HomeMy WebLinkAbout2019-11-19 City Council Work Session Meeting PacketAgenda
City Council Work Session
City of Edina, Minnesota
Tuesday, November 19, 2019
5:30 PM
I.Call To Order
II.Roll Call
III.2020 Commission Proposed Work Plans
IV.Adjournment
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process. If you need assistance in the way of hearing ampli%cation, an
interpreter, large-print documents or something else, please call 952-927-8861
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Date: November 19, 2019 Agenda Item #: III.
To:Mayor and City Council Item Type:
Reports / Recommendation
From:MJ Lamon, Community Engagement Coordinator
Item Activity:
Subject:2020 Commission Proposed Work Plans Discussion
CITY OF EDINA
4801 West 50th Street
Edina, MN 55424
www.edinamn.gov
ACTION REQUESTED:
None.
INTRODUCTION:
The 2020 proposed commission work plans were first presented to Council by Commission chairs on October 1,
2019. T he goals for today's review is to present staff comments / recommendations for commission work plans.
The staff report provides background on how staff was addressing work plan initiatives and the themes which
provided recommended language changes / edits to the initiatives.
The order of work plan review is:
1. Planning Commission
2. Heritage Preservation Commission
3. Community Health Commission
4. Human Rights & Relations Commission
5. Energy & Environment Commission
6. Arts & Culture Commission
7. Parks & Recreation Commission
8. Transportation Commission
ATTACHMENTS:
Description
Staff Report: 2020 Commission Proposed Work Plans
Planning Commission
Heritage Preservation Commission
Community Health Commission
Human Rights and Relations Commission
Energy and Environment Commission
Arts and Culture Commission
Parks and Recreation Commission
Transportation Commission
November 19, 2019
Mayor & City Council
MJ Lamon, Community Engagement Coordinator
2020 Commissions Proposed Work Plan Review
Information / Background:
When considering work plan initiatives, liaisons were asked to provide comments on work plan initiatives
prior to City Manager review. When completing the liaison comments section, liaisons were asked to
consider the following questions and provide language / changes to support role clarity. The questions were:
1. What is the commission going to do?
2. Is the initiative a role of the commission or of city staff?
3. Is this initiative reasonable – do we have the resources?
4. Is the amount of initiatives on the work plan reasonable?
5. Does the initiative align with the City’s budget goals?
There are common themes guiding staff recommendations:
1. Cross-Commission Committees
New last year, was assigning to cross-commission committees comprised of 2 or 3 commissions to
an initiative. These cross-commission committees were presented with challenges (i.e. finding
meeting times, communication, work priorities, etc). The recommendations for the cross-
commission committees is to assign the initiative to one commission and ask another commission to
“appoint” up to two members to provide feedback on the final recommendation before it goes to
Council. This will reduce the need for additional meetings while still ensuring another commission’s
perspective is provided.
STAFF REPORT Page 2
2. Staff Operations
There are initiatives presented on proposed work plans which would be considered staff operations.
Staff operations typically do not require the approval of Council. For these types of proposed
initiatives, the recommendation is to establish the commissions role as a Council Charge “review and
comment”. This allows staff to establish a process yet collect comment / feedback from commission
members.
3. Other City Work Plans
Initiatives tied to city-wide work with unestablished direction or tied to an approval of CIP, was
recommended to be removed or moved to the parking lot. Before having commissions expend
energy on work still undetermined, staff should establish goals to help identify a commissions’ role.
This included tree initiatives and park strategic plans.
4. Role Clarification
Commissions are advisory to Council and their work plans should consist of the work they intend to
complete in the upcoming year. Language changes were made to clarify role of the commission and
eliminate misunderstanding the intent of the initiative.
5. Events
When planning communication campaigns and engagement events we need to ensure that 1) we
have the appropriate time and resources to produce intended results, and 2) the number of
events does not result in City programs competing with each other for participation.
Planning
2020 DRAFT Planning Commission Work Plan
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds Available Staff Liaison
None Required
Staff spends 80% of their time in
support of land use applciations
Initiative #2 Initiative Type Completion Date Council Charge
New Q4 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Initiative #3 Initiative Type Completion Date Council Charge
New 2020/21 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Progress Report:
Review and Recommend
Comprehensive Plan Follow-up. Make revisions as required by the Met Council.
* Rezoning of 7101-7155 Amundson Avenue from Industrial use to
Commercial/Mixed Use.
* Increase Heights in the 70th and Cahill Area. Staff Liaison Comments: This item is required by Met Council to bring Zoning into compliance with the Comprehensive Plan.
City Manager Comments: No changes.
