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HomeMy WebLinkAbout19990517_regularMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL MAY 17,1999 - ZOO P.M. ROLLCALL Answering rollcall were Members Faust, Hovland, Kelly, and Mayor pro tem Maetzold. CONSENT AGENDA ITEMS APPROVED Motion made by Member Hovland and seconded by Member Faust approving the Council Consent Agenda as presented. Rollcall: Ayes: Faust, Hovland, Kelly, Maetzold Motion carried. *MINUTES OF THE REGULAR MEETING OF MAY 3,1999, APPROVED Motion made by Member Hovland and seconded by Member Faust approving the Minutes of the May 3, 1999, Regular Council Meeting. Motion carried on rollcall vote - four ayes. PUBLIC HEARING CONTINUED TRAFFIC SIGNAL CONTROL SYSTEM INMPROVEMENT TS-27 ROAD Affidavits of Notice were presented, approved and ordered placed on file. Presentation by Engineer Engineer Hoffman explained that the proposed signal was not part of the Centennial Lakes master plan. However, after completion of the Edinborough Townhomes and Centennial Lakes Townhomes; staff has received many calls from residents asking that a traffic signal be installed at W. 76" Street and Edinborough Way. He added that with the proposed new office buildings; the traffic signal would be warranted. The cost of the signal was estimated to be approximately $154,260 and would be funded as follows: I 50% - State Aid 25% - Special Assessment to office development estimated between $15,040.35 25% - Special Assessment to neighborhood townhomes and cooperatives to $23,525.00 payable over three years estimated between $37.91 to $71.79 payable over three years Engineer Hoffman added that after the public hearing notices were mailed staff noticed they contained the legal description of the Edinborough Condominiums, but not the addresses of the affected units. Therefore, he recommended that Council hold the hearing, but continue any action until June 15,1999, so new notices could be mailed. Engineer Hoffman stated Edina, Bloomington and Richfield all participated in the 1-494 Integrated Corridor Management System (ICTM). West 76" Street is a major planned arterial roadway running parallel to 1-494 and meant to serve intra-community and nearby community non-freeway trips. I Page 1 Minutes/Edina Citv Council/May 17,1999 Engineer Hoffman noted that the proposed signal would not enhance the traffic flow. The proposed traffic signal would be a safety improvement benefiting the nearby properties using the intersection for access to their area. He added that most residents responding to the public hearing notices indicated they believed the office development should bear the cost of the signal, instead of the residents. Member Hovland asked how the proposed special assessment allocation was determined and also about traffic volumes and the corresponding sources of the traffic. Engineer Hoffman replied that there had been a comparable signal put in at Cornelia Drive and 70th Street so the assessments were calculated similarly. He added that over the past few years he has received traffic complaint phone calls for the W. 76th street and Edinborough Way intersection. In his opinion, the installation of the signal would be a benefit to the residents as a sdety improvement, and now, with the proposed office development warrants for the signal will be met. Member Kelly stated he had several questions: were the office and residential portions of Centennial Lakes platted at the same time; who is requesting the signal installation; has the office development density been reduced since the original plan was approved; and were potential buyers of townhomes in the area informed of the proposed office development. Engineer Hoffrnan said that the signal was initiated by staff in response to phone call complaints and because the time is ripe with the office development occurring simultaneously. Manager Hughes noted that the Centennial Lakes office and residential areas were all part of the same master concept plan. He added that the office density has been reduced since the area was originally planned. Manager Hughes pointed out that Edinborough Way was a separate development completed before Centennial Lakes. Therefore, people purchasing Edinborough Way condos perhaps did not know of the proposed office development. However, Centennial Lakes Townhomes was part of the same development so buyers should have been informed of the office development. Member Kelly asked