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HomeMy WebLinkAbout19871102_regularMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL NOVEMBER 2, 1987 55 Answering rollcall were Members Kelly, Richards, Smith, Turner and Mayor Courtney. CONSENT AGENDA ITEMS ADOPTED. Turner to approve and adopt the consent agenda items as presented, with the exception of the removal of items I1 and VI1.C. Motion of Member Smith was seconded by Member Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. MINUTES OF THE REGULAR MEETING OF OCTOBER 5. 1987 APPROVED AS CORRECTED. Motion of Member Turner was seconded by Member Kelly for approval of the minutes of the Regular Meeting of October 5, 1987 with the following correction on page 3, line 10, "Vice-Chair of the Project Management Team." Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. INFORMAL HEARING CONDUCTED ON SOUND WALL/SIGHT BARRIER (T.H. 100 FROM WEST 50TH STREET TO NORTH CITY LIMITS. hearing on a Sound Wall/Sight Barrier is the result of a petition received by the City earlier this year from residents on Sunnyside Road on the east side of the highway. sight barrier along Highway 100 from West 50th Street to the north City limits. This was followed by a second petition from residents on the west side asking that consideration be given to sound barriers along the west side of the highway. He said the presentation would include: 1) background comments, 2) history of sound barriers in Edina by William Crawford, District #5 Engineer, MNDOT, 3) effectiveness of barriers by Dave Kelso, Noise Division, PCA, and 4) comments by concerned residents. Backaround - - An aerial graphic of the area was shown and relative elevations were explained, ranging from 950 to 890 feet above sea level for residential properties versus highway elevations of 910 to 920 feet. From West 50th Street going northerly the elevations drop off to an area where most of the homes are below the roadway and where a barrier would need to be of sufficient height to be effective. the past ten years dealing with the issue of sound/sight barriers whereby residents have petitioned the City to consider being the implementing agency to construct barriers along the freeway. Traditionally, barriers have been constructed by Hennepin County, MNDOT or developers of a housing project. Several examples exist in the City where developers have constructed sight barriers, e.g. Crosstown Highway - Nine Mile Village, Gleason Court and just east of Highway 100. Other than that barriers have been built at the time of freeway construction. Legislation was passed in 1987 whereby the City could if it chose construct barriers and assess the costs back against those property that would benefit. Alternatives - 1) Direct staff to prepare feasibility reports for a project hearing, 2) Seek more input on the sound barrier issue over a larger City area, and 3) Determine that the City will not become the implementing agency for such type of construction. History of Barriers - William Crawford stated that MNDOT built the first sound barrier in the metropolitan area in 1972 and that was the I-35W noise wall constructed from just north of Minnehaha Creek to East 60th Street in Minneapolis. In 1975 the Legislature mandated that MNDOT was to spend one percent of their annual income for noise abatement in the seven county metropolitan area, maximizing the availability of Federal funds. The interstate system was tackled first, these roadways already being open to traffic, and this amounted to a total expenditure of Federal and State funds of approximately $12M per year. (retro-fitting of "open to traffic" projects) because of pressure from the public that this was not a worthwhile expenditure of road use taxes. projects that were not in MNDOT's published highway improvement program as of March 1, 1978. new major construction to meet Federal noise standards or on projects that were programmed before March 1, 1978. In effect, MNDOT is under a moratorium to design or construct noise abatement on Highway 100. Kelso said it was a fair characterization that MNDOT is no longer building noise barriers except in instances where Federal money is available. It has been MNDOT's position in the past not to fill in gaps or retro-fit existing barriers. The PCA has not agreed with that policy but does understand their position. effectiveness of barriers, sound is measured in terms of decibels (an expression used to calculate a logarithmic function). You cannot add and subtract decibels the same way you can apples or oranges (50 + 50 = 53, not 100). Secondly, sound travels in all directions; so in order to abate sound it must be cut back at the source or the path must be interrupted so that it does not reach the receiver. A barrier must be solid, if it doesn't contain sufficient mass it will not block or impede sound. Visual barriers are not effective sound barriers. definite cost with a sound barrier - a barrier of 15-20 feet high that runs a mile is estimated at $800-900,000. row of houses by an approximate 10-12 decibel reduction which the human ear Engineer Fran Hoffman advised that the informal The petition asked ehe Council to consider construction of a noise and This is the first hearing held in the City in In 1978 the Legislature placed a moratorium on noise wall projects This affected MNDOT has not built any noise walls other than those necessary on Effectiveness of Barriers - Dave As to There is a A barrier placed on a highway benefits the first 11/2/87 56 perceives to be one-half as loud. houses that effect drops off rapidly - at a second row of houses there may only be a 2-3 decibel reduction which is considered to be barely noticeable. At the third row of houses there is no measurable effect from the noise wall; in some cases the visual and psychological effect is there. There are mixed opinions on sound walls - in some applications