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2020-07-09 EEC Meeting Packet
Agenda Energy and Environment Commission City Of Edina, Minnesota VIRTUAL MEETING Members of the public can observe the meeting by watching the live stream on YouTube at youtube.com/edinatv or by listening in by calling 800-374-0221 with Conference ID 4185086. Thursday, July 9, 2020 7:00 PM I.Call To Order II.Roll Call III.Approval Of Meeting Agenda IV.Approval Of Meeting Minutes A.Minutes: Energy and Environment Commission, June 11, 2020 V.Special Recognitions And Presentations A.Edina Achieves GreenStep Cities Program Step 5 VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to sta% for consideration at a future meeting. VII.Reports/Recommendations A.Review Draft CAS Policy Update B.2021 Work Plan Kick-O2 C.Initiative 1: Climate Action Plan D.Initiative 2: Education Events E.Initiative 4: Cross-commission event with HRRC Update F.Initiative 5: PARC Initiative Feedback VIII.Chair And Member Comments A.Green Business Recognition Program Working Group Update IX.Sta2 Comments A.Energy Benchmarking Update B.Energy Initiatives in Transportation C.Organics Recycling Update D.Sustainability in the Engineering Department X.Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing ampli9cation, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: July 9, 2020 Agenda Item #: IV.A. To:Energy and Environment Commission Item Type: Minutes From:Liz Moore, Engineering Coordinator Item Activity: Subject:Minutes: Energy and Environment Commission, June 11, 2020 Action CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: Motion to approve the June 11, 2020 Minutes for the Energy and Environment Commission. INTRODUCTION: Receive the Energy and Environment Commission Minutes of June 11, 2020. ATTACHMENTS: Description June 11, 2020 Meeting Minutes Agenda Energy and Environment Commission City Of Edina, Minnesota VIRTUAL MEETING Thursday, June 11, 2020 7:00 PM I.Call To Order Chair Jackson called the meeting to order at 7:05 PM II.Roll Call Answering Roll Call were Chair Jackson, Commissioners Horan, Lanzas, Manser, Martinez, Satterlee, Seeley, Martinez, Absent: Hussain, Maynor Late: Dakane III.Approval Of Meeting Agenda Motion by Richard Manser to Motion. Seconded by Bayardo Lanzas. Motion Carried. IV.Approval Of Meeting Minutes Motion by Melissa Seeley to Motion. Seconded by Bayardo Lanzas. Motion Carried. A.Minutes: Energy and Environment Commission, March 12, 2020 V.Special Recognitions And Presentations A.EEC history, Chair Jackson Chair Jackson presented the history of the EEC. Ukasha Dakane arrived at 7:26 PM. Climate action plan work will likely not begin until 2021 because the city has not been able to hire a Sustainability Coordinator yet. VI.Community Comment During "Community Comment," the Board/Commission will invite residents to share relevant issues or concerns. Individuals must limit their comments to three minutes. The Chair may limit the number of speakers on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Chair or Board/Commission Members to respond to their comments tonight. Instead, the Board/Commission might refer the matter to staff for consideration at a future meeting. VII.Reports/Recommendations A.Initiative 1: Climate Action Plan, Vice Chair Satterlee Vice Chair Satterlee shared an update on the Climate Action Plan and the following points were discussed: Bill from the MPCA suggested getting greenhouse gas emissions data for Edina from the regional indicators but the latest data is from 2018. Should we create a to-do list for the Task Force when that starts? What actions does Edina need to take to get to 100% renewable energy? Urban Sustainability Directors Network has a list of high impact actions cities can take. Set up a joint meeting with ETC to talk about energy reduction through transportation. Energy Star Portfolio Manager has energy data back to about 2009 for the City's 20 buildings. Look at affordable energy and meet with ETC for now. Reach out to City Council and ask why EEC can't at least start work on the Climate Action Plan prior to the hiring of a sustainability coordinator or ask if the hiring of a new sustainability coordinator can be moved up rather than waiting. Put a working group together for now. The purpose of the working group is to help establish deliverables for the task force. Motion by Richard Manser to Create a Climate Action Plan Working Group. Seconded by Melissa Seeley. Motion Carried. Members of the working group from the EEC would be chaired by Hilda Martinez and members would include: Ukasha Dakane, Bayardo Lanzas, Lauren Saterlee, and Ana Martinez. Motion by Hilda Martinez Salgado to Approve Members of the Working Group. Seconded by Ukasha Dakane. Motion Carried. B.Initiative 2: Education events, Commissioner Lanzas Commissioner