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HomeMy WebLinkAbout2012-03-20 COUNCIL MEETINGAGENDA CITY COUNCIL MEETING CITY OF EDINA, MINNESOTA CITY COUNCIL CHAMBERS MARCH 20, 2012 7:00 P.M. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA All agenda items listed on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of such items unless requested to be removed from the Consent Agenda by a Member of the City Council. In such cases the item will be removed from the Consent Agenda and considered immediately following the adoption of the Consent Agenda. (Favorable rollcall vote of majority of Council Members present to approve.) A. Approval of Minutes— Regular Meeting of March 6, 2012 and Work Session of March 6, 2012, B. Receive Payment Of Claims As Per: Pre -List Dated 03/08/2012, TOTAL $1,538,489.69; Pre -List Dated 03/15/2012 TOTAL $ 587,917.09; and Credit Card Transactions Dated 1/28/12 to 2/27/12 $10,811.48 C. Request For Purchase — Themed Surf Feature — Edina Aquatic Center D. Resolution No. 2012 -49 Setting May 1, 2012 Public Hearing Date For Nuisance Abatement No. 18165 E. Approve Request For Proposal For Residential Curbside Recycling Collection F. Resolution No. 2012 -50 Authorizing Removal of Special Assessments G. Approve Registration To National Joint Powers Alliance To Purchase Products H. Request To Purchase — Two Electric Generators — Public Works I. Request To Purchase —Contract ENG12 -2 —Vikings Hills Neighborhood Reconstruction J. Request To Purchase — Fiber Optic Network Expansion — Improvement No. FO -006 K. Resolution No. 2012 -51 Setting Public Hearing Date April 17, 2012, 501h & France Parking Structure Improvement L. Approve Environmental Purchasing Policy M. Request To Purchase — Commercial Meter Survey — Public Works N. Resolution No. 2012 -52 Setting Hearing Date of April 17, 2012 Modifying Southeast Edina Redevelopment District And Establishing Southdale 2 Tax Increment Financing District, Agenda /Edina City Council March 20, 2012 Page 2 Considering Approval of Southdale Limited Partnership Business Subsidy and Proposed Spending Plan For Centennial Lakes TIF Finance District V. SPECIAL RECOGNITIONS AND PRESENTATIONS VI. COMMUNITY COMMENT During "Community Comment," the City Council will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Council or which aren't slated for future consideration. Individuals must limit their comments to three minutes. The Mayor may limit the number of speaks on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Mayor or Council to respond to their comments tonight. Instead the Council might refer the matter to staff for consideration at a future meeting. VII. REPORTS /RECOMMENDATIONS: (Favorable vote of majority of Council Members present to approve except where noted) A. Resolution No. 2012 -47 Opposing the Marriage Amendment B. Rezoning From PCD -4, To PUD, 6996 France Avenue, FE70, LLC, Ordinance No. 2012 -9 and Resolution No. 2012 -39 C. Resolution No. 2012 -48 Accepting Various Donations D. Public Meetings And Religious Observances Policy E. 2012 -2013 Labor Contracts For I.U.O.E. Local 49 Public Service Worker Units and Teamster's Local 320 Police Officer Unit VIII. CORRESPONDENCE AND PETITIONS A. Correspondence IX. MAYOR AND COUNCIL COMMENTS X.MANAGER'S COMMENTS XI. ADJOURNMENT Agenda/Edina City Council March 20, 2012 Page 3 EDINA HOUSING & REDEVELOPMENT AUTHORITY I. CALL TO ORDER II. APPROVAL OF MINUTES OF HRA -Regular Meeting of February 21, 2012 III. Resolution No. 2012 -4 Modifying Easement and Parking Ramp Agreement Third Amendment IV. Resolution No. 2012 -5 Setting Hearing Date of April 17, 2012 Modifying Southeast Edina Redevelopment District And Establishing Southdale 2 Tax Increment Financing District, Considering Approval of Southdale Limited Partnership Business Subsidy and Proposed Spending Plan For Centennial Lakes TIF Finance District V. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927- 886172 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS Mon Mar 19 Annual Boards & Commissions Dinner Meeting Tues Mar 20 Work Session — Edinborough Park /Sports Dome Report Tues Mar 20 Regular Meeting Tues Apr 3 Work Session — Neighborhood Identification Steering Com Tues Apr 3 Regular Meeting Sat Apr 14 Town Hall Meeting Tues Apr 17 Joint Work Session /ETC — Street Reconst. Finance Report Tues Apr 17 Regular Meeting Mon Apr 23 Annual Volunteer Reception Tues May 1 Work Session — TDB Tues May 1 Regular Meeting Tues May 14 Joint Work Session —Art Center Board Tues May 14 Regular Meeting �n May 28 MEMORIAL DAY HOLIDAY OBSERVED — CITY Hall Closed ..es Jun 5 Work Session - Tues Jun 5 Regular Meeting Tues Jun 19 Joint Work Session — Edina Community Health Tues Jun 19 Regular Meeting 5:00 P.M. HUGHES PV. CENTENNIAL LAKES 5:00 P.M. COUNCIL CHAMBERS 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 10:00 A.M. — NOON SENIOR CENTER 5:00 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:00 P.M.BRAMAR RM WARREN HYDE CLUB HS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL MARCH 6, 2012 7:05 P.M. CALL TO ORDER Mayor Hovland called the meeting to order at 7:05 p.m 11. ROLLCALL Answering rollcall were Members Bennett, Brindle, Sprague, Swenson and Mayor Hovland. 111. MEETING AGENDA APPROVED Member Bennett made a motion, seconded by,Member Brindle, approving the meeting agenda. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Manager Neal requested the agenda be revised to add two items. Member Swenson made a motion, seconded by Member Bennett, revising the meeting agenda to add item VIII.E. Resolution 2012 -46, opposing the proposed closure of the Division IV Southdale Courthouse of the Fourth Judicial District; and, Item VIII.F. Resolution 2012 -47, approving amendment to easement. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Sprague, approving the consent agenda as follows: W.A. Approve regular and work session meeting minutes of February 21, 2012; work session meeting minutes of February 17 and 18, 2612; and work session meeting minutes of February 28, 2012 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated February 23; 2012, and consisting of 20 pages; General Fund $82,610.72; Police Special Revenue $387.60; Working Capital Fund $532,002.48; Equipment Replacement Fund $26,373.50; Art Center Fund $3,687.90; Golf Dome Fund $10,921.26; Aquatic Center Fund $45.96; Golf Course Fund $12,838.98; Ice Arena Fund $8,806.23; Edinborough /Centennial Lakes Fund $1,829.24; Edinborough Park Fund $6,165.38; - Centennial Lake`s Park Fund $1,884.28; Liquor Fund $1250'806.38; Utility Fund $26,957.78; PSTF Agency,.Fund $17,482.64; Payroll Fund $1,738.10; TOTAL $859.538.43 and for approval of payment of claims dated March 1, 2012,` and consisting of 25 pages; General Fund $380,546.91; Communications Fund $7.24; Police Special Revenue $379.69; Working Capital Fund'$22,278.47; Equipment Replacement Fund $5,228:53; Art Center Fund $2,439.18; Golf Dome Fund $145.43; Aquatic Center Fund $1,893.99; Golf Course Fund $4,431.39; Ice Arena Fund $15,589.13; 'Edinborough/Centennial Lakes Fund $1,171.49; Edinborough Park Fund $16,451.29; Centennial Lakes Park Fund $4,561.50; Liquor Fund $117,692.05; Utility Fund $64,152.08; Recycling Fund $32.99; PSTF Agency Fund $8,607.26; Payroll Fund $3,420.76; TOTAL $649.029.98 IV.C. Request for Purchase, 2012 GMC 4 x 4 Extended Cab Pick -up — Utility Division, awarding the bid to the recommended low bidder, Nelson Auto Center at $24,666.67 IV.D. Renewing On -Sale Intoxicating, Club On -Sale, and Sunday Sale Liquor Licenses for: On -Sale Intoxicating & Sunday Sale = Big'Bowl, California Pizza Kitchen, Crave Restaurant, Eden Avenue Grill, Edina Grill Restaurant, Lake, Shore Grill,. McCormick & Schmick Seafood Restaurant, Mozza Mia, P.F. Chang's Bistro, Pinstripes, Inc., Pittsburgh Blue, Raku, Inc., Romano's Macaroni Grill, Page 1 Minutes /Edina City Council /March 6.2012 Ruby Tuesday, Salut Bar Americain, Tavern On France, The Cheesecake Factory, and Westin Edina.Galleria; and, Club & Sunday Sale - Edina Country Club and Interlachen_Country Club IV.E. Renewing On -Sale Wine and.On -Sale 3.2 Beer Licenses for: Beaujo's, Biryani, Chipotle Mexican Grill, Cooks of Crocus Hill, D'Amico & Sons, Good Earth Restaurant, Marriott'Residence Inn, Noodles & Company, People's Organic Coffee /Wine Galleria Cafe, Rice Paper Asian Fusion Restaurant, and TA. of Edina. IV.F. Renewing On -Sale 3.2 Beer and Off -Sale 3.2 Licenses for: On -Sale 3.2 - Chuck E. Cheese's.and Davanni's Pizza /Hoagies; and, Off -Sale 3.2 - Cub Foods, DBI Convenience LLC (Edina Market & Deli), Holiday Stationstore. #217, Jerry's Foods, and Super America. IV.G. Accept Traffic Safety Report of February 1, 2012 . IV.H. Adopt Resolution No. 2012 -43, setting April 3, 2012, Public Hearing for Municipal Consent -1 -494 Auxiliary Lane IV.I. Request for Purchase, Terex PT 60 Track. Loader - `Braemar.Golf Course, award_ ing the bid to the recommended low bidder, Titan Machinery-at $29,477.19. IV.J. Adopt Resolution 'No. 2012 -44, approving amendment Hennepin County Fire Chiefs Joint Powers Agreement IVX Request for Purchase, Fire Department Type I Ambulance, awarding the bid to the recommended low bidder,. Premier Specialty Vehicles at $149;867.00. Rollcalls Ayes: Bennett, Brindle, Sprague, Swenson, Hovland.., Motion carried. V. SPECIAL RECOGNITIONS ANDPRESENTATIONS V.A. RESOLUTION NO. 2012 -45 ADOPTED - AUTHORIZING FIRE DEPARTMENT TO ACCEPT FEMA FIRE ACT GRANT Fire Chief Scheerer requested adoption of Resolution No. 2012 -45 authorizing the Fire Department to accept the FEMA Fire Act Grant in the amount of $74,520 and execution of the grant agreement. He described the protective equipment that would be.purchased and noted the City's ten percent match would equal $8,280. Member Brindle introduced and moved adoption of Resolution No. 2012 -4S, Edina Fire Department Assistance to Firefighters Grant. Member Swenson seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Vt. PUBLIC HEARINGS HELD - Affidavits of Notice presented and ordered placed on file. VI.A. . CONDITIONAL USE PERMIT AND LOT. WIDTH VARIANCE, 5421 FRANCE AND 3717 FULLER, ST. PETER'S LUTHERAN CHURCH - RESOLUTION NO. 2012-37 & RESOLUTION NO. 2012-38 ADOPTED Planning Assistant Presentation Planning Assistant Aaker presented the request of St. Peter's Lutheran Church for a 15 -foot lot -width variance to build on its vacant.,property.located at 3717 Fuller Street and Conditional Use Permit (CUP) amendment to change the proof -of- parking plan. It was noted the requested change in proof -of- parking would still provide one stall beyond ordinance requirements. Ms. Aaker presented staff's rationale that the requested variance. was reasonable, met required findings and ordinance requirements, and recommended approval. The Planning Commission, at its January 25, 2012, meeting, unanimously recommended approval of the requested CUP and variance subject to the findings and conditions detailed in the staff report. The Council discussed the application and asked questions of Ms. Aaker relating to past and present uses of the subject site„ the traffic study conducted to determine parking need, and, whether the Church intended to construct an addition in the future. It was noted that additional proof -of- parking would be required to increase the size of the Church. Page 2 Minutes /Edina'City Council /March 6. 2012 Proponent Presentation Jim Ravell, Congregational President St. Peter's Church, clarified the Church was not contemplating selling additional lots or building addition te the buildi. He indicated .the Church operated an Early Childhood Center and Christian Day School and both uses were contemplated in the parking study. Mayor Hovland opened the public hearing at 7 :25 p.m. Public Testimony No one appeared to comment. Member Swenson made. a motion, seconded by Member Sprague, to close the public hearing. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Jeff Schoenwetter, JMS, 5250 West 74th Street, explained -,the home proposed for the site 'met the requirements of City code, preserved a large rear yard, and fell short. of maximizing the potential of the site in hard cover, square footage area, and setbacks.. He noted. that from the elevation and height perspective, the home would be similar to the three new homes to the east. The Council asked about the first -floor elevation. Ms. Aaker explained this was a vacant lot and the maximum height of 35 feet would be measured from the existing grade. Member Brindle introduced and moved adoption of Resolution No. 2012 -37, approving a Conditional Use Permit at 5421 France based on the following findings: 1. The proposal meets the Conditional Use Permit conditions.per Section 850.04 Subd.S.E, of the Edina Zoning Ordinance. 2. The proposal meets all applicable Zoning Ordinance requirements. 3. The revised proof -of- parking plan allows the release of 3717 Fuller Street from the 1983 proof -of- parking agreement allowing the Church opportunity for alternative options for use of the property. And subject to the following conditions: 1. Recording of a revised proof -of- parking agreement with attached parking plan by SRF Consulting Group, Inc. dated: January 17, 2012, with Hennepin County. 2. Execution of a proof -of- parking agreement. And adoption of Resolution No. 2012 -38, approving a lot width variance at 3717 Fuller Street, based on the following findings: 1. With the.exception of the variance requested, the proposal would meet the required standards and ordinances for the R -1; Single Dwelling Unit District. 2. The proposal would meet the required standards for a variance, because: a. The proposed use of the property is reasonable; as it is consistent with the Comprehensive Guide Plan. b. The request is reasonable given that a home had occupied the lot in the past. c. The lot width, of the subject property is consistent and similar to those near it. 3. The proposal is °in harmony with the intent of the ordinance since it will allow replacement of a home that had occupied the lot.in the past and was. originally platted for:that "purpose. 4. The unique circumstances are that the property is not needed for future parking demands of the Church; however, may not be sold for redevelopment without the benefit of a lot width variance. And subject to the following conditions: 1. Recording of a revised proof -of- parking agreement with attached parking plan by SRF Consulting Group,.lnc. dated: January 17, 2012, with Hennepin County. Member Sprague seconded the motion. Rollcall, Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Page 3 Minutes /Edina City Council /March 6. 2012 VI.B. REZONING FROM PCD-4, TO PUD, 6996 FRANCE AVENUE, FE70, LLC —ORDINANCE NO. 2012 -9 & RESOLUTION NO. 2012-39 TABLED TO MARCH 20, 2012 Planning Assistant Presentation Planning Assistant Aaker presented the request of FE 70, LLC for rezoning from PCD -4 Planned Commercial District, to PUD, Planned Unit Development District; a Zoning Ordinance amendment that established the PUD zoning district; and Final Development Plan approval to construct an 8,260 sq. ft. retail /office building at 6996 France Avenue. Ms. Aaker indicated the Planning Commission, at its February 8, 2012, meeting, unanimously recommended approval of the application subject to the findings and conditions detailed in the staff report. Ms. Aaker presented staff's rationale that the request for rezoning to PUD, Zoning Ordinance amendment to establish the PUD zoning district, and Final Development Plan were reasonable, met required findings and ordinance requirements, and recommended approval. The Council noted the current building rendering as presented was a huge departure from the building rendering submitted for the July 22, 2011, sketch plan review and the December 6, 2011, Preliminary Rezoning and Preliminary Development Plan approval. Ms. Aaker confirmed the plans submitted for this review were different than the renderings dated July 22, 2011 She noted the Planning Commission had also commented on that issue. The Council compared the two renderings and pointed out the differences of in the current rendering, presented that Gentained with fewer windows, especially at the corner, and less stone. The Council requested a legal opinion on its ability With Fe ^e*_ to require construction of the July 22, 2011, rendering. . City Attorney Knutson advised the Council was not bound by prior sketch plan approval and nothing was approved until the property was rezoned and the ordinance adopted. He recommended, if the Council had concern with the building and design elements, to entertain the proponent's presentation, hold and close the public hearing, and table consideration to allow the proponent to bring back a plan that was responsive to the Council's concerns. Proponent Presentation Dean Dovolis, DJR Architecture, 5009 Ridge Road, explained the rendering was changed in response to tenant requirements; however, he did not believe it was substantially changed. He presented the rendering and indicated the roof design was the same as rendered in the July 22, 2011, plan. Mr. Dovolis said due to requirements of the Vitamin Store, the windows on the second story [at the SE corner]_ had been removed but additional windows were added to the AmeriTrade fagade [at the NE corner]. The percentage of stone was the same as rendered in the July 22, 2011, plan. Mr. Dovolis noted Edina's sign ordinance would allow 300 sq. ft. of signage but the proposal was for only 50 sq. ft. of signage. The Council asked if it would not be economically viable to include the second -story glass. Mr. Dovolis advised the GEGFneF tenant. Vitamin Store would not be interested in the space if a second story with glass was required. The Council noted tenants don't stay forever but once constructed, the building would remain without glass and stone on this significant corner. Mr. Dovolis explained the building was designed so the second story corner space could evolve in the future and convert back to glass. He indicated the stone was removed from the second story because it would preclude converting that area to glass. The building material under the Vitamin Store sign would be a light grey metal with darker color metal as accent and window trim. The Council indicated its intention to elevate requirements, including design, when considering a PUD. Ms. Aaker explained that a change in fagade post approval would require a PUD amendment. Mr. Dovolis encouraged balance and cautioned that driving the design too far could result in a building that was difficult to lease. The Council acknowledged that in this case, signage was running the aesthetic. Page 4 Minutes /Edina City Council /March 6. 2012 Mayor Hovland opened the public hearing at 8:12 p.m. Public Testimony No one appeared to comment. Member Swenson made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. The Council indicated it would not want tenancy to drive design aesthetics and support was expressed to look at other options. Member Sprague made a motion, seconded by Member Bennett, to table consideration of Ordinance 2012 -9, amending the Zoning Ord_ inance to establish a PUD, Planned Unit Development District at 6996 France Avenue, and - Resolution No. 2012 -39, approving a Final ,Rezoning and Final Development Plan.for FE 70 LLC at 6996 France Avenue, to the March 20, 2012, Council meeting. The Council acknowledged that when the preliminary design was approved,.,* °' much discussion occurred relating to how this'building.created a visual tie -in with aesthetics of neighboring buildings across France Avenue. However, the final site plan included a substantive change at a most visible corner, possibly necessitating review through the site plan process. Ms. Aaker indicated the Council had until May 1, 2012, to act on this application. Mr. Dovolis sketched a compromise design to lower the Vitamin Store signage and insert false glass into the upper half of the second story, which would better mimic the second story of the AmeriTrade corner. The Council pointed out another variation was the.loss of overhang articulation at windows and doors, and asked Mr. Dovolis to address how to better balance the loss of "soaring" articulation at the corner of the building. The Council recommended the updated rendering incorporate the issues raised, include an option of a stone band above the glass, and more accurately reflect building colors and materials. Mr. Dovolis stated he would provide the new rendering in both black and white and a hand - colored rendering. The Council acknowledged that the attraction of a. PUD was the flexibility offered to the proponent; however, it had tobalance with obtaining public benefit. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VI.C. TRACY AVENUE ROADWAY IMPROVEMENT NO. BA -368 — RESOLUTION NO. 2012-41 ADOPTED City Engineer Presentation Director of Public Works /City Engineer Houle summarized the Tracy Avenue Roadway Improvement No. BA -368 and advised staff found this project was necessary, cost effective and feasible. He indicated this project would be assessed under Statute 429. Andrew Plowman, WSB & Associates, 701 Xenia Avenue S., identified the project area, described existing conditions, and the proposed improvement to streets, sidewalks, bike lanes, and roundabout at Tracy and Benton Avenues. The preliminary project cost was estimated at $1,287,400 with the City paying $495,000, Municipal State Aid MSA paying $651,000, and nefitting properties assessed $141,400. There would be �115 32 Residential Equivalent Units (REU) assessed!. at a cost of $4,418.75 /REU; and nine properties would be assessed at one -third REU; one property would be. assessed at 4 REUs , and 25 properties would be assessed at each one .REU. Mr. Plowman presented the project schedule. Mr. Plowman displayed four alternatives.considered for Tracy /Benton Avenue intersection and resulting costs. Reconstruction with the current configuration was estimated to cost $100,000; the proposed roundabout was estimated to cost $165,000; a partial realignment of the intersection was estimated to cost $225,000, and full realignment of the west leg of the intersection was estimated to cost $238,000. Page 5 Minutes /Edina City Council /March 6, 2012 The Council asked questions of Mr. Plowman relating to the driver's experience when approaching and driving through the roundabout, resulting in heightened awareness of the driveway. Mr. Plowman stated the travel lane width would be reduced to 11 feet which also resulted in traffic calming. Mr. Houle stated staff asked the school district for input on this design and it had indicated no concerns relating to bus traffic, drop off areas, roundabout, or the intersection alignment. Mr. Plowman and Mr. Houle acknowledged that correspondence from the School District stated that 'the current intersection arrangement does not create limits for bus travel at the school. The Council addressed the travel pattern for pedestrians and methods to enhance crossing safety. Mr. Houle doubted this intersection would meet warrants for flashing lights; however, bump outs were proposed to reduce the width of pedestrian path to cross the roadway. The Council discussed the proposed single -lane roundabout design. Mr. Houle indicated the Police Chief submitted a memorandum in support, but the Fire Chief indicated the roundabout was too small for fire trucks. Mr. Plowman stated WSB ran modeling for the City's current fire trucks and determined there would be a 4.5 second loss on call response assuming the fire truck would traverse at 30 mph and go through the stop sign compared to traveling the elliptical roundabout at 15 miles per hour. The Council asked whether an off -set intersection design would also calm traffic. Mr. Plowman answered that stop signs were not considered to be methods for calming traffic and additional benefits of roundabouts were reduction of fuel consumption and emissions. He noted a roundabout also enhanced pedestrian safety in having to cross only one lane of traffic at a time, the refuge island, and need to look for traffic in only one direction. Mr. Plowman and Mr. Houle acknowledged that there have been no crashes reported at the intersection of Tracy and Benton in records dating back to 2001. Mr. Plowman also acknowledged that the most recent traffic volumes for the intersection had been measured in 1997, 1998 and 2001, were under 400 vehicles per day on Benton west of Tracy, and that traffic speeds had not been measured. Mr. Houle presented the recommendation of the ETC that the offset intersection at Benton /Tracy Avenue alignment remain as is with the remaining portion of the corridor to retain the sidewalk along the easterly side of the corridor, northbound parking bay which included bump outs at the intersection of Grove Street, Warden Avenue, and Hawkes Terrace, northbound bike lane, northbound through lane, southbound through lane and southbound bike lane. a^vrra a seek Mr. Houle stated that ETC members had indicated support for seeking a variance to reduce the travel lane to 10 feet. He indicated staff could prepare a submittal for a variance to reduce the travel lane, if desired. Mayor Hovland opened the public hearing at 9:02 p.m. Public Testimony Alex Johnson, 5844 St. Johns Avenue, addressed the Council in support of the proposed bike lanes. Steve Enck, 5700 Benton Avenue, addressed the Council in opposition of the proposed roundabout. Peter Kelley, 4020 Inglewood Avenue, addressed the Council as chair of the Bike Edina Task Force, in support of the proposed bike lanes. Jean Uphoff, 6020 Tracy Avenue, addressed the Council in opposition to the proposed bike lanes. Susan Clark, 5812 West 61s` Street, addressed the Council in opposition to the proposed roundabout. Page 6 Minutes /Edina City Council /March 6. 2012 Dorothy Kerzner, 5828 Jeff Place, - addressed the Council in opposition to the proposed roundabout and . ,widening of the roadway. William Rodgers, 6100 Arbour Lane_, addressed the Council in opposition to the proposed roundabout and . widening of the roadway. Gretchen Shanight, 5612 Tracy Avenue, addressed the Council in support of data decisions, retaining on- street parking and increased bicycle use and safety. David Henry, 5712 Creek Valley Road, addressed the Council in support of studying and designing for Tracy, Avenue as a whole. Harvey Havir, 6108 Tracy Avenue, addressed the Council in support of studying and designing for Tracy, Avenue as a whole. Richard Conkey, 5605 Tracy Avenue, addressed the Council in support of retaining on- street parking and ',the proposed bump -outs. Andrew Langfield, 5805 Tracy Avenue, addressed the Council in support of retaining on- street parking, — narrower bike lanes, and no widening of the street. Janet Kramer, 5616 Warden Avenue, addressed the Council in support of proposed changes. Michael Sonnek, 5604 Tracy Avenue, addressed the Council in support of a reduced 25 mph speed limit with bike lanes on Tracy Avenue. Greg Rustad, 5616 Grove Street, addressed the Council questioning the utility of one mile of bike lanes. Alice Hulbert, 7221 Tara Road, addressed the Council in support of the proposed roundabout and bike lanes Member Swenson made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Bennett, Brindle, Sprague, - Swenson, Hovland Motion carried. Mr. Houle and Mr. Plowman addressed issues brought forward during public testimony and described the process used to assure protection of trees during project construction. Mr. Houle described project elements that would provide multimodal transportation yet maintain and enhance a "neighborhood" atmosphere on Tracy Avenue. He indicated the four feet of property required for this project, as proposed, was available within the City's rights -of -way. Mr. Plowman addressed the suggestion to widen the "throat" of Benton Avenue, west of Tracy Avenue, to ease the bus turning movement; however, it would create more pavement for parking or use ,as a right turn lane. Mr.. Houle reviewed options considered for the driveway location of the Enck property. Member Sprague, introduced and moved adoption of Resolution No. 2012 -41, ordering , Tracy Avenue Roadway Improvement from Vernon-Avenue to Benton Avenue, Improvement No. BA -368, subject to .inclusion of a 25 mph speed limit from Vernon Avenue to the Crosstown, one radar speed sign at the approach to the school, and bio -swale or .stormwater retention plan at the low elevation of the boulevard, north of the roundabout. Member Brindle seconded the motion. Page 7 Minutes /Edina City Council /March 6, 2012 Members Bennett, Brindle, Swenson, and Hovland spoke in support of the ETC recommendation, noting the current off -set intersection served the neighborhood well by creating traffic calming and bringing traffic to a full stop at pedestrian crossings could be enhance by a lowered speed limit and flashing lights. It was noted that inclusion of bike lanes would enable the City to reduce speed to 25 mph by its own resolution and support was also expressed to install two "No U- Turn" signs. The Council indicated it would not want to impede the progress of fire trucks through the intersection. With regard to moving the curb line to reduce the street width, Mr. Houle explained that boulevards more narrow than the standard five feet would require additional and costly stormwater treatment. Member Sprague spoke in support of the engineer's recommendation to provide sound infrastructure by addressing this substandard intersection. He suggested this project was the perfect application for a roundabout, would reduce pedestrian and bicycle conflicts, and could serve as a model in other locations. The Council thanked all for the high level of discourse and the ETC for its analysis and recommendation on the project. Aye: Sprague Nays: Bennett, Brindle, Swenson, Hovland Motion failed. Member Swenson moved that the Council adopt Resolution No. 2012 -41 order the Tracy Avenue Roadway Improvement Project from Vernon Avenue to Benton Avenue (Improvement No. BA -368) as recommended by the ETC, with the Vernon to north of Benton segment as proposed in the Feasibility Study; the Tracy and Benton intersection to be reconstructed with the current off -set alignment; and the addition of a 25mph speed limit, crosswalks and pedestrian safety enhancements at the Tracy and Benton intersection, a radar dynamic speed sign on Tracy, and installation of "No U- Turn" signs on Tracy south of the Tracy and Benton intersection ne-Fth of senten sic-ha-a-I tea VerRen Avenue with bump outs/paFkift bays, 25 mph speed IiMity GFGsswalk with an aMet aligAFReRt, of a r-adaF speed sign, and installation of nee "19 Xum" signs Member Bennett seconded the motion. Member Sprague offered a friendly amendment that stormwater management be incorporated north of the intersection to improve water quality. Member Swenson declined the friendly amendment. The Council requested staff consider Living Streets concepts that might be applicable to this project and to gain community input on those concepts. Rollcall Ayes: Bennett, Brindle, Swenson, Hovland Nays: Sprague Motion carried. VII. COMMUNITY COMMENT Andrea Anderson, 11 Cooper Avenue, opined that coyote hazing was not sufficient and urged the Council to take immediate action to mitigate the coyote population. VIII. REPORTS/ RECOMMENDATIONS VIII.A. RESOLUTION NO. 2012-40 ADOPTED —ACCEPTING VARIOUS DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Bennett introduced and moved adoption of Resolution No. 2012 -40 accepting various donations. Member Brindle seconded the motion. Rollcall: Page 8 Minutes /Edina City Council /March 6. 2012 Ayes: Bennett, Brindle, Sprague, Swenson', Hovland Motion carried. VIII.B. INTOXICATING ON -SALE RENEWAL OF COCINA -DEL BARRIO APPROVED City Clerk Mangen noted. the Council had adopted an amendment to City Code Section 900 to allow.the issuance of a 12 -month probationary On -Sale Intoxicating and Sunday Sale Liquor License to.an entity not accomplishing the required 60/40 ratio of food to liquor sales. Ms: Mangen advised that at -the time Cocina Del Barrio submitted its application for renewal, its ratio was 51/49. She reported. Ryan Burnet, the owner, developed strategies to.achieve the ratio and was willing to accept a $500 fine. Ms. Mangen stated staff met with Mr. Burnet to review the strategies and recommended approval as staff believed the owner was sincere in his efforts to meet the required food to liquor ratio. Member Swenson made a motion, seconded by Member Brindle, approving _a 12 -month probationary On-Sale 'Intoxicating and Sunday Sale Liquor,L•icense to Cocina.del Barrio, and imposing a $500 fine. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Member Swenson left the Council Chambers. VIII.C. RESOLUTION NO. 2012 -42 ADOPTED — ADOPTING PRECINCT LOCATIONS Member Brindle introduced and moved adoption of Resolution No. boundaries and polling locations. Member Bennett seconded the motion. Ayes: Bennett, Brindle, Sprague, Hovland Absent: Swenson Motion carried. Member Swenson returned to the Council Chambers. BOUNDARIES AND POLLING 2012 -42, 'approving election VIII. D. ART CENTER STUDY SUBMITTALS AND RFP —REJECTED —ART CENTERBOARD . Park & Recreation Director Keprios presented the recommendation of the Edina Art Center Board (ACB) to reject both Art Center study submittals, re -write the Request for Proposal (RFP), narrow the scope of the study, and resubmit for bid. Mr. Keprios stated there were two good candidates and presented another option to create a small committee to - determine if .there was an option to negotiate with the two submitters on a narrowerefe- aafrew focus, to bring down the cost. The Council noted it had not received minutes from the ACB meeting when this topic had been discussed resulting in having only limited information to consider when determining this matter. Mr. Keprios indicated the meeting minutes had been prepared and apologized that information had not been provided for the Council's consideration. It was noted the Council had not met jointly with the ACB for several years so it might be timely.ta schedule that meeting. The Council acknowledged time was of the essence and since the ACB knew what the study was to accomplish, it supported staff's, recommendation to form a small committee -(staff and several ACB members) to meet with the two qualified submitters for the purpose of negotiating.a ;narrower a ear scope and lower cost. Member Swenson made a motion, seconded by Member Sprague, rejecting both Art. Center Study submittals, directing staff to work with the Art Center Board to refine the Request for Proposal (RFP), negotiate with the two qualified submitters for a lower price, and if not successful reissue the RFP. Michael Frey, Interim Art Center Director, commented that Sutton was a qualified consultant and that he thought it would work with them �(or be able) to perform a study narrowed in scope for a lower fee. en h1s attempts to find 9 +* that might h., o.,++d. He recommended the scope be narrowed and staff and the ACB attempt to renegotiate a lower price. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Page 9 Minutes /Edina City Council /March 6, 2012 Motion carried. VIII.E. RESOLUTION NO. 2012 -46 ADOPTED — OPPOSING THE PROPOSED CLOSURE OF THE DIVISION IV SOUTHDALE COURTHOUSE OF THE FOURTH JUDICIAL DISTRICT Mr. Neal indicated that in consideration of safety, Hennepin County directed the Southdale Court to cease all court operations commencing on September 1, 2012 all activity. Due to the impact this would have on the City, staff drafted a resolution stating the City's position opposing the closure. Member Swenson disclosed she was married to James Swenson, the Chief Judge of Hennepin County. City Attorney Knutson advised there was not a legal conflict; however, Councilmember Swenson could recuse herself if she was uncomfortable participating. Member Swenson stated she would recuse herself from this discussion and action. Member Brindle introduced and moved adoption of Resolution No. 2012 -46, opposing the proposed closure of the Division IV Southdale Courthouse of the Fourth Judicial District. Member Bennett seconded the motion. Ayes: Bennett, Brindle, Sprague, Hovland Abstain: Swenson Motion carried. VIII.F. RESOLUTION NO. 2012-47 ADOPTED —APPROVING AMENDMENT TO EASEMENT Mr. Neal stated on January 17, 2012, the City approved a 10 -foot easement from the parking ramp into Jerry's Hardware; however, once the project started it was determined Jerry's Hardware actually required 12 feet 4 inches. Member Swenson introduced and moved adoption of Resolution No. 2012 -47, approving amendment to easement. Member Sprague seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS — Mayor Hovland acknowledged the Council's receipt of various correspondence. X. MAYOR AND COUNCIL COMMENTS — Received X.A. DISCUSSION OF GRANDVIEW DEVELOPMENT FRAMEWORK The Council noted the Grandview Steering Committee had mailed information within the .7 -mile radius of the Grandview Framework area; however, it appeared that business owners and residents remained uninformed. Communications Director Bennerotte indicated a postcard had been mailed to all business property owners in the area to inform of the status and April public hearing. She explained this information could easily be reprinted for an additional mailing; however, the first mailing expended all of the grant funds. The Council discussed the benefits of a postcard mailing to an extended area before the comment period closed, even if not within the budget, to protect the integrity of the process and assure everything possible had been done to include business owners, commercial tenants and residents. bUSiResses ewneFS as well as nteFS ;and- residelpts. The Council supported a second mailing to all those located within .7 -mile radius of the Grandview Framework area. Mr. Neal indicated staff would coordinate the mailing. The Council discussed the next step for consideration of the Grandview Development Framework, noting it was to be a 12 -month implementation group; however, the Steering Committee had discussed whether to create a working group. Following discussion, the Council directed the Steering Committee to come forward with a recommendations on issues members thought were important by April 17, 2012, including a recommendation on height (since height would dictate density and financing) and requested submission of the meeting minutes detailing the Committee's debate, rationale, formal motion, and vote. The Council Page 10 Minutes /Edina City Council /March 6. 2012 agreed that the issue of affordable housing was already addressed in the City's Comprehensive Plan and Metropolitan Council recommendation. Xl. MANAGER'S COMMENTS — Received X11. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 11:40 p.m. Respectfully submitted, Debra A. Mangen, City Clerk Minutes approved by Edina City Council, March 20, 2012. James B. Hovland, Mayor Video Copy of the March 6, 2012, meeting available. Page 11 MINUTES OF THE WORK SESSION OF THE EDINA CITY COUNCIL HELD AT CITY HALL MARCH 6, 2012 5:37 P.M. Mayor Hovland called the meeting to order at 5:37 p.m. in the Community Room of City Hall. Answering rollcall were, Members Bennett, Brindle, Sprague, Swenson and Mayor Hovland. Staff attending the meeting: Jennifer Bennerotte, Communications and Technology Services Director; John Keprios, Park and Recreation Director; Karen Kurt, Assistant City Manager; Debra Mangen, City Clerk; and Scott Neal, City Manager. Mayor. Hovland.explained the purpose of the meeting was to review the proposed. Redistricting Plan and the 2012 -2013 Work Plan. - 2012 REDISTRICTING PLAN REVIEWED City Clerk Mangen reviewed with the Council the g new, legislative boundaries and precincts. She noted Edina had been split with redistricting between Congressional Districts 3 and 5, was pow, renumbered Senate District 49 and explained the boundary line between House Districts 49A and 49B. Ms. Mangen noted the change in the 49A/49B boundary necessitated changes to Edina Precincts 10, -15, 19,-12,-1161- 17 and 18. She said staff was,working with both Hennepin- County and the - Secretary of State's office to correct the technical problem caused by using the SD 273/SD 280 boundary between France and York Avenues where it splits the cooperative at 7200 and 7220 York Avenue. The Council reviewed the 2012 precinct maps and asked questions regarding the changes. 2012 AND 2013 WORK PLAN REVIEWED Assistant Manager Kurt and Manager Neal presented the 2012 — 2013 City of Edina Work Plan and Progress Report. The Council discussed with Ms. Kurt and Mr. Neal the following priorities; Advance Livable Streets, Transit Plan for Livable' Communities grant for y 0th Ebb , and France Parking Structure Improvements, Grandview Study, Southdale Center business subsidy, possible development of 50th and France Taxing District, the evaluation of public recreation facilities /enterprise funds, progress on the encouragement of neighborhood associations, formalized policies to be reviewed. and adopted, and promoting environmental, and personal health. Staff would make suggested changes and bring back to Council. Mayor Hovland declared the meeting adjourned at 6:55 p.m. Respectfully submitted, Debra A. Mangen, City Clerk Minutes approved by Edina City Council, March 20, 2012 James B. Hovland, Mayor Page.1 R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/8/2012 - 3/8/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 356954 31812012 110728 10,000 LAKES CHAPTER 1,050.00 MARCH 2012 SEMINAR 282619 030512 1495.6104 1,050.00 356955 31812012 103173 ACCOUNTEMPS 759.53 UB TEMP 282312 34961368 5910.6103 759.53 356956 31812012 102971 ACE ICE COMPANY 54:80 282734 0816422 5822.5515 46.80 282735 0816421 5862.5515 101.60 356957 31812012 100617 ADAM'S PEST CONTROL 28.00 PEST CONTROL 282544 701263 5421.6230 28.00 366958 31812012 130032 AKTHER, FARHANA 250.00 CANCELLEATION REFUND 282620 4/22/12 5401.4553 250.00 356959 1 31812012 - 111228 ALDEN POOL & MUNICIPAL SUPPLY 1,497.59 CHEMICAL PUMP 00001706 282411 1106051 5912.6406 1,497.59 356960 31812012 102715 ALLEGRA EDINA 352.17 PARK PRESS, FORMS 282667 91870 5710.6575 352.17 356961 318/2012 100867 ALSTAD, MARIAN 19.50 ART WORK SOLD 282526 022712 5101.4413 19.50 356962 318/2012 101115 AMERIPRIDE SERVICES 53.66 282668 022912 5841.6201 62.84 282668 022912 5821.6201 64.56 282668 022912 5421.6201 127.80 282668 022912 5861.6201 143.34 282668 022912 1470.6201 234.83 282668 022912 1551.6201 532.47 282668 022912 1470.6201 1,219.50 Subledger Account Description I. CONFERENCES & SCHOOLS PROFESSIONAL SERVICES COST OF GOODS SOLD MIX COST OF GOODS'SOLD MIX 3!1/2012 7:48:09 Page- 1 Business Unit INSPECTIONS GENERAL (BILLING) 50TH ST SELLING VERNON SELLING CONTRACTS EQUIPMENT GRILL SUPPLIES ART WORK SOLD LAUNDRY LAUNDRY LAUNDRY LAUNDRY' LAUNDRY LAUNDRY LAUNDRY I GOLF REVENUES WELL HOUSES EDINBOROUGH ADMINISTRATION ART CENTER REVENUES YORK OCCUPANCY 50TH ST OCCUPANCY GRILL VERNON OCCUPANCY FIRE DEPT. GENERAL CITY HALL GENERAL FIRE DEPT. GENERAL R55CKREG LOG20000 Check # Date 356963 3/812012 3569614 I' i 31812012 356965 31812012 1 356966 i 31812012 356967 3/812012 356968 31812012 CITY OF EDINA Council Check Register 318/2012 -3/8/2012 Amount Supplier / Explanation PO # Doc No Inv No Account No 102109 ANCOM TECHNICAL CENTER 1,536.00 RADIO SERVICE CONTRACT 282669 27581 1470.6215 1,536.00 102172 APPERrS FOODSERVICE 597.48 CONCESSION PRODUCT 282670 1700034 501.14 CONCESSION PRODUCT 282671 1696536 1,098.62 102774 ASPEN WASTE SYSTEMS 282.00 DUMPSTER 00001607 282412 1142141 282.00 102774 ASPEN WASTE SYSTEMS 36.17- 282621 MAR0112 27.30 282621 MAR0112 27.30 282621 - MAR0112 34.00 282621 MAR0112 34.28 282621 MAR0112 42.42 282621 MAR0112 63.62 282621 MAR0112 66.28 282621 MAR0112 70.98 282621 MAR0112 87.26 282621 MAR0112 98.82 282621 MAR0112 180.05 282621 MAR0112 198.35 282621 MAR0112 198.85 282621 MAR0112 266.90 282621 MAR0112 266.90 282621 MAR0112- 615.66 282621 MAR0112 2,242.80 104069 B.B. WATSON GRAPHIC DESIGN 169.80 BUSINESS CARDS 282413 483 169.80 120814 BAGGALLINI INC. 40.00 MERCHANDISE 282313 020912 40.00 5730.5510 5730.5510 5932.6103 5210.6182 1645.6182 1645.6182 5821.6182 1481.6182 5111.6182 1470.6182 1628.6182 5422.6182 5841.6182 5861.6182 5511.6182 1551.6182 5420.6182 1301.6182 1552.6182 5720.6182 1400.6104 5440.5511 Subledger Account Description EQUIPMENT MAINTENANCE COST OF GOODS SOLD COST OF GOODS SOLD PROFESSIONAL SERVICES RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL RUBBISH REMOVAL CONFERENCES'& SCHOOLS COST OF GOODS - PRO SHOP i 3f7/2012 7:48:09 Page- 2 Business Unit FIRE DEPT. GENERAL I EDINBOROUGH CONCESSIONS EDINBOROUGH CONCESSIONS ! GENERAL STORM SEWER GOLF DOME PROGRAM LITTER REMOVAL LITTER REMOVAL 50TH ST OCCUPANCY YORK FIRE STATION ART CENTER BLDG / MAINT FIRE DEPT. GENERAL SENIOR CITIZENS MAINT OF COURSE & GROUNDS YORK OCCUPANCY VERNON OCCUPANCY ARENA BLDG/GROUNDS CITY HALL GENERAL CLUB HOUSE GENERAL MAINTENANCE CENT SVC PW BUILDING EDINBOROUGH OPERATIONS POLICE DEPT. GENERAL PRO SHOP RETAIL SALES i I R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/8/2012 -3/8/2012 Check # Date Amount Supplier/ Explanation . PO # Doc No Inv No Account No Subledger Account Description 356969 31812012 130040 BAKER, SARA _ 139.25 AMBULANCE OVERPAYMENT 282622 030212 1470.4329 AMBULANCE FEES 139.25 356970 31812012 1,158.50 1,158.50 356971 31812012 I� 23.49 519.52 543.01 100643 BARR ENGINEERING CO. STORMWATER MGMT 282623 23270354.00 -189 5932.6103 102195 BATTERIES PLUS BATTERIES 282414 018 - 261237 1400.6406 BATTERIES 00003694 282672 018- 261462 1470.6406 356972 31812012 125300 BAUMAN, DOUG 96.57 MILEAGE REIMBURSEMENT 282545 030112 5510.6107 96.57 I 366973 � 31812012 101355 BELLBOY CORPORATION 140.05 282484 72302200 5822.5512 ! 454.65 282485 72301900 5822.5512 41.00 282486 72302500 5862.5515 68.48 282487 86417300 5862.5515 303.75 282736 72302100 t 5822.5513 493.60 282737 72394900 5862.5512 106.51 282738 .86444200 5822.5515 17.94- 282739 86396400 5822.5515 1,590.10 356974 31812012 100661 BENN, BRADLEY 25.35 ART WORK SOLD 282527 022712 5101.4413 25.35 356976 31612012 115067 BENSON, RON PAUL 26.00 ART WORK SOLD 282528 022712 5101.4413 26.00 356976 ! 318/2012 100648 I3ERTELSON OFFICE PRODUCTS 185.55 OFFICE SUPPLIES 00003181 282415 WO- 755536 -1 1400.6513 185.55 356977 3/8/2012 125209 BISEK, KATIE 70.49 MILEAGE REIMBURSEMENT 282371 022812 1554.6107 SERVICES LIES LIES 3/7/2012 7:48:09 Page - 3 Business Unit FIRE DEPT. GENERAL GENERAL STORM SEWER- POLICE DEPT. GENERAL FIRE DEPT. GENERAL MILEAGE OR ALLOWANCE ARENA ADMINISTRATION COST OF GOODS SOLD LIQUOR COST OF GOODS SOLD LIQUOR COST OF GOODS SOLD MIX COST OF GOODS SOLD MIX i COST OF GOODS SOLD WINE COST OF GOODS SOLD LIQUOR COST OF GOODS SOLD MIX COST OF GOODS SOLD MIX 50TH ST SELLING 50TH ST SELLING' _ VERNON SELLING VERNON SELLING 50TH ST SELLING VERNON SELLING 50TH ST SELLING 50TH ST SELLING ART WORK SOLD ART CENTER REVENUES i ART WORK SOLD ART CENTER REVENUES SUPPLIES POLICE DEPT. GENERAL GE OR ALLOWANCE CENT SERV GEN - MIS R55CKREG LOG20000 I -Check # Date 356978 31812012 356979 318/2012 356980 31812012 356981 31812012 I 356982 318/2012 356983 31812012 i 356984 3/8/2012 i it 356985 31812012 366986 3/8/2012 CITY OF EDINA 3f7/2012 7:48:09 Council Check Register Page - 4 3/8/2012 —3/8/2012 Amount Supplier / Explanation:- PO # Doc No Inv No Account No Subledger Account Description Business Unit 70.49 - 101375 BLOOMINGTON SECURITY SOLUTIONS 28.54 DOOR�HARDWARE 00001491 282624 575705 1646.6406 GENERAL' SUPPLIES BUILDING MAINTENANCE 28.54 122688 BMK SOLUTIONS I 61.65 OFFICE SUPPLIES 282416 74776 1495.6406 GENERAL SUPPLIES INSPECTIONS 51.88 OFFICE SUPPLIES 00001437 282417 75095 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 120.52 OFFICE SUPPLIES 282625 75339 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 234.05 105367 BOUND TREE MEDICAL LLC 1,010.24 AMBULANCE SUPPLIES 00003722 282673 87332200 1470.6510 -FIRST AID SUPPLIES FIRE DEPT. GENERAL 3,363.35 00003739 282674 87336242 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 25.50 00003638 282675 87337674 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 923.28 00003734 282676 80718931 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 5,322.37 I 100659 BOYER TRUCK PARTS 641.82 OIL PAN, BOLTS, SEALS 00005893 282314 608436 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 641.82 100664 BRAUN INTERTEC 120.00 WATER SAMPLES 00001705 282418 1200656 5915.6136 PROFESSIONAL SVC - OTHER WATER TREATMENT 1,998.50 GEOTECHNICAL EVALUATION 282546 348016 47078.6710 EQUIPMENT REPLACEMENT COUNTRYSIDE PK PLAYGROUND &PATH 2,118.50 130028 BRAUN, MARY 86.00 SPRING CLASS REFUND 282365 022812 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS 86.00 . 102149 CALLAWAY GOLF i 2,676.48 MERCHANDISE 282547 923203120 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 2,676.48 I 102046 CAMPE, HARRIET 35.10 ART WORK SOLD 282529 022712 5101.4413- ART WORK SOLD ART CENTER REVENUES 35.10 I 103110 CANADIAN PACIFIC RAILWAY 1,056.00 PIPE LINE PERMIT 282540 022912 05499.1705.20 CONSULTING DESIGN WM-499 RAW WATER WELL2 TO WiP6 R55CKREG LOG20000 CITY OF EDINA i 317/2012 7:48:08 Council Check Register Page - 5 3/8/2012 - 3/8/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 1,056.00 356987 31812012 108688 CANTON COMMUNICATIONS INC. 3,551.00 COMCAST ADS 282549 120207 -1 5210.6122 ADVERTISING OTHER GOLF DOME PROGRAM 3,551.00 356988 31812012. 119455 CAPITOL BEVERAGE SALES 1,369.94 282488 52652 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING i: 1,369.94 - 356989 318/2012 116683 CAT & FIDDLE BEVERAGE 637.00 282740 92575 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 637.00 356990 31812012 128923 CAWLEY 29.43 NAME BADGES 282419 V083393 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 22.07 NAME BADGES 282420 V083267 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 51.50 356991 31812012 102372 CDW GOVERNMENT INC. 353.23 STYLUS 00004300 282677 G055366 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 353.23 366992 31812012 112561 CENTERPOINT ENERGY 2,416.11 5546504 -1 22112 5546504 -2/12 1470.6186 HEAT FIRE DEPT. GENERAL 5,386.85 5591458 -4 282315 5591458 -2/12 1551.6186 HEAT CITY HALL GENERAL 19.24 5528973 -0 282550 5528973 -2/12 1552.6186 HEAT CENT SVC PW BUILDING 2,693.35 8034001 -1 282551 8034001 -2/12 1552.6186 HEAT CENT SVC PW BUILDING 10,515.55 356993 .31812012 123898 CENTURYLINK - 121.45 952 831 -0024 282316 2012 -2112 1552.6188 TELEPHONE CENT SVC PW BUILDING 58.21 952 922 -2444 282317 24442112 1550.6188 I TELEPHONE CENTRAL SERVICES GENERAL 114.49 952 920 -8166 282318 8166 -2/12 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 40.32 952 922 -9246 282319 9246 -2112 1400.6188 TELEPHONE POLICE DEPT. GENERAL 55.88 952929 -0297 282722 0297 -2/12 4090.6188 TELEPHONE •50TH &FRANCE MAINTENANCE 352.20 952 927 -8861 282723 8861 -2/12 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL' 742.55 356894 131 812012 130029 CHEMPOINT.COM I 766.20 CHEMICALS 00001592 282421 NA00208525 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 766.20 R55CKREG LOG20000 CITY OF EDINA i Council Check Register I', 318/2012 —3/812012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 3669951 I 31812012 101264 CHET'S SAFEY SALES INC. 135.00 SAFETY SHOES 00005969 282422 9624 1260.6406 135.00 356996: 31812012 104283 CHISAGO COUNTY 200.00 OUT OF COUNTY WARRANT 282626 022712 --.'1000.2055 200.00 356997 31812012 119725 CHISAGO LAKES DISTRIBUTING CO 327.80 282489 466762 5862.5514 327.80 356998 31812012 100684 CITY OF BLOOMINGTON 6,309.80 LAB SERVICES 00001708 282552 022912 5915.6136 6,309.80 3569991 31812012 120167 CILIA LABORATORY PROGRAM 150.00 CERTIFICATION FEE 282678 EMS 1470.6260 150.00 3570001 31812012 100692 COCA -COLA REFRESHMENTS 128.40 282741 0198165804 5822.5515 128.40 357001 31812012 120433 COMCAST 88.67 8772 10 614 0165667 282627 165667 -2112 5424'.6406 103.36 8772 10 614 0,177449 282724 177449 -2/12 5420.6188 192.03 i 3570021 318/2012 124118 COMPLETE COOLING SERVICES i 150.08 RADIATOR REPAIRS 00005004 282423. '16122 1553.6180 I 150.08 3570031 318/2012 124910 COURSE TRENDS INC. 155.00 EMAIL MARKETING 282553 179617FINAL 5410.6122 155.00 357004! 31812012 121666 CURA, SARA 22.10 ART WORK SOLD 282530 022712 5101'.4413 22.10 Subledger Account Description GENERAL SUPPLIES DUE TO OTHER GOVERNMENTS COST OF GOODS SOLD BEER PROFESSIONAL SVC =OTHER LICENSES & PERMITS COST OF GOODS SOLD MIX GENERAL SUPPLIES TELEPHONE CONTRACTED REPAIRS ADVERTISING OTHER ART WORK SOLD I - , 3!7/2012 7:48:09 Page - 6 Business Unit ENGINEERING GENERAL i I I GENERAL FUND BALANCE SHEET i VERNON SELLING WATER TREATMENT FIRE DEPT. GENERAL 50TH ST SELLING ! RANGE CLUB HOUSE it EQUIPMENT OPERATION GEN i GOLF ADMINISTRATION ART CENTER REVENUES i R55CKREG LOG20000 CITY OF EDINA Council Check Register I 3/8/2012 —3/8/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 367005 31812012 100703 CUSTOM FIRE APPARATUS 3,037.50 ON -SPOT CHAINS FOR E -82 282679 14204 1470.6180 3,037.50 357006 31812012 104020 DALCO 395.27 ROLL TOWEL 00009123 282554 2428228 5111.6511 1,036.02 CLEANING SUPPLIES 00001468 282555 2432260 1646.6406 1,431.29 357007 3/8/2012 102478 DAY DISTRIBUTING CO. " 88.70 282490 639940 5862.5515 3,474.75 282491 639939 5862.5514 1,560.10 282492 639941 5822.5514 22.40 282493 639942 5822.5515 5,145.95 357008 31812012 130038" DEBEN PROPERTIES 84.52 UTILITY. OVERPAYMENT REFUND 282628 6312 HILLSIDE 5900.2015 RD 84.52 357009 31812012 100718 DELEGARD TOOL CO. 180.12 BATTERY, SPREADER 00005905 282424 667680 1553.6556 112.19 WRENCHES 00005002 282425 668771 1553.6556 56.25 LEAD TEST KIT 00005002 282426 668285 1553.6556 348.56 - 357010 31812012 - •130034 DEMING, LISA 77.00 CLASS REFUND 282629 022912 5101.4607 77.00 357011 3/812012 123995 DICIVSILAKEVILLE SANITATION IN 3,308.25 REFUSE 282556 1347006 4095.6103 3,097.36 REFUSE 282557 1341654 4095.6103 6,405.61 357012 31812012 121546 DICK, KENNA 400.88 UNIFORM PURCHASE 282320 022212 1400.6203 400.88 357013 31812012 100731 DPC INDUSTRIES 4,703.50 CHEMICALS 00001840 282427 82700187 -12 5915.6586 Subledger Account Description CONTRACTED REPAIRS CLEANING SUPPLIES GENERAL SUPPLIES I COST OF GOODS SOLD MIX COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX CUSTOMER REFUND SERVICES SERVICES ALLOWANCE 3/7/2012 7:48:09 Page - 7 Business Unit FIRE DEPT. GENERAL ART CENTER BLDG/MAINT BUILDING MAINTENANCE VERNON SELLING VERNON SELLING 50TH ST SELLING 50TH ST SELLING UTILITY BALANCE SHEET EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN ART CENTER REVENUES 50TH STREET RUBBISH 50TH STREET RUBBISH POLICE DEPT. GENERAL TREATMENT SUPPLIES WATER TREATMENT I R55CKREG LOG20000 CITY -OF EDINA , 3!7/2012 7:48:09 Council Check Register Page - 8 318/2012 —3/8/2012 Check # Date — Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 4,703.50 357014 31812012 130044 DUKE & KING ACQUISITION CORP. 857.98 PAYMENT REFUND 282725 345022003 5900.2015 CUSTOMER REFUND UTILITY BALANCE SHEET 857.98 3570151 31812012 129858 .ECCLESTON, ROBERT J. 1,900.00 VETERANS MEMORIAL MODEL 282321 2012 -02 47073.6710 EQUIPMENT REPLACEMENT VETERANS MEMORIAL 1,900.00 1 'i 357016 : 31812012 106340 EDINA CAR WASH 1; 171.64 JAN 2012 WASHES 282322 4948 1553.6238 CAR WASH EQUIPMENT OPERATION GEN I 171.64 I; 3570171: 31812012 101656' EDINA CHORALE 75.00: ` ADS IN CONCERT PROGRAMS 282428 021812 5110.6122 ADVERTISING OTHER ART CENTER ADMINISTRATION 150.00 ADS IN CONCERT PROGRAMS 282428 021812 5310.6122 ADVERTISING OTHER POOL ADMINISTRATION 150.00 ADS IN CONCERT PROGRAMS 282428 021812 5710.6122 ADVERTISING OTHER EDINBOROUGH ADMINISTRATION � 375.00 I 3570181, 31812012 101667 EDINA SCHOOL DISTRICT .53.48 MEETING REFRESHMENTS 282429 112002 1265.6406 GENERAL SUPPLIES TRANSPORTATION COMMISSION 53.48 357019' 3/812012 100049 EHLERS S ASSOCIATES INC 5,000.00. ARBITRAGE MONITORING 282430 62665 3101.6103 PROFESSIONAL SERVICES GENERAL'- DEBT SERVICE REVENUES 5,000.00 367020 31812012 129947 EHLERS INVESTMENT PARTNERS 371.79 MANAGEMENT FEES 282630 JAN/FEB 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 371.79 I 3570211 31812012 104733 EMERGENCY MEDICAL PRODUCTS INC I 295.46 AMBULANCE SUPPLIES 00003723 282680 1442293 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 298.16 00003724 282681 1443598 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 593.62 357021 ! - 31812012 117436 ERNST, MARCIA I 13.00 ART WORK SOLD 282531 022712 5101.4413 ART WORK SOLD ART CENTER REVENUES 13.00 357023 1 i. 1 31812012 100158 EXPLORE MINNESOTA GOLF ALLIANC _ R55CKREG LOG20000 CITY OF EDINA 3!112012 7:48:09 Council Check Register Page - 9 3/812012 -3/8/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 1,900.00 EMGA MEMBER DUES 00006451 282558 4 5410.6105 - DUES SUBSCRIPTIONS GOLF ADMINISTRATION 1,900.00 i 357024 31612012 104195 EXTREME BEVERAGE LLC. ' 335.00 282742 125 -568 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 335.00 357025 31812012 100146 FACTORY MOTOR PARTS COMPANY 367.16 PADS, ROTORS 00005839 282431 69- 060268 1553.6530 REPAIR' PARTS EQUIPMENT OPERATION GEN 367.16 PADS, ROTORS 00005839 282432 1- 3841265 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN ! . 367.59- CREDIT 282433 1- 3840892 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 80.16- CREDIT 282434 1- 3834840 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 286.57 357026 31812012 126004 FERGUSON WATERWORKS 623.95 REPAIR CLAMPS 00001692 282435 501350035.001 5913.6406 GENERAL SUPPLIES DISTRIBUTION 297.20 REPAIR CLAMPS 00001559 282436 S01349024.002 5913.6406 GENERAL SUPPLIES DISTRIBUTION 921.15 I' 367027 3/8/2012 129600 FLAT EARTH BREWING CO. 52.00 282743 4303 5822.5514 COS I OF GOODS SOLD BEER 50TH ST SELLING 52.00 357028 31812012 127172 FLOORS BY BECKERS 14,912.50 FINAL PAYMENT 282704 030912 4402.1705.30 CONTRACTOR PAYMENTS PW BUILDING 14,912.50 357029 i 31812012 101475 FOOTJOY 2,978.60 MERCHANDISE 282323 4140262 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 350.63 MERCHANDISE 282324 4120466 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAILSALES 139.09 MERCHANDISE 282325 4119943 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 1,011.84 'MERCHANDISE 282326 4120424 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 1,634.50- CREDIT 282327 6909447 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 2,845.66 357030 31812012 106351 FOSTER, REBECCA i 46.62 MILEAGE REIMBURSEMENT 282559 022812 1260.6107 MILEAGE OR ALLOWANCE ENGINEERING GENERAL 46.62 i 357031 31812012 120113 FRANCIS, JOYCE 30.39 ART WORK SOLD 282532 022712 5101.4413 ART WORK SOLD ART CENTER REVENUES 30.39 R55CKREG LOG20000 Page - 10. Subledger Account Description CITY OF EDINA GOLF DOME RECEIPTS GOLF DOME REVENUES LAUNDRY i MAINT OF COURSE & GROUNDS LAUNDRY Council Check Register MILEAGE OR ALLOWANCE I• COMMUNICATIONS SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS COST OF GOODS - PRO SHOP 3/8/2012 -3/812012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 367032 31812012 130037 FREY, JAKE 84.00 GOLF DOME BALL REFUND 282631 022712 5201.4543 84.00 357033 31812012 100764, G & K SERVICES 21.50 SHOP TOWELS 282560 1006582916 5422.6201 18.50 282561 1006604743 5422.6201 I 40.00 357034 31812012 120776 GAGE, NATHALIE j 30.80 MILEAGE REIMBURSEMENT 282721' 030512 1130.6107 30.80- 357035 318/2012 116314 GALAXY COMPUTER INC. 11,093.76 PRINTER MAINTENANCE CONTRACT 282437 6700 1554.6230 11,093.76 I' 357036 31812012 101931 GEAR FOR SPORTS 1,248.07 MERCHANDISE 282328 .11525106 5440.5511 1,248.07 3670371, 3/812012 118941 GLOBALSTAR USA 29.40 R -91 PHONE 282682 3692910 1470.6188 29.40 357038, 3/812012 130035 GORMAN, CLAIRE 68.00 CLASS REFUND 282632 022912 5101.4607 1 68.00 357039. 3/8/2012 101103 GRAINGER 46.05 TRASH CONTAINER 00001723 282438 9755909463 1552.6406 51.26 SOCKET, LAMPS 00006146 282562 9750023005 .5422.6406 138.75 GRINDER, NITRILE GLOVES 00006148 282563 9756553658 5422.6556 13.11 CHEMICAL - RESISTANT COVERALLED0001376 282564 9760351776 1646.6610 249.17 3570401 31812012 102202 GRAND VIEW LODGE 237.26 CONFERENCE LODGING 282439 022812 1400.6104 237.26 357041 31812012 102217 GRAPE BEGINNINGS INC 3/7/2012 7:48:09 TELEPHONE FIRE DEPT. GENERAL CLASS REGISTRATION ART CENTER REVENUES GENERAL SUPPLIES GENERAL SUPPLIES TOOLS SAFETY EQUIPMENT CONFERENCES & SCHOOLS CENT SVC PW BUILDING MAINT OF COURSE & GROUNDS MAINT OF COURSE & GROUNDS BUILDING MAINTENANCE I POLICE DEPT. GENERAL i Page - 10. Subledger Account Description Business Unit li GOLF DOME RECEIPTS GOLF DOME REVENUES LAUNDRY i MAINT OF COURSE & GROUNDS LAUNDRY MAINT OF COURSE & GROUNDS MILEAGE OR ALLOWANCE I• COMMUNICATIONS SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES i TELEPHONE FIRE DEPT. GENERAL CLASS REGISTRATION ART CENTER REVENUES GENERAL SUPPLIES GENERAL SUPPLIES TOOLS SAFETY EQUIPMENT CONFERENCES & SCHOOLS CENT SVC PW BUILDING MAINT OF COURSE & GROUNDS MAINT OF COURSE & GROUNDS BUILDING MAINTENANCE I POLICE DEPT. GENERAL i R55CKREG LOG20000 CITY OF EDINA 317/2012 7:48:09 Council Check Register Page - 11 3/8/2012 -3/812012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 172.50 282744 136883 5822.5513 COST OF GOODS,SOLD WINE 50TH ST SELLING 1,268.25 282745 136882 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,440.75 357042 � 31812012 101518 GRAUSAM, STEVE 139.86 MILEAGE REIMBURSEMENT 282633 030212 5840.6107 MILEAGE OR ALLOWANCE LIQUOR YORK GENERAL - 139.86 i . 357043I 31812012 122746 GREEN, MICHELE 15.60 ART WORK SOLD 282533 022712 5101.4413 ART WORK SOLD ART CENTER REVENUES 15.60 3570441 318/2012 100788 H &L MESABI 3,580.74 PLOW BLADES 00005978 282329 84829 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 3,580.74 357045 318/2012 106371 HENNEPIN COUNTY MEDICAL CENTER 2,475.08 MEDICAL DIRECTOR SERVICES 282565 OB20219 1470.6103 PROFESSIONAL SERVICES FIRE DEPT. GENERAL 2,475.08 357046' 31812012 102460 HENNEPIN COUNTY TREASURER 315.00 HAZARDOUS WASTE LICENSE 00005973 282440 1000013055 1280.6271 HAZ. WASTE DISPOSAL SUPERVISION & OVERHEAD 315.00 357047 318/2012 102460 HENNEPIN COUNTY TREASURER i - 925.62 JAN 2012 ROOM & BOARD _ 282441 1000011751 1195.6225 BOARD & ROOM PRISONER LEGAL SERVICES 925.62 357048 31812012 102460 HENNEPIN COUNTY TREASURER 210.00 HAZMAT LICENSE 282634 1000013056 7412.6103 PROFESSIONAL SERVICES PSTF RANGE 210.00 357049 3/812012 115680: HEWLETT- PACKARD COMPANY 650.59 PC FOR BRAEMAR GC GRILL 00004309 282372 50791495 5410.6409 COMPUTER SUPPLIES GOLF ADMINISTRATION 3,505.74 LAPTOPS FOR FIRE INSPECTORS 00004304 282373 50791415 1470.6406 GENERAL SUPPLIES FIRE DEPT. - GENERAL 213.75 LCD :& SPEAKERS 00004302 282374 50682533 5760.6406 GENERAL SUPPLIES CENTENNIAL LAKES ADMIN EXPENSE 626.13 :PC FOR BGC 00004310 282635 50822027 1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 211.61 SMART AUTO/TRUCK ADAPTER 00004310 282636 50822753 1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 482.16 HARD DRIVES FOR NT3 00004377 282637 50778633 1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 364.35 HP SCANJET SCANNER 282638 50838429 1400.6160 DATA PROCESSING POLICE DEPT. GENERAL 6,054.33 R55CKREG LOG20000 Check # i Dale 357056 318/2012 ail 357051 31812012 i CITY OF EDINA Council Check Register 3/8/2012 - 318/2012 Amount, . Supplier/ Explanation PO # Doc No Inv No Account No 103753 HILLYARD INC - MINNEAPOLIS 621.47 SANITIZER, MOPS 00002101 282683 600135668 5720.6511 621.47 104375 HOHENSTEINS INC. 1,235.50 282494 590949 5822.5514 447.00 282746 591805 5822.5514 737.84 282747 591725 5862.5514 2,420.34 i 357052 31812012 100267 HOPIONS WESTWIND CONCERT BAND 100.00 EP ENTERTAINMENT 3111/12 282639 030112 5710.6136 ' 100.00 367053 3/812012 112628. ICEE COMPANY, THE 271.92 CONCESSION PRODUCT 282684 12206448 5730.5510 365.13 CONCESSION PRODUCT 282705 17862328 5730.5510 637.05 367054 31812012 130041 ICSC 70.00 SUBSCRIPTION RENEWAL 282640 030112 1190.6105 70.00 357055 31812012 129508 IMPACT PROVEN SOLUTIONS 932.30 MAIL UTILITY BILLS 282566 60350 5910.6103 2,578.40 POSTAGE 282566 60350 5910.6235 13124 POSTAGE 282567 60370 5910.6235 253.44 MAIL LATE NOTICES 282567 60370 5910.6103 ' 3,897.38 357056 ! 318/2012 101183 INSPECTRON INC. 1,850.00 PLAN REVIEW /INSPECTIONS 282641 021512 1495.6103 ` i 1,850.00 367067r 3/812012 105198 INTERNATIONAL ASSOC. FOR PROPE 50.00 2012 MEMBERSHIP - S. QUIST 282726 90564 1400.6105 50.00 357058 31812012 101861 J.H. LARSON COMPANY 125.17 LAMP, PHOTO CELL 00001625 282442 S100058094.003 1322.6406 168.01 CABLES 00001728 282443 S100064603.001 15516406 266.97 WALL MOUNT HEATER 282685 S100063004.001 5800.1720 Subledger Account Description CLEANING SUPPLIES COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER PROFESSIONAL SVC -OTHER COST OF GOODS SOLD COST OF GOODS SOLD DUES & SUBSCRIPTIONS PROFESSIONAL' SERVICES POSTAGE POSTAGE PROFESSIONAL-SERVICES PROFESSIONAL SERVICES DUES & SUBSCRIPTIONS GENERAL-SUPPLIES- GENERAL SUPPLIES BUILDINGS I 317/2012 7:48109 I, Page - 12 Business Unit EDINBOROUGH OPERATIONS i 50TH ST SELLING 50TH ST SELLING VERNON SELLING EDINBOROUGH ADMINISTRATION it EDINBOROUGH CONCESSIONS EDINBOROUGH CONCESSIONS ASSESSING GENERAL (BILLING) GENERAL (BILLING) GENERAL (BILLING) GENERAL (BILLING) INSPECTIONS POLICE DEPT. GENERAL STREET LIGHTING ORNAMENTAL - CENT SVC PW BUILDING LIQUOR BALANCE SHEET i R55CKREG LOG20000 CITY OF EDINA 3/7/2012 7:48:09 Council Check Register Page - 13 3/812012 -3/8/2012 Check W Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 560.15 357059 1 31812012 118275 J.P. COOKE CO., THE 82.15 RUBBER STAMP 282444 166967 1495.6406 GENERAL SUPPLIES INSPECTIONS 82.15 357060 31812012 130026 JAYAKUMAR, SAM 75.00 SPRING CLASS REFUND 282366 022812 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS 75.00 357061 31812012 102146 JESSEN PRESS 1,401.13 ARBLE BROCHURE 282330 31644 1629.6575 PRINTING ADAPTIVE RECREATION 930.88 WINDOW ENVELOPES 282445 31501 1495.6575 PRINTING INSPECTIONS 392.23 INSPECTION REPORTS 282446 31229 1495.6575 PRINTING INSPECTIONS 78.02 LETTERHEAD 282686 31580 5310.6575 PRINTING POOL ADMINISTRATION 2,802.26 357062 31812012 100741 JJ TAYLOR DIST. OF MINN 120.85 282748 1731413 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 4,298.72 282749 1731412 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 4,419.57 357063 31812012 100835 JOHNSON BROTHERS LIQUOR CO. 464.84 282495 1239538 5822.5513 COST OF GOODS SOLD WINE -50TH ST SELLING 600.51 282496 1239540 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,946.28 282497 1239543 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 22.11 282498 1239544 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 933.86 282750. 1244411 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 1,409.60 282751 1244412. 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 109.12 282752 1244415 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 194.89 282753 1244423 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,359.88 282754 1244421 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,667.81 282755 1244418 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,370.64 282756 1244422 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 396.63 282757 1244413 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 6,046.20 282758 1244417 5662.5513 COST OF GOODS SOLD WINE VERNON SELLING 6.72 282759 1244416 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 2,004.44 282760 1244420 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 80.39 282761 1244419 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 1,427.94 282762 1244409 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,813.57 282763 1244410 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,160.16 282764 1244414 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING' i R55CKREG LOG20000 I CITY OF'EDINA Council Check Register 3/8/2012 -3/8/2012 " Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 105.00 POPCHIPS 282765 1244052 5730.5510 COST OF GOODS SOLD 23,120.59 i _ 357064 31812012 118814 JOHNSON, LINNEA 110.50 ART WORK SOLD 282534 022712 5101.4413 ART WORK SOLD 110.50 357065 31812012 102113 JOHNSTONE SUPPLY 113.99 FURNACE REPAIR PARTS 00001727 282569 136283 1646.6530 REPAIR PARTS 113.99 i 3570661 31812012 103230 JOHNSTONS SALES S SERVICE 100.00 VACUUM SUPPLIES 00006453 282568 544247 5410.6406 GENERAL SUPPLIES I 100.00 it 357067 31812012 130031 KARAS, EDIE 9.75 ART WORK SOLD 282535 022712 5101.4413 ART WORK SOLD I 9.75 357068. 31812012 111018 KEEPRS INC. 314.89 UNIFORMS 00003670 282687 179001 -03 1470.6558 DEPT UNIFORMS 350.03 UNIFORMS 00003743 282688 183630 1470.6558 DEPT UNIFORMS 664.92 357069, 31812012 124002 KIMLEY -HORN AND ASSOCIATES INC 587.60 50TH & FRANCE IMPROV 282706 4688491 01237.1705.21 CONSULTING INSPECTION 587.60 3670701 31812012 114344 KRAEMER, KARIN 175.00 WORKSHOP 282642 022612 5110.6103 PROFESSIONAL SERVICES 175.00 357071: 3/8/2012 130033 ., KRAUSE, CHERI 85.00 GUN COURSE REFUND 282643 030112 7414.4390 REGISTRATION FEES` 85.00 357072 31812012 130042 KULLY SUPPLY INC. 72.14 ELECTRICAL SUPPLIES 00001484. 282644 SI- 209458 1646.6530 REPAIR PARTS j 72.14 357073 31812012 129932 LABOVITZ, ANNE 24.38 ART WORK SOLD 282536 022712 5101.4413 ART WORK SOLD 3/7/2012 7:48:109 Page - 14 I i Business Unit EDINBOROUGH CONCESSIONS i ART CENTER REVENUES BUILDING MAINTENANCE GOLF ADMINISTRATION I ART CENTER REVENUES i FIRE DEPT. GENERAL FIRE DEPT. GENERAL I A -237 50TH&FRANCE RENOVATION I ART CENTER ADMINISTRATION PUBLIC PROGRAMS BUILDING MAINTENANCE i ART CENTER REVENUES R55CKREG LOG20000 CITY OF EDINA Council Check Register 318/2012 -3/8/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No. Account No Subledger Account Description G ART WORK SOLD GENERAL SUPPLIES GENERAL SUPPLIES I 317/2012 7:48:09 Page - 15 Business Unit ART CENTER REVENUES STREET NAME SIGNS STREET NAME SIGNS ART WORK SOLD ART CENTER REVENUES COST OF GOODS SOLD BEER VERNON SELLING GENERAL SUPPLIES - POLICE DEPT. GENERAL PROFESSIONAL SERVICES CENT SERV GEN - MIS 24.38 CENT SERV GEN - MIS PROFESSIONAL SERVICES CENT SERV GEN - MIS GENERAL SUPPLIES 357074 31812012 CENT SERV GEN - MIS 121656 LAVEN, JANE CENT SERV GEN - MIS EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 'PROFESSIONAL SERVICES CENT SERV GEN - MIS 45.50 -ART WORK SOLD 282537 022712 5101.4413 45.50 35.7075 31812012 100852 - LAWSON PRODUCTS INC. 326.08 SCREWS, HEX NUTS 00001630 282447 9300608515 1325.6406 • 32.72 SCREWS- 00001630 282448 9300611973 1325.6406 358.80 357076 31812012 129928 LEVIN, SIMON 93.60 ART WORK SOLD 282538 022812 5101.4413 93.60 357077 31812012 124810 LIFT BRIDGE BEER COMPANY 140.00 282766 02287 5862.5514 140.00 357078 31812012 105726 LINDMAN, DAVID 135.99 OFFICEMAX ITEMS 282645 022912 1400.6406 135.99 357079. 3/8/2012 100868 LOGIS 48.00 282449 34774/34749 1554.6103 3,550.28 282449 34774/34749 1554.6160 72.00 282707 34116/34088 1554.6103 424.03 282707 34116134088 1550.6406 688.05 282707 34116134088 1554.6160 1,509.68 282707 34116/34088 1554.6230 873.47 282708 34315/34335 1554.6710 936.00 282708 34315/34335 1554.6103 1,660.80 282708 34315/34335 1554.6230 3,710.70 282708 34315/34335 421554.6710 13,473.01 357080 31812012 125208 LOVEJOY, NICHOLAS 80.59 MILEAGE REIMBURSEMENT 282689 030512 1554.6107 80.59 357081 31812012 101453 LUTZ, RICHARD M. 587.88 UNIFORM PURCHASE 282727 030512 1400.6203 G ART WORK SOLD GENERAL SUPPLIES GENERAL SUPPLIES I 317/2012 7:48:09 Page - 15 Business Unit ART CENTER REVENUES STREET NAME SIGNS STREET NAME SIGNS ART WORK SOLD ART CENTER REVENUES COST OF GOODS SOLD BEER VERNON SELLING GENERAL SUPPLIES - POLICE DEPT. GENERAL PROFESSIONAL SERVICES CENT SERV GEN - MIS DATA PROCESSING CENT SERV GEN - MIS PROFESSIONAL SERVICES CENT SERV GEN - MIS GENERAL SUPPLIES CENTRAL SERVICES GENERAL DATA PROCESSING CENT SERV GEN - MIS SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 'PROFESSIONAL SERVICES CENT SERV GEN - MIS SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS EQUIPMENT REPLACEMENT IT CENTRAL SERVICES EQUIPMENT MILEAGE OR ALLOWANCE CENT SERV GEN - MIS UNIFORM ALLOWANCE POLICE DEPT. GENERAL I R55CKREG LOG20000 I i Check # ! Date 357082 i 31812012 357083 31812012 357084 • 31812012 I 3570851 I 31812012 I 357086 31812012 I 3570871 31812012 I! I.i 357088 31812012 357089 31812012 CITY OF EDINA Council Check Register 3/8/2012 -3/8/2012 Amount Supplier / Explanation PO # Doc No Inv No Account No 587.88 DUES & SUBSCRIPTIONS PSTF ADMINISTRATION 7410.6106 MEETING EXPENSE 122472 M & I BANK 7410.6406 GENERAL SUPPLIES 30.00 S METRO FACILITY EXPENSES 282647 021412 33.32 S METRO FACILITY EXPENSES 282647 021412 58.26 S METRO FACILITY EXPENSES 282647 021412 72.60 S METRO FACILITY EXPENSES 282647 021412 108.05 S METRO FACILITY EXPENSES 282647 021412 302.23 i I EB /CL BALANCE SHEET 112577 M. AMUNDSON LLP 1,132.82 282499 126569 1,132.82 101165 M.AA.O. 80.00 DUES- SHELAGH STOERZINGER 282646 030212 80.00 100864 MACQUEEN EQUIPMENT INC. 338.46 CLUTCH ASSEMBLY, PINS 00005915 282570 2121513 60.12 DISCONNECT PINS 00005971 282571 2121604 1,035.15 CLUTCH ASSEMBLY 00005915 282572 2121521 277.39- CREDIT 282573 8562 663.62- CREDIT 282574 8568 477.57- CREDIT 282575 8563 15.15 130027 - MADDELA, RAM 86.00 SPRING'CLASS REFUND 282367 022812 86.00 130024= _MANSUR, CAMILLE 94.50 GOLF DOME TIME REFUND 282368 022412 94.50 101146 MATRIX 411.23 282331 607925795 411.23 129579 MAVERICK CUTTING & BREAKING LL 375.00 ADDITIONAL SAW CUTTING 282709 7468 -ADD 375.00 i I I 3/7/2012 7:48:09 Page- 116 Subledger Account Description Business Unit 7410.6105 DUES & SUBSCRIPTIONS PSTF ADMINISTRATION 7410.6106 MEETING EXPENSE PSTF ADMINISTRATION 7410.6406 GENERAL SUPPLIES PSTF ADMINISTRATION 7411.6406 GENERAL SUPPLIES PSTF OCCUPANCY 7412.6406 'GENERAL SUPPLIES PSTF RANGE 5862.5515 COST -OF GOODS SOLD MIX VERNON SELLING 1190.6105 DUES & SUBSCRIPTIONS ASSESSING 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN' 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN! 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GENj 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN! 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN' 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS' I I 5201.4543 GOLF DOME RECEIPTS GOLF DOME REVENUES •I 1550.6188 TELEPHONE i CENTRAL SERVICES GENERAL 5600.1720 BUILDINGS i I EB /CL BALANCE SHEET I 'R55CKREG LOG20000 Check # Date 357090 31812012 367091 31812012 357092 31812012 I 357093 31812012 i I 357094 31812012 357095 31812012 i 367096 .'31812012 357097 31812012 3/7/2012 7:48:09 Page - 17 Subledger Account Description Business Unit TREES, FLOWERS, SHRUBS CITY OF EDINA TREES, FLOWERS, SHRUBS EDINBOROUGH OPERATIONS UNIFORM ALLOWANCE Council Check Register 3/8/2012 -3/8/2012 Amount Supplier / Explanation PO # Doc No Inv -No Account No 100876 MCCAREN DESIGNS INC. 2,021.01 PLANTS 282690 54049 5710.6620 725.68 PLANTS 282691 54043 5720.6620 2,746.69 101928 MCKEN23E, THOMAS 114.88 UNIFORM PURCHASE 282332 021312 1400.6203 114.88 125941 MCQUAY INTERNATIONAL 2,710.00 HVAC REPAIRS 282692 2566530 5720.6180 2,710.00 .101483 MENARDS 18.38 PAINT 00001729 282450 22916 4090.6406 29.41 PAINT 00001729 282451 22759 4090.6406 69.26 LUMBER 00001634 282452 21202 4090.6406 4.69 LUMBER 00001644 282453 22010 4090.6406 3.62 STAPLES 00001626 282454 22403 1301.6406 149.42 PAINT 00006154 282576 22084 5420.6406 42.44 GLOVES, DRILLBITS 00006152 282577 21250 5422.6406 82.40 PAINT, LUMBER 00006148 282578 18486 5210.6406 28.18 HARDWARE 00001650 282648 25858 1646.6406 131.85 GREENHOUSE SUPPLIES 00001652 282649 27199 1643.6406 13.87 BIT HOLDER FOR COOLER" 00001738 262693 25334 5841.6530 36.56 REPAIR PARTS FOR POND 282694 27781 5720.6406 610.08 100885, METRO SALES INC 144.82 COPIER USAGE 282579 446823 5110.6151 144.82 - 102507 METRO VOLLEYBALL OFFICIALS 137.50 OFFICIATING FEES 282333 4104 4077.6103 137.50 100886 METROPOLITAN COUNCIL 4,682.70 SAC FOR FEB 2012 282695 030212 1495.4307 4,682.70 100887 METROPOLITAN COUNCIL ENVIRONME 3/7/2012 7:48:09 Page - 17 Subledger Account Description Business Unit TREES, FLOWERS, SHRUBS EDINBOROUGH ADMINISTRATION TREES, FLOWERS, SHRUBS EDINBOROUGH OPERATIONS UNIFORM ALLOWANCE I POLICE DEPT. GENERAL CONTRACTED REPAIRS EDINBOROUGH OPERATIONS GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES REPAIR PARTS GENERAL SUPPLIES 50TH&FRANCE MAINTENANCE 50TH &FRANCE MAINTENANCE 50TH&FRANCE MAINTENANCE 56THVRANCE MAINTENANCE GENERAL MAINTENANCE CLUB HOUSE MAINT OF COURSE S GROUNDS GOLF DOME PROGRAM BUILDING MAINTENANCE GENERAL TURF CARE YORK OCCUPANCY EDINBOROUGH OPERATIONS EQUIPMENT RENTAL ART CENTER ADMINISTRATION! PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION SAC CHARGES INSPECTIONS R55CKREG LOG20000 W 44TH ST RECON " CITY OF EDINA 'i DISTRIBUTION i CONTRACTED REPAIRS I VERNON,OCCUPANCY Council Check Register 318/2012 —318/2012 ' Check #! Date Amount Supplier / Explanation PO # Doc No Inv No Account No - 353,674.67 SEWER SERVICE. 282696 0000983662 5922.6302 353,674.67 357098 318/2012 104650 MICRO CENTER. 50.19 SUPPLIES FOR IT 00004306 282375 3729876 1554.6406 32.04 SWITCHES FOR CITY HALL 00004308 282650 3740993 1554.6406 I: 82.23 357099 31812012 101320 MINNEAPOLIS AREA ASSOC OF REAL 111.00 MLS ACCESS FEE 282651 1695400 1190.6105 111.00 367100 31812012 103216 MINNEAPOLIS FINANCE DEPARTMENT 21,086.33 WM CLEANINGIRELINING 282652 690073000073 05516.1705.21 21,086.33 I' 357101 31812012 103216 MINNEAPOLIS FINANCE DEPARTMENT 15,600.19 WATER PURCHASE 282653 431 - 0005.300 -31 ' 5913.6601 12 15,600.19 357102 31812012 127062. MINNEHAHA BLDG. MAINT. INC. 16.09 WINDOW CLEANING 282697 921094091 5861.6180 16.09 357103 31812012 101537 MINNESOTA POLLUTION CONTROL AG 180.00 CERTIFICATION FEES (4) 00001701 282376 022712 5919.6260 180.00 367104 31812012 108636 MINNESOTA WASTEWATER OPERATORS 75.00 MEMBERSHIP DUES (3) 282334 022712 5923.6105 75.00 357105 ! 31812012 128914 MINUTEMAN PRESS 59.46 POSTERS 282728 10661 5510.6575 I 59.46 357106 31812012 100898 MINVALCO i 67.27 SENSOR 00001737 282455 839746 1552.6406 67.27 357107 31812012 126997 MISSION ELECTRIC LLC Subledger Account Description SEWER SERVICE METRO GENERAL SUPPLIES GENERAL SUPPLIES DUES & SUBSCRIPTIONS I i �I 317/2012 7:48:09 Page - 18 �i Business Unit SEWER TREATMENT !I CENT SERV GEN MIS CENT SERV GEN - MIS ASSESSING CONSULTING INSPECTION W 44TH ST RECON " WATEk-PURCHASED 'i DISTRIBUTION i CONTRACTED REPAIRS I VERNON,OCCUPANCY LICENSES & PERMITS DUES & SUBSCRIPTIONS PRINTING GENERAL SUPPLIES TRAINING COLLECTION SYSTEMS i i ARENA ADMINISTRATION i i CENT SVC PW BUILDING R55CKREG LOG20000 RANGE REPAIR PARTS MAINT OF COURSE & GROUNDS CITY OF EDINA REPAIR PARTS MAINT OF COURSE & GROUNDS REPAIR PARTS MAINT OF COURSE & GROUNDS Council Check Register 3/812012 -3/8/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 721.50 LIGHTING IN CLUB HOUSE DINING 282580 021712 5421.6180 721.50 357108 3/812012 108668 MORRIS GRAYLYN i 150.00 EP ENTERTAINMENT 3/15112 282654 030112 5710.6136 150.00 357109 3/812012 100912 MOTOROLA INC. 1,635.12 SERVICE AGREEMENT 282456 78191981 1400.6230 1,635.12 357110 31812012 101796 MPCA I 46.00 LICENSE RENEWALS 282377 022712 5919.6260 46.00 357111 31812012 100906. MTI DISTRIBUTING INC. 43.97 PICKER PARTS 00006149 282581 826640 -00 5424.6530 448.80 BLADE REEL 00006150 282582 826769 -00 5422.6530 646.37 PICKER PARTS 00006151 282583 826893 00 5424.6530 708.93 SWEEPER BRUSH 00006153 282584 827092 -00 5422.6530 49.28 SPACERS, BUSHINGS 00006155 282585 827545 -00 5422.6530 1,897.35 357112 31812012 110522 MUNICIPAL BUILDERS INC. 487,118.36 PARTIAL PAYMENT NO. 8 282586 030912 05473.1705.30 487,118.36 357113: 31812012 100076 NEW FRANCE WINE CO. 283.00 282767 72110 5822.5513 283.00 357114 " 31812012 100922 NEWMAN_ TRAFFIC SIGNS 502.32 SHEETING 282457 TI- 0245597 1335.6406 502.32 357115 31812012 104360 NIKE USA INC. 155.57 SHIRTS 282655 938422585 5440.5511 1,380.11 MERCHANDISE 282656 939235293 5440.5511 837 00 MERCHANDISE 282657 939306344 5440 5511 - 469.00- CREDITS ON ACCOUNT 282710 CUST 24426 5440.5511 150.12- CREDITS ON ACCOUNT 282710 CUST 24426 5440.5511 1,753.56 317/2012 7:48:09 Page - 19 Subledger Account Description Business Unit CONTRACTED REPAIRS GRILL PROFESSIONAL SVC - OTHER EDINBOROUGH ADMINISTRATION SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL I i LICENSES & PERMITS TRAINING REPAIR PARTS RANGE REPAIR PARTS MAINT OF COURSE & GROUNDS REPAIR PARTS RANGE REPAIR PARTS MAINT OF COURSE & GROUNDS REPAIR PARTS MAINT OF COURSE & GROUNDS CONTRACTOR PAYMENTS WM -473 NEW TREATMENT PLANT #6 COST OF GOODS SOLD WINE 50TH ST SELLING I GENERAL SUPPLIES COST OF GOODS - PRO SHOP COST OF GOODS - PRO SHOP COST OF GOODS - PRO SHOP COST OF GOODS - PRO SHOP COST OF GOODS - PRO SHOP PAVEMENT MARKINGS PRO SHOP RETAIL SALES PRO SHOP RETAIL SALES PRO SHOP RETAIL SALES PRO SHOP RETAIL SALES PRO SHOP RETAIL SALES CITY OF EDINA 3/7/2012 7:48:U9 RSSCKREG LOG20000 Council Check Register Page - 20 3/8/2012 - 3/8/2012 i Check # Date Amount Supplier l Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 357116 31812012 101620 NORTH SECOND STREET STEEL SUPP 30.41 STEEL 00005953 282458 225277 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 30.41 - 357117 31812012 100933 NORTHWEST GRAPHIC SUPPLY CO. 150.18 SKETCH PADS, RETARDER 00009129 282587 41916200 5120.5510 COST OF GOODS SOLD ART SUPPLY GIFT GALLERY SHOP 150.18 i i 3571181 318/2012 105007 NU- TELECOM 557.72 MAR 2012 SERVICE 282729, 80635228 1400.6230 SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL 557.72 3571191 31812012 116114 OCE 71.33 MAINTENANCE 282459 ,.987657519 1552.6103 PROFESSIONAL SERVICES CENT SVC PW BUILDING 165.99 282460 987648611 1495.6103 PROFESSIONAL SERVICES INSPECTIONS 237.32 357120 31812012 103578 OFFICE DEPOT 344.60 OFFICE SUPPLIES 282698 598467350001 5710.6513 OFFICE SUPPLIES EDINBOROUGH ADMINISTRATION 344.60 357121 31812012 102712 OFFICE OF ENTERPRISE TECHNOLOG 23.64 DEC 2011 282711 W11120651 1646.6188 TELEPHONE BUILDING MAINTENANCE 23.64 DEC 2011 282711 W11120651 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 47.28 DEC 2011 282711 W11120651 5111.6188 TELEPHONE ART CENTER BLDG /MAINT 47.28 DEC 2011 282711 W11120651 1646.6188 TELEPHONE BUILDING MAINTENANCE 70.92 DEC 2011 282711 W11120651 5861.6188. TELEPHONE VERNON OCCUPANCY - 94.56 DEC 2011 282711 W11120651 5821.6188 TELEPHONE 50TH ST OCCUPANCY 94.56 DEC 2011 282711 W11120651 1481.6188 TELEPHONE YORK FIRE STATION 118.20 DEC 2011 282711 W11120651 1646.6168 TELEPHONE BUILDING MAINTENANCE 141.84 DEC 2011 282711 W11120651 5841.6188' TELEPHONE YORK OCCUPANCY 160.80 DEC 2011 282711 W11120651 5210.6188 TELEPHONE GOLF DOME PROGRAM 162.14 DEC 2011 282711 W11120651 1646.6188 TELEPHONE BUILDING MAINTENANCE 208.86 DEC 2011 282711 W11120651 5760.6188 TELEPHONE CENTENNIAL LAKES ADMIN;EXPENSE I 208.88 DEC 2011 282711 W11120651 5710.6188 TELEPHONE EDINBOROUGH ADMINISTRATION 330.96 DEC 2011 282711 W11120651 1622.6188 TELEPHONE SKATING &HOCKEY 370.48 282712 W11120657 5420.6188 TELEPHONE CLUB HOUSE 2,104.06 357122 318/2012 124089 OHMANN, NANCY iia an ART W17RK R(11 n 282539 022712 5101.4413 ARTWORK SOLD ART CENTER REVENUES �I R55CKREG LOG20000 CITY OF EDINA 3(7/2012 7:48:09 Council Check Register Page - . 21 3/8/2012 -3/812012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 119.60 357123 31812012 100936 OLSEN COMPANIES 10.81 LADDER SNAP BAR 00001698 282461 673426 5913.6406 GENERAL SUPPLIES DISTRIBUTION 10.81 357.124 31812012 101104 OLSEN FIRE PROTECTION INC. 350.00 DRAIN SYSTEM 00006448 282588 54517 5210.6530 REPAIR PARTS GOLF DOME PROGRAM 350.00 357125 31812012 115669 ON CALL SERVICES 998.38 NO CLIMB NET, TENSIONING RODS 282699 2251 5720.6530 REPAIR PARTS EDINBOROUGH OPERATIONS 998.38 357126 31812012 101470 ORVIS, JOAN 15,498.13 SPRING CLASS % CHECK 282369 022812. 5510.6103 PROFESSIONAL SERVICES ARENA ADMINISTRATION 15,498.13 357127 31812012 119486 PARAGON LAND SCULPTING 2,912.00 HAULING /DISPOSAL OF LEAVES 00005611 282589 3892 5932.6180 CONTRACTED REPAIRS GENERAL STORM SEWER 5,600.00 HAULING /DISPOSAL OF LEAVES 00005611 282589 3892 1644.6182 RUBBISH REMOVAL TREES & MAINTENANCE 5,600.00 HAULING/DISPOSAL OF LEAVES 00005611'282589 3892 1301.6180 CONTRACTED REPAIRS GENERAL MAINTENANCE - 1,206.84 COMPOST DELIVERED 00001651 282590 3893 1643.6543 SOD & BLACK DIRT GENERAL TURF CARE 15,318.84 357128 31812012 100347 PAUSTIS & SONS 1,195.25 282500 8340128 -IN 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1;832.25 282768 8340139 -IN 5862.5513 COST OF GOODS.SOLD WINE VERNON SELLING 3,027.50 357129 3181.2012 126492 PAYPAL INC. 39.95 MONTHLY FEE 282591 .15688092 5910.6155 BANK SERVICES CHARGES GENERAL (BILLING) 39.95 357130 31812012 100945 PEPSI -COLA COMPANY 204.70 282501 73756533 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 153.61 282700 72262888 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS i 128.98 282701 72262818 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS' 487.29 367131 31812012 119372 PETSMART#463 105.11 DOG FOOD 00003180 282335 T -1242 4607.6406 GENERAL SUPPLIES EDINA CRIME FUND K9 DONATION R55CKREG LOG20000 Check # Date Amount Supplier / Explanation CITY OF EDINA Council Check Register 3/812012 -3/812012 PO # Doc No Inv No Account No 5822.5513 5822.5513 5822.5513 5822.5513 5822.5513 5822.5513 5862.5513 5862.5513 5862.5513 5862.5512 5862.5512 5822.5512 5511.6136 1400.6105 2310.6406 1554.6103 1553.6180 5822.5513 5822.5513 5822.5513 5822.5513 5822.5512 5822.5512 5822.5513 105.11 i 7:48'09 Page - 357132 j 31812012 i 22 - I I I 100743 PHILLIPS WINE & SPIRITS Business Unit COST OF GOODS SOLD WINE. 1,772.51 282562 2200547 385.00 50TH ST SELLING 282503 2200549 50TH ST SELLING 6.67- 50TH ST SELLING 282504 3477832 50TH ST SELLING 6.00- VERNON SELLING 282505 3477863 VERNON SELLING 753.79 COST OF GOODS SOLD WINE 282769 2203865 COST OF GOODS SOLD LIQUOR 482.44 282770 2203869 567.51 50TH ST-SELLING . 282771 2203872 ARENA BLDG/GROUNDS 733.26 DUES.& SUBSCRIPTIONS " 282772 2203867 GENERAL SUPPLIES 2,140.02 i 282773 2203870 4 3,031.50 CENT SERV GEN - MIS 282774 2203871 EQUIPMENT OPERATION 4.48 COST OF GOODS SOLD WINE 282775 2203866 COST OF GOODS SOLD WINE 849.99 282776 2203868 h 10,707.83 'COST OF GOODS SOLD WINE 357133 31812012 130025 PODMERS, LUKE 50TH ST SELLING COST OF GOODS SOLD LIQUOR 75.00 SPRING CLASS REFUND 282370 022812 75.00 367134 31812012 130045 POLICE 18.00 MAGAZJNE SUBSCRIPTION 282730 030512 i 18.00 357135 31812012 106341 PRIORITY DISPATCH 78.00 ED911 MAINTENANCE AGREEMENT - 282462 73374 78.00 367131 31812012 105690 PRO -TEC DESIGN INC. 193.86 DOOR REPAIRS 282713 58957 1,112.51 DOOR SECURITY READER SERVICED0005974 282714 59086 1,306.37 357137; 31812012 100971 QUALITY WINE 3,271.25 282506 576837 -00 .01 262507 578059 -00 .02 282508 577580 -00 263.73 282509 579762 -00 2,052.73 282510 576619 -00 525.36 282511 579479 -00 720.01 282777 57824400 5822.5513 5822.5513 5822.5513 5822.5513 5822.5513 5822.5513 5862.5513 5862.5513 5862.5513 5862.5512 5862.5512 5822.5512 5511.6136 1400.6105 2310.6406 1554.6103 1553.6180 5822.5513 5822.5513 5822.5513 5822.5513 5822.5512 5822.5512 5822.5513 3/7/2012 i 7:48'09 Page - i 22 - I I I Subledger- Account Description: Business Unit COST OF GOODS SOLD WINE. BOTH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST;OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING 'i COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE .. VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING i COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD LIQUOR 50TH ST-SELLING . PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS I DUES.& SUBSCRIPTIONS " POLICE DEPT. GENERAL GENERAL SUPPLIES E911 i 4 PROFESSIONAL SERVICES CENT SERV GEN - MIS CONTRACTED REPAIRS EQUIPMENT OPERATION GEN i COST OF GOODS SOLD WINE 50TH ST SELLING i COST OF GOODS SOLD WINE BOTH ST SELLING COST GOODS SOLD WINE 50TH ST SELLING h 'OF. 'COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD LIQUOR 50TH ST SELLING COST OF GOODS SOLD LIQUOR 50TH.ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING i R55CKREG LOG20000 Check # Date 357138 31812012 i 357139 '31812012 I 357140 31812012 357141 131812012 I� i 357142 31812012 357143 31812012 I 357144 .31812012 CITY OF EDINA Council Check Register 3/8/2012 —3/812012 Amount Supplier / Explanation PO # Doc No Inv No Account No 2,453.82 282778 579628 -00 5822.5513 1,945.97 282779 579478 -00 5862.5512 557.86 282780 579761 -00 5862.5513 6,877.70 282781 579627 -00 5862.5513 132.60 282782 580548 -00 5862.5512 12.00- 282783 577728 -00 5862.5512 6.00- 282784 577107 -00 5822.5513 18,783.06 3f7 /2012 7:48:09 Page - 23 Subledger Account Description Business Unit COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING i COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE 50TH ST'SELLING 100974 RAYMOND HAEG PLUMBING 740.00 WINTERIZE PLUMBING 00006449 282592 13786 5210.6180 CONTRACTED REPAIRS 740.00 122170 REGION 3AA i i GOLF DOME PROGRAM ,I 1,332.22 QTR FINALE % CHECK 282378 BOYS SECTION 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS 2,905.48 SEMI FINAL GAME'2'% CHECK 282378 BOYS SECTION 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS . 4,247.71 SEMI FINAL GAME 1 % CHECK 282378 BOYS SECTION 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG /GROUNDS 8,485.41 125936 REINDERS INC. 432.66 SIDEWALK SALT 00001649 282658 3013236 -00 1647.6406 GENERAL SUPPLIES PATHS & HARD SURFACE 432.66 101963 S & S TREE SPECIALISTS 2,431.41 TREE PRUNING 00001660 282593 56831 1644.6103 PROFESSIONAL SERVICES TREES & MAINTENANCE 2,431.41 100988 SAFETY KLEEN 348.01 RECYCLE OIL FILTERS 00005950 282336 57032325 1553.6584 LUBRICANTS EQUIPMENT OPERATION GEN 401.51 PARTS WASHER SERVICE 282594 57034916 5422.6182 RUBBISH REMOVAL MAINT OF COURSE &GROUNDS 749.52 105442 SCHERER BROS. LUMBER CO. 58.54 LUMBER 00001732 282463 41001536 1318.6406 GENERAL SUPPLIES SNOW & ICE REMOVAL 58.54 I 100995` SEH 5,712.59 - GALLAGHER DR RECONSTR 282464 253312 01382.1705.20 CONSULTING DESIGN BA -382 GALLAGHER DRIVE 13,403.96 RICHMOND HILLS PK RD PROJ 282465 253653 03471.1705.20 CONSULTING DESIGN RICHMOND HILLS PK 15,769.37 RICHMOND HILLS PK RD PROJ' 282465 253653 05525.1705.20 CONSULTING DESIGN RICHMOND HILLS PK 19,711.71 RICHMOND HILLS PK RD PROJ 282465 253653 04387.1705.20 CONSULTING DESIGN RICHMOND HILLS PK 29,961.81 RICHMOND HILLS PK RD PROJ 282465 253653 01388.1705.20 CONSULTING DESIGN WESTCHESTER KNOLLS NEIGHBORHOO R55CKREG LOG20000 CITY OF EDINA 317/2012 7:48.09 Council Check Register Page - 24 " 3/8/2012 -3/8/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 1,921.38 MINNEHAHA WOODS RECONSR 282466 253651 01334.1705.21 CONSULTING INSPECTION BA- 334MINNEHAHA WOODS RECON 98.00 GENERAL ENGINEERING SERVICES 282467 253024 01368.1705.20 CONSULTING DESIGN BA -368 TRACY AVE M &O 196.00 GENERAL ENGINEERING SERVICES 282467 253024 01385.1705.20 CONSULTING DESIGN COUNTRYSIDE NEIGHBORHOOD 539.00 GENERAL ENGINEERING SERVICES 282467 253024 01386.1705.20 CONSULTING DESIGN I• VIKING HILLS 2ND NEIGHBORHOOD 686.00 GENERAL ENGINEERING SERVICES 282467 253024 01387.1705.20 CONSULTING DESIGN VALLEY ESTATES NEIGHBORHOOD 87,999.82 367145 31812012 102870 SEIFERT, ELIZABETH 31.20 ART WORK SOLD 282543 022712 5101.4413 ART WORK SOLD ART CENTER REVENUES I 31.20 i 357146 31812012 104098 SHI INTERNATIONAL CORP - 5,161.46 MS TRUE -UP LICENSES 2011 00004392 282715 B00491230 1554.6103 PROFESSIONAL SERVICES CENT SERV GEN - MIS " 14,000.00 MS TRUE -UP LICENSES 2011 00004392 282715 800491230 1554.6160 DATA PROCESSING CENT SERV GEN - MIS 19,161.46 i 35714 31812012 120292 SIGNATURE CONCEPTS 294.60 SWEATSHIRTS 282659 445479 7410.6406 GENERAL SUPPLIES PSTF ADMINISTRATION 294.60 i 357148 31812012 102373 SKILLPATH SEMINARS i 149.00 EXCEL WORKSHOP 282468 10375713 1260.6104 CONFERENCES & SCHOOLS, ENGINEERING GENERAL 149.00 367149 3/8/2012 130030 SNOQUIP INC. • I �I 136.69 PINS 00005919 282469. 40812 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 136.69 357150 318/2012 127878 SO_ UTHERN WINE AND SPIRITS 11,012.81 282512 1724294 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING I 1,312.00 282513 1710469 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,447.00 282785 1710486 5822.5513 COST OF GOODS'SOLD WINE 50TH ST SELLING . 84.50 282786 .1732682 5822.5513 COST OF GOODS SOLD WINE 60TH ST SELLING' 10,628.78 282787 1724295 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING' 1,002.00 282788 11710487 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 368.00 282789 1732681 5862.5513 COST OF GOODS SOLD WINE_ VERNON SELLING ,676.00 282790 1710494 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 26,531.09 i - 357161 31812012 110977 SOW, ADAMA 39.00 ART WORK SOLD 282540 022712 5101.4413 ART WORK SOLD ", ART CENTER REVENUES " 39.00 R55CKREG LOG20000 CITY OF EDINA 3/7/2012 7:48:09 Council Check Register Page - 25 3/8/2012 -3/8/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 357162 31812.012 101021 SPEEDWAY SUPERAMERICA LLC 27.98 GAS 282731 022312 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 27.98 357153 31812012 102170 STAR OF THE NORTH CONCERT BAND 100.00 EP ENTERTAINMENT 3/18/12 282660 030112 5710.6136 PROFESSIONAL SVC - OTHER EDINBOROUGH ADMINISTRATION 100.00 357154 31812012. 130036 STECK,'MEAGAN 81.00 CLASS REFUND 282661 022912 5101.4607 CLASS REGISTRATION ART CENTER REVENUES 81.00 i 357155 31812012 129409 STEEN; BARB 66.30 ART WORK SOLD 282541 022812 5101.4413 ART WORK SOLD ART CENTER REVENUES i 66.30 357166 31812012 112668 STONEBROOKE EQUIPMENT INC. 176.87 SPOOL VALVE, COIL 00005728 282470 21313 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 176.87 357157 31812012 101017 SUBURBAN CHEVROLET 317.30 VEHICLE REPAIRS 00005972 282471 606400 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 317.30 357158 :- .318/2012 113841 SUMMIT FIRE PROTECTION CO. 860.00 FIRE SPRINKLER SERVICE 00001753 282472 1291679 1552.6180 CONTRACTED REPAIRS CENT SVC PW BUILDING 860.00 357159 3/812012 105386 SUPERIOR IRON INC. 9,216.00 CONCESSION.STAND DECK 282716 28397 5600.1720 BUILDINGS EB /CL BALANCE SHEET 4,200.00 ERECTIONIINSTALLATION 282717 28412 5600.1720 BUILDINGS EB /CL BALANCE SHEET 13,416.00 357160 31812012 120998 SURLY-BREWING CO. 984.00 282514 V001738 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 923.00 282791 V001771 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1,907.00 357161 31812012 127938 SWENSON, ANN 22.75 ART WORK SOLD 282542 022812 5101.4413 ART WORK SOLD ART CENTER REVENUES 22.75 CITY OF EDINA- I 3/7/2012 7:48109 RSSCKREG LOG20000 I Council Check Register Page - 26 3/6/2012 -3/8/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 3571621 31812012 122561 TAP PUBLISHING 67.63 WEATHER TAP LICENSES 282473 1493186- 2012022 5410.6105 DUES & SUBSCRIPTIONS GOLF ADMINISTRATION 8 148.16 WEATHER TAP LICENSES 282473 1493186- 2012022 1643.6103 PROFESSIONAL SERVICES GENERAL TURF CARE 8 270.48 WEATHER TAP LICENSES 282473 1493186- 2012022 1552.6103 PROFESSIONAL SERVICES CENT SVC PW BUILDING 8 _ 486.27 i 357163 31812012 101027: TARGET BANK 120.09 X- XXX -XX9 -840 SUPPLIES 282337 021812 5421.6406 GENERAL SUPPLIES GRILL - 120.08 i 357164 31812012 104932 TAYLOR MADE I 272.78 MERCHANDISE 282595 17239530 5440.5511 COST OF GOODS - PRO SHOP PRO'SHOP RETAIL SALES 157.34 282596 17242841 5440.5511 COST OF GOODS'- PRO SHOP PRO SHOP RETAIL SALES 122.89 282597 17264913 5440.5511 COST OF GOODS -PRO SHOP PRO SHOP RETAIL SALES 2,246.50 282598 17271274 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES i 122.99 292599 17264912 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 121.03 282600 17271272 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 4,757.41 282601 17264911 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 223.44 282602 17271273 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES i 737.10- CREDIT 282718 17712546 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES i 2,326.49- CREDIT 282719 16525750 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 4,960.69 357166 31812012 102471 THOLEN, BRIAN 289.31 UNIFORM PURCHASE 282338 '022212 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL - 289.31 357166 31812012 101035 THORPE DISTRIBUTING COMPANY 148.70 282792 677842 5862.5515 COST OF GOODS SOLD,MIX VERNON SELLING 2,880.05. 282793 677841 5662.5514 COST OF GOODS SOLD BEER VER14ON SELLING 3,028.75 - 357167 31812012 130043 TIMCIN.PROPERTIES LLP 31,686.00 ENERGY PROG IMPROVEMENT #1 282702 138,147 4414.6103 PROFESSIONAL SERVICES EDINA EMERALD ENERGY 31,686.00 367168 318/2012 103277 TITAN MACHINERY ' 640.48 EQUIPMENT REPAIRS 00005970 282474 9R00697 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/8/2012 -3/8/20`12, Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 5440.5511 5842.6406 _ 1553.6530 1553.6530 1470.6175 1552.6530 I 3/7/2012 7:48:09 Page - 27 Business Unit COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES I 640.48 YORK SELLING i REPAIR PARTS EQUIPMENT OPERATION GEN 357169 31812012 3101.6103 101474 TITLEIST 5910.6103 PROFESSIONAL SERVICES 5910.6103 PROFESSIONAL SERVICES 384.29 GOLF CLUBS 282339 0233209 1400.6551 AMMUNITION 384.29 UNIFORM ALLOWANCE 1419.6203 UNIFORM ALLOWANCE 357170 31812012 101693 TOTAL REGISTER SYSTEMS 145:88 . SHELF LABELS 282703 27512 145.88 367171 31812012 123649 TOWMASTER 657.77 BRAKE ASSEMBLIES 00005003 282475 336755 657.77 357172 31812012 101403 TRUCK BODIES & EQUIP INTL INC 152.91 LINK ASSEMBLY, LATCH ASSEMBL100005877 282476 LC00009612 152.91 357173: 31812012 123969 TWIN CITIES OCCUPATIONAL HEALT 920.00 TB TESTS 282603 101887377 920.00 367174 31812012 101047 TWIN CITY GARAGE DOOR CO 2,791.46 DOOR REPAIRS 00005968 282477 364645 2,791.46 357175 31812012 103048 U.S. BANK 431.25 PAYING AGENT 282604 3069570 375.00 282605 3069571 425.00 282606 3070111 402.50 282607 3068317 402.50 282608 3068315 431.25 282609 3067482 425.00 282610 3070115 402.50 282611 3068369 I' 431.25 282612 3069569 3,726.25 357176 ! 