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Home My WebLink About2018-11-20 City Council Regular MinutesMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL NOVEMBER 20, 2018 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:04 p.m. II. ROLLCALL Answering rollcall were Members Brindle, Fischer, Staunton, Stewart, and Mayor Hovland. III. MEETING AGENDA AS PRESENTED Member Brindle made a motion, seconded by Member Fischer, approving the meeting agenda as presented. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IV. COMMUNITY COMMENT Lori Grotz, 5513 Park Place, shared comments regarding being overcharged sales tax at the Red River Kitchen and asked the City to address where the additional sales tax revenue was being directed. Frank Lorenz, 7151 York Avenue, suggested similarities in government corruption between Edina and Bell, California, and suggested Council provide training and guidance to the Edina Police Department due to profiling children of color. Manager Neal referred to comments made by Mr. Lorenz at the last Council meeting regarding pizza purchases assumed for City staff and clarified the pizzas were purchased for resale at the Braemar concession stands, which resulted in an 18% percent return on purchase. He also responded to Mr. Lorenz's comments regarding potential government corruption and stated no such activity was occurring in Edina. Mayor Hovland welcomed students from Mr. Stadem's class and introduced Councilmember-Elect Ron Anderson. V. CONSENT AGENDA ADOPTED AS REVISED Member Staunton made a motion, seconded by Member Brindle, to remove Item V.F. from the Consent Agenda in its entirety. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. Member Fischer made a motion, seconded by Member Staunton, approving the consent agenda as revised to remove Items V.D. Request for Purchase, Three Fire Engines and One Aerial Truck, V.E. Request for Purchase, Ambulance Billing and Collection Services Contract, and V.J. Arden Park Bid Award: V.A. Approve minutes of November 7, 2018, Work Session and November 7, 2018, Regular Council meeting, and General Election Canvass Meeting of November 13, 2018 V.B. Receive payment of the following claims as shown as per pre-list dated November 8, 2018, and consisting of 41 pages: Total $1,887,102.72; and per pre-list dated November 15, 2018, and consisting of 29 pages: General Fund $172,429.56, Police Special Revenue $15,146.33, Pedestrian and Cyclist Safety $32,771.65, General Debt Service Fund $450.00, PIR Debt Service Fund $450.00, Working Capital Fund $5,722.70, PIR Construction Fund $901.00, Equipment Replacement Fund $23,167.00, Art Center Fund $816.16, Golf Dome Fund $6,542.89, Golf Course Fund $31,431.87, Ice Arena Fund Page 1 Minutes/Edina City Council/November 20. 2018 $3,547.63, Sports Dome Fund $11,721.19, Edinborough Park Fund $4,934.46, Centennial Lakes Park Fund $728.13, Liquor Fund $82,422.91, Utility Fund $475,780.33, Storm Sewer Fund $6,801.80, Recycling Fund $39,321.72, PSTF Agency Fund $1,183.88, Centennial TIF District $7,632.97: Total $923,904.18 V.C. Adopt Resolution No. 2018-I 18; Calling for a Public Hearing on an Issue of Revenue Bonds by the City of Milaca on Behalf of A&E Care Properties, LLC V.G. Approve Request for Purchase, awarding the bid to the recommended low bidder, WSB, Engineering Services for Valley View Road Sidewalk Phase 2, $ $36,078.00 V.H. Approve Agreement with 4602 and 4604 Browndale Avenue and Approve Request for Purchase, awarding the bid to the recommended low bidder, Bolton-Menk, for Browndale Storm Sewer Realignment, $26,485.00 V.I. Approve Traffic Safety Report of October 2, 2018 V-4,----Arden-Paric—Bid-Award V.K. Adopt Ordinance No. 2018-16; Adopting Minnesota Food Code V.L. Adopt Revised 2019 Schedule of Meeting Dates V.M. Adopt Resolution No. 2018-121 Opposing the Sale of Wine in Outlets Other Than Authorized Off-Sale Stores Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA V.D. REQUEST FOR PURCHASE, AWARDING THE BID TO THE RECOMMENDED LOW BIDDER, ROSENBAUER, THREE FIRE ENGINES AND ONE AERIAL TRUCK $3,171,028.00 — TABLED TO DECEMBER 4, 2018 The Council noted the significant deviation from past practice to rehab fire trucks and now suggested purchasing all at one time. Mr. Neal recommended tabling this item to the next meeting. Member Brindle made a motion, seconded by Member Staunton, tabling request for purchase of three fire engines and one aerial truck until the December 4, 2018 regular Council meeting. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. V.E. REQUEST FOR PURCHASE, AWARDING THE BID TO THE RECOMMENDED LOW BIDDER, LIFEQUEST SERVICES, AMBULANCE BILLING AND COLLECTION SERVICES CONTRACT, BILLING SERVICES: 3.5% NET COLLECTIONS ($75,443 BASED ON 2017 FY DATA) COLLECTION SERVICES: 20% OF COLLECTIONS ($10,290 BASED ON 2017 FY DATA) — APPROVED The Council asked reasons why this item was being presented at this time and said they were pleased with the number of vendors responding in the competitive process. The Council stressed the importance of selecting a responsible vendor who would be respectful of debtor rights and inquired about the collection process and if it was more economical to hire this service instead of retaining inhouse. Finance Director Uram explained the previous vendor was acquired by a larger company that had an agreement with the State so the City had to identify a new vendor very quickly. He commented on the challenges of billing due to billing cycles, insurance, and Medicare's fixed dollar amount, noting an experienced vendor had the expertise to better address collections than staff. Mayor Hovland made a motion, seconded by Member Stewart, to approve request for purchase, awarding the bid to the recommended low bidder, Page 2 Minutes/Edina City Council/November 20. 2018 Lifequest Services, ambulance billing and collection services contract, billing services: 3.5% net collections ($75,443 based on 2017 FY data) collection services: 20% of collections ($10,290 based on 2017 FY data). Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. V.J. APPROVE ARDEN PARK BID — AWARDED Member Fischer stated he would be recusing himself from consideration of this item. The Council asked about bid package structure and why the bid did not include building design. The Council also asked about Bid Alternate 2 for the north loop trail and Bid Alternate 3 warranty for vegetation and why Bid Alternate I impervious surfaces was not included. Engineering Services Manager Bintner stated the decision for stormwater management was given to the Watershed and its recommendation was not to include Bid Alternate I. The Council commented on the tradeoff of stormwater management with a more useable park, requested clearer cost allocation tables in the future, and inquired about alternatives should the bids come in higher than anticipated. Parks and Recreation Director Katreh stated the playground was a set dollar amount and the shelter building should come in under budget. She noted while there was no alternative funding plan other than contingency dollars, should bids come in higher, staff could change the scope and modify the design. Member Brindle made a motion, seconded by Member Staunton, to approve award of bid plus Alternates 2 and 3, approve construction administration professional service, approve maintenance covenant, and waive building permit fee for Arden Park Minnehaha Creek Watershed District to Rachel Contracting in the amount of $3,085,904.10. Ayes: Brindle, Staunton, Stewart, Hovland Abstain: Fischer Motion carried. VI. SPECIAL RECOGNITIONS AND PRESENTATIONS — None VII. PUBLIC HEARINGS HELD — Affidavits of Notice presented and ordered placed on file. VII.A. RESOLUTION NO. 2018-120: ESTABLISHING WEST 76TH STREET TAX INCREMENT FINANCING DISTRICT AND MODIFYING SOUTHDALE 2 TAX INCREMENT FINANCING PLAN — ADOPTED Economic Development Manager Neuendorf stated this item pertained to the creation of a new Tax Increment Financing District to support the redevelopment of property at 4100 West 76th Street including the creation of approximately 80 units of affordably-priced rental housing. He said this item also included a second modification to the Plan for the existing Southdale 2 Tax Increment Financing District to recognize the new TIF District and enable pooling necessary to provide financial support for affordably-priced housing in Edina. He noted that for several years, the City and Housing and Redevelopment Authority (HRA) had made efforts to support new housing that was affordably priced in Edina and special legislation was approved in 2014 and 2017 to provide a local revenue source that could be used to support construction costs without overburdening local taxpayers. This proposed Resolution would enable the second application of the special legislation to support Aeon as they compiled funding for new affordably priced housing at 4100 West 76th Street. He noted the proposed budget of revenues over 20 years would result in just over $2 million in incremental or new revenue. The Council asked about 20-year term and clarified the property would not be affordable housing for only 20 years, but indefinitely. Mr. Neuendorf said the developer had to commit to 25 years of affordable housing but intend to do so longer and that would be included in development contract. The Council asked questions regarding how the proposed budget was considered and modified to be over $31 million. Mr. Neuendorf said the community led us here with the need for affordable housing in the community. Page 3 Minutes/Edina City Council/November 20. 