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HomeMy WebLinkAbout2001-01-16 Council Regular MeetingMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JANUARY 16,2001 - 200 P.M. ROLLCALL Answering rollcall were Members Housh, Hovland, Kelly, Masica, and Chair Maetzold. CONSENT AGENDA ITEMS APPROVED Motion made by Member Masica and seconded by Member Hovland approving the Council Consent Agenda with the exception of Agenda Item 1V.A. Traffic Safety Report of January 9,2001, and Agenda Item W.D. Set Board of Review Date for April 16,2001, at 5:OO P.M. Rollcall: Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. RESOLUTION OF COMMENDATION - EDINA HIGH SCHOOL 2000 GIRLS SWIM AND DIVE TEAM Mayor Maetzold commended the Edina High School 2000 Girls Swim and Dive Team on their State, Classic Lake Conference, and Section Championships. Motion made by Member Kelly introduced the following resolution and moved its adoption: RESOLUTION NO. 2001-08 RESOLUTION OF COMMENDATION EDINA HIGH SCHOOL 2000 GIRLS’ SWIMMING & DIVING TEAM WHEREAS, the members of the Edina High School 2000 Girls’ Swimming and Diving Team were Champions of the Classic Lake Conference, Section Champions and State Champions; and WHEREAS, success has come to the members of the Team because of their extraordinary ability, hours of practice and the leadership of their coaches; and WHEREAS, as representatives of the City of Edina, the members of the Team exemplified the highest standards of athletic proficiency and good sportsmanship. NOW, THEREFORE, BE IT RESOLVED by the Edina City Council that congratulations be extended to the members of the Team: I Courtney Green Diane Cederberg Traci Bergo, Head Coach Katherine Kolles Carly Miller Jeff Mace, Asst. Coach Katie Massopust Abigail Ruess Mellanie Pusateri, JV Coach Alicia McDonald Lindsay Somrock Karin Tellekson, Asst. Coach Jamie Mitchell Laine Litman Katie Grinnell, Diving Coach Amanda Weddle Nina Cole Courtney Woodhull Carolyn Barer Elizabeth Youngblood BE IT FURTHER RESOLVED that this resolution be recorded in the Minutes of the Edina City Council and that copies be given to members of the Team. Member Housh seconded the motion. ADOPTED this 16th day of January, 2001. Page 1 Minutes/Edina City Council/January 16,2001 Rollcall: Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. PRELIMINARY PLAT DENIED FOR 5343 INTERLACHEN AND 5012 OXFORD AVENUE Affidavits of Notice were presented, approved and ordered placed on file. Staff Presentation Planner Larsen explained the subject property comprises three single dwelling lots all zoned R-1, Single Dwelling Unit district. There are two houses located on the properties. Total area of the three lots is 0.61 acres or 26,572 feet. The Comprehensive Plan designates the properties as Single Farnily. Mr. Larsen reported the Planning Commission reviewed a five-lot, zero lot line development of the subject property at their November 1,2000, meeting. The proposal was reviewed under multi-family zoning standards, and would have required a rezoning of the property. After the November 1,2000, hearing the request was withdrawn. The proponent then submitted a revised four-lot conventional plat, for the November 20, 2000, meeting. The Planning Commission recommended approval of the preliminary plat. However, after the meeting it was discovered that errors were made in data representing the 500-foot neighborhood, which required that the Planning Commission hear the request a second time. Revised median numbers for lots within the 500 foot neighborhood surrounding the proposed subdivision are as follows: Lot Width 75 feet Lot Depth - 136 feet Lot Area 9,750 sq. ft. Lots within the proposed subdivision have the following dimensions and areas. Lot 1 - 48.69 feet* Lot 2 - 50 feet:* Lot 3 - 50 feet* Lot 4 - 50 feet* 133 feet* 133 feet* 133 feet* 132 feet* 6,493 sq. ft.* 6,659 sq. ft.* 6,659 sq. ft.* 6,638 sq. ft.* * requires a variance Mr. Larsen added that although all of the lots require variances, in his opinion, the development would fit the neighborhood. The most important measure, lot width, fits the development pattern of the Brookside Heights neighborhood. The numbers are skewed because the subject property is at the edge of the neighborhood causing the larger lots to the north and west to become part of the formula. The best way to ensure that the new houses are compatible in size and scale with the existing homes is to provide a similar lot width. The one and a half story homes the developer intends to build would be compatible. Mr. Larsen added that reducing the plat to three lots would not eliminate the variances completely, but would most likely result in three homes larger than the typical home in Brookside Heights. Page 2 MinutesBdina Citv Councimanuary 16,2001 The Planning Commission reconsidered the proposed subdivision at their January 3, 2001, meeting. After receiving the revised data relating to the neighborhood median values for lot width, lot depth, and lot area; and hearing testimony from staff and neighbors; the Commission recommended denial of the proposed subdivision. I Member Hovland asked what the existing setback was from 5343 Interlachen Boulevard and whether drainage was an issue in that area. Mr. Larsen replied the setback is approximately 50 feet and that Interlachen is the dividing line between two watershed districts 9-Mile Creek and Minnehaha Creek. He added that although the preliminary review was not completely satisfactory, the City Engineer felt the drainage issues could be worked out. Member Masica asked why staff would support smaller homes on smaller