Lanzas provided and update on engagement and all events, except Open Streets and farmer's market, have been canceled as of now. The following points were discussed: Farmer's Markets will happen at Rosland Park. Open Streets may happen with additional safety precautions. Create a plan for presence at the Farmer's Market. Social Media outreach may be useful with the lack of events. C.Initiative 4: Cross-commission event with HRRC, Commissioner Hussian Cross commission event with HRRC is planned for the fall and there is not currently a representative but the EEC will need to assign one as soon as possible. The representatives will be Commissioner Hussain and Commissioner Lanzas. Commissioner Lanzas will be the chair. D.Initiative 5: PARC initiative feedback, Chair Jackson No update. Chair Jackson will be the lead commissioner. VIII.Correspondence And Petitions A.Working Group Minutes IX.Chair And Member Comments A.Flood Risk Reduction Strategy Task Force update, Commissioner Manser Flood Risk Reduction Task Force ended in April with presentation of the report to Council. www.bettertogetheredina.org/morningside will be where the updated information is hosted. Walk-About activity in Weber Park will occur in June and there will also be an online version B.Pollinator Resolution update, Commissioner Horan Pollinator Resolution passed. C.Green Business Recognition Program update, Commissioner Horan Application from Galleria and came in at Gold qualification and will be reviewed as working group. Planning to meet with them and go over their application. D.Advisory Communication Commission drafted an advisory communication to City Council in regards to the hiring of a Sustainability Coordinator. Motion by Richard Manser to Approve Advisory Communication and Send to Council. Seconded by Melissa Seeley. Motion Carried. X.Staff Comments A.Sustainability Coordinator vacancy update B.Energy Benchmarking update Original deadline was June 1st with 36 out of 164 buildings submitted their reporting. C.Organics Recycling update Roll out is all of June and about 1000 people have opted out. XI.Adjournment Meeting adjourned at 9:20pm. Motion by Bayardo Lanzas to Motion. Seconded by Melissa Seeley. Motion Carried. The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large-print documents or something else, please call 952-927-8861 72 hours in advance of the meeting. Date: July 9, 2020 Agenda Item #: V.A. To:Energy and Environment Commission Item Type: From:Jessica V. Wilson, Liaison Item Activity: Subject:Edina Achieves GreenStep Cities Program Step 5 CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description Article, Edina Recognized for Environmental Sustainability Efforts Edina Recognized for Environmental Sustainability Efforts https://mailchi.mp/edinamn/edina-recognized-for-environmental-sustainability-efforts?e=07bb21cf17[7/2/2020 1:10:17 AM] View this email in your browser Share Tweet Forward Edina Recognized for Environmental Sustainability Efforts Edina, Minn., June 10, 2020 – The City of Edina was recently recognized by the Minnesota Pollution Control Agency as a Step 5 city in its GreenStep program. Step 5 is the highest designation in the program and is something Edina has been working toward since 2011. Minnesota GreenStep Cities is a voluntary challenge, assistance and recognition program to help cities achieve their sustainability and quality-of-life goals. This free continuous improvement program is based upon 29 best practices that are tailored to Minnesota cities, focus on cost savings and energy use reduction, and encourage civic innovation. Step 1 recognition levels show a city is building community knowledge and interest in sustainability. Step 2 requires a city to implement 4-8 best practices. Step 3 requires an additional 4-8 best practices, including some that have a high impact. Step 4 requires cities to measure and report numbers for 7-15 performance metrics or sustainability indicators to present to the community the “state of sustainability” achieved by a city. The final recognition level for the GreenStep Cities Program – Step 5 – challenges cities to show improvement in the Step 4 metrics. “The GreenSteps Cities program provides an avenue for cities to track and improve on sustainability goals. Without tracking data year to year, it is impossible to see how Subscribe Past Issues RSSTranslate Edina Recognized for Environmental Sustainability Efforts https://mailchi.mp/edinamn/edina-recognized-for-environmental-sustainability-efforts?e=07bb21cf17[7/2/2020 1:10:17 AM] we are doing with our sustainability efforts. This program provides one way for the City to track progress,” said Engineering Director Chad Millner, who oversees the City’s Sustainability Division. Edina is one of 140 participating cities and tribal nations and is helping