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HomeMy WebLinkAbout2019-10-01 City Council Regular MinutesMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL OCTOBER 1, 2019 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. II. PLEDGE OF ALLEGIANCE 111. ROLLCALL Answering rollcall were Members Anderson, Brindle, Fischer, Staunton, Hovland. Absent: None. IV. MEETING AGENDA APPROVED AS PRESENTED Member Fischer made a motion, seconded by Member Brindle, to approve the meeting agenda as presented. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. V. COMMUNITY COMMENT Char Blanche, Richfield, addressed the Council. Jeff Hayward, 6709 Rosemary Lane, addressed the Council. Julie Risser, 6112 Ashcroft Avenue, addressed the Council. Frank Lorenz, 7151 York Avenue South, addressed the Council. Floyd Grabiel, 7510 Cahill Road, addressed the Council. V.A. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to past Community Comments. VI. CONSENT AGENDA ADOPTED AS PRESENTED Member Staunton made a motion, seconded by Member Brindle, approving the consent agenda as presented: VI.A. Approve minutes of the September 17, 2019, Work Session and Regular Meeting VI.B. Approve payment claims for Check Register Claims Pre-List Dated September 19-26, 2019 Total $4,110,095.17 and Electronic Payment Register Dated September 19-26, 2019 Total $207,710.38 VI.C. Adopt Resolution No. 2019-86; Establishing Parking Time Limits for Municipal Parking Facilities VI.D. Approve Modification to Permit Parking Policy at 50th and France Commercial Area VI.E. Approve Request for Purchase, awarding the bid to the recommended low bidder, Tyler Technologies' Munis Enterprise Resource Planning Software System, $957,874 VI.F. Approve Request for Purchase, awarding the bid to the recommended low bidder, Project Management Services for Enterprise Resource Planning System Implementation, BerryDunn, $203,776.00 VI.G. Approve Public Improvement and Special Assessment Agreements Page 1 Minutes/Edina City Council/October I. 2019 VI.H. Approve Request for Purchase, awarding the bid to the recommended low bidder, Highlands Park Water Level Study, Barr Engineering, $68,000 V1.1. Approve Traffic Safety Report of August 27, 2019 V1.J. Adopt Resolution No. 2019-85; Accepting Donations Rollcall: Anderson, Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. RESOLUTION OF APPRECIATION FOR REPRESENTATIVE STEVE ELKINS - ADOPTED The Council recognized Rep. Steve Elkins, District 49B, as a League of Minnesota Cities (LMC) Legislator of Distinction as part of the 9I st Minnesota Legislature in 2019 and expressed their thanks and appreciation for Rep. Elkins. Member Fischer introduced and moved adoption of a Resolution of Appreciation for Representative Steven Elkins, October I, 2019. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Rep. Elkins thanked the Council for the honor and said he was pleased to work with the League of Minnesota Cities and Metro Cities on proposed bills, especially transportation, and looked forward to continuing to work as a partner with cities in Minnesota. VII.B. INTRODUCTION OF MN GREENCORPS MEMBER - INTRODUCED Sustainability Manager Brown said for the second time, MPCA had chosen Edina to be a host site to one of its 42 GreenCorps members and for the next 11 months, GreenCorps member Chloe Weld would serve the Edina community. She said the projects would range from auditing all facilities for energy efficiency, reviewing energy savings, and community solar garden subscriptions. Ms. Weld described her background in energy conservation and said she was excited to be working on energy-saving projects for Edina. VIII. PUBLIC HEARINGS HELD — Affidavits of Notice presented and ordered placed on file. VIII.A. RESOLUTION NO. 2019-73 AQUATIC VEGETATION SPECIAL ASSESSMENT - ADOPTED Water Resources Coordinator Wilson summarized the contracts for aeration and aquatic vegetation management services in Arrowhead Lake, lndianhead Lake, Lake Nancy, and Minnehaha Creek Mill Pond as requested by groups eligible for the service according to the Comprehensive Water Resources Management Plan. She summarized the project areas, described existing conditions, and shared the proposed improvements costs for Arrowhead Lake that consisted of 36 assessable units with an annual assessment per unit of $127.38 or $4,585.62 total; lndianhead Lake that contained 33 assessable units with a 2019 rate of $1,213.79 or total of $40,055.04; Lake Nancy with 20 assessable units and an annual per unit rate of $100.26 or total of $2,005.14; and Mill Pond annual assessments for the past three years with a 1.00 REU of $338.42 or a total of $16,989.36. Mayor Hovland opened the public