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HomeMy WebLinkAbout19940404_regular199 MINVJ!ES OF THE REGULAR MEETING OF THE EDINB CITP COUNCIL HELD AT CITP HALT. APRIL 4, 1994 R0I;LCAI;L Answering rollcall were Members Kelly, Paulus, Rice, Smith and Mayor Richards. CONSENT AGENDA ITEMS APPROVED by Member Kelly to approve the Council Consent Agenda items as presented. Motion vas made by Member Smith and was seconded Rollcall : Ayes: Kelly, Paulus, Rice, Smith, Richards Motion carried. MINUTES OF REGULAR COUNCIL MEETING OF MARCH 21, 1994 APPROVED Motion was made by Member Smith and was seconded by Member Kelly to the minutes of the Regular Council Meeting of March 21, 1994. Motion carried on rollcall vote; five ayes. PUBLIC HEARING HELD: STREET AND BRIDGE I"T NO. BA-303 - PAJXKLAWN AVENIJE (CENTENNIAL LAKES PHASE 11) ORDERED approved and ordered placed on file. Affidavits of notice were presented, Presentation bv Engineer Engineer Hoffman informed Council that Street and Bridge Improvement No. BA-303 for the completion of Parklawn Avenue is the second phase of the Centennial Lakes public improvements. The project is triggered by the development of the Coventry Townhomes located north of Parklawn Avenue. The area to be specially assessed for the improvement is the Centennial Lakes Phase I1 development area. project is proposed as detailed in a report submitted by BRW, the City's primary consultants on Centennial Lakes, and as on file in the office of the City Clerk. The Funding for the project will ultimately be by assessment to all Phase I1 property owners per agreement. special assessment. Avenue on the municipal state aid system. therefore funding from the state would be available for a portion of the project. The proposed special assessment area south of W. 76th Street would be deferred until development occurs. assessments and the City internally would reimburse the City state aid construction fund. Initial funding will be a combination of state aid and Council has requested that Mn/DOT agree to place Parklawn Mn/DOT-has agreed to do so and At such time, the properties would pay for the The estimated assessment based on $1.4081/SF Rate, at 6 percent over 10 years: Assessment Assessment Interest Period Annual Total Average Parcel Area Rate/sa.ft. Amount - Rate (years 1 Pavment A 411,569sf $1.4081 $ 570,568 6% 10 P$ 57,957 I 17.387 T$ 75,344 E 731,499sf $1.4081 $1,030,023 6% 10 P$103,002 I 30.901 T$133 , 903 South 330,620sf $1.4081 $ 465,546 6% . 10 P$ 46,555 Park I 13.966 T$ 60,521 Engineer Hoffman explained that the proposed design for Parklawn Avenue would be a mirror image of West 76th Street. Parklawn Avenue R0adwa.y Improvements Project components are as follows: Four-lane divided parkway (9-ton design, MSA standards) 4/4/94 200 Bridge over the pond channel utilizing architectural details developed for 76th Street bridge Extension of existing storm sewers to pond Street and pedestrian lighting Median and boulevard landscaping with irrigation Concrete sidewalk on both sides of roadway Completion of the pond in area adjacent to and under Parklawn bridge, including liner and walls Parklawn Avenue Bridge - Immovements Grading of lawn game area south of Parklawn Retaining wall between Parklawn Avenue and lawn game area Sodding of game area Bituminous pathway beneath and adjacent to bridge The project is proposed to be constructed during the 1994 and 1995 construction seasons. The work would be implemented as two contracts. The first would include the east end of Parklawn to provide access to the new Coventry Townhomes project. landscaping and park development. The second would include the bridge, completion of the roadway, Staff would recommend that: 1) Improvement No. BA-303 be authorized, 2) plans and specifications be authorized, and 3) NO PARKING resolution be approved for Parklawn per state aid and design requirements. Engineer Hoffman answered Council concerns that the estimated fees and administrative costs at 27% are reasonable based on experience for previous Centennial Lakes projects. Public Comment Mayor Richards called for public comment on the proposed improvement project. comment or objection was heard. Council Action Member Rice introduced the following resolutions and moved adoption: BE IT BESOLVED by the Council of the City of Edina, Minnesota, that this Council heretofore caused notice of hearing to be duly published and mailed to owners of each