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HomeMy WebLinkAbout19900604_jointMEmTES OF TEE JOIKC MEETING OF THE ED= HOUSING dpJD RKDRl7EUIPMEI?T AUTEOWTY/CITY COUETCIL HELD AT EDIHh CITY HbI;L JUAE 4, 1990 A joint meeting of the Edina Housing and Redevelopment Authority and the City Council was convened to consider concurrently: 1) Parking Ramp Improvement P-4 - North Side of West 49 1/2 Street, 2) SOth & France Renovation - 50th and France Commercial District, 3) Award of Bids: Centennial Lakes Park Building - Mechanical, Centennial Lakes Park Building - Electrical, Centennial Lakes Maintenance Area - Fireproofing, Centennial Lakes Maintenance Area - Electrical, 4) Reappointments/Appointment - East Edina Housing Foundation Board. Action was taken-by the HRA and Council as recorded. ROILCALL Answering rollcall were Commissioners/Members Kelly, Paulus, Rice and Chairman/Mayor Richards. Commissioner/Member Smith was absent. HIHUTES of the Joint HEU/Cormcilrneetings of April 16 and Hay 7, 1990, were approved as submitted by motion of Commissioner/Hember Paulus, seconded by Commissioner/Hember Rice. Ayes: Kelly, Paulus, Rice, Richards Motion carried. PUBLIC HEARING HELD ON PROPOSED IHPROVEHENTS - PARKING RAMP IHPROVEKENT. P-4 NORTH SIDE OF VEST 49 1/2 STaET AND 50TH & FRANCE RENOVATION Affidavits of Notice were presented, approved and ordered placed on file. Hughes explained that Improvement HRA/90-10 is an overall renovation of sidewalks, street furnishings, pedestrian lighting, etc. The Parking Ramp Improvement P-4 is a 154 car ramp to be located north of 49 1/2 Street. property at 50th & France were notified of the public hearing as were residents adjoining the proposed parking ramp. SOth and France History - The City and the HRA established the 50th & France redevelopment area and the tax increment financing district in 1974. HRA undertook the initial redevelopment project in 1975 and 1976. included the construction of the 49 1/2 Street parking ramp, expansion of the 51st Street parking ramp and numerous sidewalk, roadway, landscaping and lighting improvements. In 1977 and 1978, additional improvements were undertaken, including the carillon tower and fountain, and work in the vicinity of Arby's Restaurant on France Avenue. In 1988, the Slst Street parking ramp was expanded by approximately 115 spaces. HRA Executive Director Gordon Owners and tenants of This project The initial redevelopment project was financed through a combination of special assessments and tax increment financing. project costs were assessed against benefitted properties with the remaining 80% financed through tax increment financing, State Aid, and CDBG Funds. The special assessments, levied on a floor area basis, totaled approximately $2.1S/sq. ft. of assessable floor area. The 1988 expansion of the 51st Street parking ramp was likewise financed through a combination of special assessments and tax increment financing. In this case, approximately 30% of the ramp costs were assessed against the Edina Theatre, and the balance was financed by tax increments. businesses other than the Edina Theatre were assessed for the ramp expansion. For these improvements, 20% of the No 6/4/90 85 Status of Tax Increment District - On March 26, 1990, the City sold an additional $3,000,000 of General Obligation Bonds for the 50th & France tax increment district. This bond sale insured the existence of this tax increment district through year 2008. project cost for the improvements which are now being considered. excess of $900,000 in increments are being generated. interest payments on outstanding bonds is approximately $257,000 which will be completed in 1993. At this point, there is about $650,000 annually of excess increments. then go up to $900,000 plus any or new development that might occur. This bond sale was undertaken based upon the contemplated At present in The present principal and Commencing in 1994 with the repayment of outstanding bonds that would Renovation Proiect - the project is $2,134,000 proposed to be funded 80% through tax increment financing and 20% specially assessed, the same method as the original project. The resulting assessment would be approximately $1.14 per square foot of floor area for the renovation project. that basement space at 50th and France used exclusively for storage be assessed at at a 10% rate. of three enclosed malls. Executive Director Hughes stated that the estimated cost of As with the original project, it is recommended Also, it is recommended that a credit be given for the floor area ' Executive Director Hughes introduced Peter Jarvis, BRW, Inc., consultant for the renovation project who explained they were asked to examine plant materials, street furniture, lighting and pavement conditions and advise the