HomeMy WebLinkAbout2019-04-16 City Council Work Session PacketAgenda
City Council Work Session
City of Edina, Minnesota
Tuesday, April 16, 2019
5:30 PM
I.Call To Order
II.Roll Call
III.Closed Session for Attorney-Client Privilege Regarding Litigation
IV.Motion to move back into Open Session
V.Quarterly Work Plan Updates
VI.Joint Meeting: Energy & Environment Commission
VII.Adjournment
The City of Edina wants all residents to be comfortable being part of the public
process. If you need assistance in the way of hearing ampli-cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: April 16, 2019 Agenda Item #: III.
To:Mayor and City Council Item Type:
Other
From:Lisa Schaefer, Assistant City Manager
Item Activity:
Subject:Closed Session for Attorney-Client Privilege
Regarding Litigation
Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
A motion to close the meeting as allowed under Mn. Stat. 13D.05 Subd. 3. (b) for attorney-client privilege to
discuss Robert Webb v. City of Edina Heritage Preservation Commission, City of Edina and Sharri Harmel.
INTRODUCTION:
LMCIT and attorneys assigned to the City's defense will discuss the case with City Council.
Date: April 16, 2019 Agenda Item #: IV.
To:Mayor and City Council Item Type:
Other
From:Sharon Allison, City Clerk
Item Activity:
Subject:Motion to move back into Open Session Action
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
Adopt motion as stated.
INTRODUCTION:
Date: April 16, 2019 Agenda Item #: V.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:Lisa Schaefer, Assistant City Manager
Item Activity:
Subject:Quarterly Work Plan Updates Discussion, Information
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The 2019 Quarter 1 update for the Budget Work Plan is attached.
Staff would like to briefly discuss the next steps for implementing "Connecting with Council" on the Better
Together Edina web site.
ATTACHMENTS:
Description
Q1 Updates 2018-2019 Budget Work Plan
Meeting Handout: Council Connection
2019 Q1 Update April 16, 2019 Page 1 2018-2019 Budget Work Plan DEFINITIONS: Budget Goal: Describes the broad outcomes that must be achieved through the budget. Budget Objective: Defines the measurable results that need to be achieved this budget, to meet the goals. Strategy/Action: Details the specific actions to be taken this budget to meet the objectives. BUDGET GOAL 1: MAINTAIN PHYSICAL ASSETS & INFRASTRUCTURE An effective maintenance plan: 1) factors financial, societal and environmental costs (triple-bottom line) into projects and decision making; 2) allows more informed decision-making by incorporating lifecycle and maintenance costs; 3) optimize financial resources by replacing equipment and vehicles at the most cost-effective time; and 4) meets our sustainability goals to ensure the City can continue to provide residents the highest quality of life. Deferred maintenance can lead to costly unplanned repairs and replacements with decisions based on short-term implementation costs, versus long-term maintenance costs. Properly maintained streets, water main, sanitary sewer and storm sewer systems provide reliable and efficient operations that lessen the City’s carbon footprint and reduce energy costs. 2018-2019 OBJECTIVES: • Incorporate sustainability practices into all City maintenance and capital improvement decisions. • Reduce the City operations’ electricity GHG emissions by 5%, 893,000 kWh each year through ongoing facility maintenance, capital improvements, and operational behavior change. • Increase the CIP levy to $600,000 by 2021 through a combination of staged increases and the rollover of expiring levies (Weber Woods, City Hall). Continue to direct general fund surpluses and liquor profits. • Increase City’s investment in streets and bridge maintenance by $550,000 in 2018 and $605,000 in 2019. 2018-2019 Strategies/Actions: Progress:
2019 Q1 Update April 16, 2019 Page 2 2018-2019 Budget Work Plan 1. Create and implement a green building policy for City facilities by Q4 of 2018. (Administration) IN PROGRESS. Timeline, stakeholder group, and goals being formalized in Q2. 2. Create a master replacement schedule and budget for physical buildings, plumbing, HVAC and other mechanical systems, furniture, fixtures, and equipment that optimizes long-term financial resources to meet sustainability goals by Q3 of 2018. (Public Works) IN PROGRESS. The inventory is complete, except for furniture, which is on hold due to other priorities. The long-term strategy including determining specific measures for each facility and leading facility managers through the prioritization process and plan creation is in process. 3. Create and implement energy-efficiency plan for City Hall, Braemar Arena, Edinborough Park, and Centennial Lakes by Q4 of 2018. (Public Works) IN PROGRESS. Plan is under final review and will be implemented in Q2. 4. Complete construction of Water Treatment Plant No. 5. By Q3 of 2019. (Engineering) ON HOLD. Council paused the project for further discussion at the June 18 Work Session. 5. Complete update to the Water Resources Management Chapter of the Comprehensive Plan – Wastewater, Surface Water and Water Supply by Q4 of 2018. (Engineering) COMPLETE. Approved by City Council. 6. Identify funding source and timeline for implementation of the Fred Richards Park Master Plan by Q2 of 2018. (Parks & Recreation) IN PROGRESS. The most feasible funding source is development revenue from the development of the north parcels of Pentagon Park. Timeline is to be determined. Phase I of the plan including playground equipment is scheduled for 2019. 7. Identify funding source and timeline for implementation for Braemar Park Master Plan by Q2 of 2018. (Parks & Recreation) ON HOLD. This will not be completed in 2019.
