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l5INUTES
OF THE SPECIALWEETING OF THE
'EDINA CITY COUNCIL HELD AT CITY HALL
JUNE 20, 1994 - 5:30 P.M.
ROUCALL Answering rollcall were Members Kelly, Paulus, Smith and Mayor
Richards.
Mayor Richards stated that the purpose of the special meeting was to consider
proposed 1995 Budget assumptions.
1995 PROPOSED BUDGET ASSUMPTIONS AND ADJUSTMENTS PRESENTED
presented the following budget assumptions and adjustments as proposed by staff:
Manager Rosland
REVENUE ADJUSTMENTS:
1.
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COURT FINES - In 1995 the City expects to receive $50,000 less revenue in
court fines than in 1994.
INCOME ON INVESTMENTS - The City expects to receive $10,000 less due to
continued declining interest rates.
BOULEVARD TREE REMOVAL - The City expects to generate $30,000 by
transferring to residents the costs of maintaining boulevard trees.
HOUSING INSPECTION PROGRAM - The Health Department proposes to hire one
fulltime person to inspect Edina's roughly 400 rental houses and 82
apartment buildings.
costs (salary, benefits, administrative support, vehicle) covered by
license fees.
ROOFING INSPECTIONS - Newly required roofing inspections will generate
approximately $20,000 in additional revenue.
ADDITIONAL INSPECTION ACTIVITY - $55,000 in fees will be collected for
additional housing inspections performed to meet permit demands.
CRIME PREVENTION - $35,000 to be reimbursed by Edina Crime Prevention Fund
combined with $15,000 from the general fund would bring to fulltime a 3/4
time crime prevention specialist.
POLICE/SCHOOL LIAISON OFFICER FUNDING - Proposed fulltime police school
liaison officer would work 2/3 time in Edina schools (primarily high school
and junior highs) and 1/3 time for general city coverage.
contribution would be $40,000.
ROAD RESTRICTION PERMIT - A new permit to allow limited travel on weight
restricted city roads would generate approximately $2,000.
This is proposed to be a revenue-neutral program with
Schools
EXPENDITURE ADJUSTMENTS:
GENERAL
FLEX PROGRAM $lO/MONTH - To reduce disparities with programs offered by
other metro cities, a $10 per month per employee increase in the city's
contribution is proposed.
liability and workers' compensation insurance premiums.
DEER CONTROL - The City's new deer control program will cost about $7,500.
HACA FUNDING - Manager proposes a 3-year withdrawal from reliance upon HACA
revenue by treating 1/3 of "expected" HACA income as ersatz-expenses in
each of the 1995, 1996 and 1997 budgets. If HACA funds do come through
they could be allocated to the City's general fund reserve.
1. ELECTIONS - Because 1995 is not an election year, $35,000 will be saved.
2.
Total cost $23,400.
3. INSURANCE - $50,000 will be needed in 1995 to fully fund the city's
4.
5.
POLICE DEPARTMENT
NEW CLERICAL - A new clerical position is requested at a cost of $40,000 to
relieve investigators of unproductive paperwork resulting from state and
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270 6120194
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federal reporting mandates and case preparation required by prosecutors and
courts.
OVERTIME - $6,000 needed to cover time spent by officers in court and to
maintain fully staffed shifts during absences and mandated training.
SEVERANCE PAY - $13,000 will fund unused vacation and severance packages
for two 1995 retirements.
NEW EQUIPMENT - $25,000 to fund the following:
Office: to equip new clerical position, if created.
Dispatch: to provide TDD communication.
Investigative: to provide video viewer/printer for examining
surveillance videos.
Patrol: to provide traffic signal pre-emption equipment for patrol
cars.
Computer: to provide uninterruptible power supply to protect computer
aided dispatching system during power failures.
COMPUTER PROJECT - Necessary change of computer service and maintenance
contractors requires $9,000 to bring contract fully into force.
EQUIPMENT REPLACEMENT RE-FUND - $64,000 would replace equipment replacement
funds which were reallocated in 1993 to cover budget shortfall.
PROFESSIONAL SERVICES - $9,000 would provide psychological evaluations for
finalists under consideration to replace retiring officers.