where the sound is relatively high (70+ decibels) it is felt that there is some benefit; at lower sound level values it is really a judgement as to whether or not it is worth the expenditure. Following the presentations questions were asked by the Council as follows: Mayor Courtney referred to a letter from a resident that asked if evergreens or a high hedge would mitigate the sound. Mr. Kelso replied that you would need extremely thick plantings of several hundred yards before you would see a reduction in decibels; vegetation does provide a visual screen. would have in carrying sound. large in that area; you could get some channelization of noise in the creek area but there is not enough open still water to act as a reflector for sound. Richards said that people comment that barriers bounce noise off to adversely affect homes further away. problem with bouncing; technically, some sound can bounce between the walls but the sound that is getting beyond the walls is either the spill-over sound or you are so far away that the wall is so small in retrospect that it has no effect. Member Tumer commented that at this point the State is not constructing sound barriers except where the sound is considerably high and asked if that is related to decibel level or traffic volume criteria. Highway Administration has noise guidelines which state that if the noise is in excess of 70 decibels they recommend that some abatement be provided. the position of the State that when this is the case you can obtain some Federal dollars to provide that abatement. stringent; however, in order to bridge that gap you would have to expend State dollars and it has not been the position of MNDOT or the Legislature to expend State dollars for additional abatement lower than the Federal criteria. Member Richards asked if there is a recommended height based on the elevation of the first row of houses. go out and look at the geographics of the area. mass you need in relation to how much height you need to get a good visual block and also how much room you have in which to do it. You end up matching the wall to the circumstances, if you are trying to abate 70 decibels and that home happens to be 100 feet from and level with the highway, that may tell you that a wall of nX'l feet is needed. same amount of reduction changes; traffic volume is also considered. designed and built in stretches with varying elevations. anyone has taken a look at the land area that is available for a barrier with required setbacks, etc. Mr. Crawford responded that they would consider using the highway right of way which is a 30 foot clear zone from the edge of the highway slab. As to the actual bridge area across Minnehaha Creek, Mr. Crawford said the noise wall might not be affixed to the bridge itself but with the permission of the Minnehaha Creek Watershed District they might be able to span the creek bed. Member Smith also asked what type of barrier is being put in today. explained that several types are being used including wood, concrete and some steel, When noise walls are being built into new major construction the neighbors are shown the various types that are available and are permitted to chose the type they prefer as to aesthetics. highway noise at different times of the year on the subject stretch of highway. Engineer Hoffman commented that MNDOT did a small study last spring showing a noise level of 65 to 69 decibels during the daytime. there are three sources of noise generated from highways: tires, running gears and exhaust. Some of the walls are fairly high because in order to abate exhaust noise you have to consider the exhaust stack on a semi-truck which is 11 feet above the pavement. highway shoulder it cuts the noise down. and are not using their yards as they do in the summer. sound walls do the job. a 10 decibel reduction which equates to approximately one-half the perceived noise. He said their predictions have been good, that they achieved a reduction of over 10 decibels on I-35W. noise walls and do not put them in unless cost effective. Mr. Kelso elaborated that the first row of houses would appreciate the full 10-12 decibel reduction, the second row of houses may get a 3-4 decibel reduction and the third row would not notice any appreciable difference. Member Richards asked if an increase in noise is a function of an increase in traffic volumes and speed and what could be expected on Highway 100 as to increased volumes of traffic and speed. Mr. Kelso explained that speed does have an impact and it is generally the tire noise that is creating the biggest problem. 50/55 mph range. noise. an appreciable change in noise. would be like doubling the sound or a 3 decibel increase. volume by one-half you would barely perceive the difference. pretty constant most of the time; it dips a little during the day and comes back As you go further back from the first row of Member Kelly asked what effect the creek Mr. Kelso explained that the creek is not very Member Mr. Kelso said that they have not experienced a major Mr. Kelso explained that the Federal It has been The State has standards that are more Mr. Kelso said when you do an engineering study you have to You have to engineer how much If the circumstances change then what you need to get the Walls are Member Smith asked if Mr. Crawford Member Richards asked if any data is available as to Mr. Crawford explained that In the wintertime when there are windrows of snow along the Also, people have their windows closed Mayor Courtney asked if Mr. Crawford replied that they like to shoot for at least They have experience in designing and building The speeds along Highway 100 are all in the If the speed were dropped you would see a reduction in the As to volume, you would need a great change in volume before you would see If the traffic were doubled on Highway 100 it Highway noise is If you reduced the N u3 u3 I m 5 -. ” __._ 11/2/87 57 at the rush hours but a 20-308 change in the traffic flow just does not alter the sound enough - there is too much energy in the sound source. some impact, blacktop is 2 to 3 decibels quieter than concrete according to studies that have been made. great deal of difference; from how the human ear perceives it that is not a great deal of difference. generated; it takes a lot of decibels before you pick up a change. decibels is not noticeable, 3 to 5 is noticeable, 5 to 7 is very noticeable and 10 decibels is a doubling. Member Richards asked if there were any examples in the metropolitan,area where local municipalities have put in sound barriers and if so, how they financed the installation without State and Federal funds. Mr. Kelso said he did not know of any local communities that have taken on that task themselves. 