HomeMy WebLinkAbout2012-04-03 Reg Mtng MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
APRIL 3,2012
7:00 P.M.
1. CALL TO ORDER
Mayor Hovland called the meeting to order at 7:03 p.m.
11. ROLLCALL
Answering rollcail were Members Bennett, Brindle,Sprague, Swenson and Mayor Hovland.
111. MEETING AGENDA APPROVED
Member Swenson made a motion,seconded by Member Sprague,approving the meeting agenda.
Ayes: Bennett, Brindle, Sprague,Swenson, Hovland
Motion carried.
IV. CONSENT AGENDA ADOPTED
Member Brindle made a motion, seconded by Member Bennett, approving the consent agenda as
revised to remove Item IV.i. Request to Purchase, Contract ENG 12-4, Richmond Hills Neighborhood
Reconstruction; and, Item IV.L. Consultant Engineering Services, France Avenue Pedestrian Crossing
Improvements,as follows:
IV.A. Approve regular,closed,and work session meeting minutes of March 20, 2012, and special work
session meeting minutes of March 27,2012
IV.B. Receive payment of the following claims as shown in detail on the Check Register dated March
22,2012,and consisting of 27 pages;General Fund$170,511.46; Police Special Revenue$104.80;
Working Capital Fund $4,361.87; Art Center Fund $2,780.83; Golf Dome Fund $10,257.40;
Aquatic Center Fund $45.96; Golf Course Fund $49,329.90; Ice Arena Fund $25,267.98;
Edinborough Park Fund $9,654.30; Centennial Lakes Park Fund $4,961.68; Liquor Fund
$133,266.47; Utility Fund $44,723.62; Storm Sewer Fund $227.27; PSTF Agency Fund $1,625.76;
TOTAL$457.119.30 and for approval of payment of claims dated March 29, 2012, and consisting
of 31 pages; General Fund $287,635.12; Police Special Revenue $3,682.94; Working Capital Fund
$56,924.36; Equipment Replacement Fund $66,278.76; Art Center Fund $11,293.65; Golf Dome
Fund $5,429.71;Golf Course Fund $48,966.89; Ice Arena Fund $6,950.69; Edinborough Park Fund
$6,146.38; Centennial Lakes Park Fund $4,461.70; Liquor Fund $317,674.13; Utility Fund
$331,199.00; Storm Sewer Fund $3,068.93; Recycling Fund $80.17; PSTF Agency Fund
$106,536.87; Payroll Fund$10,646.70;TOTAL$1,266.976.00
IV.C. Request to Purchase, Cushman Turf Truckster—Park Maintenance Department,awarding the bid
to the recommended low bidder,Turfwerks at$21,957.05
IV.D. Approve Board &Commission By-Laws:Art Center Board,Community Health Committee, Energy
& Environment Commission, Heritage Preservation Board, Human Rights & Relations
Commission, Park Board,and Transportation Commission
IV.E. Adopt Resolution No. 2012-53, authorizing participation in Hennepin County Housing &
Redevelopment Authority funds for Yorkdale Townhomes
IV.F. Request to Purchase, Black Top Roller— Street Division, awarding the bid to the recommended
low bidder, Ruffridge-Johnson Equipment Company,Inc.at$29,493.23
IV.G. Request to Purchase, Well No. 7 Rehabilitation, awarding the bid to the recommended low
bidder, E.H. Renner&Sons, Inc.at$60,783.00
IV.H. Adopt Resolution No. 2012-56, setting public hearing for May 15, 2012, for Gallagher Drive
Roadway and Nine Mile Creek Regional Trail Improvement, Improvement No. BA-382
IV 1 Re quest t-a Purvh ass,GO A%Fad -3-2 4-Ric-h-m.-a a d- Me"r- Nei ghbeFhee d- Re-c-a A Mtn-
IV.J. Request to Purchase, About Town Paper, awarding the bid to the recommended low bidder,
Anchor Paper at$29,415.21
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Minutes/Edina City Council/April 3, 2012
IVX Consultant Engineering Construction Phase Services—Richmond Hills Reconstruction Project
IV.M. Adopt Resolution 2012-54,Safe Routes to School—Edina Transportation Advisory
Rollcall:
Ayes: Bennett, Brindle, Sprague, Swenson, Hovland
Motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA
IV.L REQUEST TO PURCHASE, CONTRACT ENG 12-4 — RICHMOND HILLS NEIGHBORHOOD.