POLICE/SCHOOL LIAISON OFFICER POSITION - $56,000 less $40,000 contribution
from Edina Schools would provide a fulltime police school liaison officer.
CRIME PREVENTION POSITION - $50,000 less a $35,000 contribution from Edina
Crime Prevention Fund would bring to fulltime a 3/4-time crime prevention
specialist .
FIRE DEPARTMENT
OVERTIME - Overtime costs consistently exceed expectations due to annual
increases in medical runs. $20,000 would reduce the difference between
actual and anticipated costs.
FOCUS GROUP PROJECT - $14,000 would fund specific activities identified,
e.g. fitness and health, stress management, recall/callback procedures,
fire suppression pre-planning and safety committee activities.
EQUIPMENT REPLACEMENT RE-FUND - $70,000 would replace equipment replacement
funds which were reallocated in 1993 to cover budget shortfall.
PUBLIC WORKS DEPARTMENT
NEW EQUIPMENT - Purchase of a $105,000 milling machine would allow City
crews to perform preparatory tasks associated with resurfacing of asphalt
roads.
CONTRACT REPAIR - Hire of a paver and operator to work with City crews who
will do preparatory work (if #18 is approved), tack-oil spraying prior to
paving and rolling of asphalt after paving.
REAUTHORIZE POSITION - Temporary staff reductions in 1992 to balance the
budget included one street maintenance position, one engineering position
and a number of parttime street department positions. Because the effect
of combined staff reductions are beginning to be seen and also because the
system is aging, more maintenance will be required when department is
unable to accomplish normal maintenance.
PARK & RECREATION DEPARTMENT
RAGERS DANCE ORGANIZATION - $5,000 has been requested by organizers for
1995.
OVERTIME - $15,000 is needed for overtime at ice rinks and grass mowing,
tree work and miscellaneous maintenance.
SENIOR CENTER POSITION - New senior center assistant director is proposed
for following reasons:
6120194 ..
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Over 20 percent of Edina residents are 62 or older, that population
will grow placing more demands on center's staff.
Current director has no professional backup in case of illness,
vacations and other absences.
Evening programs for younger seniors could be expanded.
$35,000 (plus $7,000 provided by seniors) would fund position.
REAUTHORIZE POSITION - Temporary staff reductions in 1992 to balance the
budget included two park maintenance positions and a number of parttime
park department positions. $80,000 would restore these positions. Current
under-staffed park work force has been unable to keep up with following
maintenance:
Weed cutting in playground equipment areas.
Regular and frequent grass mowing.
Regular tree trimming.
Regular routine inspection of all facilities for safety and
appearance.
CROSS-COUNTRY SKI GROOMING MACHINE - A $10,000 cross-country ski trail
grooming machine is needed.
UTILITY VEHICLE/VAN VALKENBURG PARK - A small utility vehicle with dump box
is needed to maintain the three adult softball fields.
OTHER
SHeRPA PROPOSAL #1 - $25,000 is needed from each South Hennepin Regional
Planning Agency member city to replace support withdrawn by Hennepin County
for Emergency Services Program.
overall program costs is expected.
SHeRPA PROPOSAL #2 - The Human Relations Commission and SHeRPA recommend
hire of a new planner to maintain momentum in human services planning.
HRD PROFESSIONAL SERVICES - The Human Relations Commission requests $3,000
increase to its $60,250 professional services budget.
BUILDING INSPECTION EQUIPMENT - To keep up with increasing numbers of
building permit applications, the Building Department computer system needs
a $2,450 upgrade.
CONTRACT INSPECTORS - $75,000 in contracted inspections is needed to safely
and thoroughly respond to additional building permit applications.
HOUSING INSPECTOR - This is the expenditure side of the proposed revenue-
neutral program described in Revenue Adjustment #4.
