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HomeMy WebLinkAbout2019-09-04 City Council Regular MinutesMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL SEPTEMBER 4, 2019 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE 111. ROLLCALL Answering rollcall were Members Anderson, Brindle, Fischer, Staunton, Hovland. Absent: None. IV. MEETING AGENDA APPROVED AS AMENDED Member Fischer made a motion, seconded by Member Anderson, to approve the meeting agenda as amended, removing Item VI.L., Request for Purchase: Design Services for Water Treatment Plant No. 5 Concept Validation. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. V. COMMUNITY COMMENT No one appeared. V.A. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to past Community Comments. VI. CONSENT AGENDA ADOPTED AS AMENDED Member Staunton made a motion, seconded by Member Fischer, approving the consent agenda as amended, removing Items VI.I., Request for Purchase: Police Equipment Replacement. VI.A. Approve minutes of the August 20, 2019, Work Session and Regular Meeting VI.B. Approve payment claims for Check Register Claims Pre-List Dated 08.22.19-08.29.19 Total $2,862,355.68, Electronic Payment Register Dated 08.22.19-08.29.19 Total $143,501.81, and Credit Card Transactions 06.26.2019-07.25.2019 Total $49,601.15 VI.C. Adopt Resolution No. 2019-55; Granting City Council Consent for Housing and Redevelopment Authority Levy VI.D. Approve Request for Purchase, awarding the bid to the recommended low bidder, Toro 5910 Mower, MTI Distributing, $112,960.72 VI.E. Approve Request for Purchase, awarding the bid to the recommended low bidder, Institution Community Work Crew Contract, State of Minnesota $186,500.00 VI.F. Adopt Ordinance No. 2019-13; Adding Rental Licensing Fees to Fee Schedule and Waive Second Reading VI.G. Approve Request for Purchase, awarding the bid to the recommended low bidder, 800 MHz Radio Replacement, ANCOM, Inc. $173,045.50 VI.H. Approve Request for Purchase, awarding the bid to the recommended low bidder, Rytec Garage Doors for Public Works, Star Equipment 65,990.00 VI.J. Adopt Resolution No. 2019-65; Authorizing Agreement with Driving While Intoxicated Officer Grant Program Page 1 Minutes/Edina City Council/September 4, 2019 VI.K. Adopt Resolution No. 2019-67; Approving the 2020 Budget and Dues Increase for the 1-494 Corridor Commission ' - - _ Validation VI.M. Approve Request for Purchase, awarding the bid to the recommended low bidder, Change Order No. I for York Sanitary Sewer Professional Services, $7,241.66 VI.N. Approve Request for Purchase, awarding the bid to the recommended low bidder, Design Services for Valley View Road Sidewalk Phase 3, WSB & Associates $45,448.00 VI.O. Approve Traffic Safety Report of July 30, 2019 VI.P. Approve Request for Purchase, awarding the bid to the recommended low bidder, Ambulance Patient Movement Equipment, Stryker, $159,775.20 VI.Q. Adopt Resolution No. 2019-68; Setting Public Hearing Dates for Special Assessment and Delinquent Utilities VI.R. Adopt Resolution No. 2019-69; Accepting Donations VI.S. Adopt Resolution No. 2019-70; Approving Final Plat at 5841 Oaklawn Avenue Rollcall: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA VI.I. REQUEST FOR PURCHASE: POLICE EQUIPMENT REPLACEMENT — APPROVED The Council suggested including a condition that Sentinel MN sell the traded-in weapons traded to law enforcement agencies only to ensure weapons do not end up on the street. Member Fischer made a motion, seconded by Member Anderson, approving Request for Purchase, awarding the bid to the recommended low bidder, Police Equipment Replacement, Sentinel MN, $23,890.50 conditioned that the refurbished rifles traded in are sold to a law enforcement agency only. The Council asked how this condition would be verified. Mr. Neal said the City would depend on the vendor to ensure the condition was met and noted while a new condition was being imposed on an already-bid contract, the vendor was well-known and respected in the State and staff was confident they would comply with the condition. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. UPDATE FROM HENNEPIN COUNTY DISTRICT COURT CHIEF JUDGE IVY BERNHARDSON — RECEIVED Hennepin County District Court Chief Judge Ivy Bernhardson provided an update about work being done in Hennepin County Courts. She explained the court was a separate branch of government, unified since the 1990s and funded by the Legislature. She said Hennepin County was the largest trial court in Minnesota with the criminal division being the largest, then outlined the different divisions that included civil, juvenile, and family court. Judge Bernhardson outlined how judicial staff worked to bring about fair and timely resolution of cases and equal justice for all under law then spoke about how technology upgrades and communication methods such as text notifications of court dates were helping the process. She referred to the availability of interpreters for over 100 languages then thanked the City for supporting the district courts. VII.B. SEPTEMBER 8, 2019, WOMEN'S SUFFRAGE RATIFICATION CENTENNIAL DAY — PROCLAIMED The Council shared a proclamation regarding the ratification of the 19th Amendment to the United States Constitution that granted women the right to vote and included information about a celebration to be held at the Minnesota State Capitol and Minnesota Woman Suffrage Memorial on Sunday, September 8, 2019. Member Fischer made a motion, seconded by Member Brindle, approving the Proclamation recognizing Women's Suffrage Ratification Centennial Day. Page 2 Minutes/Edina City Council/September 4. 