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HomeMy WebLinkAbout2011-10-04 COUNCIL MEETINGJc,1- I , -To u`.V� tlG�l tilae (b rl� City of Edina 4801 W. 50th St.. Edina, MN 55424 www.ci.edina.mn.us NAME ITQ`r� ADDRESSrj 90 I � C�i r7A 4A J�sSrc`�,l ti;nZ� NAME ��I CGS ADDRESS O 0 I V (�I/►/ I'l s� / 1/4 TOPIC V Aft I I I Vr vi cvc, a Se - �� i�a I vq �Z vo ( c tt� L NAME ADDRESS i NAME fc-w N `-� d ADDRESS (Ol (� =Yj � � l-4 i&S 96)' TOPIC C a r-r G A V"C n � RD f r-,k -r,-f u TA-6 u IE p\ inx. t, N' ov S'dm (.=-- NAME n ADDRESS ,ej Q ,tW RA. TOPIC (�9-�h�h, n iuA - -t "S / l✓raOi L �r6m o ry u "d ��- 5 Pr" week c\ccY S -I �C�J) vDr, wee- b,,is6ruv,�2 NAME ADDRESS `�� Ua iOZZ R5104- IJ� I �po 'M �WM04 - I NAME ADDRESS 5-99 dee-/ l TOPIC %tar Z / &Iley I" eo% w64(- diAe4A � �% ��l /zro NAME a ry Fr si, ADDRESS `% D aE TOPIC NAME Z!l ADDRESS ,5 � /''� ��.t� r�lG, /'�/� TOPIC NAME ADDRESS TOPIC Vc:�r46%�"'�n sJ- I �tz2d Tues Tues Tues Tues Tues Tues Tues Fri Tues Thur Fri Tues Tues Mon 2012 Mon es .ion Tues Tues Mon Tues AGENDA EDINA CITY COUNCIL CITY OF EDINA, MINNESOTA COMMUNITY ROOM OCTOBER 4, 2011 5:00 P.M. I. Call To Order II. Human Services Task Force 2012 Human Services Funding Recommendation III. Review 2012 Enterprise Budgets and 2012 -2016 Capital Improvement Plans A. Edina Liquor Stores B. Edina Aquatic Center C. Centennials Lakes Park D. Edinborough Park IV. Adjournment The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-927-886172 hours in advance of the meeting. SCHEDULE OF UPCOMING - MEETINGS /DATES /EVENTS Oct 4 Work Session 1— Human Services-Task Force Funding Rec 5:00 - 5:30 P.M Oct 4 Work Session 2 — Review Enterprise Budgets 5:30 P.M. Oct 4 Regular Meeting 7:00 P.M. Oct 18 Work Session — Review Enterprise Budgets 5:30 P.M. Oct 18 Regular Meeting 7:00 P.M. Nov 1 Regular Council Meeting 7:00 P.M. Nov 8 ELECTION DAY — POLLS OPEN 7:00 A.M. UNTIL 8:00 P.M. Nov 11 VETERANS' DAY HODLIDAY OBSERVED — City Hall Closed Nov 15 Regular Meeting 7:00 P.M. Nov 24 THANKSGIVING HOLIDAY OBSERVED —City Hall Closed Nov 25 DAY AFTER THANKSGIVING HOLIDAY OBSERVED — City Hall Closed Dec 6 Regular Meeting 7:00 P.M. Dec 20 Regular Meeting 7:00 P.M. Dec 26 CHRISTMAS HOLDIAY OBSERVED — City Hall Closed Jan 2 NEW YEAR'S HOLIDAY OBSERVED — City Hall Closed Jan 3 Regular Meeting 7:00 P.M. Jan 16 REV. DR. MARTIN LUTHER KING JR. HOLIDAY OBSERVED —City Hall Closed Jan 17 Regular Meeting 7:00 P.M. Feb 7 Regular Meeting 7:00 P.M. Feb 20 PRESIDENTS DAY HOLIDAY OBSERVED — City Hall Closed Feb 20 Regular Meeting 7:00 P.M. COMMUNITY ROOM COMMUNITY ROOM COUNCIL CHAMBERS COMMUNITY ROOM COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAM BERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS NA, aw� • �N \ /oV9 • REPORURECOM MEN DATION To: MAYOR AND COUNCIL Agenda Item Item No. WS II. From: Susan Howl Human Services Coordinator ❑ Action M Discussion F-1 Information Date: October 4, 2011 Subject: HUMAN SERVICES TASK FORCE 2012 FUNDING RECOMMENDATION ACTION REQUESTED: That the City Council receive and review the 2012 proposed budget for human services as prepared and presented by the 2011 Human Service Task Force INFORMATION /BACKGROUND: As directed by the City Council and administered by the City Manager, the advisory boards and commissions self- appointed members to serve on a newly- created Human Services Task Force. Its purpose was to solicit 2012 proposals, study the submitted proposals, conduct a providers' hearing and finally develop a proposed 2012 human services budget for the City Council's consideration. Members of the 2011 Human Services Task Force are: • Ann Braden — Edina Transportation Commission • Colleen Curran — Edina Heritage Preservation Board • Carolyn Peterson — Edina Community Health Committee • Louise Segreto — Edina Park Board • Russ Stanton, Chair — Edina Human Rights & Relations Commission ATTACHMENTS: Memo from Russ Stanton, Chair of the Human Services Task Force • History of the City funding of human services • . Summary of providers' proposals • Trends and Projections • 2012 Request for Funding form Memorandum To: Mayor Hovland 8 Council Members 'From: Russ Stanton, Chair, Edina Human Services Task Force Date: October 4, 2011 Re: PROPOSED 2012 HUMAN SERVICES BUDGET At the meeting of the Human Services Task Force on September 28th, a proposed 2012 human services budget was prepared for your review and approval. It reflects a two percent increase over the City's current funding of human services. The proposal is outlined below. Additionally, supporting information is attached —the history of the City funding of human services over the past 11 years, a summary of the provlders' proposals for 2012, Trends and Projections, and the 2012 Request for Human Services Funding Form. PROFESSIONAL SERVICES 1. VEAP 24,005.00 2. Senior Community Services 23,056.00 3. Cornerstone 13,650.00 4. Edina School Readiness 6,235.00 5. The Bridge 4,932.00 6. Store To Door 4,000.00 7. Normandale Center 3,400.00 8. Oasis for Youth 2,000.00 TOTAL 81,278.00 HUMAN SERVICES FUNDING HISTORY PROPOSED Name 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 2001 Senior Community Serv.. 23,056 23,605 24,120 28,500 27,400 27,800 26,635 26,250 26,250 25,,500 20,000 15,600 Cornerstone 13,650 14,750 15,098 15,635 15,100 15,100 15,000 15,100 15,100' 15,100 15,100 15,100 VEAP 24,005 21,645 21,204 20,360 18,800 17,500 17,075 16,000 15,000 1,51000 15,000 12,350 The Bridge 4,932 4,921 : 4,824 5,000 4,200 4,000 2,240 4,000 4;000 ,2,500 2,500 1,950 Store To Door 4,000 4,921. 6,732 6,160 3,800 3,600 3,150 2,660 Edina School Readiness 6,235 5,908 1,458 Normandale Center 3,400 3,366 6,720 6,500 -5,000 5,475 5,180 4775 Oasis for Youth 2,000 Conflict Resolution_Ctr. 0 2,947 2,322 4,100 5,000 5,000 5,000 53000 3,595 Tubman 987 1,908 4,225.. 4,000 3,600 Women in Transition 5,000 5,000 4,750 4,660 5,200 51 200 5;035 5,000 -2,800 Neighborhood P'ships 4,650 Ready for Success 2,850. 3,000 Community of Nations 3,000 5,000 Senior N'hood Assess. 5,000 5,000 Family & Children's Serv. .3,595 2,200 The Storefront Group 18,575 33,500 TOTALS 81,278 79,684 181,032 91,600 88,900 86,350 83,085, 82,240 78,325 78,325 86,175 835500 EDINA HUMAN SERVICES TASK FORCE HEARING .WEDNESDAY, SEPTEMBER 21, 2011 5:00 PM - MINNEHAHA ROOM VEAP' 2011 City funding: $21,645 – 2012 provider. request: $30;000 VEAP's operations address'the multiple need's of low-income by helping them overcome short-term financial crises and maintaining self- sufficiency. Its programs are relevant to human. services needs and include: food services; school supplies; holiday gifts; emergency financial assistance for housing, utilities ,car repairs and daycare; and;transportation services for the limited - income.'senioes and residents with disabilities. In 2010, 706 Edina residents were served by VEAP. Senior Community Services – 2011 City funding: $23,605 – 2012 provider request: $29,500 The Senior Outreach Program serves older adults and their caregivers by: conducting a comprehensive assessment of strengths and needs; developing a service plan; arranging for services; providing ongoing monitoring and assistance; facilitating support groups; serving as a liaison for the senior regarding Medicare and other health insurance; and providing caregiver coaching: In 2010, 338 Edina residents were served with-the Senior.Outreach Program. Cornerstone – 2011 City funding: $14,750 – 2012 provider request: $15,000 Other than providing emergency safe- housing for victims of domestic abuse and their children, Cornerstone offers advocacy and support to navigate the court system, to develop goals and a'safety plan and to partake of individual counseling. Cornerstone runs the Day One Program —a secure and confidential web -based database. connecting Minnesota domestic violence shelters and safe housing programs to each other's bed - space availability and program information. In 2.010, 188 Edina residents were served by Cornerstone. Edina School Readiness – 2011 City funding: $5,908 – 2012 provider request: $9,000 The purpose of the program is to identify preschool children who are at risk for learning and.to help them enter school with the skills and behaviors necessary to be successful. It provides a comprehensive plan to foster.collaboration with existing social service programs for families with young children. Resources provided are transportation, ESL, parent education and home visits. During the 2010 -11 school year, the program'served 43 Edina residents, including parents, children and their'siblings. The Bridee.for Youth - 2011 City funding: $4,921– 2012 provider request:.$1,500 The Bridge helps youth in crisis. It offers a continuum of care — providing immediate safety for youth, helping parents and youth resolve their conflicts, reconnecting youth people with family, fostering stable living conditions for youth at risk, and providing supportive housing for homeless youth who must prepare to live independently. In 2010, 58 Edina youth were served by The Bridge. Store To Door – 2011 City funding: $4,921 _ 2012 provider request: $15,077 Utilizing a large number of volunteers, Store To Door enhances opportunities for aging adults to live independently by shopping for and delivering their groceries and prescriptions right into their kitchens. Clients pay for the groceries and contribute toward the cost of the deliveries. The volunteers provide a valuable service by putting helpful structures in place to ensure that the aging residents have adequate /safe housing, social and nutritional support. In 2010, Store'To Door served 42 Edina residents. Normandale Center– 2011 City funding: $0 – 2012 provider request: $12,900 The Center seeks to establish and /or maintain elders' sense of connection with the community and alleviate isolation by organizing and supporting community volunteers in Care Teams that support elders and their caregivers. Care Teams —with a network of volunteer support— provide social support, transportation, grocery shopping, errands and other basic services that allow elders to remain in their homes. The services are designed to supplement rather than duplicate existing community services or family support. In 2010, the Center served 373 Edina residents. Oasis for Youth – New provider – 2012 provider request: $4,500 Oasis was founded in 2010 as a community response to the unmet needs of homeless youth in the suburbs of Edina, Bloomington and Richfield. It was launched as a mission of Oak Grove Presbyterian Church so homeless and precariously- housed youth can remain in their home schools while receiving the support they need. Its resource center helps youth find safe housing and makes referrals for free health care, legal support and mental health counseling. From July 2010 through June 2011, eight Edina clients were served by Oasis. Conflict Resolution Center – 2011 City funding: $2,947 – 2012 provider request: $5,000 The Center provides mediation and conflict resolution services to families, individuals, neighbors, businesses and agencies. The Center utilizes trained volunteer mediators who provide the needed tools to peacefully and effectively resolve disputes. Types of mediation provided are: relationship /family, business, neighborhood, landlord /tenant, victim /offender and elder. In 2010, 57 Edina residents were served by the Center. PROVIDERS' TRENDS AND PROJECTIONS SENIOR COMMUNITY SERVICES (SCS) Trends - The downturn in the economy has had serious repercussions for the frail older adults served by SCS's Senior Outreach program, since most live on fixed incomes, with 57% of Edina clients living on incomes below 200% of poverty. The experienced Senior Outreach licensed social workers are actively engaged in connecting these clients, the majority over 80 years old, with a broad range of services, including financial resources to make ends meet e.g. Food Stamps, Medical Assistance, Elderly Waiver and CADI, Energy Assistance, SNAP, Telephone Assistance Program, food shelves, Loaves and Fishes, subsidized housing, Prescription Medication Assistance, etc. Senior Outreach works with over 255 other programs to provide for elderly clients' needs. Both the complexity of this service system and its required procedures have continued to increase - for professionals and consumers alike. Senior Outreach helps growing numbers of adult children caregivers (including those who are retirees themselves) to navigate this system for their increasingly frail older family members. Staff also offer the program's award - winning caregiver coaching and support groups. Both services have participated in robust outside studies that have shown them to be particularly effective in reducing caregiver stress and depression. In the past year, SCS also launched a free website for computer -savvy caregivers. SCS's Medicare Health Insurance Counseling Program finds that seniors continue to experience problems with health insurance, especially Medicare Part D, owing to the volatile changes In the cost and coverage of these plans from year to year. Also, the number of appeals filed by the program on behalf of clients has increased. The amount of staff and volunteer time in Edina, providing educational sessions and individual help, has continued to rise. Projections for the Future -The public awareness of the needs of elders and the vital role played by their family caregivers continues to grow. The older adult population will increase even more, with vast numbers of baby boomers joining its ranks. Still, the percentage of those 85+ will continue to be the fastest growing age cohort in the overall population. These greater numbers of seniors will need expert help in accessing the most appropriate and affordable mix of services to help them maintain their independence. The numbers of elders of diverse race and ethnicity will also continue to increase, but at a much slower rate than that of their younger family members. Possibly the greatest impact on public policy is the dramatic shift in the ratio of seniors to caregivers. As the average family size has shrunk, so too have the numbers of available caregivers, and many provide care for more than one person. Add to this the high percentage of women working outside the home. Currently in Minnesota, family and friends provide 92% of eldercare; it is estimated that every 1% drop in informal caregiving costs an additional $30 million in public funds. As family members shoulder an ever greater burden, they require additional support to continue in their role as caregivers. Because there are fewer caregivers with more limited time - between work and caring for children and grandchildren - technology must be part of the solution to serving more caregivers in a convenient, efficient, and cost - effective way. SCS's innovative CareNextion website provides both a "high tech" approach as well as access to our "high touch" services. Along with its free resources and educational features, it offers a tool to set up an online care team of family and friends (as well as possibly volunteers and professionals) to provide various services for their loved one. In 2012, SCS will launch a CareNextion feature providing resources specifically designed for Edina caregivers. PROVIDERS' TRENDS AND PROJECTIONS CORNERSTONE The deepening of the economic recession continues to take a devastating toll on the families we serve. For many community residents, the dramatic shift from abundance and economic prosperity to job loss and the resulting hardships that come with such a crisis can create enormous stress on the families we serve. Over the past eighteen months we have provided 42 homeless families with affordable housing and assisted an additional 200 at risk families with financial assistance to avoid becoming.homeless. In mid -2012, our rental subsidy program will end. This three year emergency grant from the Minnesota Housing Trust Fund was made possible by the Pohlad Family Foundation. The services we are providing focus on family stability and job readiness. The goal is families will be able to sustain their housing after the subsidies end. Given the State's financial outlook, it is unlikely that the State will renew this grant Cornerstone will pursue every appropriate funding opportunity, however most major foundations no longer identify abused women and children as a high priority. The Minnesota Office of Justice is the primary funder of victim services. Funding of OJP is slated for between a 17.5 to 20 percent reduction. That funding reduction will be passed on to the grantees. The government shut -down further exacerbates the funding outlook for the coming year. Cornerstone has put in place a contingency plan and will, to the best of our ability, continue to provide the comprehensive services to Edina families affected by domestic violence. One of the few bright spots this year has been a two year Violence Against Women Act grant to implement the BLUEPRINT PROJECT in the five cities we serve. This initiative involves all of the police departments, prosecutors, the County Attorney's Office, and court personnel. The project will replicate the very successful Ramsey County Blueprint pilot project. The implementation will result in improved investigation and prosecution results. PROVIDERS' TRENDS AND PROJECTIONS VEAP It has been VEAP's experience that the low- income population is often the first and hardest to be hit by an economic downturn and is the last to be effected by the upswing; right now VEAP is serving over 6,500 individuals a month. These trends have affected the City of Edina and have an effect on VEAP programs. In 2010 VEAP saw a 22% increase in the number of Edina residents who were seeking help. The increase in need is most evident in the Food and Transportation Programs. Use of the Food Program increased by 22 %, 2,234 services provided. The Transportation Program saw a large 77% increase representing 1,122 services; overall Edina residents make up 7% of all individuals using the Food Pantry and 20% of those participating in the Transportation Program. Residents of Edina also use the services offered by the Children and Youth Services Program as well as the Social Services Program. Edina children received 584 services in 2010 through birthday bags, food in the summer, back to school supplies and toys from VEAP. Also 529 emergency assistance services were provided to Edina residents through the Social Services Program.. In all, 6% of VEAP clients are Edina residents that were assisted through these programs. The increase of Edina residents coming to VEAP for assistance is by those who have not needed assistance before. They are often unsure of where to go or how to ask for help. As a result they are coming to VEAP when they are deeper in need. This means their need is greater and they often need more time to regain stability. VEAP feels that this trend will continue well into the future while unemployment remains high and people are unemployed for longer periods of time. Even so, VEAP will continue to strive to serve all VEAP clients who seek assistance. PROVIDERS' TRENDS AND PROJECTIONS THE BRIDGE FOR YOUTH Trends Over the past year, The Bridge has reached a high number of youth and families in need, despite the challenges posed by the continued economic recession. Most of our service levels were up dramatically in 2010 (30% or more in most programs) compared to the same period a year before. This jump in service levels and demand is not surprising given current economic and social conditions. Youth homelessness has increased 46% in Minnesota in the last three years, according to the most recent Wilder Research survey. The recession has put youth and parents under more stress of all kinds, as