lots. Mr. Larsen explained that the subject property was more closely related to the Brookside Heights neighborhood. He said the proposed houses would blend well with homes existing on Bedford, adding that with smaller lots controlling the size of the houses would be possible. Member Kelly asked if any specific hardship had been identified to justify the necessary varinaces. Mr. Larsen replied that no specific hardship had been identified. Member Hovland asked if the City could control whether the homes built were one or two stories and what the setback would be for the corner lots. Mi. Larsen replied that normally the number of stories cannot be controlled. However, because of the required variances conditions could be imposed on the homes in this instance. The setback for corner lots would be 15 feet each way. I Proponent Presentation Jeff Schoenwetter, JMS Development, 5232 Ridgewood Drive, said his company is looking for approval of a four-lot subdivision for two properties currently improved with two single family homes. He noted that originally their request was for a five-site PUD, but they have since changed their request to something he believed would be quite consistent with the neighborhood. Mi. Schoenwetter stated that he could raze the existing homes and apply for three building permits, but he would rather go through with the plat because he believed it would be a better fit for the neighborhood. Mr. Schoenwetter graphically showed the existing homes on the property, several existing setbacks on Interlachen, and renderings of the proposed homes for the site. He urged the Council to approve his proposal stating that he had extensively worked with City staff and the Planning Commission. He assured the Council that a drainage plan could be engineered that would be acceptable by both watershed districts, the City and the neighbors. He acknowledged the neighborhood’s concern, but re-iterated that his proposal was a thoughtful solution to the needed renewal of the subject property. Mr. Schoenwetter urged the Council to approve his preliminary plat as presented. Member Housh asked what variances would be required for the proposed plat. Mr. Larsen answered that each of the four lots would need variances for lot width, lot depth and lot area. Page 3 I Minutes/Edina City Council/ranuary 16,2001 I Member Hovland commented that he believed that less than four homes would still work in the area. Mi. Schoenwetter adamantly disagreed stating that it would not be financially feasible to build the homes if the lot cost would have to be increased by 33%. Public Comment Sharon Ming, 4110 Sunnyside Boulevard, stated she had served on the Edina Human Relations Commission for over ten years and has lived in Edina for 20 years. Ms. Ming said she believed Edina lacked affordable housing. One way to fulfill this need would be approval of higher density housing. Member Housh asked what the potential prices are planned for the proposal. Mi. Schoenwetter replied the homes start at $100 per square foot and will be well under $300,000. Robert Diehl, 4816 Vandervork Avenue questioned the prices of the proposed homes. Member Hovland asked was side-lot setbacks are required. Mr. Larsen replied the side yard setbacks start at five feet and then increase if there is a second story on a home, by */2 foot for each foot over fifteen feet. Member Masica commented that she thought the entire residential community needed consideration when evaluating a proposed subdivision. She expressed concern that the proposed subdivision did not meet the goals set forth in the City’s 20/20 Vision. Member Kelly complimented Member Mascia for her quick understanding of Edina’s vision. He added he could see no hardships or compelling reason to approve the plat as presented. In addition, Member Kelly expressed his disappointment that the plat had been presented in its present form. Member Housh stated that as a new Council member he would be inclined to put his faith in the Planning Commission’s recommendation. He complimented the developer for the desi,- of the proposed homes, stating that while he could possibly approve a Mot development, he did not believe four lots were appropriate to the site. Member Hovland said he would like to see the property re-developed. He also commended the developer, but agreed that the current proposal is not right. The neighbors are telling us the density is too high. The site does not meet the standards for hardship. Four lots would be too much for the site. The Council must look at the City‘s code when reviewing subdivisions and those guidelines compel him to say no to four lots. Mayor Maetzold agreed that he would not be in favor of the subdivision as proposed. Member Hovland made a motion to close the public hearing, seconded by Member Kelly. I Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. Page 4 MinutesEdina City Council/ranuarv 16,2001 Member Kelly made a motion denying the Preliminary Plat Approval request for 5343 Interlachen and 5012 Oxford Avenue. Member Hovland seconded the motion. Rollcall: Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. Mayor Maetzold acknowledged that persons in attendance wanted to speak. He noted the hearing had been closed and the preliminary plat denied. He told the public they would be allowed to speak briefly. Richard Miller, 5340 Hollywood Road requested that his letter of January 2, 2001, to the Edina Planning Commission be noted on file as well as his neighbor Mr. Peter Leenders of 5317 Hollywood Road. Mayor Maetzold acknowledged receipt of the letters and noted they would be on file at City Hall. Peter