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HomeMy WebLinkAbout2019-11-19 City Council Work Session Meeting PacketAgenda City Council Work Session City of Edina, Minnesota Tuesday, November 19, 2019 5:30 PM I.Call To Order II.Roll Call III.2020 Commission Proposed Work Plans IV.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli%cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: November 19, 2019 Agenda Item #: III. To:Mayor and City Council Item Type: Reports / Recommendation From:MJ Lamon, Community Engagement Coordinator Item Activity: Subject:2020 Commission Proposed Work Plans Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The 2020 proposed commission work plans were first presented to Council by Commission chairs on October 1, 2019. T he goals for today's review is to present staff comments / recommendations for commission work plans. The staff report provides background on how staff was addressing work plan initiatives and the themes which provided recommended language changes / edits to the initiatives. The order of work plan review is: 1. Planning Commission 2. Heritage Preservation Commission 3. Community Health Commission 4. Human Rights & Relations Commission 5. Energy & Environment Commission 6. Arts & Culture Commission 7. Parks & Recreation Commission 8. Transportation Commission ATTACHMENTS: Description Staff Report: 2020 Commission Proposed Work Plans Planning Commission Heritage Preservation Commission Community Health Commission Human Rights and Relations Commission Energy and Environment Commission Arts and Culture Commission Parks and Recreation Commission Transportation Commission November 19, 2019 Mayor & City Council MJ Lamon, Community Engagement Coordinator 2020 Commissions Proposed Work Plan Review Information / Background: When considering work plan initiatives, liaisons were asked to provide comments on work plan initiatives prior to City Manager review. When completing the liaison comments section, liaisons were asked to consider the following questions and provide language / changes to support role clarity. The questions were: 1. What is the commission going to do? 2. Is the initiative a role of the commission or of city staff? 3. Is this initiative reasonable – do we have the resources? 4. Is the amount of initiatives on the work plan reasonable? 5. Does the initiative align with the City’s budget goals? There are common themes guiding staff recommendations: 1. Cross-Commission Committees New last year, was assigning to cross-commission committees comprised of 2 or 3 commissions to an initiative. These cross-commission committees were presented with challenges (i.e. finding meeting times, communication, work priorities, etc). The recommendations for the cross- commission committees is to assign the initiative to one commission and ask another commission to “appoint” up to two members to provide feedback on the final recommendation before it goes to Council. This will reduce the need for additional meetings while still ensuring another commission’s perspective is provided. STAFF REPORT Page 2 2. Staff Operations There are initiatives presented on proposed work plans which would be considered staff operations. Staff operations typically do not require the approval of Council. For these types of proposed initiatives, the recommendation is to establish the commissions role as a Council Charge “review and comment”. This allows staff to establish a process yet collect comment / feedback from commission members. 3. Other City Work Plans Initiatives tied to city-wide work with unestablished direction or tied to an approval of CIP, was recommended to be removed or moved to the parking lot. Before having commissions expend energy on work still undetermined, staff should establish goals to help identify a commissions’ role. This included tree initiatives and park strategic plans. 4. Role Clarification Commissions are advisory to Council and their work plans should consist of the work they intend to complete in the upcoming year. Language changes were made to clarify role of the commission and eliminate misunderstanding the intent of the initiative. 5. Events When planning communication campaigns and engagement events we need to ensure that 1) we have the appropriate time and resources to produce intended results, and 2) the number of events does not result in City programs competing with each other for participation. Planning 2020 DRAFT Planning Commission Work Plan Initiative #1 Initiative Type Completion Date Council Charge Ongoing 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds Available Staff Liaison None Required Staff spends 80% of their time in support of land use applciations Initiative #2 Initiative Type Completion Date Council Charge New Q4 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison Initiative #3 Initiative Type Completion Date Council Charge New 2020/21 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Progress Report: Review and Recommend Comprehensive Plan Follow-up. Make revisions as required by the Met Council. * Rezoning of 7101-7155 Amundson Avenue from Industrial use to Commercial/Mixed Use. * Increase Heights in the 70th and Cahill Area. Staff Liaison Comments: This item is required by Met Council to bring Zoning into compliance with the Comprehensive Plan. City Manager Comments: No changes. Review and Recommend Staff Liaison Comments: Planning Staff spends the majority (over 80%) of its time in support of land use applications brought before the planning commission and city council. This includes meeting with