more youth have parents who are unemployed and families' economic well -being declines. Youth whose parents are unemployed are more likely to experience homelessness, suffer from child abuse, fail to complete high school or college, and live in poverty as adults than other children. The recession's impact directly on youth has also been stark, with significant rates of unemployment, particularly among youth of color. The unemployment rate of black youth aged 16 to 19 is twice that of white youth. Many of the challenges we have been facing are connected to the continued recession. Like many direct - service nonprofit agencies, The Bridge has had to make difficult choices in how to best impact the community with fewer resources. We instituted a programmatic and fiscal plan in late 2010 in order to meet 2011 with a stable and manageable budget, eliminating 9 staff positions (18% of our total workforce) from both our program and administrative areas, resulting in service reductions. We will be working aggressively over the next year to maintain our core programs and restore these cuts if possible. We continue to see more parents who don't feel they can parent their children, as well as less child protection involvement to intervene with abandoned youth. Situations where no one wants to take ownership of a youth, which were rare or occasional in the past, are now the norm. Every day we have a youth in shelter with nowhere to go. Often, a third to half of the youth we are working with on any given day are in a situation where the parents refuse to be involved or take them back, and child protection or other systems are unwilling or unable to pick up the case. Staff work with youth and families facing very complex situations, involving mental health issues, immigration difficulties, lack of basic resources, longstanding inter - generational issues, and deep levels of pain and conflict. This often necessitates working with youth and families for a much greater period of time, slowing down the process to assemble resources and allow for change to occur. Staff are regularly challenged to figure out solutions to situations that are more complex than can be addressed during a 4 -5 day shelter stay. Additional Trends: O Our Transitional Living Program is being used as a stop gap for other long term arrangements, preventing youth from being homeless in transition. o We are seeing more youth involved in corrections or the criminal justice system. Our Transitional Living Program recently dealt with a number of youth who violated their terms and went back to jail. o Emphasis on traurna and mental stability. Many youth we are seeing have long term issues that are costly and complicated. PROVIDERS' TRENDS AND PROJECTIONS CONFLICT RESOLUTION CENTER The US News and World Report named mediation one of the best careers for 2009, commenting that success may be more likely in a slow economy as people and businesses seek lower-cost alternatives to solve their disputes. The Conflict Resolution Center (CRC)has seen this trend in action, through a large increase in demand for mediation in many areas. For example, restorative mediation. for first -time juvenile offenders and for behavioral issues in schools is on the rise. Neighbors and businesses, under stress and lacking conflict resolution tools, are turning to police, who in turn, are turning to Conflict Resolution Center to resolve disputes. With regard to mediation and homelessness, in a 2005 Housing and Urban Development report on strategies for preventing homelessness, www.hud user. org, mediation in Housing Courts was determined to be one of the most effective activities in preserving tenancies, even after the landlord has filed for eviction. Sixty -nine percent of cases filed against families in the Hennepin County Housing Court were settled without eviction and the family retained housing. Mediation is also being seen across the country as an essential service in preventing home foreclosures. Conflict Resolution Center continues to project an increase in demand for services in many areas. Schools, with severe budget cuts and overworked teachers and staff, will turn to our 130 trained volunteer mediators for help with truancy, behavioral issues and other barriers to school success. Police Departments- will continue to divert first -time juvenile offenders to restorative mediation, rather than induct a juvenile into the harsh criminal justice system. Landlords and tenants, unable to afford the massive court filing fees will turn to mediation as a way to cost - effectively resolve tenancy issues. Older adults will turn to mediation to help with family disputes around long -term care, health issues and end -of -life decisions. Businesses, needing both customer satisfaction and collection issues resolved, will continue to utilize CRC services instead of costly and time - consuming litigation. CRC knows that with increased visibility and effectiveness, come increased demand. In addition to the projections outlined above, CRC has been involved in foreclosure mediation, insurance mediation and homeowner association mediation. These new trends are a result of current crises in the housing market, tornado damage and difficulties faced by homeowners who share decision making about common property areas. CRC has been called upon to help various community groups make shared decisions. PROVIDERS' TRENDS AND PROJECTIONS ST0111-:`l'0 DOOR In Edina, in liscal year 2009 -10, Store To Doerr served 12 FAina residents living in l0 households scattered Ihroughoul the city, making; a total ol'621 deliveries. Edina retained approximately the same percertl ;rge ill our total customer base (approximately ,191,). One client. is eligible for SNAP (loot] slantps); Store '1'o Door is file only 1;111 -line grocery delivery service that accepts SNAP payments in the privacy of' (lie. clieul's ho rlc. About n lhird of* the Edina clients report income Teti; (hall the Federal 110vcr(y guideline level of {)OUJnronth, anot.hcr third reports $1,800 a month and the final portion income over $1,800a month In Edina, as in other conllrluni6es, client attrition with .store To Door's service is Significant. Over this past year, we've ldentlbed that, across the entire: semi-county area, ovcr' 3l ?'o of t.11c ('Vents scl"ved at file beginning ol* llrc fiscal year are no longer being screed at file end 4 that same liscal year. "The reasons for cliscontirluatiorr ol*scr,icc rcllect the nature of the clicnlcle %ve scree. And, this year, we learned [hat almost 401,11 of Store "1'o Door's clients receive no other conurtturily service, confirming 0111• suspicion that clients who Icarn about Store TO Door 01161 do so by acci(le.ut. This lack of lanliliarity ]Dill) Store To Door side by side with significant client attrition cash year summarizes flee primary challenges lbl- this service: l...etting potential clients know it exists and then, sewing the clients only as Tong as needed. (Forty percent ol'the current, client base has been steed lbr at (cast 1;1111, years — considering the typical client's age is 82, we could extrapolate that cicicrly adulls From age 82 -86 are the key demographic). Store To Door continue to affirm that the continuing grown] among the elderly population in F.C1111a positions it as arc ol* tln•ce cc,mrinnlities most likely to need the services ol' Store "1'o Door. Conscyuendy, .111 emphasis on iderllilYiug and reaching otrt to those in need iu Edina continues. From Sep 2010 -Sep 2011, these issues have impactccl Storc To Door and its clients: • Isolation, lack ol'access to or inibrrnalion about services Ilia( play be 4assistance acrd the lace that rnauy ol' the elderly have outlived their social connections c.ontirlue to be lhrce major hurdles to leaching and pre vlcling assisl:urcc to the population most in nccd 01* the soviet. • Overall economic conditions continue: to negnll.ively impact. the fixed incomes ol'dic cicicrly. • While an ongoing emphasis on food Shelves has benelitted lanlilics with children, luorncbound elderly can't gel. to the lioo(1 shell'so the increased henelit doesn't impact their access to lood. • Difficulty in becoming eligible lilr SNAP continues to be a hurdle as is the innate sense among many cicicrly That they're not (lie "right" recipient. 4Illis benclit either. • O11;;o1,ng wariucss and suspicions ;lnlong elderly to having anyone access their Morrie: "I .1111 doing the best I can and I and line ". Store To Door's resuc.nlse (o Ihcse issues Reaching pot.ntial clients in Edina Beginning in Nov, 2010, a pilot project using WCCO -AM radio was launched, to lesf the hypothesis that Il0lllebOLllld and isolatc(l elderly ] ;skied to the radio all clay tin- corrlparly. Store '1`o Daar used a small anioum ol'grant linlds to purchase dayfirtle radio al Bile; WC:CO clotratc(I.scveralairiugs ol'the 60- second radio spof Ihrotighout the eight. "1'hc hypothesis was proven correct; new clients contacted us so consisfcrrtly dial, ill January, tvc Stopped the advertising. Our Operations had been ovcrcbclnlc(1. During still-Tiller, a Slightly less busy Brie, we actively contact Iiltcell nlurlti -unit living lacilitics as well as about 25 faith - baste] communities ill Edina, talking; by phonc with stall and commitice numbers ;asking il' they were aware ol'Storc "1'o Door, it we could scud brochures to have oil hand and a poster Ice display and hllctltcr a presentation to resident. or corlurrunity members would be desirable. PROVIDERS' TRENDS AND PROJECTIONS Overall econonuc conditions have hit the elderly ha1•d. A woman Adio rctired 20+ years ago llas a shall pension and small racial security Imiclil, often 101aliug Io an al 110111 below [lie Federal poverly guidelines of $900/litolllh. ��'c recently lcarn.cd llc frill c•ontintic to he able. to receive State ol' A7N lundilig to helPf"Subsidize dclivery tin- this population. We contirltle to promote the opli()u 1 11• clients lei pay lilr.grocencs by bcc•oliiing eligible for SNAP. Access to food shelves We worked closely frithN1 "Al' mcr this past )real- to arcrnnplish two goals: Cross -rcicr c•licuts to their• sen.icc as they do the sarrle, liar clifi-S (l.11cir lbod shelf is inaccessible for hornebouild) and to IiClp deliver NAPS boxes tci homcbouncl elilc i ly +. Urlloi-lurlatcly, SCCOIld Harvest I-1c.artland declincd to allow StorC To Door to move rillelld on this ,second initisitivC. Coui•lu•rciltly, Second I-larvCSt I-ICarlJand also ceased sllpportillg Ille ar111'Ity ol'VO161.1lecrs registering potential recipients ol'SNAP, or lood stail►ps, I'm the 11Ct1C111. Elderly ww -mess Recent attention during the State ol."Nli'micsout shutdown resilltcd in. Store To Door being ronsidcrcd an "essential scl.\.ic•C ". This dec•laniliowbrongla molly congratulations but also solve strong criticism: "The lainilics should be liclping" and "N 'N%hy aren't these people using a. lilr -prola scl-vice" and "Isn't Meals on `17IICCIS CIIOL] 11 " ?' S(orc'f'o Door's c.lielits don't Avant to have to use 1110 serv'c c; they'd rrnlch prefer to pier: ot,1t their own fruit and \'CgCl ll)ICS. 'l'hcir ')llysiral r011dition makes them need help but. they arc exn•cmcly tl ^ary of being ilrC rec•iplews ol, charity. 'I llcy all pay for Ihcir gr0rcries and each one is asked to make a contribution toward the cost of dclivery. They feel they are paying their own By sttppcirliiig a service like Slorc'1'il Door, the ixmllirtntity is allowing the elderly to stay in place, Baying taxes and being part. of t.hc ueighbtlrhood, while saving the State of Minnesota [lie cost of prot'iding Board alid heel. At $650 /year to ,help for and deliver groceries ►or a► year (in ecxllrasL Ic1 the Cost of .1 hoard and rare lac•ilityl, Store `I'o Door brings it simple SOILI11011 Io dIC ISSLIC 01'111.11.66011 arld huugCr among hollicbmind elderly. StorC ,I o Door %?Ill continue to loclls on Edina, with its present swelling population of elderly, atteliili[ing to Scree Cacl'I rliCnt to the hCSt Ol'OUIr ability. PROVIDERS' TRENDS AND PROJECTIONS EDINA SCHOOL READMESS 8/3/11 The School Readiness program in Edina is experiencing continued growth resulting in increased demand for our services. We are seeing the following trends. • Immigrant families with cultural and language differences, as well as families experiencing recent economic challenges, represent a growing population in Edina. • rhe number of Somali children in the program is increasing each year creating the need for scholarships &. transportation • Parents requesting school at earlier age knowing the value of early education for success in elementary school. Studies continue to show that children who attend preschool for two years are better able to succeed in Kindergarten. Assisting families with children who are "at risk" for school success is our effort to help close the achievement gap, a gap that is narrowed when children are in a high quality early education program, • Parents requesting guidance and referrals for childcare while they are involved in ESi.., classes, citizenship training, work training and jobs. • Our Indian population remains steady with families living here 1 -5 years. They choose Edina, specifically the family Center for its reputation and connection with Edina Public Schools. "transportation is necessary for them to attend and School Readiness is able to provide this service • '["he enrollment of young Indian mothers has increased in The Edina Family Center parent education classes. They are eager to learn parenting practices used in the U.S. and to learn and improve their English language skills. ):loth are provided at the Edina Community Center, or onsite at the Edina Park Apartments ESL /SR program. • ESL classes requested for all family members • School Readiness is not a comprehensive service provider. In my role as supervisor I collaborate with many resources, mainly the Edina Resource Center, but also with Hennepin County, I3loomington Public Health, Early Childhood Screening, Minnesota Department of Education, SHAPE, Volunteer Connections, Edina Family Center, Early Childhood Special Education, community preschools and childcares in Edina. This takes increased time from my allotted hours. • Increase in the last 5 years of requests to serve families including o teen and or young single mothers, o families with a parent who is chronically ill or deceased, o families enduring a medical situation with a child, o grandparents raising grandchildren looking for preschool and /or parent education specific to them, o divorce or custodial issues in a family with a preschool age child, o families looking for preschool financial assistance due to loss of income, the continued impact of our economic climate Due to this growth, we project the following future needs in the School Readiness Program: • Funding for scholarships: An increase in the number of children (clients) who need high quality public preschool. "rhe increase includes current families participating with 3 -5 years old siblings and new families. • Funding for Transportation: Transportation is a main barrier to children participating in early education Funds are needed to pay drivers, and van costs. Some of my funding; is an entitlement from the state of Minnesota. As with many programs we have yet to know how large if any the cuts to this program will be. PROVIDERS' TRENDS AND PROJECTIONS Sexual exploitation of youth. One girl in our facility had been exploited since the age of 9 by her mother to buy illegal drugs. • Employment is difficult with the downward pressure on the economy creating few if any jobs for youth. In response these challenges, we are making program changes to further address critical issues such as sexual exploitation, mental and physical health, parental abandonment, and education and employment issues, and incorporating these changes in our assessment and intake tools. We are examining ways to adapt our short -term emergency shelter model to accommodate the increasing number of youth needing longer program involvement, while still effectively serving youth needing short -term stays. And we are relying even more heavily on volunteers and increasing our collaborations and partnerships with other providers to marshal all available resources for youth and families in need, within the constraints of today's funding realities. Proiections We expect current trends to continue, with high levels of demand and scarce funding resources. With the phase -out of McKnight Foundation funding for homeless and runaway youth services in Minnesota, the youth- serving community is at an important turning point. The Bridge is taking a key role in helping develop a future framework for ongoing sustainability of the sector, to ensure a strategic array of critical services for homeless and runaway youth, with an infrastructure for coordination and collaboration. Tile Bridge is working with other Youth Services Network members to participate in the Metro Partners Fund efforts to redesign the homeless youth services system to most effectively serve every homeless youth in the Twin Cities metropolitan area. This Homeless Youth System Redesign effort is a significant opportunity to achieve maximum quality and sustainability within the homeless youth service continuum. The Bridge is committed to examining our budget to provide all our services at an acceptable cost, and to developing partnerships that will eliminate duplication of services and build core strengths and competencies. The Bridge's work continues to have a positive, lasting impact on both Edina residents and the wider community by providing immediate help for youth and families in crisis, as well as effecting long -term change. Youth and families use The Bridge's services to change their lives — both immediately and for the long -term. Youth and parents reunite in a stronger, safer family. Homeless youth make the difficult transition from a life on the street to stability and independence. Despite the many challenges we face, with the help of our community partners we plan to continue offering effective services for youth and families in need .. PROVIDERS' TRENDS AND PROJECTIONS Normandale Center For Healing & Wholeness - Trends & Projections We continue to review demographic and trend statistics information available through the Minnesota Board on Aging, the Metropolitan Area Agency on Aging, and the Met Council. Trends in Minnesota include an aging population, shrinking resources for health and long -term care services, and strains on family caregiving. These trends are driving the need to find innovative solutions to helping people "age in place" and to shore up the capacity of families who are the first responders to assist older relatives as they face functional, physical, cognitive, or emotional decline. Population is arin;;f and at-risk The number of people aged 85+ is the fastest growing cohort and also the population most at- risk'. Edina is one of the "grayest" cities in Minnesota with about 26% of its population made up of older adults. The single largest senior household type is seniors living alone, and the vast majority of this group is female. Some of the unmet needs that we see include: isolation (need for social support and friendship /connections), need for transportation, risk of falls (need for falls prevention), need for additional support to ensure nutritional health (home delivered meals, grocery shopping assistance, etc.) and improvement in functional abilities (greater involvement in wellness /prevention efforts). We also see an ongoing need around "navigation" of the health, social support, and long -term care systems of care — especially during and following health events /medical crises, as