus 348-3086 5th - Tad Jude 348-3084 6th Sam S. Sivanich 348-3082 7th Mark C. Andrew 348-3080 A-2400 Government Center Minneapolis, MN 55487 CITY OF EDINA ANNUAL BUDGET FUND: GENERAL - 10 FUNCTION: NON -DEPARTMENTAL EXPENDITURES AREA: COMMISSIONS & SPECIAL PROJECTS PAGE - 91 PROGRAM: SUMMARY OF SERVICES Human Relations Commission - 504: The Human Relations Commission is comprised of 12 members and is an advisory body to the City Council in the areas of human rights, human relations, and human service. The commission meets regularly 12 times a year and additionally hold no fault grievance conferences on an average of 4 times per month. Storefront/Youth Action $38,155 Senior Community Services 4,955 Cornerstone Advocacy Service 2,675 Share -A -Home 1,980 United Battered Families Network 1,980 VEAP 1,785 West Suburban Mediation Center 795 $52,325 Futures Commission - 505: The $10,000 is the amount requested of the City by the Futures Commission. Fireworks - 505: Fireworks display to be presented after the band concert on the fourth of July. Suburban Rate Authority - 506: The Suburban Rate Authority oversees utility rates affecting suburban communities. Recycling Commission - 507: The Recycling Commission oversees the operation of Recycling in the City of Edina. Explanation of Change: The Recycling Commission and Coordinator propose: Total Program Expense Total Program Revenue $446,652 296,767 Net Program Cost $149,885 October 10, 1989 1 Dear X21 Agenda Item VIII.B STOREFRONT/YOUTH ACTION Administrative Offices 4570 W. 77th St., Suite 198, Edina, MN 55435 (612) 830-1331 I'm writing to you because I'm very concerned about the future Of} our agency's ability to provide services for the young people our community. You may be unaware that the levy limits placed on Hennepin County as a result of the special session tax bill are below those of 1989. As a result, the county has been forced to cut its budget and has chosen to take a huge hunk out of community services. As a to it is now, we are afraid the county may cut all of its funding the Youth Counseling Program of SYA. That means we will lose $103,876. It will be impossible to operate our agency effectively with that kind of loss. The county is being forced to make decisions and the only way to impact thatur adecisionncy to lemakt itngCounty process is for everyone who supe Commissioners know how valuable we are to the suburban youth. I have enclosed 1County Commissioners, mmrrtheir numbers, andaddresses. Ihavealsoenclosedasamplletter. I urge you on behalf of the youth of our community to let the Commissioners know how you feel about the continued county support for our agency. Please write or call now. This is urgent. Decisions will be made by the first week in November. Thank you so very much. Sincerely, Mary Ellen Executive Director Storefront/Youth Action Harris h284ab STOREFRONT/YOUTH ACTION PROJECT CHARLIE DELTA PLACE 4570 West 77th Street, Suite 198 7145 Harriet Avenue South 4570 West 77th Street, Suite 198 1001 Highway #7 Edina, MN 55435 Richfield, MN 55423 Edina, MN 55435 Hopkins, MN 55343 AFFIRMATIVE ACTION EMPLOYER (612) 830-1331 (612) 861-1675 (612) 830-1432 (612) 938-7040 11.R. STOREFRONT/YOUTH ACTION Administrative Offices 4570 W. 77th St., Suite 198, Edina, MN 55435 (612) 830-1331 November 7, 1989 Ms. Susan Wohlrabe City of Edina Edina City Offices 4801 West 50th Street Edina, Minnesota 55424 Subject: City Council resolution to Hennepin County in support of Storefront/Youth Action Dear Ms. Wohlrabe, Following are a series of statements you requested for use in support of a resolution from the Edina City Council. WHEREAS, Hennepin county is considering total elimination of their support in the amount of $103,876 for Storefront/Youth Action's Youth Counseling Program (YCP), and; WHEREAS, During 1989 to date the Youth Counseling Program has served 561 City of Edina youth and in 1989 has provided over 4,000 hours of counseling and education to these young people and their families, and; WHEREAS, there is no effective alternative service for these people, and; WHEREAS, this type of early intervention in young lives saves in terms of human resources, as well as, reducing costs of law enforcement, chemical abuse treatment, and tional costs to Edina and to Hennepin county, and ; actually future institu- WHEREAS, discontinuing this service will ultimately result in substantial increases in human and financial costs to society; Now therefore be it resolved that: (you were to fill in this part) If you need more words please call and thanks for your support. Sincerely, Ronald L. Barnes Administrative Director rb311aa STOREFRONT/YOUTH ACTION PROJECT CHARLIE DELTA PLACE 4570 West 77th Street, Suite 198 7145 Harriet Avenue South 4570 West 77th Street, Suite 198 1001 Highway #7 Edina, MN 55435 Richfield, MN 55423 Edina, MN 55435 Hopkins, MN 55343 AFFIRMATIVE ACTION EMPLOYER (612) 830-1331 (612) 861-1675 (612) 830-1432 (612) 938-7040 UWadWyA4 1 AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, NOVEMBER 14, 1989 7:00 PM - COUNCIL CHAMBERS I. Approval of Minutes II. Chair's Report III. Ethnic Dinner Update IV. Review of Budget V. Committee Reports A. Chemical Health B. No -Fault C. Youth VI. Old Business VII. New Business VIII. Adjournment Members Present: Shirley Hunt Alexander Nancy Atchison Dorie Barman Betsy Platen Noah Hurley Pat Llona Tom Oye Judith Semsch Minutes Approved. The changing Judith Semsch approve the minutes of Semsch; the motion car EDINA HUMAN RELATIONS COMMISSION NOVEMBER 14, 1989 - 7:00 PM LOWER LEVEL MEETING ROOM Members Absent: John Senior, Jr. Canny Wright Staff Present: Susan Wohlrabe minutes of September 19, 1989, were corrected by from "Absent" to "Present". Nancy Atchison's motion to September 19 as corrected were seconded by Judith ried. Chair's Report. Noah Hurley distributed AIDS brochures received from David Velde which announced a forum to be held at City Hall on November 16 at 6 PM. Noah indicated that he would be attending and that he would report back. He will find out what is currently being done in the community. Ethnic Dinner Update. Dorie Barman reported that the event, which will be held on January 21 at Braemar, will no longer be a dinner. It will begin in the afternoon with a presentation by Dick Fowler, a school psychologist, who will discuss the growth of ethnic groups within the communities. He will draw people into discussion, with eight to ten people at each table. Food will be minimal --perhaps something could be donated. There will probably not be a charge to attend the event. Barb Galligher will be in charge of publicity. It was suggested that a flyer be sent to all the churches. Dorie indicated that she could use help in coordinating the event, and Mavis Klefsaas was suggested. Pete Meyers is in charge of fund raising, and it was felt that between $200 and $300 should be paid to the presenter. Possible themes might be: "How do we realize the dream?" or "Exploring the issues of ethnic diversity in our society." Gail Korst was contacted by Judith Semsch and indicated that she would like the 50th and France merchants to be participants in the event. 1990 Budget. To adjust the budget according to the Council's recommendation that the increase be no greater than 4.7%, Pat Llona's motion that $475 be subtracted from Share -A -Home was seconded by Tom Oye; the motion carried with seven ayes and one nay. The total budget would therefore be $52,325, which is the amount recommended by the Council and to be formally approved by them at the Council Meeting of December 18, 1989. Chemical Health Advisory Committee. Betsy Flaten reported that she had attended a State program sharing workshop with an excellent speaker from the National Office of Substance Abuse. A message she shared was that if we want -2 - to do something about abuse, we have to change social norms. We must give information, teach refusal skills and begin community -wide efforts to change the entire value system. Television commercials can be devastating. The School Board Retreat was held recently, and there was a discussion of ethics and values, limiting the use of alcohol among the youth, activities at each age level and effective character -building programs. A statement which came from the retreat: "What you do is more important than what you say." Examples of an ethical leader are: 1) strong commitment to mission; 2) ability to balance that commitment with respect; 3) helps people to do for themselves; 4) believes in means as well as ends; 5) believes in the right of the dignity of all; 6) able to laugh at himself; 7) early models in mentoring; 8) inter -cultural experiences are important. A tape of the speakers at this workshop is available from Betsy, and she will prepare a summary of the retreat. No -Fault Grievance. Tom reported that there have been a few cases in which the grievants worked them out themselves. A blind, diabetic woman was denied an assignment to a job, and rather than arrange a meeting with Tom, she handled the matter through her attorney. Another woman cancelled her meeting because of a funeral. A man became involved in a company cut-back situation, but he felt he was cut because of his age. He was given some kind of compensation, but he has to wait until a "package" has run out. Tom feels the State's procedure in referring complaints is good. He has found that sometimes people just need to be heard. Youth. Betsy reported that a group of 16 students at the High School had formed a group called CORRE, students with racial and religious diversities. She has connected with this group to let them know about the Human Relations Commission and the possibility of a student representative to the Commission. Perhaps they could be on a future meeting agenda. New Business. Noah shared his resume with the Commission. He is currently the President of the National Association of Minority Contractors. He is also very active in the Edina ABC Program. Next Meeting. The next meeting of the Edina Human Relations Commission will be Tuesday, December 19, at 7:00 PM in the Manager's Conference Room. Adjournment. With no further business, adjourn the meeting was seconded by Pat NH/sw Shirley Hunt Alexander's motion to Llona; the motion carried. Respectfully submitted, 7/49&44? Noah Hurley, Chair Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION MEETING DECEMBER 19, 1989 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes II. Chair's Report - AIDS Seminar Update III. Ethnic Celebration Update IV. Schools Strategic Planning Process V. Committee Reports A. Chemical Health B. No -Fault C. Youth VI. Old Business VII. New Business VIII. Adjournment Members Present: Nancy Atchison Dorie Barman Noah Hurley Pat Llona Tom Oye Judith Semsch Canny Wright EDINA'HUMAN RELATIONS COMMISSION DECEMBER 19, 1989 - 7:00 PM MANAGER'S CONFERENCE ROOM Members Absent: Betsy Flaten Shirley Hunt Alexander John Senior, Jr. Staff Present: Susan Wohlrabe Minutes Approved. Nancy Atchison's motion to approve the minutes of November 14, 1989, was seconded by Tom Oye; the motion carried. Chair's Report. Noah reported that he and Tom Oye had attended the AIDS Forum held at City Hall on November 16 which was poorly attended. The turn -out at the other cities was equally poor. The following information was reported: 1) The number of reported AIDS cases in Edina are seven --one White female, one Black male and five White males. 2) Dave Velde from Edina's Health Department has more statistical breakdowns. 3) There are a tremendous number of support groups on the State, County and City levels. 4) There are no reported cases involving any children in the Edina public schools. Ethnic Celebration Update. Dorie commended the Steering Committee which has been working hard in preparation for the event on January 21. It will be held in the Braemar Clubhouse at 2:00 PM; food will be served, and reservations should be made through Susan Wohlrabe. There will be no admission charge. Dr. Fowler will speak for 20-30 minutes, followed by facilitators working with groups at tables reacting to the speaker. High school students will be involved (CORRE). Pete Meyers has arranged for a humanities grant to pay for the food and any other expenses. Noah will draft a memo to be sent to the Council to encourage their attendance, and he will be present at the next Council Meeting to announce the event. Dorie was thanked for all the good work she has done. School District Strategic Plan. The Commission was asked to review the Schools Strategic Planning Process and summarize their reactions. The Commission commended the Strategic Planning Team for bringing the mission to its current level. The mission is beautiful; however, it was felt that an in-depth evaluation of the program as to how it is to be implemented cannot be judged at this time. Within the objectives of the report, the Commission remarked that the time line appears to be rather ambitious. Also, the challenge of all students mastering specified competencies was questioned; what are the competencies? Within the strategies of the report, the definition of global awareness appears to be lacking and too narrow. Global awareness must include a world-wide perspective rather than merely inter -cultural appreciation within the local community. Additionally, the third strategy does not include enough specificity about racial and religious respect. Finally, whose ethical values are reflected within the strategies? The Commission wondered if the values were those generally agreed upon by society, and furthermore, how would these values be determined? This information was to be forwarded to the Mayor and Council. -2 - Chemical Health Advisory Committee. Tom Oye reported that the Inter -Faith program is being drafted and that there will be a workshop sometime in January for all church clergy. Synagogues outside of Edina will be included. In the fall, there will be a church/community program on Sunday to zero in on chemical health. The Ministerial Association has been active in the planning of these events. No -Fault Grievance. Noah Hurley handled a case pertaining to race discrimination which was settled between the parties. Severance pay was given, and the party found different employment. Pat Llona also participated in this case. Another case pertained to age discrimination and early forced termination. The grievant had been trained on an old system, while others had the opportunity of learning the new system. Thus far a response is awaited from Atlanta. Youth. Pat Llona indicated that there is a need for books on families for the new Family Resource Center. New Business. When Tom Oye retires from the Commission in February, he indicated that he would still be willing to help in the No -Fault process but that another person would have to coordinate it. Noah will probably be the coordinator. A letter will be sent to Thomas Kuster, Editor of TOGETHER, the newsletter of the League of Minnesota Human Rights Commissions. He has asked that the Commission submit names of individuals honored within the last year. Pat Llona and Tom Oye will be submitted, as they were honored last April at the All -Volunteer Awards Reception. Tom Oye reported that he attended the 6th Annual Human Rights Conference and that it was well attended. The keynote speaker was Attorney James Shimoura, Secretary of the Governor's Advisory Council on Asian -American Affairs. The luncheon speaker who mapped the future course of human rights was Attorney Julius L. Chambers, Director -Counsel of the NAACP Legal Defense and Education Fund, Inc. Noah announced that he is active with the National Association of Minority Contractors. At their meeting last October, Elizabeth Dole was the guest. Hopefully, the guest this year will be the Black Governor of Virginia. The HOME Program has been spun off to Senior Community Services. Next Meeting. The next meeting of the Edina Human Relations Commission will be Tuesday, January 16, 1990, at 7:00 PM in the Reception Conference Room. Adjournment. With no further business, Dorie Barman's motion to adjourn the meeting was seconded by Tom Oye; the motion carried. Respectfully submitted, 7?o/71-(&(r Noah Hurley, Chair Edina Human Relations Commission NH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JANUARY 16, 1990 7:00 PM - RECEPTION CONFERENCE ROOM I. Approval of Minutes II. Chair's Report III. West Suburban Mediation Center IV. Ethnic Celebration V. Committee Reports A. No Fault Grievance B. Chemical Health C. Youth VI. Old Business VII. New Business VIII. Adjournment Members Present: Dorie Barman Betsy Flaten David Hallett Noah Hurley Pat Llona Tom Oye Judith Semsch Canny Wright EDINA HUMAN RELATIONS COMMISSION JANUARY 16, 1990 - 7:00 PM RECEPTION CONFERENCE ROOM Members Absent: Shirley Hunt -Alexander Nancy Atchison John Senior, Jr. Staff Susan Wohlrabe Minutes Approved. Tom Oye corrected the minutes of December 19, 1989, by changing the paragraph about the Human Rights Conference to read: "The keynote speaker was Attorney James Shimoura, Secretary of the Governor's Advisory Council on Asian -American Affairs. The luncheon speaker who mapped the future course of human rights was Attorney Julius L. Chambers, Director -Counsel of the NAACP Legal Defense and Education Fund, Inc. There being no additional corrections, Tom Oye's motion to approve the minutes as corrected was seconded by Pat Llona; the motion carried. Chair's Report. Noah Hurley reported that Shirley Hunt -Alexander's husband had just had by-pass surgery. The Commission agreed that it would be appropriate to send a plant to Mr. Alexander in their name, and Susan Wohlrabe will handle this Noah met before the City Council at its January 2nd meeting and encouraged the Council Members to attend the Ethnic Celebration at Braemar on January 21st. He thanked the Mayor and Council Members for their support of this event. West Suburban Mediation Center. At the last City Council Meeting, the Human Relations Commission was instructed to find some creative ways to come up with more money for the West Suburban Mediation Center due to the County's severe cutbacks. Noah asked the Commissioners to come back to the next meeting with suggestions, such as contacting Rotary, Hennepin County Bar Association and the United Way. Ethnic Celebration. Dorie Barman reported that the task force had met with Dr. Fowler and that things were going along as planned. Betsy Flaten indicated that there were three high school students who will serve as facilitators. The Edina Sun recently printed the wrong information regarding this event, but fortunately much publicity has gone out with the proper information. The Star Tribune will have an article in their community section. On the 21st, the afternoon will begin with Mayor Richards welcoming everyone and stating the purpose of the event. Margaret Wong will introduce Dr. Fowler, and he will speak for 45 minutes. Groups of eight will then be formed to react and respond to Dr. Fowler's comments with the help of facilitators. A representative from each group will then report back to the audience, and Dr. Fowler will pull it all together with final remarks. The closing will be done by Noah Hurley. A grant arranged by Pete Meyers will help pay for the food and Dr. Fowler's fee. No -Fault Grievance. Tom Oye reported that he recently met with two individuals who were involved with the same respondent. One involved a termination because of age. In order to be eligible for retirement, the grievant needs to be 11 years older. He was looking for full pay for 14 years, which the company refused, and now he has changed this request to three years. He intends to go directly to the vice -2 - president of engineering. The second grievant wanted to be covered for three years, giving him a full retirement with no penalty. The EEO Director has been contacted and should be responding with a letter. Chemical Health Advisory. Betsy Flaten announced that the Interfaith Workshop will be held on January 30th from 6:30 to 9:30 at the Community Center. A panel of clergy, Jan Donovan, Bob Lynch and Jay Jaffee will speak. The chair of the task force is Sue Christiansen; information can be requested from Sandy Eliason at the District Office. Workshops regarding the Parent Communication Network will be held on two Saturdays in February from 9 AM to 1 PM in the South View Junior High cafeteria. The Chemical Health Brochure is now available, and it lists all the chemical health programs in the Edina Schools. The Responsible Hosting flier was distributed to the liquor and grocery stores during the Christmas holidays, and it will happen again during graduation and sometime in the summer. Youth Development. Betsy Flaten reported that the Youth Service Advisory Committee is comprised of very hard-working people. The youth tutoring program has been going on for two years at Concord; it is now happening at the High School and will be expanding to all four elementary schools. Next year it is hoped to be able to start service groups. At the junior high level, there is an after-school program located at Valley View; hopefully, this will be expanded to South View next year. The Family Resource Center has been doing very well under the direction of Carol Olson; she is setting up parenting classes. Greg Hedger will be the liaison at Cornelia to help get the service groups started. The Human Relations Commission commended Betsy for all her hard work and dedication. New Business. David Hallett was introduced as School Board; it was noted that his father had Edina in the 1960's. Tom Oye is retiring from the Commission, and he wonderful years he has had with the group. The him; he will be missed! the new member appointed by the been very active in human rights in thanked everyone for all the Commission extended their thanks to Adjournment. With no further business at hand, the meeting was adjourned at 8:30 PM. NH/sw Respectfully submitted, 2.2c(11 Noah Hurley, Chair Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION MEETING FEBRUARY 28, 1990 - 6:45 PM MANAGER'S CONFERENCE ROOM I. Community Development Block Grant Craig Larsen, City Planner II. Approval of Minutes III. Chair's Report IV. Membership Terms and Attendance V. Nominating Committee VI. Ethnic Dinner Report VII. West Suburban Mediation Center Funding Potential VIII. Committee Reports A. Chemical Health B. No -Fault C. Youth IX. Old Business X. New Business A. Council Dinner Meeting XI. Adjournment Members Present: Nancy Atchison Dorie Barman Betsy Flaten David Hallett Shirley Hunt -Alexander Noah Hurley Phyllis Kohler Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION FEBRUARY 21, 1990 - 7:00 PM MANAGER'S CONFERENCE ROOM Members Absent: Pat Llona Canny Wright Staff Absent: Susan Wohlrabe Guest Present: Craig Larsen Community Development Block Grant Program. Noah Hurley introduced Craig Larsen, City Planner, to explain the Community Development Block Grant Program and how the Human Relations Commission can play a part in the funding process. Craig explained that the program pertains to urban rehabilitation and addresses the physical needs of poor neighborhoods. Edina is a sub -recipient of Hennepin County. The County's total allocation is $2,578,000, which is dispersed by formula to individual communities. Ten years ago, Edina received $270,000; at this time, the amount is much less. Criteria is limiting what can be done. On March 19, Mr. Larsen will present the CDBG budget to the City Council, and then it goes to the County before April 1. Edina is spending its allowed cap of 15% for services to people--H.O.M.E. and daycare. The rehabilitation loan for basic maintenance to homes is up to $10,000 at no interest, if one continues to reside there for ten years. The City notifies possible recipients through the Sun -Current and sends brochures to targeted neighborhoods. Architectural barriers are another area within CDBG, which pertains to projects such as ramp, elevators and handicapped bathrooms. The Human Relations Commission will be involved after this year's budget hearing and feed information to the Planning Department on community needs. Approval of Minutes. Tom Oye's motion to approve the minutes of January 16, 1990, was seconded by Dorie Barman; the motion carried. Chair's Report. Noah Hurley reported that the City Council recently amended the ordinance which limits Commissioners' terms. However, attendance records will be kept and noted by the Council Members. Three absences are allowed within one year; four missed or three in a row will be sufficient reason for the Council to act upon dismissal of the individual. Noah remarked that his contacts with other human relations groups have shown that this Commission is quite active as compared to others. Nominating Committee. Noah appointed three people to serve on the Nominating Committee: Tom Oye, Nancy Atchison and Shirley Hunt -Alexander. This committee will prepare a slate of officers to be presented at the March meeting. The terms will run to February of 1991. Report on Ethnic Celebration. Noah is working on a method of placing articles in the Sun -Current regarding ethnic diversity. Dorie Barman reported on the following accomplishments of the Ethnic Celebration at Braemar on January 21st: 1) It was a beginning. -2- 2) There was good representation from City and School staffs and boards. 3) There was good information from Richard Fowler, the speaker. 4) The process of interaction was good. Things to improve upon: 1) More time and attention devoted to wrap up. 2) More ethnic representation. 3) Make plans earlier. 4) Become "feast and fiesta." 5) Generate more dialogue. 6) Extend the time. 7) Increase publicity to perk community interest. Problem and solutions: 1) Churches did not respond. 2) Invite clergy to discuss planning for next year. 3) Encourage clergy to help identify human service needs in the community. The following was noted to have occurred in the various communities on January 21st: 1) Richfield had 400 people at a Lutheran church. 2) Eden Prairie had 300 people at the high school, charged a fee and made money. 3) Bloomington held the event in individual homes, and 300 people attended. West Suburban Mediation Center Funding Update. David Hallett and Noah Hurley will write a report to the City Council on the results of the Commission's efforts to identify additional sources of funds for the West Suburban Mediation Center. Chemical Health Advisory. Betsy Flaten reported the meeting held for church staffs in regard to the Interfaith Workshop had an excellent response. A proposal has been made to Rotary for their help and for additional outreach in the City during the summer. Tom Oye and Pat Llona are working on a program to reach senior citizens dealing with prescription drugs. Noah Hurley read a letter from Pat Llona regarding safe chemical use for seniors and requesting money for printing brochures. Tim Booth, pastor of St. Peter's Lutheran Church, has helped in the expenses. The City will be able to cover the expenses. No -Fault Grievance. Tom Oye reported that he has dealt with two cases claiming age discrimination regarding retirement benefits and termination compensation; the files have been closed. There was another instance in which the grievant dropped the case. There is a prospective claim resulting from auto accident benefits in which the person believes a family member of CEO received greater benefits than the grievant. The Commissioners would like the opportunity to have spring training sessions here at City Hall in the No -Fault Training process at both levels. This could involve other communities as well. Susan Wohlrabe will look into this. Youth Development. Betsy Flaten reported that the Youth Service Advisory Committee has been formed to gather information and promote youth service projects. She gave an overview of the youth programs in Edina. The School District's Strategic Action Committee on Ethics, the Second Century -3 - Commission and the League of Women Voters are sponsoring a Town Meeting entitled "The Age of Change: Are Our Ethics Up To It?" It will be held on March 20th, 7:00 PM, at the Braemar Clubhouse, and its purpose is to address the issue which states that fostering fundamental ethical values has been identified as a strategic part of the community plan. The Family Resource Center is now open with Carol Olson as the director. It will have a library and parenting classes. Carol is working with the Strategic Action Committee on alcohol abuse programs for parents. Tom Oye is serving on the Global Education Strategic Task Force which is pursuing multi-cultural/gender-fair curriculum. It is the hope that this will help the youth to be more accepting of diversity. Old Business. Noah read a thank -you note from Joe Alexander for the plant received from the Commission. New Business. Judith Semsch has resigned, and Noah will write a thank -you note to her for her time spent with the Commission over the past few years. Next Meeting. It was announced that the next meeting will have to be rescheduled due to the Town Meeting on March 20th. It will be held on Wednesday, March 21, 7:00 PM, in the Manager's Conference Room. Adjournment. With no further business, the meeting was adjourned. Respectfully submitted, '.22 031) Noah Hurley, Chair Edina Human Relations Commission NH/NA/sw AGENDA HUMAN RELATIONS COMMISSION MEETING WEDNESDAY, MARCH 21, 1990 MANAGER'S CONFERENCE ROOM I. Approval of Minutes of February 28, 1990 II. Chair's Report III. Nominating Committee's Report IV. West Suburban Mediation Center Update V. Committee Reports A. Chemical Health B. No -Fault C. Youth VI. Old Business VII. New Business VIII. Next Meeting - Monday, April 23 (April 17th is Volunteer Reception!) HUMAN RELATIONS COMMISSION NOMINATING COMMITTEE REPORT, MARCH 21, 1990 Submitted by Tom Oye, Chair; Nancy Atchison, Shirley Hunt -Alexander We propose the following slate of officers for the year 1990-91: Chair: Noah Hurley Vice Chair: Nancy Atchison Secretary -Treasurer: Dorie Barman Further we propose that a by-laws committee be appointed to consider these issues: •Purpose of the Commission - incorporate the mission statement adopted last year. A review of this statement should be on the agenda March 21. •Members - bring into compliance with current ordnance •Officers - redefine duties to affect some changes in our process and to bring policy in line with practice (these might require policy guidelines rather than by-laws); i.e. CHAIRPERSON is responsible for overall coordination of Commission business, prepares agenda and presides at meetings, facilitates liaison with Council and other Commissions, is spokesperson for Commission, signs contracts, appoints committee members with advice and consent of Commission. VICE -CHAIRPERSON should act for chairperson in his/her absense etc, but also develop, for approval by the Commission, a time and action calendar, which will be printed and distributed to Commission members, and monitored by the Vice Chairperson. V -C could also arrange for resource persons to attend Commission meetings, help to schedule site visits for evaluation teams, etc. [The Nominating Committee sees this as a key element in helping the Commission to put into practice their wish to be more pro -active in defining human resource needs in Edina and in monitoring the agencies which we fund. An alternative would be to assign these tasks to an Executive Committee which would meet at least quarterly.] Combine SECRETARY and TREASURER functions as is now the practice. This officer's duties need to be outlined in by-laws in case we should ever be without staff. But for the time being, with the able staff person we now have, the Secretary -Treasurer should keep an eye on minutes, monitor the payment of funds we allocate, bring periodic fiscal reports to the Commission and assist with the budget process. Establish EVALUATION TEAMS - e.g. Chemical Health, Seniors, Family Violence, Very young, Youth to seek timely information about emerging needs and to evaluate use of City funds. AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 17, 1990 BRAEMAR CLUBHOUSE I. Chair's Report II. Action Calendar III. Budget Process IV. No -Fault Training V. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance VI. Old Business A. Congratulations Dorie! VII. New Business VIII. Next Meeting IX. Adjournment Members Present: Nancy Atchison Dorie Barman Gary Dietz Betsy Flaten David Hallett Noah Hurley Phyllis Kohler Pat Llona Sharon Ming Tom Oye Canny Wright EDINA HUMAN RELATIONS COMMISSION APRIL 17, 1990 BRAEMAR CLUBHOUSE Members Absent: Staff Present: Shirley Hunt -Alexander Susan Wohlrabe Chair's Report. Noah Hurley introduced Gary Dietz as a new member to the Commission. Ceil Smith's successful surgery was discussed, and Susan Wohlrabe will have flowers sent to her on behalf of the Commission. A letter of condolence will be sent to the family of Larry Oppold, the deceased Executive Director of South Hennepin Human Services Council. Action Calendar. Nancy Atchison shared an Action Calendar which she developed as a preliminary draft for the Human Relations Commission. It is an excellent tool, as it demonstrates the Commission's actions month by month. It represents the Commission's goal of becoming more proactive in the community and will hopefully make things happen. The Commission unanimously adopted this calendar as an informal guideline. Budget Process. The following teams were identified for evaluating funding for 1991: 1) Youth - Phyllis Kohler, Gary Dietz and Betsy Flaten 2) Seniors - Tom Oye, Shirley Hunt -Alexander and Nancy Atchison 3) Family - David Hallett, Sharon Ming and Dorie Barman 4) Mediation - Canny Wright, Pat Llona and Tom Oye 5) Community Education - Pat Llona and Noah Hurley The "Criteria for Funding" form needs to be improved, and Betsy Flaten will provide a list of pertinent questions to be included before the form is sent to the human service agencies. The Commission agreed that early in the year needs within the community must be identified. The possibility of an advertisement in the newspaper in March was discussed, but the Commission faced the reality of a limited budget. It was felt that other means should be utilized to fit human service needs to available services. In the meantime, contacts will be made to the agencies indicating that their proposals must be returned by June 4. No -Fault Training. An announcement of basic no-fault training was made, to be held in Crystal on May 5th from 9 AM to 1 PM. Phyllis Kohler indicated that she would attend, and her name will be sent in to the Human Rights Enforcement -2 - Officer. Susan Wohlrabe will research the possibility of an advanced training in Edina to be held in the fall as well as another basic training here. As a result of her findings, she will send a memo to the Commissioners. Youth and Chemical Health. Betsy Flaten reported that the Youth Services Advisory position will be fully funded next year. There has been an article pertaining to the youth once a month in the Edina Sun -Current. The Chemical. Health Advisory Committee will be meeting on Thursday, April 19, and will be setting plans for the coming year. Betsy indicated that there has been a successful change in chemical awareness within the churches, schools and the community at large. No -Fault Grievance. Tom Oye reported that he had met with a person hired on a probationary period who was terminated at the end of the period. The person claimed it was discrimination. The respondent stated that the person was not cooperating and that they will not re -hire him. Noah Hurley commented that there is vital importance to this no-fault procedure. The service provides good listening, and there are no proposed settlement terms or options --it is just mediation. The Commissioners act as go-betweens, and most situations work themselves out. Tom and Noah will prepare a synopsis for the next Commission meeting. The Commissioners are encouraged to sit in on a session and listen to Noah and Tom. Congratulations. The Human Relations Commission congratulated Dorie Barman for receiving the Mayor's Individual Service Commendation at the Volunteer Recognition Reception. Betsy Flaten was also congratulated for recognition bestowed upon her by the Youth Service Advisory Board. ABC Program. Noah Hurley reported that the ABC Program, "A Better Chance", may be folding. The program has been successful in bringing high school students from other cities to Edina. It is headquartered in Boston. The program has been in Edina for 18 years and owns a house on France Avenue, currently housing eight girls. Fund raising has been difficult; the annual budget is $60,000. Unfortunately, community support has waned. All past presidents believe it is time to eliminate the program, and in doing so, five girls will have to make other plans for next year. The ABC Annual Meeting is scheduled for May 16, and support for continuation of the program could come from the Human Relations Commission at that time. Noah Hurley will determine the meeting location and time. Multi -Cultural Festival. Dorie Barman received a proposal to establish a multi -cultural festival and to increase Normandale Community College's visibility to the communities in order to increase its minority student body and minority staff. Copies of this proposal will be sent to the Commissioners to review for the next meeting. Next Meeting. Due to the School Board Election being held on May 15th, the next meeting of the Edina Human Relations Commission will be on May 22nd, 7:00 PM, in the Lower Level Meeting Room of Edina City Hall. Adjournment. With no further business, the meeting was adjourned at 9:20 PM. Respectfully submitted, Noah Hurley, Chair Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, MAY 22, 1990 LOWER LEVEL MEETING ROOM - EDINA CITY HALL 7:00 PM * NOTE: MARY JEAN BABCOCK, INTERIM DIRECTOR, AND JEAN GUENDEL, PLANNER, OF SOUTH HENNEPIN WILL BE GUESTS AT 7:30 PM I. Approval of Minutes (4-17-90) II. Chair's Report III. ABC Program IV. King Holiday Committee V. Multi -Cultural Festival Normandale Community College VI. Funding Proposal Process VII. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance VIII. Old Business IX. New Business X. Next Meeting XI. Adjournment Members Present: Nancy Atchison Dorie Barman Betsy Flaten Shirley Hunt -Alexander Noah Hurley Phyllis Kohler Pat Llona Sharon Ming Canny Wright EDINA HUMAN RELATIONS COMMISSION MAY 22, 1990 LOWER LEVEL MEETING ROOM Members Absent: Gary Dietz David Hallett Tom Oye Staff Present: Susan Wohlrabe Guests Present: Mary Jean Babcock Jean Guendel (South Hennepin) Approval of Minutes. The minutes of April 17, 1990, were corrected as follows: In the paragraph entitled "Budget Process", the sentence regarding an advertisement in the newspaper was changed to become --"The possibility of an advertisement in the newspaper in March was discussed, but the Commission faced the reality of a limited budget. It was felt that other means should be utilized to fit human service needs to available services." There being no additional corrections, Canny Wright's motion to approve the minutes as corrected was seconded by Pat Llona; the motion carried. ABC Program. Noah Hurley reported that he had attended the annual meeting of the ABC Program on May 16th. At that time, it was announced that the board had met to rescind the suggestion that the organization break up; the ABC Program will instead remain intact. Apparently, there will be new board members. The National Office in Boston has required the Program to come up with $25,000 before June 1, and therefore letters for funds will be sent out immediately. King Holiday Committee. Because of her successful endeavors in planning this year's Ethnic Celebration, Dorie Barman was encouraged to chair the event again next year, and she agreed to do so. Noah Hurley indicated that he would assist her. Sharon Ming, Canny Wright and Phyllis Kohler also offered their services. Special tasks will be assigned, and Dorie will call the others from the group last year. Multi -Cultural Festival. Dorie Barman reported that Ray Pleasant had asked if the Commission would work on a program to help increase minority enrollment at Normandale College, and he was asked to submit a proposal to this effect. Dorie called Bloomington to say that the Commission could not respond in the requested time frame. Eden Prairie and Richfield were negative, as was Bloomington. Much more research is needed; this could be considered for 1991. The entire community would need to offer its support; it is too difficult for the Commission alone. The primary purpose of this festival would be to increase scholarship funding for increased minority enrollment. All in all, it was decided that a year's worth of time is necessary for the planning of such an event. South Hennepin Human Service Council Report. Mary Jean Babcock, Interim Director, and Jean Guendel, Planner, were introduced to communicate with the Commission in regard to South Hennepin. Mary Jean explained that South Hennepin is not a direct service agency but rather a planner and coordinator. The mission and focus are the planning and coordination of services based on citizen input and participation from the four cities. Coordination is very important so as not to duplicate services. There used to be a liaison to South Hennepin from the Human Relations Commission. Funding is critical right now; collective grant writing might be a thing to consider. Perhaps this could be tied in with the community education process. The Commission responded that it is trying to begin to get a sense of what needs are not being met and what needs are emerging in the community. The Commission wants to see if the City's funding is out of balance. Jean replied that a central data base for grant writing at South Hennepin is a hope for the future. A newsletter would be helpful to see what other communities are doing in regard to the same issues. What services are being offered in other areas for specific needs? Numbers are needed of the people being served. Mary Jean remarked that Hennepin County has hired someone to head up multi -cultural affairs; she will let the Commission know who this person is. Funding Proposal Process. Eight human service agencies have received the request for a proposal submission by June 4 and updated guidelines. Every proposal will be sent out to each Commissioner after June 4th. Shirley Hunt -Alexander will change to Team #3, and Dorie Barman will change to Team #2. The assignments are as follows: Team #1 - Storefront/Youth Action: Phyllis Kohler, Gary Dietz and Betsy Flaten Team #2 - Senior Community Services, Share -A -Home and VEAP: Tom Oye, Dorie Barman and Nancy Atchison Team #3 - Cornerstone Advocacy Service and United Battered Families Network: David Hallett, Sharon Ming and Shirley Hunt -Alexander Team #4 - West Suburban Mediation Center: Canny Wright, Pat Llona and Tom Oye Team #5 - Family Resource Center: Pat Llona and Noah Hurley The Commissioners should come prepared to the next meeting on June 19th with questions to be fielded back to the human service agencies. Youth Development. Betsy Flaten reported that on this day at City Hall there was an awards presentation for the children who had volunteered at the High School through the CHAMPP Program and Youth -Serving -Youth. The City, School District and The Edina Foundation sponsored this event. Hopefully the RALLY Program (after-school/extended-day) will be off the ground next year. Chemical Health Advisory. Betsy Flaten announced that Rotary agreed to fund the chemical health program and the position of the District Coordinator, who will be Jay Jaffee. Jay will be located in Carol Olsen's office at the Community Center --Room 201. A thank -you letter will be sent to Rotary on behalf of the Edina Human Relations Commission. There will be a kick-off of the program on June 18th at City Hall. No -Fault Grievance. Tom Oye prepared a very helpful synopsis regarding the no-fault grievance process. There have been no grievances since the last meeting. New Business. Dorie Barman reported that the Islamic Center in Fridley had been defaced. The Commission reacted with concern and agreed that a letter indicating their concern should be written for the Sun -Current and possibly the Star Tribune. This would be a proactive measure and could be carried on at other significant times. Nancy Atchison and Pat Llona will draft a letter. Next Meeting. The next meeting of the Edina Human Relations Commission will be Tuesday, June 19th, 7:00 PM, in the Manager's Conference Room of Edina City Hall. Adjournment. With no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, Noah Hurley, Chair Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JUNE 19, 1990 MANAGER'S CONFERENCE ROOM - 7:00 PM I. Introduction of Jay Jaffee District Program Coordinator and Community Coordinator for Rotary Prevention Grant II. Chair's Report III. Funding Proposals and Calendar IV. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance V. Old Business VI. New Business VII. Adjournment Members Present: Nancy Atchison Dorie Barman Gary Dietz Betsy Flaten David Hallett Shirley Hunt -Alexander EDINA HUMAN RELATIONS COMMISSION JUNE 19, 1990 MANAGER'S CONFERENCE ROOM Noah Hurley Phyllis Kohler Pat Llona Sharon Ming Tom Oye Canny Wright Staff Present: Susan Wohlrabe Guest Present: Jay Jaffee Rotary Community Prevention Campaign. Chair Noah Hurley introduced Jay Jaffee, the Chemical Health Coordinator for the Edina School District. Jay reported on the $20,000 grant from Rotary for the City-wide prevention campaign. In 1989, Jay became the Program Coordinator for the schools on a half-time basis. On June 1 of this year, he also became the Coordinator for Rotary's grant. This two-year program was brought about through the work of the Chemical Health Advisory Committee. Rotary will donate $10,000 each of the two years. Jay will work one day per week on this campaign. A possible theme is: "Prevention Is Everyone's Business." The impact of chemical abuse is felt directly or indirectly, affecting one out of four people. The decrease in drug use is starting to affect alcohol use. Societal norms are changing, and the message needs to be given to the children. Jay reported that there are 20,000 to 50,000 drunk drivers each weekend on metropolitan highways. Alcohol-related accidents are the number one cause of death of 3 to 19 year-olds. Jay will be working to get the program out to businesses, schools, the law enforcement, the media, the religious community, parks and recreation, civic organizations and senior citizens. There will be a logo and slogan contest in the fall to name this program. Jay encouraged the Commission to get involved in the program. Pat Llona, Betsy Flaten, Tom Oye and Canny Wright were commended for their efforts through the Chemical Health Advisory Committee. Approval of Minutes. Phyllis Kohler's motion to approve the minutes of May 22, 1990, was seconded by Sharon Ming; the motion carried. Chair's Report. Noah Hurley shared a thank -you note from Ceil Smith, who recently had surgery. Funding Proposals. Questions were raised regarding the eight proposals for funding from the human service agencies. Susan Wohlrabe will report back to each of them to ask that answers to these questions be submitted as soon as possible. The date for the hearing will be Tuesday, July 17, 5:00 PM, in the Council Chambers. Box dinners will be served at 7:00 PM. The budget's preparation for Council's approval will take place on Tuesday, July 24, 7:00 PM, in the Manager's Conference Room. At this meeting of the 24th, Peggy Kelly will be a guest and discuss South Hennepin. -2 - No -Fault Grievance. Noah Hurley and Tom Oye reported that they had recently met with a man who claimed discrimination at work because of his age and physique. Another case was a woman who also felt she had been discriminated against at work because of her age. Chemical Health Advisory. Minutes of the last meeting were passed out. ABC Program. Noah Hurley reported that the ABC Program is alive and well. $25,000 is needed by July 1 to convince the national office in Boston that the organization is viable. At the present time, $18,000 has been raised. Three girls will be graduating this year. Adjournment. There being no further business, the meeting was adjourned at 9:30 PM. Respectfully submitted, 21&F -,1-keh Noah Hurley, Chair Edina Human Relations Commission NH/sw 5:00 PM PROPOSAL HEARING TUESDAY, JULY 17, 1990 Storefront/Youth Action Mary Ellen Harris d B-arhara-burg— f LQO%7 Sally Kundert Susan Neis 5:30 PM United Battered Families Network 6:00 PM Share -A -Home 6:30 PM Cornerstone Advocacy Service BREAK FOR DINNER 7:30 PM Senior Community Services 8:00 PM West Suburban Mediation Center 8:30 PM VEAP Adele Mehta Sue Nelson Susan Freeman & Cte1n P 9:00 PM Family Resources Carol Olsen EACH REPRESENTATIVE HAS BEEN ASKED TO GIVE A 20 -MINUTE PROPOSAL. Members Present: Nancy Atchison Dorie Barman Betsy Flaten David Hallett Shirley Hunt -Alexander Noah Hurley Phyllis Kohler Pat Llona Sharon Ming Tom Oye Canny Wright EDINA HUMAN RELATIONS COMMISSION HEARING 5:00 PM - JULY 17, 1990 COUNCIL CHAMBERS Members Absent: Staff Present: Gary Dietz Susan Wohlrabe Storefront/Youth Action - Mary Ellen Harris SFYA is requesting $39,270 from the City for 1991, having received $38,500 in 1990. Mary Ellen reported that SFYA has been in Edina and Richfield for 18 years, originating because of the definite need for counseling services for children. Programs in place at the present time are: 1) Project Charlie, an elementary drug prevention curriculum which is nation-wide; 2) SAFE, physical and sexual abuse prevention program in the elementary schools; 3) Delta Place, day treatment for emotionally disturbed children; 4) AVCP, Adolescent Victim Counseling Program for the physically or sexually abused; and 5) YCP, Youth Counseling Program which is general early intervention, assessment and counseling for children. In 1989, cutbacks meant reduction in Edina office staff, and school staff helped out. Hennepin County's support is definitely at risk. 39% of SFYA's Youth Counseling Program children are from Edina, and the City of Edina provides 9.5% of the funding. SFYA's mission does not ask them to become self sufficient, but rather their call is to pay for themselves and to help the people in Edina. Salaries and new services come from the monies received. United Battered Families Network - Sharon Peterson UBFN is requesting $2,000 from the City for 1991, having received $2,000 in 1990. Bloomington Public Health is doing a pilot program to evaluate the children of the mothers who are in the support groups to determine if professional help is needed. There are Monday night and Thursday morning support groups for the following: sexual assault, suicide intervention, lesbian battering, and victims of prostitution. Safe homes are used to house those victims who are abused either emotionally, psychologically or sexually. These services are provided for the entire family. Referral is provided as well. A handbook for the volunteers has been developed, and advocates have tripled this year. Training has been conducted with community experts, and there is an internship program with Normandale and law schools. The Board of Directors has increased considerably. Share -A -Home - Sally Kundert The agency is requesting $5,000 from the City for 1991, having received $1,525 in 1990. Share -A -Home moved to the Creekside office in May of 1989 and serves all of Hennepin County. At the present time, there are six matches in Edina and four live -ins. Bloomington HRA has funded the matches. Matches typically last nine months or longer, and 20% of them are over two years old. 70 matches have been made in 1990, and they are usually people who are securing more mature roommates. -2 - The program acts as a premature nursing home placement. The agency has a good pool of live-in applicants, and there are many more older people requesting than younger people. Screening is necessary, which identifies potential problems. There is a 30 -day trial period in all cases, and there is a check-in on each match four times a year. Crime has not been a problem in these cases. 