Leenders, 5317 Hollywood Road expressed his disappointment over the proposed subdivision. Linda Bofenkamp, 5332 Hollywood Road stated her concern over the proposed setback from Interlachen Boulevard. She asked that the integrity of the boulevard be maintained no matter what is proposed for the subject property. Carolyne Bisson, 5340 Hollywood Road, presented a petition signed by property owners on Oxford Avenue, Hollywood Road, Interlachen Boulevard, Blossom Court, Bedford Avenue, Vandervork Avenue, Orchard Lane, and Mirror Lakes Drive, objecting to the proposed subdivision. Ms. Bisson added she had requested an environmental assessment worksheet from the Environmental Quality Board on behalf of the Interlachen Neighborhood Homeowners Association. I "BID AWARDED FOR 3/4 TON CARGO VAN FOR THE EDINA LIOUOR STORES Motion made by Member Masica and seconded by Member Hovland for award of bid for a 3/4 ton van for the Liquor Stores to Falls Automotive under Hennepin County Contract #0543AO at $15,756.00. Motion carried on rollcall vote - five ayes. *BID AWARDED FOR FAIRWAY GRASS MOWER FOR THE BRAEMAR GOLF COURSE Motion made by Member Masica and seconded by Member Housh approving the award of bid for a fairway grassmower for Braemar Golf Course to MTI Distributing, Inc., under State of Minnesota Contract #425965 at $17,311.58. Motion carried on rollcall vote - five ayes. TRAFFIC SAFETY STAFF REVIEW OF JANUARY 9,2001, APPROVED Member Masica asked that the Traffic Safety Staff Review of January 9, 2001, be removed from the consent I agenda and commented that cut-through traffic issues are a top priority in her estimation. Page 5 MinutesEdha City Council/ranuary 16,2001 Member Kelly made a motion approving the Traffic Safety Staff Review of January 9, 2001, Section A, B, and C. Member Housh seconded the motion. I Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. ON-SALE LIQUOR LICENSE TRANSFER OF OWNERSHIP APPROVED FOR BIG BOWL RESTAURANT Manager Hughes explained that Big Bowl, Inc., dba/Big Bowl Cafe in the Galleria was one of the original on-sale intoxicating liquor licensees and was under corporate ownership of Lettuce Entertain You Enterprises, LLC and Brinker International, with each having a 50% ownership. City Code requires a new application be filed when changes of more than 10% occur in the corporate ownership. Appropriate applications have been submitted and all applicable fees paid from Brinker International. The Planning Department reviewed the application and finds it in compliance with code requirements. The Health Department is satisfied with the applicants' plan for storage and service and the Police Department, upon investigation, found no negative findings. Staff recommends approving an on-sale intoxicating liquor license and on-sale Sunday license to Big Bowl, Inc., under the corporate ownership of Brinker Restaurant Corporation dba/Big Bowl Cafe beginning January 17,2001 to March 31,2001. I Member Kelly made a motion approving an on-sale intoxicating liquor license and an on- sale Sunday license to Big Bowl, Inc., under the corporate ownership of Brinker Restaurant Corporation, dba/Big Bowl Caf6 beginning January 17, 2001 to March 31,2001. Member Hovland seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. BLUE RIBBON COMMITTEE UPDATE PRESENTED; HEARING DATE SET OF FEBRUARY 15,2001 Bob Christianson, Chair of the Blue Ribbon Committee, commended the Committee for their diligent efforts. He explained the Committee could not have accomplished what they did without the skill expended from Director Keprios and Assistant Director MacHolda. Director Keprios explained that TSP One, Inc., Architects as well as Anderson Johnson Engineers were in attendance and prepared to answer questions, but had not prepared a formal presentation. He added they were prepared to show site plans if the Council desired. Director Keprios described the process that has been ongoing since late 1999. The City and School District determined they should work together to provide public faciIities for community use. Decision Resources conducted a telephone survey to determine if support existed for such a project. The survey determined there would be community support for the I project. The Council formed the Blue Ribbon Committee consisting of following eleven citizen members: Bob Christianson - Chair Page 6 Minutesfidina City Counciflanuary 16,2001 Jeff Bohlig - Member at Large Mary Brindle - Member at Large Ted Brinkman - Athletic Booster Club Kris Hayes - Normandale French Immersion Doug Johnson - Edina Public School District Chuck Mooty - Edina Park Board Linda Presthus - Edina Park Board Dan Rectenwald - Edina Community Center - Neighborhood Resident Ann Swenson - Edina Planning Commission Jim VanValkenburg - Senior Citizen Advisory Committee The Blue Ribbon Committee's mission was as follows: 1. What is the need for additional gymnasiums, soccer fields and auditoriums in the City? 2. What other needs should be addressed? 3. Is there an opportunity to work with Edina Public Schools to meet the City's recreational needs? If so, how should such an arrangement be structured? 4. Are there other partnerships that should be made to provide recreational facilities? 5. Is it appropriate for some or all of the facilities to be located on school district property ? 