HomeMy WebLinkAbout2019-08-20 City Council Work Session PacketAgenda
City Council Work Session
City of Edina, Minnesota
Tuesday, August 20, 2019
5:30 PM
I.Call To Order
II.Roll Call
III.Fire Station Study
IV.2020-2021 Budget Draft
V.Adjournment
The City of Edina wants all residents to be comfortable being part of the
public process. If you need assistance in the way of hearing ampli(cation, an
interpreter, large-print documents or something else, please call 952-927-8861
72 hours in advance of the meeting.
Date: August 20, 2019 Agenda Item #: III.
To:Mayor and City Council Item Type:
Other
From:Tom Schmitz, Fire Chief
Item Activity:
Subject:Fire Station Study Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None. Information only.
INTRODUCTION:
The 2018 Fire Station Response Time and Station Location Study will be presented by study consultant Michael
Clark from Five Bugles Design, and Fire Chief Tom Schmitz with an introduction by City Manager Scott Neal.
ATTACHMENTS:
Description
Response Time and Station Location Study
Consultant Presentation
Response Time and
Station Location Study
Edina Fire
Department
Edina, MN
January 11, 2019
Architecture Engineering Planning Energy Efficiency Construction Management
401 2nd Avenue North, Suite 206, Minneapolis, MN 55401 p 612.332.1401 w fivebuglesdesign.com
January 11, 2019
Tom Schmitz, Fire Chief
Edina Fire Department
6250 Tracy Ave,
Minneapolis, MN 55436
RE: Edina Fire Department Response Time and
Station Location Study
Dear Tom,
Five Bugles Design would like to thank you for the opportunity to provide the attached Response Time
and Station Location Study for the Edina Fire Department. It was a pleasure working with you and
your team to explore the issues that your department is experiencing as you grapple with the recent
growth trends in your community.
Five Bulges Design, a division of Wendel Companies, is a full service architectural and engineering
company that specializes in the Public Safety Market Place. I would like to specifically thank you on
behalf of the Five Bugles Design personnel directly responsible for the work on your project.
Heather Lewis, GIS Analysist. Heather provided the team with public safety based GIS
mapping, assisting the team in graphically visioning the response time, and risk and demand
data provided by the City.
Mark Windschitl, Retired Fire Chief. Mark retired in 2015 from the St. Louis Park, MN Fire
Department where he finished a career with over 35 years of firefighting experience. At the
close of his career Mark was responsible for the management and operation of a department
required to meet the same exacting standards as Edina Fire Department. During his career
Mark was fortunate to have constructed two fire stations and brings that experience, along
with added experience of working with Five Bugles to plan fire stations for a number of other
departments.
Jim Schmidt, Retired Fire Chief. Jim retired from full time firefighting as Chief of the Marshfield
Fire Department where he finished his career with over 30 years of firefighting experience. His
department was a career department that provided Advanced Life Support services to his
community where he was responsible for the staffing and deployment of both fire and EMS
assets in his community.
Michael Clark, AIA. Mike is a registered architect who has spent most of his 35-year career
planning and designing fire stations and public safety buildings. Mike has developed an
expertise in the development of feasibility studies of all sorts including station location studies,
space needs analysis, and conceptual design studies.
While our team completes many similar projects each year, they are each as unique as the
communities in which we work. In that respect we cannot do our work without first gaining in-depth
input into the current conditions and future outlook of the communities in which we work. Our team
would not have been able to complete the attached study without the critical input of your team. The
following are just some of the individuals that provided assistance, knowledge and advice throughout
the course of our work.
Scott Neal, City Manager
Tom Schmitz, Fire Chief
Ryan Quinn, Edina Fire Department
Scott Vadnais, Edina Fire Department
Shaun White, Edina Fire Department
Cary Teague, Community Development Director
Bill Nuerendorf, Economic Development Manager
Tony Martin, PSAP Manager
Tara Brown, Sustainability Coordinator
Rebecca Foster, GIS Coordinator
Mark Nolan, Transportation Planner
Tim Barnes, City Facilities Manager
If we can provide any additional assistance to the City in this matter, please contact us.
Best Regards,
Five Bugles Design
Michael Clark, AIA
Table of Contents
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Table of Contents:
Introduction ........................................................... Section 1
Response Time Analysis ....................................... Section 2
Facility Assessment ............................................... Section 3
Space Needs Assessment .................................... Section 4
Additional Information ........................................... Section 5
Conclusions & Recommendations ........................ Section 6
Appendix ................................................................ Section 7
Page 1
Introduction
Section 1
Response Time and Station Location Study
Edina Fire Department
Edina, MN
INTRODUCTION
The Edina Fire Department provides fire and advanced life support (ALS) ambulance service to
the City of Edina with a staff of 31 full-time firefighters/paramedics and 11 paid-on-call
volunteers. The department responds to calls from two locations within the City; Station No. 1
(Headquarters) located at 6250 Tracy Ave, Edina, MN 55436 and station No. 2 located at 7335
York Ave S, Edina, MN 55436.
The City of Edina is a first ring suburb of Minneapolis and has been experiencing significant
population growth for the past decade (9%). This growth is expected to continue and will exert an
increasing impact on the Fire Department’s ability to provide their desired level of service to the
residents they serve.
While the City is landlocked with little ability to grow in territory, it is anticipated that growth in
population will continue in the form of increased density. The City Planning office reports over
1000 residential units either in the approval process or under construction. The majority of these
will be in mid-rise or high-rise type structures.
The Community Development Department has identified areas of town with aging office and retail
structures that are likely to be redeveloped in coming years. A number of these projects are in
early phases of development. The majority of these developments will also be mid-rise or high-
rise developments.
The Fire Department is seeking input on four critical questions they will face in addressing this
issue into the future:
An analysis and recommendations for determining performance standards based on
current and future workloads that encompasses emergency response as well as
community demands to include the recommendations of benchmarks to guide future
adjustments in response to community need;
An assessment of how traffic patterns affect fire/ALS response times and station
locations and a review of current operational effectiveness as it relates to times/location
and provide recommendations on current short comings and future solutions.
An analysis of the impact that multi-level housing and growing retail and commercial
redevelopment on our organizational capacity to provide fire/ALS resources to include our
facility distribution throughout the city and our response procedures.
A review of the effectiveness of our current facilities and emergency response deployment
mode to meet the response needs of our community and benchmarks for the organization
to respond to future demands.
These questions as well as others are answered within the body of the report.
Page 2
Introduction
Section 1
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Requirements, Standards and Data Sources
Response time requirements for fire departments are established by the National Fire Protection
Association in NFPA Standards 1710 (career departments) and 1720 (volunteer departments).
The Edina Fire Department’s primary operational approach aligns with that of a career department
(NPFA 1710). The small contingent of Paid on Call staff employed by the Edina Fire Department
are not utilized in the traditional volunteer manner indicative of NFPA 1720. Therefore, the study
assumes a requirement to meet NFPA 1710. These time limits will be discussed in depth in the
Response Time Analysis section of the report.
The current City of Edina Comprehensive Plan (2008) indicates a preferred response time for the
Fire Department of 8-minutes. While not yet published, the Fire Department has indicated a
preferred response time of 6-minutes in the Comprehensive Plan (2018) that is in development.
As a provider of ambulance based life support services in Hennepin County, Edina Fire
Department must also meet Hennepin County Ordinance 9, Emergency Medical Services. This
ordinance requires among other things that the department achieve a travel time of 10 minutes
to 80% of the community for a city like Edina. Edina Fire Department achieved this standard
94.33% of the time in 2017. However, while this goal is achieved in the community as a whole,
one goal of the study is to explore whether it is achieved equally across the community.
