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HomeMy WebLinkAbout19870105_regularMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JANUARY 5, 1987 321 Answering rollcall were Members Richards, Smith and Turner. chaired by Member Richards as Mayor Pro-Tem. The meeting was OATHS OF OFFICE ADMINISTEmD. Oaths of office were administered by the City Clerk to Frederick S. Richards and Glenn L. Smith who were elected to the office of Council Member for terms of office to January 1, 1991. CONSENT AGENDA ITEMS PLACED ON REGULAR AGENDA. that all consent agenda items be placed on the regular agenda so that each agenda item could be explained and acted upon separately for the benefit of the newly elected Council Member Smith. I procedure. Mayor Pro Tem Richards suggested It was unanimously agreed to follow the recommended MINUTES of the Regular Meeting of November 17, 1986 Were approved as submitted by motion of Member Turner, seconded by Member Smith. Ayes: Smith, Turner, Richards Motion carried. Ln I m a MEMBER RICHARDS APPOINTED MAYOR PRO TEM. recommendation of Mayor Courtney that Member Richards be appointed May0.r Pro Tem. Manager Rosland stated that it was the Motion of Member Turner was seconded by Member Smith to appoint Member Frederick S. Richards as Mayor Pro Tem for the year 1987. Ayes: Smith, Turner, Richards Motion carried. FINAL PLAT APPROVED FOR D.C.I. ADDITION. preliminary plat approval was granted by the Council at its November 18, 1985 meeting for a two lot subdivision generally located north of Interlachen Boule- vard and'east of Blake Road. Preliminary plat approval was granted subject to: 1) subdivision dedication, 2) curb cut permit by Hennepin County and 3) a signed developer's agreement. He advised that those conditions have been met with the exception of a subdivision dedication. Mr. Larsen explained that the delay has been because of the difficulty in getting the necessary public water easement to service the property from the watermain on Waterman Avenue. accomplished and the proponents have requested final plat approval. Staff would recommend approval based on a subdivision value for the additional lot of $35,000.00. Mr. Larsen explained that a subdivision dedication is required for new developments because the increased density puts an additional burden on the City's systems, especially the park system, and the'subdivision dedication of either land or cash is the mechanism to insure that everyone pays their fair share of the acquisition of park properties and the development of those. He further explained that a cash dedication has typically been a percentage of the land value. following resolution and moved its adoption, subject to a subdivision dedica- tion of $2,800.00: Planner Craig Larsen recalled that That has now been No objections being heard, Member Turner introduced the RESOLUTION APPROVING FINAL PLAT FOR , D.C.I. ADDITION BE IT RESOLVED by the City Council of the City of Edina, Minnesota, that that certain plat entitled "D.C.I. ADDITION", platted by Developers Construction, Inc., a Minnesota corporation, and Suburban National Bank, a United States Corporation, and presented at the regular meeting of the City Council of January 5, 1987, be and is hereby granted final plat approval. Motion for adoption of the resolution was seconded by Member Smith. \ Rollcall : Ayes: Smith, Turner, Richards Resolution adopted. PRELIMINARY PLAT APPROVAL FOR WHITE OAKS 8TH ADDITION CONTINUED TO 1/26/87. Mayor Pro Tem Richards stated that it has been requested that the matter of preliminary plat approval for White Oaks 8th Addition be continued to the meeting of January 26. Motion of Member Turner was seconded by Member Smith to continue the hearing on preliminary plat approval for White Oaks 8th Addition to January 26, 1987. Ayes: Smith, Turner, Richards Motion carried. HEARING DATE SET FOR VARIOUS PLANNING MATTERS. As recommended by staff, motion of Member Turner was seconded by Member Smith setting January 26, 1987 as hearing date for the following planning matters: 1) Rezoning - R-1 Single