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Home My WebLink About2020-01-07 City Council Regular Meeting PacketAgenda City Council Meeting City of Edina, Minnesota City Hall Council Chambers Tuesday, January 7, 2020 7:00 PM I.Call To Order II.Roll Call III.Pledge of Allegiance IV.Approval Of Meeting Agenda V.Community Comment During "Community Comment," the City Council will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Council or which aren't slated for future consideration. Individuals must limit their comments to three minutes. The Mayor may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Mayor or Council to respond to their comments tonight. Instead the Council might refer the matter to sta* for consideration at a future meeting. A.City Manager's Response to Community Comments B.Handout VI.Adoption Of Consent Agenda All agenda items listed on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of such items unless requested to be removed from the Consent Agenda by a Member of the City Council. In such cases the item will be removed from the Consent Agenda and considered immediately following the adoption of the Consent Agenda. (Favorable rollcall vote of majority of Council Members present to approve.) A.Approve Minutes: Work Session and Regular Meeting of Dec. 17, 2019 B.Approve Payment of Claims C.Resolution No. 2020-01: Authorizing Community Health Board Grant Contract Agreement with Minnesota Department of Health D.Resolution No. 2020-02: Authorizing Execution of Hennepin County Healthy Tree Canopy Grant Agreement E.Resolution No. 2020-03: Designating O=cial Newspaper For 2020 F.Resolution No. 2020-04: Signatory Resolution G.Resolution No. 2020-05: Designation of Director and Alternate Director of Suburban Rate Authority H.Resolution No. 2020-06: Designation of Director and Alternate Director of LOGIS I.Resolution No. 2020-07: Designating O=cial Depositories J.Resolution No. 2020-08: Appointment To Edina FireDghters Relief Association K.Resolution No. 2020-09: Authorizing Facsimile Signatures by Public O=cials L.Resolution No. 2020-10: Appointing Responsible Authority and Assigning Duties for Data Practices M.Set 2020 Date for Board of Appeal and Equalization N.Request for Purchase: 2020 Dulevo Sweeper O.Request for Purchase: Carbon Media Odor Control Replacement P.Request for Purchase: Engineering Services for Ammonia Room Q.Request for Purchase: Engineering Services for Community Center Tower Rehabilitation R.Request for Purchase: Six 2020 Ford Police Interceptor Explorer Vehicles S.Approve CertiDcate of Completion for Hawthorne Condos T.Approve Encroachment Agreement for 5821 Vernon Lane U.Approve Tra=c Safety Report of December 3, 2019 V.2020 Board & Commission Reappointments W.Approve Out-of-State Travel for Mayor Hovland X.Resolution No. 2020:12: Accepting Donations VII.Public Hearings During "Public Hearings," the Mayor will ask for public testimony after City sta* members make their presentations. If you wish to testify on the topic, you are welcome to do so as long as your testimony is relevant to the discussion. To ensure fairness to all speakers and to allow the e=cient conduct of a public hearing, speakers must observe the following guidelines: Individuals must limit their testimony to three minutes. The Mayor may modify times, as deemed necessary. Try not to repeat remarks or points of view made by prior speakers and limit testimony to the matter under consideration. In order to maintain a respectful environment for all those in attendance, the use of signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. A.PUBLIC HEARING: Homewood Suites Liquor License Suspension B.PUBLIC HEARING: Resolution No. 2020-11 Preliminary and Final Plat and Variances for 4625 Lexington Avenue VIII.Reports/Recommendations: (Favorable vote of majority of Council Members present to approve except where noted) A.West 72nd Street Pedestrian Safety Assessment Engagement Report B.Dockless Bicycle and Scooter Sharing Pilot Program Update C.Resolution No. 2019-111: Prospect Knolls A Neighborhood Roadway Reconstruction, Improvement No. BA-458 D.Appointment to Housing Strategy Task Force IX.Correspondence And Petitions A.Correspondence B.Minutes 1.Minutes: Transportation Commission, November 21, 2019 2.Minutes: Community Health Commission, October 14 & November 4, 2019 X.Aviation Noise Update XI.Mayor And Council Comments XII.Manager's Comments A.Ordinance Amending Edina City Code Concerning Alcoholic Beverages B.Comment Period on Highway 100 and County Road 3 Groundwater Plume XIII.City Council Upcoming Meetings and Events XIV.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampliDcation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: January 7, 2020 Agenda Item #: V.A. To:Mayor and City Council Item Type: Other From:Scott Neal, City Manager Item Activity: Subject:City Manager's Response to Community Comments Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Manager Neal to respond to community comments from the previous City Council meeting. Date: January 7, 2020 Agenda Item #: V.B. To:Mayor and City Council Item Type: From: Item Activity: Subject:Handout CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Handout COLDWeLL BANKeR 0 ColdwellBankerHonnes.corn 5740 France Ave S, Edina, MN 55410 $304,900 Estimated Rent: $2,030/mo.Lease with a right to purchase. Learn More For Sale Active Single Family 2 Beds 1 Partial Bath 786 Sq. Ft. 1 Car Garage https://www.coldwellbankerhornes.com/mn/edina/5740-france-ave-s/pid 33654764/ 1/7/20, 5:24 PM Page 1 of 4 Buyer and buyer's agent to verify all information and measurements. Newer furnace, roof, and siding. Large corner lot with mature trees. As-Is Addendum required Full Property Details for 5740 France Ave S General Price: $304,900 Taxes: $3,294 (2019) Status: Active Type: Single Family MLS ID: 5329314 Updated: 11/27/2019 Added: 61 day(s) ago Viewed: 112 times Rooms Structural Information Architectural Style: (SF) Single Family Construction Status: Previously Owned Exterior Const.: Vinyl Basement: Yes Basement Desc.: Stone Foundation Size: 786 Stories/Levels: 1 Story Square Feet: 786 Above Ground: 786 Sq. Ft. Year Built: 1936 BATHROOMS Total Bathrooms: 1 3/4 Bathrooms: 1 Bathroom: Main Floor 3/4 Bath BEDROOMS Total Bedrooms: 2 Bedroom 1: 11 x 10, Main Bedroom 2: 9.5 x 11, Main Lot Features OTHER ROOMS Living Room: 17 x 12, Main Lot Size (Acres): 0.311 Kitchen: 14 x 6, Main Lot Dimensions: 80 x 165 Dining Room: 6 x 6, Main Topography: Sloped Porch: 18 x 9, Main Land Use: None Zoning: Residential-Single Financial Considerations Tax w/Assessment: $3,294 Tax Amount: $3,294 Tax Year: 2019 Disclosures and Reports Legal Description: UNPLATTED 19 028 24 N 80 FT OF S 110 FT OF W 165 FT OF E 198 FT OF SE 1/4 OF NE 1/4 APN: 1902824140006 Parking Garage: Yes Garage Spaces: 1 Garage Description: Tuckunder Location County: Hennepin Driving Directions: 58 th and France Ave. South https://www.coldwellbankerhomes.com/mn/edina/5740-france-ave-s/pid_33654764/ 1/7/20, 5:24 PM Page 2 of 4 Date: January 7, 2020 Agenda Item #: VI.A. To:Mayor and City Council Item Type: Minutes From:Sharon Allison, City Clerk Item Activity: Subject:Approve Minutes: Work Session and Regular Meeting of Dec. 17, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Minutes as presented. INTRODUCTION: ATTACHMENTS: Description Draft Work Session Minutes: Dec. 17, 2019 Draft Regular Meeting Minutes: Dec. 17, 2019 MINUTES OF THE WORK SESSION OF THE EDINA CITY COUNCIL TUESDAY, DECEMBER 17, 2019 5:30 P.M. Mayor Hovland called the meeting to order at 5:31 p.m. ROLL CALL Answering roll call were Members Anderson, Brindle, Fischer, Staunton and Mayor Hovland. Staff attending the meeting were: Scott Neal, City Manager; Lisa Schaefer, Assistant City Manager; Tara Brown, Sustainability Manager; Casey Casella, City Management Fellow; Chad Millner, Engineering Director; Perry Vetter, Parks & Recreation Director; Katie Bisek, IT Specialist; and Sharon Allison, City Clerk. Climate Action Plan Tara Brown, Sustainability Manager, explained that the draft Climate Action Plan was “Initiative 5: Study and Report on Climate Action Plan Parameters,” from the Energy and Environment Commission’s work plan. Ms. Brown said some key things led to drafting the plan, including student and community feedback, plus 75% of Quality of Life survey respondents said a plan was needed. Ms. Brown explained the Climate Action Plan was needed to organize and prioritize the City’s response to the impacts of climate change and she identified several key recommendations for planning and considerations. Ms. Brown said typical Climate Action Plan starts with emissions and she explained challenges with only utilizing performance-based goals and how community centered outcomes were more effective. She discussed key steps for successful community centered outcomes to reduce emissions and keep the community resilient and an implementation timeline beginning early 2020-2021 with community engagement and relationship building, visioning and alternatives, and plan and project development. Next steps would be to form a staff working group, identify other projects that feed into this work and allocate resources. The Council spoke about the City’s focus on the City’s fleet and how it would be good to engage residents to have a private/public focus. The Council suggested planning the Cahill district to aggressively reflect changes to the electric grid, moving people around, etc., and spoke of examples of what other cities were doing worldwide. Ms. Brown answered questions of the Council. ADJOURNMENT Mayor Hovland adjourned the meeting at 6:40 p.m. Respectfully Submitted, _____________________________________ Sharon Allison, City Clerk Minutes approved by the Edina City Council Jan. 7, 2020. _____________________________ James B. Hovland, Mayor Page 1 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL DECEMBER 17, 2019 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. II. ROLLCALL Answering rollcall were Members Anderson, Brindle, Fischer, Staunton, Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS PRESENTED Member Brindle made a motion, seconded by Member Fischer, to approve the meeting agenda as presented. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. V.A. COMMUNITY COMMENT: BODY-WORN CAMERA POLICY Manager Neal shared the public comment process required by Statute to implement body-worn camera systems that included public input on the proposed policy. He said the policy was also available online and would be implemented in 2020. No one appeared. V.B. COMMUNITY COMMENT Helen Tillous, 5805 Concord Avenue, addressed the Council. V.C. CITY MANAGER’S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to past Community Comments. VI. CONSENT AGENDA ADOPTED AS AMENDED Member Brindle made a motion, seconded by Member Staunton, approving the consent agenda as revised to remove Items VI.F. and VI.L., as follows: VI.A. Approve minutes of the December 3, 2019, Work Session and Regular Meeting VI.B. Approve payment claims for Check Register Claims Pre-List Dated 12.05.19-12.12.19 TOTAL $2,146,202.27, Electronic Payment Register Dated 12.05.19-12.12.19 TOTAL $281,055.57, and Credit Card Transactions 09.26.2019-10.25.2019 TOTAL $48,802.56 VI.C. Adopt Ordinance No. 2019-19; Amending Chapter 10 of Edina City Code Concerning Rental Licensing VI.D. Adopt Resolution No. 2019-118; Authorizing Public Health Services Agreement with City of Bloomington VI.E. Approve Request for Purchase, awarding the bid to the recommended low bidder, Toyota Highlander Hybrid, Burnsville Toyota, $33,640.00 VI.F. Request to Purchase: BearCat Vehicle VI.G. Approve 2020-2021 Union Contract for IUOE Local 49 Public Works VI.H. Approve Change Order; Engineering Services for Browndale Storm Realignment, Bolton & Menk, Total Change Order No. 1 Amount $15,000 VI.I. Approve Encroachment Agreement for 3200 Southdale Circle VI.J. Adopt Resolution No. 2019-113; Supporting E Line Bus Rapid Transit Project Minutes/Edina City Council/December 17, 2019 Page 2 VI.K. Adopt Resolution No. 2019-115; Final Plat McQuarrie Addition, 6625 Mohawk Trail VI.L. Resolution No. 2019-117; Proposed Parks and Recreation Fees for 2020 VI.M. Approve 2019 Human Services Task Force Recommendation for 2020/2021 Funding VI.N. Approve Termination of Department of Employment and Economic Development Redevelopment Grant VI.O. Adopt Resolution No. 2019-114; Accepting Donations Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. ITEMS REMOVED FROM CONSENT AGENDA: VI.F. APPROVE REQUEST TO PURCHASE: BEARCAT VEHICLE – APPROVED The Council shared their thanks for the over $132,000 raised by the community for the Edina Crime Prevention Fund to purchase the new Bearcat vehicle for the Police Department. The Council was thankful the community could gather so quickly to raise funds. The Council spoke about the grant opportunity, the partnership with the Edina Crime Prevention Fund, and thanked them for their extraordinary support. Chief Nelson explained how the aging vehicle caused high maintenance costs and having the community raise half the funding needed was very humbling. Member Anderson made a motion, seconded by Member Fischer, to approve the request for purchase, awarding the bid to the recommended low bidder, Lenco Armored Vehicles, $261,041.00 Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VI.L. RESOLUTION NO. 2019-117; PROPOSED PARKS AND RECREATION FEES FOR 2020 – ADOPTED The Council asked about accommodations for evening youth golf through rate reductions and noted it did not want to increase rates too much for seniors who help pay for these assets. Parks and Recreation Director Vetter responded promotional rates were in place for buckets Monday through Thursday and Thursday evenings were less than half the than normal rate, and that staff was exploring options for high school teams. He explained senior rates were reduced weekday mornings and while at some point timed golf could be considered, staff would revisit with Council prior to any rate changes. Mayor Hovland introduced and moved adoption of Resolution No. 2019-117 Proposed Parks and Recreation Fees for 2020. Member Fischer seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VII. SPECIAL RECOGNITIONS AND PRESENTATIONS VII.A. I-494; AIRPORT TO HIGHWAY 160 PROJECT UPDATE – PRESENTED Amber Blanchard and Andrew Lutaya with Minnesota Department of Transportation presented the current status of the proposed project along Interstate 494 between the Minneapolis-St. Paul International Airport and Highway 169. They thanked the Council for participating in the project and study then spoke about the overall timeline, corridor history, screening processes, decisions for the PAC recommendation, and pending corridor vision decisions. They also spoke about Phase 2 remaining timeline, next steps, and the study in 2018 that reviewed the entire corridor, preliminary design in 2020, rescope of the project, turbine interchanges, and viable alternatives that included narrowing to be more manageable. They explained the environmental process for the corridor with MnPASS as a preferred alternative and reasons why the alternative performed best and would address travel time delays. They indicated the second decision point was reconfiguring access onto Lyndale and 24th to Portland Avenue to ensure arterials would not be negatively impacted and said they want concurrence on the main line solution for MnPASS and access reconfiguration that included full access at Portland Avenue. Minutes/Edina City Council/December 17, 2019 Page 3 The Council asked if the typical MnPASS was proposed for buses and single occupant vehicles through a transponder and 2-or-more people in a vehicle, if all options eliminated the entrance and exit at Nicollet, and if one of the decisions pointed to put all at Portland Avenue. The Council spoke about the proposed Texas U-turn then commented how the 494 Corridor Commission was holding a legislative breakfast for funding requests as the project affected every city along the alignment and resulting traffic and economic impacts that would occur. The Council spoke about the project interface with I-35W downtown and the BRT line at Best Buy. Ms. Blanchard shared the decision-making process and said a business listening session would be held in January with the third phase of the preliminary design and document work and a decision process, which included a vision layout completed by spring 2020 with first construction identification in February 2020 municipal consent if needed. Mr. Lutaya said the project was slated for completion fall 2021. VII.B. BRAEMAR NATURAL RESOURCES IMPROVEMENTS OUTCOMES – PRESENTED Engineering Director Millner introduced Deric Deuschle, Sr. Biologist with SEH Engineering, who presented the many positive outcomes to natural resources at the Braemar Golf Course that included improvements related to the Academy Nine, Driving Range and Golf Course Projects since 2016. He reviewed the natural resource features of flood storage, wetland buffers, native prairie, oak savanna, and wetland mitigation, goals to incorporate natural resources enhancements, direct flooding to non-course areas, and the education opportunities along the course. He said a lot had been achieved then reviewed wetland impacts and mitigation with two mitigation sites that exceeded requirements with the addition of plantings at the Academy, wetland accomplishments, managed natural areas, annual monitoring to track progress and guide maintenance, and regulatory requirements. Mr. Deuschle summarized how the accomplishments were good for the environment, added to a golfer’s experience, provided demonstration and education opportunities, and was a source of pride. Drone footage of the course was shown. The Council inquired if the corrugated pipe would be permanent then asked if there were containers underground or was all wetland areas. Mr. Deuschle said he believed the pipe could be boundary markings but would confirm then stated all wetland areas were kept onsite with 30-40% of the entire course being contained in all-natural areas. The Council congratulated those who worked on this project and recognized the opportunity. VIII. PUBLIC HEARINGS HELD – Affidavits of Notice presented and ordered placed on file. VIII.A. RESOLUTION NO. 2019-104, ORDERING NUISANCE ABATEMENT – ADOPTED Community Health Administrator Brown stated Edina Health Division staff issued nuisance orders at 4362 Vernon Avenue in June 2019 and attempted to work with property owner to correct violations and while some progress had been made at the property, nuisance conditions persisted. A public hearing must be conducted prior to Council orders for staff to proceed with cleanup and assessment of costs. He shared photos of the conditions, an estimate of costs, and history of enforcement that began in May. The Council spoke about the pending foreclosure and sheriff’s sale in January and the process of redemption and asked if the City spent the money to abate, could it be assigned to property taxes. City Attorney Knutson confirmed the City would have priority over other potential debts. Mayor Hovland opened the public hearing at 8:12 p.m. Public Testimony No one appeared. Member Fischer made a motion, seconded by Member Anderson, to close the public hearing. Ayes: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Minutes/Edina City Council/December 17, 2019 Page 4 The Council said if the expenses were levied, the City would be in a primary position and suggested waiting for the sale first then work with the new owner on clean-up. Mr. Brown said this process had been done in the past and staff considered those factors. Member Fischer introduced and moved adoption of Resolution No. 2019-104 Ordering Nuisance Abatement at 4362 Vernon Avenue. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.B. NEW ON-SALE ONTOXICATING AND SUNDAY SALE LIQUOR LICENSES FOR LTF CLUB OPERATIONS COMPANY, INC. – APPROVED Clerk Allison shared the Council was requested to approve two new On-Sale Intoxicating and Sunday Sale Liquor Licenses for LTF Club Operations Company, Inc. for two restaurants located at 250 Southdale Center, Suite 101 (RARE), and Suite 401 (Poolside Bistro), Edina. LTF Club Operations Company, Inc. applied for liquor licenses for the new Life Time Fitness at 250 Southdale Center. There were two restaurants where alcohol will be served, RARE on the 1st floor (Suite 101), and Poolside Bistro on the 4th floor (Suite 401). Two separate liquor licenses had to be issued because the spaces were not compact and contiguous as required by Statute. Staff reviewed the applications and found they comply with code requirements. A background investigation was completed by the police department and no concerns were found. Mayor Hovland opened the public hearing at 8:17 p.m. Public Testimony Shawn Severson, Club General Manager, Life Time Fitness, 250 Southdale, addressed the Council. Member Fischer made a motion, seconded by Member Anderson, to close the public hearing. Ayes: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. The Council complimented LTF, agreed LTF was a great addition to the community, welcomed them to Edina, and wished them all the best. Member Staunton made a motion, seconded by Member Fischer, approving two new On-Sale Intoxicating and Sunday Sale Liquor Licenses for LTF Club Operations Company, Inc. for two restaurants located at 250 Southdale Center, Suite 101 (RARE), and Suite 401 (Poolside Bistro). Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII.C. RESOLUTION NO. 2019-116, ESTABLISH AMUNDSON AVENUE TAX INCREMENT FINANCING DISTRICT AND MODIFY THE SOUTHDALE 2 TAX INCREMENT FINANCING PLAN – ADOPTED Affordable Housing Development Manager Hawkinson stated this item pertained to the creation of a new Tax Increment Financing (TIF) District to support the redevelopment of property at 7075-7079 Amundson Avenue, including the creation of approximately 62 units of affordable housing. This item also included a modification to the plan for the existing Southdale 2 Tax Increment Financing District to recognize the new TIF District and enable pooling necessary to provide financial support for affordable housing in Edina, including the acquisition of 4040 W. 70th Street. On December 12, 2019 the Housing and Redevelopment Authority approved Resolution 2019-10 to establish the Amundson Avenue Tax Increment Financing (TIF) District through adoption of a new Amundson Avenue Tax Increment Financing Plan, as well as Resolution 2019-12 that modified the Southdale 2 TIF District. The creation of the Amundson TIF District and the modification of the Southdale 2 TIF District were required in order to access Southdale 2 TIF pooled funds for the acquisition of both 7075-7079 Amundson Avenue and 4040 W. 70th St. The acquisition of these properties’ aids in the creation of affordable workforce housing. Minutes/Edina City Council/December 17, 2019 Page 5 The Council asked why 4040 W. 70th Street was being proposed as an age restricted property. Ms. Hawkinson responded two tax credit projects were approved this year for family and workforce housing and most requests were for senior housing. She explained this housing type did not require seniors to compete for housing and noted the site had seen its share of redevelopment challenges and would be less traffic, noise, and density which would be a good fit for senior housing. Mayor Hovland opened the public hearing at 8:36 p.m. Public Testimony Helen Tillou, 5805 Concord Avenue, addressed the Council. Member Fischer made a motion, seconded by Member Anderson, to close the public hearing. Ayes: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. The Council asked about building for disabled residents and future project consideration. Ms. Hawkinson agreed there was a massive need for affordable housing at 30% AMI and staff would explore different funding sources for mixing younger tenants with age-restricted tenants. Gary Gilligan, Edina Housing Foundation Board, said they viewed the need for senior housing as a good location and use for this site. Member Staunton introduced and moved adoption of Resolution No. 2019-116 establishing Amundson Avenue TIF District and modifying Southdale 2 TIF plan. Member Fischer seconded the motion. The Council spoke about the possibility that this project includes both seniors and those with disabilities. Roll call: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. IX. REPORTS/RECOMMENDATIONS IX.A. RESOLUTION NO. 2019-119; SUPPORT OF REFUGEE RESETTLEMENT IN THE CITY OF EDINA – ADOPTED Manager Neal said staff was requesting adoption of Resolution 2019-119 that affirmed the City’s support of resettlement of refugees in the City of Edina and that a copy of this resolution be provided to Hennepin County, the State of Minnesota, and the executive and legislative branches of the United States of America. He explained how on September 26, 2019, Executive Order #1388 “Enhancing State and Local Involvement in Refugee Resettlement” was signed by the President of the United States that indicated the Secretary of State and Secretary of Health and Human Services receive authorization from local and state authorities prior to conducting refugee resettlement processes. The Council suggested an amended version based on the Regional Council of Churches and resettlement issue with five resettlement agencies in Minnesota and language that included both county and local government had to approve. The Council said Commissioner Callison was contacted about the process and addressed missing component of the county. The Council commented about the historical value of refugees and their contributions to the State of Minnesota and while the resolution was longer it appropriately addressed legal requirements for County support. Mayor Hovland introduced and moved adoption of amended Resolution No. 2019-119, affirming the City’s support of resettlement of refugees in the City of Edina and that a copy of this resolution be provided to Hennepin County, State of Minnesota, and the executive and legislative branches of the United States of America. Member Fischer seconded the motion. Roll call: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried Minutes/Edina City Council/December 17, 2019 Page 6 IX.B. RESOLUTION NO. 2019-66, PRELIMINARY AND FINAL PLAT, LOT DEPTH VARIANCE; PLATTING AN EXISTING OUTLOT, AND DEVELOPMENT CONTRACT AT OAK LANE – CONTINUED TO JANUARY 7, 2020 Member Fischer made a motion, seconded by Member Brindle, to continue consideration of Resolution No. 2019-66, Preliminary and Final Plat, Lot Depth Variance; Platting an Existing Outlot, and Development Contract at Oak Lane to January 7, 2020. Ayes: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. X. CORRESPONDENCE AND PETITIONS X.A. CORRESPONDENCE - Received Mayor Hovland acknowledged the Council’s receipt of various correspondence. X.B. MINUTES – Received 1. PARKS AND RECREATION COMMISSION, NOVEMBER 12, 2019 2. HUMAN RIGHTS AND RELATIONS COMMISSION, OCTOBER 22, 2019 Informational; no action required. X.C. ADVISORY COMMUNCATION – Received 1. COMMUNITY HEALTH COMMISSION RECOMMENDATION ON AARP CITY DESIGNATION 2. COMMUNITY HEALTH COMMISSION RECOMMENDATION ON FLAVORED VAPING PRODUCTS Informational; no action required. XI. AVIATION NOISE UPDATE – Received XII. MAYOR AND COUNCIL COMMENTS – Received XIII. MANAGER’S COMMENTS – Received XIV. CITY COUNCIL UPCOMING MEETINGS AND EVENTS – Received XV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 9:10 p.m. Respectfully submitted, James B. Hovland, Mayor Minutes approved by Edina City Council, January 7, 2020. Sharon Allison, City Clerk Video Copy of the December 17, 2019, meeting available. Date: January 7, 2020 Agenda Item #: VI.B. To:Mayor and City Council Item Type: Claims From:Don Uram, Finance Director Item Activity: Subject:Approve Payment of Claims Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve claims for payment: Check Register Claims Pre-List Dated 12.19.19-01.02.20 TOTAL $4,382,682.32 Electronic Payment Register Dated 12.19.19-01.02.20 TOTAL $308,675.67 INTRODUCTION: Claim information for approval is attached. Please note that check #442269 for $3,100.00 listed on page 23 is not included in the Total Payments on page 93. T he Reports Totals on page 1 is the correct amount. ATTACHMENTS: Description Check Register Claims Pre-List Dated 12.19.19-01.02.20 TOTAL $4,382,682.32 Electronic Payment Register Dated 12.19.19-01.02.20 TOTAL $308,675.67 1/2/2020CITY OF EDINA 8:09:41R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 1/2/202012/19/2019 - Company Amount 548,587.0601000GENERAL FUND 2,805.2302300POLICE SPECIAL REVENUE 116,423.3402500PEDESTRIAN AND CYCLIST SAFETY 150.0002600ARTS AND CULTURE FUND 64,395.0002700CONSERVATION & SUSTAINABILITY 450.0003100GENERAL DEBT SERVICE FUND 900.0003300PIR DEBT SERVICE FUND 261,460.0404000WORKING CAPITAL FUND 213,362.3804100PIR CONSTRUCTION FUND 49,725.1804200EQUIPMENT REPLACEMENT FUND 5,415.4705100ART CENTER FUND 1,226.1305200GOLF DOME FUND 443.1305300AQUATIC CENTER FUND 47,919.2005400GOLF COURSE FUND 22,875.8205500ICE ARENA FUND 38.6805550SPORTS DOME FUND 19,855.8405700EDINBOROUGH PARK FUND 2,082.6805750CENTENNIAL LAKES PARK FUND 668,458.5705800LIQUOR FUND 1,566,667.2705900UTILITY FUND 321,531.2505930STORM SEWER FUND 80,922.9605950RECYCLING FUND 299,456.7006000RISK MGMT ISF 11,009.5707400PSTF AGENCY FUND 6,996.4207500MN TASK FORCE 1 FUND 267.6409210HRA ADMINISTRATION 45,011.5009232CENTENNIAL TIF DISTRICT 7,582.0009238SOUTHDALE 2 DISTRICT 165.0009248WEST 76TH STREET TIF DISTRICT 16,498.2609900PAYROLL FUND Report Totals 4,382,682.32 1/2/2020CITY OF EDINA 8:10:33R55CKS2LOGIS100 1Page -Council Check SummaryNote: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. 1/2/202012/19/2019 - Company Amount 130,222.9801000GENERAL FUND 7,955.7404000WORKING CAPITAL FUND 517.5004100PIR CONSTRUCTION FUND 33,170.0004200EQUIPMENT REPLACEMENT FUND 297.8905100ART CENTER FUND 260.0005200GOLF DOME FUND 3,574.0405400GOLF COURSE FUND 24,011.2105500ICE ARENA FUND 2,150.5905550SPORTS DOME FUND 10,153.9205700EDINBOROUGH PARK FUND 1,411.2105750CENTENNIAL LAKES PARK FUND 57,917.3305800LIQUOR FUND 21,768.7205900UTILITY FUND 13,106.5005930STORM SEWER FUND 592.2407400PSTF AGENCY FUND 215.0009210HRA ADMINISTRATION 1,350.8009232CENTENNIAL TIF DISTRICT Report Totals 308,675.67 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 1Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9053 12/19/2019 101304 ABM EQUIPMENT & SUPPLY 1,467.53 PUMP SHEAVE PACKAGE 508573 0161874-IN 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1,467.53 9054 12/19/2019 102971 ACE ICE COMPANY 2.00 19374 508698 2449439 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 138.12 19374 508698 2449439 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 2.00 19376 508697 2449443 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 6.44 19376 508697 2449443 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 148.56 9055 12/19/2019 100643 BARR ENGINEERING CO. 1,223.50 509334 23271728.00-6 5960.6103 PROFESSIONAL SERVICES ENGINEER SERVICES - STORM 1,223.50 9056 12/19/2019 100646 BECKER ARENA PRODUCTS INC. 440.00 SHOT TRAINER 508581 1021657 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 440.00 9057 12/19/2019 101355 BELLBOY CORPORATION 1.55 19189 508702 0081926100 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 122.00 19189 508702 0081926100 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 121.55-2104 509081 81696900 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 6.20 19223 509079 81926200 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 448.00 19223 509079 81926200 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 21.70 19261 509080 81974800 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 2,385.45 19261 509080 81974800 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 12.40 19291 508701 81975100 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 1,436.65 19291 508701 81975100 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 21.70 19274 509284 81975700 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 2,462.53 19274 509284 81975700 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 6,796.63 9058 12/19/2019 122688 BMK SOLUTIONS 41.93 OFFICE SUPPLIES 509028 155055 1495.6406 GENERAL SUPPLIES INSPECTIONS 41.93 9059 12/19/2019 100664 BRAUN INTERTEC 1,350.80 NORTH RAMP EXP - ENVIRO 508587 B195981 9232.6710 EQUIPMENT REPLACEMENT CENTENNIAL TIF DISTRICT 1,350.80 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 2Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9060 12/19/2019 122250 BROWN, JEFF Continued... 520.26 MILEAGE 509271 121719 1490.6107 MILEAGE OR ALLOWANCE PUBLIC HEALTH 520.26 9061 12/19/2019 137533 BUSBY, TREVOR 1,617.00 BBALL OFFICIALS DEC 509275 2-12/12/19 1621.6103 PROFESSIONAL SERVICES ATHLETIC ACTIVITIES 1,617.00 9062 12/19/2019 100648 BUSINESS ESSENTIALS 109.22 SUPPLIES 2019 508588 WO-1039997-1 1400.6513 OFFICE SUPPLIES POLICE DEPT. GENERAL 34.82 PENS FOR ADMIN 509034 WO-1040416-1 1120.6406 GENERAL SUPPLIES ADMINISTRATION 372.60 SUPPLY ROOM 509034 WO-1040416-1 1120.6513 OFFICE SUPPLIES ADMINISTRATION 158.67 OFFICE PAPER 509254 WO-1041071-1 7410.6513 OFFICE SUPPLIES PSTF ADMINISTRATION 37.78 SUPPLIES 2019 508978 WO-1041369-1 1400.6513 OFFICE SUPPLIES POLICE DEPT. GENERAL 54.05 SUPPLIES 2019 509212 WO-1041778-1 1400.6513 OFFICE SUPPLIES POLICE DEPT. GENERAL 767.14 9063 12/19/2019 102372 CDW GOVERNMENT INC. 3,424.94 NEW SCANNER 508589 VXX1893 1495.6103 PROFESSIONAL SERVICES INSPECTIONS 3,424.94 9064 12/19/2019 100689 CLAREYS SAFETY EQUIPMENT 400.00 CALIBRATION GAS FOR AIR MONITO 509248 185944 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 400.00 9065 12/19/2019 130477 CLEAR RIVER BEVERAGE CO 649.00 19338 508725 18343040 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 16.70-2094 509087 248-0091 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 24.67-2093 509085 518951 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 389.00 19339 508724 57973039 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 1,331.00 19340 509086 97623041 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 2,327.63 9066 12/19/2019 104020 DALCO 3,087.00 SIDEWALK SALT 508602 3532133 4090.6406 GENERAL SUPPLIES 50TH&FRANCE MAINTENANCE 296.59 PW SCRUBBER 508798 3534214 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 1,187.60 PARKS SUPPLIES 509050 3535653 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 508.00 PARKS CLEANING 509037 3537116 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 5,079.19 9067 12/19/2019 129718 DREW'S CONCESSIONS LLC 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 3Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9067 12/19/2019 129718 DREW'S CONCESSIONS LLC Continued... 763.35 CONCESSIONS FOOD 508605 2599 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 763.35 9068 12/19/2019 132810 ECM PUBLISHERS INC. 53.55 NUISANCE ABATEMENT PH 508975 741326 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 217.35 58TH ST PH 508974 743117 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 160.65 PROSPECT KNOLLS A PH 508973 743118 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 35.70 4625 LEXINGTON SUBDIVISION 508972 743119 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 467.25 9069 12/19/2019 100752 ESS BROTHERS & SONS INC. 460.00 THERMO PLASTIC FOR MANHOLES 509000 ZZ10944 5923.6406 GENERAL SUPPLIES COLLECTION SYSTEMS 460.00 9070 12/19/2019 100768 GARTNER REFRIGERATION & MFG INC 969.11 EAST SAFETYS 508612 W11370NEW 5553.6180 CONTRACTED REPAIRS SPORTS DOME BLDG&GROUNDS 72.00-TRUCK CHARGE REFUND 508057 W11423 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 897.11 9071 12/19/2019 139926 GORMAN, NICOLE 69.89 509330 1UP NORTH GALLERY OPENING 5110.6406 GENERAL SUPPLIES ART CENTER ADMINISTRATION 69.89 9072 12/19/2019 143443 HAWKINSON, STEPHANIE 68.15 MILEAGE 508755 20191112 1140.6107 MILEAGE OR ALLOWANCE PLANNING 68.15 9073 12/19/2019 100814 INDELCO PLASTICS CORP. 181.65 PVC CEMENT SUPPLIS 508619 INV156627 5912.6406 GENERAL SUPPLIES WELL HOUSES 382.21 CHLORINE BOOSTER LINE REPAIR P 508997 INV157131 5912.6530 REPAIR PARTS WELL HOUSES 563.86 9074 12/19/2019 108618 JEFFERSON FIRE & SAFETY INC. 13,175.00 PPV FANS FOR FIRE TRUCKS 509265 IN113122 421470.6710 EQUIPMENT REPLACEMENT FIRE EQUIPMENT 13,175.00 9075 12/19/2019 100858 LOGIS 2,086.55 CISCO SUPPORT 508808 47243 1554.6230 SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS 2,489.91 MISC EQUIP 508808 47243 1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 4Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9075 12/19/2019 100858 LOGIS Continued... 174.08 NETWORK OPTICS 508980 47925 1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 507.50 ADOBE RENEW 508980 47925 1554.6160 DATA PROCESSING CENT SERV GEN - MIS 1,215.12 VMWARE RENEW 508980 47925 1554.6160 DATA PROCESSING CENT SERV GEN - MIS 4,961.86 CISCO WSA 508980 47925 1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 19,995.00 FIREWALL REPLACEMENTS 508980 47925 421554.6710 EQUIPMENT REPLACEMENT IT CENTRAL SERVICES EQUIPMENT 31,430.02 9076 12/19/2019 101792 LUBE-TECH 387.93 FUEL CONDITIONER 508631 1511158 1553.6581 GASOLINE EQUIPMENT OPERATION GEN 387.93 9077 12/19/2019 100869 MARTIN-MCALLISTER 2,750.00 PSYCH FFP 508968 12726 1556.6121 ADVERTISING PERSONNEL EMPLOYEE SHARED SERVICES 2,750.00 9078 12/19/2019 103944 MED COMPASS 34.00 HEARING TESTING 508965 36735 1640.6103 PROFESSIONAL SERVICES PARK MAINTENANCE GENERAL 34.00 HEARING TESTING 508965 36735 5910.6103 PROFESSIONAL SERVICES GENERAL (BILLING) 595.00 HEARING TESTS 508642 36742 1400.6175 PHYSICAL EXAMINATIONS POLICE DEPT. GENERAL 663.00 9079 12/19/2019 101483 MENARDS 213.86 MAILBOX/SCREWS/BITS 508958 05910 1318.6406 GENERAL SUPPLIES SNOW & ICE REMOVAL 73.77 MAINTENANCE CLOSET 509203 06336 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 2.18 NUTS/BOLTS 509253 1663 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY 294.87 DOME INSTALL SUPPLIES 508646 1791 5553.6406 GENERAL SUPPLIES SPORTS DOME BLDG&GROUNDS 35.28 508647 2335 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY 59.28 LIGHT BULBS 509008 2540 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY 30.46 BATTERIES, ROLLERS 509009 2662 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY 74.18 ELEC MAT FOR NEW ROLL UP DOORS 508644 3696 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 103.96 SHOVELS 509201 5896 5553.6406 GENERAL SUPPLIES SPORTS DOME BLDG&GROUNDS 48.36 MELAMINE BOARDS/ SCREWS 508809 5906 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 109.73 GENERAL SUPPLIES 509202 5954 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 13.93 PVC REPAIR 508811 5965 1551.6530 REPAIR PARTS CITY HALL GENERAL 27.55 CONSTRUCTION MATERIALS 508810 5967 1551.6406 GENERAL SUPPLIES CITY HALL GENERAL 159.35 CONSTRUCTION MATERIALS 508645 6016 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 52.88 MAIL SLOT 509235 6521 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 1,299.64 9080 12/19/2019 104366 MENDEL, NATHAN 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 5Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9080 12/19/2019 104366 MENDEL, NATHAN Continued... 