applicants, preparing staff reports, answering questions from the public, preparing for and attending meetings, and project follow up to ensure compliance. City Manager Comments: No changes. Progress Report: The Planning Commission is responsible to review all Land Use applications submitted to the City of Edina. Land Use applications include: Variances; Site Plan Review; Sketch Plan Review; Conditional Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and Comprehensive Plan Amendments. All Review and Recommend Planning Study of the Edina Business Park. (The office/industrial area between Highway 100, Cahill Road, 70th Street and Edina's southern boarder.) This Study would include recommendations from Chapter 10, Economic Competitiveness. Initiative Initiative Type Completion Date Council Charge New Q4 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison Initiative Initiative Type Completion Date Council Charge New Q4 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison Initiative Initiative Type Completion Date Council Charge New Q4 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Staff Liaison Staff Liaison Comments: Staff Liaison Comments: This is a Comp. Plan recommendation in both the 70th/Cahill SAP and Chapter 10, Economic Competitiveness. Staff has made a request of the City Council to provide funds in the 2020 Budget. City Manager Comments: No changes. Progress Report: Progress Report: Review and Recommend Zoning Ord. Amendments: Items to be considered for change to the Ordinance: drive-throughs; basement requirement; one-foot rule; two car garage; allow s.f. homes in R-2 District; allow secondary dwelling units; restaurant odor; tree ordinance; upgrade building material requirements. Staff Liaison Comments: Ordinances are to be considered for change but does not conclude that a change will be recommended. City Manager Comments: Remove tree initiatives from Commission work plans. It will be added to Parks and Recreation department work plan. Staff will work to evaluate goals on tree canopy and will bring this to Council. Staff will develop a process to get feedback from commissions. Progress Report: Review and Recommend Greater Southdale District Design Experience Guidelines - Consider codifying recommendations within the guidelines and creating a checklist to use for reviews of redevelopment proposals. Staff Liaison Comments: To assist the Planning Commission and City Council with review of development proposals in the Greater Southdale District. Mic Johnson, AFO would be utilized to assist in this process. City Manager Comments: No changes. Progress Report: City Manager Comments: NEW INITIATIVE: Conduct a full review of Planning Commission bylaws. Heritage Preservation 2020 DRAFT Commission Work Plan Template Initiative #1 Initiative Type Completion Date Council Charge Ongoing Ongoing 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison Preservation Consultant-Robert Vogel Initiative #2 Initiative Type Completion Date Council Charge Ongoing Ongoing 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison Preservation Consultant-Robert Vogel Initiative #3 Initiative Type Completion Date Council Charge Ongoing Ongoing 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison Preservation Consultant-Robert Vogel Progress Report: Review and Recommend Evaluate and recommend potential properties to be added to the Heritage Preservation eligible landmark list. All Commission Staff Liaison Comments: None. This item is an ongoing item for the HPC. City Manager Comments: No changes. Progress Report: Review and Recommend Invite owners of determined eligible properties to designate their properties as Edina Heritage Landmarks and recommend to Planning Commission and City Council. All Commission Staff Liaison Comments: None. This item is an ongoing item for the HPC. There is currently one property in the process. City Manager Comments: No changes. Review and Decide Staff Liaison Comments: None. This item is an ongoing item for the HPC. City Manager Comments: No changes. Progress Report: Review and decide on Certificates of Appropriateness (COA) applications for changes to heritage landmark designated properties. All Commission Initiative #4 Initiative Type Completion Date Council Charge Ongoing May-20 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS (including video) 5 hours Initiative #5 Initiative Type Completion Date Council Charge Event May-20 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison, Other, CTS (including video) 5 hours for staff liaison, will need communication support from CTS Initiative #6 Initiative Type Completion Date Council Charge New Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support Funds available Staff Liaison Preservation Consultant-Robert Vogel Award the 2020 Edina Heritage Award during National Preservation Month in May. Use different media outlets to help increase awareness during the nomination period to increase interest. All Commission Review and Decide Progress Report: Review and Decide Hold the May Heritage Preservation Commission meeting as a "Community Meeting." Invite the Public on a walking tour around the Edina Country Club golf course area to view Historic Properties and pieces of the Edina Mill. All Commission, Lead: Annie Schilling Review and Decide Staff Liaison Comments: This will be a new event for the commission. Recommend changing the initiative to "Coordinate a public walking tour around the Edina Country Club golf course area to view historic properties and pieces of the Edina Mill." City Manager Comments: Recommend liaison initiative language / change to support specificity. Staff Liaison Comments: The HPC wants to work on advertising the award and nominations to increase awareness and nominations. City Manager Comments: No changes. Progress Report: Review the administrative process and Country Club Plan of Treatment to identify any recommendations for improvement. All Commission City Manager Comments: The administrative process for Certificate of Appropriateness is an operational staff function. Change initiative to read, " Review and Comment on staff's administrative process improvement for Certificates of Appropriateness." Progress Report: Staff Liaison Comments: Split the two items. Recommend initiative #6 to read "Review and if needed, update, the Certificate of Appropriateness (COA ) administrative process. Add review of the plan of treatment to initiative #7 Initiative #7 Initiative Type Completion Date Council Charge Continue Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support Funds available Staff Liaison Preservation Consultant-Robert Vogel Initiative #8 Initiative Type Completion Date Council Charge Dec-20 Lead Commissioners Budget Staff Support Funds not available Staff Liaison The HPC proposes applying for a Grant to fund this project. Preservation Consultant- Robert Vogel Initiative #9 Initiative Type Completion Date Council Charge Continue Ongoing 2 (review and comment) Lead Commissioners Budget Staff Support Funds available Staff Liaison No additional hours needed Study and Report Progress Report: Review and Comment Continue the 2019 resurvey of the Country Club District and review the plan of treatment. All Commission Staff Liaison Comments: This is continued from 2019-review the plan of treatment with results of the resurvey. City Manager Comments: No changes. Progress Report: The HPC proposes in 2020, to apply for a CLG grant (similar to the one in 2019) to test the archeological model. See page 20 of the NCC Final Archeological report. All Commission Staff Liaison Comments: The HPC worked with Nienow Cultural Consultants in 2019 on a Phase I Archeology report that models areas of different degrees of potential archeological sites in Edina. This is a new item that builds off of the Archeological report completed in 2019. The testing would take place on public property with the permission of the Parks and Recreation Director, Perry Vetter. Recommend changing initiative to read "Apply for CLG grant to test the archeological model" and change council charge to review and decide. City Manager Comments: Recommend liaison initiative language / change to support specificity. Progress Report: Review and Decide R&E 18E. Serve on a cross-commission committee to ensure City facility artwork and décor reflects diversity of race and culture. Partners: Arts & Culture Commission, Staff Liaison Comments: Continued from 2019. Commissioner Schilling serves on the cross commission committee City Manager Comments: Appoint HRRC as lead commissioner for this initiative. Change initiative to read, " Appoint up to 2 commissioners to provide feedback to HRRC on Race & Equity initiative 18.E. related to City facility artwork and décor." Initiative #10 Initiative Type Completion Date Council Charge New Dec-20 Lead Commissioners Budget Staff Support Funds available CTS (including video) GIS Support-2 hours Review and Decide Progress Report: City Manager Comments: Remove, this is a GIS staff function. Staff Liaison Comments: Remove, this is an item that staff can complete with GIS support. All Commission, Lead: Jane Lonnquist Create an interactive bike/ped map for a Historical Property tour. Use the map during events, school programs, etc. to help raise awareness. Community Health 2020 DRAFT Commission Work Plan Template Initiative 1 Initiative Type Completion Date Council Charge New Q3 2020 1 (study and report) Lead Commissioners Budget Staff Support None No additional Initiative 2 Initiative Type Completion Date Council Charge New ev 2 (review and comment) Lead Commissioners Budget Staff Support None No additional Progress Report: Review and recommend city code language regulating / banning sale of flavored tobacco and tobacco-related products, including e-cigarettes. Greg Wright Staff Liaison Comments: 1. Initiative is not on Health Division work plan. 2. Initiative fits role of commission. 3. Initiative is reasonable, commission members will complete advisory communication. 5. Zero budget impact. Staff Liaison Comments: This initiative is very timely, fits with current intitatives at other City/County/State level regarding the concern over youth access to tobacco related products. City Manager Comments: No changes. Study and Report Staff Liaison Comments: 1. Initiative is not on Health Division work plan. 2. Initiative is the role of the Commission. 3. Initiative is reasonable, to be completed by commission members. 