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HomeMy WebLinkAbout2018_11_13_Meeting(585)Draft Minutes☒ Approved Minutes☐ Approved Date: Minutes City Of Edina, Minnesota Heritage Preservation Commission Edina City Hall Monday August 20, 2018 I. Call To Order Chair Birdman called the meeting to order at 7:00 p.m. II. Roll Call Answering roll call was Chair Birdman and members, Loving, Schilling, Kelly, Blake, and Mondry. Staff Liaison, Emily Bodeker, Preservation Consultant Vogel and Comprehensive Plan Consultant Bill Smith were also in attendance. III. Approval Of Meeting Agenda Motion was made by Kelly and seconded by Schilling to approve the meeting agenda as presented. All voted aye. The Motion carried. IV. Approval Of Meeting Minutes Motion was made by Blake and seconded by Kelly to approve the minutes from the August 20, 2018 Heritage Preservation Commission meeting. All voted aye. The motion carried. V. Community Comment: None VI. Reports/Recommendations A. Comprehensive Plan Update Staff Liaison Bodeker introduced Comprehensive Plan consultant Bill Smith. Consultant Vogel included a draft Preservation Chapter for the Comprehensive Plan. Comp plan consultant Smith explained that they are asking the Commissions to provide a list of potential overlap with other comp plan chapters. The Commission discussed and decided to further review the draft chapter and create a list of overlap at the September 4th meeting. Commission Aderhold arrived at 7:24. B. Country Club District Re-survey The Commission discussed the Country Club District Re-survey. They continued to discuss the six topics that Consultant Vogel proposed as potential information gaps the Heritage Preservation Commission would further study. The Commission asked Liaison Bodeker to gather all of the Commissioners top three prior to the next meeting to discuss. Draft Minutes☒ Approved Minutes☐ Approved Date: C. Preservation Basics-Design Review and Compliance Consultant Vogel continued his “Preservation Basics” series and discussed design review and compliance. D. CLG Grant Project-Archeology Consultant Vogel and Liaison Bodeker updated the Commission on the Archeology grant that the City was awarded. VII. Chair And Member Comments: Chair Birdman discussed the article in the Star Tribune on the Pillsbury Mansion demolition. VIII. Staff Comments: Staff Liaison Bodeker reminded the commission that the next meeting was September 4, 2018 and that Commissioner Schilling will be guiding the group on a tour. IX. Adjournment: 8:35 p.m. Motion made by Kelly to adjourn the August 20, 2018 meeting at 8:35 p.m. Motion seconded by Schilling. Motion carried. Respectfully submitted, Emily BodekerEmily BodekerEmily BodekerEmily Bodeker Draft Minutes Approved Minutes Approved Date: Minutes City Of Edina, Minnesota Heritage Preservation Commission Edina City Hall Tuesday, October 9, 2018 I. Call To Order Chair Birdman called the meeting to order at 7:05 p.m. II. Roll Call Answering roll call was Chair Birdman and members, Loving, Aderhold, Schilling, Davis, Kelly, Blake, Mondry and Student Members Maheshwari and Venell. Staff Liaison, Emily Bodeker, Project Coordinator MJ Lamon, and Preservation Consultant Vogel were also in attendance. III. Approval Of Meeting Agenda Motion was made by Kelly seconded by Schilling to approve the meeting agenda as presented. All voted aye. The motion carried. IV. Approval Of Meeting Minutes Motion was made by Davis seconded by Loving to approve the minutes from the September 4, 2018 Heritage Preservation Commission with the changes as presented. All voted aye. The motion carried. V. Community Comment: None VI. Reports/Recommendations A. COA Notification Staff Liaison Bodeker and Project Coordinator Lamon walked through the COA process with the Commission and informed them that staff will be brainstorming on some changes that could be made to the notification process. They also informed the Commission that staff will be working on the Heritage Preservation website to include more information to someone applying for a COA. B. Novus Board View Project Coordinator Lamon gave an overview on Novus Board View and showed the Commission how to access their packets online. Staff Liaison Bodeker reminded the Commission that moving forward packets would be accessed through Novus Board View. Draft Minutes Approved Minutes Approved Date: C. Sketch Plan-4630 Drexel Avenue Wade Schmitt and Tom Rauscher presented plans and elevations for a potential future project at 4630 Drexel Avenue. The Commission provided initial non-binding comments to the designer and discussed items believed need more attention before a formal application. Some of the main items that were discussed included: the contemporary nature of the proposed plans, the front door, the NE corner, the amount of glass in the stairwell area, overall scale and proportions, and materials. If the property owner chooses to move forward on this project or a similar project, a formal COA application will be required. D. 2018 Certified Local Government (CLG) Annual Report Staff liaison Bodeker presented the 2018 CLG Annual Report. She reminded the Commission that because Edina is a Certified Local Government city, the HPC is required to submit an annual report to the Minnesota Historical Society. E. Country Club District Re-Survey-Research Topics The Commission discussed the re-survey topics and decided they would work on each topic and bring items to discuss and check in with the group at each meeting moving forward. It was discussed that the hope for the research is that it would be done and implemented into the survey project in time for Heritage Preservation Month. F. Comprehensive Plan: Heritage Preservation Chapter Update Staff Liaison Bodeker presented the final Heritage Preservation Chapter to the Commission. She explained that this is the final draft that will be presented to the Planning Commission. Motion made by Kelly second by Loving to recommend the Heritage Preservation Chapter as presented to the Planning