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Home My WebLink About2011-02-15 Council Regular Meeting MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL FEBRUARY 15,2011 7:05 P.M. ROLLCALL Answering rollcall were Members Bennett, Brindle, Sprague, Swenson and Mayor Hovland. CONSENT AGENDA ITEMS APPROVED Motion made by Member Swenson and seconded by Member Brindle approving the Council consent agenda with the exception of Item III.E., Traffic Safety Report of February 2,2011. Rollcall: Ayes: Bennett, Brindle,Sprague,Swenson, Hovland Motion carried. TEEN ART MONTH IN EDINA PROCLAIMED — MARCH 2011 Mayor Hovland read in full a proclamation declaring March of 2011 to be Teen Art Month in the City of Edina and presented it to Young I's Committee Members. Member Bennett made a motion,seconded by Member Swenson,approving Teen Art Month Proclamation. Ayes: Bennett, Brindle,Sprague, Swenson, Hovland Motion carried. Maria DePesa, Justin Moran, and Nicole Mills-Novoa, Young I's Committee Members, described the upcoming exhibition to highlight the art of young people and advised of community sponsorships. *MINUTES APPROVED —MINUTES OF REGULAR MEETING OF FEBRUARY 1. 2011, MINUTES OF WORK SESSION OF FEBRUARY 1.2011, MINUTES OF WORK SESSION OF FEBRUARY 3.2011.AMENDED MINUTES OF REGULAR MEETING OF JANUARY 18 2011 AND AMENDED MINUTES OF WORK SESSION OF JANUARY 18,2011 Motion made by Member Swenson and seconded by Member Brindle approving the minutes of regular meeting of February 1, 2011, minutes of work session of February 1, 2011, minutes of work session of February 3, 2011, amended minutes of regular meeting of January 18, 2011, and amended minutes of work session of January 18,2011. Motion carried on rollcall vote—five ayes. PUBLIC HEARING HELD ON 2011 COMMUNITY DEVELOPMENT BLOCK GRANT—RESOLUTION NO.2011-35 ADOPTED Affidavits of Notice presented and ordered placed on file. Associate Planner Repya described the Community Development Block Grant Program (CDBG), noting the 2011 allotment was $173,786. She presented the following distribution: Senior Community Services (H.O.M.E-Housing and Outdoor Maintenance for the Elderly) of $17,789; Community Action Partnership for Suburban Hennepin (CAPSH) of$5,624; and, Homel-ine of$2,654. Ms. Repya explained that after this $26,067 distribution for public services, staff recommended directing $65,719 to the Rehabilitation of Private Property Program and $82,000 to West Hennepin Affordable Housing Land Trust (WHAHLT). The proposed $82,000 would be directed toward the purchase of a seventh land trust home, reinforcing the City's commitment to provide and secure affordable housing. Member Swenson disclosed that she served on the board of CAPSH but derived no payment. Attorney Knutson advised this was not a conflict of interest since Member Swenson was unpaid. The Council addressed anticipated federal funding reductions and potential impact to the CDBG program. Ms. Repya stated it was hoped the final budget would reflect funding from 2010 but if reduced the resolution allowed budget adjustments. She indicated that services were publicized in About Town, and Page 1 Minutes/Edina City Council/February 15, 2011 the Edina Resource Center was active to refer residents in need of services. The Council provided staff with information from the US Conference of Mayors relating to the proposed CDBG cuts of 7.5%and asked staff to strategize should such a reduction be made. It was noted that the Human Rights and Relations Commission had reviewed and recommended approval of the distribution to community service organizations and staff had made the determination and recommendation for the community development distributions. Ms. Repya explained the analysis used by staff to determine allotments to the Rehabilitation of Private Property Program and WHAHLT. The Council indicated its support for the high school to host HomeLine seminars to teach students about tenant rights and responsibilities. Mayor Hovland opened the public hearing at 7:23 p.m. Public Testimony Kitty Engle, HOME Senior Community Services Program Director, described the services provided to Edina seniors for the past 30 years. She explained that past clients receive a newsletter. Ms. Engle stated HOME collaborated with senior centers, churches, and corporations