31812012 101051 UNIFORMS UNLIMITED 80.16 282340 013112 310.60 282340 013112 1,476.53 282340 013112 5440.5511 5842.6406 _ 1553.6530 1553.6530 1470.6175 1552.6530 I 3/7/2012 7:48:09 Page - 27 Business Unit COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES I GENERAL SUPPLIES YORK SELLING i REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN PHYSICAL EXAMINATIONS FIRE DEPT. GENERAL REPAIR PARTS' 3101.6103 PROFESSIONAL SERVICES 3301.6103 PROFESSIONAL SERVICES 3301.6103 PROFESSIONAL SERVICES 1000.1303 DUE FROM HRA 3101.6103 PROFESSIONAL SERVICES:. 5910.6103 PROFESSIONAL SERVICES 5910.6103 PROFESSIONAL SERVICES 3301.6103 PROFESSIONAL SERVICES 5910.6103 PROFESSIONAL SERVICES 1400.6551 AMMUNITION 1401.6203 UNIFORM ALLOWANCE 1419.6203 UNIFORM ALLOWANCE CENT SVC PW BUILDING GENERAL.DEBT SERVICE REVENUES PIR DS REVENUES PIR DS REVENUES GENERAL FUND BALANCE SHEET GENERAL DEBT SERVICE REVENUES GENERAL (BILLING) GENERAL (BILLING) PIR DS REVENUES GENERAL (BILLING) POLICE DEPT. GENERAL EMERGENCY RESPONSE TEAM RESERVE PROGRAM R55CKREG LOG20000 CITY OF -EDINA I I 31712012 7:48109 Council Check Register Page - 28 - 3/8/2012 -3/812012 Check #', Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description i Business Unit 5,175.16 282340 013112 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 7,042.45 I 357177 318/2012 101055 UNIVERSITY OF MINNESOTA 50.00 MGMT /MAINT OF PAVED TRAILS 00001657 282379 MARK SPAIN 1640.6104 CONFERENCES & SCHOOLS' PARK MAINTENANCE GENERAL i 50.00 - 367178 31812012 102212 UPBEAT INC 6,015.78 RECYCLING CONTAINERS 00001469 282380 .503437 1645.6406 GENERAL SUPPLIES LITTER REMOVAL' 6,015.78 _ i 357179 31812012 103298 UPS STORE #1715, THE 60.95 SHIPPING 282478 TRAN:4555 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 60.95 357180 31812012 100060 USPS- HASLER 1,000.00 9202739 282732 030512 1400.6235 POSTAGE POLICE DEPT. GENERAL 1,000.00 357181 31812012 101058 VAN PAPER CO. 1,060.93 TOWELS, CUPS, CAN LINERS 282613 227822 -00 5421.6406 GENERAL SUPPLIES GRILL 1,060.93 j I 357182 31812012 102970 VERIZON WIRELESS 92.42 282479 2698398744 1400.6188 TELEPHONE POLICE DEPT. GENERAL - - 92.42 357183 31812012 101066 VIKING ELECTRIC SUPPLY 148.53 WIRE, PLUGS 00001733 282480 6157780 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 148.53 357184 31812012 101067 VIKING INDUSTRIAL CENTER 29.29 SAFETY GLASSES 00005957 282481 291273 5913.6610 SAFETY EQUIPMENT DISTRIBUTION Ii 29.30 SAFETY GLASSES 00005957 282481 291273 1301.6610 SAFETY EQUIPMENT "GENERAL MAINTENANCE I 58.59 i 357186 31812012 119464 VINOCOPIA 211.29 282515 0052814 -IN 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 126.88 282794 0052817 -IN 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 150.67 282795 0051944 -IN 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 234.50 282796 0052816 -IN 5862.5515 COST OF GOODS SOLD MIX > VERNON SELLING 723.34 Subledger Account Description Business Unit CONSULTING DESIGN CONSULTING DESIGN PRINTING AMBULANCE FEES MILEAGE OR ALLOWANCE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE 3/7/2012 7:46:09 Page - 29 A -242 50TH & FRANCE STRTSCAPE A -242 50TH & FRANCE STRTSCAPE ART CENTER ADMINISTRATION FIRE DEPT. GENERAL ASSESSING i 50TH ST SELLING VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE, 50TH ST SELLING COST OF GOODS SOLD WINE CITY OF EDINA R55CKREG ' LOG20000 COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING - I COST OF GOODS SOLD WINE i 50TH ST SELLING COST OF GOODS SOLD LIQUOR '50TH ST SELLING COST OF GOODS SOLD LIQUOR Council Check Register COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD MIX 50TH ST SELLING COST OF GOODS SOLD LIQUOR 3/8/2012 -3/812012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 357186 31812012 102642 WALKER PARKING CONSULTANTS INC 20,274.83 FEASIBILITY STUDY 282482 21380800001 01242.1705.20 1,880.81 50TH & FRANCE DISTRICT 282720 21377800004 01242.1705.20 22,155.64 357187 31812012 121042 WALLACE CARLSON PRINTING 179.55 MEMBERSHIP CARDS 282614 47948 5110.6575 179.55 357188 31812012 130039 WHITE, RAYMOND 1,381.91 AMBULANCE OVERPAYMENT 282662 030212 1470.4329 1,381.91 367189 31812012 114588 WILSON, ROBERT C. 44.40 MILEAGE REIMBURSEMENT 282615 030112 1190.6107 44.40 357190 31812012 101033 WINE COMPANY, THE 420.25 282797 293360 -00 5822.5513 832.50 282798 293475 -00 5862.5513 1,252.75 367191 31812012 101312 WINE'MERCHANTS 851.64 282516 398323 5822.5513 153.12- 282517 56950 5822.5513 ,56 282799 399306 5862.5513 421.04 282800 399370 5862.5513 8,168.95 282801 399307 5862.5513 1,854.48 282802 399305 5822.5513 11,143.55 367192 31812012 124291 WIRTZ BEVERAGE MINNESOTA 3,630.67 282516 706605 5822.5513 I 1,281.67 282519 706604 5822.5512 3,427.73 282520 709752 5822.5512 4,928.09 282803 709754 5822.5513 34.53 282804 709753 5822.5515 _ 9,118.16 282805 709747 5862.5512 67.75 282806 709748 5862.5515 .6,917.39 282807 709751 5862.5513 73.10 282808 709750 5862.5515 Subledger Account Description Business Unit CONSULTING DESIGN CONSULTING DESIGN PRINTING AMBULANCE FEES MILEAGE OR ALLOWANCE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE 3/7/2012 7:46:09 Page - 29 A -242 50TH & FRANCE STRTSCAPE A -242 50TH & FRANCE STRTSCAPE ART CENTER ADMINISTRATION FIRE DEPT. GENERAL ASSESSING i 50TH ST SELLING VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE, 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING - I COST OF GOODS SOLD WINE i 50TH ST SELLING COST OF GOODS SOLD LIQUOR '50TH ST SELLING COST OF GOODS SOLD LIQUOR 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD MIX 50TH ST SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS'SOLD MIX VERNON SELLING R55CKREG LOG20000. CITY OF EDINA 3/7/2012 7:48:09 Council Check Register Page- 130 i 3/8/2012 -3/8/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit. 9,142.48 282809 709749 5862.5513 COST OF.GOODS SOLD WINE VERNON SELLING 20.77- 282810 854750 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 8.35- 282811 854721 5862.5512 COST OF GOODS.SOLD LIQUOR VERNON SELLING 24.92- 282812 854723 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 4.06- 282813 854749 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 99.30- 282814 855193 5822.5513 COST OF GOODS SOLD' WINE 50TH ST SELLING i 38,464.17 35719 31812012 124529 WIRTZ BEVERAGE MINNESOTA BEER 21.50 - 282521 864921 ' 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 1,865.73 282522 864920 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING . _ 448.00 282523 865447 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 1,522.40 282524 865446 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING i 2,370.55 282815 867675 5822.5514 COST OF GOODS SOLD BEER ' i 50TH ST SELLING 45.00 282816 867676 5822.5515 COST OF GOODS SOLD MIX ; 50TH ST SELLING 36.80 282817 RPA 5822.5514 COST OF GOODS'SOLD:BEER 50TH ST SELLING i 6,309.98 367.194 ; 31812012 118340 WPS 1 TRICARE 84.93 AMBULANCE OVERPAYMENT 282381 ANGELINE G 1470.4329 AMBULANCE FEES FIRE DEPT. GENERAL i ANGELUS 82.18 AMBULANCE OVERPAYMENT 00103645 282616 DOROTHY D 1470.4329 AMBULANCE FEES FIRE DEPT. GENERAL 82.18 AMBULANCE OVERPAYMENT 00104466 282617 D DEDIC 1470.4329 AMBULANCE FEES FIRE DEPT. GENERAL 249.29 357196 31812012 101726 XCEL ENERGY 10.17 51- 6050184 -2 282341 315424545 4086.6103 PROFESSIONAL SERVICES AQUATIC WEEDS 802.59 51- 9011854-4 282342 315634499 5913.6185 LIGHT & POWER DISTRIBUTION 87.55 51- 9608462 -5 282343 315646661 5921.6185 LIGHT & POWER SANITARY LIFT STATION MAINT 33.87 51- 0193479- 282344 315491072 5934.6185 LIGHT & POWER STORM LIFT STATION MAINT 1,395.90 51- 5547446 -1 282345 315747067 1628.6185 LIGHT & POWER SENIOR, CITIZENS - 48.97 51- 9422326-6 282346 315636787 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL 1,098.96 51- 5107681 -4 282347 315568279 5111.6165 LIGHT & POWER ART CENTER BLDG/MAINT 18.00 - 51- 9770163 -6 282348 315478108 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 57.42 51- 8997917 -7 282349 315463756 1321.6185 LIGHT.& POWER STREET LIGHTING REGULAR 66.31 51- 8976004 -9 282350 315628192 1315458057 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 109.04 51- 8526048-8 282351 - 1322.6185 LIGHT & POWER' STREET LIGHTING ORNAMENTAL 45.86 51- 0223133 -2 282352 315331007 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL "30.11 51- 0160483 -1 282353 315329735 1330.6185 LIGHT & POWER TRAFFIC SIGNALS 77.88 51- 9770164 -7 282354' 315476087 1321.6185 LIGHT &POWER STREET LIGHTING REGULAR 62.47 51- 4420190 -3 282355 315242513 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 37.34 51- 0194596 -8 282356 315331349 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR R55CKREG LOG20000 Check # Date I I' i, I 357197 3/812012 i 357198 31812012 CITY OF EDINA Council Check Register 31812012 - 3/8/2012 Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 466.75 51- 8324712 -5 282357 315455478 1321.6185 LIGHT & POWER 35.62 51- 6892224 -5 292358 315436432 1321.6185 LIGHT & POWER 10.17 51= 6541084 -2 282359 315429452 1646.6185 LIGHT & POWER 1,502.67 51- 6223269 -1 282360 315588949 5210.6185 LIGHT & POWER 67.31 51- 6692497 -0 282361 315597045 1460.6185 LIGHT & POWER 226.77 51- 8987646 -8 282362 315533790 1321.6185 LIGHT & POWER 203.34 51- 9337452 -8 282363 315636585 1321.6185 LIGHT & POWER 9,359.19 51- 9603061-0 282364 315538323 1552.6185 LIGHT & POWER 32.13 51- 5276505 -8 282618 314436075 1330.6185 LIGHT & POWER 33,420.08 51 -4621797 -2 282663 315940609 1321.6185 LIGHT & POWER 518.63 51- 4827232 -6 282664 _315926236 5311.6185 LIGHT &POWER 38.55 51- 8102668 -0 282665 315989259 1321.6185 LIGHT & POWER 2,480.72 51- 4159265 -8 282666 315389661 7411.6185 LIGHT & POWER 5,783.71 51- 6955679 -8 282733 316163590 1551.6185 LIGHT.& POWER 58,128.08 119647 YOCUM OIL COMPANY INC. 8,956.20 UNLEADED FUEL 00005975 282483 478599 8,956.20 120099 Z WINES USA LLC. 173.00 282525 10888 173.00 1,538,489.69 Grand Total 1553.6581 GASOLINE 5822.5513 COST OF GOODS SOLD WINE Payment Instrument Totals Check Total 1,538,489.69 Total Payments 1,538,489.69 3/712012 7:48:091 Page - 31 Business Unit STREET LIGHTING REGULAR STREET LIGHTING REGULAR BUILDING MAINTENANCE GOLF DOME PROGRAM CIVILIAN DEFENSE STREET LIGHTING REGULAR STREET LIGHTING REGULAR CENT SVC PW BUILDING TRAFFIC SIGNALS STREET LIGHTING REGULAR POOL OPERATION STREET LIGHTING REGULAR PSTF OCCUPANCY CITY HALL GENERAL EQUIPMENT OPERATION GEN 50TH ST SELLING R55CKSUM LOG20000 CITY OF EDINA Council Check Summary 3/8/2012 - 3/8/2012 Company Amount 01000 GENERAL FUND 202,180.13 02300 POLICE SPECIAL REVENUE 78.00 03100 GENERAL DEBT SERVICE FUND 5,833.75 I' 03300 PIR DEBT SERVICE FUND 1;202.50 04000 WORKING CAPITAL FUND 117,269.65 04200 EQUIPMENT REPLACEMENT FUND 3,710.70 04800 CONSTRUCTION FUND 1,921.38 05100 ART CENTER FUND 3,284.10 05200 GOLF DOME FUND 6,529.20 05300 AQUATIC CENTER FUND 746.65 05400 GOLF COURSE FUND 22,580.11 05500 ICE ARENA FUND 24,641.62 05600 EDINBOROUGH/CENT LAKES FUND 13,791.00 05700 EDIN60ROUGH PARK FUND 11,257.67 05750 CENTENNIAL LAKES PARK FUND 422.63 05800 LIQUOR FUND 166150.95 05900 UTILITY FUND 929,419.02 05930 STORM SEWER FUND 24,098.08 07400 PSTF AGENCY FUND 3,372.55 - Report Totals 1,538,489.69 We confirm to-the best of our knowledge and belief, that- these:claims - comply in all -material respects With the requirements of the City of Edina:purchasing poli 7 ips and procedure e City Mana ' r._ . R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/1512012 - 3/15/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description _ 357199 311612012 101833 A.T.O.M. 425.00 TRAINING 283257 41491335 1400.6104 CONFERENCES & SCHOOLS ART WORK SOLD PROFESSIONAL SERVICES PROFESSIONAL SERVICES RECYCLING CHARGES 3/14/2012 8:59:46 Page- 1 Business Unit POLICE DEPT. GENERAL ART CENTER REVENUES GENERAL (BILLING) GENERAL (BILLING) RECYCLING CONTRACTED REPAIRS FIRE DEPT. GENERAL a INSURANCE CENTRAL SERVICES GENERAL CONFERENCES & SCHOOLS E911 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS COST OF GOODS SOLD EDINBOROUGH CONCESSIONS EQUIPMENT REPLACEMENT COMMUNICATION EQUIPMENT CONFERENCES & SCHOOLS PUBLIC WORKS ADMIN GENERAL CONFERENCES SCHOOLS ENGINEERING GENERAL 425.00 357200 311612012 129728 ABRAHAM, RICHARD 812.50 ART WORK SOLD 283245 030712 5101.4413 812.50 357201 311612012 103173 ACCOUNTEMPS 759.53 UB TEMP 282818 35007148 5910.6103 903.44 UB TEMP 283279 35051074. 5910.6103 1,662.97 357202 - 3/1512012 100058 ALLIED WASTE SERVICES #894 39,958.20 RECYCLING 283280 .2802741 5952.6183 39,958.20 357203 311512012 102109 ANCOM TECHNICAL CENTER 374.73 RADIO INSTALLATION 283334 28133 1470.6180 374.73 357204 311512012- 102470 AON RISK SERVICES INC. OF MN 4,390.00 PREMIUM 283145 6100000134365 1550.6200 4,390.00 357205 3/1512012 114246.APCO . 138.00 MEMBERSHIP-,(2) 283258 030812 2310.6104 138.00 357206" 3/1512012 102172 APPERTSFOODSERVICE 509.82 CONCESSION PRODUCT 283281 1703432 - 5730.5510 64.00 CONCESSION PRODUCT 283282 1703433 5730.5510 573.82 357207 311512012 118491 APPLE COMPUTER INC. 5,683.34 IMAC AND;STORAGE DEVICE 283097 9985063993 421130.6710 5,683.34 367208 311512012 129076 APWA -MN CHAPTER 250.00 SEMINAR (2) 282819. WRITING 1240.6104 250.00 SEMINAR (2) 282819 WRITING 1260.6104 500.00 ART WORK SOLD PROFESSIONAL SERVICES PROFESSIONAL SERVICES RECYCLING CHARGES 3/14/2012 8:59:46 Page- 1 Business Unit POLICE DEPT. GENERAL ART CENTER REVENUES GENERAL (BILLING) GENERAL (BILLING) RECYCLING CONTRACTED REPAIRS FIRE DEPT. GENERAL a INSURANCE CENTRAL SERVICES GENERAL CONFERENCES & SCHOOLS E911 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS COST OF GOODS SOLD EDINBOROUGH CONCESSIONS EQUIPMENT REPLACEMENT COMMUNICATION EQUIPMENT CONFERENCES & SCHOOLS PUBLIC WORKS ADMIN GENERAL CONFERENCES SCHOOLS ENGINEERING GENERAL R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/15/2012 -3/15/2012 Check # Date Amount Supplier / Explanation PO #' Doc No Inv No Account No Subledger Account Description 367209 3/1612012 103680 ARAMARK REFRESHMENT SRVCS 263.94 COFFEE 283146 1006151 1550.6406 GENERAL SUPPLIES 425.60 283147 1008034 1550.6406 GENERAL SUPPLIES 357210 311512012 105064 ARROWWOOD RESORT 246.87 CONFERENCE LODGING 283259 030812 1400.6104 246.87 357211 311512012 102774 ASPEN WASTE SYSTEMS 249.75 WASTE DISPOSAL 283260 1- 146354 -3/12 7411.6182 249.75 357212 311612012 124846 ASSEMBLED PRODUCTS CORPORATION 69.43 KODIAK REPAIR CHARGE 283098 658791 1400.6160 69.43 357213 3/1512012 101405 ASSET RECOVERY CORP. 359.00 ELECTRONICS RECYCLING 283148 6528357 -IN 1550.6103 359.00 367214 311612012 126019 B & B PRODUCTS / RIGS AND SQUA 150.00 VEHICLE MAINTENANCE 282820 3679 1400.6215 150.00 357215 311512012 104069 B.B. WATSON GRAPHIC DESIGN 46.43 BUSINESS CARDS 283261 484 1400.6104 46.43 357216 311512012 102195 BATTERIES PLUS 89.11 BATTERIES 00001806 283149 018 - 260248 1301.6406 23.49 BATTERIES 283262 018 - 261994 1400.6406 112.60 367217 311512012 101355 BELLBOY CORPORATION 239.85 283127 86444100 5862.5515 65.55 283219 72392900 5862.5513 305.40 357218 311612012 117379 BENIEK PROPERTY SERVICES INC. 803.40 SNOW REMOVAL -MAR 2012 283263 138787 7411.6136 CONFERENCES & SCHOOLS RUBBISH REMOVAL DATA PROCESSING PROFESSIONAL SERVICES EQUIPMENT MAINTENANCE CONFERENCES & SCHOOLS GENERAL SUPPLIES GENERAL SUPPLIES 3/14/2012 8:59:46 Page- 2 Business Unit CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL POLICE DEPT. GENERAL PSTF OCCUPANCY POLICE DEPT. GENERAL CENTRAL SERVICES GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL GENERAL MAINTENANCE POLICE DEPT. GENERAL COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING SNOW & LAWN CARE PSTF OCCUPANCY Subledger Account Description Business Unit GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL,SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES 3/14/2012 6:59:46 Page - 3 CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES. GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES rFNERAL CENTRALS ERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL PROFESSIONAL SERVICES 50TH STREET RUBBISH PROFESSIONAL SERVICES 50TH STREET RUBBISH CITY OF EDINA R55CKREG LOG20000 GENERAL SUPPLIES CENT SVC PW BUILDING REPAIR PARTS EQUIPMENT OPERATION GEN Council Check Register 3/15/2012 - 3/15/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 803.40 357219 : 3115/2012 100648 BERTELSON OFFICE PRODUCTS 37.99 OFFICE SUPPLIES 283150 WO- 753394 -1 1550.6406 144,12 283151 WO- 753964 -1 1550.6406 34.18 283152 WO- 753941 -1 1550.6406 121.77 283153 WO- 753904 -1 1550.6406 215.80 283154 WO- 753902 -1 1550.6406 19,11 283155 OE- 279609 -1 1550.6406 13.88 283156 WO- 755202 -1 1550.6406 201.00 283157 0E= 280169 -1 1550.6406 112.21 283158 WO- 757448 -1 1550.6406 900.08 357220 311612012 125268 BLUE COMPACTOR SERVICES- 412.54 COMPACTOR RENTAL -JAN 283335 596 4095.6103 412.54 COMPACTOR RENTAL - FES 283336 637 4095.6103 825.08 357221 311612012 122688 BMK SOLUTIONS 33.11 .. PRESENTATION COVERS 00001437. 282821 75402 1552.6406 14.72 TAPE DISPENSER FOR BOXES 00001437 282822 75402.1 1552.6406 47.83 357222 311612012 100659 BOYER TRUCK PARTS 98.33 OIL BATH 00005873 283283 602022 1553.6530 98.33 357223 311612012 111706 :BREDEMUS HARDWARE CO. - 261.14 DOOR HINGES 283264 209965 7413.6406 261.14 367224 311612012 130056 BURNSVILLE ELECTRIC INC. 21,993.45 YORK "REMODEL - ELECTRICAL 00007505 283329 APPL #1 5800.1720 21,993.45 367225 3115/2012 100677 CARGILL INC. 7,801.52 DE -ICER SALT 00001582 283284 2900442962 1318.6525 11,065.35 283285 2900441739 1318.6525 18,866.87 357226 3/1512012 116683 CAT & FIDDLE BEVERAGE Subledger Account Description Business Unit GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES GENERAL,SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES 3/14/2012 6:59:46 Page - 3 CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES. GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES rFNERAL CENTRALS ERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL PROFESSIONAL SERVICES 50TH STREET RUBBISH PROFESSIONAL SERVICES 50TH STREET RUBBISH GENERAL SUPPLIES. CENT SVC PW BUILDING GENERAL SUPPLIES CENT SVC PW BUILDING REPAIR PARTS EQUIPMENT OPERATION GEN GENERAL SUPPLIES PSTF FIRE TOWER BUILDINGS LIQUOR BALANCE SHEET SALT SNOW & ICE REMOVAL SALT SNOW & ICE REMOVAL R55CKREG LOG20000 CITY OF EDINA 3114/2012 8:59:46 Council Check Register Page - 4 3/15/2012 - 3/15/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 112.00 283128 92576 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 112.00 357227 311612012 129923 CAWLEY 231.57 BRAEMAR ARENA NAME TAGS 283099 V081989 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 231.57 367228 311612012 102804 CENTURY COLLEGE 150.00 HEART ASSN TRAINING SITE FEE 283337 00454188 1470.6104 CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 150.00 357229 311612012 123898 CENTURYUNK 57.92 952926 -0092 282823 0092 -3/12 5913.6188 TELEPHONE DISTRIBUTION 19.41 651281-1355 8001311 282824 1311 -3/12 1400.6188 TELEPHONE POLICE DEPT. GENERAL 122.09 952 926 -0419 282825 0419 -3/12 1646.6188 TELEPHONE BUILDING MAINTENANCE 83.86 952 941 -1019 283100 1019 -2112 7411.6188 TELEPHONE PSTF OCCUPANCY 107.70 952 826 -7398 283101 7398 -2112 7410.6103 PROFESSIONAL SERVICES PSTF ADMINISTRATION 56.14 283102 0146 -2112 5911.6188 TELEPHONE WELL PUMPS 58.84 283102 0146 -2112 1628.6188 TELEPHONE SENIOR CITIZENS 117.74 283102 0146 -2/12 1470.6188 TELEPHONE FIRE DEPT. GENERAL 121.67 283102 0146 -2/12 5841.6188 TELEPHONE YORK OCCUPANCY 140.67 283102 0146 -2112 5821.6188 TELEPHONE 50TH ST OCCUPANCY 166.66 283102 0146 -2112 1622.6188 TELEPHONE SKATING ii: HOCKEY 229.29 283102 0146 -2/12 5511.6188 TELEPHONE ARENA BLDG/GROUNDS 235.58 283102 0146 -2/12 1646.6188 TELEPHONE BUILDING MAINTENANCE 267.26 283102 0146-2112 5932.6188 TELEPHONE GENERAL STORM SEWER 2,070.16 283102 0146 -2112 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 540.45 612 E24 -8657 283360 8657 -3/12 5420.6188 TELEPHONE CLUB HOUSE 539.88 612 E01 -8392 283361 8392 -3/12 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 303.56 612 E24 -8656 283362 8656 -3/12 1628.6188 TELEPHONE SENIOR CITIZENS 606.52 612 E12 -6797 283363 6797 -3/12 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 606.52 612 E01 -0426 283364 0426 -3/12 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 6,451.92 357230 311612012 100683 CHEMSEARCH 310.21 CLEANER 00001805 283159 602716 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 310.21 357231 311612012 116353 CHIPPEWA GRAPHICS INC. 503.52 CITY ENVELOPES 283103 33209 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 503.52 R55CKREG LOG20000 26.64 MILEAGE REIMBURSEMENT 283287 CITY OF EDINA 1600.6107 26.64 Council Check Register 367236 311612012 120433 COMCAST 3115/2012 - 3/15/2012 - Check # Date Amount Supplier I Explanation PO rE Doc No Inv No Account No Subledger Account Description 357232 311512012 97.43 130054 CIGNA HEALTHCARE 283288 164959 -2112 5430.6188 1,200.00 AMBULANCE OVERPAYMENT 283286 SKYLAR FIX 1470.4329 AMBULANCE FEES 367237 311612012 1,200.00 120826 COMCAST SPOTLIGHT 357233 311512012 190.05 105693 CITYSPRINT 283338 404651- 421059 5862.6122 13.26 COURIER.SERVICE 282826 25242 1500.6103 PROFESSIONAL SERVICES 28.92 COURIER SERVICE 282826 25242 1180.6103 PROFESSIONAL SERVICES 42.18 357234 3/1512012 100692 COCA -COLA REFRESHMENTS 254.80 -YORKREMODEL 00007506 283129 0198033617 5862.5515 COST OF GOODS SOLD, MIX ` 254.80 357235 311512012 101119 COCKRIEL,,VINCE MILEAGE OR ALLOWANCE TELEPHONE TELEPHONE ADVERTISING.OTHER ADVERTISING OTHER ADVERTISING OTHER BUILDINGS GENERAL SUPPLIES GENERAL SUPPLIES REPAIR PARTS 3/14/2012 6:59:46 Page - 5 Business Unit FIRE DEPT. GENERAL CONTINGENCIES ELECTION VERNON SELLING PARK ADMIN. GENERAL MAINT OF COURSE & GROUNDS RICHARDS GOLF COURSE VERNON SELLING 50TH ST SELLING YORK SELLING LIQUOR BALANCE SHEET CITY COUNCIL PSTF OCCUPANCY EQUIPMENT OPERATION GEN 26.64 MILEAGE REIMBURSEMENT 283287 030912 1600.6107 26.64 367236 311612012 120433 COMCAST 73.24 8772 10 614 0199138 283104 199138 -2/12 5422.6188 97.43 8772 10 614 0164959 283288 164959 -2112 5430.6188 170.67 367237 311612012 120826 COMCAST SPOTLIGHT 190.05 CABLE TV ADVERTISING OOOOOFEB 283338 404651- 421059 5862.6122 190.06 CABLE TV ADVERTISING OOOOOFEB 283338 404651- 421059 5822.6122 190.06 CABLE TV ADVERTISING OOOOOFEB 283338 404651- 421059 5042.6122 570.17 367238 311512012 130056 . COMMERCIAL SYSTEMS LLC 8,265.00 -YORKREMODEL 00007506 283330 001 5800.1720 ` 8,265.00 357239 311512012 130050 CORNERSTONE COPY BURNSVILLE 160.31 MAPS FOR COUNCIL 283160 120856 1100.6406 160.31 357240 3/1512012 100699 CULLIGAN BOTTLED WATER 20.48 114-09855685 -4 WATER 283265 022912 7411.6406 20.48 367241 311512012 100701 CUSHMAN MOTOR CO. INC. 99.24 MASTER CYLINDER 00001656 282828 156441 1553.6530 MILEAGE OR ALLOWANCE TELEPHONE TELEPHONE ADVERTISING.OTHER ADVERTISING OTHER ADVERTISING OTHER BUILDINGS GENERAL SUPPLIES GENERAL SUPPLIES REPAIR PARTS 3/14/2012 6:59:46 Page - 5 Business Unit FIRE DEPT. GENERAL CONTINGENCIES ELECTION VERNON SELLING PARK ADMIN. GENERAL MAINT OF COURSE & GROUNDS RICHARDS GOLF COURSE VERNON SELLING 50TH ST SELLING YORK SELLING LIQUOR BALANCE SHEET CITY COUNCIL PSTF OCCUPANCY EQUIPMENT OPERATION GEN R55CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 6 3/15/2012 - 3/15/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 99.24 357242 311512012 102514 CUTTER & BUCK 226.44 MERCHANDISE 282827 92011899 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 226.44 357243 311512012 104020 DALCO 254.79 BOWL CLEANER, TISSUE 00008027 282829 2432312 5511.6511 CLEANING SUPPLIES ARENA BLDG/GROUNDS 141.78 HAND TOWELS 00000154 282830 2431780 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 306.33 CAN LINERS, WYPALL 00001807 283161 2428361 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 702.90 357244 311512012 102478 DAY DISTRIBUTING CO. 3,331.90 283130 640898 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 64.50 283131 640899 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 3,396.40 357245 311512012 100718 DELEGARD TOOL CO. 62.77 SOCKETS, WRENCH RACK 00001302 283162 668358 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 292.11 DRILL, WRENCH, RATCHET 00001302 283163 664802 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 354.88 357246 311512012 122135 DENFELD, SCOTT 60.50 MILEAGE REIMBURSEMENT 283105 030612 1130.6107 MILEAGE OR ALLOWANCE COMMUNICATIONS 60.50 357247 311512012 102831 DEX MEDIA EAST INC. 20.00 PHONE LISTING 283339 110312148 -2/12 5821.6188 TELEPHONE 50TH ST OCCUPANCY 20.00 PHONE LISTING 283339 110312148 -2112 5841.6188 TELEPHONE YORK OCCUPANCY 20.00 PHONE LISTING 283339 110312148 -2/12 5861.6188 TELEPHONE VERNON OCCUPANCY 60.00 357248 311512012 101986 DIBBLE, DON 16.68 UNIFORM PURCHASE 282831 030512 1301.6201 LAUNDRY GENERAL MAINTENANCE 16.68 357249 311512012 129191 DICK 8, RICK'S AUTO INTERIORS 179.33 CUSHION PAD REPAIRS 00005932 283289 26796 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 179.33 367250 311512012 112663 DOLLARS & SENSE 683.33 DIRECT MAIL COUPON 282832 28951 5822.6122 ADVERTISING OTHER 50TH ST SELLING R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/15/2012 -3/15/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 683.33 DIRECT MAIL COUPON 282832 28951 5842.6122 ADVERTISING OTHER 68334 DIRECT MAIL COUPON 282832 28951 5862.6122 ADVERTISING OTHER 507.34 DUE FROM HRA DUE FROM HRA GENERAL SUPPLIES 3114/2012 8:59:46 Page- 7 Business Unit YORK SELLING VERNON SELLING GENERAL FUND BALANCE SHEET GENERAL FUND BALANCE SHEET PSTF OCCUPANCY COST OF GOODS SOLD BEER GRILL BUILDINGS LIQUOR BALANCE SHEET PROFESSIONAL SERVICES REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS ADVERTISING LEGAL ADVERTISING LEGAL FIRE DEPT. GENERAL ;i EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN METER REPAIR ADMINISTRATION ADMINISTRATION 2,050.00 357251 311512012 100730 DORSEY 8, WHITNEY LLP _ 5,512.00 EDA FORMATION ADVICE 283290 1783966 1000.1303 2,962.50 SOUTHDALE REDEVELOPMENT 283291 1783965 1000.1303 8,474.50 367252 3/1512012 130053 DUBOIS DESIGN S REMODELING INC 965.00 GUTTER INSTALLATION 283266 98388 7411.6406 965.00 357253 3/1512012 123189 EDINA LIQUOR 237.50 BEER 283292 143 5421.5514 237.50 357254. 311512012 103694 EDINALARM INC. - 135.00 REMOVE ALARM FOR YORK REMOME007509 283340 71600 5800.1720 135.00 357255 311512012 100018 EXPERT T BILLING 6,292.00 FES BILLING 282833 030512 1470.6103 6,292.00 - 357256 311512012 100146 FACTORY MOTOR PARTS COMPANY 20.67 HALOGEN SEALED BEAMS 00005965 282834 6- 1278201 1553.6530 9.71 MINI BULBS 00005965 282835 69- 060568 1553.6530 99.27 BALL JOINT ASSEMBLIES 00005653 283164 69- 060416 1553.6530 34.93 CLEANER, SILICONE SPRAY 00005965 283293 1- 3847791 1553.6530 86.18 ANTIFREEZE 00005965 283294 69- 061045 1553.6530 250.76 357257 3/1512012 126004 FERGUSON WATERWORKS 8,729.66 WATER METERS 00001714 282836 501350660.001 5917.6530 8,729.66 357258 311512012 116492 FINANCE AND COMMERCE 248.30 ADS FOR BIDS 283295 22298518 1120.6120 259 M 283296 22299462 1120.6120 507.34 DUE FROM HRA DUE FROM HRA GENERAL SUPPLIES 3114/2012 8:59:46 Page- 7 Business Unit YORK SELLING VERNON SELLING GENERAL FUND BALANCE SHEET GENERAL FUND BALANCE SHEET PSTF OCCUPANCY COST OF GOODS SOLD BEER GRILL BUILDINGS LIQUOR BALANCE SHEET PROFESSIONAL SERVICES REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS ADVERTISING LEGAL ADVERTISING LEGAL FIRE DEPT. GENERAL ;i EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN METER REPAIR ADMINISTRATION ADMINISTRATION R55CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 8 3/15/2012 -3/15/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 357259 311512012 129500 FLAT EARTH BREWING CO. 146.00 283132 4304 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 146.00 357260 311512012 102015 FLOWERS OF EDINA 76.11 GET WELL FLOWERS 283165 7159 1100.6406 GENERAL SUPPLIES CITY COUNCIL 76.11 357261 3/1512012 101557 FMAM 105.00 DUES 282837 022912 1470.6105 DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL 105.00 357262 311512012 130052 GLOWSHOT TARGETS LLC 250.00 TARGETS 283267 32 7414.6406 GENERAL SUPPLIES PUBLIC PROGRAMS 125.00 TARGETS 283268 31 7414.6406 GENERAL SUPPLIES PUBLIC PROGRAMS 375.00 367263 311512012 100780 GOPHER STATE ONE -CALL INC. 410.20 FEB TICKETS 00001711 282838 33172 5913.6103 PROFESSIONAL SERVICES DISTRIBUTION 410.20 357264 311512012 102383 GOVERNMENT FINANCE OFFICERS AS 305.00 MEMBERSHIP 283246 0123001 -2012 1160.6105 DUES & SUBSCRIPTIONS FINANCE 150.00 MEMBERSHIP 283247 0128198 -2012 1160.6105 DUES & SUBSCRIPTIONS FINANCE 455.00 357265 311512012 101103 GRAINGER 15.78 SAFETY GLASSES 00005960 283166 9763845527 5913.6610 SAFETY EQUIPMENT DISTRIBUTION 18.22 SAFETY GLASSES 00005960 283166 9763845527 1301.6610 SAFETY EQUIPMENT GENERAL MAINTENANCE 19.67 SAFETY GLASSES 00005960 283166 9763845527 1553.6610 SAFETY EQUIPMENT EQUIPMENT OPERATION GEN 55.31 GLOVES, EARPLUGS, BANDAGES 00005962 283167 9764797818 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 55.31 GLOVES, EARPLUGS, BANDAGES 00005962 283167 9764797818 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 55.32 GLOVES, EARPLUGS, BANDAGES 00005962 283167 9764797818 5913.6406 GENERAL SUPPLIES DISTRIBUTION 913.87 FIRST AID KIT, TRAUMA KIT 00001808 283168 9756553666 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 351.57 HAND SINK 00001809 283169 9761658468 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 51.51 EMERGENCY BURN KIT 283170 9760488271 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 81.98 EXTENSION CORD 00002104 283297 9766002936 5720.6406 GENERAL SUPPLIES EDINBOROUGH OPERATIONS 437.10 AIR COMPRESSOR 00001747 283341 9764340551 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 2,055.64 357266 3/1512012 124711 GRANDVIEW TIRE & AUTO - CAHILL 54.95 ALIGNMENT 00005009 282839 36047 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/1512012 — 3/1512012 Check # ! Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description WEB DEVELOPMENT 3/14/2012 8:59:46 Page- 9 Business Unit COMMUNICATIONS COST OF GOODS SOLD WINE 50TH ST SELLING TOOLS EQUIPMENT OPERATION GEN PROFESSIONAL SERVICES ADMINISTRATION PROFESSIONAL SERVICES ADMINISTRATION CONFERENCES & SCHOOLS POLICE DEPT. GENERAL COURT CHARGES. LEGAL.SERVICES DATA PROCESSING POLICE DEPT. GENERAL CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 54.95 CITY, HALL BLDG IMPROVEMENTS EQUIPMENT - 'REPLACEMENT CITY HALL BLDG IMPROVEMENTS EQUIPMENT REPLACEMENT 357267 311512012 120201 GRANICUS INC. 1,200.00 HIERARCHAL VIEW PAGE 283106 33788 1130.6124 1,200.00 357268 311512012 102217 GRAPE BEGINNINGS INC 982.50 283220 137127 5822.5513 982.50 357269 311512012 102060 HALLOCK COMPANY INC 217.86_ MACHINE SWITCH 00001743 283298 89391 -1 1553.6556 217.86 357270 311512012 129207 HARLEY CONSULTING & COACHING 1,100.00 IMPROVEMENT INITIATIVE SERVICE 283171 3481 1120.6103 1,200.00 283172 3482 1120.6103 2,300.00 357271 311512012 100802 HENNEPIN COUNTY MEDICAL CENTER 2,370.00 EMT REFRESHER COURSES 283269 25491 1400.6104 2,370.00 357272 i 311612012 100801 HENNEPIN COUNTY TREASURER 184.09 BOOKING FEES 282840 1000014648 1195.6170 184.09 367273 3115/2012 102460 HENNEPIN COUNTY TREASURER 160.31 TIER 2 BUNDLED SERVICE 282841 1000014603 1400.6160 160.31 357274 311512012 120443 HENNEPIN TECHNICAL COLLEGE 195.00 EMT REFRESHER 283342 030512 1470.6104 195.00 357275. 311512012 115377 HENRICKSEN PSG 963.23 REMODELING 283173 489423 44005.6710 1,825.16 REMODELING 283174 489422 44005.6710 115.43 PICKUP FOR STORAGE 283175 ._ 488486 44005.6710 2,903.82 357276 311512012 116680 HEWLETT - PACKARD COMPANY WEB DEVELOPMENT 3/14/2012 8:59:46 Page- 9 Business Unit COMMUNICATIONS COST OF GOODS SOLD WINE 50TH ST SELLING TOOLS EQUIPMENT OPERATION GEN PROFESSIONAL SERVICES ADMINISTRATION PROFESSIONAL SERVICES ADMINISTRATION CONFERENCES & SCHOOLS POLICE DEPT. GENERAL COURT CHARGES. LEGAL.SERVICES DATA PROCESSING POLICE DEPT. GENERAL CONFERENCES & SCHOOLS FIRE DEPT. GENERAL EQUIPMENT REPLACEMENT CITY, HALL BLDG IMPROVEMENTS EQUIPMENT - 'REPLACEMENT CITY HALL BLDG IMPROVEMENTS EQUIPMENT REPLACEMENT CITY HALL BLDG IMPROVEMENTS R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/15/2012 - 3/15/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 1,161.89 LAPTOP, DOCK, BAG FOR HR 00004310 282842 50849052 421120.6710 165.65 DOCKING STATIONS 00004307 282843 50749569 1554.6710 165.66 DOCKING STATIONS 00004307 282843 50749569 1600.6103 64.12 MONITORS, KEYBOARDS 00004310 282844 50820441 1554.6710 162.45 MONITORS, KEYBOARDS 00004310 282844 50820441 1470.6406 182.76 MONITORS, KEYBOARDS 00004310 282844 50820441 421120.6710 1,902.53 357277 311512012 125176 HORIZON AGENCY INC. 22,237.00 AUTOMOBILE INSURANCE 283176 121894 1550.6200 2,293.00 INLAND MARINE INSURANCE 283177 121893 1550.6200 51,918.00 COMMERCIAL PKG INSURANCE 283178 121904 1550.6200 121,027.00 WORKERS COMP INSURANCE 283179 121892 1550.6200 197,475.00 357278 311512012 121628 ICLEI USA MEMBERSHIP 600.00 2012 MEMBERSHIP 282845 M2012 -3647 1122.6103 600.00 357279 3/1512012 128034 INDEPENDENT OFFICIALS ASSOCIAT 1,200.00 OFFICIATING FEES 283248 427 4077.6103 1,200.00 357280 311512012 105198 INTERNATIONAL ASSOC. FOR PROPE 50.00 2012 MEMBERSHIP - M. BENTLEY 283107 91330 1400.6105 50.00 357281 3/15/2012 105198 INTERNATIONAL ASSOC. FOR PROPE 350.00 PROPERTY ROOM MANAGEMENT 283270 SEMINAR 1400.6104 350.00 357282 311612012 101881 J.H. LARSON COMPANY 1,086.96 LIGHTS 00001728 283180 S100064424.001 1552.6406 1,086.96 357283 311512012 130048 JANEX INC. 386.62 BATTERY, FILTER 00002033 282846 71517 5761.6530 386.62 357284 3/1512012 108618 JEFFERSON FIRE & SAFETY INC. 85.17 MOUNTING PLATE, PLUG 00005920 283181 185091 1553.6530 85.17 Subledger Account Description EQUIPMENT REPLACEMENT EQUIPMENT REPLACEMENT PROFESSIONAL SERVICES EQUIPMENT REPLACEMENT GENERAL SUPPLIES EQUIPMENT REPLACEMENT INSURANCE INSURANCE INSURANCE INSURANCE 3/14/2012 6:59:46 Page - 10 Business Unit ADMINISTRATION EQUIPMENT CENT SERV GEN - MIS PARK ADMIN. GENERAL CENT SERV GEN - MIS FIRE DEPT. GENERAL ADMINISTRATION EQUIPMENT CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL PROFESSIONAL SERVICES ENERGY & ENVIRONMENT COMM PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION DUES & SUBSCRIPTIONS POLICE DEPT. GENERAL CONFERENCES & SCHOOLS POLICE DEPT. GENERAL. GENERAL SUPPLIES CENT SVC PW BUILDING REPAIR PARTS CENTENNIAL LAKES OPERATING REPAIR PARTS EQUIPMENT OPERATION GEN R65CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 11 3/15/2012 — 3/15/2012 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 357285 311612012 102146 JESSEN PRESS 149.11 INVITATIONS 283182 31491 1100.6106 MEETING EXPENSE CITY COUNCIL 149.11 - 357286 311512012 100741 JJ TAYLOR DIST. OF MINN 4,835.89- 283133 1731411 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 3,088.32 283221 1731442 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 5,428.10 283222 1731443 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 13,352.31 357287 311512012 102719 JOHNSON; PHILLIP 38.38 SUPPLIES REIMBURSEMENT. -283249 . 030112 5125.6513 OFFICE SUPPLIES MEDIA STUDIO 113.42 SUPPLIES REIMBURSEMENT 283249 030112 5125.6406 GENERAL SUPPLIES MEDIA STUDIO 151.80 357288 311512012 160839 KAMAN INDUSTRIAL TECHNOLOGIES _ 169.31 FLANGES 00005922 283299 G17904 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 169.31 357289 3M512012 122798 KAROS, ALEX - 10.00 OVERCHARGE REFUND 283343 030912 1400.4120 DOG LICENSES POLICE DEPT. GENERAL 10.00 357290 311512012 100198 KIRCHMAN, STEVE A. 64.32 SAFETY EQUIPMENT 283250 030812 1495.6406 GENERAL SUPPLIES INSPECTIONS 64.32 367291 311612012 130,057 KIRK ACOUSTICS INC. 7,505.00 . YORK- ACOUSTICAL CEILING 00007508 283331 1 5800.1720 BUILDINGS LIQUOR BALANCE SHEET 7,505.00 357292 311512012 105730; KJOS, PHIL 125.00 PIANO TUNING 283251 030512 1628.6406 GENERAL SUPPLIES SENIOR CITIZENS 125.00 357293 3/1512012 120511 KUSKE, BRANDON 60.60 CONFERENCE EXPENSES 283271 030712 1400.6104 CONFERENCES &SCHOOLS POLICE DEPT. GENERAL 60.60 357294 311512012 101751 LAB SAFETY SUPPLY INC 178.65 DRAIN CLEANER 00002103 283300 1018580981 5720.6406 GENERAL SUPPLIES EDINBOROUGH OPERATIONS R56CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 12 3/15/2012 —3115/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 178.65 357295 311512012 100852 LAWSON PRODUCTS INC. 49.21 WASHERS 00001731 282847 9300645942 1325.6406 GENERAL SUPPLIES STREET NAME SIGNS 69.58 WASHERS 00001731 283183 9300664667 1325.6406 GENERAL SUPPLIES STREET NAME SIGNS 227.72 RUST CONVERTER METALIZE 00001744 283184 9300653079 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 473.09 WASHERS, SCREWS 00005958 283185 9300645943 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 819.60 357296 3/1512012 130046 LIFE INSURANCE COMPANY OF NORT 4,018.50 TRAVEL ACCIDENT INSURANCE 282848 ABL962671 1550.6200 INSURANCE CENTRAL SERVICES GENERAL 4,018.50 357297 311512012 100867 LITTLE FALLS MACHINE INC. 1,046.77 SHAFT, SPRINGS, PINS 00005895 283301 00048857 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1,046.77 367298 311512012 100858 LOGIS 9,360.00 INSIGHT LICENSES 283344 34804 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 9,360.00 367299 311512012 101792 LUBE -TECH 94.05 GREASE 00005039 283186 2020645 1553.6584 LUBRICANTS EQUIPMENT OPERATION GEN 94.05 357300 311512012 129657 M.S. INDUSTRIES INC. 1,198.80 SNOW PLOW BLADES 283187 8171 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 1,198.80 367301 3116/2012 103206 MIA ASSOCIATES INC. 778.72 DISINFECTANT CLEANER 00003693 283345 4066 1470.6511 CLEANING SUPPLIES FIRE DEPT. GENERAL 778.72 367302 311512012 119209 MASTER TECHNOLOGY GROUP 175.00 PAGING SYSTEM SERVICE 283346 463192 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 175.00 357303 311512012 130051 MCCORMICK, LAURA 150.00 EP ENTERTAINMENT 3/22/12 283252 030112 5710.6136 PROFESSIONAL SVC - OTHER EDINBOROUGH ADMINISTRATION 150.00 367304 311512012 113023 MEGGITT TRAINING SYSTEMS INC. J CITY OF EDINA 3/14/2012 8:59:46 R55CKREG LOG20000 Council Check Register Page - 13 3/15/2012 - 3/15/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 62.12 LIGHT BULBS 283272 SC20956 7412.6406 GENERAL SUPPLIES PSTF RANGE 62.12 357305 311512012 101483 : MENARDS i 57.31 SQUEEGEES, WOODEN HANDLES 00001750 282851 27292 5841.6406 GENERAL SUPPLIES YORK- OCCUPANCY 148.94 HOSES, BROOMS 00001756 283188 28699 1322.6406 GENERAL SUPPLIES STREET LIGHTING ORNAMENTAL 206.25 357306 311512012 102507 METRO VOLLEYBALL OFFICIALS 94.50 OFFICIATING FEES 282852 4112 4077.6103 PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION 94.50 357307 311512012 104,650 MICRO CENTER _ 53.43 VIDEO CABLE 00004312 282849 3767202 421120.6710 EQUIPMENT REPLACEMENT ADMINISTRATION EQUIPMENT 53.43 VIDEO.CARD 00004314 282850 3778151 1470.6406 GENERAL SUPPLIES. FIRE DEPT. GENERAL 106.86 357308 311512012 130058 MIDWEST FIRE PROTECTION INC. 9,372.70 YORK REMODEL 00007507 283332 1 5800.1720 BUILDINGS LIQUOR BALANCE SHEET 9,372.70 3573091 311512012 102582 MINN DEPT OF.LABOR & INDUSTRY 100.00 ELEVATOR LICENSE 283347 ALR00174911 1470.6260 LICENSES & PERMITS FIRE DEPT. GENERAL 100.00 357310 311512012 100913 MINNEAPOLIS & SUBURBAN SEWER & 2,327.50 REPLACE WATER SERVICE 00001713 282853 34027 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 1,837.50 REPLACE WATER SERVICE 00001712 282854 34028 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 2,143.75 REPLACE WATER SERVICE 00001718 283189 34030 5913.6406 GENERAL SUPPLIES DISTRIBUTION 6,308.75 357311 311512012 127062 MINNEHAHA BLDG. MAINT. INC. 16.09 WINDOW CLEANING 283348 921095091 5861.6180 CONTRACTED REPAIRS VERNON OCCUPANCY 16.09 367312 311512012 101164 MINNESOTA ASSOC OF WOMEN POLIC 275.00 CONFERENCE REGISTRATION 283273 MAWP2012 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 275.00 - 357313 311512012 101746 MINNESOTA COUNTY ATTORNEYS ASS 119.99 FORMS 283108 18120090 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 119.99 R55CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 14 3/15/2012 - 3115/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 357314 311612012 107.222 MINNESOTA DEPARTMENT OF TRANSP 26.25 FIELD MANUALS 283253 030112 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 26.25 367315 311512012 100908 MINNESOTA WANNER CO. 33.39 QUICK CONNECTS 00001704 282855 0092389 -IN 5913.6406 GENERAL SUPPLIES DISTRIBUTION 13.05 CAMLOCKS 00005005 283190 0092427 -IN 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 46.44 357316 311512012 128914 MINUTEMAN PRESS 51.29 GRANDVIEW POSTCARDS 283109 10870 1140.6575 PRINTING PLANNING 59.46 EEC POSTERS 283109 10870 1122.6103 PROFESSIONAL SERVICES ENERGY & ENVIRONMENT COMM 110.75 367317 311512012 126997 MISSION ELECTRIC LLC 126.00 WIRING REPAIRS 282856 FEB 17 5511.6180 CONTRACTED REPAIRS ARENA BLDG/GROUNDS 126.00 367318 311512012 100912 MOTOROLA INC. 1,635.12 SERVICE AGREEMENT 283274 78193470 1400.6230 SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL 1,635.12 357319 311612012 103267 NATIONAL GOLF FOUNDATION 275.00 MEMBERSHIP DUES 283110 1032214 -2012 5410.6105 DUES & SUBSCRIPTIONS GOLF ADMINISTRATION 275.00 367320 311512012 127547 NEAL, SCOTT H. 362.08 MILEAGE REIMBURSEMENT 283191 030712 1120.6107 MILEAGE OR ALLOWANCE ADMINISTRATION 362.08 357321 311512012 117098 NELSON, COLIN 14.95 ART WORK SOLD 283254 030112 5101.4413 ART WORK SOLD ART CENTER REVENUES 14.95 357322 311512012 100926 NORTHERN TOOL & EQUIPMENT 212.67 FILTER, CARBURETOR 00001204 283255 425008624 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 212.67 357323 311512012 117830 NORTHLAND BUSINESS SYSTEMS INC 80.00 TRANSCRIPTION SERVICE 282857 IN34088 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 80.00 R55CKREG LOG20000 CITY OF EDINA Council Check Register 3/15/2012 -3/15/2012 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description 357324 : 311612012 126246 NRA TRAINING DEPARTMENT 23.00 CERTIFICATION - THOMAS MCGEE 283275 17782374 7414.6104 CONFERENCES & SCHOOLS 23.00 357325 3/1512012 103578 OFFICE DEPOT 132.52 OFFICE SUPPLIES 00006034 283111 1446214334 5410.6513 OFFICE SUPPLIES 4.21 OFFICE SUPPLIES .283302 598468803001 5710.6513 OFFICE SUPPLIES 136.73 357326 ! 311512012 100936 OLSEN COMPANIES 589.38 WIRE ROPE, HOOK 00005007 283192 674210 1553.6585 ACCESSORIES 589.38 357327 311512012 101659 ORKIN PEST CONTROL ` 1,817.82 PEST CONTROL - STA 1 283349 9562094 -2012 1470.6103 PROFESSIONAL SERVICES 729.83 PEST CONTROL - STA 2 283350 6881124 -2012 1470.6103 PROFESSIONAL SERVICES 2,547.65 367328 311512012 100.347 PAUSTIS & SONS 4,992.78 283223 8341016 -IN 5862.5513 COST OF GOODS SOLD WINE 2,213.28 283224 8341011 -IN 5822.5513 COST OF GOODS SOLD WINE 7,206.06 357329 ' 311512012 100945; PEPSI -COLA COMPANY 233.59 283112 71093041 5421.5510 COST OF GOODS SOLD 184.80 283225 75754551 5862.5515 COST OF GOODS SOLD MIX 418.39 367330 .311612012 100958 PLUNKETTS PEST CONTROL 46.30 PEST CONTROL 283276 3049966 7411.6103 PROFESSIONAL SERVICES 46.30 - 357531 3/1512012 11. 0620 POMP'S TIRE SERVICE INC. 8,336.55 TIRES 00005147 283193 141376 1553.6583 TIRES & TUBES 478.92 TIRES 00005147 283194 168554 1553.6583 TIRES & TUBES 700.00- CREDIT 283303 172944 1553.6583 TIRES & TUBES 8,115.47 357332 311612012 100961 POSTMASTER - USPS 325.00 NEWSLETTER POSTAGE 283113 030712 1628.6235 POSTAGE 325.00 3/14/2012 8:59:46 Page - 15 Business Unit PUBLIC PROGRAMS GOLF ADMINISTRATION EDINBOROUGH ADMINISTRATION EQUIPMENT OPERATION GEN FIRE DEPT. GENERAL FIRE DEPT. GENERAL VERNON SELLING 50TH ST SELLING GRILL VERNON SELLING PSTF OCCUPANCY EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN SENIOR CITIZENS R55CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 16 3115/2012 — 3/15/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Buslness Unit 357333 311612012 101014 PRO MEDIA - STREFF MARKETING GRO 19.68 SHIPPING COSTS 283195 218213 1100.6106 MEETING EXPENSE CITY COUNCIL 19.68 367334 311612012 100971 QUALITY WINE 797.60 283134 582362 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,450.64 283135 582361 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 22.17- 283136 558778 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 414.40 283226 582363 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 222.13 283227 582297 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,889.27 283228 582247 -00 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 540.00 283229 580843 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5,291.87 357335 3115/2012 117692 R & B CLEANING INC. 2,030.63 RAMP STAIRWELL CLEANING 00001802 282858 1088 4090.6406 GENERAL SUPPLIES 50TH &FRANCE MAINTENANCE 2,030.63 357336 3115/2012 106324 READY WATT ELECTRIC 3,684.00 2012 SIREN MAINTENANCE 282859 96245 1460.6406 GENERAL SUPPLIES CIVILIAN DEFENSE 3,684.00 357337 311612012 123757 RIECHMANN PEDERSON DESIGN INC 200.00 ART CENTER POSTER DESIGN 283114 212151 -6 1130.6103 PROFESSIONAL SERVICES COMMUNICATIONS 200.00 357338 3/1512012 100980 ROBERT B. HILL CO. 597.43 SOFTENER SALT 00008025 282860 00264451 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 597.43 357339 311512012 101979 ROFIDAL', KEVIN 19.75 CONFERENCE EXPENSES 283277 030712 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 89.17 CONFERENCE EXPENSES 283277 030712 1400.6107 MILEAGE OR ALLOWANCE POLICE DEPT. GENERAL 108.92 357340 3115/2012 122470 RTL CONSTRUCTION INC. 15,770.00 YORK REMODEL - STEEUDRYWALL 00007501 283333 1 5800.1720 BUILDINGS LIQUOR BALANCE SHEET 15,770.00 367341 311512012 104087 SAFE ASSURE CONSULTANTS INC. 3,250.00 SAFETY TRAINING 283278 463 7411.6103 PROFESSIONAL SERVICES PSTF OCCUPANCY R55CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 _ Council Check Register Page - 17 3115/2012 - 3115/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 3,250.00 357342. 311512012 100988 SAFETY KLEEN 113.07 RECYCLE PARTS WASHER ,100005046 283304 926102462 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 113.07 357343. 3/15/2012 130047 SELECTAC_ COUNT 654.50 JAN FEE 282861 008816 1120.6103 PROFESSIONAL SERVICES ADMINISTRATION 654.50 FEB FEE 282861 008816 1120.6103 PROFESSIONAL SERVICES ADMINISTRATION 654.50 MAR FEE 282861. 008816 1120.6103 PROFESSIONAL SERVICES ADMINISTRATION 3,000.00 ANNUAL FEE 282861 008816 1120.6103 PROFESSIONAL SERVICES ADMINISTRATION 4,963.50 357344 311512012 104689 SERIGRAPHICS.SIGN SYSTEMS INC. 129:44 NAME PLATES 283196 42697 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 129.44 _ 357346 311512012 i 103237 SHIRLEY, TOM 147.80 MILEAGE REIMBURSEMENT 283305 030712 5760.6107 MILEAGE OR ALLOWANCE CENTENNIAL LAKES ADMIN EXPENSE 147.80 - 357346 311512012 105654 SIMPLEX GRINNELL LP 200.57 SPRINKLER INSPECTION 283351 74999637 5821.6215 EQUIPMENT MAINTENANCE 50TH ST OCCUPANCY 200.57 357347 311512012 101000 SIR SPEEDY 331.31 BUSINESS CARDS 283115 71795 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 331.31 _ 367348 3/1512012 103889 SNAP -ON TOOLS 53.49 KEYS 00005913 283197 214111208 -20313 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 3 53.49 357349 311512012 127878 SOUTHERN WINE AND SPIRITS 247.50 283230 1732733 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 350.50 283231 1710501 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,294.71 283232 1724316 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,485.50 283233 1732732 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING - 3,368.00 283234 1710502 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 6,746.21 R55CKREG LOG20000 1362966 1120.6120 ADVERTISING LEGAL ADMINISTRATION CITY OF EDINA 1120.6120 ADVERTISING LEGAL ADMINISTRATION 283309 1364021 1120.6120 Council Check Register ADMINISTRATION 283310 1364022 1120.6120 ADVERTISING LEGAL ADMINISTRATION 3/15/2012 - 3/1512012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 357350 311512012 1120.6120 129745 ST LOUIS PARK DQ GRILL AND CHI ADMINISTRATION 40.98 CAKES 283306 579 5720.5510 40.98 367351 311512012 129360 STANLEY CONVERGENT SECURITY SO 559.07 ALARM MONITORING 283352 9042341 1470.6103 559.07 357352 3/1512012 100850 STANLEY SECURITY SOLUTIONS INC 18.66 PW KEYS 00001694 282862 CH- 573720 1552.6103 18.66 357353 311512012 101007 STAR TRIBUNE 700.00 EDINA LIQUOR ADS 283353 Al 3318870 5822.6122 700.00 EDINA LIQUOR ADS 283353 A13318870 5842.6122 700.00 EDINA LIQUOR ADS 283353 A13318870 5862.6122 2,100.00 357364 311512012 101015 STREICHERS 255.58 AMMO 282863 1909531 1400.6551 189.99 BOOTS 00003745 283354 1910100 1470.6558 445.57 357365 311612012 101017 SUBURBAN CHEVROLET 210.70 VEHICLE REPAIRS 00005040 282864 606523 1553.6180 331.19 VEHICLE REPAIRS 00005041 283198 606445 1553.6180 213.75- CREDIT 00005904 283199 CM374508 1553.6530 328.14 367356 311612012 100593 SULLIVAN, JOSEPH F 300.00 ABOUT TOWN COLUMNS 283116 318 1130.6123 600.00 283359 #318 2210.6123 367367 311512012 113.91 98.89 35.97 35.97 377.69 77.94 74.94 100900 SUN NEWSPAPERS AD FOR BID AD FOR BID PUBLISH ORD 2012 -3 PUBLISH ORD 2012 -04 PUBLISH ORD 2012 -05 PUBLISH ORD 2012 -06 AD FOR BID Subledger Account Description COST OF GOODS SOLD 311412012 8:59:46 Page - 18 Business Unit EDINBOROUGH OPERATIONS PROFESSIONAL SERVICES FIRE DEPT. GENERAL PROFESSIONAL SERVICES CENT SVC PW BUILDING ADVERTISING OTHER 50TH ST SELLING ADVERTISING OTHER YORK SELLING ADVERTISING OTHER VERNON SELLING AMMUNITION POLICE DEPT. GENERAL DEPT UNIFORMS FIRE DEPT. GENERAL CONTRACTED REPAIRS EQUIPMENT OPERATION GEN CONTRACTED REPAIRS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN MAGAZINE/NEWSLETTER EXPENSE COMMUNICATIONS MAGAZINEINEWSLETTER EXPENSE COMMUNICATIONS 283307 1362966 1120.6120 ADVERTISING LEGAL ADMINISTRATION 283308 1364020 1120.6120 ADVERTISING LEGAL ADMINISTRATION 283309 1364021 1120.6120 ADVERTISING LEGAL ADMINISTRATION 283310 1364022 1120.6120 ADVERTISING LEGAL ADMINISTRATION 283311 1364023 1120.6120 ADVERTISING LEGAL ADMINISTRATION 283312 1364024 1120.6120 ADVERTISING LEGAL ADMINISTRATION 283313 1364027 1120.6120 ADVERTISING LEGAL ADMINISTRATION CITY OF EDINA 3/1412012 8:59:46 R55CKREG LOG20000 Council Check Register Page - 19 3/15/2012 -3115/2012 Check # Date Amount Supplier / Explanation PO #' Doc No Inv No Account No Subledger Account Description Business Unit 122.90 PUBLISH ORD 2012 -8 283314 1364026 1120.6120 ADVERTISING LEGAL ADMINISTRATION 368.69 PUBLISH ORD 2012 -07 283315 1364025 1120.6120 ADVERTISING LEGAL ADMINISTRATION 1,306.90 357358 . 311512012 130049 SUNRISE SENIOR LIVING Y 1,162.20 REFUND FOR TAXES PAID 283117 SALES & COUNTY 5900.2015 CUSTOMER REFUND UTILITY BALANCE SHEET 1,162.20 357359 311512012 121161 SUPER MEDIA LLC 42.26 380007460384 283355 020412 5861.6188 TELEPHONE VERNON OCCUPANCY 42.27 380007460384 283355 020412 5821.6188 TELEPHONE 50TH ST OCCUPANCY 42.27 380007460384 283355 020412 5841.6188 TELEPHONE YORK OCCUPANCY 126.80 357360 - 311512012 12.0998 SURLY BREWING CO. 459.00 283137 V001794 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 459.00 357361 311512012 105982 T.P.C. LANDSCAPE 252.50 SNOW REMOVAL 283200 416745 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 73.50 283201 416746 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 485.90 283202 416791 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 69.00 283203, 416832 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 157.00 283204 416802 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 609.95 283205 416922 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 69.00 283206 416960 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 124.00 283207 416959 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 1,840.85 357362 311512012 104932 TAYLOR MADE 298.85 MERCHANDISE 283316 17283075 5440.5511 COST OF,GOODS - PRO SHOP PRO SHOP RETAIL SALES 157.34 283317 17293728 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 157.34 283318 17293727 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 157.34 283319 17300956 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 290.47 283320 17310498 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 628.42 283321 17317731 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 157.34 283322 17325444 5440.5511 COST OF GOODS- PRO SHOP PRO SHOP RETAIL SALES 272.78 283323 17330260 5440.5511 COST OF GOODS - PRO SHOP -PRO SHOP RETAIL SALES 2,119.88 367363 3/16/2012 101035 THORPE DISTRIBUTING COMPANY 5,705.10 283235 678790 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING R55CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 20 3/1512012 - 3/1512012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 90.00- 283356 319055 5421.5514 COST OF GOODS SOLD BEER GRILL 5,615.10 357364 311512012 120700 TIGER OAK PUBLICATIONS INC. 291.66 MAGAZINE ADVERTISING 283357 2012 -70915 5862.6122 ADVERTISING OTHER VERNON SELLING 291.67 MAGAZINE ADVERTISING 283357 2012 -70915 5822.6122 ADVERTISING OTHER 50TH ST SELLING 291.67 MAGAZINE ADVERTISING 283357 2012 -70915 5842.6122 ADVERTISING OTHER YORK SELLING 875.00 357365 311512012 123129 TIMESAVER OFF SITE SECRETARIAL 231.25 COUNCIL MINUTES 2/21/12 283324 M18905 1120.6103 PROFESSIONAL SERVICES ADMINISTRATION 231.25 357366 311612012 103277 TITAN MACHINERY 310.08 STROBES 00005001 282865 9C04873 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 310.08 357367 311512012 123649 TOWMASTER 19.58 SEAL GREASE 00005003 283208 336886 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 19.58 357368 311512012 123969 TWIN CITIES OCCUPATIONAL HEALT 224.40 FITNESS FOR DUTY EXAM 283256 101890108 1470.6175 PHYSICAL EXAMINATIONS FIRE DEPT. GENERAL 224.40 357369 311512012 101047 TWIN CITY GARAGE DOOR CO 527.80 DOOR REPAIRS 00005045 283325 362146 1552.6530 REPAIR PARTS CENT SVC PW BUILDING 527.60 367370 311512012 115379 U.S. BANK 17.90 NET ZERO 283326 030212 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 38.20 INTERNET 283326 030212 1550.6155 BANK SERVICES CHARGES CENTRAL SERVICES GENERAL 56.10 357371 311512012 100410 USA MOBILITY WIRELESS INC. 13.27 PAGER 283209 V6096083C 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 13.27 357372 311512012 103690 VALLEY -RICH CO. INC. 2,758.50 EMERGENCY WATER MAIN REPAIR00001715 282866 17539 5913.6180 CONTRACTED REPAIRS DISTRIBUTION 2,758.50 R55CKREG LOG20000 117482 WINECONNECT INC. CITY OF EDINA 159.24 WEB - MAR 2012 Council Check Register 946 5842.6406 GENERAL SUPPLIES YORK SELLING 159.24 3/15/2012 - 3/15/2012 _ Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 357373 311612012 101058 VAN PAPER CO. 141.82 283138 .712832 5862.5515 COST OF GOODS SOLD MIX 326.55 LIQUOR BAGS 00007513 283118 227741 -00 5862.6512 PAPER SUPPLIES 712834 5862.5515 213.78 GLOVES, CAN LINERS, TISSUE 283119 228325 -00 5862.6406 GENERAL SUPPLIES 854722 5862.5515 290.00 LIQUOR BAGS 283119 228325 -00 5862.6512 PAPER SUPPLIES 712833 5862.5513 830.33 VERNON SELLING 4,783.64 283238 367374 311612012 COST OF GOODS SOLD LIQUOR 101069 VOSS LIGHTING 617.04 283239 710612 5862.5513 251.96 LIGHTING 283210 15198302 -00 1550.6406 GENERAL SUPPLIES 711457 5862.5513 251.96 VERNON SELLING 16,625.36 357375 311512012 127768 WIGLEY AND ASSOCIATES 357319 3115/2012 124529 WIRTZ BEVERAGE MINNESOTA BEER 550.00 CITIZEN ENGAGEMENT 283120 0000031 1130.6124 WEB DEVELOPMENT 5862.5514 COST OF GOODS SOLD BEER 1,050.00 CITIZEN ENGAGEMENT 283120 0000031 1140.6103 PROFESSIONAL SERVICES 5862.5515 COST OF GOODS SOLD MIX 1,600.00 2,790.20 283143 867874 357376 311512012 VERNON SELLING 101033 WINE COMPANY, THE 176.00 283144 868180 5862.5514 COST OF GOODS SOLD BEER 772.25 283236 293982 -00 5862.5513 COST OF GOODS SOLD WINE 772.25 357380 3/1512012 101082 WITTEK GOLF SUPPLY 3/1412012 8:59:46 Page- 21 Business Unit VERNON SELLING VERNON SELLING VERNON SELLING CENTRAL SERVICES GENERAL COMMUNICATIONS PLANNING VERNON SELLING 367377 3/1512012 117482 WINECONNECT INC. 159.24 WEB - MAR 2012 283358 946 5842.6406 GENERAL SUPPLIES YORK SELLING 159.24 367378 3/1612012 124291 WIRTZ BEVERAGE MINNESOTA - 141.82 283138 .712832 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 49.10 283139 712834 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5.78- 283140 854722 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING, 8,777.84 283237 712833 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 4,783.64 283238 712831 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 617.04 283239 710612 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,261.70 283240 711457 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 16,625.36 357319 3115/2012 124529 WIRTZ BEVERAGE MINNESOTA BEER 1,467.20 283141 868179 5862.5514 COST OF GOODS SOLD BEER . VERNON SELLING 71.80 283142 867875 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 2,790.20 283143 867874 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 176.00 283144 868180 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 4,505.20 357380 3/1512012 101082 WITTEK GOLF SUPPLY 2,670.00 BALL WASHER 283327 271510 5424.6406 GENERAL SUPPLIES RANGE R55CKREG LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 22 3/15/2012 - 3/1512012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2,670.00 367381 3115/2012 123911 WRAP CITY GRAPHICS 90.84 SIGNS 282867 12 -104 5410.6406 GENERAL SUPPLIES GOLF ADMINISTRATION 37.41 SIGNS 00006454 283328 12 -128 5410.6406 GENERAL SUPPLIES GOLF ADMINISTRATION 128.25 357382 311612012 129171 WTG TERRAZZO & TILE INC. 1,890.00 TILE REPAIR WORK 283211 4571 44005.6710 EQUIPMENT REPLACEMENT CITY HALL BLDG IMPROVEMENTS 1,890.00 357383 311512012 101726 XCEL ENERGY 1,653.42 51- 6229266 -9 282868 315956026 1470.6185 LIGHT & POWER FIRE DEPT. GENERAL 149.10 51- 6229265 -9 282869 315651873 1330.6185 LIGHT & POWER TRAFFIC SIGNALS 1,272.02 51- 9251919 -0 282870 316016042 5765.6185 LIGHT & POWER PROMENADE EXPENSES 1,006.45 51- 6979948 -4 282871 316323621 5821.6185 LIGHT & POWER 50TH ST OCCUPANCY 1,172.74 51- 6979948 -4 282871 316323621 5861.6185 LIGHT & POWER VERNON OCCUPANCY 1,277.07 51- 6979948-4 282871 316323621 5841.6185 LIGHT & POWER YORK OCCUPANCY 18.53 51-4151897 -6 282872 316275348 1646.6185 LIGHT & POWER BUILDING MAINTENANCE 100.66 51- 5938955 -6 282874 316147334 4086.6185 LIGHT & POWER AQUATIC WEEDS 1,058.65 5156348.14 -2 282876 315819556 5934.6185 LIGHT & POWER STORM LIFT STATION MAINT 37.58 51- 7567037 -0 282878 316325225 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 249.06 51- 6046826 -0 282880 316158776 5422.6185 LIGHT & POWER MAINT OF COURSE & GROUNDS 1,135.38 51- 5634814 -2 282882 315819559 5934.6185 LIGHT & POWER STORM LIFT STATION MAINT 236.07 51- 6137136 -8 283121 316469737 5430.6185 LIGHT & POWER RICHARDS GOLF COURSE 1,475.68 51- 6621207 -1 283122 316478322 5913.6185 LIGHT & POWER DISTRIBUTION 893.36 51- 5847121 -5 283123 316468161 5914.6185 LIGHT & POWER TANKS TOWERS & RESERVOIR 17,929.22 51 -4888627 -1 283124 316446135 5511.6185 LIGHT & POWER ARENA BLDG/GROUNDS 272.27 51- 9013604 -6 283125 316513536 5913.6185 LIGHT & POWER DISTRIBUTION 3,848.28 51 -4966303 -6 283126 316456220 1330.6185 LIGHT & POWER TRAFFIC SIGNALS 3,043.86 51- 6840050-6 283365 316818619 5921.6185 LIGHT & POWER SANITARY LIFT STATION MAINT 4,258.72 51- 6824328 -7 283366 316997144 5420.6185 LIGHT & POWER CLUB HOUSE 3,998.33 51- 6121102 -5 283367 316984215 1646.6185 LIGHT & POWER BUILDING MAINTENANCE 45,086.45 357384 311612012 100568 XEROX CORPORATION 184.08 FEB USAGE - PARK & REC 00004322 282884 060282278 1550.6151 EQUIPMENT RENTAL CENTRAL SERVICES GENERAL 38.23 FEB USAGE - BLDG/ENG 00004322 282885 060282277 1550.6151 EQUIPMENT RENTAL CENTRAL SERVICES GENERAL 222.31 357385 311612012 102500 ZIMMERMAN, TIM 52.55 RATCHET, HAND TRUCK 283212 030612 1646.6530 REPAIR PARTS BUILDING MAINTENANCE R55CKREG .LOG20000 CITY OF EDINA 3/14/2012 8:59:46 Council Check Register Page - 23 3/15/2012 — 3/15/2012 Check # Date Amount Supplier I Explanation Pb # Doc No Inv No Account No Subledger Account Description Business Unit 52.55 587,917.09 Grand Total Payment Instrument Totals Check Total 587,917.09 Total Payments 587,917.09 R55CKSUM LOG20000 CITY OF EDINA Council Check Summery 3/1512012 - 3/15/2012 Company Amount 01000 GENERAL FUND 321,259.01 02200 COMMUNICATIONS FUND 600.00 02300 POLICE SPECIAL REVENUE 138.00 04000 WORKING CAPITAL FUND 9,044.69 04200 EQUIPMENT REPLACEMENT FUND 7,081.42 05100 ART CENTER FUND 979.25 05400 GOLF COURSE FUND 11,388.15 05500 ICE ARENA FUND 19,136.73 05700 EDINBOROUGH PARK FUND 1,029.64 05750 CENTENNIAL LAKES PARK FUND 1,806.44 05800 LIQUOR FUND 139,850.52 05900 UTILITY FUND 26,936.00 05930 STORM SEWER FUND 2,461.29 05950 RECYCLING FUND 39,958.20 07400 PSTF AGENCY FUND 6,247.75 Report Totals 587,917.09 We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing poll ies and orocedures date 0 1 id %17- 3114/2012 9:00:33 Page - 1 CITY OF EDINA CITY COUNCIL CREDIT CARD PAYMENT REGISTER 1/28/12-2/27/12 Account Account Name Date Amount Description Merchant Name Merchant City State Account 17825144 MATT SISTERMAN 2012/02107 $198.46 LCD MONITOR MONOPRICE INC 909 - 989 -6887 CA 5410.6409 17825144 MATT SISTERMAN 2012/02/10 $682.65 THERMAL PRINTER PROVANTAGE LLC 800 - 3361166 OH 5410.6409 17680127 KAREN KURT 2012/02123 $45.00 CONFERENCE URBAN LAND INSTITUTE 800 - 321 -5011 DC 1120.6104 17680168 SCOTT NEAL 2012/01/25 $40.72 MEETING EDINA GRILL EDINA MN 1100.6106 17680168 SCOTT NEAL 2012101/28 $50.00 DUES MPLS REGIONAL CHAMBER OF 612- 370 -9100 MN 1120.6106 17680168 SCOTT NEAL 2012/01/27 $10.00 PARKING RADISSON PLAZA VII RAMP MINNEAPOLIS MN 1120.6106 17680168 SCOTT NEAL 2012/01/31 $25.06 MEETING GOOD EARTH I EDINA MN 1100.6106 17680168 SCOTT NEAL 2012/02/02 $24.53 MEETING PERKINS REST 00010058 EDINA MN 1100.6106 17680168 SCOTT NEAL 2012/02/06 $37.11 MEETING EDINA GRILL EDINA MN 1100.6106 17680168 SCOTT NEAL 2012/02/16 $8.00 PARKING IP JACKSON RAMP ST. PAUL MN 1100.6106 17680168 SCOTT NEAL 2012/02/16 $110.41 MEETING BYERLY'S ST LOUIS PARK MN 1100.6106 17680168 SCOTT NEAL 2012/02/16 $110.41 MEETING BYERLY'S ST LOUIS PARK MN 1100.6106 17680176 JOHN WALLIN 2012101/27 $118.48 MEETING JIMMY JOHN'S # 517 MINNEAPOLIS MN 1160.6106 17680176 JOHN WALLIN 2012/01/30 $135.00 CONFERENCE ACT *MINNESOTA ENVIRONM 877 - 551 -5560 .' CA 1490.6104 17680176 JOHN WALLIN 2012/01/31 $150.00 DUES NATIONAL PUBLIC EMPLOYER 760 - 4331686 CA 1120.6105 17680176 JOHN WALLIN 2012/01/31 $100.00 EMPLOYMENT AD PAYPAL *TWINCITIESH 402 - 935 -7733 CA 1550.6121 17680176 JOHN WALLIN 2012/01/31 $50.00 DUES 123SIGNUP ASSOCIATION MAN 877 - 6919951 CA 1160.6105 17680176 JOHN WALLIN 2012/02/06 $391.50 SCANNERS AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 5410.6409 17680176 JOHN WALLIN 2012/02/06 $229.56 CARD READERS AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 5410.6409 17680176 JOHN WALLIN 2012/02/06 $138.16 COUNCIL MEETING D BRIAN'S DELI - #6 MINNEAPOLIS, MN 1100.6106 17680176 JOHN WALLIN 2012102/08 $546.80 CASH DRAWERS AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 5410.6409 17680176 JOHN WALLIN 2012/02121 $1$8.16 COUNCIL MEETING D BRIAN'S DELI - #6 MINNEAPOLIS MN 1100.6106 17680176 JOHN WALLIN 2012/02/23 $44.67 SPUTTER . MONOPRICE INC 909 - 989 -6887 CA 5410.6406 17680143 DEB MANGEN 2012/02/10 $439.70 LIVING STREETS MEETIN(BYERLY'S ST LOUIS PARK MN 1500.6406 17680184 ROBERT WILSON 2012/02/18 $45.00 CONFERENCE URBAN LAND INSTITUTE 800 - 321 -5011 DC 1190.6104 17680135 JEFF LONG 2012/01/24 $22.07 FRAME OFFICE MAX EDINA MN 1400.6406 17680135 JEFF LONG 2012/01/31 $109.00 BATTERIES PI * PRESIDIO 800 -452 -6926 MA 1400.6406 17680135 JEFF LONG 2012/02/02 $110.65 CABLES PROVANTAGE LLC 800 - 3361166 OH 1400.6160 17680135 JEFF LONG 2012/02/03 $235.06 FINGERPRINT READER THENERDS NET 888 - 5666373 FL 1400.6160 17680135 JEFF LONG 2012/02/07 $53.95 PUSH ROD RAY ALLEN #1 719- 9200404 CO 4607.6406 17680135 JEFF LONG 2012/02/08 $107.01 SOFTWARE DRI *AUTHENTEC INC WWW.ESLR8.COM MN 1400.6160 17680135 JEFF LONG 2012/02/14 $19.96 MEETING LUNDS #2 EDINA MN 1400.6106 17680135 JEFF LONG 2012/02/14 $64.35 TONER CARTRIDGES HP HOME STORE 888 - 999 -4747 CA 1400.6406 17680135 JEFF LONG 2012/02/24 $199.95 SOFTWARE LUCION TECHNOLOGIES, LLC 801 - 705 -9591 UT 1400.6160 17680119 JOHN KEPRIOS 2012/01125 $31.16 SOFTWARE WWW.NCHSOFTWARE.COM AUD AU 1600.6103 17680119 JOHN KEPRIOS 2012/01/25 ($24.75) FOOD CUB FOODS #3128 EDINA MN 1624.6406 17680119 JOHN KEPRIOS 2012/01/26 $54.79 CALENDARS CALENDARS 800 - 365 -9327 VA 5410.6406 17680119 JOHN KEPRIOS 2012/01/28 $24.62 SUPPLIES PARTY CITY #764 ST LOUIS PARK MN 1513.6218 G: \Purchasing cards\2012 USB Purchasing Card Register.xlsx 3/14/2012 CITY OF EDINA CITY COUNCIL CREDIT CARD PAYMENT REGISTER 1/28/12 - 2/27/12 Account Account Name Date Amount Description Merchant Name Merchant City State Account 17680119 JOHN KEPRIOS 2012/02/01 ($12.84) SUPPLIES PARTY CITY #764 ST LOUIS PARK MN 1513.6218 17680119 JOHN KEPRIOS 2012/01/31 $35.61 POSTAGE PB METER RENTAL 800 - 228 -1071 CT 5621.6235 17680119 JOHN KEPRIOS 2012/01/31 $14.12 SUPPLIES PARTY CITY 1005 EDEN PRAIRIE MN 5420.6406 17680119 JOHN KEPRIOS 2012/01/31 $203.79 SUPPLIES PIER 1 00012948 EDEN PRAIRIE MN 5420.6406 17680119 JOHN KEPRIOS 2012102/02 $100.00 POSTAGE PITNEYBOWES- POSTAGE 800 -468 -8454 CT 5710.6235 17680119 JOHN KEPRIOS 2012/02/07 $75.00 CONFERENCE PAYPAL *WOMENINLEIS 402 - 935 -7733 CA 5760.6104 17680119 JOHN KEPRIOS 2012/02/08 $265.05 SOLID PLATE ATTACHMENTS DIRECT INC 320 - 7591551 MN 5422.6530 17680119 JOHN KEPRIOS 2012/02/08 $5.19 SANITIZER TARGET 00002600 ST. LOUIS PAR MN 1600.6406 17680119 JOHN KEPRIOS 2012/02/10 $50.00 EAA PRIZE BUNNY'S BAR & GRILL ST LOUIS PARK MN 4077.6406 17680119 JOHN KEPRIOS 2012/02/14 $150.00 EAA PRIZE BUNNY'S BAR & GRILL ST LOUIS PARK MN 4077.6406 17680119 JOHN KEPRIOS 2012/02/14 $145.60 ADAPTIVE BOWLING BRUNSWICK ZONE EDEN PR EDEN PRAIRIE MN 1629.6402 17680119 JOHN KEPRIOS 2012/02/21 $89.53 MEETING DAVANNI'S #15 EDINA MN 1622.6406 17680119 JOHN KEPRIOS 2012/02/23 $34.45 REFERENCE U OF M BKSTRS WEBSITE 612- 625 -5516 MN 5760.6104 17680085 JENNIFER BENNEROTTE 2012/01/27 $2,000.00 FREEPLAY MUSIC FREEPLAY MUSIC LLC 212 - 9740548 NY 1130.6136 17680085 JENNIFER BENNEROTTE 2012/01/28 $5.00 SPAM FILTER AKSMT.COM 877 - 273 -8550 CA 1130.6124 17680085 JENNIFER BENNEROTTE 2012/01/27 $36.14 LISTENING DEVICE AVALIVE 8775504388 9107900324 NC 1130.6406 17680085 JENNIFER BENNEROTTE 2012/02/04 $268.99 RAM FOR MAC B & H PHOTO- VIDEO.COM 800- 9479950 NY 1130.6406 17680085 JENNIFER BENNEROTTE 2012/02/07 $49.00 SUBSCRIPTION CTO *GOTOMEETING.COM 800- 263 -6317 CA 1495.6103 17680085 JENNIFER BENNEROTTE 2012/02/08 $126.49 BATTERIES MICRO CENTER #045 RETAIL ST LOUIS PARK MN 1130.6406 17680085 JENNIFER BENNEROTTE 2012/02/16 ($64.33) BATTERIES MICRO CENTER #045 RETAIL ST LOUIS PARK MN 1130.6406 17680085 JENNIFER BENNEROTTE 2012/02113 $59.85 SUBSCRIPTION SURVEYMONKEY.COM 971 - 2445555 CA 1130.6103 17680085 JENNIFER BENNEROTTE 2012/02/16 $120.00 CONFERENCE NORTHWEST BROADCAST NEWS STURGIS SD 1130.6104 17680085 JENNIFER BENNEROTTE 2012102115 $400.00 ADVERTISEMENT EDINA CHAMBER OF COMMERCE 952 - 8069060 MN 1130.6122 17680085 JENNIFER BENNEROTTE 2012/02/23 $75.00 TRAINING EB *SEE CHANGE THE POW EVENTBRITE.CO CA 1130.6104 17905821 AMY SMITH 2012/02/22 $130.23 HEATER MILLS FLEET FARM #2,500 LAKEVILLE MN 5424.6406 17680093 STEVEN GRAUSAM 2012/01/30 $62.21 TONER CARTRIDGES OFFICE MAX EDINA MN 5840.6513 17680093 STEVEN GRAUSAM 2012/02/05 $19.44 COFFEE CUB FOODS #3128 EDINA MN 5800.1720 17680093 STEVEN GRAUSAM 2012/02/05 $36.65 FOOD CUB FOODS #3128 EDINA MN 5800.1720 . 17680093 STEVEN GRAUSAM 2012/02/04 $41.50 CART RENTAL PAULS RENTALS AND SALES I MINNEAPOLIS MN 5800.1720 17680093 STEVEN GRAUSAM 2012/02/06 ($4.61) CART RENTAL PAULS RENTALS AND SALES I MINNEAPOLIS MN 5800.1720 17680093 STEVEN GRAUSAM 2012/02/06 $64.32 DOLLY MENARDS 3517 RICHFIELD MN 5800.1720 17680093 STEVEN GRAUSAM 2012/02/07 $7.00 COUNCIL MEETING CUB FOODS #3128 EDINA MN 1100.6106 17680093 STEVEN GRAUSAM 2012/02/07 $7.00 COUNCIL MEETING CUB FOODS #3128 EDINA MN 1100.6106 17680093 STEVEN GRAUSAM 2012/02/06 $42.02 SUPPLIES THE HOME DEPOT 2805 BLOOMINGTON MN 5800.1720 17680093 STEVEN GRAUSAM 2012/02/06 $93.69 SUPPLIES THE HOME DEPOT 2805 BLOOMINGTON MN 5800.1720 17680093 STEVEN GRAUSAM 2012/02/07 $5.04 SUPPLIES BLOOMINGTON SECURIT 6128810896 MN 5800.1720 17680093 STEVEN GRAUSAM 2012/02/21 $79.03 SUPPLIES THE HOME DEPOT 2805 BLOOMINGTON MN 5800.1720 17680093 STEVEN GRAUSAM 2012/02/23 $17.14 OFFICE SUPPLIES OFFICE MAX EDINA MN 5862.6512 GAPur& --�ng cards12012 USB Purchasing Card Register.xlsx 3/14/2012 CITY OF EDINA CITY COUNCIL CREDIT CARD PAYMENT REGISTER 1/28112-2127/12 Account Account Name Date Amount Description Merchant Name Merchant City State Account 17680093 STEVEN GRAUSAM 2012/02/25 $270:00 FIRE PLUG THE KNOX COMPANY 623- 687 -2300 AZ 5841.6406 CITY OF EDINA 2012/02/10 ($106.77) PURCHASING REBATE US BANK EDINA MN 1000.8070 )1466379 WAYNE HOULE 2012/01/24 $26.81 PROPANE SUPERAMERICA EDINA MN 1301.6406 )1466379 WAYNE HOULE .2012/01/24 $64.36 PROPANE SUPERAMERICA EDINA MN 1301.6406 )1466379 WAYNE HOULE 2012/01/25 $1.71.38 AIR HOSE REEL. NORTHERN TOOL EQUIPMNT BURNSVILLE: MN 5921.6406 )1466379 WAYNE :HOULE 2012/01/25 $74.92 PRESSURE WASHER NORTHERN TOOL EQUIPMNT BURNSVILLE MN 5913.6406 - )1466379 WAYNE HOULE 2012/01/25 $17.25 FLOORING FLOOR.CENTER EDEN PRAIRIE MN 1551.6406 )1466379 WAYNE HOULE 2012/01/27 $21.38 FITTING NORTHERN TOOL EQUIPMNT BURNSVILLE; ': MN . 5921.6406 . )1466379 WAYNE HOULE 2012/01/30 $125.00 REGISTRATION PAYPAL "FRESHWATERS 402- 935 -7733 CA 1281.6104 )1466379 WAYNE HOULE 2012/01/31 $82.59 CARPET MENARDS 3137 MAPLE GROVE MN 1551.6406 )1466379 WAYNE HOULE 2012/02/06 $42.94 TIME CLOCK RIBBON SS *SGSTORE 800- 273 -8210 .' CT . 1552.6406 )1466379 WAYNE HOULE 2012/02/07 $175.00_ REGISTRATION U OF M CCE NONCREDIT 612 - 6251259 MN 1281.6104: )1466379 WAYNE HOULE 2012/02/06 $330.0&1 DUES MINNESOTA SOCIETY00 OF 00 651 -4572347 MN 1240.6105 )1466379 WAYNE HOULE 2012/02/08 $30.00 LUNCHEON U OF M.CCE NONCREDIT 612 - 625 -4259' •. MN 1260.6104 )1466379 WAYNE HOULE 2012/02/07 $73.00 DUES ATSSA 540= 3681701 VA 1281.6105 )1466379 WAYNE HOULE 2012/02/16 $79.00 HANDLES YEOMAN AND CO 319 -4653553: <: IA 1648.6530 )1466379-WAYNE HOULE 2012/02/16 ($535.00) REGISTRATION ATSSA 540- 3681701 VA, 1281.6104 )1466379 WAYNE HOULE 2012/02/16 $32.17 TOOLS SEARS ROEBUCK 1142 EDEN PRAIRIE MN 1301.6406 )1466379 WAYNE HOULE 2012/02/22 $265.00 PERMIT HENNEPIN CTY PUBLIC WORKS 612 - 5960236. MN 03186.1705.20 )0342364 JEFF LONG 2011/12102 ($1.00) OFFICE SERVICES WWW.JO- GAMES.COM, WWW.JO- GAMES. DE 1400.6406 )0342364 JEFF LONG 2011/12/02 ($8.57) OFFICE SERVICES W NFI*WW.NETFLIX.COM /CC NETFLIX.COM` CA 1400.6406 )0342364 JEFF LONG 2011/12/02 ($5.35) OFFICE SERVICES BLOCKBUSTER.COM 866- 692 - 2789 TX 1400.6406 )0342364 JEFF LONG 2011/12/05 ($14.95) MRO SUPPLIES YVR *YVES ROCHER 800 -321 -3434 NH 1400.6406 )0342364 JEFF LONG 2011/12/06 ($13.94) OFFICE SERVICES BMC *JAMES PATTERSON 800- 984 - 2665; PA 1400.6406 )0342364 JEFF LONG 2011/12/07 ($39.95) OFFICE SERVICES WWW.JO- GAMES.COM WWW.JO- GAMES. DE- 1400.6406 )0342364 JEFF LONG 2012101/02 ($7.99) OFFICE SERVICES NFI*WWW.NETFLIX.COM /CC NETFLIX.COW;, - CA 1400.6406 )0342364 JEFF LONG 2012/01/03 ($5.35) OFFICE SERVICES BLOCKBUSTER.COM 866- 692 -2789 TX 1400.6406 )0342364 JEFF LONG 2012101/06 ($39.95) OFFICE SERVICES WWW.JO- GAMES.COM WWW.JO- GAMES. DE 1400.6406 $10,811.48 We confirm to the best- of our knowledge and belief; thafthese'claims comply in all material respects with the requirements of the City of Edina purchasing poll 7 ies d procedures . �� -rinance sector GAPurchasing cardM2012 USB Purchasing Card Register.xlsx __---7 / 3/14/2012 o e t4 o REQUEST FOR PURCHASE, IN EXCESS-OF �•`N�.'� $20,000 /CHANGE ORDER 1808 To: MAYOR AND COUNCIL, Agenda Item No. IV. C. From: John Keprios Director of Parks and Recreation Date: March 20, 2012 Subject: Themed Surf Feature - Edina Aquatic Center Date Bid Opened or Quote Received: Bid or Quote Expiration Date: March 13, 2012 Aril 13, 2012 Company Amount of Quote or Bid 1. Global Specialty Contractors, Inc. 1. $98,770.00 2. Flagship Recreation 2. $104,000.00 RECOMMENDED QUOTE OR BID: Global Specialty Contractors, Inc. $98,770.00 a GENERAL INFORMATION: This is for purchase and installation of a Themed -Surf Feature to serve as an attractive themed backdrop in the shape of three Pirate Ships for the Edina Aquatic Center's new Flowrider amenity. On March 13, 2012, bids were opened for this Themed Surf Feature. There were four different companies that purchased plans and specifications and staff contacted a fifth qualified local company that also has experience building similar structures. Only two companies chose to bid the project; however, we feel that Global Specialty Contractors has submitted a competitive bid and is partnered with a very qualified firm in Theme Design. There is $1,200,000 budgeted for this CIP project previously approved by Council ($600,000 for 2011 and another $600,000,for 2012). With this purchase, the total project costs are: Pool basin & site construction $412,700.0-0 Flowrider surf equipment $608,430.00 Themed surf feature $98,770.00 Engineering services $15,400.00 Construction management $15,500.00. TOTAL PROJECT COST $1,150,800.00 There are still Excel Energy,costs forthcoming for two new transformers plus some additional lighting requirements, a dumpster and miscellaneous expenses that we anticipate will all be completed within the $1.2 million budget. If approved by Council, this themed surf feature will be built and installed by May 11, 2012. 1 Parks and Recreation John Kep o , Director Department The Recommended Bid is within budget not within budget John Wallin, Finance Director Sc tt I, Cit ger GENERAL THEME IDEAS: I -TO CREATE A GALLEON THEME AND SIGNAGE IN ORDER TO PROVIDE A BACKGROUND FOR THE FLOW RIDER. THEME COMPONENTS ARE: I- FRP WAVE COMPONENTS 2- (3) GFRC GALLEON SHIPS 343) SETS OF FRP MASTS AND SAILS 4- FRP SIGNAGE THEMEDESIGN SERVICES ARE: - CONCEPTUAL DESIGN - DESIGN DEVELOPMENT - CONSTRUCTION DOCUMENTS - BIDDING AND NEGOTIATIONS - PROJECT MANAGEMENT - FABRICATION - INSTALLATION -ART DIRECTION T_.A THEMEDESiGN a �o, FLOOR PLAN EDINA AQUATIC CENTER r2 FLOW RIDER- GALLEON CONCEPT FLOW RIDER FRONT ELEVATION SIDE ELEVATION SEATING FLOW AREA RIDER a �o, FLOOR PLAN EDINA AQUATIC CENTER r2 FLOW RIDER- GALLEON CONCEPT GENERAL THEME IDEAS: I -TO CREATE A GALLEON THEME AND SIGNAGE IN ORDER TO PROVIDE A BACKGROUND FOR THE FLOW RIDER. THEME COMPONENTS ARE: I- FRP WAVE COMPONENTS 2- (3) GFRC GALLEON SHIPS a 343) SETS OF FRP MASTS AND �KOp 5 SAILS 4- FRP SIGNAGE THEMEDESIGN SERVICES ARE: - CONCEPTUAL DESIGN - DESIGN DEVELOPMENT - CONSTRUCTION DOCUMENTS - BIDDING AND NEGOTIATIONS - PROJECT MANAGEMENT - FABRICATION - INSTALLATION -ART DIRECTION TJ THEMEDESIGN 3 i "� P05 - 1�10 tie 06—,f K� 40W @ VF_c.� SKW ''s �INLl.VOsS 'FOP LOAVES 11 :. e +e' EDINA AQUATIC CENTER FLOW RIDER - GALLEON CONCEPT Y o� Le,� Cl) 0 REPORPRECOOVIMEN ®ATION To: MAYOR AND COUNCIL Agenda Item Item No. IV.D. From: Sherry Engelman, R.S. ® Action Community Health F] Discussion Administrator Information Date: March 20, 2012 Subject: Resolution No. 2012 -49 Setting May 1, 2012 Public Hearing Date For Nuisance Abatement No. 18165 ACTION REQUESTED: Adopt the Resolution 2012 -49 Sets a Special Assessment Public Hearing date for Refuse Removal for Public Health Nuisance Abatement, Levy #18165 INFORMATION /BACKGROUND: Due to lack of response by the property owner to remove refuse and clean the property to meet compliance with Edina City Code at 4617 Golf Terrace; PID 19- 028- 24 -22- 0024, staff arranged for the refuse to be removed and the home to be cleaned. The total cost to the City for the cleaning service, refuse removal, staff time and $30 administrative fee is $9,893.66. Staff suggests scheduling the Public Hearing for May 1, 2012 ATTACHMENTS: Resolution No. 2012 -49 to Set Public Hearing For May 1, 2012 Refuse`Removal for Public health Nuisance Abatement. RESOLUTION NO. 2012 -49 SET PUBLIC HEARING FOR May 1, 2012 REFUSE REMOVAL FOR PUBLIC HEALTH NUISIANCE ABATEMENT City of Edina NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDINA, MINNESOTA, that a public hearing shall be held on the 1St day of May, 2012, in the Council Chambers at City Hall at 7:00 p.m. to consider assessment of refuse removal for public health nuisance abatement: Property PID 19- 028 -24 -22 -0024; 4617 Golf Terrace, Edina, MN Levy #18165; BE IT FURTHER RESOLVED that the City Clerk shall give mailed and published notice of such hearing and improvements as required by law. Dated: March 20, .2012 Attes Debra A. Mangen, City Clerk STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) James B. Hovland, Mayor CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of March 20, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424 -1394 www.CityofEdina.com City Clerk 952- 927 -8861 FAX 952 - 826 -0390 TTY 952 - 826 -0379 A O Cn � ees REPORURECOMMEN ®ATION To: MAYOR AND COUNCIL Agenda Item Item No. IV.E From: Sherry Engelman, R.S Community Health Administrator ® Action ❑ Discussion Information Date: March 20, 2012 Subject: Request for Proposal for Residential Curbside Recycling Collection ACTION REQUESTED: Approve the draft Request for Proposal (RFP) for Residential Curbside Recycling Collection document. INFORMATION /BACKGROUND: As directed by the City Council, the attached draft RFP has been prepared and is ready for release to the potential providers for residential curbside recycling collection. Upon Council approval the draft document will become Final and will be released to the public for the potential recycling collectors to submit a collection proposal. The submitted proposals will be reviewed and the outcomes presented to Council for their approval. This document has been reviewed by the City Attorney. ATTACHMENTS: Request for Proposals•(RFP) for Residential Curbside Recycling Service. (pdf format ) City of Edina, Minnesota Request for Proposals (IFP) . For. Residential Curbside Recyelin Services March 20,-2012' Draft #12 (As of 3 -15 -2012) City of Edina 4801 West -50th Street Edina, Minnesota 55424 e City of Edina, Minnesota Request for Proposals (IFP) . For. Residential Curbside Recyelin Services March 20,-2012' Draft #12 (As of 3 -15 -2012) City of Edina 4801 West -50th Street Edina, Minnesota 55424 ' Table.of Content: _-_-- -�_ ........................... -�_.-..--'..._---_...'�._-.-...-.---....---.._.........'.--_'-] � 2 Contractor Selection Process and 2Ul2 Schedule ................................................................... l 2'1 City. Cl»otau1,,_---..-_-,-.�.,---..--_---.-----.----------_.J ' ' ..------------.-..,_-.l - � ' 2.3 Submittal Closing Date -.------.-..`.-~---_^'�2� 2.4 Minimum Qualifications to be Eligible ............................................................. Z-2 -.--.''...-..-'.��,��'��.��..�2� ' 2. ° ^~�, -----,.-------,'---'_ � �-2 ' '-----''----'-'-''----'��3 � . 2.8 � ' K�ihyK�oonc�----.-�---_--------_-----.--------..'----... 3-3 2.9 Recycling Service Start Date ------.---.-_------.-. 3-3 � 3 --------------..----�]� ' 4 � ' ~ _----.. ---.----,-..__------.---..----------..�.---./-. .�� 4.4 Aocrivan .-------.----.------_./---J66 4.2 Fhxer-----------._----.-.�u6 ' - -_ 4.3 ^ ` ` _-----------_---------------'J66 � 4.4 Collection. .................................. 66 4.5 Collection-Day Schedule -�-------------------..------.---.16 4.6 Commodity ......... ---_--..�.-..------------------..--.----'j66 ` 4.7 Contractor -_---------.-----------------_..-------..��� 4.8 ��oo1000�ro�rvice-------------------------------`---..]c7 � ` 4.9 � Curbside ........................................................................................................................ 7c7 4.10 . K�zul»o��m I��no---------------------.-----.---.. -_--'---�� . .' ~ 4.11 Curbside Recycling Cazfo---------------------------.---.]-7 4.12 Curbside Recycling Service ---_--------------------'-.._-`-. 7-7 . 4.13 Dual-sort ...................................................................................................................... 77 4`14 Fiber ................................................................................................................ 4.14.1 Household Office Mail ................................................ � 4.14.2 Old Corrugated Cardboard (OCC).................................................................... 4 l4.� �)�� --------------.. . ' . - `---- -.-----.. --.. ---_ ]�� 4.14.4 Old ----.r---------..----------.--. 89 4.14.5 Rigid ---------------.-------.--.-..��9 4.15 Market Demand ........................................................................................................... 89 4.16 Market Indicator ............................................................................................................ 8g 4.17 Markets _-.. -.. -------------------------------'. 8,9 4'18 -------------.--------------.----j89 4.19 Process Residuals ............. --------------............................................... 89 4.20 - --_--------------_--------------------�)9 4.21 Processing Ceotcz----------------------------------.. 99 4.22 Process Fee -_------------------------------.-----. 99 4.23 Proposal Scenario .......................................................................................................... 94 4.24 Proposer ....................................................................................................................... 99 4.25 Prospective Proposer --------------------------------.. 4.26 Recycled Content Products -------------------------.----. g' � 4.27 Recycling -------------------.-------------... 104-0 | 4.28 Revenue Sharing -------.'.----------'--------.------. I0-W - -' D � T 4.29 'Rigid Containers ........................................................................... ...........................104W 4.29.1 Aluminum Cans.- : ::...........:.. -:: - .......104-0 4.29.2 Glass Jars and Bottles ....:................... ............................... .....:............::.......104 4.29.3 "Plastic Containers.. .......................................................... ...........................10" 4.29.4 Steel Cans ........................................... ............................... ...........................1144 4.30 Single -Sort ...................................................... ............................... ......:...................1141 4.31 Source Separated Compostable Materials (SSCM) ...................... ...........................1144 4.32 Studies of Set -out Rates and Participation ..... ............................... ...........:...............1144 4.33 Waste ............................................................... ............................... ...........................124 5 Contractor Selection Process and Schedule ........... ...............:...I........... ...........................1242 5.1 Restricted Communications ........................... ............................... ...........................124-? 5.2 Proposal Deadline . .....:.......................:. . ............................... ........................... 134-3 _ 5.3 Proposals to be Held as Non - Public ............... ............................... ...................:.......1344 5.4 Proposal Review .................:.......................................................... ..........................13 -14 5.5 City's Rights .................................................. ............................... ...........................1342 6 Term of Contract .................................:.................... ............................... ..........................144 -4 7 Annual Performance Review Meeting to Discuss Recommendations for'Continuous Improvement............................................................ ..........................:.... ...........................1444 8 How to Submit Proposals ......................................... .............:................. ..........................144 -4 9 Proposal Content ............................................................................:...... ............................15-1 10 Proposal Scenarios ................................................... ............................... ...........................154 10.1 Dual -sort Scenario ..................... : .................. ........................................................... 164-6 10.2 Single -sort Scenario ....................................... ............................... ...........................164 10.2.1 Single -sort start date .......................... ............................... ...........................174-7 10.2.2 Cart size .............................................. ............................... ..........................174 -7 10.2.3 Cart color and labels ............................................................. I.......................17 -P 10.2.4 Cart Purchase, Ownership, Shipping, Assembly, Delivery, Inventory and Maintenance....................................... ............................... ...........................174-7 10.2.5 Collection frequency ............ :....................................................................... 17 -P 10.2.6 Truck -side materials inspection / quality control .............. ...........................17 -P 10.2.7 Pick -up of old, dual -sort curbside bins ........................................................ ..: ...........................184 10.2.8 Public education and cart roll -out schedule ....................... ..........................18 -14 10.3 Alternate Scenario ..................:.........................:..........................: :.......................:...18U 11 Price Worksheets and Questionnaire ........................ ............................... ..........................19453 12 Collection Fee Price on a Dollars per Household Basis .......................... ..........................19453 13 Revenue Sharing ....................................................... .. :............................ .........:................19453 13.1 Traditional Revenue Sharing Formula ............. .... ............................ .........................19453 13.2 Other Revenue Sharing Formula as "Alternate Proposals" .......... ...........................2222 14 Optional Services (Not required) ........................:................................. ............................22� 14.1 Separate Collection of Electronics ................. ............................... ........:..................232 15 Contractors May Team with Other Companies ....................... _ 16 RFP and Proposal to Become Part of Final Contract ............................. ...........................2323 17 Evaluation Criteria .................................................... ............................... ....:........:.............2323 17.1 Environmental ................................:..:............ ............................... .........:.................2323 17.2 Economics ...................................................... ............................... .................:.........2424 17.3 Education ....................................................... ............................... ...........................2424 17.4 Qualifications ................................................. ............................... ...........................2525 18 General Requirements for Collection ....................... ............................... ...............:..........252 -5 18.1 Contractor Service Requirements .................. ............................... ...........................252 T 19 20 18.2 Contractor Licensing Requirements ............................................ ............................252-5 18.3 Missed Collections ......................................... ............................... ...........................252-5 18.4 Severe Weather .............................................. ............................... ...........................252-5 18.5 Collection Hours and Days ............................ ............................... ...........................252-5 18.6 Monthly Complaints Report ......................................................... ...........................262b 18.7 Vehicles ........................................................................................ ............................262-6 18.8 Weighing of Loads .......... ............................... 18.9 Set -Out and Participation Rate Studies .......... ............................... ...........................2626 18.10 Monthly, Annual Reports and Studies .......................................... ...........................26?6 18.11 Ownership of Recyclables ............................. ............................... ...........................2727 18.12 Scavenging Prohibited ................................... ............................... ...........................2727 18.13 Cleanup of Spillage or Blowing Litter ........... ............................... ...........................2727 18.14 Recyclable Materials Are Required to be Transported to Markets; Disposal Prohibited2727 18.15 MRF Reports to MN Dept. of Revenue ......... ............................... ...........................272-7 18.16 Processing Facilities Must be Specified ........ ............................... ...........................2828 18.17 Estimating Materials Composition as Collected ............................ ..........................282 -8 18.18 Estimating Process Residuals ........................ ............................... ...........................2828 18.19 Lack of Adequate Market Demand ................ ............................... ...........................2828 18.20 Performance Monitoring ................................ ............................... ...........................2929 18.21 Liquidated Damages ...................................... ............................... ...........................2929 18.22 City Retains Right to Specify Resident Preparation Instructions . ...........................2929 18.23 City Shall Approve Contractor's Public Education Literature ..... ...........................2929 18.23.1 Annual Recycling Public Education Flyer ..................... ..........................303 -0 Curbside Collection Requirements .......................... ............................... ...........................3030 19.1 Curbside Collection Schedule Deadline ........ ............................... ...........................3038 19.2 Procedure for Handling Non - Recyclable Materials ...................... ...........................3030 Insurance and Other Legal Requirements .........................................................................3134- 20.1 Workers Compensation Insurance ' 20.2 Commercial General Liability Insurance ....... ............................... ...........................313 20.3 Commercial Automobile Liability Insurance ............................... ...........................3134 20.4 Professional Liability Insurance or Errors & Omissions .............. ...........................3134 20.5 Environmental Liability Insurance ................ ............................... ...........................3232 20.6 Transfer of Interest, Non - Assignability ......... ............................... ...........................323? 20.7 Dispute Resolution and Arbitration Procedures ........................... ...........................3232 20.8 Bonds: Performance and Payment ................ ............................... ...........................3232 20.9 General Compliance ....................................... ............................... ...........................3232 20.10 Independent Contractor .................................. ............................... ...........................3333 20.11 Hold Harmless 20.12 Accounting Standards .................................... ............................... ...........................3333 20.13 Retention of Records ...................................... ............................... ...........................3333 20.14 Data Practices ................................................. ............................... ...........................3333 20.15 Inspection of Records .................................... ............................... ...........................3434 20.16 Applicable Law .............................................. ............................... ...........................3434 20.17 Contract Termination ..................................... ............................... ...........................3434 20.18 Employee Working Conditions and Respondent's Safety Procedures .....................3434 Attachments................................................................................................. ..............................3 535 Proposal Content Checklist ..................................... ............................... ...........................3737 ATTACHMENT A Route Map and Weekly Collection Schedule ........ ...........................3939 ATTACHMENT B: Price Worksheets .................... ............................... ...........................4144- Attachment B.1 Revenue. Sharing Formula and Processing Fee Price Worksheets .......... 4141- B.1 -1 - Proposed Percent Revenue Share By-Commodity: .......................................... 4144- B.1.2 Proposed Processing Fees By Commodity: .................................................. 4242 Attachment B.2 Residential Curbside Recycling - .Collection Service Fees Price Worksheets (Price per Household) .........:................................................................434- Attachment B.2. 1.1 Dual -sort Scenario " three year term 43'4 . Attachment B.2.1.2 Dual -sort Scenario (five year term) ............... ..........................434-3 t B.2.1.3' Dual- sort Scenario (seven year term) ........... .........................., Attachment 4444 — Attachment B.2.2.1 Single -sort Scenario (three year term) ........... ..........................4545 Attachment B'2.2.2 Sin gle =sort Scenario (five year term) ............ .:.........................4545 Attachment. B.2.-2:.3 Single -sort Scenario! (seven year term) ......... ...........................4646 Attachment B.3 "Proposer's Alternate (Not required) ...................................................... 1A74-7 B.3.1 Complete Description of Alternate System ....................... ........:...........:.....474 -7 B.3.2 Proposed Alternate Percent Revenue Share (Specify Materials Covered by this Alternate Scenario):................... ............................... ...........................4848 B.3.3 Proposed Alternate Processing Fees (Specify Materials Covered by this Alternate Scenario): ...................................................................................... 4949 B.3.4 Alternate Collection Service Fees Worksheet: ....... ..................................... 5057'0 ATTACHMENTC - Questionnaire ...................:..:................,............. ..............................5 l' Attachment D - Signature Page ................................ ............................... ..........................555 -5 iv 1 Introduction These specifications define the service standards, specifications and proposal requirements of the Residential Curbside Recycling Service for the City of Edina. The City seeks to enter into a new recycling contract with a company that has the resources and ability to provide residential collection service for city- designated recyclables for the entire City. It is the intent of the City of Edina to accept and evaluate proposals for residential curbside recycling services including collection, processing, marketing and public education. The goals of the City are to maximize the fullest recovery possible of city- designated recyclables from all Edina residents and to achieve the most cost effective and environmentally sound recycling system. 2 Contractor Selection Process and 2012 Schedule To the best of its ability, the City will use the following process and 2012 schedule for its decision - making process: Tuesday, March 20: Edina City Council approves final request for proposals (RFP) and authorizes release. Thursday, March 29 and April 5: Notice of RFP published in the Edina Sun Current and on City's web page (full RFP). Monday, April 9, 4:00 p.m.: Deadline for prospective respondents to submit questions to the City. Wednesday, April 11: City response to questions. Wednesday, April 18; 4:00 p.m.: Proposal submittal deadline. April 19 — April 26: Proposal Review Process Thursday, May 3; 7:00 p.m.: Recycling and Solid Waste Workgroup meeting to recommend top ranked proposer(s). Thursday, May 10; 7:00 p.m.: Energy and Environment Commission meeting to recommend top ranked proposer(s). Tuesday, June 5 or 19; 7:00 p.m.: Edina City Council meeting to authorize negotiations with top ranked proposer(s). June /July: Contract negotiations with top ranked proposer(s) Tuesday, June 19 or July 17; 7:00 p.m.: Edina City Council meeting to approve final contact. 2.1 City Contact Prospective proposers and their agents may contact Solvei Wilmot, Recycling Coordinator for the City of Edina, regarding the City's RFP and procurement decision making. (See also Section 5.4 on "Restricted Communications "). 