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HomeMy WebLinkAbout19870126_regularMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JANUARY 26, 1987 329 Answering rollcall were Members Kelly, Richards, Smith, Turner and Mayor Courtney. CONSENT AGENDA ITEMS ADOPTED. Member Smith fo adopt the consent agenda as presented. Motion was made by Member Turner and seconded by ~ Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. *COUNCIL MINUTES OF DECEMBER 1, 8 AND 15, 1986 APPROVED. Motion was made by Member Turner and seconded by Member Smith to approve the minutes of the Regular Meetings of December 1 and 15, 1986 and the Special Meeting of December 8, 1986. Motion carried on rollcall vote, five ayes. PUBLIC HEARINGS CONDUCTED; IMPROVEMENT NOS. BA-272, BA-273, BA-275, BA-276 AND NOS. L-29, L-30 AND L-31 ORDERED. Affidavits of Notice were presented by Clerk, approved and ordered placed on file. were conducted and action taken as hereinafter set forth: A. CONSTRUCTION OF PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER Pursuant to due notice given, public hearings IMPROVEMENT NO. P'BA-272 IN THE FOLLOWING: Dearborn Court in Dearborn Addition and Blake Woods Engineer Hoffman stated that the proposed improvement was petitioned for by the developers of the Dearborn Addition and Blake Woods. cost of $22,411.79 is proposed to be assessed against 10 assessable lots at an estimated cost of $2,241.18 per lot. a ten (10) year period with an annual rate of interest charged on the unpaid balance not to exceed the amount allowed by law. Mr. Hoffman pointed out that Lots 1 and 2, Block 1, of Dearborn Addition would not be included in the assessment because they have previously paid an assessment on the Dearborn Addition. heard and none had been received prior hereto. Improvement No. P-BA-272 was seconded by Member Kelly. Improvement later in Minutes.) Total estimated construction The assessment is proposed to be spread over No objections were Member Turner's motion approving (See Resolution ordering Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. B. CONSTRUCTION OF PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER IMPROVEMENT NO. P-BA-273 IN THE FOLLOWING: &rim Terrace in Edina Oaks Addition Engineer Hoffman stated that the proposed improvement was petitioned for by the developer of Edina Oaks Addition. is proposed to be assessed against 5 assessable lots at an estimated cost of $2,284.50 per lot. period with an annual rate of interest charged on the unpaid balance not to exceed the amount allowed by law. prior hereto. by Member Kelly. Total estimated construction cost of $11,422.51 The assessment is proposed to be spread over a ten (10) year No objections were heard and none had been received Member Turner's motion approving Improvement No. P-BA 273 was seconded (See Resolution Ordering Improvement later in Minutes.) Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. C. CONSTRUCTION OF PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER IMPROVEMENT NO. P-BA-275 IN THE FOLLOWING: Green Farms Road and Apple Lane in Parkwood Knolls 22nd Addition Engineer Hoffman said that the proposed improvement was petitioned for by the developer of Parkwood Knolls 22nd Addition. Total estimated construction cost of $45,219.03 is proposed to be assessed against 16 assessable lots at an esti- mated cost of $2,826.19 per lot. The assessment is proposed to be spread over a ten (10) year period with an annual rate of interest charged on the unpaid balance not to exceed the amount allowed by law. No objections were heard and none had been received prior hereto. No. P-BA-275 was seconded by Member Turner. later in Minutes.)' Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. Member Kelly's motion approving Improvement (See Resolution Ordering Improvement D. CONSTRUCTION OF PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER IMPROVEMENT NO. P-BA-276 IN THE FOLLOWING: Green Farms Road, Green Farms Court, Interlachen Court and Interlachen Road in Interlachen Heights Addition; also Interlachen Road from Ridge Road to 1255 feet East Engineer Hoffman stated that the proposed improvement was petitioned for by the developer of Interlachen Heights Addition. The proposed project consists of a new street with curb and gutter. on Interlachen Road to meet existing curb and gutter east of Ridge Road. Total estimated cost of construction of $80,455.83 is proposed to be assessed against 21 assessable lots at an estimated cost of $3,788.32 per lot. abutting the extention of the curb and gutter are proposed to be assessed at Additionally, curb and gutter will be added The two lots 1/ 261 87 330 - $6.25 per foot for a total of 115 assessable feet. to be spread over a ten (10) year period with an annual rate of interest charged on the unpaid balance not to exceed the amount allowed by law. objections were heard and none had been received prior hereto. motion approving Improvement No. P-BA-276 was seconded by Member Turner. Resolution Ordering Improvement later in Minutes.) Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. The assessment is proposed No Member Kelly’s (See E. 0R.BJAMENTAL STREET LIGHTING IMPROVEMENT NO. P-L-29 IN THE FOLLOWING: F. ORNAMENTAL STREET LIGHTING IMPROVEMENT NO. P-L-30 IN THE FOLLOWING: G. ORNAMENTAL STREET LIGHTING IMPROVEMENT NO. P-L-31 IN THE FOLLOWING: York Avenue from W. 74th Street to W. 78th Street W. 76th Street from Xerxes Avenue to.Edinborough Way . Edinborough Way from York Avenue to W. 76th Street The improvements listed above affecting abutting properties in connection with Hoffman stated that the proposed work includes ornamental street lighting on . the Edinborough project, public hearings were conducted concurrently. Engineer .. .. . .,? York Avenue from Parklawn to W. 78th Street, on W. 76th Street from-Edinborough Way to Xerxes Avenue, and Edinborough Way from W. 76th Street to York Avenue. The project will be funded by tax-increment financing, municipal state aid funds and special assessments. and W. 76th Street portion is to be $5.00 per assessable foot for single family property; $10.00 per assessable foot for multiple residential property and $20.00 per assessable foot for office and commercial property. The Edin- borough Way project cost will be assessed against all property in the Edin- borough project at an estimated cost of $0.085 per assessable square foot.per developer’s agreement. Improvement No. P-L-29 - total cost of construction at $95,114.25, proposed to be assessed against 4,936.44 feet; Improvement No. P-L-30 - total cost of construction at $46,997.87, proposed to be assessed against 1,977.20 feet; Improvement No. P-L-31 - total cost of construction at $87,735.19, proposed to be assessed against.1,028,973 square feet. The assessments are proposed to be spread over a ten (10) year period with an annual rate of interest charged on the unpaid balance not to exceed the amount allowed by law. Mr. Hoffman said the balance of the construction costs not paid by specia1.assessments would be paid for by tax-increment funds and from state aid funds for the project portion on York Avenue and W. 76th Street. .No objections were heard and none had been received prior hereto. Member Turner’s motion approving Improvement Nos. P-L-29, P-L-30 and P-L-31was seconded by Member Smith. (See Resolution Ordering Improvement later in Minutes.) The special assessment rate for the York Avenue Estimated construction costs were presented as follows: Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. Member Turner then introduced the following resolution and moved its adoption: PERElANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER RESOLUTION ORDERING IMPROVEMENTS IMPROVEMENT NOS. BA-272, BA-273, BA-275, BA-276 ’ 0RNiMFNL”T STREET LIGHTING IMPROVEMENT NOS. L-29, L-30 AND L-31 BE IT RESOLVED by the Council of the City of Edina, Minnesota, that this Council heretofore caused notice of hearing to be duly published and mailed to owners of each parcel within the area proposed to be assessed on the following proposed improvements: 1. CONSTRUCTION OF PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER IMPROVEMENT NO. BA-272 IN THE FOLLOWING: Dearborn Court in Dearborn Addition and Blake Woods 2. CONSTRUCTION OF PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER . Antrim Terrace in Edina Oaks Addition 3. CONSTRUCTION OF PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER IMPROVEMENT NO. BA-273 IN TI.IE FOLLOWING: IMPROVEMENT NO. BA-275 IN THE FOLLOWING: Green Farms Road and Apple Lane in Parkwood Knolls 22nd Addition 4. CONSTRUCTION OF PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER IMPROVEMENT NO. BA-276 IN THE FOLLOWING: Green Farms, Road, Green Farms Court, Interlachen Court and Interlachen Road in Interlachen Heights Addition; also Interlachen Road from Ridge Road to 1254- feet East York Avenue from W. 74th Street to W. 78th Street W. 76th Street from Xerxes Avenue to Edinborough Way Edinborough Way from York Avenue to W. 76th Street 5. ORNAMENTAL FTREET LIGHTING IMPROVEMENT NO. L-29 IN THE FOLLOWING: 6. ORNAMENTAL STREET LIGHTING IMPROVEMENT NO. L-30 IN THE FOLLOWING: 7. ORNAMENTAL STREET LIGHTING IMPROVEMENT NO. L-31 IN THE FOLLOWING: and at the hearing held at the time and place specified in said notice, the Council has duly considered the views of all persons interested, and being fully advised of the pertinent facts, does hereby determine to-proceed with the construction of said improvements, including all proceedings which may be I I I I m U .. 