Fire Department Response time data referenced within this documents was provided by Edina
911 Communications Center and the Edina Fire Department and includes call data for all calls
directed to the Fire department for the years 2015-2018.
2015 Minnesota Building Codes as required by Minnesota Department of Labor and Industry.
Other data and codes as referenced in individual sections of the report.
Page 3
Response Time Analysis
Section 2
Response Time and Station Location Study
Edina Fire Department
Edina, MN
RESPONSE TIME ANALYSIS:
The Edina Fire Department provides both Fire Protection and Emergency Medical Service on a
24/7 basis relying on full time staffing with a paid-on-call contingent for back-up during times of
heavier need. As such, the Department’s stated goal is to achieve the response characteristics
of NFPA 1710 which governs career departments. NFPA 1710 provides guidance for both fire
and Advanced Life Support (ALS) response regarding the fielding of equipment and personnel
during fire and ALS events. The specified time for response as stated by NFPA 1710 can be
summarized as follows:
Travel time of four minutes (240 seconds) or less for arrival of first arriving company for
fire calls.
Travel time of eight minutes (480 seconds) or less for arrival of an ALS unit at an EMS
incident.
An analysis of call data for the past three years shows the following:
Call Type Total Calls # of Calls Arrived at Scene
within 240 seconds (4-
min.).
# of Calls Arrived at Scene within
480 seconds or 8-minutes (including
those calls that arrived at the scene
within 240 seconds).
Fire 5,410 1,129 (21%) 3,770 (70%)
Medical 14,820 5,346 (36%) 12,772 (86%)
The following clarifications should be noted here:
1. The referenced standards have additional requirements for arrival of a full response to
mid-rise and high rise fire calls. The data provided by the Department does not provide
separate data points for first arriving engine company versus arrival of full alarm
assignment. However, the department has a clear and well established dispatch system
and mutual aid agreements that dispatches required units based on type of call received.
Therefore, this report treats the first arriving engine (recorded data point by PSAP) as the
approximate arrival time of the full alarm assignment.
2. There are additional standards that separate ALS First Responder travel time versus
Advanced Life Support Arrival. The department provides Advanced Life Support for all
911 ALS calls and therefore the eight-minute response is used as the standard for the
purpose of the study.
3. The Police Department provides some First Responder services. This data was not
separable from the data and therefore not considered in the analysis.
The goal of the Edina Fire Department, as stated in the 2008 Comprehensive Plan is an eight-
minute or less response to all calls with an intent to improve this to six minutes in the 2018
revision to the Comprehensive Plan in order to address the issue of time required to reach patient
care locations in large buildings.
Page 4
Response Time Analysis
Section 2
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Current Average Response Times from the past 3 years are as follows:
Year Average Response
Time (Minutes)
2015 6.9
2016 7.2
2017 7.0
2018 (Partial) 6.9
Overall Average 7.0
One additional item of note considered in the Response Time Analysis involves responses to large
buildings. The data provided by the 911 Communications center records only the arrival at scene
of the first arriving company. In the case of large buildings (both vertically and horizontally
challenging), there can be a significant impact to arrival at the incident as fire crews negotiate the
built environment from closest point of arrival to the patient care location. A study was performed
by the Department that timed response from point of arrival at representative large buildings to
an imaginary incident. This data generated the following average additional time required to
reach an incident:
Large Commercial Structures (malls, office and medical): 195 seconds (3:15 min.)
Mid-rise (four story or less): 239 seconds (3:59 min.)
High-rise (four stories or more) 196 seconds (3:16 min.)
Most urban departments have this issue in common. A study performed in New York (The “Vertical
Response Time”: Barriers to Ambulance Response in an Urban Area, Robert A. Silverman, MD,
et.al., 2007) found similar results; an additional, 3.2 minutes response time for buildings of ten
stories or higher, and 2.3 minutes added for buildings three to 10 stories in height. The
information in the above table (and elsewhere in the study) does not reflect the added time (3-4
minutes) required to reach the location of patient care in large buildings.
This section of the report uses response time polygons showing anticipated response times for
emergency services vehicles in the City of Edina and are calculated using Esri’s ArcGIS Network
Analyst. These times are calculated as what can be reasonably expected of a responding
emergency vehicle running with lights and sirens; actual results may vary.
Page 5
Response Time Analysis
Section 2
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Analysis: Current Conditions
Map A-1 below shows anticipated department response times for arrival on scene from existing
stations.
Several Conclusions can be reached from this map:
Significant areas of the City are not meeting the NFPA 1710, 4-minute response
requirement.
Large areas are still challenged to meet the 6-minute response time desired by the
department.
Most of the City is being served under the current fire department policy of 8-minutes.
A significant portion of Station No. 2 response zone is in the City of Richfield that is not
typically served by Edina Fire Department.
Page 6
Response Time Analysis
Section 2
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Maps E2 and E2a (next page) show density of Fire calls and ALS calls for the past 3 years.
CITY OF EDINA FIRE CALLS
Page 7
Response Time Analysis
Section 2
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Map E-2a Medical Call Density (continued from previous page).
Several Conclusions can be reached when maps E-2 and E-2a are compared to Existing Response
Time Map A1:
Major call density is apparent in the southeast quadrant of the city that is being served by
Station No. 2.
There are pockets of call density in the northcentral and northeast parts of the City that
are not receiving adequate response.
Due to building, site and staffing constraints, Edina Fire Department only provides ALS
from Station No. 2 and maintains only a single reserve fire engine at this location, leaving
this section of the city underserved for fire protection.
CITY OF EDINA MEDICAL CALLS
Page 8
Response Time Analysis
Section 2
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Analysis: Risk and Demand – Increasing Density
A risk and demand analysis was performed to determine challenges that the department is
currently experiencing or may anticipate in the future. This analysis seeks out barriers and
challenges that may exist in the City, or can be reasonably predicted, that will affect fire and ALS
services, now or in the future.
Map A-2 Risk and Demand, shows the impact that current and projected growth in population
density is projected to have over the next 10 years. Icons indicate locations of existing large
buildings with both mid-rise and high-rise buildings show.
Several Conclusions can be reached from this map:
Call density in the southeast quadrant of the city is expected to continue to grow.
Call density in the northeast quadrant of the city is expected to continue to grow.
The western half of the city is anticipated to remain at serviceable density levels for the
foreseeable future.
When compared to the existing response time mapping, Map A-1 it can be seen that
challenges in response time in the northeast corner will continue to grow in the future.
Page 9
Response Time Analysis
Section 2
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Response Time Analysis Conclusions
Portions of the city are not being served within the time frames required. There are several
discussion points related to this challenge:
1. Meeting the 4-minute response time required by NFPA 1710 would require major changes to
the districts service model; specifically, changing to a minimum of a four-station model with
one located in each quadrant of the city. This option was not considered to be financially or
politically feasible. Also, while meeting NFPA 1710 is a desired goal, it is not required. A four
station model was not explored further.
2. Meeting the desired 6-minute response time as referenced in the City of Edina
Comprehensive Plan 2018 Draft to all parts of the city would have a similar challenge as item
no. 1 above, although more of the City would be covered than under the 4-minute scenario.
3. Meeting the 8-minute response time (not including the added time for travel to patient care
locations in large buildings) as referenced in the City of Edina Comprehensive Plan 2008 is
more obtainable within the current two station model, but will function better as a three
station model.
Map A-3b shows a proposed Two-Station Model with the following characteristics:
Station No. 1 to remain as is.