RECONSTRUCTION—APPROVED
Public Works Director/City Engineer Houle asked if the Council would like to offer Richmond Hills residents
the same option offered to Minnehaha Woods residents to sign an agreement to upgrade water and
sanitary sewer service lines so those costs could be added to the special assessment roll. The Council
asked questions of Mr. Houle and reached consensus to support this option since it would provide
property owners the ability to finance payments over the term of the assessment roll should they
determine to have that work done. Member Sprague made a motion, seconded by Member Swenson,
approving Request to Purchase, Contract ENG 12-4 — Richmond Hills Neighborhood Reconstruction,
awarding the bid to the recommended low bidder, Palda & Sons, Inc. at $3,931.944.13, and allowing
property owners the option, of replacing their water and/or sewer utilities service lines, which might
provide a cost savings. Property owners may also at their option finance the additional work by having
the utility service replacement cost specially assessed against their property.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
IV.L. CONSULTANT ENGINEERING SERVICES — FRANCE AVENUE PEDESTRIAN CROSSING
IMPROVEMENTS—APPROVED
Mr. Houle described the improvements proposed for three France Avenue pedestrian crossings that would
be financed by a $1 million federal transportation enhancement grant and matching local funds and
advised of the high number of stakeholders involved. He indicated this project would incorporate the
livable streets philosophy and to address accessibility issues on France Avenue. It was noted the City had
received a one-year sunset date extension to secure this $1 million grant. Mr. Houle reviewed staffs
rationale to recommend the consultant engineering services of WSB. WSB had already prepared the
requests for the project rescoping and sunset date extension, at a cost of about $20,000 and made the
initial agency contacts. WSB drafted the southeast area traffic model. The France Avenue project
memorandum needed to be signed and approved by the new sunset date of March 31, 2013, to receive
the $1 million grant. Mr. Houle explained that an RFP was required for federally funded projects but staff
anticipates using the City's matching funds to pay WSB, not federal funds.
The Council discussed the importance of this project and need for its design to be groundbreaking, a
catalyst for future transportation infrastructure upgrades and realization of the City's vision for the
Southdale area. In addition, the project needed to incorporate emerging urban design elements beyond
landscaping. The Council acknowledged that this funding had been almost lost once, requiring the sunset
date extension, and concern was expressed that delaying the schedule to accommodate an RFP might once
again put the grant in jeopardy. Chuck Rickart, WSB, agreed the urban design elements were an important
piece of this project and offered to bring extraordinary urban design firms to a May meeting for
introduction and presentation before the Council. Member Sprague made a motion, seconded by
Member Swenson, approving consultant engineering services for France Avenue Pedestrian Crossing
Improvements with WSB in the amount of$265,070.00, understanding the importance for this project,
high expectations for the final product,and expected involvement by an innovative urban design firm.
Ayes: Bennett, Brindle, Sprague, Swenson, Hovland
Motion carried.
V. SPECIAL RECOGNITIONS AND PRESENTATIONS
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Minutes/Edina City Council/April 3, 2012
V.A. EARTH DAY PROCLAMATION—ADOPTED
Mayor Hovland read in full a proclamation declaring April 22, 2012, as Earth Day in the City of Edina.
Member Bennett made a motion, seconded by Member Brindle, approving proclamation declaring Earth
Day in the City of Edina.
Ayes: Bennett, Brindle, Sprague, Swenson, Hovland
Motion carried.
Paul Thompson, 4244 Crocker Avenue, Environment & Energy Commission, thanked the Council for this
recognition and support of their efforts and announced the April 19, 2012, Edina Dialogue Event.