1987 Session came from, they had a commercial development that wished to go in along 1-35 where there is a gap in the noise wall. The company-was willing to put the wall in to fill the gap but they wanted that to be an assessable item so that they would not have to pay for it up front. Mayor Courtney then called for public comment. Leslie Kraus, 4375 Thielen Avenue, asked if studies have been made as to air pollution after installation of sound barriers which was an issue after the sound walls were constructed on I-35W. Mr. Crawford said that the PCA monitors air quality throughout the metropolitan area and that he had never seen any data that listed I-35W; it is usually an intersection like 7th and Hennepin or University and Snelling. circulating. Speaking in support of sound barriers were: Margaret Francis, 4609 Cascade Ln; Russ Fortner, 4920 West Sunnyslope Rd; Susan Covick, 4708 Lakeview Dr; Lee Jones, 4601 Cascade Ln; Bill Freeman, 4600 Cascade Ln; Pamela Rothmier, 4902 Sunnyside Rd; Tony Navarro, 4904 Sunnyside Rd; Elizabeth Kelier, 4604 Cascade Ln; and Holly Johnson, 4617 Cascade Ln. Speaking against sound barriers were: Marion and Richard Flumerfelt in behalf of their mother residing at 4911 Sunnyside Rd; Steve Hanky, 4386 Mackey Av; Robert Schab, 4809 West Sunnyslope Rd; Fred Seikert, 4390 Mackey Av; Christina Erickson, 4917 West Sunnyslope Rd; Jim Welna, 5139 West 44th St; Robert Firth, 4817 West Sunnyslope Rd; and Patty MacArthur-Brufoldt, 4837 Westbrook Ln. In summary, Mr. Kelso said he has attended a great number of public meetings around the state on noise and this is a very typical mix of opinion that they see. noise wall is effective for you. Obviously, there is a cost involved; the PCA thinks there is a benefit from walls if they are properly located and engineered, but as far as whether they are cost effective that is a decision that has to be made by the City, especially when it is City dollars that will be expended. Kelso thanked the Council for the opportunity to participate in the discussion on noise barriers. Crawford and Mr. Kelso for their valuable information. The Council then discussed the alternatives as recommended by staff. staff to prepare feasibility reports for a project hearing. Motion was seconded by Member Smith with the addition that the reports include: 1) research on types of barriers including wood, concrete and berms or a mix thereof, 2) cost comparisons based on type of barrier, 3) funding sources other than assessment, and 4) that it not include the larger City area. Member Richards commented that there is such a diversity of viewpoints as to what should be done and how.to pay for it, whether any part should come from the General Fund. As a first step, he stated he would support asking the staff to prepare a proposal as to what it might cost to do some of the necessary fundamental studies because of the controversial nature of the issue, that we get a cross section of residents from the affected neighborhood, both pro and con, on a study committee with staff and possibly have them ask people to help defray the cost of outside consultants to get the answers before the Council considers a project. should ask our legislators to get an assessment of the possibility of seeking some funding for retro-fitting with sound barriers this heavily traveled section of the metropolitan highway system. Richards was really her intent and withdrew her motion; Member Smith withdrew his second. the cost of hiring a consultant to conduct a study on sound barriers in the subject area to be brought back on December 7, and requesting interested residents to submit their names to the Clerk, indicating their position and willingness to serve on a sound barrier task force. Surface also has From an energy or acoustical standpoint, that is a The human ear does not perceive noise like noise is One to two Bloomington is looking at that; that is where the legislation in the The piston action of the traffic flow keeps the air It comes down to a personal opinion as to whether or not you think a Mr. Mayor Courtney expressed the thanks of the Council to both Mr. Member Kelly made a motion to direct He said that at the same time we Member Kelly said that the suggestion by Member Member Richards made a motion directing staff to prepare an estimate of Motion was seconded by Member Kelly. Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. Mayor Courtney convened a joint HRA/Council meeting for consideration of Agenda Item 1V.A and action was taken as follows. PUBLIC HEARING ON PARKING RAMP ADDITION (WEST 51ST STREET) CONTINUED TO 11/16/87. The Council was advised that Peter Kofman, representing the Edina Theater has requested the hearing on the Parking Ramp Addition be continued to November 16, 1987. Motion of Commissionerflember Richards was seconded by Commissionerflember Turner to continue the public hearing on the Parking Ramp Addition to the meeting of November 16, 1987. Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. 