the older person and their family tries to adjust to a "new normal" in ter nis of disability or illness. There is also a need for coaching around reaching or maintaining health status goals. Many older adults living alone are at risk for falls, isolation, malnutrition, and depression. A Minnesota study found that the strongest predictors of repeated Emergency Department use by older adults in the community were "social" risk factors including isolation, living alone, recent bereavement, ,and depression. z Family members /frie►rds are key support sysfem According to a national study, about two thirds of older people with functional limitations rely exclusively on informal care from family members or friends.3 Surveys show that older people would like to "age in place" in communities that are familiar to them. Who will help these older people as they age? National and state surveys say it will be the daughters, soils, and other relatives, including grandchildren. Surveys of families in Minnesota show that relatives and friends provide 91 percent of all assistance needed by the elderly. While this is high, it is down from 97 percent about 15 years ago. Every 1% decline in these efforts costs the public sector $30 million dollars a year (MAAA Newsletter, November 2008). Prominent-gaps in services include transportation, access to respite care, and one -to -one help in finding and coordinating services. ' Minnesota Board on Aging (2005) Survey of Older rldimrerotrrns. z Whitebird, R., et. al. (2005) The Relationship of Psychological, Social, and Health Factors and Continuity of Primary Care to Emergency Department Use Among Seniors. Presentation at the Minnesota Health Services Research Conference, March I. 3 f=ederal Interagency Forum on Aging Related Statistics. (2000). Older Americans 2000: Key Indicators of fi'ell- Being (T(ible.ilb). Washington, DO Federal interagency Forum on Aging Related Statistics. PROVIDERS' TRENDS AND PROJECTIONS Oasis for Youth Trends and Projections The number of unaccompanied homeless youth continues to climb. The most recent Wilder Research Report on Homelessness (2009) found a 46% increase in the number of youth and young adults needing housing. Statistics from youth service providers confirm that the number has continued to grow steadily since then. While the number of homeless youth climbs, the resources available to help them have declined. Federal, State and County money is shrinking. Several of the largest foundations in the Twin Cities have recently shifted their funding focus away from youth homelessness. The result is that all of the existing youth service providers in Hennepin County have had to turn youth away everyday because of inadequate resources. The number of beds available for homeless youth has remained unchanged for years. There are fewer than 50 beds available in all of Hennepin County, none of which are in the suburbs. Given the challenging economic climate, youth service providers have not had the capacity to extend their reach beyond Minneapolis. Oasis for Youth was started last year to address this alarming situation. As with any new organization, marketing and outreach have been a focus. We saw a steady increase in the number of clients throughout this first year. We have also seen a significant increase in the number of other organizations eager to work with us and refer youth to US. At this point, we have a large number of referral partners, and expect that activity will intensify once the school year begins. Our youth have needed help securing housing, employment, transportation, clothing and basic personal items. They have needed academic support in order to stay in school. We expect these trends to continue. A 25% growth in the number of clients is a conservative projection for 2012. The Leadership Team has embarked on a fundraising campaign in order to be able to hire professional staff next year. We realize that raising funds for a new organization is challenging, even in the best of times. However, the encouragement we have received in our three suburbs leads us to believe we will be successful. People in Edina, Richfield and Bloomington want all their young people to thrive. There are untapped individual, faith community and business resources in the southwest metro. We have secured the pro bono services of a fundraising consultant to assist us. City of Edina Human Services Task Force REQUEST FOR HUMAN SERVICES FUNDING For January 1, through December 31, 2012 The Edina City Council leas authorized die Human Services Task Force to solicit and consider requests for die finding of human services authorized by State Statute. The Task Force will come before the City Council with formal recommendations, having studied die funding requests from legitimate human services providers who address liuman rights and relations and serve the population of Edina. How to Apply for Funds All applicants must complete die Rcqucst. for Human Services Funding. These funding applications are available at. Edina City Hall and can also be downloaded from our website at. www.cityofedina.com. Mail or hand - deliver 12 copies ofyour completed funding request by 4.30 PM, Friday, August 14 to: Susan Howl City of Edina 4801 West 50th Street Edina MN 55424 Hearing You will be invited to a hearing in lie 1AI to make a short presentation supporting your funding request. At this llearing, you will introduce your organimbon and briefly share how you serve the Edina population, flow the requested funds will be spent. and what. other sources of funding you would expect.. I. Cover Page The following information must appear on your cover page: 1) organization name and address; 2) website; 3) contact name; 4) phone number; 5) c -mail address; 6) amount requeste(l; and 7) application date II. Your Organization and How It Serves The Edina Population 'hhc Edina Human Services Task Force is looking al the delivery ol' human services in our community. This proposal will give us information about your organization and how you intend to meet the needs of the 1"Alina population. A. Edina Community Need and Support 1. Your organization's primary purpose mid mission. When were you founded? Why do you exist? What is your compelling or unique work? 2. Your organization's current programs and activities. Please write wide the assumption that the Task Force is not Familiar with your organization and its work. 3. Describe and quantify your services (clients, providers, and partners). Include general geographic, racial /ohnic, cultural, economic, age, gender make -up as well as any special.client needs. 4. Describe the communities From which your clients are generally drawn. 5. Describe and quant.ily services used by the Edina population (unduplicated) for die most recently completed year. For each unique service, what percent ol' your total clients are from Edina? Calculate the 2012 lunding request on a per -Edina client Funding basis (amount requested divided by number ol' Edina clients). 6. Explain how Edina clients and the Edina community benefit. froip your programs and services. 7. In what ways have Edina clients shown their support for your group and its activities? Feedback? Financial contributions? Volunteer time? Donation ofgoods and services or spacer B. Diversity and Outreach "Phis information will tell us how the Edina population became aware ol'your organiz -ation and its service. Base your answers on your most recently completed year. 1. What ellorls has your organization made to increase your visibility in the Edina community? 2. How have dncse cllorts allected your Edina client base? Increased? Decreased? Stayed the same? 3. If applicable, describe how this increase has affected the work you do. I1'applicable, describe how it has affected the decision - making process in your organization. 4. Describe the connection between your organization mid the Edina Resource Center. C. Accessibility and Affordahility This information tells us bow accessible your services are to the Edina population who are disabled or are unable to pay for your services. 1. How does your organization provide accessibility for persons wide disabilities? How does your organization plan to improve ADA- related accessibility? How is dais accessibility communicated to die disabled population? 2. How do you ensure that your activities and programs are affordable to all Edina clients? For example, do you offer no cost or low -cost services? How does your group communicate your allbrdability? Page 2 III. Edina Statistics - Executive Summary -. "Stand - Alone" Page Because the primary responsibility of our Task Force is proposing a budget for human services to die Edina City Council, it. is paramount dint. our efforts highlight your plays to identity and tackle die unmet needs ol' the Edina population. Therefore, this section —Edina Statistic—is intended to staiul- alone as an Executive Stimmary to provide concise, pull -out information. To accommodate, please answer die lollowing questions on one page, beginning with your name and die amount. requested. A. Services Used by The Edina Population 1. What services did tic residents ol' Ediiia use in die most rcccnl calendar year,? 2. How many Uliduplicatcd Edina clients were served in your most recent calendar ye:u-? Include any pertinent dcnuigraphics. Ol'your total unduplicated cllcnt base, what percentage did the Edina population represent ?' 3. Projecl.ing oil( to the end ol' the current calendar year, how nruiy unduplicated FAIina residents will you serve? 4. Quantily unduplicated Edina statistics for lie year 2012 (amount of liindiiig divided by the projected number of Edina clients). B. Unmet Needs in Edina How do you determine die extent of unmet weeds iii Edina? How do you assess those needs and how do you propose to meet diem? C. Unreimbursed Costs What is your analysis ol' I'Aina client costs not. reimbursed to you by the client or the client's insurance? Include percentage of Edina clients for whom you receive some reimbursement; percentage ol' Edina.cliews for whom you receive no reimbursement; percentage ol' Edina clients who pay For services; average rciinbursemoit.tor all clients. Page 3 IV. Mission/Vision Please include your mission and /or vision ol'your organization. How arc you organized to achieve your mission? How arc your mission and /or vision cvalmitcd? V. Goals What are your organization's goals for the current fiscal year? Were your goals For the most recently completed year'achieved? How will you measure your success in'the currenL year? VL Financial Information 1. Provide tic linancial statements for 2010, showing revenues, expenses and die balance sheet. 2, Provide a year -to -dale halaiice sheet,,showing the revenues and_ expenses witliin the framework of the 2011 budget. 3. For die year 2012, list projected iincomc sources by cateaoiy (municipality, county, Foundations /grants, United Way, donations from faith communities, private donations, etc.). Within these categories, please share die 'amount anticipated from each entity i.e. each municipality. It is not necessary to break down anticipated amounts within die private /individual donation category. 4. Provide die anticipated expenses for your 2010 budget mid include a breakdown of paid personnel -and consultwits. How valuable are volunteers to your overall operation? What percentage of your workforce do they represent? Are your volunteers typically tenable, or is there an expected turnover each year' 5. Make a justiliable case for your funding request. Describe how the Funds will be used and provide a breakdown. Why is this amount of' money needed? VII. Board of Directors Attach a one -page list ol'your, board members. Include their professions, organizational allilial.ions .uul areas of expertise. VIIL Additional Inclusions 1. Wrap up the proposal with a short. success story about your work. Give us a vivid picture of how your Agency has been able to make a positive impact irnour community. 2. Provide a copy`bf your IRS Tax Exempt Status Determination Letter, or funiish a letter of' agreement with your fiscal agent AND a copy oFyour fiscal agent's IRS Tax Exempt. Status Determination Letter. Page 4 Data Collection Form To the Applicant: Please take a moment to fill out the collection form. This information presents a statistical picture old applicants and die Edina population served. The Task Force does not use this information to evaluate applications. Overall Charactensdcs % of' your clients is senior citizens (age 60 +) 96 ol' your clients is adults (ages 18 - 59) % of your clients is children (ages 0 -17) Special Characteristics: Check all that represent your Edina clients. 0 Hispanic / I at.ino 0 Asian,' , 0 Native Hawaiian / Pacific Islander 0 black / Alrlcan American / AII'1(1an 0 Whitc 0 Odicr (please spccily) A_ dditional Characteristics: Check all that characterize your Edina clients. 0 Mentally /Psychologically Disabled 0 Senior Citizen (60 +) 0 Dcal %Hard of' Hearing 0 Veteran 0 Blind/Low Vision 0 Physically Disabled 0 Odier Disability (describe) 0 Low Income Status: Check the one that best describes your legal status. 0 Organization/Non -profit 0 Government - Municipal 0 Organization/Prolit 0 Government - Regional 0 None ol' the above Institution: Check all that apply to your organization and its services. 0 Health Care 0 Conununily Education 0 Social Service Organization 0 Transition Assistance 0 Humanities Council/Agcncy 0 Religious Organization 0 Crisis Prevention 0 Consultant 0 Counseling: Senior 0 Sale Shelter 0 Counseling: Family 0 Food Shelf, 0 Counseling: Youth 0 Assist Ior Homebound Persons 0 Child /Adult Protection 0 Housing 0 Cultural Competency 0 Othcr (please spccily) Page 5 o e Ro REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. IV F. From: Jesse Struve Utility Engineer Action r F-1 Discussion ® Information Date: October 4, 2011 Subject: Guaranteed Energy Savings Agreement with McKinstry ACTION REQUESTED: INFORMATION /BACKGROUND: City Attorney Roger Knutson had some last minute revisions to the Guaranteed Energy Savings Agreement which could not be made in time of the city council packet dispersal. Attached are his comments and a revised copy of the agreement with the changes made. ATTACHMENTS: City Attorney Roger Knutson, recommended revisions Revised Guaranteed Energy Savings Agreement 1.2. Exhibits. The following Exhibits are attached hereto and made a part hereof thereby: ❑ Exhibit A: Facility Description and Scope of Work ❑ Exhibit B: Schedule of Payments ❑ Exhibit C -1: Certificate of Substantial Completion for Warranty ❑ Exhibit C -2: Certificate of Project Completion and Acceptance ❑ Exhibit D: Facility Operating Parameters & Utility Savings Calculation Methods ❑ Exhibit E: Performance Guarantee ❑ Exhibit E1: Breakdown of Guarantee Savings ❑ Exhibit E2: Summary of Guarantee Savings ❑ Exhibit E3: Guarantee Reconciliation ❑ Exhibit E4: Technical Service Agreement. ❑ Exhibit F: Contractor's Measurement and Verification Responsibilities ❑ Exhibit F1: Contractor's Training Responsibilities ❑ Exhibit G: Client's Maintenance Responsibilities ❑ Exhibit H: General Requirements ❑ Exhibit HI: Site - specific Requirements ❑ Exhibit I: Project Schedule ❑ Exhibit J: Insurance Coverage Exhibit L: Women and Minority Owned Businesses 2. Term of Contract 2.1. Effective Date. The Effective Date of this Agreement shall be the date all signatures required have been obtained. McKinstry shall not begin work under this Agreement until this Agreement is fully executed and McKinstry has been notified by Client's Contact to begin the work. 2.2. Term. Unless otherwise canceled or terminated, this Agreement shall expire twenty (20) years after the Completion Date. 3. Contacts For the purpose of administration of this Agreement, the following individuals will be the contact personnel authorized to speak on behalf of the respective parties. 3.1. Client Contact: Jesse Struve, (hereafter "Client Contact "). McKinstry shall render all services pursuant to this Agreement under the direction of the Client Contact or the designated representative. 3.2. McKinstry Contact: Pat Barribeau, McKinstry Essention (hereafter "McKinstry Contact "). Client shall provide all the direction and supervision pursuant to this Agreement under the direction of the McKinstry Contact or the designated representative. 4. Mcl(instry's Duties 4.1. Eauioment and Materials. McKinstry shall provide all materials, and equipment necessary to perform this Agreement, as more specifically described in Exhibit A. McKinstry shall provide Client with specifications, drawings, cut sheets, and other Information required by Client regarding the materials and equipment for review, acceptance and approval pursuant to Section 5 prior to implementation of the FIM's. 4.2. Installation Services. McKinstry shall install, replace and refurbish equipment and energy systems components at the Facility, as more specifically described in Exhibit A. McKinstry shall provide Client with specifications, drawings, and other information required by Client regarding installation, replacement and refurbishment for review, acceptance and approval pursuant to Section 5 prior to Implementation of the FIM's. McKinstry shall provide the installation, replacement and refurbishment services with minimum interruption to the normal business of the Facility. McKinstry shall perform all Work under this Agreement according to the schedule set forth in Exhibit I. 5.4. Work Completion. Upon receipt of the written Notice of Work Completion and project completion documents by McKinstry (as described in Exhibit B), the Client Contact shall review all Work and all project completion documents within fifteen (15) Working Days. Upon approval of all Work and project completion documents, the Client Contact shall send the dated Certificate of Completion and Acceptance (Exhibit C) to all parties. In the event the Client reasonably determines that additional work is required to complete the project, it shall inform McKinstry, and McKinstry shall perform the additional work in accordance with a mutually agreed upon prompt schedule. 6. General and Site Specific Requirements In order to minimize disruption of the use of the buildings, the parties agree to the "General Requirements" and "Site Specific Requirements ", as set forth in Exhibits HS and H2 respectively, attached hereto and made a part hereof thereby. 7. Change and Extra Work. 7.1. Amendments of Agreement and Exhibits. The Parties expressly recognize, prior to the Completion Date, that there may be Change or Extra Work, either at the request of Client or at the suggestion of McKinstry; but in each event upon a mutual agreement that the proposed Change or Extra Work is proper. The Parties also recognize that the correct interpretation and administration of this Agreement depends in large part on the accuracy of all of the exhibits attached hereto, which may need to be amended according to the type of Change or Extra Work agreed to by the Parties, and therefore the Parties agree to amend this Agreement or the exhibits hereto as appropriate to reflect the agreed upon Change or Extra Work. Any "Change" or "Extra Work" providing for price or project schedule adjustments or relief will be made in accordance with the procedures established herein. 