City and the 50th & France Business Association about alternatives to improve the area and update it to the 1990's and beyond. In summary, Mr. Jarvis explained that the most significant changes would be replacement of existing sidewalks from curb to storefront with concrete pavers, replacement of wood street furnishings and bollards with metal furnishings, installation of new pedestrian lighting, replacement of kiosks and the carillon tower with new structures and the replacement of alley canopies. Mr. Jarvis presented graphics illustrating the proposed changes and said he would characterize it as an European village look with a deep green theme. pavers would be replaced with concrete pavers which would be set on top of 3 1/2 inches of concrete and an inch of sand. best product to use because any refurbishing or utility work can be done without resulting patch problems. New entry monuments are proposed to be placed east and west, north and south of the district. These are preliminary plans that will pick up the design of the light fixtures with the curved metal, with a redesigned logo for the 50th and France area and a free flowing ribbon look. The entry monuments are meant to compliment the replacement for the central feature in proximity to the carillon. The tile From a maintenance standpoint this is the One of the main concerns was the timing of the renovation work to ensure the least amount of disruption of business and services. Phase I construction would begin after Labor Day, 1990, and would conclude in advance of the Thanksgiving holiday. Phase I1 would begin in the spring of 1991 and conclude before Memorial day. Actual work would begin with a sawcut made 5-6 feet out from the storefronts and everything in that corridor would be removed. Rewiring, footings and foundation work would be done necessary to support all of the street furnishings. Meanwhile, off-site all the fabrication would be taking place in terms of lights, bollards, monuments, etc. When all underground work is completed in the corridor, it would be temporarily paved with bituminous for the winter. been fabricated and completed would be installed by November. In April 1991, the Street furniture that has 86 6/4/90 I temporary pavement will be removed and in sections the sidewalk up against the storefronts will come out. week, segment by segment, the sidewalk will be finished. A concrete base will go in and in less than a working Commissionerfiember Kelly inquired whether the fountain would be taken out. Mr. Jarvis stated the fountain will remain. Commissioner/Member Paulus asked if metal rather than wood would be better for protection against vandalism that occurs at 50th & France and if the construction plan is as cost effective as against ripping everything out at once. than metal but nothing is vandalism-proof. of approximately 3-5% which would be mainly on the paving. Commissioner/Member Rice asked about the problem of heels getting caught in the pavers, if the type selected was one of the samples that had.been put in place behind the theatre, their maintenance and . the paver selected was one of the samples but the difference is that unlike all those it is a complete field of pavers as opposed to a paver area. this system is simply that there will be no settling but if it should occur a vibrator run over the top would bring it flush again. because the pavers have a beveled surface. will be much longer as the difference is wood versus metal. Relative to the entry monuments, Commissionerfiember Rice asked when and how the final decision would be made as to their design. Mr. Jarvis said that his staff was given direction at the last meeting with the 50th and France Association for further refinement of the ribbon concept and were asked to explore additional colors. there was strong support for this approach but BRW was asked for some additional design refinements (scale, color and actual configurations of the ribbons). The final design would be brought back to the Council for approval. Commissionerflember Kelly asked if these were final plans, and asked specifically as to the carillon and fountain. Mr. Jarvis said the bells will remain but with a new metal structure. There would be another opportunity for review and discussion of the final designs. In response to questions of several businessmen who were present, the north side of 50th Street where the sidewalks are narrower would be done one-half at a time also. The contractor would be required to provide access for pedestrians to all businesses on a daily basis when the project begins this fall and continues in the spring. Also, the contractor would not be allowed to pile dirt or use the area between the buildings and the street as a staging area for supplies or equipment. on but, hopefully, with