11/2/87 58 Motion of Commissioner Turner vas seconded by Commissioner Richards for adjournment of the HRA meetlng. Ayes: Kelly, Richards, Smith, Turner, Courtney HRA Meeting adjourned. PUBLIC HEARING ON GRADING AND R.O.W. IMPROVEMENT NO. P-C-145 AND PERMANENT STREET SURFACING IMPROVEMENT NO. P-BA-279 CONTINUED TO 12/7/87. Affidavits of Notice were presented by Clerk, approved and ordered placed on file. Pursuant to due notice given, a public hearing was conducted and action taken as hereinafter set forth: A. CONSTRUCTION OF GRADING AND R.O.W. IMPROVEMENT NO. P-C-145 IN THE FOLLOWING: B. CONSTRUCTION OF PERMANENT STREET SURFACING IMPROVEMENT NO. P-BA-279 IN THE West 77 112- Street between,West- 77thStreet and Minnesota Drive FOLLOWING: West 77 1/2 Street between West'77th %?@et and Minnesota Drive i? The improvements listed above affecting the same properties, public hearings were conducted concurrently. Engineer Hoffman recalled that last year the Council had instructed staff to talk to National Car Rental about the implications of the subject project for the construction of the east-west link road from Minnesota Drive to West 77th Street. would consist of the following: 2) purchasing necessary right of way, 2) grading and 3) construction of the permanent street surface with curb and gutter. project is proposed at this time because of the bad soils condition which could be surcharged for six months with excess soil from construction of Edinborough Way. Engineer Hoffman gave estimated costs for the proposed improvements as follows: - He said that this had been accomplished. The project The Imurovement Estimated Cost Grading & R.O.W. Improvement No. P-C-145 $273,352.58 Permanent Street Surfacing Improvement No. P-BA-279 436,726.92 The project would construct a four lane roadway with appropriate turn lanes at driveways and intersections. The proposed roadway is part of the City Traffic Plan for Southeast Edina and is proposed to be constructed during 1988. It is anticipated that approximately 10-15,000 vehicles per day will use the roadway. The project is proposed to be funded by State Aid Gas Tax funds. explained that normally we look at projects and determine if some of the cost can be assessed to benefited properties. vital link in the system and therefore it is proposed to be funded by State Aid funds. 1988. Avenue. need for the proposed project. Group, Inc. 7625 Parklawn Avenue. Jack Sheedy, representing the Shidler Group, owners of Pentagon Park on West 77th Street, stated they supported this project and any other improvements planned on West 77th Street that would improve the flow of traffic. Member Richards commented that there is a great deal of background information on this matter, e.g. the issue about the Raunhorst property, the golf course, and how constructing this link roadway tied into France Avenue. He added that he is supportive of holding this over until the Council could review the minutes relating to the background data. by Hezber Smith to continue the public hearing on Improvements Nos. P-C-145 and P-BA-279 to the meeting of December 7, 1987 and to provide the Council with background information regarding the project. Engineer Hoffman This is a "back-door" project but a very The project is included in the City's Capital Improvement Program for Notices were mailed to property owners between Highway 100 and France Three telephone calls have been received indicating support for and the A letter in support has been received from JLT Motion of Member Richards was seconded Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. *APPEAL FROM BOARD OF APPEALS DECISION REMOVED FROM AGENDA UPON WITHDRAWAL OF VARIANCE REQUEST BY INTERLACHEN COUNTRY CLUB. The Council was advised that Interlachen Country Club has withdrawn its request for variances to erect a protective netting between the driving range and a new dwelling because a private solution has been reached with the owner of the dwelling. Motion of Member Smith was seconded by Member Turner to accept withdrawal of the variance request by Interlachen Country Club and to remove this item from the agenda. Motion carried on rollcall vote, five ayes. *HEARING DATE SET FOR PLANNING MATTER. Member Turner setting November 16, 1987 as hearing date for the following: 1) Motion of Member Smith was seconded by Preliminary Rezoning - PRD-2 Planned Residence District to R-2 Double Dwelling Unit District and Preliminary Plat Approval - Landmark Home Corporation - Generally locatednorth of Crosstovn Highway and north and east of Vernon Ct. Motion carried on rollcall vote, five ayes. *BID AWARDED FOR COLLECTION OF GARBAGE AND REFUSE - CITY PROPERTIES. Motion of Member Smith was seconded by Member Turner for award of bid for collection of garbage and refuse from city properties to recommended low bidder, Waste Management, at $32,807.00. Motion carried on rollcall vote, five ayes. *AWARD OF BID FOR TRACTOR LOADER BACKHOE CONTINUED*TO 11/16/87. Smith was seconded by Member Turner to continue the award of bid for a tractor backhoe to November 16, 1987 as recommended by staff. Hotion of Member 11/2/87 '59 Motion carried on rollcall vote, five ayes. BIDS REJECTED FOR ANNUAL AUDIT AND COMPREHENSIVE ANNUAL FINANCIAL REPORT: RE-BID AUTHORIZED. from the consent agenda was that in reading the background information on the bid that George M. Hansen Company P.A. had submitted the low bid. Finance Director, explained that the specifications were not detailed enough so that bidders would include implementation of a recent required change in financial statement format regarding special assessment reporting. George M. Hansen Company included the implementation at an hourly charge of $6O/h0ur for an additional cost of $700 to $800. that all bids be rejected and the audit be re-bid. seconded by Member Turner to reject all bids for the annual audit and comprehensive annual financial report and to re-bid the annual