6. Will the recommended package of facilities and improvements be acceptable to the community? The Committee began meeting in September. The information-gathering process included: Thirteen committee meetings and one park and school tour of East Campus (ECC, South View and Concord) West Campus (High School and Valley View) Arneson Acres Park Braemar Park Cornelia School Park Countryside Park Garden Park Meetings began on Thursday - September 14,2000 Committee met over seventeen weeks for a total of 60 hours Committee heard 30 presentations Last meeting held January 4,2001 Letters of invitation were mailed to community groups and individuals asking for input in writing and attendance at a Blue Ribbon Committee meeting to present program needs and desires. Community groups and individuals that were invited included: Performing - Arts - Diana LeLand/School District Music & Performing Arts; Jan Michaletz, Schools Booster Club for Music & Performing Arts; Doug Johnson, Director of Community Education Services Edina Senior Citizen Activities Center - Leon Lander and Kay Bach/Senior Center Advisory Committee; Pat Mackey, Architect I Page 7 Minutes/Edina City Councimanuary 16,2001 Enterprise - Facilities - Diana Hedges/ Art Center; Larry Thayer/ Arena; Ed Gymnasium and Athletic Field Shortage - Assistant Park Director MacHolda General Park Infrastructure - Park Director Keprios Athletic Field Turf Maintenance - Vince Cockriel/Park Maintenance; John Hopko/ New and Renovated Athletic Fields - Anderson/ Johnson, Inc., Landscape Architects I MacHolda/ Aquatic Center Agronomist & Turf Specialist; Jim Knazek - Artificial Turf Specialist TSP ARCHITECTS AND ENGINEERS, INC.: Studied scenarios for new and renovated ,oymnasiums at various locations 0 Previously studied and validated the need for renovation of the South View Middle School competition pool Presented concept drawings for replacement of the Valley View Middle School competition pool Presented concept drawings for renovation of ECC auditorium YOUTH ATHLETIC ASSOCIATIONS: 0 Junior Olympic Volleyball Association Basketball Association (in-house) Basketball Association (traveling) Girls Basketball (traveling) 0 Soccer Association (in-house) Soccer Club (traveling) Football Association Baseball Association Youth Softball Association Girls Fastpitch Softball 0 Braemar City of Lakes Figure Skating Club EdinaSwimClub OTHERYOUTH AND ADULT ATHLETIC GROUPS 0 Donna Hanbery - Adult Soccer Ed MacFadden - Girls and Boys Lacrosse 0 Marvin Goldstein - Edina Athletic Boosters Club 0 Mike Madden - Girls and Boys Rugby Ed MacHolda, Assistant Director - Adult Basketball and Adult Soccer 0 Donna Tilsner, Recreation Supervisor - Adult Softball and Adult Volleyball 0 Steve Dove - Edina High School Athletic Director Girls Athletic Association (basketball, volleyball, flag football, team tennis) SUPERINTENDENT DRAGSETH FIRST PRESENTED SCHOOL DISTRICT NEEDS AS School District facility needs and setting a timehe New law mandates for Kuhlman Stadium bleachers 0 School district trends (enrollment growth, increased use of facilities and aging infrastructure) Second presentation addressed priori@ locations of new mans and identified needs: Page 8 MinutesEdina City Councirnanuary 16,2001 0 0 0 0 0 0 0 0 0 0 0 On-going capital improvement plan Compliance with City/State fire code regarding fire suppression and compliance with the Americans with Disabilities Act Kuhlman bleachers must meet mandated code by January 1,2002 Renovation of certain fields and facilities for health and safety of participants Renovation of some aging fields, gymnasiums and pools New additional fields and gymnasiums to accommodate current and future athletic programs Increase the number of competition pool lanes/ times (school and community) Need for program registration and scheduling computer software Need for indoor multi-purpose athletic field (bubble) for a variety of uses (physical education classes, baseball, football, walking/ jogging, flag football, rugby) If a bubble is deemed unacceptable, the gymnasium number would increase Numerous residents rent indoor athletic field time in other communities (need for a bubble in Edina) Need for new furnishings for Senior Center Improve access to existing park shelter building facilities Increase parking at Edina Community Center campus Need for more non-traditional recreation opportunities for youth (skate park) Increase number of track lanes for school use and community expansion of programs Renovation of existing work general park infrastructure Need for additional pottery classroom space Need to provide more indoor performing arts facilities and renovate existing worn ECC auditorium Need to provide heating and dehuddification for Braemar East Arena PROTECTS RECOMMENDED BY BLUE RIBBON COMMITTEE: (not in order of priority) Performing and Visual Arts Provide separate entrance for community to auditorium Reduce seating to accommodate 630 people Upgrade lighting and sound system New Black Box Theater (west campus) Intimate performing arts theater for smaller audiences of 10 to 250 people Replace Worn Infrastructure: General Park Facilities: Replace playground equipment at seven parks Replace Bredesen Park perimeter fencing Replace concessions building/maintenance garage at Courtney Fields Replace roofs at Arneson and Bredesen Parks Rebuild tennis court at Walnut Ridge Upgrade pump house building at Sherwood Park Repair pathways (Arneson, Rosland, Cornelia, Walnut Ridge Parks) Replace windows and siding on Arneson Acres Park building Replace Showmobile Page 9 MinutesEdha Citv Council/ranuary 16,2001 New General Park Infrastructure Provide indoor furnishings at Senior Center Repair parking lots in three parks Develop tri-city skate park Complete Van Valkenburg neighborhood park Purchase registration system for athletic/community programs Add safety fencing at Rosland Park playground Add keyless entry