Review and Recommend
Staff Liaison Comments: Planning Staff spends the majority (over 80%) of its time in support of land use applications brought before the planning commission and city
council. This includes meeting with applicants, preparing staff reports, answering questions from the public, preparing for and attending meetings, and project follow up to
ensure compliance.
City Manager Comments: No changes.
Progress Report:
The Planning Commission is responsible to review all Land Use applications
submitted to the City of Edina. Land Use applications include: Variances; Site Plan
Review; Sketch Plan Review; Conditional Use Permits; Subdivision; Lot Line
Adjustments; Rezoning; and Comprehensive Plan Amendments.
All
Review and Recommend
Planning Study of the Edina Business Park. (The office/industrial area between
Highway 100, Cahill Road, 70th Street and Edina's southern boarder.) This Study
would include recommendations from Chapter 10, Economic Competitiveness.
Initiative Initiative Type Completion Date Council Charge
New Q4 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Initiative Initiative Type Completion Date Council Charge
New Q4 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Initiative Initiative Type Completion Date Council Charge
New Q4 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Staff Liaison
Staff Liaison Comments:
Staff Liaison Comments: This is a Comp. Plan recommendation in both the 70th/Cahill SAP and Chapter 10, Economic Competitiveness. Staff has made a request of the City
Council to provide funds in the 2020 Budget.
City Manager Comments: No changes.
Progress Report:
Progress Report:
Review and Recommend
Zoning Ord. Amendments: Items to be considered for change to the Ordinance:
drive-throughs; basement requirement; one-foot rule; two car garage; allow s.f.
homes in R-2 District; allow secondary dwelling units; restaurant odor; tree
ordinance; upgrade building material requirements.
Staff Liaison Comments: Ordinances are to be considered for change but does not conclude that a change will be recommended.
City Manager Comments: Remove tree initiatives from Commission work plans. It will be added to Parks and Recreation department work plan. Staff will work to evaluate
goals on tree canopy and will bring this to Council. Staff will develop a process to get feedback from commissions.
Progress Report:
Review and Recommend
Greater Southdale District Design Experience Guidelines - Consider codifying
recommendations within the guidelines and creating a checklist to use for reviews
of redevelopment proposals.
Staff Liaison Comments: To assist the Planning Commission and City Council with review of development proposals in the Greater Southdale District. Mic Johnson, AFO
would be utilized to assist in this process.
City Manager Comments: No changes.
Progress Report:
City Manager Comments: NEW INITIATIVE: Conduct a full review of Planning Commission bylaws.
Heritage Preservation
2020 DRAFT Commission Work Plan Template
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing Ongoing 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Preservation Consultant-Robert Vogel
Initiative #2 Initiative Type Completion Date Council Charge
Ongoing Ongoing 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Preservation Consultant-Robert Vogel
Initiative #3 Initiative Type Completion Date Council Charge
Ongoing Ongoing 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Preservation Consultant-Robert Vogel
Progress Report:
Review and Recommend
Evaluate and recommend potential properties to be added to the Heritage
Preservation eligible landmark list. All Commission
Staff Liaison Comments: None. This item is an ongoing item for the HPC.
City Manager Comments: No changes.
Progress Report:
Review and Recommend
Invite owners of determined eligible properties to designate their
properties as Edina Heritage Landmarks and recommend to Planning
Commission and City Council.
All Commission
Staff Liaison Comments: None. This item is an ongoing item for the HPC. There is currently one property in the process.
City Manager Comments: No changes.
Review and Decide
Staff Liaison Comments: None. This item is an ongoing item for the HPC.
City Manager Comments: No changes.
Progress Report:
Review and decide on Certificates of Appropriateness (COA) applications
for changes to heritage landmark designated properties.
All Commission
Initiative #4 Initiative Type Completion Date Council Charge
Ongoing May-20 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS (including video)
5 hours
Initiative #5 Initiative Type Completion Date Council Charge
Event May-20 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison, Other, CTS (including video)
5 hours for staff liaison, will need
communication support from CTS
Initiative #6 Initiative Type Completion Date Council Charge
New Dec-20 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Preservation Consultant-Robert Vogel
Award the 2020 Edina Heritage Award during National Preservation Month
in May. Use different media outlets to help increase awareness during the
nomination period to increase interest.
All Commission
Review and Decide
Progress Report:
Review and Decide
Hold the May Heritage Preservation Commission meeting as a "Community
Meeting." Invite the Public on a walking tour around the Edina Country Club
golf course area to view Historic Properties and pieces of the Edina Mill.
All Commission,
Lead: Annie Schilling
Review and Decide
Staff Liaison Comments: This will be a new event for the commission. Recommend changing the initiative to "Coordinate a public walking tour around the Edina Country
Club golf course area to view historic properties and pieces of the Edina Mill."