9.72 UNIFORM REIMBURSEMENT 508648 113-0051544-171 8614 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 9.72 9081 12/19/2019 100886 METROPOLITAN COUNCIL 27,061.65 ELECTRONIC PAYMENT 508650 2019_11 SAC 1495.4307 SAC CHARGES INSPECTIONS 27,061.65 9082 12/19/2019 101161 MIDWEST CHEMICAL SUPPLY 177.50 508651 42022 1551.6512 PAPER SUPPLIES CITY HALL GENERAL 177.50 9083 12/19/2019 106662 NET LITIN DISTRIBUTORS 190.00-GIFT CERTIFICATE CREDIT 509004 2019 REBATE 5720.5510 COST OF GOODS SOLD EDINBOROUGH OPERATIONS 1,691.11 BDAY TABLE COVERS 509003 582967 5720.5510 COST OF GOODS SOLD EDINBOROUGH OPERATIONS 1,501.11 9084 12/19/2019 119620 POMP'S TIRE SERVICE INC. 1,116.00 TIRES 508661 210445944 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN 1,116.00 9085 12/19/2019 105690 PRO-TEC DESIGN INC. 1,000.00 508969 94144 5761.6406 GENERAL SUPPLIES CENTENNIAL LAKES OPERATING 9,094.26 508662 94152 1600.6103 PROFESSIONAL SERVICES PARK ADMIN. GENERAL 10,094.26 9086 12/19/2019 100977 RICHFIELD PLUMBING COMPANY 436.45 WEST WATER HEATER 508664 78330 5511.6180 CONTRACTED REPAIRS ARENA BLDG/GROUNDS 825.00 TOILET AND FAUCET 508665 78331 5511.6180 CONTRACTED REPAIRS ARENA BLDG/GROUNDS 1,261.45 9087 12/19/2019 130921 SCHAEFER, LISA 50.58 ADMIN SUPPLIES 509015 113-5100411-620 1024 1120.6406 GENERAL SUPPLIES ADMINISTRATION 310.30 SCHAEFER MILEAGE 509014 MILEAGE REIMBURSEMENT 1120.6106 MEETING EXPENSE ADMINISTRATION 360.88 9089 12/19/2019 103970 SEEGER, MICHAEL 56.96 MEALS FOR MNCIT TRAINING 509258 TRAINING 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 6Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9089 12/19/2019 103970 SEEGER, MICHAEL Continued... REIMBURSEMENT 56.96 9090 12/19/2019 101000 SOULO COMMUNICATIONS 61.21 BUS CARDS 508462 108084 1495.6406 GENERAL SUPPLIES INSPECTIONS 61.21 BUS CARDS 509023 108144 5410.6575 PRINTING GOLF ADMINISTRATION 61.21 BUS CARDS 509252 108248 1490.6406 GENERAL SUPPLIES PUBLIC HEALTH 183.63 9091 12/19/2019 101004 SPS COMPANIES INC. 16.11 WELL 11 PRLUBE LINE PARTS 508996 S3889664.002 5912.6406 GENERAL SUPPLIES WELL HOUSES 68.50 WELL 11 PRELUBE LINE PARTS 509002 S3901639.001 5912.6406 GENERAL SUPPLIES WELL HOUSES 212.07 BRAKCETS FOR BOOSTER LINE 508998 S3902870.001 5912.6406 GENERAL SUPPLIES WELL HOUSES 296.68 9092 12/19/2019 101015 STREICHERS 735.00 SWAT GEAR 509228 I1401855 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 735.00 9093 12/19/2019 104347 TIERNEY BROTHERS INC. 33.60 TRAINING ROOM AV REPAIRS 508824 813165 1470.6215 EQUIPMENT MAINTENANCE FIRE DEPT. GENERAL 33.60 9094 12/19/2019 123129 TIMESAVER OFF SITE SECRETARIAL INC. 215.00 CC MINUTES 11/6 508977 M25222 1185.6103 PROFESSIONAL SERVICES LICENSING, PERMITS & RECORDS 145.00 CC MINUTES 11/19 508976 M25259 1185.6103 PROFESSIONAL SERVICES LICENSING, PERMITS & RECORDS 215.00 PC MINUTES 11/13 508976 M25259 1185.6103 PROFESSIONAL SERVICES LICENSING, PERMITS & RECORDS 215.00 HRA 11/14 MINUTES 508976 M25259 9210.6136 PROFESSIONAL SVC - OTHER HRA ADMINISTRATION 790.00 9095 12/19/2019 103277 TITAN MACHINERY 135.52 SWITCH 508466 13346131 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 135.52 9096 12/19/2019 119454 VINOCOPIA 600.00 509181 241462-2 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 1.50 19219 509178 247461 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 112.00 19219 509178 247461 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 3.00 19265 509180 247462 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 344.92 19265 509180 247462 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 7Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9096 12/19/2019 119454 VINOCOPIA Continued... 4.50 19362 509179 247463 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 784.75 19362 509179 247463 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 1.50 19283 509177 247467 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 108.25 19283 509177 247467 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 1.50 19361 509176 247468 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 32.00 19361 509176 247468 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 1.50 19360 509175 247469 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 360.00 19360 509175 247469 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 2,355.42 9097 12/19/2019 120627 VISTAR CORPORATION 767.69 CONCESSIONS FOOD 508691 56870839 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 768.38 CONCESSIONS FOOD 509195 56934478 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 1,536.07 9098 12/19/2019 103219 WENDEL SGN ARCHITECTURE INC. 2,433.30 ARDEN ARCHITECTURE 508832 500365 1600.6103 PROFESSIONAL SERVICES PARK ADMIN. GENERAL 2,433.30 9099 12/19/2019 101033 WINE COMPANY, THE 16.50 18836 509322 127387 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,846.40 18836 509322 127387 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 36.30 18972 509323 128307 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 3,912.00 18972 509323 128307 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 192.00-5800.1353 509184 128660 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 2.10-5800.1353 509184 128660 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 14.85 19212 509183 129152 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,082.67 19212 509183 129152 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 11.55 19230 509182 129154 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 800.00 19230 509182 129154 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 16.50 19196 509185 129155 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,312.00 19196 509185 129155 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 8,854.67 9100 12/19/2019 101091 ZIEGLER INC 471.94 ROLLER ASSEMBLY 508474 PC120074883 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1,350.00 SNOW REMOVAL EQUIPMENT 509048 U01037012 4090.6103 PROFESSIONAL SERVICES 50TH&FRANCE MAINTENANCE 1,350.00 SNOW REMOVAL EQUIPMENT 509049 U01037022 4090.6103 PROFESSIONAL SERVICES 50TH&FRANCE MAINTENANCE 3,171.94 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 8Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9101 12/26/2019 102971 ACE ICE COMPANY Continued... 132.47 19583 509526 2451266 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 97.67 19573 509524 2451339 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 2.00 19584 509525 2451342 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 31.63 19584 509525 2451342 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 263.77 9102 12/26/2019 100643 BARR ENGINEERING CO. 11,623.00 SOUTH SANITARY 509366 23271708.00-9 03520.1705.20 CONSULTING DESIGN South Trunk Sewer Rehab 7,403.00 HIGHLANDS LAKE AREA 509364 23271752.00-2 04452.1705.20 CONSULTING DESIGN Highlands Lake Area Study 19,026.00 9103 12/26/2019 101355 BELLBOY CORPORATION 15.24 19492 509606 0082072300 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,562.00 19492 509606 0082072300 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 1.55 19423 509578 0082072400 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 84.00 19423 509578 0082072400 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 5.45 19572 509381 0100643800 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 312.47 19572 509381 0100643800 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 6.49 19570 509584 100643100 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 537.57 509584 100643100 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 3.24 19585 509579 100643300 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 267.80 19585 509579 100643300 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 26.35 19475 509605 82072200 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 3,938.80 509605 82072200 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 15.50 19467 509580 82072500 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 1,372.70 19467 509580 82072500 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 3.88 19586 509583 82094600 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 315.52 19586 509583 82094600 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 8,468.56 9104 12/26/2019 100648 BUSINESS ESSENTIALS .62 ADMIN SUPPLIES 509479 WO-1042836-1 1120.6406 GENERAL SUPPLIES ADMINISTRATION 131.60 SUPPLY ROOM 509479 WO-1042836-1 1120.6513 OFFICE SUPPLIES ADMINISTRATION 132.22 9105 12/26/2019 120935 CAMPBELL KNUTSON 12,146.15 CITY ATTORNEY 509353 2851G-11/2019 1196.6131 PROFESSIONAL SERV - LEGAL CITY ATTORNEY 12,146.15 9106 12/26/2019 100689 CLAREYS SAFETY EQUIPMENT 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 9Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9106 12/26/2019 100689 CLAREYS SAFETY EQUIPMENT Continued... 2,078.24 SCBA MASKS (PPE)509481 186031 1470.6552 PROTECTIVE CLOTHING FIRE DEPT. GENERAL 2,078.24 9107 12/26/2019 130477 CLEAR RIVER BEVERAGE CO 104.00-2122 509618 518895 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 374.00 19446 509616 519676 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 1,744.50 19444 509617 519681 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 902.00 19445 509615 519685 5800.1354 INVENTORY BEER LIQUOR BALANCE SHEET 2,916.50 9108 12/26/2019 132810 ECM PUBLISHERS INC. 35.70 HOMEWOOD SUITES 509483 1002979 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 53.55 LIFE TIME LIQUOR PH 509486 744874 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 208.25 AMUNDSON/S'DALE TIF PH 509485 744875 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 708.05 ORD NO. 2019-15 509484 744876 1185.6120 ADVERTISING LEGAL LICENSING, PERMITS & RECORDS 1,005.55 9109 12/26/2019 100814 INDELCO PLASTICS CORP. 924.80 WELL10 AND 11 CHLORINE LINE 509494 INV157908 5912.6406 GENERAL SUPPLIES WELL HOUSES 924.80 9110 12/26/2019 101483 MENARDS 207.19 OFFICE SUPPLIES 509502 6304 5912.6406 GENERAL SUPPLIES WELL HOUSES 39.42 TOOLS/ CAULKING 509354 6396 1301.6556 TOOLS GENERAL MAINTENANCE 19.40 CAULKING 509598 6676 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 266.01 9111 12/26/2019 105066 NATURAL REFLECTIONS LLC 447.00 ARROWHEAD ICE SIGNS 509609 2930 5936.6103 PROFESSIONAL SERVICES ARROWHEAD LK VEGETATION CONTRO 496.00 INDIANHEAD ICE SIGNS 509608 2931 5937.6103 PROFESSIONAL SERVICES INDIANHEAD LK VEGETATION CONTR 943.00 9112 12/26/2019 127547 NEAL, SCOTT H. 88.16 NEAL CELL PHONE NOV 2019 509505 3972513907 1120.6188 TELEPHONE ADMINISTRATION 88.16 9113 12/26/2019 129485 PAPCO INC. 306.37 509359 214446 7411.6511 CLEANING SUPPLIES PSTF OCCUPANCY 306.37 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 10Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9114 12/26/2019 101017 SUBURBAN CHEVROLET Continued... 58.68 INFLATOR 503945 103780 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 67.51 HOSE 503946 105795 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 33.57 WIPER ARM 504271 1060534 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 121.98 APPLIQUES 506484 1067574 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 70.55 BELT, TENSIONER 506483 106801 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 139.01 SENSORS 509517 1068574 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 55.61 VALVE 506486 106869 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 56.21 APPLIQUE 506485 106931 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 600.00-CREDIT MEMO 503947 CM1051845 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 3.12 9115 12/26/2019 123129 TIMESAVER OFF SITE SECRETARIAL INC. 460.00 COUNCIL MINUTES 12/3 509520 M25300 1185.6103 PROFESSIONAL SERVICES LICENSING, PERMITS & RECORDS 460.00 9116 12/26/2019 102742 TKDA ENGINEERS ARCHITECTS PLANNERS 2,185.95 2019 BRIDGE MAINT. PROGRAM 509370 002019005358 1261.6103 PROFESSIONAL SERVICES CONSTRUCTION MANAGEMENT 2,185.95 9117 12/26/2019 119454 VINOCOPIA 3.75 19490 509668 248102 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 394.50 19490 509668 248102 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 8.75 19363 509667 248103 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 200.00 19363 509667 248103 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 307.75 19560 509669 248104 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 7.50 19561 509671 248110 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 120.00 509671 248110 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 3.75 19481 509672 248111 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 649.13 509672 248111 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 12.00 19405 509670 248112 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 508.00 509670 248112 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 2,215.13 9118 12/26/2019 101033 WINE COMPANY, THE 8.40 19398 509459 129909 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 593.33 19398 509459 129909 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 21.45 19414 509460 129913 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,472.00 509460 129913 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 21.45 19429 509458 129914 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,714.67 19429 509458 129914 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 11Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9118 12/26/2019 101033 WINE COMPANY, THE Continued... 3,831.30 9119 1/2/2020 101304 ABM EQUIPMENT & SUPPLY 425.76 MOTOR 510226 7450 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 425.76 9120 1/2/2020 102971 ACE ICE COMPANY 2.00 19727 510228 2455007 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 69.06 19727 510228 2455007 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 2.00 19720 510227 2456393 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 189.64 19720 510227 2456393 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 262.70 9121 1/2/2020 100575 ALL SAFE INC. 86.33 FIRE EXT. INSPECTION 510084 175103 5720.6103 PROFESSIONAL SERVICES EDINBOROUGH OPERATIONS 291.96 FIRE EXTINGUISHER ANNUAL INSPE 509884 175150 5521.6103 PROFESSIONAL SERVICES ARENA ICE MAINT 32.44 FIRE EXTINGUISHER ANNUAL INSPE 509884 175150 5553.6103 PROFESSIONAL SERVICES SPORTS DOME BLDG&GROUNDS 410.73 9122 1/2/2020 100643 BARR ENGINEERING CO. 3,537.00 510086 23270354.00-253 5960.6103 PROFESSIONAL SERVICES ENGINEER SERVICES - STORM 3,537.00 9123 1/2/2020 100646 BECKER ARENA PRODUCTS INC. 217.64 WEST GLASS SUPPORTS 509883 1021869 5521.6406 GENERAL SUPPLIES ARENA ICE MAINT 217.64 9124 1/2/2020 101355 BELLBOY CORPORATION 52.80 19707 510232 0082163900 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 5,886.60 19707 510232 0082163900 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 253.66 510061 0100643600 5862.6512 PAPER SUPPLIES VERNON SELLING 184.84 510096 100643200 5842.6406 GENERAL SUPPLIES YORK SELLING 6.20 19600 509961 82132000 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 576.00 509961 82132000 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 1.55 19661 509960 82133700 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 84.00 19661 509960 82133700 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 41.85 19714 510121 82179500 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 4,684.50 510121 82179500 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 11,772.00 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 12Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9125 1/2/2020 122688 BMK SOLUTIONS Continued... 149.72 OFFICE SUPPLIES 510208 155303 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 149.72 9126 1/2/2020 100664 BRAUN INTERTEC 517.50 2019 MATERIALS TESTING 509955 B197782 01454.1705.21 CONSULTING INSPECTION Todd Park E 517.50 9127 1/2/2020 100648 BUSINESS ESSENTIALS 18.33 CALENDAR - LYNN 510191 WO-1042974-1 1160.6513 OFFICE SUPPLIES FINANCE 12.77 SUPPLIES 2019 509780 WO-1043168-1 1400.6513 OFFICE SUPPLIES POLICE DEPT. GENERAL 54.08 FOLDERS AND PENS 510239 WO-1043499-1 1140.6406 GENERAL SUPPLIES PLANNING 85.18 9128 1/2/2020 102372 CDW GOVERNMENT INC. 157.24 IPAD REPL CASE 510242 WFL5561 1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 157.24 9129 1/2/2020 104020 DALCO 1,279.22 PW SUPPLIES 510072 3540691 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 2,168.74 SIDEWALK SALT 510071 3540692 4090.6406 GENERAL SUPPLIES 50TH&FRANCE MAINTENANCE 3,447.96 9130 1/2/2020 129157 DO-GOOD.BIZ INC 739.32 2019 RENEWAL MAILING 510132 12893-01 1450.6103 PROFESSIONAL SERVICES ANIMAL CONTROL 739.32 9131 1/2/2020 129718 DREW'S CONCESSIONS LLC 944.54 CONCESSIONS FOOD 509864 2605 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 144.00 CARAMEL CORN 509808 2610 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS 1,088.54 9132 1/2/2020 132810 ECM PUBLISHERS INC. 495.00 COME HOME TO EDINA PROGRAM 510164 743550 1142.6405 BOOKS & PAMPHLETS EAST EDINA HOUSING FOUNDATION 495.00 9133 1/2/2020 100752 ESS BROTHERS & SONS INC. 420.00 GATE VALVE BOX SUPPLIES 509778 ZZ10994 5913.6406 GENERAL SUPPLIES DISTRIBUTION 420.00 9134 1/2/2020 134730 EXPLORE EDINA 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 13Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9134 1/2/2020 134730 EXPLORE EDINA Continued... 10,130.30 NOVEMBER LODGING TAX 510115 122719 1001.4030 LODGING TAX GENERAL FUND REVENUES 25,292.89 NOVEMBER LODGING TAX 510115 122719 1001.4030 LODGING TAX GENERAL FUND REVENUES 7,165.10 NOVEMBER LODGING TAX 510115 122719 5701.4030 LODGING TAX EDINBOROUGH PARK REVENUES 42,588.29 9135 1/2/2020 134850 FISHER, DAVID 266.22 MILEAGE 510117 122019 1495.6107 MILEAGE OR ALLOWANCE INSPECTIONS 266.22 9136 1/2/2020 100768 GARTNER REFRIGERATION & MFG INC 2,525.70 EAST HEAD COOLING AND FILTER 509881 W111468 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 1,033.47 WEST SNOW MELT RELIEF VALVES 509880 W11484 5521.6215 EQUIPMENT MAINTENANCE ARENA ICE MAINT 3,559.17 9137 1/2/2020 139926 GORMAN, NICOLE 311.68 509798 MILEAGE LOG 1600.6107 MILEAGE OR ALLOWANCE PARK ADMIN. GENERAL 80.75 509798 MILEAGE LOG 5110.6107 MILEAGE OR ALLOWANCE ART CENTER ADMINISTRATION 392.43 9138 1/2/2020 143443 HAWKINSON, STEPHANIE 22.43 DINNER. CONFERENCE IN CHICAGO 509849 1223191 1140.6104 CONFERENCES & SCHOOLS PLANNING 57.00 CAB FAIR FOR CONFERENCE 509850 1223192 1140.6104 CONFERENCES & SCHOOLS PLANNING 10.00 PARKING FOR MET COUNCIL MTG 510062 1223193 1140.6106 MEETING EXPENSE PLANNING 4.00 PARKING FOR LISC MEETING 509851 1223194 1140.6106 MEETING EXPENSE PLANNING 8.36 BREAKFAST AT CONFERENCE 509852 1223195 1140.6104 CONFERENCES & SCHOOLS PLANNING 5.56-LUNCH AT CONFERENCE 509853 1223196 1140.6104 CONFERENCES & SCHOOLS PLANNING 5.56 LUNCH AT CONFERENCE 509853 1223196 1140.6104 CONFERENCES & SCHOOLS PLANNING 5.56 LUNCH AT CONFERENCE 509853 1223196 1140.6104 CONFERENCES & SCHOOLS PLANNING 107.35 9139 1/2/2020 100814 INDELCO PLASTICS CORP. 117.80 PIPING 510206 INV159232 5912.6406 GENERAL SUPPLIES WELL HOUSES 117.80 9140 1/2/2020 132592 J.F. AHERN CO. 260.00 MONTHLY INSPECTION 510214 353034 5210.6103 PROFESSIONAL SERVICES GOLF DOME PROGRAM 260.00 9141 1/2/2020 121075 JIMMY'S JOHNNYS INC. 68.00 PORTABLE TOILET 509900 159204 1645.6182 RUBBISH REMOVAL LITTER REMOVAL 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 14Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9141 1/2/2020 121075 JIMMY'S JOHNNYS INC.Continued... 68.00 9142 1/2/2020 120511 KUSKE, BRANDON 182.97 UNIFORM REIMBURSEMENT 510196 1217192 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 182.97 9143 1/2/2020 105726 LINDMAN, DAVID 16.49 TEST DEVICE 510193 03-04310-41609 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 21.40 TEST MOTHERBOARDS 510194 07-04310-18745 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 84.64 FORENSIC TOOLS 510192 2050996 1400.6160 DATA PROCESSING POLICE DEPT. GENERAL 122.53 9144 1/2/2020 122878 MARTTI, DOROTHEA 495.00 "AGENDA: EDINA" HOSTING FEE 509759 249 1130.6103 PROFESSIONAL SERVICES COMMUNICATIONS 495.00 9145 1/2/2020 135299 MCMAYER, CASSANDRA 91.24 WELLNESS KICK OFF 509799 KICK OFF SUPPLIES 1556.6218 EDUCATION PROGRAMS EMPLOYEE SHARED SERVICES 91.24 9146 1/2/2020 101483 MENARDS 10.66 SUPPLIES 509779 6880 5912.6406 GENERAL SUPPLIES WELL HOUSES 48.94 CONSTRUCTION MATERIAL 509776 6893 1551.6406 GENERAL SUPPLIES CITY HALL GENERAL 65.89 HARDWARE 509901 7094 1646.6530 REPAIR PARTS BUILDING MAINTENANCE 125.49 9147 1/2/2020 101161 MIDWEST CHEMICAL SUPPLY 684.15 CLEANING SUPPLIES 509750 42111 1470.6511 CLEANING SUPPLIES FIRE DEPT. GENERAL 684.15 9148 1/2/2020 100906 MTI DISTRIBUTING INC. 100.51 PARTS FOR WORKMAN 510216 1241529-00 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 78.53 PARTS FOR WORKMAN 510215 1241529-01 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 257.13 WORKMAN PARTS 510217 1241697-00 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 436.17 9149 1/2/2020 115669 ON CALL SERVICES 620.30 CRAWL TUBE FOOTHOLDS (6)510085 3071 5720.6530 REPAIR PARTS EDINBOROUGH OPERATIONS 620.30 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 15Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9149 1/2/2020 115669 ON CALL SERVICES Continued... 9150 1/2/2020 100940 OWENS COMPANIES INC. 600.00 MAINTENANCE CONTRACT 509879 86515 5553.6103 PROFESSIONAL SERVICES SPORTS DOME BLDG&GROUNDS 600.00 9151 1/2/2020 119620 POMP'S TIRE SERVICE INC. 1,705.32 TIRES 510074 210448378 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN 1,705.32 9152 1/2/2020 106322 PROSOURCE SUPPLY 177.00 PAPER TOWELS 509748 158350 5720.6406 GENERAL SUPPLIES EDINBOROUGH OPERATIONS 460.08 LINERS, RAGS, GLOVES 509748 158350 5720.6511 CLEANING SUPPLIES EDINBOROUGH OPERATIONS 147.25 509761 158351 5111.6406 GENERAL SUPPLIES ART CENTER BLDG/MAINT 1,351.90 BATHROOM/CLEANING SUPPLIES 509878 158354 5511.6511 CLEANING SUPPLIES ARENA BLDG/GROUNDS 150.21 BATHROOM/CLEANING SUPPLIES 509878 158354 5553.6511 CLEANING SUPPLIES SPORTS DOME BLDG&GROUNDS 2,286.44 9153 1/2/2020 100977 RICHFIELD PLUMBING COMPANY 1,736.15 REBUILD RPZ 509952 78377 5913.6103 PROFESSIONAL SERVICES DISTRIBUTION 1,736.15 9154 1/2/2020 101000 SOULO COMMUNICATIONS 77.99 BUS CARDS 509757 108303 1130.6406 GENERAL SUPPLIES COMMUNICATIONS 61.21 BUS CARDS 509758 108345 5410.6575 PRINTING GOLF ADMINISTRATION 76.21 BUS CARDS 510131 108368 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 215.41 9155 1/2/2020 122455 SPRING LAKE ENGINEERING 5,287.92 SCADA PROGRAMMING 510094 2262 5913.6103 PROFESSIONAL SERVICES DISTRIBUTION 5,287.92 9156 1/2/2020 101004 SPS COMPANIES INC. 10.84-RETURNS 509516 S3901639.002 5912.6406 GENERAL SUPPLIES WELL HOUSES 97.50 FOR STAND PIPE 510205 S3907418.001 5913.6406 GENERAL SUPPLIES DISTRIBUTION 86.66 9157 1/2/2020 145599 SSI MN TRANCHE 1, LLC 528.60 509743 2019000315 5420.6185 LIGHT & POWER CLUB HOUSE 547.97 509743 2019000315 5430.6185 LIGHT & POWER RICHARDS GOLF COURSE 10,375.57 509743 2019000315 5511.6185 LIGHT & POWER ARENA BLDG/GROUNDS 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 16Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9157 1/2/2020 145599 SSI MN TRANCHE 1, LLC Continued... 90.56 509743 2019000315 5761.6185 LIGHT & POWER CENTENNIAL LAKES OPERATING 119.52 509743 2019000315 5761.6185 LIGHT & POWER CENTENNIAL LAKES OPERATING 201.13 509743 2019000315 5761.6185 LIGHT & POWER CENTENNIAL LAKES OPERATING 633.58 509743 2019000315 5861.6185 LIGHT & POWER VERNON OCCUPANCY 654.82 509743 2019000315 5861.6185 LIGHT & POWER VERNON OCCUPANCY 672.58 509743 2019000315 5861.6185 LIGHT & POWER VERNON OCCUPANCY 13,824.33 9158 1/2/2020 102925 SUPERIOR TECH PRODUCTS 1,154.42 PARTS FOR VIBRATORY ROLLERS 509734 1021931-S 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 784.46 PARTS FOR VIBRATORY ROLLERS 509736 1021936-R 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 1,938.88 9159 1/2/2020 144033 USS MINNESOTA ONE MT LLC 1,701.15 509742 2019000300 5511.6185 LIGHT & POWER ARENA BLDG/GROUNDS 1,701.15 9160 1/2/2020 119454 VINOCOPIA 5.00 19646 510273 0248395 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 220.25 19646 510273 0248395 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 2.50 510050 248396 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 96.00 510050 248396 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 3.75 19825 510274 248822 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 324.75 19825 510274 248822 5800.1352 LIQUOR INVENTORY LIQUOR BALANCE SHEET 12.50 19831 510275 248823 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 424.00 19831 510275 248823 5800.1355 INVENTORY MIX & MISC LIQUOR BALANCE SHEET 1,088.75 9161 1/2/2020 120627 VISTAR CORPORATION 770.63 CONCESSIONS FOOD 509874 56690807 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 406.29 CONCESSIONS FOOD 509865 56995660 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 1,176.92 9162 1/2/2020 101033 WINE COMPANY, THE 11.55 16999 510052 130539 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 948.00 16999 510052 130539 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 14.85 19607 510053 130540 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 654.00 510053 130540 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 13.20 19638 510051 130627 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,173.33 19638 510051 130627 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 1/2/2020CITY OF EDINA 8:10:28R55CKR2LOGIS101 17Page -Council Check Register by GL Council Check Register by Invoice & Summary 1/2/202012/19/2019-- Inv No Account No Account Description Business UnitDoc NoCheck #PO #SubledgerSupplier / ExplanationDateAmount 9162 1/2/2020 101033 WINE COMPANY, THE Continued... 19.80 19815 510276 131002 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,820.00 19815 510276 131002 5800.1353 INVENTORY WINE LIQUOR BALANCE SHEET 4,654.73 9163 1/2/2020 101091 ZIEGLER INC 503.11 ROLLER SHAFT 509768 PC120074947 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 503.11 308,675.67 Grand Total Payment Instrument Totals Checks 308,675.67A/P ACH Payment Total Payments 308,675.67 Date: January 7, 2020 Agenda Item #: VI.C. To:Mayor and City Council Item Type: Other From:Jeff Brown, Community Health Administrator Item Activity: Subject:Resolution No. 2020-01: Authorizing Community Health Board Grant Contract Agreement with Minnesota Department of Health Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-01 authorizing grant contract agreement between the City of Edina Community Health Board and the Minnesota Department of Health. INTRODUCTION: This is an annual contract between the City and the Minnesota Department of Health for distribution of Local Public Health Grant funding that is used to address local public health responsibilities and priorities. ATTACHMENTS: Description Resolution No. 2020-01: Authorizing Community Health Board Grant Contract Agreement with Minnesota Department of Health 2020 Community Health Board Grant Contract Agreement RESOLUTION NO 2020-01 AUTHORIZING THE CITY OF EDINA TO ENTER INTO A COMMUNITY HEALTH BOARD GRANT CONTRACT AGREEMENT WITH THE MINNESOTA DEPARTMENT OF HEALTH WHEREAS, the STATE, pursuant to Minnesota Statutes 144.0742, is empowered to enter into a contractual agreement for the provision of statutorily prescribed public health services, and WHEREAS, the STATE and the GRANTEE have entered into a Master Grant Contract effective January 1, 2020; and WHEREAS, the STATE provides the GRANTEE Local Public Health Grant funds to address areas of public health responsibility and address local priorities developed through the community health assessment and community health improvement planning process; NOW, THEREFORE, BE IT RESOLVED, by the Edina City Council that the Mayor and the City Manager enter into a Community Health Board Grant Agreement with the Minnesota Department of Health to address local public health responsibilities and priorities from January 1, 2020 – December 31, 2020 for the City of Edina. Passed and adopted this 7th day of January 2020. ATTEST: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020 and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this 7th day of January, 2020. City Clerk Grant Project Agreement Number: 163868 Between the Minnesota Department of Health and City of Edina Community Health Board Page 1 of 6 Minnesota Department of Health Grant Award Cover Sheet This is to notify you of your Community Health Board’s Local Public Health Grant award for January 1, 2020 through December 31, 2020 (calendar year 2020). As noted in your Local Public Health Grant project agreement: “The GRANTEE will be paid according to the amount determined annually for the GRANTEE’s portion of the total Local Public Health Grant allocation from the state.” CONTACT FOR CHB: Jeffrey Brown, CHS Administrator 4801 West 50th Street Edina, MN 55424 jbrown@EdinaMN.gov 952-826-0466 CONTACT FOR MDH: DeeAnn Finley, Community Health Division deeann.finley@state.mn.us or 651-201-4551 Grantee SWIFT Information Grant Agreement Information Funding Information Name of MDH Grantee: City of Edina Community Health Board Address of Grantee: 4801 W 50th Street Edina, MN 55424 Grant Project Agreement Number: NA Total Grant Funds: $119,061* Grantee SWIFT Vendor Number: 0000197683 SWIFT Vendor Location Code: 001 SWIFT DBA/Fiscal Host: EDINA CITY OF FINANCIAL DIRECTOR TREASURER Remit Address: NA Period of Performance Start Date: January 1, 2020 Period of Performance End Date: December 31, 2024 Total State Grant Funds: $119,061 Total Federal Grant Funds: $0.00 *The Local Public Health Grant period is 1/1/20 to 12/31/24. This Grant Award Cover Sheet includes only the 2020 calendar year LPH Grant award. Payments for this grant will include the following code: MDH.LPHG.STATE.R.[invoice period – e.g. Feb2020 or Q12020] Grant Project Agreement Number: 163868 Between the Minnesota Department of Health and City of Edina Community Health Board Page 2 of 6 Minnesota Department of Health Community Health Board Grant Project Agreement This Grant Project Agreement, and amendments and supplements, is between the State of Minnesota, acting through its Commissioner of Health (“STATE”) and City of Edina Community Health Board, an independent organization, not an employee of the State of Minnesota, address: 4801 W 50th Street, Edina, MN 55424 (“GRANTEE”). 1. Under Minnesota Statutes 144.0742, STATE is empowered to enter into a contractual agreement for the provision of statutorily prescribed public health services; 2. STATE and GRANTEE have entered into Master Grant Contract number 12-700-00078 (“Master Grant Contract”) effective January 1, 2020 or subsequent Master Grant Contracts and amendments and supplements thereto; 3. STATE, pursuant to Minnesota Statutes 145A is empowered to provide Local Public Health Grant funds to community health boards to address the areas of public health responsibility and address local priorities developed through the community health assessment and community health improvement planning process; and 4. GRANTEE represents that it is duly qualified and willing to perform the duties described in this grant project agreement to the satisfaction of STATE. Pursuant to Minnesota Statutes Section 16B.98, subdivision 1, GRANTEE agrees to minimize administrative costs as a condition of this grant. NOW, THEREFORE, it is agreed: 1. Incorporation of Master Grant Contract. All terms and conditions of the Master Grant Contract are hereby incorporated by reference into this grant project agreement. 2. Term of Agreement. 2.1 Effective date. This grant project agreement shall be effective on January 2, 2020, or the date STATE obtains all required signatures under Minnesota Statutes 16B.98. Subd. 5(a), whichever is later. GRANTEE must not begin work until this contract is fully executed and the State’s Authorized Representative has notified GRANTEE that work may commence. 2.2 Expiration date. December 31, 2024, or until all obligations have been fulfilled to the satisfaction of the STATE, whichever occurs first, except for the requirements specified in this grant project agreement with completion dates which extend beyond the termination date specified in this sentence. 3. Grantee’s Duties and Responsibilities. GRANTEE shall: complete the duties set forth in Exhibit A, which is attached and incorporated in this grant project agreement. 4. Consideration and Payment. 4.1 Consideration. STATE will pay for all services performed by GRANTEE under this grant project agreement as follows: (a) Compensation. GRANTEE will be paid according to the amount determined annually for GRANTEE’s portion of the total Local Public Health Grant allocation from the state. (b) Total Obligation. The total obligation of STATE for all compensation and reimbursements to the GRANTEE under this grant project agreement will not exceed the amount specified in GRANTEE’s annual award letter from STATE. Grant Project Agreement Number: 163868 Between the Minnesota Department of Health and City of Edina Community Health Board Page 3 of 6 4.2 Terms of Payment. (a) Invoices. STATE will promptly pay GRANTEE after GRANTEE presents an itemized invoice for the services actually performed and the STATE’s Authorized Representative accepts the invoiced services. Invoices must be submitted in a timely fashion and according to the following schedule: GRANTEE will submit invoices within 30 days of the end of the invoice period. GRANTEE will choose either to submit invoices on a monthly or quarterly basis and will hold to this schedule unless a request to change is submitted to STATE’s Authorized Representative. Invoices will be submitted to: Health.LPHAInvoiceSubmission@state.mn.us. Include GRANTEE name and “LPH Grant” in the subject line. (b) Matching Requirements. GRANTEE certifies that the following matching requirement, for the grant, will be met by GRANTEE: GRANTEE certifies that the following matching requirement, for the grant, will be met by GRANTEE. GRANTEE will provide at least a 75 percent match for the state funds received through the local public health grant. Eligible funds must be used to meet match requirements. When the amount of local matching funds is less than the amount required the local public health grant will be reduced proportionally. 5. Conditions of Payment. All services provided by GRANTEE pursuant to this grant project agreement must be performed to the satisfaction of the State, as determined in the sole discretion of its Authorized Representative. Further, all services provided by GRANTEE must be in accord with all applicable federal, state, and local laws, ordinances, rules and regulations. 6. Ownership of Equipment. STATE shall have the right to require transfer of all equipment purchased with grant funds (including title) to the STATE or to an eligible non-STATE party named by STATE. This right will normally be exercised by STATE only if the project or program for which the equipment was acquired is transferred from one grantee to another. 7. Authorized Representatives. 7.1 STATE’s Authorized Representative. STATE’s Authorized Representative for purposes of administering this grant project agreement is DeeAnn Finley, Planning Director State, Community Health Division, P.O. Box 64975, St. Paul, MN 55164 (651) 201-4551, deeann.finley@state.mn.us, or their successor, and has the responsibility to monitor GRANTEE’s performance and the final authority to accept the services provided under this grant project agreement. If the services are satisfactory, STATE’s Authorized Representative will certify acceptance on each invoice submitted for payment. 7.2 GRANTEE’s Authorized Representative. GRANTEE’s Authorized Representative is Jeffrey Brown, CHS Administrator, 4801 West 50th Street, Edina, MN 55424, jbrown@EdinaMN.gov, 952-826-0466, or their successor. The GRANTEE’s Authorized Representative has full authority to represent GRANTEE in fulfillment of the terms, conditions, and requirements of this agreement. If GRANTEE selects a new Authorized Representative at any time during this grant project agreement, GRANTEE must immediately notify the STATE. 8. Termination. 8.1 Termination by STATE or GRANTEE. STATE or GRANTEE may cancel this grant project agreement at any time, with or without cause, upon thirty (30) days written notice to the other party. 8.2 Termination for Cause. If GRANTEE fails to comply with the provisions of this grant project agreement, STATE may terminate this grant project agreement without prejudice to the right of STATE to recover any money previously paid. The termination shall be effective five business days after STATE mails, by certified mail, return receipt requested, written notice of termination to GRANTEE at its last known address. Grant Project Agreement Number: 163868 Between the Minnesota Department of Health and City of Edina Community Health Board Page 4 of 6 8.3 Termination for Insufficient Funding. STATE may immediately terminate this grant project agreement if it does not obtain funding from the Minnesota legislature or other funding source; or if funding cannot be continued at a level sufficient to allow for the payment of the work scope covered in this grant project agreement. Termination must be by written (e-mail, facsimile or letter) notice to GRANTEE. STATE is not obligated to pay for any work performed after notice and effective date of the termination. However, GRANTEE will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. STATE will not be assessed any penalty if this grant project agreement is terminated because of the decision of the Minnesota legislature, or other funding source, not to appropriate funds. STATE must provide GRANTEE notice of the lack of funding within a reasonable time of STATE receiving notice of the same. Grant Project Agreement Number: 163868 Between the Minnesota Department of Health and City of Edina Community Health Board Page 5 of 6 APPROVED: 1. GRANTEE The Grantee certifies that the appropriate persons(s) have executed the project agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. 2. STATE AGENCY Project Agreement approval and certification that STATE funds have been encumbered as required by Minn. Stat. §§ 16A.15 and 16C.05. By: ____________________________________ By: _____________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ________________________________ By: _____________________________________ Title: ____________________________________ Date: ___________________________________ Distribution: • MDH (Original fully executed Grant Project Agreement) • Grantee • State Authorized Representative Grant Project Agreement Number: 163868 Between the Minnesota Department of Health and City of Edina Community Health Board Page 6 of 6 Exhibit A: 1. Use these funds and matching funds to work in partnership with MDH to address the areas of public health responsibility and essential public health services as defined in 145A. 2. At least once every five years, conduct an assessment of community health needs and assets upon which the local public health priorities and issues are established. 3. Seek input from the community and the Community Health Board to determine local public health priorities and issues. 4. Use available standards or evidence-based practices for programs or activities in carrying out those programs and activities. 5. Consider community input, recommendations of the Community Health Board, and essential public health services to determine the mechanisms to address local public health priorities and achieve the statewide local public health objectives. 6. Implement a performance management process to achieve desired outcomes. 7. Provide a report annually to MDH on progress toward meeting specified performance measures and provide documentation of ability to meet the performance measures. 8. Use the Disease Prevention and Control Common Activities Framework, as adopted by the State Community Health Services Advisory Committee (SCHSAC), as the foundation for providing resources and services in keeping with its responsibilities as set forth in the framework. 9. As requested by MDH Authorized Representative submit documentation to MDH assuring that GRANTEE duties, responsibilities and related community health board work have been reviewed with the Community Health Board. The document should be signed by the Chair of the Community Health Board and the Community Health Services Administrator. 10. Provide MDH with required reports and information within the timeline and guidance provided by MDH. 11. Subcontracts for greater than $5,000 should not be executed or otherwise entered into until approval has been received from the MDH Authorized Representative. 