HomeMy WebLinkAbout19931229_year_end_meeting125
HIMITES
OF THE YEAR END HEE!CING OF THE
EDIHh CITY COUNCIL AT CITY JWTL
DECEMBER 29, 1993
5:OO P.H.
R0I;LCdI;L Answering rollcall were Members Kelly, Paulus, Rice, Smith and Mayor
Richards.
BID AUARDFD FOR ADA PROJECTS Member Paulus made a motion for award of bid for
ADA Projects, Improvement Nos. S-58 (Edina City Hall), S-59 (Braemar Golf Dome)
and S-60 (Pedestrian Ramps - Country Club District), to recommended lor bidder,
Thomas and Sons, Construction, Inc., at $84,575.15. Motion was seconded by
Member Kelly.
Rollcall :
Ayes: Kelly, Paulus, Rice, Smith, Richards
Motion carried.
APRIL 6. 1994. AIWUAL DIJ!WER MEETING MCATION SET Manager Rosland reminded
Council that at their meeting of December 20, 1993, the date of April 6, 1994,
was set for the Annual Dinner Meeting.
meeting was established.
At that time, no location for that
Member Kelly made a motion that the April 6, 1994, bual Dinner Meeting be held
at Braemar Clubhouse. Motion was seconded by Member Smith.
Ayes: Kelly, Paulus, Rice, Smith, Richards
Motion carried.
OBDIJUNCE NO. 1993-15 ADOPTED AMENDING SECTION 185 SCHEDULE A OF CITY CODE TO
INCREASE FEE FOR FAISE AIARHS: SECOND READING WAIVED
that the proposed increase in fee for false automatic alarms was inadvertently
omitted when the schedule of fees and charges was adopted at the Council meeting
of December 20, 1993.
Manager Rosland commented
.
Member Smith moved adoption of Ordinance No. 1993-15 as follows, with vaiver of
Second Reading:
ORDINANCE NO. 1993-15
AN ORDINANCE AMENDING EDINA CODE SECTION 185 SCHEDULE A
TO INCBEASE FEE FOR FBISE AUTOMATIC ATARW
TBE CITY COUNCIT, OF THE CITY OF EDINA, MINNESOTA ORDAINS:
The following described fee of Schedule A to Code Section 185
is amended to read as follows: - SEC. SWSEC. PURPOSE OF FEE/CHARGE AHOUNT FEE NO.
Section 1.
1020 1020.02 False automatic alarm $95.00 for the third and 220
each subsequent response
Section 2.
January 1, 1994.
This ordinance shall be in full force and shall take effect on
ATTEST :
City Clerk
Motion for adoption of the ordinance was seconded by Member Kelly.
Rollcall :
Ayes: Kelly, Paulus, Rice, Smith, Richards
Ordinance adopted.
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-+.- -- 1993 YEAR EHD BUDGET FORECAST PRESENTED AND APPROVED Manager Rosland presented -:
the 1993 Year End Budget Forecast, summarized as follows:
1993 1993
Estimated Budget Balance
Revenues :
Property Taxes $10,800,115 $11,125,115 $(324,000)
Licenses & Permits 802 , 100 77 , 100 25 , 000
Fees & Charges 1,966,500 2,066 , 500 (100 , 000)
Intergovernmental Aid 523.100 503.100 20.000
Total Revenues 14,091,815 14,471,815 (380 , 000)
Total Expenditures 13,977,491 14,471,815 494 , 324
Total Central Services 4,207,911 4,118 , 736 (89 , 175)
Surplus on January 1, 1993 $ 611,889
Estimated Surplus December 31, 1993 637,038
The City's budgeted revenues for 1993 were $14,471,815.
anticipated of approximately $380,000.
are :
A shortfall for 1993 is
Major areas comprising this shortfall
ProDertv Taxes - The 1993 budget estimated a shortfall of $225,000
but current collections indicate a shortfall of $550,000 or about
$325,000 short of the budgeted amount.
MuniciDal Court Fines - Collections on municipal court fines will be
short approximately $120,000 for 1993.
The City's budgeted expenditures for 1993 were $14,471,815.
expenditures will be under budget by $405,000.
It is anticipated I Major areas being underspent are:
Reserve Rebuild - The Council budgeted $100,000 to rebuild the
reserve in 1993.
EQUiRment Replacement - $300,000 was not spent by major operating
departments (Fire, Police and Public Works) from equipment replacement
funds.
items (fire pumpers, radio system, loaders, etc.)
This money was to be reserved for future purchases of large expense
In order for the City to keep the surplus at the $600,000 level, an estimated
$300,000 of equipment replacement funds will need to be unreserved.
force departments to extend the life of existing equipment and to push major
purchases further into the future.
undesignated surplus would increase approximately $25,000 from 1992.
recommend unreserving the $300,000 of equipment replacement funds in the general
fund.
This will
If the Council unreserves these funds, the
Staff would
Brief discussion followed concerning over budget expenditures for insurance and
legal and court services, and shortfall for court fines.
Hember Kelly made a motion to approve the 1993 Year End Budget Forecast as
presented and to approve meserving $300,000 of equipment replacement funds in
the general fund. Motion was seconded by Member Paulus.
Rollcall :
Ayes: Kelly, Paulus, Rice, Smith, Richards
Motion carried. I CTATWS PAID Member Kelly made a motion to approve payment of the following
claims as shorn in detail on the Check Register dated December 23, 1993, and
consisting of 11 pages: General Fund $56,651.21; C.D.B.G. $2,115.00;
Conmnmication $261.79; Art Center $1,121.59; Golf Course $10,243.43; Ice Arena
$2,778.46; Edi.nborough/Centennial Lakes $2,547.27; Utility Fund $19,308.66;
12/29/93
127
Liquor Fund $37,397.47; Construction Fund $8,174.80; !COT& $140,599.68. Motion
was seconded by Member Rice.
Rollcall :
Ayes: Kelly, Paulus, Rice, Smith, Richards
Motion carried.
PURCHASING POLICIES/PROCEDURES ON AGENDA FOR JANUARY 3. 1994 As directed by
Council, Manager Rosland presented a memorandum dated December 28, 1993,
regarding Purchasing Policies and Procedures for the City, together with a copy
of the Purchasing Policies and Requirements adopted by the City Council on
November 18, 1991. He told the Council that these have been reviewed with
Attorney Gilligan and Finance Director Wallin and the conclusion is that these
policies and requirements reflect State law and the City's internal policies.
Mayor Richards suggested that this matter be placed on the January 3, 1994,
Council Agenda for discussion by the Council.
There being no further business on the Council Agenda, Mayor Richards declared
the meeting adjourned at 5:30 P.M.
=7fl&3 u
City Clerk