HomeMy WebLinkAbout19991019_regularMINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
OCTOBER 19,1999 - 200 P.M.
ROLLCALL
Maetzold. Member Kelly entered the meeting at 705 P.M.
Answering rollcall were Members Faust, Hovland, Johnson, and Mayor
CONSENT AGENDA ITEMS APPRUVED Motion made by Member Hovland and
secanded by Member Johnson ,approving f$e CrrtificiE Consent Agenda as presented.
Rollcall:
Ayes: Faust, Hovland, Johnson, Maetzold
Motion carried.
*MINUTES OF THE REGULAR MEETING OF TUNE 1,1999, APPROVED Motion made
by Member Hovland and seconded by Member Johnson approving the Minutes of the
October 5,1999 Regular Council Meeting.
Motion carried on rollcall vote - four ayes.
FIRST READING GRANTED TO ORDINANCE NO. 1999-11, AN ORDINANCE
AMENDING THE ZONING ORDINANCE (NO. 850) BY ESTABLISHING A TIME LIMIT
TO DRAW A BUILDING PERMIT FOR AN APPROVED FINAL DEVELOPMENT PLAN
Manager Hughes explained staff has prepared an amendment to Edina Code Section 850,
which would place a two year limit for beginning work on an approved Final Development
Plan. Currently, there is no limit. The amendment would also-affect final Development Plans
which have been approved in the past, but not yet been initiated. Approved plans would
lapse two years after the effective date of the amendment. Mr. Hughes reiterated the
amendment would not affect the zoning of a property, only the development plan within the
constraints of the particular zoning district.
Council comments
Member Faust thanked staff for the work they have done on the Ordinance amendment.
Member Hovland inquired about tightening up some language in the amendment. Staff
replied that the language of ordinance would be revised before the amendment was offered
for second reading.
Resident comments
Owen Husney, 3920 West 44th Street, questioned whether or not a developer is required to
contact md work with the neighbors. He asked for reassurance that the laridscaping on the
site would be adequate.
Mayor Maetzold said he has been on the Council for approximately four and one-half years
and typically a landscaping plan is an essential part of a final development plan. Plans
approved in the early ‘90s did not specify a minimum height of landscaping materials.
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Minutes/Edina CiW Council/October 19,1999
Manager Hughes explained the plan showed shrubs along the west property line rather than
over-story trees. In part that was due to a retaining wall built along the parking lot to the
adjoining property. Screening is normally included in the plan.
Member Hovland made a motion approving First Reading of Ordinance 1999-11
Establishing a Time Limit for Use of an Approved Final Development Plan. Member Faust
seconded the motion.
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Rollcall:
Ayes: Faust, Hovland, Johnson, Kelly, Maetzold
Motion carried.
POLICY REGARDING SUBMISSION OF COMPLETE DEVELOPMENT PLANS PRIOR
TO PLANNING COMMISSION Planner Larsen explained that on September 29,1999, the
Planning Commission discussed policy relating to consideration of subdivision proposals.
The goal of the discussion was to avoid a repeat of the events surrounding a recent
subdivision request. It was the sense of the Commission that the requirements for the initial
application are adequate. Staff will not accept an application until all information required by
ordinance have been submitted. The difficulty lies with proposals which are altered once the
hearing process has started.
There was a consensus among Commissioners that adopting a formal policy could not
prevent a developer from presenting a revised plan at a meeting. Further, a policy would
limit the Commission's flexibility in dealing with varying circumstances. The Commission
decided not to adopt a rigid formal policy but instructed staff to:
1. Accept only complete applications for initial review by the Planning Commission
2. Advise developers that if staff does not have adequate time to review and make a
recommendation on the revisions, the Commission will likely delay action until a
report is provided.
Council comment:
Member Faust asked if this is a policy that the Planning Commission can work within.
Planner Larsen said yes.
No Council action was taken.