parcel within the area proposed to be assessed on the following proposed improvement : S!PREET AND BRIDGE IMPROVEHINT NO. BA-303 - Parklawn Avenue and at the hearing held at the time and place specified in said notice, the Council has duly considered the views of all persons interested, and being fully advised of the pertinent facts, does hereby determine to proceed with the construction of said improvement including all proceedings which may be necessary in eminent domain for the acquisition of necessary easements and rights for construction and maintenance of such improvements; that said improvement is hereby designated and shall be referred to in all subsequent proceedings as and the area to be specially assessed for the cost of the proposed improvement shall include: Lots 1 through 4, Block 1 and Outlot A, Outlot B and Outlot C, The Crescent at Centennial Iakes; and Outlot E, South Edina Development Addition. No RESOLUTION ORDERING STREET AND BRIDGE IHPROVEMFEC NO. BA-303 STREET AND BRIDGE IMPROVEMENT NO. BA-303 RESOLUTION APPROVING PLANS AND SPECIFICATIONS FOR PROPOSED IMPROVEHEKC AND DIRECTING ADVERTISEMEN!l! FOB BIDS I FOR ROADVAY AND BRIDGE IMPROVELENT NO. BA-303 BE IT RESOLVED BY THE CITP COUNCIL, CITY OF EDINA, 35I"ESOTA: 1. following Advertisement for Bids form, heretofore prepared by the City Engineer The plans and specifications for the proposed improvement set forth in the 4/4/94 201 and now on file in the office of the City Clerk are hereby 2. The Clerk shall cause to be published in the Edina Sun Bulletin the following notice of bids for improvement: (Official Publication) CITY OF EDINA 4801 WEST 50TH STREET EDINA, MINNESOTA 55424 HENNEPIN COUNTY, MINNESOTA ADVERTISEWENT FOR BIDS CONTRACT 94-3 (ENG) IMPROVEMENT NO. BA-303 - PARKLfiWN AVENUE - BIDS CLOSE JUNE 2, 1994 approved. and Construction PHASE I SEBLED BIDS will be received and opened in the Council Chambers in Edina City Hall, 4801West 50th Street at 11:OO A.M, Thursday June 2, 1994. The Edina City Council will meet at 7:OO P.M, Monday June 6, 1994 to consider said bids. following are approximate major quantities: The 1700 LF Concrete Curb & Gutter 270 TONS Bituminous Base Course 4500 SF 4" Concrete Sidewalk - Special Surface 205 TONS Bituminous Wear Course 1300 TONS Aggregate Base Bids shall be in a sealed envelope with a statement thereon showing the work covered by the bid. Edina, 4801 West 50th Street, Edina, Minnesota 55424, and may be mailed or submitted personally to the City Engineer. either through the mail or by personal submission, after the time set for receiving them may be returned unopened. Bids should be addressed to the City Engineer, City of Bids received by the City Engineer, Work must be done as described in the plans and specifications on file in the office of the City Clerk. refundable deposit of $50.00 (by check). and accompanied by bid bond or certified check payable to the City of Edina in the amount of at least ten percent (10%) of all bids. the right to reject any or all bids. BY ORDER OF THE EDINA CITY COUNCIL. Plans and specifications are available for a non- No bid will be considered unless sealed The City Council resemres Marcella M. Daehn City Clerk RESOLUTION RELATING TO PARKING RESTRICTIONS ON S.A.P. 120-174-01 FROM EDINBOROUGH WAY TO FRANCE AVENUE IN THE CITP OF EDINA, MINNESOTA THIS RESOLUTION, passed the 4th day of April, 1994, by the City of Edina in Hennepin County, Minnesota.. The Municipal corporation shall hereinafter be called the WITNESSETH : UHEREAS, the City has planned the improvement of MSAS 174 Edinborough Way to France Avenue. WHEREAS, the City, will be expending Municipal Street Aid improvement of this Street, and 'RICIEBEBS, this improvement does not provide adequate width "CityW . (Parklawn Avenue) from Funds on the for parking on both sides of the street; and approval of the proposed construction as a Municipal State Aid Street project must therefore be conditioned upon certain parking restrictions. NOW, THEREFORE, IT IS "HEREBY RESOLVED: That the City shall ban the parking of motor vehicles on both sides of MSAS 174 (Parklawn Avenue) at all times. Dated this 4th day of April, 1994. Motion for adoption of the resolutions was seconded by Member Paulus. 4/4/94 Rollcall: Ayes: Kelly, Paulus, Rice, Smith, Richards Resolutions adopted. 