Loading...
HomeMy WebLinkAbout2020-03-17 City Council Regular MinutesMINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL MARCH 17, 2020 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:01 p.m. then outlined how the City was testing remote meeting processes in the event the technology became necessary in conjunction with COVID-19 response. 11. ROLLCALL Answering rollcall were Members Anderson, Brindle, Fischer, Staunton, Hovland. Absent: None. III. PLEDGE OF ALLEGIANCE IV. MEETING AGENDA APPROVED AS AMENDED Member Fischer made a motion, seconded by Member Anderson, to approve the meeting agenda as amended to include consideration of remote meeting conduct for future Council meetings. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Anderson made a motion, seconded by Member Fischer, that given the Governor Walz's executive order 20-01 Declaring a Peacetime Emergency and Coordinating Minnesota's Strategy to Protect Minnesotans from COVID- 19; and given the Mayor's March 16 Declaration of Local Emergency; and given the guidance from the Center for Disease Control and the Minnesota Department of Health to discourage gathering in groups of I0 or more; that conducting an in-person City Council meeting under the public health circumstances present today and as long as it persists is neither practical nor prudent; and, therefore this, and future City Council meetings, shall be conducted under the provisions of M.S. 13D.021 allowing City Councils to conduct public council meetings via telephone or other electronic means. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. V. COMMUNITY COMMENT No one appeared. V.A. CITY MANAGER'S RESPONSE TO COMMUNITY COMMENTS Manager Neal shared Community Comments from the last meeting. VI. CONSENT AGENDA ADOPTED AS PRESENTED Member Fischer made a motion, seconded by Member Anderson, approving the consent agenda as amended removing Item VI.D. Request for Purchase: ENG 20-6 City Hall Access and Electric Vehicle Charging Station Improvements, as follows: VI.A. Approve minutes of the March 4, 2020, Regular Meeting and Work Session VI.B. Approve payment claims for Check Register Claims Pre-List Dated 03.05.20-03.12.20 TOTAL $998,568.12 Page 1 Minutes/Edina City Council/March 17. 2020 VI.C. Request for Purchase; awarding the bid to the recommended low bidder, Wooddale Avenue Bridge Engineering Services, SEH for $56,150 . - Jmp ellen t-s VI.E. Request for Purchase; awarding the bid to the recommended low bidder, One Unmarked Police Vehicle, Burnsville Toyota for $29,595 VI.F. Request for Purchase; awarding the bid to the recommended low bidder, Painting the Edina Aquatic Center Pools, Paintball, LLC for $35,500 VI.G. Approve Revised Investment Policy VI.H. Approve 2020-2021 Union Contract for Teamsters Local 320 Police Officers Vl.l. Approve New On-Sale Wine and 3.2 On-Sale Beer Liquor License for Garrison Reed, LLC dba Red's Savoy Pizza VI.J. Adopt Resolution No. 2020-35; Authorizing Removal of a Levied Special Assessment VI.K. Adopt Resolution No. 2020-34; Accepting Donations Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. ITEMS REMOVED FROM CONSENT AGENDA: VI.D. REQUEST FOR PURCHASE: ENG 20-6 CITY HALL ACCESS AND ELECTRIC VEHICLE CHARGING STATION IMPROVEMENTS — APPROVED The Council asked for further explanation on this topic as it was a significant expenditure and with the current economic uncertainty, could the item be continued to May 5, 2020, for further review. Engineering Director Millner explained the proposed project included ADA compliance, ease of access, decreased distance to the front door, raised sidewalk for more visibility for all users, and demonstrated commitment for EV charges for fleet and visitors. Member Anderson made a motion, seconded by Member Fischer, to postpone consideration of Request for Purchase: ENG 20-6 City Hall Access and Electric Vehicle Charging Station Improvements until May 5, 2020. Mr. Millner outlined the dedicated funding sources from the PAC and CAS Funds were for very specific purposes and while they could be used for other measures, the goal was for project completion prior to absentee balloting at City Hall in June. Mr. Neal responded how timing was specific to fit into the very short timeframe for completion prior to the primary and general elections and if not started now it would be best to move to another year. Clerk Allison explained that absentee voting would begin June 26 and with the current pandemic staff anticipated a higher number of absentee voters at City Hall. The Council confirmed the funds could not be used for other projects and that the proposed project was important and should proceed as planned. Mr. Neal noted the funds restrictions were self- imposed restrictions and could be changed if Council desired. Rollcall: Ayes: Anderson Nays: Brindle, Fischer, Staunton, Hovland Motion failed. Member Brindle made a motion, seconded by Member Staunton, to approve Request for Purchase; awarding the bid to the recommended low bidder, ENG 20-6 City Hall Access and Electric Vehicle Charging Station Improvements, Pember Companies, Inc. for $330,668.50 Rollcall: Ayes: Brindle, Fischer, Staunton, Hovland Nays: Anderson Motion carried. VII. PUBLIC HEARINGS HELD — Affidavits of Notice presented and ordered placed on file. VILA. RESOLUTION NO. 2020-33 APPROVING PUBLIC DRAINAGE AND UTILITY EASEMENT VACATION AT 7075 AMUNDSON AVENUE — ADOPTED Page 2 Minutes/Edina City Council/March 17, 2020 Director of Engineering Millner stated the City of Edina Housing and Redevelopment Authority had applied for an easement vacation at 7075 Amundson Avenue and staff recommended approval of the easement. The Council asked how the easement compared to the southerly parking lot of development or if it was more where the building was and asked about existence of any conditions. Mr. Millner responded the requested easement was where the building would be located and no additional conditions were necessary. Mayor Hovland opened the public hearing at 7:22 p.m. Public Testimony No one appeared. The Council asked about the process for remote public testimony opportunities for this and future items. Communications Director Bennerotte explained an email was sent to the community urging residents to utilize the Council correspondence form or other community comment vehicle and how the deadline for submittal was extended, then distributed to the Council. She noted no comments were received for this vacation but more opportunities would be explored for real time public input. Member Fischer made a motion, seconded by Member Anderson, to close the public hearing. Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. Member Fischer introduced and moved adoption of Resolution No. 2020-33 vacating right-of- way easement, 7075 Amundson Avenue. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. VIII. REPORTS/RECOMMENDATIONS VIII.A. RESOLUTION NO. 2020-36; TO EXTEND THE PERIOD OFA MAYOR-DECLARED LOCAL EMERGENCY — ADOPTED Mr. Neal stated Resolution No, 2020-36 enacted under the authority of Minnesota Statutes 12.29 and 12.37 to extend the period of a mayor-declared local emergency that was declared Monday, March 16, 2020 at Noon due to the COVID- I 9 Health Pandemic. He stated the Council should discuss either extending the period of the local emergency with no date certain and until the State of Minnesota or the Federal government declared the emergency was complete or could be ceased at Council direction. The Council asked for examples of action that could not be done under the Governor's emergency declaration. Mr. Neal shared examples included public meeting posting periods, meeting changes, and access to the emergency management chapter outlined in City Code. City Attorney Knutson advised the declaration outlined emergency response for items such as bid openings, public works, contracts, employment of temporary workers, etc. Mr. Neal added if we need to avail ourselves of any of these authorities, staff would create a list of actions accomplished to share with Council. He noted the City was consistent with the State level of emergency and a majority vote of the Council could overturn this action as well. The Council agreed the action would be good to have on a City level and asked for clarification on when the declaration would end. Mr. Neal responded the declaration outlined the local emergency would continue until the Federal or State governments declared the emergency had ended or by a vote of the Council. Member Anderson introduced and moved adoption of Resolution No. 2020-36 Enacted Under Authority of Minnesota Statutes §§ I 2.29 and 12.37 to Extend the Period of a Mayor-Declared Local Emergency. Member Brindle seconded the motion. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Page 3 Minutes/Edina City Council/March 17. 2020 Motion carried. VIII.B. 2019 PEDESTRIAN AND CYCLIST SAFETY FUND SUMMARY REPORT— RECEIVED . Transportation Planner Scipioni stated the PACS Funds available in 2019 were $1,643,712 and included $430,893 in rollover funds from 2018. Approximately $546,394 was estimated to roll over into the current PACS Fund (2020). $1,097,318 (67%) of available funds were spent on PACS-related projects and items in 2019 (an increase of approximately $139,560 or 15% from 2018). 73% ($805,510) was spent on new pedestrian and bicycle facilities (46% for "stand-alone" projects and 27% for projects associated with Neighborhood Roadway Reconstruction, utility or park projects). Mr. Scipioni stated about 1.1 miles of new pedestrian and bicycle facilities were installed in 2019 using the PACS Fund (equal to 2018) then shared the 2019, and proposed 2020 and 2021 PACS projects. VIII.C. STREET FUNDING TASK FORCE CHARGE — APPROVED Mr. Millner stated staff considered the City Council's recent direction to create a task force to review street reconstruction funding and shared the draft Street Funding Task Force Charge that would explore the current special assessment policy that would work with most neighborhood densities to provide recommendations for street reconstruction and maintenance funding, develop a transition plan, review current policies of the City and other communities, and available funding tools. Staff suggested composition of the task force would be City Manager appointed and include seven members, one ETC member, hold monthly meetings with staff liaisons and industry experts, a presentation in November, and recommendations early next year for policy creation and implementation by March 2021. The Council agreed the direction for a task force was Council based and discussed the benefits of a Council appointment versus City Manager appointment. Mr. Neal outlined potential appointment processes for both methods but explained in both cases, Council would set the charge of the task force and study parameters. He noted a City Manager established task force would allow its work to begin soon and stressed staff understood the vulnerabilities and recognized the Council's ability to set the work plan and expectations. Member Anderson made a motion, seconded by Member Fischer, to approve the Street Funding Task Force Charge. Rollcall: Ayes: Anderson, Brindle, Fischer, Staunton, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX.A. CORRESPONDENCE - Received I. Mayor Hovland acknowledged the Council's receipt of various correspondence. IX.B. COMMISSION CORRESPONDENCE (MINUTES AND ADVISORY COMMUNICATION) — Received I. HERITAGE PRESERVATION COMMISSION JANUARY 14 AND FEBRUARY I I, 2020 2. PARKS AND RECREATION COMMISSION FEBRUARY I I, 2020 Informational; no action required. X. AVIATION NOISE UPDATE — Received XI. MAYOR AND COUNCIL COMMENTS — Received XII. MANAGER'S COMMENTS — Received XIII. CALENDAR OF CITY COUNCIL MEETINGS AND EVENTS — Received XIV. ADJOURNMENT Page 4 Minutes/Edina City Council/March I 7, 2020 There being no further business on the Council Agenda, Mayor Hovland decl red the meeting adjourned at 8:55 p.m. Respectfully submitted, Minutes approved by Edina City Council, April 7, 2020. Video Copy of the March 17, 2020, meeting available. 4FI'Sha7ltity Clerk ames B. ovland, Mayor Page 5