V.B. DAYS OF REMEMBRANCE PROCLAMATION—ADOPTED
Mayor Hovland read in full a proclamation recognizing the Days of Remembrance in the City of Edina.
Member Brindle made a motion, seconded by Member Swenson,approving proclamation recognizing
the Days of Remembrance in the City of Edina.
Ayes: Bennett, Brindle, Sprague, Swenson, Hovland
Motion carried.
Jessi Kingston, 5801 Brookview Avenue, Human Rights & Relations Commission Chair, thanked the Council
for recognizing Days of Remembrances and advised of related educational events.
V.C. PATRIOT AWARD PRESENTATION
Mayor Hovland commented on the purpose of Employer Support of the Guard and Reserve (ESGR)and the
City's efforts to support the deployment of Police Officers Kevin Rofidal and Brandon Kusske.
Chris Campbell, 3517 Fourth Avenue S., Minneapolis, representing the Department of Defense and
Secretary of Defense, thanked the Council for supporting the deployment of Officers Rofidal and Kusske.
Mr. Campbell read and presented the Patriot Award plaque recognizing the City as a patriotic employer.
He described the competitive nomination for the national Freedom Award and advised that on May 21,
2012, the City of Edina would be presented with the State's highest employer recognition, the Pro Patria
Award which will be presented by the ESGR.
Vl. PUBLIC HEARINGS HELD—Affidavits of Notice presented and ordered placed on file.
VI.A. MUNICIPAL CONSENT 1-494 AUXILIARY LANE—RESOLUTION NO.2012-55—ADOPTED
Mr. Houle advised the Edina Transportation Commission recommended approval of the municipal consent.
Scott Pedersen, Mn/DOT Metropolitan District Right-of-Way Engineer, presented three I-494 auxiliary lane
projects and schedule to let bids June 8, 2012, start of three construction phases in July of 2012, and
complete construction the fall of 2013. He described the project components to increase capacity and
raise the bridge profile to enhance safety.
Mayor Hovland opened the public hearing at 7:51 p.m.
Public Testimony
No one appeared to comment.
Member Sprague made a motion,seconded by Member Swenson,to close the public hearing.
Ayes: Bennett, Brindle, Sprague,Swenson, Hovland
Motion carried.
Member Swenson introduced and moved adoption of Resolution No. 2012-55, approving municipal
consent for the improvement of 1-494 auxiliary lane. Member Sprague seconded the motion.
Ayes: Bennett, Brindle,Sprague,Swenson, Hovland
Motion carried.
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Minutes/Edina City Council/April 3. 2012
VII. COMMUNITY COMMENT
Loretta Knab, 5008 Richmond Drive, requested guidance on how to include the cost of optional sewer and
water service reconstruction as part of the special assessment. Mr. Houle stated he would provide that
information to Ms. Knab.
Joe Jellen, 5221 Minnehaha Boulevard, expressed concern about safety at the Southdale Center during
evening hours.
Vlll. REPORTS/RECOMMENDATIONS
VIII.A. SPORTS DOME FEASIBILITY STUDY—AUTHORIZED
Park Director Keprios presented the recommendation of the Park Board to authorize consultants to
conduct Phase 2 of the Edina Sports Dome Feasibility Study. The Council had previously directed staff to
ask the consultant to address the feasibility of the site immediately south of the South Metro Training
Facility. The consultant would also address the feasibility of the golf dome area and had agreed to a time
and materials contract, rather than a flat fee, with a not-to-exceed figure of $12,000. The Council
indicated it wanted to determine feasibility of the golf dome site for a joint project with one entrance prior
to proceeding with study of any other sites. Member Brindle made a motion, seconded by Member
Sprague,authorizing Phase Two, location phase,of the Edina Sports Dome Feasibility Study.
Ayes: Bennett, Brindle,Sprague, Swenson, Hovland
Motion carried.