202 PRELIMINARY PLAT APPROVED FOR HOLLY HILL ESTATES (5020 BLAKE ROAD) Presentation bv Planner Planner Larsen recalled that the public hearing on preliminary plat approval for Holly Hills Estates was continued by the Council at its meeting of March 7, 1994, to allow the proponent time to address the issue of driveway safety and the assessment for the Blake Road improvement. The subject property, located at 5020 Blake Road, is a developed single dwelling unit lot with a lot area of approximately 68,771 square feet. dwelling is located on the easterly portion of the property and is served currently by two curb cuts on Blake Road. one, new buildable lot. variances are requested. The existing The subdivision proposal would create Both lots would exceed the neighborhood medians and no Staff would recommend preliminary plat approval conditioned on: 1) Final plat approval, 2) Subdivision dedication, 3) Supplemental assessment for Blake Road improvement of $2,400 to be paid at final plat approval, and 4) Utility connection charges. Presentation bv Prouonent John Zwicke, 5020 Blake Road, proponent, said he had nothing to add to his recent letter in response to issues raised at the initial hearing on the proposed subdivision. In summary, his letter stated: 1) Driveway Safety - was an issue when the Blake Road project to widen and rebuild the roadway in 1991 was proposed. safe and he considered neither to be hazardous; 2) Road Assessment Reduction -His lot was given a reduction due to its irregular three sided nature causing it to have an unusually long frontage of 391 feet. When the subject property becomes two buildable homesteads, he would agree to pay the additional $2400 through higher connection fees or lot dedication tax. Mayor Richards then opened the hearing for public comment. objections were heard. I The final result of road construction was to make both driveways more No comment or Member Rice introduced the folloving resolution and moved adoption, subject to 1) Final plat approval, 2) Subdivision dedication, 3) Supplemental assessment of $2,400 to be paid at final plat approval, and 4) Utility connection charges: RESOLUTION GRANTING PRELIMINARY PLAT APPROVAL FOR HOLLY HIIL ESTATES BE IT RESOLVED by the City Council of the City of Edina, Minnesota, that that certain plat entitled "HOLLY HIIL ESTATES", platted by John M. Zwicke and presented at the regular meeting of the City Council of April 4, 1994, be and is hereby granted preliminary plat approval. Motion was seconded by Member Kelly. Rollcall : Ayes: Kelly, Paulus, Rice, Smith, Richards Resolution adopted. *PRELIMINARY REZONING - PLANNED COMKERCIAL DISTRICT. PCD-4. AND SINGLE DWELLING UNIT DISTRICT. R-1 TO PLANNED RESIDENCE DISTRICT. PRD-4. FOR 4101WEST 50TH STREET. 5014. 5017. AND 5024 HALIFAX AVENUE CONTINUED TO APRIL 18. 1994 Motion vas made by Member Smith and vas seconded by Member Kelly to continue the public hearing on preliminary rezoning from Planned Commercial District, PCD-4, and Single Dwelling Unit District, R-1 to Planned Residence District, PRD-4, for 4101 West 50th Street, 5014, 5017, and 5024 Halifax Avenue (Haymaker Construction, Inc.,) to April18, 1994. 4/4/94 203 Motion carried on rollcall vote - five ayes. *WG DATE SET FOR PLANNING MATTER Motion was made by Member Smith and was seconded by Member Kelly setting April 18, 1994, as hearing date for the following planning matter: 1) Final Development Plan - Part of Lot 18, Block 1, Edina Interchange Center Third Addition - 7171 Ohms Lane, Honeywell, Inc. Motion carried on rollcall vote - five ayes. LETTER ACKNOWLEDGED REGARDING WSAGE ORDINANCE Mayor Richards acknowledged receipt of a letter from Helen Bair, The Nail Techs of Edina, regarding the massage ordinance requirements. He asked that it be considered in conjunction with agenda item V1.A. - Massage Ordinance Requirements. *BID AWARDED FOR IMPROVEMENT NOS. BA-293. BA-299 AND STS-219 (VAILEY VIEW ROAD AND WEST 66TH STREET AREA) Member Kelly for award of bid for Improvement Nos. BA-293, BA-299 and STS-219 (road and storm sewer improvements to Valley View Road/West 66th Street) to recommended low bidder, Midwest Asphalt, at $1,370,320.33. Motion was made by Member Smith and was seconded by Motion carried on rollcall vote - five ayes. *BID AWARDED FOR SAND. ROCK. BITUMINOUS MATERIALS. CONCRETE AND ENGINE OIL Motion was made by Member Smith and was seconded by Member Kelly for award of bid to recommended low bidders as follows: Sand (delivered) to SA-AG, Inc. at $3.35 per ton; Buck Shot (delivered) to Prior Lake