5. Zero budget impact. Staff Liaison Comments: This initiative fits well with current Public Health initiatives regarding the connection between housing and mental well-being. City Manager Comments: No changes. Progress Report: Study and report regarding benefits of social connectedness, including examples of local government initiatives from around the country to reduce social isolation. Initiative 3 Initiative Type Completion Date Council Charge Continue Q4 2020 1 (study and report) Lead Commissioners Budget Staff Support None No additional Initiative 4 Initiative Type Completion Date Council Charge New Q3 2020 1 (study and report) Lead Commissioners Budget Staff Support None No additional Parking Lot Edina Public Schools - lack of provision of feminine hygiene products in school restrooms Chair/co-chair a cross-commission committee (see partners) to evaluate process for Edina to receive AARP City Designation. Draft report to City Council regarding possible actions moving forward. Amanda Herr City Manager Comments: Recommend changing initiative to read, " Study and report the feasability to receive and maintian AARP designation. Draft report to City Council regarding possible actions moving forward." Community Health Commission will take on this initaitive and HRRC will be removed as a partner. Progress Report: Study and Report Staff Liaison Comments: 1. Initiative not on Health Division work plan. 2. Intitiative is the role of the Commission(s) 3. Initiative may be more resource intensive than previously thought, demanding staff time beyond initial efforts by Commissions to obtain and maintain designation. 5. May require further investment of time/resources that are not currently budgeted to maintain designation. Staff Liaison Comments: Continued initiative from 2019. Process for becoming AARP designated city and maintaining designation is more resource intensive than initially thought, cross-commission committee may need to report on process and resources needed to work on designation, rather than working on designation immediately. Local opioid efforts, including Police-led take back programs - publicity campaign, how do people know this is available? Statement by City regarding firearm safety or gun violence Technology and health - social media, isolation, bullying Study and report possible smoke-free multi-unit property policies, possible ordinance language, and programs. Gather examples from other cities. Staff Liaison Comments: 1. Initiative not on Health Division work plan. 2. Role of Commission to advise Edina Community Health Board (Council) regarding Public Health initiatives. 3. Yes, reasonable, commission members will draft report with support from Health Division staff. 5. Zero budget impact to receive report. Some budget impact possible depending on future action. Staff Liaison Comments: This initiative fits well with Public Health intitiatives around healthy housing and tobacco use. City Manager Comments: No changes. Progress Report: Human Rights & Relations 2020 DRAFT Commission Work Plan Template Initiative #1 Initiative Type Completion Date Council Charge Ongoing April 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #2 Initiative Type Completion Date Council Charge Ongoing December 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Initiative #3 Initiative Type Completion Date Council Charge Ongoing October 2020 4 (review and decide) Lead Commissioners Budget Staff Support Funds available CTS Staff Liaison Review and Decide Staff Liaison Comments: No change. City Manager Comments: No change. Progress Report: Days of Remembrance Event Review and Decide 2020 Tom Oye Award Staff Liaison Comments: I recommend the commission only award 1 recipient due to low number of submissions. City Manager Comments: Change initiative to read, "Coordinate and select one recipient for the 2020 Tom Oye Award to be given in December." Progress Report: Review and Decide Sharing Values, Sharing Communities Event Staff Liaison Comments: Commission would coordinate a Sharing Values, Sharing Communities Event on the adaptation and/or resilience on climate change in partnership with Energy & Environment Commission. Initiative #4 Initiative Type Completion Date Council Charge Continue 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #5 Initiative Type Completion Date Council Charge Continue December 2020 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Staff Liaison Comments: Recommend changing initiative to read "Chair/co-chair a cross-commission committee in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.)" City Manager Comments: Recommend changing initiative to read "Co-chair a cross-commission committee (HRRC & PARC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair." Progress Report: City Manager Comments: Change initiative to read, "Co-chair a cross-commission (HRRC & EEC) committee to coordinate a "Sharing Values, Sharing Communities Event" on the adpatation and /or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair." Progress Report: Review and Recommend R&E 18.E. Chair/co-chair a cross-commission committee (see partners) to ensure City facility artwork and décor reflects diversity of race and culture. Staff Liaison Comments: Recommend chaning inititiave to read "Chair/co-chair a cross-commission committee to ensure City facility artwork and décor reflects diversity of race and culture by creating an assessment rubric/recommendations process. (R&E 18.E.)" City Manager Comments: Recommend this be assigned to HRRC as the lead and Arts & Culture will provide feedback. Change iniative to read, "Create an assessment rubric / recommendation process for City facility artwork and décor to ensure it reflects diversity of race and culture (R&E 18.E.). HRRC will be the lead commission and Arts & Culture commission will appoint up to 2 members for feedback on the final recommendation before it goes to Council" Progress Report: Review and Recommend R&E 20.B. Chair/co-chair a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. Initiative #6 Initiative Type Completion Date Council Charge Continue December 2020 Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #7 Initiative Type Completion Date Council Charge Continue December 2020 Lead Commissioners