HomeMy WebLinkAbout190702 TF Orientation•
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Our mission is to provide effective and valued public
services, maintain a sound public infrastructure, offer
premier public facilities and guide the development and
redevelopment of lands, all in a manner that sustains
and improves the health and uncommonly high quality
of life enjoyed by our residents and businesses.
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VISION EDINA FEATURES
INCLUSIVE AND CONNECTED
BUILT-TO-SCALE DEVELOPMENT
SUSTAINABLE ENVIRONMENT
COMMUNITY OF LEARNING
FUTURE-ORIENTED
Edina holds a well-earned
reputation as a city of choice. It
is the model of a successful,
mature, and progressive urban
community, that strives to lead
in a modern and evolving world.
We maintain our heritage and
attractiveness, and afford our
residents the highest quality of
life, while actively embracing
the future.
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•Create departments, advisory boards, and appoint employees to
conduct City affairs
•Make annual tax level and exercise authority over finances
•Provide parks and recreation facilities
•Prosecute people who violate ordinances
•Plan for the future development of the City
•Levy special assessments for public improvements
•Carry out a program of housing redevelopment
•Control the subdivision of land
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MAYOR COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER
CITY MANAGER
SCOTT NEAL
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Operating DepartmentsSupporting Departments
AdministrationDepartment Functions
City Manager
Assistant City Manager
•Backup to City Manager
•Boards & Commissions •Economic Development
•Neighborhood Associations •Elections
•Records
•Licenses
•Liquor Store Operations
•Sustainability
Police Fire Public Works
•Patrol
•Investigations
•Dispatch
•Records
•Community Health
•Fire Suppression & Prevention
•Emergency Medical (ALS)
•Emergency Preparedness
•Building Plan Review
•Building Permits
•Building Inspections
•South Metro Training Facility
•Street Maintenance
•Utility Operations
•Fleet Maintenance
•Facilities Management
•Electrical
•HVAC
Engineering Parks & Recreation Community Development
•Design
•Project Management
•Environmental Services
•Recreation Programs
•Parks Maintenance
•Braemar Golf
•Braemar Arena & Field
•Edinborough Park
•Centennial Lakes
•Aquatics Center
•Arts Center
•Planning
•Zoning
•Heritage Preservation
•Sign Permits
•Residential Redevelopment
•Residential Appraisal
•Commercial Appraisal
Human Resources
•Recruitment & Selection
•Compensation &Benefits
•Employee & Labor Relations
•Employment Policies
•Performance Management
•Training & Development
•Risk Mgmt, Safety & Worker’s Comp
•Payroll
Finance
•Budget
•Investments
•Accounts Payable
•Accounts Receivable
Communications & Technology
•Media & Publications
•Marketing
•Print Media and Video
•Web Site & Social Media
•Network Management
•Telecommunications
•End-user Support & Training
•GIS
Council’s authority is as one body (no individual authority).
Council directs the work of City Manager at the policy-level.
Council does not direct the work of City Staff. Communication
flows through City Manager.
At the resident/community level -who represents whom?
Transparency and data practices.
Confusion over levels of government (see next slide)
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City Council
Boards/Commissions
Committee Working
Group
City Council or
City Manager
Task Force
Membership-Members are appointed by City
Council or City Manager.
-Members may be residents and non-
residents; including City staff and
Board/Commission members, but may
not include City Council members or
other elected officials.
-Every Task Force has a Staff Liaison
appointed by the City Manager.
-The Task Force chair and vice chair
are appointed by the City Council or
City Manager. Officers can be any
Task Force member, including city staff
or Staff Liaison. Guidelines-Must use “Task Force” as part of the
group title.
-Task Forces have a limited life span and
scope. They are formed to study a specific
topic or activity, and typically last one year
or less.
-The primary deliverable is a report to the
City Council or City Manager that includes
findings and recommendations. The City
Manager will determine who will write the
report (e.g., staff, consultant, or task force
chair.)
-Meetings of Task Forces are not
considered public meetings unless
designated as such by the City Council.