Aggregates at $10.83 per ton; C1.2 Limestone (delivered) to Edward Kraemer & Son at $5.08 per ton; Asphalt 2331* (picked-up) to Midwest Asphalt at $17.45 per ton; Asphalt 2331 Fine* to Midwest Asphalt at $18.25 per ton; Asphalt 2331 "me 41B/42B* to Bituminous Roadways at $17.25 per ton; Asphalt 2331 Fine 3/8 Patch Mixk to Midwest Asphalt at $18.25 per ton; Asphalt Winter Mix to Midwest Asphalt at $45.00 per ton; Concrete 1-3 vards (delivered) to AVR, Inc., at $54.00 per cubic yard; Concrete 3+ vards (delivered) to AVR, Inc., at $75.00 per cubic yard; Cut-Back Asphalt (delivered) to Koch Refinery at S.7748 per gallon; Alternate Cut-Back Asphalt (CRS21 to Koch Refinery at $.4928 per gallon; Asphalt- (recycling/dumping charges) to Bituminous Roadways at $1.00 per ton and Midwest Asphalt at $1.50 per ton; Concrete (recycling/dumping charges) to Midwest Asphalt at $1.50 per ton; (*alternate award to either firm if low bid plant is down when asphalt is needed) (*award to both locations as recycling materials would be trucked to plants when picking up new asphalt at designated low bid plant); Envine Oil 15/40 to Hallman Oil at $3.37 per gallon; Engine Oil 40W to Hallman Oil at $3.69 per gallon; Ennine Oil 5W/30 to Hallman Oil at $3.05 per gallon; Engine Oil Hvd. Tellus T46 to Hallman Oil at $3.75 per gallon; Engine Oil ATF-Donox TG to Hallman Oil at $3.79 per gallon. Motion carried on rollcall vote - five ayes. *BID AWARDED FOR WATER TREATMENT CHEMICALS was seconded by Member Kelly for award of bid to recommended low bidders as follows: Water Treatment Chemicals - Citv Wells to Hawkins Chemical at $38.53 per 100 lbs. each of hydrofluosilicic acid and liquid chlorine; Caustic Soda to DPC Industries and Hawkins Chemical (tie bid) at $.98 per gallon; and Diatomaceous Earth to Vanwaters & Rogers at $9.75 per bag. Motion was made by Member Smith and Motion carried on rollcall vote - five ayes. *BID AWARDED FOR ART CENTW CLASS SCHEDULE BROCHURES Smith and was seconded by Member Kelly for award of bid for Edina kt Center class schedule brochures to recommended low bidder, Jerry's Printing, at $5,450.00. Motion was made by Member Motion carried on rollcall vote - five ayes. 4/4/94 204 *CHANGE ORDER APPROVED FOR CITY HALL POWER ASSISTED DOOR OPENWS Motion was made by Member Smith and vas seconded by Member Kelly to approve change order in the amount of $2,990.00 for City Hall Power Assisted Door Openers contract awarded to Brin Northwestern Glass Company. I Motion carried on rollcall vote - five ayes. FIRST READING GRBNTED FOR ORDINANCE NO. 1994-5 - AMENDING SECTION 1340 OF THE CITY CODE TO PROVIDE NEW REOUIREMENTS FOR PHYSICAL CULTURE AND HEALTH SERVICES AND CLUBS AND INDIVIDUAIS PERFORWING MASSAGE Presentation bv Staff Assistant Manager Hughes explained that on March 7, 1994, Council received a letter from Mitchell Wherley, owner of Spalon Montage, who noted that Section 1340 of the Code provides that not more than two individuals may perform massage at any one time on a business premises. be repealed noting that the City Code provides other requirements which limit the size of a massage business, i.e. that the annual gross revenue from performing massage is less than 25% of total annual gross revenue of the business. directed staff to review the Code and recommend changes if warranted. Mr. Wherley asked that this provision Council As directed by the Council, Lieutenant Bongaarts surveyed surrounding communities concerning their massage ordinances. Department's experience in enforcing the Code, he recommended that the Code be amended to eliminate the restriction on the maximum number of individuals that could practice at any one time. Based upon that survey and the Police Based upon the Police Department recommendation, staff has prepared Ordinance No. 1994-5. of individuals that may perform massage. corrections and clarifications to the Code that have been identified since the 1991 codification. "massage" and "sauna parlor". interpreted to include treatments of chiropractors and other licensed professionals. requirements of the Code. construed to include any establishment which contained a sauna or a steam room. Under this definition, establishments such as the YMCA or health clubs could be deemed "sauna parlors". establishments where saunas or steam rooms are an accessory use are not "sauna parlors" under the definition of the Code. Assistant Manager Hughes referred to the aforementioned