2.2 Clarification Process Requests for clarification, questions, or requests for information about this RFP or process must be submitted in writing to the City's contact person by 4:00 p.m., Wed, March 28, 2012. All questions and requests for more information, and the City's responses, will be summarized in writing and forwarded to prospective proposers by Tuesday, April 10, 2012. Page I 2.3 Submittal Closing.Date All proposals must be sealed and delivered to the Recycling' Coordinator at Edina City Hall, 4801 West 50th Street, Edina, MN 55424. Recycling Services Proposals must be received no later than 4:00 p.m., Wednesday, April 18, 2012, to be considered eligible. See Section 8 for details on how to submit a proposal... 2.4 Minimum Qualifications to be Eligible Prospective proposers must have minimum qualifications to be considered as eligible to respond to this RFP. A prospective proposer must meet the following qualifications criteria to be considered eligible to respond: Have provided residential�curbside recycling services of similar size and scope to other municipalities in the Twin Cities Metropolitan Area; and e Have adequate truck, personnel, customer service /communications and management capacity to service the City of Edina as per the specifications within this RFP. o I I Have documented contracts with one or more Material Processing Facilities (MRFs), own or operate a MRF,_or have direct contracts -with end users of recyclable materials that extend for the full period of the contract. The City reserves the right to examine the contracts and/or facilities to verify compliance with this requirement. If a prospective proposer does not yet have these qualifications, their proposal will be rejected as not eligible. Only eligible proposals will be considered and evaluated by the City. The City-retains the sole right to determine if a.proposer meets the minimum qualifications. This judgment by the City shall be final and not contestable. 2.5 Trade Secret (Include in a separate sealed envelope) Proposer may elect to submit data in a separate sealed envelope with a cover memo requesting that the enclosed data be classified as "nonpublic data" under the Minnesota Government Data Practices Act. The City will review the data to determine its correct classification. 2.6 Review Committee The City will form a review committee to review and analyze the details of the qualified submitted proposals (See "Evaluation Criteria" section of this RFP). The committee reserves the right to ask the Proposer for additional information/clarification to better understand the proposals. The committee will recommend the top three Proposers, in rank order of priority, to the City Council. Page 2 2.7 Negotiations City staff will negotiate terms of the contract with the Contractor ranked first by the proposal review process. If negotiations with the first ranked Contractor are not successful, the City may then initiate negotiations with the second ranked Contractor, and so on. 2.8 City Council Once a draft contract has been successfully negotiated, City staff will present the draft contract to the City Council. The City Council may then award the contract and authorize staff to execute it. 2.9 Recycling Service Start Date The new recycling contract will commence on January 1, 2013; however, if a single sort recycling contract is negotiated by the City, single sort collection may begin after March 30, 2013, at the discretion of the City. If so, the Contractor would provide dual -sort service for the interim period from January 1 through March 30, 2013 under the same or similar operations to the current dual -sort program. 3 Background and History The first recycling collection in Edina was done by the Edina Garden Council in 1970 with a drop off site for glass in the parking lot of the Southdale Red Owl. In 1972 the drop -off location was moved to the Edina Public Works Garage at 5121 Brookside Avenue. The drop - off site expanded to include, paper, Goodwill items, cans and used oil. On November 1, 1993, after 20 years, the Edina recycling drop -off center closed. However, residential weekly curbside collection had already begun in a pilot area in 1986. In 1989 the curbside recycling program expanded city wide and collected cans, glass, newspaper and corrugated paper. Edina's current residential recycling program is a weekly curbside collection of ten items collected in two categories: paper and rigid containers. The paper items include newspaper, magazines, mail, boxboard, corrugated paper, magazines and phone books. The rigid containers include cans, glass, and #1 and #2 plastic bottles. Page 3 The annual tonnages - for -2011 are as itemized in Table 3- 1-below: Table 3 -1 2011 Annual Tonnage Item Annual.Tonnage Newspaper 2,056 Corrugated/boxboard 266 Magazines 266 Mixed Paper 244 Phone Books 0. 18 Glass 1,146 Cans 207 Plastic Bottles 444 Total 4,629 Recycling service is provided to 13,298 single family and duplex homes and 949 multi - units of 3 to 8 units (see Table 3 -2 below). The. participation rate is over 90% of all households setting out recycling for collection. Page 4 Table 3 -2 Multi - Family Housing_ -On Weekly Recycling Pickup Name _ Address Zia Units Apartments, 8 or fewer units: 6055 -6141 Blake Rd Road 55436 5107 49"' St W 55436 5 5115 49b St W 55436 5 -- - 5148 Hankerson 55436. 4 . .. - 4200 Valley View Rd 55424 4 -4240 Valley View Rd 55424 4 4246 Valley View Rd 55424 3 4000 Mavelle Drive 55435 4 7101 Lynmar Lane 55435 4 4300 Parklawn Avenue 55435 8 4200 64h Street 55424 3 7032 Cahill Rd Apartments Subtotal 44 Condo, 8 or fewer units: Edina Morningside 4360.France Ave 55416 8 Valley View Est 6261 Brookview Ave 55424 5 Condos Subtotal 13 Townhomes: Blake Ridge 6055 -6141 Blake Rd Road 55436 31 Cahill of Edina 7400 -7486 Cahill Rd 55439 44 Colony 6330 Barrie Road 55435 236 Dewey Hill III Shaughnessy Rd & Lochmere Terrace 55439 34 Edina Mills 4699 -12 France Ave 55410 7 - Gleason Court 6400 -651 -9 Gleason Ct 55436 28 Habitat Ct. 6100 -6121 Habitat Ct. 55436 18 Highcroft 5501 -65 70'x' St W 55439 21 Highlander 7032 Cahill Rd 55439 17 Lewis Ridge 7220 -7240 Lewis Ridge 55439 15 Londonderry Duncan Ln, Tucker Ln 55436 36 Manor Homes Edina 6800 Langford Drive 55436 144 Nine Mile Village Falcon, Oriole, Pheasant, Red Fox, Sandpiper (55436) 97 Pondwood. 7700 -7744 Pondwood Dr 55439 24 Summit Hill 5205 Interlachen Blvd. 55436 5 Tanglewood Court 7700 -7733 Tanglewood 55436 32 Vernon Court 6200 -6216 Vernon Ct. 55436 5 Vernon Hills Vernon Hills Road 55436 16 Vernon Woods 6703 -6711 Vernon Ave 55436 5 Waterford Court 6100 -6110 Waterford 55436 10 Wellesley Place 1 -8 Wellesley Place 55436 8 White Oaks 46204626 France Ave 55439 4 Woodview Court 7650 -7677 Woodview Ct 55436 23 Townhomes Subtotal $22 GRAND TOTAL 949 Note: Habitat Ct., Waterford Ct, Gleason Ct., Tanglewood Ct and Vernon Hills function as townhanes but are classified R -2 by City – two unit side by side buildings, zero lot line. Page 5 4 Definitions 4.1 American Metal Market (AMM) Industry publication containing prices for secondary scrap metals. 4.2 City's Annual. Recycling Public Education Flyer The Contractor will be,responsible for providing and will incur the cost of an annual public education brochure to be included as a utility bill insert. The brochure shall include an annual calendar, list of materials to include for recycling collection, list of materials that cannot be recycled in the City's`program, how to prepare materials for collection, a paragraph of information provided by the City of Edina Recycling Coordinator regarding recycling in Edina, and a holiday. collection schedule calendar.. The, City will have final approval of the brochure before printing. The Contractor will be responsible for distributing the brochure to all new customers throughout the year. 4.3 City- Designated Recyclables The following recyclables are required to be included in recycling collection: rigid bottles and cans including aluminum cans; clean aluminum foil; steel and tin cans; glass containers, jars and bottles; rigid plastic containers (including caps and lids) made from plastic types #l, #2, #3, #4 and #5; paper products including newspapers; catalogs; magazines; boxboard; phone books; household office paper and mixed mail; and corrugated cardboard; and aseptic containers. Materials may be added to this list as part of the proposal, or by mutual written agreement between the City and the Contractor. 4.4 Collection The aggregation and transportation of city - designated recyclables from the place at which they are generated, and including all activities up to the time when the recyclables are delivered to a recycling.facility. 4.5 Collection Day Schedule The City of Edina has established areas and recycling collection days which will be adhered to. See Attachment A for Collection Route Schedule. 4.6 Commodity Any individual material including specific, industry grades of material categories as defined by this RFP and the Agreement. 4.7 Contractor The successful respondent under this RFP who enters into a final contract with the City to provide City residential recycling service beginning on January 1, 2013. Page 6 4.8 Customer service The service provided to the residents of Edina by the Contractor. 4.9 Curbside The area of public right -of -way between the property line and the curb or edge of the street, including collection in alley ways, but not on the street. 4.10 Curbside Recycling Bins Uniform curbside recycling bins (i.e., green plastic 18 gallon recycling bins) supplied by the City of Edina in which City - designated recyclables can be stored and later placed for curbside collection, as specified by the City. Also pertains to other City- provided bins, boxes, carts or other containers of acceptable size (determined by the City) used by residents to separate their recyclable material. 4.11 Curbside Recycling Carts Uniform curbside recycling carts under the single -sort system scenario defined in this RFP. The standard or "default" cart size shall be approximately 65 gallons (nominal capacity). 4.12 Curbside Recycling Service The recycling collection service, together with related public education and other customer services, specified in this RFP. 4.13 Dual -sort A system where residents separate their city- designated recyclables into two categories: paper (or "fiber ") products and rigid containers. Recyclables are kept in these two distinct categories through collection at curbside and transportation to a processing facility. Recyclables are then processed separately and sorted into commodities for sale. 4.14 Fiber Fiber includes the following, but is not limited to these items: Old newspaper (ONP) including inserts Old magazines (OMG) including catalogs Old corrugated -containers (OCC) Old boxboard (OBB) Household office paper /mixed mail (HOPM) Old phone books (OPB). Rigid Aseptic Containers Page 7 - - 4.141 Household Office Paper /Mixed Mail (HOPM) Included, but not limited to mail, advertisements, office paper school papers, and envelopes. Shredded paper is acceptable in closed paper bags. 4.14.2 Old Corrugated Cardboard (OCC) Cardboard material with double wall construction and Corrugated separation between walls. Does not include plastic, wax or other coated cardboard. 4.14.3 Old Magazines (OMG) Glossy and non- glossy magazines and catalogs. 4.14.4 Old Newspaper (ONP) Newspapers, including inserts. 4.14.5 Rigid Aseptic Containers Also known more commonly as "milk cartons and drink boxes" (MCDBs), these are multi - layered paper boxboard containers used for consumer beverages lined with a barrier such as polyethylene plastic to maintain the liquid product as sterile. Some types of aseptic containers also contain an aluminum film layer. Flexible aseptic pouches (not boxes) are not included in this definition and are not acceptable in the City's recycling program. 4.15 Market Demand The economic and technical capacity of markets to use recyclable material to make new products. 4.16 Market Indicator Commodity price indices as per specified recycling industry publication or actual prices paid by a specified end - market company. 4.17 Markets Any person or company that buys (or charges) for recycling of specified materials and may include, but are riot limited to, end - markets, intermediate processors, brokers and other recycling material reclaimers. 4.18 Multi - Family Dwellings A building or a portion thereof containing three to eight dwelling units. 4.19 Process Residuals The amount of city- designated recyclable material that is not recycled due to material characteristics such as size, shape, color, cross - material contamination, and which must be Page 8 disposed as solid waste. Process residuals may also include, but are not limited to, bulky items, contaminants, sorted tailings, floor sweepings, and rejects from specific processing equipment (e.g. materials cleaned from screens). 4.20 Processing The sorting, volume reduction, baling, containment, or other preparation of city - designated recyclable materials delivered to the processing center for transportation or marketing purposes. 4.21 Processing Center A recycling facility that conforms to all applicable rules, regulations and laws of state, local or other jurisdictions in which city - designated recyclable materials are processed for sale or transportation to sale. 4.22 Process Fee Agreed upon unit fee allocated towards Contractor's cost of processing various types of city- designated recyclables. 4.23 Proposal Scenario There are three types of proposal scenarios defined in this RFP: Dual -sort (RFP — specified) Single -sort (RFP — specified) Alternate scenario (Proposed — specified) Proposers must clearly describe which scenario or set of scenarios they are proposing. Only minor changes are allowed to the RFP — specified dual -sort and single -sort scenarios before becoming an alternate scenario. 4.24 Proposer Companies, or teams of companies, that respond to this RFP according to the specifications in the RFP and who are determined to meet the minimum qualifications criteria. 4.25 Prospective Proposer A company, or team of companies, that is considering submitting proposals in response to this RFP. 4.26 Recycled Content Products Products or goods that are made from products collected and remanufactured, including roadbed or other aggregate products that are openly marketed and have positive value. Page 9 Recycled content products do not include use of any city - designated recyclables as landfill cover. L 4.27 Recycling Facility A materials recovery facility (MRF) where recyclable materials are received, stored, processed; and/or transferred to an end use market. 4.28 Revenue Sharing The agreed upon percentage of net revenues that the Contractor will pay the City. 4.29 Rigid Containers Products or goods that are cans, glass and/or plastic bottles as defined in this paragraph. 4.29.1 Aluminum Cans Disposable containers fabricated primarily out of aluminum, commonly used for soda, beer, juice, water or other beverages. 4.29.2 Glass Jars and Bottles Glass jars, bottles and containers (lids /caps and pumps removed) that are primarily used for packing and bottling of food and beverages. 4.29.3 "Plastic Containers" Blow molded plastic bottles (plastic resin types #1, #2, #3, #4 and #5) including milk jugs, laundry bottles, ketchup bottles, soft drink - bottles, water bottles, liquor bottles and similar containers and, now, including injection molded containers or "tubs ", such as butter, deli containers, whipped topping containers, or other hinged, plastic trays (e.g., "clamshell" containers). This now also includes the caps and lids for the rigid plastic containers itemized below. The following sub -types of plastic bottles and non - bottle, rigid containers are included: 4.29.3.1 ( #1) PETE Plastic bottles, and injection molded tubs made from polyethylene terephthalate (plastic resin type #1). PETE is a clear, tough plastic with good gas and moisture barrier properties. PETE plastic is used in soft drink, water, beer, liquor bottles, and other blow - molded containers. 4.29.3.2 ( #2) HDPE — Colored Blown molded, plastic bottles and'injection molded tubs made from high density polyethylene resin (plastic resin type #2) with pigment or coloring (e.g., laundry detergent and automatic dishwasher soap bottles). Page 10 4.29.3.3 ( #2) HDPE — Natural Plastic bottles and injection molded tubs made from high density polyethylene resin (plastic resin type #2) without pigment or coloring (e.g., milk jugs and gallon water jugs.) 4.29.3.4 ( #3) PVC Plastic bottles and injection molded tubs made from polyvinyl chloride (plastic resin type #3). PVC is a clear; tough plastic with; good gas -and moisture barrier properties. PVC plastic is used in some soft drink, water, beer, liquor bottles; and other blow - molded containers. 4.29.3.5 (#4) LDPE Plastic bottles and injection molded tubs made from low density polyethylene (plastic resin type #4). LDPE plastic is used in more flexible containers, including plastic bags. 4.29.3.6 ( #5) PP Plastic bottles and injection molded tubs made from polypropylene (plastic resin type #5). PP is often opaque; not clear, and use in softer, "squeezable" food containers (e.g., ketchup, mustard, syrup, etc.) 4.29.4 Steel Cans' Containers used for food or beverages, fabricated primarily of steel with a tin coating. 4.30 Single -Sort A system where residents place their city- designated recyclables into one container. The Contractor provides. one recycling cart to each resident. Recyclables are collected _at _ curbside and transportation to a processing facility. Recyclables are then processed at the Contractor's material recovery facility (MRF) and sorted into commodities for sale. 4.31 Source Separated Compostable Materials (SSCM) SSCM is a broad class.of compostable materials including both yard waste.and selected food wastes separated by residents for separate collection, processing and marketing. [Note: The specifications within thi's RFP do not require collection of source separated compostable,materials. If a prospective I contractor proposes such a separate collection system as part.of an alternate scenario,.the Proposer shall specify the definition of SSCM, the details of the collection method(s), and proposed price. See also Sections 10 and 11 and Worksheet" B.3 for more information about proposal alternates.] 4.32 Studies of Set -out Rates and Participation Set -out rates are defined as the percent number of residential curbside recycling stops on any given collection day within a.specified route over the total number of households served. Page 11 Participation rates -are -defined as the-percent number of residential households that set out recyclables at one time or another over a given, continuous study period (i.e. six straight weeks or more). Participation studies may be proposed as part of a larger plan for recycling program evaluation and progress monitoring. If participation studies are proposed, detailed methods and standard measurement definitions shouldincluded in the proposal. 4.33 Waste Any non - recyclable material collected by the Contractor and delivered to a processing facility by the Contractor that is not designated by the City as recyclable and is not recoverable for recycling. Typical "waste" includes but is not.limited to pumps on plastic bottles, ceramic or window pane glass material in glass streams, glass shards, and freezer food boxes in the paper stream. 5 Contractor Selection Process and Schedule To the best of its ability, the City will use the following process and schedule for its decision - making. 5.1 Restricted Communications Proposer shall restrict all communications solely to the designated contact listed in Section 2.1. This restriction is effective at 8:00 a.m. on the date the final RFP is publicly released up through the date of final execution of the agreements. Other communications during this period may result-in the offending Proposer being disqualified from further consideration. All contact by prospective Contractors and their agents about the City's RFP and procurement decision - making must only be made.with the "City's designated contact person ", Solvei Wilmot, Recycling Coordinator, Edina Health Department, (952) 826- 0463 or e -mail to swilmot @EdinaMN.gov Proposers must notify the City's ,designated contact person of their intent to submit a proposal by March 22, 2012. This will allow the City to maintain a list of companies that shall receive further communications from the City; if any, (e.g., RFP addenda, etc.). Questions, requests for clarification, or requests for information about this RFP or process must be submitted in writing to the City's contact person by 4 p.m., Tuesday, April 9, 2012. All questions and requests for more information, and the City's responses will be summarized in writing and forwarded to all qualified Proposers by Wednesday, April 11, 2012. Page 12 5.2 Proposal Deadline All'proposals must be sealed and delivered to the Recycling Coordinator at Edina City Hall, 4801 West 50th Street; Edina, MN 55424, no later than 4 p.m. (CDT) Wednesday, April 18, 2012, to be considered eligible. 5.3 Proposals to lie Held as Non - Public Only the company riarries of Proposers - submitting proposals willbe made public immediately after the proposals are received. All proposal documents, shall be held as nonpublic data until the City completes the negotiations with the selected vendor, subject to the requirements of the Minnesota Data Practices Act [N4N. Statutes 13.591, Subdivision 3 (b), Data Practices Act.]. 5.4 Proposal Review- The City will review and analyze the details of the qualified submitted proposals. (See also Section .15- "Evaluation Criteria" of this RFP.) The -top three Proposers, in rank order of priority, will be recommended to the City Council. The top - ranked Proposer(s) shall permit a tour of its material recycling facility, MRF, or subcontractor's MRF, and similar collection operations by staff s. Such tours may be conducted prior to award of the contract and/or after award of the contract at such time and• date(s) as are mutually acceptable to City and Proposer. City staff will negotiate with the Proposer that is top ranked. If negotiations with.the top- ranked Proposer are not successful, the City may then initiate negotiations with the second ranked Proposer, and soon. Once a draft contract has been successfully negotiated, City staff will present its recommendations to the City Council on or about Tuesday, June 19, 2012, 7:00 p.m. The City Council may then award.the contract and authorize staff to execute it. 5.5 City's Rights Proposals may be rejected in whole or part. The City of Edina reserves the right to: • Reject any or all proposals; • Reject parts of proposals; • Negotiate modifications of proposals submitted; • Accept part or all of the proposals on the basis of what is considered to be the "best value" for the City and its residents based on the evaluation criteria in Section 15; and • Negotiate specific work elements with the top ranked Proposer(s) into a.final contract. Page 13 - - -- 6- Term of Contract The term of the new recycling contract is expected to be a period of three (3) years, January 1, 2013 through December 31, 2015, although contract periods of five (5):or seven (7) years may be considered by the City. 7 Annual Performance Review Meeting to Discuss Recommendations for Continuous :Improvement The Contractor shall submit an annual report to the City:. Upon receipt, of the Contractor's annual report, the City staff shall schedule a meeting with the Contractor and the City's Energy & Environment Commission's (EEC) Recycling and Solid Waste (RSW) Working Group who shall report their findings to the City's Energy and Environment Commission. The Contractor shall provide the EEC RSW Working Group at this annual meeting information that includes, but is not limited to, the following: The Contractor's annual report, including trends in total City recyclables tonnages, materials composition, recovery rates (i.e., pounds per household), contamination rates as collected, residuals rates from the recycling facility; set -out rates, and participation rates from any participation studies. Annual progress on reducing greenhouse gas emissions from its activities under this contract. e Efforts the Contractor has made to expand markets. e Review Contractor's performance based on feedback from residents to the Energy & Environment Commission members and/or City staff. Discuss Contractor's recommendations for improvement in the City's recycling program, including additional materials to be collected, enhanced public education and other opportunities. • Review of Contractor's annual processing facilities report (or subcontractor's report) to the Minnesota Department of Revenue (pursuant to M.S. 297h.06 Subd 1.5). Discuss City staff recommendations for Contractor's service improvements. e Discuss other opportunities for improvement with the remaining years under the existing contract. 8 How to Submit Proposals Proposals shall be submitted to the Recycling Coordinator at City Hall no later than 4 p.m. (CDT) Wednesday, April 18, 2012 in a'sealed envelope with the name of the proposing company on the outside and addressed as follows: Enclosed: "Recycling Services Proposal" City of Edina Recycling Coordinator 4801 W. 50th Street Edina, MN 55424 Page 14 Proposals will be treated in accordance with MN. Statutes 13.591, Subdivision 3 (b), Data Practices Act. Four (4) written, hard copies of the proposal and all attachments shall be submitted. An electronic copy of the proposal must also be submitted on a CD disk (or suitable alternative disk format) inside the seal�d envelope. The proposal file must be formatted in Microsoft WORD or a suitably compatible alternative. 9 Proposal Content Qualified proposals must include at least the following elements: Statement of Proposer's qualifications, including references of other municipal clients in the Twin Cities metro region receiving similar services. Proposal for revenue sharing with the City. Information regarding environmental benefits of the proposal. For example, how does the proposal's collection plan lessen greenhouse gas emission of vehicles? What are the estimated recycling and residual rates at the recycling facility? List of materials proposed to be collected (if different from the City's designated recyclables) and a discussion and rationale for any proposed changes to the City's standard list of recyclable items. Proposed collection, processing and public education services for: • Single family dwellings (SFD's) receiving curbside service • Multiple family dwellings (MFD's) 3 to 8 units receiving curbside service. Completed price worksheets (see Attachment B). Completed questionnaire (see Attachment C). • Copy of education tag Copy of monthly report Statement of acceptance of the City's dual -sort scenario specifications or single - sort scenario specifications, or suitable alternate Statement of acceptance of annual public education flyer requirement Statement as to any litigation in the past five years within the State of Minnesota and the current status of that litigation. 10 Proposal Scenarios The City will allow Proposers to submit two or more types of recycling system scenarios: Dual -sort Single -sort Alternate scenario An alternate scenario can be submitted. If an alternate scenario is proposed, it will be considered using the same evaluation criteria and process as the dual -sort and/or single - sort scenarios. Alternate proposals must have clear and complete descriptions of the proposed operations to be considered. Page 15 Proposers may submit a dual -sort proposal scenario. The dual -sort system RFP specifications are the same as .the City's current recycling operations except that the additionof aseptic containers and additional types of plastics are included (i.e., adding plastic: tubs, lids /caps, and plastic types #3, #4, and #5). Under the dual -sort RFP scenario, residents will continue to be instructed to separate recyclables into two groups of materials: (1) All rigid food and beverage containers, including glass; metal, and plastic bottles and tubs types #1, #2, #3, #4, and #5. (2) All paper fiber products, including aseptic containers, newspapers, boxboard, magazines, household office paper /mixed mail, catalogs, phone books, kraft bags and corrugated cardboard. The Contractor will provide and distribute educational tags when improper materials have been included by the resident in the recycling bin. All recycling and processing facilities used by the Contractor for city - designated recyclables during the term of this contract shall conform to all applicable rules, regulations and laws of federal, state, local or other jurisdictions. Once under contract, the Contractor shall not make any changes to dual -sort operations without written approval of the City. This includes: public education, collection, or processing operations. Other design and operating details of the current collection, processing and public education systems are assumed within this dual -sort scenario. Contractors may propose variations to this scenario including collection of other grades of plastics (e.g., additional plastic types) or other "new" materials as part of a proposed alternate scenario. The Contractor shall provide curbside bin storage, inventory and distribution and maintenance services for the City. However, the City will continue to purchase and own the curbside bins. 10.2 Single -sort Scenario Proposers may also submit a single -sort proposal scenario. The single -sort system is one in which residents place their city-. designated recyclables into one container for collection. Under this scenario; a 65- gallon recycling cart shall be provided, assembled and maintained by the Contractor for each residential household for recyclable material storage and set -out. Fully commingled recyclables are kept in one category throughout the collection, transportation and.unloading at the processing facility. Recyclables are then processed and sorted into commodities for sale. Page 16 10.2.1 Single -sort start date The start date for any new single -sort recycling contract, if such a contract is awarded by the City, shall be January 1, 2013. A.phase -in period allowing continuation 6f dual -sort service through March 30, 2013 may be permitted to allow the Contractor to.purchase equipment (e.g., recycling carts) and provide, public °education, to City residents., Proposers may. suggest an alternative "change date' to start the new single -sort recyclables collection service, but this must be clearly specified in their response to this RFP (e.g., in response to question #21.b in the questionnaire, Attachmerit'C). 10.2.2 Cart size The default cart size shall be approximately 65 gallons (nominal capacity). Proposers shall include their proposed policy for smaller, 35 gallon recycling carts or larger 95 gallon recycling carts should are resident request a cart other than the default size. This Proposed policy shall clearly describe the number of cart size "switches" that residents are allowed to make each year. Proposers shall not differentiate the price of recycling by size of cart. 10.2.3 Cart color and labels - Proposers must.clearly specify their proposed single -sort cart color, hot - molded logos, and in -mold label (IML) of resident recycling instructions. A reference example of IML recycling instructions (e.g., from another existing city recycling program) must be included in the proposal packet. 10.,2.4 Cart Purchase, Ownership, Shipping, Assembly, Delivery, .Inventory and (Maintenance The Contractor shall purchase, own, ship, assemble, deliver, store /inventory and maintain the carts. Any deviation, variance or proposed change to this specification shall be defined as an "altemat& scenario ". The alternate proposal changes shall be fully described in the response to-this RFP. 10.2.5 Collection frequency Single -sort recyclables shall be. collected every other week under a single -sort scenario as specified by this RFP. Weekly collection frequency for single -sort service is allowed, but this must be defined as an "alternate scenario" with a separate proposed price. Dual -sort scenario as specified by recyclables shall be collected weekly. 10.2.6 Truck -side materials inspection / quality control Recyclable materials inspection at the truck -side (prior to unloading the cart) is preferred but not required. Proposers must adequately specify in their proposals how they plan to manage prohibited items that residents may place in the recycling cart. The City prefers that single -sort, automated collection trucks and lifters be equipped with some form of monitoring system for the driver to observe the materials as the cart is being dumped into the hopper. For example,. technology is available for a video camera capable Page 17 of viewing cart dumping - with -a display- inside of the truck -cab. Proposers may have other means to monitor material quality before or during unloading, which'shall be fully described in the response to the, RFP. 10.2.7 Pick -up of old,.dual -sort curbside bins The Contractor shall provide pick -up service of the City's old, dual -sort curbside bins. Proposers must provide a detailed description of proposed bin pick -up, processing and recycling policies and procedures, The City retains all rights to the ownership and scrap value of these bins. The City retains all rights to review and approve any and all resident instructions about set -out and recycling of these old bins. 10.2.8 Public education and cart roll -out schedule The Contractor shall be responsible for purchase, production and distribution of at least the following public education materials: Residential Recycling Instructions within a molded label (IML) on the cart lid Single -sort system instructional brochure for residents Single -sort system instructions for the City's web page and newsletter. This is the minimum list of public education materials that the Contractor shall provide. Proposers are encouraged to itemize additional public educational tools and concepts above this minimum list. Please describe these additional'items carefully. The City shall approve any and all public education content within any and all public education tools. The Contractor shall provide draft copy to the City of any content at least one month (see Section 18, below) prior to final drafting and production of any public education tool. Any single -sort proposal (whether RFP- specified scenario or "alternate scenario ") must have a detailed and clear public education and cart roll -out schedule. This schedule must include Contractor and City deadlines for: Final cart, label and logo specifications (including details of cart color, lid color, and draft content of any label instructions) to be proposed by the Contractor and approved by the City; Cart order quantity (including specified overage to, have in stock as excess inventory); o Contractor's draft content and camera -ready proof mock -up of a single -sort program brochure of instructions for residents: Contractor's draft instructions content and graphics for the City to post on its web page and include in its City newsletter to residents. Contractor's plan for cart roll -out to residents. Recycling bin pick -up procedures. 10.3 Alternate Scenario Proposers may elect to also submit a proposal for an alternate scenario that does not conform to the specifications listed in the dual -sort or single -sort RFP scenarios as described above. Alternate scenarios could include major changes in the system such as: Page 18 Single -sort cart ownership by the City instead of the Contractor In any case, even within an alternate scenario, the prospective Proposers shall not propose to: Have residents sort into two categories of recyclables and then collect and process them in a single -sort mode. Collect materials in a dual -sort mode and then process them in a single -sort mode. 11 Price Worksheets and Questionnaire Responsive Proposers must complete a price worksheet and questionnaire as part of each proposal they submit (see Attachments B and C). In addition, Proposers may also complete an "Additional alternate" price worksheet (see Attachment B.3) if their proposed system does not exactly fit into the City - specified dual - sort or single -sort scenarios. If alternate scenarios are proposed, the "Additional Alternate" worksheet must be submitted for each scenario. Price escalators, consumer price index increase and'fuel surcharges are not allowed. Rather, such annual cost changes shall be factored into the annual proposed prices for each year within the proposed term of the contract, as per the Price Worksheets in Attachment B. 12 Collection Fee Price on a Dollars per Household Basis The City will make payment for the collection service fee on a per household basis in the City - specified dual -sort and single -sort scenarios. 13 Revenue Sharing All qualified proposals shall state explicitly if the Proposer is electing to participate in revenue sharing with the City. If the City awards the contract to a Proposer that elected to propose revenue sharing, and if the final contract negotiated includes revenue sharing, the Contractor shall, every month, rebate an amount to the City based on the proposed formula. 13.1 Traditional Revenue Sharing Formula The City specified revenue sharing formula for purposes of this RFP consists of the following provisions: Revenue sharing shall be on all fiber grades, aluminum, steel cans, plastic bottles and glass. The percent revenue share and processing fees shall be individually specified for Page 19 - - - each -of these- commodities -as outlined in the attached price worksheets. -(See Attachments B.1 and B.2) The basic components of the revenue sharing formulae for most of the commodities include: Published industry end market "index" ($ per ton based on specified commodity grades); Proposed percent revenue share ( %) by commodity; Proposed processing fee ($ per ton) by commodity; and Estimated commodity tonnage volumes (tons per month). A per ton payment of all paper grades collected from the City will be based on the published index less the proposed paper processing cost per ton. The published index used shall be the Official Board Markets (OBM) "Yellow Sheet," Chicago region for Old Newspapers (ONP) # 8, high side of range. Proposers must state on the price worksheet what percent of this index will be used for the "gross revenue" (see Attachment B.1.1) and the proposed paper processing cost per ton (see Attachment B.1.2). A per ton payment of aluminum collected from the City will be based on the published index less the proposed aluminum processing cost per ton. The published index used shall be the American Metal Market (AMM), Aluminum (1 st issue of the month), high side nonferrous scrap prices: scrap metals, domestic aluminum producers, buying prices for processed used aluminum cans in carload lots, f.o.b. shipping point, used beverage can scrap. Proposers must state on the price worksheet what percent of this index will be used for the "gross revenue" (see Attachment B.1.1) and the proposed aluminum processing cost per ton (see Attachment B.1.2). A per ton payment of steel cans collected from the City will be based on the published index less the proposed steel processing cost per ton. The published index used shall be the Waste News.com adjunct commodity pricing service www :SecondaryMaterialsPricing.com, Chicago (Midwest/Central), Metals" Steel cans (sorted, baled), last published price of the month. (Note: A suitable alternative published index may be proposed by the prospective contractors as part of this RFP- specified scenario without the need to submit an alternate proposal scenario.) Proposers must state on the price worksheet what percent of this index will be used for the "gross revenue" (see Attachment B.1.1) and the proposed steel cans processing cost per ton (see Attachment B.1.2). A per ton payment of plastic bottles collected from the City will be based on the published index less the proposed plastic bottle processing cost per ton. The published index used shall be the Waste News.com adjunct commodity pricing service www.SecondaryMaterialsPricin .com, Chicago (Midwest/Central), Plastic Bottles: (baled) sorted into: PETE, Natural HDPE, and Colored HDPE, using the last published price of the month. (Note: A suitable alternative published index may be proposed by the prospective contractors as part of this UP-specified scenario without the need to submit an alternate proposal scenario:) Plastic bottles composition of sub - grades is assumed to Page 20 i be; 50% PETE, 25% Natural HDPE, and 25% Colored HDPE. Proposers must state on - - - _ — _ -- the price - worksheet what percent of this index will be used for the "gross revenue" (see -- Attachment B.1.1) and.the proposed plastic.bottles processing cost per ton (see Attachment B.1.2). A per. ton payment of glass- bottles and jars collected from the City-based on actual revenues received less the proposed steel processing cost per ton. Proposers must state on the price worksheet what percent of actual revenue will be used for the : 'gross revenue" (see Attachment B.1. l) and the proposed glass processing cost per ton'(see Attachment B.1.2): . If a revenue sharing component is offered (i.e., greater than zero percent) for any commodity, each month the.Contractor shall provide, together with the rebate to the City, adequate documentation of the corresponding monthly, tonnage of all commodities collected from_ the. City even in the case where the City were to receive no rebate for, the month. Also; the. Contractor,. shall provide copies of the 'referenced market indexes (or statements of actual glass revenue) with each monthly statement. The Proposers shall provide a detailed explanation of how they will calculate the tonnage amounts, including provision of weight reports. All proposal scenarios must contain a percent revenue share offer for all specified commodities as described immediately above (see Attachment B.1.1). Proposers may offer from zero (0) percent,to 100 percent revenue share. At no time shall the City's cumulative total net revenue share monthly credit be less than zero ($0) i.e., the City shall not pay a cumulative total (including all commodities) "negative ". revenue share credit back to the Contractor. Hypothetical example #1 of how the specified revenue sharing works follows. Assume: o Published industry market index for old newspaper (ONP) = $30 per ton [from the Official Board Markets (OBM) "Yellow Sheet ", first issue of the month, #8 News, Chicago; Freight on Board (F.O.B.) the sellers dock]; o Proposed revenue share = 50% for all paper grades; o Proposed processing fee = $25 per ton o Estimated amount of tons of all grades of paper for the month = 285 tons Therefore, the monthly credit for paper back to the City would be = $712.50 Or: ($30 - $25) x 285 x 50% Hypothetical example #2 of how the specified revenue sharing works follows. Assume: o Published, industry market index for old newspaper (ONP) = $20 per ton [from the OBM "Yellow Sheet ", first issue of the month, #8 News, Chicago,; Freight on Board (F.O.B.) the sellers dock]; Page 21 i i - - - - . - Proposed revenue share = 50% for all paper grades; - - Proposed processing fee = $25 per ton Estimated amount of tons of all grades of paper for the month = 285 tons Therefore, the monthly credit for paper back to the City would be = $0.00 because the revenue sharing credit for the month (on a cumulative basis, of all commodities) cannot be-negative. Or: ($20 - $25) x 285 x 50 %. The RFP- specified revenue sharing formulae for the dual -sort and single -sort scenarios requires the use of published industry market indexes for paper, cans- and plastic bottles. Prospective Proposers may propose to use "actual sales" prices for their proposed revenue sharing formulae for paper, cans, and plastic commodities only under the proposal alternate scenario. (See Worksheet B.3.) The City or the Contractor may propose other commodities and corresponding proposed pricing formulae at any time during the duration of the contract. The parties shall enter into negotiations in good faith and any new revenue sharing agreement shall be reduced to writing in the form of an amendment to the contract. 13.2 Other Revenue Sharing Formula as "Alternate Proposals" The City will accept alternate proposals with a different revenue sharing formula. It must be clearly described, with examples to illustrate how it will work in strong and weak market conditions. Examples of alternate revenue sharing proposals could include (but are not limited to): Flat rate revenue sharing based on the expected income from historical net City revenue share. Additional commodities with corresponding market indices. Fewer commodities. 14 Optional Services (Not required) The City has identified a number of optional services that Proposers may wish to include in their proposals. These optional services will not be scored or evaluated by the review committee. There is no advantage to optional services and no disadvantage to excluding such options. Page 22 - - 14.1 Separate Collection of ElectroL nics Proposers may include the option for separate curbside collection of electronics. ,If awarded the contract, and if the Proposer included this option in their proposal, the City may include this additional service. The Contractor would charge separate_ ly for the extra service on a fee basis by invoicing the resident directly. The Contractor shall have a duty to convey the electronics to the appropriate, facility permitted to recycle such materials. The Contractor shall indemnify - the City from any liability from not recycling, or-incorrectly. recycling such electronics. 15 Contractors May Team' with Other Companies It is recognized that some prospective haulers may wish to subcontract with other companies for processing services. This is allowed as needed, but all such Contractor- subcontractor relationships must be explicitly described in,each proposal scenario: The City will contract with only one primary Contractor for the recycling services. Multiple Contractors may team up with other complementary hauling or recycling companies provided there is no collusion. A company may be listed as'a part of more than one team . as long as this company submits a written certification that no collusion occurred between competing proposals. 16 RFP and Proposal to Become Part of Final Contract The contents of this RFP, the successful proposal, and any written clarifications or modifications to the contents thereof submitted by the successful Proposer shall become part of the contractual. obligations. and be incorporated by reference into the ensuing contract. If any provision of the contract is in conflict with the referenced RFP or proposal, the contract shall take precedent. 17 Evaluation Criteria The City's ad hoc proposal review committee will objectively evaluate the proposals submitted to determine the best value for the City and its residents. Alternate vs. dual -sort vs. single -sort proposals will be treated as fairly and equitably as possible. The following are the evaluation criteria and relative point values for each criterion: 17.1 Environmental (40 points) Includes consideration of which proposals have the best relative value to the City and residents as determined by: ® The proposal that allows residents to recycle the most materials (e.g., list of City designated recyclables, recovery rates, participation rates, tons collected), Page 23 i - • The- proposal -that-generates the least amount -of process-residuals in the residential recycling collection, i.e. waste. Based on this estimate, what is the net amount of tons actually recycled to end markets? • Alternative fuels are encouraged such as use of compressed natural 'gas (CNG) or biodiesel. • The collection method which minimizes pollution through equipment or routing. • The characterization -of glass end markets actually utilized:(e.g.,.percent by type of end use application). • The proposal and company that has best plans for reducing greenhouse gas (GHC) emissions.. (Evaluations will be based on information submitted within the written proposals -about plans to reduce'GHC emissions due to proposed recycling operations directly and indirectly related to the City of Edina curbside collection services. The City will review GHC emission reductions plans within the following categories (in order of priority relevance to the City of Edina): o On- route, curbside collection operations in the City of Edina. o Recyclables materials processing operations (in the Twin Cities Metropolitan Area). o Materials transportation to market: o End markets. • Innovations proposed to increase recycling participation or tonnages and materials collected. • The proposal that shows the greatest amount of plastics marketed to domestic (U.S. and Canada) end users 17.2 Economics (40 points) Including consideration of which proposals have the best, net relative value to the City and to residents as determined by (not in any special ,order): • The proposed price of the recycling collection service (e.g., dollars per household served per month). • The proposed revenue credits sharing to the City (as estimated by the actual dollar amount of monthly and annual credits back to the City after processing fees.) 17.3 Education (15 points) Including consideration of which proposals have the best relative value to the City and to residents as determined by (not in any special order): • Innovations proposed to improve public education to increase awareness about recycling to all City residents. • Innovations proposed to improve public education to increase the - quantity of recyclable materials collected. • Innovations proposed to improve public education to improve the quality of the recyclable materials collected. Page 24 17.4 Qualifications (5 . points) Including consideration of which proposals have the best relative value to the City and to residents as determined by (not in any special order): • How the proposals have been tailored.to,meet the particular needs of the City.of Edina. O subcontractor(s). qualifications of the.Proposers.(together with.any'proposed sub , o Comments from `the Proposers' reference clients. All Proposers must fully complete the questionnaire (Attachment Q. 18 General Requirements for Collection The following requirements are pertinent to all recycling collections. 18.1 Contractor Service Requirements The Contractor agrees to provide residential corbside recycling services described herein and as described in the Proposal and Attachment A: "Recycling Collection Zones" map. 18.2 Contractor Licensing Requirements All Contractors are required to obtain a license issued by the City and must have required County and State licensing for all vehicles and personnel. 18.3 Missed Collections The Contractor shall have a duty to pick up missed recycling collections. The Contractor agrees to pick up all missed collections on the "same day the Contractor receives notice of a missed collection, provided notice is received by the Contractor before 11:00 a.m. on a business day. With respect to all notices of a missed collection received after 11:00 a.m. on a business day, the Contractor agrees_ to pick up that missed collection before 4:00 p.m. on the following business day. 18.4 Severe Weather The Contractor may postpone recycling collections due to severe weather at the sole discretion of the Contractor. "Severe Weather" shall include, but shall not be limited to those cases in which the temperature at 6:00 a.m. is minus twenty ( -20) degrees Fahrenheit or colder. If collections are so postponed, the'Contractor shall notify the City. Upon postponement, collection will be made the next calendar day. 18.5 Collection Hours and Days . The City requires that all recyclable collections begin no sooner than 7 a.m. and shall be complete by 8 p.m. Furthermore,"the City requires scheduled collection days to be Monday through Fridays following an already_ established collection day schedule Attachment,A with Page 25 - - delayed- collection - allowed- due -to- holidays .- -- The -Contractor may request one time -City - authorization of exceptions to these time and day restrictions (e.g., pursuant to the "Severe Weather" provision 19 above). The Contractor must request such exception prior to the requested collection event and specify the date, time and reason for the exception. 18.6 Monthly Complaints Report The Contractor shall provide the City with a list, monthly, of all customer complaints, including a description of how each complaint was resolved. 18.7 Vehicles All collection vehicles will comply with EPA and Department of Transportation emission standards. Contractors must indicate what model and year.:vehicles they will be using in their fleet. 18.8 Weighing of Loads Collection vehicles will be weighed after completion of a route or at the end of the day, whichever occurs first. Weight data shall be kept'on file and made available for inspection upon request by the City and used to generate the monthly and annual reports 18.9 Set -Out and -Participation Rate Studies The Proposer shall state how they propose to measure.set -out rates (e.g., stop counts for each collection on each route, etc.) Participation rate studies will be conducted by the Contractor each year of the Contract. The Proposer shall propose the basic methods of such a participation. study. Final details of the participation study method can be negotiated as part of the final contract. A participation rate study will include counting. the number of participating households, and noting each address, over a given period of time (e.g., a minimum of six weeks). The City will have final approval of the participation study methodology before it is implemented. Any costs of set -out rate measurements and participation studies will be incurred by the Contractor. 18.10 Monthly,'Annual Reports and Studies The Contractor will submit to the City monthly reports and annual reports. At a minimum, the Contractor shall include the following information in its monthly reports: Gross amounts of materials collected, by recyclable material (in tons). e Net amounts of materials marketed, by recyclable material (in tons). Amounts stored, by recyclable material, with- any`notes as to unusual conditions (in tons). Amounts of "process residuals" disposed (in tons). e Recycling service fee (based upon contracted price per ton). o Revenue share credits back to the City (if any). Page 26 At a minimum, the Contractor shall include the following information in its annual reports: Annual sum total "roll -ups" of materials collected Monthly reports shall be due to the City by the 15th day of each month. Annual reports shall be due by January 31 for the year preceding. The Contractor will be encouraged to include in its annual report recommendations for continuous improvement in the City's recycling program (e.g., public education, multifamily recycling.). 18.11 Ownership of Recyclables Ownership of the recyclables shall remain with the person placing them for collection until Contractor's personnel or collection vehicle system physically touches them for collection, at which time the ownership of the recyclables shall transfer to Contractor. 18.12 Scavenging Prohibited Edina City Code 1000.07 states: It is unlawful for any person other than the City's recycling Contractor or owner's independent hauler to collect, remove, or dispose of designated recyclables after the materials have been placed or deposited for collection in the recycling containers. The owner, owner's employees, owner's independent hauler's employees, or City's recycling Contractor's employees may not collect or "scavenge" through recycling or other curbside or alleyside items in any manner that interferes with the contracted recycling services. 18.13 Cleanup of Spillage or Blowing Litter The Contractor shall clean up any material spilled or blown during the course of collection and/or hauling operations, including cart tipping operations. All collection vehicles shall be equipped with at least one broom and one shovel for use in cleaning up material spillage. Designated recyclables shall be transported in a covered vehicle so that the recyclables do not drop or blow onto any public street or private property during transport. 18.14 Recyclable Materials Are Required to be Transported to Markets; Disposal Prohibited Upon collection by the City's recycling Contractor, the City's Contractor shall deliver the designated recyclables to a recyclable material processing center, an end market for sale or reuse, or to an intermediate collection center for later delivery to a processing center or end market. It is unlawful for any person to transport for disposal or to dispose of designated recyclables in a mixed municipal solid waste disposal facility. 18.15 MRF Reports to MN Dept. of Revenue A copy of the latest annual recycling facility report submitted to the Minnesota Department of Revenue shall be provided as part of the proposal in response to this RFP. These reports are for recycling facilities seeking exemption from solid waste management taxes pursuant to Minnesota Statutes 297H.06. If a prospective Contractor utilizes the processing services of Page 27 another company's facility, -the latest -MN- Department of Revenue report of that - subcontractor's facility shall be submitted as part of your proposal. The successful Contractor shall submit copies of any future MN Department of Revenue facility reports as part of annual reports to the' City. 18.16 Processing FaciI fties Must be Specified The Contractor shall assure.the City that adequate recyclable material processing capacity will be provided for all City material collected. ,The proposals must clearly specify the location(s) of the recyclables processing facility (or subcontractor's facility) where material collected from the City will be delivered and/or processed. The Contractor shall provide written notice to the City at least 60 days in advance of any substantial change in these or subsequent plans for receiving and processing recyclables collected from the City. 18.17 Estimating Materials Composition as Collected The Contractor shall conduct at least one materials composition analysis of the City's recyclables each year to estimate the relative amount by weight of each recyclable commodity by grade. The results of this analysis shall include: (1) percent by weight of each recyclable commodity by grade as collected from the City; (2) relative change compared to the previous year's composition; and (3)'a description of the methodology used to calculate the composition, including number of samples, dates weighed, and City route(s) used for sampling. The Contractor shall allow the City or its designee to participate in the sampling and analysis and shall provide the City with a copy of each such analysis. 18.18 Estimating Process Residuals The Contractor shall provide the City a written description of the means to estimate process residuals derived from the City's recyclables. This written description shall be reviewed and approved in writing by the City. This written description shall be updated by the Contractor immediately after any significant changes to the processing facilities used by the Contractor. 18.19 Lack of Adequate Market Demand In the event that the market for a particular recyclable ceases to exist, or becomes economically depressed for more than 'a twelve (12) month period such that it becomes economically unfeasible to continue collection, processing and marketing of that particular recyclable, the City and the Contractor will both agree in writing that it is no longer appropriate to collect such item before collection ceases. The Contractor shall pay the costs of all disposal of any item collected that is deemed not recyclable by Contractor and the City due to lack of adequate market demand. The City and Contractor shall specify a date in this written contract amendment to cease collection of the recyclable item in question. The Contractor shall at all times be under a duty to minimize recyclables ending up in.landfill or disposal at other facilities receiving mixed municipal solid waste. If disposal of any recyclable commodity becomes necessary, upon receiving prior written permission from the City, the Contractor shall dispose of the recyclable materials at a facility specified in writing by the City or an alternative agreed upon by the City and the Contractor. Page 28 18.20 Performance Monitoring The City will monitor the performance of the Contractor against goals and performance standards required within this RFP and in the contract. Substandard performance as determined by the City will constitute non - compliance. If action to correct such substandard performance is not taken by the Contractor within 60 days after being notified by the City in writing, the City will initiate the contract termination procedures. 18.21 Liquidated Damages The Contractor shall agree, in addition to any other remedies available to the City, that the City may withhold payment from the Contractor in the amounts specified below as liquidated damages for failure of the Contractor to fulfill its obligations: Failure to respond to legitimate service complaints within 24 hours in a reasonable and professional manner: $50 per incident. Failure to collect properly notified missed collections: $250 per incident. Failure to provide monthly and annual reports: $100 per incident. Failure to complete the collections within the specified time frames: $100 per incident. Failure to clean up from spills or blowage during collection operations: $250 per incident. Failure to report on changes in location of recyclables processing operations: $250 per incident. Failure to provide written description of the means to estimate relative amount of process residuals derived from the City's recyclables: $500 per incident. Exceeding any maximum process residuals rate that may be negotiated as part of a final contract agreement: $1,000 per exceedence. Failure to receive City written approval of changes to the "dual -sort" collection and processing systems prior to implementing any such change: $5,000. Failure to conduct annual composition analysis: $1,000 per incident. These amounts will be for liquidated damages for losses suffered by the City and not for penalties. 18.22 City Retains Right to Specify Resident Preparation Instructions The Contractor shall agree that it is the City's sole right to clearly specify the resident sorting and setout requirements. The Contractor shall publish and distribute, on an annual basis, the detailed recyclables preparation instructions as part of an annual public education flyer. The Contractor shall confer with the City on a draft of the flyer before finalization and printing. 18.23 City Shall Approve Contractor's Public Education Literature The Contractor shall conduct its own promotions and public education to increase participation and improve compliance with City - specified resident preparation instructions. At a minimum, this shall include (1) production and distribution of an annual flyer to each Page 29 - -home; and -(2) distribution of "resident. education tags" to be- left -by- curbside - collection -crews if any non -City designated material is rejected and left at the curb. The Contractor shall submit i draft of any public education literature for approval by the City, at least _one (1) month before printing and release of any such literature. 18.23.1 Annual Recycling Public Education Flyer. The contractor shall provide at its expense an annual public education flyer to be included as an insert in one of the City's quarterly utility, bills. The flyer shall include an annual calendar, list of materials to include for recycling collection, list of materials that cannot be recycled in the City's program, how to prepare materials for collection, a,paragraph of information provided by the City of Edina Recycling Coordinator regarding recyclingin Edina and a holiday collection schedule calendar. The Contractor shall receive approval of the flyer from the City before printing. 19 Curbside Collection Requirements The following collection requirements are for curbside recycling. All residential collection will occur at curbside or in the alley way. 19.1 Curbside Collection Schedule Deadline If the Contractor determines that the collection of recyclables will not be completed by 8:00 p.m. on the scheduled collection day, the Contractor shall notify the City by 3:30 p.m. that same day and request an extension of the collection hours. The Contractor shall inform the City of the areas not completed, the reason for non - completion and the expected time of completion. If the City's contract - designated contact person cannot be reached, the Contractor will request to leave a message with the Community Health Director. The City assumes that all residents receiving curbside collection service will be collected per the terms of the contract. 19.2 Procedure for Handling Non - Recyclable Materials If Contractor determines that a resident has set out non - recyclable materials; the driver shall use the following procedure: The Contractor shall leave the non - recyclable materials in the resident's curbside recycling bin and leave an "education tag" indicating acceptable materials and the proper method of preparation. The driver shall record the address and the Contractor shall report the address to the City the next business day and will include the address with the monthly report. If this procedure for handling non - recyclable materials is not feasible for automated or semi - automated collection systems, the Contractor must so specify and explain alternative public education systems to maintain and improve quality of recyclables set out by City residents. Page 30 20 Insurance and Other Legal Requirements Insurance secured by the Contractor shall be issued by insurance companies acceptable to the City and admitted in Minnesota. The insurance specified may be in a policy or policies of insurance, primary or excess. Such insurance shall be in force on the date of execution of the contract and shall remain continuously in force for the duration of the contract. The Contractor and its sub - contractors shall secure and maintain the following insurance: 20.1 Workers Compensation Insurance Workers Compensation insurance shall meet the statutory obligations with Coverage B- Employers Liability limits of at least $100,000 each accident, $500,000 disease - policy limit and $100,000 disease each employee. 20.2 Commercial General Liability Insurance Commercial General Liability insurance shall be at the limits of at least $1,000,000 general aggregate, $1,000,000 products - completed operations $1,000,000 personal and advertising injury, $1,000,000 each occurrence $500,000 fire damage and $50,000 medical expense any one person. The policy shall be on an "occurrence" basis, shall include contractual liability coverage and the City shall be named an additional insured. 20.3 Commercial Automobile Liability Insurance Commercial Automobile Liability insurance covering all owned, non -owned and hired automobiles with limits of at least $1,000,000 per accident. 20.4 Professional Liability Insurance or Errors & Omissions Professional Liability Insurance or Errors & Omissions insurance providing coverage for 1) the claims that arise from the errors or omissions of the Contractor or its sub - contractors and 2) the negligence or failure to render a professional service by the Contractor or its sub- contractors. The insurance policy should provide coverage in the amount of $1,000,000 each occurrence and $1,000,000 annual aggregate. The insurance policy must provide the protection stated for two years after completion of the work. Acceptance of the insurance by the City shall not relieve, limit or decrease the liability of the Contractor. Any policy deductibles or retention shall be the responsibility of the Contractor. The Contractor shall control any special or unusual hazards and be responsible for any damages that result from those hazards. The City does not represent that the insurance requirements are sufficient to protect the Contractor's interest or provide adequate coverage. Evidence of coverage is to be provided on a City - approved Insurance Certificate. A thirty - (30) date written notice is required if the policy is canceled, not renewed or materially changed. The Contractor shall require any of its subcontractors, if sub - contracting is allowable under this contact, to comply with these provisions. Page 31 The Contractor shall obtain and maintain environmental liability insurance' ih compliance with local, state and federal regulations for all matters related to in this recycling services agreement. The Contractor shall add the City as an additional insured under said'insurance policy(s). The policy coverage shall ,include Environmental Impairment Liability. The successful Proposer'shall provide the City with, appropriate documentation of said environmental liability insurance for verification upon `written`request from the City. The' successful Contractor shall further indemnify the City, its employees, agents and licensees from all liability related to-hazardous contamination/pollution resulting from the acts of the City, its employees or agents. 20.6 Transfer of Interest, Non - Assignability The Contractor shall not assign any interest in the contract, and shall not transfer any interest in the contract; either by assignment or notation, without the prior written approval of the City. The Contractor shall have no right to assign or transfer its, rights and obligations under said agreement without written approval from the City. The Contractor shall not subcontract any services under this contract without prior written approval of the City. Failure to obtain such written approval by the City prior to any such assignment or subcontract shall be grounds for immediate contract termination. 20.7 Dispute Resolution and Arbitration Procedures The parties agree that any controversy or claim arising out of or relating to this agreement or the breach thereof, shall be settled, at the option of the City by arbitration in accordance with the Rules of the American Association of Arbitration and judgment upon the award by the Arbitrator(s) may be entered in any court with jurisdiction thereof. 20.8 Bonds: Performance and Payment The contract shall specify requirements for a performance and payment bonds to be called in the case of the Contractor's failure to perform or pay for contracted services. The performance and payment bonds shall be a minimum of $150,000 each and shall be held by a company of the City's approval. 20.9 General Compliance The Contractor agrees to.comply with all applicable Federal, State and local laws and regulations governing funds provided under this contract. Once negotiations begin, the City will provide draft contract language to the preferred Contractor to address other standard legal requirements. (Note: These requirements may include, but not be limited to: specification for performance bond, prevailing wage; anti - trust, arbitration, human rights, and City administrative ordinance.) Page 32 20.10 Independent Contractor Nothing contained in this agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer /employee between the parties. The Contractor shall at all times remain an independent Contractor with respect to the services to be performed under this Contract. Any and all employees of Contractor or other persons engaged in the performance of any work or services required by Contractor under this Contract shall be considered employees or sub - contractors of the Contractor only and not of the City; and any and all claims that might arise, including Worker's Compensation claims under the Worker's Compensation Act of the State of Minnesota or any other state, on behalf of said employees or other persons while so engaged in any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of Contractor. 20.11 Hold Harmless The Contractor agrees to defend, indemnify and hold harmless the City, its officers and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of the Contractor, its employees, its agents, or employees of subcontractors, in the performance of the services provided by this contract or by reason of the failure of the Contractor to fully perform, in any respect, any of its obligations under this contract. If a Contractor is a self - insured agency of the State of Minnesota, the terms and conditions of Minnesota Statute 3.732 et seq. shall apply with respect to liability bonding, insurance and liability limits. The provisions of Minnesota Statutes Chapter 466 shall apply to other political subdivisions of the State of Minnesota. 20.12 Accounting Standards The Contractor agrees to maintain the necessary source documentation and enforce sufficient internal controls as dictated by generally accepted accounting practices to properly account for expenses incurred under this contract. 20.13 Retention of Records The Contractor shall retain all records pertinent to expenditures incurred under this contract for a period of seven years after the resolution of all audit findings. Records for non - expendable property acquired with funds under this contract shall be retained for seven years after final disposition of such property. 20.14 Data Practices The Contractor agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. The Contractor must immediately report to the City any requests from third parties for information relating to this Agreement. The City agrees to promptly respond to inquiries from the Contractor concerning data requests. The Contractor agrees to hold the City, its officers, and employees harmless from any claims resulting from the Contractor's unlawful disclosure or use of data protected under state and federal laws. Page 33 All Proposals shall be treated as non - public information until the final, new contract is executed. 20.15 Inspection of Records All Contractor records with respect to any matters covered by this agreement shall be made available to the City or its designees at any time during normal business hours, as often as the City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data. 20.16 Applicable Law The laws of the State of Minnesota shall govern all interpretations of this contract, and the appropriate venue and jurisdiction for any litigation' which may arise hereunder will be in those courts located within the County of Hennepin, State of Minnesota, regardless of the place of business, residence or incorporation of the Contractor. 20.17 Contract Termination The City may cancel the Contract if the Contractor fails to fulfill its obligations under the Contract in a proper and timely manner, or otherwise violates the terms of the Contract if the default has not been cured after 60 days written notice to the Contractor has been provided. The City shall pay Contractor all compensation earned prior to the date of termination minus any damages and costs incurred by the City as a result of the breach. If the contract is canceled or terminated, all finished or unfinished documents, data, studies, surveys, route maps, route notes, models, photographs, reports or other materials prepared by the Contractor under this agreement shall, at the option of the City, become the property of the City, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. The Contractor shall owe to the City any and all "revenue share" for recyclable materials collected under the Contract' but not yet marketed at the time .of contract termination. 20.18 Employee Working Conditions and Respondent's Safety Procedures The Contractor will ensure adequate working conditions and safety procedures are in place to comply with all applicable federal, state and local laws and regulations. The City reserves the right to inspect on a random basis all trucks, equipment, facilities, working conditions, training manuals, records of claims for Worker's Compensation or safety violations and standard operating procedures documents. Page 34 Attachment,D Signature Page Project Title: City of Edina Residential Recycling Services Date /Time Proposals Due: Wednesday, April 18, 2012; No later than 4:00 p.m. PROPOSAL. SUBMITTED BY: - - Signature: Name /Title: Firm Name: Mailing Address: City /State /Zip: Official Contact Person: Phone Number(s): Email Address: PROPOSALS WILL BE ACCEPTED AT.• Edina City Hall Attention:' Recycling Coordinator 4801 West 50th Street, Edina, MN 55424 No later than 4:00 p.m. Wednesday, April 18, 2012 to be considered RECEIPT OF PROPOSAL RECEIVED: DATE TIME BY WHOM Page 55 f e 20.- Marketing to highest-and-best- use -as -a- recyclable - material, he glass to=glass,- plastic-bottle - - _ to plastic bottle is, an environmental preference. Describe how your company meets this preference. 21. Description of single -sort operations details - If you are proposing under the single -sort scenario, answer the following questions in sufficient detail: 21.a Are you proposing any changes or variances to the single -sort scenario specifications as: stated in the RFP (Section 10.2)? If so, "itemize 'those changes and fully describe the difference. Also, estimate the cost implications of the proposed change. 2 L Can you make the RFP- specified start date of January 1, 2013? If not.' what "change date" do you propose for start of the new single -sort recycling collection service ?. 21.c What size of recycling cart will be your standard or "default "? 21A What is your proposed policy'for number of "free" cart switches that residents can make per year? If a resident exceed this number of "free cart switches, what is your proposed administrative, handling and/or delivery cost for any switch above this free level? 21.e What are your policies and truck -side procedures to manage prohibited items that residents may place in the recycling cart? Will your proposed single -sort operations have -any public education "leave behind" tags for prohibited items? If so, attach a reference example of such a leave behind public education tag. 21.f What is your proposed cart color? Lid color? 21.g. What is your proposed/example content of resident in mold label (IML) instructions to be mounted on the, lid? (Please include an example in your proposal.) 21.h What is your proposed policy and procedure for pick -up and recycling of the City's old dual -sort curbside bins? Who is your proposed market for this.type of plastic? Contact person, email and phone number? 2 Li What is your proposed list of single -sort public education tools? Please describe in sufficient detail and include examples from other existing City programs. 25. Provide an example of Contractor's annual report, trends in recovery rate and participation. Include efforts to expand recyclable markets, summary of market trends, contractor recommendations for improvements in city recycling program. Page 54 and customer service in the office (e.g., answering residents' call; processing invoices; - — -- - reports;- etc. -), - - -- - - -- - - - - -- 12. Briefly describe previous recyclables collection, processing and marketing experience. Highlight experience, municipal contracts, and recycling facilities within the Twin Cities Metropolitan Area (TCMA). 13. Specify- if and how you will change your capacity (i.e.; staff, vehicle fleet and processing - / marketing) to fulfill the Agreement, if awarded. 14. Specify the management, supervisory and foreman staff that will be directly responsible for the operations of recycling services (i.e., collection, processing and marketing). Resumes of key individuals may be included, limited to one page per individual. 15. Describe plans for processing and marketing recyclables collected. 16. State your company safety philosophy. Provide written, signed confirmation that all required safety plans are on file and available for review upon request. Include your safety manager's name and contact information (i.e., phone number, e-mail) in the proposal. 17. Describe any environmentally sustainable initiatives in the TCMA that are currently a part of.your company's business operations. List any future plans for your operations in the TCMA. 18. Minnesota's Global Warming Mitigation Act of 2007 commits to reducing the state's greenhouse gas (GHG emissions by 15% by 2015. What actions will your company betaking by the end of this contract term to help achieve this goal in Minnesota? Describe you plans for reducing greenhouse gas (GHG) emissions as part of the proposed recycling services for the City of Edina. Itemize your GHC emission reduction plans in tenns of the following four categories of the recycling system (listed in order of priority to the City of Edina): • On- route, curbside collection operations in the City of Edina (e.g., route efficiencies, operator instructions and other driver policies, fleet maintenance, fuel types, and other transportation related measures directly related to curbside recycling operations). • Recyclables materials processing operations in the TCMA (e.g., overall processing efficiencies, alternative means to reduce process residuals, facility energy efficiency, and other measures directly related to operation of your recycling facility or your subcontractor's recycling facility). • Materials transportation to market (e.g., location of end markets, transportation logistics, etc.). • Selection of end markets and their own efficiencies (e.g., overall production efficiencies, alternative means to reduce residuals from end use markets, etc.). 19. List at least three references. Provide the name, title, organization, phone number, e- mail, information, dates service provided. You are encouraged to submit up to three reference letters. Page 53 - ------=------- - - - - -- DISPOSED- into - landfills whether- -as -a- separate - material -(e g.j mixed; broken - glass - only) -- - or a part of the mixed. process residuals from: the recycling facility ° %. 10. The City plans to expand its list of types of plastics to be recycled to be consistent with the new. Hennepin County recycling funding policy (as adopted November 2011). To help the City evaluate the relative strength of your plastic markets, provide an estimate of,ihe relative amounts used.b domestic ) the following grades of. -. y (U.S. and end -users for each of plastic: (Percent of Plastic Grade Marketed Domestieallv) Plastic Resin Type Bottle Grade Non- Bottle Grade PETE ( #1) HDPE ( #2) PVC ( #3) LDPE'( #4) PP ( #5). Provide a list of your plastic end use markets for plastic types #3, #4 and #5. Provide a list of your plastic end use markets for plastic tubs and lids /caps. (Note: This information may be submitted as confidential, non- public data under a separate sealed envelope.) End use 'markets do not include intermediate plastic processors that only grind, wash and/or pelletize recycled plastics into flake or pellets. End use markets are defined as manufacturers that use recycled resins to make new products. What steps will you company take over the life of this proposed contract to market more of your recyclable plastics to domestic markets? Can these plans be included into the proposed contract as service standards? 10a. Can you provide monthly certification disc_ losure documentation of end markets for each category of recyclable commodities? I Ob. Verify that all recyclables that are- collected in the city are not landfilled or incinerated. M.S. I I5A.94 prohibits the unapproved disposal of separated recyclable materials I Oc. How do you propose to estimate and report the amount of residuals from the end use markets (e.g., mills) that receive your recyclables from municipal recycling programs? How will you proposal assist the City in improving its understanding about the material quality and environmental impacts of the end users you select to use as markets? 11. If awarded the contract, describe how you will staff and deliver quality customer service during this Agreement. This includes, but is not limited to, collection service on the route, Page 52 ATTACHMENT C - Questionnaire Please provide requested information to the items listed below. All questions should be answered fully in order to provide the City with an understanding of the services you would provide. Information and answers can be attached on separate sheets as needed. .1._ Provide.a.. list . ..of.acceptable..materials.you are currently able to collect, process- and - market, - other than the listed materials the City requires in the RFP. Do you have any concerns about the City's list of designated recyclables? 2. Provide clear descriptions of the means used to calculate monthly recycling tonnage. For example, will you collect Edina loads of residential curbside recyclables separate from other customers? Will you weigh each load? If not, state any other assumptions, sources of data, and methods of calculation (e.g., average recovery rates in pounds per household served or pounds per stop). 3. Describe your interest and capability of adding materials in the future. Please note the types of materials that may be included in the future. 4. Describe what you propose as plans for education to better the quality of the program, to increase participation and volume of materials collected, both initially and over the term of this contract. 5. Describe how your company proposes to conduct set -out rates and participation studies. 6. Please describe your proposed means to provide annual materials composition for the City. 7. State your means to estimate process residuals from your (or subcontracted) recycling facility. 8. What techniques, controls and other, innovations will you employ to increase efficiency and maximize material quality and revenues. 9. Provide an estimate of the relative amounts (in percent of total) of all residential container glass collected (all colors) by type of end use: RECYCLED (by definition of recycling in Minnesota Statutes) including recycling into glass containers = % BENEFICIALLY USED (by definition and rules of the MPCA) such as fiberglass, sand -blast and aggregate for construction projects (e.g., as gravel base for roads) _ % RECOVERED using other applications including alternative daily cover (ADC) or other use of aggregate for utilities (e.g., gas or leachate collection) at landfills= %; and Page 51 B.3.4 Alternate Collection Service Fees Worksheet: Our proposed price under this alternate scenario for curbside collection service per month from January 1, 2013 through December 31, 2015 for the City shall be: Year (a) Price per (specify units of payment): 2013 $ 2014 $ 2015 $ This price schedule is guaranteed and shall not be amended without a written agreement. Proposals with alternate pricing mechanisms other than "dollar per household" (e.g., dollar per ton) must provide explicit descriptions of the alternate methods of service measurement, documentation, verification and payment. All prices above in B.3.4 are for the collection service component only. The fixed revenue sharing proposed in Attachments B.3.2 and B.3.3 shall be assumed to be separate and in the form of a monthly credit back to the City. Note: (a) Please add additional columns as needed if you want to show a different alternative revenue share by commodity for the later years (2016 and beyond) within a five year or seven year contract term options. Page 50 B.3.3 Proposed Alternate Processing Fees - - - S eci Materials Covered-by-this Alternate Scenario - -- — Our proposed per ton processing fee for the specified recyclable materials is: (Attach additional sheets as needed) This processing fee is guaranteed and shall not be amended without a written agreement. Note: (a) Please add additional - columns as needed if you want to show a different alternative revenue share by commodity for the later years (2016 and beyond) within a five year or seven year contract term options. Page 49 Alternate Processing' Fees�al Commodity (Please specify) 2013 Year 2014 2015 1. $ per ton $ per ton $ per ton 2. $ per ton $ per ton $ per ton 3. $ per ton $ per ton $ per ton 4. $ per ton $ per ton $ per ton 5. $ per ton $ per ton $ per ton 6. $ per ton $ per ton $ per ton 7. $ per ton $ per ton $ per ton 8. $ per ton $ per ton $ per ton 9. $ per. ton $ per ton $ per ton 10. $ per ton $ per ton $ per ton (Attach additional sheets as needed) This processing fee is guaranteed and shall not be amended without a written agreement. Note: (a) Please add additional - columns as needed if you want to show a different alternative revenue share by commodity for the later years (2016 and beyond) within a five year or seven year contract term options. Page 49 B.3.2 Proposed Alternate Percent Revenue Share (Specify Materials Covered by this Alternate Scenario): Our revenue share is the percent of gross material sales after the processing fees (unless explicitly and clearly proposed otherwise in as part of the alternate revenue sharing formula). Our alternate percent revenue share rates proposed to be credited -to the City are: (Attach additional sheets as needed) This revenue share is guaranteed and shall not be amended without a written agreement. The proposal shall provide explicit descriptions of the proposed published market indexes or means to document actual sales as the basis for materials sales revenue. Revenue share amounts shall come in the form of monthly credits back to the City. . Note: (a) Please add additional columns as needed if you want to show a different alternative revenue share by commodity for the later years (2016 and beyond) within a five year or seven year contract term options. Page 48 Alternate Percent Revenue Share (a) Commodity (Please specify) Year 2013 2014 2015 1. % % % 2. % % % 3. % % % 4. % % % 5. % % % 6. % % % 7. % % % 8. % % % 9. % % % 10. % % % (Attach additional sheets as needed) This revenue share is guaranteed and shall not be amended without a written agreement. The proposal shall provide explicit descriptions of the proposed published market indexes or means to document actual sales as the basis for materials sales revenue. Revenue share amounts shall come in the form of monthly credits back to the City. . Note: (a) Please add additional columns as needed if you want to show a different alternative revenue share by commodity for the later years (2016 and beyond) within a five year or seven year contract term options. Page 48 Attachment B.3 Proposer's Alternate (Not required) Proposers may suggest an alternate collection / processing scenarios and/or revenue sharing scenarios. To be considered, eligible, proposals must be complete and fully responsive. The alternate scenarios- submitted must have a complete system description (Attachment B.3:1). The proposer must complete the price worksheets in Attachments B.3.2, B.3.3, and B.3.4 or suitable equivalents. The alternate system description (Attachment B.3.1) must include adequate details about: collection methods, frequency, schedules (e.g., days of the week), processing operations, any differences in marketing tactics, etc. Any differences compared to the dual -sort and single - sort RFP scenarios and revenue sharing requirements (as specified within this RFP) must be clearly and explicitly stated. Implied or unstated alternate provisions will be deemed as non- responsive and therefore not acceptable and may be grounds for the City to reject the alternate proposal. 13.3.1 Complete Description of Alternate System (Please attach separate sheet.) Page 47 Attachment B.2.2.3 Single -sort Scenario (seven year term) Our proposed price per household (i.e., Certified Dwelling Unit) for single -sort curbside collection service per month from January 1, 2013 through December 31, 2019 for the City shall be: Year Price per Curbside CDU per Month 2013 $ 2014 $ 2015 $ 2016 $ 2017 $ 2018 $ 2019 $ These price schedules are guaranteed and shall not be amended without a written agreement. * Note: All prices above in B.2 are for the collection service component only. The fixed revenue sharing formulae proposed in Attachments B.1.1 and B.1.2 shall be assumed to be separate and in the form of a monthly credit back to the City. Collection days shall be assumed to be the current specified collection days unless otherwise stated within an alternate proposal scenario within B.3.1. Page 46 i w. Attachment B.2.2.1 Single -sort Scenario (three year term) Our proposed price per household (i.e., Certified Dwelling Unit) for single - sort curbside collection service per month from January 1, 2013 through December 31, 2015 for the City shall be: Year - Price per Curbside CDU per Month 2013 $ 2014 $ 2015 $ 1 Attachment B.2.2.2 Single -sort Scenario (five year term) Our proposed price per household (i.e., Certified Dwelling Unit) for single -sort curbside collection service per month from January 1, 2013 through December 31, 2017 for the City shall be: Year Price per Curbside CDU per Month 2013 $ 2014 $ 2015 $ 2016 $ 2017 $ Page 45 Attachment 8.2.1.3 Dual -sort Scenario (seven year term) Our proposed price per household (i.e., Certified Dwelling Unit) for dual -sort curbside collection service per month from January 1, 2013 through December 31, 2019 for the City shall be: Year Price per Curbside CDU per Month 2013 $ 2014 $ 2015 $ 2016 $ 2017 $ 2018 $ 2019 $ These price schedules are guaranteed and shall not be amended without a written agreement. * Note: All prices above in B.2 are for the collection service component only. The fixed revenue sharing formulae proposed in Attachments B.1.1 and B.1.2 shall be assumed to be separate and in the form of a monthly credit back to the City. Collection days shall be assumed to be the current specified collection days unless otherwise stated within an alternate proposal scenario within B.3.1. Page 44 Attachment B- 2 - - -._ -_._.