audit. Member Smith said his reason for requesting that this item be removed John Wallin, The bid submitted by Therefore, staff would recommend Motion of Member Richards was Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. *BID AWARDED FOR EMERGENCY REPAIR OF LIFT STATION (WEST 72ND STREET). Motion of Member Smith was seconded by Member Turner for award of bid for emergency repair of the lift station at West 72nd Street to Boustead Electric at $8,483.32. Motion carried on rollcall vote, five ayes. *BID AWARDED FOR MOWER GRINDERS. Motion of Member Smith was seconded by Member Turner for award of bid for two mower grinders to recommended low bidder, R. L. Gould and Company, at $7,490.00. N Motion carried on rollcall vote, five ayes. Ln Ln I ADAPTIVE RECREATIONAL PROGRAM APPROVED. Council meeting of October 5, 1987 he had presented revisions to the 1988 Budget which reflected the $108,000 in reductions and by re-allocation had included the City's share of the cost for the new Adaptive Recreational Program (ARP). At that meeting the Council asked that a presentation be made to them on the program to address some of their concerns. John Keprios, Assistant Park & Recreation Director, reviewed the history of adaptive recreation that has occurred in the City beginning in 1967 when the Edina Leisure Time Committee (volunteer parents of handicapped children) was formed to promote better education for the handicapped in Edina to 1986 when a new generation of parents with handicapped children approached the Edina Park & Recreation Department requesting adaptive recreation programs. playground program for handicapped children and plans to disband entirely by the end of 1987. Edina by professionally trained therapeutic recreation professionals. Mr. Keprios explained that in order to gather statistics as to need a survey was mailed to 93 parents of handicapped children to which there was an approximate 35% return rate. The survey indicated that there are a total of 387 children who would benefit by an adaptive recreational program and it also gathered information as to the program classes and type of setting that would benefit their child. With that information a number of agencies were contacted and it was determined that the mGst economic way to meet the recreational needs of these special children was to job in a cooperative venture. The survey also showed that there is a need for a professional adaptive recreational staff person (four year degree). individual would develop segregated programs for handicapped children, youths and adults and would train existing coaches, instructors and participants as to integrated recreational programs. The Community Education Department offers some summer programs for the handicapped but feels their responsibility is to provide educational needs whereas the City should be involved in recreational needs and they support the proposed ARP. Lil Hipp, Richfield Community Center Director, showed a video tape on the history of adaptive recreation from an institutional setting to the present community based setting, which in Minnesota is becoming common in the sense that handicapped individuals are receiving services in the cominunity in which they reside. cooperative program for Richfield/Bloomington operates. Ms. Hipp then explained the proposed joint venture for Edina with Eden Prairie to contract with the City of Richfield to hire, train and supervise a fulltime therapeutic recreation professional to provide adaptive recreation programs in Edina and Eden Prairie. She said the professional would be in Edina when the programs are going, would meet with the parents and would meet with the Park and Recreation staff. joint powers agreement would be renewed annually so that the City could evaluate it and recommended that the program be evaluated over a two year period. future, Ms. Hipp said they are looking at one advisory board, composed of professionals, parents and consumers, for the four communities to direct the cooperative effort between community education and the recreation program. result will be that they will become more effective, be able to serve individuals in an efficient manner and will deal with everything from segregated programming up to community education to become more integrated. Mr. Keprios said that the proposed program is two-fold: 1) Edina would share a fulltime staff person with Eden Prairie, with 50% of that person's time spent in each city, and 2) by the joint powers agreement with the existing Richfield/Bloomington programs it would benefit Edina's handicapped because they then would not hav? to pay the Manager Rosland recalled that at the m a In 1987 the Edina Special Children's Group no longer provided a summer Currently there are no adaptive recreational programs offered in I This Following the video, she explained how the The For the I The 11/2/87 -_ 60 non-resident fees to participate in the programs many of them are now active in. He also said that there is a revenue side to the proposed program budget and that there would be fees and charges for each program. Mr. Keprios then introduced Dr. Marcia Carthaus, Director of Special Education for the Edina School District. Dr. Carthaus said that the number of residents in attendance speaks for support of anything the City is willing to do in the area of adaptive recreation programs. She said she would be in favor of a cooperative venture and that it is important to consider the widest and comprehensive types of services and programs. schools have an adaptive physical education staff person both in the elementary and secondary school as mandated by public law. a three-week span but needs to be enlarged. forget the handicapped segment of the community that are now young adults. Segregated and integrated programs are also being looked at to see how the handicapped can participate in mainstream programs. have