Budget Staff Support Funds available CTS (including video) Staff Liaison Initiative #8 Initiative Type Completion Date Council Charge Event December 2020 Lead Commissioners Budget Staff Support Funds available CTS (including video) Staff Liaison Initiative #9 Initiative Type Completion Date Council Charge New December 2020 Lead Commissioners Budget Staff Support Funds not available Staff LiaisonLead: Human Rights & Relations Commission Progress Report: Staff Liaison Comments: Recommend initiative to read "Serve on a cross-commission committee to research the feasibility to receive and maintain the AARP City City Manager Comments: Recommend assiging this to Community & Health Commission to create recommendation. Remove from HRRC's work plan. Progress Report: Review and Decide Celebrate 50th anniversity of HRRC in Edina Lead: Human Rights & Relations Commission Review and Recommend Serve on a cross-commission committee (see partners) to complete requirements for Edina to receive the AARP City Designation. -Complete Walk Audit Tool Kit provided by AARP -October Senior Expo & Designation Lead: Community Health Commission Partners: Parks & Recreation Commission, Transportation Commission Staff Liaison Comments: Recommend changing inititiave to read "Celebrate 50th anniversity of HRRC in Edina by submitting a proclamation for City Council approval." City Manager Comments: Recommend liaison initiative language / change to support specificity. Bias Offense Response Plan review to determine if the plan should be broadened to include offenses outside of the state statute’s definition of bias offense. (Review Racial Equity Recommendation 3. A.) Lead: Human Rights & Relations Commission Staff Liaison Comments: Recommend changing initiative to read "Bias Offense Plan review, create definition to differeniate between bias incident and bias offense within the state statue's definition, tracking and notification process for bias incidents." City Manager Comments: Recommend liaison initiative language / change to support specificity. Progress Report: Review and Recommend Initiative #10 Initiative Type Completion Date Council Charge New December 2020 2 (review and comment) Lead Commissioners Budget Staff Support City Manager Comments: NEW INITIATIVE: Appoint up to 2 members to review and comment on criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will review and comment." Progress Report: City Manager Comments: NEW INITIATIVE: Review and comment on Housing Task Force comprehensive housing policy using a race & equity lens. Lead: Human Rights & Relations Commission Progress Report: Staff Liaison Comments: Staff Liaison Comments: Energy & Environment 2020 DRAFT Commission Work Plan Template Initiative 1 Initiative Type Completion Date Council Charge Continue Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Funds not required EEC's role.Staff Liaison (40 hrs) Initiative 2 Initiative Type Completion Date Council Charge Event Dec-20 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison, Other $200 for supplies and food Staff Liaison to post event (8hrs), Organics Coordinator (20hrs) and Recycling Coordinator (8 hrs) can advise and provide materials already created. Review and Comment Staff Liaison Comments: This initiative aligns with City Budget Goal 3 Sustainable Development to complete a Climate Action Plan. EEC completed a Study and Report on parameters of a Climate Action Plan. EEC's role would be to give input throughout the process and comment on the final plan. Reccommend changing inititiave to read" Reveiw and Comment on Climate Action Plan during development and final plan." City Manager Comments: Recommend liaison initiative language to support specificity. Progress Report: on a Climate Action Plan. Jackson, Satterlee Review and Decide on organics and recycling re-education at City events. Lanzas, Maynor Initiative 3 Initiative Type Completion Date Council Charge Ongoing 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison, CTS (including video) $250 for supplies Staff liaison to manage in take and acceptance process (40 hrs), CTS to support communication updates (16 hrs), Staff liaison to manage in take and acceptance process (40 hrs), CTS to support communication updates (16 hrs), Community Engagment Coordinator (8 hrs) Initiative 4 Initiative Type Completion Date Council Charge New December Lead Commissioners Budget Staff Support Funds not available Staff Liaison, Other Forester and Assistant Director of Natural Resources (24 hrs) Staff Liaison Comments: This initiative aligns with City Budget Goal 3 Sustainable Development to rollout organics recycling. With the new curbside organics recycling and the need to keep contaminants low in recycling, the commission will table at City events to educate the community and answer questions. Organics Coordinator will provide training and supplies. Recommend changing initiative to read, " Review and Decide on commision members coordinating and tabling at City events to educate the community on organics recycling." City Manager Comments: Recommend liaison initiative language to support specificity. Progress Report: Review and Decide on a Business Recognition Program outreach and application review. Horan Staff Liaison Comments: The Commission will continue outreach and review of applications for the business recognition program launched in 2019. City Manager Comments: Recommend initiative to read "Reivew and Decide on the Business Recognition Program outreach and application review. By the end of Q4, complete a program assessment." Progress Report: Review and Recommend on an enhanced tree ordinance. EEC Lead - Manser\ Planning Commission support Initiative 5 Initiative Type Completion Date Council Charge Event July 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison Staff Liaison (8 hrs) Initiative 6 Initiative Type Completion Date Council Charge Lead Commissioners Budget Staff Support Staff Liaison Comments: Planning Commission also has this on their work plan as well as Transportation and the Park Commission. City Manager Comments: Remove tree initiatives from Commission work plans. It will be added to Parks and Recreation department work plan. Staff will work to evaluate goals on tree canopy and will bring this to Council. Staff will develop a process to get feedback from commissions. Staff Liaison Comments: Staff Liaison Comments: Cross commission committee to plan and execute event. This committee would include individuals from the HRRC and EEC. City Manager Comments: Change initiative to read, "Co-chair a cross-commission committee (EEC & HRRC) to coordinate a "Sharing Values, Sharing Communities Event" on the adpatation and /or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair." Progress Report: Progress Report: Review and Decide an event on Climate Change and Adaptation with the Human Rights and Relations Commission's (HRRC) "Sharing values. Sharing communities" work plan initiative. Hussian, Martinez Progress Report: City Manager Comments: NEW INITIATIVE: Appoint up to 2 members to review and comment on criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will review and comment." Arts & Culture 2020 DRAFT Commission Work Plan Template Initiative #1 Initiative Type Completion Date Council Charge Ongoing Dec-20 4 (review and decide) Lead Commissioners Budget Staff Support Funds available $10,000 in public art fund IT/Communications - 20 Staff Liaison - 40 hrs Initiative: NEW Initiative Type Completion Date Council Charge New Dec-20 Lead Commissioners Budget Staff Support Review and Decide Staff Liaison Comments: ACC requests assistance for the development and dissemination of a survey, and planning/implementation of focus groups for community input. Money will also be used to pilot new programming. City Manager Comments: Recommend changing initiative to read, " Implement year one of Public Art Plan. Consult with the HRRC on incorporating the city art and decor assessment rubric." Progress Report: Public Art Year 1 - Implement plans as described in Public Art Plan (Years 1-3) - Key elements include survey, community feedback and year 1 prototype programs, budget. - Maintain partnership with HRRC and institute partnerships with other commissions for strengthening Public Art throughout the community. - Inform all activities with a focus on diversity, inclusion, accessibility, and community building Staff Liaison: City Manager Comments: NEW INITIATIVE: "Appoint up to two members to provide feedback on the assessment rubric / recommendation process for City facility artwork and décor before final recommendation goes to Council." Progress Report: Initiative #2 Initiative Type Completion Date Council Charge New Dec-20 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison - 40 hrs IT - 20 hrs Initiative #3 Initiative Type Completion Date Council Charge New Dec-20 1 (study and report) Lead Commissioners Budget Staff Support Funds available Staff Liaison - 30 hrs Initiative #3 Initiative Type Completion Date Council Charge New Dec-20 1 (study and report) Lead Commissioners Budget Staff Support Funds not available $15,000 Staff Liaison - 40 hrs IT - 20 hrs City of Edina existing art work - Conduct an inventory of the City of Edina art collection - Recommend maintenance work for high priority items - Repair artwork as needed Staff Liaison Comments: Staff liaison will need to gather reports and assist in analyzing/summarizing for Commission members; Parks and Rec and City administrators may Progress Report: Review and Recommend Review and Recommend Next Generation Art Center - Present an assessment of program and capacity needs that includes past analysis and updated - Present an assessment of EAC physical facility - Recommend priority actions for both program and facility needs Staff Liaison Comments: Staff liaison will need to gather reports and assist in analyzing/summarizing for Commission members; Parks and Rec and City administrators may City Manager Comments: Recommend changing initiative to read, "Study and report past program and facility assessments and studies completed on the Art Center. Assemble all components into one final report for Council review." City Manager Comments: Recommend removing. Complete the rubric for City art / décor first. Progress Report: Review and Recommend Leadership - Provide leadership and advocacy to advance the role and value of arts & culture activities in Edina - Ensure that inclusive and accessible art is considered in planning and decision- making - Partner with the planning commission and parks and rec Commission to Provide an on-going role for the arts and culture commission in all future building developments and programs. Staff Liaison: Arts and Culture commission members and staff liaison will attend other commission meetings. City Manager Comments: Recommend changing initiative to read, "Assist staff with collecting data and conducting inventory on current public art." Change council charge to Study and Report. Progress Report: Parks & Recreation 2020 DRAFT Commission Work Plan Template Initiative 1 Initiative Type Completion Date Council Charge New 2 (review and comment) Lead