-. Residential Curbside Recycling - Collection Service Fees Price Worksheets (Price per Household) Attachment- B:2.1.1 Dual -sort Scenario (three year term) Our proposed price per household (i.e., Certified Dwelling Unit) for dual -sort curbside collection service per month from January 1, 2013 through December 31, 2015 for the City shall be: Year Price per Curbside CDU per Month 2013 $ 2014 $ 2015 $ Attachment B.2.1.2 Dual -sort Scenario (five year term) Our proposed price per household (i.e., Certified Dwelling Unit) for dual -sort curbside collection service per month from January 1, 2013 through December 31, 2017 for the City shall be: Year Price per Curbside CDU per Month 2013 $ 2014 $ 2015 $ 2016 $ 2017 $ Page 43 - - - BA.2 - - -Pro posed- Processing- Fees -By Commodity: Our proposed per ton processing fees are: This processing fees are guaranteed and shall not be amended without a written agreement. Notes: (a) Please add additional columns as needed, if you want to show a different processing fee by commodity for the later years (2016 and beyond) within a five year or seven year contract term option. Page 42 Processing Fees (per RFP Specifications) Yeadi): 2013 2014 _ 2015.. All Paper Grades $ per ton $ per ton $ per ton Aluminum $ per ton $ per ton $ per ton Steel Cans $ - . per ton $ . per ton $ .. per ton Glass $;.. per ton $ per ton $ per ton Plastic Bottles $. per ton $ per ton $ per ton This processing fees are guaranteed and shall not be amended without a written agreement. Notes: (a) Please add additional columns as needed, if you want to show a different processing fee by commodity for the later years (2016 and beyond) within a five year or seven year contract term option. Page 42 ATTACHMENT B: Price Worksheets Attachment 13.1 Revenue Sharing Formula and Processing Fee Price Worksheets B:1.1 Proposed. Percent Revenue Share -By Commodity: -- Revenue share is the percent of gross material sales (a) after the processing fees. Our proposed percent revenue share rates proposed to be credited to the City are: Percent Revenue Share (per RFP Specifications) Year (b) : 2013 2014 2015 All Paper Grades % % Aluminum % % %° Steel Cans % % % Glass % % % Plastic Bottles % % % This revenue share is guaranteed and shall not be amended without a written agreement. Notes: (a) Revenue share material sales shall be based on the published market indexes specified in Section 13 of this RFP. Revenue share amounts shall come in the form of monthly credits back to the City. (b) Please add additional columns as needed if you want to show a different percent revenue share for the later years (2016 and beyond)within a five year or seven year contract term option. Page 41 ATTACHMENT A Route Map and Weekly Collection Schedule Thurs City of Edina N e " " Residential Recycling E )a 6 Pick -Up Schedule a Page 39 - - -- -roposal- ContenfCfiecklist - - - Prospective Contractors shall complete and submit this checklist. Items listed are mandatory (unless noted otherwise). ❑ Four (4) bound copies of the proposal ❑ One (1) unbound (not stapled or bound) copy of the proposal ❑ One (1) electronic copy of the proposal (formatted in Microsoft Word or a suitably compatable alternative). ❑ Attachment D - Signature Page ❑ Description of all subcontractors Proposed Price Worksheets, Attachments B.1 through B.4 (Please submit proposed price worksheets in a separate sealed envelope.) ❑ B.1.1 Proposed Percent Revenue Sharing Worksheet ❑ B.1.2 Proposed Processing Fees Worksheet B.2 Collection Service Fees Worksheets ❑ B. 2.1 Two Sort Scenario ❑ B. 2.2 Single -sort Scenario ❑ B. 3 Proposer's Alternate Scenario (Not required): ❑ B.3.1 Complete Description of Alternate System ❑ B.3.2 Proposed Alternate Percent Revenue Share ❑ B.3.3 Proposed Alternate Processing Fees ❑ B.3.4 Alternate Collection Service Fees Worksheet ❑ Attachment C - Questionnaire ❑ Proof of ability to provide insurance ❑ Current example of an "education tag" (as left behind by the recycling collection crew with any non - targeted material) ❑ Confidential information is /is not (circle one) included in a separate envelope (optional) Page 37 841 REPORPRECOMMEN DATION To: MAYOR AND COUNCIL Agenda Item 'Item No. IV. F. From: Bob Wilson City Assessor ® Action F-1 Discussion Information Date: March 20, 2012 Subject: Resolution No. 2012 -50 Authorizing Removal of Special Assessments ACTION REQUESTED: Adopt Resolution 2012 -50 authorizing the removal of erroneously levied special assessments by Hennepin County on the 2012 property tax statement. INFORMATION /BACKGROUND: Each year property owners have until November 15th to pay off the balance of any existing levied special assessment, so that the principle and interest payment does not accrue to the following year's property tax statement. These payments are received by the City, and Hennepin County is notified that the special assessments have been paid off and to remove them from the following year's property taxes. Owners of specific properties, who paid off a previously existing special assessment between October 29, 2011 and November 17, 2011, were erroneously charged annual o principal and interest in the 2012 tax statement. The resolution is needed to direct the County to remove the principal and interest charges from the specific properties. All City records are correct; this action will bring County records in line with City records. All affected property owners have been notified by the City of this error by mail, and will receive adjusted 2012 property tax statements. A copy of the resolution and list of affected properties is attached for your consideration. ATTACHMENTS: Resolution 2012 - 50 RESOLUTION NO. 2012 - 50 AUTHORIZING REMOVAL OF SPECIAL ASSESSMENTS FROM 2012 TAX ROLLS City of Edina WHEREAS, owners of specific properties, who paid off a previously existing special assessment between October 29, 2011 and November 17, 2011 were erroneously charged annual principle and interest on their 2012 property tax statement. WHEREAS, a resolution is required to direct Hennepin County to remove the principle and interest charges from the 2012 property tax statements NOW, THEREFORE, BE IT RESOLVED by the Edina City Council that the following special assessments are to be removed by Hennepin County from the 2012 property tax statements: Levy No PID To Remove 16548 05- 116 -21 -22 -0104 $ 459.13 17710 18- 028 -24 -12 -0011 $ 10740.41 17710 18- 028 -24 -12 -0019 $ 1,740.41 17710 18- 028 -24 -12 -0041 $ 1,740.41 17710 18- 028 -24 -12 -0099 $ 981.66 17710 18- 028 -24 -13 -0023 $ 2,454.42 17710 18- 028 -24 -13 -0074 $ 1,740.41 17710 18- 028 -24 -13 -0131 $ 1,740.41 17711 18- 028 -24 -21 -0019 $ 2,332.51 17711 18- 028 -24 -21 -0036 $ 2,332.51 17711 18- 028 -24 -21 -0070 $ 2,332.51 17711 18- 028 -24 -22 -0040 $ 3,094.14 16237 18- 028 -24 -22 -0074 $ 1,088.36 17711 18- 028 -24 -24 -0042 $ 2,332.51 17711 18- 028 -24 -24 -0075 $ 607.00 Levy No. PID To Remove 17420 18- 028 -24 -41 -0109 $ 518.80 17471 18- 028 -24 -41 -0109 $ 44.71 17422 19- 028 -24 -14 -0084 $ 1,283.00 17422 19- 028 -24 -14 -0089 $ 1,283.00 17203 29- 028 -24 -34 -0049 $ 44.41 17419 29- 117 -21 -31 -0010 $ 38.61 17418 29- 117 -21 -44 -0028 $ 520.60 17418 29- 117 -21 -44 -0038 $ 412.32 17204 30- 028 -24 -33 -0024 $ 1,174.99 17204 30- 028 -24 -33 -0061 $ 1,174.99 17204 30- 028 -24 -34 -0078 $ 1,174.99 17205 30- 028 -24 -41 -0004 $ -1,196.14 17714 31- 028 -24 -21 -0050 $ 823.06 17714 31- 028 -24 -21 -0057 $ 519.56 PASSED AND ADOPTED this 20th day of March, 2012 City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424 -1394 www.CityofEdina.com 952 - 927 -8861 FAX 952 - 826 -0390 TTY 952- 826 -0379 ATTEST: City Clerk Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of March 20, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of ,20 Debra A. Mangen, City Clerk REPORT /RECOMMENDATION .To: MAYOR AND COUNCIL Agenda Item Item No: IV.G. From: Wayne D. Houle, PE City Engineer ® Action F-1 Discussion ❑ Information Date: March 20, 2012 Subject: Approve Registration to Products National Joint Powers Alliance to Purchase ACTION REQUESTED: Authorize City to register with National Joint Powers Alliance to purchase a variety of products. INFORMATION /BACKGROUND: National Joint Powers Alliance (NJPA) is a nationwide purchasing cooperative designed to be a procurement resource for local and state government agencies, school districts, and nonprofits. The City will be able to access a number of products from office furniture to electric generators. Our City Attorney recommends that the City Council authorizes staff to register with NJPA to be compliant with State Law. Staff has submitted with this City Council packet a request to purchase two generators utilizing this agreement. ATTACHMENTS: NJPA Agreement G: \PW\ADMIN \BUDGETS \Purchasing \National Joint Powers Alliance \Item IV G Approve Registration to National Joint Powers Alliance to Purchase Products.docx MEMBERSHIP AGREEMENT PARTICIPATING MEMBER iNjP,A National Joint Powers Alliance This Agreement, made and entered into this .Z s 1 day of Hardt, 20 12--, by and between National Joint Powers Alliance ®, hereinafter referred to as "NJPA" and L� y &t 4l ►1A hereinafter referred to as the "Applicant ". Witnesseth: That for a good and valuable consideration of the premises, mutual terms, covenants, provisions, and conditions hereafter set forth, it is agreed by and between the parties as follows: Whereas, the NJPA is created by Minnesota Statute §123,4.21 (with membership further defined in M.S. §471.59)to serve cities, counties, towns, public or private schools, political subdivisions of Minnesota or another state, another state, any agency of the State of Minnesota or the United States including instrumentalities of a governmental unit and all non profits; and Whereas,.NJPA's purpose as defined in M.S. §123A.21 is to assist in meeting specific needs of clients which could be better provided by NJPA than by the members themselves; and Whereas, the NJPA Board of Directors has established the ability for an "Applicant" desiring to participate in NJPA contracts and procurement programs to become a Participating Member; and Whereas, the NJPA Board of Directors has determined that Participating Members will have no financial or organizational liability to NJPA or to its organizational activities; Now Therefore, it is hereby stipulated and agreed that the "Applicant" Agency desires to be a Participating Member of NJPA with contract purchasing benefits, in accordance with terms and conditions of the applicable contract(s), and that NJPA hereby grants said Membership to said "Applicant." Term: This continuing agreement shall remain in force or until either party elects to dissolve the Agreement by written notice. THEREFORE, IN WITNESS THEREOF, the parties hereto have executed this Agreement the day and year written above. Member Name: 0 National Joint Powers Alliance® 202 12`s Street NE Staples, MN 56479 AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE Its (> i `-E' y M a n-P,, ci e✓` TITLE V TITLE mavck- 21 zolZ DATE DATE 12/28/2011 MEMBERSHIP AGREEMENT PARTICIPATING MEMBER PATICIPATING MEMBER INFORMATION Applicant Name: I i'y ©`t eJ t AQ Address: ABc> l W&gt Sol& s}re-el+ ► 6X-1 I AC, iz%V ssA�4 Federal ID Number: d-1- to 0015 1 1 6 Contact Person: .lro k k W a- ti Title: VinQvtGe E -mail: J IAa I, 1 i,in. ej I Ftak M0' golf Phone: to Website: e-38 1 AA .MO. � 0 ✓ APPLICANT ORGANIZATION TYPE: 0 K -12 0 Government or Municipality O Higher Education 0 Non- Profit 0 Other (please specify): I WAS REFERRED BY: (please specify) 0 Advertisement 0 Current NJPA Member 0 Vendor Representative 0 Trade Show OL NJPA Website 0 Other Completed applications may be returned to:. National Joint Powers Alliance 20212 TH Street NE Staples, MN 56479 Duff Erholtz Phone 218 - 894 -5490 Fax 218 - 894 73045 E -mail duff.erholtz @njpacoop.org iNJPA National Joint Powers Alliance° Please indicate an address to which your Membership materials may be delivered. Thank you. 12/28/2011 o e REQUEST FOR PURCHASE IN EXCESS OF o $20;000 /CHANGE ORDER CgM& IMPOW.MPS-dAn To: MAYOR AND COUNCIL Agenda Item No. IV. H. From: Wayne D. Houle, PE City Engineer Date: March 20, 2012 Subject: Request to Purchase — Two Electric Generators — Public Works Date Bid Opened or Quote Received: Bid or Quote Expiration Date: March 13, 2012 NA Company Amount of Quote or Bid 1. Ziegler Power Systems $ 109,083.50 NJPA Purchasing Program) RECOMMENDED QUOTE OR BID: Ziegler Power Systems $ 109,083.50 GENERAL INFORMATION: This purchase is for two emergency electric generators. One will be located at the new Public Works, Engineering, and Park Maintenance Building and the other will be located at Sanitary Sewer Lift Station No. 21 (5970 Walnut Drive). This purchase is through the National Joint Powers Alliance (NJPA) purchasing program. The 2012 -2016 Capital Improvement Plan allocated $130,000 for these purchases; Project No. UT -12 -004 and UT -12 -005. Signature 0 The Recommended Bid is within budget not within budget Public Works Department John Wallin, Finance Director G: \PW \ADMIN \BUDGETS \RFP \RFP - Misc \Item IVA Request to Purchase - Two Electric Generators - Public Works.docx o1;"z"z3 No �v IBBB REQUEST FOR PURCHASE IN EXCESS OF $20,000 /CHANGE ORDER To: MAYOR AND COUNCIL Agenda Item No. IV. I. From: Wayne D. Houle, PE City Engineer Date: March 20, 2012 Subject: Contract No. ENG 12 -2 —Viking Hills Neighborhood Reconstruction Date Bid Opened or Quote Received: Bid or Quote Expiration Date: March 13, 2012 May 13, 2012 Company Amount of Quote or Bid 1. Northwest Asphalt, Inc. $ 1,023,249.38 2. Midwest Asphalt Corporation $ 1,190,273.35 3. GMH Asphalt Corporation $ 1,204,745.35 4. Valley Paving, Inc. $ 1,281,298.29 5. Palda & Sons, Inc. $ 1,322,914.21 RECOMMENDED QUOTE OR BID: Northwest Asphalt, Inc. $ 1,023,249.38 GENERAL INFORMATION: This project is for street and utility improvements in the Viking Hills Neighborhood. The project includes reconstructing the existing roadways, sanitary sewers repairs, fire hydrant replacements, and upgrading the storm sewer system. The project was ordered by the Edina City Council at the January 3, 2012 Public Hearing. This project will be funded by special assessments and respective utility funds. The Feasibility, Study project cost estimate was $1,047,000; staff anticipates a reduction in assessments, but will not have that data available until after the project is completed. Staff recommends awarding the project to Northwest Asphalt, Inc. Mee" Signature The Recommended Bid is X within budget not within G: \PW \CENTRAL SVCS \ENG DIV\PR0JECTS \C0NTRACTS \2012 \ENG 12 -2 Viking Hills \ADMIN \MISC \ENG 12 -2 RFP.docx Engineering Department John Wallin, Finance Director '4 e I REQUEST FOR PURCHASE IN EXCESS OF V, $20,000 /CHANGE ORDER To: MAYOR AND COUNCIL Agenda Item No. IV. J. From: Wayne D. Houle, PE City Engineer Date: March 20, 2012 Subject: Fiber Optic Network Expansion — Im rovement No. FO -006 Date Bid Opened or Quote Received: Bid or Quote Expiration Date: March 14, 2012 NA Company Amount of Quote or Bid 1. Castrejon Inc. $ 35,104.00 2. MP Nexlevel LLC $ 36,630.59 3. Underground Piercing Inc. $ 39,982.86 4. RPU Inc. $ 46,800.00 5. GM Contracting Inc. $ 68,957.00 RECOMMENDED QUOTE OR BID: Castrejon Inc. $ 35,104.00 GENERAL INFORMATION: This purchase is for the expansion of the City -owned Fiber Optic Network from the existing connection near the Edina Art Center to a new connection at the Edina Aquatic Center. This is project is one of three fiber expansion projects for 2012. The two other projects will connect Arneson Acres, which includes the Green House, and the 50th & France Liquor store to the fiber optic system. These projects are funded throw h the 2012 -2016 Ca ital Im rovement Plan Project No. CW -02 -001. Signature The Recommended Bid is within budget not within budget Engineering Department John Wallin, Finance Director G: \PW \CENTRAL SVCS \ENG DIV \PROJECTS \CONTRACTS \2012 \Fiber Optic 2012 \ADMIN \MISC \Item IV J Request to Purchase - Fber Optic Network Expansion - Impr No. FO- 006.docx Iri 0a MAYOR AND COUNCIL Agenda Item y From: Wayne D. Houle, PE City Engineer o REPORURECOM MEN DATION To: MAYOR AND COUNCIL Agenda Item Item No: IV.K. From: Wayne D. Houle, PE City Engineer ® Action F-1 Discussion Information Date: March 20, 2012 Subject: Resolution No. 2012 -51, Setting Public Hearing Date of April 17, 50th & France Parking Structure Improvements ACTION REQUESTED: Approve attached Resolution No. 2012 -51, calling for Public Hearing on April 17, 2012 for the 50th & France Parking Structure Improvements. INFORMATION /BACKGROUND: City staff is requesting a public hearing for improving the Middle and South Parking Structures along with ,rehabilitated streetscapes at 50th and France Business District. Staff and consultants have been meeting with the property owners over the past few months to resolve design issues. Staff and consultants will be presenting the proposed designs to the general public at an informational meeting on March 22 and then to the 50th & France Association on April 5. The feasibility report will be delivered to the City Council prior to the Public Hearing. ATTACHMENTS: Resolution 2012 -51, setting the Public Hearing Date RESOLUTION NO. 2012 -51 SET PUBLIC HEARING FOR APRIL 17 2012 FOR 50T & FRANCE PARKING STRUCTURE IMPROVEMENT IMPROVEMENT NOS. A -242, P -21 & P -22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF EDINA, MINNESOTA, that a. public hearing shall be held on the 17th day of April, 2012, in the Council Chambers at City Hall at 7:00 p.m. to consider the 50th & France Parking Structure Improvement; BE IT FURTHER RESOLVED that the City Clerk shall give mailed and published notice of such hearing and improvements as required by law. Dated: March 20, 2012 Attest: Debra A. Mangen, City Clerk STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) James B. Hovland, Mayor CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that, the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of March 20, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of 120—. --ENGINEERING DEPARTMENT 7450 Metro Boulevard - Edina, Minnesota 55439 wwwEdinaMN.gov - 952 - 826 -0371 - Fax 952 - 826 -0392 City Clerk w a,� 0 REVISED REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. IV. L. From: Karen Kurt Assistant City Manager ® Action Discussion Information Date: March 20, 2012 Subject: Environmental Purchasing Policy ACTION REQUESTED: Approve attached Environmental Purchasing Policy. INFORMATION /BACKGROUND: The Environmental Purchasing Policy was originally suggested and drafted by members of the Energy and Environment Commission as part of the GreenStep Cities program. A purchasing committee comprised of staff also reviewed the draft and provided feedback to the EEC. The EEC reconsidered the draft policy and incorporated changes based on staff feedback. The policy would require staff to consider environmental impact when making purchasing decisions. The policy would also create a staff task force to monitor implementation of the policy and report progress annually. A member of the EEC would serve as an advisor to the task force. ATTACHMENTS: Environmental Purchasing Policy 11�r Fr �Sy y0 � a CITY OF EDINA ENVIRONMENTAL PURCHASING POLICY Purpose and Scope The City of Edina Environmental Purchasing Policy is a guide to the selection of goods and services that have minimal impact on the environment. The City recognizes that every purchased product or service affects the environment throughout its life -cycle = from the extraction of raw materials, the .:manufacturing and transportation of products, to their use and disposal. Careful_ purchasing decisions use natural resources more efficiently, can lead to significant savings, protect our environment, and increase demand for better products. Specifically, the Policy is adopted in order to: • conserve natural resources, including water and energy, - • eliminate or reduce the use of toxic and hazardous compounds, • : reduce materials that are landfilled or incinerated, • lower overall costs by addressing full life -cycle cost accounting, • leverage buying power, e assess long term financial /market changes, • invest in technological advances City of Edina departments and employees make purchasing decisions within their current budgets. These budget realities will often preclude 'the use of products that are greener but more expensive unless "budget relief' is.granted to those departments by City Management and /or the City Council. This policy encourages City departments to undertake cost /benefit trade -off analyses and bring recommendations for spending more money for greener outcomes -to City Management and the City Council'where that is prudent stewardship of the City's resources. This policy will apply to all City departments and employees. This policy is subject to the Municipal Contracting Law (MN Statue 471.345), the Presidential Executive Order 13101, and all other applicable laws and ordinances. Definitions For the purpose of this Policy, the following definitions and abbreviations shall apply: • ASTM: American Society for Testing and Materials o Bio -based product: A product using biological of renewable agricultural (plant, animal or marine) or forestry materials. • Biodegradable: The ability of a substance, material or: roduct in to readily decompose by the action of microbes. Carcinogen: A chemical that causes cancer. • CFL: Compact Fluorescent Lamp. e Energy Star: An energy efficiency product labeling program by the EPA (http://www.energvstar.gov). • EPEAT. Electronic Product Environmental AssessmentTool; an on -line tool helping institutional purchasers select and compare electronic equipment such as computers and monitors based on their environmental attributes. 1 • Forest Stewardship Council: A global non - profit organization that certifies responsible forest management (http: / /fscus.ore /html /). • IPM: Integrated Pest Management; the use of a combination of pest control methods including improved sanitation, mechanical, physical, biological, or chemical means. • PBT.• Persistent, Bio accumulative Toxic; pollutants that are toxic, persist in the environment and bioaccumulate in food chains and, thus, pose risks to human health and ecosystems • Petroleum -based organic solvents: Chemicals derived from petroleum capable of dissolving or dispersing other substances and are common ingredients in cleaning and degreasing products. • Post - consumer recycled content: Refers to an end product containing material that has completed its life cycle as a consumer item and would otherwise have been disposed of as a solid waste. • Product lifecycle considerations: Refers to the environmental effects of a product through raw materials acquisition, manufacturing, distribution, use, maintenance and disposal. • Processed - chlorine free paper: Refers to. paper that is manufactured using a percentage of post - consumer recycled paper fiber and is whitened without adding chlorine or chlorine derivatives. • Recovered Material: Fragments of products or finished products of a manufacturing process that include pre- consumer and post- consumer material. • VOCs: Volatile organic compounds are organic chemical compounds that have high enough vapor pressures under normal conditions to significantly vaporize and enter the earth's atmosphere • Water Sense: A water conservation product labeling program sponsored by the EPA. Background The City of Edina has an opportunity to serve as a community model for environmental leadership by incorporating environmental considerations in public purchasing that reduce its burden on the local and global environment, remove unnecessary hazards from its operations, protect public health, reduce costs and liabilities, and help develop markets for environmentally responsible products. These environmental considerations will join existing cost and efficacy factors that city employees consider in their stewardship of taxpayer funds. The Edina Environmental Purchasing Policy has been developed with advice from the Energy and Environment Commission, whose duties include "examining and recommending changes in City purchases and operations to conserve energy ". General Policies The City Manager shall select a city official ( "Task Force Leader") to coordinate the implementation of the Edina Environmental Purchasing Policy and will establish a special interdepartmental Environmental Purchasing Task Force (hereinafter "the Task Force ") with representatives from Administration, Assessing, Building Inspections, Communications & Marketing, Engineering & Public Works, Finance, Fire, Health, Park & Recreation, Planning and Police, and other relevant departments/ operations.to: • Identify opportunities for environmental purchasing initiatives and the trade -offs involved (e.g., cost, ability to meet specifications for product effectiveness, etc.) • Provide a forum for open discussion by affected personnel • Educate and inform staff about the environmental purchasing program The Task Force shall meet quarterly or as needed following the adoption of this policy. The Task Force shall include a member of the Energy and Environment Commission on an advisory role on as needed basis. Research, Planning and Education The Task Force shall research opportunities to: • continuously expand the purchase of environmentally preferable products within parameters set by City Management, particularly budgets • identify environmentally preferable alternatives and the trade -offs involved in their adoption • recommend goals to practice alternative processes within the City of Edina operations that will reduce the use /disposal of hazardous substances and will promote resource conservation • collect and maintain up -to -date information regarding manufacturers, vendors, and other sources for locating /ordering environmentally preferable products within mandates of City and State purchasing laws. The Task Force and /or Task Force Leader shall provide applicable information to the City Departments. The Task Force Leader shall submit annual reports to the City Manager, City Council and Energy and Environment Commission regarding the status of this policy's implementation. This report shall include total purchases of environmentally preferable products by each department, results of designated product evaluations, analysis and recommendations of more environmental but more expensive products and financial data on costs /savings resulting from implementation of this policy. Identification of Products and Services Source Reduction 1. The City will institute practices that reduce waste and result in the purchase of fewer products whenever practicable and cost - effective, but without reducing safety or workplace quality, including but not limited to: • communicating electronically instead of printing to the greatest degree possible given some residents and city workers do not have email • photocopying and printing double -sided • streamlining and computerizing forms • printing of documents and reports only as they are needed and required by state mandated record retention policies • using long -life products with service agreements supporting maintenance and.repair • sharing equipment and occasional use items • choosing durable products rather than disposable • buying in bulk, whenever storage is available and operations allow it • reusing products such as file folders, storage boxes, office supplies, and furnishings. • using washable and reusable dishes and utensils • reducing the use of disposable batteries by purchasing rechargeable batteries for battery- operated devices when application and cost - effectiveness permit (e.g., batteries used by water meters, fire department air packs and other life critical applications, police radios, etc. are not included in this policy) 2. The City will purchase remanufactured products whenever practicable, but without reducing safety, quality or effectiveness. Examples of remanufactured products are laser toner cartridges, tires, furniture, equipment and automotive parts. 3 3. All buyers will attempt to evaluate life -cycle product costs in comparing product alternatives, when feasible. This includes comparison of total costs expected during the time of ownership, including, but not limited to, acquisition, warranties, operation, supplies, maintenance, disposal costs and expected lifetime. 4. The City will require to the extent practical, that surplus or outdated electronic equipment be designated for reuse and or recycling except where constrained by Minnesota laws mandating equipment disposal 5. Vendors will be encouraged whenever practical to take back and reuse pallets and packaging materials. 6. The city will avoid usage of single -use bottled water wherever practical (e.g., police and fire departments must have water in the field). Single -use bottled water will be available for sale at Edina City -owned facilities until City Council decides otherwise given the large financial cost to the City. Recycled Content Products 1. Printing paper, office paper, and paper products shall contain the highest postconsumer content practical and within budgets, but ideally no less than the minimum recycled content standards established by the US EPA Comprehensive Procurement Guidelines. 2. Janitorial paper products will contain the highest postconsumer content practical and within budgets. Ideally this is no less than the minimum recycled content standards established by the US EPA Comprehensive Procurement Guidelines. 3. Materials and products such as those for construction, landscaping, parks and recreation, transportation, vehicles, miscellaneous, and non -paper office products, will contain the highest postconsumer content that meets specifications and budgets and is available, or, when postconsumer material is impractical for a specific type of product /application, contain substantial amounts of recovered material. Ideally this is no less than the minimums established by the US EPA Comprehensive Procurement Guidelines. 4. When specifying asphalt concrete, aggregate base or Portland cement concrete for road construction projects, the City will use recycled, reusable or reground materials when they meet specifications and are available and cost - effective. 5. To the greatest extent practical and within budgets, the City will specify and purchase recycled - content transportation products, including signs, cones, parking stops, and barricades, and other recycled products approved by the Minnesota Department of Transportation. 6.The City will purchase re- refined lubricating and industrial oil certified by the American Petroleum Institute (API) e4 for use in its vehicles and other equipment whenever practical, meets specifications /warrantees and cost - effective. 7. The City will purchase low VOC paint meeting Green Seal or other equivalent environmental standard for recycled content latex paint whenever practical and cost - effective. Forest Conservation To the greatest extent practical and within budgets, the City will not procure wood products such as lumber and paper that originate from forests harvested in an environmentally unsustainable manner. The City will give preference, withiri state procurement laws, to wood products that are certified to be sustainabigility by independent third -party auditors, and that meet standards equivalent to, or stricter than, those of the Forest Stewardship Council certification 4 Toxics and Pollutants 1. When making a choice among comparable products in terms of effectiveness and cost, the City will favor those products whose production, use, and disposal involve fewer hazardous materials. The City will avoid: • carcinogens, neuro- .toxicants and reproductive toxins • PBT, including, but not limited to, lead, mercury, dioxins and furans • compounds that are acutely toxic to humans or aquatic life, corrosive to the skin or eyes • substances that contribute to the production of photochemical smog, tropospheric ozone production or poor indoor air quality. 2. The City will review its Integrated Pest Management (IPM) Plan in regard to those practices for indoor and outdoor areas that include.chemical controls, with the goal of constantly lowering'its use of chemicals, adopting bio -based herbicides, and providing on -going training for City staff. Purchases . of materials and services made by the City will be consistent with its revised: IPM policies and budgets . .3. When maintaining buildings;. the City will attempt to use products with the lowest amount of VOCs, and low or no urea formaldehyde. Examples of such products include paint, carpet, adhesives, furniture and casework within budget restrictions and product ability to meet specifications. 4. The City.will attempt to reduce or eliminate its use of products #hat contribute to the formation of dioxins and furans within budget restrictions. Examples are: a finding safer alternatives to products that use polyvinyl chloride (PVC) such as, but not limited to, office binders, furniture, flooring, and medical supplies, whenever practical, 0 purchasing paper, paper products, and janitorial paper products that are unbleached or that are processed without chlorine or chlorine derivatives, whenever practical. 5. The City will purchase products and equipment with noJead or mercury whenever available and cost effective. For products that contain lead or mercury, Edina will give preference to those products with lower quantities of these metals and to vendors with established lead and mercury recovery programs. CFLs, which contain mercury, will be. recycled. 6. The City will specify that computers.and monitors purchased or leased meet, at a minimum, all EPEAT environmental criteria designated as "required" by the IEEE 1680 Standard for the Environment Assessment of Personal Computer Products, whenever available and cost effective. 7. When replacing vehicles, the City will lease or purchase only the most fuel - efficient models available . that are suitable for each task and budget and will minimize the number of vehicles needed to be purchased through use of car sharing and carpooling. 8. When replacing vehicles, the City will consider less- polluting alternatives to the vehicles that are being replaced. 9. All City Departments and Agencies are prohibited from purchasing or acquiring polystyrene foam, disposable food service ware and where affordable will use biodegradable or compostable disposable food service ware. 10. Compostable plastic and biodegradable plastics will be used whenever they are practical and economic. 11. The purchase of all pentachlorophenol, arsenic and creosote treated wood by the City of Edina is prohibited. 12. The City will avoid purchasing products containing brominated flame retardants (BFRs), bisphenol -A, and phthalates wherever practical. 13. The City will reduce the use of salt and other toxics in the cleaning and snow removal of hard surfaces when feasible in terms of safety. 5 Energy and Water Savings 1. Where applicable and cost effective, energy - efficient equipment will be purchased with the most up- to -date energy efficiency functions. When necessary, the City will train equipment operators and maintenance personnel in the proper enabling and use of energy efficient and sleep mode functions on their equipment. 2. All appliances and products purchased by the City and for which the US EPA Energy Star certification is available and cost effective, will meet Energy Star certification. Typically, this would include lighting, heating and cooling systems, exhaust fans, water heaters, computers, exit signs, and appliances. 3. When Energy Star labels are not available; choose energy efficient products that are in the upper 25% of energy efficiency as designated by the Federal Energy Management Program if cost effective. 4 The City will purchase water - saving products whenever practical and cost effective and for which the US Water Sense certification is available. This includes, but is not limited to, high - performance fixtures like toilets, waterless urinals, low -flow faucets and aerators, and upgraded irrigation systems. Green Building - Construction and Renovations 1. All building and renovations undertaken by the City will follow green building practices for design, construction, and operations where practical and economic. 2. The City will purchase high efficiency cooling and heating equipment and motion sensitive lighting, whenever practical and economic. Waste Minimization 1. The City will prefer packaging that is reusable, recyclable or compostable, when suitable uses and programs exist for these materials and are cost effective. 2. Vendors will be encouraged to take back and reuse pallets and packaging materials. 3. The City will dispose of electronic equipment, including but not limited to computers, monitors, printers, and copiers, or use disposal companies that will take back equipment for reuse or dispose them according to certified environmentally safe recycling if cost effective and satisfactory under public equipment disposal laws. 4. Whenever practical, the City will provide City buildings and parks with containers for the recycling of paper, glass, plastics and organics. Landscaping 1. Workers and contractors providing landscaping services for the City will employ sustainable landscape management practices whenever practical, including: • Using IPM, including minimal pesticide use • Fertilizing only as needed, as indicated by a soil analysis. Slow release and /or organic fertilizers are preferred • Recycling plant debris by composting and /or maintaining a layer of mulch under all trees, shrubs and groundcovers and in all open areas wherever practical and economic. 2. Plants should be selected to minimize waste by choosing species that are appropriate to the microclimate; species that can grow to their natural size in the allotted space and perennials rather than annuals. Native and drought - tolerant plants that require no or minimal watering once established are preferred. 3. To the greatest extent practical and economic, the City will not procure mulch products that originate from virgin forest products. When practical, the City will give preference to mulch products that are produced on -site or from regionally generated plant debris. i 4-. To the greatest extent practical and 'economic, the City will procure compost that is produced from feedstock that includes at least 50 %, by volume, regionally generated plant debris and /or food waste and less tharn0.5% by volume, physical contaminants. 5. Minimal use of hardscapes and landscape structures eeMt. eted 6f Oeeyeled r RtPRt .; At°.4k,, is encouraged. When required, hardscapes and landscape structures constructed of recycled content materials are preferred. Concrete substitutes are encouraged for walkways, such as rosin emulsion paving or other porous materials if practical and economic. Bio -Based Products 1. Vehicles fuels made from plant- based contents (e.g. bio- diesel) are encouraged whenever practical in terms of cost and specification unless they are determined to be less environmentally friendly than the alternative. 2. Paper, paper products and construction products made from non -wood, plant -based contents and residues are encouraged whenever practical. Producer Responsibility The City will,:whenever practical, favor products that are manufactured by companies that take financial and /or physical responsibility for collecting, recycling,. reusing, or otherwise safely_ disposing of their products and packaging at the end of their useful life to the greatest degree allowed by state and city procurement laws. Renewable Energy and Greenhouse. Gas Reductions 1. The City will commit to reducing energy. use as much as feasible and the remaining energy needs will be met by renewable, minimally polluting, energy sources as much as is practical and economic. 2. As it becomes practical and economic, the City will attempt to redwee and ., ewd record (establish a baseline) and reduce greenhouse gas emissions. Substitution Process The City will work with their various suppliers to encourage those suppliers to bring information and ideas on'environmentaIN and preferable alternatives for,currently specified products that are readily available, cost effective and can perform for the intended use. The City will follow applicable State and Local procurement laws to make substitutions where possible. ' 7, o e vtAA, 0 • Ly�RPDPN' • REQUEST FOR PURCHASE IN EXCESS OF $20,000 /CHANGE ORDER To: MAYOR AND COUNCIL Agenda Item No. IV. M. From: Wayne D. Houle, PE City Engineer Date: March 20, 2012 Subject: Request To Purchase — Commercial Meter Survey — Public Works Date Bid Opened or Quote Received: Bid or Quote Expiration Date: March 1, 2012 N/A Company Amount of Quote or Bid 1. Mid America Meter, Inc. $ 26,718.75 2. Midwest Testing, LLC $ 35,658.00 RECOMMENDED QUOTE OR BID: Mid America Meter, Inc. $ 26,718.75 GENERAL INFORMATION: This- purchase is for a Commercial Meter Survey to be used to verify sizes, proper model application, and plumbing configuration for our upcoming Water Meter Replacement project. The Water Meter Replacement project was approved by Council January 17, 2012. Signature The Recommended Bid is within budget Public Works Department not within budge John Wallin, Finance Director GAPW\CENTRAL SVCS\ENG D1V\PR0IECTS\C0NTRACTS\2012\PW 12 -1 Meter Rplmt\ADNUNWSC\RFP for Commercial Meter Survey.docx . .. (ii /-k O 1 VJ 1 � �y REPORURECOMMEN ®ATION To: MAYOR AND COUNCIL Agenda Item IV. N From: Scott Neal ® Action .City Manager ❑ Discussion Information Date: March 20, 2012 Subject: Resolution 2012 -52 Setting Hearing Date of April 17, 2012, Modifying Southeast Edina Redevelopment District, Establishing Southdale 2 Tax Increment Financing District, Considering Approval of Southdale Limited Partnership Business Subsidy and Proposed Spending Plan for Centennial Lakes TIF Finance District ACTION REQUESTED: Approve Resolution #2012 -52. INFORMATION /BACKGROUND: The requested action schedules a public hearing to occur on April 17, 2012 for the City Council to consider a development agreement with Simon Properties and the creation of new tax increment financing districts at and around Southdale Center Mall. RECOMMENDATION: I recommend the City Council approve the requested action scheduling the April 17 public hearing. RESOLUTION NO. 2012 -52 CITY OF EDINA COUNTY OF HENNEPIN STATE.OF MINNESOTA RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A' MODIFICATION TO THE 'SOUTHEAST EDINA REDEVELOPMENT PLAN, THE PROPOSED ESTABLISHMENT OF THE, SOUTHDALE .2 TAX INCREMENT FINANCING DISTRICT, AN ECONOMIC DEVELOPMENT DISTRICT, THE PROPOSED APPROVAL .OF A BUSINESS SUBSIDY FOR SOUTHDALE LIMITED PARTNERSHIP, AND THE PROPOSED ADOPTION OF A SPENDING PLAN FOR CENTENNNIAL LAKES TAX INCREMENT FINANCING DISTRICT. BE IT RESOLVED by the City Council for the City of Edina, Minnesota (the "City "), as follows: WHEREAS, the Edina Housing and Redevelopment Authority (the "HRA ") and City Council ( "Council ") of the City of Edina, Minnesota ( "City ") previously established a redevelopment plan and a redevelopment project designated as the Southeast Edina Redevelopment Plan (the "Redevelopment Plan ") pursuant to Minnesota Statutes, Sections 469.001 through 469.047,. inclusive, as amended, in an effort to encourage the' development and redevelopment of certain designated areas within the City; NOW, THEREFORE BE IT RESOLVED by the Council as follows Section 1. Public Hearing. This Council shall meet on April 17, 2012, at approximately 7:00 P.M., to hold a public hearing on the proposed adoption of a Modification to the Redevelopment Plan, the proposed establishment of the Southdale 2 Tax Increment Financing District (an economic development district), and the proposed adoption of a Tax Increment Financing Plan therefor, the proposed adoption of a Spending Plan for Centennial Lakes Tax Increment -Financing District, which are referred to collectively herein as the "Plans ", and the proposed approval of a business subsidy for Southdale, Limited Partnership, all pursuant to and in accordance with Minnesota Statutes, Sections 469.001 to 469.047, Sections 469.174 to 469.1799, and Sections 116.1.993 to 116J.995, inclusive',' as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearing, Filing of Modifications. City staff is authorized and directed to work with Ehlers 8i Associates, Inc., to prepare the Plans and to forward documents to, the appropriate taxing jurisdictions including Hennepin County and Independent School District No. 273. The City Clerk is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to April 17, 2012, and to place a copy of the Plans on file in the Executive Director's office at City Hall and to make such copy available for inspection by the public. Dated: March 20, 2012. Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of March 20, 2012 and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this of 12012. City Clerk owe �y REPORPRECOMMEN DATION To: MAYOR AND COUNCIL Agenda Item Item No. VII. A. From: Lisa Schaefer Human Resources Director Action Discussion Information Date: March 20, 2012 Subject: Resolution 2012 -47 Opposing the Marriage Amendment ACTION REQUESTED: Adopt the attached Resolution Expressing Opposition to the Proposed Marriage Amendment. INFORMATION /BACKGROUND: The Edina Human Rights and Relations Commission endorsed the following statement of opposition to the proposed marriage amendment, and requests the Council adopts the proposed resolution. ATTACHMENTS: Resolution 2012 -47 Expressing Opposition to Proposed Marriage Amendment RESOLUTION NO. 2012.r,47 A RESOLUTION..EXPRESSING OPPOSITION-_ TO THE PROPOSED MARRIAGE AMENDMENT City of Edina { WHEREAS in 2011 the Minnesota State Legislature voted to include the following question on the, election ballot in November 2012: "Shall the.. Minnesota Constitution be amended to provide that only, a union • of one man and one woman shall be: valid or recognized as a marriage in Minnesota ?;"' and WHEREAS, the proposed amendment would add.a'new Section 13 to the Minnesota Constitution stating: "Only a union of one man and one woman shall be valid or recognized as a marriage in Minnesota;" and WHEREAS, constitutions historically have been designed and interpreted to protect minorities from the arbitrary imposition of unjust barriers by the majority; and WHEREAS, the proposed amendment would be contrary to the purpose of our State Constitution to protect the rights, privileges and freedom of conscience of all citizens-by withholding from some individuals and families important legal rights and obligations; and WHEREAS, Edina's commitment to equality for all residents and citizens is shown, in part, by its adoption and implementation of the City of Edina Domestic Partnership Ordinance in June 2010; and WHEREAS, a broad coalition of organizations, community and business leaders, faith, labor, -progressive and nonpartisan organizations, communities of color; and current and former elected officials have all,joined to defeat this amendment. NOW THEREFORE, BE IT RESOLVED, that the Edina City Council joins the broad coalition of individuals and organizations stated above in opposing the proposed constitutional amendment entitled, "Recognition of Marriage Solely Between One Man and One Woman," and urges Edina and Minnesota citizens to vote "NO" on Tuesday, November 6, 2012. Dated: March 20, 2012 Attest: Debra A. Mangen, City Clerk City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424 -1394 www.CityofEdina.com James B. Hovland, Mayor 952 -927 -8861 FAX 952- 826 -0390 TTY 952 - 826 -0379 STATE OF MINNESOTA ) COUNTY OF HENNEPIN )SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of March 20, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of , 20 City Clerk REPORURECOM MEN DATION To: MAYOR AND COUNCIL Agenda Item Item No. VII.B From: Cary Teague, Community Action Development Director ❑ Discussion Information Date: March 20, 2012 Subject: Rezoning from PCD-4 to PUD, 6996 France Avenue, FE 70, LLC, Ordinance No. 2012 -9 and Resolution No. 2012 -39 Deadline May 1, 2012 for a City Decision: ACTION REQUESTED: Waive second reading, and adopt Ordinance No. 2012 -9 and Resolution No. 2012 -39 approving Final Rezoning from PCD -4, Planned Commercial District to PUD, Planned Unit Development District, and Final Development Plan to construct an 8,260 square foot retail /office building at 6996 France Avenue for FE 70, LLC. INFORMATION /BACKGROUND: On March 6th, the City Council continued action on this development request to the City Council meeting of March 20, 2012, to allow the applicant to submit revised building renderings /elevations per Council instructions. The revised plans, date stamped March 14, 2012 are attached. The applicant will provide the requested hand drawn renderings at the Council meeting. To accommodate this proposed redevelopment, the following is requested: ➢ Final Rezoning from PCD -4, Planned Commercial District to PUD, Planned Unit Development; ➢ A Zoning Ordinance Amendment that establishes the PUD, Zoning District; and ➢ Final Development Plan. ATTACHMENTS: • Revised building renderings /elevations • Revised site plans (included in the March 6th Council packet) • Renderings /elevations of the building date stamped July 22, 2011, February 8, 2012 and March 1, 2012. • Ordinance 2012 -9 • Resolution 2012 -39 • Planning Commission staff report AV itami�Sbup�e 'ww o �' 'r� �j �� -,tl � j< ■1�1 i � 1 b''- - r�r[ 7 r Y. K i � i } ��r 933 li�i �, 1 7I. 11 �':•� � I ;� 1 \ b' ; J r ^' _' _ • y l NWOlWlW /■■1 Edina, Minnesota r ■G � �� r - -nom: r �0r3It _ -� �`t•• �`_ -_ .,.,.".dam a _ f L t A.' 7t •. W.11►RAM. \V/ a\ to] W191111i1 Edina, Minnesota 1 r� W.11►RAM. \V/ a\ to] W191111i1 Edina, Minnesota ` � Ilk I a L:3 IV 4Y; 'Wir Edina, Minnesota MOMM DIIIZ Edina, r0innesota Dal 1 O O R r_W� m -'- ``, FRI ■■ 1_■®■■N al �� � „I �=• �'! I�� I ®- 1 �ili� _s ill_„ ■■ '� d mill w- �� �,I a JU 1 i' to ff ®g N CL z O x1 21 ,W o f ILI - ; ;li.) [t6nNC — 1 r "f , -•�, it " "�; �i1 �� , ,�` il:� , o � � _ I _ — SITE PLAN NOTES: NnwO.l T aEpS.N• ;o riln ,o R m. A raEO.oS. R [rlaF [ S �a aV cS u m Pmvs[° eutP.R. b i �ORrvErt J. � N.t1u5 COx[«Frt cN.e . 4vnU wax b«xa6 TRC I_ M.wc u I H . rM ram ,wsn9N. I MIS AN CURB .¢ m.C. IN A I .m El Ww[[w m cart]¢,[ .NU t EXISTING i gAYP (1RP.) 5[wurte R. ,/! ro, [APAxs¢N Aa. A IM II AND R °n mp°1wm M==0'r. .O.ACm R�. R10' I APRON rz l sM� sM0 wn[q .x° e[ PER cm AI I I • A4 m ; REOo pUEg wvNO, . "EW[ACl[ ' CSwAR MRS [Nw S 9a«AV ['¢xarH¢ie'np6a 5 �ou[ cOxRr Nn RAMP (,vP.l .. cat:.[,C tlH owa q r.. NURL �. OiMMRL PU Oil 510.x0 0[ I• 10'- M' R1 NlelC Slrt[rs PU COVIIf • rs n •u� sm aRxE9 ar 10 I +I .' 1- M6S aKR R!N'rt,rm ro .0 IM.) R]' 11 I bl I SmCeOw.Ut x. E.— U Sll.¢ D P H.rl ra ,6. m A. R[vAn0x5 a t3 .xMrocOd w4 R NI[S. sWr AS E ll" ,s ..m. ro ra slM, I¢l. I n AR "=."Z CaP°Or,.AC,¢1 9141[ mlmRl4l e¢,Il w[ 1 F.ad a w ¢sa[r.N¢s a vAmngxs rR.N n0. AuNs I I ro Ro. «. 1 I .Erz roe[ sme P° Aa [NRNw¢ e" rariol[1E uu., 1 1 ' wx'lx %. e..s ae �>• ¢.c Rw a.me ...s«m 1 [ma V I -ME 1 B4W[O. 1 A.E' 1es• E.' ie' S fi5' SEE ARCNRECI— I il.e s' I SITE DATA: I i RETAIL SPACE # 1 wCTC,L RAgS - M.NWACl11NCR: OE.O ICN. WE PwY�[0 AREA - li 111 e]W Y uWCC C. I a ON _ wA4N - iv�rt.. (mo;ea, i- a nm AREA . esewnul° .ail i .1EEE1 IA. MRS I' PARKING DATA: P I e w Sri W euww AREA . e.[ro sn n 1 ?I e0LLM0. , CR. ar [Y« - PVrwO�R[Mg1RN15. 1 . PxkNe 5 via '.aa� I 9- ACCE39e[C xA .dS55..E u � ROUrt � 1� m.°� V ro 15400 Y4..1. x w I 10,4 REIAa .N.ww sPAt6 .falNm - 50 N I i xANOt:M snm � LIGNI E rotK qM. UCx, I 6 e' S' e�'I LOM s,b1C W (.Rll.0 [ wi P.et�Y vK[SI II (3) ° Wrz as n I ®lUNWSJ RETAIL SPACE #2 I eo,1'UNLSOEs D 1`I SE LEGEND: PRAMO 5[mACx SITE V. OiII1U CWCREIE SNENAU .�1 u0x51,NCnd CPb10.C,m hers Pm[swA. awe - PEasmuN Me H uwnw[ -sm «.n mA[ r«anC as' .a[[ ON uP (lrP.l RANP w muxclrtD I °' Rs � � ow[s 1„«.1 0 awcmE vwn[w RO .a 21' PS .00" ux 'Na RATI. uA,nr FaNCxcrz Awox .- E¢xortrt N i0 EnSnrS [wSnNG NAX. E-- -E.- va «ux NRe � -•'- - WES T 70 TH STREET MR AR[l4,ILK.'RA4E lIC. 3.1] WmhingIm Ave. N Saile 4210 MinneeWli.• MN 55401 Ph (611) 676-2700 Fox(612)676 -2796 ALLIANT EN(:U[EERm.we III 'AU A-.—. SIY R 100 N,wREnrous, NRm1EI.IOI1 FM Ie1111V -NPA 10® J W0 Z 9 <N Z g 0 a$ t mwrN M nr s mR« �r Y—A=ER Daum 19SURARCE/CORRM 011E 6 UE PROJECT TEAR WTA C -2 GRADING NOTES: 2. ,. ru .nvEVlxls sxv. amE .... rxou wovosEO ewnmc. —P LE ..na.F S.N[S .xD —ESS u9L m+ ro E-'- a m m OG c TB a +RI v[.. ..mxE —ES N B[ +xE C1W+.KIW SWLLT —, M —E.I IIdAY V rELSWD.K[ .OEx M +.rLw[— Or M [m /eauMV. > w qp wn <x �n+[mou�1 —1 (ea0)}u -,+ee. Ee xou.s �GxslwEmu[s+x +D. sr i�s.won u+— Eu- - Ex WES Sx BE P—DED •+ ui ]. rarsrm`iclxx, eccESS —S. e. EpO.nc W 10 IMP • cESn or M rMLL G.uwEC .f.tln mES . /e:vop fo .I�noT�iOwa. m�SEED U. E ID. w.x[ro. ro vE..x eExExx.n —.. P— fo srun w EDxsrm¢Tau. rn..EnonE'EEDlEV.ilaxls .roilo Trµs1°mc'%EOUwnrtxls. r0. m0 I }. M+030...xM roux cpuSl.un[W..Mf SID". E Ov mE. ED SOE GFSRU c..- SEE O. D' .RM[I WlIINL rp MMe1ME .[DUm[u[.R. +O —Ex SI95dE .nxx — ..P05[D .In M 1..1E ¢ DR e wemw .. r nss s,xo..o v 'o. oom+r. 11 .eox TO 5)u1+0e EPT.U[rp.. M m.T.}O]o. S— eC ws.oxs.aE ro veeE swE TMI uE RI—ED v[v.ns .xo �PROVUS w1E B[[x O ur�D. x0 �.ST. o+Ox 0� TOWWxET RfVfEI� u1 N�K MO DONx[x15 rSmCO+EO Or .fu M +x[ .E..TI.D uxla.00.5. GRADING LEGEND: 573.0 BRkS ro• Ixrt D ■� o.ovego sro.. sort. �D? _ o.wtt omoE r}E 1vn r,me Q o a.1T n rrrN1mU l EE ro x w HIE6D 1. _! N s 1. ro SC.1L[ w rtET MR ARGTf7ECRR� N[:. 737 WuhiDS., Ave. N Svife #210 Minrcapo1 MN 55401 Ph. (612)676 -2700 F.. (612) 676 -2796 ALLiANT EN WEERI -.IN W r su n.E Wt SUITE ]m WNNENOLIS. MN 1N15 vNOxe (xlE1 ]f. -fao x16+11 ]1EJW1 Z 5 a J O Q F Z O J V Z IL N O w O w Z w aN � LL i� z atl z Z O F ai r B 0 �e Jury lk.m.eY� OWU1Y e55UMNEC/EONfeOC Mn ISSUE u PRO— M- C -3 u% Z N w, JS `�PNo EWNCCI BIOrERR=wG fi" vcR snm rt am.0 s oT i3P \� Nrrtn � I (I I L Iljl 11 I U I I III I � I �P1M B6fi 5 >I � 1 N..varyll 955.91 R1y 666 79 FJ - 951.741 1 iNV 663.26(5) 1 3-2 UTILITY NOTES: 4M,d+' SxW BC ,. vp 5lNC1WK. {,[In � n�ICm A [uvn e' KRTx 4L e' H[dN. Yv[u,[lu al alE P. �• f.DU55w5 ]. 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(612) 676276 ALLIANT EN61[oNM1EJD11N6.WC. mra�vn�o. �ff:n�w minr[�ms[ u N W U Z a g W a LL i Z Amw 003LLn Ia5)03311D[/WMIIIDL WR 1511[ vn C -4 � ion vans i Himt���� 0 o e v milli glllu�� 11 a T T 9 q�s ° MINION milli i■■■ll Ff8w, e PLAN 302- 1111IlHI MINION milli i■■■ll Ff8w, e PLAN 302- July 22, 2011 DJR 111 -0027.0 n ,wICI:,Uft NICE. JULI 3[as *1611 0.0 0.0 0.1 0.2 0.4 0.3 0.2 0.1 0.1 0.1 0.2 b.2 0.2 0.2 b.1 0.1 b.0 0.0 b.0 0.0 O.o 0.1 0.1 0.5 0.6 0.5 0.5 0.3 0.3 0.2 0.4 0.6 0.6 0.4 0.2 0.1 0.1 bM..1 o.l 0.0 0.1 0.1 0.7 0.9 0.8 0.8 0.8 0.7 0.6 1.0 1.6.7 1.1 0.5 0.3 0.9 0. 2 0.1 0.0 0. Q 1 \1 '2�. 9 '1 6 1 5,\ 0 5 3� 9 '2. 3. � .2 � . 1 0. ).3 b.2 LLF 1 \1 0 .� .2 . \922 \.32.55. \249.\92\67.7 0.00.1M3O AA AA1 72 0.7 .9 0.2 0.0 0.3 0.750 0.750 3.0 3.6 3 2 2.5 2.0 2.0 3.6 3.6 3.7 3.5 2.1 1.3 1. ' .3 0.2 0.0 0.3 10 3.3 3.4 ]. 0.0 0. ' .3 0.2 0.0 0.4 3300 1.3 6 3.7 3.9 1. 0.3 0. 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Honz FC at 30" a�� 0 N rd r--I P4 X ro H O W 04 1111100 S kaygj� MP3 HIM v ro U' P4 •gg� H�9�s`a roy� .J�J M+1 nCC N•I�� WEST 70TH STREET I\ LANDSCAPE REQUIREMENTS --M 7gE6 MUFF +s (Qf115+OR! DICES SxNE xo7 R ✓55 TYN M PCMYErtx Or M lnr a +s.ESUgm w Em omao Yw, nrrDl+N Or KOUmED lYC[5: ex DxrwYEND:L (1] 96) eDg CDMPUYEMw]r (].5718•) _ B +Of PRnMR! (1.IT" _ ] ln• — DICES —w PLANTING NQTES: .0 xs 1.l• W R e —is—DO a.nl drt d I � SHRUB PUNTING DUML TREE`PEANfING MAIL 3 - -ate D N s 10 m u® DJR NIOfCC(.'R1rQ Nr. 733 Wnhing8m A+<. N snip e2 1D MmmppooIm MN 5X01 Ph (61E16762]00 Fan(61]1676 -2796 ALLIANT CNDINEEg1ND.I- w 1 -1. All w Is:lwlre m rxuxr;.ii r!.+w NID fV.pw J 0 n Z v 3 IL S eN W CL LL ii U .Il 4 C - g '' OW WI. WD.µOJfAxDIDE art Im+E w C6D�Cq +GY WTA L -1 LANDSCAPE SCHEDULE w :x rasa I � SHRUB PUNTING DUML TREE`PEANfING MAIL 3 - -ate D N s 10 m u® DJR NIOfCC(.'R1rQ Nr. 733 Wnhing8m A+<. N snip e2 1D MmmppooIm MN 5X01 Ph (61E16762]00 Fan(61]1676 -2796 ALLIANT CNDINEEg1ND.I- w 1 -1. All w Is:lwlre m rxuxr;.ii r!.+w NID fV.pw J 0 n Z v 3 IL S eN W CL LL ii U .Il 4 C - g '' OW WI. WD.µOJfAxDIDE art Im+E w C6D�Cq +GY WTA L -1 1 U RETAIL SPACE #1 u; IN RETAIL SPACE #2 V / p WEST 70TH STREET 7 J IO , j LU Q v Z ct O O O 0) L J N O O O Z S 8 ✓ ° 5 5' 3 3 I' E 215.00 SOUHEAST R OT NGT 24. HENNEPIN COUNTY MINNESA2B - 0 .20 40 80 SCALE IN FEET ALLIANT ENGINEERING, INC. 233 PART( AVE. SOUTH, SUITE 300 _ MINNEAPOLIS, MN 55415 PHONE (612) 756 3DOO FAX (6I2) 756-3099 E -1 SHELT 1 of 1 m J x Z W o W W W � Z >� a a 0 ��/ W W Y LL U Z U f tL an an p 0 t0 W f7 I hereby oedify Thai fhb plan, .peolfla 'In.. or report ro prepared by m. or under my dlre.t eupeM.lon end that 1 am o duly U.-..d PROFESSIONAL ENGINEER under the Ipr. of Me Staff. of MINNESOTA CLARK WICKWND. PE Dab flans No. QUALITY ASSURANCE/CONTROL R DATE DATE ISSUE PROJECT TEAM DATA DESIGNED: MK DRAWN: DE PROJECT NO: 110059 E -1 SHELT 1 of 1 A Ildir -1 wr J"d I ri animism 4' 1� A-W ool, ! MoblIVILIVA w 0 1 Edina, Minnesota ORDINANCE NO. 2012-9 (850 -A -38) AN ORDINANCE AMENDING THE ZONING ORDINANCE TO ESTABLISH A PUD, PLANNED UNIT DEVELOPMENT DISTRICT AT 6996 FRANCE AVENUE The City Of Edina Ordains: Section 1. Subsection 850.05 is amended to add the following: 850.05 Districts. For the purposes of this Section, the City shall be divided into the following zoning districts: Single Dwelling Unit District (R -1) Double Dwelling Unit District (R -2) Planned Residence District (PRD and PSR) Mixed Development District (MDD) Planned Office District (POD) Planned Commercial District (PCD) Planned Industrial District (PID) Regional Medical District (RMD) Automobile Parking District (APD) Heritage Preservation Overlay District (HPD) Floodplain Overlay District (FD) Building Height Overlay District (HOD) Planned Unit Development District (PUD) Section 2. Subsection 850 is hereby amended to add the following Planned Unit Development (PUD) District: 850.23 Planned Unit Development Districts (PUD) Subd. 1. Planned Unit Development District -1 (PUD -1) — Phoenix Plaza at 6996 France Avenue q. Legal Description: The East 215 feet of the South 190 feet of the Southeast Quarter of Section 30, Township 28, Range 24, Hennepin County Minnesota,) . Existing text — XXXX Stricken text — XXXX Added text — XXXx - B. Approved Plans. Incorporated herein by reference are the; lrE 70 LLC plans received by the City on February 24, 2012 `March 2, 2012 and March 14, 2012, including the building plans, except as amended by City Council Resolution No. 2012 -39, on file in the Office of the Planning Departmenc under file number 2011- 011.11a' C. Principal Uses All principal uses allowed in the PC D-1 Zoning District �anks.j xcept-drive- through uses, bakeries, coffee shops, and Catering Clothing store over 2,500 s.f. - -- - Oepartment store p_ry- goods, Electrical and appliance store, Furniture- store,' Medical offices up to a maximum of 7,950 square feet total for_the site, - -- -_ - - - -- — Office supplies' Paint and wallpaper Sporting goods "*If the entire building is occupied by retail uses, then the mezzanine shall be turned into storage space, and shale not be used for retail] - -- — - D. Accessory Uses:' Off - street parking facilities; Existing text — XXXX 2 Stricken text —XXXX Added text — xXXx (Produce stands pursuant to permit issued by the City Mi anager.j ;Signs allowed -1 the PCD -1 D_ istrict standards, except as ollows. L. _ _Wall signage on the two sides of the southeast corner of the building shall not exceed 2 feet by 13 feet inr size.) 2. There shall be no window signage a love the entry doors on the first level, 3. The monument sign setback shall be three 3 fee - -- t 9 -- - _ -g -Y -- rom the ri ht of wa E. Conditional _Uses; Non' F. Development Standards. Development standards per the; PCD -1 Zoning_ District,- except the following:, Buildinct Setbacks) Front — France Avenue 16 feet ,Side Street — South 10 fee Side — North 39 fee ear — West 68 feel} Parkina Lot Setbacks !Front — France Avenue 10 fee' Front — 70th Street 4 fee Side — North & West 4 fee. Building Height one story Maximum Floor Area Ratio 37 %r G. Drive - through uses, coffee shops, bakeries and banks, medical office over 7,950 square feet, and retail - space ' over 6,600 square feet shall be prohibited; Section 3. This ordinance is effective immediately upon its passage and publication. Existing text — XXXX 3 Stricken text — XXXX Added text — KXXk First Reading: Second Reading: Published: ATTEST: Debra A. Mangen, City Clerk James B. Hovland, Mayor Please publish in the Edina Sun Current on: Send two affidavits of publication. Bill to Edina City Clerk CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Ordinance was duly adopted by the Edina City Council at its Regular Meeting of March 20, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of 2012. City Clerk Existing text — XXXX 4 Stricken text — XXXX Added text — XXXX RESOLUTION NO. 2012-39 RESOLUTION APPROVING A FINAL REZONING AND FINAL DEVELOPMENT PLAN FOR FE 70 LLC AT 6996 FRANCE AVENUE BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as followcity of Edina Section 1. BACKGROUND. 1.01 The applicant is requesting Final Rezoning from PCD-4, Planned Commercial District to PUD, Planned Unit Development District and Final Development Plan to construct an 8,260 square foot retail /office building at 6996 France Avenue. The property is legally described as follows: The East 215 feet of the South 190 feet of the Southeast Quarter of Section 30, Township 28, Range, 24, Hennepin County, Minn. 1.02 A sketch plan was reviewed by both the Planning Commission on August 17, 2011; and on September 6, 2011 by the City Council. The proposed plan is virtually the same as the plans reviewed for the sketch plan review, with the exception of a mezzanine being added to the building. 1.03 On September 6, 2011, as part of the sketch plan review, the City Council determined that the request did not reach the threshold to require a Small Area Plan. 1.04 On November 9, 2011 the Planning Commission unanimously recommended approval of the Preliminary Rezoning and Preliminary Development Plan. 1.05 On December 6, 2011, the City Council unanimously approved the Preliminary Rezoning and Preliminary Development Plan. 1.06 On February 8, 2012, The Planning Commission unanimously recommended approval of the Final Rezoning and Final Development Plan subject to conditions. 1.07. On March 6, 2012, the City Council held a public hearing and continued taking action to the March 20, 2012 City Council meeting; and requested that the applicant revise the building elevations. Section 2. FINDINGS 2.01 Approval is subject to the following findings: Approval is subject to the following findings: 1. The proposed land uses are consistent with the Comprehensive Plan. 2. The proposal is consistent with the approved Preliminary Rezoning and Preliminary Development Plan. City Hall 952- 927 -8861 4801 WEST 50TH STREET FAX 952 - 826 -0390 EDINA, MINNESOTA, 55424 -1394 www.CityofEdina.com TTY 952- 826 -0379 RESOLUTION NO. 2012-39 3. The site layout would be an improvement over a site layout required by standard zoning; the building is brought up to the street, provides front door entries toward the street, includes sidewalks to encourage a more pedestrian friendly environment along the street. 4. The design of the building is of a high quality stone with large windows. The building is consistent with the small scale buildings on this block. 5. The development would incorporate improved landscaping and green space, a decrease in impervious coverage, and an infiltration area. 6. The contaminated soils on the site would be cleaned up. 7. Traffic would be improved in the area with a right -in only access on France Avenue, the elimination of the curb cut nearest the intersection and narrowing the curb cut further to the west. 8. The proposed project would meet the following goals and policies of the Comprehensive Plan: a. Building Placement and Design. Where appropriate, building facades should form a consistent street wall that helps to define the street and enhance the pedestrian environment. On existing auto - oriented development sites, encourage placement of liner buildings close to the street to encourage pedestrian movement. ■ Locate prominent buildings to visually define corners and screen parking lots. • Locate building entries and storefronts to face the primary street, in addition to any entries oriented towards parking areas. ■ Encourage storefront design of mixed -use buildings at ground floor level, with windows and doors along at least 50% of the front fagade. ■ Encourage or require placement of surface parking to the rear or side of buildings, rather than between buildings and the street. b. Movement Patterns. • Provide sidewalks along primary streets and connections to adjacent neighborhoods along secondary streets or walkways. • Limit driveway access from primary streets while encouraging access from secondary streets. • Provide pedestrian amenities, such as wide sidewalks, street trees, pedestrian- scale lighting, and street furnishings (benches, trash receptacles, etc.) • A Pedestrian- Friendly Environment. Improving the auto - oriented design pattern discussed above under "Issues" will call for guidelines that change the relationship between parking, pedestrian movement and building placement. RESOLUTION NO. 2012-39 c. Appropriate Parking Standards. Mixed use developments often produce an internal capture rate. This refers to residents and workers who obtain goods and services from within the development without making additional vehicle trips. Parking ratios for mixed use development should reflect the internal capture rate and the shared parking opportunities this type of development offers. d. Encourage infill /redevelopment opportunities that optimize use of city infrastructure and that complement area, neighborhood, and /or corridor context and character. Section 3. APPROVAL NOW THEREFORE, it is hereby resolved by the City Council of the City of Edina, approves the Final Rezoning from PCD -4, Planned Commercial District to PUD, Planned Unit Development District and Final Development Plan to construct an 8,260 square foot retail/ office building at 6996 France Avenue. Approval is subject to the following Conditions: 1) Subject to staff approval, the site must be developed and maintained in substantial conformance with the following plans, unless modified by the conditions below: • Site plan date stamped March 2, 2012. • Grading plan date stamped March 2, 2012. • Landscaping plan date stamped March 2, 2012. • Lighting plan date stamped February 24, 2012. • Utility plan date stamped March 2, 2012. • Bicycle storage plan date stamped March 2, 2012. • Building elevations date stamped March 14, 2012. • Building materials board, including colors, presented at the City Council meeting on March 20, 2012. 2) Prior the issuance of a building permit, the following must be submitted: a. A final landscape plan, subject to staff approval. Additionally, a performance bond, letter -of- credit, or cash deposit must be submitted for one and one -half times the cost amount for completing the required landscaping, screening, or erosion control measures. b. A construction management plan. 3) The property owner is responsible for replacing any required landscaping that dies. 4) Submit a copy of the Nine Mile Creek Watershed District permit. The City may require revisions to the approved plans to meet the district's requirements. 5) Compliance with the conditions required by the chief building official in his memo dated January 10, 2012. RESOLUTION NO. 2012 -39 6) Compliance with the conditions required by the city engineer in his memo dated January February 3, 2012. 7) Compliance with the conditions required by the fire marshal in his memo dated January 28, 2012. 8) The contaminated soils must be cleaned up per the requirements of the Minnesota Pollution Control Agency. 9) Adoption and compliance with the PUD Ordinance for the site. 10) Submit a photometric lighting plan that details illumination levels sufficient to support an active pedestrian movement along France Avenue and West 70th Street. 11) Snow will be removed from the site at the point where stored snow consumes one parking space. 12) Submit a revised site plan to indicate the location of the bicycle storage area that complies with City Code. 13) Submit an internal truck movement circulation plan. That plan would be subject to review by the City Engineer. Adopted by the Edina City Council this 20th day of March, 2012. Attest: Debra A. Mangen, City Clerk STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS CITY OF EDINA ) James B. Hovland, Mayor CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing City Council Minutes is a true and correct copy of the Resolution duly adopted by the Edina City Council at its regular meeting of March 20, 2012, and as recorded in the Minutes of said regular meeting. WITNESS, my hand and seal of said City this day 2012. Debra A. Mangen, City Clerk SUPPORTING INFORMATION Surrounding Land Uses Northerly: Southdale Galleria Offices; zoned PCD -3, Planned Commercial District and guided Office /Residential. Easterly: France Avenue and the Galleria; zoned PCD -3, Planned Commercial District and guided CAC, Community Activity Center. Southerly: 70th Street and a BP Gas Station; zoned PCD -4, Planned Commercial District and guided Office /Residential. Westerly: Southdale Pet Hospital; zoned PCD -3, Planned Commercial District and guided Office /Residential. Existing Site Features The subject property is 27,702 square feet in size, is relatively flat and contains a full service gas station. (See pages A3 —A6.) Planning Guide Plan designation: Office /Residential (See pages A27 —A29.) The property is located within and area designated as a potential area of change. (See page A27.) During the Sketch Plan review of this project, the City Council determined that a Small Area Plan would not be necessary prior to redevelopment of this site. (See page A60.) Zoning: PCD-4, Planned Commercial District (See page A26.) Parking Based on the proposal for 3,000 square feet of retail space and 5,260 square feet of office space, 47 parking stalls would be required by the City Zoning Ordinance. The site plan demonstrates 34 parking stalls available. However, the parking study demonstrates that these uses would generate the need for 29 parking stalls. (See page A38 of the parking study.) Therefore, 34 parking stalls would support 3,000 square feet of retail space and 5,260 square feet of office space. However if the retail uses become a bank, coffee shop, or bakery/bagel shop, the parking would not be adequate. (See page A37.) Therefore, those uses should not be allowed on this site. Additionally, if the office space were turned into retail, the mezzanine would have to be converted into storage. In doing so, that would turn the building back to a 6,600 square foot building. If the building were entirely occupied with general office uses, the site would contain adequate parking; however if the building were entirely occupied by medical offices, the site would not contain adequate 2 parking. (See attached memo from WSB on page A40a.) Based on that WSB memorandum dated February 3, 2012, only a 7,950 square foot medical office could be supported by the site's 34 parking stalls. Therefore a portion of the mezzanine could be utilized by medical office space. A restriction on the size of medical offices should therefore be added into the PUD Ordinance requirements. Site Circulation Access to the site would be from France Avenue and 70th Street. Exit from the site would be onto 70th Street only. (See page A18.) There would be surface parking behind the building. Loading to the building would take place in the parking lot during off peak hours. A walking path would be located around the building and along France and 70th Street. (See page Al 9.) The city engineer and fire, marshal have reviewed the proposed site circulation plans and found them to be acceptable. Landscaping The existing site contains virtually no landscaping or green space. There is one tree existing in the northwest corner of the site. This tree would remain. The applicant is proposing 15 new overstory trees. In addition, a full complement of understory landscaping would be provided around the building and green space added along all four sides. This would all be an improvement over the existing conditions on the site. (See page A19.) The property owner to the north has expressed a willingness to remove the pine trees on their property near the north lot line. (See attached emails on pages A64 —A65.) The applicant believes that these trees would not be impacted during construction of the new building Grading /Drainage /Utilities The city engineer has reviewed the proposed plans and found them to be acceptable subject to the comments and conditions outlined on the attached page A63. A developer's agreement would be required for the construction of the proposed sidewalks within the right -of -way. The fire marshal reviewed the proposed plans and is requiring that a fire hydrant be installed on the northeast corner of the property. It should be located on the north side of the proposed driveway entrance on the west side of the sidewalk. (See page A62.) This shall be made a condition of approval. Any approvals of this project would be subject to review and approval of the Nine Mile Creek Watershed District, as they are the City's review authority over the grading of the site. Building /Building Material The proposal is for a stone building with large windows. (See rendering on pages Al5 —A16.) The applicant will have a materials board for the Planning Commission to review at the Planning Commission meeting. The City's chief building official has reviewed the plans and provided provide comments on page A61. These comments and conditions shall be made a condition of approval. A construction management plan must also be submitted subject to staff approval. Planned Unit Development (PUD) Per Section 850.04. Subd. 4 D provides the following regulations for a PUD: 1. Purpose and Intent. The purpose of the PUD District is to provide comprehensive procedures and standards,intended to allow more creativity and flexibility in site plan design than would be possible under a conventional zoning district The decision to zone property to PUD is a public policy decision for the City Council to make in its legislative capacity. The purpose and intent of a PUD is to include most or all of the following: a. provide for the establishment of PUD (planned unit development) zoning districts in appropriate settings and situations to create or maintain a development pattern that is consistent with the City's Comprehensive Plan; b. promote a more creative and efficient approach to land use within the City, while at the same time protecting and promoting the health, safety, comfort, aesthetics, economic viability, and general welfare of the City; c. provide for variations to the strict application of the land use regulations in order to improve site design and operation, while at the same time incorporate design elements that exceed the City's standards to offset the effect of any variations. Desired design elements may include: sustainable design, greater utilization of new technologies in building design, special construction materials, landscaping, lighting, stormwater management, pedestrian oriented design, and podium height at a street or transition to residential neighborhoods, parks or other sensitive uses; 4 d. ensure high quality of design and design compatible with surrounding land uses, including both existing and planned; e. maintain or improve the efficiency of public streets and utilities; f. preserve and enhance site characteristics including natural features, wetland protection, trees, open space, scenic views, and screening; g. allow for mixing of land uses within a development, h. encourage a variety of housing types including affordable housing; and i. ensure the establishment of appropriate transitions between differing land uses. The proposal would meet the purpose and intent of the PUD, as most of the above criteria would be met. The site is guided in the Comprehensive Plan for "Office Residential — OR," which allows for limited retail. The applicant is proposing to use the site for office with limited retail. Through the PUD rezoning, the City has the ability to specifically limit the uses on the site to be consistent with limited retail uses per the Comprehensive Plan, and to ensure that the uses can be supported by the parking provided. The proposed vitamin store and financial office uses are more consistent with the Comprehensive Plan, than the existing gasoline service station. The proposal would create a more efficient and creative use of the property. The building would be pulled up close to the street, with sidewalks in front, and separated from the street by green space to promote a more walkable environment. Landscaping and patios are also proposed in front, with store fronts opening toward France Avenue. Traffic generated from the site would be less than the existing gas station site. The proposed building would be a high quality stone and glass building. The site circulation would be improved with a right -in only access on France Avenue, the elimination of the curb cut nearest the intersection and narrowing the curb cut further to the west. The applicant will also remediate contaminated soils that exist on the site today from the service station. As demonstrated on page 9 of this report, the proposal meets several goals and policies outlined in the Comprehensive Plan. 5 w9i�1r� ok e �J � �o PLANNING COMMISSION STAFF REPORT Originator Meeting Date Agenda # Cary Teague February 8, 2012 2011- 011.11a Director of Planning INFORMATION /BACKGROUND Project Description FE 70, LLC is proposing to tear down the existing gas station at 6996 France Avenue and re -build an 8,260 square foot office /retail building. (See property location and surrounding land uses on pages Al —Aft.) The building would include a 3,000 square foot retail store (Vitamin Shop) and a 5,260 square foot financial office. (See the applicant's narrative, building rendering and plans on pages Al 1 —A22; and the traffic and parking study on pages A30- A40a.) To accommodate this proposed redevelopment, the following is requested: ➢ Final Rezoning from PCD -4, Planned Commercial District to PUD, Planned Unit Development; ➢ A Zoning Ordinance Amendment that establishes the PUD, Zoning District; and ➢ Final Development Plan. The City Council approved Preliminary Rezoning from PCD-4, Planned Commercial District to PUD, Planned Unit Development, and Preliminary Development plan for this project on December 6, 2011. (See approved preliminary plans on pages A23 —A25, and the minutes from the meeting on pages A52 —A55.) The footprint of the building and the parking arrangement has not changed from the preliminary approval. The Zoning Ordinance Amendment that would accommodate the requested rezoning to PUD, Planned Unit Development can be found on the attached pages A7 —A10.) 2. Applicability /Criteria a. Uses. All permitted uses, permitted accessory uses, conditional uses, and uses allowed by administrative permit contained in the various zoning districts defined in Section 850 of this Title shall be treated as potentially allowable uses within a PUD district, provided they would be allowable on the site under the Comprehensive Plan. Property currently zoned R -1, R -2 and PRD -1 shall not be eligible for a PUD. Because of the Comprehensive Plan designation of "limited retail" and the potential for a parking shortage depending on future use; the proposal should be limited to uses that will not create parking problems. (See page A37 of the parking study.) The Zoning Ordinance amendment on pages A7 —A10 lists the uses that would be allowed on this site. The uses allowed are based on the traffic and parking analysis done by WSB and Associates on pages A30 —A40a. b. Eligibility Standards. To be eligible for a PUD district, all development should be in compliance with the following: i. where the site of a proposed PUD is designated for more than one (1) land use in the Comprehensive Plan, the City may require that the PUD include all the land uses so designated or such combination of the designated uses as the City Council shall deem appropriate to achieve the purposes of this ordinance and the Comprehensive Plan; The site is guided in the Comprehensive Plan for "Office Residential — OR," which allows for limited retail. Because of that land use designation, uses allowed within the PCD -1 District would be appropriate, as the PCD -1 is the City's least intensive commercial zoning district. (See pages A41 —A42 for a list of uses allowed within the PCD -1 District.) Per the preliminary approval, the applicant is agreeable to those uses. Uses were added as part of the preliminary approval including: catering, clothing store over 2,500 s.f., department store, dry goods, electrical and appliance store, furniture store, office supplies, paint and wallpaper, and sporting goods. Uses that should not be allowed, based on the parking study, would be a bank, coffee shop or a bakery/bagel shop. (See page 37 of the parking study.) R As mentioned above, there is concern over the number of parking spaces provided on the site. According to the parking study, the parking that is proposed would support the initially proposed uses. However, should these uses change in the future; the site could be short parked, depending on the new use. Therefore, as a condition of a change in use, such as the office space turning to retail, the mezzanine would have to be converted to storage area, so the use would meet the parking requirements. If the site were entirely occupied with general office uses, the site would contain adequate parking; however if it were entirely occupied by medical office, the site would not contain adequate parking. (See attached memo from WSB on page A40a.) Based on the WSB memorandum dated February 3, 2012, only a 7,950 square foot medical office could be supported by the site's 34 parking stalls. (See page A40a.)Therefore a portion of the mezzanine could be utilized by medical office space. Again, these provisions would be written into the Ordinance that rezones the site PUD, and would be adopted into the City's Zoning Ordinance. (See draft of the Ordinance on pages A7 —A10.) ii. any PUD which involves a single land use type or housing type may be permitted provided that it is otherwise consistent with the objectives of this ordinance and the Comprehensive Plan; As mentioned above, the proposed uses would be office and limited retail, consistent with Comprehensive Plan. A single land use on the site would meet the limited retail use or office designation of the Comprehensive Plan. iii. permitted densities may be specifically stated in the appropriate planned development designation and shall be in general conformance with the Comprehensive Plan; and Parking requirements would limit the uses that would be allowed on the site. If approved by the City, the building would be limited in size; and the use of the building would be limited by the number of parking spaces on the site. The building would not be allowed to be entirely occupied with 8,260 square feet of retail. Should the office space turn into retail, the mezzanine would have to be turned into storage. 7 iv, the setback regulation, building coverage and floor area ratio of the most closely related conventional zoning district shall be considered presumptively appropriate, but may be departed from to accomplish the purpose and intent described in #1 above. The following page shows a compliance table demonstrating how the proposed new building would comply with the PCD -1 Zoning Ordinance Standards. Should the City decide to rezone these sites to PUD, the proposed setbacks, height of the building and number of parking stalls would become the standards for the lots. Please note that several of the City Standards are not met under conventional zoning. However, by relaxing these standards, the purpose and intent, as described in #1 above would be met. The site layout would be improved by bringing the building up to the street, providing front door entries toward the street, and including sidewalks to encourage a more pedestrian friendly environment along the street. The design of the building is of a high quality stone with large windows. The building is consistent with the small scale buildings on this block. The development would incorporate improved landscaping and green space, a decrease in impervious coverage, and an infiltration area. The applicant will also be cleaning up contaminated soils on the site through the Minnesota Pollution Control Agency (MPCA). Traffic would be improved in the area with a right -in only access on France Avenue, the elimination of the curb cut nearest the intersection and narrowing the curb cut further to the west. Compliance Table PRIMARY ISSUES /STAFF RECOMMENDATION Primary Issues Is the proposed development reasonable for this site? Yes. Staff believes the proposal is reasonable for the following reasons: The proposed uses would fit in to the neighborhood. As mentioned, this site is guided in the Comprehensive Plan for "Office Residential — OR," which allows for limited retail. The applicant is proposing to use the site for office with limited retail. Through the PUD rezoning, the City has the ability to specifically limit the uses on the site to be consistent with limited retail uses per the Comprehensive Plan, and to ensure that the uses can be supported by the parking provided. 2. The building is relatively small and in scale with building within this area on the west side of France. 3. The existing roadways would support the project. WSB conducted a traffic impact study based on the proposed development, and concluded that the 9 City Standard (PCD -1) Proposed PUD Building Setbacks Front — France Avenue 35 feet 14 feet Side Street — South 35 feet 9 feet Side — North 25 feet 40 feet Rear — West 25 feet 70 feet Parking Lot Setbacks Front — France Avenue 20 feet 10 feet Front — 70th Street 20 feet 5 feet Side — North & West 10 feet 5 feet Building Height Four Stories One Story + Mezzanine Maximum Floor Area Ratio (FAR) 100% 37% Lot size = 22,210 s.f. Gross s.f. = 8,260 s.f. Parking Stalls 47 34 stalls (Based on 3,000 s.f. retail & 5,200 s.f. office) Parking Stall Size 8.5' x 18' 8.5 x 18' Drive Aisle Width 24 feet 24 feet PRIMARY ISSUES /STAFF RECOMMENDATION Primary Issues Is the proposed development reasonable for this site? Yes. Staff believes the proposal is reasonable for the following reasons: The proposed uses would fit in to the neighborhood. As mentioned, this site is guided in the Comprehensive Plan for "Office Residential — OR," which allows for limited retail. The applicant is proposing to use the site for office with limited retail. Through the PUD rezoning, the City has the ability to specifically limit the uses on the site to be consistent with limited retail uses per the Comprehensive Plan, and to ensure that the uses can be supported by the parking provided. 2. The building is relatively small and in scale with building within this area on the west side of France. 3. The existing roadways would support the project. WSB conducted a traffic impact study based on the proposed development, and concluded that the 9 traffic generated from the project would be less than the current use on the site. (See traffic study on pages A30— A40a.) 4. The proposed project would meet the following goals and policies of the Comprehensive Plan: a. Building Placement and Design. Where appropriate, building facades should.form a consistent street wall that helps to define the street and enhance the pedestrian environment. On existipg -auto- oriented development sites, encourage placement of liner buildings close to the street to encourage pedestrian movement. • Locate prominent buildings to visually define corners and screen parking lots. • Locate building entries and storefronts to face the primary street, in addition to any entries oriented towards parking areas. • Encourage storefront design of mixed -use buildings at ground floor level, with windows and doors along at least 50% of the front facade. • Encourage or require placement of surface parking to the rear or side of buildings, rather than between buildings and the street. b. Movement Patterns. • Provide sidewalks along primary streets and connections to adjacent neighborhoods along secondary streets or walkways. • Limit driveway access from primary streets while encouraging access from secondary streets. • Provide pedestrian amenities, such as wide sidewalks, street trees, pedestrian -scale lighting, and street furnishings (benches, trash receptacles, etc.) • A Pedestrian - Friendly Environment. Improving the auto - oriented design pattern discussed above under "Issues' will call for guidelines that change the relationship between parking, pedestrian movement and building placement. c. Appropriate Parking Standards. Mixed use developments often produce an internal capture rate. This refers to residents and workers who obtain goods and services from within the development without making additional vehicle trips. *Parking ratios for mixed use development should reflect the internal capture rate and the shared parking opportunities this type of development offers. d. Encourage infill /redevelopment opportunities that optimize use of city infrastructure and that complement area, neighborhood, and /or corridor context and character. 10 5. The proposed plans are the same as the plans that were approved in the Preliminary Rezoning and Preliminary Site Plan. Is the PUD Zoning District appropriate for the site? Yes. Staff believes that the PUD is appropriate for the site. As highlighted above on pages 4 -8, the proposal meets the City's criteria for PUD zoning. In summary the PUD zoning would: 1. Ensure that the building proposed would be the only building built on the site, unless an amendment to the PUD is approved by City Council. 2. Limit the uses allowed on the site to ensure that there would be adequate parking. The uses allowed would be specifically listed in a PUD Ordinance that would be reviewed and approved as part of the Final Development Plan stage of the project. 3. Provide for a more creative site design, consistent with goals and policies in the Comprehensive Plan. Staff Recommendation Final Rezoning to PUD & Final Development Plan Recommend that the City Council approve the Final Rezoning from PCD -4, Planned Commercial District to PUD, Planned Unit Development District; adoption of the Ordinance Amending the Zoning Ordinance to establish the PUD Zoning District; and Final Development Plan to construct an 8,260 square foot retail /office building at 6996 France Avenue for FE70, LLC. Approval is subject to the following findings: 1. The proposed land uses are consistent with the Comprehensive Plan. 2. The proposal is consistent with the approved Preliminary Rezoning and Preliminary Development Plan. 3. The site layout would be an improvement over a site layout required by standard zoning; the building is brought up to the street, provides front door entries toward the street, includes sidewalks to encourage a more pedestrian friendly environment along the street. 11 4. The design of the building is of a high quality stone with large windows. The building is consistent with the small scale buildings on this block. 5. The development would incorporate improved landscaping and green space, a decrease in impervious coverage, and an infiltration area. 6. The contaminated soils on the site would be cleaned up. 7. Traffic would be improved in the area with a right -in only access on France Avenue, the elimination of the curb cut nearest the intersection and narrowing the curb cut further to the west. 8. The proposed project would meet the following goals and policies of the Comprehensive Plan: a. Building Placement and Design. Where appropriate, building facades should form a consistent street wall that helps to define the street and enhance the pedestrian environment. On existing auto - oriented development sites, encourage placement of liner buildings close to the street to encourage pedestrian movement. • Locate prominent buildings to visually define corners and screen parking lots. • Locate building entries and storefronts to face the primary street, in addition to any entries oriented towards parking areas. • Encourage storefront design of mixed -use buildings at ground floor level, with windows and doors along at least 50% of the front fagade. • Encourage or require placement of surface parking to the rear or side of buildings, rather than between buildings and the street. b. Movement Patterns. • Provide sidewalks along primary streets and connections to adjacent neighborhoods along secondary streets or walkways. • Limit driveway access from primary streets while encouraging access from secondary streets. • Provide pedestrian amenities, such as wide sidewalks, street trees, pedestrian -scale lighting, and street furnishings (benches, trash receptacles, etc.) • A Pedestrian - Friendly Environment. Improving the auto - oriented design pattern discussed above under "Issues" will call for guidelines that change the relationship between parking, pedestrian movement and building placement. 12 c. Appropriate Parking Standards. Mixed use developments often produce an internal capture rate. This refers to residents and workers who obtain goods and services from within the development without making additional vehicle trips. Parking ratios for mixed use development should reflect the internal capture rate and the shared parking opportunities this type of development offers. d. Encourage infill /redevelopment opportunities that optimize use of city infrastructure and that complement area, neighborhood, and /or corridor context and character. Final approval is subject to the following conditions: 1) Subject to staff approval, the site must be developed and maintained in substantial conformance with the following plans, unless modified by the conditions below: • Site plan date stamped January 6, 2012. • Grading plan date stamped January 6, 2012. • Landscaping plan date stamped January 6, 2012. • Building elevations date stamped January 6, 2012. 2) Prior the issuance of a building permit, the following must be submitted: a. A final landscape plan, subject to.staff approval. Additionally, a performance bond, letter -of- credit, or cash deposit must be submitted for one and one -half times the cost amount for completing the required landscaping, screening, or erosion control measures. b. A construction management plan. 3) The property owner is responsible for replacing any required landscaping that dies. 4) Submit a copy of the Nine Mile Creek Watershed District permit. The City may require revisions to the approved plans to meet the district's requirements. 5) Compliance with the conditions required by the chief building official in his memo dated January 10, 2012. 6) Compliance with the conditions required by the city engineer in his memo dated January February 3, 2012. 7) Compliance with the conditions required by the fire marshal in his memo dated January 28, 2012. 13 8) The .contaminated soils must be cleaned up per the requirements of the Minnesota Pollution Control Agency. 9) Adoption and compliance with the PUD Ordinance for the site.: Deadline for a city decision: May 1, 2012 City of Edina 6R4 � Lpgtnd 2. s7tii 670 Niy�igrrua Feawrn .4 6.� � DOi Ncuse Num Cep Latels 7 OF04 07� VM � N 1 iD0 Street Norn9 LaCfls y M10 > j 6rf ��6� OaYI � 70/ Cmcks �_ L�.kt Nimes 07p0 q00 few OOPS >• :eRts Parks P—i. 1 6021 OO A Asm 21 t Qf !sK •r2,� �j�OMO OOL 74 24 mx , f®12 p07 6101 1 6§00 n ^ //8317 -'� O yr 0076 72167! .N7Sh��] /\ ��t1 ��D900 7 Lpi1Y�- - 6916 OR2t �r0A7 Ig20 ] AR 1 6§70 0000 19374940 ''am �17699D 6917 OOMA10 WDp) 10977I59iQ SOON dl7 ML] 6921 7 I t 1 _ 0976 021 0976 6§25 „» 2103 YM 2502 O 1 E94l1 09/564/6 fIM /tl77 69T5; 6970 ti 19 7301 1 6929 6§1( 6932 4w4m (17542214171209 .6917 m50 4261 f3 4201 6915 1 1950 ]1}0 B937 [2of4m 12314710417 4206 0949 791069961 400 4211 1200 L '> i 7VwSTw 07001 74100 70m17p00 j 007 p 2PpT �7 7007 4 771 12124 OOS10W 700/' F7 L�- 17003 1777 F- 7009 7006 707000 A 7009 70m 2504 25m 42164T742044200�y__JR !7075 L1206 I 1 I 70f37012�7of]7ofz 7mt ?000 14 - -- -- 7m7 1000 77pI T7CJ1 F71011- 71J 7� pf6� 7m7 701617079 T070 'C.J IT703 /I61 M - 71051. 7102' (77017107 � YIN", 1101 7T0D Tim :1091 � I I .. _. 71m 2150 L1677171 7113 171a, L J-a y p6§ trfo J T10DT16§71m T17t7176I 7177! � 1_ _ 74 JJE1 712171]0 71771112/ 47/17 }72 16428TO7/b (2017121 7175 7176 1}71717 3301] 71297124 71297120' 712177 71217120 7055 ' L L J 7170 7171 �uppj II I7}]1 132 713717:21 T1 X7124 712112! 7177 7136 7737 7�1?26y 429 7}28 7f70 7126 ! 7200 1720/`7200 `70f7I0p1 7M77100 207770]. 26 72m 105770! 72057704 '77057701' 77057MI 7205 7200 7206 7 17208 706 7201 72077 7207 � 0 7209 7111 111---j 7217 727] X711] 727 7211 IOD 7715 770 7116 7216 7215 7300 7250 7720 7711 7720 275�7271 7779 tasr70 ua.�r.na.+ua.c�^t. rc:4xxosms 7110 d PID: 3002824440001 -4 t� ~n 6996 France Ave S ' '• Edina, MN 55435 �I 080i lOOf Legend TOOT 7000 700f StRet Name 1.a4els st"I C1ty Limits Cmeke p 7M Lake. 7006 7001 r 7005 7006 7000 7606 � —TWO 7015 7008 7012 TOT) 7012 7017 7016 7067 7060 TOfO �� M1I61EOR Tiff 7100 7101 4001 7105 7104 rf.fol P. 4m Tftt 7106 HIT. 74 o � h� d . f. u City of Edina - Legend -"I HknlipTr" F.Aft. J He— HumLL L"O. StRet Name 1.a4els st"I C1ty Limits Cmeke Lake N. mes Lake. Parks El Parcel. mwiww Owsrw 7ff1 srw PID:3002824440001 6996 France Ave S Edina, MN 55435 /m fuzaruvao I I ■rrnr�yK -• o .. n... ,. M7011 t 7005 r 1 , b - - Pam y s� 111 L� .. :v Y� A3 7077 7016' 7019 R7101 7100 { ti 7101 - 7105 7104 R .• - riawl Pe III"` 7111 nlvc-cmdun A�'dSC�,r g2 tC _ - , b - - Pam y s� 111 L� .. :v Y� A3 City of Edina IAI- gz M or K PID: 3002824440001 6996 France Ave S " tia Edina, MN 55435 r� 01 Lotand House Number labels Street Nome labels ./ Ctb limns ^/ Cream Ej take Names lakes Parks Parcels 2OD1 Aefal Phsto r µ 5 IL sr .' .I IT r. • • . rr �r M ^t, ,� r ty���k r '.sl' e� .. r �•� r f}sx _� !t� �.