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HomeMy WebLinkAbout2020-01-07 City Council Minutes Regular MeetingMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL JANUARY 7, 2020 7:00 P.M. I. CALL TO ORDER Mayor Hovland called the meeting to order at 7:00 p.m. II. ROLLCALL Answering rollcall were Members Anderson, Brindle, Fischer, Hovland. Absent: Staunton. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS AMENDED Member Fischer made a motion, seconded by Member Brindle, to approve the meeting agenda as amended to reorder the agenda and consider Items VIII.C., West 72nd Street Pedestrian Safety Assessment Engagement Report, and VIII.B., Dockless Bicycle and Scooter Sharing Pilot Program Update, prior to Item VIII.A., Resolution No. 2019-111: Prospect Knolls A Neighborhood Roadway Reconstruction, Improvement No. BA-458. Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. V.A. COMMUNITY COMMENT Andy Brown, 5512 Park Place, addressed the Council. Frank Lorenz, 7151 York Avenue South, addressed the Council. V.B. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS Manager Neal responded to past Community Comments. VI. CONSENT AGENDA ADOPTED AS AMENDED Member Fischer made a motion, seconded by Member Brindle, approving the consent agenda as revised to remove Items VI.E., Resolution No. 2020-03: Designating Official Newspaper for 2020, as follows: VI.A. Approve minutes of the December 17, 2019, Work Session and Regular Meeting VI.B. Approve payment claims for Check Register Claims Pre-List Dated December 19, 2019-January 2, 2020, totaling $4,382,682.32 and Electronic Payment Register Dated December 19, 2019-January 2, 2020, totaling $308,675.67 VI.C. Adopt Ordinance No. 2020-01; Authorizing Community Health Board Grant Contract Agreement with Minnesota Department of Health VI.D. Adopt Resolution No. 2020-02; Authorizing Execution of Hennepin County Healthy Tree Canopy Grant Agreement I ! VI.F. Adopt Resolution No. 2020-04; Signatory Resolution VI.G. Adopt Resolution No. 2020-05; Designation of Director and Alternate Director of Suburban Rate Authority VI.H. Adopt Resolution No. 2020-06; Designation of Director and Alternate Director of LOGIS VI.I. Adopt Resolution No. 2020-07; Designating Official Depositories VI.J. Adopt Resolution No. 2020-08; Appointment to Edina Firefighters Relief Association Page 1 Minutes/Edina City Council/January 7, 2020 VI.K. Adopt Resolution No. 2020-09; Authorizing Facsimile Signatures by Public Officials VI.L. Adopt Resolution No. 2020-10; Appointing Responsible Authority and Assigning Duties for Data Practices VI.M. Set 2020 Date for Board of Appeal and Equalization VI.N. Request for Purchase; awarding the bid to the recommended low bidder, Dulevo Sweeper, Hardline Equipment, $264,119.90 VI.O. Request for Purchase; awarding the bid to the recommended low bidder, Carbon Media Odor Control Replacement, Continental Carbon Group, Inc., $100,350.00 VI.P. Request for Purchase; awarding the bid to the recommended low bidder, Engineering Services for Ammonia Room, AE2S, Inc., $26,650.00 VI.Q. Request for Purchase; awarding the bid to the recommended low bidder, Engineering Services for Community Center Tower Rehabilitation, Bolton and Menk, Inc., $61,000.00 VI.R. Request for Purchase; awarding the bid to the recommended low bidder, Six 2020 Ford Police Interceptor Explorer Vehicles, Tenvoorde Motor Company, $207,831.36 VI.S. Approve Certificate of Completion for Hawthorne Condos VI.T. Approve Encroachment Agreement for 5821 Vernon Lane VI.U. Approve Traffic Safety Report of December 3, 2019 VI.V. Approve 2020 Board and Commission Reappointments VI.W. Approve Out-of-State Travel for Mayor Hovland VI.X. Adopt Resolution No. 2020-12; Accepting Donations Rollcall: Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. ITEM REMOVED FROM CONSENT AGENDA VI.E. RESOLUTION NO. 2020-03: DESIGNATING OFFICIAL NEWSPAPER FOR 2020 —ADOPTED The Council spoke about distribution of the Edina Sun Current and if it reached enough residents to be designated as the official newspaper. Residents were encouraged to request its delivery. Member Brindle introduced and moved adoption of Resolution No. 2020-03: Designating Official Newspaper for 2020. Member Fischer seconded the motion. Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. VII. PUBLIC HEARINGS HELD — Affidavits of Notice presented and ordered placed on file. VII.A. HOMEWOOD SUITES LIQUOR LICENSE SUSPENSION — APPROVED Clerk Allison stated on November 20, 2019, alcohol was sold to an under 2 I -year-old police decoy during an alcohol compliance check by the Edina Police Department. This was Homewood Suites' second offense within 24 months and the presumptive civil penalty was a 3-day liquor license suspension and $1,000 fine. Staff recommended January I 0-12 for the 3-day suspension and that Homewood Suites decide how to notify their customers of the 3-day suspension through posting notice on entry doors and where alcohol was in plain sight of customers. Lt. Conboy shared background on the compliance failure and answered questions related to the compliance check. The Council noted staff informed license holders of upcoming compliance checks as a practice and that the failure was disappointing for the hotel as well. Mayor Hovland opened the public hearing at 7:18 p.m. Public Testimony Joshua Clark, Homewood Suites, addressed the Council. Member Fischer made a motion, seconded by Member Anderson, to close the public hearing. Page 2 Minutes/Edina City Council/January 7, 2020 Ayes: Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. Member Fischer made a motion, seconded by Member Brindle, approving Homewood Suites, 6600 York Avenue, 3-day liquor license suspension and $1,000 fine for their second liquor license offense within 24 months. Ayes: Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. VII.B. RESOLUTION NO. 2020-11 PRELIMINARY AND FINAL PLAT AND VARIANCES FOR 4625 LEXINGTON AVENUE — ADOPTED Community Development Director Teague shared David and Jessica Lindberg were proposing to subdivide their property at 4625 Lexington into two lots. The existing home on the lot would be torn down and two new homes built on the new parcels with both lots accessed off Lexington Avenue. This lot was originally platted as two lots and the applicants were proposing to restore the original plat. He outlined the requested variances and said staff recommended approval due to the large wetland and that the request was reasonable for the immediate neighborhood, then outlined the details of the preliminary and final plat, lot width variances from 75 feet to 60 feet for both lots, and lot area variances from 9,306 square feet to 8,106 and 8,128 square feet. Jessica Lindberg, proponent, shared comments regarding the request and said they felt the action would return the lot to its intended lot size and match the character of those in the immediate neighborhood. She thanked the neighbors for their support of the request and referenced how the action would support the City's Comprehensive Plan. Mayor Hovland opened the public hearing at 7:29 p.m. Public Testimony No one appeared. Member Fischer made a motion, seconded by Member Brindle, to close the public hearing. Ayes: Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. Member Anderson introduced and moved adoption of Resolution No. 2020-11 approving preliminary and final plats with variances for 4625 Lexington Avenue. Member Fischer seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. VIII. REPORTS/RECOMMENDATIONS VIII.A. RESOLUTION NO. 2019-111, PROSPECT KNOLLS A NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT NO. BA-458 This item was considered following Agenda Item VIII.B. VIII.B. DOCKLESS BICYCLE AND SCOOTER SHARING PILOT PROGRAM UPDATE This item was considered following Agenda Item VIII.C. VIII.C. WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT ENGAGEMENT REPORT — RECEIVED STAFF RECOMMENDATION APPROVED Transportation Planner Scipioni stated staff worked with residents in the South Cornelia neighborhood to develop a trial assessment of pedestrian safety improvements that could be implemented along West 72nd Street. The City's public engagement followed protocols developed by the International Association for Page 3 Minutes/Edina City Council/January 7, 2020 Public Participation. Better Together Edina, the City's online engagement platform, allowed residents to participate in the process online the same way individuals participate at in-person meetings. In addition to collecting resident feedback, staff collected traffic data during this assessment to compare vehicle speeds and compliance with all-way stops on West 72nd Street. After consideration of input from residents, Edina Public School and the collected traffic data, staff did not recommend installing permanent curb extensions at the intersections of West 72nd