12. Maintain records of the following materials for review: a. Copies of the Joint Powers Agreement forming the Community Health Board. b. Any delegation agreements under Minnesota Statutes, chapter 145A. c. When applicable, agreements establishing a Human Services Board under Minnesota Statutes, chapter 402. d. Organization chart of the Community Health Board structure that identifies major program activities and lines of authority and accountability. e. A list of all city/county local ordinances or other local regulations related to community health services revised within the past two years. f. Copies of all public meeting notices and minutes, including Community Health Board notices and minutes. g. Summary of public comments or testimony on the local public health priorities and mechanisms to address the priorities and achieve statewide outcomes. h. Copies of contracts/purchase of service agreements with other organizations. 13. Notify MDH in writing six months prior to any final board action on major governance or organizational structural changes within the Community Health Board or its member counties. This notice requirement is in addition to the withdrawal notice requirement outlined in Minnesota Statutes, chapter 145A. Date: January 7, 2020 Agenda Item #: VI.D. To:Mayor and City Council Item Type: Report / Recommendation From:Tom Swenson, Assistant Director of Parks and Natural Resources Item Activity: Subject:Resolution No. 2020-02: Authorizing Execution of Hennepin County Healthy Tree Canopy Grant Agreement Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-02 authorizing execution of Hennepin County Healthy Tree Canopy Grant Agreement. INTRODUCTION: The attached Resolution is to authorize the execution of a Hennepin County Healthy Tree Canopy Grant in the amount of $5,000 to expand the ash tree inventory analysis on public land. In August, the City Forester submitted the grant application in collaboration with the Sustainability Manager.This grant will inventory the public ash trees not included with the prior study of boulevard ash trees on public and private properties. ATTACHMENTS: Description Resolution No. 2020-02: Tree Canopy Grant Agreement Tree Grant Agreement RESOLUTION NO. 2020-02 AUTHORIZING EXECUTION OF HENNEPIN COUNTY HEALTHY TREE CANOPY GRANT AGREEMENT WHEREAS, the City of Edina has applied for and received a grant under the Hennepin County Healthy Tree Canopy Grant Program (“Tree Grant Funds”) in the amount of $5,000.00 to expand the ash tree inventory analysis on public land; and WHEREAS, ash trees in Edina are threatened by the emerald ash borer; and WHEREAS, grant financing will assist the City Forester’s efforts to efficiently manage the ash tree canopy on public land. NOW, THEREFORE, BE IT RESOLVED THAT the Edina City Council hereby accepts the Hennepin County Tree Grant Funds and authorizes and directs the City Manager to sign the Grant Agreement on its behalf. Passed and adopted this 7th day of January, 2020. Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of , . City Clerk (Healthy Tree Canopy Grant 2019) 1 Contract No: PR00001504 HEALTHY TREE CANOPY GRANT AGREEMENT This Agreement is between the COUNTY OF HENNEPIN, STATE OF MINNESOTA, A-2300 Government Center, Minneapolis, Minnesota 55487 (the “COUNTY”), on behalf of the Hennepin County Environment and Energy Department, 701 South Fourth Avenue, Suite 700, Minneapolis, Minnesota 55415 (“DEPARTMENT”), and City of Edina, 7450 Metro Boulevard, Edina, Minnesota 55439 (“GRANTEE”). WHEREAS, the Hennepin County Board has established a Healthy Tree Canopy Grant Program to provide awards, which may be in the form of reimbursements (“Tree Grant Funds”) to selected eligible community tree projects; and WHEREAS, the GRANTEE has made an application for an award of Healthy Tree Canopy Grant Program and has been selected for funding of said described project in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows: 1. TERM AND COST OF THE AGREEMENT This Agreement shall commence upon execution October 22, 2019 and terminate January 1, 2021, unless terminated earlier in accordance with the Default and Cancellation provisions of this Agreement. The total value of Tree Grant Funds awarded under this Agreement, including all reimbursable expenses, shall not exceed Five Thousand Dollars ($5,000.00). 2. GRANT REQUIREMENTS a. The GRANTEE shall operate its tree canopy enhancement project (“Project”), including the proposed Project budget, as described in the application submitted by the GRANTEE and kept on file with the COUNTY. See attachment A for details regarding the project scope. b. The GRANTEE shall provide Twenty-Five percentage matching funds as described in the project budget and project requirements, as well as provide proof of matching funds before reimbursement. c. In addition to the obligation to operate the project as described, the GRANTEE shall: 1. Submit to the DEPARTMENT in a format acceptable to the COUNTY a final report by June 1, 2021. The report should include at a minimum: (Healthy Tree Canopy Grant 2019) 2 Project summary with photos of work completed; Results achieved; Obstacles/challenges encountered; Maintenance strategy; and Actual budget expenditures. The COUNTY shall have full ownership and control of all reports, which includes the right of the COUNTY to use any data and information contained in such project report in any manner the COUNTY determines, including but not limited to case studies or public presentations. 2. Establish a separate accounting mechanism, such as a Project number, activity number, cost center, or fund that will separate Tree Grant Fund expenditures from all other GRANTEE activities. 3. To ensure compliance with the purpose of this grant, comply with COUNTY’s request for an audit of Tree Grant Fund Project activities, revenues, or expenditures. 3. AWARD OF GRANT The COUNTY shall pay all Tree Grant Funds once work is completed to the GRANTEE valued not-to-exceed Five Thousand Dollars ($5,000.00). Receipts may be submitted throughout the project timeline on a monthly basis for reimbursement. Incidental expenses such as shipping costs shall be deducted from the final Tree Grant Fund payment. Subject to verification of adequacy of submitted receipts, the COUNTY will disburse the requested amount to the GRANTEE within six (6) weeks after the submission of the receipts. The final request for disbursement must be submitted within three (3) months of the expiration date of this Agreement. The COUNTY, in its sole discretion, through the DEPARTMENT Director, may adjust the allocation of Tree Grant Funds if actual costs differ in amount from budgeted costs listed in the application. Any such adjustment shall be in writing, shall be signed by the DEPARTMENT Director and the GRANTEE and shall be attached hereto as a supplement. No other terms, conditions or provisions of this Agreement may be changed except in accordance with regular COUNTY contracting procedures as set forth in Section 14 of this Agreement. 4. INDEPENDENT CONTRACTOR GRANTEE shall select the means, method, and manner of performing the services. Nothing is intended or should be construed as creating or establishing the relationship of a partnership or a joint venture between the parties or as constituting GRANTEE as the agent, representative, or employee of the COUNTY for any purpose. GRANTEE is and (Healthy Tree Canopy Grant 2019) 3 shall remain an independent contractor for all services performed under this Agreement. GRANTEE shall secure at its own expense all personnel required in performing services under this Agreement. Any personnel of GRANTEE or other persons while engaged in the performance of any work or services required by GRANTEE will have no contractual relationship with the COUNTY and will not be considered employees of the COUNTY. The COUNTY shall not be responsible for any claims related to or on behalf of any of GRANTEE’s personnel, including without limitation, claims that arise out of employment or alleged employment under the Minnesota Unemployment Insurance Law (Minnesota Statutes Chapter 268) or the Minnesota Workers’ Compensation Act (Minnesota Statutes Chapter 176) or claims of discrimination arising out of state, local or federal law, against GRANTEE, its officers, agents, contractors, or employees. Such personnel or other persons shall neither require nor be entitled to any compensation, rights, or benefits of any kind from the COUNTY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, workers’ compensation, unemployment compensation, disability, severance pay, and retirement benefits. 5. NON-DISCRIMINATION In accordance with the COUNTY’s policies against discrimination, GRANTEE shall not exclude any person from full employment rights nor prohibit participation in or the benefits of, any program, service or activity on the grounds of race, color, creed, religion, age, sex, disability, marital status, sexual orientation, public assistance status, or national origin. No person who is protected by applicable Federal or State laws against discrimination shall be subjected to discrimination. 6. INDEMNIFICATION Subject to the limitations and immunities in MN Statutes Chapter 466, GRANTEE shall defend, indemnify, and hold harmless the COUNTY, its officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney’s fees, resulting directly or indirectly from any act or omission of GRANTEE, a subcontractor, anyone directly or indirectly employed by them, and/or anyone for whose acts and/or omissions they may be liable in the performance of the services required by this Agreement, and against all loss by reason of the failure of GRANTEE to perform any obligation under this Agreement. For clarification and not limitation, this obligation to defend, indemnify and hold harmless includes but is not limited to any liability, claims or actions resulting directly or indirectly from alleged infringement of any copyright or any property right of another, the employment or alleged employment of GRANTEE personnel, the unlawful disclosure and/or use of protected data, or other noncompliance with the requirements of the provisions set forth herein. To the full extent permitted by law, actions by the Parties pursuant to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, all as set forth in Minn. Stat. § 471.59, (Healthy Tree Canopy Grant 2019) 4 subd. la(a); provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other parties. 7. INSURANCE GRANTEE shall purchase insurance or utilize a self-insurance program sufficient to cover the maximum level of Minnesota tort liability limits under Minnesota Statute, Chapter 466. 8. DUTY TO NOTIFY GRANTEE shall promptly notify the COUNTY of any claim, action, cause of action or litigation brought against GRANTEE, its employees, officers, agents or subcontractors, which arises out of the provisions contained in this Agreement. 9. DATA GRANTEE, its officers, agents, owners, partners, employees, volunteers and subcontractors shall, to the extent applicable, abide by the provisions of the Minnesota Government Data Practices Act, Minnesota Statutes, chapter 13 (MGDPA) and all other applicable state and federal laws, rules, regulations and orders relating to data or the privacy or, confidentiality or security of data, which may include the Health Insurance Portability and Accountability Act of 1996 and its implementing regulations (HIPAA). For clarification and not limitation, COUNTY hereby notifies GRANTEE that the requirements of Minnesota Statutes section 13.05, subd. 11, apply to this Agreement. GRANTEE shall promptly notify COUNTY if GRANTEE becomes aware of any potential claims, or facts giving rise to such claims, under the MGDPA or other data or privacy laws, data security, privacy or confidentiality laws, and shall also comply with the other requirements of this Section. If GRANTEE has access to or possession/control of Data (as defined in the DEFAULT AND CANCELLATION/TERMINATION provisions below), GRANTEE shall safeguard and protect the Data in accordance with generally accepted industry standards, all laws, and all applicable COUNTY policies, rules and direction. To the extent of any inconsistency between accepted industry standards and COUNTY policies, rules and directions, GRANTEE shall notify COUNTY of the inconsistency and follow COUNTY direction. GRANTEE shall immediately notify COUNTY of any actual or suspected security breach or unauthorized access to Data, then comply with all responsive directions provided by COUNTY. The foregoing shall not be construed as eliminating, limiting or otherwise modifying GRANTEE’s indemnification obligations herein. Classification of data, including trade secret data, will be determined pursuant to applicable law and, accordingly, merely labeling data as “trade secret” by GRANTEE does not necessarily make the data protected as such under any applicable law. (Healthy Tree Canopy Grant 2019) 5 10. RECORDS – AVAILABILITY/ACCESS Subject to the requirements of Minnesota Statutes Section 16C.05, Subd. 5, COUNTY, the State Auditor, or any of their authorized representatives, at any time during normal business hours, and as often as they may reasonably deem necessary, shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, records, etc., which are pertinent to the accounting practices and procedures of GRANTEE and involve transactions relating to this Agreement. GRANTEE shall maintain these materials and allow access during the period of this Agreement and for six (6) years after its termination or cancellation. 11. SUCCESSORS, SUBCONTRACTING AND ASSIGNMENTS A. GRANTEE binds itself, its partners, successors, assigns and legal representatives to the COUNTY for all covenants, agreements and obligations contained in the contract documents. B. GRANTEE shall not assign, transfer or pledge this Agreement and/or the services to be performed, whether in whole or in part, nor assign any monies due or to become due to it without the prior written consent of the COUNTY. A consent to assign shall be subject to such conditions and provisions as the COUNTY may deem necessary, accomplished by execution of a form prepared by the COUNTY and signed by GRANTEE, the assignee and the COUNTY. Permission to assign, however, shall under no circumstances relieve GRANTEE of its liabilities and obligations under the Agreement. C. GRANTEE shall not subcontract this Agreement and/or the services to be performed, whether in whole or in part, without the prior written consent of COUNTY. Permission to subcontract, however, shall under no circumstances relieve GRANTEE of its liabilities and obligations under the Agreement. Further, GRANTEE shall be fully responsible for the acts, omissions, and failure of its subcontractors in the performance of the specified contractual services, and of person(s) directly or indirectly employed by subcontractors. Contracts between GRANTEE and each subcontractor shall require that the subcontractor’s services be performed in accordance with this Agreement. GRANTEE shall make contracts between GRANTEE and subcontractors available upon request. For clarification and not limitation of the provisions herein, none of the following constitutes assent by COUNTY to a contract between GRANTEE and a subcontractor, or a waiver or release by COUNTY of GRANTEE’s full compliance with the requirements of this Section: (1) COUNTY’s request or lack of request for contracts between GRANTEE and subcontractors; (2) COUNTY’s review, extent of review or lack of review of any such contracts; or (3) COUNTY’s statements or actions or omissions regarding such contracts. (Healthy Tree Canopy Grant 2019) 6 D. GRANTEE shall notify the COUNTY in writing if another person/entity acquires, directly or indirectly, more than 50 percent of the voting power of the shares entitled to vote for directors of GRANTEE. Notice shall be given within ten (10) days of such acquisition and shall specify the name and business address of the acquiring person/entity. The COUNTY reserves the right to require the acquiring person/entity to promptly become a signatory to this Agreement by amendment or other document so as to help assure the full performance of this Agreement. 12. MERGER AND MODIFICATION A. The entire Agreement between the parties is contained herein and supersedes all oral agreements and negotiations between the parties relating to the subject matter. All items that are referenced or that are attached are incorporated and made a part of this Agreement. If there is any conflict between the terms of this Agreement and referenced or attached items, the terms of this Agreement shall prevail. GRANTEE and/or COUNTY are each bound by its own electronic signature(s) on this Agreement, and each agrees and accepts the electronic signature of the other party. B. Any alterations, variations, modifications, or waivers of provisions of this Agreement shall only be valid when they have been reduced to writing as an amendment to this Agreement signed by the parties. Except as expressly provided, the substantive legal terms contained in this Agreement including but not limited to Indemnification, Insurance, Merger and Modification, Default and Cancellation/Termination or Minnesota Law Governs may not be altered, varied, modified or waived by any change order, implementation plan, scope of work, development specification or other development process or document. 13. DEFAULT AND CANCELLATION A. If GRANTEE fails to perform any of the provisions of this Agreement or so fails to administer the work as to endanger the performance of the Agreement, it shall be in default. Unless GRANTEE’s default is excused by the COUNTY, the COUNTY may upon written notice immediately cancel this Agreement in its entirety. Additionally, failure to comply with the terms of this Agreement shall be just cause for the COUNTY to delay payment until GRANTEE’s compliance. In the event of a decision to withhold payment, the COUNTY shall furnish prior written notice to GRANTEE. (Healthy Tree Canopy Grant 2019) 7 B. Upon cancellation or termination of this Agreement, the GRANTEE shall itemize any and all Tree Grant Fund expenditures up to the date of cancellation or termination and return any Tree Grant Funds not yet expended. C. For purposes of this subsection, “Data” means any data or information, and any copies thereof, created by GRANTEE or acquired by GRANTEE from or through COUNTY pursuant to this Agreement, including but not limited to handwriting, typewriting, printing, photocopying, photographing, facsimile transmitting, and every other means of recording any form of communication or representation, including electronic media, email, letters, works, pictures, drawings, sounds, videos, or symbols, or combinations thereof. Upon expiration, cancellation or termination of this Agreement: 1. At the discretion of COUNTY and as specified in writing by the Contract Administrator, GRANTEE shall deliver to the Contract Administrator all Data so specified by COUNTY. 2. COUNTY shall have full ownership and control of all such Data. If COUNTY permits GRANTEE to retain copies of the Data, GRANTEE shall not, without the prior written consent of COUNTY or unless required by law, use any of the Data for any purpose or in any manner whatsoever; shall not assign, license, loan, sell, copyright, patent and/or transfer any or all of such Data; and shall not do anything which in the opinion of COUNTY would affect COUNTY’s ownership and/or control of such Data. 3. Except to the extent required by law or as agreed to by COUNTY, GRANTEE shall not retain any Data that are confidential, protected, privileged, not public, nonpublic, or private, as those classifications are determined pursuant to applicable law. In addition, GRANTEE shall, upon COUNTY’s request, certify destruction of any Data so specified by COUNTY. D Notwithstanding any provision of this Agreement to the contrary, GRANTEE shall remain liable to COUNTY for damages sustained by COUNTY by virtue of any breach of this Agreement by GRANTEE. Upon notice to GRANTEE of the claimed breach and the amount of the claimed damage, COUNTY may withhold any payments to GRANTEE for the purpose of set-off until such time as the exact amount of damages due COUNTY from GRANTEE is determined. Following notice from COUNTY of the claimed breach and damage, GRANTEE and COUNTY shall attempt to resolve the dispute in good faith. E. The above remedies shall be in addition to any other right or remedy available to the COUNTY under this Agreement, law, statute, rule, and/or equity. (Healthy Tree Canopy Grant 2019) 8 F. The COUNTY’s failure to insist upon strict performance of any provision or to exercise any right under this Agreement shall not be deemed a relinquishment or waiver of the same, unless consented to in writing. Such consent shall not constitute a general waiver or relinquishment throughout the entire term of the Agreement. G. This Agreement may be canceled with or without cause by either party upon thirty (30) day written notice. 14. SURVIVAL OF PROVISIONS Provisions that by their nature are intended to survive the term, cancellation or termination of this Agreement include but are not limited to: GRANT REQUIREMENTS; INDEPENDENT CONTRACTOR; INDEMNIFICATION; INSURANCE; DUTY TO NOTIFY; DATA; RECORDS-AVAILABILITY/ACCESS; DEFAULT AND CANCELLATION; MEDIA OUTREACH; and MINNESOTA LAW GOVERNS. 15. CONTRACT ADMINISTRATION In order to coordinate the services of GRANTEE with the activities of the Hennepin County Environment and Energy so as to accomplish the purposes of this Agreement, Jennifer Kullgren, Environmentalist, who can be contacted at (612) 596-1175 at Jen.Kullgren@Hennepin.us or successor (Contract Administrator), shall manage this Agreement on behalf of the COUNTY and serve as liaison between the COUNTY and GRANTEE. Luther Overholt, who can be contacted at (952)826-0308 and LOverholt@Edina.Gov, shall manage this Agreement on behalf of the GRANTEE. GRANTEE may replace such person but shall immediately give written notice to the COUNTY of the name, phone number and email address of such substitute person and of any other subsequent substitute person. 16. COMPLIANCE AND NON-DEBARMENT CERTIFICATION A. GRANTEE shall comply with all applicable federal, state and local statutes, regulations, rules and ordinances currently in force or later enacted. B. GRANTEE shall comply with all applicable conditions of the specific referenced grant. (Healthy Tree Canopy Grant 2019) 9 C. GRANTEE certifies that it is not prohibited nor has it hired any business which is prohibited from doing business with either the federal government or the State of Minnesota as a result of debarment or suspension proceedings. 17. RECYCLING GRANTEE must have or establish a recycling program for at least three recyclable materials, such as, but not limited to, paper, glass, plastic, and metal. 18. NOTICES Any notice or demand which must be given or made by a party under this Agreement or any statute or ordinance shall be in writing, and shall be sent registered or certified mail. Notices to the COUNTY shall be sent to the County Administrator with a copy to the originating Department at the address given in the opening paragraph of the Agreement. Notice to GRANTEE shall be sent to the address stated in the opening paragraph of the Agreement. 19. MEDIA OUTREACH GRANTEE shall not use the term “Hennepin County”, or any derivative thereof in GRANTEE’s advertising, external facing communication and/or marketing, including but not limited to advertisements of any type or form, promotional ads/literature, client lists and/or any other form of outreach, without the written approval of the Hennepin County Environment and Energy Communications Unit, or their designees. 20. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County of Hennepin, State of Minnesota. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. (Healthy Tree Canopy Grant 2019) 10 THIS PORTION OF PAGE INTENTIONALLY LEFT BLANK (Healthy Tree Canopy Grant 2019) 11 COUNTY ADMINISTRATOR APPROVAL Reviewed for COUNTY by the County Attorney's Office: {{Sig_es_:signer3:signature}} {{userstamp3_es_:signer3:stamp}} Reviewed for COUNTY by: {{Sig_es_:signer4:signature}} {{userstamp4_es_:signer4:stamp}} Document Assembled by: {{Sig_es_:signer1:signature}} {{userstamp1_es_:signer1:stamp}} {{Exh_es_:signer1:attachment:label("Attachments")}} COUNTY OF HENNEPIN STATE OF MINNESOTA By: {{Sig_es_:signer5:signature}} {{userstamp5_es_:signer5:stamp}} {{ ttl_es_:signer5:title}} {{ Cmpy_es_:signer5:company}} (Healthy Tree Canopy Grant 2019) 12 GRANTEE GRANTEE warrants that the person who executed this Agreement is authorized to do so on behalf of GRANTEE as required by applicable articles, bylaws, resolutions or ordinances.* By: {{Sig_es_:signer2:signature}} {{userstamp2_es_:signer2:stamp}} {{ ttl_es_:signer2:title}} * GRANTEE represents and warrants that it has submitted to the COUNTY all applicable documentation (articles, bylaws, resolutions or ordinances) that confirms the signatory's delegation of authority. Documentation is not required for a sole proprietorship. Date: January 7, 2020 Agenda Item #: VI.E. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020-03: Designating Official Newspaper For 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Adopt Resolution No. 2020-03 designating the Edina Sun Current as the official newspaper. INTRODUCTION: Staff recommends Council designate the Edina Sun Current as the official newspaper of the City of Edina for 2020. The Sun-Current rates for public notices for 2020 is the same as 2019. All published public notices are posted on the Sun-Current's website www.current.mnsun.com, at no additional charge. ATTACHMENTS: Description Resolution No. 2020-03: Designating Official Newspaper RESOLUTION NO. 2020-03 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED by the City Council of the City of Edina, Minnesota, that the Edina Sun-Current be and is hereby designated as the Official Newspaper for the City of Edina for the year 2020. Passed and adopted this 7th day of January, 2020. Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ______________ day of ___________________, ____________. City Clerk Date: January 7, 2020 Agenda Item #: VI.F. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020-04: Signatory Resolution Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Signatory Resolution No. 2020-04 authorizing Mayor, Manager and Treasurer of the City of Edina to act for the City in transacting banking business. INTRODUCTION: At the first Council meeting of the year, the Council must adopt a Signatory Resolution authorizing the persons holding office as Mayor, Manager, and Treasurer of the City to act for the City in transacting banking business with the City’s named banks. ATTACHMENTS: Description Resolution No. 2020-04: Signatory Resolution RESOLUTION NO. 2020-04 SIGNATORY RESOLUTION BE IT RESOLVED that persons holding office as Mayor, Manager and Treasurer of the City of Edina, be, and they hereby are authorized to act for this municipality in the transaction of any banking business with U.S. Bank, Wells Fargo Bank and Tradition Capital Bank, (hereinafter referred to as the "Bank") from time to time and until written notice to any Bank to the contrary, to sign checks against said accounts, which checks will be signed by the Mayor, Manager and City Treasurer. Each Bank is hereby authorized and directed to honor and pay any checks against such account if signed as above described, whether or not said check is payable to the order of, or deposited to the credit of, any officer or officers of the City, including the signers of the check. Dated: January 7, 2020 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _______ day of __________________, ____________. City Clerk Date: January 7, 2020 Agenda Item #: VI.G. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020-05: Designation of Director and Alternate Director of Suburban Rate Authority Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-05 designating director and alternate director of the Suburban Rate Authority. INTRODUCTION: The Council must designate a Director and Alternate Director to the Suburban Rate Authority each year. Staff recommends the Public Works Director and Finance Director act in this capacity for 2020. ATTACHMENTS: Description Resoution No. 2020-05: Designating Director of Suburban Rate Authority RESOLUTION NO. 2020-05 DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO SUBURBAN RATE AUTHORITY BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: Public Works Director is hereby designated to serve as a Director of the Suburban Rate Authority and Finance Director is hereby designated to serve as Alternate Director of the Suburban Rate Authority for the year 2020 and until their successors are appointed. Dated: January 7, 2020 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _______ day of ___________________, __________. City Clerk Date: January 7, 2020 Agenda Item #: VI.H. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020-06: Designation of Director and Alternate Director of LOGIS Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-06 designating director and alternate director of LOGIS. INTRODUCTION: The Council must designate a Director and Alternate Director of LOGIS each year. Staff suggests I.T. Director Ryan Browning and Finance Director Don Uram act in this capacity. ATTACHMENTS: Description Resolution No. 2020-06: Designation of Director and Alternate of LOGIS RESOLUTION NO. 2020-06 DESIGNATING DIRECTOR AND ALTERNATE DIRECTOR TO LOGIS BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: I.T. Director is hereby designated to serve as a Director of LOGIS, and Finance Director is hereby designated to serve as Alternate Director of LOGIS for the year 2020 and until their successors are appointed. Dated: January 7, 2020 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ______ day of ___________________, ____________. City Clerk Date: January 7, 2020 Agenda Item #: VI.I. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020-07: Designating Official Depositories Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-07 designating depositories for the public funds of the City of Edina. INTRODUCTION: At its first regular Council meeting of the year, a resolution designating official depositories for public funds of the City of Edina must be adopted. ATTACHMENTS: Description Resolution No. 2020-07: Designating Official Depositories RESOLUTION NO. 2020-07 DESIGNATING DEPOSITORIES BE IT RESOLVED, that U.S. Bank, Wells Fargo Bank and Tradition Capital Bank, are hereby authorized to do banking business in Minnesota, be and are hereby designated as Official Depositories for the Public Funds of the City of Edina, County of Hennepin, Minnesota until January 1, 2021. Dated: January 7, 2020 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _________ day of ___________________, _________. City Clerk Date: January 7, 2020 Agenda Item #: VI.J. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020-08: Appointment To Edina Firefighters Relief Association Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-08 appointing Municipal Trustees of the Edina Firefighters Relief Association Board of Trustees. INTRODUCTION: MN Stat. 424A.04 requires the City appoint three municipal trustees to the board of trustees for the Edina Firefighters Relief Association. T he three municipal trustees must include at least one elected official and the Fire Chief. For 2020, staff recommend the City Council appoint the Mayor, Fire Chief and Finance Director. ATTACHMENTS: Description Resolution No. 2020-08: Appoint Trustees of Edina Firefighters Relief Assc RESOLUTION NO. 2020-08 DESIGNATING MUNICIPAL TRUSTEES OF THE EDINA FIREFIGHTERS RELIEF ASSOCIATION BOARD OF TRUSTEES BE IT RESOLVED, by the City Council of the City of Edina, Minnesota, as follows: James B. Hovland, Mayor, Don Uram, Finance Director, and Tom Schmitz, Fire Chief, are hereby appointed to serve as Municipal Trustees of the Edina Firefighters Relief Association Board of Trustees for the year 2020 or until their successor have been appointed. Dated: January 7, 2020 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _________ day of ___________________, _________. City Clerk Date: January 7, 2020 Agenda Item #: VI.K. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020-09: Authorizing Facsimile Signatures by Public Officials Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-09 authorizing the use of facsimile signatures by public officials. INTRODUCTION: The Council must adopt a Resolution authorizing the use of facsimile signatures by the Mayor, Manager and Treasurer on checks, drafts, warrants, vouchers, etc., or other orders by public funds deposited with the City's banks. ATTACHMENTS: Description Resolution No. 2020-09: Authorizing Facsimilie Signatures RESOLUTION NO. 2020-09 AUTHORIZING USE OF FACSIMILE SIGNATURES BY PUBLIC OFFICIALS RESOLVED that the use of facsimile signatures by the following named persons: JAMES B. HOVLAND - Mayor DON URAM - Treasurer SCOTT H. NEAL - City Manager on checks, drafts, warrants, warrant-checks, vouchers or other orders of public funds deposited in U.S. Bank, Wells Fargo Bank and Tradition Capital Bank be and hereby are approved, and that each of said persons may authorize said depository banks to honor any such instrument bearing his facsimile signature in such form as he may designate and to charge the same to the account in said depository bank upon which drawn as fully as though it bore his manually written signature and that instruments so honored shall be wholly operative and binding in favor of said depository bank although such facsimile signature shall have been affixed without his authority. Dated: January 7, 2020 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ________ day of ___________________, _________. City Clerk Date: January 7, 2020 Agenda Item #: VI.L. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020-10: Appointing Responsible Authority and Assigning Duties for Data Practices Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-10 appointing a responsible authority and assigning duties for data practies. INTRODUCTION: Minnesota Statue 13.02, subd. 16, requires that the City appoint one person as the Responsible Authority to administer the requirements for collection, storage, use and dissemination of any set of data on individuals or government data. The Responsible Authority is required to establish procedures to facilitate access to public data, limit access to private data to the appropriate persons, and respond to request and deny access to data. ATTACHMENTS: Description Resolution No. 2020-10: Appointing Responsible Authority and Assigning Duties for Data Practices 200232v1 RESOLUTION NO. 2020-10 RESOLUTION APPOINTING A RESPONSIBLE AUTHORITY AND ASSIGNING DUTIES FOR DATA PRACTIES WHEREAS, Minn. Stat. § 13.02, subd. 16, as amended, requires that the City of Edina appoint one person as the Responsible Authority to administer the requirements for collection, storage, use, and dissemination of data on individuals within the City; and WHEREAS, the Edina City Council shares concern expressed by the Legislature on the responsible use of all City data and wishes to satisfy this concern by immediately appointing an administratively qualified Responsible Authority as required under the statute. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Edina as follows: The City appoints City Clerk Sharon Allison as the Responsible Authority for the purposes of meeting all requirements of Minn. Stat. Chapter 13, as amended, and with rules as lawfully promulgated by the Commissioner of Administration. Adopted by the Edina City Council this 7th day of January, 2020. ATTEST: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN (ss. CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina, do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _______ day of __________________, 20___. City Clerk Date: January 7, 2020 Agenda Item #: VI.M. To:Mayor and City Council Item Type: Report / Recommendation From:Bob Wilson, City Assessor Item Activity: Subject:Set 2020 Date for Board of Appeal and Equalization Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Set Wednesday, April 22, 2020, 5:30 p.m., for the Board of Appeal and Equalization meeting. INTRODUCTION: On or before February 15 of each year, the County Assessor is required to give written notice to the City Clerk of the day and time when the Board of Appeal and Equalization will meet in the assessment districts in the county. To facilitate this, the City Council is required to select a hearing date between April 1 and May 31 of each year. Staff recommends setting the initial hearing date for Wednesday, April 22, 2020, at 5:30 p.m. This date does not conflict with any religious observances. Date: January 7, 2020 Agenda Item #: VI.N. To:Mayor and City Council Item Type: Request For Purchase From:Gunnar Kaasa, Equipment Operations Supervisor Item Activity: Subject:Request for Purchase: 2020 Dulevo Sweeper Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve request for purchase of the 2020 Dulevo 6000 sweeper from Hardline Equipment for $264,119.90. INTRODUCTION: We recommend replacing Vehicle 25-486 with the new 2020 Dulevo 6000 street sweeper. Vehicle 25-486 has outlived its useful life. See attached Request for Purchase. ATTACHMENTS: Description Request for Purchase: 2020 Dulevo 6000 Sweeper City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Date: January 7, 2020 To: Mayor and City Council From: Gunnar Kaasa, Equipment Operations Supervisor Subject: Request for Purchase: 2020 Dulevo 6000 Street Sweeper Purchase Subject to: ☐List Quote/Bid ☒State Contract ☐Service Contract The Recommended Bid is: ☒Within Budget ☐Not Within Budget Hardline Equipment This is a replacement of a 2008 Elgin Pelican street sweeper, #25-486, with 170,250 miles and 5,475 engine hours. Sweepers are a high maintenance vehicle and as the sweeper gets older the cost of maintaining it increases significantly. Therefore, it has outlived its useful life and needs replacement. Our equipment replacement scoring methodology uses six performance and cost variables including age, usage, type of service, condition, repair costs and reliability. Replacement qualification scores are: 23 for all sedans and light trucks and 28 for heavy duty vehicles and off- road equipment whose gross weight rating exceeds 10,500. The higher the score, the higher the need to replace the vehicle. We will not replace a heavy-duty vehicle that does not have a minimum score of 28. This equipment has a score of 35. Date Bid Opened or Quote Received: Bid or expiration Date: 10/31/2019 02/28/2020 Company: Amount of Quote or Bid: Hardline Equipment Contract #153573 $264,119.00 Recommended Quote or Bid: Page 2 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Department Director Authorization: ________________________________________ City Council Authorization Date: ______________________ (for purchases over $20,000 only) Budget Impact Funding for the new street sweeper would come from the 2020 CIP Public Works Utility Equipment Fund. This sweeper will be used in the Utility and Street Divisions for 11 to 15 years Environmental Impact This sweeper has a tier-4 engine with advanced engine technology and after treatment (catalytic converter) that reduces emissions by 50-96 percent and increases fuel efficiency. The large swing in the emission percentage is dependent on how the sweeper is used. When the sweeper idling, it has a 50 percent reduction in emission and when the sweeper is in use, it has a 96 percent reduction in emission. The sweeper is also a 4-wheel sweeper that can drive to the dump site to unload debris, so there is no need to have a dump truck pick up debris as we currently do with our older sweepers. This truck meets the City of Edina green fleet recommendations. Community Impact Edina is a first rate city and we will be replacing an older sweeper with a more fuel efficient and cleaner burning vehicle. Date: January 7, 2020 Agenda Item #: VI.O. To:Mayor and City Council Item Type: Request For Purchase From:Brian Olson, Director of Public Works Item Activity: Subject:Request for Purchase: Carbon Media Odor Control Replacement Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase of carbon media from Continental Carbon Group, Inc., for $100,350. INTRODUCTION: This purchase is for carbon media for odor control and associated equipment for Lift Station No. 6. See attached Request for Purchase. ATTACHMENTS: Description Request for Purchase: Carbon Media Odor Control Replacement City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Date: January 7, 2020 To: Mayor and City Council From: Brian Olson, Director of Public Works Subject: Request for Purchase: Carbon Media Odor Control Replacement Purchase Subject to: ☒List Quote/Bid ☐State Contract ☐Service Contract The Recommended Bid is: ☒Within Budget ☐Not Within Budget Continental Carbon Group, Inc. $100,350.00 Purchase is for the removal and replacement of carbon media to control odor at Lift Station No. 6 as well as replacement of ancillary equipment that has reached its usable life. Continental Carbon Group, Inc., is the only vendor for this product. Date Bid Opened or Quote Received: Bid or expiration Date: November 25, 2019 January 25, 2020 Company: Amount of Quote or Bid: Continental Carbon Group, Inc. $100,350.00 Recommended Quote or Bid: Page 2 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Department Director Authorization: ________________________________________ City Council Authorization Date: ______________________ (for purchases over $20,000 only) Budget Impact • Funding Source – Sewer Utility Fund • Replacement of existing media and components Environmental Impact • N/A Community Impact • Carbon media helps control odor coming from Lift Station No. 6, which is in a residential neighborhood. Date: January 7, 2020 Agenda Item #: VI.P. To:Mayor and City Council Item Type: Request For Purchase From:Brian Olson, Director of Public Works Item Activity: Subject:Request for Purchase: Engineering Services for Ammonia Room Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for engineering services for design, bidding and construction management of an Ammonia Room at Water Treatment P lant No. 6 with AE2S, Inc., for $26,650. INTRODUCTION: This purchase is for design, bidding and construction management for redesign of an existing chemical room at Water Treatment Plant No. 6 to add an ammonia room. Adding ammonia will improve water quality and disinfection residuals. See attached Request for Purchase. ATTACHMENTS: Description Request for Purchase: Engineering Services for Ammonia Room City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Date: January 7, 2020 To: Mayor and City Council From: Brian Olson, Director of Public Works Subject: Request for Purchase: Engineering Services for Ammonia Room Purchase Subject to: ☒List Quote/Bid ☐State Contract ☐Service Contract The Recommended Bid is: ☒Within Budget ☐Not Within Budget AE2S, Inc. $26,650.00 This purchase is for design, bidding and construction management for redesign of an existing chemical room at Water Treatment Plant No. 6 to add an ammonia room. Adding ammonia will improve water quality and disinfection residuals. AE2S has a Master Consultant Agreement with the City of Edina. Date Bid Opened or Quote Received: Bid or expiration Date: December 10, 2019 February 10, 2020 Company: Amount of Quote or Bid: AE2S, Inc. $26,650.00 Recommended Quote or Bid: Page 2 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Department Director Authorization: ________________________________________ City Council Authorization Date: ______________________ (for purchases over $20,000 only) Budget Impact • Funding Source – Water Utility Fund • Remodel of existing chemical feed room Environmental Impact • N/A Community Impact • Adding ammonia will improve the disinfection residual ensuring clean, safe drinking water. Date: January 7, 2020 Agenda Item #: VI.Q. To:Mayor and City Council Item Type: Request For Purchase From:Brian Olson, Director of Public Works Item Activity: Subject:Request for Purchase: Engineering Services for Community Center Tower Rehabilitation Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Request for Purchase for engineering services for design, bidding and construction management of the rehabilitation of the Community Center Water Tower with Bolton and Menk, Inc., for $61,000. INTRODUCTION: This purchase is for design, bidding and construction management for rehabilitation of the Community Center Water Tower. See attached Request for Purchase. ATTACHMENTS: Description Request for Purchase: Community Center Water Tower Rehabilitation Bolton Menk Agreement City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Date: January 7, 2020 To: Mayor and City Council From: Brian Olson, Director of Public Works Subject: Request for Purchase: Engineering Services for Community Center Water Tower Rehabilitation Purchase Subject to: ☐List Quote/Bid ☐State Contract ☒Service Contract The Recommended Bid is: ☒Within Budget ☐Not Within Budget Bolton and Menk, Inc. $61,000.00 This purchase is for design, bidding and construction management for the rehabilitation of the Community Center Water Tower at 5849 Ruth Drive. The tower was inspected, and the initial inspection indicated that the rehabilitation costs should range from $600,000 - $650,000 ($800,000 was approved in the Capital Improvement Plan for this project). A more detailed cost estimate will be completed with the design. Bolton and Menk, Inc. has a Master Consultant Agreement with the City of Edina. Date Bid Opened or Quote Received: Bid or expiration Date: December 20, 2019 February 20, 2020 Company: Amount of Quote or Bid: Bolton and Menk, Inc. $61,000.00 Recommended Quote or Bid: Page 2 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Department Director Authorization: ________________________________________ City Council Authorization Date: ______________________ (for purchases over $20,000 only) Budget Impact • Funding Source – Water Utility Fund Environmental Impact • The removal of the paint for this tower will need to be under containment to protect the environment. Community Impact • The reconditioning of this tower will help us to upgrade our branding standards by allowing us to install the new logo so that we are consistent with our other towers. N:\Proposals\Edina\Community Center Water Tower (.5MG Multi-Legged)\Bolton Menk_Community Center Tower_Edina-Rev.docx December 20, 2019 Mr. Brian Olson Public Works Director City of Edina 7450 Metro Blvd. Edina, MN 54439 RE: 500,000-Gallon Water Tower – Design and Construction Community Center Water Tower, 5849 Ruth Dr. - Edina, MN Dear Mr. Goergen: We are pleased to present you this scope and fee letter for design and construction services for the rehabilitation of the Community Center Water Tower. Bolton & Menk has already completed the inspection and evaluation report for this tower. Like you, Bolton & Menk, Inc. takes great pride in designing and managing projects that are safe, sustainable, and beautiful. We understand what needs to be accomplished for the successful completion of the Community Center Water Tower project. By choosing Bolton & Menk, Edina will get a consultant that has successfully provided engineering and inspection services for numerous water storage tank rehabilitation projects of various types and sizes throughout the Upper Midwest. Our team includes coatings inspectors who are certified through NACE International, the worldwide corrosion authority that provides the most recognized inspector training program in the tank rehabilitation industry. Providing NACE-certificated inspectors ensures the city receives the maximum life expectancy from its new coatings system. Seventy-five percent of coatings failures are the result of poor surface preparation and application; we have invested in specialized training of our coatings inspectors. They are trained in all areas of protective coatings, including: Environmental Monitoring, Surface Preparation, Proper Mixing, Coatings Application, and Curing. Our team includes: • A principal engineer (Seth Peterson, P.E.) who has led many successful water projects and coatings projects through his 25-year career. • A NACE CIP Level III Certified Coatings Inspector and Certified Welding Inspector “CWI” (James Connor) with more than 25 years of welding and coatings inspection experience • Four NACE CIP Level I Coatings Inspectors Bolton & Menk submits the following engineering services based on the findings of the recently completed inspection and evaluation report completed by Bolton & Menk: INTERIOR-WET 1. Complete coating system removal and replacement 2. Caulk plate seams and roof beam seams on tower ceiling 3. Miscellaneous grinding, welding and caulking Name: Mr. Brian Olson Date: December 20, 2019 Page: 2 EXTERIOR AND STRUCTURAL ITEMS 1. Complete coating system removal and replacement with full containment system 2. New City lettering/logos on exterior of tank 3. Install new tank roof vent 4. Remove existing and install new ladder safety climb system (cable style) 5. Modify overflow pipe discharge and install new screen 6. Modify and add new splash pad under overflow discharge pipe 7. Drill additional holes for drainage (where necessary) in the balcony floor 8. Replace manway gaskets 9. Modify overflow pipe discharge and add a new screen 10. Drill additional holes for drainage (where necessary) in the balcony floor 11. Miscellaneous grinding, welding and caulking 12. New pressure transmitter and controls FOUNDATIONS 1. Repair or fix concrete foundations on exterior column leg and center wet riser foundations 2. Paint the concrete after abrasive brush off blast surface preparation with epoxy/urethane protective coating system to match the exterior tower coating system VALVE VAULT 1. Recoat the valve vault and piping after Near White Metal Blast surface preparation 2. Insulate the walls and ceiling of the vault/pit 3. New sump pump TELECOMMUNICATIONS 1. Remove and reinstall telecommunication equipment (City coordinate per lease agreements) 2. Install coax/cable/conduit brackets on tower leg Due to the location of the tank, a containment system will be required for this project. Our Work Plan consists of the following major tasks: • Design Services • Bidding Services • Construction Services I. DESIGN SERVICES a) Review existing inspection report. Visit site (if necessary). Complete site review to gather visual condition assessment and dimensioning for improvements. Recommendations will be presented prior to preparation of final plans and specifications based on our findings. b) Provide cost-benefit analysis of various coatings systems. Analysis will include coatings system cost versus expected life of systems. c) Prepare specifications and bidding documents to complete the work described previously in this letter. The drawings and specifications will be submitted for review and approval. The paint process quality, including surface preparation, prime application, and final color coating are very important for a water tank rehabilitation project. We will assist the city with a review and recommendation of a cost-effective coatings system with a long service life. d) Prepare final construction cost estimate prior to bidding. Name: Mr. Brian Olson Date: December 20, 2019 Page: 3 II. BIDDING SERVICES a) Print and distribute bidding documents to prospective bidders, which will include advertisement for bid, contractor’s proposal, contract, bid bond, and performance and maintenance bond. b) Advertise project for bids through web-based plan room. c) Answer questions from contractors during bidding and issue addenda as necessary. d) Attend the bid opening and evaluate the bids. e) Provide a recommendation to the city regarding award of the construction contract. III. CONSTRUCTION SERVICES 1. Construction Administration We will serve as the city’s professional representative at the project site. Our proposal includes project management and contract administration throughout construction. We will provide the following construction administration tasks throughout the construction period: a) Attend and conduct a pre-construction conference with the contractor and city staff. b) Review and distribute all shop drawings submitted by the contractor. c) Review and make recommendation for applications for payment submitted by the contractor. d) Administer the contract and prepare modifications as necessary. e) Communicate with the resident project representative (RPR) and the city as necessary. f) Prepare and distribute contractor punch lists and close out documents. g) Maintain office files for shop drawings, field inspection reports, applications for payment, field orders, change orders, etc. 2. Construction Observation The construction observer will serve the following roles for this project: a) Serve as the liaison with the contractor superintendent. b) Provide part-time construction observation (critical point inspections) and determine if the work is proceeding in general accordance with the contract documents and AWWA standards. c) Assist in helping the contractor understand the intent of the contract documents and communicate with the design team whenever necessary. d) Maintain job site files for shop drawings, correspondence, field inspection reports, field orders, change orders, etc. e) Review the contractor’s applications for payments with the engineer. IV. SCHEDULE AND COMPENSATION 1. Project Schedule We will begin with the project design immediately after receiving the City of Edina’s authorization to proceed. Milestone dates for completion of the project are shown below. Project specifications will be prepared and available for advertising by the end of January 2020 with a bid opening in February. We expect the time to complete this project by a contractor is 10-12 weeks and we expect most of the work to be completed in 8 weeks. It is recommended to perform the rehabilitation and reconditioning work during the summer (mid-June through mid- August) when the adjacent school is on summer break. Name: Mr. Brian Olson Date: December 20, 2019 Page: 4 2. Compensation We propose to perform these services for the following estimated fees. Task Not-to-Exceed Fee I. Design Services $13,000 II. Bidding Services $3,000 Total Design and Bidding Services $16,000 III. Construction Services (includes part time construction oversight - 30 hours per week-based on 8 weeks) $45,000 $61,000 The total not-to-exceed fixed fee amount for Tasks I and II is $16,000. The hourly rate to provide the services as part of Task III is $42,000. This is based on 240 hours over eight weeks of construction oversight. We will invoice the city based on actual hours spent at our current billing rates. Additional services, if requested by the city, will be invoiced based on actual hours spent at our current billing rates. All services will be invoiced monthly. 3. Additional Services Bolton & Menk can provide additional services for this project as directed by the city. Additional services may include • Coordination for removal and reinstallation of any telecommunications equipment that is mounted to the tank. Based on the lease terms and conditions with the providers, this additional service may be reimbursable to the city from the provider so there should be no charge to the city. Bolton & Menk can provide lease review services to verify if this expense is covered by the provider. V. AGREEMENT We have provided a signature line to authorize us to proceed with the work to complete this project. If you agree with the terms of this letter proposal, please execute this letter with a proper signature and return one copy to our office. We look forward to working with City of Edina on this very important project. Respectfully Submitted, BOLTON & MENK, INC. Seth A. Peterson, P.E. Principal Environmental Engineer cc: David Goergen, City of Edina Nate Kaderlik, City of Edina Jamie Connor, BMI City of Edina, Minnesota (Authorized Representative) (Date) Date: January 7, 2020 Agenda Item #: VI.R. To:Mayor and City Council Item Type: Request For Purchase From:Dave Nelson, Chief of Police Item Activity: Subject:Request for Purchase: Six 2020 Ford Police Interceptor Explorer Vehicles Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the purchase of six 2020 Ford Police Interceptor Explorer Vehicles from Tenvoorde Motor Co. for $207,831.36. INTRODUCTION: See attached Request for P urchase. ATTACHMENTS: Description Request for Purchase: New 2020 Ford Vehicles City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Date: January 7, 2020 To: Mayor and City Council From: Dave Nelson, Chief of Police Subject: Request for Purchase: Six 2020 Ford Police Interceptor Explorers Purchase Subject to: ☐List Quote/Bid ☒State Contract ☐Service Contract The Recommended Bid is: ☒Within Budget ☐Not Within Budget This purchase is for six 2020 marked Ford Police Interceptor Explorers. These are on the 2020 equipment replacement schedule and will not increase the police departments total fleet. Three of the vehicles are the standard gasoline engines and three are hybrids. The reason for ordering three each is because Ford Motor Company has failed to ship hybrid vehicles to police departments in Minnesota as of Dec. 30, 2019. Police departments have not had an opportunity to test the new hybrid technology for police patrol services. Date Bid Opened or Quote Received: Bid or expiration Date: May 31, 2019 August 31, 2020 Company: Amount of Quote or Bid: Tenvoorde Motor Co. 185 Roosevelt Road St. Cloud, MN 56302 $207,831.36 Recommended Quote or Bid: Tenvoorde Motor Co. State of Minnesota Cooperative Purchasing Agreement Contract #158505 Page 2 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Department Director Authorization: ________________________________________ City Council Authorization Date: ______________________ (for purchases over $20,000 only) Budget Impact Ongoing costs are fuel and routine maintenance. Three vehicles are Ford’s new hybrid powertrain. The hybrid option does have a premium price of $3,172 over the standard gas engine. The Green Fleet report estimated an average savings of 355 gallons of fuel a year based on mileage. Environmental Impact These vehicle replacements do and do not meet Green Fleet recommendations. Three replacement vehicles are Ford’s new hybrid powertrain and will meet the Green Fleet recommendations. With the hybrid vehicle, Ford is claiming a fuel savings of 1,276 gallons saved per year, per vehicle. And a potential 22,560 Ibs. of CO2 output reduced per year, per vehicle. See fleet.ford.com for complete details. On a related note, in March 2019, we ordered four hybrid Explorers; however, we have not received our order yet to verify Ford’s claim of the fuel savings. Community Impact Hybrid technology allows for the reduction of tailpipe emissions which is a positive impact on air quality. Police service vehicles are limited to what the three major vehicle manufacturers produce. Several years ago, Edina tested all the pursuit rated models at the St. Cloud driving course and found that the Explorer was the best police vehicle for our needs. Page 3 City of Edina • 4801 W. 50th St. • Edina, MN 55424 Request for Purchase Department Director Authorization: ________________________________________ City Council Authorization Date: ______________________ (for purchases over $20,000 only) The Explorer was chosen for the following reasons: • Easier to keep emergency first aid equipment at the proper temperature for correct operation (oxygen and defibrillator). • More room to carry the necessary equipment required to provide emergency services. • Vehicle sits higher for better visibility while driving in city traffic. • Better ergonomics for the patrol officer, reducing workman's compensation claims. • All-wheel drive and higher frame clearance makes it less prone to getting stuck during heavy snow events. • Ford discontinued police sedan for 2020. • For 2020, Dodge and Chevrolet are no longer taking new orders of the Dodge Police Charger or Chevrolet Police Tahoe. Date: January 7, 2020 Agenda Item #: VI.S. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, P.E., Director of Engineering Item Activity: Subject:Approve Certificate of Completion for Hawthorne Condos Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Certificate of Completion for Hawthorne Condos and authorize Mayor and City Clerk to sign the Certificate of Completion. INTRODUCTION: On November 8, 2017, the City Council approved a Site Improvement Performance Agreement between the City and TE Miller Development, LLC, for the Hawthorne Condos. TE Miller Development, LLC has fully complied with its obligations as required in the development contract. Staff recommends approval of the Certificate of Completion. ATTACHMENTS: Description Certificate of Completion 1 194701v1 CERTIFICATE OF COMPLETION The undersigned hereby certifies that TE Miller Development, LLC, a Minnesota limited liability company, has fully complied with its obligations to construct the required Public Improvements under that document titled Site Improvement Performance Agreement dated November 8, 2017, recorded with the Office of the Hennepin County Recorder on January 31, 2018, as Document No. A10524801 (“Agreement”), by and between the City of Edina (the “City”) and TE Miller Development, LLC. The issuance of this Certificate of Completion by the City does not affect, modify, or terminate the additional and continuing duties, covenants, and obligations of TE Miller Development, LLC, or its successors and assigns, as stated in the Agreement. The Hennepin County Recorder is hereby authorized to accept for recording the filing of this instrument, to be a conclusive determination of the satisfaction and termination of the covenants and conditions of the Agreement described above. IN WITNESS WHEREOF, the City has caused this Certificate to be duly executed in its name and behalf on the _____ day of ________________, 2020. CITY OF EDINA By _________________________________ James Hovland, Mayor By _________________________________ Sharon Allison, City Clerk 2 194701v1 STATE OF MINNESOTA ) )ss. COUNTY OF HENNEPIN ) The foregoing instrument was acknowledged before me this _____ day of __________, 2020, by James Hovland and Sharon Allison, respectively the Mayor and City Clerk, of the City of Edina, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. ____________________________________ Notary Public THIS INSTRUMENT WAS DRAFTED BY: CAMPBELL KNUTSON, P.A. [RNK] Grand Oak Office Center I 860 Blue Gentian Road, Suite 290 Eagan, Minnesota 55121 651-452-5000 Date: January 7, 2020 Agenda Item #: VI.T. To:Mayor and City Council Item Type: Report / Recommendation From:Zuleyka Marquez, Graduate Engineer Item Activity: Subject:Approve Encroachment Agreement for 5821 Vernon Lane Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Encroachment Agreement between the City of Edina and Ronald A. Weber, Trustee, 5821 Vernon Lane. INTRODUCTION: The property owner would like to construct an enclosed porch on the property which would encroach on the City's drainage and utility easement areas. ATTACHMENTS: Description Encroachment Agreement (reserved for recording infon11atio11) ENCROACHMENT AGREEMENT M [\ 19 AGREEMENT made this :1� day of !J<:'<' ew,\.v!L , 20�, by and between the CITY OF EDINA, a Minnesota municipal corporation ("City''), and RONALD A. WEBER, TRUSTEE OF THE TRUST FOR HUSBAND CREATED UNDER SECTION A OF ARTICLE II OF THE JANET L. WEBER 2012 MINNESOTA QUALIFIED PERSONAL RESIDENCE TRUST OF DECEMBER 7, 2012 ("Owner"). 1.BACKGROUND. Owner is the fee owner of certain real property located in the City of Edina, Connty of Hennepin, State of Minnesota, legally described as follows: PID 32-117-21-24-0086 Lot 3, Block, 1, Olde Vernon 2nd Addition (torrens property) having a street address of 5821 Vernon Lane, Edina, Minnesota ("Snbject Property"). The City owns easements for drainage and utility purposes over portions of the Subject Property. Owner desires to constrnct an enclosed porch on the Subject Property which encroaches on the City's drainage and utility easement areas as depicted on the sketch attached hereto as Exhibit "A". 200395vl 1 2.ENCROACHMENT AUTHORIZATION. The City hereby approves the encroachment in its easement areas on the Subject Property for the enclosed porch subject to the conditions set forth in this Agreement. Further conditions of encroachment approval are: •The City shall have no responsibility to maintain or repair the porch located within theCity's easements.•The porch located on the Subject Property must not impact or increase water drainageon the abutting properties or cause any adverse drainage patterns or erosion to theabutting properties.•The porch shall not be connected structurally to the foundation of the home on theSubject Property ifit has to be removed for the City's use of the easement.•Owners shall construct the porch consistent with all applicable federal, state and locallaws and regulations.•The Owners are fully responsible and liable for any and all damage caused to theporch because of it being constructed in the City's easement area.•The owner of the Subject Property will own and maintain the porch. 3.HOLD HARMLESS AND INDEMNITY. In consideration of being allowed to encroach in the City's easement areas, Owners, for themselves, their heirs, successors and assigns, hereby agree to indemnify and hold the City harmless from any damage caused to the Subject Property, including the portion of the porch in the City's easement areas, caused in whole or in part by the encroachment into the City's easement areas. 4.TERMINATION OF AGREEMENT. The City may terminate this Agreement at any time if it is reasonably necessary for the City to occupy the easement areas for drainage or utility purposes and the porch is inconsistent with the City' s use of the easement. Prior to termination, the City will give the then owner of the Subject Property thirty (30) days advance written notice, except that no notice period will be required in the case of an emergency condition as determined solely by the City and this Agreement may then be terminated immediately. The prope1ty owner shall remove that portion of the porch to the extent it impacts the easement areas to the effective date of the termination of this Agreement. If the owner fails to do so, the City may 200395vl 2 remove the portion of the porch to the extent it impacts the easement areas and charge the cost of removal back to the owner for reimbursement. 5.RECORDING. This Agreement shall run with the land and shall be recorded against the title to the Subject Property. (SEAL) STATEOFMINNESOTA ) )ss. COUNTY OF HENNEPIN ) CITY OF EDINA By ______________ _ James Hovland, Mayor And ____________ _ Scott Neal City Manager The foregoing instrument was acknowledged before me this __ day of _______ ,, 2020, by James Hovland and by Scott Neal, respectively the Mayor and City Manager of the City of Edina, a Minnesota municipal corporation, on behalf of the corporation and pursuant to the authority granted by its City Council. Notary Public 200395vl 3 f t. NORTH 0 (INFEE'l') 1 inch = 20ft. NOTES -Bv.RING'S k ELEY. SHOWN AA£ ON ASSUMED DA1UM. This SU""')' wOll prepared without the benefit � tltlo work. Eosements. cppurtenonces. ond encumbronces may exist In addition to those shol'Tl hereon. Thia 200395vl EXHIBIT "A" LEGAL DESCRIPTION Lot 3, Block 1, OLDE VERNON 2ND ADDl11ON, Hennepin County. Minnesota. DE:C.K R!:C.ONSTR!JC.TION ANil' EXPANSION -This � was completed Dec. 5th. 2018. ln the middle of the Minnesota snow/winter l!ffllson. There may bo lmprovem«1ts/feoture,i ln oddltlon to '!hoso :hown heroon thot wero nor located dU<t to :snow/Ice cover. ; : : : : OENOiES EXISTING WALL • DENOlES IRON MONUMENT FOUND 0 DENOTES IRON MONUMENT � �1011.2 OENOlcS EXISTING El.EVAllON. ---DEN01ES OVERHEAD WIRE --•--DENOTES .EXISTING !'nla:.: "O., DEN0lES uruTY PO!..E �--� �--� DENOTES BITUMINOUS SITE PLAN 4 GENERAL NOTES 1. VERIFY ALL CONDITIONS AND DIMENSIONS. 2. ALL WORK SHALL MEET STATE AND LOCAL CODES. 3. WRITTEN DIMENSIONS SHALL OVERRULE SCALED DIMENSIONS. 4. DIMENSIONS ARE CL TO CLINTERIOR/ SHTG. TO SHTG.OR CONC. TO CONC EXTERIOR. 5. EXECUTE ALL DEMOLmON REQUIRED FOR NEW CONSTRUCTION. 7. ALL WOOD WITHIN 8" OF GRADE OR IN CONTACT W/ CONCRETE SHALL BE PRESSURE TREATED. 8. ALL STRUCTURAL. LUMBER SHALL BE MIN. 900 fb. 9. MINIMUM SOIL BEARING SHALL BE 1500 PSF 10. SOLID MATERIALS @ ALL BEARING POINTS. 11. CONTRACTOR SHALL VISIT THE SITE AND BE FAMILIAR WITH EXISTING CONDmONS WITHIN THE SCOPE OF THIS PROJECT. 12. ALL GLASS WITHIN 18" OF FLOOR OR 24" OF DOOR SWING SHALL BE TEMPERED 13. INSTALLALL MATERIALS/FIXTURES PER MANUFACTURERS RECOMMENDATIONS AND INDUSTRY STANDARDS. 14. VERIFY ALL FINISHES W/ OWNER 15.REWORK MECHANICAL /ELEC. ASREQUIRED. REVIEW ELECTRICAL OPENINGS WITH OWNER )S0>:e4MERTST SllO!<l"'1eW, MN SSJ:6 6.Sl-483-1090 Project: Y'IEBER REKODEL!Nc;; S!l21 VERNON LA l:OINA.1-!N Date: 7/3/19 REV 7/11/19 Shee· STATE OF MINNESOTA ) )ss. COUNTY OF � ""le -t' '(?1' vi ) PROPERTY OWNER: The Trust for Husband Created Under Section A of Article II of the Janet L. Weber 2012 Minnesota Qualified Personal Residence Trust of December 7, 2012 \\ The foregoing instrument was acknowledged before me this :J. I,,� day ofUi:,Cg.,,,�y, 2/!J 1q, W2{), by Ronald A. Weber, Trustee of the Trust for Husband Created Undei Section A of Article II of the Janet L. Weber 2012 Minnesota Qualified Personal Residence Trust of December 7, 2012, on behalf of the trust. (� \. TIM�oi��u�:CVIS Nota;;P�wf • �� Minnesota My Con,ni,siol) Elpilll J .. a,y 31, 2025 DRAFTED BY: CAMPBELL KNUTSON Professional Association Grand Oak Office Center I 860 Blue Gentian Road, #290 Eagan, Minnesota 55121 Telephone: (651) 452-5000 RNK/jmo 200395vl 5 (Top 3 inches reserved for 1·ecording data) AFFIDAVIT OF TRUSTEE (inter vivos Trust) ¥,I,;¥-Miller/Davis Company -mlllerdavis.com Minn. Stat. S0lC.1014 Minnesota Uniform Conveyaucing Blanks State of Minnesota, County of�H_e�n_n_e�p�in�---- Ronald A. Weber being first duly sworn on oath states, or affirms under penalties of perjury, that: Form 90.1,3 (2016) I.Affiant is the trustee (one of the trustees) named in that certain Certificate of Trust (or trust instrument): (check one box) IXlto which this Affidavit is attached. D recorded ____________ as Document Number _________ ( or in Book _____ of _____ Page _____ ), in the Office of the D County Recorder D Registrar of Titles of _________ County, Minnesota, executed by Affiant or another trustee or the settlor of the trust described in the Certificate of Trust ( or set forth in the trust instrument), which relates to real property in H_e_n_n�ep�i_n ____ _ County, Minnesota, legally described as follows: Lot 3, Block I, Olde Vernon 2nd Addition (If more space is needed, continue on attachment.) Page 1 WARNING· UNAUTHORIZED COPYING OF THIS FORM PROHIBITED Page 2 Minnesota Uniform Conveyancing Blanks Form 90.1.3 2.The name(s) and address(es) of the trustee(s) empowered by the trust instrument to act at the time of the execution of this Affidavit are as follows: Ronald A. Weber2614 Bulrush LaneNaples, FL 34105 3.The trustee(s) who have executed that certain instrument relating to the real property described above between Ronald A. Weber as trustee(s), and _th�e _C_i_ty�of_E_d_i_n�a _____________________ _ dated December 26, 2019 , (a) are empowered by the trust instrument to sell, convey, pledge, mottgage, lease, or transfer title to any interest in real property held in trust; and (b) are the requisite number of trustees required by the trust instrument to execute and deliver such an instrument. 4.(check one box) IZJ The trust has not terminated and the trust instrument has not been revoked. D The trust has terminated or the trust instrument has been revoked. The execution and delivery of the instrument described in paragraph 3 has been made pursuant to the provisions of the trust. 5.There has been no amendment to the trust that limits the power of trustee(s) to execute and deliver the instrument described in paragraph 3. 6.(check one box) IZJ The trust is not supervised by any court. D The trust is supervised by the ___________________ Court of ________ County, . All necessary approval has been obtained from the court for the trustee(s) to execute and deliver the instrument described in paragraph 3. WARNING -UNAUTHORIZED COPYING OF THIS FORM PROHIBITED Page 3 Minnesota Uniform Conveyancing Blanks Form 90.1.3 7.Affiant does not have actual knowledge of any facts indicating the trust is invalid. Affiant Cl◊@¥ a r_J,J;� Ronald A. Weber Signed and sworn to (or affirmed) before me on �, :/ b, 'lo/q . by Ronald A. Weber (Stamp) 9 TIMOTHYO DAVIS Notary Public · Minnesota MyCoovnillion ExpitKJ•11my 31, 2025 THIS INSTRUMENT WAS DRAFTED BY: (insert name and address) Timothy 0. Davis (Atty ID #21544) Hellmuth & Johnson 8050 West 78th Street Edina, MN 55439-2530 Phone: 952-941-4005, Fax: 952-941-2337 • Title (and Rank): ________ _ My Commission expires: ______ _ WARNING • UNAUTHORIZED COPYING OF THIS FORM PROHIBITED (Top 3 inches reserved for recording data) CERTIFICATE OF TRUST by Individual (Trustee(s)) Minn. Stat, 501 C.1013 State of Minnesota, County of�H=e=n�n=ep�1=·n�---- Ronald A. Weber 1A/ll--Miller/Davis Company -millerdavis.com Minnesota Uniform Conveyancing Blanks Form 90.1.1 (2016) being first duly sworn on oath states, or affirms under penalties of perjury, that: I.The name of the trust, if one is given, is: Janet L. Weber 2012 Minnesota Qualified Personal Residence Trust 2.The date of the trust instrument is: December 7, 2012 3.The name and address of each trustee empowered to act under the trust instrument at the time of execution of this Certificate of Trust is: Ronald A. Weber2614 Bulrush LaneNaples, FL 34105 4.The trustees are authorized by the trust instrument to sell, convey, pledge, mortgage, lease, or transfer title to any interest in real or personal property, except as limited by the following: (if none, so indicate) None. Page I WARNING -UNAUTHORIZED COPYING OF THIS FORM PROHIBITED Page 2 Minnesota Uniform Conveyancing Blanks Form 90,1.1 5.The number of trustees required to act is: _O_n_e�f�l�)·�------- 6.The trust D has [Xi has not been t erminated. (check one box) The trust instrument D has [Xi has not been revoked. (check one box) Pursuant to Minn. Stat. S0IC.1013 subd. 2: The name of each settlor of the trust is: Janet L. Weber The name of each original Trustee is: Ronald A. Weber Check this box [Xi if an Affidavit of Trustee, consisting of-'th"'r"'e-'-e--"(3'--') ____ pages, is attached to this Certificate of Trust. The statements contained in this Certificat e of Trust are true and correct and th ere are no other provisions in the trust instrument, or amendments to it, that limit (i) the powers of th e trustee(s) to sell, convey, pledge, mortgage, lease, or transfer title to interest in real or personal property, or (ii) the authority of the trustees to exercise any other power identified in this Ce1tificate of Trust. Trustee or Settlor 01zn�.) {?, �JJlRonald A. Weber, Trustee WARNING· UNAUTHORIZED COPYING OF THIS FORM PROHIBITED TIMOTHY O DAVIS Notary Public Minnesota WARNING • UNAUTHORIZED COPYING OF THIS FORM PROHIBITED Date: January 7, 2020 Agenda Item #: VI.U. To:Mayor and City Council Item Type: Report / Recommendation From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Approve Traffic Safety Report of December 3, 2019 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve the Traffic Safety Report of December 3, 2019. INTRODUCTION: The Transportation Commission reviewed the December 3, 2019, Traffic Safety Report at their December 21 regular meeting. ATTACHMENTS: Description Traffic Safety Report: December 3, 2019 January 7, 2020 Mayor and City Council Nick Bauler, Traffic Safety Coordinator Traffic Safety Report of December 3, 2019 Information / Background: The Traffic Safety Committee (TSC) review of traffic safety matters occurred on December 3. The Traffic Safety Coordinator, City Engineer, Traffic Safety Specialist, Transportation Planner, Public Works Director and Assistant City Planner were in attendance for this meeting. The Police Lieutenant was not able to attend, but was informed of the decisions and had no objections to the recommendations. On each of the items, persons involved have been contacted and the staff recommendation has been discussed with them. They were informed that if they disagree with the recommendation or have additional facts to present, these comments can be included on the December 19 Transportation Commission and the January 7 City Council meeting agendas. Section A: Items on which the Traffic Safety Committee recommends action A1. Request for additional warning signage when approaching Valley View Road and Mildred Avenue • Two residents contacted Traffic Safety following two crashes at this intersection in November following a snow/ice event. • This neighborhood was reconstructed in 2017. • Two additional crashes occurred in November 2018. • This intersection has a near 90-degree angle. • No horizontal alignment signs are present; directional arrow signs are present. Staff recommends installing horizontal alignment signs with 15-mph advisory speed placards on Valley View Road and Mildred Avenue approaching the 90-degree turn. These signs will further alert drivers of the sharp curve and advise them to lower their speeds. The Transportation Commission accepted with staff’s recommendation, but also recommends further study of this intersection, and suggested solutions including increased Valley View Road and Mildred Avenue STAFF REPORT Page 2 police patrol/enforcement, dynamic display speed signs, or reconstructing the roadway to reduce the severity of the sharp turn. A2. Review the use of a No Trucks sign on Hilary Lane • ADT on Hilary Lane is 3,330; combined traffic with 2+ axles is 589. • This sign was installed in 2006. It was intended to alert truck drivers to low vertical clearance of the Braemar Golf Course bridge (15’ 0”). Staff recommends replacing this sign with low clearance warning signs. More signs will be installed throughout the City approaching bridges with low clearance to inform truck drivers. Section B: Items on which the Traffic Safety Committee recommends no action B1. Review resident feedback on two-sided parking on Sunnyside Road • A drunk driver caused a recent accident on Sunnyside Road resulting in property damage. • Sunnyside Road was reconstructed in 2016 with narrowed streets and curb extensions for traffic calming. • 2017 data shows ADT and 85% speed is 2,435 and 30.3 mph, respectively. • Parking is currently restricted on the south side. • Residents received a letter asking for feedback regarding the option of adding two- sided parking to study speed impacts. • Residential feedback was strongly against allowing two-sided parking. Staff recommends not testing two-sided parking along Sunnyside Road due to the significant resident opposition. Based on the traffic data, staff believes further action is not warranted. Section C: Items on which the Traffic Safety Committee recommends further study C1. Request to extend centerline striping along Valley View Road east of Tracy Avenue • Resident is concerned with northbound traffic on Tracy Avenue turning right onto Valley View Road and traveling into the westbound lane (oncoming traffic). • Valley View Road was reconstructed in 2017. • This section of Valley View Road narrows from 33’ wide at Tracy Avenue to 24’ wide further east. • 2014 ADT on Valley View Road was 2,800. Sunnyside Road Valley View Rd east of Tracy Ave No Trucks sign along Hilary Lane STAFF REPORT Page 3 • Centerline striping was present prior to the reconstruction project. Staff recommends not extending the centerline striping on Valley View Road. The previous striping existing because Valley View Rd was designated as a Municipal State Aid route (revoked in 2014). No crashes have occurred since 2017, and staff believes extending the striping will encourage faster speeds. The Transportation Commission recommends that staff consider extending the centerline striping further east to the point where Valley View Road narrows 24’ wide. Section D: Other traffic safety items handled D1. A submission was received regarding the visibility of a stop sign for southbound traffic on Gleason Road at Indian Hills Pass. The City Forester was informed of this concern and removed branches that may have hindered visibility. D2. A request was made for the traffic signal at W 70th St and Cornelia Drive to automatically prompt the “Walk” sign to lower wait times for crossing pedestrians. Staff recommends no changes as automatic pedestrian signals will lead to increased vehicle delays on West 70th Street at times when no pedestrians are present. Push buttons are present to allow pedestrians a cycle to cross. D3. A submission was made to restrict e-scooters use at Centennial Lakes Park due to safety and aesthetic concerns. In response to the safety concerns, staff required Lime to install a geofence over the park. All devices have since been collected for winter storage. D4. A resident inquired about the purpose of the curb extensions on Xerxes Avenue north of Highway 62. The resident was informed of the recent Hennepin County project where these were installed. D5. Two online submissions were received about excessive speed on West 44th Street. Speed data was collected in August 2019 and showed an 85% speed of 30.5 mph. Given these speeds, no action is recommended. D6. A request was submitted to remove a large pile of leaves in the road on West 78th Street near Delaney Boulevard. Public Works was contacted and moved the pile of leaves from the road into the adjacent yard. D7. A submission was made regarding traffic signal timing on West 77th Street between Highway 100 and Computer Avenue. This was forwarded to the appropriate staff for corrective action. D8. Many concerns were submitted regarding increased traffic in the Presidents neighborhood due to the adjacent Southwest LRT project. Concerns included increased truck traffic and vehicles failing to obey stop signs. No official detours ran through Edina other than Metro Transit’s bus service. EPD was consider patrolling the all-way stop intersections in the neighborhood during the evening rush hour. D9. Parking concerns were submitted along West 44th Street, Abbott Avenue and near the intersection of Tracy Avenue and Warden Avenue. Specific concerns included obstructed pedestrian access, illegal overnight parking and obstructed vehicle sightlines. EPD was informed of each concern and the issues were resolved. D10. A request was made for traffic calming on Arden Avenue. The street has a width of 24’ and one-sided parking. 