City Manager Comments: Recommend liaison initiative language / change to support specificity.
Staff Liaison Comments: The HPC wants to work on advertising the award and nominations to increase awareness and nominations.
City Manager Comments: No changes.
Progress Report:
Review the administrative process and Country Club Plan of Treatment to
identify any recommendations for improvement. All Commission
City Manager Comments: The administrative process for Certificate of Appropriateness is an operational staff function. Change initiative to read, " Review and Comment on
staff's administrative process improvement for Certificates of Appropriateness."
Progress Report:
Staff Liaison Comments: Split the two items. Recommend initiative #6 to read "Review and if needed, update, the Certificate of Appropriateness (COA ) administrative
process. Add review of the plan of treatment to initiative #7
Initiative #7 Initiative Type Completion Date Council Charge
Continue Dec-20 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Preservation Consultant-Robert Vogel
Initiative #8 Initiative Type Completion Date Council Charge
Dec-20
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
The HPC proposes applying for a
Grant to fund this project.
Preservation Consultant- Robert
Vogel
Initiative #9 Initiative Type Completion Date Council Charge
Continue Ongoing 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
No additional hours needed
Study and Report
Progress Report:
Review and Comment
Continue the 2019 resurvey of the Country Club District and review the
plan of treatment. All Commission
Staff Liaison Comments: This is continued from 2019-review the plan of treatment with results of the resurvey.
City Manager Comments: No changes.
Progress Report:
The HPC proposes in 2020, to apply for a CLG grant (similar to the one in
2019) to test the archeological model. See page 20 of the NCC Final
Archeological report.
All Commission
Staff Liaison Comments: The HPC worked with Nienow Cultural Consultants in 2019 on a Phase I Archeology report that models areas of different degrees of potential
archeological sites in Edina. This is a new item that builds off of the Archeological report completed in 2019. The testing would take place on public property with the
permission of the Parks and Recreation Director, Perry Vetter. Recommend changing initiative to read "Apply for CLG grant to test the archeological model" and change
council charge to review and decide.
City Manager Comments: Recommend liaison initiative language / change to support specificity.
Progress Report:
Review and Decide
R&E 18E. Serve on a cross-commission committee to ensure City facility
artwork and décor reflects diversity of race and culture. Partners: Arts &
Culture Commission,
Staff Liaison Comments: Continued from 2019. Commissioner Schilling serves on the cross commission committee
City Manager Comments: Appoint HRRC as lead commissioner for this initiative. Change initiative to read, " Appoint up to 2 commissioners to provide feedback to HRRC
on Race & Equity initiative 18.E. related to City facility artwork and décor."
Initiative #10 Initiative Type Completion Date Council Charge
New Dec-20
Lead Commissioners Budget Staff Support
Funds available CTS (including video)
GIS Support-2 hours
Review and Decide
Progress Report:
City Manager Comments: Remove, this is a GIS staff function.
Staff Liaison Comments: Remove, this is an item that staff can complete with GIS support.
All Commission,
Lead: Jane Lonnquist
Create an interactive bike/ped map for a Historical Property tour. Use the
map during events, school programs, etc. to help raise awareness.
Community Health
2020 DRAFT Commission Work Plan Template
Initiative 1 Initiative Type Completion Date Council Charge
New Q3 2020 1 (study and report)
Lead Commissioners Budget Staff Support
None No additional
Initiative 2 Initiative Type Completion Date Council Charge
New ev 2 (review and comment)
Lead Commissioners Budget Staff Support
None No additional
Progress Report:
Review and recommend city code language regulating / banning sale of
flavored tobacco and tobacco-related products, including e-cigarettes. Greg Wright
Staff Liaison Comments: 1. Initiative is not on Health Division work plan. 2. Initiative fits role of commission. 3. Initiative is reasonable, commission members will complete
advisory communication. 5. Zero budget impact. Staff Liaison Comments: This initiative is very timely, fits with current intitatives at other City/County/State level
regarding the concern over youth access to tobacco related products.
City Manager Comments: No changes.
Study and Report
Staff Liaison Comments: 1. Initiative is not on Health Division work plan. 2. Initiative is the role of the Commission. 3. Initiative is reasonable, to be completed by commission
members. 5. Zero budget impact. Staff Liaison Comments: This initiative fits well with current Public Health initiatives regarding the connection between housing and
mental well-being.
City Manager Comments: No changes.
Progress Report:
Study and report regarding benefits of social connectedness, including
examples of local government initiatives from around the country to reduce
social isolation.