*RESOLUTION APPROVING EDINA COMPREHENSIVE PLAN YEARS 1999 - 2005
EXTENSION Motion made by Member Hovland and seconded by Member Johnson
approving the following resolution as presented
RESOLUTION
REQUESTING AN EXTENSION TO THE DUE DATE
UNTIL DECEMBER 31,1999 FOR REVIEW
OFTHE CITY OF EDINA COMPREHENSIVE PLAN
FOR CONSISTENCY WITH AMENDED METROPOLITAN
COUNCIL POLICY PLANS
WHEREAS, State Statutes (Minn. State 473.174-473.87 (1996)) requires that cities review
and revise their comprehensive plans for consistency with Metropolitan Council policy
plans; and
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MinutesBdina City CounciVOctober 19,1999
WHEREAS, the Metropolitan Council has amended its policy plans; and has provided
system statements outlining Council policy relative to the city; and
WHEREAS, the City of Edina is required to review its comprehensive plan for consistency
with the amended policy plans and to prepare a revised comprehensive plan for
submission to the Metropolitan Council; and
WHEREAS, the City of Edina has scheduled and budgeted to complete a major review and
update of its comprehensive plan by December 31,1999; and
NOW, THEREFORE, BE IT RESOLVED, that the City of Edina requests that the
Metropolitan Council grant the City of Edina, an extension to the deadline to complete its
comprehensive plan; circulate the revised document to the adjacent governmental units
and affected school districts for review and comment; and, following approval by the
planning commission and after consideration by the City Council, submit the plan to the
Metropolitan Council for review until December 31,1999.
Adopted this 19th day of October, 1999.
Motion carried on rollcall vote - four ayes.
"AWARD OF BID FOR WATER TREATMENT PLANT #3 REHABILITATION
CONTINUED TO NOVEMBER 1,1999 Motion made by Member Hovland and seconded
by Member Johnson conhnuing .the award of bid for water treatment plant #3
rehabilitation to November 1,1999.
Motion carried on rollcall vote - four ayes.
"BID AWARDED FOR SALE FOR SNOW AND ICE CONTROL Motion made by
Member Hovland and seconded by Member Johnson for award of bid for salt for snow
and ice control to Cargill, Inc., through State Contract #424404 at $24.82 per ton.
Motion carried on rollcall vote - four ayes.
"TRAFFIC SAFETY STAFF REVIEW OF OCTOBER 5,1999, APPROVED Motion made by
Member Hovland and seconded by Member Johnson approving the Traffic Safety Staff
Review of October 5,1999, Section A, as follows:
1. Install STOP AHEAD warning sign on Malibu Drive north of the intersection of
Park Terrace for southbound traffic;
2. Install 39 MPH speed sign for notthbound Malibu traffic between Telemark
Trail and Park Terrace;
3. Post no parking restrictions on the east side df the circle at the north end of
Lochmere Terrace for the hours of 8:OO A.M. to 9:00 A,M. and 3:OO P.M. to 5:OO
P.M., Monday through Friday; arid
Sections B and C.
Motion carried on rollcall votes - four ayes.
"HEARING DATE SET OF NOVEMBER 16, 19999, FOR SPECIAL ASSESSMENTS
Motion made by Member Hovland and seconded by Member Johnson setting November
16,1999, as hearing date for Special Assessments as follows:
1. Maintenance Improvement Project M-99G (Grandview Business District); and
2. Curb and Gutter Improvement Project B-099, West 48th Street from Maple Road
to Townes Road
Motion carried on rollcall vote - four ayes.
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Minutes/Edina City CounciVOctober 19,1999
WOODDALE PARK COMFORT STATION APPROVED Director Keprios explained that
staff, under direction of the Council, assembled and worked with a 15 member neighborhood
committee to design a permanent comfort station, restroom facility for Wooddale Park. The
proposed comfort station includes:
1. A unisex bathroom
2. A mechanical/utility room
3. Over-hang roof accommodating three eight foot picnic tables
4. Electronic keyless locking system
The plan calls for the relocation of the existing Greg Rice Memorial picnic shelter, previously
donated by the Rice family. The Rice family is in support of the request to move the
Memorial to Utley Park if it is in the best interest of the community. The shelter would be
relocated by City park maintenance staff.
1.
2.
3.
4.
5.
6.
M. Keprios indicated that members of the neighborhood committee stated their desire to
have certain fhings incorporated wifhin the comfort station design:
Mmunize the size of the permanent structure to keep it in appropriate aesthetic ..
balance with the size of the park;
One permanent bathroom facility would be adequate;
Minimize the number of permanent structures to keep everything under one roof;
Central location of existing picnic shelter is the ideal location for one permanent
structure;
Mow shelter for three eight-foot picnic tables; and
The structure's architectural design and materials should be similar to and
compliment the Country Club architecture.