Station No. 2 is relocated. Location shown for purpose of this mapping exercise is
assumed to be the southwest corner of Southdale Center at approximately the corner of
France Avenue S. and W. 69th St.
Page 10
Response Time Analysis
Section 2
Response Time and Station Location Study
Edina Fire Department
Edina, MN
(continued from previous page)
This solution provides a balanced response to the majority of the City with only the northeast and
a small portion of the northcentral section failing to meet an 8-9 minute response time. It should
be noted however that a comparison to prior mapping shows this same northeast corner to be an
area of growing density.
Map A-4b shows a Three-Station Model with the following characteristics:
Station No. 1 to remain as is.
Station No. 2 relocated near or at the northeast corner of France Ave S. and W. 69th Street.
Station No. 3 constructed in the vicinity of City Hall. The Old Public Works Building Site in
the 5100 block of Eden Ave. S.
This solution creates the same balanced response as the Two-Station Model with the added
benefit of improved response to the growing challenge in the northeast quadrant
Page 11
Facility Assessment
Section 3
Response Time and Station Location Study
Edina Fire Department
Edina, MN
FACILITY ASSESSMENT
This section of the report provides an overview of both the physical and operational conditions of
the existing facilities.
The City of Edina responds to fires and ALS calls from two locations:
Station No. 1 (Headquarters): 6250 Tracy Ave, Edina, MN 55436
Station No. 1: 7335 York Ave S, Edina, MN 55436
Station No. 1: 6250 Tracy Ave.
Station No. 1 was constructed in 2008. It has six, double deep apparatus bays and is
approximately 34,000 SF in size. It contains the department’s offices, station offices, living
quarters, training rooms, support spaces and the majority of the department’s firefighting
equipment. The facility also has a basement space that is designated as a storm shelter.
Physical Conditions
The building is constructed predominantly of load bearing masonry construction with precast
plank floors and ceilings. Interior walls are predominantly burnished CMU with some metal studs
and drywall. Finishes include epoxy paint and burnished CMU in the apparatus bays, stained
Page 12
Facility Assessment
Section 3
Response Time and Station Location Study
Edina Fire Department
Edina, MN
concrete and burnished block in the living quarters, and carpet and painted drywall and burnished
block in the department offices. Most ceilings are exposed structure. All construction and finishes
appear to be in good condition.
The City of Edina recently completed a facility assessment of all City owned structures. This
assessment (VFA Facility Maintenance Tool) does not indicate any major deficiencies or system
replacements. The City should fund and continue to update systems as required by that
assessment.
Only one item of concern was noted in our evaluations; a lack of ventilation air provided to the
basement storm shelter. This would appear to be a code violation that should be remedied as
soon as possible.
Operational Conditions
The facility appears to have been well programmed and designed. All six apparatus bays are drive
through, adequate support spaces are centrally located and well sized for their current and
projected uses.
There are eight existing dorm rooms with adequate kitchen dayrooms, bathrooms, lockers and
shower facilities. The number, location and use of offices is adequate for the department’s
current and foreseeable future need.
There is only one area of concern with the facility. A growing awareness of cancer within the fire
service has led to recent changes in best practice design standards related to personnel
decontamination processes following fire calls. Station No. 1 is lacking in shower and
decontamination rooms located so as to prevent contamination of living spaces or personal
clothing and equipment.
It should also be noted that if no changes are made relative to Station No. 2 (support for increased
staffing and equipment or a new facility), then Station No. 1 will be challenged in supporting
increased response, or overall response to the city will suffer.
Page 13
Facility Assessment
Section 3
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Station No. 2: 7335 York Ave S
Station No. 2 was constructed in 1996. It has a single double deep bay with one additional single
back-in bay. The station is approximately 5,000 SF in size. It primarily serves as an ALS station
with a single reserve engine.
Physical Conditions
The facility is constructed primarily of load bearing masonry exterior walls with some metal stud
and EIFS systems. Roofing appears to be fiberglass shingles. Interior construction consists of
painted CMU with some studs and drywall. Finishes consist of epoxy floor coatings, and vinyl floor
coverings. A second floor storage mezzanine was converted into two dorms in approximately
2001. All systems and finishes are showing their age.
One area of concern in this building is the conversion of the second floor storage area to dorms.
This would appear to have some code issues with a lack of elevator accessibility to a second floor,
a second floor with no bathrooms or drinking fountains and exits that appear to open to the
apparatus bay.
Page 14
Facility Assessment
Section 3
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Operational Conditions
The facility was designed for a single ambulance crew of two with no overnight quarters. Over
time the department’s call volume has grown to require overnight shifts and often a second
ambulance with two additional crew members. This growth is overtaxing the station.
While a reserve engine is kept at this facility, current operations would not expect this apparatus
to be needed unless a structure fire is reported. Fire response from this station is only provided
by off-duty personnel in cases of emergency recall of staff.
The facility could support an additional ambulance within the current bays. However, an
additional overnight shift would require two additional sleeping rooms as well as increased
kitchen, dining and dayroom space.
Turn out gear is currently stored in the apparatus bay against current ‘best practices’, nor are
there any gear cleaning or decontamination spaces, fitness, SCBA, or maintenance spaces
available at this station. Increased usage of this station will need to correct this situation.
Facility Assessment Conclusions
Station No. 1 is in very good condition, both physically and operationally. It can remain in service
with the following concerns addressed:
Installation of a code complying HVAC system in the basement.
Addition of personnel decontamination spaces.
Establish an annual maintenance budget to reflect the City of Edina Facility Asset report.
Station No. 2 is in fair condition physically with several issues that will need to be remedied if the
facility is to see a major renovation. Operationally it is challenged as a future asset to the Fire
Department.
Any future renovation project should address that second floor sleeping quarters, ideally by
reconstructing them on the ground floor.
Additional living quarters should be added to increase the capacity of the facility to include
a minimum of two ambulance crews, and possibly an engine company for a total of eight
staff.
Establish an annual maintenance budget to reflect the City of Edina Facility Asset report.
See also the Space Needs Assessment section of the report for projected need of a new
replacement facility.
Note: The design of a new facility or additions is outside the scope of this project, but it is our
professional opinion the current site at Station No. 2 lacks adequate room for an expansion
project of the magnitude that would be required.
Page 15
Space Needs Assessment
Section 4
Response Time and Station Location Study
Edina Fire Department
Edina, MN
SPACE NEEDS ASSESSMENT
This section of the report discusses potential space needs for the department and is informed by
the previous sections of the report. Specifically, it provides recommendation for the two new
facilities that are discussed in the Response Time section of the report.
The following is a summary of space needs. A detailed listing of the space needs developed in
the study are included in the appendix of the report
New (Replacement) Station No. 2
The new Station No. 2 should be constructed to house a minimum of two ambulance crews and
one engine crew including required support and living spaces. A summary or proposed spaces
includes:
Space Proposed Size Remarks
Apparatus Bay 5,313 SF 2 ambulance, 1 Engine, 1 Utility
Apparatus Support 4,670 SF Gear storage, maintenance and decon
Training 1,325 SF Fitness
Administration 3,403 SF Station office, work and conference space
Staff Support 3,048 SF Day Room and dorms
Mechanical 2, 664 SF
Totals 20,422 SF
Project Costs for a New Station No. 2:
Construction Costs $7,000,000
Other Project Costs $1,800,000
Total Project Cost $8,800,000
Notes:
1. Does not include site acquisition costs.
2. Estimates of probable cost are based on a 2019 construction costs. Inflationary costs
should be added for each year the project is delayed beyond that.