hearing at 7:40 p.m. Public Testimony No one appeared. Member Brindle made a motion, seconded by Member Fischer, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Page 2 Minutes/Edina City Council/October I. 2019 Member Brindle introduced and moved adoption of Resolution No. 2019-74 levying special assessment for public improvements, Aquatic Vegetation Special Assessment. Member Staunton seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.B. RESOLUTION NO. 2019-74 WEED MOWING SPECIAL ASSESSMENT — ADOPTED Assistant Director Parks & Natural Resources Swenson stated this summer the Parks & Recreation Maintenance Department cut weeds on nine properties as allowed by City Code weed maintenance standards. Mayor Hovland opened the public hearing at 7:44 p.m. Public Testimony No one appeared. Member Staunton made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Staunton introduced and moved adoption of Resolution No. 2019-74 levying special assessments for Improvement No. WD- I 9 Weed Mowing. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.C. RESOLUTION NO. 2019-75 TREE REMOVAL SPECIAL ASSESSMENT — ADOPTED Mr. Swenson presented the list of properties with diseased elms that were removed in accordance with City Code Chapter 30. Mayor Hovland opened the public hearing at 7:47 p.m. Public Testimony No one appeared. Member Brindle made a motion, seconded by Member Fischer, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Staunton introduced and moved adoption of Resolution No. 2019-75 levying special assessments for Improvement No. TR-I9 Tree Removal. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.D. RESOLUTION NO. 2019-76 50TH AND FRANCE MAINTENANCE DISTRICT SPECIAL ASSESSMENT — ADOPTED City Facility Manager Barnes presented the proposed assessment and commented on the methodology for assessing maintenance expenses for the 50th & France business district for measuring assessable area for each of the businesses that resulted in an increase to the adjusted assessable area to 424,504 square feet. Mayor Hovland opened the public hearing at 7:50 p.m. Public Testimony Page 3 Minutes/Edina City Council/October I. 2019 No one appeared. Member Fischer made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Anderson introduced and moved adoption of Resolution No. 2019-76, levying special assessments for public improvements, 50th and France Maintenance District Special Assessment. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.E. RESOLUTION NO. 2019-77 GRANDVIEW BUSINESS DISTRICT SPECIAL ASSESSMENT — ADOPTED Mr. Barnes presented proposed assessment for the Grandview Business District maintenance assessment which changed from $0.0039 cents in 2018 to $.0.0019 cents in 2019. Mayor Hovland opened the public hearing at 7:52 p.m. Public Testimony No one appeared. Member Fischer made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Fischer introduced and moved adoption of Resolution No. 2019-77 levying special assessments for public improvements, Grandview Business District Special Assessment. Member Staunton seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.F. RESOLUTION NO. 2019-78 CHOWEN PARK D NEIGHBORHOOD ROADWAY RECONSTRUCTION SPECIAL ASSESSMENT — ADOPTED Engineering Director Millner reviewed the 2018 street reconstruction survey results for several project areas then stated the Council was asked to consider special assessments as proposed for the Chowen Park D Neighborhood Roadway Reconstruction, Improvement No. BA-439. He reviewed the project and noted an objection letter had been received from the property owner at 5405 York Avenue. He said the CIP estimate was $187,155.00 with a final contract cost of $184,098.57 or a 1% decrease from estimates then reviewed the proposed Residential Equivalent Unit (REU) costs that ranged from $11,383.23 per REU for the street, $2,995.32 for the Zenith-York alley, and $2,177.98 for the York alley cost. Mayor Hovland opened the public hearing at 8:05 p.m. Public Testimony No one appeared. Member Fischer made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Page 4 Minutes/Edina City Council/October I, 2019 Member Brindle introduced and moved adoption of Resolution No. 2019-78, levying special assessments for public improvements, Chowen Park D Neighborhood Roadway Reconstruction. Member Anderson seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.G. RESOLUTION NO. 2019-79 WEST 62ND STREET NEIGHBORHOOD ROADWAY RECONSTRUCTION SPECIAL ASSESSMENT — ADOPTED Mr. Millner stated the Council was requesting approval of the special assessment as proposed for the West 62nd Street Neighborhood Roadway Reconstruction, Improvement No. BA-445. He reviewed funding and the project and stated the CIP was $1,541,276.00 with a final contract cost of $1,244,486.60 or a 19% decrease from the original estimate. He said assessable costs were $157,442.12 with $7,329.71 per REU or an 8.5% increase over the estimated assessment of $6,700.00 which was due to more soils and necessary subgrade corrections. Mayor Hovland opened the public hearing at 8:13 p.m. Public Testimony No one appeared. Member Brindle made a motion, seconded by Member Fischer, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Staunton introduced and moved adoption of Resolution No. 2019-79, levying special assessments for public improvements, West 62nd Street Neighborhood Roadway Reconstruction. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. RESOLUTION NO. 2019-80 NORMANDALE PARK D NEIGHBORHOOD ROADWAY RECONSTRUCTION SPECIAL ASSESSMENT — ADOPTED Mr. Millner reviewed the proposed special assessment for the Normandale Park D Neighborhood Roadway Reconstruction, Improvement No. BA-446. He outlined the CIP estimate of $3,350,420.00 with a final cost of $2,559,026.31 and then reviewed the assessment of $10,197.21 per REU, a 31% decrease. Mayor Hovland opened the public hearing at 8:15 p.m. Public Testimony No one appeared. Member Anderson made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Brindle introduced and moved adoption of Resolution No. 2019-80, levying special assessments for public improvements, Normandale Park D Neighborhood Roadway Reconstruction. Member Fischer seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Page 5 Minutes/Edina City Council/October I, 2019 VIII.I. RESOLUTION NO. 2019-81 CONCORD A & G NEIGHBORHOOD ROADWAY RECONSTRUCTION SPECIAL ASSESSMENT — ADOPTED Mr. Millner reviewed the proposed special assessment for the Concord A & G Neighborhood Roadway Reconstruction, Improvement No. BA-447. He noted two objections were received from 6216 Virginia Avenue and 4816 62nd Street then reviewed the CIP estimate of $4,419,772.00 with a final cost of $3,306,899.60 and then reviewed the assessment of $12,858.96 per REU, a 19% decrease. Mayor Hovland opened the public hearing at 8:18 p.m. Public Testimony Melissa Oszustowicz, 6309 Virginia Avenue South, addressed the Council. Frank Lorenz, 7151 York Avenue South, addressed the Council. Member Brindle made a motion, seconded by Member Fischer, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Anderson introduced and moved adoption of Resolution No. 2019-81 levying special assessments for public improvements, Concord A & G Neighborhood Roadway Reconstruction. Member Fischer seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.J. RESOLUTION NO. 2019-82 COUNTRY CLUB C NEIGHBORHOOD ROADWAY RECONSTRUCTION SPECIAL ASSESSMENT — ADOPTED Mr. Millner shared the proposed special assessment for the Country Club C Neighborhood Roadway Reconstruction, Improvement No. BA-448. He said the CIP estimate was $140,530.00 with a final cost of $187,812.52 or 25% increase due to additional utility work needed and shared the proposed assessment of $10,026.30 per REU. Mayor Hovland opened the public hearing at 8:34 p.m. Public Testimony No one appeared. Member Brindle made a motion, seconded by Member Fischer, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Brindle introduced and moved adoption of Resolution No. 2019-82 levying special assessments for public improvements, Country Club C Neighborhood Roadway Reconstruction. Member Fischer seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.K. RESOLUTION NO. 2019-83 BREDESEN PARK A NEIGHBORHOOD ROADWAY RECONSTRUCTION SPECIAL ASSESSMENT — ADOPTED Mr. Millner shared the proposed special assessment for the Bredesen Park A Neighborhood Roadway Reconstruction, Improvement No. BA-450 CIP estimate was $206,010.00 with a final cost of $196,032.73 and then reviewed the assessment of $5,510.03, a 6% decrease. Page 6 Minutes/Edina City Council/October I. 2019 Mayor Hovland opened the public hearing at 8:37 p.m. Public Testimony No one appeared. Member Brindle made a motion, seconded by Member Staunton, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Anderson introduced and moved adoption of Resolution No. 2019-83 levying special assessments for public improvements, Bredesen Park A Neighborhood Roadway Reconstruction. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. IX REPORTS/RECOMMENDATIONS IX.A. ADOPT RESOLUTION NO. 2019-87; ACCEPTING STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE GRANT - ADOPTED Mr. Neal said the City was awarded a SAFER grant by Assistance to Firefighters Grant Program through the Department of Homeland Security/Federal Emergency Management Agency. The purpose of the grant was to provide financial assistance directly to fire departments to hire new firefighters to help communities meet industry minimum standards and attain 24-hour staffing for adequate personnel to respond safely to perform at incident scenes, provide protection from fire and fire-related hazards, and to fulfill traditional missions of fire departments. This three-year grant would provide funding for six paramedic/firefighters to offset portions of the salaries and benefits of the SAFER-funded positions with years one and two funding at 75% of the costs and year three at 35%. Mr. Neal explained the total grant amount for the three-year period was $911,821 for a total of six firefighters and staff for Medic 3 ambulance then commented on the City's continued increase in calls for service. He noted the preliminary budget included funding for two firefighters and explained how they would cover the balance going forward through Cahill project funding, cost reductions in the fire department, and a small pledge from the 2019 surplus. Member Staunton introduced and moved adoption of Resolution No. 2019-87, Accepting the 2019 Staffing for Adequate Fire and Emergency Response Grant Administered by The U.S. Department of Homeland Security's Federal Emergency Management Agency. Member Fischer seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. IXB. INITIATIVE 5: STUDY AND REPORT ON CLIMATE ACTION PLAN PARAMETERS — RECEIVED Energy and Environment Commission Chair Jackson introduced their team and said this item completed Initiative 5 on the EEC's 2019 Work Plan. She explained it was a study and report about timeline and parameters for a Climate Action Plan supported by residents and included a staff introduction on climate action plan and recommended next steps that focused on electricity, 30% greenhouse gas reductions by 2025, and 80% by 2050 from the 2005 baseline and other initiatives. Vice Chair Satterlee said the community continued to be concerned about climate change and a recent survey said 75% of residents agreed the City should invest in programs. She referred to students request for a climate inheritance resolution and climate action plan and said the plan could include inventory and assessment data that established indicators. Page 7 Minutes/Edina City Council/October I. 2019 Ms. Brown said the EEC was submitting a report to build a case for a climate action plan, prioritize and structure changes, and community engagement on these goals. She noted the scope and approach in the plan and impacts such as flooding and outcome-based goals and how they could create equitable community benefits that reduced carbon emissions. Ms. Brown suggested the Council receive the report and direct staff to meet and identify data needs for creation of process and scope of work for any climate action plan. The Council commented on resident education and the importance of involving the entire community in this plan to make them comfortable and included. The Council complimented the EEC on the report and their work to engage students then referred to mobility hubs and the need to challenge residents to use transit options. The Council commented on how those who did not support the thoughts around climate change could still help by utilizing alternative transportation methods and noted climate change focused more on efficiencies around energy loss and transportation. The Council noted the Traffic Commission was working on a Travel and Demand ordinance that would assist their work on the climate action plan as well. Ms. Brown said work on relationship building would be included in the scope. Member Staunton made a motion, seconded by Member Anderson, to Receive Initiative 5: Study and Report on Climate Action Plan Parameters and direct staff to analyze and create plan for approval in future. Member Brindle seconded the motion. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. X. CORRESPONDENCE AND PETITIONS X.A. CORRESPONDENCE - Received Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES — Received I. ENERGY AND ENVIRONMENT COMMISSION, AUGUST 8, 2019 2. TRANSPORTATION COMMISSION, AUGUST 15, 2019 Informational; no action required. XI. AVIATION NOISE UPDATE — Received XII. MAYOR AND COUNCIL COMMENTS — Received XIII. MANAGER'S COMMENTS — Received XIII.A. VIRTUAL TOWN HALL — Update postponed to the Oct. 15 meeting XIV. CITY COUNCIL UPCOMING MEETINGS AND EVENTS — Received XV. ADJOURNMENT There being no further business on the at 9:25 p.m. Respectfully submitted, Minutes approved by Edina City Council, • October 15, City Clerk 15, 2019 Council Agenda, Mayor Hovl d declared the meeting adjourned ames B. Hovland, Mayor Video Copy of the October I, 2019, meeting available. Page 8