letter from Helen Bair, The Nail Techs of Edina, which addressed other issues with respect to the Code. Currently, the Code provides that no person may operate a massage parlor in connection with any other operation or business unless the massage parlor is licensed as a business under Section 1340 of the Code. Ms. Bair wishes to contract with an independent massage therapist who will presumably provide massage within Ms. Bair's business at 7600 Parklawn Avenue. Code, this massage therapist would have to obtain a business license. Such a license could only be granted for properties within the Regional Medical District. In that 7600 Parklawn is not within the Regional Medical District, such a license is not possible. If the therapist was an employee of Ms. Bair rather than an independent contractor, the therapist would be eligible for an individual license and could practice massage in this location as long as massage revenues did not exceed 25 percent of Ms. Bair's total revenues. has only recently received this correspondence, Ordinance No. 1994-5 does not address that issue. Section 1 would repeal the provision with respect to the maximum number Other sections would provide In particular, Section 4 would revise the definitions of Under the existing definition, "massage" could be The revised definition would exempt these professionals from the Under the existing definition, "sauna parlor" could be The new definition would clarify that such Under the current Because staff Public Comment Mitchell Wherley, Spalon Montage, said he would support the proposed changes in 4/4/94 205 the ordinance. William Basill, 5045 Windsor Avenue, introduced his daughter, Helen Bair, owner of The Nail Techs at 7600 Parklawn Avenue. He said while he concurs with the proposed amendments to the Code, he believes it is still too restrictive because a massage business license is only allowed in the Regional Medical District. He argued that the ordinance restricts any entrepreneurial endeavor at other locations. Mr. Basill explained that, in the beauty business, hairdressers or nail specialists generally rent a chair or station as an independent contractor as opposed to working on a commission because it means more income. Member Paulus asked what was the basis for the restriction that would not allow independent contractors to perform massage. that the original ordinance was probably written to avoid a situation whereby an owner of a multi-tenant commercial building would rent space to a massage business and argue that the space is less than 25 percent of the total building's revenues. to make sure that a call service could not operate in the City. Assistant Manager Hughes answered Member Smith interjected that the ordinance was purposely restrictive After some discussion regarding further amendment of the ordinance, it was the consensus of the Council that staff bring back recommendations upon consideration of the following issues raised by Council Members: 1) responsibility of employee to primary tenant versus an individual contractor leasing space, 2) possible variance process to allow a massage business license at a location not in the Regional Medical District, 3) requirements for massage performed in the home, and 4) coordinated hours of operation for primary tenant and independent contractor. Mayor Richards suggested that Ordinance No. 1994-5 be given First Reading at this time and that further amendment of the ordinance could be considered by Council following additional staff recommendations prior to Second Reading. Member Smith then moved First Reading of Ordinance No. 1994-5 - An Ordinance Amending Section 1340 of the City Code to Provide New Requirements for Physical Culture and Health Services and Clubs and Individuals Performing Massage, as presented and on file in the office of the City Clerk. Member Kelly. Rollcall : Ayes: Kelly, Paulus, Rice, Smith, Richards Motion carried. Motion was seconded by FINDINGS ADOPTED: PERMIT GRANTED TO KEEP EXTRA DOGS AT 4817 VANDERVORK AVENUF. Sanitarian Velde recalled that George Tate, 4817 Vandervork Avenue, had submitted a permit application to keep six dogs at his address. On March 21, 1994, the Council held a public hearing on the request and staff was directed to prepare findings for consideration by Council in support of granting a permit to keep the dogs at 4817 Vandervork Avenue as described in the application. Sanitarian Velde presented the findings of fact that the proposed permit would: A. Not be a nuisance. B. Conclusion: 1. 