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HomeMy WebLinkAbout19900828_specialHINU!CES OF THE SPECIAL MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALT., AUGUST 28, 1990 - 5:OO P.M. ROLLCALL Answering rollcall were Members Kelly, Rice and Mayor Richards. Member Paulus entered the meeting at 5:lO p.m. and Member Smith arrived at 5:20 p.m. Review of Proposed 1991 Budget The Council reviewed the remaining sections of the proposed 1991 Budget consisting of: Non-Departmental Expenditures - Contingencies, Capital Plan Appropriation, Special Assessments on City Property, Commissions & Special Projects; Central Services - General, City Hall, Public Works Building, Equipment Operation. Response to Questions/Issues Raised by Council 1) SHHSC funding; service level to Edina residents. Manager Rosland explained that SHHSC’s Budget for 1991 is $272,922, with $120,428 coming from ‘Hennepin County ($28,800 Community Planning & Coordination, $12,769 Citizen Participation, $78,859 Emergency Services). Amounts requested from the four cities based on $.47 per capita would total $98,865. would come from C.A.S.H. ($12,629 and contributions ($21,000). The funds from the four cities would be allocated for community planning and coordination. perceived now, local fund raising would not be necessary unless Hennepin County cuts all funding for planning and coordination. Regarding service level, Edina did not proportionately contribute as much in prior years as the other three cities. 2) Legal and Court Services. $22,379, second quarter $39,084, for a total of $61,463 for the first six months of 1990. subdivision ordinance. taken by the Council and can fluctuate between quarters. actual civil fees for 1990 will be within the $90,000 budgeted. for the first seven months of 1990 were $86,997 and projected at that level for the remainder of the year would amount to $139,766 for 1990. increasing over the years; in 1989 fines totaled approximately $467,000 and in 1990 are projected at $500,000. 3) Engineering. In response to the request of $5,000 for an additional computer, Manager Rosland reported that there has been a substantial increase since 1985 in total contract dollars (i.e. $2.2 million to a high of $7.4 million in 1989). The engineering department has been able to draft the designs and workplans for those contracts through use of computers. The additional computer will be used to supplement the current system. 4) Cost of gas and oil. the current world market conditions. use of these products. 5) Data Processing - LOGIS. Manager Rosland reported that the budget amount for LOGIS reflects a 5.47% increase. LOGIS is increasing wages by 4%. The reason for the increase is replacement/updating of software for the utility billing system and also the current financial system. 6) Emergency Medical Services (Paramedic Program). program as reported to the state was $569,937. 1989 was $383,367 with a net cost of $186,570. using the salaries of all the paramedics. alternate approach which would probably not save money but the City would be better serviced in the long run. the near future. 7) Field Maintenance. The remainder As Manager Rosland reported that for civil fees the first quarter billing was Second quarter fees were mainly due to work on the massing issue and the The amount of services billed relates directly to actions Prosecuting fees It is anticipated that Fines have been Manager Rosland said there is no way to predict the price of gas and oil given Employees will be asked to be prudent with In response to cost of providing EMS, Manager Rosland said the cost of the Revenue from ambulance billing in The cost figures were computed by Staff is presently studying an The results of the study will be presented in 8/28 / 90 Currently six youth and two adult athletic groups pay a $5.00 field maintenance fee which raises approximately $9,425. be increased to $6.00. Staff would recommend the fee 8) Costs Related to Growths of Senior Population and Commercial Development. Manager Rosland said this is difficult to measure. The senior population place a great demand on the public health system, specifically emergency medical services. Medicare/Medicaid. Seniors are not strong users of the park system and although they are perceived to be nervous about safety issues they do not add to the cost of public safety generally. for police services (bad checks, shoplifting, etc.). However, the effective tax rate for commercial property is 4.8% versus 2.0% on residential. 