85% speed data was collected at 27.9 mph. Given these speeds, no action is recommended. D11. Five requests have been submitted regarding the safety at the intersection of Tracy Avenue and Highway 62. This request was reviewed in 2017 and the concern was sent to MnDOT with collected turn STAFF REPORT Page 4 counts for review. Any changes made to this intersection require MnDOT approval as they may impact highway traffic operations. D12. Two requests were forwarded to Hennepin County. One request was made to restrict on-street parking on France Avenue between Market Street and West 49th Street. The main concern is regarding sight lines at the exit of the parking lot from Walgreens onto France Avenue. The second request was to add crosswalk signage at the intersection of West 44th Street and France Avenue. D13. A request was made for a traffic signal at the intersection of West Shore Drive and West 66th Street. The resident was concerned with the level of safety when attempting to turn onto West 66th Street during the evening rush hour. Traffic data was reviewed and staff determined no warrents for traffic signals were met. D14. A request was made to add all-way stop controls on West 42nd Street to help calm traffic. No action is recommended as City practice is not to install stop signs to calm traffic. Studies show more stop controls actually result in increased vehicle speeds, as drivers attempt to make up for the time lost at the stop control. D15. Three concernes were raised regarding Brookview Avenue north of Pamela Park. Concerns include vehicles speeding on Brookview Avenue to pick-up/drop-off park-goers and safety regarding the allowance of two-sided parking. Staff recommends no changes as the two-sided parking provides traffic calming and a sign at the entrance to Brookview Avenue directs drivers to access the park further east via a separate driveway. D16. A request was made to add a stop sign for southbound traffic on Wooddale Avenue at Garrison Lane due to a resident’s perspective of vehicles not advancing through the intersection safely. Staff recommends no action as a stop contol is unwarranted at this location and could lead to a false sense of security. D17. A request was made for traffic calming on Valley View Road between Normandale Road and Highway 62 and an all-way stop at Concord Avenue. Fog lines were installed along Valley View Road following the recent overlay in an attempt to reduce speeds by narrowing the travel lanes. An all-way stop at Valley View Road and Concord Avenue is not recommended as it does not meet necessary warrants. D18. A request was made for traffic calming on northbound Normandale Road between West 70th Street and West 66th Street. ADT and 85th percentile speeds were measured at 2,138 and 35.6 mph, respectively. Staff may consider implementing pedestrian or bicycle facilities on this street as part of the overlay scheduled for 2021 in an effort to reduce vehicle speeds (a sidewalk is recommended by the Pedestrian and Bicycle Master Plan). Date: January 7, 2020 Agenda Item #: VI.V. To:Mayor and City Council Item Type: Report / Recommendation From:MJ Lamon, Community Engagement Coordinator Item Activity: Subject:2020 Board & Commission Reappointments Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve 2020 board and commission reappointments for all members who requested reappointment. INTRODUCTION: Members with a term limit of 3/1/20 were notified of their term limit. Those that were eligible for reappointment were asked to signify their interest. T he staff report lists all members asking for reappointment. ATTACHMENTS: Description Staff Report: 2020 Board and Commission Reappointments January 7, 2020 Mayor & City Council MJ Lamon, Community Engagement Coordinator 2020 Board & Commission Reappointments Information / Background: Term expiration notices were sent to all individuals with terms expiring March 1, 2020. The following individuals expressed a willingness to be reappointed to their respective board or commission. Appointments will all be for a three-year term expiring 3/1/2023. All regular members are eligible for reappointment with respect to term limits and attendance requirements. Arts and Culture Commission Michelle Morgan-Nelson Community Health Commission Amanda Herr Robert Loesch Gregory Wright Board of Appeal & Equalization Andrew Ayers Phillip Buckvold Energy & Environment Commission Michelle Horan Bayardo Lanzas Human Rights and Relations Commission Michael Epstein Rick Ross Heritage Preservation Commission Sarah Nymo Parks & Recreation Commission Greg Good Julie Strother Patrick Willette Planning Commission Lou Miranda Joann Olsen Transportation Commission Mindy Ahler Bocar Kane Lori Richman STAFF REPORT Page 2 Attendance assessments determined three commissioners had fallen below the 75% attendance policy. All following commissioner would still like to request reappointment. The staff liaison to this commission has discussed the reasons with the member and are in support of re-appointment. Peggy Martin Arts & Culture Commission Term 3/1/21 After making these reappointments, the following vacancies will exist: Board or Commission Person Leaving Reason Arts & Culture Commission Anne Miller Term Limit Douglas Hegley Declined Reappointment Community Health Commission Alison Pence Term Limit Britta Orr Resigned Andrew Johnson-Cowley Resigned Christy Zilka Attendance Resignation Construction Board of Appeals Douglas Hall Term Limit Kip Peterson Term Limit Energy & Environment Commission William Glahn Term Limit Howard Hoffman Resigned Heritage Preservation Commission Gabe Aderhold Attendance Resignation Chris Davis Attendance Resignation Laurie Blake Attendance Resignation Rachel Mondry Attendance Resignation Human Rights and Relations Commission Ellen Kennedy Term Limit Pat Arseneault Resigned Parks & Recreation Commission Brenda McCormick Term Limit Planning Commission Susan Lee Resigned Transportation Larry Olsen Term Limit STAFF REPORT Page 3 Applications will be accepted until midnight, January 31, 2020. Appointments will be sent to the City Council Wednesday, February 19, 2020, for Council approval. Date: January 7, 2020 Agenda Item #: VI.W. To:Mayor and City Council Item Type: Report / Recommendation From:Scott H. Neal, City Manager Item Activity: Subject:Approve Out-of-State Travel for Mayor Hovland Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve out-of-state travel for Mayor Hovland for Jan. 21-24, 2020 to attend the U.S. Conference of Mayors Winter Meeting in Washington, D.C. INTRODUCTION: Mayor Hovland requests approval from the City Council, per the City’s Elected Official Out-of-State Travel Policy, to attend the U.S. Conference of Mayors Winter Meeting in Washington, D.C., from Jan. 21-24. The estimated cost is $2,500. The City Manager has confirmed that sufficient funds for this expense are included in the City's 2020 budget. Date: January 7, 2020 Agenda Item #: VI.X. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:Resolution No. 2020:12: Accepting Donations Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Resolution No. 2020-12 accepting donations. INTRODUCTION: To comply with State Statute, all donations to the City must be accepted by resolution and approved by two- thirds majority of the Council. See attached resolution with list of donations. ATTACHMENTS: Description Resolution No. 2020-12: Accepting Donations RESOLUTION NO. 2020-12 ACCEPTING DONATIONS ON BEHALF OF THE CITY OF EDINA WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real or personal property for the benefit of its citizens; WHEREAS, said donations must be accepted via a resolution of the Council adopted by a two thirds majority of its members. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council accepts with sincere appreciation the following listed grants and donations on behalf of its citizens. Fire Department • Belani Family $100 General Fire Department Usage • Quigley Family $100 General Fire Department Usage • Little Hospice $1,500 General Fire Department Usage • Smith Family $250 General Fire Department Usage Police Department • Edina Crime Prevention Fund $1,930 2019 K-9 Retirement Program • Edina Crime Prevention Fund $13,338 2019 Bike Patrol Program • Edina Crime Prevention Fund $2,000 2019 Foot Patrol Program • Edina Crime Prevention Fund $267 2019 Citizens Academy Graduation • Little Hospice $1,500 General Police Department Usage • Smith Family $250 General Police Department Usage Dated: January 7, 2020 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this _______ day of ___________________, ____________. City Clerk Date: January 7, 2020 Agenda Item #: VII.A. To:Mayor and City Council Item Type: Report / Recommendation From:Sharon Allison, City Clerk Item Activity: Subject:PUBLIC HEARING: Homewood Suites Liquor License Suspension Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve Homewood Suites, 6600 York Ave, 3-day liquor license suspension and $1,000 fine for their second liquor license offense within 24 months. INTRODUCTION: On Nov. 20, 2019, alcohol was sold to an under 21-year-old police decoy during an alcohol compliance check by the Edina Police Department. This was Homewood Suites' second offense within 24 months and the presumptive civil penalty is a 3-day liquor license suspension and $1,000 fine. Pursuant to MN Statute 340A.415, the maximum suspension is 60 days and the maximum fine is $2,000. Per City Code, Chapter 4, Alcoholic Beverage, Sec. 4-14-2, and in accordance with MN Statute 340A.415, the licensee must be given the opportunity for a hearing. Staff recommends Friday-Saturday-Sunday, January 10-11-12, for the 3-day suspension. Staff also recommends that Homewood Suites decides how to notify their customers of the 3-day suspension, for example, by posting a notice on entry door(s) and also where alcohol is in plain sight of customers. Lunds & Byerly's, 7171 France, was also cited; however, because this was their first offense within 24 months, they opted not to have a hearing and pay the $500 fine. A tobacco compliance check was also conducted and Quick Snacks, 10 Southdale Center, and Speedway, 5401 France, were cited for Underage Sale of Tobacco Products. They were both given the option for a hearing but did not respond. The fine for this violation is $75. Lt. Dan Conboy will be in attendance to answer questions related to the compliance check. Date: January 7, 2020 Agenda Item #: VII.B. To:Mayor and City Council Item Type: Report / Recommendation From:Cary Teague, Community Development Director Item Activity: Subject:PUBLIC HEARING: Resolution No. 2020-11 Preliminary and Final Plat and Variances for 4625 Lexington Avenue Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Adopt Resolution No. 2019-11 approving the subdivision and variances. INTRODUCTION: David and Jessica Lindberg are proposing to subdivide their property at 4625 Lexington into two lots. The existing home on the lot would be torn down, and two new homes built on the new parcels. Both lots would access off Lexington Avenue. This lot was originally platted as two lots. T he applicants are proposing to restore the original plat. To accommodate the request the following is required: 1. Preliminary & Final plat; 2. Lot width variances from 75 feet to 60 feet for both lots; and 3. Lot area variances from 9,306 square feet to 8,106 and 8,128 square feet. On December 11, 2019, the Planning Commission unanimously recommended approval. ATTACHMENTS: Description Resolution No. 2020-11: Preliminary & Final Plat & Variances, 4625 Lexington Ave Staff Report: Planning Commission, Dec. 11, 2019 Engineering Memo Applicant Narrative Preliminary Plat Grading & Drainage Plan Median Calculation Site Location Original Plat of the Area Street View History of Subdivisions Final Plat Staff Presentation RESOLUTION NO. 2020-11 APPROVING PRELIMINARY AND FINAL PLAT WITH VARIANCES AT 4625 LEXINGTON AVENUE BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: Section 1. BACKGROUND. 1.01 David and Jessica Lindberg are proposing to subdivide their property at 4625 Lexington Avenue into two lots. The existing home on the lot would be torn down, and two new homes built on the new parcels. Both lots would gain access off Lexington Avenue. The proposal restores the original plat. 1.02 Within this neighborhood, the median lot area is 9,306 square feet, median lot depth is 135 feet, and the median lot width is 68 feet. The lots to the east, west and south are the same size as the proposed lots. They were part of the Subdivision of Littel Park. 1.03 The following described tract of land is requested to be divided: Lots 6 and 7, SUBDIVISION OF LITTLE PARK, Hennepin County, Minnesota. 1.04 To accommodate the request the following is required: 1. A subdivision (Preliminary & Final Plat); 2. Lot width variances from 75 feet to 60 feet for both lots; and 3. Lot area variances from 9,306 square feet to 8,106 and 8,128 square feet. 1.05 The Subject Property is guided Single Family Residential under the City’s Comprehensive Plan and is zoned R-1, Single Dwelling Unit District. 1.06 On December 11, 2019 after published and mailed notice in accordance with Minnesota Statutes and the City Code, the Planning Commission held a public hearing, at which time all persons desiring to be heard concerning this application were given the opportunity to speak thereon. The Planning Commission recommended approval of the Preliminary Plat and Variances. Vote: 8 Ayes and 0 Nays. 1.07 On January 7, 2020, the City Council held a public hearing on the proposed subdivision and variances. Section 2. FINDINGS 2.01 Approval is based on the following findings: 1. Except for the variances, the proposal meets the required standards and ordinance for a subdivision. Resolution No. 2020-11 Page 2 2. The proposal re-establishes the original plat of two lots. 3. The practical difficulty is due to the fact that previous property owners did not develop on the lot that is proposed to be divided. The original owner purchased two lots and combined them into one lot and built a home over the two lots. 4. The requested variances to split this lot are reasonable in the context of the immediate neighborhood. The lots to the west and south are the same size as proposed, and the lot to the east appears narrower, due to the large wetland on the site. The homes to the north face Oak Drive, and have their rear yard face the subject property. 5. The proposed subdivision would result in two lots more characteristic of the lots to the west and south. 6. The median width in this neighborhood is 68 feet wide, which is more consistent with the proposed lots and not the existing 120-foot-wide lot. Section 3. APPROVAL NOW THEREFORE, it is hereby resolved by the City Council of the City of Edina, approves the Preliminary & Final Plat of 4625 Lexington Avenue with lot width variances from 75 feet to 60 feet and lot area variances from 9,300 square feet to 8,106 and 8,128 square feet. Approval is subject to the following Conditions: 1. Prior to issuance of a building permit, the following items must be submitted: a. Submit evidence of Minnehaha Creek Watershed District approval. The City may require revisions to the preliminary plat to meet the district’s requirements. b. A curb-cut permit must be obtained from the Edina engineering department. c. A grading, drainage and erosion control plan subject to review and approval of the city engineer. The proposed plans shall meet all conditions outlined in the engineering memo dated October 29, 2019. d. There shall be no increase in peak rate or volume to neighboring private property. e. Any disturbance to the roadway caused by the construction of the new homes must be repaired by replacing the asphalt pavement from curb-to-curb and from saw-cut to saw-cut. f. A construction management plan will be required for the construction of the new homes. g. Utility hook-ups are subject to review of the city engineer. Adopted this 7th day of January 2020. Resolution No. 2020-11 Page 3 ATTEST: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of January 7, 2020 and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this ____ day of __________________, 2020. _________________________________ City Clerk December 11, 2019 Planning Commission Cary Teague, Community Development Director PUBLIC HEARING: Preliminary Plat with Variances for 4625 Lexington Avenue Information / Background: David and Jessica Lindberg are proposing to subdivide their property at 4625 Lexington into two lots. The existing home on the lot would be torn down, and two new homes built on the new parcels. Both lots would gain access off Lexington Avenue. This lot was originally platted as two lots. The applicants are proposing to restore the original plat. (See applicant narrative and plans attached.) To accommodate the request the following is required: 1. A subdivision; 2. Lot width variances from 75 feet to 60 feet for both lots; and 3. Lot area variances from 9,306 square feet to 8,106 and 8,128 square feet. Within this neighborhood, the median lot area is 9,306 square feet, median lot depth is 135 feet, and the median lot width is 68 feet. (See attached median calculations.) Note on the attached site location maps that the lots to the east, west and south are the same size as the proposed lots. They were part of the Subdivision of Littel Park. Surrounding Land Uses The lots on all sides of the subject properties are zoned and guided low-density residential. Existing Site Features The existing site contains a single-family home. STAFF REPORT Page 2 Planning Guide Plan designation: Single-dwelling residential Zoning: R-1, Single-dwelling district Lot Dimensions Area Lot Width Depth REQUIRED 9,300 s.f. 75 feet 135 feet Lot 6 8,106 s.f.* 60 feet* 135 feet Lot 7 8,128 s.f.* 60 feet* 135 feet * Variance Required Grading/Drainage and Utilities The city engineer has reviewed the proposed plans and found them acceptable, subject to conditions. (See the attached memo from the city engineer.) Drainage would flows to the street in the front yard and to the rear toward rainwater garden/infiltration basins that would be constructed in the rear yard of each lot. (See attached grading and drainage plan.) There shall be no increase in peak rate or volume to neighboring properties. Any disturbance to the roadway caused by the construction of the new homes must be repaired. The detailed grading plans would be reviewed by the city engineer at the time of a building permit application. A construction management plan will be required for the construction of the new home. Specific hook-up locations would be reviewed at the time of a building permit for each lot. A Minnehaha Creek Watershed District permit would also be required. History of Subdivision Requests with Variances The City of Edina has considered several subdivision requests with variances in this general area. (See attached area map.) The following is the history in the past 14 years: History of Recent Subdivisions with Variances 1. In 2006, the property at 5901 France Avenue received variances to build four (4) 66-foot wide lots consistent with the area. (Median = 9,269 s.f. & 73 feet wide.) 2. In 2008, 6120 Brookview Avenue was proposed to be divided into two (2) 50-foot lots; however, the applicant withdrew the request before action was taken. (Median = 6,700 s.f. & 50 feet wide.) 3. In 2009, a 100-foot lot at 5920 Oaklawn was granted variances to divide into two (2) 50-foot lots. (Median = 6,699 s.f. & 50 feet wide.) STAFF REPORT Page 3 4. In 2011, the property at 5829 Brookview was granted variances to divide into two (2) 50-foot lots. (Median = 6,769 s.f. & 50 feet wide.) 5. In 2012, the property at 6109 Oaklawn was denied the request to subdivide the property into two (2) 50-foot lots. (Median = 6,701 s.f. & 50 feet wide.) 6. In 2012, 6120 Brookview was again proposed for subdivision. That request was denied. (Median = 6,700 s.f. & 50 feet wide.) 7. In 2012, 5945 Concord was denied the request to subdivide the property into two (2) 50-foot lots. (Median = 10,028 s.f. & 77 feet wide.) 8. In 2015, a 100-foot lot at 5825 Ashcroft Avenue was granted variances to divide into two (2) 50-foot lots. (Median = 6,790 s.f. & 50 feet wide.) 9 In 2015, 5945 Concord was approved for a request to subdivide the property into two (2) 50-foot lots. (Median = 10,028 s.f. & 77 feet wide.) 10. In 2016, 5845 Kellogg Avenue was denied a request to subdivide the property into two (2) 50-foot lots. (Median = 6,715 s.f. & 50 feet wide.) 11. In 2017, 6124 Ewing Avenue was approved for a request to subdivide into two (2) lots with lot width and area variances. (Median = 11,500 s.f. & 80 feet wide.) 12. In 2017, 5404 Park Place was approved for a request to subdivide into two (2) lots with lot width variances from 75 feet to 65 feet for each lot; and lot area variances from 9,000 square feet to 8,705 and 8,840 square feet. (Median = 8,107 s.f. & width was 60 feet wide.) 13. In 2019, 5841 Oaklawn was approved for a request to subdivide into two (2) lots with lot width variances from 75 feet to 50 feet for one lot; and lot area variances from 9,000 square feet to 8,793 and 6,694 square feet. The City has approved and denied similar subdivisions in this neighborhood. However, in the instances when subdivisions have been denied, the area immediately surrounding the site contained a wide variety of lot sizes. In instances when subdivisions have been approved, the requesting lot was oversized (twice as large) compared to lots in the immediate area. This lot is similar in size to other lots on this portion of Lexington Avenue. The majority of lots are oversized. (See attached location maps.) Park Dedication Because this lot was originally platted as two lots; the proposal is to restore the original plat, no park dedication is required. STAFF REPORT Page 4 Primary Issue Are the findings for a variance met? • Are the findings for a variance met? Yes. Staff believes that the findings for a Variance are met for this subdivision. Per state law and the Zoning Ordinance, a variance should not be granted unless it is found that the enforcement of the ordinance would cause practical difficulties in complying with the zoning ordinance and that the use is reasonable. As demonstrated below, staff believes the proposal meets the variance standards, when applying the three conditions: a) Will the proposal relieve practical difficulties that prevent a reasonable use from complying with the ordinance requirements? Yes. Reasonable use does not mean that the applicant must show the land cannot be put to any reasonable use without the variance. Rather, the applicant must show that there are practical difficulties in complying with the code and that the proposed use is reasonable. “Practical difficulties” may include functional and aesthetic concerns. The practical difficulty is due to the fact that previous property owners did not develop on the lot that is proposed to be divided. The original owner purchased two lots and combined them into one lot, and built a home over the two lots. (See the attached original plat.) The requested variances to split this lot are reasonable in the context of the immediate neighborhood. The lots to the west and south are the same size as proposed, and the lot to the east appears narrower, due to the large wetland on the site. The homes to the north, front on Oak Drive, and have their rear yard face the subject property. The proposed subdivision would result in two lots more characteristic of the neighborhood. If the variances were denied, the applicant would be denied a subdivision of property which the lots would be the same or similar to existing lots in the area. As demonstrated, the median width in this neighborhood is 68 feet wide, which is more consistent with the proposed lots and not the existing 120-foot wide lot. The applicant is proposing to restore the lots into the form of the original plat. b) There are circumstances that are unique to the property, not common to every similarly zoned property, and that are not self-created? The circumstances regarding the size of the lot, and that a previous property owner built on and developed the site from two lots into one. That condition was not created by the applicant. c) Will the variance alter the essential character of the neighborhood? No. The proposed improvements requested by the variance would not alter the essential character of the neighborhood. Two new single family homes would be constructed on lots similar in size to the lots to the west and south. STAFF REPORT Page 5 Options for Consideration As demonstrated on pages 2-3 of this report, there are options for consideration when considering a subdivision like this one. The following outlines options for the Planning Commission and City Council to consider. Denial Recommend that the City Council deny the proposed two lot subdivision of 4625 Lexington Avenue with lot width variances from 75 feet to 60 feet and lot area variances from 9,300 square feet to 8,106 and 8,128 square feet. Denial is based on the following findings: 1. The Subject Property is a conforming single-family residential lot with a new single-family house and has a taxable market value of $721,400. Reasonable use of the property exists today. 2. There are no practical difficulties in complying with the zoning ordinance standards. The requested variances to split this lot are not reasonable in the context of the immediate neighborhood. The existing lot is similar in size to the adjacent properties on this end of Lexington Avenue. The Subject Property is 16,181 square feet in size and 120 feet wide, more like the lot across the street at 13,216 square feet and 100 feet wide, and the two end lots which are 13,216, 13,523, and 20,000 square feet in size. 3. The practical difficulty alleged by the applicant’s proposal to subdivide the property is self- created. 4. The need for the variance is created only by Applicant’s desire to maximize the return on its investment. Such economic considerations alone do not constitute practical difficulties. Approval Recommend that the City Council approve the proposed two lot subdivision of 4625 Lexington Avenue with lot width variances from 75 feet to 60 feet and lot area variances from 9,300 square feet to 8,106 and 8,128 square feet. Approval is based on the following findings: 1. Except for the variances, the proposal meets the required standards and ordinance for a subdivision. 2. The proposal re-establishes the original plat of two lots. 3. The practical difficulty is due to the fact that previous property owners did not develop on the lot that is proposed to be divided. The original owner purchased two lots and combined them into one lot, and built a home over the two lots. 4. The requested variances to split this lot are reasonable in the context of the immediate neighborhood. The lots to the west and south are the same size as proposed, and the lot to STAFF REPORT Page 6 the east appears narrower, due to the large wetland on the site. The homes to the north face Oak Drive, and have their rear yard face the subject property. 5. The proposed subdivision would result in two lots more characteristic of the lots to the west and south. 6. The median width in this neighborhood is 68 feet wide, which is more consistent with the proposed lots and not the existing 120 foot wide lot. Approval is subject to the following conditions: 1. The City must approve the final plat within one year of preliminary approval or receive a written application for a time extension or the preliminary approval will be void. 2. Prior to issuance of a building permit, the following items must be submitted: a. Submit evidence of Minnehaha Creek Watershed District approval. The City may require revisions to the preliminary plat to meet the district’s requirements. b. A curb-cut permit must be obtained from the Edina engineering department. c. A grading, drainage and erosion control plan subject to review and approval of the city engineer. The proposed plans shall meet all conditions outlined in the engineering memo dated October 29, 2019. d. There shall be no increase in peak rate or volume to neighboring private property. e. Any disturbance to the roadway caused by the construction of the new homes must be repaired by replacing the asphalt pavement from curb-to-curb and from saw-cut to saw-cut. f. A construction management plan will be required for the construction of the new homes. g. Utility hook-ups are subject to review of the city engineer. Staff Recommendation Recommend that the City Council approve the proposed two lot subdivision of 4625 Lexington Avenue with lot width variances from 75 feet to 60 feet and lot area variances from 9,300 square feet to 8,106 and 8,128 square feet. Deadline for a City Decision: February 1, 2020 DATE: November 27, 2019 TO: Cary Teague – Planning Director FROM: Zuleyka Marquez, Graduate Engineer RE: 4625 Lexington Avenue – Preliminary Development Review The Engineering Department has reviewed the subject property for street and utility concerns, grading, storm water, erosion and sediment control and for general adherence to the relevant ordinance sections. This review was performed at the request of the Planning Department. Plans reviewed include a stormwater plan revised 11/15/19. Erosion and Sediment Control • An erosion and sediment control plan will need to be submitted and reviewed to ensure it is consistent with City of Edina Building Policy SP-002. Grading and Stormwater Mitigation • The proposed plan includes full redevelopment of the property. The majority of the existing site drains to the east and south towards private property. A portion of the site drains to the street, which drains to a structural flooding issue (MHS_26). Proposed drainage is similar to the existing lot. Swales along the property lines are proposed to direct drainage away from adjacent private structures. Additionally, a rain garden is proposed on each lot. • Impervious surface calculations along with hydrocad will be required at permit review. Applicant to demonstrate no increase in peak rate to private properties for 10% annual probability event (NOAA Atlas 14, 10-year). • Final grade as-built surveys and inspections will be required to verify compliance with the approved stormwater management plans. Floodplain Development • No comment. Street and Curb Cut • Applicant proposes two new curb cuts (one is a relocation). • Separate residential curb cut permits will be required. The work shall be completed per Edina Standard Plates 400, 405, and 500. Public Utilities • Water and sanitary is currently served from Lexington Avenue. • A one-inch water service line from the curb stop to each dwelling is required per the City of Edina Building Policy SP-024. Applicant proposes to reuse existing 1” water service for Lot 6. • If existing sanitary services are vitrified clay pipe, upgrade to current standards. • Roadway was reconstructed in 2016. Thus, the bituminous roadway patching shall be completed per Edina Standard Plates 540 and 541. The road is anticipated to be seal coated in 2022. • Sewer and water connection charges shall be paid prior to building permit issuance. • SAC fees shall be paid prior to building permit issuance. Other Items • A Minnehaha Creek Watershed District permit may be required for the subdivision and each individual site, along with other agency permits such as MNDH, MPCA, and MCES. • The original home was built in1948 and the water main was installed in 1946. Thus, a well is likely not located onsite. • Retaining walls are proposed. If greater than 4-feet, the applicant will be required to submit drawings, cross-section, and calculations prepared and signed by a Minnesota licensed professional engineer. 5616 Dalrymple Rd, Edina, MN 55424 Phone: (612) 220-0152 www.elliottdesignbuild.com City of Edina Cary Teague 4801 W 50th St Edina, MN 55424 Re: Lot Split and variance request: 4625 Lexington Ave, Edina, PID 19-028-24-21-0093 Dear Mr. Teague, Please see the enclosed Subdivision and Variance applications. This request is to formally subdivide the current lot into two separate lots. This lot was originally platted as two lots and the previous owner purchased two lots and did a simple joining to combine them to create one lot. The current owner would like to split the lot to return it back to the two original lots so they can build a house on one lot and sell the other lot. Even though the two proposed lots each match the size of many of the existing lots in the vicinity, the lot widths and areas are less than City Ordinance and 500' Neighborhood Median calculations. A variance will be required for the lot width and size. The lot depths of both lots exceed the median depth of 135.01 Feet and exceeds the minimum zoning requirement of 120 Feet, so no variance is required for lot depth. Within the 500’ neighborhood, thirty-three of the existing ninety lots are 60’ in width, and thirty-seven lots are smaller than the proposed subdivided lots. This means over 1/3 of the lots located within in the 500’ neighborhood are smaller than each of the two proposed lots. Lot Width Actual Lot Calculation City Ordinance 500’ Median Calculation Lot 6 (East Lot) 60 Feet 75 Feet 68 Feet Lot 7 (West Lot) 60 Feet 75 Feet 68 Feet Lot Area Actual Lot Calculation 500’ Median Calculation Lot 6 (East Lot) 8106 Square Feet 9000 Square Feet 9306 Square Feet Lot 7 (West Lot) 8128 Square Feet 9000 Square Feet 9306 Square Feet The applicant feels that two smaller homes on the two lots would be much more fitting in the neighborhood compared to one very large home that would be allowed to be built on the existing double lot without any variances or special approvals. The required satisfaction of variance conditions as outlined in the application are included on the following page. Thank you for your consideration and please let me know if you have any questions. Sincerely, Lance Elliott, PE 5616 Dalrymple Rd, Edina, MN 55424 Phone: (612) 220-0152 www.elliottdesignbuild.com Satisfaction of variance conditions per Minnesota Statutes and City of Edina Ordinances Relieve practical difficulties in complying with the zoning ordinance and that the use is reasonable The practical difficulty is due to the fact that the previous (original) property owner purchased two lots and joined them into one lot. The requested variances to split this lot back to two lots per the original plat are reasonable in the context of the immediate neighborhood. The proposed subdivision would result in two lots more characteristic of the neighborhood. If the variances were denied, the applicant would be denied a subdivision of property which the lots would be the same or similar to existing lots in the area. Correct extraordinary circumstances applicable to this property but not applicable to other property in the vicinity or zoning district Subdividing this double lot would return it back to the original platted size consistent with the neighboring lots. Be in harmony with the general purposes and intent of the zoning ordinance Subdividing the double lot would result in two lots similar in size to existing neighboring lots. A new home meeting all the general purposes and intent of the zoning ordinance, could be constructed on each lot. Not alter the essential character of a neighborhood The proposed improvements requested by the variance would not alter the essential character of the neighborhood. Two new single-family homes would be constructed on lots of similar size to the existing adjacent homes. If the variances were denied, a new home could be constructed on the double lot that could be much larger and out of character compared to the other existing homes adjacent to the lot. EXISTING HOUSEFFE = 905.24'EXIST ING HOUSEFFE = 904 .65 'EXIST ING HOUSEFFE = 902 .55 '6" CEDAR10" CEDAR36" OAK12" SPRUCE48" OAK36" HEDGE36" HEDGECONCRETEDRIVEWAY CONC. WALKCONC. PAT IO LEXINGTON AVENUEMULCHPLAY AREASTORAGE SHEDASPHALTDRIVEWAY BENCHMARKHYDRANT BURY BOLTELEV.= 902.94'(TO BEREMOVED)DRAINAGE AND UTILITYEASEMENTDRAINAGE AND UTILITYEASEMENTLEGAL DESCRIPTION:Lots 6 and 7, Block 2, SUBDIVISION OF LITTEL PARK,Hennepin County, Minnesota.ADDRESS:4625 Lexington Avenue South, Edina, MNPID #: 19-028-24-21-0093LOT 6 AREA:8,106 Sq. Ft. / 0.19 Ac.LOT 7 AREA:8,128 Sq. Ft. / 0.19 Ac.SURVEY IS SUBJECT TO CHANGE PER TITLE OR EASEMENT INFORMATION. = FOUND IRON MONUMENT = FOUND 5/8" REBAR WITH CAP MARKED LICENSE NO. 26909 = SET IRON MONUMENT = EXISTING FENCE = EXISTING CURB LINE = EXISTING OVERHEAD ELECTRIC LINE = EXISTING CONTOUR = EXISTING DECIDUOUS TREE = EXISTING CONIFEROUS TREELEGENDFeet22" x 34" SHEET SCALE: 1" = 10'201005New PID No. _____________ .Lot 6, Block 2, SUBDIVISION OF LITTEL PARK,Hennepin County, Minnesota.Subject to a Drainage and Utility Easement described as follows:10.0 feet ajacent to the northerly lot line of said lot (Lexington Ave.),and 5.0 feet adjacent to the east, west, and south lot lines.New PID No. _____________ .Lot 7, Block 2, SUBDIVISION OF LITTEL PARK,Hennepin County, Minnesota.Subject to a Drainage and Utility Easement described as follows:10.0 feet ajacent to the northerly lot line of said lot (Lexington Ave.),and 5.0 feet adjacent to the east, west, and south lot lines. EXISTING HOUSEFFE = 905.24'EXIST ING HOUSEFFE = 902 .55 '6" CEDAR10" CEDAR36" OAK12" SPRUCE(TO BE REMOVED)48" OAK36" HEDGE36" HEDGECONC. WALK(TO BE REMOVED)LEXINGTON AVENUEMULCHPLAY AREASTORAGE SHEDASPHALTDRIVEWAY BENCHMARKHYDRANT BURY BOLTELEV.