2. 3. Not be detrimental to the public health and safety of the applicant or other persons in the vicinity. The procedural requirements of the Ordinance have been met. The permit should be granted as requested. Conditions or restrictions applicable to this permit: Two of the six dogs kept at 4817 Vandervork Avenue will remain at this property only until Mr. Tate's son moves away. pursuant to Edina City Ordinance No. 300. All dogs must be licensed 4. This permit shall be effective April 4, 1994, however, this permit shall 4/4/94 206 lapse and be of no effect unless all conditions and restrictions are observed, the applicant observes all City Ordinances applicable to the keeping of dogs and cats, and the keeping of the dogs and cats is not in violation of the Edina Zoning Ordinance which prohibits a kennel as a business in the Residential Zone. I Mayor Richards asked for public comment on the findings to grant the permit. comments or objections were heard. No Member Rice made a motion to adopt the findings as presented and to grant a permit, subject to the conditions stated in the findings, to George Tate to keep the six dogs at 4817 Vandervork Avenue as specified in the permit application . Motion was seconded by Member Kelly. Rollcall : Ayes: Kelly, Paulus, Rice, Richards Motion carried. (Member Smith was temporarily absent when the rollcall vote was taken.) APPLICATION FOR 3.2. BEER LICENSE FOR EDINA AMERICAN LEGION AT 7070 AIIUHDSON AVENUE WI!CHDRAWN Manager Rosland informed Council that a letter dated March 29, 1994, had been received from Joseph R. Schaper, on behalf of the Edina American Legion at 7070 Amundson Avenue, withdrawing the club's application for renewal of their 3.2 beer license. *REPORT GIWJ ON "RACE FOR THE CURE" - MAY 8. 1994 Motion was made by Member Smith and was seconded by Member Kelly to ackuowledge the report concerning the "Race For The Cure" to be held on Hay 8, 1994, from 7:30 A.M. to 11:OO A.M., to benefit breast cancer research, beginning and ending at Southdale and winding around Lake Cornelia Park with closure of streets in the immediate area during the race. I Motion carried on rollcall vote - five ayes. *=OR CONTRACT APPROVED WITH MCAL 320 TEAMSTERS/PUBLIC SAFETY DISPATCHERS/ COMMUNITY SEBVICE OFFICERS Member Kelly to approve the Labor Contract vith Local 320 Teamsters/Public Safety Dispatchers/Community Service Officers as follows: Motion was made by Member Smith and was seconded by 1) Increase wages 2 percent. 2) Increase employer's contribution for health benefits at $40.00 per month. 3) Contract language to define shift and to clarify holiday and overtime usage. Motion carried on rollcall vote - five ayes. REPORT PRESENTED ON GARBAGE COLLECTION OPTIONS Coordinator Chandler recalled that at the meeting of March 7, 1994, the Council requested a recommendation from the Recycling & Solid Waste Commission regarding the Edina garbage hauling system. This was in response to concerns raised by resident George Topor both in letters and discussions with Commission and the Council. Mr. Topor had requested that the City consider the benefits of organized collection, as well as other options, with the goal of reducing the cost of garbage service for Edina residents. A previous study of garbage collection systems was undertaken by the Recycling Commission in 1991. prepared for the Council. Commission that Edina should keep an open hauling system. At the conclusion of the study, extensive reports were The Council agreed with the recommendation of the Following discussion at its last two meetings, the Commission concluded that the factors and issues have not changed substantially since the 1991 report. 