2019 Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Colleen Feige, President of the League of Women Voters — Edina, noted their chapter was 65 years old then shared comments how Minnesota led the way for this vote. She thanked the City for the support given by the Council then shared more about the celebration event. VIII. PUBLIC HEARINGS HELD — Affidavits of Notice presented and ordered placed on file. VIII.A. RESOLUTION NO. 2019-64: CONDITIONAL USE PERMIT FOR OUR LADY OF GRACE, SOS I EDEN AVENUE — ADOPTED Member Fischer disclosed he was a parishioner of Our Lady of Grace church. Assistant City Planner Bodeker said Our Lady of Grace church was requesting a multi-phased master development plan for improvements that included a priest residence, activity center, parish gathering space expansion, school expansion and other remodeled areas within existing buildings. The request required a conditional use permit with variances. On August 14, 2019 the Planning Commission recommended approval of the conditional use permit, a height variance to allow for the tallest addition to be 47'6", a 63' variance to the east property line, a 51' rear yard setback variance to the south property line, and a 15' variance to allow the fence and school play area to be placed up to the property line but recommended denial of the sign variance to allow for a 100-square foot building sign based on lack of information regarding the proposed sign. She spoke about proposed parking and sanctuary size then shared the proposed materials board. The Council inquired about elevations for Phase I and the priest residence then spoke about proposed phases and future additional approvals versus a master approval. Ms. Bodeker explained the residence would be used by both active and retired priests and include 5-6 rooms. She then explained the approval process and extension period allowed if building permits were not applied for within one year. The Council spoke about traffic flow on Eden Avenue and the need for a potential roundabout to relieve pressure from increased traffic from the expansion, and about site access as most would be from Eden Avenue, then inquired about water management/runoff. Engineering Director Millner explained the three current driveways were sufficient at this time and were only busy during school arrival and departure but the main concern was traffic impacts to the Arcadia/Eden/Normandale intersections once an additional 110 students were enrolled. Max Moreland, Spack Consulting, said the traffic patterns were established to separate bus and passenger vehicle traffic and operated very well. Jay Fourniea, Opus Group, shared comments on how the church community continued to grow with new parishioners, their recent 75th anniversary celebration, and plan for the next 75 years. He said the church wanted to continue to be a good neighbor and held a community outreach meeting in June to share the proposed plan with the goal to start yet this year on the priest residence then work on a capital campaign for the activity center, link building, and possible preschool next year. Mr. Fourniea said they were comfortable with the proposed roundabout but not until the additional 110 students were enrolled. He then spoke about staggered stop/start times to help mitigate traffic and referred to modified and new access points to reintroduce traffic on the front side of the site to provide more stacking areas with a sidewalk down the center to the ballfields. He said buses use Normandale now to remain timely and parent pick-up was moved to the north side to keep the traffic types separated. Mr. Fourniea explained the project would include underground storage tanks below the parking lots. Mayor Hovland opened the public hearing at 7:44 p.m. Public Testimony No one appeared. Member Brindle made a motion, seconded by Member Staunton, to close the public hearing. Page 3 Minutes/Edina City Council/September 4. 2019 Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. The Council said while a great project, it had concerns about traffic on Eden Avenue. The Council referred to a traffic study for the Grandview area, how the westerly access should be a right-in/right-out, and suggested a future partnership with the church for a roundabout and the importance of engaging MnDOT in the process too. The Council spoke about the signage variance for 100 square feet and how the sign ordinance addressed commercial areas more and this was a mixed development area. The Council spoke about the purpose of sign for identification, noting there was already a sign for traffic on Highway 100, the need for another sign on the building for entrance purposes and wayfinding, then noted the rectory seemed far away from the rest of the campus. Mr. Fourniea explained a design was not presented with the variance request but just the size as the design was not complete yet. He spoke of the importance to have a large sign to reach traffic and that final design would be defined and approved ata later date by the Council. He shared the rectory was placed to help transition better to the neighborhood and provide more privacy for the five priests, with an additional bedroom for guests. The rectory would be 2,600 square feet with the garage tucked into the hill. Mr. Fourniea commented how the church had been a wonderful community member. The Council inquired about the $40,000 payment for a roundabout based on the additional 110 student enrollment and concern that the public works facility could trigger a roundabout as well. Mr. Millner said a roundabout would be triggered either by development or street reconstruction and could be paid for through special assessments for Eden or Normandale. This proposal would address traffic from the development at the intersection. Member Fischer introduced and moved adoption of Resolution No. 2019-64 approving a Conditional Use Permit with Variances for Our Lady of Grace Church, 5051 Eden Avenue, with deletion of Section 4 to allow approval of 100-square foot building sign variance request, subject to the following conditions: I. Subject to staff approval, the site must be developed and maintained in substantial conformance with the following plans, unless modified by the conditions below: • Site & building plans date stamped August 7, 2019. • Building materials presented at the Planning Commission and City Council meeting. 