whether the signal installed at Cornelia and West 70th Street was assessed similarly to residents in the area. He also verified the highest residential assessment proposed was approximately $72.00 spread over three years and asked why 50% and not 75% of the project was taken from State Aid dollars. Engineer Hoffman responded that the Cornelia Drive/ West 70th Street project included a larger number of residences reducing the per property cost. He added that Member Kelly was correct that the highest proposed residential assessment was estimated at $72.00 over three years. Engineer Hoffman said staff felt that taking 50% from State Aid was equitable, but Council could decide on a different formula because another leg of the intersection is a State Aid street. Mayor pro tem Maetzold asked if funding a third leg of the intersection from the State Aid Funds would leave the City short on another project. Engineer Hoffman acknowledged that State Aid Funds are limited, but can be used for qualifying projects at the Council's discretion. Public Comment Albert Mayer, 7400 Edinborough Way, explained he was the president of the Centennial Lakes Townhomes Owners Association, Mi. Mayer reported when the first residents moved Page 2 -. . .. MinutesDdina Citv CounciVMav 17,1999 into Centennial Lakes Townhomes, the proposal for the West 76" Street and Edinborough Way corner was residential. Mr. Mayer added he had talked to the manager of the Ebenezer Apartments and found that over 300 of the residents do not drive. He said most traffic is cut through from the offices on France. Mr. Mayer stated he did not have a consensus from the homeowners regarding whether or nor they favored the installation. Member Faust asked Mr. Mayer if he could poll the Centennial Lakes residents by the June 15th hearing. Mr. Mayer replied he would attempt to poll residents. Member Kelly suggested that Mr. Mayer have the Townhome Association Board consider its position on the project and report that position to the Council, if the homeowners could not be polled. Don Rognstad, 7540 Edinborough Way, stated he moved into Edina in 1989, and was not shown any plan for an office before he bought his townhome. Mr. Rognstad asked Council not to install the light because it will just funnel traffic into the area. Instead he suggested that a 4-way STOP sign be installed at West 78th Street and York Avenue. John Daffer, 7500 Edinborough Way, said he was not informed of a future office building when he purchased his townhome. He added that many things at Centennial Lakes are different than what buyers were originally told, such as a proposed tot lot (now a croquet court) and a shuttle to the retail area (never happened). Before developers built five office buildings the traffic signal was not needed. Mr. Daffer asked that the offices on France Avenue be asked to contribute to the traffic signal installation cost because they are contributing the majority of the traffic. Mr. Daffer suggested that all the Centennial Lakes Townhomes contribute to the improvement, if any are assessed. Joe Jesseph, 7540 Edinborough Way, said he bought his home in 1996 and also did not know anything except that the park would be extended. Mr. Jesseph said he became concerned about the stop light last March and called City Hall. Staff informed him no light was planned but residents could petition for an improvement. He wondered why the townhomes were being assessed and questioned whether the signal is necessary. Mr. Jesseph believes there should be a protected turn lane on York Avenue and West 76th Street. Council Discussion/ Action Mayor pro tern Maetzold suggested that City staff re-notify a larger area before the June 15, 1999, continued hearing if the possibility exists that more units will be included in the assessments. Member Hovland added that he would like to see a traffic volume study completed over a minimum of forty-eight hours. Member Kelly asked Staff to report the status of any large projects that need State Aid funding in the near future. Member Kelly made a motion continuing the hearing for Traffic Signal Control System Improvement No. TS-27 until June 15,1999; directing staff to mail notices of the continued hearing to all owners of Centennial Lakes Townhomes and to also conduct a traffic study over a forty-eight hour time period. Member Faust seconded the motion. Ayes: Faust, Hovland, Kelly, Maetzold Motion carried. Page 3 Minutes/Edina Citv CounciVMav 