�^7s ALI Vv An �, L "S T- 46 0 PR DRAFT - DRAFT - DRAFT ORDINANCE NO. 2012- AN ORDINANCE AMENDING THE ZONING ORDINANCE TO ESTABLISH A PUD, PLANNED UNIT DEVELOPMENT DISTRICT AT 6996 FRANCE AVENUE The City Of Edina Ordains: Section 1. Subsection 850.05 is amended to add the following: 850.05 Districts. For the purposes of this Section, the City shall be divided into the following zoning districts: Single Dwelling Unit District (R -1) Double Dwelling Unit District (R -2) Planned Residence District (PRD and PSR) Mixed Development District (MDD) Planned Office District (POD) Planned Commercial District (PCD) Planned Industrial District (PID) Regional Medical District (RMD) Automobile Parking District (APD) Heritage Preservation Overlay District (HPD) Floodplain Overlay District (FD) 'Building Height Overlay District (HOD), Planned Unit Development District (PUD) Section 2. Subsection 850 is hereby amended to add the following Planned Unit Development (PUD) District: 850.23 Planned Unit Development Districts (PUD) Subd. 1. Planned Unit Development District -1 (PUD -1) — FE 70 ILLC at 6996 France Avenue p. Legal Description:, The East 215 feet of the South 190 feet of the Southeast Quarter of Section 30, Township 28, Range 24, Hennepin County Minnesota. Existing text — XXXX Stricken text — XXXX Added text — XXXX"1 B. _Approved Plans. Incorporated herein by reference are the FE 70 LLC plans received by the City on January 6, 2012,,' including the building plans, except as amended by CityL Council Resolution No. 2012- , on file in the Office of - the Planning Department under file number 2011- 011.11ai C Principal Uses; A I I principal uses allowed in the PCD -1 Zoning District,; except drive - through uses, bakeries, coffee shops,_and banks Catering Clothing store over 2,500 s.f, Vepartment store Ory -goods electrical and appliance store Furniture store Medical offices up to a maximum of 7,950 square feet total for the site'' Office supplies Paint and wallpaper Sporting goods If the entire building is occupied by retail uses, then the mezzanine shall be turned into storage space, and shall not be used for retail: D. Accessory Uses:j Existing text — XXXX Stricken text —XXXX Added text — XXXX Off - street parking facilities, rf 2 Produce stands pursuant to permit issued by the City Manager.: Signs allowed per the PCD -1 District E. Conditional Uses: done F. Development Standards. Development standards per the PCD -1 Zoning District, except the following: Building Setbacks Front — France Avenue 14 feet Side Street — South 9 feet Side — North 40 feet Rear — West 70 feet Parking Lot Setbacks Front — France Avenue 10 feet Front — 70th Street 5 feet Side — North & West 5 feet Building Height one story, Maximum Floor Area Ratio 37%' G. Drive - through uses, coffee shops, bakeries and banks, medical office over 7,950 square feet, and retail space; over 6,600 square feet shall be prohibited., Section 3. This ordinance is effective immediately upon its passage and publication. First Reading: Second Reading: Published: Existing text — XXXX 3 Stricken text — XXXX Added text — XXX l ATTEST: Debra A. Mangen, City Clerk James B. Hovland, Mayor Please publish in the Edina Sun Current on: Send two affidavits of publication. Bill to Edina City Clerk CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Ordinance was duly adopted by the Edina City Council at its Regular Meeting of , 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of , 2012. Existing text — XXXX Stricken text —XXXX Added text —XXXX City Clerk A is 4 Cary Teague, Planning Director Planning Department Edina City Hall 4801 W. 50th St. Edina, MN 55424 Project: Retail & Office Development Location: 6996 France Avenue South 333 Washington Avenue North, Suite 210, Union Plaza, Minneapolis, MN 55401 T: 612.676.2700 F: 612.676.2796 www.djr - inc.com L I CAN'T _ IVE Subject: Response to Suggested PUD Language for the site & City Council Minutes Upon review of the minutes from the city council review of the proposed project and the rezoning of the site to the PUD, the Developer is requesting the following amendments / clarifications to the proposed language. 1. Remediation of Site will be to the state Environmental Protection Agency standards. 2. The proposed office tenant is a financial services office tenant. References to financial services should be removed from the prohibited or conditional uses for the site. We suggest banks should be used instead as a prohibited use. The proposed tenant is TD Ameritrade. 3. Our understanding, based on the city council minutes is the permitted uses on the site are: a. The retail or office uses as outlined in the planner's summary of PCD -1 and select PCD -2 uses, not including the high traffic uses discussed in the parking study. b. Retail uses up to 6,600 square feet would be permitted uses, presuming the mezzanine space is storage only. c. Office uses of up to 8,260 square feet would be a permitted. Please forward these requests in the informational packets to the planning commission and city council for consideration for the Final Review of the PUD application. Cordially, Sheldon Berg, AIA, LEED AP Associate PLANNING DEPARTMENT JAN 0 6 2012 CITY OF EDINA P:\djr- arch\2011 \111 -0027 -General Realty -Edina, Wword\DesignVoning & Planning\Rezoning Application \Letter of Response - PUD language.doc 41(1 Afticktur tiatimu't 333 Washington Avenue North, Suite 210, union Plaza, Minneapolis, MN 55401 T: 612.676.2700 F: 612.676.2786 www.djr- inc,com Cary Teague, Planning Director Planning Department Edina City Hall 4801 W. 50th St. Edina, MN 55424 Project: Retail & Office Development Location: 6996 France Avenue South Subject: Preliminary Development Plan & PUD Narrative P�1` 19119 DEPAgnI►EN? SEP 13 2011 CITY C ENNR This presentation for Preliminary Development Plan & PUD review illustrates the redevelopment of the Sinclair Gas Station at 6996 France Avenue South - the NW comer of France and 70th Street to a 6,600 square foot retail development with associated site improvements. Current Use & Reasons for Redevelopment: The current use for the site is a gasoline filling station with vehicle repair, constructed in approximately 1960. The building is showing signs of its age. As with most filling stations, there are contaminants in the soil as established in a Phase 1 Environmental Assessment. In addition, the three curb cuts at this location — two on 70th street and one on France Avenue congest traffic flow in the area. Proposed Development: The project proposes a single -story retail and office building with associated parking and landscaping improvements. The building will be 8,260 square feet in size and be sited toward France Avenue and 70th Street with parking in the rear and side of the building. The developer has two tenants to fill the building. City & Neighborhood Betterment: The proposed retail development will benefit the City of Edina and the project's neighbors in the following ways: • Create a pedestrian - friendly development with the building oriented to the street and sidewalk with parking to the side and rear of the building, supporting these initiatives from the Comprehensive Plan. Improve traffic in the area with a right -in only access on France Avenue, the elimination of the curb cut nearest the intersection and narrowing the curb cut further to the west. A traffic study has been ordered to evaluate any impacts on the neighborhood, but our impression is that this will be negligible. • Remediate contaminated soils on site. • Create a greener and more environmentally friendly development improving storm water rates and quality through storm water retention and rain gardens or vegetated swales. • Replaces unsightly auto repair and filling station in a prominent location of the business district and main thoroughfares of the Southdale Area. • Provides small scale neighborhood serving retail and office uses. • Add new businesses to the Edina tax base. Rezoning and the Comprehensive Plan: The project proposes to change the zoning of the site from PCD-4 to a PUD based on the PCD -2. The change from PCD4 to PCD -2 is a less dense district than the zoning of the adjoining properties to the north and west which are zoned PCD -3. The current comprehensive plan indicates OR use in this area with limited retail and the Greater Southdale Area Final Land Use and Transportation Study Report identifies the area as a Mixed Use area. Though limited, the west side of France Avenue does have some notable Ala 6996 France Avenue South — PUD Narrative 9/12/2011 retail uses in the near area including: Room & Board to the south and the Edina Diamond Center to the North. The proposed use is consistent with neighboring uses and reinforces the goals and policies of the Comprehensive Plan by siting the building to address the street, engage pedestrians, cyclists and transit users. Impact on Surrounding Properties: The new building will improve neighboring property values and improve the streetscape of the neighborhood. No negative impacts are anticipated. Land Use Impacts: The proposed project will yield an FAR of .37 well within the FAR set forth in the PCD -1, which is 1.0. At the same time the use is dense enough Traffic Congestion or Traffic Hazards: The removal of the curb cuts and relocation of them away from the comer should improve traffic movement at the site for the neighborhood. Conformance with Zoning Code: . The PUD is proposing the following variances from the PCD -1 standard to be incorporated: Building Setbacks: • Front Setback — Change from 35 feet to 14 feet • Side Street South — Change from 25 feet to 9 feet Parking Lot Setbacks: • Front— France Avenue —Change from 20 feet to 10 feet • Front — 70th Street — Change from 20 feet to 5 feet • Side - North & West — Change from 10 feet to 5 feet Provides a Proper Relationship between the Proposed Improvements, Existing Structures, Open Space and Natural Features: The building siting reflects the relationships of building and parking to the street, which enhances the pedestrian environment and improves the city's streetscape. The building size and scale are in proportion to adjacent properties for the size and scale of the site. The existing site was entirely paved. The proposed development incorporates landscaping and setbacks which are much friendlier to the natural environment by incorporating the infiltration of rain water, landscaping of the setbacks and decreasing the amount of impervious coverage of the site. Uses: In addition to the foregoing required considerations, the development is requesting the following uses be allowable in the PUD standards for the site. PCD -1 Uses will be allowed in addition to the additional uses from PCD -2 listed below: 1. Catering 2. Clothes stores exceeding 2,500 s.f. 3. Department Stores 4. Drygoods stores 5. Electrical and Househould Appliance Stores 6. Furniture Stores Q E4 �3 X011 7. Office Supplies Stores S 8. Paint and Wallpaper Stores��1�" " 9. Personal Apparel Stores 10. Sporting and Camping Goods Stores 4 Ali 6996 France Avenue South — PUD Narrative Cordially, Sheldon Berg, AIA, LEED AP Associate 9/12/2011 P: \djr- arch\2011 \111 -0027 - General Realty - Edina, MN \Word \Design\Zoning & Planning\Rezoning ApplicatioMSummary Letter.doc GIDSpNVA^so PLO t� SE? 13 JV 00 CI 0: 3 A N- D�-- C-1 ..• if � July 22, 2011 � =.o0277 DOR K - 0] EXTERIOR PERSPECTVEl .crnaww.oe ~�8. U;1d �uu.uwnonmom a �• —_ I - -- V" A2 NORTH EXTFAIOR EIEVATON rr�nn vJ ^C^l W Ai EAST E %IERIOR EIEVATON ' � y M WEST EME3110R EtEVATON I I I wawnw I I acrK -2 -� _ _ 5 4..._�..• — uanAnn. �iau� 66 .. ` A�` EOURI EXiERiOR E]EVATIO amrk �!��' ^ - - - - -- V" A2 NORTH EXTFAIOR EIEVATON rr�nn vJ ^C^l W Ai EAST E %IERIOR EIEVATON ' � y !!� 11111 Ilse -� - -- V" A2 NORTH EXTFAIOR EIEVATON rr�nn vJ ^C^l W Ai EAST E %IERIOR EIEVATON ' � y I I I _ I ����1 ,;1 •� I l� I I \- _� :iB tl ® cv�,m�■ i I Ml° 1019tl1 ALLIANT ���w....�wsnn Yrm�W �M4�t• Ae0.hM.� �i� tCn 0.� �% A1�iaYMII A I E � � E II z 'CB LEGEND �m N I P��L� N Vry aye >a � C �� \`�G� ® Q 06 A. Al WddMmAmN I Ml° 1019tl1 ALLIANT ���w....�wsnn Yrm�W �M4�t• Ae0.hM.� �i� tCn 0.� �% A1�iaYMII A � � E z 'CB LEGEND �m ®mum a•rlaa ume�o mmna �.�. m alra+ amoNQ/aamot �i� o dAm N I P��L� N Vry aye >a � C �� \`�G� ® Q 06 A. WES T 70 TH S TREE CC �' �aa .°�O•w nnl S ITS P LA v SITE PLAN NOTES ...m.rmAaouao�Aame_ ' pO.mrt m riOV"s•u.°rOim A e..c. aoe.. o.m mm �• �• • A4 .O m.r�•a p Y wag s.. m WR s Yso AQ e..l uY �MOMVn .�O mM �N wMire i ir.i ��imAao u r mss. SITE DATA: PARKING DATA: - VTI °' SITE LEGEND: s amm. mau® um Qmou.woim N fGF P\,V ,1�{PAp� P��` cerw ]A Whig-A—N ems nlo miser FL c~ e�'i%6, r.te1itosaee ALLIANT mvuu8�aufAaaO nYUNAAZ� rupA..aw {JFy S W a3 C f. OBI N =r..w. •wi.n°c \ L, VWII �P �I 'fil LANDSCAPE SCHEDULE LANDSCAPE REOUIREb!ENTS Z 6 E� amml Ss W `.�rTrr �Dr' XT� a' Nif ee lib , M� DJR _ � � sm maoe I MK lim R°llm OL 311[ . Lb PLANTING NOTES• 1])WddnAr A.aN sarn3b sa uml �� I � .se om ssn rrsrd va�m oaalarlele iR lbl 6]6Sab __ -L.µ i fPnrwl , � I i � irmr.namur su.m mAe ° ° a °r ALLIANT oral ®nmc .QA.aa �31m.,a aaa lsrr VWII �P �I 'fil I I P I n r �I II=I u Ir u u n u 1 I�,uej,.�:.� i4i II if :I\ II If 1[111 -II � II II ➢ _ a w -. LANDSCAPE SCHEDULE Z 6 E� amml Ss W `.�rTrr �Dr' XT� a' Nif I I P I n r �I II=I u Ir u u n u 1 I�,uej,.�:.� i4i II if :I\ II If 1[111 -II � II II ➢ _ a w -. a Z 6 E� Ss W � ee M� I I P I n r �I II=I u Ir u u n u 1 I�,uej,.�:.� i4i II if :I\ II If 1[111 -II � II II ➢ _ a w -. -a. d GRAOINO NOTES:_ 1�1 min m� ®O X0119 -.1� M .oA m�im•OO• m.e.s �A 1.�f s .a mmwcis ■ room a u L Ns.o�claOlu � � m ml loa.Iw. o>m Imo v+:'am mr�wv® •� GRADING LEGEND. - .�.:.. �v N DJR A7 W.Ide(mu An. N 50. RIO WI77101 Ph (61 6761100 Fu (61�676Z776 ALUANQT 77.1m®QI0.6"IL mr..s.va7wla an11n I B■■■A ANNE" \■ ■tj ■ GRAOINO NOTES:_ 1�1 min m� ®O X0119 -.1� M .oA m�im•OO• m.e.s �A 1.�f s .a mmwcis ■ room a u L Ns.o�claOlu � � m ml loa.Iw. o>m Imo v+:'am mr�wv® •� GRADING LEGEND. - .�.:.. �v N DJR A7 W.Ide(mu An. N 50. RIO WI77101 Ph (61 6761100 Fu (61�676Z776 ALUANQT 77.1m®QI0.6"IL mr..s.va7wla an11n I UTILIT P L,-A/ PERFORATED HOPE SECTION: HTIIITY NOIS& m ���ms�r.mra mmosw uwrt s avvm.r w. u wnm wm m ml anv v s d s umiriws I • �a�mna mr— amwm.a vm. �mm s�ivw— weo�aa s �a �Mmrc m�a m�mw a nt _ w,w s locum wmowma wrr m Ira ®w ma rms a -vlm nr rrr rs v �s ammo ��arrlG Oa sen sw �s ow• L_ I� I unNw�m� moan ®rmwo m. mc� ND� O n sm.s � I • unurr tr:cEND: w�.mm LLJ Q I uo UTILIT P L,-A/ PERFORATED HOPE SECTION: wEpFllnATM O ND� O n sm.s DJR Ammr�]wmn Dmno 14 M YDO N I umnA:.— a W 5 °e8 �T >r- -� auwr] sawra/mnas N AN I+ m w -ra I FcCooR PLAN 02 Wl i I o �l� 1 r Q �vSW 1 do U-1 LPN o� 1.1 ,m' • ra ` A100 I"1P AJ PQ'Ll Mi N�R� PL}ti 4 Q 4 Q ro 11 10 2 1�.,'� N td. t'-0' Q Q Q 1 ■�.e.���. 4 819— 4 M MST FXTEH OR ELEVATION —1'5 I I t� �ntmu N 5W EIEVI 0 �1■■■■■■■■■■■■■■■i:■ 10 2 1�.,'� N td. t'-0' Q Q Q 1 Al1 F..¢r EXIEPIOP ElEV�710N - VC. T-0 tlji! lhli a, II °° ,ii i �1■■■■■■■■■■■■■■■i:■ 10 2 ■■0■1■■■CUS N td. t'-0' Q ■�.e.���. 4 4 I m ■■■IN■■■RE � 11111 ■■ an� �� 11 ����■ _ ==Ems Al1 F..¢r EXIEPIOP ElEV�710N - VC. T-0 tlji! lhli a, II °° ,ii i NO 10 2 ■■0■1■■■CUS N td. t'-0' Q ■�.e.���. 4 4 Al1 F..¢r EXIEPIOP ElEV�710N - VC. T-0 tlji! lhli a, II °° ,ii i ■■mm=IW ■■0■1■■■CUS ■�.e.���. I m ■■■IN■■■RE � 11111 ■■ an� Al1 F..¢r EXIEPIOP ElEV�710N - VC. T-0 tlji! lhli a, II °° ,ii i n� r I' I 'll 'II I I �I 1. !II Ijl !I I 'll I_ pre L) m I N+�R� PLAN SITE PLAN NOTES: 1. mmlma ua ro rxa v mmmlY Yn/YR xacl v n11,4 L RM M YmRRCRmaL ma9RIGR M Nim¢TE ST M Y1IImlf w nmvm° 9lmala . 1 tmllGnOln cvaaatx mm9 a amo 91Rm1 mw® ,mx mmu txua A x114 mY1 TRY6Rae a YL mrnFtx mAm a,m mRlo Avsmlr m mRG1[IE 99a a YPYmI° R • 1/x M, OD'M ®1 ANL w s au x>a1Ym emm [1114 m a RxPlaaY nm xacart mmR wm ■ ■V/-,,•■ amo muRYart m nw meml mamn�, xmtt l ALL Cmm axo mm° axm monwR 1,1,191 RAC. m a Pa mn AROQfE6TxR703 PVC. e11e0aaS. T• Rim eRau a °a 91o1c ])7 WmhI.gl® Ave. N SS.1me6e' hollL rn 5401 .. au Na Ym tuna m B Taom[ slx om IRa® ,A11° M (613) 6T6 -INo ��� r° an ztalolaa Fa (612) 67&rM la cvnart APlam m a wsau° rm Au a� Deco a m was smxm Pa mWR a mR Sm1mNm1 n. Rlsnsm m1o®m Imo m mnmoc v xx9n1Y rwx 1ma ALLIANT mam onna6t 11R°. E}41MGa1Nn. n1G 1L mnmacla muLL Imo vom n[ lDGl1OR as OLYATam v nt M Mm" I mRn Re [Rmm um1Y° aeG 19Vmaw6 w:a01aS 9a?I Af pmisl0 YMMGPRI]. W1 fMn mff2N ma90 AT 119 veaPam MI,l11AR Peal m 119 11MT wmxRnln to -tmo fi 9fC n1.10P6 02 CYMWaC10R p1aLL p11®IA1FL, IATRY M IaZ,xlnlxWPw xR @Sa 6 Yn D6O1[PAN@S OP YYMImM iRml 119 PIAN9. 11 aLL CmOmC IIW ro 4 ]GOY P9 M minue®f ma¢t[ 9n11 N aaa a lr u aim eRGml Ivm® SITE DATA: mamrt :maRm vm-a vavYSm xo191m wm mama x11am1 - raR 1a•, su r PYY90 meaol - an9. xv, ae/mw 1V ra,� aRU - x111Y 9: m amts PI®Oim 911xaG NW -410 9 PM - MA- a9A - 41a/Ix11Y - Y.1] J PARKING DATA :a1-- m9lmm MG -41x0 W. R (xl N CR m ®N - Naa111G R[maUORL �' e PaRXwY 9Im mR n,6T IAm mA R w %aoG v ro °Isi- m xx. ZZV In F tYGa RRaL PAIYmm erYa R09 ®- sx � w z ZQ 1YYa wexmlc Saco nnraY - >t LL J lxnu>a x va mta>at vAeam 9arasl 7 aw r N m xx�Ga` x SITE LEGEND: an mIm um mmo ° ooslw mRm .Im m111m .� w Gama+cmY loan H tuYxu¢ym cor aR4 IIYa: °' PYIE m r mo¢rt ees mlm PAlpmrt auA11R AmmYa/WmImL n wtc msuc rl. ti 4 1tr,1 rm _ 1 Fi��� `` A MOJ[Cf TWI MTA 116` :,:fl G ! 10 C -2 s'•,• w vx. 9 i .. . (u PMT VMHG I� I � Pk�LIM��V Ri PLA 7 —NT I POLY MCING 1 -M sm �{ - T .. 4 I J WACN�. I I ••'s I I 11 5 : , tl HL POLT EDQNG a i -Pc fy, 1, SCAPE REQUI OVERSTORY TREES REMRiED . is (OVERSToRT TREES 51MLL HN RE LESS 1NAN N PENNEiER OE THE LOT AS MEASIIREII N I ET OMOEO T Ap) uN. AMOUM W w..ED TREES: 6S O.—M. (<r OO) 1 ROi GOMPLNEMTAM (2.5'eO1) - 9 ALGEHT (15'M+) O '" PRIMARY (A.5'Ru4) - 2 M& — P—D. w SITE - 1! PLANTING NOTES: ®.e � NRAt reuavmva u oIw war mt,c w�iai � w.vv s� �� W nR a�T+tonH -v meal nrz v MwmT r Tnlom RArzR.o.nu+n nc Tm s umoT¢ Hnr rm N �DRn.nm NwR ToT vmevLRm m� N)mm� Lg% Pk�LIM��V Ri PLA 7 —NT I POLY MCING 1 -M sm �{ - T .. 4 I J WACN�. I I ••'s I I 11 5 : , tl HL POLT EDQNG a i -Pc fy, 1, SCAPE REQUI OVERSTORY TREES REMRiED . is (OVERSToRT TREES 51MLL HN RE LESS 1NAN N PENNEiER OE THE LOT AS MEASIIREII N I ET OMOEO T Ap) uN. AMOUM W w..ED TREES: 6S O.—M. (<r OO) 1 ROi GOMPLNEMTAM (2.5'eO1) - 9 ALGEHT (15'M+) O '" PRIMARY (A.5'Ru4) - 2 M& — P—D. w SITE - 1! PLANTING NOTES: ®.e � NRAt reuavmva u oIw war mt,c w�iai � w.vv s� �� W nR a�T+tonH -v meal nrz v MwmT r Tnlom RArzR.o.nu+n nc Tm s umoT¢ Hnr rm N �DRn.nm NwR ToT vmevLRm m� N)mm� xonl OIHNTnrS oI r1M MIrP)m[ 11n puwpn6 N LYmI v osoueuc�. , 1 1n'I ITh ii / II)IIfl , I �_nsj��(��(gggggg �¢I II II. II \ ,J-��. II II u ■ il_I I II'sk IldLll II 11= 11..IR 111 IIII I AIM II II II II I II 11 ='ll uI��L kp °I I— S�e�ill`L-11�1�1 InnLIIT_�nT�i7Llrnill — — — — - SHRUB PLANTING DETAIL TREE PLANTING DETAIL DJR AnL44recTVNE R 033 Wmhingl -Are. N suit, R10 Mim�emWlS. MN 55401 Ph.(613)676 -2700 F.(617)676 -2796 ALLIANT ENOINUMNO• Nc. 1))rARg A)TR. -'. SURE It, MNNIAIpIR. MN )Nu n oxenn).� o FJ W 0 z w n U '= a z wF w a a S EL LL a zz U otl � � ❑ z n i.wM �wnx R.� — Vow �r.NH�wuM�"R • wN 11e11e —w WvIYAr[ AetlRTIDT n OuAuTy ASSURARGE/OONTROL DATE ISSME PNWUT TEAM DATA L -1 LANDSCAPE SCHEDULE 1 m GLOO Mummw�R. rem .� slmm r14OMr..w fr..°W4xw" rN.. nmoms m. m . t� aT. xonl OIHNTnrS oI r1M MIrP)m[ 11n puwpn6 N LYmI v osoueuc�. , 1 1n'I ITh ii / II)IIfl , I �_nsj��(��(gggggg �¢I II II. II \ ,J-��. II II u ■ il_I I II'sk IldLll II 11= 11..IR 111 IIII I AIM II II II II I II 11 ='ll uI��L kp °I I— S�e�ill`L-11�1�1 InnLIIT_�nT�i7Llrnill — — — — - SHRUB PLANTING DETAIL TREE PLANTING DETAIL DJR AnL44recTVNE R 033 Wmhingl -Are. N suit, R10 Mim�emWlS. MN 55401 Ph.(613)676 -2700 F.(617)676 -2796 ALLIANT ENOINUMNO• Nc. 1))rARg A)TR. -'. SURE It, MNNIAIpIR. MN )Nu n oxenn).� o FJ W 0 z w n U '= a z wF w a a S EL LL a zz U otl � � ❑ z n i.wM �wnx R.� — Vow �r.NH�wuM�"R • wN 11e11e —w WvIYAr[ AetlRTIDT n OuAuTy ASSURARGE/OONTROL DATE ISSME PNWUT TEAM DATA L -1 pall _� ha Aac City of Edina Legend `6sID tRS Nauss NUmaer Labels sm 6/06 6666 67192 Stmet Name Laasts 6H04 M2 em MIJ .! City Limit Creeks @d014 6B6'I 664 MIT ❑ like Names 6666 6601 6621 0 Lakes 6WRI 6605 61646 - ParRa ng Inni 106 Mai 6 6600 sm t8t2 t.� ® aPfl ( ►,714-04! >➢asn4 J =-•ail BIT 6M2 yO6 6101 { �' MOOatMxa Sac�Cm =-t DC�val � Y am 6003 •! ■ qD0- •. {MSk Dxi :m�clDx+c1 an no 6961 MDQ6IMm1 Ows'acmr_1 Qsbi31 ■ 6425 6921 6909 6912 6905 iC01tIa+o6 CCr_�vv[O>srizl ■ X12 68P0 6925 ■ PCO 2;ft­ai 6916 6909 69d lH+2 �� 697N 5T W ■ PCO Up— C4 �oaDam.]I �� 6910 . PCOJ(Pmnol Grmr. aD:ti.:al t 6913 6906 6917 Ea6 Ei]3 a97H A W Pq fvm�ma lneau:r Omn.,t O 6924 69,7 6912 a� 6921 D POO.1 (PLvroi 0fl�D¢Ui-ll 6544 6477 d Y 2979 7905 F900 ��, 0 PD�2lPmnm OK 0sr 1 6926 6927 6916 6925 ■ PRO -i (P� +nc4 R�iv1M 6smal C9a6 6941 6972 6925 68211 6929 ■ PRD 2(P4s+na RalastW Di l . pRO]IPin+n�ReniH Ot��I 6929 6924 6927 . PR041PW nelR�a:,n�0earell 4221 4217 x209 6977 6969 W ■ PR03 tP'Iwne4 Ro= •1c.1�L� `tl 4205 7930 ¢ 1160 ® PSR <(Pb.nn! Sago. Dm.i�l 4201 5941 6W } 6949 i . , . R 1lSm9b 0«e6:np Until 69$2 4220 4216 4212 4206 19I 6996 $ ■ R2(Dau6bD�+nq Unal 4200 >. O RMD(Rgina4 Maiii O'cTil 4 I l PalCal6 `J 70TH STH _ 7001 T000 7001 7000 7001 6208 1207 901 422'. 1217 421] 7001 7005 7004 7005 7006 7003 7001 � 7009 7006 7009 7006 216 4212 4206 1201 4200 70,5 7001 7013 7012 7013 70}I 7017 119 9191E OR 7010 4000 7016 7017 7016 7107 7,00 � I10/ 7018 k7100 4rvace� 7fa � T1os 7109 1 7160 1 d 7fo9 pall _� ha Aac J l :i- j I !! -i ...for living, learning, raising families & doing business 2008 Comprehensive Plan City of Edina 2008 Comprehensive Plan Update Data of Aerial Photography: August 2006 Figure 4.4 Conceptual Land Use Framework: Potential Areas of Change [N Edina Comp Plan Update 2008 Chapter 4: Land Use and Community Design �.� 4 -33 2008 Comprehensive Plan ...for living, learning, raising Families & doing business £�. -2 r Nonresidential and Description, Land Uses Development Density Mixed Use Guidelines Guidelines Categories NC Small- to moderate -scale Building footprints Neighborhood commercial, serving primarily generally less than Floor to Area Commercial the adjacent neighborhood (s). 20,000 sq. ft. (or less Ratio -Per Generally a 'node' rather than a for individual current Current examples: corridor.' Primary uses are storefronts). Parking Zoning Code: • Morningside retail and services, offices, is less prominent than maximum of commercial core studios, institutional uses. pedestrian features. 1,0* • Valley View and Residential uses permitted. Encourage structured 2- 3 Wooddale Existing and potential parking and open units /acre • 70th Et Cahill neighborhood commercial space linkages where districts are identified for feasible; emphasize further study. enhancement of the pedestrian environment. OR Transitional areas along major Upgrade existing Office- Residential thoroughfares or between streetscape and Floor to Area No current examples higher- intensity districts and building appearance, Ratio -Per in City. Potential residential districts. Many improve pedestrian current examples include existing highway- oriented and transit Zoning Code: Pentagon Park area commercial areas are environment. maximum of and other 1 -494 anticipated to transition to this Encourage structured 0.5 to 1.0* corridor locations more mixed -use character. parking and open 2- 3 Primary uses are offices, space linkages where units /acre attached or multifamily housing. feasible; emphasize Secondary uses: Wited retail the enhancement of and service uses the pedestrian "big box" retail), limited environment. industrial (fully enclosed), institutional uses, parks and open space. Vertical mixed use should be encouraged, and may be required on larger sites. 0 This designation allows for Provide Office professional and business offices, buffer/ transition to Floor to Area generally where retail services adjacent residential Ratio - Per Current examples do not occur within the uses. Use high quality Zoning Code: include the office development unless they are permanent building Maximum of buildings on the west accessory uses that serve the materials and on -site 0.5 side of TH 100 needs of office building tenants. landscaping. between 701h and Vehicle access requirements for Encourage structured 77th Streets. office uses are high; however, parking. traffic generation from office buildings is limited to morning and evening peak hours during weekdays. Office uses should be located generally along arterial and collector streets. Edina Comp Plan Update 2008 4 -28 Chapter 4: Land Use and Community Design AJi Layand — ,DR -LOW Danaly Rasldeneil OR- M. Reeldedil RM - R.91 -1 Mascal IDAR- L Dendh Atacbed Redd.MI I O- Olin OSP- Open Space 2r Pa*$ MLA - Madlum 0.0) Realdenbal MXc -MMed UN center 11� Pap - Publcl5aM -Public FOR - HIDh Dandy ResMeitlrl plc. Dnmrurlq Att+tV CWW —� LAW U Mw Access H91" - Nc- NelyrborroOd cOnnartlal I• InduMH / i a Ill)K 4 I{ 2 12 _ ► se 4 - - -•� I 2 12 3-5 OR 4 OWN :3 1c_ 8 -� 2 3 2 Lar Height Limits 4 4 2 2. 2 Stories: 24' 3 Stories: 36 4 Stories: 48' r 5 Stories: 60' 8 Stories: 96' ( - 2 J 9 Stories: 108' ; i ) 10 Stories: 120' PmkinwnAv. O 4 = 111)1\ q 12 Stories: 144' 2 I 9 2 EStandard Height ' 111)K i J Podium Height '' 4 Ir)R mot': .' W Tar IF >r qM 1212 4 OR - w r7rb sr OR I_ - _ I 9 2 finn..al. nr OR 12 - - ED1,'���riiiI-I Future Land Use Plan with s� Building Heights e " % City of Edina Southeast Quadrant -'� 2008 Comprehensive Plan Update Fi9 ure4.6B Data Source: URS e p o 5 Miles M A WSB h Asswialer. hw. Infrastructure a Engineering a Planning a Construction Memorandum DATE: October 25, 2011 To: Mr. Cary Teague, Planning Director Mr. Wayne Houle, Public Works Director City of Edina FROM. . Charles Rickart, P.E., PTOE RE: 6996 France Avenue Traffic and Parking Study City of Edina, MN WSB Project No. 1686 -23 Background 701 Xenia Avenue South Suite #300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 The purpose of this study is to determine the potential traffic impacts the proposed redevelopment of the 6996 France Avenue site has on the adjacent roadway system, and determine the anticipated parking demand for the proposed redevelopment. The site is located in Edina in the northwest quadrant of France Avenue and 70th Street. The existing site contains a full service Sinclair gas station. Access to the existing site is currently provided at three (3) driveway locations; a right - in/right -out on France Avenue, a right- in/right -out and full movement on 70th Street. The project location is shown on Figure 1. The proposed site redevelopment includes reconstruction of the site with a new retail/office building. Access to the site will be provided at two driveways; a right -in only on France Avenue and a full movement access on 70th Street. The current plan provides 34 parking spaces for the site. Two redevelopment alternatives were considered for the traffic and parking analysis. Alternative 1 provides for a mix of 3,000 sf of retail and 5,260 sf of office, where Alternative 2 provides for 6,600 sf of only retail use. The proposed preferred alternative (Alternative 1) site plan is shown on Figure 2. The traffic impacts of the existing and anticipated development were evaluated at each site driveway as well as the primary impacted intersection at France Avenue and 70t' Street. The parking demand was determined based on the proposed uses and City Code. The following sections of this report document the analysis and anticipated impacts of the proposed redevelopment. X30 6996 France Avenue Traffic and Parldng Study City of Edina September 30, 2011 Page 2 of 9 Existing Traffic Characteristics The existing lane configuration and traffic control include: France Avenue at 70th Street — Traffic Control Signal SB France Ave approaching 70a' St — one through / right, two through, one left NB France Ave approaching 70th St — one right, three through, one left EB 70'' St approaching France Ave — one through / right, one through, one left WB 70th St approaching France Ave — one through / right, one through, one left Site driveways — Stop Sign Control France Avenue RI / RO access — one lane in, one lane out 70a' Street RI / RO access — one lane in, one lane out 70th Street full movement access — one lane in, one lane out AM and PM peak hour turning movement counts were conducted at each site driveway on September 15, 2011. Although 7e Street was under construction west of Valley View Road at the time of the count, the total traffic entering and exiting the existing site should not have been greatly affected. Pervious counts conducted at France Avenue and 70th Street were used in the analysis to determine the background traffic levels on the roadways. Site Trip Generation The estimated trip generation from the proposed redevelopment is shown below in Table 1. The trip generation rates used to estimate the site traffic are based on extensive surveys of the trip - generation rates for other similar land uses as documented in the Institute of Transportation Engineers Trip Generation Manual, 8th Edition. The table shows the total daily, AM peak hour and PM. peak hour trip generation for the existing Gas Station use on the site and two proposed redevelopment alternatives. As indicated previously, traffic counts were conducted at each site driveway during the AM and PM peak hours. This was compared to a typical gas /, service station trip generation from the ITE Trip Generation Manual. As shown below in Table 1 the potential trips that could be generated from the site is significantly higher than the actual counts. In order to look at the worst case condition, the ITE site generated traffic was used for-the existing no -build analysis. Two redevelopment alternatives were considered. Alternative 1 provides for a mix of retail and office on the site, where alternative 2 provides for only retail uses. Alternative 1 has a higher AM peak hour generation while Alternative 2 has a higher PM peak hour generation. However, in both cases the total traffic volume anticipated for the redevelopment will be less than what is currently generated by the site and significantly less than what a typical gas /service station could generate. A31 6996 France Avenue Traffic and Parking Study City of Edina September 30, 2011 Page 3 of 9 Table 1- Estimated Site Trip Generation Land Use Size Unit ADT AM Peak PM Peak Total I In I Out I To In J Out Total In Out Existin g Site Counted 9/15/2011 Gas Station 7 Fueling Stations NA NA NA 24 13 11 46 25 21 Existing Site (ITE Gas Station) Gas Station 7 Fueling Stations 1180 590 590 85 44 42 98 49 49 Redevelopment Alternative 1 Retail 3 1000 sf 129 64 64 4 3 1 11 5 6 Office 5.26 1000 sf 58 29 29 9 7 2 8 1 7 Total Alternative 1 187 93 93 13 10 3 19 6 13 Redevelopment Alternative 2 Retail 6.6 1000 sf 283 142 142 7 5 2 25 12 13 Source: Institute of Transportation Engineers Trip Generation Manual, 8th Edition Trip Distribution Site - generated trips were distributed to the adjacent roadway system based on the population distribution relative to the site and the travel sheds for the major routes that serve it. The Trip Distribution was assumed as follows: 30% north on France Avenue 40% south on France Avenue 20% west on 70'' Street 10% east on 7& Street Traffic Operations Existing and forecasted traffic operations were evaluated for the intersection of France Avenue at 70th Street and each site driveway. This section describes the methodology used to assess the operations and provides a summary of traffic operations. A39 6996 France Avenue Traffic and Parking Study City of Edina September 30, 2011 Page 4 of 9 Analysis Methodology The traffic operations analysis is derived from established methodologies documented in the Highway Capacity Manual 2000 (HCM). The HCM provides a series of analysis techniques that are used to evaluate traffic operations. Intersections are given a Level of Service (LOS) grade from "A" to "F" to describe the average amount of control delay per vehicle as defined in the HCM. The LOS is primarily a function of peak traffic hour turning movement volumes, intersection lane configuration, and the traffic controls at the intersection. LOS A is the best traffic operating condition, and drivers experience minimal delay at an intersection operating at that level. LOS E represents the condition where the intersection is at capacity, and some drivers may have to wait through more than one green phase to make it through an intersection controlled by traffic signals. LOS F represents a condition where there is more traffic than can be handled by the intersection, and many vehicle operators may have to wait through more than one green phase to make it through the intersection. At a stop sign- controlled intersection, LOS F would be characterized by exceptionally long vehicle queues on each approach at an all -way stop, or long queues and/or great difficulty in finding an acceptable gap for drivers on the minor legs at a through -street intersection. The LOS ranges for both signalized and un- signalized intersections are shown in Table 2. The threshold LOS values for un- signalized intersections are slightly less than for signalized intersections. This variance was instituted because drivers' expectations at intersections differ with the type of traffic control. A given LOS can be altered by increasing (or decreasing) the number of lanes, changing traffic control arrangements, adjusting the timing at signalized intersections, or other lesser geometric improvements. LOS also changes as traffic volumes increase or decrease. Table 2 - Intersection Level of Service Ranges Source: HCM 1433 Control Delay (Seconds) Signalized Un- Signalized A <10 < -10 B 10 -20 10 -15 C 20 -35 15 -25 D 35-55 25-35 E 55-80 35-50 F > 80 >50 Source: HCM 1433 6996 France Avenue Traffic and Parking Study City of Edina September 30, 2011 Page 5 of 9 LOS, as described above, can also be determined for the individual legs (sometimes referred to as "approaches ") or lanes (turn lanes in particular) of an intersection. It should be noted that a LOS E or F might be acceptable or justified in those cases where a leg(s) or lane(s) has a very low traffic volume as compared to the volume on the other legs. For example, improving LOS on such low - volume legs by converting a two -way stop condition to an all -way stop, or adjusting timing at a signalized intersection, could result in a significant penalty for the many drivers on the major road while benefiting the few on the minor road. Also, geometric improvements on minor legs, such as additional lanes or longer turn lanes, could have limited positive effects and might be prohibitive in terms of benefit to cost. Although LOS A represents the best possible level of traffic flow, the cost to construct roadways and intersection to such a high standard often exceeds the benefit to the user. Funding availability might also lead to acceptance of intersection or roadway designs with a lower LOS. LOS D is generally accepted as the lowest acceptable level in urban areas. LOS C is often considered to be the desirable minimum level for rural areas. LOS D or E may be acceptable for limited durations or distances, or for very low- volume legs of some intersections. The LOS analysis was performed using Synchro /SimTraffic: • Synchro, a software package that implements Highway Capacity Manual (HCM) methodologies, was used to build each signalized intersection and provide an input database for turning- movement volumes, lane geometrics, and signal design and timing characteristics. In addition, Synchro was used to optimize signal timing parameters for future conditions. Output from Synchro is transferred to SimTraffic, the traffic simulation model. SimTraffic is a micro - simulation computer modeling software that simulates each individual vehicle's characteristics and driver behavior in response to traffic volumes, intersection configuration, and signal operations. The model simulates drivers' behaviors and responses to surrounding traffic flow as well as different vehicle types and speeds. It outputs estimated vehicle delay and queue lengths at each intersection being analyzed. Existing Level of Service Summary Table 3, below, summarizes the existing LOS at each driveway and the intersection of France Avenue and 70a' Street based on the current lane geometry and traffic volumes. The table shows that all intersection are operation at LOS C or better during both the AM and PM peak hours. At the France Avenue and 70th Street intersection the northbound left turn in the AM peak and the southbound left turn in the PM peak are currently operating at a LOS E. At the full movement driveway access to 70th Street the southbound left turn is operating at a LOS E. All other movements are operating at LOS D or better. 43 6996 France Avenue Traffic and Parking Study City of Edina September 30, 2011 Page 6 of 9 Table 3 - Existing Level of Service C = Overall LOS (h) = Worst movement i,v3 Forecast Traffic Operations auur(;c. vv aj-3 or, rLaaV%,laLw, Ulv. A capacity and LOS analysis was completed for the France Avenue at 70th Street intersection and each site driveway for both redevelopment alternatives. The results of the analysis are shown below in Table 4 and Table 5. All of the intersections are expected to operate at the same level of service after the redevelopment as before the redevelopment. Table 4 — Alternative 1 Redevelopment Level of Service AM Peak Hour PM Peak Hour Intersection Delay Delay LOS (sec/veh) LOS ( sedveh) France Ave at 70th Street C (E) 23 C (E) 28 France Ave RI/RO Driveway A (A) 1 A (A) 2 70th Street RI/RO Driveway A (A) 1 A (A) 2 70 Street Full Movement A (A) 2 A (E) 3 .Driveway C = Overall LOS (h) = Worst movement i,v3 Forecast Traffic Operations auur(;c. vv aj-3 or, rLaaV%,laLw, Ulv. A capacity and LOS analysis was completed for the France Avenue at 70th Street intersection and each site driveway for both redevelopment alternatives. The results of the analysis are shown below in Table 4 and Table 5. All of the intersections are expected to operate at the same level of service after the redevelopment as before the redevelopment. Table 4 — Alternative 1 Redevelopment Level of Service C = Overall LOS (E) = Worst movement LUN source: W 30 a rissucia�c�, uic. Table 5 — Alternative 2 Redevelopment Level of Service AM Peak Hour PM Peak Hour Intersection Delay Delay LOS (sec /veh) . LOS (sec /veh) France Ave at 70th Street C (E) 23 C (E) 27 France Ave Right In Driveway A (A) 1 A (A) 2 70th Street Full Movement A (A) 1 A (E) 3 Driveway C = Overall LOS (E) = Worst movement LUN source: W 30 a rissucia�c�, uic. Table 5 — Alternative 2 Redevelopment Level of Service C = Overall LOS (1J) =Worst movement Lv3 P5' 3UU1GG: vv JD oL t»0VL.ia«0, AM Peak Hour PM Peak Hour Intersection Delay Delay LOS (sec /veh) LOS (sec /veh) France Ave at 70th Street C (E) 23 C (E) 27 France Ave Right In Driveway A (A) 1 A (A) 2 70th Street Full Movement A (A) 1 A (E) 2 Driveway C = Overall LOS (1J) =Worst movement Lv3 P5' 3UU1GG: vv JD oL t»0VL.ia«0, 6996 France Avenue Traffic and Parking Study City of Edina September 30, 2011 Page 7 of 9 Parking Demand The parking demand for the site was analyzed based on each redevelopment alternative and potential uses on the site. For the office use either a general office or medical office was evaluated. For the retail use a variety of uses were evaluated from general shops to bagel or coffee shops. The parking generation. rates used to estimate the parking demand is based on surveys of the parking generation for other similar land uses as documented in the Institute of Transportation Engineers Parking Generation Manual, 4`h Edition.-Table 6 shows a summary of each of the potential uses and what the anticipated parking demand would be for each for a weekday and weekend. Table 6 - Site Alternative Use Parking Demand ITE Parking Generation Manual Use Weekday. Weekend . Size Rate Spaces Rate S aces -Office 5,260 sf ---------------------- - - - - -- --------------- - -- - - -- ------- - - - - -- ----- - -- -------- - - - - -- -------- - - - - -- ------- - - - - -- General 3.45/ksf 19 1.80/k- sf 10 ----------------------- - - - - -- --------------- - - - - -- ------- - - - - -- - - - ----- - - - - -- - - - - -- Medical 4.27/ksf 23 4.27/ksf 23 Retail 3,000 sf -- ----- General Shopping Auto Parts Liquor- Store Drug Store _ Video Store Bank ---------------------------- ----- Copy/Print Store Coffee_ Shop Retail - - ------------------------ ----- General Shopping Auto Parts ----- - - - - -- Li uor Store Drug Store - - - - - -- -- --------------- -- Video Store ---------------------------- Bank ---------------------------- ..... Copy/Print Store__ ___Coffee Shop _ ____ 3.16 /ksf 2.47/ksf --------------- - - - - -- - f --------------- - - - - -- - - 2.98/lcsf - --- - - --- 2.92/ksf --------------- - - - - -- - ----- - - - - -- 2.76/ksf --------------- - - - - -- - --------------- - - - - -- -- -67/ 5.67/lcs s - 3.00/ksf --------------- - - - - -- - ----- - - - - -- 17.33/ksf 8.00/ksf 6,600 sf ----- -------- -- - - - - -- ------- - - - - -- 3.16/ksf --------------- - - - - -- - --47/ s - 2.98/ksf --------------- - - - - -- ------- - - - - -- 2.92/ksf --------------- - - - - -- - ----- - - - - -- 2.76/ksf --------------- - - - - -- - ----- - - - - -- --------------- - - - - -- -- 5.67/ksf----- - - - - -- 3.00/ksf 17.33 /ksf ---- - - - - -- 8.00/ksf 10 - - - - -- 3.40/ksf -------- - - - - -- ------- 11 - - - - -- ----- ---- g - - - -- - 2.74/ksf - ------ 9 ------ 9 -- -- - -- 2-.55/ksf ----- - - - - -- ------- 8 - - - - -- ----- 9 ----- - - - - -- 2.94/ksf -------- - - - - -- ------- 9 - - - - -- 9----- _ 3.04/ksf - _____10_____ 21 - - - - -- 18 ---- - - - - - -- 4.66/ksf -------- - - - - -- ------- 14 - - - - -- 9 ----- - - - - -- 3.00/ksf -------- - - - - -- ------- 9 - - - - -- ___ 52 17.33/ksf 52 24 9.78/ksf 30 ----- - - - - -- 21 - - - - --1--2.55/ksf -------- - - - - -- ------- 3.40/ksf -------- - - - - -- ------- - - - - -- 23 - - - -- - --- -- 17- - -- 2.74/ksf - ----- 19 - - - -- --- 20 - -- ------ - - - - -- ------- 17 - - - - -- ----- 20 -- - - - - -- 2.94/ksf -------- - - - - -- ------- 20 - - - - -- --- 19 - - - - -- 3.04/ksf -------- - - - - -- ------- 21 - - - - -- ----- 38 - - - - -- 4.66/ksf -------- - - - - -- ------- 31 - - - - -- ----- 20 --- - - -- -- - - 3- -- ----- .00/ksf -- ----- - - - - 20 -- - - - - -- _ 115_ 17.33/ksf 115 53 9.78 /ksf 65 A3( 6996 France Avenue Traffic and Parking Study City of Edina September 30, 2011 Page 8 of 9 The current City Code would require a total of 47 parking spaces for Alternative 1 and 42 parking spaces for Alternative 2. Currently the proposed site is estimating 34 parking spaces available. The developer has indicated that based on the proposed site plan (Alternative 1) and the anticipated uses a parking demand of 33 spaces would be required. Reviewing the ITE Parking Generation summary in Table 6, parking demand for Alternative 1 would range from 27 to 75 spaces needed depending on the use. For Alternative 1 the parking demand would range from 17 to 115 parking spaces needed depending on the use. Table 7 provides a summary of the parking demand for the proposed redevelopment plan. The shaded area under each alternative indicates the uses or combination of uses that would not meet the available parking based on ITE estimates. In general any type of high turnover drive up use such as a bank, bagel shop or coffee shop will require more parking than available. Table 7 — Parking Demand Summary Parking Available City Code Developers Estimate Alternative 1 General Office / General Shopping General Office / Auto Parts General Office / Liquor Store General Office / Drug Store General Office / Video Store General Office / Bank General Office / Copy Print Store General Office / Coffee Shop General Office / Bagel Shop Alternative 2 General Shopping Auto Parts Liquor Store Drug Store Video Store Bank Copy Print Store Coffee Shop Bagel Shop 34 (Alternative 1) 47/42 (Alternative 1 / Alternative 2) 33 (Alternative 1) 29/21 Medical Office / General Shopping 33/34 27/19 Medical Office / Auto Parts 31/32 28/18 Medical Office / Liquor Store 32/31 28/19 Medical Office / Drug Store 32/32 28/20 Medical Office / Video Store 32/33 37/24 Medical Office / Bank 41/37 28/19 Medical Office / Copy Print Store 32/32 71/62 Medical Office / Coffee Shop 75/75 43/40 Medical Office / Bagel Shop 47/53 21/23 xx/xx = Weekday/Weekend 17/19 20/17 20/20 19/21 38/31 20/20 115/115 53/65 �3� 6996 France Avenue Traffic and Parking Study City of Edina September 30, 2011 Page 9 of 9 Conclusions /Recommendation Based on the analysis documented in this memorandum, WSB has concluded the following: • The proposed site redevelopment is anticipated to generate less traffic than the current gas / service station use and significantly less than what a typical gas / service station could generate. • Traffic operations at the intersections of France Avenue and 70th Street will remain the same with or without the proposed redevelopment. • Traffic operations at each of the proposed site driveway will operate at overall LOS A. The existing movement from the 70th Street full movement access will experience minor delays during the PM peak hour. This will not affect the operation of traffic on 70th Street. • Although the available parking does not meet the City's Code, based on ITE parking generation estimates the 34 parking spaces would be adequate for Alternative 1 or Alternative 2 with non drive -up high turnover uses. Based on these conclusions no additional improvements other than those shown on the site plan would be required to accommodate the proposed site redevelopment. Alt ry m m m m 6996 France Avenue Traffic Study City of Edina, Minnesota Project Location Map 61 A �L {i5 AR.CIM M. 33J WRshingm. Ave. N 5 le #210 hLnmmniis, MN 55401 - Ph. (612) F R . (612)T676- 27996 AL �T _ LIAN 1 {• YV ENGINEERINO.INC U' PMIEAVE SOVIII, STJlfE lm ' IiNNE IH= 1Tf4J0E0UR11� FA%(Rn)""nR0 1 J F W W U � 2 aN Cc I, I, 5 LL ca a = W F- 0 m� r n m S v) 11— ASSURANCC /COWROL IN, 1—c u - -- OR JECT TUN DAM V ®2 SITE PLAN NOTES: IflEES - I. du[xCSroM O�nemlLnp An0/OR , M nOO roR mnrAn[ I OR.swwn -Ps I. [R MR . ws11[R wNOx CNVmCR -1 I PROPERTY LIN[ I Ex15DN0 ' W«RAr<D B/ AUI /I wCW EV De nD, wx anE ww« R[ s Au Ex51wv P[MNCRn[ NRO AN` . • 7 - 10' PARKING EIRACN ERISTWD CnICIETE I .,.A. . I 1 I .. I. F .a our[ -.IN R BE P[R xOwOS C . ), sPIWG RIWL 0 .. )� TREES I 1 `APROn­ • NO " En RRlcuxa ux[Ea Nm[D a `MaG�R`a STr`Axo.wos�" I I R10' I _.i x SPA Sro NeOa0�C65 ORMS M ro o. um • i ' ; I ' . TR BItUmNWS� L1DHT NE ACON[REIE 4DEWM1(. I .• • ry a. ' • I- I •..RIO" .. d t WSY a L-1 1 0,, 12CONTRACTOR —1 TNII Ax[ AND CD F1FVA 1WC`[ OIT1Frz`G [D OR KW t INI. 1. TIT[ STMT. 0 -0• t0'. I I.E m1N 1RUHCA NA DDYES (IW) R A°N m [xOM¢Y`«Of AxY DS[RLPANOC OE Vil"InM FN. EPLANS . mkI- —I Td R[ woo In A. mix J. —I 0 1I. D.C. AND,OROeR lxdn[n . I I —y s.e' IRS• ! ,a' ss• SECINCNITEC — u.r 5' '_ SITE DATA: - RETAIL. S CE ,1 ,± ' P "eD'o" I PM `flm w�'Rle .. VAN A SSIBLE TD PO.w. w c[A/ ARM R.[8D /21]IO - 0]] - PMF—NRB g RAII ro uxwTED j `vocwwaro ( I PARKING DATA: _ Rlmnaa Anrw • R.)m se. n . n, .1 E NA PAa«WC RCOwa[u[xrs AF. [ox n I o0o m n FI °I w° T. O1 ii u�fialls uooi m . K RCIWL PAR «WO IP NE—ID • 5] . ucnT . EI %NRE - R.TE eL[ iE wl - 1 ` } , , roTAE PAR« D ssADES PRdADEU - S [INCLUBM INVAn Acc[ss81E PAP°uc SMESI I (I) Cd1[NCTC - � RETAIL S CE -. #2 I I5£P1min Rn6WG5 ON •-.. BO1N SIDES 4 �BNYWWS I RT Io• P�Rxwc scrBAC •1�_ SITE LEGEND: - _— '. COUCRETF — e ZIN♦A 1CURB D - [WS,NUCi OU UY L0M PCDF —AN MIN ,NUxCATED.. E1 NRD w-� LUWNYRF 550 wArt unK NµipE. 1 _ RASE_ ES (TM.) . - DOUP I P5. _ IS ..Y DOInN TxuNCAICD .E ES (.). / .. .�' ro i i .. - RS' •. ... _ ___ 11ND Cp5 R0.W n. - _c • .- -_ • . NGn a I — �CA ' / YATCN U TC SDNO NSFAII To ONCRETE C APRW lB Cx15DNC l SIDCWAl1(E� - - N f f } 1111 - 1 1 .CUE 1. lEEi A �L {i5 AR.CIM M. 33J WRshingm. Ave. N 5 le #210 hLnmmniis, MN 55401 - Ph. (612) F R . (612)T676- 27996 AL �T _ LIAN 1 {• YV ENGINEERINO.INC U' PMIEAVE SOVIII, STJlfE lm ' IiNNE IH= 1Tf4J0E0UR11� FA%(Rn)""nR0 1 J F W W U � 2 aN Cc I, I, 5 LL ca a = W F- 0 m� r n m S v) 11— ASSURANCC /COWROL IN, 1—c u - -- OR JECT TUN DAM V ®2 WSBInfrastructure ■ Engineering ■ Planning ■ Construction & Associates. Inc. Memorandum DATE: February 2, 2012 To: Mr. Cary Teague, Planning Director Mr. Wayne Houle, Public Works Director City of Edina FROM: Charles Rickart, P.E., PTOE RE: Supplemental Parking Analysis 6996 France Avenue City of Edina, MN WSB Project No. 1686 -23 701 Xenia Avenue South Suite #300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 A Traffic and Parking Study was completed in October 2011 that reviewed two primary alternatives for the land use on the site. The alternatives included: 1) a mix of office (5,260sf) and retail (3,000sf), or; 2) all retail (6,600sf). The results of the study concluded that the parking being proposed (34 spaces) was adequate for both alternatives with no drive up high turnover uses (i.e. bakery, bank, bagel shop or coffee shop). However, the analysis did not include an alternative that assumed all office (8,260sf). In order to provide the developer with flexibility in filling the new building the 100% office alternative was also analyzed. The parking generation rates used to estimate the parking demand is based on surveys of the parking generation for other similar land uses as documented in the Institute of Transportation Engineers Parking Generation Manual, 4rh Edition. Table 1 shows a summary of the potential office uses and what the anticipated parking demand would be for each for a weekday and weekend. Table 1— Office Use Parking Demand The results of this supplemental analysis conclude that the available parking would be adequate for a general office use. However, should a medical office use occupy the entire building there would be a shortage of parking. Assuming 34 available parking stalls the maximum size of medical office space that could be accommodated is 7,950sf. Aoa Size Weekday Weekend Rate Spaces Rate Spaces - - - - -- 8,260 sf --------------- - ----------------------------------------------- ------- - - - - -- -Office ---------------------- _General _ 3.45/ksf 29 1.80/ksf 15 Medical 4.27/ksf 36 [--4-.27/ksf-- 36 The results of this supplemental analysis conclude that the available parking would be adequate for a general office use. However, should a medical office use occupy the entire building there would be a shortage of parking. Assuming 34 available parking stalls the maximum size of medical office space that could be accommodated is 7,950sf. Aoa City of Edina - City Code CITY CODE Section 850.16 - Planned Commercial District (PCD). Subd. 1 Subdistricts. The Planned Commercial District shall be divided into the following subdistricts: Planned Commercial (PCD -1) District - 1 Planned Commercial (PCD -2) District -2 Planned Commercial (PCD -3) District -3 Planned Commercial (PCD -4) District - 4 Subd. 2 Principal Uses in PCD -1. Antique shops. Art galleries. Art studios. Bakeries, provided the room or rooms containing the preparation and baking process shall not have a gross floor area In excess of 2,500 square feet. Barber shops. Beauty parlors. Bicycle stores, Including rental, repair and sales. Book and stationery stores. Camera and photographic supply stores. Candy and ice cream stores. Clothes pressing and tailoring shops. Clothing stores not exceeding 2,500 square feet of gross floor area. Clubs, lodge halls and meeting rooms, offices and other facilities for non- profit organizations not exceeding 2,500 square feet of gross floor area. Coin and philatelic stores. Day care. Drug stores. Dry cleaning establishments and laundries. Employment agencies. Financial Institutions, but excluding drive- through facilities and pawn shops. Florist shops. Food, grocery, meat, fish, bakery and delicatessen stores. Garden supply, tool and seed stores. Gift shops. Handball courts, racquetball courts and exercise and reducing salons. A41 Page 1 bf'11 ' ' httD:// www. ci. edina. mn. us/ CityCode /L5- 01' CityCodeSect0850.16.htm 8/8/2011 City of Edina - City Code Hardware stores. Hobby shops for the sale of goods to be assembled and used off the premises. Household furnishings, fixtures and accessory stores not exceeding 2,500 square feet of gross floor area. Interior decorating establishments. Jewelry stores. Launderettes. Leather goods stores. Liquor stores, municipally owned, off -sale. Locksmith shops. Medical and dental clinics. Music and video sales and rental stores. Musical instruments stores and repair shops. Newsstands. Offices, including both business and professional. Optical stores. Paint and wallpaper stores not exceeding 2,500 square feet of gross floor area. Personal apparel stores not exceeding 2,500 square feet of gross floor area. Picture framing and picture stores. Repair stores and "fix -it" shops which provide services for the repair of home, garden, yard and personal use appliances. Restaurants, but excluding "drive ins" and drive through facilities, other than as allowed In Section 850.07, Subd. 14.F. Schools. Second -hand stores not exceeding 2,500 square feet of gross floor area, but excluding pawn shops. Shoe sales or repair stores. Sporting and camping goods stores not exceeding 2,500 square feet of gross floor area. Tailor shops. Tobacco shops. Toy shops. Travel bureaus and transportation ticket offices. Variety, gift, notion and soft goods stores. Vending machines which are coin or card operated, but excluding amusement devices. Subd. 3 Principal Uses in PCD -2. Any principal use permitted in PCD -1. Ka Page 2 of 11 httD: / /www.ci. edina. mn. us/ CitYCode /L5- 01_CityCodeSect0850.16.htm 8/8/2011 City of Edina - City Code Page Tof 11 Amusement and recreation establishments such as amusement arcades, commercial bowling alleys and pool halls. Animal hospitals and kennels, but excluding establishments with outside runs. Automotive accessory stores, but excluding repair and service garages. Blueprinting, printing and Photostatting establishments. Business machine sales and service shops. Catering establishments. Clothing stores. Clubs, lodge halls and meeting rooms, offices and other facilities for non - profit organizations. Commercial kennels as defined by Subsection 300.01 of the City Code. Currency exchanges as defined In M.S. 53A. Department stores not exceeding 40,000 square feet of gross floor area. Dry goods stores. Electrical and household appliance stores, including radio and television sales and service. Exterminating offices. Fabric stores. Frozen food stores including the rental of lockers in conjunction therewith. Furniture stores including upholstering when conducted as an incidental part of the principal use. Fraternal, philanthropic and charitable Institution offices and assembly halls. . Furrier shops Including the storage and conditioning of furs when conducted as an incidental part of the principal use. Home repair, maintenance and remodeling stores and shops. Hotels, motels and motor Inns. Household furnishings, fixtures and accessories stores. Laboratories, medical and dental. office supplies stores. orthopedic and medical appliance stores, but excluding the manufacturing or assembly of appliances or goods. Paint and wallpaper stores. Personal apparel stores. Pet shops. Photography studios. Post offices. Public utility service stores. A43 http: / /www.ei. edina. mn. us/ CityCode /L5- 01_CityCodeSectO850.16.htrn 8/8/2011 City of Edina - City Code Page 4 of 11 Rental agencies for the rental only of clothing, appliances, automobiles, cartage trailers, and household fixtures, furnishings and accessories, excluding pawn shops. Schools for teaching music, dance or business vocations. Sporting and camping goods stores. Taxidermist shops. Telegraph offices. Theaters, but excluding outdoor or "drive -in" facilities. Tlcket agencies. Trading stamps redemption stores. Undertaking and funeral home establishments. Subd 4. Principal Uses In PCD -3. Any principal use permitted in PCD -2, except offices requiring the issuance of a conditional use permit. Department stores or shopping centers exceeding 40,000 square feet of gross floor area. Transit stations. Publicly owned uses. Sexually oriented businesses. Subd 5. Principal Uses in PCD -4. Automobile service centers. Car washes. Gas stations. Subd. 6. Conditional Uses. A. PCD -1 and PCD -2. Multi - residential uses. B. PCD -3 Automobile agencies selling new, unused vehicles. Boat or marine stores or agencies selling or displaying new, unused boats. Multi - residential uses. Offices except offices allowed as a permitted accessory use. All non - residential uses that increase the FAR to more than 0.5. Subd. 7. Accessory Uses in PCD -1. Off - street parking facilities. Buildings for the storage of merchandise to be retailed by the related principal use. Not more than two amusement devices. Drive through facilities, except those accessory to financial Institutions. A restaurant may have a drive- through facility subject to the requirements In Section 850.07, Subd. 14.F. A40 hu,o:// www. ci. edina. mn. us/ CityCode /L5- 01_CityCodeSectO850.16.htm 8/8/2011 City of Edina - City Code Page 5-of•11 Produce stands pursuant to a permit issued by the Manager Subd. 8. Accessory Uses in PCD -2. All accessory uses allowed In PCD -1. Drive- through facilities. Amusement devices. Offices accessory to a principal use. Subd. 9. Accessory Uses In PCD -3. All accessory uses permitted In PCD -1 and PCD -2. Automobile or boat and marine stores or agencies selling used automobiles or boats, if (1) such a use is accessory to and on the same lot as a related principal use selling new automobiles or boats, and (II) the total floor area and lot area devoted to the accessory use does not exceed that of the principal use. Repair garages for servicing motor vehicles, if such a use is on the same lot as an automobile agency. Offices accessory to an allowed principal use. Subd. 10. Accessory Uses in PCD -4. Accessory car washes. Retail sales of convenience goods. Gasoline sales accessory to a car wash. Subd. 11. Requirements for Building Coverage, Setbacks and Height. A. Maximum Floor Area Ratio (subject to the requirements of Subd. 12 of this Subsection) PCD -1 1.0 of the tract PCD -2 1.5 of the tract PCD -3 i) North of West 70th Street: 1.0 of the tract provided that non - residential uses may not exceed 0.75. ii) South of West 70th Street: 0.5 of the tract. PCD -4 0.3 of the tract B. Setbacks (Subject to the requirements of paragraphs A. and B. of Subd. 11 of this Subsection). Interior Front Side Side Rear Street Street Yard Yard PCD -1 35'* 25'* 25'* 25'* PCD -2 35'* 25'* 25'* 25'* PCD -3 North of 70th 35' ** 35' ** 35' ** 35' ** Street South of 70th 50' ** 50' ** 50' ** 50' ** Street PCD -4 35' 25' 25' 25' All other uses 45' 25' 45' 25' httn: / /www.ci. edina. mn. us/ CityCode /L5- 01_CityCodeSectO850.16.htm 8/8/2011 City of Edina - City Code Page 6 of 11 *or the building height, If greater. * *Subject to the requirements of Subd. it of this section. C. Maximum Building Height. PCD -1 -- See Section 850.22, Building Height Overlay District and Appendix A of the City's Official Zoning Map. PCD -2 -- See. Section 850.22, Building Height Overlay District and Appendix A of the City's Official Zoning Map. PCD -3 -- See Section 850.22, Building Height Overlay District and Appendix A of the City's Official Zoning Map. PCD -4 -- See Section 850.22, Building Height Overlay District and Appendix A of the City's Official Zoning Map. Subd. 12. Special Requirements. In addition to the general requirements described in Subsection 850.07, the following special requirements shall apply: A. Established Average Front Street Setback for PCD -1 and PCD -2. When more than 25 percent of the frontage on one side of the street between intersections is occupied by buildings having front street setbacks of greater or lesser distances than hereafter required, then the average setback of the existing buildings shall be maintained by all new or relocated buildings on the same side of that street and between the Intersections. If a building is to be built or relocated where there is an established average setback, and there are existing buildings on only one side of the building or relocated building, the front street setback of the new or relocated building need be no greater than that of the nearest adjoining principal building. If a building Is to be built or relocated where there is an established average setback and there are existing buildings on both sides of the new or relocated building, the front street setback need be no greater than that which would be established by connecting a line between the most forward portion of the adjacent principal building on each side. B. Interior Side Yard and Rear Yard Setbacks. Interior side yard and rear yard setbacks Including parking setbacks and loading facility setbacks apply only when the side or rear lot line is a Planned Commercial District boundary. C. Setbacks for PCD -3. The minimum building setback required by Paragraph B of Subd. 11 of this subsection shall be increased as follows: 1. In the area bounded by France Avenue on the west, York Avenue on the east and W. 70th Street on the south, the minimum building setback shall be increased by 1/3 foot for each foot that the building exceeds 50 feet in building height. For purposes hereof, only those portions of buildings which exceeds 50 feet in building height need provide the additional setbacks required by this paragraph. 2. In all other areas, the minimum building setback shall be equal to the building height for buildings taller than 50 feet. Notwithstanding the requirement of this subsection, the City encourages 1) ground level retail and service uses that create an active pedestrian and streetscape environment and ii) pedestrian connections by way of skyways and tunnels. The City Council will consider exceptions to setback requirements for these purposes. A(k http:// www. ci. edina. mn. us/ CityCode /L5- 01_CityCodeSect0850.16.htm 8/8/2011 City of Edina - City Code Page 7-of'11 D. Travel Demand Management. Final development plans for any office use in the PCD -3 subdistrict which requires the Issuance of a conditional use permit shall include a travel demand management (TOM) plan prepared by an Independent TDM professional. The plan must document TDM measures and performance measures to be implemented. Approval of the TDM plan by the City shall be a condition of the Issuance of the conditional use permit. E. On Site Sanitary Sewage Retention System. This paragraph applies to properties served by Metropolitan Sewer Interceptor No. 1 -RF -491. Final development plans for any new buildings or uses in the PCD -3 subdistrict that require the Issuance of a conditional use permit shall Include plans for storage tanks and other facilities designed to retain on -site sanitary sewer discharges during peak flow conditions that would otherwise enter the City's sanitary sewer system. Such plans must be prepared by a licensed professional engineer acceptable to the City. The plans must provide for facilities designed to prevent discharges to the sanitary sewer system during peak flow conditions, in amounts and volumes that exceed discharges that existed prior to construction of the buildings and uses proposed by the final development plans. Approval of the sanitary sewer retention system shall be a condition of the conditional use permit. In lieu of constructing a storage tank, a cash fee equal to the cost of constructing the storage tank may be paid to the city. The fee shall be placed in a dedicated fund to pay for the cost of reducing Inflow and infiltration Into the sanitary sewer system. A credit against the fee shall be given for any expenditures made to reduced inflow and infiltration on -site. Section 850.16, subd. 12, paragraph F of the Edina City Code is repealed effective the day that the capacity of Metropolitan Sewer Interceptor No. 1 -RF -491 is Improved to Increase its capacity by at least +/- 69 %. F. Proximity to R -1 District. The following minimum distance shall exist between buildings in the Planned Commercial District and the nearest lot line of an R -1 District lot used for residential purposes: Building Distance to R -1 District Height 5 - 6 stories the the building height of the building in the Planned Commercial District. 7 - 8 stories Four times the building height of the building in the Planned Commercial District. 9 or more Six times the building height of the building stories in the Planned Commercial District. G. Storage. All materials, supplies, merchandise and other similar materials not on display for direct sale, rental or lease to the ultimate consumer shall be stored within a completely enclosed building or within the confines of a completely opaque wall or fence capable of completely screening all the materials from adjoining properties. The wall or fence under no circumstances shall be less than five feet In height. H. Displays. Merchandise which is offered for sale may be displayed outside of buildings in the PCD -1, PCD -2 and PCD -3 subdistricts, provided the area occupied by the display shall not exceed ten percent of the gross floor area of the building or portion thereof housing the principal use. No displays shall be permitted within that half of the required front street or side street AW7 http: / /www.ci. edina. mn. us/ CityCode /L5- 01_CityCodeSectO850.16.htm 8/8/2011 'City of Edina - City Code Page 8 of 11 setback nearest the street, nor within any required side yard or rear yard setback. Agencies selling automobiles or boats, as permitted by this Section, may display automobiles or boats outside of a building If the area used for the displays shall comply with all the standards for a parking lot including construction, setbacks, landscaping and screening as contained in this Section. I. Minimum Building Size. The minimum size for any building housing one or more principal uses in the PCD -1, PCD -2 or PCD -3 subdistricts shall be 1,000 square feet of gross floor area within the first story. ]. Outdoor Sales, Tent Sales and Trailer Sales Prohibited. Except for the dispensing of motor fuels and the use of drive- through facilities permitted by this Section, all sales of products and merchandise, and dispensing of services, shall be conducted from within the confines of a permanent building totally enclosed by four walls and a roof. The sale of products and merchandise, and the dispensing of services, from a motor vehicle, trailer, tent or other temporary structure or shelter, or outside of a permanent building as above described, is prohibited. K. Building Design and Construction. In addition to the other restrictions of this Section and of Section 410 of this Code, the use, construction, alteration or enlargement of any building or structure within the Planned Commercial District shall meet the following standards: 1. All exterior wall finishes on any building shall be one or a combination of the following: a. face brick; b. natural stone; c. specially designed precast concrete units If the surfaces have been Integrally treated with an applied decorative material or texture; d. factory fabricated and finished metal framed panel construction If the panel materials are any of those noted above; or A�� http: / /www.ci. edina. mn. us/ CityCode /L5- 01_CityCodeSectO850.16.htm 8/8/2011 City of Edina - City Code e. glass or preflnished metal (other than unpainted galvanized Iron). : 2. All subsequent additions, exterior alterations and accessory buildings constructed after the erection of an original building or buildings shall be constructed of the same materials as the original building and shall be designed In a manner conforming to the original architectural design and general appearance. L. Performance Standards. All business operations shall conform to the performance standards established by this Section for the Planned Industrial District provided that the performance standards shall be applied, and must be complied with, at the boundaries of the lot on which the business operations take place. M. Maximum Business Establishment Size in PCD -1 Subdistricts. No use In the PCD -1 subdistrict shall exceed 12,000 square feet of gross floor area or the lesser gross floor area as is Imposed on the use by Subd. 2 of this Subsection 850.16. N. Drive -In Uses. Except for the dispensing of motor fuels, drive -in uses shall not be permitted. Nothing herein contained, however, prohibits accessory drive- through facilities where permitted by this Subsection 850.16. O. Automobile Service Centers and Gas Station Standards. 1. Minimum lot area: a. for an automobile service center, 20,000 square feet, plus 5,000 square feet for each service bay in excess of three. b. for a gas station, 15,000 square feet. LLLa Page 9'of'11 ' http: / /www.ci. edina. mn. us/ CityCode /L5- 01_CityCodeSect0850.16.htm 8/8/2011 O-ity of Edina - City Code Page 10 of 11 2. Maximum lot area: 60,000 square feet. 3. Hydraulic hoists, pits, lubrication, washing, repairing and diagnostic equipment shall be used and stored within a building. 4. Interior curbs of not. less than six inches In height shall be constructed to separate driving surfaces from sidewalks, landscaped areas and streets. 5. No automobile service station on a lot adjoining a lot in a residential district shall be operated between the hours of 11:00 P.M. and 6:00 A.M. 6. All driving surfaces shall be constructed and maintained In the same manner as prescribed for parking lots by this Section. 7. No merchandise shall be displayed for sale outside a building except in that area within four feet of the building or within pump Islands used for dispensing motor fuels. 8. No motor vehicles except those owned by the operators and employees of the principal use, and vehicles awaiting service, shall be parked on the lot occupied by the principal use. Vehicles being serviced may be parked for a maximum of 48 hours. 9. Body work and painting Is prohibited. 10. No buildings, driveway surfaces, parking areas or other improvements shall be located within 110 feet of any portion of a lot In a residential district which Is used for residential purposes if separated from the lot by a street, or within 50 feet if not so separated by a street. iT O ) http: / /www.ci. edina. mn. us/ CityCode /L5- 01_CityCodeSectO850.16.htm 8/8/2011 City of Edina - City Code Page 11 of'11 • ' 11. Pump Islands shall maintain a front and side street setback of at least 20 feet and an interior side yard and rear yard setback of at least 25 feet. 12. Notwithstanding the requirements of Subsection 850.08, driveways and drive aisles need only provide a setback of not more than five feet from all lot lines, subject to the requirements of subparagraph 10. of paragraph L. of this Subd. 11. P. Car Wash Standards. 1. A car wash shall be subject to the same standards as specified herein for automobile service centers. 2. All waste water disposal facilities, including sludge, grit removal and disposal equipment, must be approved by the Engineer prior to installation. 3. Not more than one point of ingress and one point of egress shall be allowed from any one public street to the car wash. Q. Standards for Sexually - Oriented Businesses. 1. No sexually- oriented business shall be located closer than 500 feet from any other sexually - oriented business or licenses day -care facility. Measurements shall be made In a straight line, without regard to Intervening structures or objections, from the nearest point of the actual premises of the sexually - oriented business or licenses day -care facility. 2. No sexually- oriented business shall be located closer than 500 feet from any property in the R -1, R -2, PRD, PSR or MOD District, or any residentially zoned property in the city adjoining the City. Measurements shall be made in a straight line, without regard to Intervening structures objects, from the nearest point of the actual, business premises of the sexually - oriented business to the nearest boundary of the R -1, R -2, PRO, PSR, or MDD District. R. Standards for residential dwelling units. 1. No part of any dwelling unit shall be located in a basement or on the first story of a building in the PCD - 1 or the PCD -2 subdistricts. 2. In the PCD -1 and the PCD -2 subdistricts, the floor area of that portion of a building used for multi - residential purposes shall not be included for the purpose of calculating the maximum floor area ratio allowed by Paragraph A of Subd. 11 of this Subsection. 3. In the PCD -3 subdistrict, the floor area of buildings or portions thereof used for multi - residential purposes shall be included for the purpose of calculating the maximum floor area ratio allowed by Paragraph A of Subd. 11 of this Subsection. 4. In the PCD -3 subdistrict, the maximum floor area ratio allowed by Paragraph A of Sund. 11 of this Subsection may be Increased by .25 by Including the floor areas of dwelling units classified as affordable housing units pursuant to an agreement with the Housing and Redevelopment Authority of Edina. http: / /www.ci. edina. mn. us/ CityCode /L5- 01_CityCodeSectO850.16.htm 8/8/2011 Dec. 6, 2011 Edina City Council Regualr Meeting Minutes Mar Hovland opened the public hearing at 7:28 p.m. No one appe \Brindl nt. Member Swmotion, seconded by Member Sprague, to close Ayes: Bennague, Swenson, Hovland Motion ca r public hearing. Page 4 of 15 Mayor Hovland stated the 2011budget would be considered aAe December 20, 2011, Council meeting. VI.B. 2012 LIQUOR LICENSE FEES PPROVED City Clerk Mangen explained State law quired tha public hearing be held after a 30 -day notice to license holders of the City's intention to raise Ii or licen fees. To date, no comment had been received from licensees. Ms. Mangen indicated staff wa eco ending a slight increase in On -Sale Intoxicating License and Beer License fees to cover the City's ad i strative and enforcement costs. Mayor Hovland opened the public hear' g at 7N.m. Public Testimony No one appeared to Member Brin/ma motion, seconded by Member Sprag to close the public hearing. Ayes: Benn Sprague, Swenson, Hovland Motion car Member enson made a motion, seconded by Member Brindle, to ad t 2012 liquor license fees. Aye ennett, Brindle, Sprague, Swenson, Hovland tion carried. VI.0 RESOLUTION NO. 2011-127 ADOPTED —PRELIMINARY REZONING TO PUD & PRELIMINARY DEVELOPMENT PLAN, 6996 FRANCE AVENUE FOR FE 70, LLC Ariz httn: / /www.ci. edina. mn. us/ CityCouncil/ CityCouncil _MeetingMinutes /20111206Reg.htm 1/30/2012 Dec. 6, 2011 Edina City Council Regualr Meeting Minutes Page 5 of 15 Planner Presentation Planning Director Teague presented the request of FE 70, LLC, for preliminary approval of a rezoning from PCD -4, Planned Commercial District, to PUD, Planned Unit Development District and Preliminary Development Plan. The proponent was proposing to tear down the existing gas station at 6996 France Avenue and rebuild an 8,260 square -foot office /retail building that included a 3,000 square -foot vitamin store and a 5,260 square -foot financial office. He noted the added mezzanine for the financial office had increased the square footage but not changed the footprint of the building. Mr. Teague presented the recommendation of the Planning Commission, from its November 9, 2011, meeting and unanimous recommendation for approval. He explained that should the entire building be utilized as retail, the mezzanine would have to be turned into storage space and not utilized as retail space. It was also concluded that parking was adequate for the intended use but would not support certain other uses. The PUD rezoning would assure this was the building constructed on the site and if approved, the ordinance amendment would be finalized with the second phase of the project. The approved plans and parking standards would be incorporated into the zoning ordinance with principal uses listed. Mr. Teague indicated the staff and the Planning Commission recommendation was subject to the findings and conditions as listed in the staff report. Proponent Presentation Dean Dovolis, DJR Architecture representing the developer, stated this building would create a good transition between the commercial and residential uses and anchor the corner with retail and office. He hoped it was the first step to transition the area. Mr. Dovolis.stated he thought the PUD process worked well. The Council asked about the traffic movement on 70th Street, as referenced in the traffic report conclusions and recommendations. Chuck Rickart, WSB & Associates, described the left turning movement from France Avenue to 70th Street that had the most delay during the PM peak hour. He agreed that certain uses needed to be prohibited due to peak parking need. It was noted the available parking was felt to be adequate for nondrive -thru uses. The Council asked whether a drive -thru use should be prohibited in the PUD. Mr. Teague answered in the affirmative. Mayor Hovland opened the public hearing at 7:48 p.m. Public Testimony No one appeared to comment. Member Brindle made a motion, seconded by Member Swenson, to close the public hearing. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Member Brindle introduced and moved adoption of Resolution No. 2011 -127, approving a Preliminary Rezoning and Preliminary Development Plan for FE 70 LLC at 6996 France Avenue, as revised to list drive - 453 htti): / /www.ci. edina. mn. us/ CityCouncil/ CityCouncil _MeetingMinutes /20111206Reg.htm 1/30/2012 Dec. 6, 2011 Edina City Council Regualr Meeting Minutes Page 6 of 15 thru uses as prohibited and restrict the mezzanine level from retail use, and based on the following findings: 1. The proposed land uses are consistent with the Comprehensive Plan. 2. The site layout would be an improvement over a site layout required by standard zoning; the building is brought up to the street, provides front door entries toward the street and includes sidewalks to encourage a more pedestrian friendly environment along the street. 3. The design of the building is of a high quality stone with large windows. The building is consistent with the small scale buildings on this block. 4. The development would incorporate improved landscaping and green space, a decrease in impervious coverage and an infiltration area. The contaminated soils on the site would be cleaned up. 6. Traffic would be improved in the area with a right -in only access on France Avenue, the elimination of the curb cut nearest the intersection and narrowing the curb cut farther to the west. And subject to the following conditions: 1. The final development plans must be consistent with the preliminary development plans dated September 13, 2011, and the materials board as presented to the Planning Commission and City Council. 2. The final landscape plan must meet all minimum landscaping requirements per Section 850.04 of the Zoning Ordinance. 3. Compliance with all of the conditions outlined in the City Engineer's memo dated November 3, 2011. 4. Final rezoning is subject to a Zoning Ordinance amendment creating the PUD, Planned Unit Development, for this site. Member Swenson seconded the motion. It was noted this project would result in the loss of the only full service station in Edina; however, it was a viable business and not a forced sale. The Council discussed the application and whether a change in use should require reconsideration by the Planning Commission and City Council even if the new use was permitted. Attorney Knutson recommended listing the two uses requested (vitamin store of 3,000 square feet and financial office of 5,260 square feet) as permitted uses and all other uses as conditional uses. The Council discussed whether to permit all office uses without a square footage restriction since available parking would be adequate. It was indicated that retail use, up to a certain square footage, could be a permitted use conditioned on the mezzanine being restricted to storage use. Should a new use result in a change from either retail or office, or a combination, then it would be a conditional use and require reconsideration. Member Bennett made a motion, seconded by Member Sprague, amending the motion to revise Resolution No. 2011 -127 to include three conditions: 5 Drive- through uses shall be prohibited. 6. Permitted uses are the two uses requested (vitamin store of 3,000 square feet and financial services office of 5,260 square feet); other retail uses up to 3,000 square feet; other retail uses over 3, 000 square feet conditioned on the mezzanine used for storage only and offices uses of up to 8,260 square feet. 7. Al other uses are conditional uses. �S httn: / /www.ci. edina. mn. us/ CityCounciUCityCouncil _MeetingMinutesl2011l2O6Reg.htm 1/30/2012 Dec. 6, 2011 Edina City Council Regualr Meeting Minutes Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion to amend carried. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion as amended carried. VII. COMMENT Page 7 of 15 Paul Smith, 4801tywood West, stated his concern with the number of aggressive ,.jvT yotes in Edina and reported a coyot ad attacked his small dog. Police Chief Long indicated Edin as leading the way with coyote manageme and would be hosting a training session for policy mak and animal control officers throughout the met area. Chief Long stated the Police Department wou work with residents and the ultimate goal was to ducate the community on the benefit of hazing c otes. Wayne Carlson, 523 Cov try Lane, asked when his variance r uest for pets would be considered. Mr. Neal indicated the Council had irected staff to reassess the situ on and determine if new information had been provided to change staff's ecommendation on Mr. Carls s request. A letter had been mailed today that provided staff's recommen tion to not support recon eration. Sheila Rzepecki, 6617 Norman le Road/expr d her concern about the speed of traffic on 66th Street and indicated residents would like re - uced s25 mph on the frontage road. She also commented that activity resulting from renting Hu es Paover 2,000 people in May was driving people away from the park. Emily Sever, 6713 Normandale Ro , s ported the statements of Ms. Rzepecki and indicated that to provide safety there was a neealks, s s and flashing lights on 66th Street. Vlll. REPORTS / RTION VIII.A. RESOLUTION ACCEPTING VARIOUS DONATIONS Mayor Hovland ex fined that in order to comp) ith State Statutes; all donations to the City must be adopted by Resol ion and approved by four favor ble votes of the Council accepting the donations. Member Benne introduced and moved adoption f Resolution No. 2011 -119 accepting various donations. Member Brin seconded the motion. Rollcall: Ayes: B nett, Brindle, Sprague, Swenson, Hovland Moti carried. EDINA ART CENTER REQUEST FOR PROPOSAL DISCUSSED AY'5- http: / /vvww.ei. edina. mn. us/ CityCouncil/ CityCouncil _MeetingMinutesl2011l2O6Reg.htm 1/30/2012 Chair Grabiel op%ied the public hearing. No one spoke to the Commissioner Carpenter ed to close Platteter seconded the motion. II voW VSO �� �►� � . C . f,AJC 5 I ublic hearing. Commissioner to close the public hearing. Commissioner Carpenter said in op7NKthe request is reasonable and if parking was addressed as a condition approval h ould support the subdivision. Motion Commissione arpenter moved to recommend preli 'nary plat approval based on staff fi ngs and subject to staff conditions includi the additional condition that s ed parking cross easements be filed and recorde ith Hennepin County at t time of plat approval. Commissioner Potts seconded t motion. All voted a motion carried. VII. REPO RTSIRECOMMENDATIONS Sketch Plan Review 6996 France Avenue South, Edina, MN Planner Presentation Planner Teague reported that the Planning Commission is being asked to consider a sketch plan proposal to redevelop the property located at 6996 France Avenue. The site is currently zoned Planned Commercial District -4 (PCD) and is an existing Sinclair Gas Station. The applicant would like to rezone the site from PCD -4 to Planned Unit Development (PUD). Teague noted that the present zoning only allows automobile service centers, car washes and gas stations. Teague explained that the subject property is located within an area of the City that is designated as a Potential Area of Change" within the 2008 Comprehensive Plan. The site is guided in the Comprehensive Plan for "Office Residential — OR" which allows for limited retail use. Continuing, Teague said because of that land designation uses allowed within the PCD -1 zoning district would seem more appropriate here. Planner Teague explained that the proposal requires a rezoning whether it is to PUD, PCD -1 or to PCD -3. Therefore, the decision to require a Small Area Plan shall be made by the City Council. With graphics Teague presented a compliance table of City standards for the PCD -1 zoning district. Page 4of8 A TG r Planner Teague concluded that the proposal would be an improvement over the existing building and use on the site. Staff would have a concern however in conventional rezoning (PCD -1 or 3) of the site without a specific use proposed. You may recall the building that was approved as part of the Conditional Use Permit at 69th and York; In that case, initially two small retail buildings were proposed up close to the street, similar to the proposed building. However, after a year of the site siting vacant, a CVS went into the site, in a single building that looked nothing like the originally proposed buildings. However, through the use of the PUD zoning, the City could provide some protections in ensuring that the building �roposed is actually constructed. The PUD Ordinance was not available when the 69t & York Site was approved for development. Appearing for the Applicant Dean Dovolis Discussion Commissioner Platteter asked Planner Teague his reason (if rezoned) for recommending a PCD -1 zoning classification vs. a PCD -3 zoning classification. Teague responded his preference would be PUD; however, if only rezoned a PCD -1 zoning classification would be best. Limited retail would tie in with the newly configured West 70th Street and would also maintain limited retail west of France Avenue. Chair Grabiel clarified that this issue is for site plan review; no action from the Commission is required; just comments and ideas. Planner Teague agreed adding that the applicant can go before the City Council with the sketch plan review on September 6th ADDlicant Presentation Mr. Dovolis addressed the Commission and illustrated the vision of a possible redevelopment of the existing Sinclair Gas Station. Dovolis said this vision compliments the pedestrian friendly reconstruction of West 70th Street. Continuing, Dovolis said the project would be a single -story 6,600 square foot retail building with parking to the rear. Dovolis said the building would be oriented toward France Avenue and West 70th Street with the parking tucked behind. Dovolis said the goal was to create an evolution; noting this is a strong corner that needs to be redeveloped correctly. Concluding, Dovolis said that leasing for this project would not be an issue; interest has already been expressed if the project moves forward. Commissioner Carpenter asked what the buildings were to the south of the subject site. It was reported that the buildings to the south were an office building and bank respectively. Chair Grabiel asked Mr. Dovolis if he has any thoughts on a PUD designation for the project. Mr. Dovolis responded that in his opinion the PUD classification was logical, Page 5 of 8 4s7 L . . adding working with the City to the guide the project would be beneficial. Dovolis reiterated that this is a strong corner and any redevelopment needs to be done right. Commissioner Potts asked Mr. Dovolis if he thinks the proposed parking on one side only of the building could be a detrimental to retail. Mr. Dovolis responded that the market is starting to become more open to the 2 -door building. Mr. Dovolis said the proposed building would have both rear and front entrances /exit. A discussion ensued on parking and circulation with the following comments. • Controlled intersection - acknowledge there would be periods when stacking would occur *Right in only access on France Avenue and elimination of the curb cut nearest the intersection. •Acknowledge that potential for vehicles to navigate the proposed round -about and circle the block. Commissioner Forrest said that she has a concern with amending the Comprehensive Plan; however, was comfortable with handling this redevelopment through the PUD process if the project moves forward. Forrest pointed out that currently what's proposed is a "no -no; it doesn't meet the Comprehensive Guide Plan for west of France Avenue. The discussion continued focusing on the proposed change in retail use from a full scale service station to limited retail and the impact that change in use would have on traffic. It was acknowledged that even without seeing any traffic counts a limited retail use would generate less traffic than a full scale gas station. Chair Grabiel said he was familiar with the service station; adding that although.the Sinclair site wasn't a Holiday or SA it still generates business. Commissioner Forrest commented on the building design and asked Mr. Dovolis if he believes the proposed building could be easily adapted to an office building if the need to do so arose. Mr. Dovolis responded in the affirmative. He said the building foot print would service both. Commissioner Staunton said he would like to echo Commissioner Forrest's concern on the Comprehensive Plan and retail west of France Avenue. Staunton also acknowledged the reference in the staff report indicating that this redevelopment could trigger a small area plan, adding he is a little uncomfortable with that. Continuing, Staunton said the Commission should proceed cautiously with any redevelopment west of France. Chair Grabiel noted that retail is the primary use along France Avenue, adding if one looks at the plain language of the Comprehensive Plan this redevelopment works. Planner Teague informed the Commission that this project would not be an amendment to the Comprehensive Plan — limited retail use is a permitted use on this site. Page 6of8 A 5t . P Mr. Dovolis added that he believes limited retail is the appropriate use for this site. Commissioner Forrest commented that in her opinion reviewing this project as a PUD would be useful. Commissioner. Carpenter asked Mr. Dovolis if the rendering of the building presented to the Commission would be what was built. Mr. Dovolis responded in the affirmative, adding what was indicated on the drawings would be what's constructed. Continuing, Dovolis reiterated the importance of this corner, adding the design presented is specific to this corner. Concluding, Chair Grabiel and the Commission thanked Mr. Dovolis and the development team for bringing this concept before them. The general consensus was support for the project and that the upgrading of this corner was a good thing. Approaching this redevelopment through the PUD process was also reasonable. VIII. CORAESPONDENCE AND P Chair Grabiel ack'%,wledged receipt of the Council Connection. IX. CHAIR ENTS Commissioner Platteter aske lanner Teague for an up to on the chiller at York Gardens. Planner Teague repo d that the City Cou approved the new chiller location and also directed York Ga ens to immedi ly install noise reduction materials. Commissioner Staunton asked Planner a if the sports dome gets the "nod" would the Planning Commission review the pla eague responded that both the Commission and Council would hear t ' as a onditional Use Permit. Staunton commented that keeping abreast of ure City p s is of benefit during the Grandview Small Area Plan process. Commissioner Staunton upd d the Commission on th ongoing Grandview Small Area Plan process, adding at work continues on develo g a work plan and retaining consultants. Staunton s a different approach was taken i retaining consultants. Consultants were dire d to provide the Executive Committe ith a 6 -page or less narrative. Staunton id from the responses the Committee ho s to cobble together a good team. Staun n reported that the Committee meets again t orrow evening (8/18) to hamme ut the details. Page 7 of 8 Ai A Sept. 6, 2011 Edina City Council Regular Meeting Minutesl 2. PAWedication fee of $7,100 is due prior tc recordin ' h Hennepin County. 3. A shared par agreement must be rded Member Bennett seco ed.the motio Ayes: Bennett, Brindle, ue, nson, Hovland Motion carried. Page 5 of 7 release of the signed Final Plat mylars for between the two lots. VII. COMMUNI MMENT Wayne Carlso Coventry Lane, aske a Council to reconsider his request to have four dogs at his reside nc a Council accepted the sub nd referred the request to staff for investigation. Vlll. REPORTS/ RECOMMENDATIONS VIII.A. SKETCH PLAN REVIEWED — 6996 FRANCE AVENUE City Planner Presentation Mr. Teague presented the applicant's proposal to tear down the existing automobile service station at 6996 France Avenue and build a new 6,600- square -foot retail building. He also presented the request of the applicant for a rezoning to PUD or PCD -1. Mr. Teague referenced the Planning Commission's comments, noting it was currently undertaking a Small Area Plan with the Grandview District and did not believe this proposal would rise to the level of requiring a Small Area Plan. It was noted that while the Planning Commission was concerned with the Comprehensive Plan and limited retail west of France Avenue, it was comfortable with a PUD rezoning on this site. Mr. Teague indicated this proposal would require a rezoning; therefore, the Council was being asked to determine whether to require a Small Area Plan and to provide general comments on the site plan. Proponent Presentation Dean Dovolis, DJR Architects, presented the sketch plan for a small building containing office and retail tenants at the corner of the site with parking to the rear. Construction materials would include a combination of stone, glass, and copper with signage on raised corners and create a transition to the 70th Street green corridor between the roundabouts. Mr. Dovolis explained how the project would address the street and pedestrian nature of the Southdale area, create a gateway to the 70th Street reconstruction project, and positively impact future development in this area. The Council discussed the sketch plan and asked questions of Mr. Dovolis relating to parking and pedestrian pathways. Mr. Dovolis advised that the sketch plan, as proposed, identified 34 parking spaces, four spaces short of the ordinance requirement and explained why underground parking would not be feasible on this small -sized lot. It was noted that use of the right -of -way corridor could ease access off 70th Street by the day care location. Mr. Dovolis indicated he would determine whether easement rights existed; however, using that option might impact several parking spaces. The Council discussed its support for the presented sketch plan and building renditions that incorporated a front glass curtain wall. It was noted this type of building appeared appealing and would revitalize that corner with a use that was compatible with the Galleria. Mr. Dovolis indicated the project would incorporate storm sewer practices such as pervious pavers in addition to green building techniques. The consensus of the Council was to favor the use of a PUD, that the request does not reach the threshold to require a Small Area Plan and that the sketch plan was reasonable. VIII.B. RESOLUTION NO. 1 -87 ADOPTED — ADO YKCNMINARY 2012 TAX LEVY AND OPERATING BUDGET Mr. Wallin presented the draft reso ing the maximum proposed 2012 tax levies and indicated that if approved, the 1.8% increase w e maximum property tax increase the City could levy. He stated the 160 httn:// www. ci. edina .mn.us /CityCouncil /CityCouncil MeetingMinutes /20110906Reg.htm 11/3/2011 • . City of Edina MEMORANDUM TO: Cary Teague, Planning Director FROM: Steve A. Kirchman, Chief Building Official•�� DATE: 1/10/12 SUBJECT: Planning Case 2011.0011.11A, 6996 France Ave S I was asked to comment on plans for a proposed building received from DJR Architecture, Inc. and stamped PLANNING DEPARTMENT JAN 06 2012 CITY OF EDINA. I have the following comments: • The proposed mezzanine may be up to' /z of the floor area of the room below provided the building is of type I or II construction, is fully fire sprinkled and is equipped with an emergency voice /alarm communication system. • Manual flush bolts are not permitted on double doors. The following should be included as a condition of approval: • In order to provide for timely, accurate plan review, the architectural design team shall schedule 30 %, 60% and 90% incremental code compliance meetings with the Inspections Department as plans are developed. H: \Documents\Ivlemos &Rpts \Planning \6996FranceAveS.doc A% I City Hall 952- 927 -8861 FAX 952- 826 -0390 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424 -1394 www.CityofEdina.com TTY 952 - 826 -0379 Cary Teague From: Tom Jenson Sent: Saturday, January 28, 2012 12:42 PM To: Cary Teague Subject: 6996 France Ave S Hi Cary,.., Here are my comments for the proposed project by DJR for 6996 France Ave S. 1. A fire hydrant shall be installed on the northeast corner of the property. It should be located on the north side of the proposed driveway entrance on the west side of the sidewalk. .Let me know if there are.questions on this. Thanks, Thomas Jenson, Fire Marshal „ 952- 826 -0337 1 Fax 952 - 826 -0393 TJensonna.ci.edina.mn.us I www.CitvofEdina.com /Fire We're a do.town ... working to make the healthy choice the easy choice! . , . �91��1Y r�} MEMORANDUM — Plan Review ENGINEERING DEPARTMENT CITY OF EDINA DATE: February 3, 2012 TO: Cary Teague — City Planner FROM: Wayne Houle — Director of Public Works / City Engineer SUBJECT: 70t6 & France Retail 6996 France Avenue Engineering has reviewed the preliminary plans for the above stated project and offer the following comments: • A Ninemile Creek Watershed permit will be required. • All storm water from this site shall be treated on -site; no off -site pond expansions are available within the sub - drainage area. • A developer's agreement will need to include any work completed within the right -of -ways for sidewalks and at grade pedestrian improvements along West 70th Street and along France Avenue. O Sidewalk easements will also be required at the intersection of France Avenue and West 70th Street for future at grade pedestrian upgrades. The extent of these pedestrian upgrades will be determined within the next few months. Sheet — C2: 1. Provide a "Do Not Enter" sign on the landscape peninsula located on the northwest corner of the building. This will indicate to vehicles to not exit at France Avenue, since this area is a one -way "In only" access point. 