access system to fourteen park buildings Sanitary sewer lift station for Arneson Acres Greenhouse restrooms Shade covers for baseball/softball field dugouts (sun protection) Outdoor lighting for three Pamela Park softball fields Aquatic Center: Accomplish master plan Replace worn slide with two new flumes (separate plunge pool) Replace a one meter diving board with cable ride Raise the depth of lap pool to five feet Provide better user access to main pool New deck showers and deck expansion Provide fire suppression for Braemar West Relocate ice resurfacing room Heating and dehumidification upgrade Pottery room expansion Fire suppression system Clark gLft shop expansion Renovation of existing gyms: Braemar Arena: Artcenter: Gymnasiums: ECC large gym and lobby ECC small gym South View Middle School gym bleachers and wood floors One new gym at Concord Elementary One new gym at South View Middle School Two new gyms at Valley View Middle School, locker room/ concession stand Addition of four new gyrns: Athletic Fields: Additional new athletic fields: Artificial turf installed at Kuhlman Field Artificial turf installed at South View Middle Fields Two new multi-purpose athletic fields (football/lacrosse/ rugby/soccer/ultimate frisbee) lower level high school One new multi-purpose athletic field - Creek Valley School Two new softball fields - lower level high school Convert adult softball field to intermediate baseball field - Cornelia School Park I Page 10 MinutesFdina City CounciIDanuary 16,2001 Renovate worn athletic fields (regrade, seed, irrigation and drainage) Six baseball fields Nine multi-purpose athletic fields Two softball fields 0 Upgrade/ Improvement of Existing Stadium: State law mandates replacement of Kuhlman Stadium home and visitor bleachers Upgrade/replace lighting at stadium New storage space under permanent bleachers New plaza to include new entrance gate, concessions area, restrooms and press box 0 UpgradelNew Athletic Facilities at Kuhlman: Increase track lanes from six to eight lanes Tennis court spectator seating Install artificial turf to encourage multiple users of multi-purpose athletic field Kuhlman Stadium: 0 Competition Swimming - Pools: Renovate South View Middle School Pool Improve ventilation and filtration systems Meet current pool health and safety codes New 25m x 25yd pool with L shaped diving area New locker rooms New concession stand Replace Valley View Middle School Pool Indoor Athletic Field (Bubble): Air-supported white colored fabric that covers the artificial turf field inside new expanded track at Kuhlman Stadium Bubble goes up in November - down in March Potential revenue generating facility Reduces need for additional gyms (need only 4 versus 5-6 new gyms) WHY LOCATE INDOOR ATHLETIC FIELD AT KUHLMAN STADIUM? 0 Kuhlman must have artificial turf to allow community access 0 Adjacent to schools would maximize use Storage available under bleachers for fabric 0 Security fencing already in place 0 210 feet wide, 380 feet long and 65 feet high Least expensive site versus alternative site 0 Lewis Park (would need security fencing, artificial turf but not close to school) 0 ECC Middle Field (too close to residents, field too small, needs higher fencing) 0 Valley View Middle School Baseball Field (needs road and parking lot, artificial turf, security fencing, field is too small) OTHER POTENTIAL LOCATIONS FOR BUBBLE: Page 11 Minutes/Edina City Council/ranuary 16,2001 Braemar Park at Former Gun Range site (needs extensive grading, artificial turf, additional parking, security fencing, not close to school, site currently planned for Police/Fire Training Facility) Mr. Keprios asked if the Blue Ribbon Committee accomplished its mission: I 0 What is the need for additional gymnasiums, soccer fields and an auditorium in City? Committee Recommendations: 4 new gymnasiums Access to five new multi-purpose athletic fields New Black Box Theater Renovate or replace worn infrastructure Provide new additional facilities based on demonstrated needs. What other needs should be addressed? 0 Is there an opportunity to work with Edina Public Schools to meet the City's recreational needs? (YFS) If so, how should such an arrangement be structured? Committee Recommendations: Recreational facilities on School District property should be operated/ maintained by School District Recreational facilities on City property should be operated/maintained by City Southdale YMCA (Skate Park, Gymnasiums) Northwest Health Club (Midwest Health Club, Braemar Park Site) 0 Are there other partnerships that should be made to provide recreation facilities? I 0 Is it appropriate for some or all of the facilities to be located on school district property? All additional facilities, performing arts theater, gymnasiums, competition pool, bubble and athletic fields should be located on school property because: No additional costs Additional costs to operate and maintain new gyms, theater and pool are incremental additions, 0 Will the recornended package of facilities and improvements be acceptable to the community? Blue Ribbon Committee recommendations are responsive to groups and individuals who provided input. Mi. Keprios explained the Committee found it too difficult to determine the overall cornunity support at this time. He added Decision Resources suggested the majority of the community will support the proposal if there were no controversial projects. Mr. Keprios explained several projects require further study to determine more accurate construction costs, i.e.; gyms, pools, Black Box Theater, Coutney Fields building, etc. Based on information received