VIII.B. SKETCH PLAN REVIEW—7171 FRANCE AVENUE FOR LUND FOOD HOLDINGS
Community Development Director Presentation
Community Development Director Teague presented the request of Lund Food Holdings to build a new
52,000 sq. ft. Byerly's with a 96-unit 7-story apartment on top and a second 19,000 sq. ft. retail building
with a 67-unit apartment on top at 7171 France Avenue. This building would be constructed just to the
south of the existing Byerly's store and once constructed, the existing store would be torn down. Mr.
Teague reviewed areas of parking and noted the loading areas behind the buildings facing the Promenade.
He also noted primary access points to the site off Hazelton Road with a secondary access off France
through the Macy's site to the south. Mr. Teague indicated the request was for a PUD rezoning, noting a
variance and amendment to the Comprehensive Plan would be required for height and consideration given
to a floor area ratio of 69 percent and parking shortage. Mr. Teague advised the Planning Commission
supported the proposed mixed use and was not concerned with the building height, but made many
comments on the site plan including the need to create gathering/staying places by enhancing the
pedestrian environment and connections to the store and promenade.
Proponent Presentation
Greg Anderson, 4212 Oakdale Avenue, Anderson Builders representing Lund Food Holdings, introduced
the design team and indicated the new store location was placed to allow the existing Byerly's to remain
open during construction, to maintain a westerly facing door, and place the parking field between France
and the main entrance to retain familiarity for patrons. Mr. Anderson indicated many details remain to be
worked out including access points and location of the loading dock facing the Promenade.
Paul Holmes, Pope Architect, presented the sketch plan for this multi-use project and advised of the
client's requirements. He indicated the proponent tried to arrange the site so the residential use and its
pedestrian and vehicular traffic were separated from the retail use, placing them to face the Promenade.
Phase 1 would construct 96 units of housing over the retail and Phase 2 would construct an additional
19,000 sq.ft. of retail and 67 units above that.
The Council discussed the site plan and consensus was reached that while it supported the proposed
mixed use and was willing to consider the height deviation, site plan enhancements were needed in the
following areas:
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Minutes/Edina City Council/April 3, 2012
• Providing at-grade pedestrian interaction and connection to France Avenue and transportation
opportunities
• Loading dock orientation would negatively impact pedestrian experience and aesthetics of the
Promenade
• Minimizing impact to the Promenade
• Incorporation of Living Streets philosophy and design elements
• Increased integration with France Avenue
• Providing pedestrian access from France Avenue without having to navigate through the cars
• Creation of protected, lighted, pedestrian walkways or greenway within parking areas from grade level
to the store that incorporated lighting, landing pads, landscaping, and overstory trees
• Modify grass strip on south side of the building to create connectivity to the Promenade
• Incorporation of landscaping and placement so it does not blunt pedestrians access to the Promenade
• Improvements along Hazelton Road such as a roundabout and/or living street features
• Creation of quasi-public places to gather
• Enhanced sustainability features including stormwater management elements such as buried cisterns
to capture stormwater for irrigation
The Council supported the proposed water feature, noting it would extend and create linkage with
Centennial Lakes. Member Sprague suggested the proponent consider a land swap with Szechwan Star,
providing Szechwan Star with an outlot on the corner of Hazelton and France. Mr. Anderson indicated the
proponent had held discussions with the ownership of Szechwan Star; however,the property values had to
be much closer to consummate such a deal. He added Byerly's had many partners within the store which
would not want a competing use on the corner, and it would be daunting to meet the parking
requirements for a restaurant in addition to housing and retail. Mr. Anderson stated the proponent also
has had conversations with Macy's regarding a licensed access across both properties.
Mr. Teague confirmed that redevelopment of this site would require the proponent to install sidewalks
along France Avenue and Hazelton Drive. The Council indicated it had created the PUD zoning to facilitate
enhanced creativity and good development that met the needs of the developer and City. However, while
the current site plan incorporated elements to meet the goals of the developer, it does not meet the goals
of the City and would create PUD with one-sided benefits and no public benefits. The Council indicated
that to make it worthwhile to consider a PUD zoning and variances, the proposed site plan would need to
address the issues raised and the City's goals. It was mentioned the Council preferred the orientation and
integration of housing near the St. Louis Park Byerly's with the Wolfe Park area as well as the University
Avenue Lund's integration with residential use above. The Council encouraged the proponent to consider
the comments of the Planning Commission and Council and create an iconic project in this location.