Page 16
Space Needs Assessment
Section 4
Response Time and Station Location Study
Edina Fire Department
Edina, MN
Proposed Station No. 3
The new Proposed Station No. 3 should be constructed to house a minimum of one ambulance
crew and one engine crew including required support and living spaces. A summary or proposed
spaces includes:
Space Proposed Size Remarks
Apparatus Bay 2,762 SF 2 ambulance, 1 Engine, 1 Utility
Apparatus Support 3,766 SF Gear storage, maintenance and decon
Training 750 SF Fitness
Administration 1,913 SF Station office, work and conference space
Staff Support 2,473 SF Day Room and dorms
Mechanical 1,749 SF
Totals 13,411 SF
Project Costs for a Proposed Station No. 3:
Construction Costs $4,600,000
Other Project Costs $1,200,000
Total Project Cost $5,800,000
Notes:
1. Does not include site acquisition costs.
2. Estimates of probable cost are based on a 2019 construction costs. Inflationary costs
should be added for each year the project is delayed beyond that.
Page 17
Addititional Information
Section 5
Response Time and Station Location Study
Edina Fire Department
Edina, MN
ADDITIONAL INFORMATION
Impact of Responding to Large Buildings
The benchmark requirements from NFPA define travel time as the time from dispatch of units to
arrival at the physical address of the scene, which can be different, sometimes significantly, from
arrival at the incident. The difference being the time it takes to exit the vehicle after arrival at the
nearest access point and travel to where the victim or fire is located. This issue is specifically
associated with large buildings, both horizontally such as an enclosed shopping center, or
vertically in high-rise buildings.
The Edina Fire Department does not currently record the incident related travel time, which is
consistent with most PSAP policies. A study was conducted by the Edina Fire department to
develop a basic level of understanding regarding the magnitude of this issue. This study consisted
of simulating a response scenario at several large buildings in the City of Edina wherein an (off-
duty) ambulance crew responded to representative locations on several occasions to generate an
average time factor to be added to the existing response time data. A total of 36 runs were made
in 12 structures that included high-rise, mid-rise and large commercial structures. Those results
are depicted in the following tabulation.
Structure Type Average Incident Response Time
Commercial Structures Plus 3:15 (195 seconds)
Mid-rise Structures (<4 stories) Plus 3:59 (239 seconds)
High-rise Structures (>4 stories) Plus 3:16 (196 seconds)
The additional time reflected here is NOT added to any data in the response time analysis above.
Impact in Response Due to Rush Hour
Traffic patterns and density is a factor that affects response times in urban environments. In
order to determine what effect this issue might have on the Edina Fire Department’s response,
our team filtered provided data by calls that occurred in rush hour (defined as 7am -9am and
4pm-6pm, Monday through Friday) and those calls that fell outside of those parameters. The
results showed no statistically relevant difference that can be attributed to rush hour traffic.
Page 18
Conclusions and Recommendations
Section 6
Response Time and Station Location Study
Edina Fire Department
Edina, MN
CONCLUSIONS AND RECOMMENDATIONS
The Edina Fire Department is meeting their currently stated goal of responding to Fire and ALS
calls in an average time of 8-minutes. Achieving a goal of responding in 4-minutes per NFPA
1710, or 6-minutes as indicated in the draft Comprehensive plan, would be difficult to achieve
without the construction and staffing of four new stations; an unlikely proposition for the City. The
ability of the department to achieve these goals within the urban core of the City is, however, an
obtainable goal. This goal is reflected in the following recommendations:
1. Recommendation No. 1:
Keeping existing Station No. 1 in its current location. While this will not fill the gaps in
coverage at the northwest and southwest areas of the City, the number of calls falling
outside of the desired response times are few and these areas of the city are not
experiencing significant growth.
a. Continue annual maintenance projects as identified in the City of Edina VFA Tool.
b. Add the required ventilation system to the basement Emergency Shelter.
2. Recommendation No. 2:
Construction a New Station No. 2 near the southwest corner of the Southdale Center.
Station 2 is in serviceable condition, but the facility and site will not support the additional
development necessary to add a second ALS crew and, eventually, an engine company
that will be necessary in the coming years. It should also be noted that more than 1/3 of
the response zone for this station is in Richfield; moving the station north and west of the
current location will better center it and move it closer to growing areas of the community.
a. Two crews should be scheduled on a regular basis from Station No. 2 as warranted
by call volume. This should be expected to gradually increase to two full-time ALS
crews. Monitor need for fire response from this location and add an engine
company as needed.
b. Construct New Station No. 2 (assumed to be required in next 3-5 years).
3. Recommendation No. 3:
Plan for the continued growth in the northeast quadrant of the city. It is anticipated that
in 5-10 years there will be a need for a station in the general location of City Hall to
support the need for improved ALS response.
a. Acquire 2-4 acres of land for Proposed Station No. 3 near City Hall.
b. Construct proposed Station No. 3 as needed (assumed to be required in next 5-10
years).
**The response time goals stated here are based on the industry standard of measuring
response time as arrival at scene. The construction trend of building large buildings in the City
of Edina will continue to have an impact that is not reflected in the response times discussed in
these recommendations. The Edina Fire Department has implemented procedures that will
provide improved data for future discussions of this important issue, but the fact remains that 3-
4 minutes of additional time must be added to the data it does have to adequately express the
time it takes to provide the services the community expects.