from various groups, the Blue Ribbon Committee has determined their recommended projects to improve parks, programs and recreational facilities. The estimated total cost of the recommended projects is approximately $37,121,600.00. Projected Cost Breakdown (not listed in order of priority) Gymnasiums $8,120,600 Page 12 MinutesEdina City Council/January 16,2001 Athletic Fields 6,074,000 Indoor Athletic Facility (bubble) 969,000 Kuhlman Stadium 5,946,000 Competition Swimming Pool Needs 6,077,000 General Park Infrastructure 4,534,000 Performing/Visual Arts 2,985,000 Enterprise Facilities 2,416,000 TOTAL COST OF RECOMMENDED PROJECTS $37,121,600 Director Keprios gave two tax impact scenarios for a referendum at $35,000,000 and at $40,000,000. He suggested a timeline as follows: February 6,2001 February 20,2001 February 20,2001 Public Hearing March 6,2001 April 23,2001 May 16,2001 (WEDNESDAY) Referendum Date Approve Joint Powers Agreement and Facilities Use Agreement Joint Council/School Board Meeting Council Approves Date, Amount and Scope of Referendum Public Information Mailed to All Residents Council comments Mayor Maetzold suggested that discussion focus on two things, 1) general findings of the panel and 2) the proposed timeline. Member Kelly asked whether the Capital Improvement Plan could be funded through the referendum. Attorney Gilligan noted the referendum would fund specified capital projects, but not a reserve or capital improvement fund. Manager Hughes noted that a Capital Improvement Plan for the entire City, was being developed. Member Kelly reminded the Council that when this proposal was first discussed, it was purported there would be a utility/maintenance savings. He asked if we are still operating under this understanding, Director Keprios said yes, but the bubble may be an issue. Member Kelly said since most of the project is on school property, when the use agreement is finalized, a clear case is made that persons not enrolled in the Edina school system will have use of the facilities. He stated the registration system should be a web-based design shared between the School District and the City. Director Keprios said how this would work has yet to be determined. Member Kelly voiced concern that the same problem would exist with the lower fields flooding with either a bubble or regular fields. Director Keprios explained the natural turf fields would be 90% sand and are purported to be ready for play within 20 minutes after a three inch rain. I Member Hovland voiced concern with security, safety, parking and access issues to the Community Center site. Director Keprios commented that the majority of people support the auditorium design and concept. Parking concerns would be addressed by compromising the existing field. Member Hovland inquired about the operating costs for the perfoming art center. Director Keprios said that has not been discussed. Member Hovland asked if discussions have been held about the Edina Swim Club being involved and in the sharing of expenses on the proposed new pool. Director Keprios said they are aware their rents will increase and were supportive. He added the school district would run the facilities and maintain them. Any increase in fees would be their decision. Manager Hughes said Page 13 I Minutes/Edina City CouncWanuary 16,2001 historically that is the manner the City has operated under. Member Hovland asked if there are any resources in the referendum not shared with the school district. Director Keprios indicated if it is part of the referendum it would, by law, have to have community access. Member Hovland asked specifically about the Black Box Theater. Director Keprios explained some discussion has ensued with the difference of access during the school year and summer. Member Hovland asked which proposed projects would generate a positive cash flow. Director Keprios indicated the bubble and Aquatic Center would have the potential to be the primary sources. Member Hovland asked if the bubble were profitable where would the profit go. Director Keprios said that has not been discussed. Member Hovland asked if decentralization of the gymnasiums effect the ability to raise funds for operating expenses. Director Keprios said that has not been discussed. Bob Christianson said the Committee did not detail operating costs, etc. They did not feel it was their charge and did not have time. Member Hovland asked if a track is proposed in the bubble. Director Keprios said no but nothing prohibits walkers/runners from using the bubble. Member Hovland inquired why locker rooms were not included in Braemar Arena. Bob Christianson said the identified need for locker rooms was for the Edina High School hockey program. The Committee felt the public would not benefit from locker rooms. Mayor Maetzold asked if the locker rooms could be used by figure skaters. Director Keprios said is was unlikely the public would use the locker rooms. Member Masica asked if it would add to the cost to add to the athletic campus at Braemar. Director Keprios said it is possible but not preferred. Member Masica inquired when will' we know if the Braemar area will be used for a fire/police training facility. Manager Hughes said a decision should be forthcoming within the next few months. Member Masica asked if establishing an athletic campus at Braemar is 'do-able'. Director Keprios answered yes. Member Masica said currently parking is a concern at the Community Center. If activities were going on at Kuhlman Field, the auditorium and Community Center, what parking needs would be necessary. Director Keprios stated a parking and