17,1999 FINAL PLAT APPROVAL GRANTED, HAUGLAND FIRST ADDTION, INTERLACHEN CORPORATE CENTER, HAUGLAND COMPANY Affidavits of Notice were presented, approved and ordered placed on file. Planner Presentation Planner Larsen informed Council the subject property is generally located in the southwest corner of Lincoln Drive and 7th Street. The property measures approximately five acres, is vacant, and zoned Planned Office District, POD-1. The current zoning has been in place since 1984. Before 1984 part of the site was zoned for office use with the balance zoned for high- density residential use. I Planner Larsen reminded Council the Preliminary Plat for Haugland First Addition had been granted April 17,1999. He added that staff initially believed a subdivision dedication was due when the property was platted. However, after research it was discovered that the property was part of the consideration for a 1978 land dedication. The 1978 land dedication is now part of Van Valkenburg Park. He stated that staff recommends Final Plat Approval subject to: Landscaping Bond; Executed and Recorded Proof of Parking Agreement; and Watershed District Permits. Member Hovland introduced the following resolution and moved its adoption subject to: Landscaping Bond; Executed and Recorded Proof of Parking Agreement; and Watershed District Permits. RESOLUTION APPROVING F'INAL PLAT FOR THE HAUGLAND lSr ADDITION BE IT RESOLVED by the City Council of the City of Edina, Minnesota, that that certain plat entitled, "HAUGLAND lSp ADDITION", platted by Haugland Company, a Minnesota corporation and presented at the regular meeting of the City Council on May 17, 1999, be and is hereby granted final plat approval. Passed and adopted by the Edina City Council this 17Lh day of May 1999. Member Kelly seconded the motion. Rollcall: I Ayes: Faust, Hovland, Kelly, Maetzold Resolution adopted. *BID AWARDED FOR 6826 CHEYENNE CIRCLE LIFI' STATION IMPROVEMENT LS-14 Motion made by Member Hovland and seconded by Member Faust for award of bid for 6826 Cheyenne Circle Lift Station to recommended low bidder, Great Western Corporation at $59,125.50. Motion carried on rollcall vote - four ayes. *BID AWARDED FOR TWO, 1999 FIVE GANG FAIRWAY REEL MOWERS FOR BRAEMAR GOLF COURSE Motion made by Member Hovland and seconded by Member Faust for award of bid for a hydraulic hammer attachment for a backhoe loader in the Utility Department to recommended low bidder, Ziegler, Inc., at $16,629.98. Motion carried on rollcall vote - four ayes. Page 4 Minutesbdina City CounciVMay 17,1999 TRAFFIC SAFETY REPORT OF MAY 4, 1999, APPROVED Traffic Safety Coordinator Bongaarts noted that residents might ,. be in attendance to speak to their concerns. No residents appeared to speak. Member Faust made a motion approving Section A of the Traffic Safety Staff Report of May 4,1999: 1. Installation of staff recommended 'word message' signs with word "School" added to the symbolic signs already in place on West 70th Street at Heatherton Trial and at Wooddale Avenue; 2. Installation of staff recommended "No Through Traffic to France Avenue" sign on Lynmar Lane at West 70th Street; 3. Installation of staff recommended "No Parking" restrictions for 50 feet on either side of driveway at 7500 Cahill Road; R and to acknowledge Sections B and C. Member Hovland seconded the motion. Ayes: Faust, Hovland, Kelly, Maetzold Motion carried. *RESOLUTION ADOPTED AUTHORIZING LOCAL COLLABORATIVE TIME STUDY (LCTS) AGREEMENT GOVERNANCE PLAN Motion made by Member Hovland and seconded by Member Faust introducing the following resolution and moving its adoption: RESOLUTION WHERAS the cities of Bloomington, Edina, and Richfield are participants, along with other entities, in a state-sanctioned Family Services Collaborative operated through the South Hennepin Regional Planning Agency, titled the South Hennepin Family Service Collaborative ("FamiLink"); and WHEREAS, FamiLink has agreed to participate in the Local Collaborative Time Study (LCTS) revenue maximization activity to generate new funds for the work of its collaborative. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Edina agrees to the governance plan concerning the allocation and assignments of decision-making authority over the public health LCTS revenues generated by the City of Bloomington Health Division as per the Interagency Agreement with the Cities of Bloomington, Edina and Richfield. BE IT FURTHER RESOLVED, that the Mayor and City Manager are hereby authorized and directed to execute the aforementioned agreement on behalf of the City of Edina. Adopted this 17th day of May, 1999. I Motion carried on rollcall vote - four ayes. SUMP PUMP UPDATE PRESENTED Engineer Hoffman noted in December 1997; the Council authorized a city-wide sump pump inspection program to determine the amount of clear water inflows into Edina's sanitary sewer system. Howard Green and Associates, the consultant, hired to complete the inspections, is approximately 95% finished with the program. Staff felt the consultant's preliminary information should be presented at this time because summer which is traditionally the time for high inflow from wet weather, is approaching. Page 5 MinutesEdha City Council/May 17,1999 In addition, Engineer Hoffrnan, stated staff would be asking the Council to authorize certified letters be sent to the non-inspected properties and those properties already inspected, with failed sumps that have not been corrected. The letter will set a ninety day period for inspection and completion of repairs. The letters will also set a date for implementing the $100 monthly surcharge on the utility bills for non-compliance either allowing the inspection or completing repairs. I Engineer Hoffman introduced Tom Kaldunsky of Howard Green and Associates. Mr. Kaldunsky presented the findings of the Sump Pump Inspection Program, He explained the City had been divided into four quadrants and that as of May 7,1999; 13,779 properties had been inspected with approximately 611 properties remaining to be inspected. Of those properties already inspected 370 failed the first inspection, 61 had a problem with water running over the floor, and 68 were corrected before inspection for a total of 499 properties discharging clear water into the sanitary sewer system. The potential outffow gallons per minute could have and most likely did cause the surcharging experienced during the rain events of 1997. Mr. Kaldunsky postulated that if 611 inspections remain, using a 4% failure rate, 25 failed pumps would be found with the potential to generate 750 GPM of sanitary sewer flow. Using an 8% failure rate the potential flow would increase to 1,470 GPM. Mr. Kaldunsky suggested the following next steps be followed for the remaining inspections, and those properties who have been notified of their failed system, but have not yet repaired them, as well as those properties where owners have been notified, but not allowed inspections to be made. The Council authorize a certified letter that provides: 30 days to schedule an appointment for an inspection; and sets a starting date for the $lOO/month surcharge on utility billings (as allowed by ordinance). I Mr. Kaldunsky concluded that Howard Green & Associates believes the inspection program has been very successful so far because Edina’s average daily sanitary sewer flow has been lessened significantly already. Those systems found out of compliance that have properly connected their sump pumps or redirected the pumps’ flow have reduced the average flow enough to bring it below the point reached in 1997 when the surcharging happened. The Council briefly discussed the partial inspection report results. Member Faust made a motion authorizing certified letters be sent to owners of sump pumps which have not been inspected or repaired indicating monthly surcharge billings will begin in 90 days if inspections or repairs are not completed. Member Hovland seconded the motion. Ayes: Faust, Hovland, Kelly, Maetzold Motion carried. *RESOLUTION SETTING HEARING DATE OF TUN E 1,1999, FOR IMPROVEMENTS Motion made by Member Hovland and seconded by Member Faust approving the RESOLUTION WHEREAS, pursuant to a motion of the Council adopted May 3,1999, a report has been prepared by the City Engineer with reference to the Street Resurfacing Improvement A- 186a Glengarry Parkway and Concrete Curb & Gutter Improvement No. A-186b Merritt Circle. following: I Page 6 11 , t' ** I!!. 4, ' &'. ', 4 I ' MinutesBdina CiW CounciVMay 17,1999 NOW, THEREFORE BE IT RESOLVED, by the City Council of Edina, Minnesota: I. The City Council will consider the improvement of such streets in accordance with the reports and the assessment of abutting property for all or a portion of the cost of the improvements pursuant to Minnesota Stated, Chapter 429 as follows: A. B. A public hearing shall be held on such proposed improvements on the 1ST day of June, 1999, in