2019 Q1 Update April 16, 2019 Page 3 2018-2019 Budget Work Plan 8. Partner with St. Louis Park to develop Weber Woods Master Plan, identify funding source and timeline for implementation by Q4 of 2018. (Parks & Recreation) ON HOLD. This will not be completed in 2019. St. Louis Park does not plan to work on this in 2019. Council directed staff to research options and impacts for storm water management on the site. 9. Identify funding source for Arden Park Master Plan implementation. Begin design phase (Q1 2018). Begin construction (Q4 2018 or Q1 2019). (Parks & Recreation) IN PROGRESS. Contract for the shelter building awarded. Construction scheduled to begin May 2019. BUDGET GOAL 2: MAINTAIN SERVICE-LEVELS THAT BEST MEET THE NEEDS OF THE COMMUNITY. Maintaining service-levels contributes to the overall quality of life, safety and wellbeing for our residents and guests. It is important because effective service-levels: 1) ensures compliance with state statutes and city code; 2) maintains adequate response times; 3) ensures resources are matched to service-level requirements; and 4) ensures limited resources (money, equipment, and time) are deployed in an equitable manner. To maintain service-levels, the City needs a strong workforce that have the resources needed to effectively perform their work. To recruit and retain a strong workforce, the City needs to provide competitive compensation, benefits, and work-life balance. Investing in technology allows staff to more efficiently maintain and locate data for the public, provide better data and analysis for informed decision-making by elected officials and staff, reduces risk of lost data or human error, and allows more effective use of our real estate by reducing paper storage space. 2018-2019 BUDGET OBJECTIVES: • Provide increases to compensation and benefits needed to attract and retain skilled and high-performing employees. • Add staff needed to maintain public safety service-levels in response to growth in number and complexities of calls for services. • Invest in technology upgrades to improve data collection, data management, and staff efficiency. 2018-2019 Strategies/Actions: Progress:
2019 Q1 Update April 16, 2019 Page 4 2018-2019 Budget Work Plan 1. Add 4 public safety positions in 2018 including 2 police officers, 1 9-11 dispatcher, and 1 police administrative support position by Q2 2018. (Human Resources) COMPLETED. Dispatcher started Q1 2018, Administrative Support position started Q2 2018, and Police Officer positions started Q2 2018. 2. Add 4 public safety positions in 2019, including 3 paramedic/firefighters and 1 EMS captain by Q1 2019. (Human Resources) COMPLETED. Paramedic/firefighters started Q1 2019 and EMS Captain promoted Q1 2019. 3. HR and Finance to jointly research financial/HRIS systems by Q2 2018, identifying funding and develop project timeline by Q3 2018. (Human Resources) IN PROGRESS. Tyler Technologies selected as the recommended vendor. Contract negotiations underway and will be brought to City Council in May 2019 for approval. 4. Develop budget, identify funding and timeline for implementation of body-worn camera initiative for Police Department by Q4 2018. (Police) IN PROGRESS. Funding has been identified in the CIP and will be available in 2020. We will use the same vendor as the current in-squad digital systems and the timeline for implementation should be six months from date of order. Draft policy completed, and the Race & Equity Coordinator will work with the Police Department to develop the public engagement process to gain feedback on the policy. 5. Identify funding and staged strategy to continue to upgrade and expand GIS. Q1 2018. (CTS) IN PROGRESS. A GIS Coordinator has been hired. She is meeting with departments to develop a more comprehensive list of GIS projects for this year and next and will then work with the GIS Users’ Group to prioritize them. Additional enhancements have been made to the “Project Tracker” available through the City’s website and a new GIS tool for the public to learn about the City’s neighborhoods and their features is nearly complete.