Initiative 3 Initiative Type Completion Date Council Charge
Continue Q4 2020 1 (study and report)
Lead Commissioners Budget Staff Support
None No additional
Initiative 4 Initiative Type Completion Date Council Charge
New Q3 2020 1 (study and report)
Lead Commissioners Budget Staff Support
None No additional
Parking Lot
Edina Public Schools - lack of provision of feminine hygiene products in school restrooms
Chair/co-chair a cross-commission committee (see partners) to evaluate
process for Edina to receive AARP City Designation. Draft report to City
Council regarding possible actions moving forward.
Amanda Herr
City Manager Comments: Recommend changing initiative to read, " Study and report the feasability to receive and maintian AARP designation. Draft report to City Council
regarding possible actions moving forward." Community Health Commission will take on this initaitive and HRRC will be removed as a partner.
Progress Report:
Study and Report
Staff Liaison Comments: 1. Initiative not on Health Division work plan. 2. Intitiative is the role of the Commission(s) 3. Initiative may be more resource intensive than
previously thought, demanding staff time beyond initial efforts by Commissions to obtain and maintain designation. 5. May require further investment of time/resources that
are not currently budgeted to maintain designation. Staff Liaison Comments: Continued initiative from 2019. Process for becoming AARP designated city and
maintaining designation is more resource intensive than initially thought, cross-commission committee may need to report on process and resources needed to work on
designation, rather than working on designation immediately.
Local opioid efforts, including Police-led take back programs - publicity campaign, how do people know this is available?
Statement by City regarding firearm safety or gun violence
Technology and health - social media, isolation, bullying
Study and report possible smoke-free multi-unit property policies, possible
ordinance language, and programs. Gather examples from other cities.
Staff Liaison Comments: 1. Initiative not on Health Division work plan. 2. Role of Commission to advise Edina Community Health Board (Council) regarding Public Health
initiatives. 3. Yes, reasonable, commission members will draft report with support from Health Division staff. 5. Zero budget impact to receive report. Some budget impact
possible depending on future action. Staff Liaison Comments: This initiative fits well with Public Health intitiatives around healthy housing and tobacco use.
City Manager Comments: No changes.
Progress Report:
Human Rights & Relations
2020 DRAFT Commission Work Plan Template
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing April 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #2 Initiative Type Completion Date Council Charge
Ongoing December 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Initiative #3 Initiative Type Completion Date Council Charge
Ongoing October 2020 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available CTS
Staff Liaison
Review and Decide
Staff Liaison Comments: No change.
City Manager Comments: No change.
Progress Report:
Days of Remembrance Event
Review and Decide
2020 Tom Oye Award
Staff Liaison Comments: I recommend the commission only award 1 recipient due to low number of submissions.
City Manager Comments: Change initiative to read, "Coordinate and select one recipient for the 2020 Tom Oye Award to be given in December."
Progress Report:
Review and Decide
Sharing Values, Sharing Communities Event
Staff Liaison Comments: Commission would coordinate a Sharing Values, Sharing Communities Event on the adaptation and/or resilience on climate change in partnership
with Energy & Environment Commission.
Initiative #4 Initiative Type Completion Date Council Charge
Continue 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #5 Initiative Type Completion Date Council Charge
Continue December 2020 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Staff Liaison Comments: Recommend changing initiative to read "Chair/co-chair a cross-commission committee in partnership with communities of color to identify barriers
for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.)"
City Manager Comments: Recommend changing initiative to read "Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to
identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be
used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair."
Progress Report:
City Manager Comments: Change initiative to read, "Co-chair a cross-commission (HRRC & EEC) committee to coordinate a "Sharing Values, Sharing Communities Event"
on the adpatation and /or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each
commission will serve as a co-chair."
Progress Report:
Review and Recommend
R&E 18.E. Chair/co-chair a cross-commission committee (see
partners) to ensure City facility artwork and décor reflects
diversity of race and culture.
Staff Liaison Comments: Recommend chaning inititiave to read "Chair/co-chair a cross-commission committee to ensure City facility artwork and décor reflects diversity of
race and culture by creating an assessment rubric/recommendations process. (R&E 18.E.)"
City Manager Comments: Recommend this be assigned to HRRC as the lead and Arts & Culture will provide feedback. Change iniative to read, "Create an assessment
rubric / recommendation process for City facility artwork and décor to ensure it reflects diversity of race and culture (R&E 18.E.). HRRC will be the lead commission and
Arts & Culture commission will appoint up to 2 members for feedback on the final recommendation before it goes to Council"
Progress Report:
Review and Recommend
R&E 20.B. Chair/co-chair a cross-commission committee (see
partners) in partnership with communities of color to identify
barriers for participation in programming.