to recruit volunteers and provide education about the services provided. She added that in 2009, HOME had served 95 unduplicated clients with 3,894.75 hours and in 2010 had served 107 clients for 3,253 hours. Bill O'Meara, Community Action Partnership for Suburban Hennepin (CAPSH), reported the services CAPSH had provided to Edina residents in 2010. He stated CAPSH obtained clients through advertisement in local newspapers, the City's newsletter and referrals from the Minnesota Housing Financing Agency. Mr. O'Meara stated he was involved in a teaching program for first time homebuyers. Janet Lindbo, West Hennepin Affordable Housing Land Trust (WHAHLT), reported the organization began in 2001, and currently served 11 communities. Ms. Lindo said WHAHLT had completed a sixth home in Edina. She explained most referrals were received from CAPSH and homeowners but WHAHLT had also used a networker with the support of Hennepin County, made presentations to agencies and organizations, and distributed flyers at local stores. Ms. Lindbo felt an allotment of $82,000 would be adequate considering the matching funds WHAHLT would bring to the project. She said matching funds were received from Hennepin County HRA as well as Federal, State, City, private parties, and churches outside of Edina. The Council suggested WHAHLT also approach the Edina Housing Foundation. Communications Director Bennerotte indicated that the City would advertise the May 23, 2011,fund raiser to be held at Centennial Lakes. Beth Kodluboy, HomeLine, described the tenant advocacy services provided in 2010 to 212 Edina families with 22 involving critical situations of eviction or foreclosure. She welcomed the opportunity to provide renter education at the high school, as requested by the Council. Ms. Kodluboy stated HomeLine was publishing a book in March that would provide education on tenant rights. She advised that one-third of their clients were referred from the Attorney General's office with additional sources of referrals from emergency programs in the community,the City, social workers,and HomeLine's website. Member Sprague made a motion,seconded by Member Swenson,to close the public hearing. Ayes: Bennett, Brindle,Sprague,Swenson, Hovland Motion carried. Member Swenson introduced and moved adoption of Resolution No. 2011-35, approving proposed use of 2011 Urban Hennepin County Community Development Block Grant program funds and authorizing execution of Subrecipient Agreement with Hennepin County and any third party agreements. Member Bennett seconded the motion. Ayes: Bennett, Brindle,Sprague,Swenson, Hovland Page 2 Minutes/Edina City Council/February 15, 2011 Motion carried. * GOLF TERRACE STREET RECONSTRUCTION IMPROVEMENT NO. BA-355 RESOLUTION NO. 2011-13 — CONTINUED FROM JANUARY 18, 2011 TO MARCH 15, 2011 Motion made by Member Swenson and seconded by Member Brindle continuing Golf Terrace Street Reconstruction Improvement No. BA-255, Resolution No. 2011-13,to March 15, 2011. Motion carried on rollcall vote—five ayes. RESOLUTION NO. 2011-32 ADOPTED —ACCEPTING VARIOUS DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Brindle introduced and moved adoption of Resolution No. 2011-32 accepting various donations. Member Bennett seconded the motion. Rollcall: Ayes: Bennett, Brindle,Sprague, Swenson, Hovland Motion carried. BOARD AND COMMISSION APPOINTMENTS APPROVED Mayor Hovland presented a slate of highly- qualified nominations for appointment. Mayor Hovland made a motion,seconded by Member Swenson, confirming appointments as follows: Art Center Board-Dana Lappin (2/1/2012); Board of Appeals & Equalization-Jeff Johnson (2/1/2012); Edina Community Health Committee-Julie Mellum (2/1/2012) and Mary Ellen Lavelle (2/1/2012); Heritage Preservation Board-David Anger (2/1/2013), Jean Rehkamp Larsen (2/1/2012), and Robert Schwartzbauer (2/1/2012); Human Rights & Relations Commission Stephen Winnick (2/1/2013); Park Board-David Deeds (2/1/2014) and William Lough (2/1/2012); and Edina Transportation Commission-Nathan Franzen (2/1/2013) and Ann Braden (2/1/2014). The Council discussed the success of its extensive interview process and appreciation for the overwhelming interest by talented residents to serve Edina. Ayes: Bennett, Brindle,Sprague, Swenson, Hovland Motion carried. *RESOLUTION