Mr. Anderson indicated he respects the Council's comments, acknowledged the development team had a
lot of work to do, and would continue discussions with respect to the City's input.
VIII.C. REQUEST FOR PURCHASE—CONTRACT ENG 12-1 VALLEY ESTATE IMPROVEMENT—APPROVED
Mr. Houle presented the street and utility improvements proposed for the Valley Estates neighborhood
and staffs recommendation to install sidewalks adjacent to Creek Valley School, along Creek Valley Road
from Gleason Road to Nordic Circle, as discussed during the feasibility phase. He indicated staff was
reviewing the special assessment policy; however, this $14,000 portion of the project was proposed to be
special assessed in 2013 with 50%to the School District and 50% divided among neighborhood properties
at $101/REU. The sidewalk installation was recommended to improve pedestrian safety since there was a
fair amount of traffic on the roadway and the sidewalk would tie into the Gleason Road sidewalk system.
Mr. Houle explained this project was approximately $100,000 over budget, which would be paid from the
Storm Water Fund, because the amount of drain tile needed to address issues with stormwater drainage
had been under estimated. He confirmed installation of the additional drain the would address the
concern expressed by residents at the public hearing relating to drainage issues. It was noted the special
assessment would be lower than presented at the feasibility study.
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Minutes/Edina City Council/April 3. 2012
The Council emphasized it did not want this sidewalk to become a de facto pick-up or drop-off location for
school buses. Mr. Houle advised there were no student pick-up locations on public streets and staff would
communicate with the School District to assure this does not occur or that it does not become a parent
drop-off/pick-up location. The Council acknowledged a bus was already parking in this area and directed
staff to resolve that issue with the School District. Member Swenson made a motion, seconded by
Member Sprague, approving award of contract, Contract No. ENG 12-1, Valley Estates Neighborhood
Reconstruction,to the recommended low bidder, Midwest Asphalt Corporation at$1,148,414.50.
Ayes: Bennett, Brindle,Sprague, Swenson, Hovland
Motion carried.
VIII.D. RESOLUTION NO.2012-52—REDISTRICTING CHANGES—APPROVED
City Clerk Mangen advised of the requirement to physically describe polling locations and the
recommended redistricting changes. The Council asked questions of Ms. Mangen about the redistricting
and the location of specific new precinct boundaries. Ms. Mangen advised that precinct notices would be
mailed this summer and staff would concentrate on and send a second notice to residents who had a
different polling location. Member Bennett introduced and moved adoption of Resolution No. 2012-52,
approving election boundaries and polling locations. Member Swenson seconded the motion.
Ayes: Bennett, Brindle,Sprague, Swenson, Hovland
Motion carried.
IX.A. CORRESPONDENCE AND PETITIONS — Mayor Hovland acknowledged the Council's receipt of
various correspondence.
IX.B. RECEIVE PETITION REQUESTING: SIDEWALK NOT BE INSTALLED, LOWERED SPEED LIMIT,
BIKE/PEDESTRIAN LANE&PARKING, NORMANDALE ROAD EAST BETWEEN 70TH& 66TH STREETS
IX.C. RECEIVE PETITIONS EDINBOROUGH PARK POOL
Member Sprague made a motion, seconded by Member Bennett, receiving petitions and asking staff to
verify duplicate signatures.
Ayes: Bennett, Brindle,Sprague, Swenson, Hovland
Motion carried.
X. MAYOR AND COUNCIL COMMENTS—Received
XI. MANAGER'S COMMENTS—Received
XII. ADJOURNMENT
There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at
9:30 p.m.
Respectfully submitted, AL4�_J,
Debra A. ng n,City Clerk
Minutes approved by Edina City Council,April 17, 2012.
Video Copy of the April 3, 2012, meeting available.
ames . Hovlan , Mayor
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