HomeMy WebLinkAbout2019-02-05 City Council Regular MinutesMINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
FEBRUARY 5, 2019
7:00 P.M.
1. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:06 p.m.
II. ROLLCALL
Answering rollcall were Members Anderson, Brindle, Fischer, Staunton, and Mayor Hovland.
III. MEETING AGENDA AS PRESENTED
Member Fischer made a motion, seconded by Member Brindle, approving the meeting
agenda as presented.
Ayes: Anderson, Brindle, Fischer, Staunton, Hovland
Motion carried.
IV. COMMUNITY COMMENT
The Council welcomed several students in attendance from local government classes.
John Carlson, 4433 Ellsworth Drive, referred to a recent denied project west of Highway 100 and
commended the Council on their support of a balance between residential, commercial, and office and
how corporate development provided good paying jobs. He stated tax increment financing (TIF) was an
important tool and commented on the need to change policies to allow for timely public comment on such
requests.
Bob Gubrud, 4421 Ellsworth Drive, shared a recent article from the City newsletter that outlined the
importance of public participation and said he was grateful the Council met with his neighborhood on a
recent project but asked why the final decision -making step of public input was missed as it resulted in a
poor decision that approved an apartment project in the Cornelia area. He spoke on the public input
portion of TIF financing review and asked that the process be reviewed by the HRA and Council.
Tim Duffy, 6001 Dublin Circle, spoke regarding the proposed Water Treatment Plant 5 (WTPS) area that
contained much wildlife and how neighbors used the area to exercise their dogs and hold football practice.
He said neighbors were surprised to just learn about the proposed WTPS when the concept had been
introduced in March 2017. Mr. Duffy believed this was a residential area not fitting for a facility of this
proposed scale and the timeframe for review was too short as neighbors had concerns about building
height, nighttime light effects, increased power consumption, chemicals, odors, fumes, storm drainage and
water runoff, home value reductions, and aesthetics.
Roberta Castellano, 4854 France Avenue South, shared concerns regarding a Planning Commission work
session not posted to the online City calendar and lack of disclosure of the 50th and France Small Area Plan
(SAP) process. She said a workgroup would present the final draft at this worksession and commented
how previous online meeting material for SAP workgroup meeting #8 had been deleted and replaced with
other data. Ms. Castellano asked the Council to direct timely and correct postings as the SAP was still a
work in progress.
Frank Lorenz, commented on the City Forester's recommendation to remove infected Emerald Ash trees
in Arden Park and how the recent severe cold could have killed the Emerald Ash borer larvae. He
suggested confirmation of this possibility before any tree removal and referenced Member Brindle's recent
comments on how trees were used as a sound and sight barrier for an apartment development.
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Minutes/Edina City Council/February 5, 2019
IV.A. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS
City Manager Neal responded to past Community Comments.
The Council commented on the recent positive informal meeting with the SAP working group and
neighborhood and noted there would be several public comment opportunities in the future.
V. CONSENT AGENDA ADOPTED AS PRESENTED
Member Anderson made a motion, seconded by Member Staunton, approving the consent
agenda as presented:
V.A. Approve minutes of January 23, 2019, Regular and Work Session Meetings
V.B. Receive payment of the following claims as shown as per pre -list dated January 10,
2019, and consisting of 28 pages: General Fund $242, 14 I.28, Arts and Culture Fund
$705.69, General Debt Service Fund $850.00, City Hall Debt Service $2,150.00,
Working Capital Fund $13,563.63, Equipment Replacement Fund $10,974.43, Art
Center Fund $4,460.27, Golf Dome Fund $259.71, Aquatic Center Fund $3,441.35,
Golf Course Fund $2,732.80, Ice Arena Fund $84,991.76, Sports Dome Fund $96.42,
Edinborough Park Fund $11,993.77, Centennial Lakes Park Fund $11,612.66, Liquor