40% of the referrals come from the social service network. The funding request is for the South Hennepin office. It was mentioned that interviews take up a great deal of time --eight to ten hours per match. One out of three people get placed. 70% of the older adults are placed within the first two months. Cornerstone Advocacy Service - Susan Neis The Service is requesting $4,000 from the City for 1991, having received $2,700 in 1990. The domestic violence program has served the four communities since 1983. It is an emergency service provider, looking into long-term solutions for families. It offers a continuum of service to families of domestic abuse. Funding traditionally has come from Hennepin County, the four communities, the Minnesota Department of Corrections and the Federal Government. The Service provides a long-term transitional housing program for the victims, utilizing hotels or motels. The process begins immediately in the hotel room. In 1989, 283 nights of safe housing were offered to 127 women with 390 children. The victimized women can then begin to look at the options which are available to them. There is a high level of expertise in providing legal advocacy. There is a strong relationship with city prosecutors. Extensive training is provided for the volunteers. Eleven motels are used, and advocates stay with the family in the hotels. The hotel rooms are donated ($20,000-$30,000). There are usually no more than five women on a given night. There are three full-time staff and five on-call staff. The program provides a bridge to self sufficiency for women, and the Service has worked with Hennepin Technical College to provide a grant for education for women. There is usually a period of 12 months of separation prior to domestic abuse counseling. Senior Community Services - Adele Mehta Senior Community Services is requesting $5,746 from the City for 1991, having received $5,000 in 1990. Their program offers counseling and case management services for the elderly and their families, and provides transportation, shelter, medical care, housekeeping and yard work. There is a total of 107 volunteer hours with Edina clients. Senior Outreach can locate the least expensive services for the clients. There were 421 hours of direct service last year, and 80% of the clients are low income. Pre -admission screening is done to help provide alternative care in order to avoid expensive nursing homes. Calls come from families, neighbors and social workers. West Suburban Mediation Center - Sue Nelson The West Suburban Mediation Center is requesting $1,000 from the City for 1991, having received $800 in 1990. The Center addresses the need for efficient and fair alternatives for dispute resolution apart from the court system. Their primary concern is juvenile problems where the victim and offender meet to resolve the issues. Four types of services are offered: 1) mediation, in which the parties in dispute agree to participate by attending a hearing; 2) conciliation, in which the parties participate through telephone or written communication; 3) information and referral, in which arrangements are maintained with a wide variety of social agencies; and 4) public education, in which presentations are made free of charge to community service groups, and training sessions are offered free to residents wishing to serve as volunteer mediators. At the present time, there are 35 mediators who have each completed a 25 -hour intensive training and must add eight hours of continuing training each year. Mediations are usually held in the community where the initiating party resides. There is no charge for the service. -3 - Volunteers Enlisted To Assist People (VEAP) - Susan Freeman & Pat Dueholm VEAP is requesting $5,000 from the City for 1991, having received $1,800 in 1990. The amount requested would cover 20% of the operating cost of the transportation program. Last year, VEAP provided rides to 241 community residents, 54 of whom were Edina citizens or 22% of those served. The transportation program primarily serves the elderly and disabled of Edina. In addition to volunteers using their own cars, there is a volunteer -driven van with a $1.00 one-way requested donation. Residents who have the greatest need for this specialized service are those over 55, disabled and on a fixed income. VEAP's service provides pickup of Edina's elderly and disabled at their door and takes them to their destination anywhere in the Minneapolis and suburban Hennepin area seven days a week. VEAP travels between Bloomington, Richfield, Edina and downtown Minneapolis and serves those with disabilities who are not eligible for Metro Mobility. Half of the 3800 trips provided in 1989 were by cars. Family Resources - Carol Olsen Family Resources is requesting $1,450 from the City for 1991, this being their first proposal. This request is for funding a direct phone line at the Community Center. The Kidformation Line is not a crisis line but rather an information and referral line. 17 volunteers this fall will man the phone. It has been determined that there are three areas needing help: 1) senior/junior high students and things to do with youth; 2) extended daycare; and 3) something to help the parents and families. This third area is the information service offered by the Kidformation Line. Family Resources, located at the Community Center, is able to get information out, network within the community, provide parent education, and provide easy access for resources, books and videos. Adjournment Having heard from each of the human service agencies, the Commission adjourned at 9:20 PM. Respectfully submitted, Noah Hurley, Chair Edina Human Relations Commission NH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JULY 24, 1990 COUNCIL CHAMBRS - 7:00 PM I. 1991 Budget for South Hennepin Human Services Council (Peggy Kelly and Natalie Swaggert, Board Members) II. Approval of June 19th Minutes III. Chair's Report IV. Budget Development V. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance VI. Old Business VII. New Business VIII. Adjournment EDINA HUMAN RELATIONS COMMISSION MEETING JULY 24, 1990 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Nancy Atchison Dorie Barman Betsy Flaten David Hallett Shirley Hunt -Alexander Noah Hurley Phyllis Kohler Pat Llona Sharon Ming Tom Oye Canny Wright Members Absent: Gary Dietz Staff Present: Susan Wohlrabe Guests Present: Peggy Kelly Natalie Swaggert South Hennepin Human Services Council. Chair Hurley introduced the two guests from South Hennepin --Peggy Kelly, Board Member, and Natalie Swaggert, Chair. It was pointed out that South Hennepin had been managing direct services over the years, which had not been the original intent. In 1986, the re -focus was to get back into planning and coordination by a spin-off process. In 1989, the HOME Program was spun off successfully. In March of 1990, South Hennepin underwent an organizational restructuring, adding an Information Coordinator and Planner. The new focus will only be planning and coordination for the four cities. The majority of the 1991 budget is salaries. South Hennepin keeps the cities from getting into the direct service business and works to develop a needs assessment for the community. At present, staff consists of an Executive Director, full time; Planner, full time; Administrative Assistant, full time; and Information Coordinator, 3/4 time (commodities and emergency assistance). If the County drops its support, it is hopeful that the shortfall will be picked up by the cities and by businesses. With no further discussion, Shirley Hunt -Alexander's motion that the City of Edina fund South Hennepin the full $21,370 in 1991 was seconded by Nancy Atchison. The motion reads: "The Edina Human Relations Commission recommends that the Edina City Council fund the full request of South Hennepin Human Services Council for 1991 in the amount of $21,370. This reflects the Commission's concern that ongoing coordinated planning for human services be developed and maintained. The Commission further endorses the concept that each community contribute equitably on a per capita basis to the process. The Commission has felt the lack of data regarding the extent of need, a clear demographic description of the community served, and a definition and assessment of the adequacy of the services available. It is the Commission's intent to carefully assess the progress made during fiscal 1991 by South Hennepin Human Services Council. If it is determined that the agency does not provide the information/service needed, the Council is urged to consider alternative ways of obtaining the service." The motion carried six to five. Minutes Approved. Nancy Atchison's motion to approve the minutes of June 19, 1990, were seconded by Tom Oye; the motion carried. Determination of Budget. After much deliberation and thoughtful discussion, the Commission adopted the following budget to be submitted to the City Council for their approval: -2 - Storefront Youth/Action $36,900 Senior Community Services 5,400 Cornerstone Advocacy Service 4,000 VEAP 2,400 United Battered Families Network 2,000 Share -A -Home 1,900 West Suburban Mediation Center 900 $53,500 Phyllis Kohler's motion to approve the budget of $53,500 was seconded by Tom Oye; the motion carried. Betsy Flaten's motion that Cornerstone and United Battered Families Network work more closely together and show the Commission that there is a coordination of services was seconded by Canny Wright; the motion carried. No -Fault Grievance. Tom Oye reported a case of age discrimination in which a woman had asked $26,000 a year until she reached social security in seven years. Her company rejected this, and she will go to the State. Tom also reported that he had seen a young person whose hours had been cut from 30 to 20 because of absences charged against him. New Business. Dorie Barman will chair the task force for the Ethnic Celebration. Help was offered by Noah Hurley and Nancy Atchison. Dorie will contact those from last year and schedule a meeting in the near future. Susan Wohlrabe will look into the use of HRA funds by the City of Bloomington and how these can be applied to human services. On August 9th, there will be a South Hennepin Regional Forum at Edina City Hall at 6:30 PM. All Commissioners were encouraged to attend. Next Meeting. The next regular meeting of the Edina Human Relations Commission will be held on Tuesday, September 18, 7:00 PM, in the Council Chambers. Prior to this is the budget hearing on Thursday, August 23rd, 5:00 PM, in the Council Chambers. Noah Hurley will represent the Commission at this hearing before the City Council. Adjournment. There being no further business, the meeting was adjourned at 9:30 PM. Respectfully submitted, Noah Hurley, Chair Edina Human Relations Commission NH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, SEPTEMBER 18, 1990 COUNCIL CHAMBERS - 7:00 PM I. Report on Pre -School Children and the Emergent Literacy Program Shirley Hunt -Alexander II. Approval of Minutes of July 17th and July 24th, 1990 III. Chair's Report IV. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance V. Old Business VI. New Business VII. Adjournment EDINA HUMAN RELATIONS COMMISSION MEETING SEPTEMBER 18, 1990 7:00 PM - COUNCIL CHAMBERS Members Present: Nancy Atchison Dorie Barman Betsy Flaten David Hallett Shirley Hunt -Alexander Noah Hurley Phyllis Kohler Pat Llona Sharon Ming Tom Oye Canny Wright Members Absent: Staff Present: Susan Wohlrabe Guests Present: Nancy Dahlien Carmie Hobbins Henry Johnson Grace Norris Nancy Selleck Ray Smyth Nancy Dahlien, Director of the Edina Early Childhood Education Program, was introduced. She explained that with the help of innovative funding, the program originated in Minnesota in 1974. By 1980, there were 30 funded programs whose purpose was to serve the needs of children and families. Community education served as the means for these programs. There was a definite tie-in between the school, community education and family education programs. 365 school districts levied for early family childhood education in this state, and now Minnesota is the only state to have this program. It provides parent education to young families. In Edina, the program is based at the Edina Family Center, which serves 37% of the eligible population or 1,937 children ages 0-4. Unfortunately, the program is under -funded, and we need to begin to serve a diverse population. It is a fact that families are changing, and there must be better ways to serve the broad population. The three goals of the Family Center are: 1) Strengthen families 2) Support families 3) Provide opportunities for children to develop to their maximum potential emotionally and physically. There is a fee to be in the Family Center --$153 for a family to participate for one year. Thus, funding comes from tuition as well as the local levy. Dr. Smyth remarked that there is a definite need for an increase in educational funding for early childhood needs. Canny Wright's motion that the Edina Human Relations Commission convene a task force to study early childhood/family education needs was seconded by Pat Llona; the motion carried. Minutes Approved. Tom Oye's motion to approve the minutes of July 17, 1990, was seconded by Phyllis Kohler; the motion carried. Tom Oye's motion to approve the minutes of July 24, 1990, was seconded by Sharon Ming; the motion carried. Chair's Report. Noah Hurley announced that Gary Dietz had offered his letter of resignation. Gary was a City Council appointee whose term ended in 1992. The League of Human Rights Commissions will be having its annual meeting on October 13th at the Thunderbird Hotel. Registration begins at 8 AM, and the meeting will continue until 3:30 PM. A panel discussion will be included. South Hennepin Human Services Council Discussion. The Commission agreed that the ability to fund the Council is out of their control, but that the ability -2 - to hold them responsible is in their realm of control. The Commission needs a closer collaboration with South Hennepin's Board. It was decided that a letter be drafted to the Council with last month's resolution pertaining to accountability and that reports be submitted to the Commission. It was suggested that the City have a role in urging the County to continue its support of South Hennepin. Youth Development. Betsy Flaten reported that Leslie Wolfson has been replaced by Julie Cardinal as the new Youth Program Director and that the job has expanded from what it was last year. It was recommended that Julie and high school students be invited to a meeting. There is presently a restructuring of the Youth Services Advisory Board, and youth service is being evaluated by the curriculum committee. Chemical Health Advisory. Betsy Flaten indicated that the next meeting of the Chemical Health Advisory Committee will be focusing on the Red Ribbon Campaign, which is being worked on at the state and local level. This Campaign is linked to the Rotary -funded program. October 22 begins the Campaign week. Betsy addressed the need for a sub -committee from the Commission to come up with by-laws for the Advisory Committee. No -Fault Grievance. Tom Oye reported that there were four referrals by the State. One of the grievants wanted to handle matters through his own attorney. Another grievant stated that she had not been hired because of her disability which was disclosed on her application. She was applying for the job of a registered nurse, as she had been a nurse in the past. Tom was told by the employer that she was not turned down because of a disability but because they felt she could not handle the job. Another instance pertained to a termination based on seniority and the fact that the grievant felt she was being discriminated against. New Business. Noah Hurley reported that he will be writing articles for the Sun -Current as a follow-up to the Ethnic Celebration. This will begin in October. Dorie Barman is having a task force meeting for the 1991 Ethnic Celebration on September 26th. Tom Oye reported that he had recently attended a session on advocacy through Cornerstone. It was very successful. Noah Hurley announced that the ABC Program is back on track and that it has excellent resident directors. Tutors are needed. Orientation with the new students was very good. Adjournment. With no further business, the meeting was adjourned at 9:30 PM. Respectfully submitted, Noah Hurley, Chair Edina Human Relations Commission NH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, OCTOBER 16, 1990 7:00 PM - MANAGER'S CONFERENCE ROOM I. South Hennepin Human Services Council Carolyn Forbes, Executive Director Jeanne Guendel, Planner II. Vice Chair's Report III. Update on Edina Cultural Expo 1991 IV. Committee Reports A. Youth B. Chemical Health C. No -Fault Grievance V. Old Business VI. New Business VII. Adjournment Members Present: Nancy Atchison Betsy Flaten David Hallett Phyllis Kohler Pat Llona Sharon Ming Tom Oye Canny Wright EDINA HUMAN RELATIONS COMMISSION MEETING OCTOBER 16, 1990 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Dorie Barman Shirley Hunt -Alexander Noah Hurley Staff Present: Susan Wohlrabe Guests Present: Carolyn"Forbes Jeanne Guendel Peggy Kelly Jack Rice Fred Richards Ken Rosland Glenn Smith South Hennepin Human Services Council Discussion. Nancy Atchison, Vice Chair, welcomed the two guests from South Hennepin, Carolyn Forbes and Jeanne Guendel. Carolyn is the Executive Director, and Jeanne is the Planner. The City Council Members were welcomed, and introductions were made round the table. Carolyn Forbes opened up the discussion and stated that the Council has been in the stages of reorganization. The Joint Powers Agreement in 1971 stated that the Council was to be the coordinator of services, but over the years it had become involved in direct services. Recently the Home Program was spun off successfully to Senior Community Services. Council Members and Commissioners shared concerns, and the following remarks were made: 1) Communication with South Hennepin has been difficult. 2) South Hennepin should be coordinating the delivery of human services in the four communities. 3) Needs assessments are necessary. 4) Energy assistance is important. 5) A data base of human services available should be provided. 6) The newsletter has failed to highlight Edina. 7) It is important to examine the stage we are in at present. 8) Everyone seems to have different perceptions of South Hennepin. 9) It is time to examine South Hennepin by the four cities. Carolyn remarked that each city should focus on its own needs and work on improving communications. Where do we want to go, and how do we want to get there? What is each city able to do internally in the area of human service planning? Perhaps there could be contracts for specific projects. Carolyn stated that there is a need for a regional council which could provide cost-effective means of securing human services where resources are scarce. Citizen -input groups help to identify needs. Collaboration efforts are necessary to address these needs. South Hennepin's roles: 1) Research 2) Planning and coordination of services 3) Grant writing 4) Technical assistance 5) Securing resources 6) Identify funding sources 7) Collaboration 8) Advocacy and public education Jeanne Guendel remarked that 500 people had been invited to the forum held at Edina City Hall. Its purpose was to provide a place to debate issues and assess needs. The emergency services program in itself provides a means to assess needs. South Hennepin as a planning agency would facilitate the development of multi -sector strategies to better coordinate services. Focus -2 - groups and task forces will bring people together to address the issues. South Hennepin could work with MTC to facilitate transportation. Computers need to be purchased for South Hennepin's office to improve the work potential. Data can then be updated and upgraded on the computers. The goal is to develop a data resource bank. Local demographic data is difficult to obtain from the Metropolitan Council. A survey will be developed regarding child care, and funding will come from Hennepin County for citizen input. Edina's forum was the first big step; next will be focus groups city -by -city in order to identify specific needs. Research will be done by South Hennepin to make sure that the needs are valid and important for the cities. It would be helpful if the City of Edina could formulate its needs for South Hennepin. Three final questions were raised: 1) Do we need data? 2) Do we need a regional planning agency? 3) How do we want a planning agency to exist? The South Hennepin guests were thanked for their time, and after they left, it was announced that Carolyn Forbes has offered her resignation as Executive Director. Meetings may be scheduled with the City Managers to discuss the future of South Hennepin. The Council was thanked for attending and excused. Chair's Report. Vice Chair Atchison reported that Pat Llona has offered her resignation. Her term ends in 1992 as a Council appointee, and the Commission is encouraged to submit names to the Council. Edina Cultural Expo 1991. In Dorie Barman's absence, it was reported that the City Council had approved the event for 1991 with the new name "Edina Cultural Expo 1991." There will be much more cultural action in this event than in the last one. Groups will be invited to bring displays of crafts and games. There will be no main speaker. It will be held on Sunday, February 3rd, with a Martin Luther King, Jr. theme. Red Ribbon Week. Betsy Flaten announced that the Red Ribbon Week Campaign will begin on Monday, October 22. All City vehicles will have red ribbons. Next Meeting. It was suggested that the Youth Services Coordinator from the High School be a guest at the next meeting or perhaps someone from Storefront/Youth Action. The next meeting would be a good time to discuss CDBG funding as well. Adjournment. With no further business, the meeting was adjourned at 9:30 PM., Respectfully submitted, Nancy At ison, Vice Chair Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, NOVEMBER 20, 1990 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes of September 18 and October 16, 1990 II. Chair's Report III. Community Development Block Grant Funding Craig Larsen, City Planner IV. Youth Development Report - Julie Cardinal Youth Development Supervisor, Edina High School V. Committee Reports A. Chemical Health B. No -Fault Grievance VI. Old Business VII. New Business VIII. Adjournment EDINA HUMAN RELATIONS COMMISSION MEETING NOVEMBER 20, 1990 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Nancy Atchison Dorie Barman Betsy Flaten David Hallett Shirley Hunt -Alexander Noah Hurley Sharon Ming Tom Oye Canny Wright Members Absent: Phyllis Kohler Staff Present: Susan Wohlrabe Guests Present: Craig Larsen Julie Cardinal Minutes Approved. Tom Oye's motion to approve the minutes of September 18, 1990, was seconded by Nancy Atchison; the motion carried. Nancy Atchison's motion to approve the minutes of October 16, 1990, was seconded by Tom Oye; the motion carried. Community Development Block Grant Funding. Craig Larsen, City Planner, was introduced. He explained that the CDBG Program was started under President Nixon and that Edina was in its 16th year of the funding cycle. There is three million dollars presently budgeted at the County level. A city with population in excess of 50,000 can apply on its own, but a city under 50,000 in population is part of the County program. (Minneapolis and Bloomington are not with Hennepin County.) The program is actually based on a formula from HUD. $132,000 is the budget for the City of Edina, and guidelines for the use of this money are developed by Hennepin County in response to federal regulations. Age of the housing stock is a criteria. The program originated with the consolidation of many separate grants, and it was limited to capital improvements at first. The Community Center is a big part of Edina's process within the handicapped definition. At one time, Edina received $275,000, but the City will probably not get much more than $130,000 from now on. Eligibility has been tightened, with a target at low income groups (rehabilitation grants to low income home owners). With regard to service projects such as Greater Minneapolis Daycare Association and the Home Program, the County can devote 15% of its budget. A relatively new property in Edina is Summit Place, a home for the elderly, developed by Westminster Corporation which is the management arm of the Archdiocese. Southhaven is another example of an elderly development, and Yorkdale Town Homes was developed for family housing. Oak Glenn is a mixture. The City of Edina has 18 months to spend its year's allocation. There is a need to devote a percentage of the budget to handicapped improvements; this year there is $40,000 in that area. There are two housing rehabs going on at this time; typically, there are four to six within an allocations period. HOME has helped locate these houses, and the elderly, young and single parent are the target populations. Greater Minneapolis Daycare Association receives $20,000; whether or not this meets the need was questioned. Apparently there are those who are on the edge of the requirements who are considered the working poor. Chemical Health Advisory. Betsy Flaten reported that the Committee and the Task Force have been working together on a second phase of raising community awareness toward responsible alcohol use. She shared the piece which will be distributed at the stores. A green key will be the logo. There will be a Holiday "Mocktail" Open House at Family Resources on Wednesday, December 12. All this newly created information might be helpful to share with athletes as they sign up for programs. Family Resources is now located in Room 201 at the -2 - Community Center. Cultural Expo 1991. Dorie Barman announced that the Edina Cultural Expo 1991 will be held on February 3rd in the High School Commons and Auditorium. There will be 12 to 15 ethnic groups and exhibits. The Commission members were encouraged to help locate these different groups. An ethnic buffet supper or dinner will be served. There will be a keynote speaker or an interesting monologue. Possibly two acts, such as singing or dancing, would open the program. The program will end with the tape of the Martin Luther King speech. Tickets will be sold this year because of the meal. Joanna Foote, Assistant Director of Communications at the City of Edina, recommended Don Shelby from Channel 4 or Amy Powell from Channel 5 as keynote speaker. Pre -School Children. Shirley Hunt -Alexander and a task force including Nancy Delin, Polly Sonifer and Helen McNulty, met on October 3rd and will meet again on November 28th to discuss what is going on with literacy. They will begin preparations for a larger meeting. Youth Development. Julie Cardinal, Youth Development Supervisor at Edina High School, was introduced. She identified five areas within youth development: career connection, enrichment, mentoring, networks -services and service -leadership. The schools should try to plan consistency among themselves regarding their programs. There should also be a City -community wide focus so as not to duplicate resources. There is a need to do more things with the children rather than for the children. Julie expressed that she thought that C.O.R.R.E. (Committee of Racial and Religious Equality) could change its last word, "equality", to "equity". She also suggested that "Youth -Serving -Youth" be changed to "Youth -Serving -You." C.O.R.R.E. has met once and would like to do something with Minneapolis in exchange programs with students and get involved with the tasks for Cultural Expo 1991. Another change of name for this group could be C.O.R.R.D. (d=diversity). Old Business. The joint South Hennepin/Council/Commission was discussed. It was felt that the Board Chair of South Hennepin should have been there instead of staff only. It would be a good idea for a Commissioner to attend South Hennepin's Board meetings which are held on the fourth Thursday of each month at 7:30 AM at Normandale Church. The Commission must define the City's expectations and goals relating to human services. New Business. The next meeting on December 18th will pertain to seniors. Nancy Atchison will make the arrangements. Adjournment. There being no further business, the meeting was adjourned at 9:15 PM. NH/sw Respectfully submitted, Noah Hurley, Chair Edina Human Relations Commission -2 - the service providers 4) Consider other issues not being brought to the Commission 5) How can we help the community as a whole 6) Look to partnerships 7) Use Community Education services 8) Utilize reports from issues groups to identify areas of concern 9) What kind of public-private partnerships can be stimulated 10) Be on the cutting edge of what is happening in the area of human services 11) Bring people together to discuss issues 12) Facilitate the process of getting things to happen 13) Have closer contact with other human relation commissions 14) Appoint someone to follow the State Human Rights League Sharon Ming, David Hallett and Nancy Atchison will review the Action Calendar to incorporate these ideas and bring it back to the Commission for approval. Edina Family Center. The Edina Family Center Coordinator, Nancy Delin, was introduced. She indicated that there is an attempt to gather information on pre-school children, particularly for the disadvantaged child. There is the need to identify how many in Edina are below the poverty level. Nancy remarked that the document, "2001: Preparing Families for the Future," would be a good resource for the Commission, serving as a guideline. She stated the fact that problems have roots in the family. There is a definite need to partnership in this community in order to identify and deal with problems. The Family Center should be a beacon for families but needs good support from the community. By supporting the family, changes will occur in society. Nancy explained that the Family Center has four programs: 1) ECFE (Early Childhood Family Education). This programs supports parents, with an emphasis on education and parent involvement. Information is provided through group discussion, parent-child activities and a developmentally appropriate early childhood program for children. This program gives parents a great deal of support and makes them feel empowered. Parents then become role models for the children. 2) Hourly child care program. This is licensed by the Department of Human Services, and registration must be made in advance. The program offers care for infants and toddlers. 3) Nursery school component. Classes are organized around specific age groups from birth through five and include parent-child interactive activities, play and learn time for the children and parent discussion groups. Nursery school classes meet for two and one-half hours and are available Monday through Friday and three evenings a week. 4) Family Resources. This program is a clearinghouse of information for all Edina families. It is also connected with First Call for Help with a computer link, and training for this will take place soon. This serves as an information line, a library of resources and a family education piece. It provides family education beyond pre-school years. A problem identified is the lack of coordination in parents' efforts. The Family Center has 425 families participating in the core program every week. It is at 89% capacity. Fees may be waived or adjusted for any family in -3 - need of financial assistance to cover the parent-child classes. There is an advisory council of 26 people who serve the Early Childhood Education Program. Nancy recommended the pamphlet "Putting It All Together" as an excellent resource. The Commission agreed that a letter should be drafted to South Hennepin to request assistance with getting a clearer picture of the demographics of low-income population with children under the age of five and families who are at high risk for child abuse and neglect. Community Development Block Grant. The memo describing the proposed activities for CDBG funding was discussed. The Commission agreed to approve the recommendation from the Planning Department but would appreciate a better definition of code codification and how it fits into the whole picture. The Commission was actually unaware of it as a possible project and wondered if in fact this eliminated another potential project from consideration. The Commission wondered if South Hennepin was a possibility for CDBG funds and questioned what other programs might come under the guidelines. Finally, they were curious as to how the administrative function fit into the CDBG guidelines. These questions will be addressed in a memo to Craig Larsen, City Planner. Volunteer Recognition Reception. The date for this year's reception is Tuesday, April 23rd, and it will be held for the first time at Edinborough Park. The Chemical Health Advisory Committee will nominate Rotary for the Mayor's Community Endowment Commendation. Betsy Flaten and Shirley Hunt -Alexander will follow up on submitting the nomination of Canny Wright for a Mayor's award. The Commission hoped to be able to plan a farewell dinner for Pat Llona and Canny Wright. No -Fault Mediation Training. Susan Wohlrabe will send in the following names to the State for basic training: Nancy Atchison, Gary Blackford, Jean Rifley, Sharon Ming, David Hallett and Phyllis Kohler. The remaining Commissioners would be interested in advanced training. Susan will request Saturday possibilities for training to be held at Edina City Hall. Next Meeting. The next regular meeting of the Edina Human Relations Commission will be Tuesday, April 16th, 7:00 PM, Manager's Conference Room of Edina City Hall. Adjournment. There being no further business, the meeting was adjourned at 9:40 PM. Respectfully submitted, Nancy Atchison, Chair Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 16, 1991 - 7:00 PM MANAGER'S CONFERENCE ROOM - EDINA CITY HALL I. Approval of Minutes of March 11, 1991 II. Chair's Report III. Funding Process/Guidelines IV. Committee Reports A. No -Fault Grievance B. Chemical Health C. Youth Development D. Pre -School V. Old Business A. Volunteer Recognition Reception VI. New Business A. Response to Report from Drug Abuse Prevention Resource Council B. Next Meeting - May 21, 1991 VII. Adjournment Members Present: Nancy Atchison Dorie Barman Gary Blackford John Crist Betsy Flaten David Hallett Phyllis Kohler Sharon Ming Tom Oye Jean Rifley EDINA HUMAN RELATIONS COMMISSION APRIL 16, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Shirley Hunt -Alexander Noah Hurley Staff Present: Susan Wohlrabe Introduction of New Commissioner. John Crist was introduced and welcomed by the Commisioners. Minutes Approved. On page three of the minutes of March 11, 1991, the sentence regarding the nomination of Canny Wright was changed to read: "Betsy Flaten and Shirley Hunt -Alexander will follow up on submitting the nomination of Canny Wright for a Mayor's award." With no additional corrections, Phyllis Kohler's motion to approve the minutes of March 11, 1991 as amended was seconded by Betsy Flaten; the motion carried. Chair's Report. Nancy Atchison reported that the City Council had approved Craig Larsen's proposal for Community Development Block Grant (CDBG) funding. The Commission's input in the process was helpful and appreciated. There was a recent Head Start meeting at City Hall at which providers talked about various kinds of programs. A committee will be formed to begin working on early childhood issues and creative ways of identifying needs. The South Hennepin Human Services Council Board, with the assistance of a Planner, has been working to develop a model for reconfiguration of the Council in order to achieve a collaborative planning effort among the four cities. This model will insure good communication across the board --locally and regionally --and will allow each city to identify its own needs and then work collaboratively to address these needs when shared by more than one city. The Human Relations Commission will continue to play an important role in the City's needs determinations, as issues are identified and strategies explored. The model will be discussed at the Commission's May meeting. Funding Guidelines. Nancy Atchison handed out a new guideline format which would be helpful for the providers as they develop their proposals for funding. This new format would give each provider an opportunity to summarize rather than to provide numerous pages of data. Susan Wohlrabe will send out the newly developed guidelines and ask for proposals to be submitted by June 7th. After the proposals are received, the Commission will divide into task forces to study the proposals. More detail may be needed, and therefore questions will be directed back to the providers. Readmobile. In Shirley's absence, it was announced that the Readmobile will be launched April 17th at the Government Center at 5:30 PM. This will help to raise awareness of school -aged children. Prevention Conference. Betsy Flaten and Susan Wohlrabe recently attended a -2 - state -wide prevention conference in St. Cloud. Apparently, prevention has refocused on a public policy approach --a vision of alcohol/drug abuse as a "systems" issue rather than an individual problem. The excise tax is the single most effective strategy to reduce drinking, especially among the youth. It would be a significant effort to develop strategies for acquiring equal time for public health messages compared to time for alcohol ads. It has been determined that the more exposure one has to alcohol advertising, the more inclination one has to drink. It is positive to note that spring break in Florida is no longer sponsored by beer manufacturers and that alcohol policies have been changed at many stadiums. Betsy reported that there will be a booth at the Edina Art Fair in June demonstrating responsible hosting and serving non-alcoholic drinks. Jay Jaffee will be going with a team to Chicago to discuss collaborative efforts. The Edina Human Relations Commission uanimously endorsed the recommendations to the State Legislature from the Drug Abuse Prevention Resource Council. Action Calendar Items. Nancy Atchison went over the Action Calendar which she had prepared. It was agreed that it is important to continue inviting people to Commission meetings for discussion on issues in order to lead into some action. This calendar will be brought back next month for further discussion. Nancy reported that she had interviewed Dr. Smyth about ethics in the schools, and he indicated that he was disturbed about the attitude toward ethics. He will be invited to speak at a Commission meeting about ethics, the schools' strategic plan and students' attitudes. Other issues for him to discuss would be cultural diversity, substance abuse and Black history month. No -Fault Grievance. Tom Oye reported that he had received one telephone call from a man who had been harrassed by his supervisor. He was referred to West Suburban Mediation. Tom indicated that he had recently attended a program for volunteers at Senior Community Services and received a plaque for volunteerism in Edina. The event was held at the Earl Browne Center. Youth Development. Julie Cardinal at the High School has asked Betsy Flaten to be in charge of youth recognition for the students which would be held at the High School. Family Resources. Betsy Flaten reported on the possible expansion of Family Resources to better communicate and control resources. There have been meetings to brainstorm how a "community resource center" would work. Next Meeting. Because of the School Board Election, the regular meeting of the Edina Human Relations Commission will be at 8:00 PM on Tuesday, May 21st, in the Manager's Conference Room. Adjournment. There being no further business, the meeting was adjourned at 8:55 PM. Respectfully submitted, f A-11 Nancy Atchison, Chair Edina Human Relations Commission -3 - Due to the next meeting falling on a Council Meeting, the February 19th Commission meeting may have to be changed. Notification will be made as to a change of date. Adjournment. There being no further business, the meeting was adjourned at 8:45 PM. Respectfully submitted, 04? r Noah Hurley, Chair Edina Human Relations Commission NH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION THURSDAY, FEBRUARY 21, 1991, 7:00 PM MANAGER'S CONFERENCE ROOM - EDINA CITY HALL PLEASE NOTE THAT YOUR MEETING IS ON THURSDAY INSTEAD OF TUESDAY I. Approval of Minutes of January 15, 1991 II. Chair's Report III. Nominating Committee's Slate of Officers IV. Volunteer Recognition Reception - April 23rd V. Committee Reports A. Cultural Expo 1991 B. No -Fault Grievance C. Chemical Health D. Pre -School Children VI. Old Business VII. New Business VIII. March Meeting & Council's Annual Dinner Meeting IX. Adjournment EDINA HUMAN RELATIONS COMMISSION MEETING FEBRUARY 21, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Nancy Atchison Dorie Barman Shirley Hunt -Alexander Noah Hurley Sharon Ming Tom Oye Members Absent: Betsy Flaten David Hallett Phyllis Kohler Staff Present: Susan Wohlrabe Minutes Approved. Tom Oye's motion to approve the minutes of January 15, 1991, was seconded by Sharon Ming; the motion carried. Chair's Report. Noah reported that he had been reappointed to another three-year term; Betsy Flaten has also been reappointed to another three-year term. Canny Wright has offered her resignation. Nominating Committee's Report. Dorie Barman, Tom Oye and Canny Wright met as a Nominating Committee and presented the following slate of officers for 1991: Chair Vice Chair Secretary/Treasurer Nancy Atchison David Hallett Sharon Ming There were no further nominations. Tom Oye's motion to approve the Nominating Committee's slate of officers was seconded by Shirley Hunt -Alexander; the motion carried. Volunteer Recognition Reception. The 13th Annual Volunteer Recognition Reception will be held at Edinborough Park on Tuesday, April 23rd. At next month's meeting, consideration will be given to a nomination for a Mayor's Award and recognition within the Commission. Cultural Expo '91. Noah Hurley thanked the Task Force, chaired by Dorie Barman, for the successful Cultural Expo. Dorie Barman reported that the Task Force had just recently met to review the event. A publicist is needed next year to do the press release. The overall consensus was that the event was a true success. There was a great deal of positive feedback, and the Task Force has agreed to be involved again next year. There will be a meeting in late spring to lay the groundwork for the Cultural Expo '92 so that preparations can be started in the fall. Due to Margaret Wong's contact with Ken Macke, Dayton Hudson contributed $1,500 to the event. The Edina Foundation agreed to fund $1,000 if needed. Marquette Bank placed an advertisement in the Sun -Current. $845 was generated in ticket sales, and the food service reported serving approximately 250 people. Everyone agreed that the food was one of the highlights. Fund raising is definitely a necessity for next year, and again tickets must be sold. No -Fault Grievance. Tom Oye reported that there had been no referrals this month. Pre -School Children. Shirley Hunt -Alexander reported that Nancy Delin, Coordinator of the Edina Family Center, is putting together a report which is required by the State Department of Education which will plan a way to reach -2 - the pre-school disadvantaged. Nancy Atchison and Shirley will be meeting with Peggy Kelly and Jeanne Guendel in regard to South Hennepin's role. It was noted that 37% of the eligible families in our community are receiving help. Head Start. Nancy Atchison reported that she had recently attended a meeting at South Hennepin regarding the Head Start Program. She indicated that there are 5900 eligible children in Minneapolis, and in Suburban Hennepin County there are 2500 children for Head Start. In Minneapolis, there are 15 Head Start spaces per 100 estimated eligible children, and in Suburban Hennepin County there are 8 spaces per 100. There are 218 spaces in Suburban Hennepin County which are bussed in to Minneapolis. Since Suburban Hennepin has about 30% of the estimated eligible children in Hennepin County, they should receive 340 of the current spaces. Shirley announced that Nancy Delin would be a guest at next month's meeting to share facts regarding early childhood family education, preschool options, hourly child care and Family Resources. Shirley shared the fact that the Star Tribune, Dayton Hudson and the McKnight Foundation had contributed toward the purchase of a ReadMobile--a 25 -foot long bookmobile for children. Its focus is family literacy, and it services North Minneapolis one day a week and North Hennepin County four days a week. Senior I & R. Nancy Atchison reported that a task force had looked into senior information and referral and that the City is not sure this is a need at this time. The reorganization of South Hennepin should take precedence. Family Resources could be tied into this system. ABC Pancake Breakfast. Noah Hurley announced that Sunday, February 24th, was the date for the ABC Pancake Breakfast at Southview Junior High from 7 AM to 1 PM. Tickets can be purchased at the door. CDBG Process. The Commission will have an opportunity at next month's meeting to prepare a statement for Craig Larsen, City Planner, concerning Community Development Block Grant. Funding and support of the appropriations. New Commissioner. It was announced that Jean Rifley has been appointed to the Human Relations Commission to replace Canny Wright for a three-year term ending in 1994. Next Meeting. Due to the Annual Council Dinner Meeting on March 