Initiative #6 Initiative Type Completion Date Council Charge
Continue December 2020
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #7 Initiative Type Completion Date Council Charge
Continue December 2020
Lead Commissioners Budget Staff Support
Funds available CTS (including video)
Staff Liaison
Initiative #8 Initiative Type Completion Date Council Charge
Event December 2020
Lead Commissioners Budget Staff Support
Funds available CTS (including video)
Staff Liaison
Initiative #9 Initiative Type Completion Date Council Charge
New December 2020
Lead Commissioners Budget Staff Support
Funds not available Staff LiaisonLead: Human Rights & Relations
Commission
Progress Report:
Staff Liaison Comments: Recommend initiative to read "Serve on a cross-commission committee to research the feasibility to receive and maintain the AARP City
City Manager Comments: Recommend assiging this to Community & Health Commission to create recommendation. Remove from HRRC's work plan.
Progress Report:
Review and Decide
Celebrate 50th anniversity of HRRC in Edina
Lead: Human Rights & Relations
Commission
Review and Recommend
Serve on a cross-commission committee (see partners) to
complete requirements for Edina to receive the AARP City
Designation.
-Complete Walk Audit Tool Kit provided by AARP
-October Senior Expo & Designation
Lead: Community Health Commission
Partners: Parks & Recreation Commission,
Transportation Commission
Staff Liaison Comments: Recommend changing inititiave to read "Celebrate 50th anniversity of HRRC in Edina by submitting a proclamation for City Council approval."
City Manager Comments: Recommend liaison initiative language / change to support specificity.
Bias Offense Response Plan review to determine if the plan should
be broadened to include offenses outside of the state statute’s
definition of bias offense. (Review Racial Equity Recommendation 3.
A.)
Lead: Human Rights & Relations
Commission
Staff Liaison Comments: Recommend changing initiative to read "Bias Offense Plan review, create definition to differeniate between bias incident and bias offense within the
state statue's definition, tracking and notification process for bias incidents."
City Manager Comments: Recommend liaison initiative language / change to support specificity.
Progress Report:
Review and Recommend
Initiative #10 Initiative Type Completion Date Council Charge
New December 2020 2 (review and comment)
Lead Commissioners Budget Staff Support
City Manager Comments: NEW INITIATIVE: Appoint up to 2 members to review and comment on criteria that incorporates sustainability and equity for prioritizing capital
improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation
Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will review and comment."
Progress Report:
City Manager Comments: NEW INITIATIVE: Review and comment on Housing Task Force comprehensive housing policy using a race & equity lens.
Lead: Human Rights & Relations
Commission
Progress Report:
Staff Liaison Comments:
Staff Liaison Comments:
Energy & Environment
2020 DRAFT Commission Work Plan Template
Initiative 1 Initiative Type Completion Date Council Charge
Continue Dec-20 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Funds not required
EEC's role.Staff Liaison (40 hrs)
Initiative 2 Initiative Type Completion Date Council Charge
Event Dec-20 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison, Other
$200 for supplies
and food
Staff Liaison to post event (8hrs), Organics
Coordinator (20hrs) and Recycling Coordinator (8
hrs) can advise and provide materials already
created.
Review and Comment
Staff Liaison Comments: This initiative aligns with City Budget Goal 3 Sustainable Development to complete a Climate Action Plan. EEC completed a Study and
Report on parameters of a Climate Action Plan. EEC's role would be to give input throughout the process and comment on the final plan. Reccommend changing
inititiave to read" Reveiw and Comment on Climate Action Plan during development and final plan."
City Manager Comments: Recommend liaison initiative language to support specificity.
Progress Report:
on a Climate Action Plan.
Jackson, Satterlee
Review and Decide
on organics and recycling re-education at City events.
Lanzas, Maynor
Initiative 3 Initiative Type Completion Date Council Charge
Ongoing 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison, CTS (including video)
$250 for supplies
Staff liaison to manage in take and acceptance process (40 hrs),
CTS to support communication updates (16 hrs), Staff liaison to
manage in take and acceptance process (40 hrs), CTS to support
communication updates (16 hrs), Community Engagment
Coordinator (8 hrs)
Initiative 4 Initiative Type Completion Date Council Charge
New December
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison, Other
Forester and Assistant Director of Natural
Resources (24 hrs)
Staff Liaison Comments: This initiative aligns with City Budget Goal 3 Sustainable Development to rollout organics recycling. With the new curbside organics
recycling and the need to keep contaminants low in recycling, the commission will table at City events to educate the community and answer questions. Organics
Coordinator will provide training and supplies. Recommend changing initiative to read, " Review and Decide on commision members coordinating and tabling at City
events to educate the community on organics recycling."