2019 Q1 Update April 16, 2019 Page 5 2018-2019 Budget Work Plan 6. Develop and implement a rental housing license and inspection program by Q1 2019. (Public Health) IN PROGRESS. Framework of proposal including cost estimates presented to Council on June 5, 2018. No clear direction from Council to continue implementation. Staff waiting for further direction from Council and Administration. Council work session was held Dec. 18, 2018 discuss proceeding with program development and implementation. Fire, Health, Police and Affordable Housing staff attended. Council indicated staff to proceed with implementation, including ordinance language and complete cost estimates. First draft of ordinance completed by City Attorney. Staff is in process of determining next steps. BUDGET GOAL 3: PLAN FOR CONNECTED & SUSTAINABLE DEVELOPMENT Redevelopment and renewal of commercial and residential real estate is essential to the vibrancy of the community. Redevelopment will play an integral part of providing an inclusive, high-quality of life that the Edina community expects. Incorporating sustainability principles and standards during redevelopment with the goal of reducing the community’s carbon footprint will be critical to human health and safety. Creating sustainable redevelopment requires forward thinking and preparing for the future. An effective plan for connected and sustainable development: 1) incorporates sustainability principles and standards critical to decoupling economic growth and greenhouse gas (GHG) emissions growth; 2) is generationally relevant and yet flexible enough to meet changing future needs; 3) includes an effective and multi-modal municipal transportation system which balances effective and efficient personal mobility with the goals of reducing the community’s carbon footprint and negative impacts on human health and safety. 2018-2019 BUDGET OBJECTIVES: • Support sustainable building practices and policies that meet the need of redevelopment and renewal while accomplishing our sustainability goals around carbon emission reduction, waste, and water quality. • Support redevelopment that incorporates transportation design that makes it easy to walk, bike, and move around within and between neighborhoods. • Increase the number of affordable housing units within Edina. 2018-2019 Strategies/Actions: Progress:
2019 Q1 Update April 16, 2019 Page 6 2018-2019 Budget Work Plan 1. Complete Comprehensive Plan Update by Q4 2018. (Community Development) IN PROGRESS. The Southdale District Plan and 70th & Cahill Plans have been completed and approved. The 50th & France Plan should be completed and public hearings held the first quarter of 2019. Draft Plan has been completed and posted on the website for community feedback. Public hearings are anticipated in Q2 of 2019. 2. Create and implement a green building policy to incent sustainable building and operational practices for new development and redevelopment by Q1 2019. (Administration) IN PROGRESS. Timeline, stakeholder group and goals being formalized in Q2. 3. Approve preliminary redevelopment plan of 7001 York Avenue (Southdale Regional Library Site) Q4 2018. (Administration) ON HOLD. Hennepin County is exploring two possible locations for the new Southdale Library. These include rebuilding on the current site, 7001 York Ave. S., or building at Southdale Center. There is no action the City can take at this time. 4. Implement the Construction Mitigation and Parking Management Plan for the Market Street redevelopment project for completion by Q4 2019. (Administration) IN PROGRESS. The North Ramp was fully reopened in October and the structural frame of the apartment building is taking shape. Mitigation efforts continue to support nearby businesses and residents. The valet program was extended until Dec. 31, 2018. The project remains on schedule for completion in fall 2019. 5. Determine the viability of the Grandview Green and decide whether to include in Grandview Area Master Plan by Q2 2018. (Administration) COMPLETE. Consistent with the direction provided in April, the general concept is intended to be included in the 2018 Comprehensive Plan. Clarification was made about the far-term nature of this concept. No funding is provided for additional study.