In addition, a two percent increase in
Proposed 1995 Budget Scenarios:
Three budget scenarios were presented for proposed 1995 Budget adjustments as
follows :
Scenario #1 Scenario #2 Scenario #3
Total Revenues* $17,189,249 $16,809,049 $16,509,049
Total Expenditures 16,869,249 16,489,049 16,189,049
Tax Dollars W/HACA 13,447,940 13,067,740 12,767,740
Net Taxes W/O HACA 994,020 994,020 994,020
HACA Adjusted Levy 12,453,920 12,073,720 11,773,720
Tax Dollar Increase 1,531,369 1,151,169 851,169
Percent Increase Tax Dollar 13.97% 10.49% 7.74%
Percent Increase in Expenditures 12.00% 9.47% 7.48%
* Tax figures reflect an assumption of loss due to abatements
Impact on Total Tax Bill 1.82% 1.36% 1.01%
Proposed Expenditures:
Salaries & Step Program (2.50% increase) 8,378,578 8,378,578 8,378,578
Contractual Services (2.00% increase) 2,102,730 2,102,730 2,102,730
Commodities (2.00% increase) 791,033 791,033 791,033
Central Services (2.50% increase) 3,321,094 3,321,094 3,321,094
Equipment (5.00% increase) 933,463 933,463 933,463
6/20/94 272
Budget Adjustments
Total Proposed Expenditures
Percent Increase Budget 95
Proposed Revenues:
Taxes
Fees, Licenses, Permits, etc.
Enterprise/Court
Intergovernmental Aid
Revenue Adjustments
Total Proposed Revenues
Proposed Revenue Adjustments:
Court Fines
Income on Investments
Boulevard Tree Removal
Housing Inspection Program
Roofing Inspections
Additional Inspection Activity
Crime Prevention
PSLO Funding
Road Restriction Permits
Total Proposed Revenue Adjustments
Proposed Expenditure Adjustments:
Elections
Flex Program #10/month
Insurance
Deer Control
HACA Funding
POLICE DEPARTMENT:
New Clerical
Overtime
Severance Pay
New Equipment
Computer Project
Equipment Replacement Re-Fund
Professional Services
PSLO Position
Crime Prevention Position
FIRE DEPARTMENT:
Overtime
Focus Group Project
Equipment Replacement Re-Fund
PUBLIC WORKS:
New Equipment
Contract Repair
Reauthorize Positions (2)
PARKS :
Ragers Dance Organization
Overtime
Senior Citizen Position
Reauthorize Positions (2)
Cross Country Grooming Machine
Utility Vehicle - Van Valkenburg Park
OTHER :
SHeRPA - Proposal #l
1,342,350 962,150
16,869,249 16,489,049
12.00% 9.47%
13,467,940 13,087,740
1,710,964 1,710,964
1,330,245 1,330 245
493,100 493,100
187,000 187,000
17,189,249 16,809,049
(50,000)
(10,000)
30,000
65,000
20,000
55,000
35,000
40,000
2,000
187,000
(35,000)
23,400
125,000
7,500
300,000
40,000
6,000
13,000
25 , 000
9,000
64,000
9,000
56,000
50,000
20,000
14,000
70,000
105,000
47,000
80,000
5,000
15,000
35,000
80,000
10,000
10,000
2,800
(50,000)
(10,000)
30,000
65,000
20,000
55,000
35,000
40,000
2,000
187,000
(35,000)
23,400
125,000
7,500
300,000
30,000
6,000
13,000
14,000
9,000
0
9,000
56,000
50,000
20,000
14,000
0
105,000
47,000
0
5,000
15,000
0
0
0
0
2,800
662,150
16,189,049
7.48%
I 12,787,740
1,710,964
I, 330,245
493,100
187,000
16,509,049
(50,000)
(10,000)
30,000
65,000
20,000
55,000
35,000
40,000
2,000
187,000
(35,000)
23,400
125,000
7,500
0
30,000
6,000
13,000
14,000
9,000
0
9,000
56,000
50,000
20,000
14,000
0
105,000
47,000
0
5,000
15,000
0
0
0
0
2,800
6120194 273
SHeRPA - Proposal #2 10,200 0 0
HRC Professional Services 3,000 3,000 3,000
Building Inspection Equipment 2,450 2,450 2,450
Contract Inspectors 75,000 75,000 75,000
65,000 Housing Inspector 65,000 65,000
Total Proposed Expenditure Adjustments 1,342,350 962,150 662,150
Effects on Residential Homes:
1993 Est Mkt Value 1994 Taxes 1994 Est Mkt Value 1995 Est Taxes Difference
Scenario 1 - 0% Value Increase
$160,000 $ 398 $160,000 $ 446 $ 49
250,000 686 250,000 770 84
500,000 1,488 500,000 1,669 182
160,000 398 169,600 481 83
Scenario 1 - 6% Value Increase
250,000 686 265,000 8 24 138
500,000 1,488 530,000 1,777 290
Scenario 2 - 0% Value Increase
160,000 398
250,000 686
500,000 1,488
Scenario 2 - 6% Value Increase
160,000 398
250,000 686
500,000 1,488
Scenario 3 - 0% Value Increase
160,000 398