Page 19
Appendix
Section 7
Response Time and Station Location Study
Edina Fire Department
Edina, MN
APPENDIX
Page 20
Figure E-1Response Area
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
Edina FireStation 1
Edina FireStation 2
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Open StreetMap and contributors, CC-BY-SA02,000 4,0001,000 Feet
Map Created: August, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
Fire StationResponse Area
Document Path: N:\PROJECTS\485601\Projects\FigureE1_ResponseArea.mxd
Fire Station Location Study
LEGEND
City of EdinaEdina Fire District 1Edina Fire District 2
Edina Fire Stations(Existing)Page 21
Figure E-2Fire Calls
Edina FireStation 1
Edina FireStation 2
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: September, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
FireCall Density
Document Path: N:\PROJECTS\485601\Projects\FigureE2_FireCalls.mxd
Fire Station Location Study
LEGEND
Edina Fire District1 & 2
Edina FireStations (Existing)
Golf Course
Park
Shopping Center
Hospital
Fire Calls 1/1/15 -7/10/18Fire CallConcentrationDensityLow
Medium
High Page 22
Figure E-2aMedical Calls
Edina FireStation 1
Edina FireStation 2
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: September, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
MedicalCall Density
Document Path: N:\PROJECTS\485601\Projects\FigureE2a_MedicalCalls.mxd
Fire Station Location Study
LEGEND
Edina Fire District1 & 2
Edina FireStations (Existing)
Golf Course
Park
Shopping Center
Hospital
Medical Calls1/1/15 - 7/10/18Medical CallConcentrationDensityLow
Medium
High Page 23
Figure E-4Existing Land UseMINNETONKA
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
Edina FireStation 1
Edina FireStation 2
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Open StreetMap and contributors, CC-BY-SA02,000 4,0001,000 Feet
Map Created: August, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
ExistingLand Use
Document Path: N:\PROJECTS\485601\Projects\FigureE4_ExistingLandUse.mxd
Fire Station Location Study
LEGEND
City of EdinaEdina Fire District 1& 2
Edina Fire Stations(Existing)Existing Land Use
Common Area (No Value)Housing - Low Income > 3UnitsResidentialApartment/ApartmentCondominiumCondoGarage/MiscellaneousBlind/Blind Joint TenancyDisabled/Disabled JointTenancyResd'l Misc & Bed &BreakfastCooperativeCommercialNursing HomeGolf Course - ReducedRateIndustrialNon Profit Comm AssocRailroadUtilityVacant Land - ApartmentVacant Land - CommercialVacant Land - IndustrialVacant Land - LakeshoreVacant Land - Residential Page 24
Figure E-5Population Density
Edina FireStation 1
Edina FireStation 2
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: August, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
PopulationDensity
Document Path: N:\PROJECTS\485601\Projects\FigureE5_PopulationDensity.mxd
Fire Station Location Study
LEGEND
Edina Fire District 1& 2
Edina Fire Stations(Existing)
Golf Course
Park
Shopping Center
Hospital
0 - 1,000 people persq mi1,000 - 4,000 peopleper sq mi4,000 - 22,000people per sq mi22,000 - 116,000people per sq mi116,000 - 618,125people per sq mi Page 25
Figure E-6Soil Conditions
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
Edina FireStation 1
Edina FireStation 2
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: August, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
SoilConditions
Document Path: N:\PROJECTS\485601\Projects\FigureE6_SoilConditions.mxd
Fire Station Location Study
LEGEND
Edina Fire District 1& 2
Edina Fire Stations(Existing)
Hydric Soils Class
Not HydricPartially Hydric (1 -25%)Partially Hydric (26 -50%)Partially Hydric (51 -75%)Partially Hydric (76 -95%)All Hydric Page 26
Figure A-1Existing Response Times
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
Edina FireStation 1
Edina FireStation 2
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: November, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
Response Times fromExisting Fire Stations
Document Path: N:\PROJECTS\485601\Projects\FigureA1_ExistingResponseTimes.mxd
Fire Station Location Study
LEGEND
Edina Fire District 1& 2
Edina Fire Stations(Existing)
Emergency VehicleDrive Time FromExisting Fire Stations0 - 2 Minutes2 - 4 Minutes4 - 6 Minutes
6 - 8 Minutes8 - 10 Minutes10 - 12 Minutes
12 - 14 Minutes Page 27
Page 28
Figure A-2Risk & Demand
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
Edina FireStation 1
Edina FireStation 2
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: September, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
Risk & DemandAnalysis
Document Path: N:\PROJECTS\485601\Projects\FigureA2_RiskDemandAnalysis.mxd
Fire Station Location Study
LEGEND
Edina Fire District 1& 2
Edina Fire Stations(Existing)
PotentialThreat/HazardLocationMulti Floor StructurersMid-Rise Building -Add 3:59 Minutes toResponse TimeHigh-Rise Building -Add 3:16 Minutes toResponse TimeFuture Build Out LocationsHigh Rise BuildingGrowthMid Rise BuildingGrowth Page 29
Figure A-3aProposed Response Times
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
ExistingFireStation #1
Proposed FireStation # 2(<5 Year Plan)
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: November, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
Response Times fromProposed <5 Year StationLocations
Document Path: N:\PROJECTS\485601\Projects\FigureA3a_5YearPlanResponseTimes_LibrarySite.mxd
Fire Station Location Study
LEGEND
Edina Fire District 1& 2
Edina Fire Stations(Proposed)
Drive Time FromProposed < 5 YearStation Locations0 - 2 Minutes
2 - 4 Minutes4 - 6 Minutes6 - 8 Minutes8 - 10 Minutes10 - 12 Minutes12 - 14 Minutes
Library Site
Page 30
Figure A-3bProposed Response Times
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
ExistingFireStation #1
Proposed FireStation # 2(<5 Year Plan)
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: November, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
Response Times fromProposed <5 Year StationLocations
Document Path: N:\PROJECTS\485601\Projects\FigureA3_5YearPlanResponseTimes.mxd
Fire Station Location Study
LEGEND
Edina Fire District 1& 2
Edina Fire Stations(Proposed)
Drive Time FromProposed < 5 YearStation Locations0 - 2 Minutes
2 - 4 Minutes4 - 6 Minutes6 - 8 Minutes8 - 10 Minutes10 - 12 Minutes12 - 14 Minutes
Water Tower Site
Page 31
Figure A-4aProposed Response Times
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
ExistingFireStation #1
Proposed FireStation #3 (5-10+Year Plan)
Proposed FireStation #2 (<5Year Plan)
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: November, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
Response Times fromProposed 5-10+ Year StationLocations
Document Path: N:\PROJECTS\485601\Projects\FigureA4a_10YearPlanResponseTimes_LibrarySite.mxd
Fire Station Location Study
LEGEND
Edina Fire District 1& 2
Edina Fire Stations(Proposed)
Drive Time FromProposed 10 YearStation Locations0 - 2 Minutes2 - 4 Minutes4 - 6 Minutes6 - 8 Minutes8 - 10 Minutes10 - 12 Minutes12 - 14 Minutes
Library Site
Page 32
Figure A-4bProposed Response Times
MINNETONKA
RICHFIELD
MINNEAPOLIS
BLOOMINGTON
HOPKINS
EDEN PRAIRIE
ST. LOUIS PARK
ExistingFireStation #1
Proposed FireStation #3 (5-10+Year Plan)
Proposed FireStation # 2(<5 Year Plan)
Wendel WD Architecture, Engineering, Surveying & Landscape Architecture, P.C. shall assume no liability for 1. Any errors,omissions, or inaccuracies in the information providedregardless of how caused or; 2. Any decision oraction taken or not taken by the reader in relianceupon any information or data furnished hereunder.Data Sources: Hennepin County, MN GIS, City of Edina, MN, Esri, HERE, DeLorme, MapmyIndia, OpenStreetMap contributors, and the GIS user community02,000 4,0001,000 Feet
Map Created: November, 2018
CITY OF EDINAMINNESOTAFIRE DEPARTMENT
Response Times fromProposed 5-10+ Year StationLocations
Document Path: N:\PROJECTS\485601\Projects\FigureA4b_10YearPlanResponseTimes_WaterTowerSite.mxd
Fire Station Location Study
LEGEND
Edina Fire District 1& 2
Edina Fire Stations(Proposed)
Drive Time FromProposed 10 YearStation Locations0 - 2 Minutes2 - 4 Minutes4 - 6 Minutes
6 - 8 Minutes8 - 10 Minutes10 - 12 Minutes
12 - 14 Minutes
Water Tower Site
Page 33
Station Location and
Space Needs Study
Edina Fire Department
Edina, MN
City Council Presentation
August 20, 2019
Unique
Qualifications
Mike Clark, AIA
Senior Project Architect
Five Bugles Design
A local, design firm that
specializes in public
safety building projects
Full service including
Response Time/Station
Location Studies and
Space Needs Analysis
Emergency Service
Specialists
Mark Windschitl
Em. Service Specialist
Five Bugles Design
CREDITS
o Data and staff time provided by the
Edina 911 Communications Center
o Data and staff time of the Edina Fire Department
o City Staff time: Community
Development, Planning Department
and Facilities Maintenance, others
o Project Team
STUDY OBJECTIVES
o Analysis & Recommendations of
performance standards and bench marks
for current and future response.
o Assessment of how traffic patterns affects Fire & ALS response.
o Analysis of the impact from large buildings and commercial/retail development on
services.
o Review of the effectiveness of current
facilities to meet future demands.
IMPACT OF TRAFFIC PATTERNS
o Sorted Data to compare rush hour times
(7am-9am and 4pm-6pm) to non rush hour
statistics.