a mandate to serve students beginning at age 3 who need special services and that beginning July 1, 1988 that mandate drops to birth. agency with public health and social services that oversees the programs, e.g. home interventions, consultations, etc. She said the handicapped population is growing because medical science is saving many of these children who are severely handicapped and that we have an obligation as a school and community to serve them. Approximately 400 students go through the programs directed out of the Special Education Department. for the handicapped at age 21 and many end up at vocational schools. social development, what their lives become and how they are sent out is important. opportunities and options to enhance their self concepts and esteem as to what they can offer the community. we offer the handicapped so that they will realize their potential development. Following the presentation, Member Kelly commented that she would support the program if the parents, the School District and the Park and Recreation Department will be working together on the best use of facilities to provide a year round recreational program for the handicapped. Speaking in support of the Adaptive Recreational Program were Barbara Gill, 5716 Continental Dr, Gene Kanofsky, 5121 Windsor Av, Frona Ites, 6008 Birchcrest Dr and Pat Salmi, 4516 Edina Blvd and Patty MacArthur-Brufoldt, 4837 Westbrook Ln. Member Smith said he could support the proposal but felt some homework needs to be done regarding the program as to 1) organization within the Park Department, 2) parental input to the Park Board and 3) how the joint powers agreement will function. Member Turner said she shared the concern about parental involvement but that she felt it was not necessary to delay the decision. $25,000, to come from reserves, for the Adaptive Recreational Program as a joint venture with Eden Prairie to contract with the City of Richfield to provide the services of one fulltime adaptive recreational professional. Motion was seconded by Member Kelly. The Summer programming is offered for She stressed that we should not <+ Dr. Carthaus said the schools The school will be the Formal education through the public schools ends Their total The City and schools-must work together on this so as to maximize the The challenge for the City and schools is what can Member Turner then moved approval of and funding not to exceed Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. -- 1988 BUDGET RE-ALLOCATIONS APPROVED. 3:s q.reting of October 5, 1987 he had presented the 1988 Budget revisions which reflected the $108,000 in reductions as approved by the Council and had requested approval for budget re-allocations which would include the Adaptive Recreational Program and would provide additional help for the Police and Administration Departments. Adaptive Recreational Program from reserves, he recommended that the $25,000 be put back into the Park budget and that the re-allocations as presented at the meeting of October 5 be approved. Kelly to approve the 1988 Budget re-allocations as presented on October 5, 1987, with the exception that funding of the Adaptive Recreational Program would be from reserves. Manager Rosland reminded the Council that at ~ . As a result of the above Council action approving funding of the Motion of Member Turner was seconded by Member Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. PARK BOARD RECOMMENDATION CONCERNING BRAEMAR GOLF LEAGUE POLICIES APPROVED. Manager Rosland recalled that at its meeting of October 19, 1987 the Council had continued consideration of the Park Board recommendation concerning Braemar Golf League policies so that the proposed policies could be published in the Edina Sun Current and public comment could be made. Park Board for approval of the "City of Edina Park and Recreation Department Proposed Braemar Golf League Policies11 to facilitate the growing demands of residents desiring to participate in league play and/or open golf. stated that she represented a committee composed of Edina women 18 hole league members belonging to two leagues on the regulation course at Braemar. She read a statement of the committee which in summary stated that they are appealing policy #2 - Beginning with 1990, all league members are limited to play in only one league or division and are requesting that those members who are in two leagues be "grandfathered in" and allowed to remain as is as they feel that the process of attrition will open league memberships in the future. He reiterated the recommendation of the Sylvia Eisler, John S. Hoyt, Jr. read his i I 11/2/87 61 Lo I a Q: letter dated November 2, 1987 addressed to the Council which in summary expressed his appreciation and that of the Braemar Men's Club to the staff and Park Board members who took the time to restudy the proposals suggested in his letter of August 12, 1987, and stated that the recommendation of the Park Board have the full endorsement of the Braemar Men's Club. moved approval of the "City of Edina Park and Recreation Department Braemar Golf League Policies" as recommended by the Park Board. Motion was seconded by Member Turner. Member Richards commented that this was a difficult issue because in the early years of Braemar Golf Course these leagues and non-residents contributed to the support of Braemar so that it did not become a burden to the taxpayer. because of the demand for league and open play time consideration must be given to a change in policy. the staff's recommendation, was the more fair and consistent solution. Following discussion, Member Richards Now He added that the recommendation of the Park Board, based on Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. CANDIDATES FOR PARK & RECREATION TASK FORCE DISCUSSED. that following discussion of the proposed Park & Recreation Task Force at the last meeting that the Council members and staff have submitted names of individuals for appointment thereto. to select the eight individuals, two from each quadrant of the City, and the three Park Board members who will comprise the task force. was seconded by Member Smith that the Mayor select the members of the Park & Recreation Task Force for consent of the Council at the November 16, 1987 meeting. Manager Rosland stated Member Richards suggested that the Mayor has the obligation Motion of Member Richards Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. It was the consensus of the Council that all the Park Board members should be contacted as to their willingness to serve on the task force. 