the least amount of pain possible, and the project will be great and exciting upon its completion. planned but when underground work is being done there can be accidents. electrical circuitry for the lighting will be independent from service connections to the buildings. Mr. Jarvis said wood could be vandalized more readily As to cost, there would be a premium the maintenance for the light fixtures. Mr. Jarvis said The beauty of Heels will not catch The life of the new light fixtures Conceptually, . Mr. Jarvis said However, everyone would know there is construction going As to utility interruption, none is The Parking ram^ Improvement - Executive Director Hughes explained that the parking ramp project would be a 154 car parking facility to be located on the north side of West 49 1/2 Street and would provide a net parking addition of 95 spaces. It would be designed to accommodate an additional level in the future that would contain 70 more spaces. The estimated cost of the project is $924,000 proposed to to be split with 80% from tax increment financing and 20% from special assessment. This is the same formula that was used with the first project except for one point - it was recommended that a 200 square foot credit be granted for each private 6/4/90 87 parking stall provided by a property owner on site. It was also recommended that the sum of all the credits should not serve to reduce the assessable area by more than 50%. This project was proposed in response to a parking study done &ar?”ng the last half of 1989. The results showed that during the peak hour occupancy was at 73% for all public spaces at 50th & France. It should be noted that there is a parking distribution problem; public parking located north of 50th Street experienced a peak hour average of 85% while public parking located south of 50th Street showed a 62% average. The distribution problem would only get worse if the Walgreen’s proposal is approved and after the Sheridan’s Antique Store is converted to restaurant use. possible in the spring of 1991 with completion by August. Executive Director Hughes said the parking ramp site plan shows the entrance located next to the Edina Realty building with a one-way traffic flow through the ramp with the exit next to the Doctors’ building. have not been completed on the parking deck, but there would be approximately 10 feet of space between the ramp and Edina Realty. Building is built right to the property line leaving only a 2 foot spacing between the ramp and the building. The ramp would slope upward from the ends to the middle with the ends being 14 feet high and’ the middle 19 feet high. The ramp would be approximately 18 feet from the property line and 60 feet from the rear of the homes to the north. Executive Director Hughes said Terry Haylola of Walker If the project is approved, construction would begin as soon as Elevations and final design On the west side the Doctors Parking Consultants was present and could answer questions concerning any functional characteristics. As to Council action, staff would recommend that the Council authorize these projects, subject to agreement by the HRA to fund 80% of the project cost. would be a City project and staff would recommend a simple joint powers agreement between the HRA and City to facilitate this funding and the construction. Council could approve both projects, either of them or neither, as they are not dependent upon each other. This The Commissioner/Member Rice asked if the rear setback of the ramp from the residential properties is necessary and what would be there. Hughes explained that the Zoning Ordinance permits a zero setback between buildings but requires a setback from the boundaries of a commercial district. The north property line is a boundary of the district and the required setback has to be not less than the height of the structure. foot structure it would have to set back that distance from the residential property line. Landscaping would be installed in the setback area. Commissioner/Member Rice said one of the neighbors had said there is a problem now with people parking on West 49th Street and cutting through the yards to the commercial area and asked if fencing had been considered. Hughes said that at this point fencing has not been proposed; however, that could be added. Executive Director In the case, because it is a 19 Executive Director Brian Duoos, Edina Realty, asked the proximity of the ramp to the Edina Realty Building and if the design would be similar to the existing ramp on the street. Executive Director Hughes said the design and circulation through the ramp would be similar to the existing ramp. explained that in order to maximize the use of the site the ramp would be 8-10 ’ feet from the Edina Realty property line. The