City Manager Comments: Recommend liaison initiative language to support specificity.
Progress Report:
Review and Decide
on a Business Recognition Program outreach and application
review.
Horan
Staff Liaison Comments: The Commission will continue outreach and review of applications for the business recognition program launched in 2019.
City Manager Comments: Recommend initiative to read "Reivew and Decide on the Business Recognition Program outreach and application review. By the end of
Q4, complete a program assessment."
Progress Report:
Review and Recommend
on an enhanced tree ordinance.
EEC Lead - Manser\
Planning Commission
support
Initiative 5 Initiative Type Completion Date Council Charge
Event July 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Staff Liaison (8 hrs)
Initiative 6 Initiative Type Completion Date Council Charge
Lead Commissioners Budget Staff Support
Staff Liaison Comments: Planning Commission also has this on their work plan as well as Transportation and the Park Commission.
City Manager Comments: Remove tree initiatives from Commission work plans. It will be added to Parks and Recreation department work plan. Staff will work to
evaluate goals on tree canopy and will bring this to Council. Staff will develop a process to get feedback from commissions.
Staff Liaison Comments:
Staff Liaison Comments: Cross commission committee to plan and execute event. This committee would include individuals from the HRRC and EEC.
City Manager Comments: Change initiative to read, "Co-chair a cross-commission committee (EEC & HRRC) to coordinate a "Sharing Values, Sharing Communities
Event" on the adpatation and /or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member
from each commission will serve as a co-chair."
Progress Report:
Progress Report:
Review and Decide
an event on Climate Change and Adaptation with the Human
Rights and Relations Commission's (HRRC) "Sharing values. Sharing
communities" work plan initiative. Hussian, Martinez
Progress Report:
City Manager Comments: NEW INITIATIVE: Appoint up to 2 members to review and comment on criteria that incorporates sustainability and equity for
prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement.
Parks and Recreation Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will review and
comment."
Arts & Culture
2020 DRAFT Commission Work Plan Template
Initiative #1 Initiative Type Completion Date Council Charge
Ongoing Dec-20 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds available
$10,000 in public art fund IT/Communications - 20
Staff Liaison - 40 hrs
Initiative: NEW Initiative Type Completion Date Council Charge
New Dec-20
Lead Commissioners Budget Staff Support
Review and Decide
Staff Liaison Comments: ACC requests assistance for the development and dissemination of a survey, and planning/implementation of focus groups for community input.
Money will also be used to pilot new programming.
City Manager Comments: Recommend changing initiative to read, " Implement year one of Public Art Plan. Consult with the HRRC on incorporating the city art and decor
assessment rubric."
Progress Report:
Public Art Year 1
- Implement plans as described in Public Art Plan (Years 1-3)
- Key elements include survey, community feedback and year 1 prototype programs,
budget.
- Maintain partnership with HRRC and institute partnerships with other
commissions for strengthening Public Art throughout the community.
- Inform all activities with a focus on diversity, inclusion, accessibility, and
community building
Staff Liaison:
City Manager Comments: NEW INITIATIVE: "Appoint up to two members to provide feedback on the assessment rubric / recommendation process for City facility
artwork and décor before final recommendation goes to Council."
Progress Report:
Initiative #2 Initiative Type Completion Date Council Charge
New Dec-20 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available
Staff Liaison - 40 hrs
IT - 20 hrs
Initiative #3 Initiative Type Completion Date Council Charge
New Dec-20 1 (study and report)
Lead Commissioners Budget Staff Support
Funds available
Staff Liaison - 30 hrs
Initiative #3 Initiative Type Completion Date Council Charge
New Dec-20 1 (study and report)
Lead Commissioners Budget Staff Support
Funds not available
$15,000 Staff Liaison - 40 hrs
IT - 20 hrs
City of Edina existing art work
- Conduct an inventory of the City of Edina art collection
- Recommend maintenance work for high priority items
- Repair artwork as needed
Staff Liaison Comments: Staff liaison will need to gather reports and assist in analyzing/summarizing for Commission members; Parks and Rec and City administrators may
Progress Report:
Review and Recommend
Review and Recommend
Next Generation Art Center
- Present an assessment of program and capacity needs that includes past analysis
and updated
- Present an assessment of EAC physical facility
- Recommend priority actions for both program and facility needs
Staff Liaison Comments: Staff liaison will need to gather reports and assist in analyzing/summarizing for Commission members; Parks and Rec and City administrators may
City Manager Comments: Recommend changing initiative to read, "Study and report past program and facility assessments and studies completed on the Art Center.
Assemble all components into one final report for Council review."
City Manager Comments: Recommend removing. Complete the rubric for City art / décor first.