lead the way in sustainability across the state of Minnesota. Edina has worked hard to implement best practices in order to fulfill its sustainability goals. Actions that are taken within the program focus on cost savings, energy use reduction, resource conservation and the encouragement of civic innovation. You can learn more about Edina’s efforts at EdinaMN.gov/Sustainability. To learn specifics on Edina’s GreenStep Cities designation, visit mngreenstep.org. For more information, contact Millner at 952-826-0318. Facebook Twitter Instagram YouTube Email Website Copyright © 2020 City of Edina, All rights reserved. unsubscribe from this list update subscription preferences Date: July 9, 2020 Agenda Item #: VII.A. To:Energy and Environment Commission Item Type: Report and Recommendation From:Jessica V. Wilson, Water Resources Coordinator Item Activity: Subject:Review Draft CAS Policy Update Discussion CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Staff is asking the EEC to review and comment on the draft Conservation and Sustainability Policy update before presenting the proposed policy update to the City Council at their July 21st meeting. ATTACHMENTS: Description Draft CAS Policy Update 2015 CAS Policy report ☐City Council ☐City-Wide Approved: 9/1/2015 Revised: 7/21/2020 ☐Department Conservation and Sustainability (CAS) Fund Policy The Conservation and Sustainability Fund (CAS Fund) is a special revenue fund created to account for new (2015) utility franchise fee revenues. The 2015 utility franchise fees will be a dedicated revenue of the CAS Fund. Other potential revenues for the CAS Fund may include grants, gifts, special assessments and transfers from other City funds. Eligible expenses for the CAS Fund will include the following: 1.Capital improvements to City-owned buildings and equipment which improve energy conservation, efficiency or performance for the purpose of reducing the City's production of GHG. a.CAS Funds shall be used to go above like-for-like replacement of individual building components. Funding requests will be considered up to 50% over the like-for-like replacements or as approved by the City Manager or City Engineer. 2.Legal and consulting services directly related to accomplishing the City's conservation and sustainability work plan or capital improvements. 3.Staffing and personnel operational costs (compensation, overhead related employee costs, work related equipment, professional development, etc.) for the number and level of employees necessary for the accomplishment of the City’s goals, objectives and work plan related to energy conservation and sustainability. 4.Capital related to vehicles used to go above like-for-like replacement to advance the electrification of City’s fleet. Funding requests will be considered up to 50% over the like-for-like replacements or as approved by the City Manager. 5.Costs related to public education and events. Examples of ineligible expenses for the CAS Fund include the following: 1.Political and advocacy activities 2.Consulting studies not directly related to energy conservation and sustainability projects that are not included in the City's CAS work plan or CAS capital improvement plan (CIP). 3.Capital expenses not related to improving the sustainability of energy performance of a City building or equipment or does not reduce the GHG production of the building. 4.Costs related to travel, professional development of City advisory commission members 5.The City Manager will direct employees paid from the CAS Fund to perform the following assignments when necessary: operating or capital expenses related to water conservation, local food production, solid waste management, resource recycling, storm water management, noise pollution reduction and other non-CAS related policy priorities of the Energy & Environment Commission.DRAFT Page | 2 The proposed new City staff position will be responsible for creating a budget and work plan each year to accomplish the CAS Fund goals. The revenue for the CAS Fund will be determined by the Finance Director each year based upon a consultation with representatives from both utilities. Among the primary duties of the new CAS Fund staff position are the following: •Serve as the staff liaison to the Energy & Environment Commission. o CAS funds may only be spent on CAS Fund eligible expenses. •Act as a resource and liaison to all City departments on conservation and sustainability matters. •Represent the City to other levels of government on conservation and sustainability issues. •Write grants and seek other outside funding to assist the City with meeting its conservation and sustainability goals. •Provide cost/benefit analysis of proposed environmental projects and programs •Report on performance management metrics related to the City's conservation and