2019 Q1 Update April 16, 2019 Page 7 2018-2019 Budget Work Plan 6. Approve a master plan for the redevelopment of the Grandview area, including the former Public Works site by Q4 2018. (Administration) IN PROGRESS. The preliminary agreement with Frauenshuh was terminated after the parties were unable to reach agreeable terms. Staff will bring back this item for further action in Q1 2019. 7. Implement short- and mid-term improvements from the Grandview District Transportation Study by Q4 2019. (Engineering) IN PROGRESS. Interlachen Boulevard/Vernon Avenue Intersection Project Awarded to Pember Companies. Staff discussed Vernon Avenue bridge replacement plans with Hennepin County. Developer at old bus garage required to install pedestrian crossing of Eden Avenue at Grandview Square. 8. Implement Southdale Area Circulator pilot by Q4 2018. (Engineering) COMPLETED. Task Force to make recommendation to continue service in 2019 in the Southdale Area. Task Force is also considering a second route in the northern portions of Edina. 9. Determine strategy and timeline for meeting waste reduction goals with residential organics recycling by Q2 2018. (Administration) IN PROGRESS. Council gave direction to staff to begin contract work on curbside organics collection to start in 2020. BUDGET GOAL 4: FOSTER INCLUSIVE AND ENGAGED COMMUNITY.
2019 Q1 Update April 16, 2019 Page 8 2018-2019 Budget Work Plan It is important that the City helps to foster a community that is welcoming and inclusive to all who live, work, and spend time within in Edina. The City wants to ensure that it works for all of the community, and that its policies and practices do not have disparate impacts based on race, color, creed, religion, age, sex, sexual orientation, gender expression, marital status, disability, status with regard to public assistance, familial status or national origin. Efforts to engage the community will utilize multiple platforms, be informative, transparent, responsive and involve volunteers and City Commissions. To achieve this, the City needs to 1) clearly understand community needs, expectations and opinions, 2) consistently seek the input of a broad range of stakeholders in meaningful and interactive communication, 3) develop clear roles and expectations, and 4) “right-size” community engagement efforts to ensure that investments are focused on broadening stakeholders reached. 2018-2019 BUDGET OBJECTIVES: • Develop a more strategic approach to Community Engagement. • Advance racial equity within City Government. • Increase the number of affordable housing units within the City. 2018-2019 Strategies/Actions: Progress: 1. Incorporate inclusive principles into Comprehensive Plan Update, including race, religion, age, gender, etc. by Q4 2018. (Community Development) IN PROGRESS. In addition to the Human Rights & Relations chapter, the final Comp Plan will include a matrix showing where the principles are in the plan. Currently there is a draft version of this matrix and the Human Rights & Relations Chapter on the Better Together Edina site. 2. Provide resources and staff support to Race & Equity Task Force/Working Groups. (Administration) IN PROGRESS: Race & Equity Task Force met with City Council April 17, 2018 to review a high-level summary of the recommendations. Council approved the Racial Equity Implementation Report Sept. 5, 2018. Staff developed a Racial Equity Work Plan for 2019 and will update HRRC and the Council quarterly. Heidi Lee was hired as the Race & Equity Coordinator in March 2019. Employee training completed. Racial Equity work plan in progress. A staff Racial Equity Advancement Team (REAT) has been formed to lead the implementation of the Racial Equity Work Plan. 3. Develop and implement a plan to increase diversity of the City’s workforce by Q2 2018. (Human Resources) COMPLETE. HR has incorporated the goals from the City’s Race & Equity work plan into its Department Work Plan, and executed a number of changes related to sourcing, screening and interviewing applicants in effort to
2019 Q1 Update April 16, 2019 Page 9 2018-2019 Budget Work Plan increase more diverse candidates. HR will continue to work with the staff Racial Equity Advancement Team to make progress in this area. 4. In cooperation with the Edina Housing Foundation, develop and implement strategy to creating affordable housing units with revenue from Affordable Housing Policy by Q2 2018. (Community Development) IN PROGRESS. Affordable Housing Manager Stephanie Hawkinson was hired in Q2 2018. At the May 7, 2019 City Council meeting, Council will consider the creation of a Housing Strategy Task Force to make recommendations for a global housing strategy/policy that includes affordable housing. 5. Develop community engagement protocols based on IAP2 Spectrum Model of Inform, Consult, Involve, Collaborate, Empower or other by Q4 2018. (Administration) IN PROGRESS. Community Engagement Coordinator and Assistant City Manager were certified in Foundations of Public Participation from IAP2 and conducted City Council work session in March. Staff is developing a Community Engagement Employee Guide including the City’s philosophy on Community Engagement and Public Participation. Staff conducted work sessions with Council and presented recommendations Sept 5 and 20. The West 58th Street reconstruction project was chosen as a pilot and is in process. Internal employee templates and tools have been created and are being utilized. Better Together Edina (BTE) launched in January 2019 using the West 58th Street pilot project. Since the launch, nine additional projects have been added. All projects on BTE have utilized the engagement protocols of IAP2. Staff will finalize a formal Community Engagement Strategy and Protocols to be presented to Council in June 2019 in conjunction with the West 58th Street final report/design recommendation. 6. Assign individual council members to specific intergovernmental assignments by Q1 2018 and annually thereafter. (Administration) REMOVED. The Council discussed this idea at the Jan. 17, 2018 Work Session, and ultimately decided against it.