No statistically significant variance in results
IMPACT OF LARGE BUILDINGS
o Time from arrival at scene to arrival at location.
o Considered both tall buildings and horizontally long
buildings.
o Not previously tracked in PSAP data, but will be in future.
o Department performed test to validate data.
NOT INCLUDED IN DATA ON RESPONSE TIME MAPS
Structure Type Average Incident Response Time
Commercial Structures Plus 3:15
Mid-Rise Structures (<4 stories)Plus 3:59
High-rise Structures (>4 stories)Plus 3:16
REQUIREMENTS AND STANDARDS
o National Fire Protection Association (NFPA) 1710 Recommendations
o Tied to ISO and other insurance parameters
o 4 minute response recommend for Fire and ALS
o Current EFD response goal is 8 min. with desire to improve to 6 min.
o Hennepin County Ordinance 9 requires EMS response in 10 minutes
to 80% of Community.
Call Type Total Calls # of Calls
Arrived at Scene
with in 4 Min.
# of Calls
Arrived at Scene
in 8 Min
Fire 5410 1,129 (21%)3,370 (70%)
Medical 14,820 5,346 (36%)12,772 (86%)
RESPONSE TIMES: CURRENT
CONCLUSIONS
•NFPA 4 min. response is challenged
•6 min. response is also challenged
•8 min response is mostly met
•10 min. response (Hen. Ord. 9) is
met.
ALSO NOTE:
•50% of station no. 2 response area is
in Richfield.
RESPONSE TIMES: CALL LOCATIONS
Medical Calls Fire Calls
RESPONSE TIMES: FUTURE
CHALLENGES
•Increasing density
•Larger buildings
OPPORTUNITIES
•Limited to NE and SE quadrants
RESPONSE TIMES: SHORT TERM NEED
RELOCATE STATION NO. 2
•Move north and west to better serve
City of Edina
•Construct to better support mission
•2 Ambulances, 1 Engine, 1 Utility.
•Living Quarters for two
Ambulance Crews and one
Engine Crew
SIGNIFICANCE
•Solves greatest need for greatest
number of residents
•Challenges still exist in northeast
quadrant and will continue to grow
RESPONSE TIMES: LONG TERM NEED
CONSTRUCT STATION NO. 3 IN NORTHEAST
QUADRANT
•Responds to growing density in the
northeast quadrant.
•Achieves desired 6 minute response time
for majority of City.
•Provides coverage equity across City.
SPECIFIC RECOMMENDATIONS
•Continue maintenance programs at Station No. 1 & 2.
•Acquire 2-4 acres of land in Southeast Quadrant and
construct a new approximately 20,500 SF satellite fire
station
•Acquire 2-4 acres of land in the Northeast Quadrant
for a future 13,400 SF satellite fire station.
Note: Sites smaller that 2 acres should be fit tested for
station size and amenities prior to purchase.
Questions/Comments
Date: August 20, 2019 Agenda Item #: IV.
To:Mayor and City Council Item Type:
Other
From:Scott H. Neal, City Manager
Item Activity:
Subject:2020-2021 Budget Draft Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None. Discussion only.
INTRODUCTION:
Staff will continue the discussion from the August 7, 2019 Council Work Session.
ATTACHMENTS:
Description
Staff Presentation
Handout: Draft Forecast Scenarios
The CITY of
EDINA
2020-2021 Budget and Tax Levy
Tuesday, August 20
The CITY of
EDINAAgenda
1.Definitions
2.Work Plan Draft Revisions
3.Individual Council Member Meetings
1.Outstanding Debt/Credit rating
2.CIP Process: Capital Improvement vs Maintenance
3.Sustainability/Facilities
4.Public Safety
www.EdinaMN.gov 2
The CITY of
EDINADefinitions
•Total Property Tax Levy: Sum of all levies organized by purpose.
•General Fund Property Tax Levy: Amount needed from
property taxes to pay for GF expenditures. About $32M of the
$46.3M GF budget (69%).
•Mill Rate: Rate that’s used to calculate your property tax. The mill
rate times the EMV of your property divided by 1,000 is the tax.
(Not used in MN)
www.EdinaMN.gov 3
The CITY of
EDINA
•$ 39,503,543 (fixed amount)
•$138,126,306 (variable )
•27.866% (variable )
•Total Property Tax Levy
(budgeted expenditures)
•Tax Capacity (variable based on
estimated market value)
•Tax Rate (calculation)
Property Tax Variables
www.EdinaMN.gov 4
The CITY of
EDINAAgenda
1.Definitions
2.Work Plan Draft Revisions
3.Individual Council Member Meetings
1.Outstanding Debt/Credit rating
2.CIP Process: Capital Improvement vs Maintenance
3.Sustainability/Facilities
4.Public Safety
www.EdinaMN.gov 5
The CITY of
EDINABudget Work Plan Draft 2
•Eliminated proposal to create separate building
maintenance and replacement from CIP Levy within
construction fund.
•Further refine/edit budget objectives.
www.EdinaMN.gov 6
The CITY of
EDINAFunding Strategy
2017 2018 2019 2020 2021 2022 2023
City Hall
Levy 946,000 950,000 952,000 952,000
Weber
Woods
Levy
400,000 400,000 400,000
CIP Levy 101,550 327,000 300,000 800,000 1,950,000 1,950,000 1,950,000
Total
Levy 1,447,550 1,677,000 1,652,000 1,752,000 1,950,000 1,950,000 1,950,000
www.EdinaMN.gov 7
The CITY of
EDINAAgenda
1.Definitions
2.Work Plan Draft Revisions
3.Individual Council Member Meetings
1.Outstanding Debt/Credit rating
2.CIP Process: Capital Improvement vs Maintenance
3.Sustainability/Facilities
4.Public Safety
www.EdinaMN.gov 8
The CITY of
EDINATotal Debt Outstanding
www.EdinaMN.gov 9
0
20
40
60
80
100
120
$'s in MillionsLevy Debt Other Funding Debt
The CITY of
EDINATotal Annual Debt Payments (P&I)
www.EdinaMN.gov 10
-
2
4
6
8
10
12
14
16
18
$'s in MillionsLevy Debt Other Funding Debt
The CITY of
EDINAOutstanding Debt & Net Debt per Capita
www.EdinaMN.gov 11
$1,469
$629
$753
$559
$97
$253
$-
$200
$400
$600
$800
$1,000
$1,200
$1,400
$1,600
$0
$20
$40
$60
$80
$100
$120
Edina Bloomington St. Louis Park Eden Prairie Minnetonka Plymouth Net Debt per CapitaOutstanding Debt in Millions
The CITY of
EDINA
•Aaa
•Credit strengths
1)Economy and tax base
2)Financial operations and reserves
3)Liquidity
•Credit challenges
1)Net direct debt (A rating)
•Economy/Tax Base (30%)
•Finances (30%)
•Management (20%)
•Debt/Pensions (20%)
Moody’s Methodology/Rating
www.EdinaMN.gov 12
The CITY of
EDINA
•AAA
•Very Strong
1)Economy
2)Management
3)Budgetary performance and flexibility
4)Liquidity
•Weak debt and contingent liability
position
1)Negative impact is the city’s significant