Commissioners Budget Staff Support Funds available Staff Liaison, Other 35-45 Initiative 2 Initiative Type Completion Date Council Charge Continue 2 (review and comment) Lead Commissioners Budget Staff Support Funds available Staff Liaison Study and Report Staff Liaison Comments: Positive way to include PARC into the work being done by the EEC and the Flood reduction task force working with Engineering Dept. Would need to further develop the work of those two committees to define direction of PARC. City Manager Comments: Recommend changing initiative to read, " Review and comment on the Flood Risk Reduction Strategy and Climate Action Plan." Progress Report: Assess existing conditions, quality and sustainability of parks and green spaces. Identify areas prone to risk and areas of opportunity for future improvements. Study and Report R&E 20.B. Serve on a cross-commission committee (see partners) in partnership with communities of color to identify barriers for participation in programming. Staff Liaison Comments: Continued partnership with HRRC, made positive steps in 2019 and will formulate a defined approach in 2020. Discussed with Heidi on working together. City Manager Comments: Recommend changing initiative to read "Co-chair a cross-commission committee (PARC & HRRC) in partnership with communities of color to identify barriers for participation in programming by creating a plan to reach communities of color through different modes, structure of feedback, and how data will be used. (R&E 20.B.) Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as co-chair." Progress Report: Initiative 3 Initiative Type Completion Date Council Charge New 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison Initiative 4 Initiative Type Completion Date Council Charge New 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison 25-35 Initiative 5 Initiative Type Completion Date Council Charge New 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 2017 Est. $2,200,000 TBD Review and Recommend Develop an approach to build community by proactively connecting with neighborhood groups, community athletic groups and underserved members of the community. Staff Liaison Comments: Successor goal of Initiative 2. Perfect scenario is to build a coalition of boosters for future opportunities in the park system for participation, use and alternate funding. City Manager Comments: No changes. Progress Report: Review and Recommend Prioritize park capital infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Staff Liaison Comments: Mirrors staff and council goals of prioritization, alternate funding and moving the work plan results of 2019 into a CIP planning year. City Manager Comments: Recommend to change initiative language to read, "Develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement. Parks and Recreation Commission will create the criteria and both Energy & Environment commission and Human Rights & Relations commission will appoint up to 2 members for feedback on final criteria before it goes to Council." This plan will just be one of the many considerations for CIP. Progress Report: Review and Recommend Implement the Braemar Park master plan and pursue alternate funding opportunities for eligible components. Staff Liaison Comments: One approach to the implementation of the master plan is to secure full funding for all components. This ensures the vision is fully executed. Without dedicated full funding, alternate approach is to look at alternate methods to fund the master plan, which could fragment the vision in the interim, as long as support remains for fully funding any remaining components. Based upon available funding pursing alternate opportunities is a higher likelihood of success at this time. City Manager Comments: Change initiative to read, " Assist staff with the pursuit of funding opportunities for Braemar Park Master Plan." Progress Report: Initiative 6 Initiative Type Completion Date Council Charge New 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison 2017 Est. $13,700,000 TBD Initiative 7 Initiative Type Completion Date Council Charge New 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison, Other 20-25 Parking Lot Staff Liaison Comments: One approach to the implementation of the master plan is to secure full funding for all components. This ensures the vision is fully executed. Without dedicated full funding, alternate approach is to look at alternate methods to fund the master plan, which could fragment the vision in the interim, as long as support remains for fully funding any remaining components. Based upon available funding pursing alternate opportunities is a higher likelihood of success at this time. City Manager Comments: Change initiative to read, " Assist staff with the pursuit of funding opportunities for Fred Richards Park Master Plan." Progress Report: Review and Recommend Implement the Fred Richards Park master plan and pursue alternate funding opportunities for eligible components. City Manager Comments: Recommend initiative language to read, " Study and report on strategic goal of 15% of Edina land dedicated to parks and green spaces. " Progress Report: Review and Recommend Review the commitment to and execution of the strategic goal of 15% of Edina land dedicated to parks and green spaces. Staff Liaison Comments: Evaluation for department and commission as defined in strategic plan. Would include an inventory and mapping. Assistance needed from GIS staff. Transportation 2020 DRAFT Commission Work Plan Template Initiative #1 Initiative Type Completion Date Council