Council Connection
4/16/19 - Council Copy
Key Advantages:
• Open any time — you can post or respond when it's on your mind
• It's always there for the public to learn
• Reaches more demographics
• Moderated by outside party 24/7
Council Connection is not:
• A public meeting
• A substitute for the correspondence form (for Council packet)
• A personal conversation. All information and conversations are public (do not need to register to
see comments/posts)
Tool - Connect with Council:
• Allows Council members to hold conversations (two-way)
• Share the responsibility by assigning times individual council members are responding
• Council notified via email when question or comment is made
• If a member can't respond in timely manner, or isn't the best contact, they can have another
member respond
Questions for Council:
• The schedule
• Start Date
• Who wants to start
Tool - Notes from Council:
• Allows Council to share information with the community (one-way)
• Council can decide when and what they want to share
• Ideas to post about:
o Council Comment
o Consent Agenda
o Events they attended
o Conferences
o Legislative
o Hot Topics — i.e. Hwy 62
o Appreciation or congratulatory
o Plugs for upcoming events
• Council sends information to Administration to post (1 business day, unless urgent)
Questions for Council:
• What is your interest in sharing information via this tool?
Date: April 16, 2019 Agenda Item #: VI.
To:Mayor and City Council Item Type:
Other
From:Tara Brown, Sustainability Manager
Item Activity:
Subject:Joint Meeting: Energy & Environment Commission Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The Energy and Environment Commission (EEC) will update Council on their 2019 Work Plan items.
ATTACHMENTS:
Description
EEC 2019 Work Plan Update for Council
Meeting Handout: Edina Large Building Benchmarks
Approved by Council 12/4/18 ENERGY AND ENVIRONMENT COMMISSION Commission: Energy and Environment Commission 2019 Annual Work Plan Initiative # 1 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☐ New Initiative ☒ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_8 ☐ CTS (including Video) ☒ Other Staff: Hrs_16__ Promote residential curbside organics recycling by attending local events. ☒ Funds not available Lead Commissioners: Seeley Progress Report: Council directed staff to begin contract negotiations with Vierkant for 2020 Curbside Organics negotiations. EEC will engage Hennepin County, EEC Commissioners and student groups to work with the newly hired recycling organics coordinator to begin education and outreach. Initiative # 2 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☒☒☒☒ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_60_ ☒ CTS (including Video) 62hrs ☐ Other Staff: Hrs_____ Review and establish an annual Business Recognition Program Award and consult with members of the Human Rights Commission who coordinate the Tom Oye Award. ☐ Funds not available Lead Commissioners: Horan Partners: Energy & Environment Commission [LEAD] and Human Rights & Relations Commission [Consult] Progress Report: Met with Human Rights Commissioner, Pat Arseneault. After discussing the Tom Oye Award, BEWG has decided to continue with a business recognition program instead of a yearly award like the Tom Oye Award. An application for this program is finalized. A logo for decal and website is being designed. Official launch of the program should be end of April. May presentation to the Edina Chamber May 17.