= 902.94'(TO BE REMOVED)EXISTING HOUSEFFE = 904.65'CONC. PATIO(TO BE REMOVED)SILT FENCE (TYP.)CONCRETEDRIVEWAY(TO BE REMOVED)902903903902 RAINWATERGARDENEMERGENCYOVERFLOW900EMERGENCYOVERFLOW901 8 9 9 8 9 9 . 5 9 0 0 . 5RAINWATERGARDEN899899.5900.5 SANITARY SEWERLATERAL LOCATIONSUBJECT TO FIELDVERIFICATIONSANITARY SEWERLATERAL LOCATIONSUBJECT TO FIELDVERIFICATIONWATER LATERAL ANDCURB STOP LOCATIONSUBJECT TO FIELDVERIFICATION = FOUND IRON MONUMENT = FOUND 5/8" REBAR WITH CAP MARKED LICENSE NO. 26909 = SET IRON MONUMENT = EXISTING FENCE = EXISTING CURB LINE = EXISTING OVERHEAD ELECTRIC LINE = EXISTING CONTOUR = EXISTING DECIDUOUS TREE = EXISTING CONIFEROUS TREELEGENDFeet22" x 34" SHEET SCALE: 1" = 10'2010055616 DALRYMPLE RDEDINA, MN 55424BUS: (612) 220-0152email: info@elliottdesignbuild.comLINDBERG4625 LEXINGTON AVEEDINA, MN 55410LOT SUBDIVISIONANDHOUSE DEMOLITIONPROJECT NO.DATEREVISIONE34710/4/19NO.DATECIVIL SHEET INDEXSHEETTITLEDRAWING TITLE:DRAWING NUMBER:PRELIMINARYNOT FORCONSTRUCTIONGRADINGSTORMWATERDRAINAGEPLANC1S1MEDIAN CALCULATION SURVEYC1C2PRELIMINARY SURVEY (LOT DIVISION)GRADING, STORMWATER DRAINAGE Feet22" x 34" SHEET SCALE: 1" = 100'200100050 www.EdinaMN.gov 1 The CITY of EDINA History of Similar Requests EdinaMN.gov 1 2&6 3 4 7&9 8 5 1 History of Recent Similar Subdivisions 1.In 2006, the property at 5901 France Avenue received variances to build four (4) 66-foot wide lots consistent with the area. (Median = 9,269 s.f. & 73 feetwide.) 2.In 2008, 6120 Brookview Avenue was proposed to be divided into two (2) 50-foot lots; however, the applicant withdrew the request before action was taken. (Median = 6,700 s.f. & 50 feet wide.) 3.In 2009, a 100-foot lot at 5920 Oaklawn was granted variances to divide into two (2) 50-foot lots. (Median = 6,699 s.f. & 50 feet wide.) 4.In 2011, the property at 5829 Brookview was granted variances to divide into two (2) 50-foot lots. (Median = 6,769 s.f. & 50 feet wide.) 5.In 2012, the property at 6109 Oaklawn was denied the request to subdivide theproperty into two (2) 50-foot lots. (Median = 6,701 s.f. & 50 feet wide.) 6. In 2012, 6120 Brookview was again proposed for subdivision. That request was denied. (Median = 6,700 s.f. & 50 feet wide.) 7.In 2012, 5945 Concord was denied the request to subdivide the property into two (2) 50-foot lots. (Median = 10,028 s.f. & 77 feet wide.) 8.In 2015, a 100-foot lot at 5825 Ashcroft Avenue was granted variances to divide into two (2) 50-foot lots. (Median = 6,790 s.f. & 50 feet wide.) 9 In 2015, 5945 Concord was approved for a request to subdivide the property into two (2) 50-foot lots. (Median = 10,028 s.f. & 77 feet wide.) 10. In 2016, 5845 Kellogg Avenue was denied a request to subdivide the property into two (2) 50-foot lots. (Median = 6,715 s.f. & 50 feet wide.) 11. In 2017, 6124 Ewing Avenue was approved for a request to subdivide into two (2)lots with lot width and area variances. (Median = 11,500 s.f. & 80 feet wide.) 12. In 2017, 5404 Park Place was approved for a request to subdivide into two (2) lots with lot width variances from 75 feet to 65 feet for each lot; and lot area variances from 9,000 square feet to 8,705 and 8,840 square feet. (Median = 8,107 s.. & width was 60 feet wide.) 13. In 2019, 5841 Oaklawn was approved for a request to subdivide into two (2) lots with lot width variances from 75 feet to 50 feet for one lot; and lot area variances from 9,000 square feet to 8,793 and 6,694 square feet. Approved 10 11 12 LEGAL DESCRIPTION:Lots 6 and 7, Block 2, SUBDIVISION OF LITTEL PARK, Hennepin County, Minnesota. PID #: 19-028-24-21-0093 (EXISTING) LOT 6 AREA:8,106 Sq. Ft. / 0.19 Ac. LOT 7 AREA:8,128 Sq. Ft. / 0.19 Ac. = FOUND IRON MONUMENT = FOUND 5/8" REBAR WITH CAP MARKED LICENSE NO. 26909 = SET IRON MONUMENT LEGEND Feet 22" x 34" SHEET SCALE: 1" = 10' 201005 New PID No. _____________ . Lot 6, Block 2, SUBDIVISION OF LITTEL PARK, Hennepin County, Minnesota. Subject to a Drainage and Utility Easement described as follows: 10.0 feet ajacent to the northerly lot line of said lot (Lexington Ave.), and 5.0 feet adjacent to the east, west, and south lot lines. New PID No. _____________ . Lot 7, Block 2, SUBDIVISION OF LITTEL PARK, Hennepin County, Minnesota. Subject to a Drainage and Utility Easement described as follows: 10.0 feet ajacent to the northerly lot line of said lot (Lexington Ave.), and 5.0 feet adjacent to the east, west, and south lot lines. The CITY of EDINA Subdivision with Variances 4625 Lexington Avenue The CITY of EDINA EdinaMN.gov 2 The CITY of EDINA EdinaMN.gov 3 The CITY of EDINA EdinaMN.gov 4 The CITY of EDINA EdinaMN.gov 5 The CITY of EDINA EdinaMN.gov 6 The CITY of EDINAThis Request Requires: EdinaMN.gov 7 ➢A subdivision; ➢Lot width variances from 75 feet to 60 feet for both lots; and ➢Lot area variances from 9,306 square feet to 8,106 and 8,128 square feet; The CITY of EDINAPrimary Issue •Are the findings for the Variances met? EdinaMN.gov 8 The CITY of EDINA EdinaMN.gov 9 The CITY of EDINA EdinaMN.gov 10 The CITY of EDINA www.EdinaMN.gov 11 The CITY of EDINARecommendation EdinaMN.gov 12 The CITY of EDINA EdinaMN.gov 13 The CITY of EDINA EdinaMN.gov 14 The CITY of EDINA EdinaMN.gov 15 Date: January 7, 2020 Agenda Item #: VIII.A. To:Mayor and City Council Item Type: Report / Recommendation From:Andrew Scipioni, Transportation Planner Item Activity: Subject:West 72nd Street Pedestrian Safety Assessment Engagement Report Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve staff's recommendation not to install permanent curb extensions at West 72nd Street and Cornelia Drive or Oaklawn Avenue. INTRODUCTION: See attached staff report and engagement report. T he report was presented to the Transportation Commission at their December 21 regular meeting. ATTACHMENTS: Description Staff Report: West 72nd Street Pedestrian Safety Assessment West 72nd Street Pedestrian Safety Assessment Engagement Report Staff Presentation City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 January 7, 2020 Mayor and City Council Andrew Scipioni, Transportation Planner West 72nd Street Pedestrian Safety Assessment Report Approve staff’s recommendation not to install permanent curb extensions at West 72nd Street and Cornelia Drive or Oaklawn Avenue. Information / Background: Staff worked with residents in the South Cornelia neighborhood to develop a trial assessment of pedestrian safety improvements that could be implemented along West 72nd Street. The City’s public engagement followed protocols developed by the International Association for Public Participation. Better Together Edina, the City’s online engagement platform, allowed residents to participate in the process online the same way individuals participate at in-person meetings. In addition to collecting resident feedback, staff collected traffic data during this assessment to compare vehicle speeds and compliance with all-way stops on West 72nd Street. The complete engagement report, including collected traffic data, is attached. Considering the input from residents, Edina Public School and the collected traffic data, staff does not recommend installing permanent curb extensions at the intersections of West 72nd Street and Cornelia Drive or Oaklawn Avenue. The data clearly shows that this measure did not have the desired impact on vehicle speeds or stop sign compliance and is generally unsupported by the adjacent residents. Encl: West 72nd Street Pedestrian Safety Assessment Engagement Report ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 1 PUBLIC ENGAGEMENT REPORT PROJECT: WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT Date: December 19, 2019 ENGAGEMENT PLAN DECISION TO BE MADE - Determine if intersection improvements are warranted on West 72nd Street - Project Decision: Staff will make a recommendation to City Council PROJECT TIMELINE - April – May 2019 o Gathered information on Better Together - Council decision November 19, 2019 o Amended to January 7, 2020 to allow for data analysis and Transportation Commission input PARTICIPATON LEVEL INVOLVE - Goal: We will work directly with the public throughout the process to ensure that public concerns and aspirations are consistently understood and considered. - Promise: We will work to ensure that your concerns and aspirations are directly reflected in the alternatives developed and provide feedback on how public input influenced the decision. PROCESS 1. Concept Development 2. Testing/Data Collection 3. Data Analysis 4. Recommendation 5. Close the Loop STAKEHOLDERS - Residents in South Cornelia neighborhood - Edina Public Schools ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 2 PROJECT BACKGROUND Staff has received many concerns over the years about pedestrian safety along West 72nd Street, particularly at the intersections of Cornelia Drive and Oaklawn Avenue. In order to better understand these concerns, staff planned to work with residents in the South Cornelia neighborhood to develop a trial assessment of safety improvements that could be implemented at these intersections. The City’s public engagement followed protocols developed by the International Association for Public Participation. Better Together Edina, the City’s online engagement platform, allowed residents to participate in the process online the same way individuals participate at in-person meetings. The website allowed residents to join forum discussions, provide feedback, ask questions and stay up-to-date the project. The following report includes online and in-person feedback together to show all input was equally valuable. The final recommendations were influenced by the feedback received as well as the traffic data collected. BETTER TOGETHER EDINA PROJECT PAGE Aug 30 - Site Visits: 639 - Aware Visitors: 435 - Informed Visitors: 242 - Engaged Visitors: 24 Oct 31 - Site Visits: 1.1K - Aware Visitors: 726 - Informed Visitors: 369 - Engaged Visitors: 67 PUBLIC PARTICIPATION SUMMARY Stage Techniques Measures 1 Concept Development - Online Forum - 57 visitors - 13 contributors 2a Testing/Data Collection (Temporary Pavement Markings) - Online Survey - 139 visitors - 42 contributors - Pop-Up Meeting - 12 visitors - 5 contributors 2b Testing/Data Collection (Temporary Delineators) - Online Survey - 34 visitors - 19 contributors - Pop-Up Meeting - 25 visitors - 5 contributors INPUT The public input process was designed around answering the following question; 1. Do curb extensions (striped or physical) improve pedestrian safety at the intersections of Cornelia Drive and/or Oaklawn Avenue? Scope of Project – During this process, the public can influence the final decision around design concepts which will increase pedestrian safety. Out of Scope Elements – Increased enforcement/police presence, increased signage, additional pedestrian/bicycle facilities, additional stop signs Legal or Technical Requirements – The project must meet Watershed District, City of Edina and other regulatory minimum design standards. Other Considerations – Collected traffic data, Pedestrian Crossing Policy, Pedestrian and Bicycle Master Plan, Living Streets Plan ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 3 STAGES OF PARTICIPATION STAGE 1: CONCEPT DEVELOPMENT SUMMARY Public engagement for the project began in March 2019. Staff began by soliciting feedback from residents in the neighborhood about these two intersections through Better Together Edina. The goal was to determine if the City could perform a short-term test of a temporary improvement and study its efficacy. The questions asked were: 1. Tell us about your experiences using West 72nd Street as a pedestrian or bicyclist. 2. What improvements do you think could be made to enhance pedestrian safety at the intersections of Cornelia Avenue and/or Oaklawn Avenue? The table below provides a high-level summary of the most common topics of concern or improvements suggested by the residents, as well as staff’s response to the feasibility of the suggestions. FINDINGS FROM STAGE 1 PUBLIC PARTICIPATION Topic of Concern/ Suggested Improvement Resident Comments Staff Response Stop sign non-compliance Vehicles disobeying the existing stop signs was cited as a contributing factor to feeling unsafe at these intersections. There are additional treatments that can increase stop sign compliance, such as installing curb extensions. Increased enforcement/ police presence Some suggested asking the Edina Police Department to monitor these intersections more frequently to improve driver behavior. While this is undoubtedly effective for a short period of time, it is not a practical long-term solution. Increased signage/ pavement markings A few suggestions included adding more signs (including activated flashers) or pavement markings alerting drivers to the pedestrian crossings and/or stop signs. The City’s Pedestrian Crossing Policy provides guidance on when treatments like activated flashers are warranted based on traffic volumes and roadway characteristics. In staff’s experience, increased signage and/or pavement markings are only temporarily effective unless they correspond to a physical change in the roadway geometrics. Additional pedestrian/ bicycle facilities Some suggested constructing an additional sidewalk on the south side of West 72nd St or installing a separate facility for bicycles along this corridor. While these improvements may improve safety for pedestrian and bicyclists traveling along West 72nd Street, it would likely have little-to-no effect on safety of pedestrians crossing at the intersections. The Pedestrian and Bicycle Master Plan does not recommend additional facilities on West 72nd Street. Adding 4-way stop east of Cornelia Drive Installing an additional 4-stay stop on West 72nd Street at one of the four intersections between Cornelia Drive and France Avenue was suggested to slow down vehicles. Stop signs are not effective for calming traffic. There are industry-standards for when stop signs should be installed based on traffic volumes and physical obstructions to sightlines. Unwarranted stop signs tend to have a high rate of non-compliance. ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 4 After reviewing the resident suggestions and concerns, staff determined that installing curb extensions at the intersections of Cornelia Drive and Oaklawn Avenue could be a way to improve pedestrian safety. Curb extensions (see Figure 1) physically narrow the roadway, creating shorter crossing distances for pedestrian and compelling drivers to slow down as they drive by them or turn around them. Curb extensions have previously been installed in Edina (see Figure 2). STAGE 2: TESTING/DATA COLLECTION SUMMARY Staff developed a two-tiered approach to testing curb extensions at the intersections. The first test involved installing temporary curb extensions using pavement markings (see Figure 3). This scenario was intended to mimic the curb extensions previously installed on Wooddale Avenue. The second test involved installing temporary curb extensions using portable traffic delineators (see Figure 4). This scenario was intended to mimic the curb extensions previously installed on Sunnyside Road. Both test scenarios were designed to narrow the existing 30’ roadways to approximately 20.’ The tests ran for approximately two weeks each. During the tests, public input was primarily solicited through online surveys on Better Together. Staff also hosted a pop-up meeting on-site during each test to solicit feedback and answer questions about the project. Additionally, staff collected traffic data during both tests to compare vehicle speeds on W 72nd Street and compliance with the all-way stops at Oaklawn Avenue and Cornelia Drive. Figure 1: Curb Extension Example (NACTO) Figure 2: Curb Extensions in Edina ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 5 44 residents responded to the Test 1 survey; 24 residents responded to the Test 2 survey. Below is a summary of the survey responses received during both tests. SUMMARY OF STAGE 2 PUBLIC PARTICIPATION As a pedestrian/cyclist: Test 1 (Pavement Markings) Test 2 (Delineators) Vehicles seem to be traveling slower on W 72nd St. 88% disagree 52% disagree More vehicles seem to be obeying the stop signs. 78% disagree 67% disagree More vehicles yield to me when I cross W 72nd St. 81% disagree 76% disagree I feel safer crossing W 72nd St. 86% disagree 80% disagree The delineators are an improvement over the pavement markings. - 78% disagree I support making the curb extensions permanent. 73% disagree 91% disagree As a motorist: Test 1 (Pavement Markings) Test 2 (Delineators) I travel slower on W 72nd St. 64% disagree 75% disagree I am more watchful of pedestrians/cyclists along W 72nd St. 68% disagree 79% disagree I feel safer traveling on W 72nd St. 84% disagree 92% disagree The delineators are an improvement over the pavement markings. - 71% disagree I support making the curb extensions permanent. 73% disagree 88% disagree Survey respondents were also given the opportunity to voice additional comments and observations related to the two tests (parentheses represent the number of comments received under each category); • The curb extensions make the intersections more dangerous for the traveling public (23). • Snow and ice will create unsafe conditions in these narrowed intersections (17). • The curb extensions are not changing driver behavior (14). • The temporary curb extensions are confusing (12). • Large vehicles, including school buses, will have difficulty in these narrowed intersections (10). • No problem seems to currently exist at these intersections (7). Figure 3: Temporary Pavement Marking Curb Extensions Figure 4: Temporary Delineator Curb Extensions ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 6 • Added signage would be more effective (3). • Construct a new pedestrian bridge over France Avenue at W 72nd Street (2). • Dynamic display speed signs would be more effective (2). • Increase speed on W 70th Street to reduce non-local traffic (2). • Reduce speed limit on W 72nd Street and/or Cornelia Drive (2). • Construct additional pedestrian/bicycle infrastructure within the neighborhood (1). • Install rectangular rapid-flashing beacons (RRFBs) (1). • City needs to address non-local traffic from W 70th Street and/or France Avenue (1). In addition to resident feedback, the City received comments from Edina Public Schools’ Transportation Services Department. While they understand the intention behind narrowing the roadways and intersections and agree on the importance of protecting pedestrians and cyclists, they noted that these extremely narrowed intersections are difficult for bus drivers to traverse safely. In particular, difficulty occurs when there is another vehicle at the intersection or when there is a vehicle parked too close to the intersection. The intersection of Curve Avenue and Sunnyside Road was cited as a specific illustration of where such difficulties have been encountered. STAGE 3: ANALYSIS As previously stated, staff also collected traffic data during both tests. Traffic volumes and speeds were measured at three locations near the test intersections, as shown in Figure 5 below. Figure 6 summarizes the 85th-percentile speeds measured at each location during the three stages of the test. In general, no statistically significant reductions in speeds were measured as a result of the temporary curb extensions. The greatest change was observed east of Cornelia Drive, where speeds reduced from 28.5 mph to 27.5 mph (or 3.5%). No change was observed between Oaklawn Avenue and Cornelia Drive, where the observed Figure 5: W 72nd Street Traffic Count Locations ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 7 speeds were the lowest (all below 24 mph). A slight increase in speeds (about 1%) was measured west of Oaklawn Avenue. Additionally, traffic cameras were utilized to measure vehicle compliance with the existing all-way stops. At Cornelia Drive (see Figure 7), full stops decreased by over 40% while rolling stops increased by over 40%. The percentage of no stops also increased by almost 2%. Staff believes some of this change may be attributable to the confusion experienced by drivers traveling through the intersection. 26.5 23.5 28.5 26.6 23.6 28.126.8 23.4 27.5 0 5 10 15 20 25 30 Count Location 1 Count Location 2 Count Location 385th-Percentile Speed, mphBaseline Test 1 Test 2 69.7% 39.5% 25.1%24.6% 53.8% 67.3% 5.7%6.7%7.6% 0 10 20 30 40 50 60 70 80 Baseline Test 1 Test 2% of VehiclesFull Stops Rolling Stops No Stops Figure 6: W 72nd Street Measured Speeds Figure 7: W 72nd Street/Cornelia Drive Stop Sign Compliance ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 8 At Oaklawn Avenue (see Figure 8), stop sign compliance showed no significant change between Test 1 and Test 2 (baseline data was not collected). STAFF RECOMMENDATION Considering the input from residents, Edina Public School and the collected traffic data, staff does not recommend installing permanent curb extensions at the intersections of West 72nd Street and Cornelia Drive or Oaklawn Avenue. The data clearly shows that this measure did not have the desired impact on vehicle speeds or stop sign compliance and is generally unsupported by the adjacent residents. However, staff also recommends the following action items for future consideration; 1. Minimum roadway widths recommended by the Living Streets Plan should be implemented when areas of the South Cornelia neighborhood are scheduled for roadway reconstruction. These recommendations include 24-foot widths for West 72nd Street, Cornelia Drive and Oaklawn Avenue. 2. Facilities recommended by the Pedestrian and Bicycle Master Plan and the Active Routes to School Plan within the South Cornelia neighborhood should be prioritized for implementation. Additionally, staff should consider additional engagement with the neighborhood to consider facilities not recommended by either plan (e.g., a sidewalk on the south side of West 72nd Street). 3. As the observed 85th-percentile speeds along West 72nd Street all were under 30 mph, staff does not recommend installing dynamic display speed signs. 4. Staff does not recommend installing rectangular rapid-flashing beacons (RRFBs) at these intersections until such time as the pedestrian volume meets the warrants of the City’s Pedestrian Crossing Policy. 5. Staff does not recommend increasing the speed limit on West 70th Street as a means to reduce non-local traffic in the South Cornelia neighborhood. 6. Staff will investigate the effect of speed limit reductions on local roads and make City-wide recommendations to Council. 29.8%29.9% 52.7%53.1% 17.4%17.0% 0 10 20 30 40 50 60 Test 1 Test 2% of VehiclesFull Stops Rolling Stops No Stops Figure 8: W 72nd Street/Oaklawn Avenue Stop Sign Compliance ENGAGEMENT REPORT I WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT I CITY OF EDINA 9 NEXT STEPS CITY COUNCIL Approve staff’s recommendation not to install permanent curb extensions at West 72nd Street and Cornelia Drive or Oaklawn Avenue. CITY STAFF With Council approval, staff will proceed with implementing the recommendations detailed in this report as part of their regular work plans; - Roadway reconstruction in the South Cornelia neighborhood is currently not in the City’s 5-Year Capital Improvement Plan. - New sidewalks on Kellogg Avenue, Claremore Drive, Andover Road and Wooddale Avenue are proposed to be constructed in 2021 as part of the Pedestrian and Cyclists Safety (PACS) Fund work plan. - Future requests made within the neighborhood will be assessed through the City’s standard Traffic Safety review process. LESSONS LEARNED To continue to improve strategies around public participation, City staff want to continue to gain knowledge from past projects and use these experiences for future projects. Evaluating and documenting the process will provide us with guidance as to which aspects of the process worked well and which may require some improvement. 1. Communication To direct residents to participate in the project through Better Together, staff placed yard signs immediately adjacent to the two intersections for the duration of the trial. However, given the context of the roadway, staff may have considered additional communication efforts in other areas within the South Cornelia and Lake Edina neighborhoods. For future projects, staff should also consider posting a “project board” at the location of the test. This board would include basic information about the project which would be accessible to passing pedestrian and cyclists. Such a tool would help the City convey the purpose of the project, its duration, and how residents can provide their feedback. 2. Scheduling of Pop-Up Meetings In order to provide residents an opportunity to provide feedback in-person, staff scheduled two pop-up meetings on-site, one during each curb extension test, where staff would be available to answer questions and solicit feedback. These meetings were scheduled for 2 p.m. with the intention of serving residents walking children home from nearby Cornelia Elementary School. However, the majority of the residents who attended these meetings were not walking children home from school, and some expressed frustration that these meetings were scheduled during the work day. For future projects, staff should consider either varying the timing for such meetings (i.e., hosting one in the afternoon and another in the evening) or surveying the residents to determine an appropriate meeting time. Strongly Agree Agree Disagree Strongly Disagree As a pedestrian/cyclist: -5 25 12 -11.9%59.5%28.6% -9 21 11 -22.0%51.2%26.8% 1 7 25 9 2.4%16.7%59.5%21.4% -6 21 16 -14.0%48.8%37.2% 3 8 10 19 7.5%20.0%25.0%47.5% As a motorist: 4 12 22 6 9.1%27.3%50.0%13.6% 8 5 21 7 19.5%12.2%51.2%17.1% 4 3 25 11 9.3%7.0%58.1%25.6% 5 6 9 21 12.2%14.6%22.0%51.2% W 72nd St Pedestrian Safety Assessment Test 1: Temporary Pavement Markings I feel safer crossing W 72nd St. More vehicles yield to me when I cross on W 72nd St. More vehicles seem to be obeying the stop signs. Vehicles seem to be traveling slower on W 72nd St. 11.9%88.1% 22.0%78.0% 19.0%81.0% 14.0%86.0% 27.5%72.5% I support making the pavement markings permanent. 73.2% I am more watchful of pedestrians/cyclists along W 72nd St. I feel safer traveling on W 72nd St. I support making the pavement markings permanent. 36.4%63.6% 31.7%68.3% 16.3%83.7% 26.8% I travel slower on W 72nd St. Survey Report 30 January 2019 - 27 October 2019 Test 1 Survey (Temporary Pavement Markings) PROJECT: West 72nd Street Living Streets Demonstration Project Better Together Edina Q1 As a pedestrian or cyclist; 1 1 3 3 5 5 9 9 7 7 6 6 8 8 22 22 18 18 21 21 18 18 9 9 11 11 10 10 8 8 14 14 16 16 Strongly Disagree Disagree Agree Strongly Agree Question options 10 20 30 40 Vehicles seem to be traveling slower on W 72n... More vehicles seem to be obeying the stop sig... More vehicles yield to me when I cross on W 7... I feel safer crossing W 72nd St. I support making the pavement markings perman... Optional question (38 responses, 4 skipped) Test 1 Survey (Temporary Pavement Markings) : Survey Report for 30 January 2019 to 27 October 2019 Page 1 of 6 Q2 As a motorist; 4 4 8 8 4 4 5 5 10 10 5 5 3 3 6 6 20 20 19 19 21 21 8 8 6 6 7 7 11 11 18 18 Strongly Disagree Disagree Agree Strongly Agree Question options 10 20 30 40 50 I travel slower of W 72nd St. I am more watchful of pedestrians and cyclist... I feel safer traveling on W 72nd St. I support making the pavement markings perman... Optional question (40 responses, 2 skipped) Test 1 Survey (Temporary Pavement Markings) : Survey Report for 30 January 2019 to 27 October 2019 Page 2 of 6 Many-years-on-Fondell 9/09/2019 02:37 PM As a motorist I find the temporary pavement markings confusing. Are we supposed to treat them like shoulder lines and veer to the middle of the street, which seems dangerous. Instead of watching for pedestrians, we're in a state of confusion and wondering about our own driving. I think conventional signage would be more effective. Love our neighborhood 9/10/2019 09:03 AM Markings and/or barriers will not stop motorists from ignoring the Stop Sign. If barriers are installed, too little space will be available for 2 cars trying to use the intersection at the same time. Cars and large vehicles, especially school buses, will fine the available space inadequate. The narrower intersection will create problems when Snow and icy conditions exist. Oaklawn Ave Resident 9/10/2019 04:30 PM I chose disagree because I have always felt safe walking my children and pets here, the new sidewalk down Oaklawn makes it even safer!! I think putting barriers in our streets will cause way more harm, as it is now school busses have a very hard time making a turn, plus garbage trucks, snow plows maintenance trucks etc will also have a tough time which could cause a fender bender and be dangerous!!! I think we are putting the cart before the horse here. The drivers are very conscious and respectful and safe as it is, putting up barriers will only cause problems and is needless. Cornelia II 9/10/2019 04:38 PM I don’t see this intersection as any different than 100’s of other intersections in Edina. It is traveled by buses that the narrowing of the street will make difficult as it will for all other large vehicles. Don’t see this intesection a danger that tax dollars need to be spent on. Re pave the road if you want to do anything here. Bech 9/11/2019 09:52 AM The white striping at the corners does not make more motorists fully stop at the Oakland intersection. We walk around here often and I would guess only 10% of motorists come to a complete stop. Amy Olson 9/11/2019 10:24 AM I travel that road by car and by foot. The markings are not apparent enough to make a difference. KevinOak 9/11/2019 11:21 AM The marking alone aren't changing driver behavior. Cut through traffic from 70th Street and France Ave is way too frequent and needs to be addressed as well. This will only get worse with development of 7200 and 7250 France Ave. Drivers heading West bound on 72nd often roll through the Cornelia intersection. My opinion is they get to much speed West bound from France to Cornelia so that stretch needs to be included in this dangerous situation. Aat1219 9/11/2019 12:56 PM Nobody stops and some don’t even bother slowing down at the stop sign at 72nd and Oaklawn. The markings have made no difference. I still see at least one car a day blow through that intersection and it horrifies me with how many of our kids cross that street to get to Cornelia elementary. Hibiscus45 9/11/2019 01:40 PM The markings are silly. Vehicle drivers think they are silly and ignore them. They create even more dangerous intersections as they encourage children to stand on the street instead of waiting on the sidewalk or corner yard. The lines will not show up in the winter anyway. Vehicles are much more likely to respond to yellow “crosswalk” signs!!! I think crosswalk signs should be Q3 Additional comments or observations related to the temporary pavement markings: Test 1 Survey (Temporary Pavement Markings) : Survey Report for 30 January 2019 to 27 October 2019 Page 3 of 6 installed. Most drivers I observe are careful and give right-of-way to pedestrians and bicyclists. It is actually the children pedestrians and bicyclists who are most at fault for creating unsafe situations as they are poorly trained by their parents as to road safety. Kids are forever riding their bikes down the middle of the road, taking sudden U-turns without looking, and riding right into the street from their driveways without looking. Likewise, children in this neighborhood run right across streets without even looking. Yesterday I had to stop my car because a child was actually sitting in the middle of the road while the parents chatted with friends!! Seriously! The problem with safety today in this neighborhood resides 98% with parents not adequately teaching/observing their children. Last week I knocked on the parents’ door after I saw their kid do a sudden U-turn in front of a car without looking. The patent did not care. Also, in this neighborhood I have to slow practically to a stop because kids are riding bikes right down the middle of the road and even if they hear/see me they don’t move over to the side, but continue right down the middle as though they own the street! This summer I also observed 4 first graders cut across Gilford right in front of an SUV. The driver rolled the window down to tell them to be careful and the leader of the bikers told off the driver!!! Unbelievably rude, entitled and careless kids in this neighborhood, with parents who don’t take the time to educate/adequately supervise their kids. I guarantee you, if a vehicle ever hits a child in this neighborhood, 98% chance it will be the child’s fault do to reckless behavior. Most of the vehicles I observe driving around this neighborhoods neighborhood are very careful. When I see yards with signs saying “Drive like your kid lives here,” I think, “I do!” But parents can’t just put up a sign and fail to teach their kids proper safety behavior!!! That’s a recipe for disaster. Asneller 9/11/2019 02:03 PM These markings seem to have little to no effect, whatsoever. If anything, they’ve raised questions as to their purpose, as it is unclear why they are there or how they are supposed to effect driver/cyclist/pedestrian behavior. I don’t see any improvement whatsoever. The only deterrent I noted was the placement of the camera at the intersection for a day or two. That had impact! Suenelson9 9/11/2019 03:21 PM No one knows what those markings are for!!!!!!! I live on the corner of cornelia Dr and 72nd. I live here and until I read this I had no idea what the poles were doing in my yard! I had to take down lilac bushes down that have been there for over 33 years. We called the city for some explanation and never received a call back. This is the most ridiculous idea the city has ever had. I walk daily and this has made no positive impact at all. If anything it has impacted us negatively! manfreds 9/11/2019 09:46 PM I have no idea what the markings are for, or what I'm supposed to do with them. I'm not aware of other intersections that have similar markings so it's confusing. It also looks sloppy. Memerson 9/12/2019 06:23 AM I "disagreed" to multiple questions because I don't feel the markings are enough. Sandy 9/12/2019 10:48 AM To have any impact, the pavement markings need to be done in additional places on 72nd Street (further east). I am concerned that having permanent Test 1 Survey (Temporary Pavement Markings) : Survey Report for 30 January 2019 to 27 October 2019 Page 4 of 6 pavement markings at the top and bottom of the hill on 72nd Street will make it difficult to go up and down the hill on a slippery day. Kristi 9/12/2019 06:22 PM I don’t think they have changed any behavior by motorists or pedestrians. Lpresthus 9/16/2019 09:28 AM The markings make no sense to a motorist. I drive that route several times a day and questioned what the markings mean. CorneliaCares 9/18/2019 08:30 AM I am more worried about car accidents and now looking at how close I am to the cars in the intersection and if I am over the white line than the pedestrians. I am already a cautious driver and looking out for bikers and walkers. I am worried about the snow plow and how hard this will be for cars in the winter when the snow banks come out an extra 5-12 inches. Please give the bus drivers a survey specifically for buses as they need to pass this intersection everyday for their job and I want to make sure they feel safe driving in such a tight intersection with our kids! I still see cars going the same speeds, going over the white lines, and rolling through the stop sign. mmcraig 9/18/2019 09:07 AM Unfortunately, the pavement markings alone don't seem to have made an effect on the safety of 72nd street and Cornelia Dr. Perhaps the markings alone have created additional confusion. Sadly, I see many cars just driving over the white lines. Please continue to explore options to slow traffic and increase the safety of the intersection. richard 9/19/2019 07:57 PM I can't believe the city is wasting money with such an experiment. If you are concerned with pedestrian safety, build a pedestrian bridge over France Avenue so that we pedestrians can cross to areas east of France AVE from the South Cornelia neighborhood. REG 9/19/2019 08:36 PM I is not clear what the pavement markings are for. The posts placed on the markings are a nuisance making walking and driving more difficults JK777 9/20/2019 04:22 AM I don't think people understand what the markings mean and they are very confusing. We would recommend a speed detection driver feedback sign going each way on Cornelia Drive by the school. We live on this road and see many cars driving too fast by the school. There is a speed detection sign on 70th by the school, but we observe far less children walking here than on Cornelia. These traffic calming devices are proven to show measurable results. HeatherEdam 9/20/2019 04:32 AM The markers that are there are causing more problems than they are helping. It has made the street/intersection too tight. Watching buses try to turn onto our street is painful. There's confusion about who should go, and there's not enough room for two cars to pass each other. NOT a fan of the cones/markers there at all. Jana Whear 9/20/2019 07:37 AM I think the markings help. I believe more needs to be done to slow down traffic. I walk and bike along 72nd and find it dangerous to cross 72nd to get over to the south side of 72nd. Joan Jonswold 9/20/2019 08:37 AM There needs to be much better communication informing motorists what the expectations are at those intersections. The intersection is way too crowded when two cars are passing and making turns when swinging out around lines. Oaklawn rez what a waste of time and money. show the actual statistics how many Test 1 Survey (Temporary Pavement Markings) : Survey Report for 30 January 2019 to 27 October 2019 Page 5 of 6 9/20/2019 09:02 AM pedestrians have been hurt? less government is always better. Kellogg70 9/20/2019 10:36 AM The pavement markings have not influenced my driving habits on 72nd Street because, as a neighborhood resident, I have always chosen to drive like I live there. I think the pavement markings don't go far enough--your question about supporting making the pavement markings permanent misses the opportunity to reshape the street to better balance pedestrian and vehicle traffic. JaneF 9/20/2019 12:14 PM No one seems to be driving any slower or yielding to my sons and I when we cross 72nd, because people always seemed to be very cautious anyway. Current traffic isn’t the neighborhood concern. If the point of this exercise is to minimize additional car trips *after* the redevelopment of the 7200 block of France Ave is completed, additional crosswalk(s)/stop sign at Glouchester, Heatherton and/or Bristol and a speed limit of 20 mph would deter far more cars while keeping the street safer for pedestrians and would likely be significantly less expensive. Furthermore, additional resevations that I have regarding this project include: 1) the approach from Cornelia toward to school. There are no sidewalks there, so will the “living street” have my children and me walking in the street, or will these bump outs also have curb cuts in the back? Who is going to maintain these in the winter? 2) how will these affect street snow removal? Winters seem to be getting worse on average as the climate warms and the curbs had *so* much snow on them. I can’t see these things improving plowing or sight lines for drivers or pedestrians. 3) if you really wanted to improve the pedestrian experience and safety, you would take the money for this project and put it toward a pedestrian bridge over France Ave. That is an unpleasantly large intersection and because large suburban parking lotted areas aren’t pleasant to walk in or through, drivers almost seem shocked at the presence of pedestrians. This project seems wasteful and unnecessary and its aims seem more easily accomplished by dropping the speed and adding another stop sign and crosswalk. GB 9/20/2019 01:04 PM I understand that there is a desire to slow down the traffic on 72nd Street. As a pedestrian I have not felt unsafe crossing either of these two intersections. As a driver I find the temporary markings uncomfortable when I am going through the intersection with another vehicle. I am also concerned about getting up the hill at 72nd Street from Oaklawn in the winter with less room to manuever. The right turn from Cornelia Drive onto 72nd St. south is also an issue with the drop in that turn. I visited the intersections of 44th and Grimes and 45th and Grimes, and do not think the Grimes intersections are comparable to the intersection of 72nd and Oaklawn. TERRIREA 9/20/2019 03:18 PM what are the pavement markings supposed to accomplish? It would be nice to see before you put them down so we could see the difference, if any. George Rea Optional question (29 responses, 13 skipped) Test 1 Survey (Temporary Pavement Markings) : Survey Report for 30 January 2019 to 27 October 2019 Page 6 of 6 Strongly Agree Agree Disagree Strongly Disagree As a pedestrian/cyclist: 1 10 6 6 4.3%43.5%26.1%26.1% 1 7 13 3 4.2%29.2%54.2%12.5% 1 4 13 3 4.8%19.0%61.9%14.3% -4 9 7 -20.0%45.0%35.0% 3 2 1 17 13.0%8.7%4.3%73.9% 2 -2 19 8.7%-8.7%82.6% As a motorist: 1 5 13 5 4.2%20.8%54.2%20.8% 1 4 12 7 4.2%16.7%50.0%29.2% 1 1 9 13 4.2%4.2%37.5%54.2% 2 5 1 16 8.3%20.8%4.2%66.7% 1 2 3 18 4.2%8.3%12.5%75.0%I support making the curb extensions permanent. W 72nd St Pedestrian Safety Assessment Test 2: Temporary Delineators Vehicles seem to be traveling slower on W 72nd St. More vehicles seem to be obeying the stop signs. More vehicles yield to me when I cross on W 72nd St. I feel safer crossing W 72nd St. The delineators are an improvement over the pavement markings. 47.8%52.2% 33.3%66.7% I support making the curb extensions permanent. I travel slower on W 72nd St. I am more watchful of pedestrians/cyclists along W 72nd St. I feel safer traveling on W 72nd St. The delineators are an improvement over the pavement markings. 23.8%76.2% 20.0%80.0% 21.7%78.3% 8.7%91.3% 25.0%75.0% 20.8%79.2% 8.3%91.7% 29.2%70.8% 12.5%87.5% Survey Report 30 January 2019 - 27 October 2019 Test 2 Survey (Temporary Delineators) PROJECT: West 72nd Street Living Streets Demonstration Project Better Together Edina Q1 As a pedestrian or cyclist; 1 1 1 1 1 1 7 7 5 5 2 2 2 2 2 2 6 6 10 10 10 10 8 8 2 2 1 1 6 6 3 3 3 3 7 7 16 16 14 14 Strongly Disagree Disagree Agree Strongly Agree Question options 10 20515 Vehicles seem to be traveling slower on W 72n... More vehicles seem to be obeying the stop sig... More vehicles yield to me when I cross on W 7... I feel safer crossing W 72nd St. I support making the curb extensions permanen... The delineators are an improvements over the ... Optional question (19 responses, 0 skipped) Test 2 Survey (Temporary Delineators) : Survey Report for 30 January 2019 to 27 October 2019 Page 1 of 5 Q2 As a motorist; 4 4 4 4 1 1 2 2 5 5 10 10 8 8 8 8 2 2 1 1 5 5 7 7 10 10 15 15 13 13 Strongly Disagree Disagree Agree Strongly Agree Question options 10 20515 I travel slower of W 72nd St. I am more watchful of pedestrians and cyclist... I feel safer traveling on W 72nd St. I support making the curb extensions permanen... The delineators are an improvement over the p... Optional question (19 responses, 0 skipped) Test 2 Survey (Temporary Delineators) : Survey Report for 30 January 2019 to 27 October 2019 Page 2 of 5 MDY 9/21/2019 10:06 AM Too tight for cars to fit during turns. Kalliope 9/21/2019 02:09 PM I’m concerned about these as another car and I could barely get through the street without swiping each other and I had my 4 month old in the back. I’m also extremely concerned about the bottom of the hill on 72nd and Oaklawn as that hill is icy in the winter and if there is a curb or something permanent, there’s no doubt cars will unintentionally slide into it and it’ll become a different safety concern. Our2bugs 9/22/2019 01:33 PM The intersection has become more dangerous and motorists are less likely to watch for pedestrians and watch for other cars. The lanes are too narrow and there have been a couple narrow misses. The focus is on the road vs the sidewalks and pedestrians. As a walker and cyclist, I avoid that area now. There is not enough roadway for vehicles, especially those that are turning. If the road becomes narrow it will be very dangerous in the winter when the pavement can be icy and the snowbanks eat up more of the roadway. It would be better to have a sidewalk with pedestrian/cyclist lanes on the north side of 72nd for the lentgth of Cornelia park. carl0178 9/22/2019 07:24 PM The delineators at this much frequented intersection are harmful to neighborhood safety. The narrower street is visibly causing vehicle traffic to react erratically as it attempts to navigate much narrower passage. The intersections join together a short section of street with a significant grade change that ices heavily in winter, narrower streets are likely to cause increased accidents even for the most careful of drivers. Drivers are more focused on the narrow streets and are not noticing pedestrians, who seem angry when this happens. As an avid bicyclist, the intersections feel highly dangerous to navigate now. The street has a significant grade change and when biking up this hill the decreased road space is dangerous. Do not make this permanent, you are putting people... drivers and even more so bikers and pedestrians at risk and opening the city up to a lawsuit. sajung 9/23/2019 11:35 AM Residents have large suvs and it is very tight getting through the intersection when driving. I feel fortunate to not have come across a bus or UPS truck. I walk this intersection all the time and have not had any difficulty crossing the street in the past. jmankowski 9/24/2019 01:38 PM As a pedestrian I feel that these improvements are more of a hindrance. I think they may present a false feeling of safety. I have seen several near accidents at the Cornelia / 72nd street intersection due to the narrowed roadway. I have seen car race through the intersection trying to beat the on coming car through the narrow lanes. PA 9/26/2019 05:13 PM This survey is useless. Ask questions that matter like did you contemplate buses can no longer make the turns, there is now absolutely no space for a bicyclist to to next to a car, and the side of the road walkers used is now unusable due to cones. Absolutely ridiculous this is a consideration. HMB Are you kidding?? There is no longer room for 2-way vehicular traffic at Q3 Additional comments or observations related to the temporary delineators: Test 2 Survey (Temporary Delineators) : Survey Report for 30 January 2019 to 27 October 2019 Page 3 of 5 9/29/2019 07:34 AM these two intersections! In an effort to help pedestrians (which I personally do not perceive is a current problem- we have sidewalks and crosswalks already), this will now create a new problem for vehicular traffic. I walk my streets often, have lived in this neighborhood for 11 years, and have not had a problem with pedestrian safety. Cars not stopping at stop signs and/or flashing lights is a City-wide problem.....making the streets narrower only confuses drivers and could potentially make them more aggressive as no one knows which driver in the 2-way situation has the right-of-way. And a HUGE concern for our winters when the streets will be even narrower due to snow cover! During winter months when cars may slide when coming to a stop at the intersections, I predict there will now be a huge increase in vehicular accidents at these intersection....one of which is at the base of a hill, which is already difficult enough to stop at during icy conditions. If vehicular traffic is not stopping at stop signs, then increase police monitoring. For these selected intersections, I think they are already too narrow to install round- abouts?? And a pop-up meeting at 2:00 in the afternoon??? What working adult can make that time? The communication about this project has been terrible.....I contacted the City when the white lines first went up as I did not know what they meant......and even the City rep did not know what they were for!! And to assume people will somehow connect the BetterTogether "lawn signs with tiny print" with this traffic project was a huge assumption......I guarantee you most people in this neighborhood do not know what is going on with those intersections, so your feedback from residents is going to be a very small sampling. Very unfair and very unfortunate. Peter 9/30/2019 08:08 AM This is BAD- open up 70th street to higher speeds, more traffic to reduce cut- through vehicle loads Love our neighborhood 10/01/2019 10:15 AM Icy conditions on 72nd St hill, snow plowing, school buses, trucks will all make for problems if 72nd is narrowed. Main objective is to insure traffic exiting 7200/7250 cannot turn west of 72nd. Also, the following can help safer traffic flow: flashing speed limit sign telling drivers they are going too fast, raise speed limit on 70th Street to 30 mph(should reduce cut through) traffic or lower 72nd to 25mph. Leo 10/02/2019 09:45 PM I have lived in the neighborhood for 40 years and have never seen nor heard of an accident or safety issues at either of these two intersections. There is no need for any of these markings. In fact the delineators in the winter will be a traffic hazard themselves. I forsee more accidents with these because of ice and snow. Since they have been in place I have narrowly diverted from a turning vehicle from hitting my car as there is no room. Please leave these intersections as they were. If there has been a safety issue, please let us know the accidents that have occurred here. Thank You Sandy 10/03/2019 08:31 AM I think it will be very difficult to go up and down the hill on 72nd Street in the winter with permanent curbs. Please try a 3D trial project. It’s just paint! Cheryl 10/03/2019 06:02 PM This is nonsense. richard the proposal will result for a traffic jam for those of us living in the Test 2 Survey (Temporary Delineators) : Survey Report for 30 January 2019 to 27 October 2019 Page 4 of 5 10/03/2019 07:15 PM neighborhood. during the snow season, doubt large vehicles like garbage trucks will navigate the new curb. like the idea of visual 3D curb pedestrian markings. also favor flashing speed limit light. also separate flashing light to be activated by pedestrians crossing the street. if worth doing, then spend the money! Many-years-on-Fondell 10/04/2019 11:49 AM The delineators are an improvement over markings because there is less ambiguity. But I'm still concerned with permanent curb extensions, especially in the winter. Moreover, I'm most concerned with the SE corner of 72nd and Oaklawn. Permanent curbing there will likely make it much harder to navigate the hill going west on 72nd (which is already tricky in the winter due to slick conditions). Cars turning right onto 72nd from Oaklawn are unlikely to be cut- through traffic--rather, we are residents who live here and are attentive. I strongly urge you to consider whether curb extensions are needed on every corner, or whether they can be used more strategically to target cut-through traffic (in other words, please don't install curb extensions on the SE corner of Oaklawn and 72nd). Thanks for listening. GB 10/04/2019 12:27 PM It is easier to drive very close to the tall delineators, but I feel it will be harder to drive so close to a low curb; consequently, I think traffic will travel more in the middle of the street if curbs are installed. I feel the curbs will be harder to navigate in the winter with snow and ice. In the winter making the turn to drive up the hill on 72nd St. from Oaklawn will be more difficult with the curbs and possibly bring cars passing each other too close for comfort. I am concerned about school buses and garbage trucks making the turns with narrower insections. I am also concerned about how the snow plows will operate and wonder if the intersections will get even narrower if the snow is not plowed to the curbs. (Side note: One concern raised in the last pop-up meeting was that traffic from 70th St. cuts through the neighborhood because of the 25 mph speed limit on 70th St. compared to 30 mph speed limit within the neighborhood. While I agree that the differing speed limits are incongruous, I think congestion on 70th St is the more likely reason why a person would drive through the neighborhood, not the speed limit. When traffic heading east on 70th St. is so congested that it is at a standstill, it's easy to understand why a person would seek another route. The congestion on Hwy 62 heading east probably also plays into this issue.) LMC 10/04/2019 01:09 PM The delineators do not slow traffic except through the very short area where they are, where they cause vehicles come to do a two step to proceed when there is a car int he opposite lane. They will be very cumbersome when winter snow piles up alongside them . More expense will be incurred to clear the snow from this curbed-out area, with extremely little gain in terms of traffic slowing. CorneliaCares 10/04/2019 08:05 PM Too many big trucks and buses hitting the cones almost daily Confusing where to stop.. before the curb cut and then again at the stop sign? Worried about plows and snow build up Cars are backing up 3 deep during rush hour, what will happen once 7200 France development goes in? So glad you are looking into this but don’t think it’s the right solution yet. Optional question (18 responses, 1 skipped) Test 2 Survey (Temporary Delineators) : Survey Report for 30 January 2019 to 27 October 2019 Page 5 of 5 Count Start Date Count End Date M-F Total ADT M-F EB ADT M-F WB ADT M-F 85% Speed M-F EB 85% Speed M-F WB 85% Speed Peak AM Hour Peak AM ADT Peak PM Hour Peak PM ADT Baseline 8/27/2019 8/30/2019 532 267 265 26.5 25.9 26.9 7:00 48 4:45 65 Test 1: Pavement Markings 9/17/2019 9/20/2019 535 262 273 26.6 25.9 27.4 7:30 45 4:45 69 Change from Baseline 0.56%-1.87%3.02%0.38%0.00%1.86% Test 2: Delineators 9/30/2019 10/4/2019 509 258 251 26.8 25.7 27.3 7:00 52 4:45 68 Change from Test 1 -4.86%-1.53%-8.06%0.75%-0.77%-0.36% Change from Baseline -4.32%-3.37%-5.28%1.13%-0.77%1.49% Count Start Date Count End Date M-F Total ADT M-F EB ADT M-F WB ADT M-F 85% Speed M-F EB 85% Speed M-F WB 85% Speed Peak AM Hour Peak AM ADT Peak PM Hour Peak PM ADT Baseline 8/27/2019 8/30/2019 1535 771 764 23.5 23.6 23.6 7:00 123 5:00 162 Test 1: Pavement Markings 9/17/2019 9/20/2019 1605 829 776 23.6 23.2 23.7 7:15 139 4:45 176 Change from Baseline 4.56%7.52%1.57%0.43%-1.69%0.42% Test 2: Delineators 10/1/2019 10/4/2019 1474 729 745 23.4 23.3 23.6 7:15 133 4:30 170 Change from Test 1 -8.16%-12.06%-3.99%-0.85%0.43%-0.42% Change from Baseline -3.97%-5.45%-2.49%-0.43%-1.27%0.00% Count Start Date Count End Date M-F Total ADT M-F EB ADT M-F WB ADT M-F 85% Speed M-F EB 85% Speed M-F WB 85% Speed Peak AM Hour Peak AM ADT Peak PM Hour Peak PM ADT Baseline 8/27/2019 8/30/2019 2246 941 1305 28.5 27.9 29.1 7:00 185 4:30 246 Test 1: Pavement Markings 9/17/2019 9/20/2019 2292 1023 1269 28.1 27.4 28.5 7:15 220 4:45 241 Change from Baseline 2.05%8.71%-2.76%-1.40%-1.79%-2.06% Test 2: Delineators 9/30/2019 10/4/2019 2030 897 1133 27.5 27.5 28.4 7:15 207 4:30 227 Change from Test 1 -11.43%-12.32%-10.72%-2.14%0.36%-0.35% Change from Baseline -9.62%-4.68%-13.18%-3.51%-1.43%-2.41% West 72nd Street west of Oaklawn Avenue West 72nd Street between Oaklawn Avenue and Cornelia Drive West 72nd Street east of Cornelia Drive Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop 332 144 47 523 5 9 2 16 88 53 32 173 520 68 0 588 173 121 13 307 40 14 0 54 Full Stop 1,158 69.7% 63.5%27.5%9.0%31.3%56.3%12.5%50.9%30.6%18.5%88.4%11.6%0.0%56.4%39.4%4.2%74.1%25.9%0.0%Rolling Stop 409 24.6% 332 5 88 520 173 40 No Stop 94 5.7% 63.5%31.3%50.9%88.4%56.4%74.1%Total Vehicles 1,661 100.0% Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop 187 351 17 555 4 12 2 18 67 101 18 186 307 245 29 581 68 166 46 280 31 29 1 61 Full Stop 664 39.5% 33.7%63.2%3.1%22.2%66.7%11.1%36.0%54.3%9.7%52.8%42.2%5.0%24.3%59.3%16.4%50.8%47.5%1.6%Rolling Stop 904 53.8% 187 4 67 307 68 31 No Stop 113 6.7% 33.7%22.2%36.0%52.8%24.3%50.8%Total Vehicles 1,681 100.0% Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop 143 369 34 546 5 10 1 16 33 108 15 156 162 377 22 561 40 184 45 269 20 35 6 61 Full Stop 403 25.0% 26.2%67.6%6.2%31.3%62.5%6.3%21.2%69.2%9.6%28.9%67.2%3.9%14.9%68.4%16.7%32.8%57.4%9.8%Rolling Stop 1,083 67.3% 143 5 33 162 40 20 No Stop 123 7.6% 26.2%31.3%21.2%28.9%14.9%32.8%Total Vehicles 1,609 100.0% 8/27/2019 WB Thru WB Right WB Left W 72nd St and Cornelia Dr Baseline EB Thru EB Right EB Left 11 85 36.5%68.8%49.1% Total 9/17/2019 W 72nd St and Cornelia Dr Test 1 (Pavement Markings) EB Thru EB Right EB Left WB Thru WB Right 68 11.6% 134 43.6% 14 25.9% 191 WB Left Total 368 66.3% 14 77.8% 119 64.0% 274 47.2% 212 75.7% 30 49.2% 10/1/2019 W 72nd St and Cornelia Dr Test 2 (Delineators) EB Thru EB Right EB Left WB Thru Total 403 11 123 399 73.8% 68.8% 78.8% 71.1% 85.1% 67.2% WB Left 229 41 WB Right Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop 118 101 6 225 8 20 5 33 57 120 49 226 118 291 116 525 Full Stop 301 29.8% 52.4%44.9%2.7%24.2%60.6%15.2%25.2%53.1%21.7%22.5%55.4%22.1%Rolling Stop 532 52.7% 118 8 57 118 No Stop 176 17.4% 52.4%24.2%25.2%22.5%Total Vehicles 1,009 100.0% Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop Full Stop Rolling Stop No Stop 106 117 16 239 11 20 2 33 56 106 50 212 123 282 100 505 Full Stop 296 29.9% 44.4%49.0%6.7%33.3%60.6%6.1%26.4%50.0%23.6%24.4%55.8%19.8%Rolling Stop 525 53.1% 106 11 56 123 No Stop 168 17.0% 44.4%33.3%26.4%24.4%Total Vehicles 989 100.0% 107 25 169 9/17/2019 W 72nd St and Oaklawn Ave Test 1 (Pavement Markings) EB Thru EB Right WB Thru WB Left 407 47.6% 75.8% 74.8% 77.5% Total 133 22 156 10/1/2019 W 72nd St and Oaklawn Ave Test 2 (Delineators) Time EB Thru EB Right WB Thru WB Left 382 55.6% 66.7% 73.6% 75.6% West 72nd Street Pedestrian Safety Assessment Engagement Report January 7, 2020 Agenda •Background •Concept Development •Public Participation •Approach •Survey/Data Analysis •Recommendations EdinaMN.gov 2 Background •Several resident concerns about crossing W 72nd St at Cornelia Dr and Oaklawn Ave •Goal: Determine if intersection improvements are warranted EdinaMN.gov 3 Concept Development •Curb extensions (also referred to as “bump-outs”) •-Features that physically narrow the roadway •-Create shorter distances for pedestrians to cross •-Compel motorists to slow down as they drive through/ turn around them EdinaMN.gov 4 Source: National Association of City Transportation Officials (NACTO) Public Participation •City Council approved proposal June 4 •Participation Level: Involve •We will work directly with the public through the process to ensure that public concerns and aspirations are consistently understood and considered •Question to be answered: •Do curb extensions improve pedestrian safety at the intersections of Cornelia Dr and/or Oaklawn Ave? EdinaMN.gov 5 Approach •Two test scenarios (~2 weeks each) •Test 1: temporary pavement markings •Test 2: temporary delineators •During each test; •Collect feedback through Better Together Edina surveys •Hold pop-up meetings onsite to collect in-person feedback •Collect traffic data to evaluate impact on vehicle speeds and stop sign compliance EdinaMN.gov 6 Intersection Layouts •~30’ wide existing •Narrowed to ~20’ wide with striping (most extreme) EdinaMN.gov 7 Test 1: Pavement Markings EdinaMN.gov 8 W 72nd St and Cornelia Dr W 72nd St and Oaklawn Ave Test 2: Delineators EdinaMN.gov 9 W 72nd St and Cornelia Dr W 72nd St and Oaklawn Ave Better Together Edina EdinaMN.gov 10 Site Visits: 1,100 Aware Visitors: 726 Informed Visitors: 369 Engaged Visitors: 67 Survey Results •Significant lack of support for permanent curb extensions •Results showed some positive impact for pedestrians/ cyclists, negative impact on motorists EdinaMN.gov 11 School District Feedback •Noted narrowed intersections are difficult for bus drivers to traverse safely •-Particularly when another vehicle is at the intersection or parked near the intersection •-Sunnyside Rd and Curve Ave was cited specifically (27’ narrows to 20-21’) •Understand intention, recognize importance of protecting pedestrians and cyclists EdinaMN.gov 12 Traffic Data •Vehicle speeds •Stop sign compliance •Full stops •Rolling stops •No stops EdinaMN.gov 13 Speed Data •No significant reduction in vehicle speeds •All observed 85th-percentile speeds under 30 mph EdinaMN.gov 14 Stop Sign Compliance –Cornelia EdinaMN.gov 15 •Full stops decreased by 40% •Rolling stops increased by 40% •Slight increase in no stops Stop Sign Compliance -Oaklawn EdinaMN.gov 16 •Baseline data was not collected •No significant change between two tests Traffic Camera Captures EdinaMN.gov 17 W 72nd St and Cornelia Dr W 72nd St and Oaklawn Ave Traffic Camera Captures EdinaMN.gov 18 W 72nd St and Cornelia Dr Recommendations •Considering input from residents, Edina Public Schools and the collected traffic data, staff does not recommend installing permanent curb extensions •Staff recommends action items for future consideration; EdinaMN.gov 19 Recommendations •Minimum roadway widths should be implemented as part of future roadway reconstruction per the Living Streets Plan •Facilities recommended by Pedestrian and Bicycle Master Plan and Active Routes to School Plan within South Cornelia should be prioritized for implementation •Staff should consider additional engagement with neighborhood to consider facilities not recommended by either plan (e.g., sidewalk on south side of W 72nd St) EdinaMN.gov 20 Recommendations •Staff does not recommend installing dynamic display speed signs (observed 85th-percentile speeds were under 30 mph) •Staff does not recommend installing rectangular rapid flashing beacons (unless pedestrian volume meets Pedestrian Crossing Policy warrants) •Staff does not recommend increasing the speed limit on W 70th St as a means to reduce non-local traffic in South Cornelia •Staff will investigate the effect of speed limit reductions on local roads and make City-wide recommendations to Council EdinaMN.gov 21 Date: January 7, 2020 Agenda Item #: VIII.B. To:Mayor and City Council Item Type: Report / Recommendation From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Dockless Bicycle and Scooter Sharing Pilot Program Update Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Approve staff's recommendation to discontinue authorization of dockless bicycle and scooter sharing services. INTRODUCTION: See attached staff report and supporting documents. T his report was presented to the Transportation Commission at their December 21 regular meeting. ATTACHMENTS: Description Staff Report: Dockless Bicycle and Scooter Sharing Pilot Program Update 2019 Lime Usage Report 2018 Lime Usasge Report Staff Presentation: Dockless Bicycle and Scooter Sharing City of Edina • 4801 W. 50th St. • Edina, MN 55424 City of Edina • 4801 W. 50th St. • Edina, MN 55424 January 7, 2020 Mayor and City Council Andrew Scipioni, Transportation Planner Dockless Bicycle and Scooter Sharing Pilot Program Update Approve staff’s recommendation to discontinue authorization of dockless bicycle and scooter sharing services. Information / Background: Given the recent emergence of bicycle- and scooter-sharing (also known as micro-mobility) services within the Twin Cities, Edina conducted a two-year pilot program with the goal of understanding how such services would function within the City. This program was implemented through Memorandums of Understanding (MOUs) with service provider Lime that allowed use of the public right-of-way for distribution and operation of micro-mobility devices (a combination of standard pedal-assist bicycles and electric foot scooters). At the time this program was launched, the City understood that micro-mobility services have the potential to significantly contribute to the City’s long-term transportation goals, by; - Improving multi-modal mobility for residents, visitors and businesses, - Minimizing the environmental impacts of transportation by promoting modes that reduce greenhouse gas emissions, - Reducing overall dependence on and use of single-occupancy motor vehicles, and - Supporting connections to transit services. The initial MOU was effective from June to December of 2018, though initial deployment of mobility devices did not occur until August. Due to this limited window of observation, staff recommended continuing the pilot program for another year by entering into a second MOU with Lime (effective March 2019 through March 2020). Below is a brief summary of staff’s observations and experiences during this pilot program. Industry Change When this subject was original presented to City Council in April 2018, the focus was solely on bicycle- sharing programs, as this industry comprised the majority of the micro-mobility market at the time. By the end of 2018, the popularity of e-scooters had grown dramatically. Following this national trend, Lime introduced e-scooters into Edina in late September of 2018 to compliment their fleet of standard bicycles. REPORT / RECOMMENDATION Page 2 The resulting data paralleled the national trend; 1,300 bicycle trips were taken over a 16-week deployment while 1,900 e-scooter trips were taken over an 8-week deployment. By early 2019, Lime and many other service providers had publicly announced a shift in their business models away from bicycle-sharing and towards increased deployment of e-scooters. At the time Edina entered into the second MOU, the City had permitted Lime to deploy a mix of bicycles and e-scooters. Lime subsequently expressed their intention to only deploy e-scooters within the City. Regulatory Difficulties In the initial year of the pilot, regulating the use of micro-mobility devices was relatively simple because the majority were standard bicycles and subject to the same local and state regulations as privately-owned bicycles. Bicycles are generally permitted on roadways, bike lanes, trails and sidewalks with a few minor exceptions (e.g., users must yield to pedestrians present on sidewalks). State legislation, however, puts more strict regulations on users of e-scooters (referred to as “motorized foot scooters” in statute language). E- scooters are generally given all of the same rights applicable to bicycles with a key exception that they cannot be operated on sidewalks. Additionally, users must be at least 12 years of age and must wear protective headgear if under 18 years of age. While the MOU requires Lime to “encourage appropriate user behavior by providing customer education materials that, at a minimum, require users to acknowledge applicable Minnesota Law,” staff received complaints reflecting inappropriate user behavior. The City is unable to completely ensure compliance with state regulations at the current staffing level. Insufficient Infrastructure Since e-scooters are not permitted on sidewalks, the require an adequate network of bicycle facilities. While the City has made great strides in the last decade to improve its bicycle network, it still lags behind micro- mobility epicenters like Minneapolis and St. Paul (which boast 244 and 189 miles, respectively, compared to Edina’s 50). Between this lack of infrastructure and the desire to separate from motor vehicles, users typically resort to illegally riding on sidewalks because this is where they feel the most comfortable. Common Concerns It is difficult for staff to accurately state the number of complaints received regarding Lime bicycles and e- scooters because they were received through multiple channels (direct correspondence with the Engineering, Public Works, Parks or Police Departments, indirect correspondence received through reception and complaints made directly to Lime). Lime’s usage reports from 2018 and 2019 showed 98 total complaints received, primarily related to parking of devices and reports of damaged/broken devices. Complaints received by the City generally fell into one of three categories; Safety, Usage and Aesthetics. Safety – Concerns were raised for both e-scooter operators and for the general traveling public. In the case of e-scooter operators, many residents shared anecdotes of observing users failing to utilize protective headgear, failing to yield to pedestrians, or disregarding applicable traffic laws. Some residents also reported suspected underage users, but the City is unable to verify such claims. Inappropriate parking of devices was also a common complaint, whether that meant devices were obstructing pedestrian or motor vehicle traffic or that devices were parked on private property. All complaints which violated the terms of REPORT / RECOMMENDATION Page 3 the MOU were advanced to Lime’s local representative for corrective action. The Edina Police Department has not received any accident reports or issued any citations involving e-scooters. Usage – Some concerns related to the general usage of e-scooters. Though micro-mobility devices are mainly intended to replace single-occupancy trips or provide last-mile connections to and from transit facilities, much of the usage in Edina is recreational in nature. This is demonstrated by the prevalence of usage in areas including the Nine Mile Creek Regional Trail, Centennial Lakes Park and the Promenade. To address safety concerns, staff directed Lime to discontinue deployment of devices to Centennial Lakes Park and the Promenade per the terms of the MOU. Additionally, staff directed Lime to install a geofence around these areas to prohibit users from parking devices within the parks. Aesthetics – Throughout the course of the two-year pilot, residents also expressed general dissatisfaction with seeing e-scooters and bikes parked in residential areas. Even when devices were parked in accordance with the requirements of the MOU, some residents still requested them to be relocated away from their properties or their neighborhoods. Approximately 35% of the complaints reported to Lime were of this type, referred to as “unfounded” parking complaints. Staff Recommendations At this time, for the reasons listed above, there does not seem to be sufficient resident support to continue authorizing micro-mobility service, nor does staff believe such services provide significant benefit to the city. It is recommended to allow the current MOU with Lime to expire in March 2020 and not to renew for another year. Staff does not believe that the current demand in Edina is sufficient to attract other service providers in the near future. It is important for the City to acknowledge that though micro-mobility service may not be appropriate for Edina at present, such services are expected to continue to be provided in neighboring communities and across the country. Because a time may come when micro-mobility service is more suitable for the City, staff will take the following actions: 1. Continue to engage with adjacent municipalities to keep informed of administrative and regulatory practices for micro-mobility providers; 2. Continue to monitor regional and national trends in micro-mobility; and 3. Continue to implement bicycle infrastructure as recommended by the Pedestrian and Bicycle Master Plan, as these facilities can also be utilized by e-scooters. Transportation Commission Comments Staff presented this report to the Transportation Commission at their December 21 regular meeting and the Commission was supportive of staff’s recommendations. When discussing where e-scooters are used, Commissioners noted that while pedestrians likely prefer scooters to operate on the roadways, drivers likely prefer scooters to operate on the sidewalks. Commissioners also noted that a heat map of e-scooter use within Edina could help the City prioritize infrastructure improvements and inquired if other cities have data showing the degree to which micro-mobility devices replace single-occupancy vehicle trips. 2019 Edina / Lime Usage & Stats Report By the Numbers: Scooters Total Downloads: 4202 Total Unique Users: 3446 Total Repeat Users: 1300 Max Scooters in City: 63 (Aug. 26) Total Trips: 7,446 Start & End in Edina - 6,318 Start in Edina (end elsewhere) - 1,128 End in Edina (start elsewhere) - 444 Average Trip Duration (min): 21.29 Average Trip Length: 1.85mi Co2 Saved: 556 metric Tons Accidents / Collisions We are unaware of any serious (reported) accidents or collisions involving our bikes or scooters in Edina. Repair / Service Reporting Lime is implementing an updated service tracking system to better track vehicle repairs. This system will be implemented before the 2019 season with data available subsequently. Currently we see two main types of repair needed: vandalism and non-vandalism-related. Vandalism will be covered in the next section. Non-vandalism related repair for our Edina Fleet fell almost entirely under general maintenance: tightening brakes, realigning gear shifts, adjusting handlebars, replacing phone holders, repairing bent fenders, tightening kickstands, and otherwise generally keeping our bikes & scooters in good repair. This type of (non-vandalism related) repair represented approximately 95% of our service work in Edina. Loss / Vandalism Vandalism accounted for approximately 5% of our repair efforts. Vandalism has spanned a range of types of problems, including bent or broken wheel rims, spray painted bikes, damaged spokes, broken phone holders, and more. For Edina specifically, we saw damage that required only minor/simple repairs. We were pleased with the low rate of vandalism in this area. 1 Complaints We had approximately 49 complaints related to our service in Edina which we see as an acceptably low number. Of the complaints, approximately 70% were complaints related to parking, of which approximately half were “founded” complaints. Unfounded complaints include complaints such as seeing a bike/scooter and thinking it didn’t belong, alone, in the public domain; seeing a bike/scooter and perceiving it to have been stolen and abandoned; seeing a bike/scooter and simply not liking that it was left unattended. Founded complaints include concerns such as bikes/scooters left on private property or blocking something. Approximately 10% of our complaints were related to broken or damaged bikes or scooters. These included a mix of the vandalism and repairs-needed items listed above as well as dead batteries on the part of the scooters. Finally, approximately 20% of our complaints could be filed into “other.” The most common complaints in the “other” category related to being unable to find a scooter (typically; there were fewer complaints regarding being unable to find a bicycle) or wanting more scooters (again, scooters dominated) in a given area/neighborhood. 2 2018 Edina / Lime Usage & Stats Report By the Numbers: Bikes By the Numbers: Scooters **Note: “unique active vehicles” is the number of vehicles deployed to the area during the entire duration of the pilot. 1 Accidents / Collisions We are unaware of any serious (reported) accidents or collisions involving our bikes or scooters in Edina. Repair / Service Reporting Lime is implementing an updated service tracking system to better track vehicle repairs. This system will be implemented before the 2019 season with data available subsequently. Currently we see two main types of repair needed: vandalism and non-vandalism-related. Vandalism will be covered in the next section. Non-vandalism related repair for our Edina Fleet fell almost entirely under general maintenance: tightening brakes, realigning gear shifts, adjusting handlebars, replacing phone holders, repairing bent fenders, tightening kickstands, and otherwise generally keeping our bikes & scooters in good repair. This type of (non-vandalism related) repair represented approximately 95% of our service work in Edina. Loss / Vandalism Vandalism accounted for approximately 5% of our repair efforts. Vandalism has spanned a range of types of problems, including bent or broken wheel rims, spray painted bikes, damaged spokes, broken phone holders, and more. For Edina specifically, we saw damage that required only minor/simple repairs. We were pleased with the low rate of vandalism in this area. Complaints We had approximately 49 complaints related to our service in Edina which we see as an acceptably low number. Of the complaints, approximately 70% were complaints related to parking, of which approximately half were “founded” complaints. Unfounded complaints include complaints such as seeing a bike/scooter and thinking it didn’t belong, alone, in the public domain; seeing a bike/scooter and perceiving it to have been stolen and abandoned; seeing a bike/scooter and simply not liking that it was left unattended. Founded complaints include concerns such as bikes/scooters left on private property or blocking something. Approximately 10% of our complaints were related to broken or damaged bikes or scooters. These included a mix of the vandalism and repairs-needed items listed above as well as dead batteries on the part of the scooters. Finally, approximately 20% of our complaints could be filed into “other.” The most common complaints in the “other” category related to being unable to find a scooter (typically; there were fewer complaints regarding being unable to find a bicycle) or wanting more scooters (again, scooters dominated) in a given area/neighborhood. 