1/26/87 331 necessary in eminent domain for the acquisition of necessary easements and rights for construction and maintenance of such improvements; that said improve- ments are hereby designated and shall be referred to in all subsequent pro- ceedings as follows: No. 1 Above PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER No. 2 Above PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER No. 3 Above PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER No. 4 Above PERMANENT STREET SURFACING WITH CONCRETE CURB AND GUTTER No. 5 Above ORNAMENTAL STREET LIGHTING IMPROVEMENT NO. L-29 No. 6 Above ORNAMENTAL STREET LIGHTING IMPROVEMENT NO. L-30 No. 7 Above ORNAMENTAL STREET LIGHTING IMPROVEMENT NO. L-31 IMPROVEMENT NO. BA-272 IMPROVEMENT NO. BA-273 IMPROVEMENT NO. BA-275 IMPROVEMENT NO. BA-276 and the area to be specially assessed for Improvement No. 1 Above shall include Lots 3 thru 8, Block 1, Dearborn Addition; Lots 1 thru 4, Block l,.Blake Woods. The area to be specially assessed for Improvement No. 2 Above shall include Lots 1 thru 5, Block 1, Edina Oaks Addition. The area to be specially assessed for Improvement No. 3 Above shall include Lots 1 thru 3, Block 1; Lots 1 thru 5, Block 2; Lots 1 thru 8, Block 3, Parkwood Knolls 22nd Addition. The area to be specially assessed for Improvement No. 4 Above shall include Lots 1 thru 5, Block 1; Lots 1 thru 5, Block 2; Lots 1 thru 11, Block 3, Interlachen Heights Addition; Lot l., Block 1, C.R. Strotz Addition; and Lot 4, Block 1, Schwantes Addition. costs of Improvement No. 5 Above shall include Lot 1, Block 1, Al Johnson Addition; Lot 1, Block 1, Paul Klodt First Addition; Lots 1 thru 11, Block 1, Edinborough Addition; Lot 1, Block 1, Yorkdale Townhomes of Edina and Lot 1, Block 1, Ebenezer Society 1st Addition. The area proposed to be assessed for a portion or all of the proposed costs of Improvement No. 6 Above shall include Lots 1 thru 11, Edinborough Addition; Lot 1, Block 1, A1 Johnson Addition; Lot 1, Block 1, Paul Klodt First Addition; Lots 1 thru 11, Block 1, Meadow Lane I1 Addition; Lot 5, Block 1, Lyndale Builders Addition; Lot 1, Block 1, Yorkdale Townhomes of Edina; and Lot 1, Block 1, Ebenezer Society First Addition. The area proposed to be assessed for a portion or all of the costs of Improvement No. 6 Above shall include Lots 1 thru 11, Edinborough Addition. Motion for adoption of the resolution was seconded by Member Kelly. The area proposed to be assessed for a portion or all of the proposed Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney Resoh'tion adopted. ... Mr. Hoffman advised that in order to use state aid funds for a portion of the street lighting projects that a resolution must be adopted by the Council for the appropriation. its adoption: Member Turner introduced the following resolution and moved RESOLUTION CITY OF EDINA WHEREAS, it has been deemed advisable and necessary for the City of Edina to participate in the cost of a construction project located on C.S.A.H. No. 31 within the limits of said municipality, and WHEREAS, said construction project has been approved by the Commissioner of Transportation and identified in his records as S.A.P. No. 120-020-22; NOW, THEREFORE, BE IT RESOLVED: That we do hereby appropriate from our Munici- pal State-Aid Street Funds the sum of $25,000.00 to apply toward the construct- ion of said project and request the Commissioner of Transportation to approve this authorization. Motion for adoption of the resolution was seconded by Member Smith. Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney Resolution adopted. PRELIMINARY PLAT APPROVAL FOR WHITE OAKS 8TH ADDITION CONTINUED TO 2/2/87. Planner Craig Larsen recalled that at its meeting of December 15, 1986 the Council directed the staff to prepare findings to support a denial of the proposed White Oaks 8th Addition subdivision. Subsequent to that hearing it became apparent that the proponent might be willing to dedicate to the City certain parts of the property that were in the marsh area. Staff has learned that the City will not be getting that dedication and therefore will proceed to prepare the findings for the Council Meeting of February 2. continued to February 2, 1987. Kelly to continue the matter of the preliminary plat hearing for White Oaks 8th Addition to the meeting of February 2, 1987. It is therefore recommended that the matter be Motion of Member'Turner was seconded by Member Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. 