ramp would function with one-way Terry Hakkola, Walker Parking Consultants, 6/4/90 traffic flow with parking and driving on all sloping floors. Mr. Duoos suggested that the ramp have long term parking through a sticker system which may eliminate the problem of people parking on West 49th Street and walking through those properties. located as far away from their building as possible. Floyd Hooten, Hooten Cleaners, said he wanted to cooperate with the City but was concerned about an entrance and exit to his place of business. Hughes said one of the design parameters on the ramp was the ability to access through the ramp to the rear of the Edina Realty Building and also to the rear of the Doctors Building and Hooten Cleaners. entrance by the Edina Realty Building with exits to either the rear of the Edina Real9 building, the Doctors Building or.Hooten Cleaners. He pointed out that this does not present the sole means of access to the rear of those buildings. There is an existing drive between the Post Office and Mr. Hooten's building and also an existing drive between Edina Realty and Patio Village. The goal of the ramp design was to maximize parking. The lot, although 180 feet wide, is very short in depth for the purpose of providing structured parking. ramp gets the more difficult it is to obtain the vertical separation between floors. Therefore, to sacrifice a portion of the width with a 20 foot drive isle would cause design problems. He said Edina Realty is in favor of the ramp but would like to see it Executive Director The functional schematic shows the The shorter the Hosmer Brown, said he was speaking for the 50th & France Business and Professional Association Board of Directors and the Steering Committee. Association is delighted with the renovation for the commercial area and is also in favor of the parking ramp concept as it is very much needed. Association would like to be able to have more input into the details and planning of the ramp. Steering Committee every two-three weeks since January and he would expect that this would continue on the renovation as well as on the ramp in terms of building materials, and details. Chairman/Mayor Richards then called for action regarding the Parking Ramp Improvement Project - P-4. In concept, the I He said the Executive Director Hughes stated that staff has met with the Commissioner/Hember Rice introduced the following resolution and moved its adoption: BE IT RESOLVED by the Housing and Redevelopment Authority (ERA) and the Council of the City of Edina, Minnesota, that the EtEU and Council heretofore caused notice of hearing to be duly published and mailed to owners of each parcel within the area proposed to be assessed on the following proposed improvement: and at the hearing held at the time and place specified in said notice, the HRA and the Council has duly considered the views of all persons interested, and being fully advised of the pertinent facts, does hereby determine to proceed vith the construction of said impravement including all proceedings vhich may be necessary in eminent domain for the acquisition of necessary easements and rights for construction and maintenance of such improvement; that said improvement is hereby designated and shall be referred to in all subsequent proceedings as: and the area to be specially assessed for a portion of the cost of the proposed improvement shall include all properties within the 50th & France Business District. RESOLUTION ORDERING PARKING RAMP IHPRO- NO. P-4 PARKING RAMP IMPROVEMENT NO. P-4 PARKING RA2E IHPROVXMERC NO. P-4 A second to the motion was made by Commissionerflember Kelly. 6/4/90 89 Commissioner/Member Rice inquired whether Patio Village and Edina Realty had been informed that Walgreen‘s is coming into the area and that this may be a good time to combine properties. meet with Mr. Sather of Patio Village. possible to reach a meeting of the minds. actual parking spaces would be gained. added, plus or minus 5 spaces. Commissioner/Member Paulus asked if the exterior would resemble the ramp across the street. Executive Director Hughes stated the building materials have not been finalized yet. It would be bid out the way the 51st Street ramp was where different choices for exterior materials would be alternate bids and would be brought back to the HRA/Council for a decision based on the prices. project now could the project be stopped at some later point. Richards stated that the City would have the right to reject the bids and therefore the project would not go forward. long the bid process would take. project schedule would be preliminary design in four weeks, bidding documents complete in September, bidding period in October and bids back in the fall. Commissioner/Member Paulus commented that this is a large