sustainability programs and projects •Prepare CAS Fund project and annual operating budgets o EEC to review and comment. •Prepare CAS Fund work plans and capital improvement plans o EEC to review and comment. o Not less than 50% of the available annual CAS funds will be dedicated to the CAS CIP DRAFT Date: July 9, 2020 Agenda Item #: VII.B. To:Energy and Environment Commission Item Type: From:Jessica V. Wilson, Liaison Item Activity: Subject:2021 Work Plan Kick-Off CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: ATTACHMENTS: Description 2021 Work Plan Instructions 2020 Work Plan 2020 Work Plan Survey results Commission Work Plan Instructions Updated 2020.06.25 Instructions: Each section with a white background should be filled out. Do not fill out council charge. Scott will complete this section with his proposed charge to the Council. Liaisons are responsible for completing the budget and staff support columns. List initiatives in order of priority Initiative Type: Project – This is a new or continued initiative. Annual / On-going: – Initiative that is on the work plan every year. Event - Event or awards coordinated by the commission (not City staff). Timeline: SEPT MEETINGS: Commissionapproves proposed work plan. Plans due to MJ September 25.OCT 6 WORK SESSION:Chairs present proposed work plan to Council. Chairs present.NOV 4 WORK SESSION: City Manager presents staff proposed revisions. Liaisons present.DEC 1 COUNCIL MEETING: City Manager incorporates council feedback and submits final draft for approval.JAN 1: Commissionofficially starts implementing work plans. Commission: Choose an item. 2021 Annual Work Plan Proposal Initiative # Initiative Type ☐☐☐☐ Project ☐☐☐☐ Ongoing / Annual ☐☐☐☐ Event Council Charge ☐☐☐☐ 1 (Study & Report) ☐☐☐☐ 2 (Review & Comment) ☐☐☐☐ 3 (Review & Recommend) ☐☐☐☐ 4 (Review & Decide) Initiative Title Deliverable Leads Target Completion Date Budget Required: Are there funds available for this project? If there are not funds available, explain the impact of Council approving this initiative. Staff Support Required: How many hours of support by the staff liaison? Communications / marketing support? Liaison Comments: City Manager Comments: Progress Report: Parking Lot: (These items have been considered by the BC, but not proposed as part of this year’s work plan. If the BC decides they would like to work on them in the current year, it would need to be approved by Council.) Proposed Month for Joint Work Session (one time per year, up to 30 minutes): ☐ Mar ☐ April ☐ May ☐ June ☐ July ☐ Aug ☐ Sept ☐ Oct ☐ Nov Energy & Environment 2020 DRAFT Commission Work Plan Template Initiative 1 Initiative Type Completion Date Council Charge Continue Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support Staff Liaison NA Staff Liaison (40 hrs) Initiative 2 Initiative Type Completion Date Council Charge Event Dec-20 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison, Other $200 for supplies and food Staff Liaison to post event (8hrs), Organics Coordinator (20hrs) and Recycling Coordinator (8 hrs) can advise and provide materials already created. Initiative 3 Initiative Type Completion Date Council Charge Ongoing 4 (review and decide) Lead Commissioners Budget Staff Support Review and decide on the Business Recognition Program outreach and application review. By the end of Q4, complete a program assessment.Horan Review and Comment Progress Report: Review and comment on Climate Action Plan during development and final plan. Jackson, Satterlee Review and Decide Review and decide on commission members coordinating and tabling at City events to educate the community on organics and recycling.Lanzas, Maynor Progress Report: Review and Decide NA Staff liaison to manage in take and acceptance process (40 hrs), CTS to support communication updates (16 hrs), Staff liaison to manage in take and acceptance process (40 hrs), CTS to support communication updates (16 hrs), Community Engagment Coordinator (8 hrs) Initiative 4 Initiative Type Completion Date Council Charge Event July 4 (review and decide) Lead Commissioners Budget Staff Support Funds available Staff Liaison Initiative 5 Initiative Type Completion Date Council Charge New Dec-20 2 (review and comment) Lead Commissioners Budget Staff Support NA Initiative 6 Initiative Type Completion Date Council Charge New April 4 (review and decide) Lead Commissioners Budget Staff Support Staff Liaison NA CTS Progress Report: Progress Report: Progress Report: Review and Decide Coordinate 50th Anniversary of Earth Day event with Edina Community Education. Progress Report: Review and Comment Appoint up to 2 members to provide feedback on PARC's initiative (#4) to develop criteria that incorporates sustainability and equity for prioritizing capital improvements for park infrastructure needs, including