9) Training Costs. The City’s total labor cost is approximately $1.6 million of which approximately $11,000 is spent in training (1/2 of 1%). mandated, but the training program has paid dividends in insurance rebates. Cost of providing those services is not always covered through They also pay their fair share of taxes. Growth in commercial development in the City has resulted in increased demand Some of the training is Upon completion of review of the proposed 1991 Budget, Mayor Richards asked the Council Members to individually present their viewpoints on the proposed 1991 Budget, and indicate support or non-support for various programs and line items. The Council then discussed proposed budget reductions which had been suggested. After considerable debate, consensus was reached on the following reductions to the proposed 1991 Budget of $13,614,750: Park & Recreation - Park Maintenance Hazardous Waste Disposal South Hennepin Human Services Council . Fire Department - Overtime Council - Continuing Education Police Department - Staffing Wellness Program Public Works - Training $14,400 2,750 6,478 5,000 1,000 18,500 6,500 1,000 $55,628 Mayor Richards called for comment from staff concerning the reductions to the proposed 1991 Budget. Chief Swanson stated his staff felt that four additional officers are need to respond to the increased demand for police services in the southeast quadrant of the City. two officers. will have to change their mode of operation which would reduce the level of service. As a compromise, the request was brought down to If only one additional officer is funded, the Police Department The following may be implemented: 1) Medicals - Decrease response to non-life threatening calls. 2) Alarm Calls - Because 98.9% of residential alarms are false, the response would be one officer when available. 3) Telephone reporting instead of officer responding in person for property damage. 4) Modify how teams are managed to address specific problems in parks and commercial areas. 5) Squad car phones. 6) Ongoing tape recorder for officer to call in reports. Chief Paulfranz spoke to the request from the Fire Department to add two paramedic positions. the past three years has been in the southeast quarter of the City. He pointed out that the major growth of emergency medical calls over 8/28/90 177 Park Director Koj etin that in order to meet days. Therefore, the The Council then reconsidered the $18,500 reduction in Police Department staffing spoke to the request an additional maintenance man advising parttime classification, employees can only work 67 calendar request was for an additional fulltime employee. and following further discussion it was agreed to leave that amount in the budget. Member Smith then introduced the following resolution and moved its adoption: RESOLUTION ADOPTING PROPOSED BUDGET FOR THE PROPOSED TAX LEVY FOR THE YEAR 1991 PAYABLE IN 1991 CITY OF EDINA FOR THE YEAR 1991, AND ESTABLISHING THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA, DOES RESOLVE AS FOLLOWS: Section 1. proposed as hereinafter set forth. The Budget for the City of Edina for the calendar year 1991 is hereby GENERAL FUND GENERAL GOVERNMENT Mayor and Council $ 59,530 Administration 559,727 Planning 215,899 Finance 323,950 Elect ion 25,227 Assess ing 358,739 Legal and Court Services 330.000 PUBLIC WORKS Administration $ 115,119 Highways 2.698.548 PROTECTION OF PERSONS AND PROPERTY Police $3,508,188 Clvilian Defense 27,214 Animal Control 56,675 Fire I 2,062,035 Public Health 306,907 Inspection 260,673 PARK DEPARTMENT Administration $ 373,752 Recreation 120,250 Maintenance 1.231.150 TOTAL GENERAL GOVERNMENT $ 1,873,072 Engineering 443,201 TOTAL PUBLIC WORKS $ 3,256,868 TOTAL PROTECTION OF PERSONS AND PROPERTY $ 6,221,692 TOTAL PARK DEPARTMENT $ 1,725,152 NON-DEPARTMENTAL EXPENDITURES Contingencies $ 80,000 Special Assessments on City Property 65,000 Capital Plan Appropriation 117,000 Commissions and Special Projects 238.838 TOTAL NON-DEPARTMENTAL EXPENDITURES $ 500,838 TOTAL GENERAL FUND 513.577.622 Section 2. hereinafter set forth: Estimated receipts other than General Tax Levy are hereby proposed as 8/28/90 1 7 8. GENERAL FUND Licenses and Perm ts Municipal Court Fines Department Service Charges Other Transfer from Liquor Fund Income on Investments Aids - Other Agencies Police Aid 745 , 050 515 a 000 866,000 190,500 380 a 000 80,000 207,000 210 * 000 TOTAL ESTMBTED RECEIPTS . $3.193.550 Section 3. property in the City of Edina a tax rate sufficient to produce the amounts hereinafter set forth: That there is proposed to be levied upon all taxable real and personal FOR GENERAL FUND $10.384.072 Motion for adoption of the resolution was seconded by Member Paulus. Rollcall : Ayes: Paulus, Rice, Smith, Richards Nays: Kelly Resolution adopted. Considerable discussion followed on the rationale for fees and charges as proposed by staff for 1991, especially regarding inspection fees. Member Smith moved that the mill levy be increased by 2.93% over the levy of last year. Motion was seconded by Member Rice. Ayes: Kelly, Paulus, Rice, Smith, Richards Motion carried. Member Paulus made a motion to set November 20 as date for the Truth in Taxation Hearing, with November 29 as continued hearing date. Motion was seconded by Member Smith. Ayes: Kelly, Paulus, Rice, Smith, Richards Motion carried. Mayor Richards declared the meeting adjourned at 7:32 p.m.