1988 PROPOSED LEGISLATION OF LMC. AMM AND MLC TO BE DISCUSSED ON 11/16/87. Manager Rosland called the Council's attention to the 1988 proposed legislation as submitted by the League of Minnesota .Cities, the Association of Metropolitan Municipalities and the Municipal Legislative Caucus. was seconded by Member Kelly to continue the discussion of the proposed legislation to the meeting of November 16, 1987 because of the lateness of the hour. Motion of Member Richards Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. FOLLOW-UP TO BUDGET HEARINGS TO BE DISCUSSED ON 11/16/87. that the discussion on several issues which came up during the budget hearings could be continued to the meeting of November 16, 1987. to talk about the issues at the next meeting as suggested. RESOLUTION ADOPTED DESIGNATING AGENTS FOR EDINA BOARD OF HEALTH. referred to a memorandum from David Velde advising that in 1987 the Minnesota Legislature passed a bill called the Local Public Health Act which incorporated several separate chapters of public health statutes into one chapter. addition, the Local Public Health Act states each Board of Health must appoint at least one person who may be contacted by the Minnesota Department of Health in case of a public health emergency. Furthermore, the Local Board of Health may appoint an agent who has authority to sign and submit the biannual Community Health Plan, the annual Community Health Activity Report, the annual Community Health Budget and to sign and execute delegation agreements. Staff would recommend designation of the agent's -%s proposed. Council should continue its role of determining policy as to what public health programs the City should provide. Member Smith moved adoption of the following resolution: Member Turner suggested It was informally agreed Manager Rosland In Member Turner commented that the RESOLUTION APPOINTING AGENTS OF TEE EDINA COMMUNITY HEALTH BOARD BE IT RESOLVED by the City Council (Community Health Board) of the City of Edina, Minnesota, pursuant to its authority under Minnesota Laws 1987, Chapter 309, that it hereby appoints and authorized the following persons to act on the Board's behalf and bind the Board for the following purposes: To serve as the Board's agent according to Minnesota Laws 1987, Chapter 309, Section 4, Subd. 2, in communicating with the Commissioner of Health between Board meetings, including receiving information from the Commissioner and disseminating that information to the Board, as well as providing information to the Commissioner on the Board's behalf. Name : David A. Velde Address: 4801 West 50th Street, Edina, MN 55424 Phone: (B) (612) 927-8861 (H) (612) 561-4009 To sign and submit to the Commissioner the prepared Community Health Plan and revisions to the plan submitted according to Minnesota Laws 1987, Chapter 309, Subd. 5 and 6. Name : Kenneth Rosland Address: 4801 West 50th Street, Edina, MN 55424 62 ' 11/2/87 Phone: (B) (612) 927-8861 (E) (612) 831-5910 To sign and submit to the Commissioner the Board's annual budgets, revisions to the budget, expenditure reports and activity reports submitted according to Minnesota Laws 1987, Chapter 309, Section 10, Subd. 6 and 8. Name : David A. Velde Address: 4801Uest 50th Street, Edina, MN 55424 Phone: (B) (612) 917-8861 (H) (612) 561-4009 ' To sign and execute on behalf of the Board, delegation agreements with the Commissioner of Health in accordance with Minnesota Laws 1987, Chapter 309, Section 7. I Name : Kenneth Rosland Address: 4801Uest 50th Street, Edina, MN 55424 Phone: (B) (612) 917-8861 ? (H) (612) 831-5910 ' Motion for adoption of the resolution was seconded by Member Richards. Rollcall : Ayes: Kelly, Richards, Smith, Turner, Courtney Resolution adopted. *RESOLUTION ADOPTED AUTHORIZING ENVIRONMENTAL HEALTH SERVICES AGREEMENT WITH HENNEPIN COUNTY. adoption of the following resolutAon: RESOLUTION BE IT RESOLVED by the City Council of the City of Edina, Minnesota that it hereby authorized and directs the Hayor and Mager to execute Agreement No. 80086 between the County of Hennepin and the City of Edina, for the period of January 1, 1988 through December 31, 1988 for the purpose of providing Environmental Health Laboratory Services for Hennepin County. Resolution adopted on rollcall vote, five ayes. Motion of Member Smith was seconded by Member mer for I I I *RESOLUTION ADOPTED AUTHORIZING COMMUNITY HEALTH SERVICES AGREEMENT WITH HENNEPIN COUNTY. Motion of Member Smith was seconded by Member Turner for adoption of the following resolution: BE IT RESOLVED by the City Council of the City of Edina, Minnesota that it hereby authorizes and directs the Mayor and mger to execute Agreement No. 70567 between the County of Hennepin and the City of Edina, for the period of January 1, 1988 through December 31, 1989 for the purpose of providing Community Health Services in the City of Edina. RESOLUTION I" Resolution adopted on rollcall vote, five ayes. *COMMUNICATIONS RELATING TO STORM SEWER SYSTEM REFERRED TO ENGINEERING DEPARTMENT FOR REVIEW. commnications regarding the storm sewer system received on behalf of Alice and Brit Parten, 6313 Hillside Road and Karen Bishop-Stone, 6313 Hillside Road, be refemad to the Engineering