Fund $163,651.40, Utility Fund $144,401.58, Storm Sewer Fund $23,188.04, PSTF
Agency Fund $937.69, Mn Task Force 1 Fund $14,675.85, Payroll Fund $2,956.80:
Total $739,785.13; and per pre -list dated January 17, 2019, and consisting of 32 pages:
General Fund $187,537.18, Police Special Revenue $9.53, Pedestrian and Cyclist
Safety $693.87, Arts and Culture Fund $600.13, Working Capital Fund $12,399.10, PIR
Construction Fund $31,212.01, Equipment Replacement Fund $4,048.99, Art Center
Fund $2,096.84, Golf Dome Fund $4,765.I6, Aquatic Center Fund $964.17, Golf
Course Fund $7,980.57, Ice Arena Fund $34,707.34, Sports Dome Fund $8,078.25,
Edinborough Park Fund $1 1,935.31, Centennial Lakes Park Fund $7,029.86, Liquor
Fund $166,960.51, Utility Fund $84,546.07, Storm Sewer Fund $5,883.85, PSTF
Agency Fund $ I ,037.74, MN Task Force 1 Fund $6, I 1 1.38, Centennial TIF District
$826.33: Total $579,424.19; and per pre -list dated January 24, 2019, and consisting of
30 pages: General Fund $189,008.00, Police Special Revenue $4,950.00, Working
Capital Fund $1 1,664.09, Art Center Fund $5, 154.03, Golf Dome Fund $5,691.55,
Aquatic Center Fund $323.96, Golf Course Fund $8,667.45, Ice Arena Fund
$15,509.43, Sports Dome Fund $2,473.62, Edinborough Park Fund $6,808.17,
Centennial Lakes Park Fund $7,008.04, Liquor Fund $ 126,126.65, Utility Fund
$486,414.26, Recycling Fund $39,321.72, PSTF Agency Fund $596.50, Centennial TIF
District $10,201.68: Total $919,949.15; and per pre -list dated January 31, 2019, and
consisting of 28 pages: General Fund $295,078.20, Police Special Revenue $4,666.50,
Working Capital Fund $346,757.71, Art Center Fund $7,039.58, Golf Dome Fund
$129.75, Aquatic Center Fund $143.85, Golf Course Fund $2,219.19, Ice Arena Fund
$16,861.72, Edinborough Park Fund $3,315.95, Centennial Lakes Park Fund $2,293.31,
Liquor Fund $129,089.63, Utility Fund $36,018.1 1, Risk Mgmt ISF $698,978.55, PSTF
Agency Fund $280.64, Southdale 2 District $7,596.44, Pentagon Park District $742.36,
66th West Housing TIF District $538.25, Grandview 2 TIF District $585.68, 50th and
France 2 TIF District $565.35, Payroll Fund $13,985.19: Total $1,566.885.96; and per
credit card transactions dated October 27 through November 26, 2018, and consisting
of 20 pages: General Fund $33,202.39, Police Special Revenue $542.89, Arts and
Culture Fund $1 73.47, Working Capital Fund $ 188.3 1 , Equipment Replacement Fund
$2,017.00, Golf Dome Fund $565.49, Aquatic Center Fund $792.50, Golf Course Fund
$2,799.72, Ice Arena Fund $867.02, Sports Dome Fund $6,770.82, Edinborough Park
Fund $2,320.85, Centennial Lakes Park Fund $3,028.15, Liquor Fund $2,499.43, Utility
Fund $404.98, PSTF Agency Fund $1,057.10, Mn Task Force 1 Fund $2,050.16,
Centennial TIF District $307.86; Total $59,588.14
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Minutes/Edina City Council/February 5, 2019
V.C. Approve Request for Purchase, awarding the bid to the recommended low bidder,
Professional Services for Fred Richards Park Renovation, Phase I, Confluence,
$21,368.00
V.D. Approve Request for Purchase, awarding the bid to the recommended low bidder, Lift
Station No. 6 Make -Up Air Units, Gilbert Mechanical, $47,265.00
V.E. Approve Date for Annual Volunteer Recognition Reception
V.F. Approve Public Safety Cooperative Agreement for the 2019 Men's' NCAA Basketball
Tournament
V.G. Approve 2019-2020 Union Contract for MPEA Dispatchers
Rollcall:
Ayes: Anderson, Brindle, Fischer, Staunton, Hovland
Motion carried.
VI. SPECIAL RECOGNITIONS AND PRESENTATIONS
None.
VII. PUBLIC HEARINGS HELD — Affidavits of Notice presented and ordered placed on file.
VIII.A. ZONING ORDINANCE AMENDMENT— REVISE PUD-17 FOR PENTAGON VILLAGE, 4815
AND 4901 77TH STREET AND 7710 COMPUTER AVENUE — PUBLIC HEARING
CONTINUED TO FEBRUARY 20, 2019
Mr. Neal stated the Planning Commission meeting scheduled for January 30, 2019, was cancelled because
of the cold weather so it would consider the request and make a recommendation on February 13, 2019,
for Council consideration on February 20, 2019. Member Staunton made a motion, seconded by
Member Fischer, to continue public hearing to February 20, 2019, for the Zoning Ordinance
amendment to revise PUD-17 for Pentagon Village, 4815 and 4901 77th Street and 7710
Computer Avenue.
Ayes: Anderson, Brindle, Fischer, Staunton, Hovland
Motion carried.
VIII. REPORTS/RECOMMENDATIONS
VIII.A. REQUEST FOR PURCHASE: BID FOR ARDEN PARK SHELTER BUILDING — AWARDED
Councilmember Fischer noted that due to his employer he would be recusing himself from discussions on
this item.
Assistant Parks and Recreation Director Faus stated on October 2, 2018, the City Council approved
design option 4C for the Arden Park shelter building. She reviewed the park shelter design, construction
estimates versus actual bid, funding sources and project costs, then outlined next steps and project
timeline. She said the design included the gable roof and that the shelter would be approximately 1,500 SF
inside with overhangs on the north and south ends of the building. She said the shelter's orientation would
provide views facing the playground, the open lawn/open skate area and views down the Creek to the
south. The interior design included four gender -neutral restrooms with an interior footprint like the
Pamela Park shelter. She said the apparent low bidder was American Liberty Construction and staff
recommended awarding the bid in the amounts of $877,700 and $173,500.
The Council asked questions regarding how other park shelters had been adjusted in the new Capital
Improvement Plan (CIP) to reflect the reality of process and make more careful calibrated replacements
that included neighborhood input on design. Mr. Neal explained staff made assumptions in the CIP to
reach the same level of unique design for shelters that would better fit a neighborhood.
The Council commented on risks in accepting the lowest bid. City Attorney Knutson explained by law,
the City was required to award the contract to the lowest responsible bidder.
The Council thanked staff for the clear presentation, noting the project was currently under budget and
funding was available for any future contingencies. The Council asked if there were penalties if the
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Minutes/Edina City Council/February 5, 2019
schedule was not met. Jim Nelson, Wendel, outlined the deadlines for completion and penalties and said
while he had not worked with the contractor personally, American Liberty Construction did site work on
the Countryside Parl< project and was confident they understood the project scope. He explained how
responsible bidders by law had to submit bonding and that staff would monitor the quality to ensure the
contractor met project specifications. The Council confirmed that staff was comfortable that the low
bidder was responsible. Mr. Neal said the City had worked with the contractor in the past and would do a
better job managing their work but confirmed the contractor qualified as a responsible bidder and staff
recommended contract award.
Member Brindle made a motion, seconded by Member Anderson, to approve request for
purchase and award base bid and bid alternate to the recommended low bidder, American
Liberty Construction, in the amounts of $877,700 and $173,500.
Ayes: Anderson, Brindle, Fischer, Staunton, Hovland
Motion carried.
Councilmember Fischer returned to the dais at 7:52 p.m.
VIII.B. REQUEST FOR PURCHASE: BID FOR ENGINEERING SERVICES FOR WATER
TREATMENT PLAN 5 DUBLIN SITE — AWARDED
Engineering Services Manager Bitner stated the goal of this project was to improve drinking water
aesthetics by increasing filtered water production capacity and addressing the overlapping system need
identified in the 2018 Water Supply Plan. This purchase would start the public participation and design
process for Water Treatment Plant 5 (WTPS) at the Dublin Reservoir site. Mr. Bitner and outlined the
project history and engagement plan for details on the plan for public engagement and the bidding that
resulted in staff recommendation to award the contract to Advanced Engineering and Environmental
Services, Inc (AE2S) in the amount of $983,000. He outlined the public participation process that would
include selection of siding materials, color, window style, roof style, etc., shared the proposed project
schedule, and asked for input on the public engagement process.
The Council commented on the process to date and asked why the shift to this location. Mr. Bitner
described alternative strategies and how they tried to capture Wells 5 and 18 and treat at the source of
the problem but other opportunities and challenges arose. He said they did not have some information
when planning the southeast area but once discovered, the location changed. Mr. Bitner outlined design
challenges of the previous location and explained how the value seemed to shift as they were spending a
lot of funds on aesthetics to fit the building into the environment.
The Council asked questions regarding noise impacts and adding noise to in -scope. Mr. Bitner stated the
community center site was near homes as well as Alden Park with no aeration needed so it operates
silently. He noted a generator was already on site, which was the only item that could make noise, and
said staff would work closely with the neighborhood to review odor concerns.
The Council encouraged opportunities to provide storm water challenges and improve surrounding
properties and asked questions regarding capacity and if the Dublin site was final or could come back to
the Southdale location as capacity developed. Mr. Bitner explained the balance between different levels of
growth versus conservation increases.