medium-term debt plans
•Institutional Framework (10%)
•Economy (30%)
•Management (20%)
•Financial (30%)
•Debt (10%)
S&P Methodology/Rating
www.EdinaMN.gov 13
The CITY of
EDINAAgenda
1.Definitions
2.Work Plan Draft Revisions
3.Individual Council Member Meetings
1.Outstanding Debt/Credit rating
2.CIP Process: Capital Improvement vs Maintenance
3.Sustainability/Facilities
4.Public Safety
www.EdinaMN.gov 14
The CITY of
EDINABiennial Budget Process
2019 (Odd Year)
Second year of 2018-
2019 Budget
Approve 2020-2021
budget, including CIP
budget
2020 (Even Year)
First year of 2020-
2021 Budget
Review/approve of
2021-2025 CIP
www.EdinaMN.gov 15
The CITY of
EDINAAgenda
1.Definitions
2.Work Plan Draft Revisions
3.Individual Council Member Meetings
1.Outstanding Debt/Credit rating
2.CIP Process: Capital Improvement vs Maintenance
3.Sustainability/Facilities
4.Public Safety
www.EdinaMN.gov 16
The CITY of
EDINAFacilities Study Findings
www.EdinaMN.gov 17
80
Facilities
$169M
EMV
$54M
Deferred
Maint
The CITY of
EDINAFacility Management Options
www.EdinaMN.gov 18
Maintenance =
Retain Value
•Lighting
•Doors
•Carpet
Improvement =
Additional value
•LED lighting
•EV Charging Station
New Construction
•Consider future needs
•Determine impacts on
•Sustainability goals
•Facility maintenance
budget and plan
OR
The CITY of
EDINAFacilities Management Study
•Communication
•Vision and Mission Alignment
•Strategy and Systems Alignment
•Resource Allocations
•Organizational Structure
•Alternative Service Delivery
www.EdinaMN.gov 19
The CITY of
EDINAAgenda
1.Definitions
2.Work Plan Draft Revisions
3.Individual Council Member Meetings
1.Outstanding Debt/Credit rating
2.CIP Process: Capital Improvement vs Maintenance
3.Sustainability/Facilities
4.Public Safety
www.EdinaMN.gov 20
The CITY of
EDINATotal Dispatch Calls for Service
Includes call data for Edina PD/Fire and Richfield PD/Fire
Year Calls for Service 3yr Average
2013 79,324 99,676
2014 117,537
2015 102,166
2016 107,884 115,468
2017 123,628
2018 114,893
Total Calls for Service
99676
115468
2013-2015 2016-2018
Total Calls for Service
Three Year Average
16%
Increase in
Call Load
The CITY of
EDINATotal Police Calls for Service
Year Calls for Service 3yr Average
2013 45,594 48,461
2014 49,053
2015 50,735
2016 61,325 65,348
2017 71,738
2018 62,981
Edina PD Calls for Service
48,461
65,348
2013-2015 2016-2018
Edina PD Calls for
Service
Three Year Average
35%
Increase in
Call Load
The CITY of
EDINA
Questions?
www.EdinaMN.gov 23
CITY OF EDINA
DRAFT Forecast
SCENARIO A
General Fund Levies
2017 2018 2019
Budget
2020
Budget
2021
General Operating Levy $ 26,860,319 $ 28,493,077 $ 30,009,121 $ 31,910,243 $ 33,304,471
General Fund Subtotal 26,860,319 28,493,077 30,009,121 31,910,243 33,304,471
Increase From Prior Year (%) 7.34% 6.08% 5.32% 6.34% 4.37%
Arts and Culture Fund Levies
Arts and Culture 20,000 20,000 20,000 20,000 20,000
Arts and Culture Fund Subtotal 20,000 20,000 20,000 20,000 20,000
Increase From Prior Year (%) 0.00% 0.00% 0.00% 0.00% 0.00%
Debt Service Fund Levies
City Hall Debt Service 946,000 950,000 952,000 952,000 -
Gymnasium Debt Service 388 000 389,000 390,000 391,000 392,000
Fire Station Debt Service 403,000 405,000 406,000 402,000 402,000
Public Works Facility Debt Service 1,696,000 1,667,000 1,695,000 1,688,000 1,695,000
Sports Dome 1,162,500 1,168,700 1,168,900 1,163,300 1,162,400
Debt Service Fund Subtotal 4,595,500 4,579,700 4,611,900 4,596,300 3,651,400
Increase From Prior Year (%) -9.45% -0.34% 0.70% -0.34% -20.56%
Construction Fund Levies
Capital Improvement Plan Levy 101,550 327,000 300,000 800,000 1,950,000
Equipment Levy 1,750,000 1,840,000 1,930,000 2,030,000 2,130,000
Weber Woods 400,000 400,000 400,000
Construction Fund Subtotal 2,251,550 2,567,000 2,630,000 2,830,000 4,080,000
Increase From Prior Year (%) 34.02% 14.01% 2.45% 7.60% 44.17%
HRA Fund Levies
HRA Operating Levy 95,000 125,000 160,000 192,000 230,400
HRA Fund Subtotal 95,000 125,000 160,000 192,000 230,400
Increase From Prior Year (%) 31.58% 28.00% 20.00% 20.00%
Total Property Tax Levy $ 33,822,369 $ 35,784,777 $ 37,431,021 $ 39,548,543 $ 41,286,271
Increase From Prior Year (%) 6.36% 5.80% 4.60% 5.66% 4.39%
2020 GENERAL FUND LEVY INCREASE ANALYSIS
Approved Services and Initiatives:
Race & Equity Coordinator and services - $150k
Affordable Housing Coordinator - $70k (Cost shared by Housing Foundation)
Rental license program - $150k net expense
Cahill Industrial Park study - $175k
3% market value increase to wages - $900k
State mandated 1.5% increase to City's Public Safety pension contribution - $200k
Street light replacement required by Xcel maintenance plan - $100k
CITY OF EDINA
DRAFT Forecast
SCENARIO B
General Fund Levies
2017 2018 2019
Budget
2020
Budget
2021
General Operating Levy $ 26,860,319 $ 28,493,077 $ 30,009,121 $ 33,359,243 $ 34,688,471
General Fund Subtotal 26,860,319 28,493,077 30,009,121 33,359,243 34,688,471
Increase From Prior Year (%) 7.34% 6.08% 5.32% 11.16% 3.98%
Arts and Culture Fund Levies
Arts and Culture 20,000 20,000 20,000 20,000 20,000
Arts and Culture Fund Subtotal 20,000 20,000 20,000 20,000 20,000
Increase From Prior Year (%) 0.00% 0.00% 0.00% 0.00% 0.00%
Debt Service Fund Levies
City Hall Debt Service 946,000 950,000 952,000 952,000
Gymnasium Debt Service 388,000 389,000 390,000 391,000 392,000
Fire Station Debt Service 403,000 405,000 406,000 402,000 402,000
Public Works Facility Debt Service 1,696,000 1,667,000 1,695,000 1,688,000 1,695,000
Sports Dome 1,162,500 1,168,700 1,168,900 1,163,300 1,162,400
Debt Service Fund Subtotal 4,595,500 4,579,700 4,611,900 4,596,300 3,651,400
Increase From Prior Year (%) -9.45% -0.34% 0.70% -0.34% -20.56%
Construction Fund Levies
Capital Improvement Plan Levy 101,550 327,000 300,000 800,000 1,950,000
Equipment Levy 1,750,000 1,840,000 1,930,000 2,030,000 2,130,000
Weber Woods 400,000 400,000 400,000
Construction Fund Subtotal 2,251,550 2,567,000 2,630,000 2,830,000 4,080,000