7.2. Client Initiated. Client, at any time prior to the Completion Date, may propose "Changes" or "Extra Work" in writing. McKinstry shall respond by submitting to Client a proposed written proposal containing the initial cost, annual energy and annual utility, operational and maintenance cost savings, payback period, and a schedule for completion of the Change or Extra Work within ten (10) Working Days of Client's request. McKinstry shall perform the Changes or Extra Work only upon receipt of Client's approval of the written proposal and after execution of an amendment to this Agreement when an amendment is required for performance of the Extra Work or Changes. Any Change or Extra Work performed by McKinstry which is not approved by Client's Contact in writing shall not be approved for payment and will not be included in the final scope of Work. The ` Parties will amend Exhibits A, B, and C, and any other exhibit, which will be affected by the Change and /or Extra Work accordingly. 7.3. McKinstry Initiated. McKinstry, at any time prior to the Completion Date, may propose "Changes" or "Extra Work" in writing. McKinstry shall submit to Client a written proposal that explains the circumstances for the change, initial cost, annual energy and utility, operational and maintenance cost savings, payback calculations and a schedule for completion of the Change or Extra Work. Client may accept or reject the request within ten (10) Working Days. Failure by Client to respond within ten (10) Working Days to the proposed change order shall be deemed a rejection by Client. McKinstry shall perform the Changes or Extra Work only upon receipt of Client's approval of the written proposal and after execution of an amendment to this Agreement when an amendment is required for performance of the Extra Work or Changes. The Parties will amend Exhibits A, B, and C, and any other exhibit, which will be affected by the Change and /or Extra Work, accordingly. S. Consideration and Payment 8.1. Total Obligation. The Client's total obligation to McKinstry under this Agreement, including compensation for goods, services, and reimbursable expenses, shall not exceed $701,098 without the prior written approval of the Client. 8.2. Pa ment Inv ' s. Client will pay Mc try after McKinstry prese n invoice for the completed and the Contact accepts the oice. Invoices must be s itted for and a ling to the schedule ined in Exhibit B. ent shall be made with days following the eipt f'a c et and: er invoice for th ompleted delivery o he product or servic\ If the invoice corre efectiv_ or otherwise imp er, Client will noti . cKinstry within ten ) Working Da \ �dis ring the rror. Conditions.of P y e t._All services provided by McKinstry under this Agreement must be Lperformed to Client's satisfaction, in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. McKinstry will not receive payment for Work found by Client to be unsatisfactory or performed in violation of federal, state, or local law. Pa ment Procedures. McKinstry shall submit Applications for Payment. Payment shall be made — within 35 days following the receipt of a correct and,proper invoice. Client shall make 95% . progress payments on account of the Contract Price on the basis of McKinstry's Applications for Payment during performance of the Work.. Upon final completion of the Work, Client shall pay the remainder of the Contract Price. Minn. Stat. § 290.92 requires that the Client obtain a Withholding Affidavit for Contractors, Form IC -134, before making final payments to. Contractors. This form needs to be submitted by McKinstry to the Minnesota Department of Revenue for approval. The form Is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. 9. McKinstry's Energy Savings Guarantee 9.1. Guarantee Term. The term of McKinstry's Guarantee shall be the Term of the Agreement and shall survive any earlier cancellation or termination of this Agreement. McKinstry's guarantee will be terminated if the Technical Services Agreement - Performance Assurance Services are cancelled by the Client. 9.2. Total Guaranteed Savings. McKinstry guarantees that the amount to be saved in utility, operation and maintenance costs over the term of this Agreement shall be at least the "Total Guaranteed Savings" as set forth in Exhibit E which Total Guaranteed Savings are sufficient to satisfy the Total Lease Purchase Payment required under the Lease Purchase Contract. The Total Lease Purchase Payment is shown in Exhibit E. 9.3. Annual Meetings. Client and McKinstry shall meet at least once annually for the purpose of, reviewing utility loads, changes in utility rates, operating hours and maintenance issues of equipment installed under this contract, for the previous Guarantee Year. At each annual meeting, Client will provide McKinstry with the applicable utility rates for the previous Guarantee Year. The Parties agree to hold the Annual Meeting within thirty (30) Working Days after the final month of each Guarantee Year. In the event of „chronic or material equipment failure, Client and McKinstry will meet within a reasonable time after a request by the Client to discuss a timely cure for the failure. 9.4. Guarantee Reconciliation McKinstry shall perform a guarantee reconciliation at the end of each Guarantee Year and submit a guarantee reconciliation report with updated Exhibits E2 and E3 to the Client Contact within forty-five (45) Working Days of each Guarantee Year anniversary, and at the Guarantee Term End Date. McKinstry shall calculate. the Total Actual Savings as set forth in Exhibit E3 for the immediately previous Guarantee Year. In the. event that the Total Actual. Savings realized by Client are less than the Guaranteed Savings, McKinstry shall remit an amount equal to such deficiency to Client within forty -five (45) Working Days of the guarantee reconciliation submittal. 9.5. Survival This Section 9 survives the termination of the Agreement and terminates only upon Completion by McKinstry of a final Guarantee Reconciliation and final payment of any savings deficiencies. McKinstry',; guarantee will be terminated if the Technical Services Agreement- Performance Assurance Services are cancelled by the Client. 10: Client Responsibilities. Client agrees to perform the following tasks in addition to those set out in Exhibit G'of this Agreement: 10.1. Daily Operations. After acceptance by Client of the Work performed by McKinstry according to Section 5, Client shall be responsible for all routine maintenance as set out in the original equipment manufacturer's documentation provided by McKinstry to the Client. Exhibit D contains a set of operating parameters that need to be maintained to obtain the Utility Cost Savings and the Operation and Maintenance Cost Savings outlined in Exhibit El. 10.2. Automatic Functions. To protect public health and safety, or Client property, Client may manually override any automatic function provided by McKinstry's equipment furnished hereunder, or make changes in operating procedures specified. In that event, the Parties shall make the necessary changes to the established baseline. 10.3. Access. Client shall grant McKinstry reasonable access to the Facility to perform McKinstry's Verification Responsibilities described in Exhibit F. 10.4. Energy Management System: Client shall provide standard energy management system reports to McKinstry for Guarantee Reconciliation when requested by McKinstry. 11. Insurance. McKinstry shall maintain in full force and effect, at its expense, property, casualty, worker's compensation and liability insurance as specifically described in Exhibit J. The insurance is for the benefit of the Facility. In the event of loss or damage to the property under this Contract, loss payment will be made in favor of the Facility. 12. Asbestos/ Hazardous Materials. McKinstry shall have no obligation to remove asbestos or other hazardous materials encountered during the Work performed under this Agreement. Any removal of asbestos or other hazardous material shall be the sole responsibility of Client. In the event McKinstry encounters asbestos or other hazardous material, McKinstry shall stop all Work immediately and shall notify Client at once to determine the appropriate action. Any delay in completion of the Work according to the completion schedule in Exhibit I caused by McKinstry's encounter with asbestos or other hazardous material and Client's determination of appropriate action to correct the situation shall not constitute an Event of Default. Where a delay under this section will be for a significant amount of time, as determined by the parties, but where the Work under this Agreement is otherwise substantially complete, the parties agree to amend this Agreement appropriately so that payment hereunder can begin notwithstanding the delay caused hereunder. 13. Indemnification. McKinstry shall defend, indemnify and save and hold harmless Client, its agents and employees, from and against any and all claims, demands, or causes of action, and damages, including all attorney's fees incurred by Client, arising out of the performance of this Agreement by McKinstry or McKinstry's agent, employees, or subcontractors, except for gross negligence by Client. This section shall not be construed to bar any legal remedies McKinstry may have for Client's failure to fulfill its obligations pursuant to this Agreement. 14. Performance and Payment Bonds. Within fifteen (15) calendar days after the execution of this Agreement and before any work or services are rendered, McKinstry shall furnish a performance bond and a payment bond each in the principal amount of $701,098.00 insuring the faithful performance of the contract and payment of all obligations arising thereunder pursuant to Minnesota Statues section 574.26. The Bonds shall cover completion of the physical work per the approved design, and shall not . cover any design obligation or any guarantee or warranty of efficiency or system performance. The Bonds shall not cover any obligation of the contractor-to ensure that the work as construct will- re`sult.in_any__particular level of energy savings. 15. Representations and Warranties. 15.1. McKinstry warrants and represents to Client as follows: A. It has all requisite power, authority, licenses, permits, and franchises, corporate or otherwise, to execute and deliver this Agreement and perform its obligations hereunder. B. Its execution, delivery, and performance of this Agreement have been duly authorized by, and are in accordance with, its organic instruments; this Agreement has been duly executed and delivered for it by the signatories so authorized; and it constitutes its legal, valid and binding obligation. C. Its execution, delivery, and performance of this Agreement will not result in a breach or violation of, or constitute a default under, any agreement, lease or instrument to which it is a party or by which it or its properties may be bound or affected. D. It has not received any notice, nor to the best of its knowledge is there pending or threatened any notice, of any violation of any applicable laws, ordinances, regulations, rules, decrees, awards, permits or orders which would materially adversely affect its ability to perform hereunder. E. It has made secure provisions for promptly paying all its suppliers and subcontractors in connection with this Agreement. F. It has prepared the Engineering Report in good faith based on generally accepted engineering practices and mathematical formula. G. It has all right, title and interest in, or appropriate licenses to use, any intellectual property required by this Agreement to be installed, employed, or modified. H. The services performed under this Agreement will be of high professional standards and quality. To the extent consistent with other specific terms and warranties of the Agreement, McKinstry further represents that all services and goods provided under this Agreement: (i) are free from defects in material and workmanship; (II) are of the quality, size and dimensions ordered; (III) are fit for the particular needs and purposes of the Client as may be communicated to McKinstry; (iv) comply with all warranties and representations expressed by McKinstry orally or in any written advertisement, correspondence, response to the Client's RFP or RFI, or other document provided to or in the possession of the Client; (v) comply with all applicable laws, codes and regulations. 15.2. McKlnstrv's Warranty /Assignment of Manufacturer's Warranty. McKinstry expressly warrants to Client that all equipment (including the material supplied by McKinstry ) installed as part of this Agreement are new, in good and proper working condition and all Work performed under this Agreement shall be free from material defects and protected by appropriate written warranties covering all parts and equipment performance. McKinstry agrees to deliver all warranty documentation to the Client Contact as required in Section 4.10. McKinstry agrees that Client will pursue rights and remedies against manufacturer for equipment under warranties in the event of equipment malfunction or improper or defective function, and defect in parts, workmanship and performance. McKinstry agrees to cooperate with Client In enforcing warranties. All warranties shall be transferable and extend to Client. The warranties shall specify that only new and non re- conditioned parts may be used and Install @d when repair is necessitated by y malfunction. GUARANTEED ENERGY SAVINGS AGREEMENT By and Between The City of Edina ( "Client ") and McKinstry Essention ( "McKinstry" and /or "Contractor ") This Guaranteed Energy Savings Agreement ( "Agreement "), is made by and between The City of Edina, hereafter referred to as Client with an office at 4801 W 50th Street, Edina MN and McKinstry, a Washington Corporation, with its principal place of business at 5005 3`d Ave. S., Seattle, WA 98134. Client and McKinstry may be referred to as "Party" or collectively as "Parties." RECITALS WHEREAS, the CLIENT is authorized under Minnesota Statutes Section 471.345 subd.13, (the Statute ") to enter into guaranteed energy savings agreements with a qualified provider not exceeding twenty years for the purpose of implementing comprehensive utility cost - savings measures to improve the energy efficiency of a municipal facility provided the cost of implementing the measures will not exceed the amount to be saved in utility operation and maintenance costs over a twenty year period and the qualified provider provides a written guarantee that the energy or operating cost savings will meet or exceed the cost of the system; and WHEREAS, McKinstry was selected as a qualified provider by the Minnesota Department of Administration through a Guaranteed Energy Savings RFQ in May of 2009; and WHEREAS, Client signed the Detailed Engineering Study Agreement on 4/20/2011 for McKinstry to provide a Detailed Engineering Study / Technical Energy Audit at the CLIENT's Premises detailed in Exhibit A; and WHEREAS, McKinstry represents that it is qualified, willing and able to responsibly act as guarantor for energy, operational and maintenance cost savings (the "Savings "), and to provide or to arrange for lease- purchase financing as hereafter set forth; WHEREAS, Client has reviewed the Project Costs and Savings and believes it to be reasonable and accurate; WHEREAS, Client is authorized under the Statute to make payments required by the Lease Purchase Contract from the Savings obtained from the installation of the utility cost savings measures described herein; and WHEREAS, Client has published notice of, and held a meeting in which it proposed to award the contract, the names of the parties to the proposed contract, and the contract's purpose. NOW, THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties hereto agree as follows: 1. Definitions, Exhibits and Attachments 1.1. Definitions. The terms defined in this section shall, for all purposes of this Agreement, have the meaning herein specified. "Change" means substitutions, additions, or deletions within the scope of the Agreement as expressly approved in writing by Client. "Completion Date" means the date on which Client issues the Certificate of Completion and Acceptance. "Extra Work" means work outside the scope of this Agreement. "Guarantee Commencement Date" shall be the Completion Date. "Guarantee Term End Date" shall be the date on which McKinstry's guarantee term ends. "Guarantee Year" means each twelve (12) month period during the Term of this Agreement, beginning on the Completion Date. "Lessor" means the financing company with which Client has executed the Lease Purchase Contract. "Measured and Verified Savings" means Utility Cost Savings calculated using utility consumption data recorded by utility meter(s). "Pre- agreed Savings" means Utility Cost Savings calculated using generally accepted engineering methods when actual measurements are impossible or not cost effective. "Total Actual Savings" means the sum of the reconciled Utility Cost Savings, and the Operation and Maintenance Cost Savings. "FIM" means Facility Improvement Measure "Utility Savings" means the difference between the utility consumption under the pre- contract conditions and the utility consumption after the "Work" has been completed under the contract. Utility savings shall be calculated in comparison to an established baseline of utility consumption. "Work" means duties set forth in Section 4 and in Exhibit A. "Working Days" means Monday through Friday excluding State holidays. 1.2. Exhibits. The following Exhibits are attached hereto and made a part hereof thereby: ❑ Exhibit A: Facility Description and Scope of Work ❑ Exhibit B: Schedule of Payments ❑ Exhibit C -1: Certificate of Substantial Completion for Warranty ❑ Exhibit C -2: Certificate of Project Completion and Acceptance ❑ Exhibit D: Facility Operating Parameters & Utility Savings Calculation Methods ❑ Exhibit E: Performance Guarantee ❑ Exhibit El: Breakdown of Guarantee Savings ❑ Exhibit E2: Summary of Guarantee Savings ❑ Exhibit E3: Guarantee Reconciliation ❑ Exhibit E4: Technical Service Agreement ❑ Exhibit F: Contractor's Measurement and Verification Responsibilities ❑ Exhibit Fl: Contractor's Training Responsibilities ❑ Exhibit G: Client's Maintenance Responsibilities ❑ Exhibit H: General Requirements ❑ Exhibit H1: Site - specific Requirements ❑ Exhibit I: Project Schedule ❑ Exhibit ]: Insurance Coverage ❑ Exhibit L: Women and Minority Owned Businesses 2. Term of Contract 2.1. Effective Date. The Effective Date of this Agreement shall be the date all signatures required have been obtained. McKinstry shall not begin work under this Agreement until this Agreement is fully executed and McKinstry has been notified by Client's Contact to begin the work. 2.2. Term. Unless otherwise canceled or terminated, this Agreement shall expire twenty (20) years after the Completion Date. 3. Contacts For the purpose of administration of this Agreement, the following individuals will be the contact personnel authorized to speak on behalf of the respective parties. 3.1. Client Contact: Jesse Struve, (hereafter "Client Contact "). McKinstry shall render all services pursuant to this Agreement under the direction of the Client Contact or the designated representative. 3.2. McKinstry Contact: Pat Barribeau, McKinstry Essention (hereafter "McKinstry Contact ") Client shall provide all the direction and supervision pursuant to this Agreement under the direction of the McKinstry Contact or the designated representative. 