traffic study has not been completed. He has in the past deferred questions about parking at the schools to the school. Doug Johnson commented that like facilities, the bubble, has mostly pick-up/drop-off pabons. The need for additional parking would be minimal. Parking studies show parking to be inconvenient not inadequate during the day. At night with athletic activities parking is a problem. Bob Christianson stated he has cost figures of the four gym complex at Braemar and it would cost twice as much to build and would not be located near a school. The Committee concluded the fit with Braemar was not good. Member Masica said she is most concerned with the impact of a bubble on the surrounding community:Director Keprios added the bubble would be used 90% of the time for a practice facility not for competitions. It is primarily used to practice summer sports during the winter. Manager Hughes explained that the cost of the dome would be the same in any location. The one difference would be at Braemar, a third artificial turf field would be necessary at a cost of $700,000 - $800,000. Member Housh asked in a City referendum, what is the acid test regarding usage of the facilities. Attorney GiIligan added the facilities do not need to be City owned but the Page 14 .I MinutesEdina City Councirnanuary 16,2001 community would need access. Member Housh asked what the City's use of the Black Box Theater would be. Director Keprios said the Theater was proposed by the School District but was looked upon by the Blue Ribbon Committee as a 'field of dreams'. No one group came before the Committee with a presentation yet they realized there is a need for that type of facility. Member Housh read in the material presented that the School District would support the bubble if it was self-sustaining. He asked what the scenario would be if other communities also built bubbles and the demand would decline. Director Keprios said that the facilities use agreement would be in place and would be the School District's problem. He suggested further study could be done by the Committee on where the bubble would be located. Mayor Maetzold asked if the Committee felt that any other parts of the project other than the locker rooms would not be appropriate. Director Keprios said the Committee felt the Jan Apple Memorial Gardens at the Art Center could be funded by the Garden Council. A center island at Arneson Park did not stay in the project. Bob Christianson said a dance studio was suggested within the Black Box Theater, the Committee viewed it as more appropriate for the School District to fund. Manager Hughes said an indoor running track was deemed not appropriate in its design. Member Kelly voiced concern if the bubble were constructed at Braemar, would the School District still want Kuhlman field constructed of artificial turf. Director Keprios said yes. Manager Hughes said if the community would be allowed to use Kuhlman, it would need to be constructed with artificial turf. Member Kelly indicated that Kuhlman field is the premier soccer field in Edina in his estimation. He stated he believes the use agreement could be problematic and may need a school advocate and City advocate to insure that residents who do not have connection with the school would be represented. I Member Housh suggested an advisory board could be established to oversee operations. Director Keprios stated to the City's advantage a preliminary use agreement has been set up. Doug Johnson said discussions have focused on two things, 1) defined 'booking' and 2) usage times. There are also two parts to setting this system up, a 1) Joint Powers Agreement and 2) Facility Use Agreement. Manager Hughes said the next thing on February 6,2001, would be to review the Agreements and give feedback. Member Kelly recommended the Blue Ribbon Committee peruse the Agreements and give suggestions. Bob Christianson commented the committee might look at the Agreements in a business context but he believed the City Attorney should be involved. Member Kelly said he personally could not give any opinion on the Agreement, not knowing the inner workings of the Park Department. Member Hovland commented that many persons, both lawyers and staff have worked on the Agreement. Mayor Maetzold asked the Council for a decision on when to hold a public hearing and how to notice the public. Following a brief Council discussion, a public hearing was set for Thursday February 15, 2001. Member Masica suggested noticing residents in a 1,000 foot radius of Kuhlman Field about the public hearing. Page 15 MinutesEdha CiW Councirnanuary 16,2001 Member Masica made a motion setting a public hearing date of February 15, 2001, EO0 P.M., location to be determined, for Blue Ribbon Committee recommendations, and to notice residents in a 1000 foot radius of Kuhlman Field of the hearing. Member Kelly seconded the motion. I Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. Public comment Bob Krengel, 405 Blake Road, pointed out a date in the Edina Sun Current was incorrect, regarding the Blue Ribbon Committee meeting. Gary Dorrian, 4708 West 60" Street, thanked the Committee and asked that more data on massing, traffic, and marketing be made available to the public. Member Kelly explained the City does not have final support for the multi-million dollar cost yet. Information will be made available in advance of the public hearing. Manager Hughes added what is incumbent is that information must be provided to the voter so that on May 16th the voter can make an informed decision. Member Kelly suggested information be made available to the public