Increase From Prior Year (%) 34.02% 14.01% 2.45% 7.60% 44.17%
HRA Fund Levies
HRA Operating Levy 95,000 125,000 160,000 192,000 230,400
HRA Fund Subtotal 95,000 125,000 160,000 192,000 230,400
Increase From Prior Year (%) 31.58% 28.00% 20.00% 20.00%
Total Property Tax Levy $ 33,822,369 $ 35,784,777 $ 37,431,021 $ 40,997,543 $ 42,670,271
Increase From Prior Year (%) 6.36% 5.80% 4.60% 9.53% 4.08%
CHANGES TO SCENARIO "A" GENERAL FUND OPERATING LEVY
2020-2021 Department Director FTE Requests and Salary & Benefit cost to General Fund
Community Development - GIS Specialist, $100k
Police - Dispatch, $80k
Police - 2 Police Officers, $ I OOKJeach, $1 Ok/each one-time outfitting expense in 2020
Public Works - GIS Specialist, $ I 00k
Public Works - Electrician, $100k
Public Works - 2 Facilities positions, $85k/each (85/15 Split between General Fund & Enterprises)
Public Works - Facilities Manager, $102k (85/15 Split between General Fund & Enterprises)
Public Works - Facilities Plumber, $85k (85/15 Split between General Fund & Enterprise)
HR - Risk Management position, $72k (60/40 split between General Fund and other Funds)
Fire - 3 Paramedic/Firefighters, $1251deach, $15k/each one-time outfitting expense in 2020
CITY OF EDINA
DRAFT Forecast
SCENARIO C
General Fund Levies
2017 2018 2019
Budget
2020
Budget
2021
General Operating Levy $ 26,860,319 $ 28,493,077 $ 30,009,121 $ 32,057,243 $ 34,071,471
General Fund Subtotal 26,860,319 28,493,077 30,009,121 32,057,243 34,071,471
Increase From Prior Year (%) 7.34% 6.08% 5.32% 6.82% 6.28%
Arts and Culture Fund Levies
Arts and Culture 20,000 20,000 20,000 20,000 20,000
Arts and Culture Fund Subtotal 20,000 20,000 20,000 20,000 20,000
Increase From Prior Year (%) 0.00% 0.00% 0.00% 0.00% 0.00%
Debt Service Fund Levies
City Hall Debt Service 946,000 950,000 952,000 952,000 -
Gymnasium Debt Service 388 000 389,000 390,000 391,000 392,000
Fire Station Debt Service 403,000 405,000 406,000 402,000 402,000
Public Works Facility Debt Service 1,696,000 1,667,000 1,695,000 1,688,000 1,695,000
Sports Dome 1,162,500 1,168,700 1,168,900 1,163,300 1,162,400
Debt Service Fund Subtotal 4,595,500 4,579,700 4,611,900 4,596,300 3,651,400
Increase From Prior Year (%) -9.45% -0.34% 0.70% -0.34% -20.56%
Construction Fund Levies
Capital Improvement Plan Levy 101,550 327,000 300,000 800,000 1,950,000
Equipment Levy 1,750,000 1,840,000 1,930,000 2,030,000 2,130,000
Weber Woods 400,000 400,000 400,000
Construction Fund Subtotal 2,251,550 2,567,000 2,630,000 2,830,000 4,080,000
Increase From Prior Year (%) 34.02% 14.01% 2.45% 7.60% 44.17%
HRA Fund Levies
HRA Operating Levy 95,000 125,000 160,000 192,000 230,400
HRA Fund Subtotal 95,000 125,000 160,000 192,000 230,400
Increase From Prior Year (%) 31.58% 28.00% 20.00% 20.00%
Total Property Tax Levy $ 33,822,369 $ 35,784,777 $ 37,431,021 $ 39,695,543 $ 42,053,271
Increase From Prior Year (%) 6.36% 5.80% 4.60% 6.05% 5.94%
CHANGES TO SCENARIO "A" GENERAL FUND OPERATING LEVY
2020 - ($50k) reduction to Community Development Plans & Studies, increase was $175K from 2019 to 2020
2020 & 2021 - $100k for I Police Officer, $10k in 2020 for one-time outfitting expense
2020 & 2021 - $50k for Facilities Position (50/50 split between General Fund and Enterprises)
2020 & 2021 - $72k for Risk Management position (60/40 split between General Fund and other Funds)
2021 - $100k for I Police Officer, $10k one-time outfitting expense
2021 - $375k for 3 Paramedic/Fire Fighters, $45k one-time outfitting expense
2021 - $50k for Facilities Position (50/50 split between General Fund and Enterprises)
192,000 160,000 125,000
(4,403) (3,404 (2,633)
0.0977% 0.1358% 0.1181%
192,000 192,000
(4,403) (4,403)
0.1358%1 0.1358%
HRA Operating Levy
Less FD distribution
HRA Tax Rate
Median Value Home EMV (18 Pay 19) 530,650
City Tax
HRA Tax
Total Tax
1,473.84 1,494.34 1,550.81 1,500.07
6.36 7.31 7.31 7.31
1,507.38 1,501.65 1,558.12 1,480.20
CITY OF EDINA - 2020 LEVY SCENARIOS AND IMPACT TO MEDIAN VALUE HOME
Estimated Estimated
2018 2019 2020 - A 2020 - B
141,934,212 151,279,391 157,913,322 157,913,322
(4,525,127) (5,229,452) (5,417,279) (5,417,279)
(12,166,916) (13,440,625) (14,369,737) (14,369,737)
3,210,559 3,473,642 3,700,282 3,700,282
Estimated
2020 - C
157,913,322
(5,417,279)
(14,369,737)
3,700,282
Payable Years
Assessed valuation/tax capacity
Increment valuation
Contribution to fiscal disparities pool
Received from fiscal disparities pool
Taxable valuation
Less distribution
128,452,728 136,082,956 141,826,588 141,826,588 141,826,588
(3,210,559) (3,473,642) (3,700,282) (3,700,282) (3,700,282)
$ 138,126,306 Tax capacity used for local rate
Tax levies
General Fund
Arts and Culture
City Hall Debt Service
Gymnasium Debt Service
Fire Station Debt Service
Public Works Debt Service
Sports Dome
Construction Fund Levies
Weber Woods
Total tax levies
Less FD distribution
Levy used for property tax
Tax Capacity Rate
General Fund
$ 125,242,169
$ 28,493,077
20,000
950,000
389,000
405,000
1,667,000
1,168,700
2,167,000
400,000
$ 35,659,777
(905,024)
27.750%
$ 132,609,314
$ 30,009,121
20,000
952,000
390,000
406,000
1,695,000
1,168,900
2,230,000
400,000
$ 37,271,021 $
(963,970)
27.379%
31,910,243
20,000
952,000
391,000
402,000
1,688,000
1,163,300
2,830,000
39,356,543
(1,013,137)
27.760%
$ 138,126,306
$ 33,359,243
20,000
952,000
391,000
402,000
1,688,000
1,163,300
2,830,000
$ 40,805,543
(1,013,137)
28.809%
$ 138,126,306
$ 32,057,243
20,000
952,000
391,000
402,000
1,688,000
1,163,300
2,830,000
$ 39,503,543
(1,013,137)
27.866%
$ 34,754,753 $ 36,307,051 $ 38,343,406 $ 39,792,406 $ 38,490,406
Median Value Home EMV (19 Pay 20)
Increase from 2019
% Increase from 2019
548,500
City Tax
HRA Tax
Total Tax
1,534.93
21.45
1.45%
1,556.28
77.92
5.26%
1,615.09
27.18
1.84%
1,562.24
6.62 7.61 7.61 7.61
1,541.55 1,563.89 1,622.70 1,569.86
Increase from 2019 22.34 81.15 28.30
% Increase from 2019 1.45% 5.26% 1.84%
Pay 19 to Pay 20 Increase 83.69 142.50 89.66
% Increase 5.65% 9.63% 6.06%