4. McKinstry's Duties 4.1. Equipment and Materials. McKinstry shall provide all materials, and equipment necessary to perform this Agreement, as more specifically described in Exhibit A. McKinstry shall provide Client with specifications, drawings, cut sheets, and other information required by Client regarding the materials and equipment for review, acceptance and approval pursuant to Section 5 prior to implementation of the FIM's. 4.2. Installation Services. McKinstry shall install, replace and refurbish equipment and energy systems components at the Facility, as more specifically described in Exhibit A. McKinstry shall provide Client with specifications, drawings, and other information required by Client regarding installation, replacement and refurbishment for review, acceptance and approval pursuant to Section 5 prior to implementation of the FIM's. McKinstry shall provide the installation, replacement and refurbishment services with minimum interruption to the normal business of the Facility. McKinstry shall perform all Work under this Agreement according to the schedule set forth in Exhibit I. 4.3. Measurement and Verification Responsibilities. McKinstry shall provide the Measurement and Verification Responsibilities as described in Exhibit F. 4.4. Damaged Facilities to be restored. Where McKinstry, subcontractors or any of its agents, causes damage to any part of the Facility during the Work, McKinstry shall restore or replace the damaged part to its original condition or to the reasonable satisfaction of Client as determined by the Client Contact. 4.5. Personnel. McKinstry shall secure, at its own expense, all personnel required in the performance of this Agreement. Such personnel shall not be deemed employees of Client for any purposes whatsoever. McKinstry further represents that all of the services required hereunder will be performed by McKinstry or under its supervision, all personnel so engaged shall be fully qualified and authorized under applicable law to perform such services, and that McKinstry is responsible for all Work of its subcontractors and agents. 4.6. Cleanuo. McKinstry shall keep the premises and the surrounding area free from accumulation of waste materials or rubbish caused by the Work and, upon completion of the Work, McKinstry shall remove all waste materials, rubbish, tools, construction equipment, machinery, and surplus materials. 4.7. Safety. McKinstry shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in connection with the performance of the Work. McKinstry shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities related to safety of persons or property. 4.8. Disposal Manifests. McKinstry shall provide to the Client Contact copies of all records (e.g., manifests, disposal facility receipt, etc.) which indicate that McKinstry has disposed of any and all equipment, including lamps, and ballasts. 4.9. Training by McKinstry. McKinstry shall conduct training program described in Exhibit Fl. 4.10. Notice of Work Completion. After McKinstry has performed all Work, McKinstry shall submit a written Notice of Work Completion to the Facility's Client Contact as described in Exhibit B. 4.11. Compliance. McKinstry shall ensure that all Work complies with current local, state, and federal construction and environmental codes and regulations. 5. Acceptance. 5.1. Authority. The Client Contact shall have final authority to review and approve specifications, drawings, and related documents concerning the Work ( "Construction Documents "), to approve and accept all equipment, materials and services, and to approve McKinstry's invoices for payment. No approval by the Client will act as a waiver of the Client's rights hereunder or relieve McKinstry of its obligations hereunder. 5.2. Construction Documents. During the construction period, McKinstry shall keep copies of Construction Documents at the Facility for review by Client at all reasonable hours and shall provide a complete set to the Client upon completion of each portion of the work. 5.3. Satisfactory Performance. Within fifteen (15) Working Days of receipt of an invoice, Client shall have the right to review the Work performed by McKinstry on the Facility, for purposes of determining whether the Work is deemed satisfactory. Where Client finds the Work performed by McKinstry unsatisfactory, the Client Contact shall provide McKinstry with a written notice of unsatisfactory Work within fifteen (15) Working Days of its receipt of McKinstry's invoice. McKinstry shall cure the work within ten (10) Working Days after receiving the Client Contact's notice of unsatisfactory Work. When the invoiced Work has been completed to the satisfaction of the Client Contact, the Client Contact shall approve the invoice for payment. Failure of Client to discover unsatisfactory work within fifteen (15) days shall not relieve McKinstry of its duty to correct the work. See Exhibit B for the schedule of payments. 5.4. Work Completion. Upon receipt of the written Notice of Work Completion and project completion documents by McKinstry (as described in Exhibit B), the Client Contact shall review all Work and all project completion documents within fifteen (15) Working Days. Upon approval of all Work and project completion documents, the Client Contact shall send the dated Certificate of Completion and Acceptance (Exhibit C) to all parties. In the event the Client reasonably determines that additional work is required to complete the project, it shall inform McKinstry, and McKinstry shall perform the additional work in accordance with a mutually agreed upon prompt schedule. 6. General and Site Specific Requirements In order to minimize disruption of the use of the buildings, the parties agree to the "General Requirements" and "Site Specific Requirements ", as set forth in Exhibits H1 and H2 respectively, attached hereto and made a part hereof thereby. 7. Change and Extra Work. 7.1. Amendments of Agreement and Exhibits. The Parties expressly recognize, prior to the Completion Date, that there may be Change or Extra Work, either at the request of Client or at the suggestion of McKinstry; but in each event upon a mutual agreement that the proposed Change or Extra Work is proper. The Parties also recognize that the correct interpretation and administration of this Agreement depends in large part on the accuracy of all of the exhibits attached hereto, which may need to be amended according to the type of Change or Extra Work agreed to by the Parties, and therefore the Parties agree to amend this Agreement or the exhibits hereto as appropriate to reflect the agreed upon Change or Extra Work. Any "Change" or "Extra Work" providing for price or project schedule adjustments or relief will be made in accordance with the procedures established herein. 7.2. Client Initiated. Client, at any time prior to the Completion Date, may propose "Changes" or "Extra Work" in writing. McKinstry shall respond by submitting to Client a proposed written proposal containing the initial cost, annual energy and annual utility, operational and maintenance cost savings, payback period, and a schedule for completion of the Change or Extra Work within ten (10) Working Days of Client's request. McKinstry shall perform the Changes or Extra Work only upon receipt of Client's approval of the written proposal and after execution of an amendment to this Agreement when an amendment is required for performance of the Extra Work or Changes. Any Change or Extra Work performed by McKinstry which is not approved by Client's Contact in writing shall not be approved for payment and will not be included in the final scope of Work. The Parties will amend Exhibits A, B, and C, and any other exhibit, which will be affected by the Change and /or Extra Work accordingly. 7.3. McKinstry Initiated. McKinstry, at any time prior to the Completion Date, may propose "Changes" or "Extra Work" in writing. McKinstry shall submit to Client a written proposal that explains the circumstances for the change, initial cost, annual energy and utility, operational and maintenance cost savings, payback calculations and a schedule for completion of the Change or Extra Work. Client may accept or reject the request within ten (10) Working Days. Failure by Client to respond within ten (10) Working Days to the proposed change order shall be deemed a rejection by Client. McKinstry shall perform the Changes or Extra Work only upon receipt of Client's approval of the written proposal and after execution of an amendment to this Agreement when an amendment is required for performance of the Extra Work or Changes. The Parties will amend Exhibits A, B, and C, and any other exhibit, which will be affected by the Change and /or Extra Work, accordingly. S. Consideration and Payment 8.1. Total Obligation. The Client's total obligation to McKinstry under this Agreement, including compensation for goods, services, and reimbursable expenses, shall not exceed $701,098 without the prior written approval of the Client. 8.2. Payment A. Conditions of Payment. All services provided by McKinstry under this Agreement must be performed to Client's satisfaction, in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. McKinstry will not receive payment for Work found by Client to be unsatisfactory or performed in violation of federal, state, or local law. B. Payment Procedures. McKinstry shall submit Applications for Payment. Payment shall be made within 35 days following the receipt of a correct and proper invoice. Client shall make 95% progress payments on account of the Contract Price on the basis of McKinstry's Applications for Payment during performance of the Work.. Upon final completion of the Work, Client shall pay the remainder of the Contract Price. Minn. Stat. § 290.92 requires that the Client obtain a Withholding Affidavit for Contractors, Form IC -134, before making final payments to Contractors. This form needs to be submitted by McKinstry to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. 9. McKinstry's Energy Savings Guarantee 9.1. Guarantee Term. The term of McKinstry's Guarantee shall be the Term of the Agreement and shall survive any earlier cancellation or termination of this Agreement. McKinstry's guarantee will be terminated if the Technical Services Agreement - Performance Assurance Services are cancelled by the Client. 9.2. Total Guaranteed Savings. McKinstry guarantees that the amount to be saved in utility, operation and maintenance costs over the term of this Agreement shall be at least the `Total Guaranteed Savings" as set forth in Exhibit E which Total Guaranteed Savings are sufficient to satisfy the Total Lease Purchase Payment required under the Lease Purchase Contract. The Total Lease Purchase Payment is shown in Exhibit E. 9.3. Annual Meetings. Client and McKinstry shall meet at least once annually for the purpose of, reviewing utility loads, changes in utility rates, operating hours and maintenance issues of equipment installed under this contract, for the previous Guarantee Year. At each annual meeting, Client will provide McKinstry with the applicable utility rates for the previous Guarantee Year. The Parties agree to hold the Annual Meeting within thirty (30) Working Days after the final month of each Guarantee Year. In the event of chronic or material equipment failure, Client and McKinstry will meet within a reasonable time after a request by the Client to discuss a timely cure for the failure. 9.4. Guarantee Reconciliation McKinstry shall perform a guarantee reconciliation at the end of each Guarantee Year and submit a guarantee reconciliation report with updated Exhibits E2 and E3 to the Client Contact within forty -five (45) Working Days of each Guarantee Year anniversary, and at the Guarantee Term End Date. McKinstry shall calculate the Total Actual Savings as set forth in Exhibit E3 for the immediately previous Guarantee Year. In the event that the Total Actual Savings realized by Client are less than the Guaranteed Savings, McKinstry shall remit an amount equal to such deficiency to Client within forty -five (45) Working Days of the guarantee reconciliation submittal. 9.5. Survival This Section 9 survives the termination of the Agreement and terminates only upon Completion by McKinstry of a final Guarantee Reconciliation and final payment of any savings deficiencies. McKinstry's guarantee will be terminated if the Technical Services Agreement - Performance Assurance Services are cancelled by the Client. 10. Client Responsibilities. Client agrees to perform the following tasks in addition to those set out in Exhibit G of this Agreement: 10.1. Daily Operations. After acceptance by Client of the Work performed by McKinstry according to Section 5, Client shall be responsible for all routine maintenance as set out in the original equipment manufacturer's documentation provided by McKinstry to the Client. Exhibit D contains a set of operating parameters that need to be maintained to obtain the Utility Cost Savings and the Operation and Maintenance Cost Savings outlined in Exhibit E1. 10.2. Automatic Functions. To protect public health and safety, or Client property, Client may manually override any automatic function provided by McKinstry's equipment furnished hereunder, or make changes in operating procedures specified. In that event, the Parties shall make the necessary changes to the established baseline. 10.3. Access. Client shall grant McKinstry reasonable access to the Facility to perform McKinstry's Verification Responsibilities described in Exhibit F. 10.4. Enerov Management System: Client shall provide standard energy management system reports to McKinstry for Guarantee Reconciliation when requested by McKinstry. 11. Insurance. McKinstry shall maintain in full force and effect, at its expense, property, casualty, worker's compensation and liability insurance as specifically described in Exhibit ]. The insurance is for the benefit of the Facility. In the event of loss or damage to the property under this Contract, loss payment will be made in favor of the Facility. 12. Asbestos/ Hazardous Materials. McKinstry shall have no obligation to remove asbestos or other hazardous materials encountered during the Work performed under this Agreement. Any removal of asbestos or other hazardous material shall be the sole responsibility of Client. In the event McKinstry encounters asbestos or other hazardous material, McKinstry shall stop all Work immediately and shall notify Client at once to determine the appropriate action. Any delay in completion of the Work according to the completion schedule in Exhibit I caused by McKinstry's encounter with asbestos or other hazardous material and Client's determination of appropriate action to correct the situation shall not constitute an Event of Default. Where a delay under this section will be for a significant amount of time, as determined by the parties, but where the Work under this Agreement is otherwise substantially complete, the parties agree to amend this Agreement appropriately so that payment hereunder can begin notwithstanding the delay caused hereunder. 13. Indemnification. McKinstry shall defend, indemnify and save and hold harmless Client, its agents and employees, from and against any and all claims, demands, or causes of action, and damages, including all attorney's fees incurred by Client, arising out of the performance of this Agreement by McKinstry or McKinstry's agent, employees, or subcontractors, except for gross negligence by Client. This section shall not be construed to bar any legal remedies McKinstry may have for Client's failure to fulfill its obligations pursuant to this Agreement. 14. Performance and Payment Bonds. Within fifteen (15) calendar days after the execution of this Agreement and before any work or services are rendered, McKinstry shall furnish a performance bond and a payment bond each in the principal amount of $701,098.00 insuring the faithful performance of the contract and payment of all obligations arising thereunder pursuant to Minnesota Statues section 574.26. The performance bond shall cover completion of the physical work per the approved design, and shall not cover any design obligation or any guarantee or warranty of efficiency or system performance. The Bonds shall not cover any obligation of the contractor to ensure that the work as constructed will result in any particular level of energy savings. 15. Representations and Warranties. 15.1. McKinstry warrants and represents to Client as follows: A. It has all requisite power, authority, licenses, permits, and franchises, corporate or otherwise, to execute and deliver this Agreement and perform its obligations hereunder. B. Its execution, delivery, and performance of this Agreement have been duly authorized by, and are in accordance with, its organic instruments; this Agreement has been duly executed and delivered for it by the signatories so authorized; and it constitutes its legal, valid and binding obligation. C. Its execution, delivery, and performance of this Agreement will not result in a breach or violation of, or constitute a default under, any agreement, lease or instrument to which it is a party or by which it or its properties may be bound or affected. D. It has not received any notice, nor to the best of its knowledge is there pending or threatened any notice, of any violation of any applicable laws, ordinances, regulations, rules, decrees, awards, permits or orders which would materially adversely affect its ability to perform hereunder. E. It has made secure provisions for promptly paying all its suppliers and subcontractors in connection with this Agreement. F. It has prepared the Engineering Report in good faith based on generally accepted engineering practices and mathematical formula. G. It has all right, title and interest in, or appropriate licenses to use, any intellectual property required by this Agreement to be installed, employed, or modified. H. The services performed under this Agreement will be of high professional standards and quality. To the extent consistent with other specific terms and warranties of the Agreement, McKinstry further represents that all services and goods provided under this Agreement: (i) are free from defects in material and workmanship; (ii) are of the quality, size and dimensions ordered; (iii) are fit for the particular needs and purposes of the Client as may be communicated to McKinstry; (iv) comply with all warranties and representations expressed by McKinstry orally or in any written advertisement, correspondence, response to the Client's RFP or RFI, or other document provided to or in the possession of the Client; (v) comply with all applicable laws, codes and regulations. 