investment, that the parking survey showed usage was not at 99% and that this would not actually alleviate the parking problem unless the parking distribution/convenience issue is solved. Executive Director Hughes said he and Peter Meyers had The idea was pursued but it was not Mr. Hakkola stated 95 spaces would be Commissioner/Member Rice asked how many Commissioner/Member Paulus asked if the HRA/Council commits to the Chairman/Mayor Commissioner/Member Rice asked how Executive Director Hughes said the suggested Commissioner/Member Kelly asked if there would be another opportunity to discuss the 80-20 cost split. discussed again formally at the assessment hearing when the project is completed and the final costs are known. The recommendation is if the HRA/Council wishes to alter the formula it should be done now. understood the sense of the motion, that the intent would be to assess the cost 20% to the benefitted properties with the recommended credits and that 80% would be funded through tax increment financing. issue needs debating now. Hughes if, since he considered this split fair in 1974-75, he still believed this to be fair. mentioned was that the Edina Theatre not be assessed for the new ramp, as they alone paid for the expansion of the 51st Street ramp. commented that property values in the last 15 years have increased and questioned whether a 75%-25% split would be reasonable. that if that was the mind of the other Council Members they should speak up. Commissioner/Member Rice said he hoped the 50th & France Association would research better utilization of the existing parking spaces. Executive Director Hughes commented that this would be Chairman/Mayor Richards said, as he If there is to be any change this Commissioner/Member Rice asked Executive Director Executive Director Hughes stated yes, but one point he should have Commissioner/Member Kelly Chairman/Mayor Richards countered Perry Anderson, 50th & France merchant, questioned the fairness of the assessment back to the tenants by giving credit for the open space mall areas. has been considerable change in the terms of leases over the last 15 years and they feel that most of the assessment costs will be passed back to the tenants. Executive Director Hughes reiterated that related to three buildings - Edina Five-0, the’Peterson Building and the Doctors Building. Executive Director Hughes commented that staff felt there was some virtual inconsistency, but since that was done in the prior assessment, it was considered a good idea from a policy standpoint. tenants still would not pay for it, that would be between the landlord and the tenant. enclosed malls. He said there If the mall areas were assessed there is no guarantee that the The reason that was done in 1975 was that the HRA was encouraging One of the ways this happened was to grant this credit if a 96 6/4/90 business provided an enclosed mall. If that no longer is a critical issue, the credit could be excluded. Commissioner/Member Rice commented that, although he understood the concern of the tenants, this is a really a landlord/tenant issue that the Council cannot address. Earl Cohen, Childrens General Store, stated that the 50th and France merchants are dealing with a very competitive environment, i.e., the Southdale expansion and the new MegaMall, and feel it is important to keep expenses to a minimum. He said to the extent there is tax increment money available they would like see it used for the projects. Personally, he said he would like the split to remain at 20%-80%. Trace Lund, Lund's and Edina Properties, inquired about the credit for parking. Executive Director Hughes said the recommendation is that a 200 square foot credit be granted for each private parking stall that is provided on site. However, that credit, in concert with any other credit, cannot act to reduce the assessment by more than 50%. Even if, in theory, one could provide enough private parking to reduce the assessment to zero it is recommended that the figure be placed at a 50% level. Fifteen years ago there was just one project and in that case the entire assessment got the 200 square foot private parking credit, not a parking project and a streetscape project like this. With no further comments being heard, Chairman/Mayor Richards called the vote on the motion on the floor. Rollcall : Ayes: Kelly, Paulus, Rice, Richards Resolution adopted. Chairman Richards next called for action on the proposed Renovation Project. Commissionerfiember Rice asked if final design plans would be forthcoming. Chairman/Mayor Richards stated that the only things left to be resolved were the final design for the entry monuments and the focal point. Rice asked if the 50th & France Association finds the preliminary plans acceptable. the renovation