Street and Cornelia Drive or Oaklawn Avenue. The data clearly showed the measure did not have the desired impact on vehicle speeds or stop sign compliance and was generally unsupported by the adjacent residents. He spoke about engagement on Better Together Edina and pop-up meetings and how results lacked support to permanently install pavement markings and curb extensions as it had negative impacts for school buses. Mr. Scipioni shared data on stop sign compliance and future recommendations that included minimum roadway widths be implemented per the Living Streets Plan and how facilities recommended by the Pedestrian and Bike Master Plan should be prioritized to improve safety and consider additional engagement in the future. Member Brindle made a motion, seconded by Member Fischer, to approve staff's recommendation not to install permanent curb extensions at West 72nd Street and Cornelia Drive or Oaklawn Avenue. Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. DOCKLESS BICYCLE AND SCOOTER SHARING PILOT PROGRAM UPDATE — RECEIVED STAFF RECOMMENDATION APPROVED Mr. Scipioni stated given the recent emergence of bicycle- and scooter-sharing services within the Twin Cities, Edina conducted a two-year pilot program with the goal of understanding how such services would function within the City. This program was implemented through Memorandums of Understanding (MOUs) with service provider Lime that allowed use of the public right-of-way for distribution and operation of micro-mobility devices, a combination of standard pedal-assist bicycles and electric foot scooters. At the time this program was launched, the City understood that micro-mobility services have the potential to significantly contribute to the City's long-term transportation goals by improving multi-modal mobility for residents, visitors and businesses, minimizing the environmental impacts of transportation by promoting modes that reduce greenhouse gas emissions, reducing overall dependence on and use of single-occupancy motor vehicles, and supporting connections to transit services. Mr. Scipioni shared a summary of staff's observations and experiences during this pilot program that included trip data of ridership decreases from 14 trips to 4 trips per day, and insufficient infrastructure to accommodate this service as scooters were not permitted on sidewalks per Statute. He outlined complaints related to parking of vehicles in neighborhoods and difficulty by staff to quantify the total number of complaints as well as common concerns by groups that were safety\ related, usage and aesthetics and how the scooters were more of a novelty than an alternative mode of transportation. He shared the Transportation Commission comments that supported staff's recommendations to allow the MOU to expire in March. The Council spoke about the need for training prior to riding and creating a specific age group for use and noted while not a good fit now, they thanked staff for their work on the pilot project. The Council suggested review of docked bikes in the future and review of fall data as well as head and other injuries in other cities for comparison before moving forward again. Member Fischer made a motion, seconded by Member Brindle, to approve staff recommendation to discontinue authorization of services effective the termination date of the contract. Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. VIII.A. RESOLUTION NO. 2019-111, PROSPECT KNOLLS A NEIGHBORHOOD ROADWAY RECONSTRUCTION, IMPROVEMENT NO. BA-458 — DENIED City Engineer Director Millner stated Council tabled discussion of this item to allow staff to consider other possible options for this neighborhood based on concerns with the initial assessment amounts. He reviewed the options for the area of 70th Street to Dewey Hill Road and the public hearing held December 9, 2019, Page 4 Minutes/Edina City Council/January 7. 