15.2. McKinstry's Warranty /Assignment of Manufacturer's Warranty. McKinstry expressly warrants to Client that all equipment (including the material supplied by McKinstry ) installed as part of this Agreement are new, in good and proper working condition and all Work performed under this Agreement shall be free from material defects and protected by appropriate written warranties covering all parts and equipment performance. McKinstry agrees to deliver all warranty documentation to the Client Contact as required in Section 4.10. McKinstry agrees that Client will pursue rights and remedies against manufacturer for equipment under warranties in the event of equipment malfunction or improper or defective function, and defect in parts, workmanship and performance. McKinstry agrees to cooperate with Client in enforcing warranties. All warranties shall be transferable and extend to Client. The warranties shall specify that only new and non re- conditioned parts may be used and installed when repair is necessitated by malfunction. All warranties required hereunder shall be in force for a minimum of one year from the date of installation per Exhibit C. 16. Events of Default 16.1. Default by Client. Each of the following events or conditions shall constitute an `Event of Default" by Client: A. Failure to make payments in accordance with Section 8 of this Agreement. B. Any other material failure to perform or comply with the terms and conditions of this Agreement, including breach of any covenant or duty contained herein, provided that such failure continues for thirty (30) Working Days after written notice to Client demanding that such failure to perform be cured or, if cure cannot be effected in such thirty (30) Working Days, without commencement of a cure and diligent subsequent completion thereof. In the event the default is cured within said periods, this Agreement shall remain in full force and effect 16.2. Default by McKinstry. Each of the following events or conditions shall constitute an "Event of Default" by McKinstry: A. The installation of the materials and equipment is.not completed in a timely or satisfactory manner, according to the terms of this Agreement, provided however that McKinstry shall have thirty (30) Working Days from receipt of written notice that it is in default to cure said default. In the event the default is cured, this Agreement shall remain in full force and effect. B. Any representation or warranty furnished by McKinstry in this Agreement, which is false or misleading in any.material respect when made. C. Any other material failure by McKinstry to perform or comply with the terms and conditions of this Agreement, including breach of any covenant or duty contained herein, provided that such failure continues for thirty (30) Working Days after written notice to McKinstry demanding that such failure to perform be cured, or if cure cannot be effected in such thirty (30) Working Days, without commencement of a cure and diligent subsequent completion thereof. In the event the default is cured within said period, this Agreement shall remain in full force and "effect. 17. Remedies Upon Default 17.1. Default by Client. Upon the occurrence of an Event of Default by Client, McKinstry may elect to enforce one or more of the following remedies: (a) Terminate this Agreement by delivery of a notice declaring termination, whereupon McKinstry may enter the premises on which the Services are being performed and remove McKinstry's property; (b) Seek damages in the amount of all payments, then or thereafter owing from Client to McKinstry pursuant to this Agreement, together with all costs and expenses reasonably incurred in exercise of its remedies (including reasonable attorneys' fees and court costs) in seeking and enforcing any or all of the remedies provided in this section; (c) Seek specific performance of the terms and conditions of this Agreement to the extent permitted by law, including without limitation injunctive relief where appropriate; and /or (d) Suspend further provision of the Services. If delivery of the Services has been suspended as a result of Client's default and Client and McKinstry agree to arrange for the reinstatement of the delivery of the Services, Client shall pay to McKinstry a performance.reinstatement fee in such amount or amounts, and payable on such date or dates as shall be reasonably acceptable to McKinstry, as will reimburse McKinstry for its actual costs (including overhead) to be incurred in reinstating. delivery of the Services; provided, however, that nothing herein shall obligate McKinstry to reinstate the delivery of Services. 17.2. Default by McKinstry. Upon the occurrence of an Event of Default by McKinstry, Client'shall have the right to:. (a) Seek specific performance of the terms and conditions of this Agreement to the extent permitted by law, including without limitation injunctive relief where appropriate; (b) Terminate the Agreement by delivering a notice declaring termination (permitting McKinstry to enter the Premises and remove all of its Property); and /or (c) Seek damages together with all costs and expenses reasonably incurred in exercise of its remedy (including reasonable attorney's fees and court costs) in seeking and enforcing any or all of its remedies. 18. Termination. 18.1 For Uncured Breach. Either party may terminate this Agreement thirty (30) days after written notice to the other party of any material breach of this Agreement by such party that has not been cured within such thirty (30) day period (an "Event of Default "). The notice must set forth the nature of the breach with reasonable specificity. Notwithstanding the foregoing, McKinstry shall have the right to terminate this Agreement if Client fails to pay any amounts due hereunder within five (5) days after written notice. 18.2 Bankruptcy. In- addition to Section 18.1 and any other rights it may have at law or in equity, either party may terminate and without liability suspend all activity related to this Agreement immediately if the other parry is adjudicated a bankrupt, ceases to do business as'a going concern, makes an assignment for the benefit of creditors, permits the appointment of a receiver, or otherwise avails itself of or becomes subject to any bankruptcy or insolvency statute. 19. General Provisions 19.1. Governing Law, Jurisdiction and Venue: This Agreement is governed by the laws of the State of Minnesota. 'The venue for any proceedings is agreed to be in CLIENT'S County, State of Minnesota, and McKinstry consents to such jurisdiction. McKinstry shall incorporate the requirements of.this Section in its agreements with subcontractors, consultants, and independent contractors in connection with this Agreement. 19.2. Conditions Beyond Control of McKinstry. Neither party will be responsible for any failure to comply with, or for any delay in performance of, the terms of this Agreement where the failure or delay is due to acts of God or the public.enemy, war, riot, embargo; fire, explosion, sabotage, flood, strikes, labor disputes, default of subcontractors, accident; or, without Limiting the foregoing, any circumstances of like or different character beyond its control (collectively, "Force Majeure Event "). If either party is unable to perform under this Agreement for more than sixty (60) due to a Force Majeure Event, then the other party may terminate this Agreement upon fifteen (15) days' written notice. 19.3. Notices and Changes of Address. All notices to be given by either party to the other shall be in writing and must be either delivered in person or mailed by registered or certified mail, return receipt requested, addressed as follows: To McKinstry: McKinstry 5005 3rd Avenue South Seattle, WA 98134 Attn: Joseph Hager Controller To the Client: City Manager Scott Neal 4801 W 50th Street Edina / MN / SS424 19.4. Successors and Assigns. McKinstry. binds itself.jointly and severally, its successors, executors, and. administrators to Client in respect to all covenants of this Agreement. McKinstry shall not assign or transfer any part of its interest in this Agreement. 19.5. Permits. McKinstry shall be responsible for obtaining all governmental permits, consents, and authorizations as may be required to perform it obligations hereunder. 19.6. Compliance by McKinstrv's Subcontractors and Consultants. McKinstry shall provide and require in all of its contracts or subcontracts with other parties who provide services in regard to performance of this Agreement that such subcontractors, consultants, or other parties contracting with McKinstry with regard to performance of this Agreement shall comply with those requirements of Minnesota law specified herein and otherwise required of persons performing work for the Client of the type contemplated under this Agreement. 19.7. Payment to Subcontractors. McKinstry shall, upon receipt of the executed Contract Documents, submit in writing to the Client the names of the subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the Client. McKinstry is responsible to the Client for the acts and omissions of McKinstry's subcontractors, and of their direct and indirect employees, to the same extent as McKinstry is responsible for the acts and omissions of McKinstry's employees. The Contract Documents shall not be construed as creating any contractual relation between the Client and any subcontractor. McKinstry shall bind every subcontractor by the terms of the Contract Documents. McKinstry shall comply with Minnesota Statute § 471.425. McKinstry must pay subcontractors for all undisputed services provided by subcontractor within ten days of McKinstry's receipt of payment from Client. McKinstry must pay interest of 1.5 percent per month or any part of a month to subcontractor on any undisputed amount not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 19.8. No Waiver. The failure of McKinstry or Client to insist upon the strict performance of the terms and conditions hereof shall not constitute or be construed as a waiver or relinquishment of either party's right to thereafter enforce the same in accordance with this Agreement in the event of a continuing or subsequent default on the part of McKinstry or Client. The waiver of any default by either party shall not be deemed a continuing waiver, but shall apply only to the instance to which such a waiver is directed. 19.9. Complete Agreement. This Agreement, when executed, together with all exhibits attached hereto as provided for by this Agreement, shall constitute the entire agreement between both parties and this Agreement may not be amended, modified or terminated except in writing signed by the parties hereto. The terms and conditions contained in this Agreement shall govern and shall take precedence over any different or additional terms and conditions which McKinstry may have included in any documents attached to or accompanying this Agreement. Any handwritten changes on the face of this document shall be ignored and have no legal effect unless initialed by both parties. 19.10. Severability. In the event that any clause or provision of this Agreement or any part thereof shall be declared invalid, void or unenforceable by any court having jurisdiction, such invalidity shall not affect the validity or enforceability of the remaining portions of this Agreement unless the result would be manifestly inequitable or unconscionable. 19.11. Recitals. The background recitals set forth at the beginning of this Agreement are expressly incorporated into and made an integral part of the body of this Agreement and the terms of the Recitals fix the obligations of the parties and are binding upon them in the same way and to the same extent as all other provisions of this Agreement. 19.12. Headings. The headings of all provisions are for ease of reference only. The headings in no way define, limit or describe the scope, intent or obligations of the provisions of this Agreement and therefore are not to be used in construing this Agreement. 19.13. Amendments. Amendments to this Agreement shall be valid only if they are in writing and are signed by the same parties, or their successors in office, who signed the original Agreement. 19.14. Limitation on Client Liability. In no event shall the parties be liable to one another for any indirect, consequential, incidental, lost profits or like expectancy damages arising out of this agreement. The Client's maximum obligation under this agreement shall not exceed the amount set forth in Section 8.1, subject to adjustments for changes or claims for extra work. 19.15. Ownership of Works and Intellectual Property Rights. For the purposes of this paragraph, the term "Works" includes creative writings, research data and reports, writings, sound recordings, pictorial reproductions, drawings, film and video recordings, and other graphical representations, software, business methods, inventions, improvements, and discoveries, and works of any similar nature (whether or not eligible for copyright, trademark, patent or other proprietary rights), which are to be prepared for the Client and delivered under this Agreement. It does not include any of McKinstry's background intellectual property. Ownership of the Works and all copyrights, trademarks, patents and other proprietary rights in the Works shall be owned exclusively by McKinstry. The Client agrees that all copyrightable Works shall be considered a "work made for hire" and that the McKinstry is the author of and owns all rights in and to the Works. Notwithstanding the foregoing, the Client shall have a license to utilize the Works to maintain its equipment or to complete the Work in the event of a termination of McKinstry for cause. The Client shall not have a license to use the Works for any other project. 19.16 MINNESOTA GOVERNMENT DATA PRACTICES ACT. McKinstry must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the Client pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by McKinstry pursuant to this Agreement. McKinstry is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event McKinstry receives a request to release data, McKinstry must immediately notify Client. Client will give McKinstry instructions concerning the release of the data to the requesting party before the data is released. McKinstry agrees to defend, indemnify, and hold Client, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from McKinstry's officers', agents', Client's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and /or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement 19.17 COPYRIGHT /PATTEN. McKinstry shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the Client from loss or damage resulting there from. If the equipment provided by McKinstry pursuant to this Agreement contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, McKinstry shall pay all software licensing fees. McKinstry shall also pay for all software updating fees for a period of one year following cutover. McKinstry shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the Client to pay any additional fees as a condition for continuing to use the software. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CLIENT: By: Its: Date: MCKINSTRY: By: _ Its: Date: Gr w 9INA,�J� �1 O e city of Edina September 30, 2011 Mr. Douglas and Mrs. Jill Benner 7025 Sally Lane Edina, MN 55439 RE: Vegetation within Right -of -Way Dear Mr. and Mrs. Benner: Attached you will find a report that is being submitted to the City Council regarding vegetation within public right -of -way adjacent to your property. This report will be .presented to the City Council at their October 4 meeting. I felt it is important that you are aware of this report as I became aware of this this past Wednesday. Also, keep in mind that this item is not a public hearing and no public testimony will be taken that evening. If you have any questions or need additional information .please contact me at 952 -826 -0443 or at whoule@ci.edina.mn.us. Sincerely, Wayne D. Houle, PE Director of Public Works / City Engineer C: City Council G: \PW\ADMIN \COMM \EXTERNAL \GENERAL CORR BY STREETS \S Streets \Sally Lane Vegetation Issue \20110929 WH to 7025 Sally Lone RE Vegltotlon.doc City Hall . 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424 -1394 www.CityofEdin,a.com 952- 927 -8861 FAX 952 - 826 -0390 TTY 952- 826 -0379 City of Edina September 30, 2011 Mr. Wayne Alexander 7028 Sally Lane Edina, MN 55439 RE: Vegetation within Right-of-Way Dear Mr. Alexander: ,Attached you will find a report that is being submitted to the City Council regarding vegetation within -public right-of-way adjacent to' your property. This - report will be presented to the City Council at their October 4 meeting. I felt, it is important that you are aware of this report as I became aware .of this this past Wednesday. Also, keep,in mind that this item is not a public hearing and no public testimony will be taken that evening. if 'you have any questions or need additional information please contact meat 952-826-0443 or at whoule@ci.edina.mn.0s. Sincerely, Wayne D. Houle, PE Director of Public Worksl City Engineer C: City Council G:\PW\ADMIN\COMM\EXTERNAL\GENERAL cbRR BY STREETS\S StTeefs\Sally Lane Vegetation lssue\201 10929 WH to 7028 Salty Lane RE Vegltaflon.doc City Ha.111 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424-1394 www.CityofEdina.com 952 - 927 -8861 FAX 952-826-0390 TTY 952-826-0379 7k O, REPORT/RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. WS III From: Eric Roggeman Assistant Finance Director ❑ Action ® Discussion ❑ Information Date: October 4, 2011 Subject: Review enterprise budgets Recommendation: See attached budget information for discussion at the worksession. No formal action is expected. Info /Background: Please find attached to this memo all the materials you will need for the enterprise budget worksession on October 4, 2011. Included in this packet are detailed budgets and a summary Capital Improvement Plan (CIP) for all enterprise funds to be discussed on Tuesday. 2012 -2013 budgets and 2012 -2016 CIP for the Edinborough fund, Centennial fund, Aquatic Center fund and Liquor fund are expected to be discussed. Facility and budget managers will be present on Tuesday to answer any questions. Please note the following important dates for preparation of the 2012 -2013 Budget: October 18 Council reviews budgets and CIP for the Art Center fund, Arena fund and Golf fund. Also review final CIP and draft rate study. November 1 Council reviews tax levy and General fund budget. Council adopts final CIP and rate study. December 6 Council holds public hearing on final levy and budget. First reading of ordinance for 2012 user fees and utility rates. December 20 Council adopts final levy and budget. Adopt final 2012 user fees and utility rates. CITY OF EDINA Edinborough Fund Forecast G: \Budget\2012 Budget\Enterprise Budgets\2012 New Edinborough.xlsx 9/1/2011 2009' 2010' 2011' 2011' 2012 2013 Actual Actual . Estimated Budgeted Proposed Proposed Operating revenues Concessions sales $ 29,386 $ 29,328 $ 60,000 $ 100,000 $ 175,000 $ 185,000 Memberships 57,078 52,515 56,000 56,000 56,000 56,000 Admissions 563,735 569,591 590,000 540,000 550,000 550,000 Building rental 143,442 163,492 180,000 142,000 150,000 150,000 Equipment rental 7,814 11,397 9,000 8,500. 8,500 8,500 Association fees and other 203,245 217,122 210,000 210,000 212,100 214,200 Toted revenues 1,004,700 1,043,445 1;105,000 1,056,500 - 1,151,600 1,163,700 Operating expenses Cost of sales and services. 40,055 42,164 60,000 80,000 99,000 105,000 Personal services 666,921 677;701 743,011 755,611 783,210 797,479 Contractual services 386,027 316,198 327,606 332,600 331,500 335,000 Commodities 175,145 148,342 1,93,200 180,700 182,200 187,700 Central services 39,573 38,495 55;632 55,632 57,148 58,200 Depreciation 98,750 128,994 106,667 106,667 100,000 120,000 Total expenses 1,406,471 1,351,894 1,486,110 , 1,511,210 1,553,058 1,603,379 Operating income (loss) (401,771) (308,449) (381,110) (454,710) (401,458) (439,679) Nonopeiating revenues, (expenses), and transfers Interest income 37,364 73,650 49;000 49,000 42,000 33,250 Miscellaneous 1,125 - - - - Transfers ' 250,000 102,091 235,000 235,000 220,000 215,000 Total nonoperating 288,489 175,741 284,000 284,000 262,000 248,250 Change In net assets (113,282) (132,708) (97,110) (170,710) (139,458) (191,429) January I net assets 2,515,917 2,376,459 December 31 net assets $ $ $ 2,515,917 $ $ 2,376,459 $ 2,185,030 Non -GAAP cash reconciliation Change in net assets $ (113,282) $ (132,708) $ (97,110) $ (170,710) $ (139,458) $ (191,429) Depreciation 98,750 128,994 106,667 106,667 100,000 120,000 Capital expenditures (512,510) (194,949) (235,000) (235,000) (220,000) (215,000) Other accruals (117,470) 29,854 Change in cash (644,512) (168,809) (225,443) (299,043) (259,458) (286,429) January 1 cash 1,205,917 946,459 December 31 cash $ $ $ 1,205,917 $ $ 946,459 $ 660,030 G: \Budget\2012 Budget\Enterprise Budgets\2012 New Edinborough.xlsx 9/1/2011 CITY OF EDINA ENTERPRISE BUDGET PAGE - 2' FUND: FUNCTION: AREA: PROGRAM:' EDINBOROUGH UNALLOCATED COMBINED 5610 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL' ACTUAL Pro sed Pro osed. ESTIMATED BUDGETED GENERAL REVENUE 4604 GRANTS, AWARDS, OTHER $ $ - $ $ - $ - $ - 4606 ASSOCIATION FEES 203,128 120,827• - - - 4609 CASH OVER/SHORT 117 67 - - - - OPERATING REVENUE 203,245 120,760' - - - 8010 INVESTMENT INCOME. 