19th, the next meeting of the Edina Human Relations Commission will be Monday, March 11, 7:00 PM, in the Lower Level Meeting Room. Adjournment. There being no further business, the meeting was adjourned at 8:40 PM. Respectfully submitted, X042.616-ir Noah Hurley, Chair Edina Human Relations Commission NH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION MONDAY, MARCH 11, 1991, 7:00 PM LOWER LEVEL MEETING ROOM - EDINA CITY HALL PLEASE NOTE DATE CHANGE BECAUSE OF CITY COUNCIL DINNER FOR ADVISORY BOARDS AND COMMISSIONS ON TUESDAY, MARCH 19TH, 6:00 PM 7:00 PM I. Approval of Minutes of February 21, 1991 II. Chair's Report - South Hennepin III. Review Mission and Action Agenda Issues and Areas of Concern for 1991-1992 Establish Working Teams 8:10 PM IV. Approve Community Development Block Grants for 1991-1992 8:15 PM V. Committee Reports A. Pre -School - Nancy Delin, Edina Family Center 8:45 PM B. No -Fault Grievance C. Chemical Health VI. Old Business A. Volunteer Recognition Reception VII. New Business A. No -Fault Training B. Next Meeting - April 16, 1991 9:15 PM VIII. Adjournment EDINA HUMAN RELATIONS COMMISSION MEETING MARCH 11, 1991 7:00 PM - LOWER LEVEL MEETING ROOM Members Present: Nancy Atchison Dorie Barman Gary Blackford Betsy Flaten David Hallett Shirley Hunt -Alexander Noah Hurley Sharon Ming Tom Oye Jean Rifley Members Absent: Phyllis Kohler Staff Present: Susan Wohlrabe Guest Present: Nancy Delin Introduction of New Commissioners. Jean Rifley and Gary Blackford were introduced and welcomed. The Commissioners all shared background information about themselves. Minutes Approved. The minutes of February 21, 1991, were corrected as follows: On page two, the first paragraph was changed to read "It was noted that 37% of the eligible families in our community are receiving help." Tom Oye's motion to approve the minutes of February 21, 1991, as corrected was seconded by Shirley Hunt -Alexander; the motion carried. Chair's Report. Nancy Atchison reported that a model for a regional planning office for South Hennepin had been approved by the South Hennepin Human Services Board. It will be sent to the City Managers for their approval and hopefully back to South Hennepin for implementation. The creation of a "management sub -committee" will be an important new element, which will consist of City Managers or liaisons from the four cities. There will be a Head Start informational meeting on April 2nd at 9:00 AM at Edina City Hall. Hopefully, all four cities will be represented. It is hoped that Head Start money can be made available for the County. Nancy outlined the Mission Statement and the importance of a needs assessment. The No -Fault Mediation process should be added to the Mission Statement. Hopefully with the help of South Hennepin the funding process will be improved. Jean Rifley and Gary Blackford will be sent background information regarding the funding process. An effort should be made to have resource people speak at the meetings after issues have been identified. The newly elected officers will be meeting every other month to go over agendas. With regard to the Action Calendar, the following were identified as important issues: 1) Monthly reminders concerning the Action Calendar 2) Keep track of Council action to get a better financial picture 3) Teams of two gather and share information to keep in better contact with Members Present: Nancy Atchison Dorie Barman Betsy Flaten Guests Present: Shirley Hunt-Alexander Sue Weigle Noah Hurley Betty Crouch Phyllis Kohler Sharon Ming Tom Oye The Commission was welcomed to the Edina Senior Center by the Coordinator, Sue Weigle. She has worked with the City of Edina in this capacity for 14 years. She explained that the purpose of the Senior Center is to provide needed services to all Edina residents 55 years and older, with major emphasis on recreational, health, social services and educational programs. Sue indicated that trips and tours are very popular with the seniors. Congregate dining is run by the Volunteers of America and is located at the Senior Center. Edinborough Park and Vernon Terrace also provide senior activities for the community. Parking is a definite problem at the Community Center. In 1968, the first senior center was located at Midwest Federal. It moved to 7151 York in 1974. A bus donated by The Edina Foundation helps seniors with their grocery shopping and takes them to congregate dining; the bus has five volunteer drivers. There are 1500 members in the Senior Center, 150 involved daily. Vernon Terrace is the location for bridge games. The fee to be a member of the Center is $3 per year, and each member receives a brochure every month. The Community Education brochure advertises the Center, and churches are doing a good job reaching their members with information regarding the activities of the Center. The seniors who come to the Center must be independent and able to take care of themselves. The Executive Director of H.O.M.E., Betty Crouch, was introduced. Senior Community Services acquired this program last January. H.O.M.E. is a non-profit maintenance service for elderly and handicapped residents of Edina, Bloomington, Eden Prairie and Richfield. It enables senior citizens to remain independent in their homes by providing services they are physically or financially unable to do for themselves. Betty showed the Commission an interesting video pertaining to the program. There were 185 customers in Edina last year, and the demand for services is growing. There is a sliding fee scale for most of the services. There are currently 18 homemakers on staff. Community Development Block Grant and Greater Minneapolis Council of Churches are funding sources for H.O.M.E. Minutes Approved. Page Two of the minutes of November 20, 1990, was corrected as follows: In the Old Business paragraph, South Hennepin's meetings are held on the fourth Thursday of each month rather than the fourth Tuesday. Tom Oye's motion to approve the minutes of November 20, 1990, as corrected was seconded by Phyllis Kohler; the motion carried. Chemical Health Advisory. Betsy Flaten reported that November has been an active month, with the focus on responsible hosting. A flier was handed out at the grocery stores, and there was an article on responsible hosting in the Sun -Current. A "Mocktail Party" was held at Family Resources, and Jay Jaffee, Ken Rosland, Ray Smyth and Doug Johnson served refreshments. Jerry's donated EDINA HUMAN RELATIONS COMMISSION MEETING DECEMBER 18, 1990 7:00 PM - EDINA SENIOR CENTER Members Absent: David Hallett Canny Wright Staff Present: Susan Wohlrabe -2 - the food for this event. It is a fact that non-alcoholic beverages are selling in increased numbers. Just recently there was a DWI check on 494 and the Crosstown. The Rotary's grant for the community-based program has been very worthwhile, and a letter will be sent to Rotary thanking them. No -Fault Grievance. Tom Oye reported that he had recently dealt with a grievant dressmaker who sought to leave her employment with a tailor shop, taking with her a customer list. The shopkeeper, in an effort to retain the customer list, has retained a dress allegedly belonging to the dressmaker as a hostage. The dressmaker is seeking the return of her dress and confirmation of her right to retain the customer list. The situation did not come within the purview of the State Human Rights Act; it was suggested that West Suburban Mediation Center might be able to effect a reconciliation. Cultural Expo 1991. Dorie Barman reminded the Commission that the date of the event is Sunday, February 3, from 4:30 to 7:00 PM in the Commons of Edina High School. This year ethnic groups will participate, and there will be an ethnic dinner. There will be a multi -racial dance group and a gospel group. Hopefully, the keynote speaker will be Don Shelby; Pastor Herron from Zion Baptist will also speak. The theme will be "where we have been, where we are and where we must go." There will be a small clip of the Martin Luther King, Jr. speech and possibly a song at the end. Sharon Ming and Nancy Atchison have been assisting Dorie with this project. Pre -School Children. Shirley Hunt -Alexander reported that she had met with Nancy Delin and Pat Ness of Commissioner Keefe's office. Nancy is developing a report, and there will be a meeting of the various service providers. New Business. Nancy Atchison passed out information about a program by the Inter -Faith Peacemakers of Edina which will explore U. S. Middle East policy. It will be on January 19th from 9:00 to 11:00 AM at the Community Center. Brochures will be mailed to various churches. The next meeting of the Edina Human Relations Commission will be on Tuesday, January 15, 7:00 PM, in the Manager's Conference Room of Edina City Hall. Adjournment. There being no further business, the meeting was adjourned at 8:30 PM. Respectfully submitted, Ooh l�ur� Noah Hurley, Chair Edina Human Relations Commission NH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JANUARY 15, 1991, 7:00 PM MANAGER'S CONFERENCE ROOM - EDINA CITY HALL PLEASE NOTE THAT THE FIRST ITEM ON '1HE AGENDA IS A SPEAKER FROM SENIOR RESOURCES REGARDING THE SENIOR I & R PROJECT. PLEASE REVIEW THE ENCLOSED REPORT BEFORE THE MEETING. THE HUMAN RELATIONS COMMISSION MUST EITHER GIVE APPROVAL OR DENIAL OF THIS PROJECT TO THE CITY COUNCIL AT AN UPCOMING COUNCIL MEETING. I. Julie Bentz, Senior Information Specialist from Senior Resources regarding the Senior Information and Referral Coordination Project II. Approval of Minutes of December 18, 1990 III. Chair's Report IV. Committee Reports A. Cultural Expo 1991 B. No -Fault Grievance C. Chemical Health D. Pre -School Children V. Old Business VI. New Business V0( ,/� VII. Adjournment 3 EDINA HUMAN RELATIONS COMMISSION MEETING JANUARY 15, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Members Absent: Staff Present: Nancy Atchison David Hallett Susan Wohlrabe Dorie Barman Shirley Hunt -Alexander Betsy Flaten Canny Wright Guests Present: Noah Hurley Julie Bentz Phyllis Kohler Kerry Stone Sharon Ming Tom Oye Noah Hurley introduced Julie Bentz, Senior Information Specialist from Senior Resources, and Kerry Stone, Coordinator of the Office of Senior Services in the City of Bloomington. Julie Bentz reported that a planning committee had been organized to facilitate community involvement and input regarding the Senior I & R network in the south Hennepin region. The objective of this would be the strengthening of the local providers of I & R services and meeting the increasing needs of senior citizens. A grant from the Metropolitan Council's Division of Aging Services is funding the Senior I & R Coordination Program which is being sponsored by Senior Resources. The goals of the program are: 1) To establish I & R "hubs" in cooperation with First Call for Help located throughout Hennepin County which have computerized databases and specialized training for staff/volunteers. Thesecenters would take calls specifically related to the needs of older adults. 2) To promote interaction among I & R providers regarding services and tracking methods to enhance existing services. 3) To research, with area service providers and informal I & R systems, priorities for the enhancement of I & R programs for the seniors of each community. Kerry Stone submitted a proposal for serving as the Senior I & R Coordination Hub Site. The City of Bloomington's Office of Senior Services proposes to subcontract with Senior Resources to provide I & R to people age 55 and older in Bloomington, Edina, Richfield and Eden Prairie. This service would: 1) Improve access to senior services 2) Improve quality of information and assistance 3) Provide a well-publicized entry point to the south Hennepin senior service system 4) Provide accurate information to consumers 5) Train staff/volunteers to access needs of the caller 6) Provide "full service" I & R 7) Assist seniors in dealing with Medicare, HMO's, Social Security, etc. 8) Provide a "comfortable" local source of information Bloomington projected the total cost of the project to be $22,000 to $24,000. Bloomington would provide their portion of the cost in in-kind resources, such as space and materials. Perhaps a way to ascertain the other cities' portions of the cost would be to consider the per capita number of older adults in each community as a basis for percentage of contribution. -2 - It was suggested that Edina's Family Resources be the local link to this I & R in Bloomington. The consensus of the Commission was that a task force be created to compare data and identify any questions before Edina commits to supporting this project. Minutes Approved. Page two of the minutes of December 18, 1990, was changed pertaining to the No -Fault Grievance paragraph. The paragraph is replaced with the following: "Tom Oye reported that he had recently dealt with a grievant dressmaker who sought to leave her employment with a tailor shop, taking with her a customer list. The shopkeeper, in an effort to retain the customer list, has retained a dress allegedly belonging to the dressmaker as a hostage. The dressmaker is seeking the return of her dress and confirmation of her right to retain the customer list. The situation did not come within the purview of the State Human Rights Act; it was suggested that West Suburban Mediation Center might be able to effect a reconciliation." Tom Dye's motion to approve the minutes of December 18, 1990, as corrected was seconded by Phyllis Kohler; the motion carried. No -Fault Grievance. Tom Oye reported that a male grievant had signed a grievance which was not honored. He felt he had been harassed and wanted to transfer. However, this was not within the purview of the State Human Rights Act as there was no plea regarding age or discrimination. It was suggested that he seek guidance through the West Suburban Mediation Center. Chemical Health Advisory. Betsy Flaten that the next meeting of the Chemical Health Advisory Committee on January 17th would have student representatives of CHAMPP discussing their retreat. Betsy indicated that the month of December had been exciting in regard to the responsible hosting project. There will be a committee meeting this month with Jay Jaffee to plan for the future, with an emphasis on encouraging a change in City-wide and community values. Cultural Expo '91. Dorie Barman thanked Sharon Ming and Nancy Atchison for all their hard work. Dorie explained that there would be 12 exhibitors at the Expo on Sunday, February 3rd. There will be a meeting at the High School to acquaint the exhibitors with their set-up location. An international buffet has been planned. Each Commissioner has been asked to sell ten tickets. A flier has been developed by Julie Cardinal which will be delivered to all the schools. Ken Rosland will be addressing the Chamber at their next meeting, and he will promote the event. Invitations were done and will be sent to all commissioners, the School Board and City Council. New Business. Susan Wohlrabe announced that the 13th Annual Volunteer Recognition Reception will be on Tuesday, April 23rd, at Edinborough Park. Discussion regarding involvement in this event will be at the next Commission meeting. Noah Hurley indicated that he had met the Chair of the Eden Prairie Human Relations Commission. He will invite him to attend the next meeting in February, and perhaps one of our Commissioners might be able to attend one of their meetings in the near future. The following were selected as the Nominating Committee for 1991: Canny Wright, Dorie Barman and Tom Oye. They will present their slate of officers at the February meeting. AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 18, 7:00 PM EDINA SENIOR CENTER NOTE CHANGE OF MEETING LOCATION. THE SENIOR CENTER IS IN THE COMMUNITY CENTER AT 5701 NORMANDALE ROAD. ENTER AT THE NORTH END OF THE BUILDING, EITHER DOOR 2 OR 3. TAKE THE ELEVATOR TO THE 3RD FLOOR AND GO TO ROOM ##349. I. Edina Senior Center Coordinator - Sue Weigle II. Executive Director of HOME - Betty Crouch III. Approval of Minutes of November 20, 1990 IV. Chair's Report V. Committee Reports A. Chemical Health B. No -Fault Grievance C. Cultural Expo 1991 D. Pre -School Children VI. Old Business VII. New Business VIII. Adjournment *^`* NOTE: MEETING IS AT 8:00 PM DUE TO THE SCHOOL BOARD ELECTION. AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, MAY 21, 8:00 PM MANAGER'S CONFERENCE ROOM - EDINA CITY HALL I. Approval of Minutes of April 16, 1991 II. Chair's Report - South Hennepin Model III. Identify Task Forces for Funding Proposals IV. Junior High School Play Discussion V. No -Fault Training Report VI. Old Business VII. New Business VIII. Adjournment ^* NEXT MEETING: TUESDAY, JUNE 18, 1991 Members Present: Nancy Atchison Dorie Barman Gary Blackford Betsy Flaten David Hallett Shirley Hunt -Alexander Sharon Ming Tom Oye Jean Rifley EDINA HUMAN RELATIONS COMMISSION MAY 21, 1991 8:00 PM - MANAGER'S CONFERENCE ROOM Member Absent: John Crist Member Excused: Phyllis Kohler Staff Present: Susan Wohlrabe Minutes Approved. Tom Oye's motion to approve the minutes of April 16, 1991, was seconded by Betsy Flaten; the motion carried. Chair's Report. Nancy Atchison reported that Dr. Smyth was unable to attend this meeting due to the School Board Election and could probably be a guest at the September meeting. Due to the election, Phyllis Kohler will be excused from this meeting. Apparently, Noah Hurley will be offering his resignation; apparently he is a School Board appointee, and Nancy encouraged submission of names to give to the School Board for new appointment. South Hennepin Human Services Council Model. Susan Wohlrabe introduced the new model to the Commissioners. She explained that this model creates a Regional Planning Office which would provide planning and coordination in the area of human services for Bloomington, Richfield, Eden Prairie and Edina. With the help of two planners, each city will be allowed to understand its own needs, develop strategies to address these needs and at times form a partnership with one or more of the cities in developing these strategies. The office will assure the creation of a two-tiered (municipal and regional) collaborative structure in which both the public and private sectors are represented and form an integral part of the development of strategies to address human service needs. An important point is that the mechanism of this Regional Planning Office enhances the participation of residents and providers in the planning and development of human services. The Planning Office will conduct research, coordinate resources and facilitate the problem -solving process for those issues defined as priorities by the Regional Citizen Advisory Board which consists of two advisory group representatives and one city council representative from each city. Deciding priority issues, developing the work plan and allocating planning time will be performed on an annual basis. The "heartbeat" of the Planning Office is the Regional Citizen Advisory Board; its communication is ensured by the assistance of the four human service liaisons who staff the local advisory groups within each city. The Human Service Liaison Committee administers hiring, firing and performance review procedures in regard to the planning staff and provides recommendations to city managers for final approval. David Hallett's motion that a letter be sent to the City Council indicating that the Human Relations Commission has reviewed the model and looks forward -2 - to its implementation was seconded by Tom Oye; the motion carried. Proposal for Funding. Susan Wohlrabe reported that letters requesting funding proposals had been sent to eight providers, and the proposals are to be submitted by June 7th. The Commissioners broke up into the following task forces to evaluate the proposals: - Senior Community Services: Tom Oye - Edina Family Center: Shirley Hunt -Alexander - Storefront/Youth Action: Gary Blackford and Nancy Atchison - Cornerstone Advocacy Service: David Hallett - Share -A -Home: Jean Rifley - VEAP: Sharon Ming - United Battered Families Network: Betsy Flaten - West Suburban Mediation Center: Dorie Barman Each Commissioner will have the responsibility of communicating with the provider to make sure that all answers to questions are mailed back to City Hall for distribution. Junior High School Play. Apparently, a parent recently openly criticized the school play, "Annie Get Your Gun." It was believed that Native Americans were stereotyped unfairly. The principal supported the parent's concern, and a disclaimer was placed inside the program on the second night of production stating that in no way was any of the material meant to offend anyone. It was written in the 1890's and has to be looked at differently. It was reported that the principal is organizing a review committee who from now on will be responsible for reading scripts ahead of time. Racial stereotypes and drinking scenes will be avoided. Dr. Smyth will ensure that this is understood within the secondary schools. This could become an important learning tool. The Commission unanimously supported the action taken by the schools and doesn't feel that any other action is necessary. No -Fault Grievance Training. Jean Rifley recently attended a No -Fault Training Session in Bloomington and handed out a very informative summary of the process. The purpose of the no-fault process is to provide an informal avenue for resolving differences and reaching an understanding outside of the courts. This mediation service helps resolve cases of perceived discrimination amicably and fairly without the assignment of fault. The function of the mediators is to listen and help both parties in a dispute communicate their positions in the interest of resolving their differences. They have no power to investigate the facts, nor can they make judgments on the facts or propose solutions. Jean remarked that the training had been very helpful and that there were people there from all over the Hennepin County area. Cultural Expo '92. Nancy Atchison reported that the new task force for the 1992 Cultural Expo had not been identified as of yet, but she is hopeful that all the Commissioners will contribute their time. Thus far, the following have indicated an interest in helping: Margaret Wong, Dennis Maetzold, Gardner Gay, Betsy Flaten, Dorie Barman, Tom Oye, Sharon Ming, Joanne Buie, Kay Bach, Carol Brommer, Lynne Westphal and Joanna Foote. Any suggestions are -3 - welcomed. This group of people will convene for the first time in June. Chemical Health Advisory Committee. Betsy Flaten reported that new members are needed on the Chemical Health Advisory Committee which meets on the third Thursday of each month at 7:30 AM. Its focus is on prevention in the City and the Schools. Business people and pharmacists would be assets to the Committee. Next Meeting. The next meeting of the Edina Human Relations Meeting will not be on the regular Tuesday in June. Instead, the next meeting of the Commission will be on Tuesday, June 25, 7:00 PM, in the Council Chambers of Edina City Hall. Adjournment. There being no further business, the meeting was adjourned at 10:10 PM. Respectfully submitted, Nancy Atch on, Chair Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JUNE 25, 1991, 7:00 PM COUNCIL CHAMBERS - EDINA CITY HALL I. Approval of Minutes of 5-21-91 II. Chair's Report III. Review of Funding Proposals IV. Determine July Hearing Date & July Regular Meeting Date V. Old Business VI. New Business VII. Adjournment Members Present: Nancy Atchison Dorie Barman John Crist Betsy Flaten Shirley Hunt -Alexander Sharon Ming Tom Oye Jean Rifley EDINA HUMAN RELATIONS COMMISSIONS JUNE 25, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Gary Blackford David Hallett Phyllis Kohler Staff Present: Susan Wohlrabe Minutes Approved. Tom Oye's motion to approve the minutes of May 21, 1991, was seconded by Betsy Flaten; the motion carried. Chair's Report. Nancy Atchison reported that she has been attending meetings regarding early childhood education and programs similar to Head Start. South Hennepin has been an active participant in the Suburban Hennepin Head Start Access Task Force and serves as a liaison to inform the communities in South Hennepin on progress in Head Start programming in the suburban communities. Hopefully, a Success by Six initiative will be developed in South Hennepin. Apparently, an Edina Community Services outreach worker would like to meet with Edina's Human Relations Commission regarding adaptive and recreational services for handicapped adults. Funding Proposals. The following questions were raised and will be directed to the appropriate providers: 1) Storefront/Youth Action How many people staff the out-patient counseling program? How much support does the School District provide? Within the budget, what are the line items "Admin. Expense Distribution & Dev. Expense Distribution"? What is the line item "Awards/Gifts"? Could a broader budget be provided? Are counselors eligible for health benefits? 2) Senior Community Services What is the full budget? 3) VEAP What are other sources of funding? (including entire income page) What is the total number of rides? How is the payroll expense justified? How are the Back -To -School expenses justified? Is VEAP dealing with rent or mortgage payments? 4) Cornerstone Advocacy Service What is the service breakdown by cities? What was last year's budget? What is the building arrangement with VEAP? Is there the potential for a linking with UBFN? -2- 5) United Battered Families Network What is the funding outlook from United Way and McKnight? Could there be a collaboration with Cornerstone? What was the outcome of the new home? Do they deal with the whole family as well as the batterer? How many are served in the same -home program? How many calls do they get on the crisis line? What is their public awareness and education program? Do they have on-going support groups? 6) Share -A -Home How many clients are served in the other cities? How does this program fit into Luther Social Services? 7) West Suburban Mediation Center Does the Edina Police Department find this Center a viable alternative? What kind of referrals come from the other cities? The providers will be asked to respond to these questions in writing to Susan Wohlrabe as soon as possible so that at the hearing on July 17th there hopefully will be no remaining questions. South Hennepin. Jean Rifley reported that Jeanne Massey, the South Hennepin Planner, was asked to sit in on Richfield's and Bloomington's Commission meetings regarding the funding process. In the future, she would be willing to assist the Edina Human Relations Commission in their funding process. Jean also reported that the focus groups for the Working Poor Initiative through South Hennepin were going very well. Chemical Health. Betsy Flaten reported that the community -wide chemical health program has been very exciting this year. There was a booth called the Green Key Inn at the Edina Art Fair, and 600 non-alcoholic drinks were sold. Approximately 400 flyers were handed out which described the program. This is all a part of the big marketing scheme, and hopefully the Green Key Inn can be positioned at the 4th of July festivities next year. With regard to the "green key concept," ideas are needed for promotion. Thank you's will be sent to Jerry's, Rotary and Good Shepherd Lutheran Church for their help in making the Green Key Inn such a success. Cultural Expo '92. There will be a planning meeting for the Cultural Expo '92 on Thursday, June 27th, at 7 PM in Edina City Hall. July Meetings. The hearing regarding funding proposals will be scheduled Tuesday, July 16th, 5 PM, in the Council Chambers. Each provider will be given a 20 -minute opportunity to speak and answer questions. A light meal will be served. The Commission will again meet on Tuesday, July 30th, to develop a proposed budget for the City Council. Adjournment. There being no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, &/? Nancy Atc 'son, Chair Members Present: Nancy Atchison Dorie Barman Gary Blackford Betsy Flaten David Hallett Shirley Hunt -Alexander Phyllis Kohler Sharon Ming Tom Oye Jean Rifley EDINA HUMAN RELATIONS COMMISSION HEARING TUESDAY, JULY 16, 1991 5:00 PM - COUNCIL CHAMBERS Member Absent: Staff Present: John Crist Susan Wohlrabe West Suburban Mediation Center - Sue Nelson - $936 This Center serves all west and south suburbs, including Edina, offering effective ways to address problems such as shoplifting, vandalism, arguments, harassing behavior, the inability to communicate and power struggles. Mediation helps to air problems, resolve offenses and prepare the way for appropriate future behavior by open communication and direct input from all parties. Mediation hearings are voluntary, confidential, speedy, and there is no fee. Sue Nelson reported that at the present time the Center is training 22 new mediators, bringing the total up to 50; Edina has seven. The greatest number of referrals comes from law enforcement, then the court system and finally local government. Mediation as a tool is time and cost effective. It sets a role model for the youth of today. They have a $60,000 budget for 35 cities. $20,000 comes from the State Supreme Court budget. Storefront/Youth Action - Beth Fagin - $38,376 The Youth Counseling Program provides prevention, intervention and treatment programs for youth and their families. The Program addresses personal, family, legal, chemical and school issues in an effort to promote positive growth and development and to resolve problems affecting youth, their families and the community. Many referrals come from the schools and the parents themselves. A primary goal of the Program is early intervention for children. The funds sought from the City of Edina are 5% of the total YCP budget. The primary office is in Edina on West 77th Street, and this location provides family and individual counseling services. Services are also provided within the schools. The number one concern regarding children are family issues; the average time for family counseling is 10 to 15 sessions. Senior Community Services - Adele Mehta - $6,955 Senior Outreach is a counseling and case management program which serves the frailest elderly, and most of these elderly are women. 98% of these people have severe disabilities, and one-third are over the age of 85. Services include transportation, personal care, homemaking, medical care, finances, home maintenance and visitors. The service provided is cost effective as it evaluates the needs of these elderly and hopefully keeps them out of nursing homes until absolutely appropriate. Senior Outreach received four Exceptional ratings from the United Way. It exemplifies a very efficient use of resources with the help of its many volunteers. -2 - United Battered Families Network - Karen Tannahill - $3,000 UBFN's mission is to provide emergency services via safehomes for victims of domestic violence within the south Hennepin area while educating and advocating to produce a change in attitude which will eventually end domestic violence. This is an all -volunteer agency, and it charges no fees for the services it provides, depending on grants and donations each year. Its programs --a 24-hour help line, a safe home network, advocacy services, and ongoing support groups --are in response to the need for emergency services. UBFN is hopeful that a shelter can be acquired as that would provide a longer duration of safe housing. Cornerstone and UBFN compliment each other to a certain extent; however, Cornerstone chooses to not go with a shelter. 20% of UBFN's clients are from Edina. A $30,000 grant was received from the McKnight Foundation. Cornerstone Advocacy Service - Susan Neis - $4,000 Cornerstone provides emergency services including short-term safe housing, meals, transportation and clothing to victims of domestic assault on a 24-hour basis. 72 trained volunteers staff the Help Line from their homes, and seven paid staff provide back-up support. Families in Transition is the newest program, which provides affordable housing, an opportunity to go to school, an opportunity to secure jobs and a whole support system. A total of 30 housing units are available; it is the only domestic violence program in the State doing long-term transitional housing for battered women. Cornerstone's programs served 4,466 in 1990, 45% of the clients being from Edina. Short-term safe housing is provided by staff in screened and approved local motels. Volunteers Enlisted to Assist People (VEAP) - Susan Freeman & Pat Dueholm - $5,000 VEAP helps individuals who cannot financially, physically or emotionally provide for their own well being. The Transportation Program primarily serves the elderly and disabled residents who cannot provide their own transportation. The service provides door-to-door service seven days a week for medical appointments and personal business. Staff consists of one part-time coordinator and over 200 volunteer drivers. In 1990, 97 Edina residents were provided over 1,000 one-way rides. In addition to the van, volunteers provide rides using their own cars. VEAP coordinates its Transportation Program with other senior services in an effort to avoid overlap and with the intent of filling in the gaps. The Edina senior van is not wheelchair -lift equipped and refers medical appointments to VEAP. Share -A -Home - Sally Kundert - $1,900 Share -A -Home helps people exchange a spare room in their homes for help, companionship and security. Staff assists in working out the living arrangements and terms of the agreements, which include sharing chores such as housework, shopping and meal preparation. Most often this involves a commitment to building a relationship with an older or disabled person. A live-in could be a person changing jobs, a student, a young couple, a working single parent or someone trying to save money. The program expects a 9-12 month commitment, following a 30 -day trial period. Staff screens potential live -ins and obtains references and a police report. There have been 14 matches in Edina since May of 1989. The average age of the older adult is 75 and the live-in companion is 36. Share -A -Home provides a win-win situation for the elderly, younger companions, caregivers, families and taxpayers. Edina Family Center - Juanita Peterson - $8,482 The Edina Family Center proposes to develop a coordinated outreach effort and to -3 - hire a part-time outreach worker to recruit families into existing programs and to create new programs where possible. A goal is to provide parent education for high risk and low-income families and to introduce proactive and preventive programs to parents in need of skills. The Edina Family Center is not meeting the needs of low income families in Edina who have children under the age of five and who earn less than $15,000 a year; the number of low income housing units in 1990 was 547. With the help of an outreach worker, the Center will coordinate programs with school social workers, Fairview Southdale Hospital and further seek to cooperate with local nursery school and churches. Additionally, the Center will work to serve at -risk families with parent/child classes, home visits, screening and consulting. Members Present: Nancy Atchison Dorie Barman Gary Blackford John Crist Betsy Flaten David Hallett Phyllis Kohler Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION JULY 30, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Shirley Hunt -Alexander Jean Rifley Staff Present: Susan Wohlrabe Minutes Approved. The minutes of the June 25, 1991, Edina Human Relations Commission Meeting were corrected as follows: On page one, in the second paragraph under Chair's Report, the words "Bloomington Community Services outreach worker" were changed to "Edina Community Services outreach worker." With no further corrections, the motion of Tom Oye to approve the minutes of June 25, 1991, and July 16, 1991, was seconded by Sharon Ming; the motion carried. Budget Proposal. After some discussion, a motion was made by Sharon Ming that the City of Edina grant the seven human service agencies funding for 1992 in the same amount as allocated in 1991, that the Edina Family Center receive $3,790 and that South Hennepin Human Services receive $11,102. The budget to be proposed to the City Council would therefore be: South Hennepin Human Services $11,102 Storefront/Youth Action 36,900 Senior Community Services 5,400 Cornerstone Advocacy Services 4,000 Edina Family Center 3,790 VEAP 2,400 United Battered Families Network 2,000 Share -A -Home 1,900 West Suburban Mediation Center 900 TOTAL $68,392 The amount of $3,790 to be awarded to the Edina Family Center represents the difference between the 1991 and proposed 1992 funding of South Hennepin; therefore, this budget proposal in its entirety represents no increase from last year's budget. It was felt that the funding of the Edina Family Center should be considered seed money and a one-time contribution. Sharon's motion was amended by David Hallett to indicate that the funding of the Edina Family Center be seed money or a one-time only amount and that a sub -committee consisting of Nancy Atchison, Sharon Ming and Gary Blackford communicate with the Edina Family Center as to how the money is to be used. The motion was seconded by Dorie Barman and carried. Chair's Report. Nancy Atchison reported that the State Human Rights Conference will be held on September 14th and that is main topic is diversity -2 - and how to promote dialogue. Interested Commissioners should contact Susan Wohlrabe for reservations. The new model for South Hennepin will be heard at the August 5th City Council Meeting. Jeanne Massey, South Hennepin's Planner, will make the presentation. Next Meeting. There will be no August meeting. The Human Relations Commission will meet again on Monday, September 16, 7:30 PM, in the Council Chambers. Nancy Atchison will invite Dr. Ray Smyth. The Commissioners were encouraged to consider others in the community who would be willing to attend a future Commission meeting and speak on pertinent issues. Police Chief Craig Swanson was suggested. Adjournment. There being no further business, the meeting was adjourned at 8:50. Respectfully submitted, Nancy Atc 'son, Chair NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION MONDAY, SEPTEMBER 16, 1991, 7:30 PM COUNCIL CHAMBERS - EDINA CITY HALL I. Craig Swanson, Police Chief II. Approval of Minutes of 7-30-91 III. Chair's Report IV. Seed Capital Guidelines V. Committee Reports A. No -Fault Grievance B. Chemical Health C. Youth Development D. Pre -School VI. Old Business VII. New Business VIII. Adjournment Members Present: Nancy Atchison Dorie Barman John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander Phyllis Kohler Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION SEPTEMBER 16, 1991 7:30 PM - COUNCIL CHAMBERS Members Absent: Gary Blackford Jean Rifley Staff Present: Susan Wohlrabe Guests Present: Craig Swanson Jeanne Massey Craig Swanson, Police Chief, was introduced and welcomed. He was asked to respond to the concerns of the Commissioners regarding violence, battering and abuse in Edina. Chief Swanson remarked that Edina's Police Department's mission statement is the same as the Human Relations Commission's. The activities today of the Department are definitely proactive and respond to the quest of the Second Century Commission to take a good look at the community to predict what it will be like in 25 years and beyond. The anticipation and identification of needs is an important process. The community is changing daily, and people generally do not like to admit this. This community is getting very old; the average age in Edina is the mid -40's, and this is in contrast to neighboring communities whose average age is the mid -20's. An important issue is what kind of things to provide for the aging population in the 90's. There are over 2500 medical emergencies per year in Edina, and the Police Department must continue to provide good services. The fear of crime is very real within the senior population and is in fact much greater than the actuality of crime. There is a definite need to educate the senior population to the fact that they are typically safe and secure in their environment. Because of the general high maintenance of Edina's housing stock and the striving to continue to be a "premier community," an abundance of crimes typically do not occur here. Unfortunately, however, weapons have become part of the culture which is regionally influenced, and this poses a threat for everyone. This cross -culture change has resulted in less respect for human rights and a resorting to violence rather than the use of words in controversy as seen 20 years ago. Since the 1970's, there has been sensitivity training within Edina's Police Department. From October 8th through October 23rd, the officers will be dealing with cultural diversity issues in order to expose the officers to different ideas, attitudes and ways to approach things. Training cannot directly change attitudes, but they can be indirectly affected through incidental approach. Chief Swanson remarked that Edina has selected excellent people and provides excellent medical training. The Department is becoming more heterogeneous in order to dispel prejudice. Unfortunately, while the officers are trained to be suspicious, it can be translated into being "discriminatory." In regard to family violence, Minnesota laws in 1979 and 1980 identified it as domestic abuse. It is similar to the DWI law and is strengthened by mandatory reporting. If one person physically abuses another, the perpetrator is arrested and bail is set at $1200. Arrests are made on probable cause. When the Edina Police see signs of abuse, they can arrest without a warrant, and immediate restraining orders can be issued. The number of domestic abuse arrests in Edina is significantly less than other communities. Chief Swanson remarked that alcohol as a drug is an epidemic and the number one killer. 