Progress Report:
Review and Recommend
Leadership
- Provide leadership and advocacy to advance the role and value of arts & culture
activities in Edina
- Ensure that inclusive and accessible art is considered in planning and decision-
making
- Partner with the planning commission and parks and rec Commission to Provide
an on-going role for the arts and culture commission in all future building
developments and programs.
Staff Liaison: Arts and Culture commission members and staff liaison will attend other commission meetings.
City Manager Comments: Recommend changing initiative to read, "Assist staff with collecting data and conducting inventory on current public art." Change council charge to
Study and Report.
Progress Report:
Parks & Recreation
2020 DRAFT Commission Work Plan Template
Initiative 1 Initiative Type Completion Date Council Charge
New 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison, Other
35-45
Initiative 2 Initiative Type Completion Date Council Charge
Continue 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Study and Report
Staff Liaison Comments: Positive way to include PARC into the work being done by the EEC and the Flood reduction task force working with Engineering Dept. Would need
to further develop the work of those two committees to define direction of PARC.
City Manager Comments: Recommend changing initiative to read, " Review and comment on the Flood Risk Reduction Strategy and Climate Action Plan."
Progress Report:
Assess existing conditions, quality and sustainability of parks and green
spaces. Identify areas prone to risk and areas of opportunity for future
improvements.
Study and Report
R&E 20.B. Serve on a cross-commission committee (see partners) in
partnership with communities of color to identify barriers for participation
in programming.
Staff Liaison Comments: Continued partnership with HRRC, made positive steps in 2019 and will formulate a defined approach in 2020. Discussed with Heidi on working
together.
City Manager Comments: Recommend changing initiative to read "Co-chair a cross-commission committee (PARC & HRRC) in partnership with communities of color to
identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used.
(R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair."
Progress Report:
Initiative 3 Initiative Type Completion Date Council Charge
New 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
Initiative 4 Initiative Type Completion Date Council Charge
New 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison
25-35
Initiative 5 Initiative Type Completion Date Council Charge
New 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
2017 Est. $2,200,000 TBD
Review and Recommend
Develop an approach to build community by proactively connecting with
neighborhood groups, community athletic groups and underserved
members of the community.
Staff Liaison Comments: Successor goal of Initiative 2. Perfect scenario is to build a coalition of boosters for future opportunities in the park system for participation, use and
alternate funding.
City Manager Comments: No changes.
Progress Report:
Review and Recommend
Prioritize park capital infrastructure needs, including playground
equipment, warming houses and core amenities for expansion and
replacement.
Staff Liaison Comments: Mirrors staff and council goals of prioritization, alternate funding and moving the work plan results of 2019 into a CIP planning year.
City Manager Comments: Recommend to change initiative language to read, "Develop criteria that incorporates sustainability and equity for prioritizing capital improvements
for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will
create the criteria and both Energy & Environment commission and Human Rights & Relations commission will appoint up to 2 members for feedback on final criteria before
it goes to Council." This plan will just be one of the many considerations for CIP.
Progress Report:
Review and Recommend
Implement the Braemar Park master plan and pursue alternate
funding opportunities for eligible components.
Staff Liaison Comments: One approach to the implementation of the master plan is to secure full funding for all components. This ensures the vision is fully executed.
Without dedicated full funding, alternate approach is to look at alternate methods to fund the master plan, which could fragment the vision in the interim, as long as support
remains for fully funding any remaining components. Based upon available funding pursing alternate opportunities is a higher likelihood of success at this time.
City Manager Comments: Change initiative to read, " Assist staff with the pursuit of funding opportunities for Braemar Park Master Plan."
Progress Report:
Initiative 6 Initiative Type Completion Date Council Charge
New 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
2017 Est. $13,700,000 TBD
Initiative 7 Initiative Type Completion Date Council Charge
New 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison, Other
20-25
Parking Lot
Staff Liaison Comments: One approach to the implementation of the master plan is to secure full funding for all components. This ensures the vision is fully executed.
Without dedicated full funding, alternate approach is to look at alternate methods to fund the master plan, which could fragment the vision in the interim, as long as support
remains for fully funding any remaining components. Based upon available funding pursing alternate opportunities is a higher likelihood of success at this time.
City Manager Comments: Change initiative to read, " Assist staff with the pursuit of funding opportunities for Fred Richards Park Master Plan."
Progress Report:
Review and Recommend
Implement the Fred Richards Park master plan and pursue alternate
funding opportunities for eligible components.
City Manager Comments: Recommend initiative language to read, " Study and report on strategic goal of 15% of Edina land dedicated to parks and green spaces. "
Progress Report:
Review and Recommend
Review the commitment to and execution of the strategic goal of 15%
of Edina land dedicated to parks and green spaces.