207 However, the Commission agreed that, since the last public hearing on this topic was many years ago, it would be appropriate and helpful to have input from residents at this time and voted unanimously to recommend a survey of residents to determine their level of satisfaction or dissatisfaction with the present garbage hauling system. a survey: an insert in the utility bill, an insert in About Town or a telephone survey. percentage of response. representative sampling of residents and other details of the survey process. The Commission members discussed various ways to conduct The conclusion was that a telephone survey would yield the highest Further research would be needed to determine a Discussion by the Council included the following issues: 1) estimated cost for a telephone survey, 2) how many persons should be contacted to get a representative sample, 3) could the Recycling and Solid Waste Commission do the telephone survey, 4) would Coordinator Chandler be the survey coordinator, 5) would the survey just be an exercise with the same results as in 1991, and 6) concern that the survey could be skewed by wording of questions. George Topor, 5709 Kemrich Avenue, said it sounded like the survey would be a comparison between organized hauling and open hauling and a waste of time. questioned why haulers do not share pricing information with residents and urged that the haulers be asked to offer incentives to reduce garbage collection. He added that garbage collection must be looked at differently than it has been. an example, he said recycling collection could be bi-weekly if residents were provided with can crushers. He As By consensus, the Council asked Coordinator Chandler to bring back on May 2, 1994 a draft survey and recommendation from the Commission that would address the questions and issues that have been raised. UPDATED PURCHASING POLICIES AND PROCEDURES ADOPTED Director Wallin informed Council that the City Purchasing Policies and Procedures have been revised and updated as discussed at the last Council meeting. As requested, a copy of the KPMG Peat Marwick compliance letter dated April 24, 1992, was also included in the Council packet. The four changes to the City Purchasing Policies and Procedures are as follows: 1) Removal of the sales tax exemption. 2) 3) 4) Written quotations to be retained for ten years instead of one year as now required. Expanded use of open purchase orders in the On-Going Purchases section. City Manager authorized to approve payment of claims he determines to be in the best interest of the City up to $1,000 and liquor payments according to Minn. Stat. 412.271 (1992 Session). Director Wallin answered Member Rice that state statute allows liquor payments to be in any amount necessary to receive discounts. In response to Member Smith he explained that the 1992 auditor's compliance letter was included because the last management letter which mentioned the subject of manual checks issued prior to a council meeting was received several years ago. Member Kelly moved approval of the following resolution: WHEREAS, the City Council of Edina, Minnesota, on November 18, 1991, reviewed and adopted the "City of Edina Purchasing Policies and Requirements"; WHEREAS, the Council has reviewed proposed revisions to the "City of Edina Purchasing Policies and Requirements"; NOW, THEBEFORE, BE IT RESOLVED, that the "City of Edina Purchasing Policies and Requirements" are hereby approved as presented and on file in the office of the Finance Director. RESOLUTION APPROVING PURCHASING POIJCIES BND PROCEDURES Motion was seconded by Member Smith. 4/4/94 208 Rollcall : Ayes: Kelly, Paulus, Rice, Smith, Richards Motion carried. PROPOSED HOPKINS ARTS FACILITY DISCUSSED: CONSENSUS NOT TO SUPPORT Manager Rosland informed Council that a letter dated March 29, 1994, had been received from the City of Hopkins asking the Council for support of a proposed Hopkins Arts Facility. He said legislation has been introduced requesting $750,000 in funding from the State. benefits to the entire western suburban area in that a facility like this does not exist. audiences and youth throughout the western suburbs. Hopkins believes that the facility would provide The major tenant would be Childs Play Theater which would serve Following discussion of the request, the consensus of the Council was to take no action on the request for support. CLAIMS PAID Member Kelly made a motion to approve payment of the following claims as shown in detail on the Check Register dated March 31, 1994,and consisting of 20 pages: General Fund $167,810.50; C.D.B.G. $1,508.00; Comrmmication $1,515.18; Uorking Capital $2,391.20; Art Center $3,587.20; Golf Course $55,298.64; Ice Arena $9,154.07; Gun Range $154.00; Edinborough/Centennial Takes $20,104.33; Utility Fund $323,464.02; Storm Sewer $944.85; Liquor Fund $47,392.83; TOTAL $633,324.82. Motion was seconded by Member Smith. Rollcall : Ayes: Kelly, Paulus, Rice, Smith, Richards Motion carried. There being no further business on the Council Agenda, Mayor Richards declared the meeting adjourned at 8:29 P.M.