250,000 686
500,000 1,488
Scenario 3 - 6% Value Increase
250,000 686
500,000 1,488
160,000 398
Effects on Commercial Property:
1993 Est Mkt Value 1994 Taxes
Scenario 1 - 0% Value Increase
$500,000 $3,687
Scenario 1 - 10% Value Decrease
500,000 3,687
Scenario 1 - 10% Value Increase
500,000 3,687
Scenario 2 - 0% Value Increase
500,000 3,687
Scenario 2 - 10% Value Decrease
500,000 3,687
Scenario 2 - 10% Value Increase
500,000 3,687
Scenario 3 - 0% Value Increase
500,000 3,687
Scenario 3 - 10% Value Decrease
500,000 3,687
Scenario 3 - 10% Value Increase
500,000 3,687
160,000
250,000
500,000
169,600
265,000
530,000
160,000
250,000
500,000
169,600
265,000
530,000
1994 Est Mkt Value
$500,000
450,000
550,000
500,000
450,000
550,000
500,000
450,000
550,000
432
746
1,617
46 6
798
1,721
421
727
1,575
454
777
1,677
1995 Est Taxes
$4,138
3,724
4,551
4,007
3,606
4,408
3,904
3,514
4,295
34
60
129
68
112
234
23
40
87
56
91
189
Difference
$450
36
864
320
(81)
720
217
(174)
607
In conclusion, Manager Rosland said staff has worked hard on the proposed 1995
budget with a goal of maintaining the present service levels while being
reflective to the desires of the community.
6120194 274
Presentations bv DeDartment Heads
Police Chief Bernhjelm explained that the department is attempting to be more
proactive in the area of crime prevention.
inquiries on prevention, in particular the issue of dealing with work place
violence.
fulltime basis is doing a good job, surrounding communities have at least one
fulltime person working on crime prevention. The department feels there is much
more than could be done in the area of crime prevention as well as educating the
community on safety issues, e.g. involvement in the schools, park playground
programs, etc.
need to expand the program and are willing to provide additional funding to make
the crime prevention specialist position fulltime.
There has been an increase in
While the present crime prevention specialist working on a 3/4
The Crime Prevention Fund Board has said they feel there is a
Concerning the PSLO funding, Chief Bernhjelm said that the Edina School District
has authority to levy a special tax to fund two specific programs: D.A.R.E. and a
PSLO officer. The School District desires to contract with the police department
for a PSLO officer who would work in the schools during the school year.
department proposes to hire one additional officer to cover this position.
During the three summer months the PSLO officer would augment the regular patrol
on the weekend dog shift and fill in for vacations and/or emergencies.
The
Fire Chief Paulfranz explained that the proposed $20,000 for overtime in the fire
department would actually be a small increase.
percent increase in medical runs.
salary there would be very little gain against the overtime deficit.
proposed $70,000 in equipment replacement funds, reallocated in 1993 to cover a
budget shortfall, reflects almost a deficit number in the department's ten year
plan for equipment purchase.
extended or the equipment will have to be downsized.
Council Comments/Action
Council briefly discussed and raised questions concerning: potential for
increases in residential property values, cost of proposed salaryhealth
insurance increases, city's portion of proposed PSLO position, and rationale for
the milling machine requested by public works staff.
bring back to the Council arguments in support of the proposed increase in tax
dollars of 7.74% and any related feedback from the community concerning
perception of service levels and maintenance of the city's infrastructure.
Staff was also asked to bring back more information on the questions raised by
Council.
The department expects a seven
Combined with the proposed 2.5% increase in
The
Either the life of the equipment will have to be
I
Staff was challenged to
The meeting was adjourned at 6:35 P.M. with no formal action taken.
City Clerk