Staff Liaison Comments: Evaluation for department and commission as defined in strategic plan. Would include an inventory and mapping. Assistance needed from GIS staff.
Transportation
2020 DRAFT Commission Work Plan Template
Initiative #1 Initiative Type Completion Date Council Charge
Continue Q3 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds available Staff Liaison, CTS (including video)
Initiative #2 Initiative Type Completion Date Council Charge
Continue Q4 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Progress Report:
Review and Comment
Review and comment on traffic impact studies associated with proposed
developments as requested by the Planning Commission. Serve on a cross-
commission committee with the Planning Commission to discuss traffic
impacts associated with development/redevelopment projects and evaluate
implementation of Travel Demand Management policy/ordinance.
Staff Liaison Comments: Staff recommends that this initiative be divided into two separate initiatives; 1) Review and comment on traffic impact studies associated with proposed
developments (on-going), and 2) review and comment on staff's recommendations for Travel Demand Management policy/ordinance (continued).
City Manager Comments: Recommend liaison initiative language / change and initiative addition to support specificity.
City Manager Comments: No changes.
Progress Report:
Staff Liaison Comments: Commission members will serve on the Task Force, along with staff, DARTS representatives and community partners. The Task Force will regularly
review operations, communications and marketing strategies and recommend changes, as necessary.
Review and Recommend
Review and evaluate performance of CloverRide circulator services (North
and South) and make recommendations to Council for future service after
contracts expire.
Initiative #3 Initiative Type Completion Date
New Q4 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #4 Initiative Type Completion Date Council Charge
Continue Q4 4 (review and decide)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison, CTS (including video)
Initiative #5 Initiative Type Completion Date Council Charge
Ongoing Q4 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
City Manager Comments: Change initiative to read, "Develop and coordinate up to six educational activities to inform community members about transportation safety (which
will include an annual community event)."
Progress Report:
Develop and coordinate educational activities to inform community
members about transportation safety (which will include an annual
community event).
Mindy Ahler
Staff Liaison Comments: Similar efforts were launched in 2015, 2016, and 2019 with involvement from Engineering, Police and CTS staff. This will address all modes of
transportation, including but not limited to pedestrian, bicycle, scooters, and motor vehicles. There may be costs associated with publications or social media; these costs may
be covered by the Pedestrian and Cyclists Safety Fund or the Transportation Division's annual budget at staff's discretion.
Review and Recommend
Prepare and recommend standards and best practices for traffic impact
studies conducted for proposed development/redevelopment projects for
the purpose of ensuring high-quality studies are performed for the City.
Review and Decide
Staff Liaison Comments: Staff recommends changing the Council Charge for this initiative to Study and Report. This initiative is related to Initiative #2, but is strictly related to
the creation of a document of recommended standards and best practices.
City Manager Comments: Traffic impact studies and the process is an operational staff function. Change initiative to read, " Review and Comment on staff's framework for the
completion of traffic impact studies conducted for proposed development / redevelopment projects."
Progress Report:
Review and Comment
Staff Liaison Comments: ETC will review reports after regular Traffic Safety Committee meetings and provide comments prior to City Council approval.
City Manager Comments: No changes.
Progress Report:
Review and comment on monthly Traffic Safety Reports
Initiative #6 Initiative Type Completion Date Council Charge
Ongoing Q4 2 (review and comment)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
Initiative #7 Initiative Type Completion Date
New Q4 3 (review and recommend)
Lead Commissioners Budget Staff Support
Funds not available Staff Liaison
City Forester
Parking Lot
Review and Comment
Review and comment on proposed Capital Improvement projects, including
roadway reconstructions and projects funded by the Pedestrian and Cyclist
Safety (PACS) Fund
Staff Liaison Comments: Staff recommends changing iniative language to "Review and comment on approved roadway reconstruction projects and projects funded by the
Pedestrian and Cyclist Safety (PACS) Fund." ETC will be given the opportunity to comment on these projects prior to presentations to City Council.
City Manager Comments: Recommend liaison initiative language / change to support specificity.
Progress Report:
Progress Report:
Review and Recommend
Develop and recommend a boulevard tree policy in conjunction with the
Energy and Environment Commission
Liaison Comments: The commission is interested in exploring the beneifts of trees related to traffic calming and the City's policy on tree removal and replacement associated
with public improvement projects and developments.
City Manager Comments: Remove tree initiatives from Commission work plans. It will be added to Parks and Recreation department work plan. Staff will work to evaluate
goals on tree canopy and will bring this to Council. Staff will develop a process to get feedback from commissions.