The design is cost effective to construct and maintain and is both aesthetically pleasing and
functional. In order to relocate the comfort station to the proposed central location, sewer and
water utilities must be moved. If approved, the comfort station would be ready for bid in
December with construction completed by the end of July, 2000.
Member Faust suggested a drinking fountain be incorporated into the plan. Jon Brakke,
Architect of the project said a drinking fountain is possible.
Following a brief Council discussion, Member Hovland made a motion recommending
construction of the proposed comfort station at Wooddale Park with the addition of a
water fountain. Mayor Maetzold seconded the motion.
Ayes: Faust, Hovland, Johnson, Kelly, Maetzold
Motion carried.
*CHANGE ORDER APPROVED FOR MAPLE ROAD STORM SEWER Motion made by
Member Hovland and seconded by Member Johnson approving the change order as part
of storm sewer project STS-261, (West 48th Street from Maple Road to East of Townes
Road), for Design Excavating, Inc., for additional excavation and concrete pavement
exceeding the 10% limit allowed by City policy for staff approval of $70.02.
Motion carried on rollcall vote - four ayes.
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MinutesBdina Citv CounciVOctober 19,1999
*NOVEMBER 16,1999, HEARING DATE SET FOR PROPOSED REEUNDING BONDS
FOR EDINA PARK PLAZA Motion made by Member Hovland and seconded by Member
Johnson setting November 16,1999, for hearing date for proposed refunding bonds for
Edina Park Plaza.
Motion carried on rollcall vote - four ayes.
LIQVOR STORES OVERVIEW AND STRATEGIES PRESENTED Assistant City Manager
Anderson overviewed each of City owned liquor store, as follows:
50m STREET STORE
1998 Sales - $1,640,224
0 1998 profit - $110,860
Advantages of the location: - 50th Commercial Area - Complementary types of businesses located nearby - Store layout
- Convenient parking - Convenient location - Visibility from Road
Barriers to Success:
YORK AVENUE STORE
0 1998 Sales - $3,713,423
0 1998 Profit - $384,411
0 Advantages of the location: - Southdale Business Area - Dedicated Parking - Visibility from Road - Store layout
- None: 56% increase in sales from 1996,104% increase in profit from 1996
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0 Barriers to Success:
VERNON AVENUE STORE
0 1998 Sales - $2,529,497
0 1998 Profit - $299,452
0 Advantages of Location: - Proxirnity to high income neighborhoods - Excellent corner location - Best profit per square foot of all three stores
- Poor store layout - Difficult access for parking and traffic flow
0 Barriers to Success:
- "Tired" interior I SUMMARY OF ENTERPRISE OPERATIONS - 1998
0 1998 Total Sales - $7,986,577
0 1998 Profit - $767,299
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Minutes/Edina CiW CounciVOctober 19,1999 .
Where did the profits go? - Art Center 0 $236,000 - Arena - $222,000 - Reserved within the liquor fund - $309,299
HOW DO WE COMPARE?
Easy to compare to municipal operations
0 Difficult to compare to individual private enterprises (data privacy)
0 Some comparisons can be made to national market data
Steve Grausam, Liquor Stores Manager elaborated on:
STRATEGIES FOR THE FUTURE
0 Customer relations
0 Staff competency
0 Product selection
0 Advertising and marketing
Infrastructure
CUSTOMER RELATIONS
0 Develop mission statement for stores
0 Do we accommodate our customers the sme as other retailers?
- Check verification - Returns
- Special Orders - Deliveries - Internet Sales - Keg Sales - Gimmick Products
0 Stores are kept neat and well-stocked
0 Stores are well staffed
0 Convenient locations
0 Loyal customer base
- Party Planning
STAFF COMPETENCY
0 Need to make staff more recognizable - Upgrade work attire - Display pictures of management team in each store
0 Need to retain part and full-time employees
Need to increase staff training - Work with vendors on bi-monthly product seminars
- Look at continuing education for full-time employees - Update training manual for employees
PRODUCT SELECTION
0 Currently offer a wide selection of liquor, wine and beer
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MinutesEdina Citv CounciVOctober 19,1999
0 New products available in all categories
0 Need to create a greater emphasis on wine:
- More display space for wine
0 Product selection varies at each store - based on demographics of area
0 In-store tastings, when available
ADVERTISING AND MARKETING
Need to focus on communi^ benefits of liquor store
0 "Wine of the Month" promotions
0 Third party testimonials
0 Fall/Spring wine promotions
0 Establishment of a "Wine Club"
0 Increase in-store tastings for customers
0 Bi-monthly newsletters for customers
0 Create web page under City's website for information on liquor stores, products,
etc.