previous to the public hearing. Mr. Dorrian voiced concern with comments made regarding fire safety at Braemar West. Director Keprios said the West Arena was built in the 1960's and fire codes were different. It needs to be brought up to code. Member Housh said what he hears Mr. Dorrian requesting numbers proving the necessity of the proposals. I David Krasno, 5607 Dalrymple Road, voiced concern with traffic, parking and safety on his street. Sam Roman, 4709 School Road, stated a mistake is being made if a mailing to each household is not done regarding the public hearing. JoEllen Deever, 5101 West 70", attended the Committee meetings where presentations were made by every athletic organization known to man. She stated there is nothing underhanded or devisive about the group and she was very impressed with all their work. Correspondence received in favor of the referendum going forward were Creek Valley School Teachers, 6401 Gleason Road; L. Ann Sullivan, 5845 Brookview Avenue; Ann Sheely, 5905 Grove Street; Edina Senior High School Teachers, 6754 Valley View Road; Teena Hatch, PTSO President - Valley View; Normandale Elementary French Immersion School, 5701 Normandale Road Principal Dr. Harold Benson and Chair John Heer; Marde Olson, Valley View Middle School PTSO; Made and Mark Olson, 5717 Londonderry Road; Concord Elementary School Staff, 5900 Concord Avenue; Concord Site Council and Concord PTO Board; Deborah K. Beltrand; Bert Ledder, 6709 Cheyenne Trail; South View Middle School, Trevor R. Johnson, 4725 South View Lane; ScharIott and Charlie Gross, 4612 Cascade Lane. Against the referendum going forward were Bette Cornstock; Harold and Lila Larson. Against the location of the bubble at Kuhlman Field were James and Virginia Anderson, 4721 School Road; Janeva G. McCulloch, 4801 West 59th Street. Page 16 MinutesEdina City Council/ranuary 16,2001 BOARD OF REVIEW DATE FOR APRIL 16, 2001, AT 5:OO P.M. Manager Hughes asked that the setting of the Board of Review date be removed from the Consent Agenda because Member Housh will not be able to be in attendance at the proposed April 16, 2001, date. Manager Hughes explained that on or before February 15 of each year the County Assessor is required to give written notice to the City Clerk of the day and time the Board of Review will meet. Mayor Maetzold exited the Council Chambers. Mayor pro tem Kelly conducted the meeting. Following a brief Council discussion, Member Masica made a motion setting April 16,2001, at 5:OO P.M. as the date for Board of Review. Member Housh seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. DATES SET FOR ANNUAL MEETING OF MARCH 27, 2001, AND VOLUNTEER RECOGNITION DINNER OF APRIL 24,2001 Manager Hughes reported that dates for the Annual Meeting and Volunteer Recognition Reception for 2001 need to be chosen. Following a brief Council discussion, Member Kelly made a motion setting March 27,2001, for the Annual Meeting date at Centennial Lakes Park Centrum at 5:OO P.M., and April 24, 2001, for the Volunteer Recognition Reception at Edinborough Park at 5:OO P.M. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. APPOINTMENTS/RE-APPOINTMENTS MADE TO BOARDS, COMMISSIONS AND COMMITTEES Mayor Maetzold requested endorsement of his recommendations for appointments and re-appointments to various boards, commissions and committees as follows: RE-APPOINTMENTS 1 NAME BOARD/COMMITTE~COMMISSION TERM TO Linda Kieffer Art Center Committee 2/1/04 DeLores Paul 2/1/04 Kathy Frey (consumer) Community Health Committee 2/1/03 Quentin A. Collins Construction Board of Appeals 2/1/04 Edward Noonan 2/1/04 John McCauley Heritage Preservation Board 2/1/03 Herman Ratelle 2/1/03 Lois Wilder 2/1/03 Donald W. Wrav 2/1/03 Carol Carmichiel (Council) Human Relations Commission 2/1/04 David Fredlund Park Board 2/1/04 Thomas White 2/1/04 David Byron Planning Commission 2/1/04 Gordon V. Johnson 2/1/04 Geoffrey Workinger 2/1/04 Page 17 Minutesfidha City CouncManuary 16,2001 Anne Cronin Recycling and Solid Waste Commission 2/1/03 Kathryn Frey Inna Hays Donald W. Patton I Kathryn Frey 2jljO3 Inna Hays 2/1/03 Donald W. Patton Zoning Board of Appeals 2/1/04 Zoning Board of Ameals I 2jljO3 2/1/03 2/1/04 Mayor Maetzold further recommended the following persons to fill the Board/Commission/Committee vacancies as noted: APPOINTMENTS I NAME BOARD/COMMISSION/COMMITTEE TERMTO: I William Crawford Heritage Preservation Board 2/1/02 John Hobday Human Relations Commission 2/1/04 Michael Damman Park Board (unexpired 2 year term) 2/1/03 Ardis Wexler Park Board 2/1/04 Member Masica made a motion endorsing the re-appointments and appointments to the various boards, commissions and committees as previously noted. Member Housh seconded the motion. Ayes: Housh, Hovland, Kelly, Masica, Maetzold Motion carried. TONFIRMATION OF CLAIMS PAID Member Masica made a motion, seconded by Member Hovland approving payment of the following claims as shown in detail on the Check Register dated January 5, 2001, and consisting of 27 pages: General Fund $157,005.03; Communications Fund $5,931.84; Working Capital Fund $15,580.40; Construction Fund $260.00; Art Center Fund $8,668.59; Golf Dome Fund $11,591.94; Aquatic Center Fund $1,426.75; Golf Course Fund $3,120.82; Ice Arena Fund $1,866.32; Edinborough/Centennial Lakes Fund $7,812.21; Liquor Fund $114,361.43; Utility Fund $288,124.79; Storm Sewer Fund $1,166.87; Recycling Fund $37,935.20 ; TOTAL $654,852.19. Motion carried on rollcall vote - five ayes. There being no further business on the Council Agenda, Mayor Maetzold declared the meeting adjourned at 10:33 P.M. I b’ Cityclerk Page 18