HomeMy WebLinkAbout2019-08-07 City Council Work Session MinutesMINUTES
OF THE WORK SESSION OF THE
EDINA CITY COUNCIL
WEDNESDAY, AUGUST 7, 2019
5:30 P.M.
Mayor Hovland called the meeting to order at 5:35 p.m.
ROLLCALL
Answering roll call were Members Anderson, Brindle, Fischer, Staunton and Mayor Hovland.
Staff in Attendance: Scott Neal, City Manager; Lisa Schaefer, Assistant City Manager; Chad Millner, Engineering
Director; Casey Casella, City Management Fellow; Perry Vetter, Parks & Recreation Director; Kyle Sawyer,
Assistant Finance Director, Don Uram, Finance Director; Andrea Rich, Financial Analyst; Jennifer Bennerotte,
Communications & Technology Director; Tara Brown, Sustainability Manager; Jake Miller, Systems
Administrator; and Jane Timm, Deputy City Clerk.
Consultants: Jennifer McMaster, HGA Project Manager, and Victor Pechty, HGA Project Designer.
CITY HALL SPACE STUDY
Tara Brown, Sustainability Manager, began the Work Session with a brief synopsis of the Study. Ms Brown then
introduced Victor Pechty, HGA Project Designer, and Jennifer McMaster, HGA Project Manager. Mr. Pechty
presentation stated the project goals
• Implement energy and sustainability goals
• Improve security
• Increase efficiency for customers and staff
• Create a flexible and efficient workplace integrating wellness goals
• Upgrade with current building and accessibility codes.
Mr. Pechty displayed images stressing security and service.
Some key findings in Programming and Energy Efficient Operations shown: meeting space shortage, location of
Community Room, offices impeded by hard-wall construction, energy inefficiencies, compromised work flow,
undersized patrol garage and the customer experience.
The Site and Parking Analysis studied existing pat-king metrics, traffic flow concerns, police parking capacity,
phased improvements and coordination with the Grandview Transportation Plan.
City Council members asked questions of Mr. Pechty and Ms. Brown. Ms. Brown shared the final report will be
done the end of August 2019. Staff will move forward with electric vehicle charger planning for the 2020 fleet.
2020-2021 PROPOSED BUDGET WORK PLAN AND BUDGET SCENARIOS
Kyle Sawyer, Assistant Finance Director, recapped the budget timeline and reminded Council of the biennial
budget process. Lisa Schaefer, Assistant City Manager, spoke about the Budget Work Plan vs. Department Work
Plans focusing on budget objectives and budget strategies/actions.
Scott Neal, City Manager, reviewed the three budget scenarios and estimated levy impacts. Mr. Neal asked for
Council members input on the scenarios before the August 20 City Council Work Session.
ADJOURNMENT
Mayor Hovland adjourned the meeting at 6:56 p.m.
Respectfully submitted,
Minutes approved by the Edina City Council, August 20
ane Timm, Deputy City Clerk
James Hovland, Mayor