Dwelling Unit District to R-2 Double Dwelling Unit District - R. Hawthorne - Lot 4, Block 1, Peacedale Acres, Hoppe Replat 2) Preliminary Plat Approval - Shadow Hill - Generally located north of Crosstown 322 1/5/87 Highway and east and north of Vernon Court - Robert Hansen Avenue and south of Olinger Boulevard 3) Conditional Use Permit - Colonial Church - Generally located west of Tracy Ayes; Smith, Turner, Richards Motion carried. STREET/UTILITY EASEMENT VACATION GRANTED FOR LOT 39, BLOCK 1, SOUTH HARRIET PARK ADDITION. Affidavits of Notice were presented by Clerk, approved and ordered placed on file. received for vacation of the street/utility easement on the East 25 feet of Lot 39, Block 1, South Harriet Park Second Addition which is shown as a dedi- cated right=of way. He recalled that in August 1986, Grace Church had made a similar rsquest for their property abutting the subject easement and the Council had granted the vacation, subject to reservation of a utility easement in favor of Northern States Power Company to maintain their power line on the property. use of the property. Mr. Hoffman explained that prior to the hearing notices are sent to abutting property owners and to the utility companies. companies are asked if they have any interest in reserving an easement for their facilities. running in a north-south direction to serve the homes in this area from the rear of the properties and that the cable company lines are also located on the power Engineer Hoffman explained that a petition has been I Staff would recommend granting the vacation as'there is no public The utility ' He explained that in this case there is a'power line on the property poles. Northern States Power and Rogers Cablesystems therefore an easement be retained to service their lines. There being no or objections, Member Smith introduced the following resolution adoption : RESOLUTION'VACATING STREET/UTILITY EASEMENT ON have asked that public comment and moved its LOT 39, BLOCK 1, SOUTH HARRIET PARK ADDITION WHEREAS, a resolution of the City Council, adopted December 1, 1986, fixed a date for a public hearing on a proposed vacation of the street/utility ease- ment on Got 39, Block l, South Harriet Park Addition; and WHEREAS, two weeks' published and posted notice of said hearing was given and the hearing was held on the 5th day of January, 1987, at which time all persons desiring to be heard were given an opportunity to be heard thereon; and WHEREAS, the Council deems it to be in the best interest of the City and of the public that.said street r$ght of way and utility easement be made; and WHEREAS, the Council has considered the extent to which the vacation affects existing easemeats within the area of the vacation and the extent to which the vacation affects the authority of any person, corporation, or municipality owning or controlling electric or telephone poles and lines, gas and sewer lines, or water pipes, mains, and hydrants on or under the area of the proposed vacation, to continue maintaining the same, or to enter upon such street/utility easement or portion thereof vacated to maintain, repair, replace, remove, or otherwise attend thereto; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Edina, Hennepin County, Minnesota, that the following described portion of the street and utilityeasement be and is hereby vacated effective as pf January 6, 1987: The City of Edina reserves in favor of Northern States Power Company and Rogers Cablesystems a 10 foot utility easement within said described streedutility easement for the maintenance,.replacement.repaix and removal of, and for other- wise attending td wires and poles required for electric,and*cable-lines now in, on or under the above vacated area. The Clerk is authorized and directed to cause a notice of completion of proceed- ings to be prepared, entered in the transfer record of the County Auditor, and filed with the Register of Deeds iaaccordance with Minnesota Statutes, Section 412.851. Motion for adoption of the resolution was seconded by Member Turner. East 25 feet of Lot 