2. Show the updated improvements along West 70th Street, such as the center median. 3. Show directional pedestrian ramps, versus a mid - radius pedestrian ramp. 4. Revise sidewalk at the northwest corner of West 70th Street and France Avenue to accommodate ADA requirements; meaning expand sidewalk to accommodate these requirements. Sheet — C4: 1. Indicate on the plans the word "private" next to any onsite storm sewer, water services, and sanitary sewer services. 2. Due to this area being within a moderate to high vulnerability zone for the City's Well Head Protection Plan the storm sewer infiltration system will need to be revised. The revision should include pretreatment of all surface water prior to being infiltrated; the proposed system does not meet this requirement. 3. Revise connection to City water to connect to the 12" CIP that is located on France Avenue. No excavation will be allowed on West 70th Street. 4. Provide Fire Hydrant at the northeast corner of the site along France Avenue. Staff will require a more detail review of the Civil Plans if this project is approved by the City Council. Please contact me if you have any questions regarding this review. Thanks AG3 G APW\ADMIN\COMM\EXTERNAL\GENERAL CORR BY STREETS \F Streets \6996 France Avenue\20120203 review of 6996 France Ave.doa Jackie Hoogenakker From: Mike DeMoss <lawreview @mac.com> Sent: Monday, January 30, 2012 12:45 PM To: Jackie Hoogenakker; Cary Teague Cc: Mike DeMoss Subject: Fwd: 6996 France case # 2011,0011.11a To: The City of Edina and the owner /contractor /developer of the property at 6996 France Ave S., Edina, MN We are the owners of the property adjacent, and to the north of the proposed development. We have no objection to the development, but we do want to make sure the owner /contractor /developer is aware of the retaining wall (at the south end of our building at 6950 France) that is at the north end of the 6996 France Ave property. It is important to make sure that the construction does not damage this retaining wall because it is necessary to have this undisturbed because it is an emergency exit at the south end of our building. We have sent a previous email (attached) discussing the Air Conditioners and the pine trees, etc. Please feel free to contact me if you have any questions. Thanks, Michael C. DeMoss Attorney for Southdale Galleria Offices, Inc. 6950 France Ave S Suite 100 Edina, MN 55435 952- 920 -0300 Begin forwarded message: From: Cary Teague <cteague(cDci.edina.mn.us> Date: November 2, 2011 12:06:16 PM CDT To: Mike DeMoss <lawreviewamac.com> Cc: Jackie Hoogenakker <JHoogenakker(a)ci.edina.mn.us> Subject: RE: 6996 France case # 2011.0011.11a Mike, I will forward your concerns to the applicant, and let you know how they would handle them should their project be approved. Thanks! Cary Cary Teague, Planning Director $ ; 1 952 -826 -0460 1 Fax 952- 826 -0389 1 Cell 952- 826 -0236 y =, cteagueCa?ci.edina.mn.us I www.CityofEdina.com /Planninq ...For Living, Learning, Raising Families & Doing Business .,..� We're a do.town working to make the healthy choice the easy choicel hq Jackie Hoogenakker From: DeMoss <lawreview @mac.com> Sent:. Wednesday, November 02, 201111:47 AM To: Jackie Hoogenakker Cc: Mike DeMoss Subject: Re: 6996 France case # 2011.0011.11a Please be advised that we are the owners of the property at 6950 France Ave S (two story Office building adjacent and to the north of the above described project). Please notify the developer of the existence of the large (pine ?) trees that are at the south end of our property. These trees, or their roots, may be partially on the developer's (gas station's) property. There is also a lower level exit door at the south end of our building (and air conditioners) that we need to make sure that the developer does not damage or impair. It may be best to have those trees removed by the developer rather than risk damaging them (root wise ?) or having them fall onto our building during construction. Let me know what is the best approach to take. We are agreeable to their removal if that is the best and safest alternative. Please keep me informed of the development (which we approve of). Thank you, Michael C. DeMoss, Attorney for Southdale Galleria Offices, Inc. (owner) 6950 France Ave. S. #100 Edina, MN 55435 952 - 920 -0300 office 952 - 920 -3883 fax 952 - 913 -7048 mobile AS- 1 o e s ,a s REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. VII.C. From: Debra Mangen City Clerk ® Action ❑ Discussion ❑ Information Date: March 20, 2012 Subject: Resolution No. 2012 -48 Accepting Various Donations ACTION REQUESTED: Adopt Resolution. INFORMATION /BACKGROUND: In order to comply with State Statutes, all donations to the City must be adopted by a resolution approved by four favorable votes of the Council accepting the donation. I have prepared the attached resolution detailing the various donors, their gifts and the recipient departments for your consideration. ATTACHMENT: Resolution No. 2012 -48 RESOLUTION NO. 2012-48 ACCEPTING DONATIONS ON BEHALF OF THE CITY OF EDINA WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real City of Edina or personal property for the benefit of its citizens; WHEREAS, said donations must be accepted via a resolution of the Council adopted by a two thirds majority of its members. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council accepts with sincere appreciation the following listed donations on behalf of its citizens. Edina Art Center: Tom Bates Five Large and One Small Canvass Edina Park Department: Karol Emmerick 200 Clumps Hybrid Daylily Seedlings Dated: March 20, 2012 Attest: Debra A. Mangen, City Clerk STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK To be planted at Arneson Acres Park James B. Hovland, Mayor I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of March 20, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424 -1394 day of www.CityofEdina.com City Clerk 952 - 927 -8861 FAX 952 - 826 -0390 TTY 952 - 826 -0379 O� .fly �8se REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. VILD. From: Karen Kurt Assistant City Manager ® Action ❑ Discussion Information Date: March 20, 2012 Subject: Public Meetings and Religious Observances Policy ACTION REQUESTED: Adopt the proposed Public Meetings and Religious Observances Policy and indicate which days of religious observance should be included. INFORMATION /BACKGROUND: The League of Women Voters approached the City administration department regarding developing a policy restricting public meetings on days of religious observance. In response to this request, a policy was drafted and feedback was solicited from the Human Rights and Relations Commission (HRRC). The HRRC recommended that the policy be modified to better reflect Jewish days of observance, as well as significant Muslim and Hindu days of observance. Staff encountered three challenges with respect to policy development: • It is very difficult to obtain demographic data with respect to religious groups within the community, • Individual practices within a religious community can vary, and • There is no definitive resource that identifies "significant days of religious observance with work restrictions" across religions. For these reasons, drawing the line with respect to which days should or should not be included is difficult. Highlighted in the table below are options regarding which days of religious observance co_ uld be included in the policy: 1VT, Current holidays that are also days of religious observance Column A — other significant Christian and Jewish days of religious observance Column B — other significant days of religious observance for some Edina residents • Christmas (Christian) • Good Friday (Christian) • Eid al Fitr (Muslim) No • Christmas Eve (Christian) • Eid al Adha (Muslim) None • Evening before and day of • Diwali (Hindu) Bloomington Yom Kippur (Jewish) - - • Evening before and two days None - of Rosh Hashanah Eden Prairie Christmas Eve • Evening before and first two Yes Fridley days of Passover - A survey of the practices of neighboring cities yielded the following results: City Religious holidays recognized other than Christmas (federal holiday) for the purpose of public meetings Is this a formal policy? Does this apply to Boards and Commissions? Apple Valley Christmas Eve No Yes Blaine None - - Bloomington None - - Brooklyn Center None - - Eden Prairie Christmas Eve No Yes Fridley None - - Hopkins None - - Lakeville None - - Maple Grove None - - Minneapolis Reschedule at a member's request No Yes Minnetonka Try to avoid Passover, Rosh Hashanah, Yom Kippur, Sukkot, Chanukah No Yes St. Louis Park Rosh Hashanah, Passover and Yom Kippur Yes No St. Paul None - - Woodbury Christmas eve No Yes ATTACHMENTS: PUBLIC MEETINGS AND RELIGIOUS OBSERVANCES POLICY CITY OF EDINA o e PUBLIC MEETINGS AND RELIGIOUS OBSERVANCES POLICY r .-s FrJ %vim _ �y Purpose It is the policy of the City of Edina to encourage public engagement during decision - making processes. This includes attending or participating in City Council and board /commission meetings. The purpose of this policy is,to provide a framework for avoiding significant days of religious observance that may preclude participation: At the same time, the City acknowledges that it.is.not possible-to recognize all days of religious observanceWthout significantly impacting the City's ability to conduct business or restricting participation by holding multiple public meetings at the same time. Restrictions for.Public Meetings Due to Religious Observances In addition to the holidays on which city offices are closed, City Council and board /commission meetings will not be scheduled on the following days of religious observance that include significant work restrictions: (Insert list approved by the Council) Special meetings called for emergency purposes would be exempt from this restriction. City staff and committee /working group chairs are also encouraged to avoid scheduling public meetings or other forums on these dates. Setting Meeting Schedules Prior to the start of a new year, the City Clerk will develop a calendar with the restricted dates noted above and identify any conflicts with regularly - scheduled meetings. When a conflict exists, the City Council and boards /commissions will be asked to identify an alternative date prior to the calendar being published at the beginning of the year. When setting the calendar, boards and commissions have the option of rescheduling additional meetings at the request of individual members due to conflicts with days of religious observance not included in the list above. owe W)�,, v � �o \ •l REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item No. VII. E. From: Lisa Schaefer Human Resources Director ® Action Discussion Information Date: March 20, 2012 Subject: 2012 -2013 Labor Contracts for I.U.O.E. Local 49: Public Service Worker Unit and Teamster's Local 320: Police Officer Unit ACTION REQUESTED: Approve 2012 -2013 union contracts for Local 49: Public Service Workers and Local 320: Police Officers. INFORMATION /BACKGROUND: The proposed agreements for both the City's Public Service Worker's and Police Officers contain the following significant changes: • A two -year agreement (2012 - 2013) • A 2% increase to all steps and classifications effective 1 -1 -2012, and a 2% increase to all steps and classifications effective 1 -1 -2013. • A language change to provide for the same employer contribution to the City's cafeteria plan as is given to all non -union city employees. • The establishment of a cap on the number of vacation hours that can be accrued. ATTACHMENTS: • City of Edina and Local 49 Proposed Contract Language • 2010 -2011 Labor Agreement between City and Local 49 • City of Edina and Local 320 Police Officer Unit Proposed Contract Language • 2010 -2011 Labor Agreement between City and Local 320: Police Officers J' 917 A o e ARTICLE X - Overtime City of Edina and Local 49 Proposed Contract Changes March 6, 2012 10.6 All emergene overtime work performed by employees between the hours of 12:00 A.M. and 11:59 P.M. on New Year's Day, the Fourth of July, Labor Day, Christmas Day, Thanksgiving Day, Christmas Eve and New Year's Eve after- ' 2 the regular- • °F'- Shift ,. heR the Ghr-ist ffl s E„° ^ „a ,.T t /___)_ 1 ___ C_11 _ _ - J___ - _._ -A__ _ - A _ _- 1_ _ -1 _ 1_ _1 _111 • 1 . regular- to of pay. NA en Christmas Eve and New Year's Eve fail OR Riday, Sato fday, Sunda all werk d after- 12:00 nr,r will be paid two times the regular rate of pay. ARTICLE XM. VACATION Delete current text in 13.4 and replace with: 13.4 Effective 1 -1 -13, emplovees will be able to accrue a maximum of 480 hours of vacation leave. Once the maximum level of vacation is reached, additional leave will not be accrued until the balance falls below the maximum accrual level. Unused vacation leave up to the maximum balance of 480 hours will be paid to employees who leave in good standing upon termination of employment. Transition to New Cap In November, 2012, employees who have more than the maximum accrual will be allowed to cash out up to 80 hours of vacation at the current base rate of pay. In January, 2013 any amount of vacation over 200 hours will be placed into an "Excess Vacation Accrual Account ". This is a one -time transfer. Employees will not be able to add any vacation to the EVAA after January, 2013. The balance in the EVAA will be reflected on the employee's pay stub and can be used in the following ways: o Vacation or sick leave in one -hour increments. o In November of each year, employees will have the option of cashing out up to 40 hours of vacation leave at their current base rate of pay. The City Manager may allow a higher number for all employees, based on city fmances. o Any remaining balance at termination will be cashed out at the current base rate of pay for employees who leave in good standing_ 0 13.7 New Employees. The first year of employment, new employees will be allowed to cam negative balance of vacation to a maximum of -80 hours. ARTICLE XXI — Tuition Reimbursement Delete current text in 21.2 and replace with: 42 21.2 The Employer shall pay 100% of the initial cost of classes being taken to fulfill a Career Development requirement. At completion of the class, Employees not eligible to have received full payment in accordance with the chart below, shall have any difference owed the City withheld from their next paychecks until such amount has been fully repaid to the Employer. Employees leaving the he Ct before class completion shall have the full amount withheld from their final paycheck. For non - Career Development class requirements, The EMPLOYER will reimburse eligible employees upon presentation of their final grades for the following: Grade of A 100% of tuition Grade of B 100% of tuition Grade of C 90% of tuition Grade of D 0% of tuition Pass/Fail 100% of tuition if passed The total amount reimbursed for both career development and non- career development courses annually will not exceed the total annual amount permitted by the IRS as an employer provided educational benefit. ARTICLE XXVI — DISCIPLINE 26.2 After four years of employment, the EMPLOYER will annually review an employee's personnel file. The EMPLOYER will not consider for discipline purposes remove f em t"° employee's personnel record, letters and other written documents that relate to reprimand and commendations; and all such documents that are older than three (3) years. ARTICLE XXXI — Insurance The EMPLOYER shall eentribute $775.00 per nent, it 2010 for the City provided empleye 7 life F ti 1 b fits offered 1, the Git. through it -s oprioircrrocFrcrrrJ�oxrer��- v��nv�er�errrvagrrrca flexible - benefit plan. in yeaf 2011, - the EMPLOYE will provide the same employer contribution to the City's cafeteria plan as is given to all non -union Ci1y employ ARTICLE XXXII - INJURY ON DUTY [10D] Employees injured during the performance of their duties for the EMPLOYER and thereby rendered unable to work for the EMPLOYER wi-11 may choose to be paid the difference between the employee's normal net take home pay (i.e., regular salary less mandatory deductions) and Worker's Compensation Insurance payments for a period not to exceed ninety (90) working days, rtet charged to the employee's sick leave, vacation, or other accumulated benefits. ARTICLE XXXIV — Duration • January 1, 2012 through December 31, 2013 APPENDIX A -1— Wages & APPENDIX A -4 — Career Development Program ■ 2% increase to all steps and classifications effective 1 -1 -2012. 43 ■ 2% increase to all steps and classifications effective 1 -1 -2013. MISC. ■ Clean up spelling, format and outdated references in contract. (Lisa will work with Todd to complete this:) MOU' S ■ Change dates of all MOU's_and_ resign -(see below for changes to the MOU regarding loss of license) o The Union will discuss possible' changes to the HCSP with its membership upon ratification of the contract. The City and Union will include the agreed HCSP program as an MOU to the contract. 44 CITY -OF EDINA MEMORANDUM OF UNDERSTANDING _ Commercial Driver's License The purpose of this Memorandum of Understanding is to assist both Labor'and Management in dealing with Commercial Drivers License (CDL) rules and the pending changes to'ihose rules. The following conditions will apply to no more than five (5) Public Works employees in the Local 49 Bargaining Unit at any given time. Additionally: only a maximum. of -three (3) -of the above five (5) - Public Works employees may be without.a Class C driver's license A. "If an employee temporarily loses his /her ,�.. ver-' li ;,,4se and CDL, the Employer will accommodate the, employee by assigning him /her to duties that do not require a dr-iver� lieense /CDL, not to exceed twelve (12) months during the. employee's tenure with the City, and not to exceed two.( ;) revocations as a result of driving violations. B. If an employee temporarily loses his/her driver's license aftd -Q)L, the Employer will accommodate the employee'by assigning him /her to duties that do not require a driver's Iicense/GD -L not to exceed six'(0VA*1ye44-2) months during the employee's tenure with the City, and not to exceed two (2) revocations as a result of driving` violations. C. If the temporary loss of a driver's license is the result of an aleohol- related offense, the employee will be required to comply with the recommendations of a Substance Abuse Professional. Proof of compliance with the Substance Abuse Professional recommendations will be provided to the Employer. D. The application of this,Agreement will begin for an individual as of the date of his /her license revocation regardless of subsequent procedures contesting the revocation. E. This Memorandum of Understanding applies to driving violations outside the workplace. F. This Memorandum of Understanding does not, include positive test results from the Department of Transportation's required random testing. G. A seventeen percent (17 %) decrease in pay will begin as of the revocation date. Any hourly wages not paid to an employee during the revocation of the employee's driver's license /CDL will not be reimbursed regardless of the outcome of any subsequent contesting of the revocation. This Memorandum will remain in effect from January 1, 2012 through December 31, 2013. As of January 1, 2013, this Memo may be extended, modified, or eliminated at either party's. request. For IUOE, Local 49: Todd Doncavage, ABR For the City of Edina: Scott Neal, City Manager Dated Dated 45 LABOR AGREEMENT between THE CITY OF EDINA and INTERNATIONAL UNION OF OPERATING ENGINEERS LOCAL NO. 49 AFL -CIO L EE q O t L5 r 1 TABLE OF CONTENTS ARTICLE PAGE I PURPOSE OF AGREEMENT .... ............................... 1 II RECOGNITION .................................................... 1 III UNION SECURITY ................. ............................... 2 IV EMPLOYER SECURITY .......... ............................... 2 V EMPLOYER AUTHORITY ........ ............................... 2 VI EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE....... 3 VII DEFINITIONS ......................... ............................... 5 VIII SAVINGS CLAUSE .................. ............................... 6 IX WORK SCHEDULES ................ ............................... 6 X OVERTIME PAY ..................... ............................... 7 XI CALLBACK .......................... ............................... 7 XII SCHEDULED UTILITY SYSTEM MONITORING .......... 7 XIII VACATION LEAVE WITH PAY . ............................... 8 XIV SICK LEAVE WITH PAY .......... ............................... 9 XV LEAVE WITHOUT PAY ........ ............................... 10 XVI SEVERANCE PAY ................. ............................... 10 XVII HOLIDAYS ........................... ............................... 11 XVIII RESIGNATIONS .................... ............................... 12 XIX USE OF CITY EQUIPMENT AND FACILITIES ............. 12 XX UNIFORMS ............................ ............................... 12 XXI TUITION REIMBURSEMENT ..... ............................... 13 Article Page XXII NON-DISCRIMINATION IN EMPLOYMENT AND AFFIRMATIVE ACTION PROGRAM ........I .................... 13 XXIII WAGE RATES .......................................................... 13 XXIV LEGAL DEFENSE ...................................................... 14 XXV RIGHT OF SUBCONTRACT ............ .................... ....... 14 XXVI DISCIPLINE ........................................................... 14 xxvil SENIORITY ............................................................ 14 XXVIII PROBATIONARY PERIODS ...................................... 14 XXIx SAFETY ............................................................... 15 xxx JOB POSTING .... 15 XXXI INSURANCE ........................................................... 15 XXXII INJURY ON, DUTY [IOD] .......................................... 16 XXXIII WAIVER ................................................ ................ 16 XXXIV DURATION .................. ........................................ 17 SIGNATURE PAGE ................................................... 17 APPENDIX A -1 WAGES [2010-2011] .................... ........... 18 APPENDIX A-2 SEASONAL EMPLOYEES ...................... 20 APPENDIX A-3 POLICY FOR 'PAYMENT OF UNUSED SICK LEAVE. ............................................. 22 APPENDIX A-4 CAREER DEVELOPMENT PROGRAM......................................................................... 24 MEMORANDUM OF UNDERSTANDING — Central Pension, Fund.............................................................................................. 27 MEMORANDUM OF UNDERSTANDING — Commercial.. DriversLicense .................................................................... 28 4 I LABOR AGREEMENT _ BETWEEN- THE CI•TY OF EDINA AND INTERNATIONAL UNION.OF OPERATING ENGINEERS LOCAL NO. 49 AFL -CIO ARTICLE h - PURPOSE OF AGREEMENT c This AGREEMENT is entered into between the City of Edina hereinafter called the EMPLOYER, and LocaliNo. 49, International >Union of Operating,Engineers, AFL -CIO; hereinafter called the UNION. The intent and purpose of this AGREEMENT is to: 1.1 Establish certain hours, wages and other conditions of employment; 1.2 Establish procedures for the resolution of disputes concerning this AGREEMENT'S interpretation an&or application; 1.3 Specify the full and coinplete understanding of the parties; and 1.4 Place in written form the.,parties' agreement upon terms and conditions of employment for the duration of this AGREEMENT. The EMPLOYER and the UNION,'through this AGREEMENT, continue their deification to the highest quality of public service., Both parties recognize this AGREEMENT as a pledge of this dedication. ARTICLE II - RECOGNITION The EMPLOYER recognizes the UNION as the exclusive representative for all employees in. the job classifications listed below who are public employees within the meaning of Minn. Stat. §179A.03, Subdivision 14 excluding supervisory, confidential and all other employees: O Environmental Specialist ® Park Keeper III.. O - Park Keeper II O Park Keeper I O Utility. Specialist o Utility II 5 - • Utility I - . - • Mechanic • Mechanic Specialist • Heavy Equipment Operator • Equipment Operator • Carpenter — Mason Specialist • Electrician/ Electronic Specialist III • Electrical Maintenance Communications/ HVAC Specialist II o Electrical Maintenance Communications/ HVAC ,Specialist I • Laborer • Traffic Control. Specialist • Paving/ Seal Coat Specialist ARTICLE III - UNION SECURITY In recognition of the UNION as the exclusive representative the EMPLOYER shall: 3.1 Deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all employees authorizing in writing such deduction, and 3.2 Remit such deduction to the.appropriate designated officer of the UNION. 3.3 The UNION may designate certain employees from the bargaining unit to act as stewards and shall inform the EMPLOYER in writing of such choice. 3.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, :or_ judgments brought or, issued against the City as a result of any action taken or not taken by the City under the provisions of this Article. ARTICLE IV - EMPLOYER SECURITY The-UNION. agrees that during the life of this AGREEMENT it will not cause; encourage, participate in or support any strike, slowdown, other interruption of or interference with the normal functions of the EMPLOYER. ARTICLE V - EMPLOYER AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct and determine the number of personnel; to establish work schedules; and to perform any inherent managerial function not specifically limited by this AGREEMENT. 5.2 Any term and condition of employment not specifically established or modified by this AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish or eliminate. Con - ARTICLE VI - EMPLOYEE RIGHTS = GRIEVANCE PROCEDURE - 6.1 Definition of a Grievance A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 6.2 Union Representatives The EMPLOYER will recognize. REPRESENTATIVES._designated by the UNION, as the_ _ - grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The UNION shall notify the EMPLOYER in writing of the names of such UNION REPRESENTATIVES and of their successors when so designated. 6.3 Processing.of a Grievance It is recognized and accepted by the UNION and the EMPLOYER that the: processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and the UNION REPRESENTATIVE shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated arid, presented to the EMPLOYER during normal working hours provided the employee and the UNION REPRESENTATIVE have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 6.4. Procedure Grievances, as defined by Section 6. 1, shall be 'resolved in conformance with the following procedure: Step 1. An employee claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty -one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the EMPLOYER: The EMPLOYER - designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER - designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days . shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER - designated Step 2 representative. The EMPLOYER- designated representative shall give the UNION the EMPLOYER'S Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER - designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the'UNION within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER- designated Step 3 representative. The EMPLOYER - designated representative shall give the UNION the EMPLOYER'S answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the EMPLOYER - designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. Step 4. A grievance unresolved in Step 3 and appealed in Step 4 shall be submitted to the Minnesota Bureau of Mediation Services. A grievance not resolved in Step 4 may be appealed to Step 5 within ten (10) calendar days following the EMPLOYER'S final answer in Step 4. Any grievance not appealed in writing to Step 5 by the UNION within ten (10) calendar days shall be considered waived. Step S. A grievance unresolved in Step 4 and appealed in Step 5 shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. If the parties cannot agree on an arbitrator, the selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Public Employment Relations Board. 6.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of the AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator's interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings the cost shall be shared equally. 6.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived." If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER'S last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION. 6.7 Choice of Remedy If, as a result of the EMPLOYER response in Step 4, the grievance remains unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 5 of Article VI or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 5 of Article VI the grievance is not subject to the arbitration procedure as provided in Step 5 of Article VI. The aggrieved employee shall indicate in writing which procedure is to be utilized — Step 5 of Article VI or another appeal procedure — and shall sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 5 of Article VI. ARTICLE VII - DEFINITIONS 7.1 Union: The International Union of Operating Engineers, Local No. 49, AFL -CIO. 7.2 Employer: The individual municipality designated by this AGREEMENT. 7.3 Union Member: A member of the International Union of Operating Engineers, Local No. 49, AFL -CIO. 7.4 Employee: A member of the exclusively recognized bargaining unit. 7.5 Base Pay Rate: The employee's hourly pay rate exclusive of longevity or any other special allowance. 7.6 Seniority: Length of continuous service in any of the job classifications covered by Article II — RECOGNITION. Employees who are promoted from a job classification covered by this AGREEMENT and return to a job classification covered by this AGREEMENT shall have their seniority calculated on their length of service under this AGREEMENT for the purposes of promotion, transfer and lay off and total length of service with the EMPLOYER for other benefits under this AGREEMENT. 7.7 Severance Pay: Payment made to an employee upon honorable termination of employment. 7.8 Overtime: Work performed at the express authorization of the EMPLOYER in excess of either eight (8) hours within a twenty -four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period. 7.9 Call Back: Return of an employee to a specified work site to perform assigned duties at the express authorization of the EMPLOYER at a time other than an assigned shift. An extension of or early report to an assigned shift is not a call back. ARTICLE VIII - SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United States, the State of Minnesota, and the signed municipality. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provisions may be renegotiated at the written request of either party. ARTICLE IX - WORK SCHEDULES 9.1 The sole authority in work schedules is the EMPLOYER. The normal work day for an employee shall be eight (8) hours. The normal work week shall be forty (40) hours Monday through Friday. 9.2 Service to the public may require the establishment of regular shifts for some employees on a daily, weekly, seasonal, or annual basis other than the normal work day. The EMPLOYER will give seven (7) days advance notice to the employees affected by the establishment of work days different from the employee's normal eight (8) hour work day. 9.3 In the event that work is required because of unusual circumstances such as (but not limited to) fire, flood, snow, sleet, or breakdown of municipal equipment or facilities, no advance notice need be given. It is not required that an employee working other than the normal work day be scheduled to work more than eight (8) hours, however, each employee has an obligation to work overtime or call backs if requested unless unusual circumstances prevent the employee from so working. 9.4 Service to the public may require the establishment of regular work weeks that schedule work on Saturdays and/or Sundays. ARTICLE X - OVERTIME PAY 10.1 Hours worked in excess of eight (8) hours within a twenty -four (24) hour period (except for shift changes) or more than forty (40) hours within a seven (7) day period will be compensated for at one and one -half (1 -1/2) times the employee's regular base pay rate. 10.2 Overtime will be distributed as equally as practicable. 10.3 Under Article 10.2, overtime opportunities not worked by employees will be recorded as not worked. 10.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded, or paid twice for the same hours worked. 10.5 When employee exceeds fourteen (14) hours continuous service, all hours in excess of fourteen (14) will be paid at twice the base rate. 10 10.6 All emergency work performed by employees between the hours of 12:00 A.M. and 11:59 P.M. on New Year's Day, the Fourth of July, Labor Day, Christmas Day, Thanksgiving Day and effective on December 31, 2001 and thereafter, Christmas Eve and New Year's Eve after 1/ 2 the regular work shift when the Christmas Eve and New Year's Eve fall on Monday, Tuesday, Wednesday, or Thursday, shall be paid at two (2) times their regular rate of pay. When Christmas Eve and New Year's Eve fall on Friday, Saturday, or Sunday all work performed after 12:00 PM will be paid two times the regular rate of pay. 10.7 Overtime totals will be zeroed out at the end of the last pay period of every even numbered year. ARTICLE XI - CALL BACK An employee called in for work at a time other than the employee's normal scheduled shift will be compensated for a minimum of two (2) hours' pay at one and one -half (1' /z) times the employee's base pay rate. Early reporting or extension of regularly scheduled work shall not qualify for the call back minimum. ARTICLE XII - SCHEDULED UTILITY SYSTEM MONITORING 12.1 When assigned by the EMPLOYER to perform utility system monitoring and operations activities from a remote location on week nights, Saturdays, Sundays or Holidays, apart from the employee regularly scheduled shift, the employee shall be paid $70 per week night (3:30 p.m. to 7:00 a.m. — Monday, Tuesday, Wednesday, Thursday, and Friday) and $140 per 24 -hour day on Saturday, Sunday, or Holidays (7:00 a.m. to 7:00 a.m.) as system monitoring and operations pay. Article X & XI will apply for any work that requires the employee to report to the City Public Works Facility or other City facilities. ARTICLE XIII - VACATION LEAVE WITH PAY 13.1 Amount. The following accrual schedule shall apply to eligible employees: 1 -5 continuous years of regular 3.076 hours per pay period full -time employment ........................ (10 days per year) 6 -10 continuous years of regular full -time employment ........................ 11 -15 continuous years of regular full -time employment ..................... 16 continuous years of regular full -time employment ...................... 4.61 hours per pay period (15 days per year) An additional .307 hours per pay period or one (1) additional day of vacation for each additional year of service to 15 years of service. (Total at 15 years of service — 20 days per year). 6.154 hours per pay period (20 days per year) 17 years or more of continuous An additional .307 hours per service of regular full -time pay period or one (1) additional employment .................................. day of vacation for a total of twenty -one (2 1) days of vacation per year. 13.2 Conditions Affecting Accrual of Vacation — Although leaves of absence, under Section 12 of the City's ordinance, do not affect the continuous years of service; for the purpose of determining accrual rates, vacation shall not accrue during leaves of absence under said Section 12. 13.3 When Taken. Vacation leave may be used as earned, subject to the approval of the department heads to the time at which it is taken. 13.4 Maximum Annual Carry Forward. All regular full -time employees with five (5) continuous years of employment or less may carry forward from one 'calendar year.to the next all vacation leave earned during the calendar year. All regular full -time employees with more than five (5) continuous years of employment may carry forward not more than 40 hours of vacation earned. during a calendar year. Vacation leave earned but not taken which exceeds 40 hours per calendar year shall be deducted from each employee's vacation balance at the end of each calendar year. The maximum amount of vacation that may be taken during a calendar year is 25 days except that additional days may be taken in accordance with the family and medical leave policy adopted pursuant to Subsection 150.13. 13.5 Accrual During Leave. An employee using earned vacation or sick leave shall accrue vacation and sick leave during such use. 13.6 Vacation Donation. Any employee can donate two (;) days of accrued vacation leave to an individual who is out of sick leave. ARTICLE XIV - SICK LEAVE WITH PAY 14.1 Employees will accrue sick leave with pay at a rate of one (1) day per month. Employees will be allowed to use sick leave during probation.. 14:2 Purpose. Sick leave with pay may be granted to employees entitled thereto when the employee is unable to perform scheduled work duties:due to-illness/disability, the necessity for medical, dental or chiropractic care, childbirth or pregnancy disability, exposure to contagious. disease where such exposure may endanger the health of others with whom the employee would come in contact in the course of performing work duties. Sick leave with pay may also be granted for a variety of other family and medical circumstances. The amount and conditions under which sick leave with pay may be`used for such circumstances is provided .in the family and medical leave policy adopted pursuant to Subsection 150.13 of this code. Sick leave with pay may be granted for a maximum of five (5) days in,the event of the death of an employee's spouse, father, mother, spouse's father or mother, child or stepchild, and a maximum of three (3) days in the event of the death of an employee's grandparent, grandchild, brother or sister. One (1) day of sick leave will be granted in the event of death of a brother -in -law or sister -in -law. 12 14.3 Employees requesting sick leave shall contact the EMPLOYER or the EMPLOYER'S representative prior to the time the employee is regularly scheduled to report for duty or if unable to do so, notify him/her within the first thirty (30) minutes of the scheduled work day. 14.4 Written request for the sick leave to be used for other than personal injury or illness is to be made to the EMPLOYER'S representative prior to the using of the sick leave or the work day following the employee's return. The EMPLOYER reserves the right to verify the reported cause for the requested sick leave by such means as he /she deems necessary. 14.5 The employee, at the request of the EMPLOYER, shall provide proof of his/her physical ability to perform his/her normal duties upon his/her return from sick leave. 14.6 For employees hired prior to January 1, 2000, who choose not. to participate in the City's New Severance Plan as outlined under "Policy For The Payment of Unused Sick Leave ", attached hereto and made a part of this Agreement. Employees will receive their birthday/ personal day off with pay provided the employee has used three (3) days or less (24 hours or less) sick leave during the previous calendar year. This day off will be approved only by the department head. In addition, employees will have the option of two (2) days off with pay provided the employee has used twelve (12) hours or less of sick leave during the previous calendar year. 14.7 Any employee may donate four (4) days of his/her sick leave to another employee who has no sick days left. However, this donation will only count as two sick days for the employee who received the sick leave. ARTICLE XV - LEAVE WITHOUT PAY 15.1 An employee may be granted leave of absence without pay or benefits on account of sickness, disability, jury duty or other good and sufficient reasons which are considered to be in the best interest of the EMPLOYER. Such leave of absence shall not exceed ninety (90) working days unless a longer period is approved by the EMPLOYER. 15.2 All leaves of absence without pay shall receive the advance approval of the EMPLOYER. 15.3 In the case the employee is called to jury duty, the employee shall receive an amount of compensation from the EMPLOYER which will equal the difference between the employee's regular pay and the compensation paid for the jury duty. ARTICLE XVI - SEVERANCE PAY Effective January 1, 1999, this Article applies only to those employees hired before January 1, 2000, and who do not choose the City's new policy to buy back unused sick leave. 16.1 Eligible Employees 1. General Rule. The City shall provide severance pay only to those regular full - time employees who are no longer in their original probationary period (as 13 contrasted with a promotional probationary. period), who leave employment with the City in good standing as described in. Section 16 of the City Ordinance, and whose. employment. ends: (i) due to total and permanent disability, as determined by PERA under PERA rules; or (ii) after completion of twenty years of continuous service to the City. 2. Special: Rule. The City Manager; in his/her sole discretion, is authorized to award severance pay to any employee or group of employees in regular full -time employment who are terminated due to the effects of a permanent elimination by the.City of any functions or activities of the City. 16.2 Amount. The eligible employee "s severance pay shall be a lump sum amount equal to six weeks' pay. 16.3 Time. The City shall provide the severance pay on the pay day immediately following the eligible employee's severance date. For total and permanent disability, however, the City shall provide the severance pay on the pay day immediately following its receipt of appropriate notice of PERA'S determination. 16.4 Definitions. The following special definitions apply only to this section. 1. "Eligible Employee" means an employee of the City who is eligible for severance pay under 16.1 of this section. 2. "Regular Full -Time Employment" means employment with the City where the employee is, regularly engaged on a minimum of 40 hours every seven day, cycle, as determined by the needs and particular customs'in the employee's department. 3. "Pay" means the eligible employee's regular basic salary or wage (before any payroll deductions) for regular full -time employment in effect on the severance date. 4. "PERA" means the Public Employees Retirement Association under. Minnesota Statutes, Chapter 353 (or any subsequent amendment or replacement thereof). . 5. "PERA Rules" means the requirements for payment of an annuity or benefit from PERA as of May 31, 1989, (including any changes in such requirements adopted as of that date, but effective after that date). 6. "Severance.. date" means the last date on which the eligible employee performs duties in full -time: employment. ARTICLE XVII - HOLIDAYS 17.1 The following legal holidays will be observed as paid holidays: a New Year's Day ....................... January 1 S` 14 • Martin Luther King Day .............. • President's Day ......................... • Memorial Day ........................... • Independence Day ...................... • Labor Day ............................... • Veteran's Day ........................... • Thanksgiving Day ...................... • Day after Thanksgiving Day .......... • '/2 Day Christmas Eve Day ............ • Christmas Day .......................... • '/2 Day New Year's Eve ................ • Floating Holiday 3`d Monday in January 3`d Monday in February Last Monday in May July 4th 1st Monday in September November 11th 4th Thursday in November 4th Friday in November December 24th December 25th December 31 st 17.2 When a paid holiday falls on a non - scheduled work day, the regular scheduled work day closest to the holiday shall be observed as the holiday. 17.3 One -half (' /z) day on Christmas Eve and one -half (' /2) day on New Year's Eve shall be paid holidays whenever they fall on one of the days Monday through Thursday. 17.4 Effective January 1, 2000, Columbus Day is dropped from the list of holidays in exchange for one (1) floating Holiday. ARTICLE XVIII - RESIGNATIONS Any employee wishing to terminate his/her employment with the EMPLOYER in good standing shall file a written resignation with the EMPLOYER at least fourteen (14) calendar days prior to the termination date. Failure by the employee to file said resignation within the required fourteen (14) day period may be considered just cause for the EMPLOYER to deny future employment and severance pay to the employee. Unauthorized absence from work for a period of three (3) consecutive working days may be considered by the EMPLOYER as a resignation by the employee. ARTICLE XIX - USE OF CITY EQUIPMENT AND FACILITIES City tools, equipment and facilities are to be used only for official business unless specifically authorized by the EMPLOYER as a condition of the employee's employment. ARTICLE XX - UNIFORMS 20.1 The EMPLOYER shall provide eleven (11) uniforms and two (2) work jackets or equivalent clothing program equal to $500.00 funding level for each employee, subject to three conditions: (1) Employee must wear approved uniform. (2) Uniform shirt would have City identification on it. (3) Sleeved shirt and long pants are mandatory minimum uniform. 15 ARTICLE XXI - TUITION REIMBURSEMENT 21.1 The EMPLOYER encourages its employees to improve job performance in their present positions and to prepare for advancement through self - development. Towards this end, the EMPLOYER will share the cost of education.which directly relates to the performance of an employee on his/her present assignment or which prepares him/her for advancement- in � the foreseeable future. 21.2 The EMPLOYER will reimburse eligible employees upon presentation of their final grades for the following: Grade of A 100% of tuition Grade of B 100% of tuition Grade of C 90% of tuition Grade of D 0% of tuition Pass /Fail 100% of tuition if passed 21.3 Charges for books, supplies, transportation, time required to take the course and all other incidental expenses shall be borne by the employee. 21.4 Courses paid for in full under the G.I. Bill or other Federal, State, or private funds are not eligible for tuition reimbursement. Courses paid for by other than EMPLOYER funds which exceed the percentages of reimbursement designated in 21.2 are not eligible for EMPLOYER tuition reimbursement. Courses paid for by other than EMPLOYER funds, but not equal to the percentages designated in 21.2 are eligible for the EMPLOYER tuition reimbursement in the amount of the difference between the funds provided and the percentages designated in 21.2. 21.5 To become eligible for tuition reimbursement, the employee must: (a) Have satisfactorily completed one years' service. (b) Received approval of the course at the particular school from the EMPLOYER prior to the commencement of the course. ARTICLE XXII - NON - DISCRIMINATION IN EMPLOYMENT AND AFFIRMATIVE ACTION PROGRAM 22.1 It is agreed by'the City and the UNION that both parties shall provide the equal employment opportunities and membership in the UNION without regard for race, color, religion, national origin, political affiliation, disability, marital status, status with regard to public assistance, sex, age or criminal record. ARTICLE XXIII - WAGE RATES 23.1' See Job Classifications and Wage Rates in Appendix "A -1 ". 16 ARTICLE XXIV -- -LEGAL DEFENSE 24.1 Employees involved in litigation because of negligence, ignorance of laws, non - observance of laws, or as -a result of employee judgmental decision may not receive legal defense by the municipality. 24.2 Any- employee who is charged with a traffic violation, ordinance violation or criminal - offense arisen g- from -acts- p erformed w ithin the scope of the employee's employment, when such act is,• erforined in g9od,faith and under direct order of the 'employee's supervisor, shall be reimbursed for reasonable attorney's fees and court costs actually incurred by such employee in defending against such charge.. ARTICLE XXV - RIGHT.OF SUBCONTRACT Nothing in this AGREEMENT shall prohibit or restrict the right of the EMPLOYER from subcontracting work performed by employees covered by this AGREEMENT. ARTICLE XXVI - DISCIPLINE 26.1 The EMPLOYER will discipline employees only for just cause. 26.2 After four years of employment, the EMPLOYER will annually review an employee's personnel file. TheEMPLOYER will remove from the employee's personnel record, letters and other written. , documents that relate to reprimand'and commendations; and all such documents that are older than three (3) years. 26.3 The EMPLOYER will not conduct an investigatory interview with an employee where the information from the.interview could lead to disciplinary action against the employee without the employee being given the right to have a third party or Union Representative present at the interview. ARTICLE XXVII - SENIORITY 27.1 Seniority will be the determining criterion for transfers, promotions and lay -offs only when all job - relevant qualification factors are equal: 27.2 Seniority will be the determining criterion for recall when the job- relevant qualification factors are equal. Recall rights under this provision will continue for twenty -four (24) months after lay -off. Recalled employees shall have ten (10) working days after notification of recall by registered mail at the employee's last known address to report to work or forfeit all recall rights. ARTICLE XXVIII - PROBATIONARY PERIODS i 28.1 All newly hired or rehired employees will serve a twelve (12) months' probationary period. .17 - - 28.2 All-employees will serve a twelve (12) months' probationary period in any job classification in which the employee has not served a probationary period. 28.3 At any time during the probationary period a newly hired or rehired employee may be terminated at the sole discretion of the EMPLOYER. 28.4 At any time'during the probationary period a promoted or reassigned employee may be demoted or reassigned to the employee's previous position at the sole discretion of -the EMPLOYER. ARTICLE XXIX - SAFETY The EMPLOYER and the UNION agree to jointly promote safe and healthful working conditions, to cooperate in safety matters and to encourage employees to work in a safe manner. Employees will wear safety equipment that is provided by the City during applicable situations. ARTICLE XXX - JOB POSTING 30.1 The EMPLOYER and the UNION agree that permanent job vacancies within the designated bargaining unit shall be filled based on the concept of promotion from within provided that applicants: 30.11 have the necessary qualifications to meet the standards of the job vacancy; and 30.12 have the ability to perform the duties and responsibilities of the job vacancy. 30.2 Employees filling a higher job class based on the provisions of this Article shall be subject to the conditions of Article XXVIII [PROBATIONARY PERIOD]. 30.3 The EMPLOYER has the right to final decision in the, selection of employees to fill posted jobs based on qualifications, abilities and experience. Whenever all job relevant qualifications, abilities and experience are equal, then seniority will prevail. 30.4 Job vacancies within the designated bargaining unit will be posted for five (5) working days so that members of the bargaining unit can be considered for such vacancies. ARTICLE XXXI - INSURANCE The EMPLOYER shall contribute $775.00 per month in 2010 for the City provided employee benefit, coverage, and life insurance, and for optional benefits offered by the City through its flexible benefit plan. In year 2011, the EMPLOYER will provide the same increase in EMPLOYER contribution as is given to all non -union City employees. ARTICLE XXXII - INJURY ON DUTY [IOD] Employees injured during the performance of their duties for the EMPLOYER and thereby rendered unable to work for the EMPLOYER will be paid the difference between the employee's 18 normal net take home pay (i.e., regular salary less man datory deductions) and Worker's p payments p ninety (90) working -days; not Compensation Insurance a ments fora period not to exceed charged to the employee's sick- leave, vacation, or other- accumulated benefits: Such injury -on -duty, pay shall be granted only to employees certified by the Worker's Compensation carrier as being incapacitated as a result of injury incurred through no misconduct of their own while on the actual performance of City assigned duties and only. during `the period they remain so certified. The .City Manager -shall have the discretion to require an injured employee to submit to a medical examination by competent medical authority approved by the City to determine if the employee is capable and qualified to return to any assigned City duties commensurate with his /her capabilities. To qualify for such compensation an employee shall comply with all requirements of the Minnesota Worker's. Compensation Law., ARTICLE XXXIII - WAIVER C 33.1 Any and all prior : agreements, resolutions, practices, policies, rules and regulations regarding terms and:conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 33.2 The parties mutually acknowledge that during the negotiations which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any terms or conditions of employment not removed by law from bargaining. All agreements and understandings arrived at by'the parties are set forth in writing in this AGREEMENT for the stipulated duration of this AGREEMENT. The EMPLOYER and the UNION each voluntarily and unqualifiedly waives the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE XXXIV - DURATION This AGREEMENT shall be effective January 1, 2010, and shall remain, in full force and effect until the 31" day of December, 2011. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on this day of , 2011. 19 Steve Hamer, Steward Michael Bauer, Steward Jay Van Altvorst, Steward CITY OF EDINA APPENDIX A -1. WAGES A. The following wage schedule will be in effect_ from the first payroll period in 2010 through the last payroll period in 2011: 20 ********************************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Classification: '�z % 1 % 2010 2011 Park Department: Environmental Specialist ..................... 24.47 24.72 Park Keeper III .. ............................... 24.12 24.36 Park Keeper II .. ............................... 23.04 23.27 Park Keeper I ..... ............................... 18.36 18.54 Utility: Utility Specialist (Includes HEO Ability) ... 24.47 24.72 Utility II ........... ............................... 23.42 23.65 Utility I .............. ............................... 23.04 23.27 Mechanics: Mechanic Specialist ........................... 24.47 24.72 Mechanic ........ ............................... 24.12 24.36 Street Department: Heavy Equipment Operator .................. 24.12 24.36 Equipment Operator ........................... 23.04 23.27 Carpenter - Mason Specialist ............... 24.47 24:72 Electrician/Electronic Specialist III .......... 24.47 24.72 Electrical Maintenance - Communications/HVAC Specialist II ... 23.42 23.65 Electrical Maintenance - Communications/HVAC Specialist I ... 23.04 23.27 Laborer................. ............................... 18.36 18.54 Traffic Control Specialist ........................ 24.47 24.72 Paving /Seal Coat Specialist .................. 24.47 24.72 *In the event that the City Council approves a higher increase for non -union employees in 2009, the increase will be expanded to include this bargaining unit contract in 2009 also. Upon ratification of the 2007 LABOR AGREEMENT, members of IUOE Local No. 49 who do not have direct deposit, shall receive separate checks for retroactive wages and medical benefits back to January 1, 2007, from the date of the final signing of the new AGREEMENT. Those in Heavy Equipment Operator slots must be competent to operate all of the following equipment: Graders, Loaders with bucket capacity greater than 1' /2 yards, Self - Propelled Street Sweeper exceeding 40 HP, Asphalt Rollers greater than 5 Tons, Backhoe with greater than 15' reach, and Self - Propelled Pavers or Chip Spreaders. A premium pay of $3.25 per hour will be paid to Park Maintenance employees for hours worked prior to 7:00 A.M. while engaged in regularly scheduled ice rink maintenance. To be eligible for this premium pay an employee must work a full eight (8) hour day. If an employee uses sick leave they are exempt from premium pay. Premium pay will not be paid during overtime worked. 21 Premium Pay — Snow and Ice Emergency Pay. A premium pay of $3.25 per hour will be paid to Public Works and Park Maintenance employees for hours worked prior to the start of the regularly scheduled shift while engaged in emergency snow and ice control. To be eligible for this premium pay an employee must work a full eight (8) hour day. If an employee uses sick leave they are exempt from premium pay. Premium pay will not be paid during overtime worked. There will be no pyramiding of premium pay (Intent of language is to be exactly the same as above practice in the Park Dept.). CITY OF EDINA APPENDIX A -2 SEASONAL EMPLOYEES The City of Edina and I.U.O.E. Local 49 recognize the following two types of seasonal workers: Retirees of the Edina Public Works Bargaining Unit 1. Retiree Seasonal Employee: An employee who works in a position that is reasonably expected to be 163 calendar days or less within the January 1 to December 31 time period. The 163 day period starts on the first day that any Retiree Seasonal Employee 22 starts to work. All Retiree Seasonal Employees shall be terminated from employment at the end of the initial 163 day period. During the 163 Retiree Seasonal Employment Period, no member of the bargaining unit will be laid off. The City reserves the right to lay off bargaining unit members during the 163 day period if the City has laid off all Retiree Seasonal Employees and seasonal employees. The City reserves its management right to determine the size of the work force on all cases except under the conditions of Appendix A -2. (l.a.) The 163 day period mentioned above shall be kept by each department, (i.e. Park Department Retiree Seasonal Employees get to work 163 days and Public Works Department Retiree Seasonal Employees get to work 163 days). 2. Union Security. The EMPLOYER shall deduct each payroll period an amount sufficient to provide the payment of dues established by the UNION from the wages of all Retiree Seasonal Employees authorizing in writing such deduction, or as allowed for fair share dues as provided for under PELRA, and remit such deduction to the appropriate designated officer of the UNION. 3. Rates of Pay. Retiree Seasonal Employee's rate of pay shall be in accordance with the Step 1 wage as identified in this COLLECTIVE BARGAINING AGREEMENT Appendix A -4 Career Development. 4. Equipment Operation. Retiree Seasonal Employees shall be allowed to operate all equipment they are qualified by the EMPLOYER and licensed by law to operate. Benefits. Retiree Seasonal Employees shall not be eligible for any benefits under this AGREEMENT except those which may be required by law. 6. Overtime. No Retiree Seasonal Employee shall work any overtime unless all qualified full -time bargaining unit members have been offered first. 7. Probation Period. All newly hired or rehired Retiree Seasonal Employees will serve a probationary period for the duration of their employment up to six (6) months. At any time during the probationary period, a newly hired or rehired Retiree Seasonal Employee may be terminated at the sole discretion of the EMPLOYER. Summertime Seasonal Employees Seasonal Employee: An employee who works in a position that is between April 1 and October 31. All seasonal employees shall be terminated from employment on October 31. During the seasonal employment period, no member of the bargaining unit will be laid off. The City reserves the right to lay off bargaining unit members during the seasonal period if the City has laid off all Retiree Seasonal Employees and seasonal employees. The City reserves its management right to determine the size of the work force on all cases except under the conditions of Appendix A -2. No seasonal /temporary employee will operate any equipment requiring a CDL license, or any heavy equipment. No seasonal employee will operate tractors with buckets or self - propelled mowers that 23 exceed 48" in diameter. Exceptions to equipment operation may be made in specific and individual circumstances with mutual approval of the City. and Union. 2. Rates of Pay. Seasonal employees' rate of pay shall be in accordance with the seasonal /temporary pay plan established by the City Manager. 3. Benefits. Seasonal employees shall not be eligible for any benefits under this AGREEMENT except those which may be required by law. 4. Probation Period. All newly hired or rehired seasonal employees will serve a probationary period for the duration of their employment up to seven (7) months. At any time during the probationary period, a -newly hired or rehired seasonal employee may be terminated at the sole discretion of the EMPLOYER. 5. Overtime. No Retiree Seasonal Employee 'shall work any overtime unless all qualified full -time bargaining unit members have been offered first. 6. Contract Provisions Applicable. Seasonal employees shall not be covered by those provisions of the contract relating to: • Call Back • Discipline • Seniority • Insurance CITY OF EDINA APPENDIX A -3 POLICY FOR THE PAYMENT OF UNUSED SICK LEAVE This policy is hereby adopted by the City Council pursuant to Section 150. (Personnel Policy). of the City Code. The purpose of this policy is to provide monetary compensation to regular full time employees of the City for a portion of their unused sick leave. This payment will be made at the time of separation for employment. This policy is designed to phase out severance payments now provided to, employees who voluntarily. resign after 20 years of service. Effective Date This policy is effective for regular full -time employees who leave employment with the City on January 1, 2000, or thereafter. Eligible Employees 24 Only current, regular full time employees as defined by Section 150 of the City -Code who have completed -their probationary period- and - leave- employment with the City in -good- standing -as -- - - defined by 150.16 of the Code are eligible: Employe, es covered by -a Collective- Bargaining - Agreement are not eligible unless this policy is, included as a provision in their Collective Bargaining Agreement. Payment for Unuse&Sick Leave Upon separation from regular full -time employment with the -City, an - eligible employee shall receive a lump sum payment equal to 50.% of his or her accrued and unused sick leave as of the date of separation. The maximum number of hours subject to this payment shall not exceed 960 hours, (i.e. 11920 hours of accrued and unused, sick leave x 50% = 960 hours). The payment shall be based upon the employee's rate of pay at the-time of separation. The payment shall.be made,within 30 days of separation. Severance Pavments / Ontion of Current Emnlovees Section 150 of the City Code provides for six -weeks severance pay for regular full time employees who leave employment,, in good ,standing, after, 20 years of service. No employee hired after January 1, 2000, will ber eligible for this severance payment. (Members of IUOE Local No. 49 will have thirty (30) days from the date of signing of the new 2000 -2001 Labor Agreement, to make a choice. If the employee does not respond, he /she will, automatically be converted to the new plan). Persons who are regular full -time employees on January 1, 2000, may choose to either, i) accept six weeks severance pay after 20 years of service, or.ii) accept a payment for unused sick leave as prescribed by this policy. Under no circumstances will an employee be eligible for both payments unless employment ends due to total and permanent disability or due to a permanent layoff as provided for in Section. 150 of the Code. Current employees must select the option described above no later than February 1, 2000. Employees who fail to select an option will automatically be converted to the payment for unused sick leave option and will not be eligible for severance pay upon separation. 25 CITY OF EDINA APPENDIX A -.4 CAREER DEVELOPMENT PROGRAM The City, of Edina Career Development Program is being created to provide advancement opportunities for all employees based on their performance, training; education and years of service. The program consists of 6 steps. Each step will have a certain number of requirements and associated pay. As employees advance through the steps they also increase their wages beyond what is currently available under the existing situation. In addition, there is not a limit on the number of employees who may progress to a higher step and earn the higher wage rate available. The intent of the program is to provide the opportunity for employees to take greater ownership and responsibility for'their professional development and advancement. The following items serve to clarify the Career Development Program: 1. Definitions: Department: Parks Streets Utilities 26 Mechanics - -Electrical /HVAC - Public Service Worker: All Local 49 Maintenance Employees Routine: A regular course of procedure 2. Step 2 is considered to be the standard, or minimum step for public service workers. All - - Local 49 maintenance personnel need to acquire the- qualifications necessary to -meet the - - -- requirements of Steps 1 through 2 within the first year of employment with the City. Steps 3; 4, 5 and 6 have been created to recognize those employees who wish to advance in their field through training and education. Employees classified in any of these advanced steps will still be required to perform day -to -day maintenance tasks. 3. Employees are required to demonstrate that they successfully meet the qualifications of the subsequent step prior to their receiving approval to. move to that step. The City must provide employees with the opportunity to obtain'the necessary training and practice to move within the Career Development Program. Not being provided the opportunity for training and practice will not preclude an employee from moving within the program. To ensure every employee has equal access to training, the employee Chas the right to use the dispute resolution as outlined in Number 9 of Page 2 of the Career Development Program preamble. 4. Each employee is responsible for' initiating his or her progress to the next step available by submitting a written application to their immediate supervisor. Once formal application is made, the following actions will take place: A. The employee and team leader /supervisor will meet to establish a development program. It is the - responsibility of the employee and team leader /foreman exclusively to complete this step. B. Once a career development program is established, a series of meetings (2 minimum) over the projected time of the development program are required. The meetings will be to review the progress and to establish items to.be accomplished prior to the next meeting. This is meant to ensure steadyprogress. Completion times may be adjusted by mutual. agreement. C. The employee is responsible for completing the documentation (forms to be provided by the Employer) regarding career development opportunities. Career development .opportunities include the individual step requirements, training, and education that are specifically listed within each step.' 5. The, City reserves the right to place new employees within the Career Development Program based upon the needs of the City and the individual's qualifications. Regardless of what step the employee is hired at, all new employees are subject to one year probation and must meet the requirements of subsequent steps providing training is available. 27 6. The City reserves the right to reclassify public service workers insteps 3, 4, 5 or 6 if such employee no longer successfully, fulfills the requirements of their respective step. The employee would be provided with a six month period to resolve what deficiencies exist prior to a reclassification, unless it is evident that the employee is not capable of correcting the deficiency, in which case the employee will be subject to reclassification. The team leader /supervisor is responsible for notifying the employee when a deficiency exists. 7. The grievance process as contained in the Labor Agreement.between Local 49. and the City of Edina shall be followed for any disputes regarding any, movement of public service workers_: 8. The City has sole authority for determining whether an employee has qualified for advancement to the next public service worker step: The City will review the step advancement with a committee. The employee who is eligible for advancement shall have his/her program brought to a panel of three "supervisors, for review with the employee's team leader /supervisor. 9. A Career Development Committee would be created, as necessary, to act as a method of resolving disputes concerning the training and movement of the employees in the step program. The committee will consist of two management representatives and two union representatives selected by the Labor Management Committee. 10. New equipment purchased or leased which is not listed in the Step Program shall be classified by mutual agreement. 11. The Business Agent and /or Steward will meet with newly hired employees during the first two weeks of employment to explain and discuss the Career Development Program and the Collective Bargaining Agreement. 12. Classes taken for steps shall be credited only for the time period that they were required — no carry over of hours. The Career Development Program will begin April 5, 2000 with June 1, 2000, as the final \date to enroll and be, given credit for step increases the employees have qualified for. As an example: (If an employee enrolls in the program on April 15, 2000, and can successfully demonstrate he /she is qualified to move ,to Step 4, the difference in their current wage rate and the Step 4 wage rate will be retroactive to April 5, 2000. If an employee waits until June 1, 2000, or later, the pay difference will occur when the qualifications have been documented through the application process.) Hourly wage rates under the Career Development Program shall be as follows: 2010 2011 '/z % 1% Step 1 .. ............................... 22.39 22.61 Step 2 .. ............................... 23.86 24.10 28 Step3 .. .................................. 24.66... - Step .4 25.95. Step 'S ....:::.:.- .. : : :....::.......: ._...27.4 -1 Step 6 . ............................... 28.86 24:.91: 26.21 27.68 .29.15 CITY OF EDINA MEMORANDUM OF UNDERSTANDING Central Pension Fund The purpose of this MemorandUm.of, Understanding is to -assist-both Labor and Management in dealing with Commercial Drivers License (CDL) rules and the pending changes to those rules. 1. The'CPF is a supplemental Pension Fund authorized by Minnesota Statutes, §356.24, subdivision 1(10). 2. The parties agree that the agreed upon amount that would otherwise be paid in salary or wages will be contributed instead to the CPF as pre -tax employer contributions. Contributions. from the City will not be funded from any source other than.this wage reduction. 3. The Employer shall pay this contribution directly to the I.U.O.E. Central Pension Fund at 4115 Chesapeake Street NW, Washington, D.C. 20016. 4. A contribution of $1.44 per straight time hour worked prevents any employee's annual CPF contributions from exceeding $5,000.00 in a year and, therefore, complies with limitations set forth under Minnesota Statute §356.24, subd. 1(10) as amended. 5.; The parties agree that the Public Employees Retirement Association interprets Employer contributions to the CPF as being included in determining "salary" for the purposes of the public pension. 6. The CPF Plan of Benefits and the Agreement and Declaration of Trust will serve as the governing documents. 7. The City of Edina does not warrant or represent the long term financial condition of the CPF. 8. Effective 3-17-07 the contribution rate equals $1.44 per straight time hour worked. 9. Members, by majority vote, may change the contribution rate at any time during the life of the agreement. The Union and the Employer will work together to implement member approved changes as soon as practicable. For IUOE, Local 49: For the City of Edina: 29 Todd Doncavage, ABR Scott Neal, City. Manager Dated Dated CITY OF EDINA MEMORANDUM OF UNDERSTANDING' -- Commercial Driver's License The purpose of this Memorandum of Understanding'is to assist both Labor and Management in. dealing with Commercial Drivers License (CDL) rules and the pending changes to those rules. The following conditions will apply to no more than five (5) Public Works employees iri the Local 49 Bargaining Unit at any given time. A. If an employee temporarily loses his/her driver's license and CDL, the Employer will accommodate the employee by assigning him/her to duties that do not require a driver's license /CDL, not to exceed twelve (12) months during the employee's tenure with the City, and not to exceed two (2) revocations as a result of driving violations. B. If the temporary loss of a driver's license is the result of an alcohol - related offense, the employee will be required to comply with the recommendations of a Substance Abuse Professional. Proof of compliance with the Substance Abuse Professional recommendations will be provided to the Employer. C. The application of this Agreement will begin for an individual as of the date of his/her license revocation regardless. of subsequent procedures contesting the revocation. D. This Memorandum of Understanding applies to driving violations outside the workplace. E. This Memorandum of Understanding does not include positive test results from the Department of Transportation's required random testing.. F., . A seventeen percent (17 %) decrease in pay will'begin as of the revocation date. Any hourly wages not paid to an employee during the revocation of the employee's driver's license /CDL will not be reimbursed regardless of the outcome of any subsequent contesting of the revocation. This Memorandum will remain in effect from January 1, 2010 through December 31, 20111. As of January 1, 2012, this Memo may be extended, modified, or eliminated at either party's request. For IUOE, Local 49: Todd Doncavage, ABR Dated 30 For the City of Edina: Scott Neal, City, Manager Dated City of Edina.and Local 320_Police Officer Unit Proposed- Contract Language ARTICLE XVII. INSURANCE , thr �,.'TtS flexible honcfi} rl.,,, C#eGt*Vb c logUaF i '1 24-14, the bargaining unit Will rrrretr Trc��urc�crt rY' Cr , r - re.ceive an mer�e�e employer-contribution equivalent to that amount approved by the City +I for all ;other employees: .. ARTICLE XXI. VACATION 21.1 The first year of employment new employees will be allowed to carry a negative balance of vacation to a maximum of - 80.h6 ufs: 21.3 Effective 1 -1 -13, employees will be able''to accrue a maximum of 480 hours of vacation leave :Once the maximum level 'of'vacation is reached, additional leave will not be accrued until the balance falls below the maximum.acceual level. Unused vacation leave up to the maximum balance of 480 hours will be paid to employees who leave in good standinq upon termination of employment. 21.4 Transition to New Cap In November, 2012 employees who have more than the maximum accrual will be allowed to cash out up to 40 hours of vacation at the current base rate of pay. This is in addition to leave cashed out under 21.2 In January, 2013 any amount of vacation over 200 hours will be placed into an "Excess 'Vacation Accrual Account" This is a one -time transfer. Employees will not be able to 'add any vacation to the EVAA after January, 2013. The balance in the EVAA will be reflected on the employee's pay stub and can be used in the following ways: o Vacation o�'FMLA leave of 40 consecutive hours or more. o In November of each year, employees will have the'option'of cashing out up to 40 hours of vacation leave at their current base rate of pay. The City Manager may allow a higher number for all employees, based on city finances. o Any remaining balance at termination will be cashed out at the current base rate of pay for employees who leave in good standing. ARTICLE XXV. EMPLOYEE FITNESS INCENTIVE 25.2 The City Will 6PGRsE)F a wellness PFOgFam to n Gf $2000.00 46 -- Wages and Duration. ARTICLE XXIX DURATION DURATION (2 years) 9 wages:, 2% 2012 2% 2013 MEMORANDUM OF UNDERSTANDING: RETIREE HEALTH SAVINGS PLAN (MSRS) ' The city agrees to work with .a labor'management committee to develop an MOU expanding contributions.to the current Health Care Savings,planwhich is currently funded exclusively by.'sick leave pay at termination. Options.would include severance, vacation, and sick leave payouts: SPECIAL ASSIGMENTS The City and Union have agreed on guidelines for rotational assignments. between CITY OF EDINA and MINNESOTA TEAMSTERS PUBLIC AND LAW ENFORCEMENT EMPLOYEES UNION, LOCAL NO. 320 Representing: Police Officers January 1, 2010 to December 31, 2011 ARTICLE IV V V1 vii viii ix x xi xii xiii xiv xv xvi xvii xviii xix xx xxi xxii Mill xxiv xxv xxvi xxvii xxvi i i INDEX PAGE 31 PURPOSE OF AGREEMENT ..................................... ............................... 1 RECOGNITION........................................................... ............................... 1 DEFINITIONS............................................................. ............................... 1 EMPLOYER SECURITY ............................................. ............................... ? EMPLOYER AUTHORITy ........................................... ............................... 2 UNIONSECURITY ..................................................... ............................... 2 EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE .. ............................... 3 SAVINGSCLAUSE ..................................................... ............................... 6 SENIORITY................................................................. ............................... 6 DISCIPLINE................................................................ ............................... 6 CONSTITUTIONAL PROTECTION ............................ ............................... 7 WORK SCHEDULES .................................................. ............................... 7 OVERTIME................................................................. ............................... 7 COURT TIME /STANDBY ............. :............................................................. 8 CALL BACK TIME ....................................................... ............................... 9 WORKING OUT OF CLASSIFICATION ...................... ............................... 9 INSURANCE............................................................... ............................... 9 UNIFORMS................................................................. ............................... 9 INJURYON DUTY ...................................................... ............................... 9 LONGEViTy.............................................................. ............................... 10 VACATION................................................................ ............................... 10 SEVERANCEPAy .................................................... ............................... 10 SICK LEAVE WITH PAY ............................................ ............................... 10 HOLIDAYS................................................................ ............................... 11 EMPLOYEE FITNESS INCENTIVE .......................... ............................... 11 P.O.S.T. BOARD LICENSURE ................................. ............................... 12 WAIVER.................................................................... ............................... 12 DURATION............................................................... ............................... 12 APPENDIXA ............................................................. ............................... 13 MEMORANDUM OF UNDERSTANDING ................ ............................... 14 SPECIAL DUTY ASSIGNMENTS ................... ............................... ON FILE ARTICLE I. PURPOSE OF AGREEMENT This Agreement is entered into as of January 1, 2010 between the City of Edina, hereinafter called the Employer, and the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320, hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish procedures for the resolution of disputes concerning th is Agreement's interpretation and/or application; and 1.2 Place in written form the parties' agreement upon terms and cond itions of employment for the duration of this agreement. ARTICLE II. RECOGNITION 2.1 The ' Employer recognizes the Union as the exclusive representative, under Minnesota Statutes, Section 179A03 Subdivision 14, for all police personnel in the fo Ilowing job classifications: Patrol Officer Detective 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III. DEFINITIONS 32 3.1 UNION: The Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320. 3.2 UNION MEMBER: A member of the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320. 3.3 EMPLOYEE: A member of the exclusively recogn ized bargaining unit. 3.4 DEPARTMENT: The Edina Police Department 3.5 EMPLOYER: The City of Edina 3.6 CHIEF: The Chief of the Edina Police Department 3.7 DETECTIVE: An employee specifically assigned by the Employer to the job classification and/or job position of Detective. 1 3.8 OVERTIME: Work performed at the express authorization of the Employer in excess of the employee's scheduled shift. 3.9 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.10 REST BREAKS: Periods during the Scheduled Shift during which the employee remains on continual duty and is responsible for assigned duties. 3.11 LUNCH BREAK: A period during the Scheduled Shift during which the employee remains on continual duty and is responsible for assigned duties. 3.12 STRIKE: Concerted action in fa iling to report to duty, the willful absence from one's position, the stoppage of work, slow -down, or abstinence in whole or in part from the fu II, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation or the rights, privileges or obligations of employment. ARTICLE IV. EMPLOYER SECURITY The Union agrees that during the life of this Agreement that the Union will not cause, encourage, participate in or support any strike, slow -down, or other interruption of or interference with the normal function of the Employer. ARTICLE V. EMPLOYER AUTHORITY 5.1 The Employer retains full and unrestricted right to operate and manage all manpower, facilities, and equipment; to establish functions and programs, to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE VI. UNION SECURITY 6.1 The Employer shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly Union dues. Such monies shall be remitted as directed by the Union. 6.2 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the Employer in writing of such choice and changes in the position of steward and/or alternate. 2 6.3 The Employer shall make space available on the employee bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, or judgment brought or issued against the Employer as a 33 result of any action taken or not taken by the Employer under the provision of this article. 6.5 The Employer shall prepare a letter to be given to each new employee. The letter shall describe the employee's responsibility under Section 179A.06, Subd.3. ARTICLE VII. EMPLOYEE RIGHTS- GRIEVANCE PROCEDURE 7.1 DEFINITION OF GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 UNION REPRESENTATIVE The Employer will recogn ize Representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer in writing of the names of such Union Representatives and their successors when so designated as provided by 6.2 of this Agreement. 7.3 PROCESS OF A GRIEVANCE It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the Employees and shall therefore be accomplished during normal working hours only when consistent with such Employee duties and responsibilities. The aggrieved Employee and a Union _ Representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the Employee and the Union Representative have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 PROCEDURE Grievances, as defined by Section 7. 1, shall be resolved in conformance with the fo Ilowing procedure: Step 1. An Employee claiming a violation concerning the interpretation or application of th is Agreement shall, within twenty -one (21) calendar days after alleged violation has occurred, present such grievance to the Employee's supervisor as designated by the Employer. The Employer- designated representative will discuss and give an answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested, and shall be appealed in writing to Step 2 within ten (10) calendar days after the Employer- designated representative's final answer in Step 1. Any grievance not appealed to Step 2 by the Union within ten (10) calendar days shall be considered waived. Step 2. If appealed, the written grievance shall be presented by the Union and discussed with the Employer- designated Step 2 representative. The Employer- designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer- designated representative's final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3. If appealed, the written grievance shall be presented by the UNION and 34 discussed with the Employer- designated Step 3 representative. The Employerdesignated representative shall give the Union the Employer's answer in writing 'vvithin ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer- designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 3 -A. If the grievance is not resolved at Step 3 of the grievance procedure, the parties, by mutual agreement, may submit the matter to mediation with the Bureau of Mediation Services. Submitting the grievance to mediation preserves timelines for Step 3 of the grievance procedure. Step 4. A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Public Employment Relations Board. 7.5 ARBITRATOR'S AUTHORITY A. The arbitrator shall have no right to amend, nullify, ignore, add to, or subtract from the terms and cond itions of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by 4 the Employer and the Union, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without the power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, ru les, or regulations having the force and effect of law. The arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation or application of the express terms of th is Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceed ings shall be borne equally by the Employer and the Union provided that each party shall be responsible for compensating its own representative and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered "waived ". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof within the specified time limits, the Union may elect to treat the grievance as denied at that step and immed iately appeal he grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union in each step. 7.7 CHOICE OF REMEDY If, as a result of the written Employer response in Step 3, the grievance remains 35 unresolved, and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed either to Step 4 of Article VII or a procedure such as: Civil Service, Veteran's Preference, or Fair Employment. If appealed to any procedure other than Step 4 of Article VII, the grievance is not subject to the arbitration procedure as provided in Step 4 Article VII. The aggrieved employee shall indicate in writing which procedure is to be utilized -- Step 4 of Article VII or another appeal procedure -- and shall sign a statement of the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article VII. ARTICLE VIII. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota and the City of Edina. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provision shall be voided. All other provisions of this Agreement shall continue in full force and effect. The voided provisions may be renegotiated at the written request of either party. ARTICLE IX. SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment with the Police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis of time in grade and time within specific classifications. 9.2 During the probationary period a newly hired or reh fired employee may be discharged at the sole discretion of the Employer. During the probationary period a promoted or reassigned employee may be replaced in his previous position at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled on the basis of seniority. An employee on layoff shall have an opportunity to return to work with in two years of the time of his layoff before any new employee is hired. 9.4 Senior employees will be given preference with regard to transfer, job classification assignments and promotions when the job - relevant qualifications of employees are equal. 9.5 Senior qualified employees shall be given shift assignment preference after eighteen (18) months of continuous fu II -time employment. 9.6 One continuous vacation period shall be selected on the basis of seniority until March 15th of each ca lendar year. ARTICLE X. DISCIPLINE 10.1 The Employer will discipline for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand; b) written reprimand; c) demotion; 6 d) suspension with or without pay; or e) discharge 10.2 Suspensions, demotions and discharges will be in written form. 10.3 Written reprimands, notices of suspension, and notices of discharge which are to become part of an employee's personnel file shall be read and acknowledged by 36 signature of the employee. Employees and the Union will receive a copy of such reprimands and /or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 10.5 Discharges will be preceded by a five (5) day suspension without pay. 10.6 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a Union representative present at such questioning. 10.7 Grievances relating to this Article shall be initiated by the Union in Step 3 of the grievance procedure under Article VII. ARTICLE XI. CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitutions. ARTICLE XII WORK SCHEDULES 12.1 The normal work year is two thousand and eighty hours (2,080) to be accounted for by each employee through: a) hours worked on assigned shifts; b) holidays; c) assigned training; d) authorized leave time 12.2 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the Employer may assign employees. ARTICLE XIII. OVERTIME 13.1 Employees will be compensated at one and one -half (1 -1/2) times the employee's regu lar base pay rate for hours worked in excess of the employee's regu larly scheduled shift. Changes of shifts do not qualify an employee for overtime under this Article. 7 13.2 Overtime will be distributed as equally as practicable. 13.3 Overtime refused by employees will, for record purposes under Article 13.2, be considered as unpaid overtime worked. 13.4 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 13.5 Overtime will be calculated to the nearest fifteen (15) minutes. 13.6 Employees have the obligation to work overtime or call backs if requested by the Employer unless unusual circumstances prevent the employee from so working. 13.7 Those employees who are scheduled and work on New Year's Day, President's Day, Easter, Memorial Day, 4th of July, Labor Day, Veteran's Day, Thanksgiving Day, the day after Thanksgiving Day, Christmas Day, 112 day on Christmas Eve, and 112 day on New Year's Eve, shall receive one and one -half (1 112) times their regu lar rate of pay for the time worked. ARTICLE XIV. COURT TIME /STANDBY 14.1 An employee who is required to appear in court during their scheduled off duty time shall receive a minimum of two (2) hours pay at one and one -half (1 -112) times the employee's base pay rate. If the court appearance is during the employee's off duty time and the court appearance is canceled, the employee will be given a forty -eight (48) hour notice of cancellation. If notification of cancellation is not given in the forty -eight (48),hour time frame, the employee will receive two (2) hours pay at one and one -half (1112) times the employee's regular pay rate. An extension early report to a regularly - scheduled shift for court appearance does not qualify the 37 employee for the two (2) hour minimum. 14.2 Proper notification of court cancellation will consist of a court cancellation notice being placed in the officer's mail slot. The notice will be stamped with the date and time it is placed in the officer's mail slot, thereby constituting proper notification if prior to forty -eight (48) hours of the court assignment time. It will be the officer's responsibility to ascertain if he /she has received a cancellation notice. 14.3 An employee who is required to appear in court during his /her scheduled off -duty time on the same day as that on which he /she completes a 1800 - 0600 shift shall be paid at the rate of two (2) times the employee's base pay rate. This shall apply only to employees working the 1800 - 0600 shift as part of the regu larly assigned schedule. 14.4 Employees required by the Employer to standby shall receive a minimum of two (2) hours pay at one and one -half (1 -1/2) times the employee's base pay rate. Employee's required by the Employer to standby during his /her off -duty time on the same day as that on which he /she completes a 1800- 0600 shift shall receive a minimum of two (2) hours pay at the rate of two (2) times the employee's base pay rate. After the two (2) hour minimum has been reached, employees shall be paid at the rate of one (1) hour pay for each additional hour on standby. Proper notification of court cancellation for standby shall be specified in Article 14.2. ARTICLE XV. CALL BACK TIME An employee who is called to duty during his/her scheduled off -duty time shall receive a minimum of three (3) hours pay at one and one -half (1112) times the employee's base pay rate. An extension or early report to a regularly scheduled shift for duty does not qualify the employee for the three (3) hour minimum. ARTICLE XVI. WORKING OUT OF CLASSIFICATION Employees assigned by the Employer to assume the full responsibilities and authority of a higher job classification shall receive, effective January 1, 1991, the highest salary step of the higher classification for the duration of the assignment. ARTICLE XVII. INSURANCE The Employer will contribute $775.00 per month in 2010 for City provided employee benefit coverage, and life insurance, and for optional benefits offered by the City through its flexible benefit plan. Effective January 1, 2011, the bargaining unit will receive an increase in the employer contribution equivalent to that amount approved by the City Council for all other employees. This provision shall be retroactive to January 1, 2010. ARTICLE XVIII. UNIFORMS Uniform items in current use will be replaced as needed. Uniform items are those currently purchased by the Employer and excludes personal gear. Authorizations for additional new equipment rests exclusively with the Employer. ARTICLE XIX. INJURY ON DUTY Employees injured during the performance of their duties for the Employer and thereby rendered unable to work for the Employer will be paid the difference between the employee's normal net take home pay (i.e. regular salary less mandatory deductions) and Worker's Compensation insurance payments for a period not to exceed seven hundred and twenty hours (720) per injury, not charged to the employees vacation, sick leave or other accumulated paid benefits, after a forty hours (40) initial waiting period per injury. The forty hours (40) waiting period shall be charged to the employee's sick leave account less Workers Compensation insurance payments applicable to those days. 9 ARTICLE XX. LONGEVITY 9TV Effective July 1, 1978 , the following terms and conditions are effective: 20.1 After four (4) years of continuous employment each employee shall be paid three and one - quarter percent (3.25 %) of the employee's base rate. 20.2 After seven (7) years of continuous employment each employee shall be paid supplementary pay of five and one - quarter percent (5.25 %) of the employee's base rate. 20.3 After ten (10) years of continuous employment each employee shall be paid supplementary pay of seven and one - quarter percent (7.25 %) of the employees base rate. 20.4 After thirteen (13) years of continuous employment each employee shall be paid supplementary pay of nine and one -half percent (9.50 %) of the employee's base rate. ARTICLE XXI. VACATION 21.1 The fo flowing minimum vacation schedule shall apply to job classification covered by this Agreement: 0 -5 years of service - 80 hours per year 6 -10 years of service - 120 hours per year Over 10 years of service - eight additional hours per year not to exceed one hundred sixty eight hours. 