50% of Police work is related to alcohol abuse. In 1990, the City of Edina conducted an active narcotics program, and a typical arrest was someone from outside of Edina selling drugs. Edina is not typically an environment for drug transactions because of the fact that there are not bars in the City. Violence -Free Week in Minnesota is September 29th through October 5th, and this is sponsored by the Minnesota Crime Prevention Officers. There will be public hearings, and people will be encouraged to turn off violence on the television. It is hoped that the communities will do something locally. Chief Swanson stated that alcohol and tobacco are threshold drugs and can lead to stronger drugs and further abuse. The DARE Program gives children skills to resist and to say "no" to drugs. Minutes Approved. The motion of Tom Oye to approve the minutes of July 30, 1991, was seconded by Sharon Ming; the motion carried. Chair's Report. Nancy Atchison welcomed Jeanne Massey, South Hennepin's Planner. Jeanne stated that the Joint Powers Agreement for South Hennepin was being worked on by the four City Managers. South Hennepin can be looked at as the "research arm" of the Human Relations Commission. Jeanne reported that current issues of South Hennepin are the early childhood collaborative initiative and the working poor initiative focus groups. Nancy Atchison announced that she, Betsy Flaten and Tom Oye had recently attended the State Human Rights Annual Meeting. Forty commissions are within the State. St. Louis Park, now involved in human service issues as well as human rights issues, is attempting to find its proper identity. Nancy is planning to speak to them with regard to our experience in this dual role. Seed Capital Guidelines. Gary Blackford submitted a proposed draft of guidelines for consideration of seed capital grant requests. A concern was raised that an organization may find itself coming back for further funding under a different category, and it may not have yet become self sufficient. This topic will be discussed further at the next Commission Meeting. Cultural Expo '92. Dorie Barman reported that the Cultural Expo '92 will be held on February 9th at Edina High School. It will again have an international buffet, exhibits and a program. Nancy Atchison is the fund raiser, and The Edina Foundation will be asked to contribute. No -Fault Grievance. Tom Oye reported that there was a 42 -year-old woman who initially wanted to mediate an age discrimination situation but has now decided to withdraw. Tom just learned at the State Conference that there will be preliminary interviews at the State level before issues are brought to the local commissions. Chemical Health. Betsy Flaten passed out minutes from the Chemical Health Advisory Committee's last meeting. She announced that Red Ribbon Week would be in early November, and this will be coordinated with MADD. The event will be connected with Responsible Hosting, whose actual kick-off will be at Edinborough in late November. Betsy reported that the Youth Development Program is working very well. Family Resources is putting together a packet for churches concerning resources available in Edina. Booklets entitled "Breaking the Cycle of Violence" are available to Human Relations Commissioners. Next Meeting. The Edina Human Relations Commission will hold its next meeting on Tuesday, October 15th, 7:00 PM, in the Manager's Conference Room of Edina City Hall. Adjournment. With no further business, the meeting was adjourned at 9:35 PM. Respectfully submitted, Nancy A�hison, Chair AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, OCTOBER 15, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM I. Dr. Ray Smyth, Superintendent II. Approval of Minutes of 9-16-91 III. Chair's Report IV. Appointments to Regional Citizen Advisory Board of South Hennepin V. Seed Capital Guidelines VI. Committee Reports A. Cultural Expo '92 B. No -Fault Grievance C. Youth Development D. Chemical Health E. Pre -School VII. Old Business VIII. New Business IX. Adjournment Members Present: Nancy Atchison Dorie Barman Betsy Flaten David Hallett Shirley Hunt -Alexander Phyllis Kohler Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION OCTOBER 15, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Gary Blackford John Crist Jean Rifley Staff Present: Susan Wohlrabe Guest Present: Dr. Ray Smyth Dr. Ray Smyth, Superintendent of Schools, was introduced and welcomed. In regard to ethical values in the schools, Dr. Smyth has observed a lessening of respect for one another. There is less commitment towards integrity. Ethical values contribute to the successful continuation of a democratic society. There are universal values within the democratic society which transcend religious faith (truths, courage, cooperation, compassion, respect and tolerance). Unfortunately, the schools are not teaching these values, and they are in short supply. We need to teach children to be decent human beings, and people need to understand that ethical values are character qualities. Courses in school, such as math and science, are just a means to an end, because good character is the key to a successful life. A surviving democratic society must foster ethical values. Dr. Smyth indicated that six values have been identified: 1) integrity; 2) compassion; 3) courage; 4) commitment; 5) appreciation of diversity; and 6) responsibility. These six values were recommended to the School Board by a task force; the Board endorsed them and further recommended that each school building respond in its own way to these values and how they would be incorporated into the academic programs. A group of students responded that it would not be possible to succeed in this environment if these values were strictly observed and practiced because the environment is too competitive. An interesting statistic is that 80% of the students rate themselves as "honest", while only 20% of the students rate their classmates as being "honest." Dr. Smyth believes there is a real problem in regard to ethical behavior and that the democratic society is threatened if we don't address this issue. However, he has hope that it can be turned around even in one community. He indicated that Edina is not alone because others are becoming equally concerned about ethical values. Dr. Smyth reported that Cornelia has already developed an interesting approach --a particular value has been assigned to each grade, and thus ethics is getting embedded in the students' topics. Creek Valley takes a value each month for a topic of focus. Apparently, Peter Hodne is working with staff and parents at each building to help them develop individual plans. Dr. Smyth remarked that cooperative learning is something that has begun at the high school level. It consists of a group of students working cooperatively on a project and the entire group is evaluated. This program illustrates students helping rather than competing and trains young adults to work cooperatively with one another for the future. Dr. Smyth encouraged the Human Relations Commission to work with the schools on the ethics issues. -2 - Adults should never forget that they are role models and are constantly being watched by their children and young people. Parents, in fact, actually have greater influence on their children than peers do. Finally, it was recommended that the Human Relations Commission tie in with professional speakers within the community. Minutes Approved. Page two, fourth paragraph, was corrected as follows: "Forty commissions are within the State. St. Louis Park, now involved in human service issues as well as human rights issues, is attempting to find its proper identity. Nancy is planning to speak to them with regard to our experience in this dual role." Page two, seventh paragraph was corrected as follows: "Tom Oye reported that there was a 42 -year-old woman who initially wanted to mediate an age discrimination situation but has now decided to withdraw." With no further corrections, the motion of Tom Oye to approve the minutes of September 16, 1991, was seconded by Shirley Hunt -Alexander; the motion carried. Nominations to Regional Citizen Advisory Board. Mayor Richards and the City Council requested the Commission to recommend two of their Commissioners to serve on South Hennepin's Regional Citizen Advisory Board. It was a unanimous decision to nominate Nancy Atchison and Betsy Flaten to serve on the Regional Citizen Advisory Board; their names will be submitted to the City Council for approval. Cultural Expo '92. Dorie Barman reported that up to $1500 will be contributed by The Edina Foundation. $720.82 is remaining in the account from last year. The price of tickets will not be increased. Gene Sit is scheduled to be the moderator, and the program will not be more than one hour. The task force is hoping for more school involvement and family participation. Nearly all of last year's exhibits will be displayed again, and the food will be the same. The theme will be repeated --"Sharing the Dream." Perhaps this year there could be books for sale about various cultures. Youth Development. Betsy Flaten reported that Sandy Eliason and Betty Wickre had recently attended a conference concerning youth service and national initiatives. Chemical Health. Betsy Flaten reported that Minnesota Chemical Health Week is November 8-15. Project Red Ribbon begins on November 8th, and red ribbons should be visible all over town. During the week, something is scheduled each day: November 8th, Project Red Ribbon; November 9th & 10th, community and spiritual weekend; November llth, school day; November 12th, government day; November 13th, wear RED day; November 14th, law enforcement day; November 15th, D -Day is coming (November 21st). The chemical health video is available for viewing and will be shown sometime at a Commission meeting. Life Issues Seminars. Karen Ploetz, Resource Specialist, has communicated with the Human Relations Commission that she would like their participation in seminars. Specifically, one or more members of the Commission would meet with students in the morning at the High School to discuss questions dealing with racism and what students can do to decrease racism. The presentation can take any form that the Commissioner(s) feels is appropriate. Betsy Flaten, Nancy -3 - Atchison, Geoffrey McCray and Tom Oye will meet to discuss who will participate. Human Needs Coalition. Betsy Flaten explained that she had just organized a task force entitled "Human Needs Coalition" with an emphasis on prevention of violence. A pilot program could be created as a tool for other communities. Next Meeting. The next meeting of the Human Relations Commission will be Tuesday, November 19th, 7:00 PM, at Edina City Hall. Craig Larsen, City Planner, will be invited to involve the Commission in the Community Development Block Grant process. It will also be an opportunity for Jeanne Massey, South Hennepin Planner, to begin a needs assessment with the Commiss ion. Adjournment. There being no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, 291&ji/ 19*--44VD/,X<) Nancy Atc ison, Chair Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, NOVEMBER 19, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM I. Community Development Block Grant Funding Process Craig Larsen, City Planner II. Needs Assessment Jeanne Massey, S. Hennepin Planner & United Way Representative III. Chair's Report IV. Committee Reports A. Cultural Expo '92 B. No -Fault Grievance C. Youth Development D. Chemical Health E. Pre -School V. Old Business VI. New Business VII. Adjournment Members Present: Nancy Atchison Dorie Barman Gary Blackford John Crist Betsy Flaten Phyllis Kohler Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION NOVEMBER 19, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: David Hallett Shirley Hunt -Alexander Geoffrey McCray Jean Rifley Staff Present: Susan Wohlrabe Guests Present: Craig Larsen Jeanne Massey Jan Buth Susan Stein Community Development Block Grant Funding. Craig Larsen, City Planner, was introduced and invited to discuss CDBG funding. He explained that there is one new public service project which receives CDBG funds --an interpreter for the Adaptive Recreation Program. This program, along with daycare and H.O.M.E., make up approximately $45,000 or 30% of the allocated funds for Edina. Up to 15 percent of the County's annual grant can be used for public services, and Edina has exceeded that because the County's overall total in this category has been under 15%. If Edina is forced to observe this 15% rule, there will have to be cutbacks in the service area. $20,000 was put into the City's codification process this year, and it is a one-time application. At the present time, Phase II for handicapped access is being undertaken at the Community Center. Curb cuts are definitely possible future projects for the handicapped. The Human Relations Commission could evaluate the services funded by CDBG by inviting them to speak on their behalf. Craig Larsen will research the possibility of funds going into VEAP's capital plan and whether this would be outside of the 15%. The next budget proposal for CDBG will be submitted next spring; therefore, the Commission should offer input by February. The focus needs to be on public, community -wide projects and not private projects. Craig Larsen promised that the draft budget will be presented to the Commission before it goes to the City Council. Needs Assessment. Susan Stein, United Way, was introduced, and Jeanne Massey, Planner, was welcomed once again. Susan explained that she was handling a "community concerns project" and needed to establish priorities within communities utilizing statistics and experts. The following are concerns identified by the Human Relations Commission: 1) Lack of respect for the fellow man, rules and property. Rules should be fair. 2) Violence and powerlessness. What happens to released prisoners and how does this affect one's sense of security? 3) Chemical use and abuse. Where are the role models? Need to be proactive around alcohol and other drug abuse. 4) Stress and pressure on families and children from family changes, alcohol use and physical abuse. High expectancies cause stress. 5) Parents need "parenting" education. They need to get involved --there is a lack of leadership. 6) Family bonds are being stretched and broken because of two -income families, children in daycare and more out-of-town involvement. Parents need to structure their lives better. 7) Lack of resources for families. 8) Does daycare play a part in establishing children's values, and should this be a concern? 9) Economy and loss of jobs. -2- 10) Murder and vandalism. 11) Loss of community feeling. 12) Need to care for and nurture the aging population. Home care opportunities. 13) How is divorce viewed --attitudes versus economics. 14) Lack of ethical values in young adults. The youth's view of the world is different and complicated. Issues: 1) Who is responsible for teaching ethics? Schools or the home? 2) Should health care be an issue in schools? 3) How do we teach people to be parents? 4) How well do we support teachers in the classrooms? 5) How can we expose children to people of all ages? Minutes Approved. The motion of Tom Oye to approve the minutes of October 15, 1991, was seconded by Sharon Ming; the motion carried. Chair's Report. Nancy Atchison reported that she, Tom Oye, Geoffrey McCray and Betsy Flaten will participate in the High School's Life Issues classroom in discussions regarding racism. Jean Rifley received the flowers sent by the Commission and sent a thank -you. The Commission recommended that a resolution of appreciation be drafted and presented by the Council. Cultural Expo '92. Dorie Barman reported that things are progressing well. Entertainment plans are being finalized. The publicity committee is working on a flier and designing a logo. Publicity will go out after Christmas. Early Childhood. Jeanne Massey explained that a committee is exploring the potential for a community initiative around childcare. Priorities for 1992 are raising the public awareness and developing a program. New Business. Jeanne remarked that as a result of the roundtable action tonight, needs assessments will get more specific. Through South Hennepin's Regional Advisory Committee, Betsy Flaten and Nancy Atchison will be bringing issues to the regional table. The regional data will structure the community needs assessment basis and also determine how issues fit into the broad spectrum. Jeanne introduced the "Working But Poor" report; copies will be sent to each Commissioner. This report identifies working people without enough income to cover basic needs. Focus groups have helped to assess needs of the working poor residents. Susan Wohlrabe will check into the possibility of conducting a No -Fault Grievance Basic Training Workshop at the City of Edina sometime this winter or early spring. Adjournment. There being no further business, the meeting was adjourned at 9:00 PM. Respectfully submitted, ykp Nancy hison, Chair -c0 Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 17, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes of 11-19-91 II. Chair's Report III. Needs Assessment Discussion At the November meeting, we gave our views of problems in the community. Now, let's focus on solutions. A. What can be done about these problems? B. What role can the Human Relations Commission play? (See November minutes) IV. Committee Reports A. Cultural Expo '92 B. No -Fault Grievance C. Youth Development D. Chemical Health E. Pre -School V. Old Business VI. New Business VII. Adjournment Member Present: Nancy Atchison Dorie Barman John Crist David Hallett Shirley Hunt -Alexander Phyllis Kohler Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION DECEMBER 17, 1991 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Gary Blackford Betsy Flaten Staff Present: Susan Wohlrabe Guest Present: Jeanne Massey The City of Bloomington was welcomed, as they were filming portions of the meeting. Minutes Approved. The motion of Phyllis Kohler to approve the minutes of November 19, 1991, was seconded by Tom Oye; the motion carried. Chair's Report. Nancy Atchison reported that she, Tom Oye, Geoffrey McCray and Betsy Flaten conducted a successful presentation in the High School's Life Issues classroom regarding racism and discrimination. The South Hennepin Regional Planning Agency is getting off to a start. There will be a retreat for Commission Members at Arneson Acres on Saturday, January 4th. Jean Rifley received a special commendation from the Mayor and Council Members at the Council Meeting of December 16, 1991. Her dedication and hard work in the community has been greatly appreciated, and she will be missed. Needs Assessment Discussion. Jeanne Massey, Director of Planning of the South Hennepin Regional Planning Agency, was welcomed again. She reviewed the issues of concern which were identified at the last meeting: - symptoms of underlying societal malaise, powerlessness, lack of self respect - revolution in society, and individuals attempting to adjust with no collective sense of what is happening - underlying economic issues have not been addressed - layoff of middle management and white collar - problems are inter -related (drugs, security, stress) - society of "haves and have-nots" with the loss of the middle class Ideas for action: - positive advertising on TV - parenting skills taught - all day kindergarten - quality daycare to instill good values - male role models - tax violence on TV and evaluate its broadcasting - breakdown of ethical values into small pieces to get at the root of problems - early childhood and parenting programs -2- - emphasis on the home for the teaching of values and respect - emphasis on pre-school and support for the working families - rally and speak to legislators vocalizing the needs of the community - relationship building between community education and social service agencies as they both try to strike at the issues - teach children how to get along in a democracy with citizen leadership - restore feeling of community connection - "People Making" conferences - respect and basic values taught to school children - focus on resources and talents in the school system It was agreed that the Commission, in looking at issues and ideas, should take a rifle approach and not a shotgun approach. There is definitely a depth and complexity of problems, and it will be hard to work on them all at the same time. It must be decided by the Commission what is the most important area to work on and how can they be involved. Specific priorities were then addressed: - role models introduced in the schools - "People Making" - role modeling for parents - CRP to provide model speakers in the schools - public service requirement for graduation - make known what is available in the community - partnership between ethical programs in the schools and education programs for the parents - fund troops of actors to present skits in the schools on ethical behavior and promote discussion - explore what organizations are addressing problems and support them - act as focusing agent and put spotlight on the human service agencies The Commission will return in January to narrow the scope and determine what the focus will be in 1992. It is hopeful that the Commission can be a catalyst in the community to pull together resources. It was agreed that if anything happens at all, the following should be taken into consideration: 1) It is important to speak to the legislators more often. 2) Encourage the school system to implement ethical programs. 3) Deal with the issues of chemical dependency. 4) Convene to explore problems, such as a community task force or a community round table. Cultural Expo. Dorie Barman reminded the Commission that the Expo will be happening on Sunday, February 9th, from 4:00 to 7:00 PM at Edina High School. The keynote speakers will be Tony and Erica Bouza. The program will be less than one hour, and it will begin at 6:00 PM. Again, there will be exhibits and food. Tickets will be given to each Commissioner to sell, and people may order them in advance to pick up at the event. The ticket will be used to have dinner. No -Fault Grievance. Tom Oye reported that he was contacted by a young man who had been absent many times from work because of his girlfriend's pregnancy. He felt he was being discriminated against because his boss would not recognize the fact that his girlfriend was very sick. He left that job and -3 - now does not want any resolution. However, he wants the firm investigated and their discrimination stopped because turnover has been often. The employer is in the process of securing a dance license for his establishment. Tom referred the complainant back to the State. New Business. Susan Wohlrabe will explore the possible times that interested Commissioners could attend an orientation of the Human Rights Act which the State conducts. It is typically a half-day session. Sharon Ming will contact Susan Freeman of VEAP in regard to a proposal from them for the removal of architectural barriers in their building. Adjournment There being no further business, the meeting was adjourned at 8:45 PM. Respectfully submitted,// / f'i 4l c/t SDO,_ Nancy Atc1�/on, Chair Edina Human Relations Commission NS/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JANUARY 21, 1992 7:00 PM - VEAP CONFERENCE ROOM * NOTE LOCATION OF MEETING: VEAP, 9731 JAMES AVENUE SOUTH, BLOOMINGTON 35W SOUTH TO 98TH STREET - EXIT AND TURN RIGHT (HEADING WEST) - TURN RIGHT ON JAMES - VEAP IS 2ND BUILDING ON THE RIGHT 7:00-7:15 PM - Tour of Facility 7:20 PM - Commission Meeting I. Approval of Minutes of 12-17-91 II. Chair's Report III. Commission Organization A. Nominating Committee B. 1991 in Retrospect C. Sub -Committee Structure IV. Letter from Senior Citizen V. Committee Reports A. Cultural Expo '92 B. No -Fault Grievance C. Youth Development D. Chemical Health VI. Old Business VII. New Business VIII. Adjournment EDINA HUMAN RELATIONS COMMISSION JANUARY 21, 1992 7:00 PM - VEAP CONFERENCE ROOM Members Present: Members Absent: Staff Present: Nancy Atchison Gary Blackford Susan Wohlrabe Dorie Barman John Crist Betsy Flaten Shirley Hunt -Alexander VEAP Hostess: David Hallett Geoffrey McCray Pat Dueholm Phyllis Kohler Sharon Ming Tom Oye Pat Dueholm, Seasonal Program Director of VEAP, conducted a tour of VEAP's new facility. It was refreshing to see that VEAP has acquired suitable space and is operating smoothly in its new home. The Commission appreciated this opportunity and thanked Pat for the use of VEAP for the meeting. Minutes Approved. The motion of Tom Oye to approve the minutes of January 21, 1992, was seconded by Phyllis Kohler; the motion carried. Chair's Report. Nancy Atchison asked Tom Oye to share news about Pat Llona and her recent surgery. Apparently, she is still in St. Mary's Hospital in Rochester. A card was passed around for the Commissioners to sign and wish her well. The Chair of the St. Louis Park Human Relations Commission contacted Nancy and asked for a representative to help them get started. On February 19th, commissions will be invited to their meeting to speak on behalf of their own agendas. Nancy will represent the Edina Human Relations Commission, discussing City demographics and the Commission's mission statement. The Governor is embarking on an event entitled "Minnesota 2000," which will be a community initiative to educate our children. Meetings will begin around the State in late February. The South Hennepin Regional Planning Agency had its retreat at Arneson Acres early in January. A mission statement, objectives and priorities were developed by the representatives of all four cities. The first meeting of the Board of Directors (the City Managers) will be held soon. A worthwhile notion coming out of this session is the significance of the power of a vision of the future in a person's life. Nominating Committee. Phyllis Kohler and Gary Blackford were asked to serve on the Nominating Committee to develop a slate of officers for nomination at the next meeting. Presently, Nancy Atchison is Chair; David Hallett is Vice Chair; and Sharon Ming is Secretary/Treasurer. Three people need to be nominated to serve as officers in 1992. Attached to these minutes is the "Terms of Office" schedule; currently, John Crist, Nancy Atchison and Phyllis Kohler have agreed to serve as Commissioners for another three-year term. 1991 Action. It was agreed that basically everything was accomplished on schedule in 1991. There will be a follow-up on the one-time grant to the Edina Family Center. Two areas of concern for the Commission are families in transition and violence. Betsy Flaten shared the membership list of the Human Needs Action Coalition, whose mission is to break the cycle of violence to promote ethical behavior. This spring the Coalition will be developing a -2 - pilot project --working with one elementary school and providing community role models. Nancy Atchison raised the following questions pertaining to 1992: 1) What do we want to become as a Commission? We should get more involved in planning and be proactive. This will definitely take time. Unmet needs should be identified and addressed. It is necessary to expand the network of information and to bring in more people. 2) Are there things that we don't want to do? The consensus was "no." We should continue to raise awareness and pull resources together. The sub -committees of the Commission are important and need to be supported. Attached to these minutes is the Mission Statement. 3) What, if anything, can be changed? The Commission agreed that it needs to concentrate on what it is doing and strive to improve. A Concerned Senior. Phyllis Kohler reported that a senior citizen had sent letters of concern to the School Board Members. This person is struggling with the property tax increase, and Phyllis questioned if there was anything the Commission could do for her. Perhaps Senior Community Services could assess the extent of her problem. Other possible sources of help are the Edina Family Center and 1st Call for Help. Phyllis will connect with these sources. Cultural Expo. Dorie Barman reported that the various committees were progressing very well. The schools are taking ticket orders. The event will be publicized at the Chamber meeting. The Edina Foundation members will be taking tickets in the buffet line. There will be name tags for the Commissioners, the Task Force and the School Board. There will be two people per 30 -minute shift at the front door, with the following volunteering: Tom Oye, Nancy Atchison, David Hallett, Gary Blackford, John Crist and Geoffrey McCray. A letter from Mayor Richards went to all boards, commissions and the School Board encouraging attendance. No -Fault Grievance. Tom Oye expressed his hope that more Commissioners would become trained in the no-fault grievance process. Susan Wohlrabe reported that the State is postponing training at this time but would consider sessions of orientation regarding the Human Rights Act. Susan will contact Joyce Rood to indicate the Commission's interest in hosting an orientation some Saturday in April. Youth Development. Betsy Flaten reported that periodic reports will be submitted on Family Resources and the Youth Service Project but that Youth Development will be dropped as a sub -committee. Chemical Health. Betsy Flaten and Susan Wohlrabe recently attended a seminar by the Minnesota Institute of Public Health to explain a Statewide public information campaign regarding parents, alcohol and pre -teens. The campaign's focus is to create awareness among parents of pre -teenagers and to build skills. Strategies of the campaign include radio spots, posters, newspaper ads, church bulletins, feature articles, letters to the editor, radio interviews and a parent take-home piece. This campaign runs through May 31, 1992. The Edina Chemical Awareness Committee, funded by Rotary, has developed a video as a marketing tool and will seek to gather further support. At the Arti Gras in February, there will be an ECA booth with non-alcoholic beverages. -3 - Betsy reported that there will be a Suburban Family Conference on April 23rd and 24th, an event which was spearheaded by the Edina Family Center. It is the result of a year-long collaboration with Fairview Southdale Hospital. "Turn Off The Violence" Campaign. In 1992, there will much emphasis throughout the State concerning the "Turn Off The Violence" Campaign. A kick-off meeting will be held in the near future. Anti-Racism/Diversity Steering Committee. West Hennepin will be sponsoring and organizing an Anti-Racism/Diversity Steering Committee. Betsy Flaten indicated that she will be attending the initial meeting. Volunteer Recognition Reception. The 14th Annual Volunteer Recognition Reception will be held on Tuesday, April 28th, at Edinborough Park. The Commission may participate by submitting nomination(s) for Mayor's Awards as well as giving special recognition to one of its own Commissioners. Early Childhood Education. The Commission needs to keep focused with regard to the area of early childhood education. Apparently, the President is now going to support full funding for Head Start. Adjournment. There being no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, Nancy Atison, Chair Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, FEBRUARY 18, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM I. Nancy Booker, Director of Learning Exchange (a program for disabled adults) II. Approval of Minutes of 1-21-92 III. Chair's Report IV. Nominating Committee/Election of officers V. 1992 Activities VI. Committee Reports A. Cultural Expo B. No -Fault Grievance C. Chemical Health VII. Volunteer Recognition Reception April 28, 1992 VIII. Old Business IX. New Business X. Adjournment EDINA HUMAN RELATIONS COMMISSION TUESDAY, FEBRUARY 18, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Members Absent: Staff Present: Nancy Atchison David Hallett Susan Wohlrabe Dorie Barman Shirley Hunt -Alexander Gary Blackford Phyllis Kohler Guest Present: John Crist Sharon Ming Nancy Booker Betsy Flaten Geoffrey McCray Tom Oye Nancy Booker, Director of Learning Exchange, was introduced. Her program works with community education services as a liaison to Edina and Eden Prairie, providing programs for adults with disabilities. The Learning Exchange helps disabled adults attend regular community education classes with an aid and/or an interpreter. The program works in conjunction with Adaptive Recreation and has its own advisory board. It has served 200 adults in the last two years and provides help in the areas of cooking, self defense, how to say "no", and "voices" (give speeches). The Learning Exchange is striving to make the public aware and sensitive to disabilities, as it provides seminars and training. The "Aware Fair" will be held in April with the deaf community, and there will be a "Job Fair" in the fall to help disabled people locate employment. Hopefully, there will be Disabilities Awareness Month in October with people participating from all over the State. There will be an article in the newspaper describing what it is like to be disabled in the hopes that people's awareness will be increased. Minutes Approved. On page two of the minutes of January 21, 1992, the Youth Development paragraph was changed as follows: "Betsy Flaten reported that periodic reports will be submitted on Family Resources and the Youth Service Project but that Youth Development will be dropped as a sub -committee." The motion of Tom Oye to approve the minutes of January 21, 1992, as corrected was seconded by Nancy Atchison; the motion carried. Chair's Report. Nancy Atchison reported that the Senior Center Coordinator, Sue Weigle, was going to form a Senior Advisory Group. Sue will be meeting with the Police Department and Molly Anderson of Crime Prevention to discuss senior issues. Nancy remarked that South Hennepin's new structure was working in a positive way. She was elected to serve as Vice Chair of the Regional Citizen Advisory Commission, which consists of three representatives from each of the four cities, plus the four liaisons. The Human Relations Commission was told that Pat Llona is doing very well as she continues her chemotherapy, going back and forth to Rochester. Confirmations for reappointment to the Commission were made by Phyllis Kohler, John Crist and Nancy Atchison. This was done by responding to the Mayor in writing. Nancy will be representing the Edina Human Relations Commission tomorrow night in St. Louis Park. Seven cities will speak in regard to their human relations commissions and how they operate, so that St. Louis Park might gain some insight and begin a commission of its own. Nancy will talk about demographics and how the Commission is making an impact in the community. -2 - Cultural Expo '92. Dorie Barman was congratulated on a very successful event. The overall response was positive, and it was reported that the exhibitors were pleased. When all the bills have been received, a final report will be made. Nominating Committee. Gary Blackford presented the following slate of officers: Chair, Nancy Atchison Vice Chair, Sharon Ming Secretary/Treasurer, Tom Oye With no further nominations, Gary Blackford's motion to approve the slate of officers for 1992 was seconded by Dorie Barman; the motion carried. 1992 Activities. Nancy Atchison asked the Commission what should be pursued in 1992. Hennepin County Commissioner John Keefe was suggested as a guest speaker. It would be helpful to hear occasionally from the human service agencies that the City funds. Two City staff of interest to invite are Sue Weigle, Senior Center Coordinator, and Molly Anderson, Crime Prevention Coordinator. The Family Center needs to be monitored in regard to funding for 1992--a program reports needs to submitted. There will be a Suburban Family Conference in April, co-sponsored by the Edina Family Center and Fairview Southdale Hospital. In October, the focus will be on "Turning Off the Violence," and this would be a good time to have a related speaker or attend a conference. Chemical Health Advisory Committee. Betsy Flaten gave a report at the Committee meeting on the Pre -Teens, Alcohol and Parents Campaign, which will run through the end of May. A chemical -free support group has been started at the High School. Betsy reported that Ken Kane presented the DARE Program to the Committee members, and Carol Olson explained the "Parenting for Today" program at Family Resources. Betsy encouraged the Commissioners to keep attending the Chemical Health Advisory Committee meetings, as they are very informative. Senior Citizen Update. Adele Mehta of Senior Community Services has promised to reach Amy Lake, the senior citizen who expressed great concern about the property tax increase and how it is a struggle for her. Volunteer Recognition Reception. This annual event will be held on Tuesday, April 28th, 5:00 PM, at Edinborough Park. It was agreed that the Commission should nominate the Cultural Expo Committee for a Mayor's Award --perhaps the Mayor's Special Commendation. The paperwork will be completed and submitted for consideration. Annual Dinner Meeting. The City Council's Annual Dinner Meeting to recognize board and commission members will be held on Wednesday, March 18th, 6:00 PM, at the Braemar Clubhouse. Commissioners must RSVP to Susan Wohlrabe. Adjournment. There being no further business, the meeting was adjourned at 9:10 PM. Respectfully submitted, 77& Nancy Atc'i "`son, Chair Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, MARCH 17, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM I. Community Development Block Grant Craig Larsen, City Planner II. Approval of Minutes of 2-18-92 III. Chair's Report IV. No -Fault Introductory Training Saturday, April 25th V. Committee Reports A. No -Fault Grievance B. Chemical Health C. Pre -School VI. Old Business VII. New Business VIII. Adjournment Members Present: Nancy Atchison Dorie Barman John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander Phyllis Kohler Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, MARCH 17, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Geoffrey McCray Staff Present: Susan Wohlrabe Guests Present: Betty Crouch Craig Larsen Craig Larsen, City Planner, was welcomed and opened discussion regarding Community Development Block Grant funding. Craig is currently preparing the application for this program's 18th year. The grant for this 18th year to Hennepin County is $2,765,000, of which $150,931 is allocated to Edina. This amount is up $1,000 from last year. In the past, Edina has been able to allocate over 30% to human services, but this new year the percentage will only be 20%. The amounts requested from H.O.M.E. and Daycare subsidy total more than $46,000, while the total in this category is supposed to be $30,182. Obviously, the 20% cap represents a substantial reduction for both of these agencies, especially impacting Daycare. Mr. Larsen suggested that the Commission go forward to the County, stating that we have a special circumstance and to let the City fund at a level similar to last year. Craig explained that the City must comply with the Americans with Disabilities Act which defines addressing handicap entry into City Hall, estimated to cost $7,000. Curb cuts at intersections could add up to $100,000. The interpreter for the Adaptive Recreation Program is $3,000. H.O.M.E. has been funded for about eight years, and Daycare for about four years. Betty Crouch, the Director of the H.O.M.E. Program, was introduced. She explained that their program is household maintenance: cleaning, seasonal chores, raking, window washing, carpentry and building. The goal is to allow these people to live in their homes for as long as possible. Cuts in funding will make it difficult to continue service in Edina. In 1991, 5052 service hours were provided for 164 homes and 187 people. 58% of the people served are low income, and the service provided is basically a dedicated seasonal chore program. The Commission questioned why there is a waiting list in Edina for services provided by the Greater Minneapolis Daycare Association and why they would still have unspent monies. It was recommended that Grace Norris address the Commission and answer these questions. Betsy Flaten's motion was seconded by Sharon Ming to support City staff's proposed CDBG budget for City Council approval: Rehabilitation of Private Property $ 40,000 Removal of Architectural Barriers 77,731 Adaptive Recreation Program Interpreter 3,000 Household and Outside Maintenance for the Elderly (H.O.M.E.) 22,000 Daycare Subsidy 8,182 $150,913 with the stipulation that due to unmet needs, the Commission feels that the County should consider funding the full amount requested (H.O.M.E., $26,700 and Daycare, $20,000) which would therefore total $167,431. Motion carried. -2 - Furthermore, the Commission will seek more information about the operations of Greater Minneapolis Daycare Association and how it is funded. And finally, the Commission will seek additional information regarding the County's funding of human services. Minutes Approved. The motion of Tom Oye to approve the minutes of February 18, 1992, was seconded by Nancy Atchison; the motion carried. Chair's Report. Nancy Atchison reported that a letter was received from the Winona Human Relations Commission regarding a "gay bashing" incident. Winona wants to know if this type of thing is happening throughout the State and if municipalities have ordinances involving sexual protection of class. Nancy will write back to the Winona Commission and tell them that Edina has no such ordinance. She indicated that Police Chief Swanson stated that there have been no reported "gay bashing" incidents in the City of Edina. John Crist will research the existence of this particular type of ordinance in other municipalities. No -Fault Training. Saturday, April 25th, has been scheduled for basic No -Fault Training to be held in Edina's City Council Chambers. The session will begin in the morning and end approximately mid-afternoon. Nancy Atchison, John Crist and Tom Oye indicated they will attend, and Susan Wohlrabe will contact those absent to confirm attendance. Other municipalities will be included. Chemical Health Advisory Committee. Betsy Flaten reported that the schools' Strategic Plan for Alcohol is ongoing. Examples are the Parent Communication Network, completion of the "Decisions" guidebook, a chaperone policy adopted by the School Board and the scheduling of parent forums. Edina Chemical Awareness and Jay Jaffee are seeking broad-based community support by asking businesses and civic organizations to consider a commitment of $500 for a three-year period. The goal is to raise $25,000 for the project and not have to fundraise on an annual basis. The ECA Prospectus will be sent to the Commissioners. Betsy reported that she and Susan Wohlrabe will be attending a seminar at the end of April entitled "Changing the Odds: Moving Children from Risk Towards Resiliency." Betsy has been involved in the Diversity/Anti-Racism Task Force, and a conference about race crimes is being organized. Apparently, this Task Force is looking for a central place to hold and distribute materials. Pre -School. Nancy Atchison remarked that South Hennepin has embarked on its childcare initiative. In the near future, it is hoped that Nancy Delin of the Edina Family Center can report to the Commission regarding the City's grant for an outreach program at the family education center. April Meeting. Due to the open house of the Edina Family Center on April 21st, the Commission agreed to look into having its meeting at their location so as to participate in their event. The business meeting could be held at 6:00 PM, and the Commissioners could then adjourn by 8:00 to enjoy the Family Center's program. Susan Wohlrabe will connect with Nancy Delin to arrange this. Adjournment. There being no further business, the meeting was adjourned at 9:05 PM. Respectfully submitted, 2/ari C7417 -C11^1 Nancy AtcI on Chair CJ Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 21, 1992 6:00 PM - ROOM 247 - COMMUNITY CENTER NOTE MEETING TIME AND PLACE. ENTER EAST SIDE OF BUILDING. THE OPEN HOUSE OF THE EDINA FAMILY CENTER BEGINS AT 7:30 PM. I. Approval of Minutes of 3-17-92 II. Chair's Report III. No -Fault Introductory Training Saturday, April 25th IV. Committee Reports A. No -Fault Grievance B. Chemical Health C. South Hennepin D. Pre -School V. Old Business VI. New Business A. Volunteer Recognition Reception Tuesday, April 28th - 5:00 PM VII. Adjournment Members Present: Nancy Atchison Dorie Barman John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander Phyllis Kohler John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 21, 1992 6:00 PM - EDINA COMMUNITY CENTER Members Absent: Staff Present: Richard Preis Susan Wohlrabe Mike Burley, a coach for the Edina Basketball Association, stopped in briefly to defend his position regarding an unfortunate incident which took place at an Edina -Golden Valley basketball game. Apparently, one of the Golden Valley players assaulted an Edina player, and it was reported that Mike had to use some force to correct the situation. A concerned resident had sent a letter to the Commission regarding this incident. The player from Golden Valley was Black, and he was thrown out of the game. Edinans responded out of concern, in that it "appeared" to be a racial incident and perhaps there could have been better adult role modeling. Mike did not want this situation to be misconstrued and stated that the referees actually never did have control of the game. He explained that he as a coach stresses good sportsmanship but that there is no formal policy in that regard. The Commission agreed that coaches of all teams need to teach their athletes to be fair and play safely. Nancy Atchison asked Geoffrey McCray to follow up on this incident. Minutes Approved. The motion of Tom Oye to approve the minutes of March 17, 1992, was seconded by Nancy Atchison; the motion carried. Chair's Report. Nancy Atchison reported that the South Hennepin Liaisons will be following up on the Daycare program in regard to the fact that there is a waiting list and monies unspent. Apparently, there is a similar situation in other cities. The Block Grant needs to be analyzed. Perhaps daycare in Edina could be tied in with the Family Center and Kids Club. The letter from Mayor Richards was shared with the Commissioners, which pertained to the communication from the Winona Human Rights Commission and "gay bashing" incidents. At this time, Nancy has heard nothing further from Winona. Perhaps someone from the Minneapolis Department of Civil Rights could speak at a future Commission meeting on this issue. No -Fault Training Session. The Commission was reminded of the joint training session on Saturday, April 25th, in Edina's Council Chambers. It will be the Introduction to Human Rights Act Training for Commissioners in Bloomington, Richfield and Edina, and it is scheduled from 9 AM to 3 PM. Seven of Edina's Commissioners are planning to attend. No -Fault Grievance. Tom Oye reported that there have been no recent cases. With changes to the Alternative Dispute Resolution Program and the resulting improvements, the process now insures that only committed parties are routed through the system. The outcome is that there are reduced No Fault Grievance referrals. Although the changes entail more work for Department intake staff, the revised system more accurately accounts for referrals and eliminates extra steps for the local commissions. Health Advisory Committee was attended well received. Feedback from the High The "Turn Off the Violence" project has reported that the Committee is reaching discuss violence and how to deter it. by Edina High School students who were School was good also. become a year-round activity. Betsy various areas within the community to Sandra Eliason organized a forum at the High School on sexual harrassment. It was successful in that it stimulated a great deal of conversation. The message given was that it is important to hold oneself and others accountable. The overheads from this program will be available from Betsy. It was recommended that the Commission write a letter to the Superintendent in support of a sexual harrassment education program, in hopes that the teachers can become better role models for the students. It was announced that the High School will have its own human relations commission next year. It would be a good idea to have one of their representatives come to a Commission Meeting or perhaps have some joint meetings. South Hennepin. Nancy Atchison reported that Jim Boston, the Assistant Planner, resigned and that Jeanne was soon to be interviewing again. Nancy had just recently presented a report to Hennepin County pertaining to the priorities of South Hennepin. This is to be reviewed by the Commissioners and discussed at the next meeting in regard to making it usable in the community. Transportation and childcare were issues brought up by every focus group. It is apparent that there is a gap between fifth through eighth grade in regard to available activities. Surveys in the schools will help to identify what the students would like. It was suggested that an executive summary of the CSSA Report be developed in order that it might be handed out to more people and be more easily digested. In this light, it would be helpful to invite John Keefe to a meeting to discuss what Hennepin County is doing. The Work Plan was briefly discussed, and a more detailed one will be available later. A trends analysis and data base are high priorities for Edina. Anti -Racism Conference. Betsy Flaten reported that West Hennepin Human Services Planning Board, along with the Suburban Hennepin Anti -Racism Committee and the League of Minnesota Human Rights Commissions, has planned a conference on May 18th to address hate, discrimination, bigotry and racism. It will be held at the Minnetonka Radisson from 8:30 AM to 4 PM, and the keynote speaker will be Federico Pena, the former mayor of Denver. Next Meeting. Due to the School Board Election on Tuesday, May 19th, the Edina Human Relations Commission will hold its next meeting on Monday, May 18th, in the Edina Community Center, Room 242, at 7:00 PM. Adjournment. There being no further business, the meeting was adjourned so that the Commissioners could attend the open house of the Edina Family Center. Respectfully submitted, Nancy At ison, Chair so(770c, AGENDA EDINA HUMAN RELATIONS COMMISSION MONDAY, MAY 18, 1992 7:00 PM - ROOM 242 - COMMUNITY CENTER NOTE CHANGE OF DATE AND PLACE. ENTER EAST SIDE OF BUILDING. I. Approval of Minutes of 4-21-92 II. Chair's Report III. Funding Process IV. CSSA Report - What does this mean for Edina? V. '93 Cultural Expo VI. Committee Reports A. No -Fault Grievance B. Chemical Health C. South Hennepin D. Pre -School VII. Old Business A. No -Fault Training Session VIII. New Business IX. Adjournment AGENDA EDINA HUMAN RELATIONS COMMISSION MEETING TUESDAY, JUNE 16, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes of 5-18-92 II. Chair's Report III. Funding Proposals' Discussion IV. Committee Reports A. No -Fault Grievance B. Chemical Health C. South Hennepin D. Pre -School V. Old Business VI. New Business VII. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist David Hallett Shirley Hunt -Alexander Phyllis Kohler John Lonsbury Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, JUNE 16, 1992 7:00 PM — MANAGER'S CONFERENCE ROOM Members Absent: Betsy Flaten Geoffrey McCray Sharon Ming Staff Present: Susan Wohlrabe Introduction of New Commissioner. Jan Buth was introduced and welcomed to the Commission. Her experience with the Chemical Health Advisory Committee and Edina Chemical Awareness will be of great benefit. Minutes Approved. The motion of Tom Oye to approve the minutes of May 18, 1992, was seconded by David Hallett; the motion carried. Chair's Report. Nancy Atchison reported that there has been no progress in the planning of Cultural Expo '93 at this time; hopefully, there will be a report in the near future. It was suggested that there be a connection with the PTA Council Co -Chairs to find out if there is any interest among the School District people in planning the event. The cooperation of the entire Human Relations Commission is needed. Nancy pointed out minutes of the State League of Human Rights which indicated that only cities with enforcement ordinances can take on cases regarding rights of people concerning sexual preference. Hopefully, a speaker from Minneapolis can come to the September Commission meeting and talk about this issue. Nancy reported that Joyce Rood, Enforcement Officer of the Department of Human Rights, is requesting the Commission's human rights ordinance, the roster and ongoing minutes. She will in turn keep the Commissioners informed about no-fault training sessions. Funding Process. The Commission broke into small groups to discuss the eight proposals for funding from the human service agencies. As a result, questions were posed which required additional communication with the agencies. Phyllis Kohler, Shirley Hunt -Alexander, Tom Oye and Susan Wohlrabe will direct the questions back to the appropriate providers to secure the needed information by July 1st. It was felt that a letter should be sent to Child's Play Theatre -2 - Company indicating that their request does not fall within the realm of human services funded by the City of Edina. Perhaps they could direct their request to the Edina Foundation or Community Education. South Hennepin. The work plan of the South Hennepin Regional Planning Agency (SHRePA) will soon be presented to the Board of Directors (City Managers) and then come before this Commission for its recommendation to approve by the City Council. After the Board meeting, new copies of this plan will be distributed. Adjournment. There being no further business, the meeting was adjourned at 9:35 PM. Respectfully submitted, �2 Nancy Atchi on, Chair Edina Human Relations Commission NA/sw Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett EDINA HUMAN RELATIONS COMMISSION HEARING TUESDAY, JULY 14, 1992 5:00 PM - COUNCIL CHAMBERS Shirley Hunt -Alexander Phyllis Kohler John Lonsbury Geoffrey McCray Sharon Ming Tom Oye Staff Present: Susan Wohlrabe Seven human service agencies presented their proposals for 1993 funding, each allowed a 20 -minute presentation with time for questions. VEAP. VEAP is requesting $5,000 for 1993. VEAP originated 20 years ago in Richfield, being organized by 13 churches as a pantry -type organization for crisis situations. It evolved into providing clothing and then finally transportation. VEAP is currently sharing a building with Cornerstone. VEAP has very few paid employees; it utilizes 2000 volunteers, with 175 involved strictly with transportation. Transportation is mainly required for medical reasons, with volunteers either driving their own cars or the VEAP van. The screening process for volunteers is very strict. CORNERSTONE. Cornerstone is requesting $4,000 for 1993. The domestic violence program was founded in 1983 by three community women. This program uses the private sector initiative for safe housing for women and children --local motels and hotels. Males total 3% of all victims, and the same service is provided to them. Cornerstone also provides community services, such as court advocacy, changing of locks and phones, relocation, financial help and community education. In 1989, a long-term transitional housing program was begun, which provides affordable housing for two to five years. Prevention efforts have been geared toward children, and the long-term children's program is related to the transitional housing program. 