39, Block 1, South Harriet Park Second Addition. Rollcall : , I Ayes: Smith, Turner, Richards Resolution adopted. BID AWARDED FOR ONE 1/2 TON PICK-Up TRUCK. of quotes for one 1/2 ton Pick-up Truck for the Public Works Department showing Manager Rosland presented tabulation Suburban Chevrolet at $10,075.92, Polar Chevrolet a-t I $10,092 .OO- and Todd Chevrket at $10,700.00. of quote to recommended low quote, Suburban Chevrolet, at $10,075.92. Ayes: Smith, Turner, Richards Motion carried. Motioq of Member Turner was seconded by Member Smith for award H.R.A. COMMISSIONERS APPOINTED. Mayor Pro Tem Richards advised that the terms of the commissioners of the Edina Housing and Redevelopment Authority run concurrent with the terms of Council Members as a result of the election Mayor is required to certify the appointments to the State of of office were administered by the City Clerk to Frederick S. .. process. The Minnesota. Oaths Richards and 323 Glenn L. Smith a Commissioners of the Edina Housin for terms of office to January 1, 1991. nd R developm t Auth rity FEASIBILITY REPORT GIVEN; HEARING DATE SET FOR VARIOUS PUBLIC IMPROVEMENTS. Engineer Hoffman presented a feasibility report on proposed improvements as follows : P-L-29 Street Lighting York Av from Parklawn to Edinborough Way P-L-30 Street Lighting W. 76th St from Edinborough Way to Xerxes Av P-L-31 Street Lighting Edinborough Way from W. 76th St to York Av P-BA-272 Permanent Street Surfacing & Concrete Curb/Gutter Dearborn Ct in Dearborn and Blakewood Additions P-BA-273 Permanent Street Surfacing & Concrete Curb/Gutter Antrim Terrace in Edina Oaks Addition P-BA-275 Permanent Street Surfacing & Concrete Curb/Gutter Green Farm Rd & Apple Ln in Parkwood Knolls 22nd Addn P-BA-276 Permanent Street Surfacing & Concrete Curb/Gutter All streets in Interlachen Heights Addition Mr. Hoffman stated that the improvements have been investigated and it has been determined that they are feasible and their construction would be in the best interest of the overall development of the City of Edina. public hearings on January 26, 1987. resolution and moved adoption: Improvement and Location Estimated Cost $91,780.00 43,664 .OO 84 , 401 .OO 22,411.79 11,422.51 45,219.03 80,455.83 Staff would recommend Member Smith introduced the following RESOLUTION PROVIDING FOR PUBLIC HEARING ON STREET LIGHTING IMPROVEMENT NOS. P-L-29, P-L-30 AND P-L-31 PERMANENT STREET SURFACING & CONCRETE CURB AND GUTTER IMPROVEMENT NOS. P-BA-272, P-BA-273, P-BA-275 AND P-BA-276 1. The City Engineer, having submitted to the Council a preliminary report as to the f&asibility of the proposed improvements described in the form of Notice of Hearing set forth below, and as to the estimated cost of such improvements, said report is hereby approved and directed to be placed on file in the office of the City Clerk. 2. This Council shall meet on Monday, January 26, 1987 at 7:OO p.m. in the Edina City Hall to consider in public hearing the views of all persons interested in said improvements. 3. The City Clerk is hereby authorized and directed to cause notice of the time, place and purpose of said meeting to be published in the official newspaper once a week for two successive weeks, the second of which publication is to be not less than three days from the date of said meeting, *and to mail notice to all affected properties in substantially the following form: (Official Publication) CITY OF EDINA 4801 W. 50th Street Edina, Minnesota 55424 NOTICE OF PUBLIC HEARING IMPROVEMENT NO. P-BA-272 (Dearborn Court) IMPROVEMENT NO. P-BA-273 (Antrim Terrace) PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER IMPROVEMENT NO. P-BA-275 (Green Farm Road & Apple Lane) IMPROVEMENT NO. P-BA-276 (All Streets in Interlachen Heights) ORNAMENTAL STREET LIGHTING IMPROVEMENT NO. P-L-29 (York Ave. from Parklawn to Edinborough Way) IMPROVEMENT NO. P-L-30 (76thSt. from Edinborough Way to Xerxes Ave.) IMPROVEMENT NO. P-L-31 (Edinborough Way from W. 76th St. to York Ave.) The Edina City Council will meet at the Edina City Hall on Monday, January 26, 