Charge Continue Q3 3 (review and recommend) Lead Commissioners Budget Staff Support Funds available Staff Liaison, CTS (including video) Initiative #2 Initiative Type Completion Date Council Charge Continue Q4 2 (review and comment) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Progress Report: Review and Comment Review and comment on traffic impact studies associated with proposed developments as requested by the Planning Commission. Serve on a cross- commission committee with the Planning Commission to discuss traffic impacts associated with development/redevelopment projects and evaluate implementation of Travel Demand Management policy/ordinance. Staff Liaison Comments: Staff recommends that this initiative be divided into two separate initiatives; 1) Review and comment on traffic impact studies associated with proposed developments (on-going), and 2) review and comment on staff's recommendations for Travel Demand Management policy/ordinance (continued). City Manager Comments: Recommend liaison initiative language / change and initiative addition to support specificity. City Manager Comments: No changes. Progress Report: Staff Liaison Comments: Commission members will serve on the Task Force, along with staff, DARTS representatives and community partners. The Task Force will regularly review operations, communications and marketing strategies and recommend changes, as necessary. Review and Recommend Review and evaluate performance of CloverRide circulator services (North and South) and make recommendations to Council for future service after contracts expire. Initiative #3 Initiative Type Completion Date New Q4 2 (review and comment) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #4 Initiative Type Completion Date Council Charge Continue Q4 4 (review and decide) Lead Commissioners Budget Staff Support Funds not available Staff Liaison, CTS (including video) Initiative #5 Initiative Type Completion Date Council Charge Ongoing Q4 2 (review and comment) Lead Commissioners Budget Staff Support Funds not available Staff Liaison City Manager Comments: Change initiative to read, "Develop and coordinate up to six educational activities to inform community members about transportation safety (which will include an annual community event)." Progress Report: Develop and coordinate educational activities to inform community members about transportation safety (which will include an annual community event). Mindy Ahler Staff Liaison Comments: Similar efforts were launched in 2015, 2016, and 2019 with involvement from Engineering, Police and CTS staff. This will address all modes of transportation, including but not limited to pedestrian, bicycle, scooters, and motor vehicles. There may be costs associated with publications or social media; these costs may be covered by the Pedestrian and Cyclists Safety Fund or the Transportation Division's annual budget at staff's discretion. Review and Recommend Prepare and recommend standards and best practices for traffic impact studies conducted for proposed development/redevelopment projects for the purpose of ensuring high-quality studies are performed for the City. Review and Decide Staff Liaison Comments: Staff recommends changing the Council Charge for this initiative to Study and Report. This initiative is related to Initiative #2, but is strictly related to the creation of a document of recommended standards and best practices. City Manager Comments: Traffic impact studies and the process is an operational staff function. Change initiative to read, " Review and Comment on staff's framework for the completion of traffic impact studies conducted for proposed development / redevelopment projects." Progress Report: Review and Comment Staff Liaison Comments: ETC will review reports after regular Traffic Safety Committee meetings and provide comments prior to City Council approval. City Manager Comments: No changes. Progress Report: Review and comment on monthly Traffic Safety Reports Initiative #6 Initiative Type Completion Date Council Charge Ongoing Q4 2 (review and comment) Lead Commissioners Budget Staff Support Funds not available Staff Liaison Initiative #7 Initiative Type Completion Date New Q4 3 (review and recommend) Lead Commissioners Budget Staff Support Funds not available Staff Liaison City Forester Parking Lot Review and Comment Review and comment on proposed Capital Improvement projects, including roadway reconstructions and projects funded by the Pedestrian and Cyclist Safety (PACS) Fund Staff Liaison Comments: Staff recommends changing iniative language to "Review and comment on approved roadway reconstruction projects and projects funded by the Pedestrian and Cyclist Safety (PACS) Fund." ETC will be given the opportunity to comment on these projects prior to presentations to City Council. City Manager Comments: Recommend liaison initiative language / change to support specificity. Progress Report: Progress Report: Review and Recommend Develop and recommend a boulevard tree policy in conjunction with the Energy and Environment Commission Liaison Comments: The commission is interested in exploring the beneifts of trees related to traffic calming and the City's policy on tree removal and replacement associated with public improvement projects and developments. City Manager Comments: Remove tree initiatives from Commission work plans. It will be added to Parks and Recreation department work plan. Staff will work to evaluate goals on tree canopy and will bring this to Council. Staff will develop a process to get feedback from commissions.