131 Edina women were served in the violence program, needing support or connecting with the senior women's program. Cornerstone has a staff of 16. WEST SUBURBAN MEDIATION. West Suburban Mediation is requesting $1,000 for 1993. AMM is currently producing a handbook for each city with a mediation policy, promoting the use of community mediation. $20,000 is being requested from the Supreme Court and $15,000 from Hennepin County, as well as funds from the municipalities. There is a 90% track record in the settlements, with both parties having to agree on the procedure. A peer mediation program in being instigated in the schools. The charging of fees to clients is being considered at this time. STOREFRONT/YOUTH ACTION. Storefront/Youth Action is requesting $36,900 for 1993. This organization has been in operation for 20 years, beginning as a parent and community effort. SFYA provides services depending on the needs of the community. The Youth Counseling Program provides services for families -2 - and children in need of counseling and also offers a property offenders program. Therapists help in crisis situations within the schools. In Edina, there were 60 families served which is equivalent to $145,000 worth of service. Counselors are master -level therapists, and licensed psychologists review all of the cases. As of May 31st, SFYA is $100,000 in debt. SENIOR COMMUNITY SERVICES. Senior Community Services is requesting $7,250 for 1993. The Senior Outreach Program provides comprehensive services for older clients --especially the frail and elderly. Those specifically served are the isolated and low income. There were 126 clients from Edina who received home visits. The purpose is to define the clients' needs and work out what is available to them. 242 hours of volunteer service was provided to Edina residents. Clients are in fact on a waiting list, and there is a constant need to recruit, train and supervise local volunteers. Municipal funding is used as a leverage for other funding. Their request is the cost of living increase over last year. UNITED BATTERED FAMILIES NETWORK. UBFN is requesting $3,000 for 1993. Their human service focus is on the family, with most of the clients being women and children. United Methodist Church in Bloomington provides office space and daycare. There is a 24-hour crisis line. The service provides legal advocacy, writes orders for protection, provides transportation and uses safe homes for the housing of victims. The safe homes offer short-term housing for three to five days, but sometimes does extend to six weeks. UBFN is reaching out to elementary children to teach them non -abusive behavior in order to break the cycle of violence. Currently, four safe homes are in operation with 20 volunteers --one home being in Edina. A total of 800 people have been served in one year. SHARE -A -HOME. Share -A -Home is requesting $2,500 for 1993. The number of matches (senior with younger people) is increasing in Edina --twice as many as last year. This program prevents or delays nursing home placements, and it also helps maintain property values. The sharing of a senior's home with a younger person enhances the quality of life for the senior. There is good follow-up on all matches. The average length of a match in the suburbs is two years. There are eight to ten hours spent in working with each client, and thereafter the trial period runs for a month. With no further presentations from human service agencies, the Commissioners adjourned the hearing at 9:30 PM. Respectfully submitted, 611x,2-1 Nancy Atc son, Chair Edina Human Relations Commission Members Present: Nancy Atchison Dorie Barman John Crist Betsy Flaten David Hallett John Lonsbury Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, JULY 21, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Jan Buth Shirley Hunt -Alexander Phyllis Kohler Geoffrey McCray Staff Present: Susan Wohlrabe South Hennepin Video and Work Plan. The newly -created South Hennepin video was presented to the Commission, and it was very well received. The motion of Tom Oye to approve the South Hennepin Regional Planning Agency's 1992-1993 Work Plan was seconded by John Lonsbury; the motion carried. The Work Plan will be submitted to the City Council for approval, at which time the video will be presented. Nancy Atchison and Jeanne Massey will make this presentation. Preparation of Budget Proposal. The motion of Betsy Flaten to propose the following allocations to the City Council for approval was seconded by Tom Oye: Storefront/Youth Action 36,300 Senior Community Services 6,700 Cornerstone Advocacy Service 4,000 United Battered Families Network 2,550 Volunteers Enlisted to Assist People 3,905 West Suburban Mediation Center 1,150 Share -A -Home 2,350 Projects/Planning 2,000 South Hennepin Regional Planning Agency 12,900 71,900 The line item entitled "Projects/Planning" would be designated for special events and/or additional planning secured from South Hennepin; the motion carried. This budget will be presented to the City Council at a special hearing sometime in August. New Business. The Commission would like to hear from Craig Larsen, City Planner, in the near future in regard to the daycare program and how it is being utilized. It was suggested that the funding evaluation process be evaluated before next year. New guidelines need to be established, and perhaps South Hennepin through its Liaison Committee could respond to the process within the other three cities. At September's meeting, Emma Hixson of the Minneapolis Civil Rights Commission will speak concerning sexual preference and human rights. Respectfully submitted, 1 Nancy Atchison, Chair Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION MEETING TUESDAY, SEPTEMBER 15, 1992 8:00 PM - MANAGER'S CONFERENCE ROOM * * NOTE TIME CHANGE DUE TO PRIMARY ELECTION I. Emma Hixson Minneapolis Civil Rights Commission II. Approval of Minutes of 6-16-92, 7-14-92 and 7-21-92 III. Chair's Report A. Cultural Expo '93 B. 1993 Budget IV. Committee Reports A. No -Fault Grievance B. Chemical Health C. South Hennepin D. Pre -School V. Old Business VI. New Business VII. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett EDINA HUMAN RELATIONS COMMISSION TUESDAY, SEPTEMBER 15, 1992 8:00 PM - MANAGER'S CONFERENCE ROOM Shirley Hunt -Alexander Phyllis Kohler John Lonsbury Geoffrey McCray Sharon Ming Tom Oye Staff Present: Susan Wohlrabe Guest Present: Emma Hixson Minutes Approved. The motion of Sharon Ming to approve the minutes of June 16, July 14 and July 21, 1992, was seconded by Tom Oye; the motion carried. Introduction of Guest. Emma Hixson, Executive Director of the Minneapolis Department of Civil Rights, was introduced and welcomed. She explained the affectional preference provision of the Minneapolis Civil Rights Ordinance which is usually used by gays, lesbians and transsexuals. Affectional preference provides equal opportunities by encouraging decision -makers to bypass stereotypes and disapproves of discrimination depriving people of jobs, housing, education, labor union membership, public accommodations and public services. The affectional preference amendment was adopted in 1974, with affectional preference being one of 14 discrimination characteristics which the Minneapolis Civil Rights Ordinance defines as illegal: race, color, creed, sex, religion, ancestry, national origin, disability, marital status, public assistance status, families with children regarding housing and AIDS. The Minneapolis Department of Civil Rights has a staff of 25, and they hear approximately 300 cases a year --6% of them related to affectional preference. Minneapolis has a 21 -member Civil Rights Commission who hear cases in panels of three. Most complaints come from employment issues. The City of Marshall has a civil rights law which includes affectional preference, and the Human Relations Commission will investigate this. There are only six states which have state-wide laws regarding affectional preference --Wisconsin, Connecticut, New Jersey, Hawaii, Massachusetts and Pennsylvania. Presently, there is an executive order from the Governor which prohibits discrimination in State employment. The Commission questioned if this could be enacted on the City level and extended to protected classes. Perhaps Edina's No -Fault Ordinance could include affectional preference. Emma Hixson has a video which could be shown at a future Commission meeting. 1993 Budget. Nancy Atchison reported that the City Council approved the budget proposal as submitted, except for the $2,000 designated for Special Events/Planning. The Council indicated that if the Commission needed additional funds for special activities, they could come before the Council with a request, and, if approved, the money would come from the contingency fund. Cultural Expo '93. The first meeting of the Committee was September 13th, and February 14th was picked as the date for the event. The theme will be "Coming to America," with stories of those who came and those who were here, utilizing songs, dance and food. The already -determined Publicity Committee hopes to involve art classes at the elementary schools and will contact Sandy Eliason and the PTA Council. Valley View and the Community Center will be explored as possible alternatives to the High School as a location. The next full Committee meeting will be Tuesday, October 6, at 7:15 AM in the Manager's Conference Room. South Hennepin. Nancy Atchison, Betsy Flaten, Glenn Smith and Susan Wohlrabe -2 - will be meeting with Jeanne Massey, South Hennepin Director, to begin the collaborative planning process by which each city brings to the table its own priorities for human services. Task forces pertaining to demographics and trends are being formed in accordance with the Work Plan. Chemical Health Advisory Committee. Betsy Flaten reported on the article in the Minneapolis Star -Tribune Sunday paper regarding teenage drinking and the police. A parent was quoted: "Kids are going to party. There are other things police could be doing besides harassing kids. The kids know their rights." The Commission voiced its concern that there are other viewpoints which need to be expressed and that perhaps a letter could be written to the newspaper. It was a consensus that a letter be drafted on behalf of the Chemical Health Advisory Committee and the Human Relations Commission and presented to the City Council at their next meeting for approval. If approved, it would be forwarded to the newspaper for print. This letter, however, needs unanimous approval from the Commission before its name can be tacked on it. "Turn Off the Violence" Campaign. Betsy Flaten passed out material pertaining to the campaign scheduled for the week beginning Sunday, October 11. On October 15th, citizens throughout Minnesota will use their individual power to choose to turn off violent television programs, not listen to violent music, not rent violent videos or go to violent movies. Educational kits are being distributed to schools in the hope that children can learn mediation and conflict resolution and that violence is neither ordinary or acceptable. Old Business. Nancy Delin, Coordinator of the Edina Family Center, is due to update the Commission on the status of the outreach program regarding early childhood family education and the needs of low income families. Susan Wohlrabe will contact her. Craig Larsen, City Planner, will be updating the Commission on the status of Edina families in regard to daycare. He will connect with Grace Norris of the Greater Minneapolis Daycare Association to acquire an adequate assessment of the situation. New Business. On Saturday, September 19, from 8 AM to 4 PM, the League of Minnesota Human Rights Commissions will be conducting a conference regarding leadership and human rights. On Tuesday, September 22, from 7:00-9:00 PM, the Hennepin County Human Service Councils will sponsor a program entitled "What Does Hennepin County Do and How Much Does It Cost." It will be an overview of Hennepin County Community Services and the proposed 1993 budget. It will held at the Hopkins City Hall, and Nancy Atchison is planning to attend. Adjournment. There being no further business, the meeting was adjourned at 9:30 PM. Respectfully submitted, Th17 Nancy Atchison, Chair Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION MEETING TUESDAY, OCTOBER 20, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes of 9-15-92 II. Vice Chair's Report III. Committee Reports A. Cultural Expo B. South Hennepin C. Chemical Health D. No -Fault Grievance E. Pre -School V. Old Business VI. New Business A. CRP Request Panel on Racism VII. Adjournment Members Present: Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett John Lonsbury Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, OCTOBER 20, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Nancy Atchison Shirley Hunt -Alexander Phyllis Kohler Geoffrey McCray Sharon Ming Staff Present: Susan Wohlrabe The meeting was begun with a moment of silence in memory of Pat Llona who recently passed away. The meeting was conducted by David Hallett in the absence of Nancy Atchison. Minutes Approved. The motion of John Lonsbury to approve the minutes of September 15, 1992, was seconded by Tom Oye; the motion carried. Cultural Expo '93. Betsy Flaten reported that the basketball program has the gyms reserved for the month of February. It was agreed that Sunday, March 7th, 1993, would be a better choice over January 21st, hopefully utilizing the gym of Valley View Junior High. The theme will be: "Cultural Expo '93 --Sharing Our Stories." It will be an opportunity for community groups to sponsor particular events and develop areas. In the month of February, Cable TV could have a feature on "undoing" racism. The Expo itself will be a time for sharing stories and rituals, and it will be held from 2:00 to 7:00 PM. Tom Oye's motion to approve the date and theme of the Expo and to bring the details to the City Council was seconded by John Lonsbury; the motion carried. South Hennepin. Betsy Flaten reported that the Edina members of the South Hennepin Regional Advisory Commission are conducting a meeting on October 29th at the Agency's new office at the Community Center. This meeting will address needs and prioritizations of human services with input from community people in a broad sense. It will be an opportunity to introduce South Hennepin and to let people know how the Agency can be used as a resource. It is hoped that the people attending this meeting will go back to their local groups, discuss needs and priorities and report back. A December focus group will also be convened to include input from others who might not be affiliated with local groups. Chemical Health. Betsy Flaten explained that different groups have been coming to Chemical Health Advisory Committee meetings to talk about their programs. Next month the focus will be on either community education or athletics. Betsy is hoping to find a Human Relations Commissioner to serve on this Committee; she encourages the Commissioners to come to a meeting sometime. The meetings are the third Thursday of each month at 7:00 AM in the Council Chambers. -2 - Edina Family Center. Nancy Delin is scheduled to speak at the November Human Relations Commission. Shirley will confirm this with Nancy and ask her to include a written report if she felt it would be helpful. Racism Panel at the High School. The Community Resource Pool has once again invited the Human Relations Commission to participate in a panel at the High School for the Life Issues classes. The panel would be on "racism." Because the panel was such a success last year, it was suggested that Tom, Geoffrey, Betsy and Nancy participate again and perhaps include students from the High School. Because Geoffrey was absent, the date will be confirmed with him. More information will be sent out to the panel members. New Business. It was suggested that a representative from the High School Human Relations Commission be invited to attend a Commission meeting sometime in the future. At the November meeting, the Commissioners will determine an appropriate time to view the video regarding "affectional preference." NOTE: At the November Commission Meeting on November 17th, a picture will be taken for "About Town." Be prepared! Adjournment. With no further discussion, the meeting was adjourned at 8:30 PM. Respectfully submitted, R �s-cd David Hallett, Acting Chair Edina Human Relations Commission DH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, NOVEMBER 17, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM I. Nancy Delin, Edina Family Center II. Approval of Minutes of 10-20-92 III. Chair's Report IV. Committee Reports A. Cultural Expo B. South Hennepin C. Chemical Health D. No -Fault Grievance E. Pre -School V. Old Business VI. New Business VII. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander Phyllis Kohler John Lonsbury Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, NOVEMBER 17, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Geoffrey McCray Staff Present: Susan Wohlrabe Guest Present: Nancy Delin Before the meeting was begun, the Director of Communications from the City of Edina, Ralph Campbell, took pictures of the Commissioners for the publication "About Town." Report from Nancy Delin. Nancy Delin, Coordinator of Edina Family Center, was welcomed. She had been invited to speak regarding the City's grant to coordinate outreach efforts to families with young children who have a low income or potential for high risk and also the assignment of part-time staff to recruit identified families into Family Center programs and toward appropriate services. Nancy pointed out that the mission of Early Childhood Family Education is to strengthen families and support all parents in providing the best possible environment for the healthy growth and development of their children. The Minnesota Department of Education has the charge to provide programs for parents to help them give their children a good start. The criteria for programming of EFCE is birth to four years of age, and in the 1991-92 school year the Center served 70% of the eligible population. Family support is provided, such as forums, "Mrs. Olsen's Neighborhood" on Cable TV, a resource library and tapes on the older adult. The Center offers a broad-based program with an emphasis on birth to four years but also serves all families and all ages. It connects people to good information and to each other by providing a sense of belonging and a sense of being understood. The birth -to -two classes are currently 100% full. Based on the charge of the City's grant, the Center conducted 606 childhood screenings with a built-in family component, visited families identified with the help of pediatric clinics, held focus groups and sent a mailer to AFDC parents. As a result, the part-time staff defined low income and high risk, broadened marketing efforts, developed a recruitment and follow-up strategy and provided information and referrals. A demographics survey will be completed by December 1. It was suggested that the Human Relations Commission consider future funding in the form of scholarships for families of low income. Minutes Approved. The motion of Tom Oye to approve the minutes of October 20, 1992, was seconded by John Lonsbury; the motion carried. -2 - Chair's Report. Nancy Atchison reminded the Commissioners of the absence policy, which states that any commission member who fails to attend three consecutive meetings or any four meetings within 12 consecutive months may be removed from office by the Mayor with the consent of a majority of the Council Members. Letters of "excuse" to the Mayor via the Commission Chair may serve as a means of remaining active. Nancy Atchison reported that she and Susan Wohlrabe will be attending the Eighth Annual Conference on Human Rights sponsored by the Minnesota Department of Human Rights on December 4th at the Minneapolis Convention Center. It will be a day -long conference on human and civil rights issues such as cultural diversity, AIDS/HIV, reasonable accommodations, sexual orientation and Police/community relations. Nancy Atchison had recently attended the 21st Annual Conference of the League of Minnesota Human Rights Commissions, featuring David Beaulieu who is a State Commissioner of Human Rights and a Minnesota Chippewa from White Earth Reservation and Sharon Rowe Anderson of the Humphrey Institute's Reflective Leadership Center. There was a panel of legislators: Rep. Carlos Mariani, Sen. Ember Reichgott and Rep. Karen Clark. A short history on adding sexual orientation as a protected class was included. Apparently, the Minnesota Department of Human Rights is working hard on the issue of "bigotry." Cultural Expo '93. Betsy Flaten reported that this next Expo will focus on workshop -type activities of cultures which are most familiar to our community, with an emphasis on sharing stories and meanings of culture. People/groups are being sought to serve as sponsors for each culture. Churches will be asked to participate, and the Art Center has offered its help. South Hennepin. At the end of October, a priority -setting session took place at the new South Hennepin office at the Community Center. Consumers throughout the City were invited to learn about the purpose of South Hennepin as a planning agency and the mission of the Human Relations Commission. Each person was asked to submit priorities for human services planning based on discussions with their own commissions/groups. In December, there will be a focus group session at City Hall for providers throughout the area. On November 23rd, the Executive Committee will meet with Commissioner Keefe. Betsy Flaten and Sharon Ming are serving on the Demographic, Economic and Social Trends Study Group. Chemical Health Advisory. Betsy Flaten reported that big red ribbons are on two of the City's water towers for Minnesota Chemical Health Week. This effort is connected with MADD and in cooperation with the County. The Hennepin County Community Prevention Coalition is planning to be on the agenda at an Advisory Committee Meeting. A positive statement was reported: It is a fact that numbers are down in Edina pertaining to younger people starting to drink. No -Fault Grievance. Tom Oye reported that a neighbor approached him with a -3 - grievance and did not want to go to court. Tom referred him to the mediation center, and they reached a resolution. It was suggested that Commissioners think of ways to promote the services of No -Fault. New Business. The issue of daycare and how the CDBG money is being used has been troubling. The Commissioners will instigate calls to either Constance Bell or Grace Norris at Greater Minneapolis Day Care Association to question the status of their use of child care funds. The next Commission Meeting will be on Tuesday, December 15th. At the January meeting, time will be scheduled for adoption of priorities for human services, and a nominating committee will be selected. Adjournment. There being no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, Nancy Atc son, Chair Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 15, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes of 11-17-92 II. Chair's Report III. 1993 Planning IV. Committee Reports A. Cultural Expo B. South Hennepin C. Chemical Health D. No -Fault Grievance E. Pre -School V. Old Business VI. New Business VII. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten Phyllis Kohler John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 15, 1992 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: David Hallett Shirley Hunt -Alexander Staff Present: Susan Wohlrabe Dorie Barman announced that Micki Gamer, who has been active on the Chemical Health Advisory Committee, has cancer and is undergoing treatment. A note will be sent to her on behalf of the Commission. Minutes Approved. The motion of Tom Oye to approve the minutes of November 17, 1992, was seconded by Dorie Barman; the motion carried. Chair's Report. Nancy Atchison reported that she had attended the December 7th Council Meeting to ask for the City's support of Cultural Expo '93 on March 7th. Nancy explained to the Council that with The Foundation's grant once again, there should be no expenses incurred by the City. Nancy Atchison and Susan Wohlrabe attended the Ninth Annual Conference on Human Rights at the Minneapolis Convention Center on December 4th. A highlight of the program was the session led by William Johnston, a detective from the Boston Police Department, who spoke about hate crimes and the need for re-training police officers regarding human rights. Other session pertained to cultural diversity in the work place, civil rights issues pertaining to HIV/AIDS, a debate on the death penalty, reasonable accommodations and ADA, police and community relations, and sexual orientation and the Human Rights Act. 1993 Planning. John Lonsbury proposed a planning session workshop to develop ideas for 1993. He indicated that he would develop a questionnaire which would be filled out and returned prior to the workshop, at which time the questionnaire would be discussed. Items for discussion would be: 1) what is the mission of the Human Relations Commission; 2) what is the role pertaining to human service issues; 3) relationship with the Council and boards; 4) influence on the human service providers (funding issues); 5) strengths and weaknesses; 6) set measurable objectives; 7) outline specific actions and identify schedules and projects; 8) set three-year goals. The objective of this workshop is to make the Commission's mission and vision tangible so that it can be promoted and used as a benchmark along the years. It was agreed that Saturday, February 20th, would be a good morning to pursue, and Braemar will be investigated as a site. Tom Oye will ask Juanita Peterson to facilitate. Cultural Expo '93. Nancy Atchison announced that The Edina Foundation has once again approved a grant for the Expo of up to $1,500. Betsy Flaten reported that two groups have made the commitment to perform. At this time, the basics have'been covered as far as assuring a good program. Jan Buth indicated that the food preparation is going well. The price of tickets will be determined soon. The event will be mentioned in the next About Town, and this year it will be held at Valley View Middle School. South Hennepin. Nancy Atchison reported that she had had an opportunity to talk with people at Hennepin County. She was concerned that due to bureaucracy the CSSA report which was prepared by Jeanne Massey was barely even looked at. Next month, the Commission will be determining human service priorities for the City Council based on the two recently -conducted sessions for consumers and providers. John Lonsbury stated that "parenting skills" was definitely noted as one of the most important issues in those sessions. Susan Wohlrabe will send a questionnaire for follow-up information from those who were unable to attend the session on December 14 and a thank -you to those who participated. Chemical Health Advisory. Betsy Flaten announced that the Community Prevention Coalition through the Hennepin County Prevention Center has been able to give money back to the communities for prevention materials because of carryover funds. Betsy, Kathy Iverson, Ken Rosland and Jay Jaffee will be able to take advantage of this opportunity because of their affiliation with the Coalition. No -Fault Grievance. Tom Oye reported that he had received a letter of referral from the State regarding a young pregnant woman working for a food service company. She apparently had some pre-existing disability, and a doctor prescribed less work hours for her. The company agreed to this, but a supervisor reminded her that she was costing them "thousands of dollars." Actually, they did ask her to work additional hours and made her feel miserable. As a result, the State felt this could be mediated. She is asking that supervisors be given a course in sensitivity training and that a letter of apology be written. Tom presented this to the Human Resources Manager for investigation. Edina Basketball Association Report. Geoffrey McCray announced that he had talked to all the basketball coaches regarding the incident that took place during a game last year and learned that people were very sensitive to the issue. Apparently, the Association is going to use staff this year to coach rather than volunteer parents, and parents will not coach traveling teams at all. There definitely should be a system in place to determine whether a coach is violating human rights in athletic facilities. The Commission might consider addressing in the future what it considers "fair procedures" and if it really does want to get involved. Geoffrey also reported that he had recently spent time at the high school speaking to a class about diversity and that this issue needs more exposure. Greater Minneapolis Day Care Association. Sharon Ming reported that she had heard from Jim Nicholie, the Associate Director of GMDCA, in regard to the Commission's concern about child care needs of Edina families. Apparently, the Association is using the City's money after all and not losing it. There are still people on the waiting list, but at least the money is being used to serve Edina families. Nominating Committee. The Nominating Committee, consisting of Dorie Barman, Tom Oye and John Crist, will submit a slate of officers at the January meeting. Adjournment. There being no further business, the meeting was adjourned at 9:10 PM. Respectfully submitted, Nancy Ato son, Chair Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JANUARY 19, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM I. Introduction of High School Human Relations Commissioners II. Approval of Minutes of 12/15/92 III. Chair's Report IV. Prioritization of Human Service Issues V. Committee Reports A. Cultural Expo B. South Hennepin C. Chemical Health D. No -Fault Grievance VI. Old Business VII. New Business A. 1993 Planning B. Volunteer Recognition C. Nominating Committee Slate of Officers VIII. Ad j ournfnent Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten Shirley Hunt -Alexander Phyllis Kohler John Lonsbury Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, JANUARY 19, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: David Hallett Geoffrey McCray Sharon Ming Staff Present: Susan Wohlrabe Guest Present: Abby Washburn Abby Washburn, an Edina High School sophomore serving as Student Council member and member of the High School Human Relations Commission, was introduced and welcomed. Her Commission's group has taken the title "Diversity," and they concentrate on two programs: 1) a student exchange with Southwest High School; and 2) cultural months. Currently, the Penumbra Theater is helping in the interaction with Southwest by the use of skits. "Black history" is the theme for the months of February and March, and four speakers will be utilized regarding Black history. Native American and Eastern European cultures will topics at some time as well. Abby reported that the "Diversity" group originally got together out of a concern regarding segregation issues. Most of the members had moved here from out of the state. At the present time, the group is writing committee reports and plans for next year. It was the hope of the Human Relations Commission and Abby that this could be the beginning of the wholesome interchange. Minutes Approved. The motion of Tom Oye to approve the minutes of December 15, 1992, was seconded by Dorie Barman; the motion carried. Chair's Report. This meeting was Nancy Atchison's last as Chair. She thanked everyone for their cooperation and enthusiasm, and the Commission thanked her for a job well done. Regional Human Service Issues. John Lonsbury's motion to present the following human service issues to Ken Rosland for Council's approval to forward to SHeRPA was seconded by Betsy Flaten: 1) Define transportation issues concerning the poor and frail 2) Investigate available after-school/vacation programs designed for children grades 6-9 and survey the children's interests in those and other possible activities 3) Evaluate services for families in crisis, utilizing the help of survivors 4) Define parenting needs and ways to improve skills through support/training The motion carried. Additionally, local human service issues were approved, and the Human Relations Commission will consider these in its planning process: 1) The community's attitude toward diversity (little diversity here) 2) The internal and external denial of reality (people in and outside of Edina have false conceptions) 3) The need for the communication of available services (raising awareness) 4) The socialization of youth through sports (role models needed) 5) The support given to parents (where and how help is acquired) 6) Task force on issues regarding the disabled population -2 - Cultural Expo. Betsy Flaten reported that materials were being gathered for the displays: bead work, flute making, dance, music and storytelling. The program will include Little Earth Children's Drum and Dance, Pepo Alfajiri Dance Theatre and Xing hua Xiao & Children's Choir. Betsy stated that Child's Play Theatre had an excellent video on racism for $75. The motion of Jan Buth was seconded by Tom Oye to purchase this video for $75; the motion carried. South Hennepin Regional Planning Agency. There will be a meeting of the Commission in February. Chemical Health Advisory Committee. Betsy Flaten reported that members of the religious community are invited to the next Committee meeting to talk about issues of chemical health and children of risk. Perhaps this Committee could be linked with the former "violence committee." No -Fault Grievance. Tom Oye reported that Good Samaritan Church was running a series on racism. Regarding no-fault, Tom announced that the previously -reported case had been happily resolved. The manager sent a letter to the grievant and apologized for not having responded sooner and for the treatment which she had received which apparently was unintended. The manager is meeting with all the supervisors to make sure that the fair treatment policy is observed. The grievant had not been looking for any monetary damages. Another case involved a woman in age discrimination. She was 48 years old, and her company had terminated the older people, replacing them with younger employees. She was a member of a union, and the union is negotiating with the company. At this time, she is choosing to wait to see how the union resolves the issue. If she needs more assistance, she will contact Tom. Affectional Orientation Resolution. The following motion by Nancy Atchison was seconded by John Crist: "Be it resolved that the Human Relations Commission of the City of Edina supports the amendment of the Human Rights Code of the State of Minnesota to add 'sexual or affectional orientation' to the list of those specifically protected from discrimination. The Human Relations Commission requests that the City Council authorize it to communicate this support especially to the Minnesota Legislators that serve our City". The motion carried. Nancy Atchison will communicate this action to Mayor Richards. Strategic Planning Retreat. The planning questionnaire has to be returned to Susan Wohlrabe by February 8th, so a compilation of answers can be mailed out in time. The retreat is scheduled for Saturday, February 20th, from 8 AM to 1 PM at the Braemar Clubhouse. Larry Fugelsten, Principal of Cornelia School, will be the facilitator. Box lunches will be served. Two additional questions were added to the homework: 1) What do you see as the major threat that we are facing?; and 2) What is the major opportunity facing the Commission? League of Women Voters Open House. The Open House at City Hall is scheduled for Saturday, February 27th, from 2 to 4 PM. The Mayor, Council and Commissioner Chairs will offer three short programs which will precede the open house tours throughout City Hall. Department heads will be staged at their appropriate locations for the tours. Nominating Committee. On behalf of the Committee, Tom Oye presented the slate of officers for 1993: -3 - Chair, David Hallett Vice Chair, John Lonsbury Secretary/Treasurer, John Crist There were no further nominations. Nancy Atchison's motion to approve this slate of officers was seconded by Jan Buth; the motion carried. Adjournment. There being no further business, the meeting was adjourned at 9:00 PM. Respectfully submitted, 1 Nancy Atc6(son, Chair Edina Human Relations Commission NA/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, MARCH 23, 1993 7:00 PM - ARNESON ACRES 4711 WEST 70TH STREET I. Grace Norris Greater Mpls. Daycare Assoc. II. Joyce Repya, Associate Planner Community Development Block Grant III. Approval of Minutes of 1/19/93 IV. Chair's Report V. Larry Fugelsten, Principal Strategic Planning VI. Adjournment Members Present: Nancy Atchison Dorie Barman John Crist David Hallett Shirley Hunt -Alexander Phyllis Kohler John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, MARCH 23, 1993 7:00 PM - ARNESON ACRES Members Absent: Jan Buth Betsy Flaten Staff Present: Susan Wohlrabe Guests Present: Joyce Repya Larry Fuglesten Community Development Block Grant Budget. Joyce Repya, Associate Planner from the City of Edina, was introduced and welcomed. She presented the Year XIX Community Development Block Grant budget for the Commission to approve and submit to the City Council. Apparently, an increase of $27,545 is reflected for Edina over last year's allocation. Joyce explained that the County requires the City's public service component not to exceed 20% of the total grant or $35,692. This total is comprised of the following: 1) H.O.M.E., $24,074, which reflects a $2,074 increase; 2) Day Care, $10,000, reflecting a $1,818 increase; and 3) C.A.S.H. HOME Line, $1,618, which is a new applicant and is a rental advocacy program. Joyce explained that out of the $3,327,000 CDBG entitlement grant for Hennepin County for Year XIX, Edina is allocated $178,458, which includes the $35,692 for human services. The remainder includes: 1) rehabilitation of private property, $40,000; 2) removal of architectural barriers, $100,766, which will be put toward the ADA component; and 3) adaptive recreation, $2,000, which will go toward the hearing impaired. The Commission continued to express its frustration with the Day Care operation in that funds are not being administered and there are people continually on the waiting list. Nancy Atchison's motion to approve staff's CDBG report to Council as presented by Joyce Repya was seconded by Geoffrey McCray with the stipulation that Joyce report back to the Commission in a few months as to how the funds for Day Care can be administered in a way to ensure that the waiting families' needs have been met. The motion carried with one nay. Minutes Approved. The motion of Dorie Barman to approve the minutes of January 19, 1993, was seconded by Nancy Atchison; the motion carried. Volunteer Recognition Reception. It was announced that the 15th Annual Volunteer Recognition Reception will be held on Wednesday, April 21st, from 5:00 to 7:00 PM at Edinborough Park. The Commission agreed that it will recognize the Edina High School "Diversity" Group and that it will nominate Pat Llona posthumously for the Mayor's Individual Service Commendation. Cultural Expo '93. David Hallett commended the Expo Committee for a job very well done. There will be a complete report at the next Commission meeting. Continuation of Strategic Planning. Larry Fuglesten was again welcomed for the completion of the Strategic Planning process. The goal was to develop objectives, and the following were identified: -'2- - One hundred percent of the programs we recommend to receive funding are effective in meeting human needs and delivering human services. - All participants in the No -Fault Grievance Process feel they have been treated fairly. - One hundred percent of Edina households are aware of the human service providers that can meet their needs. - One hundred percent of Edina residents are aware that there are real human rights issues and unmet human service needs in Edina. - All members of the Edina Human Relations Commission have a clear understanding of their roles and responsibilities. - One hundred percent of the community knows there is a place to be heard and seek resolution of grievances. - The Edina community will show discernible progress in reducing violence, discrimination, racism, prejudice and bigotry. - The Edina community will show discernible progress in the reduction of unmet basic human needs. Additionally, two strategies were identified: - One hundred percent of the Edina Human Relations Commission Members feel they received timely and adequate information regarding the organizations being considered for funding. - All human service agencies providing services to Edina residents will be aware of the funding of Edina human services. Finally, Larry will meet with David Hallett and John Lonsbury to work on strategies. Adjournment. With no additional business, the meeting was adjourned at 9:15 PM. The next Commission meeting will be April 20th, and Dr. David Peterson will be invited to speak on harassment by students. Respectfully submitted, 7:)q1) -(:C1 David Hallett, Chair Edina Human Relations Commission DH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 20, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM I. Dr. David Peterson, Principal II. Approval of Minutes of 3/23/93 III. Chair's Report IV. Human Services Funding Process V. Committee Reports A. Cultural Expo B. South Hennepin C. Chemical Health D. No -Fault Grievance VI. Old Business VII. New Business A. Volunteer Recognition VIII. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander Phyllis Kohler Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 20, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: John Lonsbury Geoffrey McCray Staff Present: Susan Wohlrabe Guests Present: Dr. David Peterson Dr. Kathy Dockter Dr. Peterson, Principal of South View Middle School, and Dr. Dockter, Assistant Principal, were introduced and welcomed. They had been invited to address the harassment problem at the Middle School and within the entire school system. Apparently, a couple of families have been affected and their children pulled out of the system. At the beginning of the school year, a student handbook is distributed, and one page in particular deals with an harassment policy: 'South View will vigorously confront any instances of harassment reported or observed, and any action or verbal statement which is meant to demean, intimidate, offend or cause another person to feel threatened or discriminated against will not be tolerated. Students who engage in such behavior will be subject to immediate and the most significant consequences." A community effort is definitely needed to reinforce the teaching of values. "Harassment" itself is the receiver's perception --the distinction is in the eyes and ears of the receiver. Unfortunately, adolescents are able to find sensitive areas for targeting harassment, seeking targets who are vulnerable. The school works with perpetrators and victims, which is a small group of students. Children who are perpetrators often suffer from a lack of feeling "ok." Unfortunately, record keeping is handled only on reported incidents; most incidents go unreported. As a result, it is hard to "measure" harassment. Only one measurement would be to look at the students who have pulled out of school, and another would be to take a look at repeat complaints regarding harassment. Exit interviews could begin the process of tracking the students. Another option is for the student to bring the issue before a mediator, and a counselor would follow up with the perpetrator. Guidance counselors and social workers could serve as safe havens for victims as they listen and receive information. Another possibility for dealing with harassment would be a cadre of students trained on the issues. At this particular time because the school has already done a number of positive things, harassment is not escalating. All the schools have worked on discussions regarding relationship issues, how to deal with conflict and how to support people with differences. Contact always needs to be made with the student's parents to get them involved; nevertheless, this is not always helpful. Unfortunately, there have been instances where a student has had to be suspended; in this kind of situation, the school would hope to become an educator to change attitudes rather than just punish. South View's sexual harassment program to be held on May 3rd will be conducted in three parts: 1) a full-day workshop for identified leaders within each grade; 2) the raising of overall awareness in assemblies for the entire student body; and 3) the empowerment of students to deal with each other with the aid of staff follow-up. Joe Cavanaugh with Youth Frontiers will be involved in the workshop and will focus on respect and compassion for other human beings. Before the assemblies are conducted, there will be a survey of all students to find out if they have experienced or observed harassment which will provide baseline information. This survey will be funded by -2 - the PTSO. It was agreed that today's community is different than it was 15 to 20 years ago and that there is now a gray area in regard to authority. Today's schools would like to see education dealing with the adding of values to life and work on the elimination of fear and the threat of interacting with people. A positive approach is to try to solve problems with the students rather than punish them --the goal being to help lives which might otherwise repeat the wrong behavior. Apparently, there has been a partnership program with Minneapolis Roosevelt Elementary with a 7th -grade exchange in order to foster caring and sharing. A very important point is that children need to feel there is a safe place to address issues. The community needs to agree upon a daily follow-up system by teachers and parents or a "party line." Harassment is largely a male phenomenon, and there is the need to focus on the academic component instead of just athletics. Children need to become empowered to get out of the victim role, and good parenting is important in this regard. Finally, the Commissioners were invited to attend the May 4th assembly on sexual harassment. Minutes Approved. The motion of Tom Oye to approve the minutes of March 23, 1993, was seconded by Betsy Flaten; the motion carried. Senior Community Services Appreciation. Tom Oye shared with the Commission the framed certificate presented to the City of Edina by Senior Community Services at a recent reception of over 500 people. Edina was recognized as one of the sponsors of the program. Funding Process. The Commission discussed possible questions to incorporate into a new funding proposal guideline form. Sharon Ming will work with Susan Wohlrabe to develop this form based on the input of the Commission, and these funding guidelines will be sent out to human service agencies the first week of May. Volunteer Recognition Reception. The Commissioners were reminded of the annual event to be held the next day at 5:00 PM at Edinborough Park. The Human Relations Commission will be recognizing the Cultural Diversity Subcommittee of Edina High School's Leadership Program. Adjournment. There being no further business, the meeting was adjourned at 9:15 PM. It was agreed that the committee reports would be held over until the next meeting. Respectfully submitted, David Hallett, Chair Edina Human Relations Commission DH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, MAY 18, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes of 4-20-93 II. Chair's Report III. Funding Process IV. Committee Reports A. Chemical Health B. No -Fault Grievance C. South Hennepin V. Old Business VI. New Business VII. Adjournment Members Present: Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, MAY 18, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Nancy Atchison Shirley Hunt -Alexander Phyllis Kohler Staff Present: Susan Wohlrabe Minutes Approved. The motion of Tom Oye to approve the minutes of April 20, 1993, was seconded by Jan Buth; the motion carried. Chair's Report. David Hallett referred to the memo from Nancy Atchison regarding Cultural Expo '93 which highlighted the success of the event. A Commissioner remarked that the Expo should be included in the funding process as well as considered by The Edina Foundation again. It was suggested that different ways of publicity be utilized next time. Perhaps a sub -committee could be convened to look into ideas for the Expo --the format and what to do to get it started. The schools should definitely be included from the beginning. Objectives must be determined for next year: 1) How do we carry out what we agreed upon? and 2) What do we want to accomplish by having the Expo? Jan Buth will get a response from Ken Dragseth as to the involvement of the School next year. The motion by John Lonsbury to set a special Commission meeting for Tuesday, June 8, for the purpose of developing tactical objectives for carrying out the 1994 mission and establishing funding request criteria --therefore changing the regularly scheduled meeting from June 15 to June 22 --was seconded by Jan Buth; the motion carried. This June 8th meeting will be at 7:00 PM in the Council Chambers, and the June 22nd meeting will be at 7:00 PM at Arneson Acres. Larry Fugelsten will again be invited to facilitate on June 8th. Suburban Hennepin Anti -Racism Committee. David Hallett referred to a memo received from the Suburban Hennepin Anti -Racism Committee regarding an April committee meeting. Apparently, four of Edina's Commissioners attended --Jan Buth, John Crist, Betsy Flaten and Tom Oye. It was shared that Edina's Commission is known to have a very positive relationship with its City Council. Funding Process. David Hallett indicated that there might be as many as ten proposals received for human services funding by the City of Edina. Sharon Ming was responsible for developing a new funding guideline form based on input from the Commissioners, and she was commended for her work. Tom Oye researched other funding processes, and as a result, he feels that the Edina Human Relations Commission is on the right track. After the funding process is completed this year, the Commission will devote time to a follow up. John Lonsbury expressed concern that the only human service providers who had been notified of the funding process were those providers who had been funded in the past and two additional service providers, as well as the usual request of SHeRPA for recommendation. He suggested that the Commission run a public notice of the process in the Edina Sun -Current. Several Commissioners thought we would be overwhelmed with responses, though no one knew the number of human service providers serving clients who live or work in Edina. Others commented that a major concern was a lack of time remaining between now and the May 31st deadline for submission of proposals to properly give public notice in this manner. Others were concerned about the price of notification and if we needed to first get approval to run a notification by the Mayor or Council. The motion by John Lonsbury to run a classified ad in the Edina Sun -Current inviting qualified service providers to submit proposals for funding and to secure funds for the ad from the City Council, if necessary, was seconded by John Crist; the motion failed to pass. Sharon Ming's motion that the Commission make an effort to reach a broader range of organizations in the future and do so in a timely manner was seconded by Dorie Barman; the motion carried. This item will be placed on the first agenda after the funding process is completed. Chemical Health Advisory. Betsy Flaten reported that the federal grant cannot fund anything that is not directly related to chemical health. At the next Committee meeting, the school's prevention project will be discussed. "Responsible hosting" and the Green Key Inn will participate in the Edina Art Fair, and both the Advisory Committee and the Human Relations Commission were asked to staff the Inn during the weekend's event. The Commission offered to work on Sunday, June 6, with Sharon Ming and Geoffrey McCray from noon to 2 PM, and Dorie Barman and Susan Wohlrabe from 2 to 4 PM. The Inn will probably be located behind Twin City Federal. No Fault Grievance. Tom Oye reported that there is one case open in which a person is alleging racial discrimination. This person believed that when she made a mistake that others made, only she was fired. At this time, Tom indicated that he is trying to set up another meeting. South Hennepin. Susan Wohlrabe and Betsy Flaten reported that as a result of a work session utilizing input from all four cities regarding human service priorities, three regional issues were identified as priorities for South Hennepin's Work Plan: 1) transportation; 2) access to and coordination of human services; and 3) youth and family. At the last liaison meeting, it was agreed that priority emphasis should be placed upon access to and coordination of human services. After the Advisory Commission of South Hennepin accepts the Work Plan outline in June, the full plan will be developed during the summer to be reviewed by the Commission for acceptance in September. At that time, it will go to the Board of Directors for approval, and then the Board will submit it to the City Councils for final approval by October. Adjournment. There being no further business, the meeting was adjourned at 9:05 PM. Respectfully submitted, (J(I/4,) David Hallett, Chair Edina Human Relations Commission DH/sw EDINA HUMAN RELATIONS COMMISSION SPECIAL MEETING TUESDAY, JUNE 8, 1993 7:00 PM - COUNCIL CHAMBERS I. Objective setting - Larry Fuglesten II. Budget proposal review process III. 1994 Cultural Expo IV. July dates A. Hearing B. Deliberation V. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander John Lonsbury Geoffrey McCray Sharon Ming EDINA HUMAN RELATIONS COMMISSION SPECIAL MEETING TUESDAY, JUNE 8, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Phyllis Kohler Tom Oye Staff Present: Susan Wohlrabe Guest Present: Larry Fuglesten Minutes Approved. The motion of John Lonsbury to amend the minutes of May 18, 1993, as follows was seconded by John Crist: The second paragraph of "Funding Process" was changed in the following way. "John Lonsbury expressed concern that the only human service providers who had been notified of the funding process were those providers who had been funded in the past and two additional service providers, as well as the usual request of SHeRPA for recommendation. He suggested that the Commission run a public notice of the process in the Edina Sun -Current. Several Commissioners thought we would be overwhelmed with responses, though no one knew the number of human service providers serving clients who live or work in Edina. Others commented that a major concern was a lack of time remaining between now and the May 31st deadline for submission of proposals to properly give public notice in this manner. Others were concerned about the price of notification and if we needed to first get approval to run a notification by the Mayor or Council. The motion by John Lonsbury to run a classified ad in the Edina Sun -Current inviting qualified service providers to submit proposals for funding and to secure funds for the ad from the City Council, if necessary, was seconded by John Crist; the motion failed to pass." Dorie Barman's motion to amend the second sentence of "Chair's Report" as follows was seconded by Nancy Atchison: "A Commissioner remarked that the Expo should be included in the funding process as well as considered by The Edina Foundation again." The motion of John Lonsbury to approve the minutes of May 18, 1993, as amended was seconded by Jan Buth; the motion carried. Objective Setting. Larry Fuglesten was again welcomed. He was invited to lead the Commission through a process of identification of actions to achieve the objectives. He reiterated that the Commissioners should view the objectives as aspirations which in turn become supported by action items. Larry reminded the Commission of the following two purposes previously identified at the Strategic Planning session: 1) to advocate for basic human rights and needs in our community 2) to promote responsibility and integrity in our human relationships by -2 - providing service, information and recommendations, cooperating with other communities and governmental organizations, and sponsoring forums and community events These two purposes need to be "at the helm" when reviewing objectives and determining which ones will be supported by action items. The Commissioners agreed that the following specific objectives or aspirations need to relate to either one or the other purposes: Purpose #1 - To advocate for basic human right and needs - One hundred percent of the programs we recommend to receive funding are effective in meeting human needs and delivering human services. - The Edina community will show discernible progress in reducing violence, discrimination, racism, prejudice and bigotry. - The Edina community will show discernible progress in the reduction of unmet basic human needs. Purpose #2 - To promote responsibility and integrity in human relationships - One hundred percent of Edina households are aware of the human service providers that can meet their needs. - One hundred percent of Edina residents are aware that there are real human rights issues and unmet human service needs in Edina. - One hundred percent of the community knows there is a place to be heard and seek resolution of grievances. - All human service agencies providing services to Edina residents will be aware of the funding of Edina human services. As a result of placing these approved seven objectives under the appropriate "purpose," the Commissioners determined that specific action items need to be developed in order to move forward. The Commission divided into two groups and worked on identifying action plan possibilities supporting the seven objectives. John Lonsbury and David Hallett will use a format suggested by Larry Fuglesten to incorporate each action item into a useable plan. Funding Process. The following Commissioners will study the identified proposals in depth in order to be prepared to report back at the next Commission Meeting on June 22nd: - Storefront/Youth Action, Sharon Ming and Geoffrey McCray - Senior Community Services, David Hallett and Tom Oye - Cornerstone Advocacy Service, John Crist and Nancy Atchison - VEAP, Jan Buth and John Lonsbury - Edina Family Center, Shirley Hunt -Alexander and Betsy Flaten - West Suburban Mediation Center, John Lonsbury and Dorie Barman - Share -A -Home, Geoffrey McCray and David Hallett - Women in Transition (Employment Action Center), John Crist & Betsy Flaten & Shirley Hunt -Alexander & Jan Buth - Senior Linkage Line, Tom Oye and Nancy Atchison and Phyllis Kohler It was determined that the July dates will be as follows: - Thursday, July 15, hearing at 5:00 PM in the Council Chambers - Tuesday, July 20, budget deliberation at 7:00 PM in the Conference Room -3 - Cultural Expo. The Commissioners were concerned that people who have continuously worked on the Expo have reached a burn -out stage and won't be able to devote any more time to it in the future. A pertinent question was whether or not the Expo itself was accomplishing what the Commission hoped it would in the first place. In evaluating the Expo, the Commissioners asked themselves: do we want to do it? - how do we do it? - who should do it? It was suggested that the Expo become more of a community event, getting other new people involved and utilizing a keynote person. The Commission unanimously agreed that it was time to evaluate the event for the future; therefore, David Hallett and Nancy Atchison will convene a meeting with last year's committee, inviting Mayor Richards as well. A Special Thank -You. The Edina Human Relations Commission was very grateful to Larry Fuglesten for his generous contribution of time and talent during the Strategic Planning process. It was agreed that a thank -you to him was in order; a gift certificate and Proclamation of Appreciation were suggestions. Adjournment. There being no further business, the Special Meeting was adjourned at 8:55 PM. The next meeting will be the regular monthly meeting of the Commission, scheduled on Tuesday, June 22, 7:00 PM at Arneson Acres. Respectfully submitted, David Hallett, Chair Edina Human Relations Commission DH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JUNE 22, 1993 7:00 PM - ARNESON ACRES I. Approval of Minutes of 6-8-93 II. Chair's Report III. Funding Proposals IV. Committee Reports A. Chemical Health B. No -Fault Grievance C. South Hennepin V. Old Business VI. New Business - July meetings: Hearing, July 15 Deliberation, July 20 VII. Adjournment Members Present: Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett Phyllis Kohler John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, JUNE 22, 1993 7:00 PM - ARNESON ACRES Members Absent: Nancy Atchison Shirley Hunt -Alexander Staff Present: Susan Wohlrabe Minutes Approved. The motion of Sharon Ming to approve the minutes of the Special Meeting of June 8, 1993, was seconded by Phyllis Kohler; the motion carried. Chair's Report. David Hallett indicated that Nancy Atchison would provide a list of names for a committee meeting to evaluate the planning for another Cultural Expo. Susan Wohlrabe will provide the addresses for these people and get this completed list to David Hallett so that a meeting can be scheduled. Funding Process. David Hallett began the dialogue with the Commission concerning the human services funding for 1994. Questions raised: what are people thinking about; what is arbitrary; what are subjective ways to determine the amounts for funding; what sort of training has occurred; be aware of more than just the results. John Lonsbury offered the following list of criteria: - what is the fair share as compared to amounts from other cities - look at client hours spent with clients - examine dollar cost per hours spent with clients - evaluate prevention versus intervention - comparison of subsidy by Hennepin County and United Way with Edina's share - what level of diversity training, if any - any client diversity - total budget and number of clients - comparison of Edina with other municipalities - method of reaching clientele - determine if need is growing or declining - purpose agency serves for Edina citizens -2 - Based on homework done by the Commissioners, questions were raised regarding the nine proposals. These questions will be fielded back to the agencies by the appropriate Commissioners, and thereafter written responses to these questions will be sent to Susan Wohlrabe for her to share with the Commissioners. Action Plans. John Lonsbury reported that the Commission needs to wrap-up its process concerning the action plans. Funding is a concern, and it was suggested that there may be joint ways to fund particular actions. The Commission agreed on the concept of a catalog to be distributed in Edina for the purpose of identifying the Commission's mission, objectives, and actions. The priorities which were addressed at the February strategic planning session will be brought forward at the September meeting in order to determine the action plans. Adjournment. There being no further business, the meeting was adjourned at 9:50 PM. Respectfully submitted, David Hallett, Chair Edina Human Relations Commission DH/sw Members Present: Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett Phyllis Kohler John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION THURSDAY, JULY 15, 1993 BUDGET HEARING 5:00 PM - COUNCIL CHAMBERS Members Absent: Nancy Atchison Shirley Hunt -Alexander Staff Present: Susan Wohlrabe Nine human service agencies presented their proposals for funding in 1994: Storefront/Youth Action - Requesting $37,400 ($36,300 received in 1993) SFYA provides prevention, intervention and treatment programs for youth and their families. Specifically, the Youth Counseling Program assigns youth to counselors who meet with them and the parents to help identify problems and begin to formulate a treatment plan. In 1992, a total of 2187 clients were seen at SFYA. Of this total, 723 or 337 were served in Edina. 104 clients were seen in the SFYA offices, and 619 were served in Edina schools. Last year, the City of Edina ($36,900), schools ($156,000) and contributions ($15,000) totaled $207,900 which is 25% of their total budget. Senior Community Services - Requesting $12,979 ($6,700 received in 1993) Senior Community Services identifies, develops, coordinates and provides services that help meet the needs of people 55 and older. The Senior Outreach Program assists vulnerable adults to remain independent in the community and to assist them and their families in securing and monitoring needed services. In 1992, 188 Edina residents were served, which represents 8.27% of all Senior Outreach clients throughout suburban Hennepin County. West Suburban Mediation Center - Requesting $2,750 ($1,150 received in 1993) West Suburban Mediation Center utilizes trained volunteer mediators to resolve conflicts or disputes. Mediation is also used for juvenile offenses such as vandalism, shoplifting, intra -family disputes, theft and minor assault. The Center is certified by the Minnesota Supreme Court and is the only community mediation program serving Edina. There are 60 volunteer mediators, and last year there were 23 cases. Based on service hours at a rate of $31 per hour, Edina received 109 hours of service representing a cost of $3,379. Cornerstone Advocacy Service - Requesting $4,500 ($4,000 received in 1993) Cornerstone provides advocacy and crisis intervention for victims of domestic abuse. Victims and their children are helped to overcome the barriers they encounter in their struggle to live violence -free lives. Through short-term safe housing, Cornerstone provides shelters and meals for two to three days for persons in imminent danger of domestic assault. Their 24-hour Help Line provides immediate access to emergency services. In 1992, Edina residents represented seven percent of their total clients; 144 women, two men and 198 Edina children received 193 hours of direct services. VEAP - Requesting $5,000 ($3,950 received in 1993) The VEAP Transportation Program provides door-to-door service seven days a week between 8:30 AM and 9:00 PM for all Edina residents who are low-income, disabled or elderly. The Transportation Coordinator plans the van route and assigns the private car trips to one of ten volunteer home phoners who contact -2 - volunteer drivers for private car trips. All VEAP's 18 van and 124 private car drivers are volunteers. In 1992, Edina residents received 19% of VEAP's transportation services. Share -A -Home - Requesting $3,000 ($2,350 received in 1993) Share -A -Home allows older adults and persons with disabilities to continue independent living in their own homes and avoid premature or unnecessary nursing home placement by matching them with live-in companions who provide services in exchange for less expensive housing. The staff person interviews and screens potential live -ins and obtains references and a police report. There is also an assessment of the older participants through a home visit interview. Once a match is made, there is consistent monitoring and mediation provided if needed. In 1992, 41% of matches made in the South Hennepin area were in Edina --12 out of 29 total. Edina Family Center - Requesting $5,472 Family Resources of the Edina Family Center utilizes volunteers in maintaining a Family Life Library in order to respond to public requests for information through the call line. Their request is for a paid lead volunteer who would recruit, train, staff and assign volunteers, and this person will develop an assessment tool which can be used to measure effectiveness. This new person would allow Family Resources to expand programming in new directions. The Family Center's goal is for Family Resources to be 75% self-supporting by 1995-96 through grant writing, fund raising and tape production and sales. Senior Linkage Line - Requesting $2,426 Through the use of a comprehensive computerized resource file, Senior Linkage Line is able to provide information about senior services and programs for older adults in Hennepin County. The major function of the program is to establish easily identified local information and referral sites. The sites are operated by trained senior volunteers who research services to meet the needs of the callers and then follow up to ensure the callers received the services being sought. In 1992, the central Senior Linkage Line site, which receives calls from all parts of Hennepin County, recorded 321 calls concerning Edina residents. Employment Action Center - Requesting $4,046 The Women in Transition Program provides specialized career development and employment services to low income women in crisis, enabling them to secure stable employment to support themselves and their families. Their request is to fund full services to a minimum of 12 low-income Edina women or 3% of their total served, and their services are provided on a sliding fee based on the participant's current income and ability to pay. In 1992, 11 Edina women were served. Through this program, women establish realistic job goals based on skills, aptitudes and interests, and they learn to locate and successfully compete for jobs. Seminars on coping with change and improved self-esteem are provided. After the last proposal was heard, the meeting was adjourned, and the Commissioners were reminded that their next meeting was the budget deliberation on Tuesday, July 20th. Respectfully submitted, David Hallett, Chair Edina Human Relations Commission DH/sw Members Present: Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander Phyllis Kohler John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, JULY 20, 1993 6:30 PM - COUNCIL CHAMBERS Members Absent: Nancy Atchison Staff Present: Susan Wohlrabe Guests Present: Gordon Hughes Mike Lewis Sexually -Oriented Business Committee. Gordon Hughes, Assistant City Manager, and Mike Lewis, a Co -Chair of the Sexually -Oriented Business Committee, were welcomed. The City Council had requested that the Commission review the report prepared by this Committee and respond with their reaction. The following is the letter submitted to the City Council by David Hallett: "At the meeting of the Commission on July 20, 1993, Mike Lewis and Gordon Hughes spend 30 minutes summarizing (i) the process by which the Committee pursued its assignment and (ii) the three "prongs" of the recommended ordinance. Their summary was similar to the summaries of these matters set forth in Virginia Shaw's and Mike Lewis' memorandum to you dated June 21, 1993. "Following the presentation of the summary, Messrs. Lewis and Hughes gave the members of the Commission who were present an opportunity to provide input, ask questions and make comments. Messrs. Lewis and Hughes, together with John Lonsbury (a member of the Commission and a member of the Committee), addressed a number of issues raised by members of the Commission. It was our understanding that, as a result of our discussion, Messrs. Lewis and Hughes would be asking the Committee to address or give further consideration to certain issues. "Although the Commission has not been asked to render any judgment or pass any resolution regarding the proposed ordinance, my sense is that the members of the Commission who were present appreciated and were impressed by the work that the members of the Committee, together with the City's legal counsel and staff, have done in carrying out their very important task." Budget Deliberation. The Commissioners carefully reviewed each proposal one more time and concurred on the following amounts to be submitted to the City Council for funding in 1994: Professional Services - South Hennepin - Storefront/Youth Action - Cornerstone - Senior Community Services - VEAP - West Suburban Mediation - Share -A -Home - Edina Family Center - Employment Action Center - Senior Linkage Line $ 14,500 $ 34,800 4,250 6,850 4,200 1,850 2,350 3,600 1,600 750 Line Items Continuing Education Dues and Subscriptions Chemical Health Education Program $250 $200 $500 $450 -2 - The motion of Tom Oye to submit to the City Council the amounts agreed upon for Professional Services and Line Items for 1994 funding was seconded by John Crist; the motion carried. The Commissioners agreed that it is important for each of them to keep in close contact during the year with the agencies to be funded, connecting with those most familiar to them. In regard to Family Resources of the Edina Family Center, the Commissioners were concerned that because their amount would be less than requested, there might be a redirection of the funds. The motion of Jan Buth to ensure that the Family Center use the funds for a legitimate purpose should the amount not be sufficient for the original intent was seconded by Betsy Flaten; the motion carried with two "no's." Chair's Report. David Hallett reported that the last six months has been a whirlwind for the Commission. Much has been accomplished; the strategic planning process required a lot of work and generated spirited discussion and debate. As a result, the Commission has a better vision at this time. David thanked all the Commissioners for their hard work and gave special thanks to the Vice Chair, John Lonsbury, for his guidance throughout the strategic planning process. It was announced that there will be no regular Commission meeting in August; however, the City Council will be hearing the budget request on Monday, August 16th, at 5:00 PM. The Commissioners were encouraged to attend this hearing. Adjournment. There being no further business, the meeting was adjourned at 8:30 PM. Respectfully submitted, David Hallett, Chair Edina Human Relations Commission DH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, SEPTEMBER 21, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM I. Report from Jay Jaffee - Town Meeting on October 14 II. Report from Craig Swanson, Traffic Safety Coordinator - Warning Signs for the Disabled III. Approval of Minutes of 6-22-93, 7-15-93 and 7-20-93 IV. Chair's Report V. Committee Reports A. Cultural Expo B. No -Fault Grievance C. Chemical Health D. South Hennepin VI. Old Business VII. New Business VIII. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, SEPTEMBER 21, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Shirley Hunt -Alexander Phyllis Kohler Staff Present: Susan Wohlrabe Guests Present: Jay Jaffee Craig Swanson Lisa Finsness Lynne Westphal A Town Meeting with Peter Benson. Jay Jaffee was welcomed to the meeting. He reported that Dr. Peter Benson, President of The Search Institute and author of "The Troubled Journey: A Profile of American Youth," would be in Edina on October llth with the school staff and October 14th in the evening for a town meeting in the High School auditorium. Dr. Benson's study looks at assets and deficits of children from 6th through 12th grade, and he will make recommendations to Edinans to help develop the assets. The survey given the students during the first week of school will provide good data, and Dr. Benson will share research comparing Edina youth to national data. He will also share ideas on how families, schools, religious institutions, youth groups, business, media, government and others can work together to create a better world for children. The motion of Tom Oye was seconded by Betsy Flaten and stated that the Human Relations Commissioners: 1) Will plan to attend the Town Meeting on October 14th 2) Fully endorse the event 3) Will share the responsibility of encouraging others to attend The motion carried. Warning Signs for Disabled Persons. Craig Swanson, Traffic Safety Coordinator for the City of Edina, was introduced and welcomed. He reported that his Committee had received five requests in the first six months of this year regarding warning signs for disabled people. Craig stated that this might be an indication of an increase in citizens asking for traffic warning signs in order to alert drivers to be careful when near a disabled person's residence. The requests, in fact, could be very diverse, reflecting any number of disabilities. The five requests already received were regarding children. The City Council, in asking that the Committee recommend a policy which determines what kind of signs to use and under what circumstances, suggested that the Committee connect with the Human Relations Commission for their perspective. It is because of this request that Craig has come before the Commission. The Commission unanimously agreed that disabled persons' families should be provided warning signs upon request and that the Traffic Safety Committee should be sensitive to their requests. Rather than having a conventional warning sign, each situation should be considered and particular signage be provided based upon the wishes of the people. The Human Relations Commission agreed that it would be advisable to put an article in About Town to educate Edinans about the fact that there are a greater number of children with disabilities and that drivers should be watching for signs and attempting to be more careful, especially when children are playing outdoors. Yoshi Day. Lynne Westphal was greeted and welcomed. In conjunction with "Turn Off the Violence Day," Yoshi Day in Edina has been planned for Sunday, October 17th. Lynne, as the Co -Chair of this event, explained that this day's event will -2 - be a recognition of American gun violence against children. As a community -wide event, it will create awareness by the planting of a daffodil flower garden in memory of Yoshi Hattori, the 16 year-old boy from Japan shot to death in Louisiana, and other children who have died from gun shot wounds in America. The event will take place at Cornelia Park hill from 12:30 to 1:00 PM. Participants will be AFS, International Club, Leo Club, EHS Student Council and Youth Serving Youth. Yoshi Day's goal is to create and continue awareness of children caught up in America's gun violence until something is done about this tragedy. The motion of Nancy Atchison that the Human Relations Commission endorse Yoshi Day and be represented as a co-sponsor was seconded by Tom Oye; the motion carried. Minutes Approved. The motion of Sharon Ming to approve the minutes of June 22, 1993, the hearing of July 15, 1993, and July 20, 1993, was seconded by Tom Oye; the motion carried. Chair's Report. David Hallett reported that the Commission's proposed budget was presented to the City Council on August 2nd; however, the outcome will not be determined until the Truth in Taxation Hearing of December 1, 1993. At the Commission meeting in October, discussion on action plans will resume, and materials for this will be sent in the packet to prompt discussion about prioritizing action plans and choosing people to take action. Cultural Expo. A draft of a proposed memo to approximately 36 people with the Commission, inviting them to a "brainstorming" session about 1994. After contacting the School District, the attempt will be made morning meeting room for this meeting and hopefully not conflict with schedules of School people. was shared an event in to secure a the League of Minnesota Human Rights Annual Meeting. Tom Oye reported that he had attended this meeting and participated in a no-fault workshop. The lack of training by the State Department was noted, and this is due to their small staff and budget cut. Apparently there is a large backlog of cases they are trying to process. At this time, the League has formed a committee to work on no-fault training; however, this new program will not result in certification of commissioners but rather just making them familiar with the process. Trained Commissioners will be entitled "mediators." It was agreed that the About Town should include an article about the no-fault services offered by the Commission; Susan Wohlrabe will get the article into the next magazine. SHeRPA. With the support of SHeRPA's executive committee of the Advisory Commission, SHeRPA will take a lead role in coordinating an application to the State for the planning of a family services collaborative on behalf of the four cities of South Hennepin. This would essentially mean creating a coalition of key stakeholders which would serve as a task force for the purpose of putting together the application for the planning grant as well as the steering committee for the planning process. The coalition would ideally be comprised of representatives from the four school districts as well as from the four cities, a representative from the Community Services Department of Hennepin County, community-based providers and citizen representatives. The motion of John Lonsbury was seconded by Geoffrey McCray to recommend support by the City of Edina in proceeding forward with the task of coordinating the application process; the motion carried. Eden Prairie Manifesto. The Manifesto of Eden Prairie pertaining to cultural diversity was shared. The question was raised: Should the City go on record and be proactive? There is definitely the need to talk to Eden Prairie about how much of their Manifesto, if any, could be incorporated into Edina's own. Betsy Flaten -3 - will follow up with Eden Prairie in this regard and report back at the Commission meeting in October. Housing Discrimination in Suburban Hennepin County. Charlie Warner of CASH has presented material concerning the establishment of a Fair Housing Center. He would like to appear before the Commission, and perhaps November would be an ideal time. Susan Wohlrabe will contact him to see if November 16th would be agreeable with him. Adjournment. There being no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, � th/(7Lf�, David Hallett, Chair Edina Human Relations Commission DH/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, OCTOBER 19, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes of 9-21-93 II. Chair's Report III. Action Plans IV. Committee Reports A. Cultural Expo (letter in packet) B. No -Fault Grievance C. Chemical Health D. South Hennepin V. Old Business A. Eden Prairie Manifesto VI. New Business A. Grant Proposal Senior Linkage Line B. Housing Discrimination CASH - November 16 VII. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander John Lonsbury Geoffrey McCray Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, OCTOBER 19, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Staff Present: Phyllis Kohler Susan Wohlrabe Minutes Approved. The motion of Tom Oye to approve the minutes of September 21, 1993, was seconded by Sharon Ming; the motion carried. Chair's Report. David Hallett reported that the Yoshi Day celebration took place last Sunday, and the event was a success due to the efforts of Lynne Westphal and Betsy Flaten. A great number of people attended. Just listening to the children talk about violence and how they wanted it to end was very moving. It was on the news Sunday night on Channels 4 and 11. Senior Linkage Line. The Bloomington/Richfield Senior Linkage Line has been receiving calls for assistance with insurance and Medicare forms and for counseling to choose insurance supplemental to Medicare. Kerry Stone, Coordinator of Bloomington Senior Services, intends to write a proposal seeking a grant to staff a Health Insurance Counseling Program, and she will be seeking funds for residents of Bloomington and Richfield. Assuming that the City of Edina will fund the Senior Linkage Line in 1994, she would be willing to add Edina residents as recipients of this service when she writes the proposal. The motion of Nancy Atchison to support Kerry Stone in including Edina in her proposal was seconded by Shirley Hunt -Alexander; the motion carried. Housing Discrimination. The Commissioners agreed that Charlie Warner, Housing Programs Manager for CASH, should be invited to the next meeting at 6:30 PM to discuss the issue of housing discrimination in suburban Hennepin County. Background information will be obtained for the packet. Cultural Expo. A letter has been sent out to approximately 40 people inviting them to attend a brain -storming session on the Cultural Expo scheduled for October 26th. Action Plans. The Commissioners agreed that they will deal with prioritization of action plans at the next meeting, and they will come prepared to defend their positions. They will decide how many of the action plans to execute; perhaps it will be only one. This should not be looked at as a one-year plan. Issues Regarding R-1 Zoning. The motion of Nancy Atchison to amend the agenda to include discussion regarding R-1 zoning issues was seconded by Dorie Barman; the motion carried with one nay. John Lonsbury voted against this because he felt it was premature to discuss before the Council might consider -2 - turning it over to the Commission for input. He believed the Commission will be doing something which might make them appear biased. However, the other 11 Commissioners were anxious to begin the discussion. SM: We should consider this to be a human relations issue. It is harmful to define who should live in a residential community. This should be considered in terms of the dangers and potentials and make a recommendation to the Council. It is truly a serious question of human relations and rights. JB: At the very least, the Council should examine any human relations issue. This is an opportunity to get at the level the Commission is striving for. GM: This is blatant racism. I understand concerns about a group home in the neighborhood, but this is not about a group home. The ABC Program thus far has been successful. We cannot walk away from the issues that come across the table. JC: The fear of home values falling seems to be the issue, but that may just be a smokescreen. SH: There is more behind this than just a legal issue. NA: Last night's Council Meeting was beneficial. Edina's Mission Statement refers to our City being a "premier community." Restricted covenants have hurt Edina's image. Families have changed so much in our lifetime; therefore, it is good that the Council has not redefined the ordinance. We should note that diversity is here, and we must go about dealing with it in a healthy way. BF: We need to be inclusive and look at the broad definition of family. Family values mean caring for each other and seeing that all families have a chance. We need to produce healthy adults. I am disappointed with the language used in the petition which was circulated. This community needs to look at responsibility and integrity seriously. The petition has allowed for racism validation. TO: The Human Relations Commission should take a strong position. We need more information; it will be helpful to see what the staff is developing. JL: The issue before the Council is important, and the Commission does have an appropriate role. DH: I personally support ABC's purchase of the home on Southdale Road. However, this is an issue where people have strong feelings, and the Commission must be careful. If people knew more about the ABC Program, there would not be a zoning issue. The history of ABC stands tall. In my personal judgment, the proposed ABC home should be considered a single family dwelling. The Program improves the lives of all of us, but especially the children. DB: The history of the ABC Program for the past 24 years speaks for itself. The definition of family is definitely changing. SM: We need to look at our Commission to see how this issue fits within our action plans. What recommendation would we make to the Council on that basis? It would be good to have a recommendation to the Council for their November 15 meeting. -3 - JB: We need to say something to the Council. How can the Commission facilitate to break down the community's ignorance? GM: I am concerned how a Commissioner can mis-represent the Commission. JC: I am not sure I see anything objectionable about the zoning issue. SH: I would like the opportunity to see and learn more. It would be a good idea to meet again before the next regular meeting. NA: I am proud of the youngsters who spoke on behalf of ABC at the Council Meeting. We will definitely need to meet before our next meeting because we need more information. BF: There is hypocrisy in the petition. All of these issues were raised before with the beginning of the first ABC house. We should look at the family as to how it functions and not just at its structure. SH: I am concerned for the ten ABC girls and how their lives are being affected. DH: We cannot separate ABC from the issue when defining family. Unfortunately, there is the threat of litigation. After the discussion, David Hallett appointed a task force to collect and disseminate information before the next meeting. Information needs to be gathered in order to get as many facts as possible. Whatever action taken, if any, will be limited by the quality and quantity of available information. Sharon Ming will chair the task force, consisting of Jan Buth, John Lonsbury and David Hallett. The task force will submit alternative resolutions to the Commission at a special meeting on Wednesday, November 10th, at 7:00 PM. The task force will meet on Wednesday, November 3rd, at 7:30 PM. Adjournment. With no further business, the meeting was adjourned at 9:30 PM. Respectfully submitted, r*l David Hallett, Chair Edina Human Relations Commission DH/sw CULTURAL EXPO PLANNING MEETING OCTOBER 26, 1993 7:30 AM - COMMUNITY CENTER Present: David Hallett, Nancy Atchison, Jan Buth, Betsy Flaten, Geoffrey McCray, Effie McKerson, Peggy Kelly, David Vick, Lynne Westphal, Ralph Campbell, Susan Wohlrabe David Hallett, Chair of the Edina Human Relations Commission, welcomed everyone. He expressed his appreciation for their attendance and their interest in looking into another Cultural Expo. The Expo Committee of last year is asking community representatives to take a look at the Expo to determine if the format should be changed, to brainstorm new ideas and to decide who should be involved. PK: A service group might consider taking on the planning of the Expo, or at least being a co-sponsor. EM: The Expo's program should be curriculum -based in order to include all of the cultures, involving both parents and students. This would include the whole community. This kind of event serves as an extension of the school, as written up in the National Council of Social Studies. GM: The school system is a good place for this to develop, and the main event should be through the schools. JB: The schools have a "lot on their plate." It would be ideal if there was one person who wanted to pull it together. BF: Because the attendance was down last year, perhaps a way to pick up new families would be to do the event every three years. We could go on with "Continuing Our Stories" but not in the same setting, utilizing a program but with fewer exhibits. DV: The subject of cultural diversity is strong at the classroom level and not at the community level. Perhaps the Expo has only been successful in bringing in parents and relatives and not the general public. NA: When the children come to the Expo, it has been considered entertainment for them. How much has it benefitted them? It is important to deepen their understanding. DV: With the children getting their cultural diversity activities at the school level, the Expo should not be considered unnecessary. The schools are simply going about addressing behaviors that are wrong. EM: Perhaps the focus should be on "commonalities" rather than diversity. DH: The last two events have focused on what makes us different. It has been suggested that we consider a "melting pot" theme. NA: How we value and respect each other is what we are tying to get at. Rather than annually, this event could be every second or third year. DV: The Family Center and Family Resources will continue follow-up activities from Peter Benson's seminar to look at the assets. BF: Let us look at the word "inclusiveness." -2 - PK: Unfortunately, there seems to be a loss of community spirit that was once in this town. The mental attitude present at this time can hurt us. BF: We should continue to focus on Martin Luther King's "Share the Dream" and use the word "inclusiveness." GM: People need to understand that there are differences among all of us. What really is hurtful is the deliberate separation because of differences. BF: Inclusiveness means to understand and respect that people are different. PK: Normandale College has a Japanese festival. Edinborough Park brings in cultural activities as part of their programming. Perhaps we could something in conjunction with one of these activities. DH: Apparently, we are heading away from the direction of last year and are looking at a different type of event. We could have a round -table discussion led by a competent moderator, discussing some of the facts which came out of Peter Benson's report. JB: It might be a good idea to tie into that report and discuss the assets. NA: Community support for children is evaporating, and many people don't seem to care. More flex time should be offered in business. PK: An Expo planned for families and children only deals with 40% of the community. A successful way to bring together all ages is an ecumenical service like the one done during the Centennial. DV: Peter Benson connects children with adults. It would be helpful to connect with Jay Jaffee in looking at laying a network to help build assets. JB: It would be a good idea to connect with the follow-up group to Peter Benson's report. BF: The Chemical Health Advisory Committee is looking at ways to build assets in children and referring to Peter Benson's report. EM: Intergenerational groups would benefit greatly from each other. BF: The term "elder" is a good word. An elder passes on wisdom to a younger person. JB: It would be a good idea to work in conjunction with the outcome of Peter Benson's work. Focus on strengthening bonds and mentoring adults with children. BF: Identify what responsibility the elders have to the community. JB: There should be growth from the outcome of Peter Benson's report. That would be an appropriate place to begin. GM: How can we turn Peter Benson's report into a community -wide event? DV: Peter Benson states that to accomplish asset building it becomes a community effort. JB: Yoshi Day was intergenerational. -3 - BF: The whole community should get involved and address how we as adults mentor the children. GM: The adults need direction more than the children. DH: Perhaps the event could be an asset -building expo, which would include all sorts of things relating to relationships. We could help our community understand backgrounds and problems experienced by all people and help to build assets for fighting racism, prejudice, etc. Get civic leaders involved. NA: Interfaith Peacemakers would love to be involved. JB: Will make contact with Jay Jaffee. PK: We should definitely make an effort to tie into the Benson study. DV: Jay Jaffee has a calling to see that things happen in our community. DH: Try to get as many organizations involved as possible. BF: Emotional content is important. Elders may have stories to share. Let's look for ethical leadership. LW: It is true that children do get emotional from the elders in the classrooms. TASK FORCE OF THE HUMAN RELATIONS COMMISSION WEDNESDAY, NOVEMBER 3, 1993 7:30 PM - MANAGER'S CONFERENCE ROOM Members Present: Sharon Ming, Chair Jan Buth David Hallett John Lonsbury Staff Present: Susan Wohlrabe This task force was convened to develop ideas to bring to the full Commission at its special meeting on November 10th. This could result in a resolution or any other kind of action with a view toward ultimately making a recommendation to the City Council. SM: There are two issues: ABC buying a home on Southdale Road and whether the Commission should offer input into the zoning ordinance. Because ABC has been a good contributing member of the community for 24 years and has a broad base of support and because the current regulations do not preclude them from buying the property, the City Council should leave the issue alone and let the purchase proceed. The entire issue smacks of racism. JL: The issue regarding ABC appears to be moving toward litigation. The issue is based in the restrictive covenants within neighborhoods, and these are enforced. The issue is whether or not ABC meets the definition of the covenant regarding family. SM: Isn't a restrictive covenant contrary to current law? JL: There needs to be a recommendation to the full Commission on what is an appropriate role for them to play. JB: We do need to look at what the Commission's role is. JB: There is a lot of support for ABC. Let's not legitimize the racists. SM: Would mediation help avoid litigation? JB: If we do anything at all, we need to thing in general terms of human rights. SM: Consider the No -Fault Grievance Process and how we try to mediate a grievance to a mutually -agreed resolution. We should try to be proactive and constructive. DH: There is no compromise, however; someone will win, and someone will lose. But mediation would be helpful if people who oppose ABC come to a better understanding of the program and see it as less of a threat. The Commission would not serve as mediators; rather, West Suburban Mediation could be involved. JL: Mediation is a good idea. There is a particular person on Southdale Road who others are not happy with. However, many of them are concerned with economics. JB: The neighborhood could embrace ABC and make it a project. -2 - SM: This becomes a public issue if the Commission makes a recommendation at a Council Meeting. If neighbors choose not to go to mediation, a label goes with it. There is no compromise --ABC will go into the house, or they won't. They will be accepted, or they won't. JL: We should away from trying to explain the merits of the Program. I don't believe the neighbors are unaware of ABC's merits. DH: If the zoning ordinance is revised, it should be revised in such a way as to make it clear that the ABC home is a permitted use. SM: Perhaps we could recommend that the Commission submit to the Council a suggestion that mediation be an avenue for the people to pursue. DH: A problem might be getting everyone involved in mediation. How do you get a whole neighborhood of people in a room? SM: How far does the neighborhood go? Is is just the block itself? JL: A few of the houses closest to the proposed home might go to mediation. SM: This could be a beneficial process for the houses which surround the potential home. We should draft something before the special Commission meeting. Should we make reference to our support of ABC? JB: We might do a resolution of the Commission's support of ABC. SM: ABC needs family support just like other families do which legitimizes their justification for being in that zoning area. JL: It is appropriate to have clearly defined expectaticn in our ordinance. An ordinance should not be subject to interpretation. An ordinance should give a clear definition. There should be a process for this issue. JB: I believe the real issue is the fear of the loss of home values. DH: Just because the value of the houses may go down does not mean you cannot move in. If we can establish by litigation, mediation or mutual agreement that ABC is a family by meaning of the zoning ordinance, then they have the right to be there even though the value of the property may go down. So the real issue is the definition of family. SM: The Human Relations Commission should deal with the issue of ABC in particular as it being an asset to the community. Making a public statement as such would be consistent with our goals. JL: Can we insist that ABC be allowed to do what they want to do at the expense of the residents and whether these residents will be deprived of their rights? SM: We have no basis for telling ABC they can buy their home. JL: Perhaps there should be an amendment under conditional uses for educational purposes, which would not deal with the definition of family. This is like having a church in the neighborhood. SM: Are there other organizations like ABC that fall into the cracks? -3 - DH: The most compelling argument is related to the restrictive covenants. Apparently, this is not a City issue because it is a contractual issue. SM: We should go forward rather than go backwards to what the other communities have in their ordinances. We don't want narrow definitions which institutionalize the laws. DH: An example of a resolution would be one that takes the position that the use of the proposed ABC house is a permitted use. After discussion, the task force agreed to prepare the following for the Commission's special meeting on November 10th: - Resolution supporting the current ordinance and to not include a definition of family - If ordinance is changed, ABC should be deemed to be a family - Resolution of encouragement to the Council to help the community heal and keep the ABC Program intact - Resolution to support mediation - Resolution to support the ABC Program Respectfully submitted, Sharon Ming, Chair Task Force of Human Relations Commission SM/sw SPECIAL MEETING OF THE EDINA HUMAN RELATIONS WEDNESDAY, NOVEMBER 10, 1993 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Staff Present: All 12 Commissioners Susan Wohlrabe BF: The issue at this time is that the zoning ordinance is inclusive and should be left alone. NA: Are there ground rules as to whether or not the Commission should speak out? DB: If the Commission feels the Council does not want us to act at this time, then perhaps we should do nothing. NA: We cannot separate the issues of zoning and ABC. There is no reason for the Commission to speak about a zoning issue as such, but rather the relationship of zoning issues to people. DH: We need to determine whether or not it is appropriate for this Commission to speak up regarding zoning issues. We must be careful not to step outside of our jurisdiction. DB: It is not a zoning issue. I detect implicit racism. We need to share our concern with the Council that this is not a zoning issue but rather an issue of human rights and relations. PK: It is my neighborhood, and I believe it is a zoning issue. The ABC students are being subjected to this issue right now. We have to stress that there is an attitude of child abuse that is institutionalized. SM: It is a lot more than a zoning issue. This is an example of very poor human relations. There must be something that the Commission can do. I hate to lose an opportunity to have some influence. I do not want to be passive at this point. DB: Remember the article in the About Town regarding ABC. BF: The League of Women Voter's letter to the Mayor and Council was strong. They said that their position would be the same if the issue were just zoning. The issue is inclusiveness in society. This is a precedent to be set. We need to say that the existing zoning ordinance meets our standards of inclusiveness and that we do not think they need to re -study zoning. GM: I also believe the Council does not need to study the zoning ordinance. The bottom line is that if it is inappropriate for the Commission to share concerns with the Council at this time, then we should do nothing. But there are other things the Commission should be discussing. This is a racial issue, and we could get involved in the process at a later date. JB: How do we do the right thing at the right time? Maybe we have to wait and see and hopefully have no regrets. However, I want to support human rights. Maybe we should just reiterate what the Commission stands for. SH: I feel strongly about the young people involved. I think we should compliment the Council highly for their actions and sensitivity to the issue -2 - and that it is prudent to have their law firm review the material and thereafter the Council would look at the findings, reaffirm the steps and facilitate moving forward with the purchase of the home. We need to make a positive statement and not make a big public statement. JC: The actions of people appear to be racial. Would any of the opponents attend the Cultural Expo? NA: I support Shirley's comments. We have two audiences: the Council and the community. We should not speak only when spoken to. There is too much racism and bigotry here. People need to know that there is a body in our City who is willing to stand up for what is right. We have the right to let the community know what we think. This appears to be subterfuge and a way to get around the issue when we hear that the opponents are only concerned about property values. TO: I feel that the issue is really racism. But at the same time, I feel that the Commission's position can best be expressed by affirming the action that has been taken. Be mindful of the fact that we are a body of the Council. If our opinion is needed, we can affirm what has been done and support the fact that this is a proper use of the residence. We need to preserve the rights of individuals to be a part of the community. JL: I am concerned with any actions taken as they relate to the City Council. We need to take this opportunity to forge a relationship with the Council. If this is important, the Commission will be given an opportunity to react. I recommend that the Commission does not act on anything at this time. We do have an obligation to the Council to follow their lead. If the Commission does believe it is important to make a statement, the Eden Prairie Manifesto would be an important step to take. BF: Perhaps if the Council just read these minutes, it would be good enough. DB: Let's hold off with a resolution and work on a positive statement to the Council. GM: This issue will be with us for a long time. SH: Until the Council decides whether to re-evaluate the zoning ordinance or not, the Commission should keep their words simple and do something rather than nothing. It should not be public document but be done in a quiet way. This would affirm their actions and applaud their work. The motion of Betsy Flaten that the Commission present something in writing to the Council was seconded by Tom Oye; the motion carried with one nay by John Lonsbury. JL: There are two lawyers interpreting the issues differently. The alternative to litigation is mediation. SM: Doesn't this Commission want to endorse ABC in this community? GM: How do we relate to the City Council and the community that we are behind ABC? DH: We need to state that we are supportive of efforts designed to make the ABC students feel welcome and needed in the community during this difficult -3 - process. SM: We need to use the Mission Statement of the Commission in regard to housing and the current definition of R-1 zoning as inclusive. We must support the Council in maintaining their original decision. DH: The Council has not yet made any decision to review the ordinance, and therefore we are running the risk of offering unwelcome recommendations. TO: The original action taken is consonant with our beliefs. PK: We need to let the Council do its work and then respond to the issues as they arise. GM: The real issue behind the zoning question is the problem, and we should be ready to tackle that at the right time. The motion by John Lonsbury to accept the letter drafted by Shirley Hunt -Alexander and Tom Oye, with editing by all, was seconded by Tom Oye; the motion carried. This letter commends the Council and staff for their sensitive handling of the issues and refers to the Commission's belief in the contribution of ABC to the entire community and how the Commission's Mission Statement reflects basic human rights for all and the sharing of family and community in life's responsibilities. Adjournment. There being no further business, the meeting was adjourned at 10:00 PM. The motion of Dorie Barman to cancel the regular meeting on November 16 was seconded by Tom Oye; the motion carried. Therefore, the next regular meeting of the Commission will be December 21, 1993. Respectfully submitted, DkLe,z(ct ((7L David Hallett, Chair Edina Human Relations Commission DH/sw JOINT MEETING OF THE CITY COUNCIL, SCHOOL BOARD AND HUMAN RELATIONS COMMISSION MONDAY, NOVEMBER 22, 1993 5:30 PM - SCHOOL DISTRICT MEETING ROOM Council Fred Richards, Mayor Jane Paulus Jack Rice School Board Paul Grangaard, Chair Idith Almog Scott Johnson Sarah Jones Phyllis Kohler Dennis Maetzold Paul O'Connor Ken Dragseth, Superintendent David Vick, Assistant Superintendent Commission David Hallett, Chair Nancy Atchison Dorie Barman Jan Buth John Crist Phyllis Kohler John Lonsbury Sharon Ming Tom Oye Susan Wohlrabe, Staff Mayor Richards welcomed all and thanked everyone for making the effort to attend this meeting to brainstorm ideas for the Cultural Expo. DH: On October 26th, a small group met to discuss the concept of the Cultural Expo in regard to the importance of the event. Should we, in place of the Expo as it has been, organize an alternative event, and who should be involved? The group liked the idea of building on Peter Benson's report on asset -building. We could focus on assets that would help all of us deal with and address racism. Expos of the past have been "assemblies of the converted." A broader focus might attract a greater cross-section of people, and this would be an opportunity to convey a meaningful message. A significant part of the focus should still be on celebrating the dream and diversity. NA: Last year's committee wanted feedback from the community in a broad sense as to what they would like to see happen in the future. Perhaps the same format should not be used each year. We came close to losing money last year. DH: The Commissioners would like to see the Expo relate to issues that concern the Commission. FR: I enjoyed Peter Benson's presentation. It was definitely challenging. My concern is that to move to this type of event would be far from the original intent or theme. BF: We have a responsibility to connect with the youth and be ethical leaders. We value ideas that are important to the future of the children. We need to think about what we do today and how it affects the future generations. We have the responsibility to change ourselves to make the world a safe and healthy place for the children. JB: Let's plan something that pertains to cultural diversity but keep in mind asset building. NA: It would be nice if we could schedule something closer to Dr. Martin Luther King, Jr.'s birthday. DB: Because so much is going on at that time, the Black community has been relieved that it has not been on the weekend of his birthday, and February is Black History Month. The first Expo was at Braemar with an intellectual -2 - discussion, and we talked about changing demographics. The non-White population is growing very fast, and we have to learn to live with people of color. I do not want to lose the initial intent of our relationship with Dr. King's birthday. TO: We fail to get the people who should be there to broaden their thinking. We could use Peter Benson's survey in some way. Expanding the theme might draw a broader crowd. DH: Eden Prairie has a manifesto that addresses issues such as racism. Its preamble says "toward unity with diversity." We could develop a theme around "asset building toward unity with diversity." We could come up with our own assets that we need to build on. DM: The Futures Forum focused on cultural diversity and looked at issues ten to fifteen years from now. What do we have to do now to get ready for the 21st century? PK: We are missing a stakeholder --the children. We need them as partners. We also need to find people who have not been a part of this in the past. JB: The students have been missing in the other Expos. JP: Should this be a celebration or an education format? A celebration might be a little bit better. The League of Women Voters Open House at City Hall is growing in numbers. We need more events for the people. Perhaps we could work with the League or use their format. JC: Using the word "future" might bring in people for different reasons. JB: This cannot be just a Human Relations Commission's event. It has to be more than that. KD: Jay Jaffee held a community meeting with parents and others. As a result, three groups were formed to start doing something to promote asset building and reduce the deficits. The students need role models; the most important thing for them is to have someone to follow and tell them what is right. We must demonstrate ethics and moral leadership. We need a solid core of people leading the community and make a point that goes beyond the one day. BF: Relationship building, support and connection in planning the event are actually more important than the event itself. It would be nice to have a gathering for the people who put on the event. We must be role models and take a stand for what we need to have our children see. Look at people who have taken a stand from diverse backgrounds. An elder is someone who nurtures and passes on wisdom. Celebrate our elders and our youth. DB: We had a keynote speaker at one of the first Expos. JR: We just might have to do it like we did five years ago when it started. We cannot get to the racists and bigots necessarily. The first Expo was heavy, and since then they have been full of information and more fun. However, we might get lots of people with a big -name person. At least getting the "choir" to come will allow the leaders to permeate the word. BF: Add five new members to the "choir" to make a social change. This will make a difference. One of the problems in reaching many more people is that -3 - people tend to do their own thing. We could tie into the League's Open House, and try to tie this together throughout the year. JL: It seems that we are struggling between "celebration" and "education." We could combine the both of them and create an event which allows the opportunity to take it and turn it into an educational happening. Add an insert in the newspaper and educational materials to the schools. The program could be built around the public, and make sure the event has follow-up. Maybe it could be held every other year. IA: This has to be a fun event for families Get the children involved in the program. SM: After the first Expo, we felt we had to draw more people. We thought we could bring in loads of people by having it on a Sunday afternoon, thus drawing families, with a focus on fun and broadening experiences in the process. We did not realize how all-encompassing that was and how much work that was. The question is how do we accomplish this without burdening too many people? We do things in the schools that touch on these events. Is there a way to pull in some of those things that would create a community event with the same impact? SJ: Were churches involved? DB: No. NA: Maybe we should tie into what is already being done, such as the Red Ribbon activities. SJ: We should get the ministers involved and have choirs perform. FR: It seems there is a strong consensus for doing something, and this is the hour for change. This might be a way to give us a new perspective and outlook. Spread out new views as to how we perceive the day. Let's challenge the Commission to put something in writing and run it by us. Maybe this would be the time to give the youth the floor. DB: Can we raise the funding to bring in the big names? JR: Fund raising is not impossible. We should do what we want to do. Bring us a recommendation, and we'll see where it goes. There are always ways to fund projects. BF: The Illusion Theater has programs around diversity. JB: It is appropriate that the Commission work with this. NA: We really need the help of all to promote this within the community. JP: I would like to see us go back in to the neighborhoods and work with them. Neighborhoods as we all knew them no longer exist. Try to have each neighborhood pull together and do something within their own area. It could be something visual, such as each park being decorated. This will bring all ages out in each neighborhood, and there could be team captains in place. SJ: We are providing diversity education in the schools. What is the objective of the Expo? The school is doing its part already. -4 - BF: We need to provide the leadership for the children. We are supposed to be the ones the children look up to. Maybe we could tie into one of the theaters. Could each school pick up a theme? KD: We have to show the students that we appreciate diversity as much as they do. The mission has to be with the adult community. DV: The strongest site for working on diversity is in the school. Let's re -focus on the public and look at a week-long celebration involving all the school sites. Look at the 94-95 calendars. When you get away from the schools, you lose significant numbers. BF: Let's pull people together for Expo planning who have a passion for the issues and for it being a motivational event. DV: Should we skip it this next year? BF: Maybe we should skip it as a big event and work with people to plan for the next time in a future's concept. SJ: People like to learn about the values and ethics of other cultures and get exposed to reading lists. PG: We need to identify what we want to appreciate. BF: What we really want to get at are "values." NA: Some people resent coming in their costumes and would rather just tell their stories. DH: Shirley Hunt -Alexander's handout illustrates how the Library Foundation of Hennepin County exposed people to ways of strengthening our diversity. With author readings such as these, we could add a dimension to our event. DB: We must learn to accept people as whole human beings and not as being different. TO: We all have common goals as Americans. DH: At the next meeting of the Human Relations Commission, we will come up with a theme and bring it back to the City Council and School Board. NOTE THE TIME OF THIS MEETING: 6:30 PM AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 21, 1993 6:30 PM - MANAGER'S CONFERENCE ROOM I. Charlie Warner, CASH Housing Discrimination II. Approval of Minutes A. 10-19-93 B. Expo Mtg. 10-26-93 C. Task Force 11-3-93 D. Special Mtg. 11-10-93 E. Jt. Mtg. 11-22-93 III. Chair's Report IV. Nominating Committee Slate of Officers V. Action Plans VI. Committee Reports A. Cultural Expo B. No -Fault Grievance C. Chemical Health D. South Hennepin VII. Old Business VIII. New Business IX. Adjournment Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten John Lonsbury Sharon Ming Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 21, 1993 6:30 PM - MANAGER'S CONFERENCE ROOM Members Absent: David Hallett Shirley Hunt -Alexander Phyllis Kohler Geoffrey McCray Staff Present: Susan Wohlrabe Guest Present: Charlie Warner In David Hallett's absence, John Lonsbury chaired the Meeting. Charlie Warner, Housing Programs Manager for CASH, was introduced and welcomed. Charlie explained that CASH provides housing services to low-income people through its HOME Line Program. This Program includes: 1) Tenant Advocacy Hotline, which helps renters with problems such as lockout, damage deposit refunds, eviction and repairs; 2) Tenant Organizer, which helps tenants organize to solve problems with landlords; 3) Mortgage Foreclosure Prevention, designed to help the homeowner with money management, credit counseling and finances in the event of the loss of the home; and 4) emergency loans to families, funded by Hennepin County, to keep families with children from becoming homeless. Charlie stated that he also deals with housing discrimination. Single -parent households are typically female, and the on-site managers can be verbally abusive. At this time, the State of Minnesota has not given a high priority to housing discrimination. Charlie has been asked to implement a service for fair housing in regard to discrimination. He will be recommending educational and informational programs about fair housing for housing providers, members of protected groups, referral agencies, attorneys and the general public, and he will also recommend housing discrimination complaint reception, investigation and resolution services. The issue is whether or not to set up a separate entity to deal with fair housing. Education will focus on the rental market. Charlie hopes to work with public officials and the media to bring this issue into focus and to suggest that there are positive things to be done. There is the need to recruit volunteers to serve as testers for people who claim discrimination in order to determine cases are legitimate, and there is also the need for attorneys to take cases on a contingency basis. Charlie indicated that he hopes to relate the Commission's support of a fair housing center back to his Board. He stated that there are not a great number of housing complaints in Edina. No -Fault Grievance does not work well in housing discrimination issues because it is difficult to get both sides to cooperate. The proposed fair housing center would be the first in the State. The motion of Nancy Atchison that the Commission encourages the establishment of a fair housing center was seconded by Tom Oye; the motion carried. The Commission requested further information as to the number of complaints in Edina; this information will be forthcoming. The Commissioners indicated they would be willing to support Charlie's efforts and interact. Perhaps "About Town" could highlight this issue and indicate the need for help from attorneys. Minutes Approved. The motion of Betsy Flaten to approve the minutes of October 19, 1993, as corrected was seconded by Jan Buth; the motion carried. The minutes of the Expo Planning Meeting on October 26, the minutes of the Task Force Meeting on November 3 and the minutes of the Joint Meeting of the Commission, the City Council and School Board on November 22 were accepted as reports. The motion of Betsy Flaten to approve the minutes of the Special Meeting of the Commission on November 10, 1993, was seconded by Tom Oye; the motion carried. Nominating Committee. Nancy Atchison, Dorie Barman and John Crist were selected to serve as the Nominating Committee, with Nancy acting as Chair. They will present the slate of officers at the January Meeting of the Commission. Action Plans. The Action Plans will be addressed at the January Meeting. Chemical Health. Betsy Flaten reported that there is new legislation in Brooklyn Center pertaining to advertising of tobacco which is at eye level for children in commercial operations. Their ordinance bans this type of advertising, and their city is looking to other municipalities for support. Betsy also reported that violence prevention funds have been granted to the schools. Cultural Expo. The Commissioners agreed the purpose of the Expo is two -fold: to celebrate and to educate, without moving away from Martin Luther King's theme of "Sharing the Dream." After a lengthy discussion and sharing of ideas such as repeating the same Expo, doing a play, inviting a well-known speaker with dinner, story telling utilizing specific authors, and neighborhood gatherings, the Commissioners agreed on the following for a Cultural Expo: OBJECTIVE: To promote respect for diversity through celebration and education STRATEGY: Unity through diversity (THE THEME) WHAT: Buffet dinner with ethnic foods Keynote speaker(s) and program involving youth Group discussion regarding theme "Unity through Diversity" WHEN: February, 1995 The Commissioners pointed out that at this event the adults would be positive role models and leaders for the youth. It is important that the Expo have strong promotion in order to attract more neighborhoods. It was suggested that the Expo Committee include liaisons from the City Council and School Board. The motion of Nancy Atchison to recommend the Expo details as stated above to the City Council and School Board was seconded by Tom Oye; the motion carried. Storefront/Youth Action. Mary Ellen Barrett will be at the January Commission Meeting to report on SFYA's use of funds. Letters from Edina Community Lutheran Church and Chief Bernhjelm. In regard to an incident with racial overtones reported by Pastor Erik Strand concerning a Police Officer, the Commission is paying attention to this matter. Family Conflict Resolution Center. The Commission reviewed the letter from the Resolution Center requesting that the City adopt a policy requiring that all civil conflicts be handled through the mediation/arbitration process. Resignation. John Lonsbury reported that due to an election to his church's governing board, he would be resigning from the Commission at month's end. He thanked the Commissioners for a rewarding experience. Adjournment. There being no further business, the meeting was adjourned at 8:30 PM. JL/sw Respectfully submitted, Z -0/1--L)(-7 John Lonsbury, Vice Chair NOTE THE TIME OF THIS MEETING: 6:30 PM AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JANUARY 18, 1994 6:30 PM - MANAGER'S CONFERENCE ROOM I. Mary Ellen Barrett, SFYA II. Approval of Minutes of December 21, 1993 III. Chair's Report IV. Nominating Committee Nancy Atchison, Chair V. Committee Reports A. Cultural Expo B. No -Fault Grievance C. Chemical Health D. South Hennepin VI. Action Plans VII. Old Business VIII. New Business IX. Adjournment Members Present: Nancy Atchison John Crist Betsy Flaten Shirley Hunt -Alexander Phyllis Kohler Geoffrey McCray Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, JANUARY 18, 1994 6:30 PM - MANAGER'S CONFERENCE ROOM Members Absent: Dorie Barman Jan Buth David Hallett Sharon Ming Staff Present: Ceil Smith The meeting was called to order at 6:45 PM by Nancy Atchison, Acting Chair, with the outside windchill temperature at a record -50. David Hallett was unable to attend because of professional obligations. The Acting Chair announced that due to car troubles, Mary Ellen Barrett was unable to drive from St. Paul for the meeting. Mrs. Barrett requested that she be allowed to attend a meeting very soon to dialogue with the Commission about Storefront funding and organizational issues. Minutes Approved. The motion of Nancy Atchison to approve the minutes of December 21, 1993, was seconded by Tom Oye; the motion carried. Nominating Committee. John Crist was unanimously nominated as Chair of the Commission for 1994-95. With the remaining ten Commissioners feeling overcommitted, the Nominating Committee was unable to present a full slate. John Crist will recruit a Vice Chair and a third person to assist with organizational work and present these names for election at the February meeting. Action Plans. The June, 1993, draft of Action Plans was discussed. The scope of the plans needs focus so that they are achievable within the time and energy constraints of Commissioners. The Commissioners present at this meeting will analyze and put into a suggested priority order the action plans in one objective. (See below.) These will be discussed and adopted by the newly -organized Commission in February. The Commissioners hope to have a conversation with the Mayor and Council to assure the appropriateness of the plan and to maximize effectiveness with assigned responsibilities. Planning assignments: Objective 1 and 5 (closely related): Betsy and Shirley Objective 2: Nancy Objective 4: Geoffrey Objective 3: John Objective 6: Tom South Hennepin. The SHeRPA Work Plan was presented to the City Council for approval. The main component is the Collaborative Family Services, which is being funded by a State grant. Phyllis Kohler described a service plan being implemented at Southview Middle School which can provide a model for collaboration. The recently released Demographic Study, chaired by Betsy Flaten, will be presented to the four cities on January 26. The Commission will have the opportunity to help make this data understood and used within the Edina community. A compendium of social services in South Hennepin and a study of child care services are completed and will soon be available for our use. Adjournment. There being no further business, the meeting was adjourned at 8:20 PM. Respectfully submitted, Nancy Atchison AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, FEBRUARY 15, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM I. Approval of Minutes of 1-18-94 II. Chair's Report III. Action Plans IV. Committee Reports A. Cultural Expo B. No -Fault Grievance C. Chemical Health D. South Hennepin V. Old Business VI. New Business VII. Adjournment EDINA HUMAN RELATIONS COMMISSION TUESDAY, FEBRUARY 15, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Dorie Barman Jan Buth John Crist Betsy Flaten David Hallett Shirley Hunt -Alexander Sharon Ming Ming -Fen Ni Tom Oye Members Absent: Nancy Atchison Phyllis Kohler Geoffrey McCray Staff Present: Susan Wohlrabe Chair John Crist thanked David Hallett for his excellent leadership over the past year through some difficult times. David indicated that he believed the Commission was doing what it had to do, and he announced that he would be resigning from the Commission to allow for more time with his family. The Commission welcomed Ming -Fen Ni to her first meeting. Election of Officers. The motion of David Hallett to approve the nominations of Tom Oye for Vice Chair and Jan Buth for Second Vice Chair was seconded by Betsy Flaten; the motion carried. No -Fault Grievance. Tom Oye indicated that he had contacted an enforcement officer for the State Human Rights Department. Apparently, the present administration has not made any plans for training and probably will not have a training program. He suggested that people who need training go to a conflict resolution center, and this center should be a certified agency. The League of Human Rights Commissions was drafting a program of training for mediation, but at this time it has not happened. As far as the State is concerned, there is no development in the mediation process. Tom will find out where training agencies are and whether or not they are certified. Chemical Health Advisory Committee. Betsy Flaten reported that the CHAC on February 17th would be considering for approval the "Public Policy Principles for the Community Prevention Coalition." As a result of the Committee reviewing and voting on these statements as a part of the 100 Community Prevention Coalition member organizations, the CPC will be able to take collective action as a large coalition of agencies concerned about chemical use prevention policies. The principles will be used to guide the policy -related activities of the Coalition and to support policy initiatives in local communities. The purpose of the Coalition if to reduce alcohol, tobacco and other drug problems in Hennepin County. South Hennepin Regional Planning Agency. SHeRPA recently received a planning grant of $90,000 for a family services collaborative. The goal of the planning process is to determine what families' needs are and where the gaps in services exist, and this information in turn will be used to determine the immediate priorities of the family services collaborative. An Ad Hoc Committee has been formed in order to create a Planning Steering Committee who will be responsible for guiding the year-long planning process. Also, a consultant will be hired with the responsibility of facilitating the planning process and conducting the research. Board Orientation. Betsy Flaten suggested that the Commission consider an orientation with diversity training for new members, including the officers and staff liaison. This could be held on a Saturday morning, possibly at the end of April. Action Plans. Nancy Atchison submitted a report on Objective 2. Objective 2 states that "the Edina community will show discernible progress in the reduction of un -met human needs." In regard to the Commission participating with the City Council in a study group, April 9th has been scheduled for this purpose. Betsy Flaten offered to meet with Jeanne Massey to work on this objective. Re -wording of the objective could be: "The Edina Human Relations Commission will seek and digest information to help it in its decision-making process for recommendations regarding human needs. John Crist reported on Objective 3, which states that "all programs we recommend to receive funding are effective in achieving basic human rights and meeting basic human needs, and the proportion of funding allocated to each program is roughly proportional to the amount of need the Commission feels exists in that service area." Betsy Flaten's motion that we send the request for funding proposals to the currently funded providers and to other providers identified in the provider study was seconded by Jan Buth; the motion carried. It was recommended that Jeanne Massey offer advice as to who else to include. It was also recommended that the Commission advertise next year. Tom Oye suggested that accountability needs to be addressed and that Commissioners must continue to connect with the providers. John Crist will revise Objective 3 for the next meeting. Betsy Flaten reported on Objective 1, which states that "the Edina community will show discernible progress in reducing violence, discrimination, racism, prejudice and bigotry,." and Objective 5, which states that "100% of Edina residents are aware that there are real human rights issues and un -met human service needs in Edina." David Hallett's motion that the action plans for Objectives 1 and 5 as written be approved pending task assignments was seconded by Sharon Ming; the motion carried. Tom will include Objective 6 with these minutes in the next mailing. March Meeting. The next meeting of the Commission will be Tuesday, March 15th. At that time, Mary Ellen Barrett will report on Storefront/Youth Action, and Joyce Repya from the Planning Department will ask the Commission for input regarding the CDBG staff proposal. Joyce will particularly deal with the Commission's concerns about funding for daycare. Another issue for the March Meeting is the Volunteer Recognition Reception on April 20th. NOTE: Saturday, April 9th, 8:00 AM at Centennial Lakes Centrum Building, the City Council will meet with the Human Relations Commission and the Health Advisory Committee regarding the demographic report from SHeRPA. Adjournment. There being no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, John Crist, Chair Edina Human Relations Commission AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, MARCH 15, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM I. Mary Ellen Barrett Storefront/Youth Action II. Joyce Repya, Associate Planner Grace Norris, Greater Mpls. Daycare III. Approval of Minutes of 2-15-94 IV. Chair's Report V. Action Plans VI. Committee Reports A. No -Fault Grievance B. Chemical Health C. South Hennepin VII. Old Business VIII. New Business A. Volunteer Recognition B. Workshop - Hate Crimes IX. Adjournment Members Present: Nancy Atchison Dorie Barman John Crist Betsy Flaten John Gordon Phyllis Kohler Ming -Fen Ni Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, MARCH 15, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: Jan Buth Geoffrey McCray Shirley Hunt -Alexander Sharon Ming Staff Present: Joyce Repya Susan Wohlrabe Guests Present: Mary Ellen Barrett Grace Norris Storefront/Youth Action. Mary Ellen Barrett, Director of Storefront/Youth Action, was introduced and welcomed. She explained to the Commission that Edina's money funded to them for the Youth Counseling Program was used for people who come into the office for therapy. She suggested that collaborative funding efforts could perhaps afford a more productive way of providing services and is proposing different things to do within the family counseling component. For example, one suggestion is a new program regarding cultural competency and diversity, pertaining mostly to African-Americans and Asians. In this regard, a video and curriculum would be developed for taking into the schools to train the faculty, to advocate with the parents and to work with self esteem. A State grant for this program has been given to SFYA for Richfield, Bloomington and St. Louis Park, and there is nothing available in Edina at this time. Therefore, Mary Ellen suggested that Edina's funds be used to support this program in the schools. A team of four would make up the staff, and this would tie in with the School District's program. Another creative suggestion is to provide family counseling in the schools, with counselors being there rather than in the office. Finally, training and awareness -building are needed in the schools to deal with violence and sexual harassment, and teacher -student training is a concept to consider. Mary Ellen asked the Commission to reconsider the spending of Edina's funds in regard to the suggestions made and to look at it as a collaborative effort with the School District. She recommended that she return with a new funding proposal representing a collaboration with the schools in order to bring in the aforementioned components while including the family component. Phyllis Kohler, Jan Buth, Sandy Eliason and Mary Ellen will convene a meeting to prepare a proposal for submission at the Commission April meeting. Proposed 1994 Community Development Block Grant Budget (CDBG). Joyce Repya, Associate Planner, was welcomed. She reported to the Commission that HUD informed has informed Hennepin County that the Urban Hennepin County CDBG entitlement grant for 1994 is $3,688,000, which represents a 10% increase from last year's funding level. She explained that the distribution formula for each city is based upon population, the number of individuals with incomes at or below poverty level and the number of overcrowded housing units. The 1990 Census provides the pertinent data. As a result, the City of Edina's 1994 entitlement has been set at $197,821, which is a 10% increase over last year. Of importance to the Commission is the fact that the funding of public services within CDBG is limited once again to no more than 20% of this entitlement or $39,564. The following represents the budget which staff is recommending for the public service portion of Edina's CDBG funds: C.A.S.H. (Community Action for Suburban Hennepin) - $2,000; GMDCA (Greater Minneapolis Day Care Association - $13,000; and H.O.M.E. (Housing and Outdoor Maintenance for the Elderly) - $24,564. This total of $39,564 is $5,916 less than requested but still provides each agency an increase over 1993. Grace Norris, Community Outreach Coordinator for GMDCA, was introduced. She was asked by the Commissioners why there was always a balance left from Edina's funds while people remained on a waiting list. She explained that it takes a long while to get a new family in the program, because the City's funds are tied up with families already in the program until they can be moved on to a larger funding source. A family is eligible for funding if two earn $21,948. The Agency is trying to get people off welfare and trying to help the working poor; a particular party has to show that they are in training for a job or currently working. The City's funds can be used during an 18 -month period. Grace indicated that she would send the Commissioners data about Edina families. Joyce Repya remarked that she would ask the County if more time could be allowed for this process of funding consideration for next year. The motion of Nancy Atchison that staff amend the public service funding portion of CDBG to reflect no increase for the H.O.M.E. Program over 1993 ($24,074) and that the additional $490 proposed for H.O.M.E. be redirected toward GMDCA ($13,490) was seconded by Betsy Flaten; the motion carried. Minutes Approved. The motion of Tom Oye to approve the minutes of February 15, 1994, was seconded by Dorie Barman; the motion carried. Chair's Report. John Crist introduced John Gordon, and he was welcomed as a new Commissioner. It was reported that Geoffrey McCray would be submitting his letter of resignation. The City Council's annual Dinner Meeting for advisory boards and commissions will be on April 6, and John as Chair will be reporting on the Commission's Action Plans. Agendas at future Commission meetings will include time frames for reporting. Action Plans. Betsy Flaten will develop a calendar of activities with regard to the action plans. OBJECTIVE 2 - Betsy Flaten met with Jeanne Massey to develop this objective, which states that the Edina Community will show discernible progress in the reduction of un -met human needs. Commissioners agreed that the strategies within this objective need to be measured to determine progress and success. The motion of Tom Oye to approve Objective 2 as submitted was seconded by Nancy Atchison; the motion carried. OBJECTIVE 3 - Betsy Flaten will work to re -format this objective, changing "may" from Task 1 to: "Members will be assigned to meet with agencies to develop a relationship with them." Perhaps Tasks 1 and 8 can be combined. OBJECTIVE 6 - Tom Oye presented a newly formatted objective, and it was suggested that the following be included in the action plans: "West Suburban Mediation will be contacted for training, and the Commission will make sure that their people are certified to be trainers." The motion of Betsy Flaten to approve Objective 6 as amended was seconded by Nancy Atchison; the motion carried. Regional Citizens Advisory Commission for SHeRPA. It was announced that Nancy Atchison is the new Chair of SHeRPA's Commission, which includes members from the four cities. Nancy reported that at the present time a steering committee is being formed regarding the Family Services Collaborative Grant from the State. Old Business. In regard to Objective 5, Strategy 1, Commissioners will meet with Ralph Campbell to develop a rough draft of a Human Relations Commission Brochure for the April meeting. New Business. In regard to Objective 1, Strategy 3, there will be a meeting with the School District's SAFE Committee on March 17th at 3:30 PM; Dorie Barman will try to attend. There will be a workshop on April 14th in Golden Valley entitled "Mobilizing the Community to Counter and Prevent Hate Crimes Through Creation of a Statewide Network." Dorie Barman, Nancy Atchison, Betsy Flaten, John Gordon and Tom Oye plan to attend. At the Volunteer Recognition Reception on April 20th, the Commission will honor David Hallett and Larry Fuglesten. Adjournment. There being no further business, the meeting was adjourned at 9:30 PM. Respectfully submitted, TrM Cricf John Crist, Chair Edina Human Relations Commission JC/sw 7:00-7:40 AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 19, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM I. DISCUSSION Jack Duchow from The Initiative will share information about the Turn Off the Violence parent educator's handbook and about the initiative to address violence and harassment in the workplace. Bill Bernhjelm (Bernie), Police Chief, will share ways the Edina Police Department is addressing issues of violence, bias crime, racism and discrimination. Betsy Flaten will update the Commission regarding a bias incident at Southview Middle School. 