1987, at 7:OO p.m. to consider the following proposed improvements to be con- structed under the authority granted by Minnesota Statutes, Chapter 429. The approximate cost of said improvements are estimated by the City as set forth below: A. Dearborn Court in Dearborn Add'n. & Blakewood Add'n. $22,411.79 Permanent Street Surfacing with Concrete Curb & Gutter LOCATION ESTIMATED COST IMPROVEMENT NO. P-BA-272 B. Antrim Terrace in Edina Oaks Add'n. 11,422.51 Permanent Street Surfacing with Concrete Curb & Gutter IMPROVEMENT NO. P-BA-273 C. Green Farms Road & Apple Lane in Parkwood Knolls 22nd Add'n. 45 , 219.03 Permanent Street Surfacing with Concrete Curb & Gutter IMPROVEMENT NO. P-BA-275 Interlachen Road in Interlachen Heights Add'n..& Interlachen Road from-Ridge Rd. to Easterly 125' 5 Permanent Street Surfacing,with Concrete Curb & Gutter IMPROVEMENT NO. P-BA-276 D. Green Farms Road, Green Farms Court, Interlachen Court, 80,455.83 *. 1f 51 87 324 P LOCATION E. York Avenue - Parklawn Ave. to W. 78th Street Ornamental Street Lighting IMPROVEMENT NO. P-L-29 ESTIUTED COST $91,780.00 F. West 76th Street - Xerxes Avenue to Edinborough Way Ornamental Street Lighting IMPROVEMENT NO. P-L-30 Ornamental Street Lighting 43,664.00 G. Edinborough l?ay - W. 76th Street to York Ave. 84,401 .OO IMPROVENENT NO. P-L-31 I The area proposed to be assessed for a portion or all of the proposed costs of the proposed improvements includes: Under IMPROVEMENT NO. P-BA-272: Lots 1 thru 4, Block 1, Blakewoods Add'n. Lots 3 thru 8, Block 1, Dearborn Add'n. Lots 1 thru 5, Block 1, Edina Oaks Add'n. Lots 1 thru 3, Block 1; Lots 1 thru 5, Block 2; Lots 1 thru 8, Block 3; Under IMPROVEMENT NO. P-BA-273 : Under IMPROVEMENT NO. P-BA-275: . Parkwood Knolls 22nd Add'n. Under IMPROVEMENT NO. P-BA-276: Lots 1 thru 5, Block 1; Lots 1 thru 5, Block 2; Lots 1 thru 11, Block 3; Interlachen Heights Add'n. Lot 4, Block 1, C. R. Strotz First Add'n. Lot 4, Block 1, Schwantes Add'n. Lot 1, Block 1, Al Johnson Add'n; Lot 1, Block 1, Paul Klodt First Add'n; Lots 1 thru 11, Edinborough Add'n; Lot 1, Block 1, Yorkdale Townhomes of Edina; Lot 1, Block 1, Ebenezer Society First Add'n. Lots 1 thru 11, Edinborough Add'n; Lot 1, Block 1, Al Johnson Add'n. Lot 1, Block 1, Paul Klodt First Add'n. Lot 1, Block I., Meadow Lane Second.Add'n. Lot 5, Block 1, Lyndale Builders Add'n; Lot 1, Block 1, Yorkdale Townhomes of Edina; and Lot 1, Block 1, Ebenezer Society First Add'n. Lots 1 thru 11, Edinborough Add'n. Under IMPROVEMENT No. P-L-29: Under IMPROVEMENT NO. P-L-30: I Under IMPROVEMENT NO. P-L-31: Marcella M. Daehn, City Clerk Motion for adoption of the resolution was seconded by Member Turner. Rollcall : I Ayes: Smith, Turner, Richards Resolution adopted. TAKING OF BIDS AUTHORIZED FOR TENNIS COURTS AND PEDESTRIAN BRIDGE. Hoffman stated that staff has prepared plans and specifications for the following: A) B) C) The funds for these park improvements will be from the Capital Fund for 1987 and carryover from 1986. for these projects. that in the long range planning process for capital improvements money is set aside for these types of projects. Member Turner introduced the following resolution and moved adoption: Engineer Pedestrian bridge for Executive Nine Golf Course (crossing Braemar Blvd.) Tennis courts at Lewis Park. Tennis court renovation at Cornelia Park. Staff would recommend that the Council authorize bids Bob Kojetin, Director of Parks & Recreation, explained Following discussion as to the process, RESOLUTION APPROVING PLANS AND SPECIFICATIONS DIRECTING ADVERTISEMENT FOR BIDS FOR PROPOSED IMPROVEMENTS AND I . FOR TWO TENNIS COURTS AND PEDESTRIAN BRIDGE BE IT RESOLVED 'BY THE CITY COUNCIL, CITY OF EDINA, MINNESOTA: 1. The plans and specifications for the proposed improvements set forth in the following Advertisement for Bids form, heretofore prepared by the City Engineer and now on file in the office of the City Clerk are hereby approved. 