Commission. All voted aye. The motion carried. VII. Chair And Member Comments: Member Aderhold encouraged the Student members to participate in discussion. Chair Birdman mentioned he appreciated the good discussion on the Role of the Heritage Preservation Commission. VIII. Staff Comments: None IX. Adjournment Motion made by Kelly to adjourn the October 9, 2018 meeting at 8:45 p.m. Motion seconded by Loving. Motion carried. Respectfully submitted, Emily Bodeker 1 MEMORANDUM TO: Edina Heritage Preservation Commission FROM: Robert Vogel, Preservation Planning Consultant DATE: October 23, 2018 SUBJECT: Archaeological Reconnaissance Survey – Project Description The City of Edina has been awarded a Certified Local Government (CLG) grant to conduct a reconnaissance survey for archaeological resources. The CLG grant program is administered by the U.S. Department of the Interior and the State Historic Preservation Office (SHPO) in the Minnesota Department of Administration. $10,000 in federal funds has been earmarked for hiring a professional archaeologist to serve as a member of the survey team. The survey will seek to identify and gather information on both prehistoric and historic resources. It will include background research (literature search, SHPO inventory records review), development of a predictive model for site identification, limited field survey, and preparation of a final report. The city limits define the geographical boundaries of the survey area. The results of the survey will be used to plan future surveys for the purpose of testing the reliability of the predictive model. Very little archaeological work has been carried out in Edina. At the present time only one archaeological resource has been recorded within the Edina city limits: the Edina Mill Site. This historic grist mill site on Minnehaha Creek was excavated in 1977; it is listed in the National Register of Historic Places and is a designated Edina Heritage Landmark. Only a small fraction of the city’s land area (15.9 sq. mi.) has been systematically surveyed for cultural resources associated with Native Americans. Nevertheless, the potential for preserved archaeological resources is believed to exist and local historic contexts for archaeological resources have been delineated as part of the city’s comprehensive plan. Archaeological surveys carried out in neighboring communities (including Eden Prairie, Bloomington and Minnetonka) have resulted in identification of numerous archaeological sites associated with prehistoric and historic Native Americans. And while the GIS-based MnModel developed by the Minnesota Department of Transportation is not sufficiently accurate to make reliable assessments of the archaeological site potential in urbanized areas, the presence within the Edina city limits of two major waterways (Minnehaha and Nine Mile creeks) and numerous lakes and wetland basins is an indicator of archaeological resource potential. The city will assemble a small, multi-disciplinary team of experienced heritage preservation professionals to carry out the survey. The project will be managed by the Assistant City Planner (Emily Bodeker), a land use planner and community development professional, who will act as the lead contact and coordinate the activities of the consultants. The city will retain the services of a qualified professional archaeologist to carry out the background research and field survey required to develop the predictive model. This individual or firm will need to meet the Secretary of the Interior’s professional qualifications in archaeology. The city’s preservation Planning Consultant (Robert Vogel) will work closely with the archaeological consultant in both the pre-field and fieldwork phases of the project. Other city staff (planners, GIS technicians, engineers, etc.) will support the project as needed. The Heritage Preservation Commission (HPC) will serve as the primary forum for public participation in the project. 2 The primary objective of the reconnaissance survey is to formulate a model that predicts the presence or absence of prehistoric and historic archaeological resources at specific locations within the Edina city limits. The model will merge historical, anthropological, and geomorphological data to delineate areas with high probability for yielding intact archaeological sites. Fieldwork will be limited to walk-over inspection of selected parcels (with landowner consent) and no archaeological excavations or remote sensing work is planned. Any artifacts found on the ground surface will be collected, retained and catalogued; laboratory analysis and curation will follow the guidelines established by the Office of the State Archaeologist (OSA). Archaeological resources that can be identified visually will be mapped and documented on Minnesota Archaeological Site forms. All surficial features will be recorded with digital photographs and accurately mapped. Locations with high potential for buried cultural deposits that cannot be accessed will also be mapped and photographed. The timeline for implementing the reconnaissance survey is October 1, 2018 to July 31, 2019. The schedule for conducting field survey activities is tentative. Assuming an October 1 start date, background research and project initialization (including archaeological consultant procurement and preparation of a research design) should be completed by early December. Preparation of the predictive model is expected to take approximately four months. A draft report of the survey results will be submitted to SHPO at least two months prior to the project completion date specified in the CLG grant agreement. The Project Director will provide monthly progress reports during the duration of the project. All project activities will follow the Secretary of the Interior’s standards and guidelines for the identification of historic resources and the current revised version of the SHPO Manual for Archaeological Projects in Minnesota. Archaeological fieldwork will comply with the Minnesota Field