2018 Nick Anhut, Ehlers and Associates, said the budget was developed to provide a loan to Simon Properties to pool money for affordable housing and after analysis of projected activity, created a revenue budget over the next three years that showed $3 I million. The Council asked whether this request was conservative or aggressive. Mr. Anhut replied the request was in the middle and noted they worked with Hennepin County and local assessors to create projections that would carry forward for three years and result in other redevelopment, such as the mall and hotel in the block. Mayor Hovland opened the public hearing at 8:03 p.m. Public Testimony Hope Melton, 4825 Valley View Road, addressed the Council. Frank Lorenz, 7151 York Avenue South, addressed the Council. Barry Rosenthal, 6205 Scotia Drive, addressed the Council. Chris Bremer, 6001 Ewing Avenue South, addressed the Council. Member Brindle made a motion, seconded by Member Fischer, to close the public hearing. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. Aubrey Gould, Aeon Development, answered questions regarding affordable housing definitions of 60% AMI or less and for Hennepin County was approximately $96,000. The Council shared comments regarding the school district and other taxing authority levies and the impact on taxpayers. Member Staunton introduced and moved adoption of Resolution No. 2018-120 Adopting a Modification to the Redevelopment Plan for the Southeast Edina Redevelopment Project Area; Adopting a Modification to the Tax Increment Financing Plan for the Southdale 2 Tax Increment Financing District Therein; and Establishing the West 76th Street Tax Increment Financing District Therein and Adopting a Tax Increment Financing Plan Therefor. Member Brindle seconded the motion. Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII. REPORTS/RECOMMENDATIONS VIII.A. RESOLUTION NO. 2018-113: CONTINUATION OF TEMPORARY PARKING RESTRICTIONS ON FRANCE AVENUE FROM W. 47TH STREET TO MARKET STREET — ADOPTED AS AMENDED Engineering Director Millner stated staff recommended the extension of temporary parking along the west side of France Avenue from Market Street to 47th Street until October 31, 2019. After discussions with adjacent property owners, staff recommended temporary parking restrictions in all areas except from approximately 90 feet north of the driveway for 4824 France Avenue to 49th Street. Mr. Millner noted feedback would be solicited again for reevaluation next fall. The Council confirmed the parking restrictions were temporary and thanked the neighborhood for their input and staff for working with the neighborhood. Member Brindle introduced and moved adoption of Resolution No. 2018-113 relating to parking restrictions on France Avenue from West 47th Street to West 48th Street and West Page 4 mes B. Hovland, Mayor Minutes/Edina City Council/November 20, 2018 49th Street to Market Street as amended changing from 50 feet north of the driveway for 4824 France Avenue to 49th Street to 90 feet. Member Stewart seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. VIII. B. RESOLUTION 2018-119 — ACCEPTING VARIOUS GRANTS AND DONATIONS— ADOPTED Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Brindle introduced and moved adoption of Resolution No. 2018-119 accepting various grants and donations. Member Fischer seconded the motion. Rollcall: Ayes: Brindle, Fischer, Staunton, Stewart, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE - Received Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES — Received I. PARKS & RECREATION COMMISSION, OCTOBER 9, 2018 Informational; no action required. X AVIATION NOISE UPDATE — Received XI. MAYOR AND COUNCIL COMMENTS — Received XII. MANAGER'S COMMENTS — Received XIII. SCHEDULE OF MEETINGS, EVENTS AND DATES AS OF NOVEMBER 20, 2018 — Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland de red the meeting adjourned at 8:42 p.m. Respectfully submitted, Minutes approved by Edina City Council, December 4, 2018. Video Copy of the November 20, 2018, meeting available. Page 5