2. The Clerk shall cause to be published in the Edina Sun and Construction Bulletin the following notice of bids for improvements: (Official Publication) CITY OF EDINA 4801 W. 50TH STREET EDINA, MINNESOTA 55424 ADVERTISEMENT FOR BIDS TWO TENNIS COURTS AND PEDESTRIAN BRIDGE . BIDS CLOSE THURSDAY, JANUARY 29, 1987 SEALED BIDS will be received and opened in the Reception Conference Room, Edina City Hall, 4801 West 50th Street, at 11:OO A.M., Thursday, January 29, 1/5/87 325 1987 and the Edina City Council will meet at 7:OO P.M., Monday, February 2, 1987 at the City Hall to consider bids for the following: Bids shall be in a sealed envelope with a statement thereon showing the items covered by the bid. City of Edina, 4801 West 50th Street, Edina, Minnesota 55424, and may be mailed or submitted personally to the City Engineer. City Engineer, either through the mail or by personal submission, after the time set for receiving them may be returned unopened. Bids must be in conformance with specifications which are available at the Edina City Hall. No bids will be considered unless sealed and accompanied by a bid bond or a certified check payable to the City of Edina in the amount of at least ten (10) percent of amount of net bid. The City Council reserves the right to reject any or all bids or any part of any bid. BY ORDER OF THE EDINA CITY COUNCIL. Marcella M. Daehn, City Clerk Motion for adoption of the resolution was seconded by Member Smith. Two Tennis Courts and Pedestrian Bridge Bids should be addressed to the City Engineer, Bids received by the Rollcall : Ayes: Smith, Turner, Richards Resolution adopted. MNDOT AGENCY AGREEMENT APPROVED. City enters into an agency agreement with the Minnesota Department of Trans- portation for federally funded projects. missioner.to act as its agent for all federally funded projects. This allows MNDOT to receive the federal funds and'let contracts pursuant to law for con- struction and improvement of local roads and bridges. authorization for execution of the agency agreement. Member Smith introduced the following resolution and moved its adoption: Manager Rosland explained that annually the The City appoints the MNDOT Com- Staff would recommend RESOLUTION AUTHORIZING AGENCY AGREEMENT 1 MINNESOTA DEPARTMENT OF TRANSPORTATION FEDERAL AID FORM NO. 111 BE IT RESOLVED that pursuant to Section 161.36, Subdivision 1 through 6, Minnesota Statutes, the Commissioner of Transportation be appointed as agent of the City of Edina to let as its agent, contracts for the construction of local roads and bridges, and the Mayor and the Clerk are hereby authorized and directed for and on behalf of the City to execute and enter into a contract with the Commissioner of Transportation prescribing the terms and conditions of such contracts in the form as set forth and contained in "Minnesota Department of Transportation Agency Agreement" a copy of which said agreement was before the Council, assuming on behalf of the City all of the obligations therein contained. Motion for adoption of the resolution was seconded by Member Turner. Rollcall : Ayes: Smith, Turner, Richards Resolution adopted. REQUEST FOR ADVERTISING ON BUS SHELTERS NOT APPROVED. Manager Rosland called the Council's attention to a letter from the Metropolitan Transit Commission requesting the City's opinion concerning the placing of advertising on public right of way bus shelters, the cost of maintaining the shelters. Minnesota Statutes 160.27, Subd. 2, provides that the decision to allow the placement of shelters with advertising on public right of way rests with the road authority in which the shelter is located and may be authorized by permit, license or franchise. Mr. Rosland said that staff has researched the City's ordinances and does not believe that advertising on bus shelters wkd be appropriate in the City of Edina. Therefore, the recommendation is that this advertising not be allowed. It was noted that the Edina Sign Ordinance No. 451 permits bench signs at bus stops. Member Smith commented that he concurred with staff in that advertis- ing on bus shelters would be inappropriate. Member Turner said she agreed but that she found it hard to distinguish between benches