plans were acceptable. Commissioner/Member Mr. Brown stated it was the consensus of the Steering Committee that Commissioner/Hember Rice introduced the folloving resolution and moved its adoption: BE IT RESOLVED by the Housing and Redevelopment Authority (J3RA) and the Council of the City of Edina, Minnesota, that the €iRA and Council heretofore caused notice of hearing to be duly published and mailed to amers of each parcel within the area proposed to be assessed on the folloving proposed improvement: and at the hearing held at the time and place specified in said notice, the HBB and the Council has duly considered the views of all persons interested, and being fully advised of the pertinent facts, does hereby determine to proceed with the construction of said improvement including all proceedings uhich may be necessary in eminent domain for the acquisition of necessary easements and rights for construction and laaintenance of such improvement; that said improvement is hereby designated and shall be referred to in all subsequent proceedings as: and the area to be specially assessed for a portion of the cost of the proposed improvement shall include all properties nzthin the 50th & France Business District. RESOLUTION ORD-G RENOVATION IMPROVEMENT ERA/90-10 REHOVATIOX IMPROVEMEHT HRA/90-10 REHOVATIOH IHPROVEMEHT HRA/90-10 A second to the motion was made by Commissionerflember Paulus. 6/4/90 91 Rollcall : Ayes: Kelly, Paulus, Rice, Richards Resolution adopted . Commissionerfiember Paulus introduced the following resolution and moved its adoption: RESOLUTION AUTHORIZING JOINT POWERS AGREEMENT BETWEEN THE HOUSING BND REDEvELoPMEN!l! AUTHORITY AND CITY COUNCIL BE IT RJISOLVED by the Housing and Redevelopment Authority and the Council of the City of Edina as follows: The Housing and Redevelopment Authority and the Council of the City of Edina do hereby authorize the execution of a Joint Powers Agreement for construction and assessment of the following projects: 1. Automobile parking ramp in the 50th and France District on the north side of 49 1/2 Street (designated as "Improvement P-4"). 2. Renovation and reconstruction of sidewalks, street furnishings, pedestrian lights and other improvements through out the 50th and France District (designated as "Improvement HRA/90-1ON). A second to the motion was given by Commissioner/Member Kelly. Rollcall : Ayes: Kelly, Paulus, Rice, Richards Resolution adopted. BID AWARDED FOR CENTENNIAL LAKES PARK BUILDING - MEXEANICAL Motion was made by Commissioner Rice for award of bid for Centennial Lakes Park Building mechanical to recommended low bidder, Blaine Heating and Air Conditioning, at $104,542.00. Motion was seconded by Commissioner Kelly. . Rollcall: Ayes: Kelly, Paulus, Rice, Richards Motion carried. BID AWARDED FOR CENTENNIAL LAKES PARK BUILDING - EUCTRICAL Motion was made by Commissioner Paulus for award of bid for Centennial Lakes Park Building electrical to recommended second bidder, Metro Electric, at $87,950.00. The low bidder, Gebhart Electric, did not comply with the project specifications. Motion was seconded by Commissioner Rice. Rollcall : Ayes: Kelly, Paulus, Rice, Richards Motion carried. BID AWARDED FOR CENTENNIAL LAKES -CE AREA - FIRePROOFING Motion was made by Commissioner Rice for award of bid for Centennial Lakes Maintenance area fireproofing to recommended low bidder, Bahl Insulation, at $13,120.00. Motion was seconded by Commissioner Paulus. Rollcall : Ayes: Kelly, Paulus, Rice, Richards Motion carried. BID AWARDED FOR CENTENNIAL LAKES -CE AREA - ELECTRICAL Motion was made by Commissioner Rice for award of bid for Centennial Lakes Maintenance Area electrical to recommended low bidder, Vantage Electric, at $8,850.00. Motion was seconded by Cpmmissioner Paulus, Rollcall : Ayes: Kelly, Paulus, Rice, Richards Motion carried. 6/4/90 *PO= BETD REAPPOmS HADE TO EAST ED= HOUSING PO~ATION Richards said that in the past a member of the Planning Commission has always served on the East Edina Housing Foundation Board; however John Bailey did not seek to be reappointed. Mayor Richards recommended the appointment of John M. Palmer, who is well qualified to serve on the East Edina Housing Foundation Board. Chairman Richards also recommended the following reappointments to the Board: Virginia B. Shaw, William F. Greer, Ronald L. Ringling and Robert Q. Schoening. Member Rice made a motion to approve the appointment of John M. Palmer and the reappointment of Virginia B. Shaw, William F. Greer, Ronald L. Ringling and Robert Q. Schoening to the East Edina Housing Foundation Board. by Member Kelly. Mayor The motion was seconded Rollcall : Ayes: Kelly, Paulus, Rice, Richards Motion carried. Motion was made by adjournment of the Commissioner Rice and was sec H.R.A. Motion was carried un