2020 for assessments in District I of $32,900 per REU and $18,500 per REU for District 2. He said public testimony was received from 14 property owners then reviewed six options to address roadway improvements. Assistant City Engineer Ditzler reviewed possible options for roadway reconstruction and adjusted assessment amounts that ranged from the original option with modified assessments or a reduced scope and asked how the Council wished to proceed. The Council spoke about how there was nothing different about the streets in this area in terms of lineal foot costs compared to other areas and discussed whether to include curb and gutter and payment for that element. Mr. Ditzler spoke about a stormwater utility fund item but noted restoration behind the curb and gutter would be assessed costs for items such as irrigation repairs, driveways, etc. The Council thanked staff for the alternative ways to complete this project and spoke about the need for a task force to review potential funding sources for reconstruction projects going forward. The Council spoke about being troubled with the process, about fairness, the need for the project to go forward at some point in time and however it was done, the costs were ultimately levied debt, so taxpayers needed to understand that concept. The Council spoke about differences in assessment processes and districts based on trip generation versus lineal foot and the need to create alternative funding options. Discussion was held on differences between the number of trips, how much infrastructure was required to be delivered to homes, how the current process worked, that conceptually residents paid for the density of the area lived in, a component that still had to remain, and the importance to move forward to keep the streets in good shape. The Council spoke about how half the residents had already paid assessments so any alternative method would affect those who had already paid. Mr. Neal noted a process for task force creation was in place if so directed and recommended formal action to close the process. Member Anderson made a motion, seconded by Member Brindle, to not adopt Resolution No. 2019-111 ordering improvement for Prospect Knolls A Neighborhood Roadway Reconstruction Improvement No. BA-458. Rollcall: Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. VIII.B. DOCKLESS BICYCLE AND SCOOTER SHARING PILOT PROGRAM UPDATE This item was considered prior to Agenda Item VIII.A. VIII.C. WEST 72ND STREET PEDESTRIAN SAFETY ASSESSMENT ENGAGEMENT REPORT This item was considered prior to Agenda Item VIII.B. VIII.D. HOUSING STRATEGY TASK FORCE — APPOINTED Mr. Neal stated the seven members of the City Council's Housing Strategy Task Force were appointed by the City Council on June 18, 2019. In addition to appointing the task force, the Council also approved a task force scoping document and protocol for their deliberations and operations. The Council's approved protocol for the task force addressed the possibility of a vacancy on the task force by including a prioritized list of names of residents to appoint in the event of a vacancy, but only if the vacancy occurred on or before July 31, 2019. If a vacancy occurred after that date, the protocol for the task force was to leave the vacant seat unfilled for the duration of the task force. He stated Task Force member Feroza Mehta resigned on December I, 2019, and because there had been a significant increase to the timeline for the task force, there was interest on the Council to amend the protocol and fill the open seat. The candidate at the top of the prioritized list of possible replacement candidates was Steve Brown who had regularly attended meetings, which would allow him to get up to speed quickly. Mr. Neal stated the proposed appointment methodology was generally consistent with Council's process and recommended appointment of Mr. Brown. Member Brindle made a motion, seconded by Member Fischer, to appoint Steve Brown to the Housing Strategy Task Force effective January 8, 2020. Page 5 Minutes/Edina City Council/January 7, 2020 Ayes: Anderson, Brindle, Fischer, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE - Received Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. MINUTES — Received I. TRANSPORTATION COMMISSION, NOVEMBER 21, 2019 2. COMMUNITY HEALTH COMMISSION, OCTOBER 14 AND NOVEMBER 4, 2019 Informational; no action required. X. AVIATION NOISE UPDATE — Received XI. MAYOR AND COUNCIL COMMENTS — Received XII. MANAGER'S COMMENTS — Received XII.A. ORDINANCE AMENDING EDINA CITY CODE CONCERNING ALCOHOLIC BEVERAGES X11.6. COMMENT PERIOD ON HIGHWAY 100 AND COUNTY ROAD 3 GROUNDWATER PLUME XIII. CITY COUNCIL UPCOMING MEETINGS AND EVENTS — Received XIV. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland 9:16 p.m. the meeting adjourned at Respectfully submitted, Minutes approved by Edina City Council, January 22, 2020. Video Copy of the January 7, 2020, meeting available. aroi • City CI .A7 / /11 // 1 IFFOr ct rgw- ayor Page 6