playground equipment, warming houses and core amenities for expansion and replacement before final criteria goes to Council. Review and Decide Co-chair a cross-commission committee (EEC & HRRC) to coordinate the "Sharing Values, Sharing Communities Event" on the adpatation and /or resilience on climate change. Committee will be comprised of no more than 2-3 members from each commission and one member from each commission will serve as a co-chair Hussian, Martinez Lead Support Commission Effort Impact 1 Climate Action Plan Manser Jackson Planning 2 Organics education - add recycling re-education Lanzas Maynor Maynor Lanzas Seeley Horan Hussian Reduction of residential waste to meet MPCA goal of 75% waste diversion and nominal GHG emission reduction 3 Business Recognition Program Horan Jackson Relationship building with business community 4 Help pass an enhanced tree ordinance Manser Jackson Lanzas Manser Research (10-20hrs) Report recommendations (5-12 hours) Potential for nominal carbon sequestoring 5 To-go packaging ordinance Seeley Horan Hussian Potential for nominal waste reduction to meet MPCA waste diversion goal 6 Citywide waste collection day Hussian Hussian Relationship and education building with community 7 Advocating for street sweeping Satterlee Jackson Improve water quality 8 Educational piece on pollinators Horan Maynor Satterlee Support pollinators and eco system 9 Education and engagement on water initiatives like adopt a drain Improve water quality 10 Develop a program with realtors to give sellers the opportunity to showcase environmental improvements to their home (such as insulation).Jackson Respondents ranked their top five initiatives. Results in order below: 2020 EEC Work Plan Survey Results Date: July 9, 2020 Agenda Item #: VII.C. To:Energy and Environment Commission Item Type: From:Hilda Martinez, Commissioner Item Activity: Subject:Initiative 1: Climate Action Plan CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: An update from the Committee established at the June meeting. Commission to consider Climate Action Plan Working Group Greenprint. Date: July 9, 2020 Agenda Item #: VII.D. To:Energy and Environment Commission Item Type: From:Bayardo Lanzas, Commissioner Item Activity: Subject:Initiative 2: Education Events CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Date: July 9, 2020 Agenda Item #: VII.E. To:Energy and Environment Commission Item Type: From:Paul Hussian, Commissioner Item Activity: Subject:Initiative 4: Cross-commission event with HRRC Update CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Date: July 9, 2020 Agenda Item #: VII.F. To:Energy and Environment Commission Item Type: From:Carolyn Jackson, Commissioner Item Activity: Subject:Initiative 5: PARC Initiative Feedback CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Date: July 9, 2020 Agenda Item #: VIII.A. To:Energy and Environment Commission Item Type: From:Michelle Horan, Commissioner Item Activity: Subject:Green Business Recognition Program Working Group Update CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Date: July 9, 2020 Agenda Item #: IX.A. To:Energy and Environment Commission Item Type: From:Jessica V. Wilson, Liaison Item Activity: Subject:Energy Benchmarking Update CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: An update on compliance rates for Energy Benchmarking ordinance including sharing the Efficient Buildings Collaborative interactive map, http://efficientbuildingsmap.hennepin.us/ Date: July 9, 2020 Agenda Item #: IX.B. To:Energy and Environment Commission Item Type: From:Jessica V. Wilson, Liaison Item Activity: Subject:Energy Initiatives in Transportation CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: A brief notice about energy initiatives occurring in Transportation including potential changes to speed limits, potential change to CAS policy regarding green fleet, development of an Electric Vehicle (EV) strategy, and an update to the Living Streets Plan. Date: July 9, 2020 Agenda Item #: IX.C. To:Energy and Environment Commission Item Type: From:Jessica V. Wilson, Liaison Item Activity: Subject:Organics Recycling Update CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: Organics Collection Program Facts • 10,000 carts have been delivered with 3,000 remaining for distribution • Remaining carts will be delivered June 30 • 10 percent of residents have chosen to opt out of the program • First weeks of the program have seen a participation rate of 25-30 percent • Our vendor reports a very low contamination rate Date: July 9, 2020 Agenda Item #: IX.D. To:Energy and Environment Commission Item Type: From:Jessica V. Wilson, Liaison Item Activity: Subject:Sustainability in the Engineering Department CITY OF EDINA 4801 West 50th Street Edina, MN 55424 www.edinamn.gov ACTION REQUESTED: INTRODUCTION: