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Home My WebLink About2018-09-20 City Council Regular Meting Minutes MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL SEPTEMBER 20, 2018 7:00 P.M. I. CALL TO ORDER Mayor Pro Tem Brindle called the meeting to order at 7:07 p.m. 11. ROLLCALL Answering rollcall were Mayor Pro Tem Brindle, Members Fischer, Staunton, and Stewart. Absent at rollcall was Mayor Hovland. III. MEETING AGENDA APPROVED AS AMENDED Manager Neal suggested with the absence of Mayor Hovland and Member Fischer's intention to recuse himself from Item VII.A., Arden Parl< 90% Design Report and Authorize Minnehaha Creel< Watershed District to Finalize Plans and Advertise for Bid,that it be postponed to a future meeting.The Council weighed options regarding postponement of the item, then outlined questions for response when the item was rescheduled. Member Staunton made a motion, seconded by Member Stewart, to postpone consideration of Item VII.A., Arden Park 90% Design Report and Authorize Minnehaha Creek Watershed District to Finalize Plans and Advertise for Bid, to a future meeting. Ayes: Brindle, Fischer, Staunton, Stewart Motion carried. Member Stewart made a motion,seconded by Member Fischer,approving the meeting agenda as amended. Ayes: Brindle, Fischer, Staunton, Stewart Motion carried IV. COMMUNITY COMMENT Franl< Lorenz, 7 15 1 Yorl< Avenue South, shared comments regarding traffic lights failures during rainfall, specifically at 661h Street and Yorl< Avenue South. V. CONSENT AGENDA ADOPTED AS REVISED Member Stewart made a motion, seconded by Member Fischer,approving the consent agenda as revised to remove Item V.D., Resolution No. 2018-82: Amending the 2018 Budget to Transfer 2017 General Fund Unassigned Fund Balance, and Item V.E., Resolution No. 2018-63: Final Rezoning, Final Site Plan, Overall Development Plan, Preliminary and Final Plat for Pentagon Park North, Chase Real Estate and Pentagon Revival LLC, as follows: V.A. Approve regular and work session meeting minutes of September 5, 2018 V.B. Receive payment of the following claims as shown in detail per pre-list dated September 6, 2018, and consisting of I page; Centennial TIF District, $1,268,363.79: TOTAL $1,268,363.79; per pre-list dated September 6, 2018, and consisting of 30 pages; General Fund $169,726.49, Pedestrian and Cyclist Safety $24,494.10, Working Capital Fund $10,833.83, PIR Construction Fund $120,618.82, Equipment Replacement Fund $45,178.00, Art Center Fund $4,774.79, Aquatic Center Fund $2,018.92, Golf Course Fund $176,024.74, Ice Arena Fund $44,478.20, Sports Dome Fund $144.04, Edinborough Park Fund $7,507.74, Centennial Lakes Park Fund $806.00, Liquor Fund $206,669.44, Utility Fund $66,158.19, Storm Sewer Fund $36,340.90, PSTF Agency Fund $18,446.00, MN Task Force I Fund $522.34, Centennial TIF District $924,635.00, Southdale 2 District $1,000.00, TOTAL $21,860,377.54; and per pre-list dated September 13, 2018, and consisting of 26 pages; General Fund $181,530.80, Police Special Revenue $185.00, Pedestrian and Cyclist Safety $2,090.75, Working Capital Fund $57,108.72, PIR Construction Fund $14,743.18, Equipment Replacement Fund $7,243.35, Aquatic Page 1 Minutes/Edina City Council/September 20, 2018 Center Fund $2,627.53, Golf Course Fund $27,030.19, Ice Arena Fund $2,534.35, Edinborough Park Fund $15,768.84, Centennial Lakes Park Fund $974.47, Liquor Fund $70,749.88, Utility Fund $61,155.99, Storm Sewer Fund $11,2S2.26, PSTF Agency Fund $4,232.1 I, HRA Administration $35.00: TOTAL $459,262.42 V.C. Set December 4, 2018 as the Public Hearing Date for the 2019 Levy and Budget V.D. nd Unassigned Fund Balance V.E. Resolution No. 2018 63, Final Rezoning, Final Sate Plan, Overall Development n-, Preliminary and Final Plat for Pentagon Park North, Chase Real Estate and Pentagon Revival LLC_ C_ v V.F. Adopt Resolution No. 2018-85: Calling for a Public Hearing by the City Council on the Proposed Adoption of a Modification to the Redevelopment Plan for the Southeast Edina Redevelopment Project Area and the Proposed Establishment of the 44th and France 2 Tax Increment Financing District Therein and the Adoption of the Tax Increment Financing Plan Therefor V.G. Reject Bids: Contract ENG 18-11 2018 Trail Improvements V.H. Request for Purchase, Grandview Phase I Watermain Improvements, awarding the bid to the recommended low bidder, SEH $29,889.00 V.1. Request for Purchase, Contract ENG 18-15 68th Street and Xerxes Avenue Sidewalk, awarding the bid to the recommended low bidder, Pember Companies, Inc. $34,981.50 V.J. Request for Purchase, Authorize Proposal for Construction