Department for review. Motion of Member Smith was seconded by Member Turner that the fioti.cn carried on rollcall vote, five ayes. REPORT PRESENTED ON ADVISORY BOARDS/COMMISSIONS APPOINTMENT AND LENGTH OF SERVICE. Member Smith referred to data that Member Richards and he had developed regarding the appointment process for advisory boards and commissions and the issue of length of service, the latter concern dating back to 1985. The Council discussed the pros and cons of the proposed limitation of 12 years of service on a board or commission. groups. ago it was generally agreed that individuals presently serving on boards or commissions would be grandfathered in if a limitation were to be adopted. Member Turner commented that she felt a 12-year limit was a reasonable compromise, that her interest was in making government accessible and open to the people and representative of the people and that included all aspects of government including serving on advisory boards/commissions. Smith made a motion directing staff to draft an ordinance that would limit service on advisory boards and commissions to 12 years, whether consecutive or cumulative. If the limitation is imposed it would affect members of five advisory Member Richards recalled that when this issue was discussed several years Following a lengthy discussion, Member Motion was seconded by Member Turner. Ayes: Kelly, Smith, Turner Nays : Richards , Courtney Motion carried. The process for appointment was also discussed and it was generally agreed that the existing procedures should be followed: a) publication of vacancy, b) application to be completed by candidate, c) interview by Council if individual is unknown, d) and appointment by Mayor with consent of Council. DISTRIBUTION OF EDINA SENIOR NEWS DISCUSSED. recently attended a meeting at which a number of seniors were present who had recently moved into Edina. the services the City provides for seniors. Member Kelly said that she had They had just become aware of the Senior Center and She suggested that the Edina Senior f 11/2/87 63 News be distributed through the churches so that it would have a broad circulation and reach as many seniors as possible. TAPLIN LETTER REFERRED TO DEVELOPERS OF HEDBERG PROPERTY. to a letter he had received from Richard Taplin, 4904 Aspasia Lane, in which he had stated that there is no handicapped accessibility for the Edinborough housing units and that he hoped the housing proposed for the Hedberg site would provide elevators and doorways that would be accessible. Manager Rosland said that Mr. Taplin's letter had been forwarded to the developers for the Hedberg site. Mayor Courtney referred PARKING RESTRICTIONS DURING SNOW SEASON DISCUSSED. the parking regulations during the winter months should be given publicity so that residents would be reminded of the restrictions, particularly following a snowfall. FIRST ISSUE OF FUTURE NEWS PUBLISHED. the first issue of Future News has been published and was distributed with the October 12th Edina Sun-Current. report timely news and events occurring in the City of Edina. the magazine will be self-sustaining through its advertisements and that the residents will keep it for reference. CLOSED COUNCIL MEETING SCHEDULED REGARDING LABOR NEGOTIATIONS. requested a closed Council Meeting on November 12, for the purpose of discussing labor negotiations. a closed meeting of the Council on November 12, 1987 at 4:30 p.m. in the Manager's Conference Room for the purpose of discussing labor negotiations. Mayor Courtney commented that Manager Rosland said that we would do that through the Highlander. Manager Rosland advised the Council that The magazine will be produced quarterly and will It is expected that Manager Rosland N Lo 1 u-) Motion of Member Turner was seconded by Hember Kelly to call Ayes: Kelly, Richards, Smith, Turner, Courtney Motion carried. m a *CLAIMS PAID. payment of the following claims as per pre-list dated 11/2/87: General Fund $123,715.76, Art Center $1,886.53, Swimming Pool Fund $130.57, Golf Course Fund $7,096.72, Recreation Center Fund $2,164.81, Gun Range Fund $302.70, Edinborough Park $12,090.08, Utility Fund $225,730.36, Liquor Dispensary Fund $4,695.89, Construction Fund $4,317.00, Total $382,130.42; and for confirmation of payment of the following claims dated 9/30/87: General Fund $239,942.73, Golf Course Fund $1,532.00, Utility Fund $954.00, Liquor Dispensary Fund $218,972.05, Total $461,400.78. Motion of Hember Smith was seconded by Member Turner to approve Motion carried on rollcall vote, five ayes. There being no further business on the Council Agenda, motion of Member Kelly was seconded by Member Turner for adjournment. Adjournment at 11:20 p.m. %A% a-UL-- City Clerk MINUTES OF CLOSED MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL NOVEMBER 12, 1987 The Edina City Council held a closed meeting for the purpose of discussing labor negotiation strategy on November 12, 1987 at 4:30 p.m at Edina City Hall. Present were Members Kelly, Richards, Smith, Turner and Mayor Courtney. Staff in attendance were Manager Rosland, Assistant Manager Hughes, Assistant to Manager Smith, Fire Chief Paulfranz, Police Chief Swanson, Attorney Erickson and Clerk Daehn. Also present were John Zwakman (Dorsey firm) and Cy Smythe, Labor Relations Associates. Manager Rosland directed the Council's attention to two key issues: 1) Pending Federal Labor Standards Act (FLSA) legislation; and 2) Clarification of arbitrator's award regarding callbacks. legislation and its impact on the City. was presented by Manager Rosland and Ceil Smith. management strategy concerning labor negotiations. The meeting was adjourned at 6:45 p.m. with no formal action being taken. other business was discussed by the Council. Cy Smythe explained the pending FLSA An update on recent arbitrator's awards A discussion was held as to I No 2&%a=4dL City Clerk