Educate customers on responsible hosting 0
INFRASTRUCTURE
0 50m Store - newly remodeled in 1998, no major changes needed
0 York Store - 3 years old - excellent condition
0 Vernon Store - - Oldest store (30+ years) - Incorrect store layout (cooler b6y front doors) - Limited product selection - lack of floor area - Last major remodel - 1990 - Need to remodel, expand or relocate - Conversations have been held with
Jerry's regarding the cleaners
Following a Council discussion, Mayor Maetzold thanked Mr. Anderson and Mr. Grausam
for their comprehensive report.
No Council action was taken.
"PETITION RECEIVED REQUESTING SIDEWALK ON HANSEN ROAD BETWEEN
BENTON AND VERNON AVENUES Motion made by Member Hovland and seconded by
Member Johnson acknowledging receipt of a petition from residents in the area requesting
sidewalk installation on Hansen Road between Vernon and Benton Avenues has been
turned over to the Engineering Department for processing as to feasibility.
Motion carried on rollcall vote - four ayes.
RESIDENT VOICES CONCERN Gary Zachman, 5343 Interlachen Boulevard voiced concern
with the City arbitrarily deciding his driveway is a parking bay. The driveway was rendered
unusable by the City by installing a concrete curb across the end, trapping a vehicle in the
driveway. He has not heard public discussion on his issue. Mr. Zachman gave history of the
driveway back to the 1940's. He noted the City has even asked permission to use his
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MinutesEdha Citv Council/October 19,1999
driveway for radar detection of vehicles in the area. Mr. Zachman gave a chronology of his
dealings with personnel at City Hall regarding the driveway/parking bay issue. He
recommended some credence needs to be given to the logic behind what has happened.
Member Kelly, upon examination of the site, thought the complainant must be kidding, the
area did not resemble a driveway. He voiced willingness to ratify staff's action.
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Manager Hughes presented photos of the area and said reasonable access to the site has been
provided by the City. The public's interest has been served.
Member Kelly made a motion ratifying the action taken by staff with the installation of
curb and gutter at 5343 Interlachen Boulevard. Mayor Maetzold seconded the motion.
Ayes: Faust, Hovland, Johnson, Kelly, Maetzold
Motion carried.
CLAIMS PAID Motion made by Member Faust approving payment of the following
claims as shown in detail on the Check Register dated October 13,1999, and consisting of
30 pages: General Fund $500,005.87; Communications $24,705.54; Working Capital
$5,793.17; Art Center $7,530.62; Golf Dome Fund $9,362.56; SwiwrZing Pool Fund $229.47;
Golf Course Fund $22,115.92; Ice Arena Fund $20,836.08; Edinborough/Centennial Lakes
$18,923.92; Utility Fund $37,042.25; Storm Sewer Utility Fund $3,617.04; Recycling Program
$35,092.44; Liquor Dispensary Fund $218,503.07; Construction Fund $156,473.14; Park Bond
Fund $1,310.99; TOTAL $1,061,542.08; and for confirmation of payment of the following
claims as shown in detail on the Check Register dated October 6,1999, and consisting of 4
pages: General Fund, $449,891.53; Communications $1,000.00; Working Capital $534.29;
Swimming Pool Fund $3,082.05; Golf Course Fund $6,744.02; Ice Arena Fund $19,673.16;
Edhborough/Centennial Lakes $11,005.28; Utility Fund $33,347.93; Storm Sewer Utility
Fund ($2,526.60); Liquor Dispensary Fund $86,378.60; TOTAL $609,130.26. Member Kelly
seconded the motion.
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Rollcall:
Ayes: Faust, Hovland, Kelly, Johnson, Maetzold
Motion carried.
There being no further business on the Council Agenda, Mayor Maetzold adjourned the
Council Meeting at 10:45 P.M.
f -1
UCity Clerk
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