and shelters as both are provided for the customers of the MTC. The only argument in favor would be that it might generate additional revenue to.decrease the amount the tax- payer pays,for the operation of that service. the MTC we should cite the philosophy about signage in the City. added that safety might also be stated as a factor in that advertising would cur.tai1 observation of approaching buses. that it may be wise to draft an ordinance which would prohibit advertising on bus shelters and have it in place. ordinance may contain language that would address this issue. Mr. Rosland responded that staff would review the issue with the City's philosophy in mind and would being back additional information to the Council. No formal action was taken. The advertising revenue would be used to offset She said that in replying to Member Smith ' Mayor Pro Tem Richards suggested Member Turner added that the sign 1/5/87 326 TERMS OF MEMBERSHIP ON CITY ADVISORY BOARD AND CONMISSIONS DISCUSSED. Member Turner said that following the discussion at the Year-End Council Meeting she had drafted a memorandum regarding the subject of terms of membership on the City's advisory boards and commissions. She said that from time to time nembers of the Council have raised the question of whether or not there should be a limit to the number of terms an individual can serve on a board or commission but that the issue has never been decided. Member Turner recommended that there be a limit to the number of terms an individual can serve and referred to the proposed limit as stated in the memorandum for the specific boards/commissions. that state statute sets a limit of three 2-year terms for the Advisory Board of Health. more citizens. She recalled that Member Richards had suggested that this issue be dealt with in the summer rather than now when terms will be up on February 1. Also that the Council may wish to "grandfather" in all persons now serving. . A discussion followed regarding the merits of "grandfathering", proposed limits and whether there really was a perceived problem. It was informally agreed. that the Clerk should prepare a list showing the numbers of terms current board and commission members have served without mentioning names, that this be given to all the Council Members, that other municipalities should be contacted to see if they limit number of terms and that this matter be brought back to the Council in May or June, 1987 for consideration. Member Turner also recommended'that the Council hear formally from each board/cmmission once a year at a regular Council meeting for an "annual report". The boards/commissions at that meeting could state their goals for the coming year and the Council could respond. She also recommended that staff orient every new member both to the purpose and responsi- bilities of the particular board/commission and to the function and procedures of City government. boards/commission was approved and the Manager was asked to implement a procedure to accomplish this. It was noted I She stated that this would insure involvement in City government by . Following discussion, the concept of meeting annually with No'formal action was taken. RESOLUTION ADOPTED DESIGNATING OFFICIAL DEPOSITORIES. Motion of Member Smith was . seconded by Member Turner for adoption of the following resolution: RESOLUTION DESIGNATING DEPOSITORIES BE IT RESOLVED that the First Edina National Bank, Edina, MN, First Southdale National Bank, Edina, MN, Americana State Bank of Edina, Edina, MN, Southwest Fidelity State Bank, Edina, MN, First National Bank of Minneapolis, Minneapolis, MN, Marquette Bank Minneapolis, Minneapolis, MN and Norwest Bank MetroWest; Edina, MN, authorized to do banking business in Minnesota, be and hereby are designated as Official Depositories for the.Public Funds of the City of Edina, County of Hennepin, Minnesota, until January 1, 1988. Rollcall : Ayes: Smith, Turner, Richards Resolution adopted. : SIGNATORY RESOLUTION ADOPTED. Turner for adoption of the following resolution: SIGNATORY RESOLUTION BE IT