the City Council Chambers of Edina City Hall at EO0 P.M. and the City Clerk shall give mailed and published notice of such hearing and improvement as required by law. Street Resurfacing Improvement A-186a for Glengarry Parkway; and Concrete Curb and Gutter Improvements A-186b for Merritt Circle. I 11. Adopted this 17th day of May, 1999. Motion carried on rollcall vote - four ayes. "1-494 CORRIDOR COMMISSION ANNUAL REPORT PRESENTED Motion made by Member Hovland and seconded by Member Faust acknowledging receipt of the 1-494 Corridor Commission's Annual Report for 1997-1998. Motion carried on rollcall vote - four ayes. "C.D.B.G. TOINT COOPERATION AGREEMENT APPROVED Motion made by Member Hovland and seconded by Member Faust approving the following: RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT COOPERATION AGREEMENT BETWEEN THE CITY OF EDINA AND HENNEPIN COUNTY FOR PARTICIPATION IN THE URBAN HENNEPIN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM IN FY 2000 - 2002 WHEREAS, the City of Edina, Minnesota and the County of Hennepin have in effect a Joint Cooperation Agreement for purposes of qualifying as an Urban County under the United States Department of Housing and Urban Development Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) Programs: and WHEREAS, the City and County wish to execute a new Joint Cooperation Agreement in order to continue to qualify as an Urban County for purposes of the Community Development Block Grant and HOME Programs. BE IT THEREFORE RESOLVED that the current Joint Cooperation Agreement between the City and the County be terminated and a new Joint Cooperation Agreement between the City and County be executed effective October 1,1999, and that the Mayor and the City ManagerlAdministrator be authorized and directed to sign the Agreement on behalf of the City. Adopted this 17th day of May, 1999. Motion carried on rollcall vote - four ayes. I NEW ON-SALE WINE AND 3.2 BEER LICENSE FOR SAM AND NICKI'S EMBERS AMERICA (7700 NORMANDALE ROAD) Manager Hughes noted that Edina Embers, Inc., d.b.a. Sam and Nicki's Embers America, 7700 Normandale Road, has filed all necessary documentation for liquor licensing and paid the necessary license fees. The Planning Department has reviewed the application and found it complied with all code requirements. Manager Hughes added the Health Department has reviewed and approved the applicant's plan for wine and beer storage and service. He pointed out the Police Department have Page 7 MinutesBdina CiW Council/Mav 17,1999 completed their investigation and submitted a memorandum stating the Department's I findings from their investigation. Mr. John Bryant of Embers America introduced himself to the Council and thanked them for consideration of his application. Member Kelly made a motion granting an on-sale wine and 3.2 beer license to Edina Embers, Inc., d.b.a. Sam and Nicki's Embers America located at 7700 Normandale Road. Member Hovland seconded the motion. Rollcall: Ayes: Faust, Kelly, Hovland, Maetzold Motion carried. CLAIMS PAID Motion made by Member Faust approving payment of the following claims as shown in detail on the Check Register dated May 13,1999, and consisting of 29 pages: General Fund $197,353.10; C.D.B.G. $1,086.00; Communications $10,300.96; Working Capital $16,910.75; Art Center $8,107.87; Golf Dome Fund $210.90; Swimming Pool Fund $3,823.27; Golf Course Fund $125,018.64; Ice Arena Fund $4,561.94; Edinborough/ Centennial Lakes $19,345.38; Utility Fund $39,018.57; Storm Sewer Utility Fund $498.89; . Recycling Program $35,092.44; Liquor Dispensary Fund $189,059.57; Construction Fund $5,175.27; Park Bond Fund $2,130.06; IMP Bond Redemption #2 $1,600.00; TOTAL $659,293.61; and for confirmation of payment of the following claims as shown in detail on the Check Register dated May 4,1999, and consisting of 4 pages: General Fund $474,841.14; Communications $1,127.83; Working Capital $79.56; Art Center $1,492.64; Golf Dome Fund $2,520.89; Swimming Pool Fund $1,182.03; Golf Course Fund $2,955.14; Ice Arena Fund $11,149.65; Edinborough/Centennial Lakes $9,539.76; Utility Fund $11,104.26; Storm Sewer Utility Fund $217.49; Liquor Dispensary Fund $62,216.43; TOTAL: $578,426.82. Member Kelly seconded the motion. I Rollcall: Ayes: Faust, Hovland, Kelly, Maetzold Motion carried. There being no further business on the Council Agenda, Mayor pro tem Maetzold adjourned the Council Meeting at 9:OO P.M. Y W-lW 0 Cityclerk Page 8