1/ 26 / 87 332 PRELIMINARY PLAT APPROVED FOR SHADOW HILLS TOWNHOMES (ROBERT HANSEN). Affidavits of Notice were presented by Clerk, approved and ordered placed on file. Larsen advised that the subject property is located on the north side of the Crosstown Highway and north of a new street named Vernon Court. The subject property received preliminary rezoning approval.from R-1 District to PRD-2 Planned Residence District on October 20, 1986. The Zoning Ordinance requires + that properties being rezoned from one district to another be replatted into lots and blocks. The lots and blocks must be compatible in size, shape, location and arrangement with the property's use. .Normally, platting and rezoning are handled concurrently in the public hearing process. to pursue approvals separately and is now petitioning for preliminary plat approval. Mr. Larsen presented a graphic illustrating 15 townhouse lots conforming to the rezoning approved earlier. proposed by the proponent as subdivision dedication for the development. is a small piece which was dislocated from the original property by construction of the new road. The request was heard by the Community Development and Planning Committee on January 7, 1987 and recommended preliminary plat approval subject to the following conditions: 1) That the end lots (Lot 1, Block 1 and'Lot 3, Block 4) be reduced in size to more conform to the shape of the footprint of the proposed dwellings, 2) That the rectangular piece of land (Outlot C) which is separated from the main parcel become an outlot, and 3) That Outlot B be removed from the plat and that a cash subdivision dedication be made in lieu of the land dedication. Mr. Larsen pointed out that the plat as now presented reflects two of the three proposed changes recommended by staff and the Planning Commission. The two end lots have been reduced in size to more conform to the shape of the proposed dwelling units and Outlot C is shown as requested. Outlot B remains and it is presumed that the proponent wishes to pursue that as a subdivision dedication. Robert Hansen, proponent, stated that he had obtained an independent appraisal of the land value and that the proposed land subdivision dedication of the 20 foot strip shown as Outlot B was based on that appraisal. He said he would be agreeable to some adjustment of the land configuration to be dedicated. In response to Member Smith,-Mr:. Larsen said that there would be no public purpose in enlarging the existing and ab2tting open space known as Krahl Hill by the proposed land dedication. triangular piece of land as Outlot C is that it would facilitate a sale of the parcel in the future to another townhouse project across the street that may want to acquire it. ject property, said he was concerned about the building line on the most westerly end. minimum that was approved on the preliminary plat.-Member Richards asked if preliminary plat approval could be given with deletion of any reference to Outlot B. removal of Outlot B from the plat. No further comment being heard, Member Turner introduced the following resolution and moved adoption, subject to 1) elimination of Outlot B and 2) a cash subdivision dedication: RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL Planner *I In this case, the proponent has opted IT Outlot A covers the common areas and Outlot B is Outlot C I I . He explained that the reason for designating the I: Paul Elmer, developer of Vernon Woods directly north of the sub- Mr. Larsen said the buildings would have to maintain the 35 foot setback Mr. Larsen said that final plat approval could be conditioned on FOR SHADOW HILL TOWNHOUSES BE IT RESOLVED by the City Council of the City of Edina, Minnesota, that that certain plat entitled "SHADOW HILL TOWNHOUSES", platted by Robert B. Hanson and - Suzanne F. Hanson, husband and wife, and presented at the Regular Meeting of the City Council of January 26, 1987 be and is hereby granted preliminary plat approval. Motion for adoption of the resolution was seconded by Member Smith. Rollcall : Ayes: Kelly, Smith, Turner, Courtney Nays : Richards Resolution adopted. ORDINANCE NO'. 825-A15 GRANTED FIRST'READING; R-1 TO E-2. ZONING (R. HAWTHORNE.)- . Affidavits of Notice were presented by Clerk, approved and ordered placed on file. Planner Larsen advised that the subject property is located immediately north of the Crosstown Highway and east of Peacedale Avenue, was developed in 1964 with a double bungalow dwelling and has been maintained as such since constxuction. At the time this dwelling was constructed double bungalows were an allowed use in certain R-1 areas. District with the exception of lot size. mately 81 feet in width by 175 feet in depth and contains approximately 14,175 square feet of area. feet of lot area. Zoning Ordinance was amended. oversight be corrected to reflect a zoning more appropriate to the use of the property. dwellings in the area with Crosstown Highway exposure and the lot size is similar to that of other R-2 lots in the vicinity. was heard at the Community Development and Planning Commission meeting