Approved by Council 12/4/18 ENERGY AND ENVIRONMENT COMMISSION Initiative # 3 Council Charge (Proposed Charge Completed by CM) ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☒☒☒☒ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☒ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_40_ ☐ CTS (including Video) ☒ Other Staff: Hrs_8___ Review and recommend a building energy benchmarking policy ☐ Funds not available Lead Commissioners: Jackson Progress Report: Progress Report: Stakeholder engagement process has begun. Have identified structure of the ordinance; staff is working with City Attorney on the draft. Initiative # 4 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_6_ ☐ CTS (including Video) ☒ Other Staff: Hrs_16_ Study and report on pollinator resolution. ☒ Funds not available Lead Commissioners: Horan Progress Report: In process of writing the report on pollinators; Project Earth students tackling a piece of this topic. Anticipating students to present to Commission in July. Initiative # 5 Council Charge (Proposed Charge Completed by CM) ☒☒☒☒ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Target Completion Date Budget Required (Staff Liaison) Staff Support Required (Staff Liaison) Initiative Type: ☒ New Initiative ☐ Continued Initiative ☐ Ongoing Responsibility ☐ Funds available Funds are available for this project. ☒ Staff Liaison: Hrs_32☐ CTS (including Video) ☒ Other Staff: Hrs_20_ Study and report about timeline and parameters recommendation for a Climate Action Plan including the city’s leadership role ☒ Funds not available There are not funds available for this project (explain impact of Council approving initiative in liaison comments). Lead Commissioners: Satterlee Progress Report: Gathering research on Climate Action Plans established by comparable cities and working on compiling draft report. Final report will be completed Q2.
Approved by Council 12/4/18 ENERGY AND ENVIRONMENT COMMISSION Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Increase street sweeping, water quality improvements and conservation actions Education and outreach events, Green building policy, Pass an enhanced tree ordinance City owned building energy efficiency
Edina
Large Building
Benchmarking
Unlocking Energy Savings Potential
Over $80 million is spent annually on electricity and natural gas in Edina buildings. Meanwhile, the U.S.
Environmental Protection Agency estimates that the average building wastes 30 percent of the energy it
consumes due to inefficiencies. Increasing energy efficiency in Edina's large buildings can help drastically
reduce the City's carbon footprint while cutting owner and tenant energy bills.
To support community goals and building investment, the City of Edina is exploring
large building energy benchmarking and energy saving assessment policies.
MPG for Building Energy Performance
Benchmarking is the ongoing review of building energy and water performance to ensure a building is
using energy and water as anticipated—over time and relative to peers. Just as fuel mileage helps drivers
understand vehicle efficiency, benchmarking and energy saving assessments give owners and occupants
insight into their building's energy performance and helps identify opportunities to cut waste. Public
disclosure or sharing of the benchmarking results drives the market to recognize and reward energy
efficiency to create a continuous cycle of improvement and demand for high-performing buildings.
What are the Benefits?
• Helps building owners track energy use and
identify options to improve efficiency.
• Facilitates building peer comparison. .i_
• Creates a demand for energy efficiency in the
property market.
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rg 1
• Supports City climate action goal to ultimately
reduce emissions 80 percent by 2050.
w
POIG:tiolioManagerm
267 258 252 248
7%
Savings
,- -,-
2008 2009 2010 2011
Baseline
Figure 1. An EPA study of benchmarking buildings
showed an average 7 percent savings over three years.
How It Works
Benchmarking
• Is a relatively fast and easy
process, taking on average a
few hours annually.
• Requires no out-of-pocket
expense as the City's chosen
reporting tool, the web-
based ENERGY STAR
Portfolio Manager, is free.
ENERGY STAR Portfolio
Manager is the nationally-
preferred tool to measure
and track building energy
and water use.
• Is more convenient today, as
Xcel Energy and CenterPoint
Energy allows customer's
consumption data to be
automatically upload into
Portfolio Manager.
• The City will provide
trainings and a help desk for
entering data and
understanding a building's
score.
Energy saving assessments
• Are easily accessible through
utility rebate programs.
• Are reviews of a buildings
equipment and operation.
• Identify and recommend
changes in operating
practices or energy
consuming equipment that
will effectively save on
energy bills.