Services Timber Ridge, awarding the bid to the recommended low bidder, All-Around Concrete, LLC, $72,600.00 V.K. Request for Purchase, SE Sanitary-York, Fairview, Parklawn Evaluations, awarding the bid to the recommended low bidder, BARR Engineering Co. $46,360.00 V.L. Approve Traffic Safety Report of August 7, 2018 V.M. Approve Small Cell Collocation Agreement with Zayo V.N. Approve Small Cell Collocation Agreement with Mobilitie V.O. Approve Edina Housing Foundation Board Reappointments V.P. Approve 2018-2019 City Insurance Renewals V.Q. Approve Liability Coverage Statutory Limits Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA V.D. RESOLUTION NO. 2018-82: AMENDING THE 2018 BUDGET TO TRANSFER 2017 GENERAL FUND UNASSIGNED FUND BALANCE —ADOPTED The Council commented on potential destinations for proposed fund transfers and how the Council would be making those decisions on specific fund designations and projects. Manager Neal explained the action would not approve a contract but set a budget amount. He indicated the amounts were typically determined in July or August but it was later this year due to the budget preparation schedule. Member Staunton introduced and moved adoption of Resolution No. 2018-82 Amending the Budget for the City of Edina for the Year 2018. Member Fischer seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart Motion carried. V.E. RESOLUTION NO. 2018-63: DENYING FINAL REZONING FROM MDD-6, MIXED DEVELOPMENT DISTRICT TO PUD-15, PLANNED UNIT DEVELOPMENT — 15, AND DENYING FINAL DEVELOPMENT PLAN FOR PHASE 1 AN OVERALL DEVELOPMENT PLAN, AND PRELIMINARY AND FINAL PLAT—ADOPTED Mr. Neal provided an update that included a proposal from Chase Real Estate that would meet the affordable housing policy. Mr. Neal added staff did not believe the proposal was significant enough to change staffs recommendation for denial. Page 2 Minutes/Edina City Council/September 20, 2018 Community Development Director Teague shared the applicant's request to extend the 120-day review period for 14 days allowing consideration at the October 2, 2018, Council meeting, noting the proposal did not allow sufficient time for adequate staff review. Mr. Teague stated no new plans were submitted for consideration and the only change was the developer's statement they would meet Edina's Affordable Housing Policy. The Council noted that the full Council not in attendance. The Council discussed whether to postpone consideration of proposal. Members discussed the importance of meeting the affordable housing policy and having no desire to receive last minute proposals. The Council noted a master development agreement had been in place since 2014, and noted that agreement's requirements had not been met. Following a discussion of whether the developer was attempting to meet the master agreement requirements, any possible benefit to the public and whether adequate time existed for public comment ensuring integrity in the review process, Member Stewart introduced and moved adoption of Resolution No. 2018-63 Denying Final Rezoning, Final Site Plan, Overall Development Plan, Preliminary and Final Plat for Pentagon Park North, Chase Real Estate and Pentagon Revival LLC. Seconded by Mayor Pro Tem Brindle. Rollcall: Ayes: Brindle, Staunton, Stewart Nay: Fischer Motion carried. V1. SPECIAL RECOGNITIONS AND PRESENTATIONS VI.A. 2018 IMAGES OF EDINA PHOTO CONTEST—PRESENTED Graphic Designer Laux explained the "Images of Edina" photo contest was established in 2004 to recognize and collect photographs that best captured the community and how Edina Magazine later came on as a co- sponsor to the contest. She explained how photos were judged and thanked volunteer judges for their work. Ms. Laux recognized the winners Lisa Asp, Melissa Hunzelman, Suzanne Wortham-Ressemann, William Webb, and Mary Vandervelde, then announced Best of Show "Everything has beauty, but not everyone sees it — Confucius" by Jerold Wilson Selvaraj. The audience offered a round of applause. VI.B. PARTNERS IN ENERGY CLOSEOUT REPORT—RECEIVED Carolyn Jackson, Energy & Environment Commission, reiterated the City's goal to reduce greenhouse gases (GHG) in the City by 30% by 2025 and steps to reach that goal. She noted how the City had very little impact on that goal and how efforts were focused on businesses. Ms.Jackson shared strategies and described residential and business outreach efforts. She noted the City already reached a 22% reduction of GHG emissions from its baseline in 2012. Ms.Jackson stated the City needed to be a leader in this effort. The Council thanked Energy & Environment Commission members for their work and commented on the need for a measurable commitment. It was noted the work was not complete and an action plan was needed. The Council shared comments about carbon offsets and the dollars paid GHG emission reduction projects to entice businesses to invest. Ms.Jackson explained the green building policy would provide that metric and allow flexible options with measurable goals for businesses to achieve. Ms.Jackson said this report was the beginning and explained how the Commission would start on a workplan and new policies with City leadership and community education. She thanked the Council for being champions in this work. VII. REPORTS / RECOMMENDATIONS VII.A. ARDEN PARK 90% DESIGN REPORT AND AUTHORIZE MINNEHAHA CREEK WATERSHED DISTRICT TO FINALIZE PLANS AND ADVERTISE FOR BID — POSTPONED VI1.B. RESOLUTION NO. 2018-83: SETTING PRELIMINARY 2018 BUDGET AND LEVY - ADOPTED Page 3 Minutes/Edina City Council/September 20, 2018 Mr. Neal described the two-year budget cycle process and how the City set its preliminary budget during the latter part of 2017 and the next cycle would begin in 2019 for the 2020-2021 budget. Finance Director Uram shared the City's budget, work plan process, and draft Capital Improvement Plan (CIP). He said the proposed resolution would set maximum proposed 2019 tax levies that would result in an overall levy increase of 4.6%. Mr. Uram explained that the impact of the proposed preliminary 2019 levy on the owner of a median single-family home ($530,650 in 2019) would be +6.0%, or $84 per year or $7 per month. Mr. Uram stated the 2019 proposed budget and levies were consistent with figures identified in the City's two-year budget adopted in December 2017. He explained the intent of adding equal dollar amounts of expiring levies such as Weber Woods and City Hall. Mr. Uram shared information on the 2019- 2023 CIP noting total requests increased from $156 million to $194 million over five years with the largest increase in buildings and infrastructure. He added without additional funding many projects would continue to be deferred. The Council clarified once debt was paid off, a like amount would be added with no dollar impact, to the levy. It was noted the City had been already deferring projects for some time and there was need for a plan. Mr. Uram shared CIP challenges that included $51 million in project without a planned funding source, a majority of which were for repair or replacement projects. The Council inquired about the Budget's 1.2% inflation/service level changes that included wages and benefits and requested staff track full time employee added over the past 10 years to help identify trends such as police services. Mr. Uram stated the amount also included goods and services as costs to acquire these continue to inflate. The Council commented on the importance of a proposed $2 million for the CIP and requested an explanation on how aggregate value was larger but the property tax increase on a median single-family home was greater than the levy increase itself. The Council clarified this action would approve a preliminary levy that could be decreased, noting resident input was important for potential project prioritization. Member Stewart introduced and moved adoption of Resolution 2018-83, Adopting the Proposed Budget for the City of Edina For Year 2019, and Establishing the Proposed Tax Levy Payable in 2019. Member Fischer seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart Motion carried. VII.C. RESOLUTION NO. 2018-84 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS Mayor Pro Tem Brindle explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Stewart introduced and moved adoption of Resolution No. 2018-84 accepting various grants and donations. Member Fischer seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart Motion carried. Vlll. CORRESPONDENCE AND PETITIONS VIII.A. CORRESPONDENCE Mayor Pro Tem Brindle acknowledged the Council's receipt of various correspondence. VIII.B. MINUTES 1. PARKS AND RECREATION COMMISSION, AUGUST 20, 2018 IX. AVIATION NOISE UPDATE — Received X. MAYOR AND COUNCIL COMMENTS— Received XI. MANAGER'S COMMENTS— Received Page 4 Minutes/Edina City Council/September 20, 2018 I. COMMUNITY COMMENT FOLLOW-UP XII. SCHEDULE OF MEETINGS AND DATES AS OF SEPTEMBER 20, 2018 — Received X111. ADJOURNMENT There being no further business on the Council Agenda, Mayor Pro Tem Brindle declared the meeting adjourned at 8:57 p.m. Respectfully submitted, Debra A. Mangen, Ci Cler Minutes approved by Edina City Council, October 2, 2018. A ( Mary Brindle, Mayor Pro Tem Video Copy of the September 20, 2018, meeting available. Page 5