21.2 Employees may reduce their vacation balance by cashing out a maximum of forty (40) hours per calendar year. ARTICLE XXII. SEVERANCE PAY Employees who voluntarily leave employment with the City of Edina with two (2) weeks notice, and who have completed at least twenty (20) years of continuous employment with the City, shall receive six (6) weeks of pay upon such termination. A person may only receive one severance payment from the City. ARTICLE XXIII. SICK LEAVE WITH PAY 23.1 Employees shall accrue sick leave, at the rate of eight (8) hours per month. There is a maximum accumulation of nine hundred and sixty (960) hours. 23.2 Employees may reduce their sick leave balance one hundred twenty hours (120) to provide leave time in connection with the birth or adoption of a child. 1.0 23.3 Unused Sick Leave - Sick leave will accrue eight (8) hours per month to a maximum of 960 hours. On an annual basis; (January 1 to December 31) 25% of all hours of unused sick leave above 960 hours may be placed in an account that may be used and scheduled like vacation. Time from the unused sick leave account may be used only when it is not detrimental to the Employer. The maximum amount of unused sick time an employee can use annually is three twenty -four (24) hours. There is no banking or accruing the time in the unused sick leave account; all time placed in the account must be used before the end of the year in which the time was placed in the account. All accounts will be cleared on December 31 st of each year. Employees whose sick leave balances drop below 960 hours are not eligible for this provision of the contract. 23.4 Employees hired prior to January 1, 2000 can rebid.. Employees hired prior to January 1, 2000 will have thirty (30) days after the contract has been signed to decide as to what sick leave policy they would like to participate in. Once the employee's decision is made, it will be final. (See new City policy on sick time.) ARTICLE XXIV. HOLIDAYS 24.1 Employees shall receive eighty -eight (88) hours each year. Employees have holidays calculated in the setting of their schedules. al 24.2 For the purposes of this Article and Article 13.7 the holiday commences at 0000 hours 'the day of the official day'and terminates at 2359 hours the day of the holiday. 24.3 All employees working a 5 -2 or 4 -3 schedule shall receive eight (8) hours floating holiday time for their use, which shall be scheduled by them in the same manner as vacation. ARTICLE XXV. EMPLOYEE FITNESS INCENTIVE 25.1 Eligibility for the employees'"fitness. incentive shall be.based upon the City of Edina's Police Fitness Program dated January 1, 1994. Employees eligible for the fitness incentive shall receive not more than $625.00 per year to be applied to the cost of dues or fees for membership or use of a qualifying fitness facility or program. In no event shall the amount of the incentive paid exceed the actual cost` of the dues, fees,or program costs. Eligible employees shall receive the fitness incentive in not more than two (2) payments to be issued within three (3) weeks after submission to the Employer of evidence required by the Fitness. Incentive Program: 25.2 The City will sponsor a wellness program to a maximum of $2,000.00 in training through a program provided by the Department. 11 ARTICLE XXVI. P.O.S.T. BOARD LICENSURE The City will pay the P.O.S.T. license fee for all employees covered by this contract. ARTICLE XXVII. WAIVER 27.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 27.2 The parties mutually acknowledge that during the negotiations which result in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The' Employer and the Union each voluntarily and unqualifiedly waivers the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered by this Agreement, even though such terms or cond itions may not have been within the knowledge or contemplation of either or both parties at the time this contract was negotiated or executed. ARTICLE XXVIII. DURATION This Agreement shall be''effective January 1,2010, except herein noted, and shall remain in fu II force and effect until the 31 st day of December, 2011. In witness thereof, the parties hereto have executed this Agreement on this ).5" day of (T/bVU11 W.1 ' 2011. FOR CITY OF EDINA FOR TEAMSTERS LOCAL #320 12 APPENDIX A . 1. WAGE RATES`FOR 2010 and 2011 January 1, 2010(3 %) January 1, 2011 (3 %) Start $50,064.78 $51,566.73 Year 1 $53,389.05 $54,990.73 Year 2 $60,062.87 $61,864.76 Year 3 $66,736.49'$68,738.59 Year 4 $68,071 .22 $70,113.36 Year 5 $68,690.19 $70,750.90 40 2. Employees-classified or assigned as 87 Field Training_Officer shall receive $5:00 per hour (while performing the duties of Officer) in addition to their ,: regular 20 3.Em p lo Employees assigned as.Training Officer, School Liaison, "Detective .or Narcotics Officer shall receive $375.00 per month in add ition to their regular wages in.2010 and 2011. 13. MEMORANDUM OF UNDERSTANDING between- the -` -- _ - - CITY OF EDINA POLICE DEPARTMENT and.the . TEAMSTERS LOCAL 320 on behalf of the POLICE OFFICERS The,following Letter of Agreement is made between the City of Edina and Teamsters Local 320. WHERE AS, the City of Edina Police Department and Teamsters Local 320.are in agreement to the following:,. 1. That the City allow employees to participate in a Post Retirement'Health Insurance Plan through the Minnesota State Retirement System. 2. That participation will be done through severance or sick time pay.` FURTHERMORE, the City of Edina and Teamsters Local 320 agree this will be retroactive, to January 1, 2010. MINUTES OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY HELD AT CITY HALL FEBRUARY 21, 2012 10:07 P.M. ROLLCALL Answering.rollcall were Commissioners Bennett, Brindle, Sprague, Swenson and Chair Hovland. MINUTES OF THE REGULAR MEETING OF JANUARY 17, 2012, APPROVED Motion made by Commissioner Bennett and seconded by Commissioner Swenson approving the Minutes of the Regular-Meeting of the Edina Housing and Redevelopment Authority for January 3, 2012. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. MODIFICATION TO THE REDEVELOPMENT PLAN FOR THE SOUTHEAST EDINA REDEVELOPMENT PLAN AND THE PROPOSED MODIFICATION TO THE TAX INCREMENT FINANCING PLAN FOR THE CENTENNIAL LAKES TAX INCREMENT FINANCING DISTRICT (COUNTY NO. 1203) — RESOLUTION NO. 2012 -3 ADOPTED Manager Neal noted the proposed Resolution was required of the HRA to complete the modification to the Redevelopment Plan for the Southeast Edina Redevelopment Plan and the Proposed Modification to the Tax Increment Financing.,Plan for the Centennial Lakes Tax Increment Financing District (County No. 1203). He noted the same issue had just been discussed and acted on at the February 21, 2012 City Council meeting. Motion of Commissioner Sprague seconded by Commissioner Swenson adopting a modification to the Southeast Edina Redevelopment Project area and Tax Increment Financing Plan for Centennial Lakes Tax Increment Financing District, Alternative 1 including 44th and France and all areas identified as potential areas of change in the Comprehensive Plan. Commissioner Bennett stated she would not object to expanding the RPA to include "all potential areas of change" identified in the Comprehensive Plan (less than 10 %. of the City's total area); however, would not support the proposed RPA since it comprised about 60% of the City's total area and included single - family neighborhoods that were not identified as "potential areas of change" during the Comprehensive Plan public process. Ayes: Brindle, Sprague, Swenson, Hovland Nay: Bennett Motion carried. There being no further business on the Edina Housing and Redevelopment Authority Agenda, Chair Hovland declared the meeting adjourned at 10:07 p.m. Respectfully submitted, Scott Neal, Executive Director owe � Cn REPORURECOM MEN DATION To: MAYOR AND COUNCIL Agenda Item Item No. III (HRA Agenda) From: Cary Teague, Community Development Director ® Action Discussion 0 Information Date: March 20, 2012 Subject: Expanded Walkway Easement Agreement between Jerry's Enterprises, Inc. and the City of Edina. ACTION REQUESTED: Approve the proposed Amendment to the Easement and Parking Ramp Agreement between Jerry's Enterprises and the City of Edina to expand the southern pedestrian bridge between the parking ramp and Jerry's Hardware and Grocery. INFORMATION /BACKGROUND: Jerry's Enterprises is requesting consideration by the City of Edina's Housing and Redevelopment Authority (HRA) to expand the existing pedestrian bridge that currently connects the City parking ramp to Jerry's Grocery Store. The specific request is to simply expand the ramp from 10 feet (As approved on January 17, 2012) to 12 feet 4 inches. ATTACHMENTS: • Previously approved bridge & proposed bridge • Proposed Amendment to the Easement and Parking Ramp Agreement y EXHIBIT C — page 2 Depiction of Southerly 10 Foot Wide Pedestrian Bridge -111, [ D ------ - - ........ Z, NEW CONC,.-;;,,r=T4 5EE b/A4.1 ...... . . ........ ...... . .. .... .. . ....... .. . . ...... ..... . ...... NEW ALUM. 01--\55 000R I.- Fa FV ............. . A], r4 -�,CC UNTER ca ri i O:__ I ti ............... J.-L. ............. i�l 0 K' ST .... . . ...... —REM011/L PORTION OF WALL RAMP ­ I L . . ... . ... . . . ........ k", -EX15T. 13 - E.. 5S_'lP,5E- .. ............. ............ . ....... ... .. ..................... .... ....... . . .......... .... ... .... .......... r_)ooR as r-RAME ­,REMOVE E_ - NE CORRIDOR RIUO RE-1 \Cf- N FIN151-CS TO MAI ............ .... .. I . ......... 71. . . . . ........ .......... .... .... . J/ N "A 1;'Ff LAYT�Rc' jerrys M -T. Z+IR. r RE1 HT --A'ri.-v 5, uo A.� FL.E,/,ATOR . ... . ........ ........ . .. 156730v2 9 DOCS-#3598913-v5 PR6ViousLY er�Rev80 bROGE r THIRD AMENDMENT TO EASEMENT AND PARKING RAMP AGREEMENT THIS THIRD AMENDMENT TO EASEMENT AND PARKING RAMP AGREEMENT (this "Third Amendment ") is made as of March , 2012, by and among the CITY OF EDINA, a Minnesota municipal corporation ( "City "), the HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA, a body politic and corporate under the laws of the State of Minnesota ( "HRA "), and JERRY'S ENTERPRISES, INC., a Minnesota corporation ( "Jerry's "). RECITALS WHEREAS, the City, the HRA and Jerry's entered into that certain Easement and Parking Ramp Agreement dated as of February 1, 1987, recorded in the office of the Hennepin County Recorder on March 19, 1987, as Document Number 5242349 and in the office of the Hennepin County Registrar of Titles on January 29, 1988, as Document Number 1905238 ( "Original Easement "), as amended by (a) that certain First Amendment to Easement and Parking Ramp Agreement dated as of May 28, 1987, recorded-in the office of the Hennepin County Recorder on April 26, 1988, as Document Number 5400795 and in the office of the Hennepin County Registrar of Titles on April 22, 1988, as Document Number 1922982 ( "First Amendment ") and (b) that certain Second Amendment to Easement and Parking Ramp Agreement dated as of July 7, 2011, recorded in the office of the Hennepin County Recorder on July 11, 2011, as Document Number A9671595 and in the office of the Hennepin County Registrar of Titles on July 11, 2011, as Document Number T4869991 ( "Second Amendment "). WHEREAS, the City is the owner of certain real property legally described on Exhibit A attached to this Third Amendment ( "City Property"). WHEREAS, a parking ramp is constructed on the City Property ( "Parking Ramp "). WHEREAS, Jerry's is the owner of certain real property legally described on Exhibit B attached to this Third Amendment ( "Jerry's Property"). WHEREAS, a multi -story office and commercial building is constructed on the Jerry's Property ( "Building "). DOCS- 43598913 -0 WHEREAS, the Original Easement, the First Amendment and the Second Amendment are collectively referred to as the "Easement" in this Third Amendment. Terms not otherwise defined in this Third Amendment shall have the meanings ascribed in the Easement. WHEREAS, Section 2(B) of the Original Easement provided Jerry's with the right to construct pedestrian bridges connecting the Building to the Parking Ramp ( "Pedestrian Bridges "). WHEREAS, Exhibit C attached to the Original Easement depicts the location of the Pedestrian Bridge Easement in the location in which a Pedestrian Bridge was originally constructed. WHEREAS, Exhibit C attached to the Original Easement fails to depict an additional initial Pedestrian Bridge which was constructed in conjunction with the construction of the Parking Ramp and has been used since that time, which additional initial Pedestrian Bridge is located southerly of the Pedestrian Bridge Easement shown on Exhibit C attached to the Original Easement and which southerly Pedestrian Bridge is depicted by crosshatching on Exhibit C attached to this Third Amendment. WHEREAS, Jerry's now desires to widen that southerly Pedestrian Bridge, to encompass the entire area depicted on Exhibit C attached to this Third Amendment as the southerly Pedestrian Bridge Easement. WHEREAS, the parties desire to correct the Easement to accurately indicate the existence of the southerly Pedestrian Bridge Easement and to provide for the widened area of that southerly Pedestrian Bridge Easement. NOW, THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: 1. Southerly Pedestrian Bridge. The Easement is hereby corrected to accurately provide for an expanded southerly Pedestrian Bridge Easement with a maximum width of 12 feet 4 inches, in the location depicted on Exhibit C (page 1) attached to this Third Amendment and as depicted on the Exhibit attached hereto as Exhibit C (page 2). 2. Exhibit C. Exhibit C attached to the Original Easement is hereby stricken in its entirety and replaced with Exhibit C attached to this Third Amendment. 3. Confirmation. Except as specifically set forth in this Third Amendment, the Easement is hereby confirmed and ratified. DOCS- #3598913 -v7 2 IN AGREEMENT, the parties have executed this Third Amendment to Easement and Parking Ramp Agreement as of the date and year first above written. CITY OF EDINA HOUSING AND REDEVELOPMENT AUTHORITY OF EDINA, MINNESOTA By Its Mayor And by Its City Manager JERRY'S ENTERPRISES, INC. By Its President STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) By Its Chairman And by Its Secretary The foregoing Third Amendment to Easement and Parking Ramp Agreement was acknowledged before me this 20th day of March, 2012, by James Hovland, the Mayor, and by Scott Neal, the City Manager, of the City of Edina, a Minnesota municipal corporation, on behalf of the municipal corporation. Notary Public DOCS- 0598913 -0 3 STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing Third Amendment to Easement and Parking Ramp Agreement was acknowledged before me this 20th day of March, 2012, by James Hovland, the Chairman, and by Ann Swenson, the Secretary, of the Housing and Redevelopment Authority of Edina, Minnesota, a Minnesota body politic and corporation, on behalf of the Authority. Notary Public STATE OF MINNESOTA ) ) ss. COUNTY OF HENNEPIN ) The foregoing Third Amendment to Easement and Parking Ramp Agreement was acknowledged before me this day of March, 2012, by Robert N. Shadduck, the President of Jerry's Enterprises, Inc., a Minnesota corporation, on behalf of the corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: LINDQUIST & VENNUM P.L.L.P. (DKP) 4200 IDS Center 80 South Eighth Street Minneapolis, MN 55403 (612) 371 -3528 DOCS- 0598913 -v7 4 CONSENT BY MORTGAGEE Allstate Life Insurance Company, an Illinois insurance corporation, as the Mortgagee of a portion of the Jerry's Property, as described in the foregoing Third Amendment to Easement and Parking Ramp Agreement, pursuant to that certain Mortgage dated May 16, 1995 and recorded May 17, 1995 in the office of the Hennepin County Recorder, as Document No. 6428384 and in the office of the Hennepin. County Registrar of Titles, as Document No. 2608876 hereby consents to the terms and conditions of the foregoing Third Amendment to Easement and Parking Ramp Agreement. ALLSTATE LIFE INSURANCE COMPANY By A-A- And 5�� STATE OF ILLINOIS ) ss. COUNTY OF COOK ) The foregoing Con tby Mortg ee was acknowledged before me this day March, 2012, and each an Authorized Signatory of Allstate Life Insurance Company, an Illinois insurance corporation, on behalf of the insurance corporation. OFFICIAL SEAL COURTNEY SCARPULLA NJiary Public NOTARY PUBLIC - STATE OF ILUNw MY COMMISSION EXPIRES:07110/14 DOCS- #3598913 -v7 EXHIBIT A Legal Description of City Property Tracts A and C, Registered Land Survey No. 1393, Files of the Registrar of Titles, Hennepin County, Minnesota. Lots 7, 8, 9 and 10, Block 3, Grand View Heights, according to the recorded plat thereof, Hennepin County, Minnesota. DOCS43598913 -0 6 EXHIBIT B Legal Description of Jerry's Property Lots 19, 20, 21 and 22, Block 3, Grand View Heights, according to the plat thereof on file or of record with the County Recorder, Hennepin County, Minnesota. Lots 11, 12, 13, 14, 15, 16, 17 and 18, Block 3, and Lots 17, 18, 19 and 20, Block 4, Grand View Heights, according to the plat thereof on file or of record with the County Recorder, Hennepin County, Minnesota, except that portion thereof taken for highway purposes. That part of Lots 13 to 15 inclusive, Block 4, Grand View Heights, and that part of the adjacent portion of West Half of vacated Summit Avenue adjoining Lots 13 to 15 inclusive, lying between the Easterly extensions across said Avenue of the North line of said Lot 13 and the South line of said Lot 15, all of which lies Easterly of a line parallel with and 90 feet Easterly of the center line of State Highway No. 5, according to the plat thereof on file or of record in the office of the Register of Deeds in and for said County. That part of Lot 16 lying East of a line drawn from a point on the South line thereof distant 28 feet East of the Southwest corner of said Lot 16 to a point on the North line of said lot distant 47 feet East of the Northwest corner thereof, Block 4, "Grand View Heights" and that part of the West Half of the adjoining vacated Summit Avenue lying between the extensions across it of the North and South lines of said Lot 16, according to the plat thereof on file or of record in the office of the Register of Deeds in and for said County. DOCS43598913 -0 7 Adlow. b DOCS-0598913-0 EXHIBIT C — page I Depiction of Pedestrian Bridges 77777 - 8 0 AA 8 0 EXHIBIT C — page 2 Depiction of Southerly 12 Foot 4 Inch (12'4 ") Wide Pedestrian Bridge DOCS - 0598913 -0 owe t, 0 v Ay REPORURECOMMEN RATION To: MAYOR AND COUNCIL Agenda Item HRA IV. From: Scott Neal ® Action City Manager Discussion Information Date: March 20, 2012 Subject: HRA Resolution 2012 -5 Setting Hearing Date of April 17, 2012, Modifying Southeast Edina Redevelopment District, Establishing Southdale 2 Tax Increment Financing District, Considering Approval of Southdale Limited Partnership Business Subsidy and Proposed Spending Plan for Centennial Lakes TIF Finance District ACTION REQUESTED: Approve HRA Resolution 2012 -5. INFORMATION /BACKGROUND: The requested action schedules a public hearing to occur on April 17, 2012 for the City Council to consider a development agreement with Simon Properties and the creation of new tax increment financing districts at and around Southdale Center Mall. RECOMMENDATION: I recommend the City Council approve the requested action scheduling the April 17 public hearing. RESOLUTION NO. 2012-5 -EDINA HOUSING AND REDEVELOPMENT AUTHORITY CITY OF.EDINA I., COUNTY OF HENNEPIN STATE OF MINNESOTA RESOLUTION REQUESTING THE CITY COUNCIL OF THE CITY OF EDINA CALL FOR A PUBLIC HEARING ON THE :PROPOSED ADOPTION 'OF A MODIFICATION TO. THE SOUTHEAST EDINA REDEVELOPMENT' PLAN, THE PROPOSED ESTABLISHMENT OF..-THE SOUTHDALE 2 TAX INCREMENT FINANCING DISTRICT, AN ECONOMIC DEVELOPMENT' DISTRICT, THE PROPOSED ADOPTION OF A BUSINESS SUBSIDY FOR SIMON PROPERTIES, INC., AND THE . PROPOSED ADOPTION OF A SPENDING PLAN FOR CENTENNIAL LAKES TAX INCREMENT FINANCING DISTRICT. -BE IT RESOLVED, by the L Board of Commissioners (the "Board ") of the Edina Housing and Redevelopment Authority (the "HRA ") as follows: WHEREAS, the HRA and City Council ( "Council ") of the City of Edina, Minnesota ( "City ") previously established a redevelopment plan and a redevelopment project designated as the Southeast Edina Redevelopment Plan (the "Redevelopment Plan ") pursuant to Minnesota Statutes, Sections 469.001 through 469.047, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and WHEREAS, the HRA is proposing the establishment of the Southdale 2 Tax Increment Financing District, all pursuant to and in accordance with Minnesota Statutes, Sections 469.174 through 469.1799 and Sections 469.001 to 469.047, inclusive, as amended; and WHEREAS, the HRA is proposing the adoption of a business subsidy for Southdale Limited Partnership, all pursuant to and in accordance with Minnesota Statutes, Sections 116J.993 to 116J.995, inclusive, as amended; and WHEREAS, the HRA is proposing the adoption of a spending plan for Centennial Lakes Tax Increment Financing District. pursuant to and in accordance with, Minnesota Statutes, Sections 469.176 Subd. 4m, inclusive, as amended; and NOW, THEREFORE BE IT RESOLVED by the Board as follows: 1. The HRA hereby requests that the Council call for a public hearing on April 17, 2012, to consider the proposed adoption of a Modification to the Redevelopment Plan (the "Redevelopment Plan Modification "), the proposed establishment of Southdale 2 Tax Increment Financing District, an economic development district, and adoption of a Tax Increment Financing Plan therfor, ( "TIF Plan "), the proposed adoption of a business subsidy for Southdale Limited Partnership, and the proposed adoption of`a Spending Plan for Centennial Lakes Tax Increment Financing District, ( "Spending Plan "), (the Redevelopment Plan Modification, the TIF Plan, and the Spending Plan are referred to collectively herein as the "Plans ") and cause notice of said public hearing to be given as required by law. 2. The HRA directs the Executive Director to transmit copies of the Redevelopment. Plan Modification and TIF. Plan to the Planning Commission of the City and requests the, Planning Resolution No. 2012 -05 Page Two IF . Commission's written opinion indicating whether the proposed Redevelopment Plan Modifications and TIF Plan are in accordance with the Comprehensive Plan of the City, prior to the date of the public hearing. 3. The Executive Director of the HRA is hereby directed to submit a copy of the Plans to the Council for its approval. 4. The HRA affirms the transmission of the Plans to the county and the school district in which Southdale 2 Tax Increment Financing District is located no later than March 16, 2012. 5. Staff and consultants are authorized and directed to take all steps necessary to prepare the Plans and related documents and to undertake other actions necessary to bring the Plans before the Council. Approved by the Board on March 20, 2012. President ATTEST: Executive Director MINUTES CITY OF EDINA, MINNESOTA PLANNING COMMISSION CITY COUNCIL CHAMBERS February 22, 2012 7:00 P.M. I. CALL TO ORDER Chair Grabiel called the meeting of the Edina Planning Commission to order at 7:00 PM. II. ROLL CALL Answering the roll call were Commissioners Scherer, Forrest, Schroeder, Rock, Potts, Platteter, Cherkassky, Fischer, Carpenter, Staunton, Grabiel III. APPROVAL OF MEETING AGENDA Meeting Agenda was approved as submitted. IV. APPROVAL OF CONSENT ITEMS Commissioner Fischer moved to approval of the February 8, 2012, meeting minutes. Commissioner Scherer seconded the motion. All voted aye; motion carried. V. COMMUNITY COMMENT No comment. VI. PUBLIC HEARING GrandView District Development Framework Chair Grabiel told the Commission that at this time Kevin Staunton, Mike Fischer and Chris Rofidal would present the Grandview District Development Framework for public comment. Grabiel said testimony would be taken this evening; however, the Planning Commission would not act on the Framework this evening. Kevin Staunton informed the Commission he along with Mike Fischer and Chris Rofidal; members of the Executive and Steering Committees would be presenting for discussion and public comment the Grandview District Development Framework. Page 1 of 10 Staunton began his presentation by thanking everyone who participated in the process. A special thank you was given to the consultants; Mike Lamb and Bruce Jacobson of Cunningham Group and Griff Wigley, Edina Citizen Engagement. Staunton stressed that this process was community led; a grass roots project that included 52- steering committee members and 9 of those members acting as the executive committee. Continuing, Staunton gave a brief overview of the district pointing out that the district is 27 acres that contains 18 parcels with 1/3 of those parcels publicly - owned. Staunton noted that the Grandview District is a neighborhood center with regional ties. Staunton stated that the process followed seven guiding principles that were established when the City Council approved a Grandview District Guide Process Report which was triggered by the move of the old public works facility to a new site. With graphics Staunton gave a brief history of the area and the process so far. Chris Rofidal addressed the Commission and outlined for them the communications outreach and efforts used to "get the word out ". Rofidal noted that the communications efforts did not have a budget. Rofidal highlighted the following: • Used "in house" experts at the City of Edina • Used numerous volunteers • Numerous press releases • Use of the City of Edina website — creating a fully transparent process with a central depository for all information • Edina Citizen Engagement website • City Extra, email changes, Facebook, twitter • Board and commission interaction • Displays, mailings, posters, stuffers, About Town, Webinars, Channel 16, articles, "Do .Town", stump speeches, on -foot flyer distribution were also tools implemented to "get the word out" Mike Fischer addressed the Commission and focused on what the "Committee" envisions for future development and redevelopment of the Grandview area. Fischer stressed that the GrandView District Development Framework was a futuristic vision of the area. With graphics Fischer tracked the evolution of the area from the 1950's to present day. In summary Fischer presented the following vision: • Create a place with a unique identity. • Completely rethink and reorganize the transportation infrastructure. This includes making the District inviting and accessible for pedestrians, cyclists, and vehicles. • Better management of vehicle traffic. • Preserve future transit opportunities • Ensure connectivity by creating connections within the district. • Make incremental value- creating changes that encourage private development. Page 2 of 10 • Enhance the public realm to encourage private development. Fischer acknowledged the residents from the Richmond Hills neighborhood and added as previously discussed with them; the plan(s) would be modified to address their concern with neighborhood access. In conclusion Staunton explained that at this time the City would be taking public comment via e -mail, comment sheets (found at City Hall and Library) and of course through the U.S. mail. The public comment period runs through March 9th. Staunton summarized for the Commission the public comments received on the process so far. Staunton also noted that on the 28th of March the Planning Commission would be concluding their review of the Edina Grandview District Development Framework and forwarding it to the City Council for their meeting and review on April 17th' After adoption by the City Council the implementation phase would begin. Concluding Staunton thanked everyone for their participation in the process. Chair Grabiel opened the public hearing. Public Testimony Bill McReavy, Washburn McReavy, 5000 West 50th St /Hwy 100, addressed the Commission and informed them his family owns and operates the Washburn McReavy Funeral Chapel. McReavy said that he appreciates the comments from the presenters this evening and all the great work they have done so far, but would like to go on record about the depicted road extension through their building. Continuing, McReavy said that while he recognizes that the different development "scenarios" presented aren't blue prints and can be adjusted and changed, it was a bit disconcerting to see a road running right through the chapel. McReavy informed the Commission that his family made a significant investment in this property. The building was entirely remodeled both inside and out and the hope is that the chapel will be in its present location for years and years to come. Concluding, McReavy noted that this chapel is one of the highest serving funeral chapels in the state. John Meneke, 5301 Pinewood Road, told the Commission his concern is the opposite from McReavy's. He explained that one of the "vision" scenarios completely eliminated the road into his neighborhood. Meneke said that in reaching out to the Steering Committee with this concern his neighborhood was assured the drawings would be revised. Concluding Meneke said he was very impressed with the process so far and thanked Staunton and Fischer for listening to the concerns of the Richmond Hills neighborhood. Meneke suggested that in moving forward with other "small area plans" one thing to consider would be to notify the immediate neighborhood via US mail; similar to what they do for rezoning's, etc. Stephen Ullom, 5229 Richwood Drive, told the Commission he was impressed with the scope of changes envisioned for the neighborhood and reminded everyone that although this area has regional overtones it is "our" neighborhood. Page 3 of 10 Eric Hoegger, 5257 Richwood Drive, said his main concern was with the elimination of . Sherwood Rd, adding he was pleased to hear that the committee will be revising that aspect of the "plans ". Chair Grabiel thanked everyone for their input and emphasized that the Task Force will take under advisement all input from Mr. McReavy and residents of the Richmond Hills neighborhood. Kevin Staunton thanked everyone for their comments and asked that residents continue to share their comments during the comment period. Staunton reported that comment cards can be found at City Hall and Edina Library and comments can be made by e-mail or through the regular mail. Staunton also thanked the Met Council for providing the monies that enabled the process to hire consultants. Staunton stated the City appreciates Met Council's investment in our community. Motion Commissioner Carpenter moved to close the public hearing. Commissioner Platteter seconded the motion. All voted aye; public hearing closed. Discussion Commissioner Carpenter commented that he recalled conversations on "cleaning up the southbound access" of Highway 100. Kevin Staunton responded that access is referred to as the "danger ramp" and has been a topic of discussion throughout the process. Staunton said future visions include redesign of the frontage road that includes removal of the danger ramp currently present; however, much depends on MnDOT. Commissioner Carpenter asked if during the process there was input from the school district (leverage public assets). Staunton introduced Peyton Robb; former member of the Edina School Board, adding that Robb was involved in the process from the beginning; and continues to be active with school district concerns. Mike Fischer stated that Robb was fantastic and the school districts approach to the bus garage has been consistent. While the district does not object to moving the bus garage their mission is teaching kids. Continuing, Fischer said that the district has indicated if they relocate the bus garage financial tools would need to be implemented. Concluding, Fischer said the topic of potential redevelopment of the bus garage was a constant during the process. Staunton agreed and added that any relocation of the garage needs to be turn -key. The District cannot go without transportation for its students. Commissioner Carpenter said it has been amazing for him to watch the small area plan process unfold. Carpenter thanked and complimented those in leadership roles, the Executive Committee and the Steering Committee. Page 4 of 10 Commissioner Potts echoed Commissioner Carpenters comments, adding in his opinion the Committee was remarkable and took a balanced approach to the process and casted a wide net to ensure public input on every level possible. Concluding Potts said the decisions that have been made are very sound and flexible. A job off to a great start and a job well done! Commissioner Platteter stated he concurs with the comments from both Carpenter and Potts; especially calling out a special thanks to Kevin Staunton for all his hard work in keeping the process going for the last couple years. Thanks to all and keep up the great work! Chair Grabiel again thanked everyone in attendance. Chair Grabiel said the next topic of discussion was a sketch plan review for 6500 France Avenue Planner Presentation Planner Teague informed the Commission the Planning Commission has been asked to consider a sketch plan proposal to redevelop the property at 6500 France Avenue. The applicant is proposing to tear down the existing office building and build a new four -story medical office building with retail use on the first level. Access to the site would be from 65thStreet, with a secondary shared access from the property to the south Teague explained that the applicant would like to request a rezoning of this site from Planned Office District -1, (POD -1) to Planned Unit Development (PUD). The request is generally similar in size and scale to the Twin City Orthopedic (TCO) building that received nine variances and a rezoning to Regional Medical District for its construction. The PUD option was not available at the time the TCO project went through the planning process. Teague noted that this property is located within an area of the City that is designated as a "Potential Area of Change" within the 2008 Comprehensive Plan. The Comprehensive Plan states that within the Potential Areas of Change, "A development proposal that involves a Comprehensive Plan Amendment or a rezoning will require a Small Area Plan study prior to planning application. However, the authority to initiate a Small Area Plan rests with the City Council." The site is guided in the Comprehensive Plan for "Regional Medical — RM." Therefore, the proposed use would be consistent with the existing Comprehensive Plan designation. Commissioners asked Planner Teague the number of variances granted to TCO to build their new medical facility. Teague responded that TCO was granted nine variances. Commissioner Platteter questioned the FAR (floor area ratio) for TCO. Teague said that TCO's FAR met code. Appearing for the Applicant Stephen Michals, Mount Development Company Page 5 of 10 Applicant Presentation Mr. Michals addressed the Commission and introduced the development team; Ed Farr, Edward Farr Architects, Mark Rausch, Aliant Engineering, and Rod Hines, RJM Construction. Mr. Michals delivered a power point presentation highlighting the following: • 4 -story, 60,000 sq. ft. medical office building • Attached parking ramp for approx. 300 vehicles with the potential for 5 levels • Materials will be face brick and warm toned precast concrete wall panels with a variety of surface finishes, reflective bronze -tone Low -e glass • Main entrance designed to set back but prominently face street intersections • Upgrade pedestrian experience • Extensive landscaping • Decorative pedestrian lighting • Water efficient landscaping • Day lighting — exterior glass will be highly visible from within the building • Solar panels are being considered Ed Farr told the Commission that the proposed building will have a "signature" look, a distinctive glazed crown and front plaza entry. Noting it was important that the building be pedestrian friendly. With graphics Farr pointed out certain aspects of the building, adding that landscaping was also extremely important in the design plan. Continuing, Farr said additional landscaping would be added to supplement the mature landscape gardens along the southern property line. The southern border with the Point of France contains a number of mature trees that provide excellent screening for most of the year. Concluding, Farr stated it was important that the building and its landscaping bring focus to France Avenue and enhance a very important corner within the area. Mr. Farr introduced Olivia Spyra to address landscaping. Ms. Spyra said the goal of the landscaping team was to use enhanced landscaping techniques to bring the building to scale. Ms. Spyra said color is important along with the scattering of blooms throughout the season. Spyra added that the foliage would also be mixed texture. Water efficient landscaping; draught appropriate trees, shrubs and plantings would also be used. Concluding, Spyra displayed examples of her work. Page 6 of 10 In conclusion, Mr. Michals said a major goal was to ensure the operation of a successful business. Michals said at this time it is believed there will be between 6 and 15 medical clinics in the building that will have "crossover" services. Michals added transportation and parking was also key and their goal is to provide adequate parking with extra transportation amenities to include: • Site is oriented for alternative transportation by being within close proximity to public transportation • Sheltered bike ports would be provided along with a shower facility which would enable employees to bike to work and shower. • Incentives to those who bike, walk or ride a scooter. • Two parking stalls would be designated for "rental cars ". These vehicles are can be rented on an hourly basis • Provide electric starters for electric cars. Mr. Michals said he was open for comments. Chair Grabiel explained the concept of a Sketch Plan Review, noting that a Sketch Plan Review was not a public hearing but a forum for the applicant to gather comments. Continuing, Grabiel acknowledged the presence of residents from the Point of France. He informed them the Commission received a letter from their association highlighting two main concerns; 1) the proposed building is too large, and 2)the parking ramp as proposed is too stark; with the suggestion that the ramp be screened similar to the parking ramp on the TCO site. Continuing, Grabiel commented with regard to the sketch plan review process that this developer and future developers should use caution when presenting their product and not "over sell" it at the sketch plan review level. That should be left for the formal approval process. Concluding Grabiel said the Commission and Council don't want any "surprises" during the approval process (e. g. Building looks completely different from the building presented at the sketch plan review process). Discussion Chair Grabiel asked with respect to the retail component of the project if those tenants are "medical ". Mr. Michals responded that he anticipates that the retail component would include a pharmacy and convenience and /or coffee shop. Commissioner Platteter said he has a concern with the parking ramp and its lack of screening. Platteter said the nearby residential properties should not be negatively impacted by vehicle headlights; he pointed out the ramp appears to be at a slant, reiterating his concern with vehicle headlight wash. Platteter also said he was concerned with the stacking ability of the ramp and suggested that the parking entrance be moved down. Another concern mentioned by Platteter was roof top noise and lighting. Concluding, Platteter stressed the importance of also maintaining the existing vegetation on the site. Page 7 of 10 Commissioner Scherer asked Planner Teague if a traffic study would be done. Teague . responded in the affirmative and reported a parking study was already underway. Scherer noted that France Avenue /West 65th Street is a very busy and focal corner, adding there are positives about the building's design; however building height and the ramp needs to be readdressed. Commissioner Potts asked for clarification on the number of parking stalls that would be available if the ramp was built "all the way out ". Mr. Farr said if the final deck is constructed 336 spaces would be provided. Potts commented that it would be important to know the exact tenant mix; pointing out if the building is entirely medical vs. commercial on the ground level parking requirements could change. Planner Teague agreed. He clarified if the applicant proceeds with a formal application the uses on that first floor would need to be "nailed down" and the traffic study would be required to reflect the usage. With regard to sustainability Potts stated he hopes the building would be designed in such a way that energy use would be as low as possible. He said insulation, lighting, etc. needs to be of the highest quality. Concluding, Potts asked if this proposal moves forward the developer also needs to flush out the transportation options touched on in the presentation. Chair Grabiel noted that France Avenue as it exists today isn't very pedestrian friendly and he asked the developer how he envisions clients crossing France Avenue to gain access to the Hospital. Continuing, Grabiel said he agrees with Scherer that this corner is more than busy, adding it's not unrealistic to him to wonder if another skyway system could be constructed. Mr. Farr responded that there was discussion on constructing a skyway across West 65th Street to tie into the ramp /skyway system of Fairview Southdale Hospital. Mr. Michals also noted that the development team presented a proposal to Fairview Hospital that included tax increment financing for such a skyway link. Continuing, Grabiel observed that this area appears to be developing as a major medical campus. Commissioner Platteter said if a discussion was broached with the hospital on the construction of a skyway is there a possibility of shared parking between the proposed medical building and hospital. Mr. Michals said it has been his experience that the majority of patients don't want to walk very far to access their physicians; shared parking was not discussed. Commissioner Staunton asked Mr. Michals if the development team ever considered purchasing the small office building to the west; pointing out, in his opinion that would make sense. Continuing, Staunton said if developed as proposed without the property directly to the west a small building would be perched between rather large complexes; north, south, east and west. Mr. Michals said they have no plan to acquire that building. Concluding, Staunton said he has no problem with the land use; however, feels this building may be too large. The corner is just too significant; reiterating the building may be too large. Commissioner Carpenter commented that in his opinion the applicant should consider downsizing the building. Page 8 of 10 Commissioner Schroeder said he has concerns with a number of issues presented in this plan. Schroeder said one of his concerns is with landscaping. Schroeder said the pictures presented of buildings with landscaping are very good; however, one needs to be very careful with what is planted along heavily trafficked streets. Schroeder pointed out landscaping is intended to be in place forever and the plantings chosen must be able to survive in this very difficult environment. Schroeder explained that the buildings close proximity to France Avenue raises the issue of salt, sand and other elements that make it difficult for vegetation to thrive. The glass used for the windows can also create a difficult growing environment. Schroeder also pointed out that Ash trees have very sensitive root systems that are easily impacted by construction. Continuing Schroeder said he also feels this proposal falls short of creating an active pedestrian environment. He pointed out a key factor is the ability to create doors that work; enhancing the pedestrian experience. He added that in his opinion the spacing proportions are wrong and the doors swinging out could be a problem. Schroeder suggested that the development team refocus their efforts on both France Avenue and West 65th Street. He added; again, in his opinion the building including ramp sit too close to the sidewalk. Schroeder suggested that the applicant take another look at what it means for a pedestrian environment. Concluding, Schroeder said to him, this building appears to be out of character with the area. Commissioner Forrest said in her opinion if built as proposed West 65th Street would feel and look like a tunnel. She said she was also concerned about the trees and suggested a tree replacement requirement. Continuing, Forrest said she has concerns with the width of the sidewalk, signage and building height. Concluding, Forrest pointed out that this immediate corner is very congested and its close proximity to Crosstown need to be carefully reviewed. Forrest said she agrees the use is good but the building is too much. Chair Grabiel said he agrees with some of the issues discussed; however, height wasn't much of an issue to him. Grabiel said it's an attractive proposal. Commissioner Fischer said that although pushing the building right up to the street is the right concept and the land use is good there are some important factors that are concerning. Fischer said the mass of the building may be too much especially since this corner is in such close proximity to both France Avenue and Crosstown Highway. Concluding, Fischer said it is very important that the building "addresses" the street in the correct way, adding he doesn't know if it's there yet. Commissioner Potts said he believes the site is appropriate for this use; however concerns mentioned this evening needs to be addressed; building height, landscaping, windows, etc. Potts also noted that the results of the traffic study are very important and need to be reviewed before any decision is made on this plan. Chair Grabiel thanked the Commission and applicant for the sketch plan discussion. Page 9 of 10 IX. CHAIR AND COMMISSION COMMENTS Commissioner Forrest said she enjoyed the Living Streets Workshop; it was very good. Commissioner Schroeder said he previously spoke with Planner Teague about developing a formal process on " what to do" or "how to report" dead landscaping. Schroeder said the ordinance is clear that approved landscaping plans are to continue to flourish and grow and not die. Teague suggested that at this time if a resident or Commissioner finds dead trees, bushes, etc. to e-mail the City and report the location of the dead vegetation. Planning Staff will work on enforcement. Chair Grabiel again thanked the members of the GrandView Executive and Steering Committees for all their work on the small area plan. X. STAFF COMMENTS None. XI. ADJOURNMENT Commissioner Potts moved meeting adjournment at 9:30 p.m. Commissioner Platteter seconded the motion. All voted aye; motion carried. submitted -� -- Page 10 of 10 . _. .../ s MINUTES OF THE MEETING OF THE PARK BOARD HELD AT CITY HALL FEBRUARY 14, 2012 7:00 PM L CALL TO ORDER Chair Hulbert called the meeting to order at 7:03 pm Ms. Kattreh introduced Susan Faus, new Manager of Edinborough Park to the Park Board. Ms. Faus gave the Park Board a brief background of herself. II. WELCOME NEW PARK BOARD MEMBERS Chair Hulbert welcomed the three new Park Board members: Cathy Cella, Dan Gieseke and Kathryn Peterson III. ROLLCALL Answering roll call were Members Dan Peterson, Segreto, Cella, Deeds, Hulbert, Gieseke, Kathryn Peterson, Jones, Steel, Jacobson. IV. APPROVAL OFMEETINGAGENDA Member Dan Peterson made a motion, seconded by Member Segreto, approving the meeting agenda. Ayes: Peterson, Segreto, Cella, Deeds, Hulbert, Gieseke, Peterson, Jones, Steel, Jacobson. Motion carried. V. ADOPTION OF CONSENT AGENDA Member Dan Peterson made a motion, seconded by Member Deeds, approving the consent agenda with the exception of item V.B., Approval of Minutes - Special Meeting of Monday, January 23, 2012 V. A. Approval of minutes — Regular meeting of Tuesday, January 10, 2012 It". B. Approval of minutes Sp eeial meeting of Monday, innuary 23, ITEMS REMOVED FROM THE CONSENT AGENDA V.B. . SPECIAL MEETING MINUTES OF JANUARY 23, 2012 — APPROVED AS AMENDED Member Jones made a motion, seconded by Chair Hulbert, correcting the special meeting minutes of January 23, 2012, page two, paragraph four middle after "make Edina a better place ", to add: improvements, land purchase and all operating expenses." '1'op.of page five, add new paragraphs following "Mr. Anderson replied that is correct ": "Member Jones asked how the high school Dlavers will access the other two.non= adiacent rinks.. Mr. Anderson renlied through a tunnel osed he osts for in the construction costs included in the packet. Mr. Anderson replied yes, they were included." Next paragraph: "Member Jones asked if the large hallway running north to south along the 1 M Ayes: Peterson, Segreto, Cella, Deeds, Hulbert, Gieseke, Peterson; Jones, Steel, Jacobson. Motion carried, VI. COMMUNITY COMMENT None VII. REPORTS /RECOMMENDATIONS VILA. Hornet's Nest at Braemar Arena Chair Hulbert asked how the scale of the facility compares to other locker rooms. Eric Anderson, 6501 Indian Hills Rd., replied the scale of the facility when they are looking at the locker rooms themselves are approximately 62' by 50'. He stated when you look at other locker rooms such as.Minnetonka and Wayzata they are comparable in size; however, the shower facilities are a little bit larger than you would see in other facilities. Member Segreto indicated that she was struck by the participation of school districts, whether a public or private arena. She wondered whether or not they could reopen the dialog and maybe Member Cella could help them with that. She asked how they could explore maybe on another level what the School Board might do for them in terms of participating in the.arena project. Member Cella replied that would need to come through the School's Committee structure, it would need to go to finance and facilities first. She pointed out that last year the School Board'cut 2.5 million dollars from its budget and this year they will be looking to make more adjustments to their budget cutting maybe upwards of another half a million dollars. She explained that spending money to ,improve locker rooms coming out cf their athletic budget is something that would have to be put in the hopper and considered with all of the other cuts that they are making to add something like that into the budget. Member Segreto commented_ that in light of the project that zero participation from the School Board is hard for her to fathom. Member Jones noted they are being asked to approve this concept and asked what exactly does that mean. Member Deeds commented that he also is not exactly sure what they are voting on and asked Mr. Keprios what he sees as an affirmative vote entailing and authorizing. Mr. Keprios responded that he thinks this group has worked awfully hard for several months whose first priority is to get permanent locker rooms that meet Edina standards for varsity and junior varsity hockey teams. He noted they have found what they believe to be a very creative way to finance it. He added that Ms. Miller has done an excellent job of showing the numbers in the dry land training facility and that even if the locker rooms don't.happen this is something that should be on our radar screen. He stated that he thinks what is in front of you is do you agree with that particular concept, do you agree with its location. Also; are there parts of it that are troubling and not acceptable and you maybe want to pursue a different approach. Mr. Keprios stated that the Park Board may wish to pursue just the two main components; the locker room and training facility and find a way to get this done and keep it moving forward. He noted whatever issues you may have found whatever needs to be -done, explore it and further study it so that this group can hopefully respond to whatever demands you want to place on them to move this forward to the City Council. Chair Hulbert indicated when you look at the Hornet's Nest proposal there are four main elements: locker rooms for varsity and junior varsity hockey teams, dry ' land training facility, food service and retail. He stated that he thinks an element that needs to be added is that they would be doing the arena a disservice if they ignore the south end of the west arena. He commented that instead of saying they approve the concept of the Hornet's Nest, what if they were to say they approve the concept of expanded 2 lockers rooms with potential new revenue sources. Maybe move it to the next step and just study it and bring in proponents from the Hornet's Nest and maybe someone from the School District because he thinks it would be a missed opportunity not to explore this further. Member Jones commented that this is not`th&first time she has struggled with the concept of looking at each of the enterprises separately. She noted she is afraid if they keep going down these paths of trying to figure out what is the best way to improve each one singularly because they may be'making.some changes down the road that. they don't know they are making right now. The City doesnot have unlimited finances and by suggesting -that they should look at this in a silo and say what are the needs of the. arena. without thinking about what do we need at Edinborough, what do we need for a dome, what do we need for Centennial Lakes and then separate from that is what is our mission;; is,part of our mission to provide locker rooms for the school: Where do all ofthese play out, what are the.total needs of the community and see where each,of:the needs fit in. Member Jones indicate& that she thinks this is the type of discussion she would' like to have at their workshop with the City Council on March I P and find out fromsthem how they could advise them to their next step in pursuing all of the different enterprise and non - enterprise Park Board needs. Member Segreto indicated that this group has spent a lot of time on this and there is no question in her mind that' locker rooms are really embarrassing and something needs to be done with them. She stated that she is also convinced that a dry land training facility is in order; however, she is concerned about the risk as far as the restaurant services and retail. She.commented that she likes the idea of making good with the momentum that they already have and would like to work together with this group and with the School,District to at least examine the option of going forward and getting the locker rooms and dry land training,facility done. Members Jones.replied she is notsaying she is against the project. It's just hard to know what the priority is of the City as to thisl project versus any of the other needs. Member Steel informed the Park Board that at the User Fee Working Group, meeting that was held on Sunday night they met with the athletic associations. She noted that Mr. Keprios requested that each of the athletic associations bring forward their requests for projects and what they would benefit from and sort of see what their needs are compared,to this just so they sort of have an idea moving forward of what requests will be coming in.� Mr. Keprios indicated if they delay this decision until all of the other. issues that are currently on the City Council's plate are decided on it's going to be a long time and feels that what is in front of you ought to be, dealt with on a case by -case basis. He commented that you should deal with it as you feel it fits the plan for Edina rather than pit against another project and decide which one ,is a higher priority but-rather judge it on its own merit and how important it is to have this at Braemar Arena. How do you feel it fits and is it worth what it's going to cost or is there a different way to do this and not delay it until other things are studied because you will be waiting a long time. Member Deeds-indicated that the group has done good work and the need is obvious; however, the need for Braemar is more than just locker rooms and one of his concerns with the plan as it stands is that it solves the high school locker room problem but it doesn't solve the Braemar locker room problem. It's dedicated space to the high school teams' locker rooms 'and there are a lot of other hockey teams and leagues and those locker rooms don't' solve the larger. locker room problem. He noted that he realizes that was not the group's focus -and he is not faulting them on it but as they begin to look at Braemar and what's necessary to bring it up to.date as it. is with a lot of their other facilities and it's an interesting question.. He noted that he doesn't want to lose momentum so he is in support of finding a way to keep it going and moving forward but he doesn't want wording that says "I approve the concept" right now but rather move it forward, keep working on it and get the Park Board's input on it because he doesn't want to lose any time on this because those facilities are atrocious but the fact that they need better locker rooms for everyone who uses that arena is something they need to consider. Member Deeds noted that he does agree that we as a city do not have a plan as to what we are doing with our amenities 3 and while they can't put everything on hold until they figure that out they better start figuring that out. He pointed out that if they look at a lot of the facilities it seems like for a decade or more they have underfunded on maintenance, the Parks Department have done the best they can and have a done a wonderful job but if they think they are going to stay current and be competitive and the kind of city that we want Edina to be they have simply underfunded the amenities in this city. What was once leading edge of facilities in this state is no longer and that requires the City and the School District to step up and take a look at these issues. He indicated that he is willing to support moving this proposal forward but he is not willing to say he is supporting the concept yet, because he has not seen alternatives to the concept and he's not sure it solves all of the problems that this city has. Chair Hulbert stated that he agrees with everything that has been said other than delaying it because there is no financial commitment of putting together a working group to look at their proposal and seeing if it can be tweaked. He noted their proposal doesn't necessarily mean they can't come up with a concept that in some way could engineer the project that there are locker rooms that can be used from Varsity all the way down to Termite and becomes something that the whole community can use. He added it's a 50 year old building and they do need to reinvest in it every once in a while and he would support moving this forward. He asked if we were to say "the concept of expanded lockers rooms" versus the "the concept of the Hornet's Nest" make the board more comfortable. Member Deeds responded the wording is fine with him; however, he just doesn't want to right now say he is supporting the concept of the Hornet's Nest as it stands. He would like to see what else needs to be done, he would like it to be a little broader and to be honest he doesn't know enough at this point. Member Jones made a motion that they create a working group. Chair Hulbert made a motion to approve the concept of the expanded locker rooms at Braemar with potential new revenue sources to be studied in a working group with two or more Park Board members, members of the Drive for the Hive, staff and interested members of the public. Member Deeds suggested that they add "to request a representative from the School Board ". Member Jones asked Chair Hulbert to repeat his motion. Chair Hulbert made a motion, seconded by Member Dan Peterson, to approve the concept of expanded locker rooms at Braemar with potential new revenue sources to be studied in a working group of two or more Park Board members, members of the Drive for the Hive, staff, interested members of the public and school board representation. Member Dan Peterson seconded the motion. Member Jones suggested an amendment to include a study of the needs of the arena; however, she doesn't want this to just be expanded locker rooms and potential revenue sources. Chair Hulbert replied that they have items in their CIP, are there things beyond that. Member Jones commented that in the notes Mr. Keprios has identified she would like the final report of the working group to address the things that deal with the facility needs. Chair Hulbert indicated that he thinks that the needs of the arena would be something that would be smart for this group to be looking at and not just throwing in varsity and junior varsity locker rooms. Member Jones stated that she thinks that is more consistent with the Park Board's mission. Member Deeds asked what the wording of the amendment is. Member Jones replied "to include a Comprehensive Needs Assessment of Braemar Arena ". Member Deeds seconded the motion. Member Cella asked if they could amend the wording and say "School District representative" as opposed to "School Board representative" because it may be more appropriate depending on what the working group would be actually talking about to have the business manager or to have someone from the Athletic Department rather than someone from the School Board. 4 Mr. Keprios stated that you do have an amendment and a second and you need to vote on that amendment first and then you can offer a second amendment. Chair Hulbert called for a vote on Member Jones' amendment to include a comprehensive needs assessment of Braemar Arena and the amendment carried. Member Cella made a second amendment to the original motion to change it from a School Board representative to a. School District representative so that they can have the people best capable of discussing the issues at the table. Seconded by Member Jones Motion carried Chair Hulbert called for a vote on the original motion Motion carried Chair Hulbert asked the Park Board if anyone is interested in being a part of this working group to let Mr. Keprios know. VU B. Sport's Dome Presentation Harvey Feldman, 9317 40 %z Ave., No., New Hope, informed the Park Board he is representing Parks and Recreation Consultants. Ken Vraa, McGregor, Minnesota, informed the Park Board he is representing Ken Vraa Consulting. Mr. Vraa noted that he has teamed up with Mr. Feldman and Eric Blank, who was not able to attend this meeting. Mr. Feldman and Mr. Vraa gave the Park Board a power point presentation of the Edina Sports Dome Financial Feasibility Study. Member Jacobson asked if they build a new sports dome it's a turf field that can be used during the months when the dome has been taken down. Mr. Vraa replied that the turf would certainly be useable during the summer. Member Jacobson indicated that with regards to size it was noted it's for one large, overlay field with two smaller divisions.' She asked if they looked at'havinIg one, big field plus one small field with the overlap of people wanting the same.hours..-Also, how would you net out that one big field. Mr. Vraa responded that they did not look at what'the three small fields option woul&be. "He'noted you still have the problem that you don't have enoughusage.hours to really make full use of it; however, your 40% usage would actually drop in the fall. He noted it's 100% net right now so you would then have this field that would be standing empty during October, November and December but you would also have to sell more hours to the outside group. He indicated the increased revenues would be approximaiely.$13,000 if you had another field but again that would just be for January, February and March. -,He stated you've increased your-revenues by $13,000, which is a good number; however, your numbers for turf and dome replacements are going to go up and that's.going to get into that $13,000 because.your construction costs are going up as well. That is why they stuck with the two field scenario. Member Jacobson asked from what has been shown is there an additional cost if there is a walking track around the side. Mr. Feldman replied no, there is obviously an increased cost simply because the facility is a little larger but they did not calculate it out if they reduced it. He added there would be some savings if you don't have a walking track. 5 Member Jones indicated that she was looking at a study that was done in 2010 through the School District of putting a dome over Kuhlman which would cost approximately 1.6 million dollars. She stated the dome being proposed is 5 million dollars and asked why there is such a difference in cost. Mr. Vraa replied he cannot answer,that because he doesn't know how they got their numbers so he has no means to do a comparison. Mr. Feldman asked did I they consider grading to which Member Jones replied the field is already there to which Mr. Feldman responded that right there you have taken out the cost of the turf. Member Jones, asked if the City put in a turf field what would be'the" incremental costs for doming it. Mr. Vraa replied that is: a question they would have to defer to someone else because until you have a site and know what the soil conditions are like, it could be a big range.. Member Jones asked if they could -give them any estimates on the impact of the new facility in, Eden Prairie; is. that 'going to affect- their soccer clubs that are saying that they are going to buy time`from us. Mr. Feldman replied he thinks you have to ask the Edina Soccer Club that question. He explained that° one of the ways he thinks you get to that is going through this process of asking what hours they are willing to purchase. He indicated they may not get the kind of hours they need or want and so they may end up _looking elsewhere to get the hours to satisfy their parents and their kids. It's not an easy question to answer. Member Jones stated now that the study has come out she knows the Edina Soccer Club is talking with the Edina Baseball Association and they are trying to figure out how to make it work. She noted they are wondering if they commit to shoulder time, if they could sell it, is that something you would recommend as they talk to staff, is that something they should be allowing.. Mr. Vraa replied no because the question is if they don't sell those hours they will.always get dumped back to the City be you don't have anything that binds them .to that period of time other than honor and trust. He explained that the presidency and council changes and a commitment,that may have been atone time no longer is. important because something else may be more important. Mr. Vraa pointed out ifthose groups still want to try to make this happen then what they need to work on, is getting people into this dome in October, November and December because those are the hours that need to get sold, those are key. He noted that generally speaking.you will be able to sell those January, February and -March hours to some other groups that are all of a sudden 'out there that will need to pick up an hour here or there. You need to sell a bunch of hours during October, November and December to make this happen. Member Jones asked Mr. Feldman and Mr. Vraa that in their experience with, other communities where people have been okay with their user fees going up in -order to support a dome. Mr. Feldman responded they have toyed with that particular subject, because if you want the best result you would rather have the Edina people carrying the load for you and not having to worry about non - resident groups coming in. He noted one of the ways.you could do that, although:they don't know of anyone who has done this, is you could look at charging more for your,prime time.hours for_Edina and keep it lower for the non- residents because you are trying to attract them. He pointed out with the idea of gas prices going to $4.00 a gallon that is a real important question to ask because of the energy they save by not driving all over the Twin Cities metro area. He thinks it is something that ought to be explored. However, if people aren't willing to go along with paying higher fees.then.they are going to have to charge higher fees for participation in that particular league and end up falling back on the fees participant in general. Mr. Vraa pointed out that a rule of thumb that you don't want to lose is that it's more important to sell more hours than to increase the rate because you will always generate more and if you have to have staff working on something, don't have them working on a rate schedule to increase it but rather have them working on selling more time because that's where your money is. Member Kathryn Peterson asked about shrinkage. She asked if multiple associations were looking at the same prime hours, did you throw that shrinkage away? Those were not counted in the numbers, correct? Mr. Vraa stated correct. Member Peterson stated there was no assumption about a certain percentage N being negotiated into another time. Mr.. Vraa replied no, and the reason for that is when you only have so many teams and they are already on the field on Monday and Tuesday and then Wednesday. Then all of a sudden you want them to come back on Saturday. To get the committed hours, does that mean they are going to have to go on Saturday twice? He couldn't do that and that is why he felt it best to use the 820 number. If the organizations think that they still can switch groups and put more time on a Saturday, remember they already have time on Saturday. They are not likely to have two a day for those kids. Member Peterson stated in a large association you have different age groups and there might be the ability to pick up additional Saturday hours. Member Kathryn Peterson asked if they reached out to any adult groups. Mr. Vraa replied they did try to talk to some of the adult groups but for example the adult softball was not interested because they have such a good deal at Richfield. He noted that he does think there are opportunities to start some programming because it is clear there will be some hours but you need to keep in mind that it does take time to grow and develop programs. He also stated that in their management model they are taking 25% of the arena's manager time so that person is not going to have a lot of time to develop those programs so you would need to find a little bit different staffing model to make that happen. Member Kathryn Peterson asked if there were any inclusion of School District hours in Edina turf rental. Mr. Vraa explained the School District has really committed to sort of a dollar amount which translates into hours where he made the conversion and they are part of the 820 hours. He added that they are also part of the shrinkage because they are also looking for times that would go into 6:00, so there is an overlap with the high school as well. Member Gieseke asked what the design of the dome is going to be like and is it financially feasible. He stated that maybe they should flip it around and say what's financially feasible because it frightens him with the competition and with people not honoring contracts and that could put the city into a situation we don't want to be in. He asked if there are other options where they could build this in phases and see what works. He stated that the shoulder season concerns him. Could we design the facility in phases which would require fewer hours to sell? Is such a design possible? Kathy Wallace, Architect 1282 Stanford Ave., St. Paul, replied to address the question of building the dome in phases there are a number of pieces that have to be done pretty much at the same time that you are building the turf field and it would be very challenging given the way that is done and given the way a turf field is drained to change the size of the footprint of the dome at some later point because you would need to tear up a lot in order to put it down. She noted that another thing they've seen is that there is enough interest in both the full field and two smaller fields and that's kind of the increment that's starting with a full soccer field, is really the base increment and then you go up in size from there. Therefore, phasing in would be very challenging for the inflated part of the dome, some of the other stuff such as parking or an accessory building may be possible to phase in. Member Gieseke asked is it all feasible to have two equal sized domes and have one available six months and start the other one 12 weeks later. Ms. Wallace asked if we would want those domes be merged or would you want the space to be open inside? Member Gieseke replied that's an architectural question and he is not sure. Ms. Wallace replied that is probably a dome technology question which in some ways goes beyond architecture as well. You could have one dome or two domes and yes, you could have one open the whole time and one open up later but she doesn't think you could ever merge those two domes to have a single field supported by one dome. Member Jones asked what size of a footprint would be needed for the dome size recommended. Ms. Wallace replied that it really depends on what your group has asked for because the width of a soccer field can vary. A typical good sized dome is 220 feet wide and somewhere between 360 and 400 feet long. Member Jones stated that in addition to that purpose of a dome if they were going to be put in a 7 turf field they would put a turf field the size of a soccer field maybe a little wider but now if they are thinking that five years down the road we want to leave it open to have a dome. Ms. Wallace replied that you need about 10 feet somewhere between 6 and 10 feet on either side just to allow for the cutoff of that dome sloping down to zero or depending where your curve is. In addition, you are typically required to have a 10 to 15 foot sometimes maybe 20 feet fire route around the entire dome sometimes it can be on three sides or fewer but that does mean you need to add another basically 40 feet both directions. Chair Hulbert commented that he thinks the jest of one of the emails they received is that they are over complicating things. It doesn't need to be an enterprise it's as simple as blowing it up and taking it down. He asked is that an oversimplification because it seems to be. He indicated that at Minnetonka it looks like they took an existing field to do it. He asked if they have any idea what it would cost to retrofit. Ms. Wallace replied they were the architects for the dome for the Minnetonka field. She explained they did the dome at the same time they turfed their football field, they completely stripped everything inside the track and even had to cut the track to allow the duct work from the mechanical units to go onto the track and the track into the dome. It really wasn't done as a retrofit as much as a complete redo of the field. Chair Hulbert asked if she knew how much it cost to which she replied she doesn't but that it is smaller and would not allow for two full youth soccer fields. She thought the cost was substantial, not as much as 5 million dollars but a lot more than 1.6 million. Chair Hulbert asked the consultants if they've seen a scenario like Eden Prairie and Edina where two facilities are competing with each other and if the dome were built at Braemar they would be within 1/4 mile of each other. Is there a scenario where they could actually see downward pricing pressure on the hours? Mr. Vraa responded it can happen, just look at what is happening to the golf industry and the ice arena industry you are seeing cutthroats particularly in the shoulder seasons. Member Deeds stated this is an operating income statement there is no payment of the initial five million dollars so on top of the costs if it's a 5 million dollar bond issue over 20 years that's $250,000 a year in principal, not including interest which would be another $150,000 essentially of interest payments. Therefore, if they talk about a cash flow scenario on top of what is shown there is another $300,000 to $400,000 of cash outflow that the city will have to deal with because it's not coming from the dome in any way, shape or form. Mr. Feldman replied that is correct. Member Deeds stated that he wanted to make sure everyone was clear on that. He indicated that he likes the conservative numbers and he likes what the consultants have asked them if they were looking at this best guess would they get an 85% recovery. Mr. Vraa asked in year one to which Member Deeds replied over a ten year average. Mr. Vraa replied they may be able to do it by year three. Member Deeds asked but that is purely on operating costs again that does not include interest or anything else to which Mr. Vraa replied that is correct. Member Deeds stated so we aren't fully over the sinking fund we get about 85% of it to which Mr. Vraa replied that he thinks that could happen. Member Deeds indicated that the impact of the golf dome, although we actually don't have a golf dome right now, was not mentioned and asked the consultants in their estimation is it significant. Mr. Vraa stated they did drop that slide from the presentation but noted that clearly any of the revenues that the golf dome had achieved during the months of October, November and December would evaporate because in a sense you would want to say that you will not rent that out for any purpose so in a sense you are forcing people to use this dome. Member Deeds asked so there is a substitution effect to the tune of $15,000 to $20,000 to which Mr. Vraa replied he think they stated $10,000 in the report. Member Cella indicated because of the difficulty of renting the shoulder time if you were to only inflate the dome starting in December so that you are only up during the prime season would you lose much money in the time you could otherwise rent during the shoulder time that it makes it economically E3 unfeasible to make that choice or is it silly to build a dome when you are only going to be using °it for 16 three or four months. Mr. Vraa replied that is a tough question because putting a,dome up in the middle of the winter becomes something of an issue because you will probably not get it done'in December for $35,000. He explained.what is happening right now is the area domes have gotten together and-there.is an outfit that goes from one place to. another and puts them all up because there is "some efficiency for - them to do,it that way. Otherwise, you would have to bring in these people at a different time aInd.the fee would go up.. He stated that they would really have to take another hard look at that because he really doesn't have a clear answer. Member Segreto indicated that it seems what they are trying to do tonight is decide whether or.not to go forward with a second consulting report or should they hold off.- She stated that the wisdom, they received from the report is great but they.really need to assess what the Edina usage is going to be in kind of a business plan and project it out., `She noted they really don't have any idea what the demographics will be 10 or 15 years from now in terms of kids needing to use the dome. She commented that she thinks they need to do some more homework before they go ahead and do.another report. . Member Dan Peterson asked does anyone build a permanent one in over 20 years to save money on energy. Mr. Feldman replied they are going to find out because Woodbury just announced they are going to build a 15.5 million dollar permanent building where it will be air conditioned in the summer and heated in the.winter. He also noted that Vadnais Heights has a full dome that operates during the summer and is air conditioned so they are waiting to see what kind of costs are going to be involved in that. He added that he believes Woodbury is looking at having geothermal. Member Dan Peterson asked did he understand correctly the end of the 6t' year the School District is predicting less students. Mr. Vraa replied no, the School District's projections only go out five years so that is all they have to work with. He noted that he thinks they are going to be stable because Edina has got certain qualities and an air about them that you should always be able to have a stable population. Mr. Feldman pointed out that Edina is one of the highest rated quality of life indexes and it's because Edina is a place you want to live. Member Dan Peterson asked if sprinklers are ever put in these domes. -Ms. Wallace replied she is not aware of any that have sprinklers but she knows it has been studied because there is always discussion when you are looking at a dome and if they were to make it a seven or eight month dome at that point it falls under a different building code rather than regulated by the fire code. She indicated there has been some discussion of something like a water cannon but there is no way to suspend sprinklers from the I air supported cable structure. Paige Rickert, 5304 Forslin Dr., indicated that part of his concern is making these sweeping assumptions that you have exhausted who you have evaluated; soccer, lacrosse and baseball. He noted that the School District was a minor player at best in.this analysis and primarily because they are not set up to accommodate dome use hours through registration fees. Mr. Rickert proposed to the Park Board that they put together a working group comprised of the youth'association members, high school toachesfor both boys and girls and some private citizens to be a part of the task force to help you figure out how many numbers are really in demand. Jeff May, Edina Baseball Association, 5724 Dale Avenue, indicated that he has gone through the numbers and the hours committed multiple times to which he stands firmly behind the hours submitted. He suggested that several shoulder hours�that were from the study would be negotiated back into the useable and, rental hours. He commented that the population of organizations has been limited to four and certainly they would be able to rent many more hours than that; however, they do appreciate 7 the conservative approach the consultants have taken on the study. He noted another question he would like to raise is the assumption that the entire facility would cost approximately 5 million dollars which would be a reasonable assumption if every possible location would be a similar cost. He commented that one of the Park Board members raised the question about Kuhlman and with such a significant difference in cost he thinks that's an option worth considering because it would be a shame to exclude options with such varying differences in cost if that could make the difference between what's feasible and what's not feasible. Matt Meyer, 5708 Abbott Avenue, informed the Park Board that for that last few years he has been involved with youth flag football and they end up driving to Maple Grove just so they can play and it's an hour round trip. He indicated that he would like to have the shoulder hours looked at more because two years ago in October it was one of the rainiest seasons and approximately 45% of their games were canceled and they couldn't make them up. He stated that looking at the shoulder hours in October and even extending into November could extend the football season and a lot of those shoulder hours could be used for football. He indicated that there are groups out there that will use those shoulder hours and in a city like Edina they need to take pride in their facilities overall and he really thinks they can make it work. Carter Freeman, 6144 Arctic Way, informed the Park Board he is the head coach of the Edina High School Baseball team and is also the assistant coaches on the Edina Legion Team which falls under Edina Baseball Association. He indicated that he thinks one thing that has not been addressed is that once a dome is in place that more programs will be built such as a Coach Academy or off season leagues. He noted that the hours that have been put down at this point probably represent what is but doesn't represent what could be. He pointed out on the high school side of things they are at huge disadvantage compared to other communities because they are not allowed on the baseball fields in Edina until April 15`h so they need to get ready for the season on a gym floor or on an outside turf football field where the weather is always a question mark that time of year. He commented that he likes the idea of Mr. Rickert's idea of getting a task force together made up of different organizations and associations where they can make sure they get those shoulder hours covered. He asked that they be given the opportunity to sharpen their pencils and look at it more. He knows this has been something that has been looked at for many, many years and it's time for a city like Edina that values excellence they need this dome. Chair Hulbert stated that he thinks it's clear that there is a need for multi - purpose athletic fields that can be used all year and feels it's important to adapt and offer amenities for the next generation of residents. He commented that he finds it a little bit frustrating when they hear that other domes are built with support from school districts and they are not seeing much of that at this point. He asked the consultant is there more evaluation that needs to be done of these organizations to sharpen the pencil and fine tune these hours and maybe there is something that was missed. He asked the consultants if they talked to the school's athletic organizations to which Mr. Feldman replied that they talked to Community Education but he thinks their recommendation speaks for itself. If you think you are going to go forward you ought to have a meeting with your staff and all of these Edina groups to see how many hours can be sold from their perspective and then after that has been determined to go to those non -Edina groups and find out what they are willing to buy. He added there is probably going to have to be some adjustments, as he indicated in the recommendations that Edina might have to give up some choice prime time to get some non - residents to come in. Member Jones informed the Park Board that the committee did decide to go ahead with the recommendations by the consultants and what they would recommend to the Park Board to move forward with the recommendations that are on page 20. Chair Hulbert pointed out that he felt the recommendations of the committee differed a little bit from the recommendations of staff which to him 10 kind of felt like an either, or. He commented that he agrees with Member Segreto in that it definitely deserves to be studied a little bit further. Member Jones stated that it could be done different but the recommendations are talking about trying to :flush out the hours that could be committed to. She noted that what they are hearing is that is something that the athletic associations want to do too, so she doesn't see that there is much of a conflict it's just in the process of how it's handled in whether or not it's going to go through a committee or working group, or at the staff center. Member. Segreto stated that she thinks a working group is agood idea and suggested they also have someone from the School District to study usage and hours and demand. Member Jacobson pointed out that one of the only other recommendations that the committee added to the list were to explore with the users if there are any other amenities they would want in addition that would make them use more hours or make them want.to come to this dome versus a different dome, . what would you like to see added that would make you or I someone else want to use it more. Member Deeds indicated that if continue on the with the study there is another piece to this and that is they are short on, fields and for 5 million dollars of capital- outlay for a dome field that's probably three non-domed turf fields which would be available for use eight or nine months out.of a year. He noted they have limited resources and limited ability to fund these kinds of things which provide for the utility for the community. He stated one field dome or an alternative for example take Pamela Park and put in two or three more turf fields. Therefore, if they are going to move forward on this he feels that has to be part of the discussion because it's a very important consideration. He added they are extremely short of fields and one field isn't going to do it but would relieve it a little bit. Member Deeds pointed out that one domed field may make everybody happy between October and March but it does not solve the problem for the rest of the year and talking about trade -offs this needs to be part of that conversation. Chair Hulbert asked if they should be considering trade -offs as a Parks Department. If they look at all of the needs of the community and in looking at the Needs Assessment Survey that was done in 2006 there are still a lot of wants and needs and it would be helpful to know if they can have all of these things, can they stager these things. He commented if they were to in a few years say they want a recreation center will they be told no because they have five million dollars in revenue bonds on a sports dome so you can't have it even if it's what the community wants. That may need to be part of it too. Member Jones suggested they put that discussion on the agenda with the City Council because she feels as if that's where they are circling back to the same concept of how should they approach these multiple needs and issues. Chair Hulbert replied he would like that and fie would also like for there to be a dome but wonders if they are being the best stewards for the community ten years down the road if that's not the greatest need. Member Jones proposed that they put the comprehensive needs question on the agenda for the March meeting and for the dome she would recommend that they go ahead with the recommendation set forth here and forma working group. Member Steel indicated that -she would also like`to know what all of the athletic, association's wants and needs are before they go to the City Council. Member Deeds replied that they already attempted to survey them and the' data has all been put together. Ms. Kattreh replied she will get the results of that survey to the Park Board. Member Jones indicated that she wants to make sure that if she proposes to have another working group for the Park Board that there would be a sufficient supply of Park Board members willing to be on it. She commented that the recommendation from the committee was nearly that this would be a staff run facilitated meeting with the associations in order to flush out these numbers. She asked the Park Board if they felt this should be a working group or should it be more like the recommendation which is staff led. Member Steel commented that Mr. Keprios has a lot of things on his plate right now and asked if that would be possible. Mr. Keprios replied that yes there are a number of things on our plate right now when you count up the number of working groups, studies, issues, etc. He informed the Park Board that when it comes down to it his own bias is the question before you tonight is to define feasibility. In the 11 end, we will need to define what is feasible regardless of how many more hours they are going to ask staff and volunteers to study. As the consultants stated earlier, at the end of the day these are not hours that you can go to the bank with,. even if they sign something in a legal contract because there may be a day when they won't honor that contract and there is not much the city can do about it. He explained that what it comes back to is it really good use of volunteer and staff. time. What is before the Park Board is to wrestle with the real issue, do you want to bite the bullet and is.this important enough for the community to have this amenity based on all of the studies that they have to date including the, needs assessment ,survey and quality of life survey as well as what they have learned from the studies from the other enterprise facilities that, have been done and are currently ongoing. Mr. Keprios indicated that he thinks the Park Board has a very keen understanding of what the needs are and thinks it's going to come down to your. judgment call. He noted that clearly the numbers are showing that it's not going to pay for capital costs of principal and interest. He stated that they could do some more homework and could probably get more people to commit to more hours and come back with 1,000 hours; however, you still don't have the dollars to build it. Mr. Keprios indicated that he.would like for the Park Board to express how they feel about this and is it important enough and desired to have this amenity in the community. There can be a.lot of arguments made that this is,what makes "Edina" Edina and it's time to do it regardless and he thinks that is what the City Council wants to hear from the Park Board. What is your advice and what do you feel that your neighbors are telling you rather than further delay a decision and study it some more because you will be right back here with the same issue in front of you and how do you feel about it, that is going to be the bottom line. Member Segreto stated that ultimately she does not think they have the money to build this dome and they will need to bring it to a referendum and the voters will ultimately decide. She indicated that she thinks the City Council was a catalyst to getting this before the Park Board today by commissioning the first study and she does sort of agree with Mr. Keprios that they could use this amenity in the community; however, with that being said she feels it is for the residents of the City of Edina to decide whether or not they are willing to pay, for it. Member Deeds noted that cash flow wise it's going to cost essentially $300,000 a year out of the city coffers for the sports dome by the time you talk about pay back of principal and interest and that is without a sinking fund figured in. He stated that yes, he thinks they'need it and would use it but at that price the only thing he can't answer is for $300,000 a year how many turf fields could they get because that to him is the alternative because they are short on fields and is it worth one dome. What is the trade- off between a dome and turf fields so that we have more facilities..for the rest of the year. Member Deeds asked Mr. Keprios if itwould be possible for staff to do a quick calculation of what is they are looking at in terms of cost for turf fields and where they might be able to put them. He noted that things like turf fields and adding lights solve a lot of problems and - granted it doesn't give them.that late fall and winter indoor time but there are a lot of domes going up around too. Therefore, he is fully in support of the fact that they need more athletic fields but the question is do they need a dome or do they need turf fields. Mr. Keprios replied he can come up in fairly short order what it would cost to. put artificial turf on existing fields. Mr. Keprios pointed out that as Member Steel had pointed out earlier the bigger issue is there are other wish lists out there, such as the Edina Baseball Association did a wonderful job coming forward with a very detailed wish list and priority that is approximately 2.1 million dollars. He stated that once you get everything and put it all on the table there are going to be some decisions and priorities to make. Member Jones indicated that she understands they need to improve the arena and the playing fields. She noted they have listened to the number of other communities that have domes; however, they have paid 12 for a consultant and. since they've gone this far she wants to make sure that they've done all they can in . order to try to make this work and she doesn't want to say the number is too big. She commented there are a lot of people in Edina that if they said they might be able to build a dome maybe they would find some private donors for the capital. expense. She asked how.they will. know without a capital campaign that they might not have donors willing to put up front money to build a turf field and/.or put up the dome. She stated that she would still propose that they look into this by doing something similar to the Hornet's Nest and put together a working group and try to make this happen for Edina: Member Deeds indicated he has done the numbers and the bottom line if this happens is the City is going to have to commit substantial annual revenue to this dome. He noted there is not a study you are going to be able to do that shows that this will pencil out. He stated, it's an amenity that the city is going to have to bite the bullet on and provide and that's what they have to figure out.. He commented whether it's the dome or fields their amenities in general need substantially more investment than we are currently putting in. He informed the Park Board he is in favor of doing something along these lines but he doesn't want any 1surprises and he doesn't want anyone to,be thinking there is any way you are going to make these numbers work because they are not going to work. It's his guess that it's going to cost the City $3.00,000 a year to run and so they need to make the decision with their heads up and honestly facing what the numbers look like. Member Steel stated that she is hesitant to set up any working group until they have a discussion with the City Council and feels it would be timely to talk about this at the March meeting. Member Jones stated that then she would suggest that they go with the, recommendations of the consultants. Member Deeds suggested they go with the consultant's first two recommendations between now and the City Council meeting. He asked would the clubs and associations be able to work the pencil on the hours and get out a calendar and see how it would fill out with the soccer club and baseball association and other key programs they've talked about and see if there is an actual interest. Is that something that would be feasible for staff to take on to which Mr. Keprios replied they can do that but some other things may not get done. He informed the Park Board that this is on the City Council's retreat agenda coming up this weekend. One of the important issues with all of the Boards and Commissions is prioritizing the work load because there is only so much staff and this much work load and every meeting there is another new high priority that needs to get done right away and therefore something has to give. He stated that it wouldn't be his recommendation but staff is never going to say "no ". Member Cella asked if that would include Member Deed's suggestion of getting some comparable figures on what 5 million dollars would buy in terms of other turf fields. Member Deeds responded that he is actually more interested in that the first two recommendations from the consultants: Mr. Keprios.responded that he is happy to get the figures on the artificial.turf but does feel he needs to volunteer one thing. He informed the, Park Board that they tried very hard through the Master 'Plan Development Process that was very public and very transparent with the Pamela Park neighborhood to get artificial turf into the complex and that concept failed because the neighbors would not hear of it: That is why:.the Master Plan at Pamela Park shows a renovation over the large lighted field and it shows an installation of a new development of a new soccer field that's going to be grass with sand peat state of the art and:that is a major reason why they haven't gone to artificial turf. So that's another whole battle to fight because even if they have the money, it will be difficult to have it survive the public and political process. Chair Hulbert asked has there been any communication with the people at the new dome in Eden Prairie about Edina clubs or associations securing hours at that facility, could'they have discussions with them to try to secure those prime time hours because he would think they are going to want to sell them. Member Kathryn Peterson replied she would think they would want to sell them but they wouldn't necessarily have any guidelines about preference for Edina associations. 