City Council
City Manager
Task Force
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1.Update Timeline
2.Select meeting dates and times
3.Develop a plan for strategies
4.Create Strategy for Council consideration
5.Help engage the public
FRRS Task Force Position
Kathy Amlaw Member
Nora Davis Member
Roxane Lehmann Member
Greg Lincoln Member
Richard Manser Member
Michael Platteter Member
Louise Segreto Member
Richard Strong Member
•Guide the process
•Assist co-chairs in preparing agenda and prepare meeting
materials
•Record and prepare minutes
•Provide official notice of meetings
•Attend meetings
•Direct consultants
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Chair
Vice Chair
Staff Liaison
Responsibilities are outlined in
the meeting packet:
Prohibits action from
being taken at a secret
meeting
Ensures the public’s right
to be informed
Allows the public an
opportunity to present its
views to the public body
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Why it exists:
Notice of the meeting
Written agenda
Meeting minutes
Public meeting location
What is required:
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Task Force meetings will be treated as public
meetings for transparency purposes.
Usually Public Usually Not Public
Council Meetings Task Force Meetings
Board & Commission
Meetings
Committee or Working
Group Meetings
VOTING
Each task force member is a voting member
QUORUM
A majority of seated voting members
Quorum is required to vote on business items
Meetings can be
held without a
quorum, however,
members cannot
“conduct business”
by taking votes on
motions.
between members can violate open meeting
law.
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“Serial Communication”
PACKET CONTENTS
Agenda
Draft Minutes
Relevant information for discussion
items
Members are expected to review the packet in advance.
Call to Order
Attendance
Approval of Meeting Agenda
Approval of Meeting Minutes
Discussion Items
Adjournment
Meeting name including the date,
place, and time
Members in attendance
Approval of previous meeting minutes
Motions made
Summary of what happened
Other actions
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The City has created
guidelines to improve
readability of minutes
by making their length
shorter and more
concise. Meeting
minutes record what
was done at the
meeting, not what was
said.
Meeting minutes always include…
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Meeting Minutes (written by staff & approved by Task Force)
Task Force Report (written by TF member & approved by Task Force
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The Task Force has the following
communication channels:
Members must take care to convey:
Recommendations of the group will be based on
the information shared and resulting discussion of
the group during the meetings.
Individual members can not speak on behalf of the
City.
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Members are encouraged to promote their work
with the public!
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City Staff will create any:
Public Announcements / Press Releases
Articles for City publications
Media inquiries
Social media posts
Website posts and updates
Marketing and graphic design needs
Chairs will work with City Staff.
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Any member who has a financial interest in, or who may
receive a financial benefit as a result of, any action or if
there is potential for the appearance of conflict of
interest.
Definition:
Disclose the conflict or interest to the group
Abstain from discussing or voting on the matter
If you have a conflict…
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Members may not receive gifts from
any “interested person” in
conjunction with their volunteer
duties.
The City can accept gifts through the
City’s donation policy.
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Treat people with courtesy,
politeness and kindness
Encourage others to express their
opinions and ideas
Listen to what others have to say
Use the ideas of others to improve
decisions and outcomes
Recognize differences
Members should strive to…
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Speaking over or cutting off another
individual’s comments
Insulting, disparaging or putting down
people or their ideas
Bullying other members by displaying a
pattern of belittling, demeaning, judging
or patronizing comments
Members should avoid…
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•I have been entrusted by the Edina City Council to perform my duties and services as a volunteer in a manner that is
always in the best interests of the community of Edina.
•While honest differences of opinion may develop, I will work harmoniously with other members to assure residents the
services they require.
•I will invite all residents to express their opinions so I may be properly informed prior to making my decisions. I will make
them based solely upon the facts available to me. I will support the final decision of the group.
•I must devote the time, study and thought necessary to carry out my duties.
•I understand the groups recommend policies, the City Council establishes policies and the staff is responsible for
administering the policies of the City Council.
•I understand that as a volunteer, I have no authority outside of the proper meeting of the Board.
•I understand that all meetings shall be open to the public, except as provided by law.
•I understand that it is my duty as a volunteer is to treat all residents, staff and fellow members in a respectful and
professional manner at all times.
•I will withdraw from discussions and decision-making actions in cases where I have a conflict of interest and I will disclose
those conflicts of interest when they arise.
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