37,364. 73,650 49,000 49,000 42,000 .' 33,250 8070 MISC REVENUE 1,125 - - - - 4806 TRANSFERS 250;000' ;. 102,091 235,000 235,000 220,000'.. 215;000 288,489 175,741 284;000. 284,000: 262,000 248,250 NONOPERATING REVENUE TOTAL GENERAL REVENUE $ 491,734: $ . 296,501 $ 284,000 $ 284,000 $ 262,000 $ .248,250. PERSONAL SERVICES: 6010 SALARY - REGULAR EMP $ 12,9041• ` $ $ - $ -. $ - $ - 6013 SALARY - TEMP EMP - - - - 6030 PENSIONS - - 6034 SOCIAL SECURITY - - - - - 6040 FLEX PLAN - - - - 6045 WORKERS COMPENSATION - - - - 6090 OPEB EXPENSE - - - - 12,904 - - - - - CONTRACTUAL SERVICES:. 6103 PROFESSIONAL SERVICES - - - - 6104 CONFERENCES &SCHOOL - 6105 DUES & SUBSCRIPTIONS - - - 6107 MILEAGE OR ALLOWANCE - - - - - 6122 ADVERTISING OTHER - - - - - 6130 PROF SERVICES AUDIT - - - - 6136 PROF SERVICES OTHER 12,749 - - - 6180 CONTRACTED REPAIR - - - - 6188 TELEPHONE - - - - - 6230 SERVICE CONTRACT EQUP - - - - - 6235 POSTAGE - - - - 12,749 - - - - - COMMODITIES: 6406 GENERAL SUPPLIES 932, - - - - 6513 OFFICE SUPPLIES - - - - - 6575 PRINTING 647 - - - - 6610 SAFETY EQUIPMENT - - - - 1,579 - - - - CENTRAL SERVICES: 6802 PERSONAL SERVICES - 6803 GENERAL 20,465. - - - 6808 EQUIPMENT OPERATION 6,201' - - - 39,573 - - - - - DEPRECIATION: ;. 6910 DEPRECIATION 98,750 127,007 106,667 106,667• 100,000 120,000 UNALLOCATED NET INCOME $ 326,179 $ 169,494 $ 177,333 $ 177,333 $ 162,000 $ 128,250 G:\Budget\2012 Budget\E nterp rise Budgets\2012 New Edinborough.xlsx 9/1/2011 1:10 PM h � \I CITY OF EDINA ENTERPRISE BUDGET PAGE -3 FUND: FUNCTION: AREA: PROGRAM: EDINBOROUGH /CENT LAKE ADMINISTRATION EDINBOROUGH PARK 5621 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED PERSONAL SERVICES: 6010 SALARY - REGULAR EMP $ 143,249 $ 153,305 $ 153,476 $ 153,476 $ 157,332 $ 160,479 6013 SALARY - TEMP EMP 109,425 107,594 130,000 145,000 118,000 120,360 6030 PENSIONS 13,238 14;135 21,640 21,640 19,961 20,360 6034 SOCIAL SECURITY 18,671 19,338 22;833 22,833 21,062 21,483 6040 FLEX PLAN 13,336 18,962 19,200 19,200 19,206 19,200 6045 WORKERS COMPENSATION 1,120 1,332 __4,775 4,775_ 5,011 5,111 6090 OPEB EXPENSE 2,769 2,107 1,028 1,028 702. 702 301,808 316,773 352,952 367,952 341,268 347,695 CONTRACTUAL SERVICES: - 6103 PROFESSIONAL SERVICES 1,270 122 1,000 1,000 1,000 1,200 6104 CONFERENCES & SCHOOL 2,220 726 2,600 2,500 3,500' 3,000 6105 DUES & SUBSCRIPTIONS 1,747 1,037 2,000 2,000 2,000 2,000 6106 MEETING EXPENSE - - - 100 - 6107 MILEAGE OR ALLOWANCE 3,395 2,814 4,000 5,000 4,000 4,500 6122 ADVERTISING OTHER 8,683 3,149• 5,000 6,000. 7,000 7,000 6130 PROF SERVICES AUDIT - 850 1,000 1,000 1,000 1,000 6136 PROF SERVICES OTHER 12,520 8,851 12,000 12,000 12,000 12,000 6180 PROF SERVICES OTHER - 514 - - - - 6188 TELEPHONE 7,648 5,303 2,500 2,500 2,500 2,500 6230 SERVICE CONTRACT EQUP 1,469. 1,603 2,000 1,000 1,500 1,500 6235 POSTAGE 1,077 1,157 1,500 1,500 1,500 1,500 401;029 26,126 33,600 34,600 36,000 36,200 COMMODITIES: 6406 GENERAL SUPPLIES 8,938 8,774 9,000 9,000 9,000 9,000 6513 OFFICE SUPPLIES 2,470 2,889 7,000 7,000 5,000 5,000 6575 PRINTING 5,558 7,489 71000 7,000 7,000 7,000 6610 SAFETY EQUIPMENT 1,845 1,784 2,000 2,500 2,500 2,500 18,811 20,936 25,000 25,500 23,500 23,500 CENTRAL SERVICES: 6802 PERSONAL SERVICES - 12,984 13,152 13,152 13,848 14,100 6803 GENERAL - 23,699 40,824 40,824 41,500 42,300 6808 EQUIPMENT OPERATION - 1,812 1,656 1,656 1,800 1,800 - 38,495 55,632 55,632 57,148 58,200 DEPRECIATION: 6910 DEPRECIATION - - - TOTAL ADMINISTRATION $ 360,648 $ 402,330 $ 467,184 $ 483,684 $ 457,916 $: , 465,595 G: \Budget\2012 Budget \Enterprise Budgets\2012 New Edinborough.xlsx 9/1/2011 1:10 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 4'. FUND: FUNCTION: AREA: PROGRAM: EDINBOROUGH /CENT LAKE OPERATIONS EDINBOROUGH PARK 5620 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED Proposed Proposed REVENUE: 4523 CONCESSION SALES $ 29,386 $ 29,328 $ 60,000 $ 100,000 $ - $ - 4532 SEASON TICKETS 57,078 52,515 56,000 56,000 56,000 56,000 4541 ADMISSIONS 563,735 569,591 590,000 540,000 550,000 550,000 4554 BUILDING RENTAL 10,385 27,371 45,000 12,000 10,000 10,000 4557 BIRTHDAY PARTY RENTAL 133,057 136,121 135,000 130,000 140,000 140,000 4584 LOCKER RENTAL 529 1,269 1,500 1,500 1,500 1,500 4585 SOCK SALES 7,285 10,128 7,500 7,000 7,000 7,000 4606 ASSOCIATION FEES 96,362 210,000 210,000 212,100 214,200 5510 COST OF GOODS SOLD 40,055 42,164 60,000 80,000 43,000 45,000 761,400 880,521 1,045,000 976,500 933,600 933,700 NET REVENUE PERSONAL SERVICES: 6010 SALARY REG EMP 224,804 228,716 241,062 241,062 228,093 232,655 6011 OT REG EMP 3,583 5,767 6,000 600 7,140 7,283 6013 SALARY TEMP EMP 38,837 37,706 40,000 43,000 54,000 55,080 6030 PENSIONS 17,692 18,761 20,638 20,638 20,969 21,388 6034 SOCIAL SECURITY 19,894 20,400 21,777 21,777 22,126 22,569 6040 FLEX PLAN 39,762 41,514 48,091 48,091 48,090 48,090 6045 WORKERS COMPENSATION 7,637 8,064 9,921 9,921 8,839 9,016 6090 OPEB EXPENSE - 2,570 2,570 1,755 1,755 352,209 360,928 390,059 387,659 391,012 397,836 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 47,752 23,971 17,000 17,000 17,000 18,000 6180 CONTRACTED REPAIRS 59,744 70,246 62,000 62,000 65,000 65,000 6182 RUBBISH REMOVAL 4,444 3,596 6,000 6,000 5,000 6,000 6185 LIGHT & POWER 118,010 116,821 120,000 122,000 120,000 120,000 6186 HEAT 44,428 40,922 48,000 50,000 45,000 45,000 6188 TELEPHONE - 2,338 5,000 5,000 4,000 4,000 6189 SEWER & WATER 9,506 8,933 10,000 10,000 10,000 10,000 6201 LAUNDRY 1,332 2,672 3,000 3,000 3,000 3,000 6230 SERVICE CONTRACT EQUP 47,168 18,148 21,000 21,000 24,000 25,000 6250 ALARM SERVICE 865 2,425 2,000 2,000 2,500 2,800 333,249 290,072 294,000 298,000 295,500 298,800 COMMODITIES: 6406 GENERAL SUPPLIES 84,955 62,898 80,000 80,000 75,000 78,000 6511 CLEANING SUPPLIES 30,741 23,855 30,000 30,000 30,000 32,000 6530 REPAIR PARTS 13,719 17,693 28,000 15,000 20,000 20,000 6532 PAINT &LUMBER 816 854 1,000 1,000 1,000 1,000 6540 FERTILIZER & SOIL 776 1,142 1,500 1,500 1,500 1,500 6545 CHEMICALS 4,378 5,494 5,000 5,000 5,000 5,500 6556 TOOLS 297 1,014 1,000 1,000 1,000 1,000 6610 SAFETY EQUIPMENT - 224 700 700 700 700 6620 PLANTS & TREES 19,073 14,232 21,000 21,000 20,000 20,000 154,755 127,406 168,200 155,200 154,200 159,700 DEPRECIATION: 6910 DEPRECIATION - 1,987 - - - TOTAL OPERATIONS $ 78,813 $ 100,128 $ 192,741 $ 135,641 $ 92,888 $ 77,364 G: \Budget\2012 Budget \Enterprise Budgets\2012 New Edinborough.xlsx 9/1/2011 1:10 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 5 FUND: FUNCTION: AREA: PROGRAM: EDINBOROUGH /CENT LAKE CONCESSIONS EDINBOROUGH PARK SUMMARY OF EXPENDITURES 2009 2010' 2011 2012 - 2013 . ACCT. DESCRIPTION ACTUAL ACTUAL Proposed, Proposed ESTIMATED BUDGETED REVENUE: 4523 CONCESSION SALES $ $ - $ - $ $ 175,000 $ 185,000 5510 COST OF GOODS SOLD - - 56,000 60,000 - - - - 119,000 125,000 NET REVENUE PERSONAL SERVICES: 6010, SALARY REG EMP - - - - - 6011 OT REG EMP - - - - - - 6013 SALARY TEMP EMP - - - - 43,000 43,860 6030 PENSIONS - - - - 3,118 3,180 ;6034 SOCIAL SECURITY - - - - 3,290 3,356 6040 FLEX PLAN - - - - - - 6045 WORKERS COMPENSATION - - 1,522 1,552 6090 OPEB EXPENSE - - - - - - - - 50,930 51,948 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES - - - - - - 6180 CONTRACTED REPAIRS - - - - - - 6188 TELEPHONE - - - - - - 6189 SEWER & WATER - - - - - - COMMODITIES: 6406 GENERAL SUPPLIES - - - - 2,500 2,500 6511 CLEANING SUPPLIES - - 2,000 2,000 6530 REPAIR PARTS - - - - - - 4,500 4,500 DEPRECIATION: - - - - - - 6910 DEPRECIATION TOTAL CONCESSIONS $ - $ - $ - $ - $ 63,570 $ 68,552 G: \Budget\2012 Budget \Enterprise Budgets\2012 New Edinborough.xlsx 9/1/2011 1:10 PM GABudget\2012 Budget \Enterprise Budgets\2012 New Centennial.xlsx 9/1/2011 L CITY OF EDINA Centennial Fund Forecast 2009', 2010' 2011' 2011• 2012 2013 Actual Actual Estimated Budgeted Proposed Proposed Operating revenues / Concessions sales" $ 30,027 $ 35,074 $ 30,000 $ 30,000 $ 32,000 $ 34,000 Building,rental 97,047 105,860 95,000 95,000 102,000 105,000 Equipment rental 95,947 118,010 90,000 81,000' 102,000 .109,000 Greens fees 215,710 176,124 170,000 190,000 200,000 205,000 Association fees and other 280,626 281;364 290,000 290,000 300,000 305,000 Total revenues 719,357 716,432 675,000 686,000 736,000 758,000 Operating expenses Cost of sales and services 11,849' 14,218 14,000 14,000 16,000 17,000 Personal services 529,647 548,538 562,969 559,969 578,764 589,340 Contractual services ` 144,572 129,144 _134,600 125,450 138,650 140,650 Commodities - 106,387 116,292 96,900 96,900 101,400 102,400 Central services 39,572 43,394 43,140 43,140 44,028 44,904 Depreciation 49,375 64,768 53,333 53,333 55,000 - 57,000 Total expenses 881,402 916,354 904,942 892,792 933,842 951,294 Operating income (loss) (162,045) (199,922) (229,942) (206,792) (197,842) (193,294) Nonoperating revenues, (expenses), and transfers Interest income 37,364 73,650 49,000 49,000 42,000 38,500 Miscellaneous & donations 1,125 - - - Transfers 21,280 56,000 56,000 205,000 47,000 Total nonoperating 38,489 94,930 105,000 105,000 247,000 85,500 Change In net assets (123,556) (104,992) (124,942) (101,792) 49,158 (107,794) January 1 net assets - - 1,509,551 1,558,709 December 31 net assets $ - $ $ 1,509,551 $ $ 1,558,709 $ 1,450,915 Non -GAAP cash reconciliation Change in net assets $ (123,556) $ (104,992) $ (124,942) $ (101,792) $ 49,158 $ (107,794) Depreciation 49,375 64,768 53,333 53,333 55,000 57,000 Capital expenditures (70,121) (62,461) (56,000) (56,000) (205,000) (47,000) Other accruals (39,156) 9,952 Change in cash (183,458) (92,733) (127,609) (104,459) (100,842) (97,794) January 1 cash - - 1,205,917 1,105,075 December 31 cash $ $ $ 1,205,917 $ $ 1,105,075 $ 1,007,281 GABudget\2012 Budget \Enterprise Budgets\2012 New Centennial.xlsx 9/1/2011 L CITY OF EDINA ENTERPRISE BUDGET PAGE - 2 FUND: FUNCTION: AREA: PROGRAM. CENTENNIAL LAKES UNALLOCATED I COMBINED 5610 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED GENERAL REVENUE 4606 ASSOCIATION FEES $ 280,510 $ 166,856 $ $ - $ - $ - 4609 CASH OVERISHORT 116 66 - - OPERATING REVENUE 280,626 166,790 - - 8010 INVESTMENT INCOME 37,364 73,650 49,000 49,000 - 8070 MISC REVENUE 1,125 - - - - 4806 TRANSFERS 21,280 56,000 56,000 - NONOPERATING REVENUE 38,489 94,930 105,000 105,000 - TOTAL GENERAL REVENUE $ 319,115 $ 261,720 $ 105,000 $ 105,000 $ $ - PERSONAL SERVICES: 6010 SALARY - REGULAR EMP $ 12,904 $ $ - $ - $ - $ - 6013 SALARY - TEMP EMP - - - - 6030 PENSIONS - - - - - - 6034 SOCIAL SECURITY - - - - - - 6040 FLEX PLAN - - - - - 6045 WORKERS COMPENSATION - - - - 6090 OPEB EXPENSE - - 12,904 - - CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES - - - - - 6104 CONFERENCES & SCHOOL - - - - - 6105 DUES & SUBSCRIPTIONS - - - - - 6107 MILEAGE OR ALLOWANCE - - - - - 6122 ADVERTISING OTHER - - - - - 6130 PROF SERVICES AUDIT - - - - 6136 PROF SERVICES OTHER 12,749 - - - - 6180 CONTRACTED REPAIR - - - - - 6188 TELEPHONE - - - 6230 SERVICE CONTRACT EQUP - - - 6235 POSTAGE - - - - - 12,749 - - - - COMMODITIES: 6406 GENERAL SUPPLIES - - - - 6513 OFFICE SUPPLIES - - - - - - 6575 PRINTING - - - - 6610 SAFETY EQUIPMENT - - - - CENTRAL SERVICES: 6802 PERSONAL SERVICES 12,906 - - - 6803 GENERAL 20,465 - - - 6808 EQUIPMENT OPERATION 6,201 - - - 39,572 - - - - DEPRECIATION: 6910 DEPRECIATION 49,375 63,504 53,333 53,333 - - UNALLOCATED NET INCOME $ 204,515 $ 198,216 $ 51,667 $ 51,667 $ - $ - G: \Budget\2012 Budget \Enterprise Budgets\2012 New Centennial.xlsx 9/1/2011 1:07 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 3 FUND:. FUNCTION: AREA: PROGRAM: CENTENNIAL LAKES PARK OPERATIONS CENTENNIAL LAKE 5751 SUMMARY OF EXPENDITURES 2009 2010 -2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED' REVENUE: 4524 CONCESSION SALES $ 30,027 $ 35,074 $ 30,000 $ 30,000 $ 32,000 $ 34,000 4555 BUILDING RENTAL 97;047. 105,860 •95;000 95,000 102,000 105,000 4581 SKATE RENTAL 48,096 63,278 45,000 45,000 50,000 55,000 4583 PBOAT. RENTAL 47,851 54,732 45,000 36,000 52,000 54,000 -4593 GREENS FEES 215,710 176,124 170,000_ 190,000 200,000 205,000 4606 ASSOCIATION FEES - 114,574 290,000 200,000 300,000: 305,000 438;731 549,642. 675;000 686,000 736,000 758,000' OPERATING REVENUE 8010 INVESTMENT INCOME - '42,000 38,500 8020 DONATIONS - - - - 8070 MISC REVENUE 4806 TRANSFERS. - - - - 205,000 47,000 - - - 247,000 85,500 NONOPERATING REVENUE TOTAL REVENUE $ 438,731 $ 549,642. $ 675,000 $ 686,000 $ 983,000 $ 843,500 G: \Budget\2012 Budget \Enterprise Budgets\2012 New Centennial.xlsx 9/1/2011 1:07 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 4 FUND: FUNCTION: AREA: PROGRAM: CENTENNIAL LAKES PARK ADMINISTRATION I CENTENNIAL LAKES 5760 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED. PERSONAL SERVICES: 6010 SALARY - REGULAR EMP $ 135,725 $ 147,000 $ 150,589 $ 150,589 $ 154,766 $ 157,861 6013 SALARY - TEMP EMP 46,290 52,630 50,721 50,721 53,000 54,060 6030 PENSIONS 9,161 10,252 14,595 14,595 15,063 15,364 6034 SOCIAL SECURITY 14,025 15,294 15,400 15,400 15,894 16,212 6040 FLEX PLAN 13,605 15,826 19,200 19,200 19,200 19,200 6045 WORKERS COMPENSATION 2,051 2,464 2,163 2,163 4,112 4,194 6090 OPEB EXPENSE 2,769 2,107 1,028 1,028 702 702 223,626 245,573 253,696 253,696 262,737 267,593 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 5,086 732 2,000 4,000 2,000 2,000 6104 CONFERENCES & SCHOOL 568 110 600 1,000 800 800 6105 DUES & SUBSCRIPTIONS 1,593 1,730 3,200 2,000 4,200 4,200 6106 MEETING EXPENSE 314 - 100 - 6107 MILEAGE OR ALLOWANCE 2,434 1,576 1,500 2,000 1,600 1,600 6122 ADVERTISING OTHER 8,700 3,219 3,200 3,000 3,500 3,500 6130 PROF SERVICES AUDIT 53 850 850 850 850 850 6136 PROF SERVICES OTHER 14,443 20,416 20,000 18,000 20,000 20,000 6180 CONTRACTED REPAIRS 2,025 - 250 - 500 500 6188 TELEPHONE 2,222 2,476 2,200 2,000 2,400 2,400 6230 SERVICE CONTRACT EQUP 873 444 300 300 300 300 6235 POSTAGE 47 88 200 400 200 200 38,044 31,955 34,300 33,650 36,350 36,350 COMMODITIES: 6406 GENERAL SUPPLIES 3,427 2,498 2,500 2,500 2,500 2,500 6513 OFFICE SUPPLIES 1,938 1,978 2,000 2,000 2,000 2,000 6575 PRINTING 4,154 3,667 4,000 4,000 4,000 4,000 6610 SAFETY EQUIPMENT 690 1,029 600 600 600 600 10,209 9,172 9,100 9,100 9,100 9,100 CENTRAL SERVICES: 6802 PERSONAL SERVICES - 12,084 11,928 11,928 12,192 12,432 6803 GENERAL - 19,910 21,600 21,600 22,032 22,476 6808 EQUIPMENT OPERATION - 11,400 9,612 9,612 9,804 9,996 - 43,394 43,140 43,140 44,028 44,904 DEPRECIATION: 6910 DEPRECIATION - 1,264 - - 55,000 57,000 TOTAL ADMINISTRATION $ 271,879 $ 331,358 $ 340,236 $ 339,586 $ 407,215 $ 414,947 G: \Budget\2012 Budget \Enterprise Budgets\2012 New Centenniai.xlsx 9/1/2011 1:07 PM 'CITY OF EDINA ENTERPRISE BUDGET PAGE - 5 FUND: FUNCTION: AREA: PROGRAM: CENTENNIAL LAKES PARK OPERATIONS ._ CENTENNIAL LAKE 5761 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED Proposed Proposed 5510 COST OF GOODS SOLD 11,849 14,218 14,000, " 14,000 16,000 17,000 PERSONAL SERVICES: 6010 SALARY REG EMP 121,347 116,732 110,205 110,205: 112,955 115,214.. 6011 OT REG EMP 3,019 1,000 1,000 1,020 1,040 6013 SALARY TEMP EMP 69,581 73,637 73,000 70,000 75,000 76,500 6014 OT TEMP EMP 39 199 - - 6030 PENSIONS 8,810 9,945 13,139 13,139 13,702 13,976 6034 SOCIAL SECURITY 14,467 14,982 13,862 13,862 14,458 14,747 6040 FLEX PLAN 17,138 17,827 21,691 21,691 21,690 21,690 6045 WORKERS COMPENSATION 3,787 4,543 5,333 5,333 5,623 5,735 6090 OPEB EXPENSE - - 1,158 1,158 789 789 235,169 240,884 239,388 "236,388 245,237 249,691 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 7,273 5,169 5,000 1,000 5,000 5,000 6180 CONTRACTED REPAIRS 23,709 25,286 22,000 20,000 22,000 23,000 6182 RUBBISH REMOVAL 385 338 500 500 500 500 6185 LIGHT & POWER 38,113 39,386 40,000 35,000 40,000 40,000 6186 HEAT 10,443 9,321 10,000 12,000 10,000 10,000. 6189 SEWER & WATER - - - - - - 6201 LAUNDRY 1,444 200 2,500 2,500 2,500 2,500 6230 SERVICE CONTRACT EQUP 10,638 9,416 11,000 11,000 11,000 12,000 6250 ALARM SERVICE 577 1,152 1,300 800 1,300 1,300 92,582 90,268 92,300 82,800 92,300 94,300 COMMODITIES: 6406 GENERAL SUPPLIES 54,364 49,139 45,000 45,000 47,000 48,000 6511 CLEANING SUPPLIES 7,736 11,016 8,000 8,000 9,000 9,000 6530 REPAIR PARTS 9,684 24,990 9,000 8,000 9,000 9,000 6532 PAINT &LUMBER 1,715 1,535 1,000 500 1,000 1,000 6540 FERTILIZER & SOIL 12,800 7,368 10,000 12,000 10,000 10,000 6556 TOOLS 159 675 300 300 300 300 6620 PLANTS & TREES 4,388 5,380 5,500 5,000 6,000 6,000 90,846 100,103 78,800 78,800 82,300 83,300 TOTAL OPERATIONS $ 430,446 $ 445,473 $ 424,488 $ 411,988 $ 435,837 $ 444,291 G: \Budget\2012 Budget \Enterprise Budgets\2012 New Centennial.xlsx 9/1/2011 1:07 PM CITY OF EDINA ENTERPRISE BUDGET PAGE -6" M: v FUND: CENTENNIAL LAKES PARK FUNCTION: ADMINISTRATION AREA: /PROMENADE PROGRA 5765 SUMMARY OF EXPENDITURES 2009 2010 " 201 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL.: Proposed .. Proposed ESTIMATED BUDGET D PERSONAL SERVICES: 6010 SALARY - REGULAR EMP $ 35,138 $ 35,471 $ 36,535 $ 36,535 $ 37,452 $ 38,201 6013 SALARY - TEMP EMP 10,241 13,329 '16,000 16,000 16,320 16,646 6030 PENSIONS 2;484 2,576 3,809 3;809 3,899 3,977 6034 SOCIAL SECURITY 3,640 3,895 4,019 4,019 4,114 4,196 6040 FLEX PLAN 5,423 5,641 7,200` 7;200 7,200 7,200 .6045 WORKERS COMPENSATION'. 1,022 1,169, 1;935 1,935 1,541 1,572, 6090 OPEB EXPENSE - 387 387. :.264 264- 57,948 62;081 69,885: 69,885 70,790 72,056 CONTRACTUALsSERVICES: 6103 PROFESSIONAL SERVICES. - 1,500 2,000 2;000 6180 CONTRACTED REPAIRS 827 3,399 2,000 4,000 3,000 3,000 6185 LIGHT AND POWER 370 3,522 4,500 5,000 5,000 5;000 6235 POSTAGE - - - - - - 1,197 6,921 8,000 9,000 10,000 10,000 COMMODITIES: 6406 GENERAL SUPPLIES 5,332 6,032 5,000 5,000 6,000 6,000 651T CLEANING SUPPLIES - 800 1,000 1,000 1,000 6530 REPAIR PARTS - - 1,000 1,000 1,000 1,000 .6540 FERTILIZER AND SOIL - 985 1,000 1,000 1,000 1,000 6620 PLANTS AND TREES - - 1,200 1,000 1,000 1,000. 5,332 7,017- 9,000 9,000 10,000. 