Austin
• Requirements of achieving performance targets
or completing additional actions
• Benchmarking policy for ;Kolin. commercial. and
multifamily buildings adopted
• Benchmarking policy for public and commercial
buildings adopted
Building Rating
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Portland
South Portland
Cambridge
) Poston
-,New Yotk City
Philadelphia
Montgomery Co. MO
Washington. DC
1-3%
Pittsburgh
I.
Orlando
Proposed Framework and Stakeholder Engagement
The proposed benchmarking and energy saving assessment policy would
apply to between 150 and 270 large commercial and multifamily
buildings. The three main components of the policy — benchmarking
reporting, benchmarking disclosure, and energy savings assessment —
would be phased in over a few years.
Resources through Hennepin County
Edina is a pilot city in the Hennepin County Benchmarking Collaborative,
which provides guidance, best practices, and technical support on
benchmarking programs. The Collaborative also provides in-person and
helpline training to building owners and managers to make
benchmarking easy and the results valuable.
Joining Energy and Climate Leaders
Over 25 cities, including mid-size cities like Evanston, Illinois, are showing
that the building market thrives on information. Total building energy
use in cities with benchmarking policies has dropped 1-3 percent
annually. In Minnesota, the City of Minneapolis' commercial
benchmarking policy has benchmarked over 400 buildings since 2013
and in early 2019 expanded to include multifamily buildings and an
energy evaluation requirement. Other cities including Saint Paul and St.
Louis Park are actively exploring benchmarking policies as well.
U.S. City and County Policies for Existing Buildings:
Benchmarking, Transparency, and Beyond
Seattle_.
Pomand
Memeeprile.
Evanston
Berkeley
San -11)
Freddie, lk
San Jose
Los Angeles )
Realized Annual Energy
Savings in Cities with
lacy Kt, Pa Benchmarking Policies
For questions, contact Sustainability Manager
Tara Brown at tbrown@edinamn.gov.
) Pen, NV Fort Collins
Salt Lake City ...,der
Denver
CNcago
Kansas St. Louis City, MO
Atlanta
Stakeholder Meetings
March 26, Four attendees
April 10, 14 attendees
Feedback from Attendees
• Understand and agree with the intent to promote energy efficiency buildings and
support energy inefficient buildings becoming more efficient
• Do not want to see a mandate
• Concerned this mandate will create a 'slippery slope' of more regulation
o One attendee asked if carbon tax was next.
• There is a feeling of over regulation already from all levels of government
o An example given was that by law, all fire extinguishers had to have the
expiration tag in back and the directions in front and viewable
• There was a strong dislike for any punitive measures
• There is already too much on facility managers
• Concern for 'mom and pop' building owners. How will we support them through the
process? How will we connect them to programs, financial support, and incentives?
• What is being done on the residential side to improve efficiency? What type of
benchmarking or other policies be used for this sector of energy use?
• Need automation in data feeds to reduce time spent, which is available in electricity and
gas but not water
• While the Energy Star Portfolio Manager is good, it's not perfect
o Some industry will need to put more specific data in (i.e. heavy energy use
equipment like MRI count) to get a score
o Campus and buildings with additions can be complex
• Want to see more incentives beyond energy savings payback
• Help center and all support is critical to get this done
Proposed Rollout Timeline
2019
2020
2021
2022
2023
2024
2025
City disclosure and transparency
Commercial and Multi-family 50,000 sqft + disclosure
Commercial and Multi-family 50,000 sqft + disclosure and transparency
Commercial and Multi-family 50,000 sqft + audit
Commercial and Multi-family 25,000 sqft + disclosure
Commercial and Multi-family 25,000
sqft + transparency
25,000 sqft + transparency
+ audit
• ••`-r NI, •
Advanced Timeline
2020 2021
2022
2023 2019
• o:Nel..
City disclosure and transparency
Commercial and Multi-family 50,000 sqft + disclosure
Commercial and Multi-family 50,000 sqft + disclosure and transparency
Commercial and Multi-family 50,000 sqft + audit
Commercial and Multi-family 25,000 sqft + disclosure
Commercial and Multi-family 25,000
sqft + transparenc
25,000 sqft + transparency
+ audit