2. The property owner is responsible for replacing any required landscaping that dies. 3. Compliance with the conditions and comments listed in the revised Engineer's memo dated August 2, 2019 & August 13, 2019. 4. Compliance with the conditions and comments listed in the Fire memo dated August 2, 2019. 5. Compliance with the conditions and comments listed in the Building Official's memo dated August 2, 2019. 6. Signage to have limited impact to surrounding neighborhood and to fit the size and scale of proposed building and be no larger than 100 square feet, subject to sign permit as approved. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.B. PUBLIC HEARING OF PRELIMINARY AND FINAL PLAT AND PLATTING AN EXISTING OUTLOT AT OAK LANE — POSTPONED TO SEPTEMBER 17, 2019 Community Development Director Teague stated the applicant for the Preliminary and Final Plat; Platting an Existing Outlot at Oak Lane had requested postponement of the public hearing to allow more time to create the final plat. Member Brindle made a motion, seconded by Member Fischer, to postpone the public hearing until September 17, 2019. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Page 4 Minutes/Edina City Council/September 4, 2019 IX. REPORTS/RECOMMENDATIONS IX.A. SKETCH PLAN FOR 5835 VERNON LANE — REVIEWED Community Development Director Teague stated the City Council was asked to consider a sketch plan proposal to develop the vacant land at 5835 Vernon Avenue (the corner of Vernon AvenueNernon Lane and Olinger Drive). The proposal included a portion of the east side of the single-family home at 5705 Olinger Road. This vacant land was platted in 2001 for five townhomes, but never built. The applicant was proposing to construct five villa homes consistent with the existing Olde Vernon townhomes to the east, and a ten-unit three-story condo building at the corner of Olinger Road and Vernon Avenue. He noted the proposal would include a Comprehensive Plan amendment, rezoning, and variances and any change that occurred with plat had to be agreed to by 75% of the association homeowners. Dave Remmeke, City Homes, shared the proposed sketch plan that had been with the association board but no vote or action had yet been taken. He said the villa homes would have shared driveways and described the reorientation of the homes to address the 20-foot setback concerns. Ken Piper, Tanek Architects, said the villas would access off Vernon Lane then spoke about setback relief to create a buffer between the condos and villas. He said the building height would be 3 stories and 38 feet with four units per floor and submerged parking and access off Olinger. He reviewed issues of the project that would complement the rest of the existing development in the area and how massing and trees would help buffer sight lines toward Vernon Lane. He spoke about the 10-foot setback on all sides, ample porch spaces, 12 indoor and 8 outdoor' parking stalls, 16 covered stalls with 4 outside stalls and six tandem stalls for a total of 26 parking spaces then spoke about proposed color schemes to make the project more in line to address height. The Council asked about compliance with the setback along old Vernon Lane. Mr. Remmeke said minor variances would be requested to meet that setback then confirmed ownership of 5705 Vernon Lane was under contract and while the HOA had shared some concerns about the condos, there had been no formal vote of their board. The Council agreed the villas were a creative use of the space and liked the new alignment but shared concerns about HOA support. The Council referred to the approved plan from 2001 and suggested constructing that plan instead. Mr. Remmeke explained that based on the number of homes and the current cost of land, that plan was no longer feasible. He then spoke about market reception for this size project and how it would be more like the Edina Flats project with respect to footprint. Mr. Piper said the challenge was access and confluence for the homes off Vernon Lane and the proposed layout would be better access for those five homes. The Council indicated it appreciated the setback and undulation and suggested something other than the flat roof, which was in contrast to the surrounding gabled roofs. The Council spoke about massing on the corner, backyards being too close to Old Vernon, and the importance properly addressing stormwater. The Council found the focus in this area was single-family neighborhoods surrounded by schools and parks and the opportunity for density should be in more commercial areas. The Council was not in favor of larger massed buildings in single family neighborhoods. The Council shared no concerns with the minor variances requested, suggested attached townhomes instead of condos, then noted the 75% approval by the HOA would likely be difficult to overcome. X CORRESPONDENCE AND PETITIONS X.A. CORRESPONDENCE - Received Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES — Received I. HUMAN RIGHTS & RELATIONS COMMISSION, JULY 16, 2019 2. TRANSPORTATION COMMISSION, JULY 18, 2019 Page 5 VII. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovla at 9:04 p.m. Respectfully submitted, Minutes approved by Edina City Council, September 17, 2019. eeting adjourned \ d declared the 11 Sha .4:113,ital"irrk ! ames B. Hovlan Minutes/Edina City Council/September 4, 2019 Informational; no action required. XI. AVIATION NOISE UPDATE — Received XII. MAYOR AND COUNCIL COMMENTS — Received XIII. MANAGER'S COMMENTS — None XIV. CITY COUNCIL UPCOMING MEETINGS AND EVENTS — Received Video Copy of the September 4, 2019, meeting available. Page 6