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HomeMy WebLinkAbout19880909_specialMINUTES OF SPECIAL BUDGET MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL SEPTEMBER 9, 1988 4:30 P.M. 251 c\I Ln Ln I: m a Answering rollcall were Members Kelly, Richards, Smith, Turner and Mayor Courtney Pursuant to due notice given, the Council met in the Manager's Conference Room of City Hall to begin review and consideration of the proposed 1989 Budget for the City of Edina. HUMAN RELATIONS COMMISSION AND RECYCLING PROPOSALS PRESENTED. advised that presentations would be made by the Edina Human Relations Commission who has reviewed all the requests for funding from agencies delivering human services to citizens of Edina and that the Edina Recycling Commission would explain their recycling program proposal for 1989. Commission Budaet Proposal - John Senior, Jr., chairman, commented that the Commission, at the request of the Council, has been reviewing these requests for the last three years and has then brought their recommendation to the Council. The criteria used in the review process were: 1) need of Edina's citizens, 2) population of citizens served, 3) effectiveness of services provided, and 4) cost of services provided. The Commission has worked within a budget of what has been spent last year, plus a 4% increase. presented as follows : Storefront/Youth Action $37,500, Senior Community Services $4,000, Women's Resource Center $2,500, Cornerstone Advocacy Service $2,000, VEAP $1,500 and West Suburban Mediation Center $500 for a total of $50,000. noted that VEAP has taken over the West Metro Transportation for senior citizens. Also, that the $4,000 for Senior Community Services is the largest funding increase and it was the consensus of the Commission that if there was more money available that the City should consider additional funding as the amount of contacts they make is incredible and have more than tripled over last year. main goal of Senior Outreach is to try to keep seniors out of nursing homes by working with them within the confines of their homes through programs that are available to assist them. Mr. Senior said that the Commission has also looked at South Hennepin Human Service Council's (SHHSC) request for funding which is approximately $4,000 more than last year's request. based on a per capita amount of $.30 from each of the four cities, e.g. Edina, Bloomington, Richfield and Eden Prairie. Following discussion of the various funding requests, the Council Members asked for additional information regarding the number of senior citizens in Edina and the percentage of Edina's seniors that are considered "low income". Edina Recycling - Commission Budaet - Proposal - Levering Wood, chairman, stated that the Commission's recommendation is for Alternative #1 in the Recycling Budget Proposal which would be for weekly, same day (as garbage) pickup, curbside with containers provided, April start for a net cost to the City of $74,588 which equates to approximately $.60/month per household. due to cost and time savings. It is expected that Edina will achieve the abatement goals that were set by Hennepin County if this alternative is implemented. Following considerable debate, the Commission felt that the container provision is critical to the development of a quality recyclying program. The Commission also recommended that the City include a fee for recycling on the quarterly water billings. Edina has had a very comprehensive pickup service/drop off recycling center, recently added a city-wide curbside pickup compost service and soon would have a city-wide pickup recycling program. This should make Edina's system a very comprehensive system, one to be proud of, and thereby Edina will be doing its best to meet its goal for landfill abatement. The Commission also felt that once this total recycling program has been established that the City should start thinking about volume based fees for service. Janet Chandler, Recycling Coordinator, explained the advantages/disadvantages of a City operated recycling program versus a contracted hauler option. The contracted hauler option would: 1) encourage a greater participation rate and volume, 2) haulers can set up a very efficient system and could probably serve the entire City on one day of the week, 3) haulers can better deal with breakdown of equipment and have storage space at processing centers, 4) haulers are better able to cope with any problems in local markets, and 5) haulers are designing recycling systems to serve apartment buildings, which service could be contracted by apartment complexes with no cost to the City. Mrs. Chandler said that for study purposes, proposals were received from four recycling contractors. In general, their fees would be set on a per household basis with an added factor for tonnage above a certain amount. Options such as curbside pickup, garage pickup and frequency of pickup were included in a scale of charges. The recycling contract cost as shown in the budget proposal is a "middle-of-the-road" figure based on the proposals received. She also reviewed the role of Hennepin County as to funding and recycling goals. The proposed recycling program for 1989 was summarized as follows: Features - Weekly pickup service, curbside, starting April 1, one container for each household, serving all single family dwellings, Recycling Center remains open as needed, contractor receives proceeds from sale of materials (Garage pickup option shown as an add-on). Anticipated Results - 120 tons/month January, February, March; 250 tons/month April through December, 2,610 tons total, 13% waste reduction. Funding - 70% funding by Hennepin County (except containers); containers @ $7; Hennepin Co. $4, Edina $3. Alternative #1 - cost Manager Rosland Edina Human Relations The budget proposal for human services was It was Their The funding request is now The Commission favored curbside pickup over garage pickup primarily Mr. Wood pointed out that for years 9/9/88 . 252 per single family home,'curbside pickup, containers - 9 months $5.23. Discussion followed regarding volume based fees, curbside versus garage pickup, and one contracted hauler for entire City or for each quadrant versus households contracting with individual haulers. PROPOSED 1989 BUDGET PRESENTED. Manager Rosland presented the proposed 1989 Budget recalling that the general direction of the Council during the budget assumption process was that expenditures should not increase by more than 5% from 1988. represents a 4.9% increase. Salarv Adiustment - Comparable worth adjustments totalling $75,000 have been spread among all departments. Storm Drainaae/Lakes and Ponds - Storm damage and lakes and ponds expenditures totalling $79,700 have been removed from the budget for inclusion in the Utility Fund. Staff Additions - Park Janitor $14,500, Fire Department Parttime Clerk $4,000, Police Department - Communications $15,000, Clerical $19,200. New Equipment - Computer Equipment: Fire, Inspections, Central Services and Engineering $28,500; Fire Department Compressor $22,000. Police - Service Contract/Communications $10,000, Uniform Allowance $8,000, Overtime $15,000. Recvclinq - April 1, 1989 commencement of a City-wide door-to-door pickup program is proposed - City cost $74,588. insurance premiums is anticipated. Capital Plan Contribution - Proposed to increase the budget contribution to the Capital Plan from $138,000 to $180,000 as level of funding recommended for the past two years. Licenses/Permits and FeesKharEes - Department heads have examined the fee structure and are recommending an overall increase of 5.1% in license/permits and fees/charges revenues to reflect actual costs. increase is limited to 4% of last year's levy after adjusting for household growth. proposed budget requires a levy of $9,004,591which is $126,211 below our limit. This levy represents a 5.1% increase in real and personal property taxes. 1988 Property Tax eliminated the use of "assessed valuation1' and "mill rate". Assumed that the law did not change, the proposed 1989 levy would result in a City mill rate of approximately 12.01 as compared to the 1988 mill rate of 12.151. Although not included in the draft budget, it is recommended that the City levy to the state imposed limit to preserve future flexibility. The proposed 1989 General Fund Expenditures are $12,396,808 which The following comprise significant changes: Wages and I South Hennepin -'A $4,000 increase in support of SHHSC is recommended. Hospitalization - $50,000 increase in health Real and Personal Property Taxes - Levy The The 1989 levy limit according to this formula is $9,130,802. The Following the presentation of the proposed 1989 Budget, staff responded to questions and general discussion by the Council Members as to anticipated Capital Plan expenditures, Council salaries, fees/charges, and wages/salaries. With regard to proposed staff additions, the affected department heads presented detailed information and reasons to justify the additional personnel requested. The 1989 Budget hearing was continued to September 15, 1988 at 4:30 p.m. formal action was taken by the Council. No Meeting adjourned at 7:OO p.m. City Clerk ..