RESOLVED that the persons holding office as Mayor, Manager and Treasurer of the City of Edina be, and they hereby are, authorized to act for this municipality in the transaction of any banking business with First Edina National Bank, First Southdale National Bank, Americana State Bank of Ediqa, Southwest Fidelity State Bank, First National Bank of Minneapolis, Marquette Bank Minnea- polis and Norwest Bank MetroWest (hereinafter referred to as the "Bank") from time to time and until written notice to any Bank to the Contrary, to sign checks against said accounts, which checks will be signed by the Mayor, Manager and City.Treasurer. pay any checks against.such account which is signed as above described, whether or not said check is payable to the order of, or deposited to the credit of, any officer or officers of the City, including the signer or signers of the check. Motion of Member Smith was seconded by Member Each Bank is hereby authorized and directed to honor and Rollcall : Ayes: Smith, Turner, Richards Resolution adopted. FACSIMILE SIGNATURES RESOLUTION ADOPTED. Member Turner for adoption of the following resolution: Motion of Member Smith was seconded by RESOLUTION AUTHORIZING USE OF I FACSIMILE SIGNATURES BY PUBLIC OFFICIALS RESOLVED that the use of facsimile signatures by the following named persons: C. WAYNE COURTNEY - MAYOR KENNETH E. ROSLAND - CITY MANAGER . JOHN WALLIN - CITY TREASURER on checks, drafts, warrants, warrant-checks, vouchers or other order of public funds deposited in First Edina Americana State Bank of Edina, National Bank, First Southdale National Bank, Southwest Fidelity State Bank, First National I - ., Bank .. 1/5/87 327 of Minneapolis an1 each of said named persons may authorize said depository banks to honor any such instrument bearing his facsimile signature in such form as he may designate and to charge the same to the account in said depository bank upon which drawn, as fully as though it bore his manually written signature and that instruments so honored shall be wholly operative and binding in favor of said depository bank although such facsimile signature shall have been affixed without his authority. Norwest Bank MetroWest, be and hereby is approved, and that Rollcall: Resolution adopted. Ayes: Smith, Turner, Richards \ ASSIGNMENT OF SECURITIES RESOLUTION ADOPTED - FIRST EDINA NATIONAL BANK. Motion of Member Smith was seconded by Member Turner for adoption of the following resolution: RESOLUTION APPROVING ASSIGNMENT OF SECURITIES IN LIEU OF BOND FIRST EDINA NATIONAL BANK BE IT &SOLVED that the City Council of the City of Edina, Minnesota, approves the assignment by its depository, First Edina National Bank, of the following securities, as good and sufficient collateral for the City of Edina Public Funds deposited in said depository: Description Rate Due Par Value US Treasury Notes 8 Note Q 89 8.000 02/15/89 $1,000,000.00 California St 6.700 02/01/95 140,000.00 Harford Cnty MD 6.200 09/01/87 150,000.00 Oregon St 7 .ooo 01/01/95 200 , 000.00 . $1,490,000.00 Rollcall : Ayes: Smith, Turner, Richards Resolution adopted. % ASSIGNMENT OF SECURITIES RESOLUTION ADOPTED - FIRST BANK SOUTHDALE. Motion of Member Smith was seconded by Member Turner for adoption of the following resolution: RESOLUTION APPROVING ASSIGNMENT OF SECURITIES IN LIEU OF BOND - FIRST BANK SOUTHDALE BE IT RESOLVED that the City Council of the City of Edina, Minnesota, approves the assignment by its depository, First Bank Southdale, of the following securities as good and sufficient collateral for the City of Edina Public Funds deposited in said depository: Description Rate - Due Par Value US Treasury Notes 9 3/4 Note U 87 9.750 Baltimore MD 5.900 Beaver Cnty PA New Pub Hsy Auth Vanport 5.250 Burnsville Minn 5.700 Cowlitz Cnty Wash 5 .lo0 Deer River Minn Indpt Sch Dist No 317 5.750 Essex Cnty NJ 6.600 Hawaii St 5.900 Osseo Minn Indpt Sch Dist No 279 5.750 Yolo. Cnty Calif Flood Ctl & Wtr Consv Dist No 4 4.. 