of January 7, 1987 and the Commission recommended rezoning approval including the variance as to lot size. I It conforms to the present requirements for the R-2 The subject property measures approxi- The lot lacks the required 90 foot width and 15,000 square For unknown reasons the property was not rezoned when the The owner of the property has asked that this The use of the property is consistent and compatible with other Mr. Larsen said that the request No objection being heard, Member Kelly introduced 1/26/87 333 Ordinance No. 825-15 and moved First Reading as follows: UKDINANCE NO; 825-A15 AN ORDINANCE AMENDING THE ZONING ORDINANCE (NO. 825) BY ADDING TO THE DOUBLE DWELLING UNIT DISTRICT (R-2) THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA, ORDAINS: the following thereto: Section 1. Section 6 of Ordinance No. 825 of the City is amended by adding "The extent of the Double Dwelling Unit District (Sub-District R-2) is enlarged by the addition of the following property: , Lot 4, Block 1, Peacedale Acres Hoppe Replat." Sec. 2. and publication. Motion for First Reading of the Ordinance was seconded by Member Smith. This ordinance shall be in full force and effect upon its passage Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney First Reading granted. ORDINANCE NO. 825-A16 GRANTED FIRST READING; R-1 TO R-1 AND ED ZONING (5312 INTERLACHEN BOULEVARD). Affidavits of Notice were presented by Clerk, approved and ordered placed on file. Jane Campbell, 5312 Interlachen Boul.evard, for rezoning of their property from R-1 District to R-1 District and Heritage Preservation Overlay District. The property is a single family dwelling unit constructed in approximately 1880 and has been known as the Peterson House. It is listed in the survey of historic buildings in Edina and is of the Eastlake-style characterized by "gingerbread" trim. of the Heritage Preservation Overlay District zoning which is a zoning in addition to the R-1 District zoning and in September, 1986, they recommended the rezoning. The Community Development and Planning Commission heard the request in October, 1986 and also recommended that the overlay district be applied to this property. Mr. Larsen added that since that time the request has been reviewed by Edina Historical Society and the Minnesota Historical Society and they have concurred with the proposed rezoning. If granted, no exterior changes or alterations of the dwelling could be made without the review and approval by the Heritage Preser- vation Board. discretion to maintain or remove the overlay district zoning in the future and the rezoning would protect a historic resource. family homes in Edina now have this designation. are only two, the Grimes House of W. 44th Street and the Baird House on W. 50th Street. He stated that Mr. and Mrs. Philip Campbell were present in support of the rezoning. No objection being heard, Member Kelly introduced Ordinance No. 825-A16 and moved First Reading as follows: Planner Larsen presented the petition of Philip and At the owner's request the Heritage Preservation Board took up the matter Because this is a local designation the Council would have the Member Turner asked how many single Mr. Larsen responded that there ORDINANCE NO. 825-A16 AN ORDINANCE AMENDING THE ZONING ORDINANCE (NO. 825) BY ADDING TO THE HERITAGE PRESERVATION OVERLAY DISTRICT (HF'D) THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA, ORDAINS: the following thereto: Section 1. Section 6 of Ordinance No. 825 of the City is amended by adding The extent of the Heritage Preservation Overlay District (HPD) is enlarged 11 by the addition of the following property: Sec. 2. Lot 2, Block 1, Beverly Hills 2nd Addition." This ordinance shall be in full force and effect upon its passage and publication. Motion for First Reading of the Ordinance was seconded by Member Smith. Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney First Reading granted. PUBLIC HEARING ON CONDITIONAL USE PERMIT FOR COLONIAL CHURCH BUILDING EXPANSION TABLED. Member Turner requested that-the Minutes show her abstaining from parti- cipation in discussion or action with regard to the Colonial Church matter because She is an active member of the church. Planner Larsen explained that because the Community Development and Planning Commission met last month after the Council meeting staff had to anticipate possible action by the Commission and therefore a hearing date was set for the Conditional Use Permit for Colonial Church for this meeting. The Planning Commission hearing was continued to Janaury 28, 1986 and the matter will be placed on the Council Agenda as soon as it receives action by the Planning Commission. until a new hearing date is set. Smith to table the matter of the Conditional Use Permit for Colonial Church. Accordingly, staff would recommend that the matter be tabled Motion of Member Kelly was seconded by Member Ayes: Kelly, Richards, Smith, Courtney Abstaining: Turner Motion carried. 1/26/87 334 "BID AWARDED FOR STREET SWEEPER BROOMS. seconded by Member Smith for award of bid for street sweeper brooms to Kennedy Motion was made by Member Turner and Brush (County bid) at $6,183.00. Motion carried on rollcall vote, five ayes. *BID AWARDED FOR GOLF CARS. Member Smith for award of bid for five golf cars to Versatile Vehicles, Inc. Motion was made by Member Turner and seconded by at $9,995.00 net with trade-in. Motion carried on rollcall vote, five ayes. VACANCIES ON ADVISORY BOARDS/COMMISSIONS AND LIASIQN ASSIGNMENTS DISCUSSED. 'Member Turner called Council's attention to the following vacancies on advisory boards and commissions of the City: Community Development and Planning Commission (one member), Edina Park Board (one member), South Hennepin Human Services Council (one Council member) and Board of Health (one member - partial term). She recommended that the Council interview applicants for these positions prior to the February 23 meeting to which the.Counci1 informally agreed. Member Turner explained that because she has served a full five years on the South Hennepin Human Services Council she felt a change should be made. With regard to Council liasion assignments, Mayor Courtney suggested that change of assignments be made at the February 23 meeting also. sheet be given the Council Members on which they could indicate their preference as to assignments. February 23 meeting. No formal action was taken. REPORT ON RECYCLING SURVEY DISCUSSED. report on the Recycling Post Card Survey sent out in December, 1986 by Janet Chandler, Recycling Coordinator, was provided for the Council's information. A 35% reponse to the survey was received which included write-in comments or suggestions. going well, that there was encouragement to continue it and that the financial goals were being met. A brief discussion was held regarding notices to parti- cipants in the project and incentives that would increase participation. formal action was taken. Member Kelly asked that a liasion selection Mr. Rosland responded that this would be done prior to the Manager Rosland stated that the written Mr. Rosland said that he felt the pilot recycling project was 'No . . DRAFT MISSION STATEMENT DISCUSSED; MISSION STATEMENT ADOPTED WITH REVISIONS; STRATEGIC PLANNING SESSION DISCUSSED. Member Turner reported that following the work session held on January 12, 1987, at which advisory boards and commissions participated in drafting a Mission Statement for the City, the comments and recom- mendations made at that meeting have been incorporated into the draft statement now to be considered for adoption. minor revisions were proposed. Mission Statement as now.revised. A discussion followed during which several Member Turner then made a motion to adopt the Motion was seconded by Member Kelly. Ayes: Kelly, Richards, Smith, Turner, Courtney . Motion carried. I 1 Member Turner commented that the next step would be for department heads to begin to develop a mission statement as it pertains to their department and bring that back to the Council on February 23 or March 2. scheduled March 21 Council Retreat she suggested that the Council: 1) review the 1986 work plan, 2) discuss the issues in the Mission Statement, and 3) identify key issues and goals for 1987. The question of a facilator for the retreat was raised. seconded.by Member Kelly that a facilator be hired for the March 21 retreat. . With regard to the i Following discussion the motion of Member Smith was I Ayes: Kelly, Richards, Smith, Turner Nays : Courtney Motion carried. I , i MANAGER PERFORMANCE EVALUATION PROCESS DISCUSSED. Member Turner advised that as requested by the Council at its December 15, 1986 meeting, the Personnel Committee (Members Turner and Richards) has met to develop a process for per- formance evaluation of the City Manager. position discription and the 1987 managerial objectives, has met with the Manager to discuss these documents and have revised them somewhat. ation form has been developed and a calendar has been drafted for the annual evaluation process. and comment. informally concluded that the evaluation form would be used by each Council Member prior to the evaluation meeting in December to focus on each area of the Manager's performance. The Council would then meet to come to a consensus on the Manager's performance prior to the evaluation meeting. ' suggested that the Manager would report to the Council every other month with regard to his progress toward objectives. I The Committee has reviewed the , A performance evalu- These documents have been given to the Council for review The proposed evaluation procedure was discussed and it was It was also No formal action was taken. .- 1/ 26/87 335 HOFFMAN APPOINTMENT TO TAC NOTED. Member Kelly commended Fran Hoffman for his willingness to accept appointment to the Technical Advisory Committee (TAC) of the Association of Metropolitan Municipalities. REPORT ON SPEED CONTROL PROGRAM REQUESTED. Member Turner asked that the Council be advised during the course of the year as to the progress and effect of the speed control program which has been initiated. monthly report is generated for his office and that he would then compile a quarterly report for the Council. Chief Swanson responded that a LETTERS NOTED REGARDING PROPOSED W. 50TH STREET CONSTRUCTION. Mayor Courtney referred to the various letters received from the businesses at 50th and France Avenue with regard to the proposed W. 50th Street construction from Edina Court to Halifax Avenue and the timing of the project. project would be on the February 2 Council Agenda for a discussion on design, trees and timing. Engineer Hoffman stated that the I: 5 m POTENTIAL DEVELOPMENT OF THE LEWIS/KUNZ/RAILROAD PROPERTIES NOTED. Manager Ros- land presented an update of the potential development of the Lewis/Kunz/Railroad properties recalling that several months ago William Schatzlein of Knutson Companies appeared before the Council to discuss the possible development of the subject properties for multiple residential housing. Council suggested that Mr. Schatzlein conduct a neighborhood meeting concerning his proposal and refine details of possible HRA participation. conducted a neighborhood meeting and several meetings with staff but subsequently left the employ of Knutson Companies who apparently is not now interested in , pursuing the development. Mr. Rosland advised that recently staff has heard __ that the So0 Line Railroad is entertaining offers for the sale of its property. If this property is sold, the City could possibly receive a proposal to develop the railroad property independently, probably with an office warehouse. The property is presently zoned Planned Industrial District. In accordance with past direction of the HRA, staff has not pursued the acquisition of any of the subject parcels. the HRA should be advised in the event they wish to take a more active role in this project. There was no discussion or action taken. s EDINAMITE '78 SCHEDULED FOR FEBRUARY 28; TEMPORARY LIQUOR LICENSE AUTHORIZED. Manager Rosland reminded the Council of EDINAMITE '78 which is scheduled for Sat- urday, February 28 and presented the request of The Edina Foundation for issuance of a tehiporary liquor license for the event. Member Turner's motion was seconded by Member Kelly to approve the issuance of a temporary on-sale liquor license, through the current on-sale license of Interlachen Country Club, for EDINAMITE '87 to be held on February 28 at The Galleria. At that meeting, the Mr. Schatzlein In light of the possible sale of one of the properties, it was felt that Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. CITY 'HALL TO UNDER-GO REDECORATING AND MINOR REMODELING. that as a follow-up to the repore of the City Hall Space Study Committee in Nov- ember, 1985 and as recommended in the report, the professional space planner has concluded his evaluation of City Hall space and has made recommendat.ions which will be brought to Council for approval on February 23. works personnel have had to do little snow-plowing this winter, they are available to do redecorating in City Hall and will begin with the Council Chambers area. The sound system will also be upgraded to provide better amplification. ment of the carpeting throughout is also scheduled. *CLAIMS PAID. payment of the following claims as per pre-list dated 1/26/87: General Fund $1,048,594.51, Art Center $8,143.95, Capital Fund $750.00, Swimming Pool Fund $123.77 , Golf Course Fund $25 , 683.14 , Recreation Center Fund $13 , 382.18 , Gun Range Fund $53.68 , Utility Fund $47 , 745.82 , Liquor Dispensary Fund $151,281.20 , Construction Fund $31,542.67, IMP Bond Redemption #2 $71,420.75, Total $1,398,712.67; and for confirmation of payment of the following claims dated 12/31/86: General Fund $694,217.91, Art Center $500.62, Swimming Pool Fund $59.64, Golf Course Fund $1,191.22, Recreation Center Fund $6,358.00, Gun Range Fund $222.52 , Utility Fund $6 , 723.09 , Liquor Dispensary Fund $404 , 794.52 , Total $1,114,067.52. Manager Rosland reported Also, because public Replace- No formal action was taken. Motion was made by Member Turner and seconded by Member Smith for I Motion carried on rollcall vote, five ayes. There being no further business on the Council Agenda, the meeting was adjourned by Mayor Courtney at 8:53 p.m. City Clerk