The Council referred to location concerns that included lot coverage and expectations such as fencing and
lighting issues. Mr. Bitner responded there would not be much need for fencing and the facility would
include a garage for loading and deliveries.
City Engineer Millner explained the public would be allowed to select materials and building design and
noted storage would be in the rear of the building. The Council asked how the City knew that the project
contained good economics and would be a good neighbor. Mr. Bitner said the economics were proven in
the engineering estimate and the public engagement process was proof of the City being receptive to
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Minutes/Edina City Council/February 5, 2019
neighborhood input. The Council expressed concern if a single-family neighborhood was the best location
for this use. Mr. Neal said site selection was discussed during the December Council worksession that
resulted in staff getting input from neighborhood.
Mr. Millner described the neighborhood notification process that included door to door contact after
Council direction during the worksession. The Council agreed that any site would have impacts on
residents, there are only so many sites that contain the appropriate infrastructure, and the City needed to
ensure this was the right location. The Council indicated the project met the economic and utility needs
of the City and referred to the need to be precise about location before going forward, and then confine
community engagement to how to make it best for the site. The Council noted that while it was
important to weigh the neighborhood's concerns, water quality was the overarching concern.
The Council asked about neighborhood impacts that would outweigh the ability to provide higher water
quality to the entire City and how this was the best site for the project to date. Mr. Bitner said staff did
not see any large impacts and would work to make the project less impactful, as possible, but if there were
concerns about actual site selection, then the process should pause to allow for more data for decisions.
Mr. Millner commented on the Southdale area study and other sites and how there was not another site
that would have overlapping infrastructure that aligned as well. The Council noted utility improvements
were even more important than site selection and confirmed the firms were selected through an open RFP
process.
Aaron Vollmer, AE2S, said they had a strong team in place that would address the important community
asset of water while making the structure an asset to the neighborhood.
Thomas Stromsodt, Oertel Architects, commented on the importance of architectural character and
neighborhood engagement and they would work to address neighborhood concerns.
Mr. Bitner explained the proposed next steps included public participation, architectural and landscape
design development, and final design.
Member Staunton made a motion, seconded by Member Brindle, to approve the Dublin site
selection and approve request for purchase and award bid to the recommended low bidder,
Advanced Engineering and Environmental Services, Inc (AE2S), in the amount of $983,000.
Ayes: Anderson, Brindle, Fischer, Staunton, Hovland
Motion carried.
VIII.C. RESOLUTION 2019-14 ADOPTED — ACCEPTING VARIOUS GRANTS AND DONATIONS
Mayor Hovland explained that to comply with State Statutes; all donations to the City must be adopted by
Resolution and approved by four favorable votes of the Council accepting the donations. Member
Brindle introduced and moved adoption of Resolution No. 2019-14 accepting various grants
and donations. Member Fischer seconded the motion.
Rollcall:
Ayes: Brindle, Fischer, Staunton, Stewart, Hovland
Motion carried.
IX. CORRESPONDENCE AND PETITIONS
IX.A. CORRESPONDENCE - Received
Mayor Hovland acknowledged the Council's receipt of various correspondence.
IX.B. PETITION REQUESTING TO KEEP BROOKSIDE TERRACE AS A GRAVEL ROAD —
RECEIVED
Mr. Neal stated that Patricia Bowles circulated a petition to not pave Brookside Terrace which was
scheduled for reconstruction in 2019. He explained the City's practice was to receive the petition and
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Minutes/Edina City Council/February 5, 2019
refer it to the Engineering Department for processing. Member Staunton made a motion, seconded
by Member Fischer, to receive petition requesting to keep Brookside Terrace as a gravel
road and refer to Engineering for processing.
Ayes: Anderson, Brindle, Fischer, Staunton, Hovland
Motion carried.
IX.C. MINUTES — None
IX.D. ADVISORY COMMUNICATION — None
X. AVIATION NOISE UPDATE — Received
XI. MAYOR AND COUNCIL COMMENTS — Received
XII. MANAGER'S COMMENTS — Received
XIII. SCHEDULE OF MEETINGS, EVENTS AND DATES AS OF FEBRUARY 5, 2019 — Received
XIV. ADJOURNMENT
There being no further business on the Council Agenda, Mayor Hovlanu •-cl. -• the meeting adjourned
at 9:30 p.m.
Respectfully submitted,
Minutes approved by Edina City Council, February 20, 2019.
Video Copy of the February 5, 2019, meeting available.
Sharo • I1so City Clerk
4 _
James : Hovland, Mayor
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