13 Member Jones indicated that they are basing this off of a 5 million dollar estimate for a dome and she doesn't know why this.other estimate from 2010 is so much lower and feels they °'should try to figure that . out because they,could possibly do a dome and three fields for 5 million dollars she doesn't know. Member Deeds responded'that will get'them into the site selection process because he doesn't think you are going to be able to pin down the cost of the dome until you look at all of the relative costs of the different sites. . Mr. Keprios informed the Park Board there are really only two locations in Edina where it could clearly be done for less than 5 million dollars and they are both on school property; one is at the�high school and other one is- at Community Center campus. He noted that staff has been working this issue for 15 years and did support and propose to have it done at Kuhlman and went through the process; however, the neighbors got organized and r killed,it. He indicated that he doesn't know if much has changed since then so now that leaves you one other option and he would venture to guess it's the same thing and that would be to put a dome but on a much smaller field at the high school. He explained that it would give high; school kids easier access to it.- which makes a lot of sense but as far as the money goes he thinks those are the only two options where. it is going to cost substantially less than 5 million.dollars. Member Deeds noted that the neighbors are already,organized and attended'all of the sports dome sub - committee meetings, so it's not going to be easy one. Chair Hulbert asked the Park Board if they would like to table this discussion until their_ meeting with the City Council in March. Mr. Keprios replied he is not 100% certain Park Board has a meeting with the City Council in March. He noted:there is a work session of the City Council on March 20`h but it hasn't been determined whether the Park Board will-be a part of that or not. He indicated that depending on the decision7made tonight' that'may change and if you really want to have a joint session with the City Council that recommendation should be made tonight. He stated the City Council is talking of having the Sports Domes and Edinborough Park study on their March 20`h work session agenda. Member Jones made a motion, seconded by Member Steel that the Park Board request that the City Council allow the Park Board to participate in their work session regarding the Edinborough Park Study and the Sports Dome. Ayes: Dan Peterson, Segreto, Cella, Deeds, Hulbert, Gieseke, Kathryn Peterson, Jones, Steel, Jacobson. Motion carried. Member Deeds made a motion, with the additional information Mr. Keprios is going to give to them on ihe.alternative fields that this goes back on the agenda for their meeting on March 13`h for hopefully a discussion that will lead to a vote one sway or the other on what they want to do about this or at least whether or not they want to continue to move forward. Member Jones stated that -she just wants'to offer if staff does not have time to' talk with the associations there seems to be interest from them to be able to meet that she would be happy to meet with them and it could be a very short term working group to try to meet with them before this next Park Board meeting. Member Gieseke volunteered to work ;as well on the working group. Chair Hulbert asked are we creating a work grou"here now. Member Deeds stated that he is on the current one and asked if the current one is done. Mr. Keprios stated that you already have a Sports Dome Working Group now that is familiar with the topic so why are they not the go to group. Chair Hulbert stated they should have the existing work group for the Sports Dome continue and if he is interested in joining: we can do that. 14 Member Jones made a motion, seconded by Chair Hulbert, that Member Gieseke is appointed on the . committee. Ayes: Dan Peterson, Segreto, Cella, Deeds, Hulbert, Gieseke, Kathryn Peterson, Jones, Steel, Jacobson. Motion.carried. VII. C. Appointment to Community Education Services Board Mr. Keprios informed the Park Board that Bill Lough is now off the board; therefore, they have a vacancy on the Community Education Services Board. Chair Hulbert asked the members to look at their calendars and look at the obligation and if you're interested to let Mr. Keprios-know. VII.D. Adopt Park ^Board Bylaws Chair Hulbert informed the Park Board that Member Jones has passed along.a couple-of amendments to the Park Board Bylaws and asked her to explain those.. - -Page Z Bottom of page. Quorum Proposed new section: Remove (6 or more) from first sentence. Proposed first sentence: A simple majority of the voting members constitute a quorum for any regular or special meeting. Member Jones explained the reason she is suggesting this is because their board changes in size, when someone is rolling off or has resigned and before the City Council is able to appoint anew member so there may be a majority . of all seated members but it would not be six necessarily. Therefore, she would just take that out and it would be a simple majority of the voting members. Mr. Keprios replied that he wishes it could be that way but he did have a discussion with the City Attorney on that language and the Park Board by City Code is a 12 member board two of which are non - voting and in order to have a quorum until these bylaws pass you have to have six because even if you have someone who moves or resigns mid - stream and all of a sudden you only have nine voting members present by law it shows that you still have to live by that number 6. He noted that just because they are not there doesn't change the number on the Park Board, it's as -if theyare absent. Member Jones replied that is exactly why she is proposing to takeout that - number six because she doesn't think it has anything to do with a legal issue but rather how they want to operate as a board, they are creating their bylaws. She indicated that the City Code may say they have so many members but it also says that a number of other things that what we are trying to do is that the voting members if there is. no open, what she is thinking about is it has to do with an open seat, open seats are no longer voting members. Mi. Keprios replied that an open seat is just a seat that is temporarily n6vfilled yet the requirement to have six doesn't change is what the City Attorney is telling him. Member Jones asked can she make a motion that if it passes legal we will take out the six. Chair Hulbert commented'that he thinks the one thing they are trying to do here is have uniform bylaws for all of the boards and commissions and maybe this is something they should be running past the City Manager's office so that there isn't one offset of bylaws here that the other boards have. Member Jones asked if all of the, other boards have 12 members. Chair Hulbert replied that he believes the Planning Commission does to which Member Jones replied these bylaws are not with the Planning Commission. Mr. Keprios noted that.the Art-Center Board has the exact same number as the Park Board but he can certainly ask the question. Member Jones proposed all of these changes to go through legal first before they pass and she would assume that is the process that will happen anyway. Remove If a quorum is not achieved within 15 minutes of the start of the meeting" Proposed second sentence: No votes may be taken if a quorum is not established or maintained. 15 Mr. Keprios asked Member Jones what she would prefer to have instead if a quorum is not achieved within 15 minutes of the start of the meeting. Member Jones stated that the proposed second sentence then is "no votes may be taken if a quorum is not established or maintained ". She is not sure what that 15 minutes at the start of the meeting means because if they decided to have a meeting and then somebody comes in at 17 minutes after the meeting then are they saying that they can't vote. Mr. Keprios replied okay. Page 3 Meeting Agenda last sentence in paragraph Change Friday to Wednesday Member Jones stated that she would change that the meeting agenda and related materials be sent electronically and mailed as of the Wednesday prior to the scheduled meeting because quite frankly she finds that it is very difficult to get through her packet in the number of days that she has so she would just be proposing that they get it on Wednesday. Page S bottom of page Committees: Insert after "established" A temporary Committee Chair will be appointed by the Park Board at the time of Committee information. Member Jones explained that this is talking about forming committees and she would request that they add a sentence there that would allow them to have a chair, a temporary chair before the committee meets and elects their permanent chair. She pointed out her reasoning is because you need somebody to call the first meeting and they kind of came into this a little bit with the dome because they didn't know who was going to be chair or when they were going to meet so she would like to add the sentence "a temporary committee chair will be appointed by the Park Board at the time of committee formation ". She would just insert that one little sentence and that clears that up. Chair Hulbert asked Mr. Keprios if he would review these with the City Attorney to which Mr. Keprios replied he would do that and the Park Board can vote on them after. Mr. Keprios reminded the Park Board that in his staff report he is asking that Park Board recommend to the City Council that they grandfather in the Veterans Memorial Committee in its current structure because if the bylaws pass then it doesn't meet that requirement. Member Daniel Peterson made a motion to adopt that. Member Jones stated that she would agree that right now that is working fine but she would like to have a time limit on that because right now that would mean that importunity the same people are working on this. She commented that they are doing a wonderful job so she doesn't want to really mean anything by this but she does think that these bylaws are talking about kind of limited times for certain committees and she does think that they should put a time on this. Chair Hulbert asked Member Jones what she would propose to which she replied she doesn't know. Mr. Keprios asked Member Jones if she means a time limit on any committee to which Member Jones replied they are talking about just the Veterans Memorial Committee. Chair Hulbert suggested how about if they state upon completion. Member Jones replied that she wants a time, it could be two years; it's going to be done before two years. Mr. Keprios replied he doesn't know that it will. Member Gieseke asked Member Jones why she is looking for a time. Member Jones explained the reason why working groups and committees are included is that the city is recommending that all of them have voices on boards is because it's important that what they are doing is open and transparent. She noted she is just suggesting that she wouldn't want to set up in their bylaws a committee importunity that doesn't have any numbers that have the same type of requirements. She stated that she is suggesting that that seems as if it's a huge exception and it doesn't need to be, if just seems as if they are making an exception in their bylaws for a group that is going to 16 probably not be around for more than two years and she doesn't think that that's a good idea. Mr. Keprios replied that he is not suggesting there be a change in the bylaws to accommodate this committee but just to ask the City Council to grandfather in this one exception. He indicated if for example you were to put a time limit on it for a year from now, at that time are you then going to have a new Park Board member serve on the committee and take over as chair. Member Jones stated that she thinks that would be appropriate but she would say two years from now because that would give them. plenty. of time to do the work. She noted they've, done a wonderful job, aad if there is follow -up and more needs to be done on.the project then she thinks it is no longer part of what they initially suggested their mission was which was to design and create. Mr. Keprios commented'that if you turn back the clock on more than one occasion the Park Board was asked to provide a,liaison o' 'serve on the committee and it was decided back then that we will let Mike Goergen-serve as the chair in which he has done.a good job and has put in hundreds of hours and to tell him now if they don't get it,done by a certain time you are not going to be chair anymore. Member Jones replied she ;.would recommend that he be co -chair because that goes with the bylaws. She pointed out that she is just saying there is no reason really to make an exception, a total exception and just say an ongoing working group without any member on Park-Board she is uncomfortable with that. Member Dan Peterson replied that he is not at all uncomfortable and thinks Mr. Keprios proposal is a good one and the group is doing a very good job and let them get it done. Chair Hulbert stated that he agrees. I Chair Hulbert indicated there is a motion to approve the bylaws with Member Jones proposed changes and to approve the grandfather exception for the Veterans Memorial group. Member Segreto commented that she thought they were.going o nun them by legal counsel first. Chair Hulbert stated that he thought they were going to let legal counsel take a look at them after. Mr. Keprios replied they can still make a recommendation and the motion and they will find out whether legal counsel or administration can accept that. Chair Hulbert stated that he would put that forward as a motion. Ayes: Peterson, Segreto, Cella, Deeds, Hulbert, Gieseke, Peterson, Steel, Jacobson. Motion carried. VILE. Park Board Se f Assessment Proposal — Louise Segreto, Edina Park Board Member Segreto informed the Park Board that she has been serving on this board for two years and over her course of tenure on this board they've had some really great meetings and some that could be greater. She stated that as a whole they have had some really talented people both on the board and on staff. She noted that every board she has served on, all have been non - profit they have always had a regularly occurring self - assessment. She explained that if you look at board self - assessments to which she could rattle off a half dozen standard questions that non - profit boards use on a regularly basis usually every two to three years:but is not quite:.sure what would be appropriate for this group. She stated that she thinks they could do a better job of what they are doing if they take a moment to self- reflect and go through the process. She indicated that she asked Mr. Keprios if they could possibly get a facilitator because it makes it so much easier when you,have a neutral party going through the process; however, from what she understands they don't have the luxury of doing that. She noted that she thinks this would cause them to be more effective. She pointed out there are a lot of non -profit aids out there on the Web and she would like to draft one up and send it to the chairperson and Mr. Keprios and solicit the Park Board comments because she .is sure they could come up with maybe two pages worth of self - assessment questions. She stated they could then figure out a process of going through this in a relaxed setting and not at a meeting. She commented they can get to know one another better and to make meetings more effective and see how they are relating to one another, how they are relating to staff and does every board member feel like they can contribute or is the some overshadowing going on that they need to work on as well as many other issues that most board do consider but her thought is to really make this experience better. 17 Chair Hulbert indicated that he thinks it's a great suggestion. Member Kathryn Peterson asked Member Segreto if she envisions there being a survey that they each would complete and there would be a facilitated discussion, she's not really sure how it would work. Member Segreto explained she would take a survey from a non - profit guidance company and it would be put in a Park Board packet which will incorporate input from anyone on the Park Board what they would like to see added. The survey would be filled out and signed and she doesn't think it should be an anonymous survey. Then they would need to somehow come up with a process to compile and summarize the surveys, maybe the chairperson, and then meet at an offsite premise and have a meaningful discussion about where they would need improvement, what is working well, what's not working well, and what could they do to make things better. Member Steel indicated that she thinks this a great idea and hopes that it will be successful so that other boards and commissions use it down the road. She added there is a lot to gain from this process and so she is grateful that Member Segreto brought this forward. Member Kathryn Peterson asked if they could assume that this would be a nonpublic meeting to which Mr. Keprios replied all Park Board meetings are open to the public. The only thing that the law permits for a closed meeting is if it deals with a legal or personnel issue. 'Member Deeds suggested that they take this discussion offline and don't do it as a Park Board and if they want to do something like this they just do it as private individuals. Mr. Keprios replied that was okay so long as you are not conducting serial meetings through emails which is in violation of the open meeting law. He stated that you certainly can do things on your own. Member Steel asked could the chair set up an on -line survey and then the members respond and them. Mr. Keprios replied absolutely, you just can't engage in sharing ideas, thoughts and what not in an email conversation with all members. Chair Hulbert indicated that since this is Member Segreto's idea he is assuming she will take the leadership role in setting up this survey. Member Segreto replied yes but said she still needs to do some more research on it. VII. F.Donations Policy & Naming of Parks and Facilities Policy Working Group Update Member Jones informed the Park Board there are no updates at this time. VII. G. User Fee Policy Working Group Update — Keeya Steel, Vice Chair Edina Park Board Member Steel indicated that they have focused on youth athletic associations and divided up the different areas to per participant user fee residency requirement, financial reporting requirements and tournament policy. On Sunday, as she previously mentioned, the working group met with the athletic associations and they had a great dialog on the different pressures that the associations are facing and about how we want to see Edina and these athletic associations succeed going forward. She stated that she was happy to find out that the athletic associations generally agreed with the direction of their working group's recommendations as well as they did gain some insight from them. She added that they will continue to meet twice a month until they nail down a recommendation. VII.H. Election of Officers Mr. Keprios opened up the floor for nominations for Chair of the Park Board. Member Hulbert made a motion to nominate Keeya Steel. Member Segreto made a motion to close nominations. Member Dan Peterson seconded the motion. Motion carried and Mr. Keprios announced that Keeya Steel has been voted as Chair of the Park Board. Mr. Keprios opened up the floor for nominations for Vice -Chair of the Park Board. Member Kathryn Peterson made a motion to nominate Ellen Jones. Member Segreto made a motion to nominated David 18 Deeds. Member Deeds had to respectfully decline given his travel schedule. Member Deeds moved to close nominations. Joseph Hulbert seconded the motion. Motion carried and Mr. Keprios announced Ellen Jones has been voted as Vice-Chair of the Park Board. VIII. CORRESPONDENCE AND PETITIONS Mr. Keprios informed the Park Board that he doesn't have any correspondence and petitions,to hand out although he has'been collecting approximately 40 to 60 emails a day on the golf dome, sports dome and Edinborough Parka He noted that he is trying to accumulate those and continue to update each master list and -send them out in one email. IX CHAIR AND BOARD MEMBER COMMENTS Member.Jones indicated that next month Highlands Park is going to be on the agenda where1the Edina Soccer Club is,asking the City to remove the softball field and asked what the process is for public notification. Mr. Keprios responded that he will send out a mailing to everyone who lives within 1,000 feet of Highlands Park informing them of what the proposal is, that will be on the agenda. He stated that the letter will encourage residents to express their views by email, postal mail or show up at the March Park Board meeting and give public testimony. Member Hulbert stated that they have received a lot of emails and some of them were saying that Edina is falling behind but that they also need to.look at Edina because it has a lot of things in their.community that a lot of other communities. don't such as a golf course and Edinborough Park which is a unique,_ facility. There are a lot of things to be proud of. He noted that he took his son ice skating the ice was totally skateable where a lot of other communities have given up even trying to maintain their ice so kudos to the staff, there are lot of people who appreciate staff still maintaining the effort. Member Jones asked about the golf dome to which Mr. Keprios replied that the cause of the fire is still under investigation. He noted that they are researching what it would cost to bring it back to the original condition. He added that they do have insurance and thankfully for them it is a total replacement cost insurance so it's well over one million dollars and that is just for the fabric. Member Kathryn Peterson.asked what if that insurance money was used toward a replacement of the golf,dome that maybe had two parts; one that was a golf part and one that was an athletic field part. Mr. Keprios noted that is something that they are „going to have to spend some time giving some thought to but it likely won't be enough to get the whole job. done. Member Deeds pointed out that they did have a discussion regarding that at, one, of their sports doe subcommittees and the fact is that golf and other athletic uses don't mix because of the very nature of it so it is two completely separate facilities. Member Kathryn Peterson stated but it could be two domes next to each other with a common building, they could take advantage of that. Member Dee&stated you could pick a common building and share a parking lot. Mr. Keprios responded that is a concept that is being considered and in fact that concept was considered before the golf dome went down. Member Gieseke indicated that they. understand there is a great demand and they would love to see a dome. He noted that he thinks there is something they are missing, some ingenuity. that maybe has to do with the fire and rebuilding of the dome or something where they can make this work. He noted that is why he was asking if they could do it and open it in stages as well as have more mixed use so there are different revenue streams to make this work. Mr. Keprios replied that there would be some economies to having a shared building but it's going to require,a new location and that adds to the cost significantly but believes that it's something that should be considered. X. STAFF COMMENTS 19 Mr. Keprios noted he just wants to thank Ms. Kattreh for all of her work as she has been pulling a lot of extra duty and wearing a lot of hats covering for Edinborough, being his new Assistant Director and serving on working groups. She has really done a stellar job with all of that and thank you. Mr. Keprios indicated that they are just ecstatic to have Susan Faus join their team. She is very sharp and a great professional. Mr. Keprios noted that he also wants to give kudos to his maintenance staff for the outdoor ice rinks. He thinks they are probably one of a few communities that has been open as much as they have. Meeting adjourned at 10:15 pm 20 rR I.4Z MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thurs., Feb. D9, 2012 7:00 PM I. CALLTO,ORDER 7:01'p.m. II. ROLL CALL Answering Roll Call was Members Gubrud, Heer, Jennings, Kostuch, Paterlini, Rudnicki, Sierks, Thompson, Zarrin and- Chair Latham. Late Arrival: Risser Absent: Gupta Staff Present: Jesse Struve and Rebecca Foster III. APPROVAL OF MEETING AGENDA Agenda was approved as written. IV. ADOPTION OF CONSENT AGENDA Motion made by Member Gubrud and seconded by Member Thompson approving consent agenda. Motion carried unanimously. V. COMMUNITY COMMENT Katie Meyer, do.town campaign, inviting Commissioners to Living Streets Forum on February 15th. VI. REPORTS AND RECOMMENDATIONS A. Welcome two new Commissioners. Chair Latham thanked Commissioner lyer for his service to the EEC. Chair Latham welcomed Member Heer and Member Rudnicki to the EEC. B. Approval of Working Group Press Release Motion made by Member Sierks and seconded by Member Gubrud to remove Laura Eaton and Ray O'Connell from Air Quality Working Group and temporary disband working group until a new chair steps forward. Motion carried unanimously. Motion made by Chair Latham and seconded by Member Gubrud to approve John Heer as co -chair of the Energy Working Group. Motion carried unanimously. Motion made by Member Kostuch and seconded by Member Zarrin to delete Project and Policy Working Group. Motion carried unanimously. Motion made by Member Paterlini and seconded by Member Heer to delete the EEC Website Task Force and have each Working Group responsible for updating the EEC website per their activities.. Motion carried unanimously. Motion made by Member Paterlini and seconded by Member Zarrin to add a Bylaws Committee and appoint Chair Latham as Chair of the Committee. Motion carried unanimously. 1 . 1 Motion made by Member Kostuch and seconded by' Member Gubrud to approve the EEC Working Group Press Release as written. Motion carried unanimously. Motion made by Member Paterlini and seconded`by.Memlier Zarrin to create a Carbon Disclosure.. Project (CDP) Committee composed of Member Paterlini, and Member'Heer to update the CDP and oversee the B3 data and Regional Indicator Project. Motion carried unanimously. 1. Bylaw Revision Committee. Chair Latham gave an update on the Bylaw changes and,the Commission will approve the changes at their March meeting. C. Green Step Cities. Chair Latham review the City's Green Step progress. It appears that Edina is very close to qualifying for level 3 certification provided that the B3 data entry can be completed. Motion made by Member Paterlini and seconded by Member Sierks to drop Green Step #19 Surface .Water Quality. Motion carried unanimously. Motion made by Member Zarrin and seconded by Member Sierks to add overall 15% diversion: of. currently disposed,waste from city operations into recycling and organics collection within Green Step #22.2. Motion carried unanimously. Motion made by Member Risser and seconded by.Member Gubrud to delete Green Step #23.2 Regulate Recreational Burning or Outdoor Wood Boilers. Motion carried unanimously. 1. EEC annual activity calendar timeline was discussed. D. Recycling & Solid Waste WG 1. Residential Recycling RFP. Chair Latham reviewed the RFP framework. Motion made by Member Kostuch and seconded by Member Zarrin to change percentages of the weightings for Environmental and Economic to be equal at 40% for evaluating the RFP. Motion carried unanimously. 2. City Park Recycling Bin Task Force. , Chair Latham gave a, progress update on the recycling bins at City Parks. 3. The 2012 and 2013 RSW WG work plan was discussed. E. Energy WG 1. Solar panel project.. Mr. Struve gave an update on the installation of the project. 2. Solar /wind ordinance amendments task force. Cary Teague, Planning Director, is currently reviewing the ordinance. 3. PACE commercial energy district. Mr. Struve gave an update on the first applicant of the Emerald Energy Program which is Grandview Tire and Auto on W 70th St and Cahill Rd. 4. 2012 & 2013 EWG work plan F. Air Quality WG Report. 1. Update on Drive Through.City Code Amendments. Commissioner Risser gave an update about the Planning Commissions comments on -the Drive Through City Code Ammendments. 2 I 2. No Idling sign pilot project. This topic will be discussed at the February 21" City Council Work Session. Commissioner Risser said the pilot areas will be Creek Valley and Concord Elementary Schools. G. Education Outreach Working Group Report 1. April 19 2012 educational program. Commissioner Zarrin gave an update about the proposed event. Motion made by Member Zarrin, and seconded by Member Paterlini that EEC will provide $500 funding from the EEC budget for the April 19 event. Donations will be solicited via the Edina Community Foundation (ECF). Any ECF donations will be used to first pay any expenses.beyond EEC's $500: Any balance after that ;will .be used for a speaker honorarium not to exceed$250. Any: balance after that will be equally.,divided between the.EEC:ECF account and the school Edina Go Green group: The refreshment Free Will donation basket funds will °go td the Edina Go Green school group. Motion carried unanimously. 2. Proposed Eco Film — Paul Thompson to work with Tom Shirley and the EOWG to recommend a film and date for a summer.Tuesday evening at Centennial Lakes Amphitheater. 3. 2012 EOWG work plan was discussed. H. Water Quality WG 1. 2012' WQWG work plan was discussed. I. City Council Work Session. Proposed agenda was approved as written. L 2012 &.2013 EEC.Proposed Work Plan. Chair Latham reviewed the proposed Work Plan. K. May Term Intern. The application deadline is February 15tH L. Volunteer Recognition nominee. This topic was tabled. M. Google groups usage policy. Chair Latham reviewed the policy and Member Paterlini will send Goggle link to new Commissioners. N. EEC Website. This topic was tabled. VII. CORRESPONDENCE & PETITIONS VIII. CHAIR AND COMMISSION MEMBER COMMENTS A. Officer elections. This topic was tabled until after the City Council Work Session on February 21St IX. STAFF COMMENTS A. Jesse Struve. Mr. Struve reviewed the 2011 EEC Financial Report, $84320.72 of the allotted $10,000 was spent, and he announced his resignation from the Cityeffective February 29th as EEC staff liaison. Chair Latham thanked him for his excellent service during the past year on behalf of the commission and wished him the best in his new position for the City of Orono. B. Green Corps Intern " -.Bill Sierks reported that intern Sarah Steinman cannot finish entering the 133 data until someone in the city building department works with her to.map the remaining meter numbers into an identifiable city building. Chair Latham reported that failure to complete this task by 54 -12 will preclude Edina from receiving level 3 Green Step Cities_ certification. There being no further business on the Commission Agenda, Chair Latham declared the meeting adjourned at 9:31 p.m. Motion made by Member Thompson and seconded by Member Zarrin to adjourn meeting. Motion.carried nanimously. 3 Respectfully submitted, Reb cc Foster GIS Ad inistrator 4 i MINUTES Regular Meeting of the Edina Heritage Preservation Board Edina City Hall - Council Chambers Monday, February 13, 2012 6:00 p.m. - New Member Orientation 7:00 p.m. - Heritage Preservation Meeting 6:00 p.m. — Heritage Preservation Board orientation was provided for the newly appointed HPB members. I. , CALL TO ORDER 7:05 P.M. II. ROLL CALL Answering roll, call was Chair Stegner, and Members Carr, Davis, Moore, Curran, Christiaansen, Mellom, Sussman, and Ellingboe. Absent were Members Anger, and Copman. Staff present was Planner Joyce Repya. Consultant Robert Vogel was also present III. INTRODUCTION OF NEW MEMBERS: Planner Repya introduced Jennifer Christiaansen, Joyce Mellom, and Peter Sussman— the newest members to join the Heritage Preservation Board. Board members in -turn introduced themselves, and offered a warm welcome to the newest members. IV. MINNESOTA STATE PRESERVATION OFFICE (SHPO) REPRESENTATIVES: Michael Koop & Leslie Coburn Planner Repya introduced Michael Koop, Historic Preservation Program Specialist and his co- worker, Leslie Coburn, Government Programs and Compliance Assistant from the Minnesota State Preservation Office who are traveling the state, visiting with local HPC's to share the State initiatives which are part of the newly enacted Preservation Plan for 2012 -2017. Mr. Koop explained that prior to the adoption of the State's Preservation Plan there was a period of public comment when preservationists were encouraged to comment on the plan. His office was pleased to receive'comments from Edina's HPB Chair Joel Stegner. Having representatives from the SHPO office visit local HPB's during the year was one of Stegner's suggestions which his office agreed would go a long way. to encourage cooperation between the state and local, preservationists. Mr. Koop shared the following points of interest with the Board: • The State Preservation Conference will be held in Fergus Falls, September 13,h & 146. All board members are encouraged to attend, and grant funds will again be available to defray the costs. He added-that suggested topics for sessions would be most welcome. • The proposed work Edina's HPB has identified for a digital resource inventory is very interesting and something the State would be happy provide assistance. Currently, the State has a list of historic resources for each community which can be accessed; however the most of the records are still in the paper format. Edina Heritage Preservation Board Minutes February 13, 2012 • The HPB's interest in the recent past, particularly the Mid - Century Modern architecture in the community is a topic of interest on the State level as well.. Mr. Koop encouraged the Board to consider accessing CLG funds to assist in that.potential research. • The SHPO,office is eager to support local HPB's by providing speakers. on heritage related topics. Mr. Koop invited the, HPB to visit his, offices at the - Minnesota History Center in St. Paul. The Board agreed that would be of interest to them later in the year. Mr. Koop shared copies of the new State Preservation Plan along with reports and pamphlets on "Minnesota Modern — Era of Innovation ", Modernism — recent past program from the National Trust for Historic Preservation, as well as copies of "Historic Preservation Learning Portal" from the Federal Preservation Institute. A conversation continued where the Board shared their common preservation interests. Chair Stegner thanked Mr. Koop'and Ms. Coburn.for sharing news from SHPO, and encouraged them to enjoy the rest of the meeting.'-, V. APPROVAL OF MEETING AGENDA Member Carr moved to approve the meeting agenda as presented. Member Moore seconded the motion. All voted aye. The motion carried. VI. APPROVAL OF THE MINUTES Regular meeting of January 10, 2012 Member Curran moved approval of the.minutes from the January 10, 2012, meeting of the board. Member Davis seconded the motion. All voted aye. The motion carried. VII. COMMUNITY COMMENT None VIII. REPORTS /RECOMMENDATIONS A. Board & Commission Bylaws Planner Repya explained that Assistant City Manager, Karen Kurt worked with a committee of the chairs from all of the City's boards and commissions as well as.the staff liaisons to create a consistent set of bylaws to be used by all of the City's boards and commissions. Once the main template was approved by the City Council, the document was revised to refer to each respective board or commission. The Heritage Preservation Board's Bylaws were presented to the Board for adoption. Chair Stegner explained that the new Bylaws do a good job of explaining the attendance policies which had been quite confusing. A positive change he noted is that if a regular meeting of the board is canceled; all board members will be counted as having attended the meeting. This change ensures that a canceled meeting will not throw off the mandated 75% attendance requirement. 2 Edina Heritage Preservation Board Minutes February 13, 2012 Board members briefly discussed the Bylaws, agreeing that they liked the enabling ordinances included at the end as an, appendix. Member Carr moved for adoption of the new Heritage Preservation Board Bylaws. Member Mellom seconded the motion. All voted aye. The motion carried. B. Thematic Study of Heritage Resources Associated with Edina Women — Review ...Recommended. Actions Consultant Robert Vogel ,responded to the Board's request for clarification of the goals and implementation recommendations by explaining that the recommendations relate directly to the strategic goals outlined in the City's Comprehensive Plan. The main recommendation requires that whenever historic research is undertaken relative to a property in Edina the relationship of Edina women to the property must be included. f Also, relative to archaeological resources, currently the City's heritage preservation program lacks substantial information. Surrounding communities, such. as. Eden Prairie and Bloomington have discovered a great deal of archaeological data usually as a result of required studies for major highway developments..: Mr. Vogel added that it only stands to reason that Edina too would most likely have a great deal archaeological resources yet to be discovered. Edina's disadvantage over the other communities centers on the era when most of.Edina's development took place — post World War II which preceded an interest in archaeology. That being said, Vogel suggested that a future emphasis on Edina's archaeological resources be considered when undertaking a research project. Board members discussed several areas in the City that could have potential for archaeological information, to include a rumored Indian burial mound near Cornelia School, and the Savory Gardens south of the. Crosstown Highway on Whiting Avenue. Member Curran stated that she would like to see the study put to concrete use by perhaps recognizing the strong influence Sarah Baird had on the Grange Hall. She added that it might be a good idea to include the recognition with the annual open house held at the Grange. Hall during Preservation Month in May. The Board concurred that would be a great idea. Planner Repya agreed to let the Historical Society know about the HPB's interest in recognizing Sarah Baird at the Grange Hall. Summarizing Consultant Vogel's comments on the recommendations in the Thematic Study of Women Associated with .Edina's Historic Resources, Member Carr pointed out that whenever a study is undertaken by the HPB, it will include research into .whether there were any women associated with the resource. Mr. Vogel concurred with Ms :Carr's.summation. Member Sussman added'that in addition to Edina women, it is important not to forget the underrepresented groups such as African Americans when research is undertaken. A brief discussion ensued. No formal action was taken. Edina Heritage Preservation Board Minutes February 13, 2012 C. 2012 Work Plan Planner Repya explained that she took the suggestions the HPB provided for the work plan at the January meeting and categorized the work items into the areas of Research, Preservation and Education. She also provided a 2012 monthly calendar for the Board to- use for scheduling purposes. Member Carr stated that she would like to add "Designate at least one'property an Edina Heritage Landmark" under the Preservation section. Following a brief discussion, it was agreed that under the Preservation. heading the following revised work item be listed: 6) Promote voluntary landmark designation of Edina Heritage Resources -to include: * At least three identified bungalow style homes in the Morningside neighborhood; and * At least I property designated eligible for landmark designation. Board members also expressed an interest in adding a focus on the recent past to the work plan. Chair Stegner observed that up until now, the HPB has - concentrated on the City's development up to World War ll., He added that the period post WWII was the era when most of the Edina we know today was created, and in order to ensure that this recent history is not lost, it shouldibe added to the work plan. A discussion ensued regarding the vast amount of Mid - Century Modern architecture in the City:of Edina — some of it award winning. Member Christiaansen explained that as an architect, she has a passion for the Mid - Century Modern style. She pointed out that recently, she and her husband purchased, a foreclosed Mid - Century home in Edina, and have just finished a renovation project. She added that she would enjoy being involved in a Mid - Century Modern project. . Chair Stegner reminded the Board that if they were interested, they could create a Mid - Century Modern working group, and invite people from within the community to participate in a project. Discussion ensued regarding the potential of applying for a CLG grant to research the Mid - Century Modern architecture in the City. The Board appeared enthusiastic and inquired on the timing. Michael Koop, the visitor from MN SHPO explained that the final deadline for CLG grant applications is March 23, 2012, and while that doesn't allow a lot of time, it would be possible. Consultant Vogel questioned how research into the Mid - Century Modern architecture -would fit into the City's Historic Context Study — pointing out that perhaps an historic context needs to be added for the post war development in the City that is limited to a 20 -30 year time frame. Planner Repya observed that Tier I of the City's Historic Context Study does include a section on the Suburban Landscape. However, much of the focus was on the development of Southdale Center. 4 Edina Heritage Preservation Board Minutes February 13, 2012 Member Carr moved that the HPB apply for a CLG grant for a Historic Context. on the Mid - Century Modern architecture in the City of Edina built from mid -1940 — 1974. Member Moore seconded the motion. A brief discussion ensued regarding the importance of the post World War 11 era to the history of the City. Consultant Vogel commented that a more textured study would look at both residential and commercial properties built d_ uring,that.period. Member Moore commented that this is a very timely topic for which there is a lot of strong passion..among members of the community. Addressing the motion and second on the table to apply for a CLG °grant for an historic context on the Mid - Century Modern architecture in the City from mid -1940 - 1974, Chair Stegner called for the vote. All voted aye. The motion carried. Member Sussman pointed out that that as the Board evaluates the 2012 Work Plan, it would be a good idea to remember that the 125th anniversary of the City is coming up in 201.3. One project he feels strongly about is having Edina's oldest residents encouraged to share their "Edina stories" through oral interviews. Planner Repya agreed pointing out that obtaining oral histories has been an ongoing project for the Edina Historical Society. Chair Stegner explained that the City Council is interested in seeing the annual work plan as part of the joint work session held between the HPB and the Council. He questioned whether the date for the joint meeting had been scheduled, noting that since May (Preservation Month) is so busy for the HBP perhaps the City Council would be able to meet in either April or June. Planner Repya stated that she would share the request of the Board with the City Clerk and report back with the meeting date that works best for the City Council. D. Southdale Center Artifact Update Member Moore explained that he had nothing new to report. Southdale Center is currently engrossed with their remodel. He agreed to keep the Board posted of any news on the artifact front. E. Promotion for 2012 Edina Heritage Award Planner Repya reported that nominations are now open for the 2012 Heritage Award. Announcements are planned for the Edina Sun Current newspaper, the spring issue of "About Town" magazine, Channel 16, Facebook, Twitter, on the City's web site, as well as the "City Extra". The deadline for submittals is Friday, April 13th since the "About Town" magazine will be delivered the first week of April. Board members received nomination forms and were encouraged to consider potential properties they could nominate. Member Mellom observed that there is an old home at the southwest corner of W. 49 '/2 Street and France Avenue that is currently used by Spalon Montage. The building has undergone very little change over the years, while the uses have changed. Planner Repya agreed pointing out that the building is known as the Trinity Chapel, constructed in 1872, it was moved to its current location in 1925. 5 Edina Heritage Preservation Board Minutes February 13, 2012 Following a brief discussion; board members agreed that they looked forward to having several potential nominations to consider. No formal action was taken.: . IX. CORRESPONDENCE AND. PETITIONS — None X. CHAIR AND BOARD MEMBER COMMENTS Chair Stegner advised the Board that their. next meeting in March will be the Annual meeting. At that time, the positions of Chair and Vice Chair. will be up for election. Since this is the second year _Stegner has chaired, the Board, he will not be eligible to serve again.. Vice Chair Claudia Carr has' served in her position for two years and if nominated, has stated that she would be happy to serve as Chair. Mr. Stegner encouraged the Board to consider serving in a leadership position for the coming year, and think about the upcoming elections in - March. XI. STAFF COMMENTS . Planner Repya stated that a report of the January 2012 website-activity for the City had an interesting fact — the YouTube video that the HPB ran at the end of the December meeting showing the 1938 construction of St. Stephen's Episcopal Church had 72 views. Board members agreed that was a good sign that Edina residents are interested in the City's history. X. NEXT MEETING DATE March 13, 2012 XI. ADJOURNMENT 9:15 p.m Respectfully submitted,, Joyce Repya 6 -L colninvute r Commuter Services — A program of the I494 Corridor.Commission 2011 Annual Report na = Not Assigned Goal Result Em to ers/Muld- Tenant Properties Commuter fairs with employers and multi- tenant properties 140 198 Community Fairs (Farmers Markets, Chambers of Commerce, State of the City, Green Expos etc. 20 31 Bike -to -work clinics and tune up events 20 17 Free bike rack program for employers na 7 installed Companies E2noting Commuter Challenge 75 110 Rideshare to Work Month fairs 50 55 Travel Demand Management Plans na 9 (Normandale Community College, ATK, Polar Semiconductor, Windsor Plaza, United Health Group, FingerhutBluestem Brands, Liberty Property Trust, Syngenta Seeds, Lifetouch) Employer semmars/Group presentations 3 12 Commute Benefit Coordinators at large companies 400 702 Manage Preferential Carpool Parking for Employers 16 American Medical Systems, ATK, Best Buy, Crescent Ridge, Cargill, Emerson, Express Scripts, Mammoth- WEBCO, Medica, Normandale Community College, Opportunity Partners, Starkey, St. Jude Medical, Supervalu, UnitedHealth Group, US Bank Employer Displays with bus schedules, Rdeshare and bicycle commuting information to employers na 180 Assisted employers with telework resources 100 115 Twitter followers na 530 Mailings to Employers na 12 000 Commuter New carpoolers 225 2,441 New van oolers 10 25 New bus riders 200 1,925 people assisted by staff New bicycle commuters 300 516 New teleworkers 100 410 Rideshare to work month participants 300 572 Commuter Challen a pledges 1,000 2.952 Total Single Occupant Vehicle conversions 1,000 15,317 Resulting in 28.83 million vehicle miles not traveled as a direct result of Commuter Services staff in 2011. I -494 CORRIDOR COMMISSION BLOOMINGTON * EDEN PRAIRIE * EDINA * MINNETONKA * RICHFIELD X00 Commuter Services 2012 Legislative Positions Brad Aho -1-494 Commission Chair - 612 - 759 -7596 Bill Schreiber & John Apitz — Legislative Counsel — 651 -22 8-9757 "LET'S GET TO WORK..." The 1-494 Corridor Commission recommends the Legislature focus highway and transit funding dollars on projects that create jobs and enhance the efficiency of our metropolitan transportation system. Jobs Through Improved Traffic Movement 494135W Interchange Our highest priority is the reconstruction of the 1 -494 and 1 -35W Interchange. This interchange provides access to many of Minnesota's important economic and entertainment venues... MSP Intl Airport (16th busiest in the world), Mall of America (the busiest mall in the U.S.), downtown Minneapolis, the south metro and the 494 Business Corridor. Congestion, accidents and bottlenecks at this interchange damage our economy and stifle job growth. Traffic counts of more than 265,000 vehicles per day far exceed design capacity resulting in major delays, high user costs and the highest crash rate among metro interstate highways. Debate over improvement of this crucial interchange has continued for years. MnDOT has recently taken first steps in a plan that will result in reconstruction. The 1-494 Commission asks lawmakers to support the plan for phased reconstruction of this high priority project as a vital step toward reviving our regional economy and the jobs creation that will follow. Add a third lane on 1-494 from the airport to the Fish Lake interchange Jobs Through Transit Improvements - Southwest Corridor LRT Years of planning by Hennepin County and participation by residents and the business community of Minneapolis, St. Louis Park, Hopkins, Edina, Minnetonka and Eden Prairie has resulted in the selection of a Southwest LRT alignment that will provide a 15 -mile, high - frequency transit option linking the rapidly growing southwest metro area to downtown Minneapolis. The line will serve over 240,000 jobs and connect the region's top job center, downtown Minneapolis, with the region's sixth largest job center, Opus /Golden Triangle. Ridership is expected to be in excess of 29,000 trips per day. The project has the enthusiastic support of the Southwest Transitway Alliance, a coalition of corridor businesses formed to promote the line. We urge lawmakers to support $25 million in state bonds for Preliminary Engineering. Jobs Through TED - Transportation Economic Development Projects The success of the Transportation Economic Development (TED) program demonstrates the value of supporting local projects that create jobs while making needed Improvements to our roadways and interchanges. The Legislature should approve an on -going and predictable funding source that can be matched with local funds and be used to encourage business growth and job creation. The 1-494 Corridor Commission would offer the following projects as example of needed roadway Improvements that have local backing and a portion of the funds needed to move forward. The TED program can provide a funding match that will create jobs while making needed improvements to our roads. • Reconstruct the France Avenue/TH 62 Interchange (Edina) • Construct a 77th Street underpass beneath TH 77 to connect to 20 Avenue, the airport and the Mail of America to relieve traffic congestion on 1-494 (Richfield) • Add lanes on TH 62 in each direction from TH 77 to Portland & Penn to TH 100 to match Crosstown Commons Investment (Richfield, Edina) • Add a west bound ramp onto 1-494 at Bush Lake Road (Bloomington) • Add a west bound on -ramp onto 1 -394 at Ridgedale Drive (Minnetonka) • Hicihwav 169Nallev View Road interchange reconstruction (Eden Prairie, Edina) • Add an east bound auxiliary lane on 1-494 between 1 -35W and France Ave (Bloomington) • Reconstruct Shady Oak bridge at TH 212 (Eden Prairie) 1-494 Corridor Commission & Commuter Services The 1-494 Corridor Commission encourages economic .growth and regional prosperity through improved transportation options along 1-494. The Commission is made up of elected officials and city administrators from Bloomington, Eden Prairie, Edina, Minnetonka, and Richfield, as well as the Minnesota Department of Transportation, the Metropolitan Council, and the private business community. It acts as a Transportation Management Organization (TMO) in our member cities which reaches. out to employers and their employees to promote ride sharing, public transit and bicycling as an altemative to single- occupant vehicular commuting. Bloomington • Edina • Richfield Freedom from tobacco smoke Parks and playgrounds are not places children should pick up smoking ... "I'm proud that the Richfield City Council voted unanimously to ban tobacco in all City parks. Everybody deserves the right to a tobacco free environment." Debbie Goettel, Mayor, City of Richfield ...Yet when children are around smoking where they play, it appears accepted in their community —a factor that influences them to start. SHIP worked with Richfield leaders to draft and pass a comprehensive tobacco free parks and recreation ordinance. Now Richfield residents can enjoy tobacco free parks and help their children choose not to use tobacco. SHIP got the "tobacco free" message in more places. • All three cities reminded park and playground users not to smoke through the Enviro Girl media campaign developed by Edina staff. • Bloomington Schools posted signs about their tobacco free policy throughout their campuses. Making the healthy choi e the easy choice 2009 -2011 health reform MINNESOTA SHIN I Statewide Heath Improvemrm ProEram Uore physical activity A Bloomington thoroughfare along 86th Street was a problematic route for cyclists ... ... "Currently I cannot safely allow my kids to bike one block up the street to the park ... with no boulevard between them and the speeding traffic" (Bloomington resident). "Glad that SHIP supports planning and our mayor is designing safer, dedicated bike interested lanes on the road. The result along in making 86th Street is a safer, on -road Bloomington a bikeway that makes biking an easier cycling friendly choice. The 86th Street bikeway city!" connects to other bikeways, trails, Bloomington recreational facilities and transit resident routes in and around the City. SHIP efforts to make physical activity easier have extended to schools, worksites and communities. • All three cities are working on making it easier to get around by foot and pedal power. • 250 bicycle parking spots added with new bike racks installed on city and school properties. • 4 schools provide increased physical activity time in classrooms and at recess for 972 students. • 1100 Edina students are now physically active every day in before- and after - school programs. • 10 schools promote walking and biking to school. • 31 childcare and preschool sites are making active play a part of the day for 2764 students. • 6 employers are incorporating physical activity into the workday. More information Ruth Tripp, SHIP Coordinator 952 - 563 -8742 or rtripp @ci.bloomington.mn.us www.ci.bloomington.mn.us /ship Better nutrition V n schools A seed started a series of events that changed students, changed school lunches and made a community take notice ... ... SHIP provided "seed" money for a school garden to make healthy eating easier at South Education Center Alternative School. "? feel like I'm Students who participated in doing my part. It's the garden were so inspired really exciting." that they decided to enter their SECA student and contest own creation, Porcupine Sliders, participant in First Lady Michelle Obama's national "Recipes for Healthy Kids" contest. The contest challenged students to create nutritious, kid - approved foods for school lunches. When they won first place, the whole community cheered! With school gardens, the Farm -to- School initiative and healthier menus and snacks, students are exposed to new, healthy foods and are eating them! • 9 school gardens are in the three cities. • 1100 students in Edina before- and after - school programs are assured healthier snacks. • Bloomington schools' A la carte menus are free of "bad" trans fat. • All Richfield schools are providing more fresh fruits and vegetables daily for lunch. • Students in Bloomington and Richfield are eating more locally grown foods at school. Clinics implement prevention Clinics are leaders in efforts that could significantly lower healthcare costs ... ... SHIP assisted three clinics and a healthcare system implement new standards of care to step up prevention efforts. The new standards help patients become aware of their health risks and achieve lifestyle changes to prevent chronic disease. Their efforts will ultimately decrease healthcare costs. Better nutrition in communities Edina amended its city code so residents would have a benefit already found in surrounding cities ... ... Before Edina residents could benefit from their own "We eat the food, farmers market, city code had shop for fresh to be amended to allow the produce and connect sale of produce on public with neighbors .. . property. SHIP provided Thank you for your expertise regarding the health efforts to have the City benefits of farmers markets host the market. . . " to support the amendment, Edina resident and when it passed, helped plan for the market's opening. Edina residents flocked to their first farmers market in summer 2010. Now it's easier for people in Edina to eat locally grown fruits and vegetables. Farmers markets and community gardens are important strategies that make it easier for more people to benefit from fresh fruits and vegetables • Richfield added a satellite farmers market. • Bloomington and Richfield made is possible for nutrition assistance program participants to use their benefits at the farmers markets. • 55 more garden plots are now in Bloomington. • 7 new community gardens were developed by local churches that donated nearly one ton of produce to local food shelves. "The food shelf serves over 6,500 people monthly — mony for whom fresh produce makes a difference. We can never have enough (fresh produce). It keeps the community healthy." Frances Lubecke, VEAP program director REPORURECOMMEN DATION To: MAYOR AND COUNCIL Agenda Item VIII. A. DEBRA MANGEN Action From: CITY CLERK Discussion ® Information Date: MARCH 20, 2012 Subject: CORRESPONDENCE RECEIVED AFTER PACKETS INFORMATION /BACKGROUND: Attached is correspondence received after the packets were delivered to you. EMPLOYER SUPPORT RESERVE THE GUARD AND RESERVE �il�' �' � �L�I��/►,►,►; r; ,��, MINNESOTA COMMITTEE FOR EMPLOYER SUPPORT OF THE GUARD AND RESERVE 8180 Belden Boulevard Cottage Grove, Minnesota 55016 March 19th, 2012 James Hovland City of Edina 4801 W 50th St. Edina, MN 55424 RE: Department of Defense Award Dear Mr. Hovland, Based on a supportive employer award nomination submitted by your employee, Chief Petty Officer Kevin Rofidal of the Coast Guard Reserve, you and the City of Edina have been selected to receive the "Pro Patria" Award from Employer Support of the Guard and Reserve (ESGR). Minnesota ESGR will present this award to you at our Annual Employer Support Awards Banquet on the evening of Monday, May 21St, 2012 at the Minneapolis West Sheraton Hotel Ballroom in Minnetonka, Minnesota. You will receive a formal invitation with more details in the very near future. ESGR is a Department of Defense organization chartered to gain and maintain employer support for Guard and Reserve members. We also honor employers like you who go that extra mile to support their Guard and Reserve employees who are a vital part of our national defense. Only a few organizations that employ Guard and Reserve members are honored at our banquet each year. Congratulations to you and the City of Edina for being selected to receive the "Pro Patria" Award. Please contact one of our full -time staff members if you have any questions. Jim Sullivan — (651) 268 -8203 —james.d.sullivan@us.army.mil Chris Campbell — (651) 282 -4285 — chris.s.campbell @ us.army.mil Jim Mitchell — (651) 282 -4487 — mitch.mitche117 @ us.anny.mil Since , A. Paul Monteen, State Chair Minnesota Committee for ESGR Susan Howl ATTN. JOSH SPRAGUE.... HAVING BOUGHT MY EDINBOROUGH CONDO KNOWING - -- AND COUNTING ON--- SWIMMING EVERY DAY -- 23 YEARS AGO ... [I AM NOW 79 YRS.OLD !] I AM VERY UPSET WITH ANY NOTION OF REMOVING "OUR WONDERFUL POOL!" GOSH - - -IS 23 YRS. ALL I GET? I THOT I SIGNED ON FOR "AS LONG AS I LIVED HERE!!" MY LAWYER WONDERS HOW YOU CAN -- IN GOOD CONSCIENCE -- TEAR UP A CONTRACT. -- SO OUTRAGEOUSLY!!! HE AND I DON'T LIKE LEGAL BATTLES AMONG FRIENDS.... 'I-PLAYED PIANO FOR 20 YRS. AT HOTEL SOFITEL - -- FORMED MANY LONG TERM RELATIONSHIPS WITH INFLUENTIAL PEOPLE IN EDINA .... THEY LIKED MY MUSIC - -- BUT MORE THAN THAT -- -THEY DEFENDED ME ON SEVERAL OCCASIONS... PLEASE - -- LET US WORK OUT A FAIR AND SENSIBLE SOLUTION.... THIS E -MAIL IS IN "CAPS" BECAUSE I'M SO UPSET!!! I HAVE BEEN A CITIZEN OF EDINA FOR THESE MANY YEARS -- I THINK SOMEONE FROM THE COUNCIL SHOULD CALL ME AND DISCUSS THIS WITH ME... I AWAIT YOUR CALL.....[ CELL PHONE - -- DICK LOWEY -- 952- 412 -1141 - -- OR - -- LAND PHONE - -- 952 -583 -8580 ] Get Free Email with Video Mail & Video Chat! 1 Susan FJowl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, March 20, 2012 10:46 AM To: Susan Faus Cc: Susan Howl; John Keprios; Ann Kattreh Subject: Fw: Edinborough Park Good morning, This message has been forwarded to the Mayor and Council members, Susan Faus, Ann Kattreh and John Keprios. Lynette Biunno, Receptionist E 952-927-88611 Fax 952 - 826 -0389 IbiunnoCcD Edina MN. gov I www.EdinaMN.gov ...For Living, Learning,•Raising families & Doing Business Please make note of my new email address. We're a do.town ... working to make the healthy choice the easy choice! From: margaretgraffCo )thomsonreuters.com jmailto: margaret .graff @thomsonreuters.com] Sent: Tuesday, March 20, 2012 10:38 AM To: Edina Mail Subject: Edinborough Park Dear City Council Members, Please do not close the track and pool! I live at Edinborough Condominiums and have used these facilities for 25 years. One of the reasons I bought my Edinborough condo was because of this amenity. Part of our association dues go towards this membership. It would be shameful for you to close these facilities with the number of seniors who count on them to get their exercise. Sincerely, Margaret Graff 7622 York Ave. S. #1209 Edina, MN 55435 651 - 687 -4978 1 Susan Howl Edina City Council: I am a 51- year -old, long -time resident/homeowner in Edina and own a condo at the Village Homes at Centennial Lakes complex (currently occupied by my Father). My note to you today is to voice my opposition to conversion of the Edinborough pool and exercise facility as recommended by your consultant. I am a frequent user of the track/pool and have observed, over more than a decade, that this facility serves an important function by supplying an opportunity for recreation to a great number of people. My, thoughts are these... 1) Edina needs recreational facilities for older people, not just kids. Though I grew up in Edina, I am constantly amazed.at the'amount of money poured into up- scaling facilities and programs for youth (school additions /auditoriums, water slides, gyms, skate parks, artificial turf.fields, rinks /warming houses; training facilities; etc:). Where does it stop? As you know; this city's population:is aging., .1 have seen how older residents use Edinborough to get daily exercise and socialize with friends. I have seen groups of.people recovering from heart attacks, individuals rehabilitating from major surgeries (hips, backs,, knees) and r people with severe mobility issues enjoying the benefits of time in the.pool. This is especially true in the winter, when it gets >hardJor seniors to go outside for exercise. The atmosphere is 'low pressure' (you don't have to be buff to go there!)= ..:something very- important to seniors. I believe they are not going to feel comfortable at the YMCA and it should not be considered,a viable alternative. Cities today seem so focused on children's issues (e.g., obesity) that they take precedent over issues faced by other community populations. Trends come and go, but there will always be a need for people of all'ages to have a place to walk, run and swim. Will a Wii Game Center really do as much good for Edina as a basic pool and track facility? Most Edina kids have a Wii at home'or can play it at a friend's house. Why does the city need to supply this? 2) Edinborough serves not only seniors, but all age groups. There are many children's swim classes conducted. Families come for open swim and college -aged kids /young adults do their laps (running and swimming). To focus this decision solely on the impact to the senior demographic is, in my mind, misguided. 3) If the City is truly committed to the "do.town" program, why take this opportunity away from an under - served demographic? There are a multitude of other parks and buildings for kids, but few for older folks. The goal of that program is life -long fitness FOR ALL and Edinborough can play a big part. 4) Residents of Edinborough and Centennial Lakes are able to use this facility under an agreement with the City. Residents in hundreds of units are eligible under this agreement and it is considered.,a 'selling point' when people consider buying a condo in that area. In fact, it was a major factor in my decision to purchase a unit at Centennial - Lakes.. If the track/pool were removed, I believe it would be a major blow to homeowners. and a breach of contract with us. It may lower property values, as our condos were not built with amenities like these outside of Edinborough. 5) 1 have lived the majority of my life in Edina. I have always considered Edina's strength to be its common sense approach to things... in providing,basic opportunities and services for people of all ages ... of promoting interaction between the generations. Over the past several years, it seems we have moved to a more up- scale, faddish, specialized community that displays the elitism our critics like to point out. Not everything needs to be over - the -top, high -tech, high- brow. I hope we can stick to the basics and provide a well- rounded array of options for our residents. In summary, please view the Edinborough track/pool facility as a vital piece in the puzzle of supplying recreational opportunities to ALL residents of Edina and consider the long- standing relationship between the City and condo owners. Thanks you for your consideration of my opinions. Bill Leskee 5900 Wooddale Ave. Edina, MN 55424 (952) 994 -1744 bleskeeCcDg mail. com Susan Flowl From: Robert Mayer [mailto:rsm1627@aol.com] Sent: Tuesday, March 20, 2012 10:18 AM To: Edina Mail Subject: Letter to Mayor Hovland Dear Mayor Hovland, I wanted to send a note to you for the kind words you expressed at the Edina Advisory Boards, Commissions, and Committee's Annual Meeting last night. Both myself and my daughter, Jamie, appreciated the wonderful evening and the gifts. It has been an honor and a pleasure to have worked with City Staff, City Council, and Commission members during the past several years. I am passionate about respect/dignity as an opportunity. I do feel the accomplishments of the Commission during my tenure have been significant. Although I will not be doing my work as a Commissioner, I will continue to work in this area in a variety of different settings. I also feel strongly that Commissioners should always be looking toward succession (i.e. new members) and I support those term limits that facilitate doing this activity. I look forward to continuing my involvement with other activities that enhance our community. Bob Mayer 1 Susan Howl From: Marty Sedoff [mailto:sedomart@ gmail.com] Sent: Tuesday, March 20, 2012 9:56M To: Edina Mail Subject: Please save Edinborough Pool I oppose closing the Edinborough Pool. While it is of utmost importance to balance the budget, Edina needs to provide benefits for all of its citizens. Having a facility that allows its residents an inexpensive means to use a pool, provide a low impact way to get exercise, have a safe place to give swimming lessons to all ages (the very young, adults who never learned to swim, handicapped persons) adds to the quality of life in Edina. Joining the Y is not cost- effective for in people — especially retirees on a fixed income. The water aerobics classes there provide a social network for seniors. It is a stress - reliever for many working adults. I personally credit water aerobics for helping me keep my diabetes under control. Please reconsider closing the pool. Instead find a way to advertise it so that more people will use it. You want to find space for kids — instead encourage them to use the pool. Since Minnesota has so many lakes, it is imperative that all of us learn to swim and feel comfortable in the water. The pool is a safe learning environment available year- round. Thank you for giving this your careful attention, (Ms.) Marty Sedoff sedomartggmail.com Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, March 20, 2012 9:29 AM To: Susan Faus Cc: Susan Howl; Ann Kattreh; John Keprios Subject: FW: Park expansion Good morning, This message has been forwarded to the Mayor and Council members, Susan Faus, Ann Kattreh and John Keprios. Lynette Biunno, Receptionist 952- 927 -8861 1 Fax 952- 826 -0389 s ;- IbiunnoCD.EdinaMN.gov . www.EdinaMN.gov ...For Living, �r � g am Learning, Raisin Families & Doing* Business - a, Please make note of my new email address. We're a do.town ... working to make the healthy choice the easy choice! From: Barb McFarlane [mailto:bmk25870)gmail.com1 Sent: Tuesday, March 20, 2012 9:15 AM To: Edina Mail Subject: Park expansion I am opposed to the proposal to remove most of the trees.. track..fitness..pooI at Edinborough Park I am a long time resident at Edinborough and was a member of the affordable housing committee a few years ago. This park should provide amenities to all age groups, not just young families. That's what makes it vibrant, young, old, middle aged all using it. Without the trees and greenery, it will be another gym type setting and no longer unique. Edinborough and Cenntenial lakes owners pay through association fees for use of the park. Since these condos are generally entry level or empty nest housing, there would be little benefit of the park without the fitness area. These condos have lost significant value in the last few years. Maintaining this amenity can be one way to maintain the value of these developments. Thank you for your consideration. Barb McFarlane 7615 Edinborugh Way 952- 892 -9377 Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, March 20, 2012 9:04 AM To: Susan Faus Cc: Susan Howl; Ann Kattreh; John Keprios Subject: FW: Edinborough Park Good morning, This message has been forwarded to the Mayor and Council members, Susan Faus, Ann Kattreh and John Keprios. Lynette Biunno, Receptionist 952-927-88611 Fax 952- 826 -0389 Ibiunno @EdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business - - - -- Original Message---- - From: Carol Doe [mailto:carolidoe @comcast.net] Sent: Tuesday, March 20, 2012 6:49 AM To: Edina Mail Subject: Edinborough Park Dear City Council, Thank you for your service to our community I have lived at Edinborough in a condo since 1986 and was and continue to be thankful for an indoor park. When the park was first built and I believe that it continues to be major features are the living trees, assess ability for a office building, condo, hotel and senior housing. I understand that the swimming pool, track and exercise equipment are not utilized to the extent of the kids area. I participated in the "Do Town" painting of the chalkboards. As a employee of BlueCross and a citizen of Edina I was very excited that Edina was emphasizing a healthy lifestye. Which includes exercise. So now to learn that my families main exercise facility will be removed makes me think that making money is more important than promoting a healthy life style. You could say well you can go join a health club. Yes, that costs extra when I have a facility very close with the cost already included in my association fee. Since Edina is promoting healthy lifestyle why not promote the pool, track and exercise equipment as an alternative to other more expensive places. Please note I have note compared prices, but [would still think it would be less expensive. Please do not remove the pool, track or exercise equipment. I will consider this decision when I vote for the open council positions this fall. Thank you Carol Doe 7621 Edinborough Way # 2204 Edina, MN 55435 Sent from my iPad Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, March 20,2012 8:58 AM To`. Susan Faus Cc: Susan Howl; Ann Kattreh; John Keprios Subject: FW: Edinborough Pool Good morning, This message has been forwarded to the Mayor and Council members, Susan Faus, Ann Kattreh and John Keprios. Lynette Biunno, Receptionist rF 952- 927 -8861 1 Fax 952 - 826 -0389 IliiunnoCrD Edina MN.gov i www.EdmaMN.gov ..For Living, Learning, Rasing Families 6i Doing Business Please make note of my new email address. We re a do town working to make the healthy choice the easy choice! From: paul monitor jmailto:hippystoner @ live.com] Sent: Monday, March 19, 2012 7:15 PM To: Edina Mail Subject: Edinborough Pool Dear Counsel Please dont close the pool. I have been swimming there for years. Paul 1 Susan Howl Dear Edina City Council. Members, ' I am unable to attend the meeting tomorrow, Tuesday, March 20th, for the Edinborough Park renovation discussion, so I wanted to pass along my thoughts. I appreciate you taking the time to read them. I've read various pieces of information, including the "Seniors rise to save their pool" article in the Star Tribune. I am in my 30's, belong to a gym of my own and do not have children, so some may say I,am fairly objective. I would, however, side with the seniors for this matter. I work in the Public Health field' and am very much aware of the aging population and how the Baby Boomers are now of retirement age. It is not only in their best interest to maintain their own health, but society's best interest to try to keep them healthy, as well. As the Baby Boomers leave the workforce, there will become an'increased shortage of medical professionals to care for them. Whatever this age group can do to maintain their good health and prevent medical issues will truly be better for the whole community. The Edinborough Park is a unique and fantastic venue for our local seniors, as well as other adults, to tend to their health - physically, mentally and socially! Perhaps to increase utilization, other options should be considered : more scheduled water aerobics classes, for example. I would personally love if the indoor amphitheatre ran movies in a similar way that Centennial Lakes does in the summer and I would be willing to pay a nominal fee for this activity. I have experienced first hand how highly utilized the Adventure Park is. However, there are other child - focused play areas in Edina (Southdale Mall and Rosland Park, just to name two), not to mention in other neighboring .cities, such as Bloomington; Richfield and Eden Prairie. I admit that I am not fully aware of the short term or long term financial trade -off other than what was in the news article, which I feel I should research further. I do, however, agree that the city could do a much better job of marketing the'pool and track area. My vote would definitely be to support.our seniors, in addition to the others who already appreciate and use the pool, track, etc., and keep the Park how it currently is. Edina has a high population of seniors and if nothing else, I feel we should show our support for them in this ever - changing society. Thank you for considering all perspectives of this matter when making your decision. If you have any questions or feedback for me, please let me know. Yours in health, Kristen Larson, MPH, CHES Edina Citizen Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Monday, March 19, 2012 12:46 PM To: John Wallin Cc: Susan Howl Subject: FW: Water Bill Good afternoon, This message has been forwarded to the Mayor and Council members and John Wallin. Lynette Biunno, Receptionist 952-927-88611 Fax 952 - 826 -0389 Ibiunno @EdinaMN.p,ov I www.EdinaMN.Rov ... For `Living, Learning, Raising Families & Doing Business - - - -- Original Message---- - From: Don Hykes [mailto:dhvkes@comcast.netl Sent:. Monday, March 19, 2012 12:20 PM To: Edina Mail Subject: Water Bill I just received my first quarter water bill, or should I say another tax bill increase, and could not believe it. The city council say's they are holding down taxes so why don't they start doing the same with all these fees? Fee increase over fee increase is just about too much to accept. I live in a town home with just my wife and our bill is $179.00 -- this is really hard to believe! This bill is $50 more then last year's. It is time for some changes! Don Hykes 5527 W 70th Street Susan Howl From: Penny Ream [mailto:pream @earthlink.net] Sent: Monday, March 19,'2012 8:15 AM To: Edina Mail Subject: Edinborough Fitness Center Park Good. Morning, I understand that this afternoon you and your colleagues will be discussing and evaluating the merits of retaining Edinborough pool and fitness -area in a time of tight fiscal concerns. I have been a participant (12 years) in water exercise at the pool through Edina Community Ed: In that time I have resided in both Mpls • &=Bloomington; neither city has a facility to compare to the is planned, multi - purpose center that is Edina's Edinborough. It is a "balanced" center - -one that offers enjoyment for all ages. It brings people of diverse social /economic and ethnic backgrounds together in a happy, fun environment that fosters smiles of delight and understanding between the old and the young. I have seen this while I have been there. This cross - generational connection is a feat not many such centers can boast. In fact, I am so delighted with the entire Centennial Lakes area and the lap nned development that Edina has put into creating a very cosmopolitan. European lifestyle community that I plan to purchase a home in the Centinnial lakes for my "aging in place" retirement life. Please know that a key part of those considerations is being able to enjoy a moderate /reasonably priced exercisecenter in a nature park environment. You may argue that there are other pools and exercise arenas in the community. Yes, but Edinborough is "user friendly ". The water is warmer than the school pools that are heated to accomodate swim teams; it has a significant shallow area where I can bring my granddaughter. It is also accessible for disabled, a feature I have seen used many times. The price is right (it could even be raised and still be a bargain) and in terms of parking -it is very convenient. Why would you would you dismantle a community asset that.is working so well? Again, if I may, I am sure you are looking at the dollars that can, perhaps, be generated more easily and quickly by enlarging the play area for children and youth. A couple counter points... yes, you can fill the playground at any time with an almost limitless number of participants. at $6.00 each.. However, I know that classes I have attended over the past dozen years (and that number of years is accurate) have consistently seen 20 participants on Wednesday evenings, season after season, year after year. Playgrounds are definitely great developmentally for children; but for a limited number of years; by Ithe time a child is 12 he /she has grown beyond that type of activity. Swimming is a lifelong'activity and one that is often touted as a very healthy, easy on the body way to stay fit. I urge you to take very due consideration and time in weighing the options. Susan }fowl From: Lynette Biunno on behalf of Edina Mail Sent: Monday, March 19, 2012 9:04 AM To: Susan Faus Cc: Susan Howl; Ann Kattreh; John Keprios Subject: FW: The Edenborugh Pool Good morning, This message has been forwarded to the Mayor and Council members, Susan Faus, Ann Kattreh and John Keprios. Lynette Biunno, Receptionist 952-927-88611 Fax 952 - 826 -0389 Ibiunno @EdinaMN.gov I www.EdinaMN gv ...For Living, Learning, Raising Families & Doing Business - - - -- Original Message---- - From: Will McMillan [ma ilto:wi Ilia m hen rymc @yahoo.coml Sent: Sunday, March 18, 2012 6:03 PM To: Edina Mail Subject: The Edenborugh Pool My name is Will and I go swimming there often. I'm 12 and try to keep a healthy lifestyle and swimming is one exercise that burns a lot of calories. My grandma also swims there. Please leave it there. Sent from my iPod 1 Joan McMillan 7601 Edinborough Way #6105 Edina, MN 55435 Edina City Counci Edina Park BoardCommission Edina Energy and Environment Any other government office interested I recently noticed a sign at the Braemer Ice Arena asking for feedback on "how we can make Edina a healthier place ". I wonder if you people even talk to each other. One commission seems to want healthy life styles while another department wants to close down the Edinborough swimming pool and exercise equipment —in order to provide room for more birthday parties and for a place to sit and work on our technology. I see a conflict here. Also if you need a place for tech activities — presently. being done in homes —and birthday parties —why not that building put up about 15 years ago for the purpose: of providing the adults a place to play basketball in the evenings? R appears each mayor or.council wants to undo what the previous elected officers -accomplished. Lets honor the indoor Edinborough Park concept as it is one of the best undertakings I have observed in the city in the 16 years I have lived here. Also the park is not used mainly by senior citizens. I go there frequently (am a senior) and by far the majority of the persons using the pool and the track are in their middle years. The pool.has more families than individual swimmers if you count the whole family individually. One more thing —I have always wished for more lap swimming as for awhile back, one could not even get a place to squeeze in. One more reason to keep the pool and track is—if you are looking for more money, after the costs of renovation, do you really think birthday parties will pay for that? I would hope that the dues being assessed the condominiums presently. add up to more than serving cake and ice cream. So my message is, please, keep Edina a healthy place to live. Sincerely, Joan McMillan Susan Howl Dear City Council Members, As a twelve -year resident of Centennial Lakes Village Homes and daily attendee of the track and equipment space, I am adamantly opposed to any thought of its closing in order to make room for more play for young children and their families. It seems that, considering the large senior population in Edina, and all the employees of businesses, homeowners and hotel guests who frequent the track and pool area, even the suggestion of this proposal before the council, is a slap in the face!,,,This unique park should offer, MORE to adults rather than a complete focus on children and birthday, parties, As a CL homeowner; the park is an amenity that'played a -part in my decision to purchase here. I was upset when the hockey fink was turned into a play area, and also when the gym (which'was formerly open for adults to shoot hoops and play.volley:ball) wa's completely closed to any activities other than those for children. One reason some residents choose to join other workout facilities in the area is of the lack of equipment and the lack of space for existing machines. If the track area were to be enlarged and updated and then marketed to adults instead of an afterthought, it would almost certainly attract more people for their fitness needs. I think all council members should ask themselves, "What improvements have been made to the track /fitness and pool area in the last twenty years ?" "What improvements have been made for children /family activities in the last twenty years ?" Surely the answers should give you cause to think about the imbalance about how funds have been used for this space. Please consider long and hard before turning Edinborough Park, into Kiddyland - instead, have a planning session for promoting it to all ages. And remove the trees and plants? Please, please, and please, no! Aren't there enough vacant buildings in Edina that might be used for more play area and birthday parties without using a city landmark /national model for these purposes? I, as well as my neighbors and friends, will certainly refrain from supporting any council member ( in the future) who votes "yes" for this proposal! Thank you for listening. Diane Kulbeck 7500 Edinborough Way Edina, MN 55435 Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Monday, March 19, 2012 8:42 AM Cc: Susan Howl Subject: FW: For all Council Members... Ref: DJR Project 69th and France Good morning, This message has been only forwarded to the Mayor and Council members. . Lynette Biunno, Receptionist 952- 927 -8861 1 Fax 952-826-0389 ( IbiunnoOEdinaMN.aov www.EdinaMN.gov ...For Living, learning, Raising Families &. Doing Business Please make note of my new email address. . We're a do.town ... working tornake the healthy choice the easy choice! From: Kathy Dahlheimer rmailto kdahlheimer(abcomcast.netl Sent: Saturday, March 17, 2012 9:33 AM To: Edina Mail Subject: For all Council Members ... Ref:'DJR Project 69th and France Hello ... I just watched the March 6th meeting and first thank you for not just rubber stamping this project when it is so different from original. I'm not sure if anyone on the Council was thinking this but what went through my head as I listened to Dean and the Council but do we really want to compromise the design of a building on a very visible corner of our city to meet demands of a '-'vitamin shop " ?? I frankly do not understand why a vitamin shop would want to be there within a block or so of Whole Foods (with an extraordinary vitamin department) and even Byerlys. It seems that to be successful the future tenant should not require that much "walk in" or be unique enough to make people want to walk or drive there. If a vitamin shop were to go in the area why not in the mall by Ethan Allen etc. DJR is trying his best to compromise what he obviously knows is a great design for this client and you can tell he is not happy with the situation. I see Edina as more unique and upscale than to be driving down France ... see Galleria on one side and a vitamin shop on the other? The tenant should be someone that wants to use the space as originally designed or maybe slight modifications as that building will be around for a long time ... I guarantee the vitamin shop will not. Maybe I'm missing something here.and I'm sure•,Council and DJR cannot say anything negative about a potential business that wants to come to Edina but long term planning should trump the need of a vitamin shop with a tacky sign. Thanks for taking the time to read this. I am sure there_ is something more appropriate that would like that space but I do appreciate the position that DJR is in. Also must say I really miss the gas station but understand the value of that corner in future development. Susan Howl Mayor and City Council members: As a resident of the Village Homes of Edinborough, my wife and I occupy one of 392 housing units adjacent to Edinborough Park. We use the pool and fitness center regularly for personal fitness and to entertain (and occupy!) our two grandchildren when they come to visit. The availability of the indoor facility is a necessity in the inclement, icy winter months. Every unit in our complex pays a portion of their monthly condo association fee to support Edinborough Park. I understand other multiple housing units in the area also pay a portion of their monthly condo association fee to the Park. Assessing that same fee to each condo unit for an enhanced children's play area may affect the property values of the units in our complex, causing unforeseen future impacts. I understand that the City has offered membership to City staff to use the fitness center at reduced or complimented rates. That move is very consistent with the "Do- Town" initiative. I don't see many (if any) City staff using the facility and am not aware of any marketing initiatives that have been undertaken by the City to encourage staff to utilize the facilities. (Many organizations have contests, featuring teams of staff from different departments, often led by those who are very prominent at the top of the leadership pyramid. City staff need and follow role models.) The City can have lots of statistics generated to support the investment the City makes in employee fitness and how that investment is returned in the form of less sick leave, greater productivity, lower health care insurance costs, better morale - and more. That City staff are not using the facility doesn't mean they aren't interested- and it may mean that they aren't aware of the advantages, haven't had appropriate incentives or appropriate continuing education in the work place. I know from my 32 years of employment experience at Mayo Clinic in Rochester MN that shifting employee lifestyle habits (eating /exercise) is a process that occurs over a period of years with concerted and intentional effort. Have we asked the City staff why they don't use the Edinborough fitness facility? Is it location? Size? Hours? Amenities? Were these questions asked during the survey and assessment done by the consulting firm? Or was the direction only to find the model which would provide the quickest and largest financial return - without consideration of the long term returns on investment in the health and vitality of the City of Edina staff? Like the leadership our City has provided in so many areas, this could be yet another where we model leadership behavior that has other cities in our region considering something similar for their communities. Thanks for all each of you do for our City. Arnie Bigbee 7621 Edinborough Way #2110 Edina MN 55435 -- AV SAVE OUR POOL! a t � 4� p -- AV SAVE OUR POOL! Skip Reebie 1 9521447 -6070 March 19, 2012 To: Mayor James Hovland Joni Bennett Mary Brindle Josh Sprague Ann Swenson Ref Edinborough Pool & Track In 2000 I had trouble walking up & down stairs as well as getting into and out of vehicles. I began using Edinborough pool on a regular basis and the problem went away. I have been a resident of Edinborough for over 17 years. Today I can run up the stairs. I credit the pool and it's consistent 4.5 ft. depth as when'I am using the pool my feet never leave the floor. I have a 22 minute speech regarding balancing your day. I encourage people to use their bodies each day and recommend a 4 ft. pool along with walking as the best way to accomplish it. I encourage you to table any action regarding the consultants report recommending the closing of the track and pool. PLEASE DO NOT bring these ideas to a public hearing or vote as the amount of negative publicity would be horrendous! I hear comments regarding the Star Tribune article almost every day from people that know I live in Edinborough. The people that would be directly affected include Residents of Edinborough, Centennial Lakes, and Coventry, the Guests in the hotel, the Residents in Edinborough Park Plaza, and the workers in the office building. We are talking approximately 2500 people of which less than 1% would be children. In my opinion the most important element is the effect this would have on the SENIORS. They are in the pool and walking the track each day to keep going and stay alive. They can not drive to the Y or even go out in the extreme cold. This is why they are here!!! The pool has also over the years been a place where hundreds of kids have learned how to swim. The high school swimming team and other swim clubs use the pool. At 5:30 AM each lane is full on weekdays. Family's use it on weekends and evenings. Hotel Guests are on the track each weekday morning. Office workers are walking over the noon hour. IT IS IMPORTANT TO ALL OF US - -VERY IMPORTANT. It's part of our Balanced Day. Direct Fax: 9521835 -6160 E -Mail: sreebie @aol.com Skip Reebie. 9521447 -6070 Pool: page two The owners of the Office Building, Hotel, Park Plaza, and 738 Condos, Row Homes pay approximately $2,739,357 in annual real estate taxes. It is common when there are this many -people paying,this: kind of a tax that a neighborhood park is provided. Edinborough Park IS our neighborhood park. To make the changes discussed would make this park useless to us. We use the Pool, Track, and Concert area on a regular basis and we do not, do birthday parties. The use of the track and pool is. -not free to us as each of us pays a usage fee' which.I am sure you are aware of and have the figures. My Dad always told me that the first hurt was the least hurt. Please kill this negative publicity NOW and put us back on the right track of being proud of our community leaders and the City of Edina. Respectfully, Skip Reebie Edinborough Resident Direct Fax: 9521835 -6160 E -Mail: sreebie@aol.com