7:40-8:20 II. REPORTS A. Bias Crime Response Network Meeting - John Crist, John Gordon, Tom Oye, Dorie Barman and Betsy Flaten - 15 minutes B. Alternative Programming for Storefront: Report and Recommendation - Jan Buth - 10 minutes C. Diversity Activities at the Middle School - Betsy Flaten - 5 minutes D. Human Relations Commission Brochure - Jan Buth - 5 minutes E. Mediation Training Update - Tom Oye - 5 minutes 8:20-9:00 III. NEW BUSINESS A. Approval of Public Policy Principles of the Hennepin County Community Prevention Coalition - Betsy Flaten - Read enclosure before the meeting and call Betsy if there are questions. - 5 minutes B. Approval of letter and questionnaire to agencies requesting funding - John Crist - 5 minutes C. HRC response to bias incident at Southview - John Crist - 10 minutes D. Appoint Committee to work on Multicultural Event Proposal - John Crist 2.5 minutes E. Appoint HRC representative to SAFE Committee of the School District (Schools Against A Fearful Environment) - John Crist - 2.5 minutes F. Appoint Commissioners to working groups of the HRC - John Crist and Jan Buth - Each Commissioner has the responsibility to serve on one or more. - 15 minutes 1. Bias Crime Response Network 2. Human Relations Commission Brochure 3. Human Relations Commission Proclamation 4. Family Center/Early Childhood Workshops to address violence and racism (will link to Turn Off the Violence) 5. SHeRPA Report and Implications - Nancy Atchison, Dorie Barman, Jan Buth, Betsy Flaten, John Gordon, Phyllis Kohler & Tom Oye (report given at the May Meeting) EDINA HUMAN RELATIONS COMMISSION TUESDAY, APRIL 19, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Nancy Atchison Dor ie Barman Jan Buth John Crist Betsy Flaten John Gordon Shirley Hunt -Alexander Phyllis Kohler Ming -Fen Ni Tom Oye Members Absent: Sharon Ming Staff Present: Bill Bernhjelm Susan Wohlrabe Guests Present: Jack Duchow Kathy Dockter Kris Duffin Sarah Rudolph Leo Lee Jack Duchow, Co -Chair of the Violence -Free Families Initiative Team in Ramsey County, was introduced and welcomed. He explained that the Initiative is a five-year community collaboration with a vision of ending family violence in Ramsey County. He is involved with the Workplace Action Team, which has expanded its scope into both Hennepin and Washington Counties. The Team is currently focusing on resolution of conflict in the workplace, developing a workbook and guide for workplaces to develop violence -free environments and to respond to and support families who are in violent home situations, and creating a video on violence in the workplace. The Initiative is made up of over 300 individuals and 100 organizations who are committed to the vision of ending family violence through a collaborative community approach. Members work to implement community - developed violence prevention efforts. Bill Bernhjelm, Edina's Police Chief, was welcomed. He reported that it has been made mandatory by the State to report bias crimes. In Edina, there was one bias crime reported in 1992, and three were reported in 1993. In regard to domestic violence, "Bernie" explained that it is a matter of privacy and that officers will not automatically call Cornerstone unless the victim gives his/her authorization. In 1992, there were 111 domestic crimes reported, and 116 in 1993. Officers are required to carry victim abuse cards with them in order to hand them out and share all information regarding resources. There has been no feedback that Edina is under -serving domestic violence victims. Bernie commented that the officers make excellent discretionary judgments. In regard to diversity training, it is mandatory for officers, being part of pre -service training, and conflict resolution is also a part of their program. Apparently, Edina does make use of West Suburban Mediation Center. Bernie reported that the juvenile justice system is overloaded and that youth are not contained unless it is a most serious crime. Bias Crime Report. An incident of bias and violence recently occurred at South View Middle School, and the following people were introduced and welcomed: Kathy Dockter, Assistant Principal; Kris Duffin, Social Worker; Sarah Rudolph, ESL teacher; and Leo Lee, ESL Interpreter. Apparently, the incident involved one of the four Chinese boys in the school, who got caught up in a defensive situation in one of the restrooms against other boys who had started the incident. Kathy Dockter is convinced that this was not a bias crime but rather an adolescent incident, which has to do with being different in "any" way. She explained that there is a tremendous push to be like everybody else. The four Chinese boys have been a part of the school, but it has been difficult for them to communicate real well. She reported that the perpetrator was suspended from school, the family has been involved and there may be other disciplinary action taken. The Student Council prepared a banner to send home to the Chinese student, Chinese symbols were added and it was signed by every student. Sgt. Schwartz is interviewing students and will then give a report to see if there is a need for further discipline. Currently, at South View the students are working on a program dealing with respect for others, and the school itself is working on changing students' behavior without having to punish. Apparently, Storefront/Youth Action is be willing to provide a diversity project which would provide counseling for the staff and students involved. The Commission questioned if there would be some way to reach out and help the children get involved with others over the summer. Kathy Dockter suggested that the Commission work through the District to investigate resources and put the spotlight on all the schools. This should be kept at a District -wide focus rather than focusing on the incident. There is the need to think how to best work with the students so that they can understand and reach out to all children. The motion of John Gordon that the Commission Chair be authorized to write to the South View Student Council and the family of the Chinese student, stating the Commission's affirmation of the Student Council's welcoming and support of the Chinese family as new people to the community and the Commission's commendation of the Student Council's effective response to the incident, was seconded by Tom Oye; the motion carried. As a result, a sub -group of the Commission will follow up on the incident and issues raised by South View: Shirley Hunt -Alexander, Ming -Fen Ni and John Crist. Their report will be presented at the next Commission Meeting. Approval of Minutes. Nancy Atchison's motion to approve the minutes of March 15, 1994, as amended was seconded by Betsy Flaten; the motion carried. On page three under Old Business, the sentence will read "Commissioners will meet" rather than "have met." Bias Crime Report. The working group of John Gordon, John Crist, Dorie Barman and Betsy Flaten is working to establish a bias crime response network. The "Response to Acts of Bias and Prejudice" is included with these minutes, and it includes steps to prepare a community for responding to acts of bias. Storefront/Youth Action. Jan Buth presented a proposal by Mary Ellen Barrett of a service delivery plan which is more responsive to the needs of Edina children and which would help families fight the stressors they face. The proposal would build a collaborative between the City, the State, the Schools and the United Way to use an integrated funding strategy in order to provide family counseling and cultural competency training for School and City personnel. This would co -mingle City funding with School funding and would help to produce service delivery driven by client need rather than by proposal restrictions. Children and families would be seen at a school site which ties into the school-based problem identification process now in place. This proposal would be implemented in September of 1994, with prorated dollars determined for this project in the amount of $11,600. The motion of Betsy Flaten to recommend this proposal to the City Council was seconded by John Gordon; the motion carried. A cover letter will be sent to the Council with Mary Ellen's proposal. Commission Brochure. Jan Buth reported that she had spoken to Ralph Campbell who promised assistance in developing a brochure. Further information will be provided at the next meeting. The proclamation could be done in conjunction with the brochure. Mediation Training. Tom Oye reported that West Suburban Mediation Center is not willing to conduct training for the Commission. They have 60 mediators already trained. Tom promised that he will continue to explore what other communities are doing. It doesn't appear that the Commissioners need to be trained at this time. Public Policy Principles of the Hennepin County Community Prevention Coalition. Betsy explained that these principles, having been approved by the Chemical Health Advisory Committee, need to be recommended by the Commission for approval by the City Council. The motion of John Gordon to recommend approval of these Principles to the City Council was seconded by Phyllis Kohler; the motion carried. Funding Process. Susan Wohlrabe is ready to send out letters to agencies regarding funding proposals; copies of the proposed letter, the list of agencies and funding guidelines were viewed for approval or suggestions. The motion of John Gordon to go forward with the proposed process was seconded by Dorie Barman; the motion carried. Multi -Cultural Event. The Multi -Cultural Event Proposal Committee will consist of Dorie Barman, Min -Fen Ni and Betsy Flaten. Their report is forthcoming. Working Groups and Responsibilities. 1) John Gordon will facilitate the Bias Crime Response Network. 2) Jan Buth, with Nancy Atchison's assistance, will facilitate the development of the Commission Brochure and the Proclamation. 3) Shirley Hunt -Alexander and Jan Buth will work with Nancy Delin to address violence and racism through the Family Center/Early Childhood Workshops. 4) Nancy Atchison and Susan Wohlrabe will communicate SHeRPA's reports and implications. Adjournment. There being no further business, the meeting was adjourned at 9:30 PM. Respectfully submitted, John Crist, Chair Edina Human Relations Commission JC/sw 7:00-8:00 I. 8:00-8:05 II. AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, MAY 17, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM DISCUSSION Nancy Atchison will facilitate a discussion of the implications of the SHeRPA demographic and provider studies. We will consider priorities for further study and for action. (Read/review the studies and come prepared with at least one recommendation for SHeRPA's nest step.) CHAIR'S REPORT 8:05-8:30 III. COMMITTEE REPORTS A. Bias Crime Response Network Committee - John Gordon B. "Cultural Event" Committee - Ming -Fen Ni C. Diversity Activities at the Middle Schools - Betsy Flaten D. Family Center/Early Childhood Workshops - Shirley Hunt -Alexander E. HRC Brochure - Jan Buth 8:30-8:50 IV. FUNDING REQUESTS A. Review funding process B. Assign HRC members to specific agencies C. Set dates for hearing and for the adoption of the budget recommendations 8:50-9:00 V. NEW BUSINESS A. Identify existing speakers and topics for HRC Speaker's Bureau B. Discussion/adoption of plan proposed by "Cultural Event" Committee EDINA HUMAN RELATIONS COMMISSION TUESDAY, MAY 17, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten John Gordon Shirley Hunt -Alexander Sharon Ming Ming -Fen Ni Tom Oye Members Absent: Phyllis Kohler Staff Present: Susan Wohlrabe Minutes Approved. Tom Oye's motion to approve the minutes of April 19, 1994, was seconded by Dorie Barman; the motion carried. SHeRPA Discussion. Nancy Atchison invited discussion pertaining to materials received in the packets: the Demographic Discussion Document, the Executive Summary regarding Child Care Services, the Adolescent Health Task Force Report and the Key Recommendations Common to Both Task Forces --Youth & Family Services and Developmental Disabilities. The Demographic Study should aid the Commission in its funding recommendations. Apparently, Jeanne Massey will be conducting another informational session in June regarding this study for groups outside of SHeRPA. The study brought to focus the fact that Edina does have an increasing number of senior citizens. People here over the age of 65 equal the number of people under 18. An observation was made that the children of today are more needy than the children of the past. Affordable daycare is still a legitimate problem. Edina has the lowest number of people in poverty and the lowest number of minorities of the four cities. The nine -to -five work hours will need to shift somewhat so that parents can pick up their children and also utilize services. In-home care for the elderly will be a shifting trend. It was suggested that summaries of this study be given to the various care -givers. Unfortunately, the Commissioners don't have the full picture regarding the seniors and whether or not their needs are being met. Transportation is always an issue as well. Perhaps the Senior Answer Line could share questions they get, and Family Resources could keep track of seniors' calls. It was suggested that a comprehensive survey be developed for Edina's senior population. Another suggestion was that the Commission look at the "human family" rather than just identify different age groups and their needs. In other words, look at needs in the context of the family as a whole. It is obviously difficult to find all the people who have un -met needs; however, if there was a way to identify more un -met needs, it would be a start. Because of the large senior population, perhaps a good beginning would be to form a Senior Focus Group or Senior Advisory Group. The Commission recommended that when the award letters are sent to the human service agencies at the end of the year that the Executive Summary of the Demographics be included to make the agencies aware of the changing demographics for their next proposal. Bias Crime Response Network Committee. John Gordon shared a prepared memo which sets out in very concrete terms an action plan in the event there is an incident which needs some immediate attention. It is focused on providing support to the victim and making public statements in the event of an incident. John's memo proposes the establishment of an Emergency Response Team who will offer the support of the Commission to victims of violence or harassment, to express the community's concern and to help create an atmosphere where such acts will not be tolerated. The goal is to establish pre-existing contacts in these situations. It is hoped that a relationship can be established with the Police Department so that they will contact the Commission and the people involved at the appropriate time. This proposal for a Response Team will eventually be presented to the School Board and City Council for approval. The Commissioners need to look over the list of suggested contact names and follow up with suggestions, reporting back to John Gordon. Thereafter, a final draft will be submitted to Ken Rosland for his comments before it is submitted to the elected officials. Cultural Event. Ming -Fen Ni reported that the proposed theme for the 1995 Cultural Event is "Asian Culture," and an interesting name is needed. The Asian population in Edina is the largest minority group. The suggestion is that the event be a two-day program, including dinner followed by theater show such as Mixed Blood Theater, guest speakers, story -telling with a snack provided and culture -related performances. Other activities could also be planned during the year, such as introducing Asian art and learning Asian immigration issues. Fund raising and public relations are critical components and need to be worked out. A report will be made to the City Council. Diversity Activities at the Middle Schools. Betsy Flaten reported that a packet has been developed by the teachers to use with the students; Betsy will bring it to the next meeting. This packet includes activities for the teachers to select. Apparently, diversity groups will be set up next year, and parents of color are assisting. The RSVP is a program at Southview which connects the students with a school in St. Paul. In regard to the whole situation regarding violence and aggression, the Commission's concern is for the perpetrator as well as the victim and whether or not this individual and family could use some help. Family Center/Early Childhood Workshops. Shirley Hunt -Alexander indicated that she had a good session when she met with the Family Center. They discussed the vision of the Center which includes the quality of life for the whole family. Regarding the violence issue, parents are taught how to deal with their children in a non-violent way. Diversity training is conducted with the staff. For the past four years, 700 families have been seen each year, thus serving 62 % of the eligible population. Because the Center's focus next year will be on the quality of family life, perhaps a good theme for an expo would be "Celebration of Families." The motion of Betsy Flaten that Shirley Hunt -Alexander serve as a representative to the Family Center's Advisory Committee on behalf of the Human Relations Commission was seconded by Jan Buth; the motion carried. Speaker's Bureau. Betsy Flaten encouraged the Commissioners to identify things which they believe are relevant to human relations topics and then send this information to the Community Resource Pool as a resource for the Human Relations Commission Speaker's Bureau. Adoption of Theme for Cultural Event. The motion of Nancy Atchison that the 1995 Cultural Event theme be "Asians in America" and carried out throughout the year was seconded by Sharon Ming; the motion carried. Funding Process. The following assignments for studying the funding proposals were made: - Shirley Hunt -Alexander, Family Center - Jan Buth, Storefront/Youth Action - Nancy Atchison, Senior Linkage Line - Tom Oye, Senior Community Services - Dorie Barman, Share -A -Home - John Gordon, West Suburban Mediation - Ming -Fen Ni, Cornerstone - Sharon Ming, VEAP - Betsy Flaten, Employment Action Center At the regular Commission Meeting on June 21, the Commissioners will be prepared to bring up questions and concerns pertaining to agencies' proposals, and the assigned Commissioner will relay these issues back to the agencies for their prompt written response in order to avoid unanswered questions at the hearing scheduled for Tuesday, July 19th. At a wrap-up Commission Meeting on Tuesday, July 26th, the Commissioners will develop a budget proposal for human services funding to present to the City Council. The budget hearing on July 19th will start promptly at 5:00 PM in the Manager's Conference Room, and the wrap-up meeting on July 26th will begin at 7:00 PM in the same room. Adjournment. There being no further business, the meeting was adjourned at 9:10 PM. Respectfully submitted, -(:)///-? 04—S) 4) John Crist, Chair Edina Human Relations Commission JC/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, JUNE 21, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM 7:00 I. APPROVAL OF MINUTES 7:00-8:15 II. INITIAL REVIEW OF FUNDING REQUESTS A. Discussion of individual requests guided by HRC liaison to the agency B. Determine follow-up questions for agency to respond to in writing 8:15-8:20 III. CHAIR'S REPORT 8:20-8:45 IV. COMMITTEE REPORTS A. HRC Brochure & Human Rights Proclamation - Jan Buth B. Cultural Event Committee - Ming -Fen Ni C. Bias Crime Response Network - John Gordon 8:45-9:00 V. FAMILY SERVICES COLLABORATIVE PLANNING GRANT Betsy Flaten and Phyllis Kohler Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten Phyllis Kohler Sharon Ming Ming -Fen Ni Tom Oye EDINA HUMAN RELATIONS COMMISSION TUESDAY, JUNE 21, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: John Gordon Shirley Hunt -Alexander Staff Present: Susan Wohlrabe Minutes Approved. Nancy Atchison's motion to approve the minutes of May 17, 1994, was seconded by Sharon Ming; the motion carried. Review of Funding Requests. Storefront/Youth Action. Their request is $35,844. Jan Buth had recently presented SFYA's proposal to the Council regarding their change toward solution -oriented family counseling to be delivered in a flexible manner either at the school, in the home or at the office which would augment the school financed service now being delivered. It will be designed to facilitate a quicker response time for families needing service and tie into the school-based problem identification process now in place. The City Council recommended going forward with this change and would like to review the program after December. Senior Community Services. Their request is $14,000. This increase represents salaries for three licensed social workers plus the director. All of their personnel have been trained regarding diversity. Their board does contain one minority person. NOTE: A question for next year for all agencies is whether or not their boards represent diversity. The numbers served in Edina by Senior Community Services has gone up to 251. They will be requested to furnish to the Commission the other cities' contributions and numbers served. Cornerstone Advocacy Service. Their request is $4,500. Edina residents comprised 3% of their clients, using 11% of direct service hours. Intervention is an important part of Cornerstone's services, and at this time Edina does not participate. Edina's funds support advocacy and crisis intervention to victims of domestic abuse. Regarding staff, Cornerstone offers in-service training regarding sensitivity and diversity. VEAP. Their request is $5,000. Edina's funds support the Transportation Program which provides door-to-door service seven days a week for Edina residents who are low-income, disabled or elderly. A volunteer coordinator organizes volunteer drivers, and they appear to operate in a cost-effective manner. Last year, 29% of the rides provided were for Edinans. West Suburban Mediation Center. Their request is $2,500. They use trained volunteer mediators to resolve conflicts and disputes which does keep the courts from becoming overcrowded. Their mediators are offered ongoing training regarding cultural diversity. Their program works well with the youth, as they offer mediation for juvenile offenses such as vandalism, shoplifting and minor assault. The Commission questioned the number of referrals they get from our Police Department. Share -A -Home. Their request is $3,000. Six of their 17 matches last year were in Edina. The program does help to keep the elderly out of nursing homes, and they do help serve single -parent families. The program is a part of Lutheran Social Service which does provide cultural sensitivity training for staff in order to be sensitive to all clients. Women in Transition. Their request is $1,824. They served five women in Edina in 1993 and hope to serve 12 in 1995. The women served, who were of low income in crisis, have definitely been improved in that they were provided specialized career development and employment services. All of their staff have participated in very intensive agency -wide undoing -racism training. Senior Linkage Line. Their request is $476. This money will go through Senior Resources to be used for operational costs of the South Hennepin site. Outreach and marketing will not be done for Edina. Volunteers are trained to answer the phones, and these volunteers are typically seniors. There have been extensive staff trainings and agency discussions about diversity issues. Cultural Event. The event will be a year-long focus on Asians in America, possibly incorporating a daytime open house with an evening program and dinner. The program could be a three-person play by Mixed Blood Theater lasting 45 minutes. Good fund raising is necessary! Perhaps children's groups could be asked to perform. Publicity and promotion will have handled by Lynne Westphal, Diane Fredkove and Phyllis Kohler. Ming -Fen Ni, Dorie Barman, Betsy Flaten and Nancy Atchison will work on developing a budget. It is hoped that each Commissioner will have a role to play in assuring the success of this event. Family Services Collaborative. Nancy Atchison reported that the State has funded this planning initiative in the amount of $90,000, which will be coordinated by SHeRPA. The process will be the planning and developing of strategies for pilot interagency collaboratives in order to reduce system barriers to providing effective services for families and children. The grant is simply intended to figure out creative ways to deliver services. Adjournment. With no further business, the meeting was adjourned at 9:15 PM. Respectfully submitted, John Crist, Chair Edina Human Relations Commission JC/sw EDINA HUMAN RELATIONS COMMISSION BUDGET HEARINGS JULY 19 & JULY 26, 1994 Members Present: Dorie Barman Jan Buth John Crist Betsy Flaten John Gordon Shirley Hunt -Alexander Phyllis Kohler Sharon Ming Tom Oye Erick Strand (new on 7-26) Members Absent: Nancy Atchison Min -Fen Ni (7-26) Staff Present Police Chief Bernhjelm (7-26) Susan Wohlrabe Storefront/Youth Action. They received $34,800 this year and are requesting $35,844 for 1995. SFYA provides prevention, intervention and treatment programs for youth and their families. Specifically, the Youth Counseling Program assigns youth to counselors who meet with them and their parents through solution -oriented family counseling delivered in a flexible manner either at the school, in the home or at the office. Problem identification and treatment planning will drive the delivery of services. In 1993, Storefront worked with 696 youth in Edina. Senior Community Services. They received $6,850 this year and are requesting $14,000 for 1995. Senior Community Services identifies, develops, coordinates and provides services that help meet the needs of people 55 and older. The Senior Outreach Program assists vulnerable adults to remain independent in the community and assists them and their families in securing and monitoring needed services. Edina clients (251 in 1993) represent 8.1% of all Senior Outreach clients throughout suburban Hennepin County. VEAP. They received $4,200 this year and are requesting $5,000 for 1995. The VEAP Transportation Program provides door-to-door service seven days a week between 8:30 AM and 9:00 PM for all Edina residents who are low-income, disabled or elderly. The Transportation Coordinator plans the van route and assigns the private car trips to a volunteer home phoner who contacts volunteer drivers for private car trips. All VEAP's 16 van drivers and 110 private car drivers are volunteers. In 1993, 124 unduplicated Edina residents were given 1,470 rides by VEAP drivers. Cornerstone Advocacy Service. They received $4,250 this year and are requesting $4,500 for 1995. Cornerstone provides advocacy and crisis intervention for victims of domestic abuse. Victims and their children are helped to overcome the barriers they encounter in their struggle to live violence -free lives. Through short-term safe housing, Cornerstone provides shelters and meals for two to three days for persons in imminent danger of domestic assault. Their 24-hour Help Line provides immediate access to emergency services. In 1993, Cornerstone served 102 Edina residents with 534 hours of direct service. West Suburban Mediation Center. They received $1,850 this year and are requesting $2,500 for 1995. West Suburban Mediation Center utilizes trained volunteer mediators to resolve conflicts or disputes. Mediation is also used for juvenile offenses such as vandalism, shoplifting, intra -family disputes, theft and minor assault. The Center is certified by the Minnesota Supreme Court and is the only community mediation program serving Edina. There are 60 volunteer mediators, and based on service hours at a rate of $38 per hour, Edina received $2318 worth of service in 1993. Share -A -Home. They received $2,350 this year and are requesting $3,000 for 1995. Share - A -Home allows older adults and persons with disabilities to continue independent living in their homes and to avoid premature or unnecessary nursing home placement by matching them with live-in companions who provide services in exchange for less expensive housing. The staff person interviews and screens potential live -ins and obtains references and a police report. Once a match is made, there is consistent monitoring and mediation provided if needed. In 1993, six matches were made with Edina residents. Women in Transition. They received $1,600 this year and are requesting $1,824 for 1995. The Women in Transition Program provides specialized career development and employment services to low income women in crisis, enabling them to secure stable employment to support themselves and their families. Their request is to fund full services to a minimum of three low-income Edina women. Their services are provided on a sliding fee based on the participant's current income and ability to pay. Through this program, women establish realistic goals based on skills, aptitudes and interests. In 1993, Women in Transition served five women who were Edina residents. FACES. They are requesting $5,000 for 1995. FACES is a grassroots organization seeking to address issues of race and ethnicity in the schools and the community by raising the consciousness level of all Edina students and staff with regard to culture, race and the effects of prejudice, and to serve as a resource to the community in this very regard. This is a brand new project which hopes to serve all Edina students (5,580 which includes 280 minority children), their parents and families, the School District staff (950 people) and the community at large. Senior Linkage Line. They received $750 this year and are requesting $476 for 1995. Through the use of a comprehensive computerized resource file, Senior Linkage Line provides information about senior services and programs for older adults. The major function of the program is to establish easily identified local information and referral sites. The sites are operated by trained senior volunteers who research services to meet the needs of the callers and then follow up to ensure the callers received the services being sought. During the first quarter of this year, 6% of the callers were from Edina; therefore, the amount requested for 1995 is reflective of the percentage of clients who have used the system during the first quarter of 1994. Intervention Program. Police Chief Bernhjelm had the opportunity to address the Commission regarding the Intervention Program administered by Cornerstone. This program advocates in the criminal justice system for victims of domestic assault whose assailants have been identified by the criminal justice system through law enforcement response to a domestic assault. The funding requested from Edina for this program would be $22,814. The Chief reported that there were 70 incidents of domestic abuse in Edina reported in the first six months of this year, and 20 resulted in law enforcement action. 18 represented conflict with the husband against the wife. He indicated that there is no typical domestic case, and in Edina officer discretion is used in each case. Cornerstone would like the Edina Police Department to provide reports of all the domestic abuse cases, and the Department is reluctant to do this because privacy is a serious issue. Officers will ask the victim if he/she would like an advocate to be called in order to follow up on legal action. The Commission remarked that all victims should be told by officers that Cornerstone is funded by Edina. The Chief will follow up with all his officers to make sure they are reinforcing Cornerstone's mission as they deal with victims in domestic abuse cases. It would be helpful if the Chief connects with the Commission at least quarterly for updates. EDINA HUMAN RELATIONS COMMISSION BUDGET MEETING WEDNESDAY, AUGUST 10, 1994 7:00 PM Members Present: Nancy Atchison Jan Buth John Crist Betsy Flaten Shirley Hunt -Alexander Phyllis Kohler Sharon Ming Tom Oye Erick Strand Members Absent: Dorie Barman John Gordon Min -Fen Ni Staff Present: Susan Wohlrabe The following budget for 1995 was prepared for submission to the City Council for their approval: The amount of $63,250, which represents a budget increase of $3,000, is broken down into the funding of ten professional services and a new line item entry entitled "Cultural Event." The additional line items (Continuing Education, Dues and Subscriptions, Chemical Health, and Education Program) represent the operational budget of the Commission, and there is no proposed increase for these items. PROFESSIONAL SERVICES 1. Storefront/Youth Action 35,150.00 2. Senior Community Services 9,400.00 3. VEAP 4,750.00 4. Cornerstone Advocacy Service 4,450.00 5. West Suburban Mediation Center 2,150.00 6. Share -A -Home 2,100.00 7. Women in Transition 1,700.00 8. FACES 1,700.00 9. Senior Linkage Line 476.00 10. Chemical Health Advisory Committee 374.00 LINE ITEMS 1. Cultural Event 2. Continuing Education (seminars & dinner meetings) 3. Dues and Subscriptions 4. Chemical Health (materials & activities of Chemical Health Advisory Committee) 5. Education Program (public informational materials) 1,000.00 250.00 200.00 500.00 62,250.00 450.00 2,400.00 TOTAL PROPOSED $64,650.00 NOTE: The amount proposed for the Chemical Health Advisory Committee is the balance remaining in the total proposed budgete of $63,250 after allocating proposed amounts to the human service agencies and to the Cultural Event. AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, SEPTEMBER 20, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM I. APPROVAL OF MINUTES II. CHAIR'S REPORT III. COMMITTEE REPORTS A. HRC Brochure & Human Rights Proclamation B. Cultural Event C. Early Childhood IV. OLD & NEW BUSINESS EDINA HUMAN RELATIONS COMMISSION TUESDAY, SEPTEMBER 20, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist John Gordon Shirley Hunt -Alexander Sharon Ming Ming -Fen Ni Tom Oye Members Absent: Betsy Flaten Phyllis Kohler Erick Strand Staff Present: Susan Wohlrabe Minutes Approved. Sharon Ming's motion to approve the minutes of June 21, July 19, July 26 and August 10, 1994, was seconded by Nancy Atchison; the motion carried. Chair's Report. John Crist explained that after his presentation of the proposed budget to the City Council, the Council indicated thereafter that they would not be funding FACES in 1995. Questions raised were: 1) Why do we need FACES? 2) Is there any duplication with the School District? 3) How will FACES communicate with the schools and churches? 4) How might FACES relate to the pending lawsuit regarding the School District? Action Items/Strategic Planning. John Crist proposed that the action plans developed during the strategic planning process need to be narrowed down. He recommended an evaluation of each action item as to: 1) its importance; 2) its urgency; 3) its amount of influence; and 4) how much work it entails. John suggested that at the next Commission Meeting he come prepared with the objectives and criteria for the Commissioners to review and narrow down. Hazing at the High School. The new Principal of Edina High School is trying to break the cycle of the hazing practices that have gone on for many years. John Gordon will call him to let him know that the Commission supports his efforts and the steps he is taking and that the Commission would gladly help if necessary. New Brochure. Jan Buth reported on the progress in developing a new brochure for the Commission. She has met with Ralph Campbell, the City's Communications Director, and he has encouraged the Commission to look carefully at details as the brochure is developed. Questions to address are: 1) Why do we want a brochure? 2) Who is the audience? 3) Will it serve as a grievance "guideline"? 4) Will it include the background of the Commission? 5) Will it be informative and/or educational? Nancy Atchison and John Gordon will help Jan Buth in the development of a draft brochure for Commission discussion. A draft "Manifesto" will be worked on at the same time. Early Childhood Workshops. Shirley Hunt -Alexander, as a representative to the Family Center's Advisory Committee, reported that she had just attended a workshop. A Halloween party is one of the first events being planned at this time; other upcoming events will be educational as well, such as training sessions. Perhaps there could be an effort to collaborate with the Commission in the planning of an Expo. It was agreed that this would be a much more productive way to do an Expo in the future. No -Fault Grievance. Tom Oye reported that he had been involved in three cases, none of which resulted in mediation. The first was an employment situation in which the party was on probation because of personality problems. Management has recommended that he seek employment elsewhere. The second case concerned a tenant of 15 years and a difficult new manager who threatened with termination of the lease. The owner helped the tenant for awhile but then went along with the manager. The final case concerned a women working with an insurance agency who could not generate any sales under a particular program. As a result, she was told that she would be terminated. She had a history of alcoholism but reported that she was dry. She wanted a statement from management that they had fired her wrongfully, and she stated that she was trying to get a new job. Exhibition from UNICEF. Nancy Atchison reported that with the sponsorship of the Upper Midwest Women's History Center an exciting exhibition from UNICEF is coming on October 15 through November 12 at downtown Dayton's and is entitled "Girls & Girlhood: A Perilous Path." This exhibition hopes to raise awareness about the situation of girls throughout the world and will encourage local actions of the part of educational institutions, community organizations and the general public in support of positive change in regard to their rights and education. Voices for Lifelong Learning. This is a group who serve as volunteers for ARLE (Adaptive Recreation/Learning Exchange). They are being trained to speak to community groups about themselves and the programs they have taken through ARLE. As a result, these learned skills will help them become self advocates and more independent. There are six participants, and they will make a presentation to the Commission at the October 18th meeting. Adjournment. There being no further business, the meeting was adjourned at 8:50 PM. Respectfully submitted, aOhr7 Cos-frset) John Crist, Chair Edina Human Relations Commission JC/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, OCTOBER 18, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM 7:00 I. APPROVAL OF MINUTES 7:05 II. CHAIR'S REPORT 7:15-7:35 III. VOICES FOR LIFELONG LEARNING 7:35-8:25 IV. ACTION PLANS/STRATEGIC PLANNING 8:25-8:50 V. COMMITTEE REPORTS A. BROCHURE & PROCLAMATION B. CULTURAL EVENT C. EARLY CHILDHOOD D. NO-FAULT GRIEVANCE 8:50 VI. OLD BUSINESS 8:55 VII. NEW BUSINESS 9:00 VIII. ADJOURNMENT EDINA HUMAN RELATIONS COMMISSION TUESDAY, OCTOBER 18, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Nancy Atchison Dorie Barman John Crist Betsy Flaten John Gordon Shirley Hunt -Alexander Phyllis Kohler Sharon Ming Tom Oye Erick Strand Members Absent: Jan Buth Ming -Fen Ni Staff Present: Susan Wohlrabe Guests Present: Nancy Booker Voices for Lifelong Learning Minutes Approved. John Gordon's motion to approve the minutes of September 20, 1994, was seconded by Tom Oye; the motion carried. Report on Hazing. John Gordon reported that he had contacted Edina High School's new principal, Ron Tesch, who said he appreciated the Commission's support of his intentions to address the hazing issue at the school. Sharon Ming indicated that Greg Winter asked for a Human Relations Commissioner to be on the Hazing Committee, and John Gordon agreed to serve. Sharon will contact Greg to share this information with him and have him call John Gordon. Voices for Lifelong Learning. Nancy Booker was introduced and welcomed. She is the Community Education liaison of The Learning Exchange which offers community education opportunities for adults with disabilities. The class from the Voices for Lifelong Learning volunteers did a presentation, each having the opportunity to tell how the Voices class has helped to improve skills, to build relationships and self-esteem and to become more comfortable talking in front of other people. It was definitely a meaningful experience for the Commissioners. Strategic Planning. John Crist developed an evaluation of action items in order to determine priorities; four criteria were listed as ranking tools. Each Commissioner put time into ranking each task and then turned the evaluation in to Sharon Ming for tallying. Commission Brochure. Nancy Atchison reported that she and Jan Buth had met with Ralph Campbell and as a result developed a sample brochure for the Commission's evaluation. It was suggested that the Commission continue to strengthen its relationship with Family Resources regarding information and referral. The brochure, when and if it is finalized, needs to be available and seen in the schools, churches, offices and City Hall. A date should be printed on it somewhere. Information regarding the Commission could be printed in the About Town annually, with reference to the human service agencies which the City funds. Demographic information needs to be included within the brochure. The brochure's purpose might be twofold: letting people know about the Commission and letting people know what services are available. As a result of this discussion, Nancy will work with Jan and Ralph to develop another rough draft for the Commission's evaluation. Cultural Event. Betsy Flaten reported that the event is scheduled for March 18th and 19th at Edinborough Park. Saturday evening would be primarily for adults, and Sunday would be a family day. The evening event might be the Eastern Parade Play from the Mixed Blood Theatre with the combination of dinner and awards. The week before the event would be an opportunity for the school libraries to focus on the theme. Fund raising is a big issue and needs strong consideration by the Commissioners. Ming -Fen Ni will bring a budget and an outline of the event to the next meeting. The fund raising goal should be $6000. Shirley Hunt -Alexander will work with Betsy to develop books and materials for the schools regarding Asians. At the next Commission meeting, Betsy will report the purpose and goals of the Expo. Early Childhood. Shirley Hunt -Alexander would like to include the Commission in a few years in a family event with other organizations. She is acting as the representative to the Family Center's Advisory Committee. Adjournment. There being no further business, the meeting was adjourned at 9:00 PM. Respectfully submitted, Jahn C'h John Crist, Chair Edina Human Relations Commission JC/sw AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, NOVEMBER 15, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM 7:00 I. APPROVAL OF MINUTES 7:05 II. CHAIR'S REPORT 7:10 III. ACTION PLANS/STRATEGIC PLANNING 8:10 IV. COMMITTEE REPORTS A. BROCHURE & PROCLAMATION B. CULTURAL EVENT C. SHeRPA D. EARLY CHILDHOOD E. NO-FAULT GRIEVANCE 8:50 V. OLD BUSINESS 8:55 VI. NEW BUSINESS 9:00 VII. ADJOURNMENT Members Present: Nancy Atchison Dor ie Barman Jan Buth John Crist Betsy Flaten Sharon Ming Ming -Fen Ni Tom Oye Erick Strand EDINA HUMAN RELATIONS COMMISSION TUESDAY, NOVEMBER 15, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Absent: John Gordon Shirley Hunt -Alexander Phyllis Kohler Staff Present: Susan Wohlrabe Minutes Approved. Tom Oye's motion to approve the minutes of October 18, 1994, was seconded by Jan Buth; the motion carried. Chair's Report. John Crist reported that he had recently attended a FACES meeting where he had an opportunity to offer encouragement for their re -submission of a budget proposal next year. Jan Buth indicated that she would also give support to Roy Lewis at her next opportunity. After this year, FACES will have had an opportunity to become established and therefore lend greater credibility toward their funding proposal. Action Plans. Sharon Ming distributed evaluation ratings for identified tasks which each Commissioner had rated. The tally which illustrated rankings based on amount of influence, importance and urgency listed the top four tasks as: 1) priorities of the Commission; 2) funding process; 3) Chemical Health Advisory Committee; and 4) bias crime response. The other tally prioritized its top four as follows, based on amount of work involved: 1) bias crime response; 2) priorities of the Commission; 3) Chemical Health Advisory Committee; and 4) Family Center. The Commissioners agreed that the bias crime response needs to be worked on and completed. The rankings do fit in with the current activities of the Commission to a certain extent. Agenda should be determined as items to be worked on month by month, reflecting ranking and priority. Perhaps just a couple of action items could be selected for each year, always including the funding process. It was suggested that the Commission adopt the bias crime response by January 31; therefore, at the December Commission Meeting, John Crist and John Gordon will be prepared with a report. John Crist will consider an agenda format which Betsy Flaten had prepared as a way to stay on task and be prepared at each meeting. Cultural Event. Ming -Fen Ni distributed the report of the Cultural Event Planning Committee, made up of Betsy Flaten, Lynne Westphal, Jan Buth, Tom Oye, Mary Swatosh and Ming -Fen. The Commission discussed the content of the report and agreed to certain changes: 1) EVERYDAY HEROES We are here... With vision and courage... From many cultures... Making a DIFFERENCE and building our COMMUNITY. 2) The 1995 Cultural Event's mission is to recognize the everyday heroes in this community, their contributions and struggles, and to promote the inclusion of all. 3) The objectives are to introduce: a) the culture contributed by each of us and how that culture has helped us and made us proud; b) our stories of vision and courage that made a difference in this society or in our lives; and c) the common vision of "human rights, "--the inclusion of all. The event will be held on March 18th and 19th at Edinborough; Betsy Flaten will meet with the Edinborough staff as soon as possible. Tickets will sell for $12 to $15 per person which will be for Saturday evening, March 18th, covering a play, dinner and recognition. Sunday, March 19th, will be family day and free admission, with performance groups, various activities and deli food for sale and/or snacks. Jan Buth will research a caterer for Saturday, and Dorie Barman offered to assist. The fund raising committee will consist of Ming -Fen Ni, Jan Buth and Alice Randall. John Crist will oversee the program committee. Lynne Westphal, Susan George and Diane Fredkove will comprise the publicity committee. The Commission is hopeful that this event will be a connection with the results of the Peter Benson study and that the youth will see that there are many different way to be heroes and to make a difference in the community. SHeRPA. At the Commission Meeting in December, Betsy Flaten will report on the Family Services Collaborative. Brochure. It was determined that it would be better to wait until the conclusion of the Family Services Collaborative for any recommendations regarding the development of a brochure for information and referral. Next Meeting. The date of the December Commission Meeting has been changed to Tuesday, December 13th, 7:00 PM, at ARNESON ACRES, 4711 West 70th Street. Adjournment. There being no further business, the meeting was adjourned at 9:35 PM. Sincerely, John Crist, Chair Edina Human Relations Commission JC/sw NOTE THE DATE AND THE LOCATION!! DO NOT GO TO CITY HALL!!! AGENDA EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 13, 1994 7:00 PM - ARNESON ACRES 4711 WEST 70TH STREET 7:00 I. APPROVAL OF MINUTES 7:05 II. CHAIR'S REPORT 7:10 III. ACTION PLANS 8:00 IV. COMMITTEE REPORTS A. CULTURAL EVENT B. SHeRPA C. EARLY CHILDHOOD D. NO-FAULT GRIEVANCE 8:50 V. OLD BUSINESS 8:55 VI. NEW BUSINESS 9:00 VII. ADJOURNMENT EDINA HUMAN RELATIONS COMMISSION TUESDAY, DECEMBER 13, 1994 7:00 PM - MANAGER'S CONFERENCE ROOM Members Present: Nancy Atchison Dorie Barman Jan Buth John Crist Betsy Flaten John Gordon Shirley Hunt -Alexander Sharon Ming Ming -Fen Ni Tom Oye Members Absent: Phyllis Kohler Erick Strand Staff Present: Susan Wohlrabe Minutes Approved. Nancy Atchison's motion to approve the minutes of November 15, 1994, was seconded by Tom Oye; the motion carried. Chair's Report. John Crist commented on the four suggested objectives which he handed out and how to utilize a new monthly meeting format. A suggested sample format was distributed. Letter regarding Ciatti's. Tom Oye explained that he had contacted the complainant concerning the perceived discrimination at Ciatti's. A letter from the complainant to Ciatti's President had been forwarded to the Commission. Tom learned that the manager had been terminated, and on that particular occasion, they had been short-staffed. The complainant has since received a positive response from the Galleria management and has determined that it is no longer an issue. Apparently, it was a case of mismanagement rather than discrimination. A letter in this regard will be drafted and sent to Mayor Richards. No -Fault Grievance. Tom Oye reported on an incident in a grocery store involving a credit card sale. A woman was asked to sign her name and phone number on the slip. Thereafter, she asked two of her non -minority friends to go through the same process, and these people were not asked for their phone numbers. Tom will follow up on this situation. Bias Crime Response Network. John Gordon reminded the Commissioners that he had developed a format for an Emergency Response Team responding to bias crimes. This does not have to be a part of the monthly meetings, because the team could act on its own. Commissioners can respond to issues of concern and let people know that they care. For the January Commission Meeting, the Commissioners are to be prepared to discuss John's format on responding to acts of violence or harassment. Setting Priorities. Chair Crist asked that each Commissioner perform the following assignment to be turned in at the January Meeting: 1) Write down an item he/she feels is important and that he/she would like to work on. 2) Write down a problem area or an area of improvement of the Commission itself. 3) Write down any advice he/she has for the Chair of the Commission. Cultural Event. Jan Buth reported that the Committee had recently met with personnel from the Art Center and the Historical Society. The key to the success of the event is to keep it small and simple and build on who we are in Edina with contributing stories. Perhaps tiles could be done rather than a quilt, which could be permanently displayed. Stories could be videotaped, and perhaps the ABC scholars could help with this. The Art Center Director, Diana Hedges, could coordinate the tile project. The library would be helpful in planning story -telling, and Mattie Clark could be a part of this. CRP will keep all the stories on file, and perhaps the Sun could do a series of articles on the people with stories. Dave Moore would be a good possibility for the interviewer. Any ideas of people to be interviewed should be given to Betsy Flaten. The event itself will take place on Sunday, March 19th, from noon to 4 PM. The Commissioners were encouraged to submit contact names for contributions by the next meeting. SHeRPA. The Provider Study completed by SHeRPA was distributed and will serve as a database of information for policymakers, funders, program developers and providers. The report will be a resource to address specific issues. Betsy Flaten remarked on the Family Services Collaborative and how it might tie into the School -Human Services Redesign Initiative. Nancy Atchison reported that a subcommittee is currently designing a strategic planning process and planning a date for a session; input prior to the session is needed from each city. Nominating Committee. Tom Oye and Betsy Flaten will present a slate of officers for election at the January Meeting. Any nominations or suggestions may be submitted to them. New Business. Jan Buth reported that she is submitting her letter of resignation at this time; however, she would like to continue working on the upcoming Cultural Event. Adjournment. There being no further business, the meeting was adjourned at 9:10 PM. Respectfully submitted, JDhI'? Ci7s 1 John Crist, Chair Edina Human Relations Commission JC/sw