2 Dockless Bicycle- and Scooter-Sharing Pilot Program January 7, 2020 Agenda •Objectives •Pilot Overview •Trip Data •Common Concerns •Recommendations EdinaMN.gov 2 Transportation Chapter Goals •Improve mobility with a balanced system of transportation alternatives for transit users, pedestrians, bicyclist and motorists •Implement a fully multi-modal system •Minimizing environmental impacts of the transportation system •Reduce overall dependence on single- occupant vehicles •Support connections to transit services EdinaMN.gov 3 2018 Pilot Program •MOU with Lime began June 1 •Bikes deployed end of July •E-scooters deployed end of September •All devices collected mid-November •MOU expired December 31 EdinaMN.gov 4 2018 to 2019 •Due to limited observation window in 2018, staff recommended continuing in 2019 •Rising popularity of e-scooters led to industry shift away from dockless bike sharing •MOU renewed March 2019 •-Allowed deployment of bicycles and e-scooters •- Lime expressed intent to only deploy e-scooters EdinaMN.gov 5 2019 Pilot Program •E-scooters deployed mid-June •Large increase in usage compared to 2018 •More complaints received by City staff •Geofence installed over Centennial Lakes, Promenade early October •All devices collected late October •MOU expires March 19 EdinaMN.gov 6 Trip Data EdinaMN.gov 7 1265 1867 0 500 1000 1500 2000 May Jun Jul Aug Sept Oct Nov Bikes (2018)Scooters (2018) Scooters introduced late Sept; outperformed bikes in one month Bikes introduced late July Bike ridership declined after scooter deployment Trip Data EdinaMN.gov 8 1265 1867 7446 0 1000 2000 3000 4000 5000 6000 7000 8000 May Jun Jul Aug Sept Oct Nov Bikes (2018)Scooters (2018)Scooters (2019) Scooters outperform 2018 in just 2 months Trip Data EdinaMN.gov 9 Bikes (2018) E-Scooters (2018) E-Scooters (2019) Total Pilot Deployment Duration 16 weeks 8 weeks 20 weeks 36 weeks Total Trips 1,265 1,867 7,446 10,578 Ave. Trips/Week 79 233 372 294 Peak Trips/Week 126 (Aug) 385 (Oct) 788 (Aug) Total Trip Length 1,958 mi 2,745 mi 13,775 mi 18,478 mi Unique Users 654 922 3,446 Ave. Trip Duration 18 min 13 min 21 min 19 min Ave. Trip Length 1.55 mi 1.47 mi 1.85 mi 1.75 mi Existing Regulations State Statues City Code Lime User Agreement Bikes are permitted on roadways, bike lanes/trails Bikes are permitted on sidewalks Advises users to obey applicable local laws E-scooters are prohibited on sidewalks Bikes are required to slow to walking speed near pedestrians, at driveways/intersections Recommends helmet use to bike/e-scooter operators E-scooter operators must be 12 or older No language addressing e-scooters Non-electric bike operators must be 16 or older E-scooter operators 12-17 required to wear headgear E-scooter/e-bike operators must be 18 or older EdinaMN.gov 10 Insufficient Infrastructure EdinaMN.gov 11 •Relatively scarce bicycle facilities, fragmented network •Users who desire separation from motor vehicles ride on sidewalks (against state law) Complaints •Lime received 98 complaints over 2 year pilot (“acceptably low”) •- 35% “founded” parking complaints •- 35% “unfounded” parking complaints •- 20% related to desire for more vehicles/other •- 10% related to broken/damaged vehicles •Difficult for City staff to quantify number of complaints received •- Engineering, Public Works, Parks, Police, other EdinaMN.gov 12 •Obstructs intersection sight lines •Leaned against poles or other structures •Obstructs travel on sidewalk, bike lane or street •Obstructs access to building “Founded” Parking Complaints EdinaMN.gov 13 •Parked in boulevard (public ROW) •Parked in residential areas •Parked adjacent to sidewalk without obstructing pedestrian access “Unfounded” Parking Complaints EdinaMN.gov 14 Usage •Mostly recreational use, particularly prevalent along NMCRT, Centennial Lakes and the Promenade •More novelty than alternative transportation method Safety •Failure to use protective headgear •Failure to yield to pedestrians •Failure to obey traffic laws •Underage users •Obstruction of pedestrian walkways Common Concerns EdinaMN.gov 15 Aesthetics •Dislike seeing devices in residential areas (even if legally parked) •“Littering” Recommendations •Staff recommends not renewing agreement, allowing current MOU to expire in March •Current demand in Edina is low •- 70% less trips/capita than Minneapolis •Micro-mobility service does currently provide benefit to City •- Primarily used recreationally rather than as a replacement for SOVs •Insufficient resident support for micro-mobility services •- Safety and aesthetic concerns EdinaMN.gov 16 Transportation Commission Comments •Supportive of staff’s recommendations •Other modes likely don’t want to share space with scooters •Motor vehicle drivers prefer them on the sidewalks Pedestrians prefer them on the roadways •Heat map of usage could help prioritize infrastructure improvements •Inquired about degree to which micro-mobility replaced single- occupancy vehicle trips EdinaMN.gov 17 2018 Heat Map •Area of Highest Use; •Southdale •Parklawn •Centennial Lakes/Promenade •Nine Mile Creek Regional Trail •Cahill Industrial Park •Pamela Park •Many of these areas are slated for future bicycle infrastructure EdinaMN.gov 18 Recommendations •Micro-mobility services are expected to continue in neighboring communities and across the country •The City should; •- Continue to monitor local administrative and regulatory practices •- Continue to monitor regional and national trends in micro-mobility •- Continue to implement bicycle infrastructure as recommended by the Pedestrian and Bicycle Master Plan (which can be used by e-scooters) EdinaMN.gov 19 Date: January 7, 2020 Agenda Item #: VIII.C. To:Mayor and City Council Item Type: Report / Recommendation From:Chad A. Millner, P.E., Director of Engineering Item Activity: Subject:Resolution No. 2019-111: Prospect Knolls A Neighborhood Roadway Reconstruction, Improvement No. BA-458 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Adopt Resolution No. 2019-111, approving the Prospect Knolls A Neighborhood Roadway Reconstruction, Improvement No. BA-458. INTRODUCTION: Council tabled the discussion to allow staff to consider other possible options for this neighborhood based on concerns with the initial assessment amounts. See staff report for options to continue this project in 2020. ATTACHMENTS: Description Resolution No. 2019-111: Ordering Improvement Staff Report: Prospect Knolls A Neighborhood Roadway Reconstruction Options Update Assessment District Map Staff Presentation RESOLUTION NO. 2019-111 ORDERING IMPROVEMENT FOR PROSPECT KNOLLS A NEIGHBORHOOD ROADWAY RECONSTRUCTION IMPROVEMENT NO. BA-458 WHEREAS, a resolution of the City Council, adopted the 6th day of November 2019, fixed a date for a council hearing on Improvement No. BA-458, the proposed improvement of Prospect Knolls A Neighborhood Roadway Reconstruction; and WHEREAS, ten days mailed notice and two weeks published notice of the hearing was given, and the hearing was held thereon on the 9th day of December, 2019, at which all persons desiring to be heard were given an opportunity to be heard thereon; NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF EDINA, MINNESOTA: 1. Such improvement is necessary, cost-effective, and feasible to update aging infrastructure. 2. Such improvement is hereby ordered. 3. The city engineer is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. 4. The city council declares its official intent to reimburse itself for the costs of the improvement from the proceeds of tax exempt bonds. Dated: January 7, 2020 Attest: Sharon Allison, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its regular meeting of January 7, 2020, and as recorded in the Minutes of said Special Meeting. WITNESS my hand and seal of said City this ______ day of __________, 20___. _______________________________ City Clerk January 7, 2020 Mayor and City Council Aaron Ditzler, PE, Assistant City Engineer Chad A. Millner, PE, Director of Engineering Resolution No. 2019-111: Prospect Knolls A Neighborhood Roadway Reconstruction Options Information / Background: On December 9, 2019, the City Council reviewed the Engineering Study and conducted a public hearing on the Prospect Knolls A Roadway Reconstruction Project. Assessments were estimated at $32,900 and $18,500 per REU for Assessment Districts 1 and 2, respectively. Council heard public testimony from 14 property owners. The primary concern was the amount of the assessments. Council closed the public hearing and tabled a decision until staff had an opportunity to consider other options. Staff reviewed the following possible options; Options Comments 1. Bid Original Option with Modified Assessments More information below on standard street reconstruction 2. Reduce Roadway Scope More information below on sub-standard street reconstruction 3. Assess Properties by Individual Appraisal Method Contrary to current assessment policy and would produce varying assessment amounts per property, some greater than $32,900 4. No Build Not an option based on the condition of the infrastructure 5. Maintain Existing and Periodically Review Impractical option as condition of existing pavement will not support periodic maintenance operations 6. Delay and Bid with Prospect Knolls C in 2022 as One Assessment District Not an equitable assessment method, smaller properties are paying more to subsidize larger properties STAFF REPORT Page 2 Options 1. Option 1: Bid Original Option with Modified Assessments a. Complete project as detailed in the Engineering Study dated November 26, 2019 with modified estimated assessments of $29,300 (~$2,652 per year or ~$221 per month) and $15,000 (~$1,358 per year or ~$113 per month) per REU for Assessment Districts 1 and 2, respectively. Reductions in estimated assessments are related to the following. i. Reducing contingency in both districts from 15% to 10% 1. Will require tighter project controls during construction including less conservative estimates for road subgrade soil corrections ii. Adjusting total REUs per district. 1. Assessment District 1 would have one less REU and Assessment District 2 would have one more REU by moving 5812 Lee Valley Road into Assessment District 2. 2. Option 2: Reduce Roadway Scope a. Complete project as detailed in the Engineering Study dated November 26, 2019 with modified estimated assessments of $24,500 (~$2,217 per year or ~$185 per month) and $15,000 (~$1,358 per year or ~$113 per month) per REU for Assessment Districts 1 and 2, respectively. Reductions in estimated assessments are related to the following. i. Building substandard roadways in District 1 1. No new concrete curb and gutter installation 2. Reclaim the existing asphalt pavement and gravel base 3. Little to no subgrade preparation 4. Compact only the reclaim material 5. Install 4-inches of asphalt pavement 6. Little to no restoration and driveway removals 7. Anticipated reduction in life span of streets ii. Reducing contingency in both districts from 15% to 10% 1. Will require tighter project controls during construction including less conservative estimates for road subgrade soil corrections iii. Adjusting total REUs per district. 1. Assessment District 1 would have one less REU and Assessment District 2 would have one more REU by moving 5812 Lee Valley Road into Assessment District 2. References 1. Prospect Knolls A Neighborhood Roadway Reconstruction Engineering Study dated November 26, 2019 STAFF REPORT Page 3 Attachments 1. Typical Section Graphics 2. Updated Assessment District Map STAFF REPORT Page 4 8 7224 7100 7308 7024 5905 7017 7431 5809 7004 5712 6 2 5901 4 7000 7100 7000 7012 7121 7202 7104 7140 7009 7305 7100 7028 5912 7016 7020 7024 7016 7101 7105 7300 7104 5900 7205 7117 7028 5809 7209 7008 7021 7141 5908 5920 5912 5813 7145 7301 7024 7205 7001 6013 7013 7017 6909 7460 7119 6982 5900 7005 5904 7012 6832 7011 7109 5812 5905 7115 7032 7000 7115 7137 6005 7401 5721 7105 7019 6012 6986 5916 7304 7009 7121 7101 70217001 6009 7009 7201 7123 7308 7001 7312 7033 7201 6994 7101 7015 6909 6913 5804 7041 6905 7019 6905 7305 7209 5808 7023 6005 5729 7220 5805 58085812 7115 5800 7020 7310 6998 5816 6836 7029 5812 5716 7131 7302 5805 6912 5801 5725 7109 7309 7208 5920 7301 7129 7109 6990 7000 5708 5833 7125 7309 7128 7212 5704 5705 7012 7015 5816 7313 7021 7028 5716 57175801 7216 7122 5713 7200 7304 7220 7305 5800 5709 5708 5721 5712 7020 7013 7225 7015 5820 5720 5820 7001 5912 7301 7212 7306 7305 7300 7313 7312 60007209 7308 7025 6112 7308 7204 5920 7100 7040 5805 7133 7215 7224 7219 5908 7029 7101 7203 7213 5709 5708 7112 7314 7217 7304 5705 7108 7205 6008 5911 7221 7318 7300 6009 7322 7204 7101 7124 7021 7209 5811 5917 7208 7401 60047108 7205 7400 7123 5924 7216 5717 7209 7028 7105 59216001 7109 7017 7200 7223 7324 7116 7120 7213 7301 7044 7108 7200 7104 7121 7112 7117 7100 72057208 7000 7133 7016 7005 7117 5721 5704 7201 7401 7326 7113 5824 7105 7104 7004 7113 7120 7104 7009 7217 5724 7116 7000 7316 7121 60056009 7112 7201 7105 7101 7117 5713 7109 7116 7113 5804 7008 5728 7125 7045 7212 7129 5800 7204 7216 6840 7320 60136021 6904 6025 69086017 5736 7300 7305 6029 58285720 6001 7012 7004 7309 7008 5916 PROJECT LIMITS W 70TH STANTRIM RDDUBLIN CIR DUBLIN RD KERRY RD WEXFORD RDA NTRIM TERANTRIM CTDOWN RDL E E V A L L E Y R D SHANNON DRTRALEE DRSHANNON DRKEMRICH DR DEWEY HILL RD W 70TH ST ANTRIM RDASSESSMENTDISTRICT 2 ASSESSMENTDISTRICT 2 ASSESSMENTDISTRICT 1 / Engineering DeptDecember 2019 Proposed Assessments & Assessment DistrictsProspect Knolls A Neighborhood Roadway ReconstructionImprovement No. BA-458CITYOFEDINAMINNESOTAINCORPORATED 1888 , e Assessment Rates 0 REU .5 REU .67 REU 1 REU The CITYofEDINAProspect Knolls A Neighborhood Roadway ReconstructionBA-458Roadway Reconstruction Options January 7, 2020 The CITYofEDINAProject Details•91 properties •1.64 miles of road•24,331 square yards of street pavementwww.EdinaMN.gov3 The CITYofEDINAExisting Roadway Condition•Streets originally constructed between 1958 -1986•Existing street widths vary between 23’ and 30’•Primarily sandy / silty base material•City of Edina Average Pavement Condition Index - 72Prospect Knolls A – 16www.EdinaMN.gov4 The CITYofEDINADecember 9 Public Hearing•Assessments were estimated at •‐$32,900 per REU for Assessment District 1•‐$18,500 per REU for Assessment District 2•Public testimony from 14 property owners•5912 Lee Valley Rd in District 1•Council closed the public hearing and tabled a decisionwww.EdinaMN.gov5 The CITYofEDINAwww.EdinaMN.gov6Option Comments1Bid Original Option with Modified AssessmentsSee upcoming slides2 Reduce Roadway Scope See upcoming slides3Assess Properties by Individual Appraisal MethodContrary to current assessment policy and would produce varying assessment amounts per property, some greater than $32,900.4 No Build Not an option based on the condition of the infrastructure 5Maintain Existing and Periodically ReviewImpractical option as condition of existing pavement will not support periodic maintenance operations6Delay and Bid with Prospect Knolls C in 2022 as One Assessment DistrictNot an equitable assessment method, smaller properties are paying more to subsidize larger propertiesRoadway Improvement Options The CITYofEDINAOption 1 – Original Option with Modified Assessments•Complete original option with modified estimated assessments of $29,300 and $15,000 per REU for Assessment Districts 1 and 2, respectively. •‐Reduced contingency in both districts from 15 to 10%•‐Adjusted total REUs per district by one www.EdinaMN.gov7 The CITYofEDINAOption 2 – Reduce Roadway Scope•Complete project with modified estimated assessments of $24,500 and $15,000 per REU for Assessment Districts 1 and 2, respectively. •‐Reduced contingency in both districts from 15 to 10%•‐Adjusted total REUs per district by one•‐Substandard street section www.EdinaMN.gov8 The CITYofEDINAOption 2 – Substandard Roadway Improvements•Reclaim the existing asphalt pavement and gravel base•Perform stability test of reclaimed gravel base •No concrete curb and gutter •4-inches of asphalt pavement•Little to no restoration •Anticipate street life span reductionwww.EdinaMN.gov9 The CITYofEDINAEstimated Roadway Assessments – District 1www.EdinaMN.gov10•61 properties (58.17 REUs)•- 1 REU per single-family home•- 0.5 REU for corner properties•Option 1 – $29,300 per REU•Option 2 – $24,500 per REU The CITYofEDINAEstimated Roadway Assessments – District 2www.EdinaMN.gov11•30 properties (30.0 REUs)•- 1 REU per single-family home•Option 1 – $15,000 per REU The CITYofEDINAAnnual & Monthly Assessment per REUwww.EdinaMN.gov12NeighborhoodTotal Estimated Assessment per REUAnnualEstimated Assessment per REUMonthlyEstimated Assessment per REUProspect Knolls A –Assess Dist. 1 (Option 1)$29,300 (1) $2,652 (1)(2) $221 (1)(2)Prospect Knolls A –Assess Dist. 1 (Option 2)$24,500 (1) $2,217 (1)(2) $185 (1)(2)Prospect Knolls A –Assess Dist. 2 (Option 1)$15,000 (1) $1,358 (1)(2) $113 (1)(2)(1)2020 dollars (2)Assumes 4% finance charge The CITYofEDINAConclusionwww.EdinaMN.gov13•Approve Resolution No. 2019-111•Authorize Prospect Knolls A Neighborhood Roadway Reconstruction•(Improvement No. BA-458)District 1 – Option 1 or 2District 2 – Option 1 Date: January 7, 2020 Agenda Item #: VIII.D. To:Mayor and City Council Item Type: Report / Recommendation From:Scott H. Neal, City Manager Item Activity: Subject:Appointment to Housing Strategy Task Force Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Appoint Steve Brown to the Housing Strategy Task Force, effective January 8, 2020. INTRODUCTION: The seven members of the City Council’s Housing Strategy Task Force were appointed by the City Council on June 18, 2019. In addition to appointing the task force, the Council also approved a task force scoping document and protocol for their deliberations and operations. The Council’s approved protocol for the task force addressed the possibility of a vacancy on the task force by including a prioritized list of names of residents to appoint in the event of a vacancy, but only if the vacancy occurred on or before July 31, 2019. If a vacancy occurred after that date, the protocol for the task force is to leave the vacant seat unfilled for the duration of the task force. Task force member Feroza Mehta resigned from the task force on December 1, 2019. Because there has been a significant increase to the timeline for the task force, there is interest on the Council to amend the protocol and fill the open seat. The candidate at the top of the prioritized list of possible replacement candidates is Mr. Steve Brown. Mr. Brown has been regularly attending meetings of the task force, which would allow him to get up to speed quickly in order to become an effective member of the task force. This proposed appointment methodology is generally consistent with how the Council would fill vacancies on the City’s standing boards and commissions. If the Council wishes to proceed with filling the task force’s vacant seat, I recommend you appoint Mr. Brown, effective January 8, 2020. Attached are the staff report regarding Housing Strategy Task Force Appointments and the Council Task Force Charge. ATTACHMENTS: Description Staff Report: Housing Strategy Task Force Appointments Housing Strategy Task Force Council Charge June 18, 2019 Mayor & City Council MJ Lamon, Community Engagement Coordinator Housing Strategy Task Force Appointments Information / Background: At their May 7, 2019 council meeting, City Council approved the establishment of an advisory Task Force to support the development of an overall housing strategy. This included appointing seven members to the task force a variety of perspectives and experiences on housing in the community. The City received 52 applications to serve on the Task Force. A special meeting of the City Council was called on June 12, 2019 to discuss the selection of Task Force members. The following applicants were selected to serve: Bernadette Hornig (co-chair) Tom Koon Joe Burke Feroza Mehta Dan Hunt (co-chair) Janet Kitui Norman Seikman In the case it is determined a member can’t serve, Council has selected the following alternates in priority order to fill the vacancy. An open vacancy will only be filled through the end of July. After July 31, if an unscheduled vacancy opens, the Task Force will continue their work with the remaining members. Steve Brown, Nora Cooper, Neal Blanchette, Allison Perrier Briggs EDINA ADVISORY TASK FORCE I HOUSING STRATEGY I CITY OF EDINA Page 1 CITY COUNCIL TASK FORCE CHARGE PROJECT: EDINA HOUSING STRATEGY PURPOSE Support the City’s development of a comprehensive housing strategy. OBJECTIVE Gatherer information, perspectives and provide analysis that assists in the development of a comprehensive housing strategy for the community. STRATEGIES Stage 1: - Obtain public input on experiences with housing in Edina - Study other communities and best practices - Review past City studies/initiatives, including the 2006 Housing Succession Plan Stage 2: - Develop a recommendation for City Council using information from stage 1 TIMELINE - May 2019 through December 2019 KEY DATES May 7, 2019 Council authorizes the establishment of City Council Task Force June 4, 2019 City Council appoints Task Force members STAGE 1: GATHER INFORMATION/EXPLORATORY Aug. 7, 2019 Task Force presents initial findings report for Council to affirm (work session) STAGE 2: HOUSING STRATEGIES/RECOMMENDATION Dec. 3, 2019 Task Force presents final strategy to Council Dec. 17, 2019 Council adopts final strategy COMMITMENT - Appointed members will be asked to fulfill their work until Council adopts the final strategy in December 2019 - Appointed members should expect to meet at least monthly with additional off-line work - Appointed members should consider project timeline prior to appointments MEETINGS EDINA ADVISORY TASK FORCE I HOUSING STRATEGY I CITY OF EDINA Page 2 - The Task Force will establish their schedule including meeting times and dates as needed to complete the work - Conclusion of work must fall into the indicated timeline - Meetings are public LEVEL OF AUTHORITY CITY COUNCIL The establishment and appointments of a City Council Task Force are conducted by the Council. The Council has the authority to appoint/remove members. CITY MANAGER The City Manager has the authority to: - Designate the Staff Liaison and any additional staff support needed - Authorize financial resources - Enter into a service contract with a subject matter expert/consultant - Make recommendations to Council on adjustments to this Task Force charge TASK FORCE The Task Force has the authority to: - Conduct public engagement and collect input using the City’s public engagement protocols - Make adjustments/refinements to the strategy based on input and research - Recommend the final strategy which will be presented to Council for consideration TASK FORCE LEADERSHIP City Council will designate a member of the Task Force to serve as the Chair and another member as the Vice Chair. The role of the chair will include: - Prepare agenda - Lead meetings and facilitate discussions - Maintain meeting decorum - Encourage participation of all members The Vice Chair will support the Chair as needed and perform the chair duties if the Chair is unavailable. STAFF LIAISON City Manager will designate the staff liaison to the Task Force. Liaison role includes: - Support Task Force chair in preparing agendas and meeting materials - Provide technical expertise and access to City resources - Relay information from City Council to Task Force and vice versa - Submit packet materials for City Council review The Task Force does not direct the work of the liaison. RESOURCES AVAILABLE EDINA ADVISORY TASK FORCE I HOUSING STRATEGY I CITY OF EDINA Page 3 - The Task Force will have access to City resources available for advisory groups i.e. marketing/communications, meeting supplies, etc - Also, see City Manager’s level of authority OUTCOMES - Comprehensive housing strategy with the following priorities: o Types of housing o Sizes o Affordability o Location MEMBERSHIP APPLICATION The City of Edina’s Volunteer Edina program will manage the recruitment, application and onboarding process. CONSIDERATIONS & COMPOSITION City Council will appoint up to seven members with a variety of perspectives and experiences on housing in the community. Date: January 7, 2020 Agenda Item #: IX.A. To:Mayor and City Council Item Type: Other From:Jennifer Garske, Executive Assistant Item Activity: Subject:Correspondence Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Attached is correspondence received since the last City Council meeting. ATTACHMENTS: Description Correspondence 1-7-20 City of Edina Correspondence Submission Correspondence Selection * Data Practices Advisory: Any information submitted through this form will be emailed to all City Council Members and submitted for inclusion in the next public “Council packet.” Council packets are permanent records of materials prepared for City Council meetings. Council packets are public documents that are available in print, published on the City’s website and maintained in permanent electronic records. You are not required to complete any fields of this form. However, if you do not provide your name and street or email address, your comments will not be included in the Council packet. Open Meeting Law City Council Members receive and consider all feedback sent through this form. Because of the open meeting law, Council Members cannot engage in back-and-forth emails involving a quorum of three or more members. For that reason, you might not receive a response from them. You might also receive a response from a City staff member. Email City Council: If you only want to email the City Council and not send your comments for publishing, contact members at CityCouncil@EdinaMN.gov. Contact Executive Assistant Jennifer Garske, at JGarske@EdinaMN.gov, if you have any questions or require assistance. Council Packet Deadline Correspondence must be received by noon the Thursday prior to a City Council meeting in order to ensure it is published in the packet prior to the Council meeting. Submissions after that time may be included in a future Council packet. Name * Street Address City State Zip Code Phone Number Email Comments * File Upload Mayor & City Council Lonni Skrentner 7510 Cahill Road, Apt 208B Edina Minnesota 55439 9529947804 no dashes or spaces lonni.skrentner@gmail.com I urge the approval of Steve Brown to the Housing Strategy Task Force. His background and commitment to affordable housing is critical at this point in our history. Thank you for support. Lonni Skrentner Attachments allowed: pdf, jpg, png By submitting this form, I have read and agree to the Data Practices Advisory above. City of Edina Correspondence Submission Correspondence Selection * Data Practices Advisory: Any information submitted through this form will be emailed to all City Council Members and submitted for inclusion in the next public “Council packet.” Council packets are permanent records of materials prepared for City Council meetings. Council packets are public documents that are available in print, published on the City’s website and maintained in permanent electronic records. You are not required to complete any fields of this form. However, if you do not provide your name and street or email address, your comments will not be included in the Council packet. Open Meeting Law City Council Members receive and consider all feedback sent through this form. Because of the open meeting law, Council Members cannot engage in back-and-forth emails involving a quorum of three or more members. For that reason, you might not receive a response from them. You might also receive a response from a City staff member. Email City Council: If you only want to email the City Council and not send your comments for publishing, contact members at CityCouncil@EdinaMN.gov. Contact Executive Assistant Jennifer Garske, at JGarske@EdinaMN.gov, if you have any questions or require assistance. Council Packet Deadline Correspondence must be received by noon the Thursday prior to a City Council meeting in order to ensure it is published in the packet prior to the Council meeting. Submissions after that time may be included in a future Council packet. Name * Street Address City State Zip Code Phone Number Email Comments * File Upload Mayor & City Council Carol Frey Wolfe 6520 Indian Hills Rd Edina MN 55439 6125816373 no dashes or spaces carol@freyfoundationmn.org I, along with my husband Dan, strongly support the appointment of Steve Brown to the Housing Strategy Task Force. Steve has been an active and engaged community member and will bring a wealth of knowledge to the task force. I have known Steve since 7th grade at Southview Jr High and our kids have grown up together in Edina schools. You couldn’t ask for a better candidate for this position. Attachments allowed: pdf, jpg, png By submitting this form, I have read and agree to the Data Practices Advisory above. City of Edina Correspondence Submission Correspondence Selection * Data Practices Advisory: Any information submitted through this form will be emailed to all City Council Members and submitted for inclusion in the next public “Council packet.” Council packets are permanent records of materials prepared for City Council meetings. Council packets are public documents that are available in print, published on the City’s website and maintained in permanent electronic records. You are not required to complete any fields of this form. However, if you do not provide your name and street or email address, your comments will not be included in the Council packet. Open Meeting Law City Council Members receive and consider all feedback sent through this form. Because of the open meeting law, Council Members cannot engage in back-and-forth emails involving a quorum of three or more members. For that reason, you might not receive a response from them. You might also receive a response from a City staff member. Email City Council: If you only want to email the City Council and not send your comments for publishing, contact members at CityCouncil@EdinaMN.gov. Contact Executive Assistant Jennifer Garske, at JGarske@EdinaMN.gov, if you have any questions or require assistance. Council Packet Deadline Correspondence must be received by noon the Thursday prior to a City Council meeting in order to ensure it is published in the packet prior to the Council meeting. Submissions after that time may be included in a future Council packet. Name * Street Address City State Zip Code Phone Number Email Mayor & City Council Hope Melton 4825 Valley View Road Edina MN 55424 5187277553 no dashes or spaces hopemelton@hotmail.com Comments * File Upload By submitting this form, I have read and agree to the Data Practices Advisory above. Dear Mayor Hovland and Members of the City Council This letter is in support of Steve Brown's appointment to the Housing Strategy Task Force. Steve joined ENAH in mid-2018. He immediately asked me for a reading list of information on all aspects of affordable housing including its history in Edina, financing, the institutions involved in its development, its impact on housing insecure populations. His desire to be broadly informed on issues is both unusual and commendable. Steve is highly articulate and an excellent strategic and critical thinker. Steve's interpersonal style is conscientious, honest, and respectful. He's very good at creating ideas that bring people together around difficult issues. He can be counted on to volunteer for challenging tasks such as, along with Tom Koon, researching the 90-Day Tenant Protection Ordinances and presenting ENAH's recommendations to the Edina Housing Foundation. Steve Brown will make an outstanding member of the Task Force. Attachments allowed: pdf, jpg, png Date: January 7, 2020 Agenda Item #: B.1. To:Mayor and City Council Item Type: Minutes From:Andrew Scipioni, Transportation Planner Item Activity: Subject:Minutes: Transportation Commission, November 21, 2019 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: Receive the minutes of the Transportation Commission from November 21, 2019. ATTACHMENTS: Description Minutes: Transportation Commission, November 21, 2019 Draft Minutes☐ Approved Minutes☒ Approved Date: December 19, 2019 Minutes City Of Edina, Minnesota Transportation Commission Community Conference Room November 21, 2019 I. Call To Order Chair Richman called the meeting to order II. Roll Call Answering roll call were Commissioners Ahler, Erickson, Johnson, Kane, McCarthy, Olson, Plumb-Smith, Richman, Ruthruff, Scherer, Venell III. Approval Of Meeting Agenda Motion was made by Commissioner Johnson and seconded by Commissioner Ahler to approve the agenda. All voted aye. Motion carried. IV. Approval Of Meeting Minutes Motion was made by Commissioner McCarthy and seconded by Commissioner Plumb-Smith approving the October 24, 2019 meeting minutes. All voted aye. Motion carried. V. Community Comment None. VI. Reports/Recommendations A. Proposed 2020 Regular Meeting Dates Commissioners reviewed the proposed meeting dates for 2020 and updated the April meeting date to the 16th. Motion was made by Commissioner Olson and seconded by Commissioner Ruthruff to approve the updated 2020 Regular Meeting Dates. All voted aye. Motion carried B. 2019 Work Plan Updates • #1 New draft of TDM complete and a meeting has been scheduled for November 26th to discuss with developers. • #2 is complete. • #3 An article was submitted to the Edina Sun Current and published in the November 21, 2019 print. • #4 CloverRide North Loop grand opening was November 15th. • #5 A presentation from staff will occur during the December 19th meeting. • #6 Work group sent a note to the Mayor and City Council to discontinue moving forward with AARP designation. Draft Minutes☐ Approved Minutes☒ Approved Date: December 19, 2019 • #7 Not moving forward. C. 2020 Work Plan Proposal/Work Session Follow Up Staff presented the City Managers comments to the 2020 Work Plan Proposal and selected lead commisionsers. • #1 Lead commissioner: Erik Ruthruff • #2 Lead commissioner: Lori Richman • #3 Lead commissioners: Bruce McCarthy and Kirk Johnson • #4 Lead commissioners: Bocar Kane and Jill Plumb-Smith • #5 Lead commissioner: Mindy with the help of student commissioners • #6 No lead needed • #7 No lead needed VII. Chair and Member Comments Commissioner Olson was contacted by Robert Have about his traffic safety request from the September 19, 2019 meeting and he was wondering if there had been a resolution. Commisioner Johnson stated that a resident asked about adding a roundabout at Vernon & Hansen and what would need to happen to make that a reality. Commissioner Ahler said that the Morningside Neighborhood is circulating a petition for a crosswalk on France Avenue at W 42nd Street. Commissioner Richman shared an article about a group of cyclists that traveled to Minneapolis from Pennnyslvania to learn more about how the City of Minneapolis was able to incorporate their bike-friendly infrastructure so quickly. She also wondered how Edina could become more bike-friendly sooner rather than later. VIII. Staff Comments • Metro Transit is recommending the France Avenue alignment for the E-Line bus rapid transit (BRT) service. The Metropolitan Council will consider adopting this recommendation in January 2020. • Wooddale and Valley View traffic signal is up and running. • Grandview/Melody Lake Neighborhood Roadway Reconstruction is postponed until 2021. • City Council Comprehensive Plan Public Hearing will be December 3, 2019. • Tara Brown has requested comments to the Pollution Control Agency on greenhouse gas emmissions and the possibility of Minnesota adopting the standards of California; comments are due December 6th, 2019. IX. Schedule of Meeting and Events as of November 15, 2019 For information purposes only, no discussion. Draft Minutes☐ Approved Minutes☒ Approved Date: December 19, 2019 X. Adjournment at 7:15 p.m. Motion was made by Commissioner Olson and seconded by Commissioner Johnson to adjourn the November 21, 2019 meeting. All voted Aye. Motion Carried. TRANSPORTATION COMMISSION ATTENDANCE J F M A M J J A S O N D # of Mtgs Attendance % Meetings/Work Sessions 1 1 1 1 1 1 1 1 1 1 1 11 NAME Ahler, Mindy 1 1 1 1 1 1 1 1 8 73% Johnson, Kirk 1 1 1 1 1 1 1 1 1 1 1 11 100% Kane, Bocar 1 1 1 1 1 1 1 1 1 1 10 91% McCarthy, Bruce 1 1 1 1 1 1 1 1 8 73% Olson, Larry 1 1 1 1 1 1 1 1 8 73% Plumb-Smith, Jill 1 1 1 1 1 1 6 86% Richman, Lori 1 1 1 1 1 1 1 1 1 1 10 91% Ruthruff, Erik 1 1 1 1 1 1 1 1 1 1 1 11 100% Scherer, Matthew 1 1 1 1 1 1 1 1 8 73% Veluvali, Shankar 1 RESIGNED 1 N/A Emmanual Ayelomi (s) 1 1 9% Yeukai Zimbwa (s) 0 0% Tayden Erickson (s) 1 1 2 67% Simon Venell 1 1 2 67% Date: January 7, 2020 Agenda Item #: B.2. To:Mayor and City Council Item Type: Minutes From:Jeff Brown, Community Health Administrator Item Activity: Subject:Minutes: Community Health Commission, October 14 & November 4, 2019 Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Community Health Commission minutes from October and November meetings in 2019. ATTACHMENTS: Description Minutes: Community Health Commission, October 14, 2020 Minutes: Community Health Commission, November 4, 2019 MINUTES Community Health Commission October 14, 2019 at 6:30 PM City Hall, Community Room I.Call To Order II.Roll Call Present: Alison Pence, Julia Selleys, Greg Wright, Amanda Herr, Dena Soukup, Christy Zilka, Amy Wang, Madeline Olson Absent: Rob Loesch, Andrew Johnson-Cowley, Britta Orr III.Approval Of Meeting Agenda Motion by Greg Wright to approve meeting agenda. Seconded by Dena Soukup. Motion Carried. IV.Approval Of Meeting Minutes Motion by Alison Pence to approve September 9, 2019 meeting minutes. Seconded by Christy Zilka. Motion Carried. A.September 9, 2019 Draft Meeting Minutes V.Community Comment VI.Reports/Recommendations A.Draft Advisory Communication - Flavoring Update from Member Wright: -Landscape changing daily during writing of draft. -Discussion regarding strategy for submission of advisory communication, ie. banning all flavored tobacco and vaping products B.Update from Council Work Session AARP work plan item discussion, how to move forward with cross-commission committee. VII.Chair And Member Comments Update from Member Pence, regarding wellness initiative at Edina Public Schools: - Discussion about Chartwell food service contract, many parents unhappy. - 10% free/reduced lunch in district - New chemical health coordinator this year - interested in collaboration - Currently 100 kids actively receiving mental health services - Discussion of bringing in Hazelden Foundation for a project - mock bedroom setup - Mary Heimann, district nurse, visits to health office up 18%, saw 69,000 health office visits in last school year. - Vaccine %'s are very high, good participation. VIII.Staff Comments IX.Adjournment MINUTES Community Health Commission November 4, 2019 at 6:30 PM City Hall, Community Room I.Call To Order II.Roll Call Present: Greg Wright, Julia Selleys, Den Soukup, Amanda Herr, Rob Loesch, Amy Wang, Madeline Olson Absent: Andrew Johnson-Cowley, Christy Zilka, Alison Pence, Britta Orr III.Approval Of Meeting Agenda Motion by Greg Wright to Approve Meeting Agenda. Seconded by Julia Selleys. Motion Carried. IV.Approval Of Meeting Minutes A.Approval of October 14, 2019 Meeting Minutes Motion by Julia Selleys to Approve October 14, 2019 Community Health Commission Minutes. Seconded by Dena Soukup. Motion Carried. V.Community Comment VI.Reports/Recommendations A.2019-2020 Work Plan Discussion Discussion regarding 2020 work plan items and process. AARP item discussed, cross-commission committee will be summarizing recommendation regarding this item. B.Flavored Tobacco Products Advisory Communication Discussion Report approved for submission to Council. Staff will format the item and submit along with a staff report on the subject Motion by Dena Soukup to approve recommendation regarding banning of flavored vaping products in the City of Edina. Seconded by Julia Selleys. Motion Carried. VII.Chair And Member Comments VIII.Staff Comments IX.Adjournment Date: January 7, 2020 Agenda Item #: XII.A. To:Mayor and City Council Item Type: Report / Recommendation From:Scott H. Neal, City Manager Item Activity: Subject:Ordinance Amending Edina City Code Concerning Alcoholic Beverages Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Discussion only. INTRODUCTION: A proposed ordinance to amend Chapter 4 of the Edina City Code Concerning Alcoholic Beverages, Consumption and Display Permits, will be discussed. The City Manager and City Clerk will lead a discussion of this item at the Council meeting. Date: January 7, 2020 Agenda Item #: XII.B. To:Mayor and City Council Item Type: Report / Recommendation From:Scott H. Neal, City Manager Item Activity: Subject:Comment Period on Highway 100 and County Road 3 Groundwater Plume Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None. INTRODUCTION: The U.S. Environmental Protection Agency has extended the public comment period on the proposal to add the Highway 100 and County Road 3 Groundwater Plume to the Superfund National Priorities List. Comments will now be accepted until Feb. 6. Comments can be made online at: https://www.regulations.gov/docket?D=EPA- HQ-OLEM-2019-0486. The City Manager has ordered the preparation of proposed comments for consideration of possible approval by the City Council at your Jan. 22, 2020 meeting. Date: January 7, 2020 Agenda Item #: XIII. To:Mayor and City Council Item Type: Other From:Sharon Allison, City Clerk Item Activity: Subject:City Council Upcoming Meetings and Events Information CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: None; information only. INTRODUCTION: Date Time Meeting/Event Location Tues, Jan. 7 5:30 p.m.No Work Session 7:00 p.m.City Council Regular Meeting Council Chambers Sat, Jan. 11 8:00-3:00 p.m.City Council Retreat Braemar Golf Course Thurs, Jan. 16 7:30 a.m.HRA Council Chambers Mon, Jan. 20 LEGAL HOLIDAY (MARTIN LUTHER KING DAY) Wed, Jan. 22 5:30 p.m.Work Session: T BD Community Room 7:00 p.m.City Council Regular Meeting Council Chambers Thurs, Jan. 30 7:30 a.m.HRA Council Chambers Tues, Feb. 4 5:30 p.m.Work Session: Joint Meeting with State Legislative Delegation Community Room 7:00 p.m.City Council Regular Meeting Council Chambers Thurs, Feb. 6 5:00-9:00 p.m.City Council Retreat Braemar Golf Course Thurs, Feb. 13 7:30 a.m.HRA Council Chambers Mon, Feb. 17 LEGAL HOLIDAY (PRESIDENTS DAY) Wed, Feb. 19 5:30 p.m.Work Session: T BD Community Room 7:00 p.m.City Council Regular Meeting Council Chambers Thurs, Feb. 27 7:30 a.m.HRA Council Chambers