Archaeology Act, the Minnesota Private Cemeteries Act, and other pertinent state and federal laws. 1 REQUEST FOR QUALIFICATIONS ARCHAEOLOGICAL CONSULTANT Organization: City of Edina Project Name: Archaeological Reconnaissance Survey Issue date: October 26, 2018 Submission deadline: November 30, 2018 The City of Edina is seeking qualifications statements from professional archaeologists to perform a reconnaissance survey to determine if significant archaeological resources may be present within the city limits. This project will be conducted under the auspices of the Edina Heritage Preservation Commission (HPC) and is being financed in part with federal funds in the form of a Certified Local Government grant administered by the Minnesota State Historic Preservation Office (SHPO). All project work must comply with the Secretary of the Interior’s Standards for Archaeology and Historic Preservation and the guidelines for archaeological projects in the SHPO survey manual. Situated immediately southwest of Minneapolis in southern Hennepin County, the city of Edina covers 15.97 square miles (41.36 km²) and has a population of 51,958. It is a first-ring suburb known for its upscale residential neighborhoods, shopping, parks and recreational facilities. The landscape displays abundant evidence of former glaciation and the topography includes extensive areas of rolling plain interspersed with lakes and small wetland basins. Local relief generally ranges from 20 to 50 feet. Glacial deposits conceal the underlying bedrock. Most of the city lies within the watersheds of Minnehaha and Nine Mile Creeks. Agriculture was the predominant land use from the 1850s until the middle of the twentieth century. PROJECT DESCRIPTION The City of Edina is conducting an archaeological reconnaissance survey for the purpose of identifying prehistoric (i.e., pre-contact) and historic cultural resources. Very little archaeological work has been carried out in Edina and only one archaeological site has been recorded within the Edina city limits: the Edina Mill Site (21-HE-245) on Minnehaha Creek, which was partially excavated in 1977. Nevertheless, the potential for preserved archaeological resources is believed to exist and local historic contexts for pre-contact and contact period archaeological resources have been delineated as part of the city’s comprehensive plan. Surveys carried out in neighboring communities (including Eden Prairie, Bloomington and Minnetonka) have resulted in identification of numerous archaeological sites. The primary objective of the reconnaissance survey is to formulate a model that predicts the presence or absence of archaeological resources at specific locations within the Edina city limits. The model will merge historical, anthropological, and geomorphological data to delineate areas where intact archaeological sites could be expected to occur. Fieldwork will be limited to walk- over inspection of selected parcels (with landowner consent) and no archaeological subsurface or remote sensing work is planned. Any artifacts found on the ground surface will be collected, retained and catalogued; laboratory analysis and curation will follow the guidelines established by the Office of the State Archaeologist (OSA). Archaeological resources that can be identified 2 visually will be photographed, mapped and documented on Minnesota Archaeological Site forms. Locations with high potential for buried cultural deposits that cannot be accessed will also be mapped and photographed. All project activities will follow the Secretary of the Interior’s standards and guidelines for the identification of historic resources and the current revised version of the SHPO Manual for Archaeological Projects in Minnesota. Archaeological fieldwork will comply with the Minnesota Field Archaeology Act, the Minnesota Private Cemeteries Act, and other pertinent state and federal laws. ARCHAEOLOGICAL SERVICES REQUESTED The archaeological consultant will be responsible for undertaking a literature search and records review. This research will follow the general guidelines for archaeological reconnaissance surveys described in the SHPO survey manual. The primary objective will be to develop a model for predicting the general location of archaeological sites. Fieldwork will be limited to a “windshield survey” of the city to get a general idea of the archaeological potential of various landforms, coupled with walk-over inspection of those areas with the highest potential to contain intact sites. It is anticipated that the results of the predictive modeling will be presented in the form of a map, accompanied by a brief narrative report. The archaeological consultant’s work will be carefully coordinated with other facets of the project being carried out by other members of the survey team. The archaeologist will interact with the city’s heritage preservation planning consultant, a professional historian with a strong background in historical archaeology, as well as other city staff. He/she will also be expected to attend a minimum of three (3) meetings of the Edina HPC. All consultant work must be satisfactorily completed by June 30, 2019. BUDGET A not to exceed total of $10,000 has been budgeted for archaeological consultant fees and expenses. STATEMENT OF QUALIFICATIONS A cover letter stating the respondent’s interest in the project and a resume outlining the respondent’s professional qualifications and relevant experience. The resume should document compliance with the Secretary of the Interior’s professional qualifications standards in archaeology. Professional references are preferred but not required. SUBMISSION DEADLINE Questions regarding the RFQ may be directed to Emily Bodeker, Assistant City Planner, (952) 826-0462, ebodeker@edinamn.gov 3 The cover letter and resume must be received before the end of business on November 30, 2018 at the address below: Edina Heritage Preservation Commission Attention: Emily Bodeker, Assistant City Planner 4801 West 50th Street Edina, Minnesota 55424