750 04/30/87 10/15/93 06/01/95 02/01/94 07/01/90 02/01/94 06 /01/ 94 02/01/94 01/01/94 02/01/87 $ 200,000.00 200,000.00 50,000 .OO 150,000.00 35,000 .OO 50,000.00 150,000.00 150,000.00 150,000.00 100,000.00 $1,235,000 .OO Rollcall : Ayes: Smith, Turner, Richards Resolution adopted. COUNCIL PACKETS DISCUSSED. Member Smith suggested that the Council packet materials be limited to 8% x 11 size paper. Manager Rosland explained that the official Council Minutes Books have traditionally since 1888 been the legal size and thatthhe agendas have also been on legal size paper to avoid more than one sheet of paper. After a brief discussion it was informally agreed to not change the minutes book size and that the agendas would be on the 8% by 11 paper. AUDIT REPORT ON THE EDINA FOUNDATION PRESENTED. Council's attention to the annual audit of The Edina Foundation, noting that 1) the audit was done on a complimentary basis by Boulay, Heutmaker, Zibel & Company, 2) comments regarding documentation of grants indicated that alot of grants have been made but that the funds have not been spent, and 3) that the interest earned from the Endowment Fund is to go back into the general Member Smith called the 1/5/87 328 fund and this was not reflected fiscal year ended June 30, 1986 totaling approximately $32,000. in the audit. was approximately $85,000 with expenditures The Endowment Fund has been increased sub- Support and revenue for the stantiaily- and the interest rate on investments is from 9.625 to 10.25%. No formal action was taken. WORK SESSION ON MISSION STATEMENT DISCUSSED. Member Turner said she was looking forward to the work session on the City's Mission Statement to be held on Monday, January 12 and asked what response had been received from the advisory boards/commission who had been asked to participate. have heard from about.four and that follow-up phone calls would be made to insure that all boards and commission are represented. that Barbara bey will be the facilitator. RECEIPT OF PLAQUE FOR RECYCLING EFFORTS FROM COUNTY NOTED. advised that the City of Edina had been presented with a plaque from the Hennepin County Board of Commissioners in gratitude for its initiative in implementing a local recycling program and moving towards the County's recycling goals. be sent to the Edina Recycling Commission for their efforts in implementing the pilot recycling project. Manager Rosland said we Member Turner noted I Manager Rosland Mayor Pro Tem suggested that a letter of recognition and appreciation . Manager Rosland said that a letter would be sent. NOTE OF THANJCS FROM CITY ATTORNEY NOTED. thanks had been received from Tom Erickson, City Attorney, for the flowers sent following the death of his mother recently. Manager Rosland said that a note of COUNCIL RETREAT SCHEDULED FOR MARCH 21 DISCUSSED. Council of the retreat scheduled for March 21 for Strategic Planning and asked if there was an interest in holding the retreat at a location other than City Hall. Member Turner stated that she felt it was important to be at a location away from the usual environment of City Hall and suggested this be discussed by the Council at the January 12 meeting. Mr. Hughes would bring a recommendation as to location to the meeting. Manager Rosland reminded the It was agreed that Member Turner and . REQUEST FROM MINNESOTA NBA BASKETBALL REGARDING TEAM NAME DISCUSSED. Mayor P~O Tem Richards stated that the Council has been asked to choose from two team name alternatives for the expected NBA franchise to be awarded to Minnesota. The request came from the Minnesota NBA Basketball and city councils throughout Minnesota as representatives of all parts of the state are being asked to vote. An informal poll of the Council favored the name "Minnesota Polars" which will be submitted in response to the request. LIQUOR FUND BALANCE SHEET OF NOVEMBER 30, 1986 REVIEWED. Balance Sheet of November 30, 1986 was presented, reviewed and ordered placed on file by motion of Member Turner, seconded by Member Smith and carried unanimously. The Liquor Fund - There being no further business on the Agenda the meeting was adjourned by Mayor Pro Tem Richards at 8:30 p.m. .. City Clerk