NO. 2011-33 ADOPTED — AUTHORIZING A METROPOLITAN LIVABLE COMMUNITIES ACT GRANT AGREEMENT—REHABILITATION OF YORKDALE TOWNHOMES Motion made by Member Swenson and seconded by Member Brindle to adopt Resolution No. 2011-33, authorizing execution of Metropolitan Livable Community Act Grant Agreement. Motion carried on rollcall vote—five ayes. TRAFFIC SAFETY REPORT OF FEBRUARY 2 2011 ACCEPTED AS REVISED The Council noted that staff would approach Our Lady of Grace School to determine options to assure Eden Avenue was not impacted. Member Swenson made a motion,seconded by Member Bennett,accepting the February 2,2011,Traffic Safety Report with the exception of the request related to Our Lady of Grace School. Ayes: Bennett, Brindle,Sprague, Swenson, Hovland Motion carried. *RESOLUTION NO. 2011-34 ADOPTED — REQUESTING A VARIANCE FROM STANDARDS FOR STATE AID OPERATIONS FOR WEST 44TH STREET Motion made by Member Swenson and seconded by Member Brindle to adopt Resolution No. 2011-34, requesting variance from standards for State Aid Operations, for West 44`h Street,from Brookside Terrace to France Avenue. Motion carried on rollcall vote—five ayes. *RESOLUTION NO. 2011-31 ADOPTED—AUTHORIZING FIRE DEPARTMENT ASSISTANCE TO FIREFIGHTERS GRANT FROM FEMA Motion made by Member Swenson and seconded by Member Brindle to adopt Resolution No. 2011-31, authorizing acceptance of Federal Emergency Management Grant Number Page 3 Minutes/Edina City Council/February 15, 2011 EMW-2010-FO-05073 in the amount of$46,800.00 for the acquisition of Hydraulic Rescue Tool (Jaws Of Life Tool)for the Edina Fire Department. Motion carried on rollcall vote—five ayes. *RESOLUTION NO. 2011-30 ADOPTED — AUTHORIZING FIRE DEPARTMENT GRANT MINNESOTA DEPARTMENT OF PUBLIC SAFETY, DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT Motion made by Member Swenson and seconded by Member Brindle to adopt Resolution No. 2011-30, authorizing acceptance of Grant Award Number 2010-SHSP 00742 in the amount of$76,425.00 from the Minnesota Department of Public Safety, Division of Homeland Security and Emergency Management. The monies will be used for the Fire Department Special Operations Teaming, Planning, Training, Equipment and Exercises. Motion carried on rollcall vote—five ayes. COMMUNITY COMMENT Susan Kovnick, 4715 Golf Terrace, expressed her concern with the proposed street reconstruction and potential impacts to the quality of Lake Harvey, safety of the road around Lake Harvey, and aesthetics of this premier neighborhood. Gene Persha,6917 Cornelia Drive, recommended steps to name civic locations based on public testimony. *CONFIRMATION OF CLAIMS PAID Motion made by Member Swenson and seconded by Member Brindle approving payment of the following claims as shown in detail on the Check Register dated February 3, 2011, and consisting of 27 pages: General Fund $401,362.96; Communications Fund $2,654.73; Police Special Revenue $1,086.41; Working Capital Fund $46,790.01; Equipment Replacement Fund $3,133.39; Construction Fund $15,149.40; Art Center Fund $17,773.77; Golf Dome Fund $4,156.34; Aquatic Center Fund $540.19; Golf Course Fund $26,223.70; Ice Arena Fund $4,954.69; Edinborough/Centennial Lakes Fund $14,488.76; Liquor Fund $131,366.18; Utility Fund$46,712.72;Storm Sewer Fund$31,095.19; PSTF Agency Fund $4,189.54; Payroll Fund $5,064.26; TOTAL $756.742.24 and for approval of payment of claims dated February 10, 2011, and consisting of 29 pages:General Fund $278,865.45; Communications Fund $5,290.58; Police Special Revenue $5,224.80; Working Capital Fund $62,939.45; Equipment Replacement Fund $32,289.08; Art Center Fund $2,474.49; Golf Dome Fund $5,978.42; Aquatic Center Fund $1,115.40; Golf Course Fund $6,738.62; Ice Arena Fund $26,701.21; Edinborough/Centennial Lakes Fund $29,421.52; Liquor Fund $221,686.45; Utility Fund $407,206.92; Storm Sewer Fund $529.44; PSTF Agency Fund $4,019.85;TOTAL$1.090.481.68; and, Credit Card Transactions dated December 28, 2010— January 25,2011,2011:TOTAL$6.024.32. Motion carried on rollcall vote—five ayes. There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 8:25 p.m. Respectfully submitted, Debra A. angen, Ci Cler Minutes approved by Edina City Council, March 1,2011. James B. Hovland, Mayor Video Copy of the February 15, 2011, meeting available. Page 4