10,000 CENTRAL SERVICES: 6802 PERSONAL SERVICES - - - 6803 GENERAL 6808 EQUIPMENT OPERATION - - - - - DEPRECIATION: 6910 DEPRECIATION - - - - TOTAL PROMENADE $ 64,477 $ 76,019 $ 86,885 $ 87,885 $ 90,790 $ 92,056 0 G: \Budget\2012 Budget \Enterprise Budgets\2012 New Centennial.xlsx 9/1/2011 1:07 PM CITY OF EDINA Aquatic Center Budget G: \Budget\2012 Budget \Enterprise Budgets\2012 Aquatic Center.xlsx 9/1/2011 2009 2010 2011 ' 2011 2012 ,2013 Actual Actual Estimated Budgeted Proposed Proposed Operating revenues Retail sales $ 4,759 $ 7,442 $ 4,800 $ 4,800 $ 4,800 $ 5,000 Concessions sales 101,398 123,879 'i 118,000 115,000 125,000- 128,000 Memberships 464,570 436,524 380,000 420,000 485,000 488,000 Admissions 261,623 334,851 320,000 250,000 280,000 284,000 Building rental 27,468 42,245 36,000 29,000 39,000 39,000 Other fees -(2) 588 - - - - - Total revenues 859,816 945,529 858,800 818,800 933,800 944,000 Operating expenses Cost of sales and services 28,670 35,902 32,600 37,600 38,600 39,200 Personal services 261,365 270,844 297;250 - 302,034 319,127 325,400 Contractual services 118,074 113,170 117,100 107,200 127,575 133,400 Commodities 142,570 115;070 83,650 76,350 84,850 111,050 Central services 25,056 22,080 23,000 23,364 24,084 24,564 Depreciation 194,928 194,701 198,600 198,000 175,000 250,000 Total expenses 770,663 751,767 751,600 744,548 768,636 883,614 Operating income (loss) 89,153 193,762 107,200 74,252 165,164 60,386 Nonoperating revenues, (expenses), and transfers Bond interest 8 other (27,706) (17,841) (16,550) (16,550) (13,950) (11,100) Total nonoperating (27,706) (17,841) (16,550) (16,550) (13,950) (11,100), Change in net assets 61,447 175,921 90,650 57,702 151,214 49,286 January I net assets 2,137,921 2,199,368 2,375,289 2,375,289 2,465,939 2,617,153 December 31 net assets $ 2,199,368 $ 2,375,289 $ 2,465,939 $ 2,432,991 $ 2,617,153 $ 2,666,439 Non -GAAP cash reconciliation Change in net assets $ 61,447 $ 175,921 $ 90,650 $ 57,702 $ 151,214 $ 49,286 Depreciation 194,928 194,701 198,000 198,000 175,000 250,000 Bond principal (110,000) (135,000) (125,000) (125,000) (135,000) (140,000) Capital expenditures (14,915) - (650,000) (650,000) (600,000) (50,000) Other accruals (2,995) (1,418) - - Change in cash 128,465 234,204 (486,350) (519,298) (408,786) 109,286 January 1 cash 11179,383 1,307,848 1,542,052 1,542,052 1,055,702 646,916 December 31 cash $ 1,307,848 $ 1,542,052 $ 1,055,702 $ 1,022,754 $ 646,916 $ 756,202 G: \Budget\2012 Budget \Enterprise Budgets\2012 Aquatic Center.xlsx 9/1/2011 CITY OF EDINA ENTERPRISE BUDGET PAGE - 2', FUND: FUNCTION: AREA: PROGRAM: AQUATIC CENTER OPERATING REVENUE SUMMARY OF REVENUE 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED Proposed Proposed GENERAL REVENUE 4532 SEASON TICKETS $ 464,570 $ 436,524 $ 380,000 $ 420,000 $ 485,000 $ 488,000 4541 GENERAL ADMISSIONS 261,623 334,851 320,000 250,000 280,000 284,000 4551 RENTAL OF PROPERTY 27,468 42,245 36,000 29,000 39,000 39,000 4609 CASH OVERISHORT (2) 588 - - - - 8070 MISCELLANEOUS - - - $ 753,659 $ 814,208 $ 736,000 $ 699,000 $ 804,000 $ 811,000 TOTAL GENERAL REVENUE G: \Budget\2012 Budget \Enterprise Budgets\2012 Aquatic Center.xlsx 9/1/2011 1:03 PM ' CITY OF'EDINA ENTERPRISE BUDGET PAGE - 3 FUND: FUNCTION: AREA: PROGRAM: AQUATIC CENTER OPERATING ADMINISTRATION 5310 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Pro osed ": Proposed ESTIMATED BUDGETEU REVENUE 4414 MISC RETAIL SALES $ 4,759 $ 7,442 $ 4,800 $ 4,800 $ 4,800 $ . 5,000 5510 COST OF GOODS SOLD 2,518 4,304 2,600 2,600 3,000 3,200 2,241 3,138 2,200 2,200 1,800 1,800 TOTAL REVENUE PERSONAL SERVICES: 6.010 SALARY - REG EMP 13,878 15,301 16,500 16,731. 17,152 17,495 6013 SALARY - TEMP EMP 163,097 160,988 185,000 194,000 207,880 212,038 6014 OT TEMP EMP .1,766 2,395 3,000 4,000 4,080 4,162 6030 PENSIONS 1937 1,073 1,400 1,503 1,540 1,571. 6034 SOCIAL SECURITY 13,869 13,691 16,000 16,427 17,527 17,878. 6040 FLEX PLAN 813 1,731 1,900 1,920 1,920 1,920 6045 WORKERS COMPENSATION' 6,740 5,767 7,200 7;202 7,594 7,746' 201,100 200,946 231,000 241,783 257,693 262,810 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 17,793 19,921 19,000 10,000 18,000: 19,000 6104 CONFERENCES & SCHOOL 1,402 724 750 1,500 1,500 1,500 6105 DUES 8 SUBSCRIPTIONS 1,508 1,179 1,250 1,000 1,200 1,200 6122 ADVERTISING OTHER 670 130 .150 - - 6130 PROF SERVICES AUDIT 600 600 600 600 600 600 6189 SEWER & WATER 1,565 1,385 1,500 1,500 1,600 1,600 6235 POSTAGE 945 1,122 1,200 1,250 1,275 1,275 24,483 25,061 24,450 15,850 24,175 25,175 COMMODITIES: 6406 GENERAL SUPPLIES 5,422 8,937 8,500 5,000 8,000 8,400 6513 OFFICE SUPPLIES - - 250 250 250 6575 PRINTING 4,379 3,402 3,000 3,600 3,750 3,850 6610 SAFETY EQUIPMENT 2,431 - 1,200 1,500 1,800 2,000 12,232 12,339 12,700 10,350 13,800 14,500 CENTRAL SERVICES: 6802 PERSONAL SERVICES 7,944 7,812 8,000 7,668 8,076 8,232 6803 GENERAL 14,754 14,268 15,000 15,696 16,008 16,332 6808 EQUIPMENT OPERATION 2,358 - - - 25,056 22,080 23,000 23,364 24,084 24,564 DEPRECIATION: 6910 DEPRECIATION 194,928 194,701 198,000 198,000 175,000 250,000 NONOPERATING EXPENSE 8220 INTEREST 26,942 17,248 15,950 15,950 13,350 10,600 8230 AMORTIZATION 764 1 593 600 600 600 500. '27,706 17,841 16,550 16,550 13,950 11,100 TOTAL ADMINISTRATION 485,505 472,968 505,700 505,897 508,702 588,149 NET INCOME (LOSS) $ 483,264 $ i 469,830 $ 503,500 $ 503,697 (506,902)$ 586,349 G: \Budget\2012 Budget \Enterprise Budgets\2012 Aquatic Center.xlsx 9/1/201,1 1:03 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 4' FUND: FUNCTION: AREA: PROGRAM: AQUATIC CENTER OPERATING I OPERATING 5311 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED PERSONAL SERVICES: 6010 SALARY REG EMP $ 20,590 $ 20,982 $ 21,000 $ 18,980 $ 19,462 $ 19,851 6011 OT REG EMP - - 1,800 1,800 1,836 6013 SALARY TEMP EMP 12,471 15,597 12,000 10,000 10,200 10,404 6014 SALARY OT TEMP EMP 297 - - 293 299 305 6030 PENSIONS 1,390 1,469 1,500 1,528 1,564 1,595 6034 SOCIAL SECURITY 2,497 2,728 2,800 2,377 2,430 2,479 6040 FLEX PLAN 2,955 3,598 3,600 3,592 3,590 3,590 6045 WORKERS COMPENSATION 973 1,130 1,100 1,100 1,107 1,129 41,173 45,504 42,000 39,670 40,452 41,189 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 1,722 1,908 1,900 1,500 1,850 2,000 6180 CONTRACTED REPAIRS 38,984 35,210 36,000 22,000 36,500 38,000 6182 RUBBISH REMOVAL 1,609 1,803 2,000 1,750 1,800 1,950 6185 LIGHT & POWER 17,569 20,872 21,000 20,500 22,000 22,500 6186 HEAT 29,202 23,228 26,000 40,000 35,000 37,000 6188 TELEPHONE 1,476 1,005 1,500 1,500 1,500 1,600 6201 LAUNDRY 2,884 3,887 4,000 3,400 4,000 4,250 93,446 87,913 92,400 90,650 102,650 107,300 COMMODITIES: 6406 GENERAL SUPPLIES 45,323 33,446 38,000 34,000 35,000 37,500 6511 CLEANING SUPPLIES 2,074 1,678 1,750 2,000 2,000 2,250 6530 REPAIR PARTS - - - - - - 6532 PAINT 67,898 46,671 12,000 12,000 12,750 35,000 6545 CHEMICALS 14,626 16,858 18,000 15,000 17,500 18,000 129,921 98,653 69,750 63,000 67,250 92,750 TOTAL OCCUPANCY $ 264,540 $ 232,070 $ 204,150 $ 193,320 $ 210,352 $ 241,239 G: \Budget\2012 Budget \Enterprise Budgets\2012 Aquatic Center.xlsx 9/1/2011 1:03 PM CITY OF EDINA ENTERPRISE BUDGET PAGE -5 FUND: FUNCTION: AREA: PROGRAM: AQUATIC CENTER OPERATING CONCESSIONS 5320 SUMMARY OF EXPENDITURES ( 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED REVENUE 4521 CONCESSIONS SALES $ 101,398 $ 123,879 $ 118,000 $ 115,000 $ 125,000 $ 128,000 5510 COST OF GOODS SOLD 26,152 31,598 30,000 35,000 35,000 36,000 75,246 92,281 88,000 80,000 90,000: 92,000 TOTAL REVENUE r PERSONAL SERVICES: 6013 SALARY TEMP EMP 17,084 21,982 22,000 18,500 18,870 19,247 6034 SOCIAL SECURITY 1,307 1,682 1,500 1,415 1,444 1,473 6045 WORKERS COMPENSATION 701 .730 750 666 668 681 19,092 24,394 24,250 20,581 20,982 21,401 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES - 65 - - - 6180 CONTRACTED REPAIRS - - 500 500 650 6201 LAUNDRY 145 131 250 200 250 275 145 196 250 700 750 925 COMMODITIES: 6406 GENERAL SUPPLIES 417 4,078 1,200 3,000 3,800 3,800 6511 CLEANING SUPPLIES - - - - - - 417 4,078 1,200 3,000 3,800 3,800 TOTAL CONCESSIONS 19,654 28,668 25,700 24,281 25,532 26,126 NET INCOME (LOSS) $ 55,592 $ 63,613 $ 62,300 $ 55,719 $ 64,468 $ 65,874 G: \Budget\2012 Budget \Enterprise Budgets\2012 Aquatic Center.xlsx 9/1/2011 1:03 PM CITY OF EDINA Liquor Fund Budget GABudget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 2009 2010 2011 2011 2012 2013 Actual Actual. Estimated Budgeted Proposed Proposed Operating revenues Liquor sales $ 12;642,630. $ 12,854,693 $ 13,130,218 $ 13,367,072 $ 13,328,045 $ 13,600,099 Total revenues 12,642,630 12,654,693. 131130;218 13,367,072 13,328;045 13,600,099 Operating expenses Cost_ of sales:and.services 9,300,699 9,467,169 9,473,649 10,103,558 9,628,249 9,836,831 Personal services 11361,602. 1;343,408 1,345733 1,406,312 1,414,961 1,441,291 Contractual services 472,412" 449,087 508,448 474,989 483,702 494,108 Commodities 62,538 75,228 63,401 64,834 64,356 65,525 Central services 186,144 191,168 206,448 206,448 215,388 219,684 - Depreciation 65,799 68,583 82,535 82,340 112,599 120,460 Total expenses 11,449,194 11,594,643 11,680,214 12,338,481 11,919,255 12,177,899 Operating income 1,193,436 1,260,050 1,450,004 1,028,591 1,408,790 1,422,200 Nonoperating revenues, (expenses), and transfers Miscellaneous 13,147 2,371 - - - - Transfers (1,310,100) (1,245,100) (1,255,100) (1,255,100) (1,320,100) (1,340,100) Total nonoperating (1,296,953) (1,242,729) (1,255,100) (1,255,100) (1,320,100) (1,340,100) Change in net assets (103,517) 17,321 194,904 (226,509) 88,690 82,100 January I net assets 2,676,195 2,572,678 2,589,999 2,589,999 2,784,903 2,873,593 December 31 net assets $ 2,572,678 $ 2,589,999 $ 2,784,903 $ 2,363,490 $ 2,873,593 $ 2,955,693 Non -GAAP cash reconciliation Change in net assets $ (103,517) $ 17,321 $ 194,904 $ (226,509) $ 88,690 $ 82,100 Depreciation 65,799 68,583 82,535 82,340 112,599 120,460 Capital expenditures (157,853) (2,165) - (300,000) (365,000) (100,000) Other accruals 73,262 (189,962) - - - - Change in cash (122,309) (106,223) 277,439 (444,169) (163,711) 102,560 January 1 cash 1,122,880 1,000,571 894,348 .894,348 1,171,787 1,008,076 December 31 cash $ 1,000,571 $ 894,348 $ 1,171,787 $ 450,179 $ 11008,076 $ 1,110,636 GABudget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 CITY OF EDINA ENTERPRISE BUDGET PAGE - 2 FUND: FUNCTION: AREA: PROGRAM: LIQUOR OPERATIONS 50TH STREET GENERAL 5820 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED Pro osed Proposed SALES: 4402 DEPOSITS /REFUNDS $ - $ - $ - $ - $ - $ - 4404 SALES LIQUOR 549,180 563,881 569,577 589,881 581,201 593,062 4405 SALES WINE 1,092,361 1,090,560 1,101,575 1,149,128 1,124,056 1,146,995 4406 SALES BEER 528,927 544,866 534,047 562,155 544,946 556,067 4407 SALES ICE /MISC 4 6 70 70 50 - 4409 SALES CIGS /MISC 42,061 41,539 44,000 44,706 44,898 45,815 4609 CASH OVERISHORT 99 60 - - - 2,212,434 2,240,912 2,249,269 2,345,940 2,295,151 2,341,939 PERSONAL SERVICES: 6010 SALARY - REGULAR EMP 115,329 114,129 85,000 101,988 93,740 95,615 6011 SALARY - OT REG EMP 222 603 500 - - 6013 SALARY - TEMP EMP 781 230 10,000 12,120 12,362 12,609 6030 PENSIONS 7,694 7,979 8,273 8,273 7,692 7,846 6034 SOCIAL SECURITY 8,798 8,693 8,729 8,729 8,117 8,279 6040 FLEX PLAN 13,338 13,418 13,920 13,920 13,920 13,920 6045 WORKERS COMPENSATION 1,395 1,500 1,387 1,387 1,442 1,471 6090 OPEB EXPENSE 5,835 4,325 866 866 577 577 153,392 150,877 128,675 147,283 137,850 140,317 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 44,259 44,275 40,833 40,833 42,095 43,397 6104 CONFERENCES & SCHOOL - 500 500 700 700 6105 DUES & SUBSCRIPTIONS 2,876 2,187 2,700 2,700 2,700 2,700 6107 MILEAGE OR ALLOWANCE 67 - 150 150 200 200 6130 PROF SERVICES AUDIT 2,500 2,500 2,500 2,500 2,500 2,500 6160 DATA PROCESSING 114 128 300 300 300 300 6230 SERVICE CONTRACTS 1,780 1,780 2,085 2,085 2,150 2,215 6260 LICENSES & PERMITS 92 20 300 400 300 300 51,688 50,890 49,368 49,468 50,945 52,312 COMMODITIES: 6406 GENERAL SUPPLIES 1,838 1,351 1,500 1,565 1,500 1,500 6513 OFFICE SUPPLIES 328 94 900 1,050 1,000 1,000 2,166 1,445 2,400 2,615 2,500 2,500 N CENTRAL SERVICES: 6802 PERSONAL SERVICES 19,020 17,652 17,076 17,076 17,568 17,916 6803 GENERAL 31,807 33,050 34,356 34,356 35,040 35,736 50,827 50,702 51,432 51,432 52,608 53,652 TOTAL GENERAL $ 258,073 $ 253,914 $ 231,875 $ 250,798 $ 243,903 $ 248,781 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM .'CITY OF EDINA ENTERPRISE BUDGET PAGE - 3 FUND: FUNCTION: AREA: PROGRAM: LIQUOR OPERATIONS 50TH STREET I OCCUPANCY 5821 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013. ACCT. DESCRIPTION. ACTUAL ACTUAL Proposed Pro osed .. ESTIMATED BUDGETED PERSONAL SERVICES: .6010 SALARY - REGULAR EMP $ - $ - $ 11140 $ 1,140 $ 1,140 $ 1,163 6011 SALARY - OT REG EMP - - - 6013 SALARY - TEMP EMP 28 � - - - 6030 PENSIONS 2 - 83 83 83 85 6034 SOCIAL SECURITY 2 87 87 87 89 6o40-FLEX PLAN - 173 173 170 170. 6046 WORKERS COMPENSATION 1 - 49` 99 84 86 6090 OPEB EXPENSE - - - - - 33 - 1,582 1,582 1,564 1,593 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES - - 208' 208' 200 200 .6162 SERVICES CUSTODIANS 960 1,283 11000 - 1,000 1,000 6180 CONTRACTED REPAIRS 198 1,176 2,100 2,100 2,100 2,100 6182 RUBBISH REMOVAL 1,290 1,244 1,200 920 1,237 1,275 6185 LIGHT & POWER 12,538 12,039 13,000 13,706 13,402 13,675 6186 HEAT 1,324 630 1,400 1,410 1,443` 1,487 6188 TELEPHONE 3,393 3,131 3,450 3,450 3,556 3,665 6189 SEWER & WATER 400 1,153 365 365 376 387 6201 LAUNDRY 614 624 700 700 720 742 6215 EQUIPMENT MAINTENANCE 857 598 2,100 2,100 2,100 2,100 6250 ALARM SERVICE 1,214 1,747 1,800 1,565 1,855 1,915 22,788 23,625 27,323 26,524 27,989 28,546 J COMMODITIES: 6406 GENERAL SUPPLIES 1,291 4,050 1,250 1,250 1,250 1,250 6530 REPAIR PARTS 135 192 521 521 500 500 1,426 4,242 1,771 1,771 1,750 1,750 DEPRECIATION 6910 DEPRECIATION 12,581 12,581 8,500 16,175 10,500. 17,500, TOTAL OCCUPANCY $ 36,828 $ 40,448 $ 39,176 $ 46,052 $ 41,803 $ 49,389 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 4 FUND: FUNCTION: AREA: PROGRAM: LIQUOR OPERATIONS 50TH STREET SELLING 5822 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED COST OF GOODS SOLD 5512 LIQUOR $ 410,637 $ 418,040 $ 413,859 $ 447,927 $ 422,305 $ 430,925 5513 WINE 760,188 757,497 734,772 836,515 757,496 780,925 5514 BEER 409,074 421,683 379,514 441,575 391,251 403,351 5515 MIX 28,282 29,368 29,000 30,528 29,952 30,563 5518 VENDOR DISCOUNTS - - - - 1,608,181 1,626, 588 1,557,145 1,756, 545 1,601,004 1,645, 764 PERSONAL SERVICES: 6010 SALARY - REGULAR EMP 42,661 41,884 21,866 47,772 36,742 37,477 6011 SALARY - OT REG EMP 8,123 8,285 5,000 9,534 9,725 9,920 6013 SALARY - TEMP EMP 104,981 104,187 110,000 107,183 109,327 111,514 6014 SALARY - OT TEMP EMP 541 465 2,000 2,222 2,266 2,311 6030 PENSIONS 10,548 10,769 10,800 12,086 11,459 11,688 6034 SOCIAL SECURITY 12,000 11,900 11,900 12,753 12,092 12,334 6040 FLEX PLAN 8,184 8,603 8,600 9,600 9,600 9,600 6045 WORKERS COMPENSATION 2,034 2,126 2,251 2,251 2,419 2,467 6090 OPEB EXPENSE - - 722 722 481 481 189,072 188,219 173,139 204,123 194,111 197,792 CONTRACTUAL SERVICES: 6105 DUES & SUBSCRIPTIONS - - 130 130 100 100 6122 ADVERTISING OTHER 29,887 28,999 24,100 24,100 25,000 26,000 6230 SERVICE_ CONTRACTS - - - - - 29,887 28,999 24,230 24,230 25,100 26,100 COMMODITIES: 6406 GENERAL SUPPLIES 2,231 1,929 2,000 2,605 2,000 2,000 6512 PAPER SUPPLIES 4,463 4,270 5,000 5,000 5,000 5,000 6575 PRINTING 1,579 2,087 1,875 1,875 2,000 2,100 8,273 8,286 8,875 9,480 9,000 9,100 TOTAL SELLING 1,835,413 1,852,092 1,763, 389 1,994,378 1,829,215 1,878, 756 50TH OPERATING INCOME 82,120 94,458 214,829 54,712 180,230 165,013 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM ' CITY OF EDINA ENTERPRISE BUDGET PAGE - 5 FUND: 'FUNCTION: AREA: PROGRAM: LIQUOR OPERATIONS YORK GENERAL 5840 SUMMARY OF "EXPENDITURES 2009 2010 2 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED SALES: 4402 DEPOSITS /REFUNDS $ (1) $ - $ - $ - $ - $ - 4404 SALES LIQUOR 1,653,218 1,681,813 1,770,329 1,739,131 1,770,329 1,806,460 4405 SALES WINE 2,284,275 2,367,109 2,440,320 2,427,755 2,440,320 2,490,122 4406 SALES BEER 1,619,518 1,633,194 1,640,000 1,703,680 1,640,000 1,673,470 4407 SALES ICE /MISC 229 50 - - - - 4409 SALES CIGS /MISC 115,685 116,825 117,500 120,467 117,500- 120,000 4609 CASH OVER/SHORT 628 731 - - 5,672,296 5,798,260 5,968,149 5,991,033 5,968,149 6,090,052 PERSONAL SERVICES: 6010 SALARY - REGULAR EMP 165,781 149,016 140,231 140,231 143,459 146,328 6011 SALARY - OT REG EMP 1,705 - - - - - 6013 SALARY - TEMP EMP 2,156 3,325 10,000 20,200 20;604 21,016 6030 PENSIONS 10,503 9,976 11,000 11,632 11,895 12,133 6034 SOCIAL SECURITY 12,243 11,136 12,272 12,272 12,550 12,801 6040 FLEX PLAN 10,599 10,812 17,760 17,760 17,760 17,760 6045 WORKERS COMPENSATION 2,016 2,008 2,000 2,012 2,329 2,376 6090 OPEB EXPENSE - - 1,155 1,155 770 770 205,003 186,273 194,418 205,262 209,367 213,184 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 101,406 106,242 110,032 110,032 112,277 114,570 6104 CONFERENCES & SCHOOL 673 15 420 420 600 600 6105 DUES & SUBSCRIPTIONS 3,593 2,974 2,500 2,604 2,500 2,500 6107 MILEAGE OR ALLOWANCE 3,994 2,481 2,604 2,604 2,650 -2,700 6130 PROF SERVICES AUDIT 2,500 2,500 2,500 2,604 2,500 2,500 6160 DATA PROCESSING 114 128 500 520 500 500 6230 SERVICE CONTRACTS 2,220 2,220 2,300 2,315 2,350 2,400 6260 LICENSES & PERMITS 91 20 250 250 250 250 114,591 116,580 121,106 121,349 123,627 126,020' COMMODITIES: 6406 GENERAL SUPPLIES 2,953 4,001 2,800 2,800 2,860 2,920 6513 OFFICE SUPPLIES 2,457 564 1,200 1,200 1,225 1,250 5,410 4,565 4,000 4,000 4,085 4,170 CENTRAL SERVICES: 6802 PERSONAL SERVICES 29,412. 31,404 32,112 32,112 35,460 36,168 6803 GENERAL 40,496 40,838 50,844 50,844 51,864 52,896 6808 EQUIPMENT OPERATION 384 1,090 996 996 1,020 1,044 70,292 73,332 83,952 83,952 88,344 90,108 DEPRECIATION 6910 DEPRECIATION 1,743 1,743 1,743 1,750 1,743 1,743 TOTAL GENERAL $ 397,039 $ 382,493 $ 405,219 $ 416,313 $ 427,166 $ 435,225 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM CITY OF EDINA ENTERPRISE BUDGET PAGE -6` FUND: FUNCTION:] AREA: • PROGRAM: LIQUOR OPERATIONS YORK OCCUPANCY 5841 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED. BUDGET Proposed Proposed PERSONAL SERVICES: 6010 SALARY - REGULAR EMP $ - $ - $ 1,520 $ 1,520 $ 11520 $ 1,550 6011 SALARY - OT REG EMP - - - - 6013 SALARY - TEMP 32 451 - - - 6030 PENSIONS 2 32 110 110 110 112. 6034 SOCIAL SECURITY 2 35 116 116 116 118 6040 FLEX PLAN - - 231 231 227' 227 6045 WORKERS COMPENSATION 1 7 _, 132 132 112 114 6090 OPEB EXPENSE - - 37' 525 2,109' 2,109 2,085, 2,121 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 25,114 7,195 50,000.. 15,625 15,000. 15,305 6162 SERVICES CUSTODIANS 1,153' 1,538 2,400 2,605 2;450 2,500 6180 CONTRACTED REPAIRS 5,305 3,183 3,645 3,645 3,720 3,800 6182 RUBBISH REMOVAL 1,232 1,005, 1,300 1,458 1,325; 1,350 6185 LIGHT & POWER 19,861 20,338 21,000 21,875 21,430 :. 21,870 6186 HEAT. 1,280 1,860 2,187 2,187 2,230. 2,275 6188 TELEPHONE 5,667 4,243 4,600 4,687 4,695, 4,800, 6189. SEWER & WATER 284 292 500 521 510 520 6201 LAUNDRY 1,526 865 1,500 1,667 1,530 1,560 6215 EQUIPMENT MAINTENANCE 1,559 225 2,500 2,605 2,550, 2,600 6230 SERVICE CONTRACTS 228 228 - - 6250 ALARM SERVICE 1,015 1,640 2,000 2,083 2,040 2;080 64,224 42,612 91,632 58,958 57,480 58,660 COMMODITIES: 6406 GENERAL SUPPLIES 859 12,185 4,500 4,687 4,600 4,700 6530 REPAIR PARTS 723 .738 1,000 1,050 1,020 1,040 6710 EQUIPMENT - - - - - 1,582 12,923 5,500 .5,737 5,620' 5,740 DEPRECIATION 6910 DEPRECIATION 7,310 10,679 28,712 17,415 58,921 59,794 TOTAL OCCUPANCY $ 73,153 $ 66,739 $ 127,953 $ 84,219 $ 124,106 $ 126,315 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM I� CITY. OF EDINA ENTERPRISE BUDGET PAGE - 7 FUND: FUNCTION: AREA: PROGRAM: LIQUOR. OPERATIONS YORK SELLING 5842. SUMMARY OF EXPENDITURES 2009 2010 2011, 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL ESTIMATED BUDGETED Proposed Proposed COST OF GOODS SOLD 5512 LIQUOR $ 1,256,923 $ 1,258,777 $ 1,271,492 $ 1,392,866 $ 1,271,492 $ 1,297,440' 5513 WINE 1,5831718 1,664,605 1,698,576 1,736,533 1,698,576. 1,733,240 5514 BEER 1,253;217 1,272;042 1,284,890 1,345,808 1,284,890 1,311;112 5515 MIX 77,724 79,280 80,900, 88;968 80;900 82,555 5518 VENDOR DISCOUNTS - - - - 4,171,582_ 4,274,704 4,335;858_ 4,564,175 4,335,858 4,424,347 PERSONAL SERVICES: 6010 SALARY - REGULAR EMP 84,666 85,325 95,544 95,544 97,942: 99,901 6011 SALARY - OT REG EMP 17,456 22,246 21;449 21,449 21;878 22,316 6013 SALARY - TEMP EMP 169,740 171,407 174,788 174,788 178,284 181,850 6014 SALARY - OT TEMP EMP 2,903 2,700 3,800 3,977 4,057 4,138 6030 PENSIONS 17,958 19,099 21,441 21,441 21,906 22,344 6034 SOCIAL SECURITY 20,755 21,098 22,626. 22,626 23,115' 23,577 6040 FLEX PLAN 16,297 17,049 19,200 19,200. 19,200 19,200 6045 WORKERS COMPENSATION 3,546 3,850 31994 3,994 4,623 4,715 6090 OPEB EXPENSE - 1,444 1,444 962 962 333,32E 342,774 364,286 364,463 371,967 379,003 CONTRACTUAL SERVICES: 6122 ADVERTISING OTHER 31,428 30,214 34,375 34,375 35,000 35,700 COMMODITIES: 6406 GENERAL SUPPLIES 5,718 5,295 7,000 7,300 7,150 7,300 6512 PAPER SUPPLIES 10,454 10,072 9,330 9,330' 9,520 9,715 6575 PRINTING 1,916 2,191 2,100 2,100 2,150 2,200 18,088 17,558 18,430 18,730 18,820 19,215 TOTAL SELLING $ 4,554,419 $ 4,665,250 $ _4,752,949 $ 4,981,743 $ 4,761,645 $ 4,858,265 YORK OPERATING INCOME $ 647,685. $ 683,778 $ 682,028 $ 508,758 $: 655,232 $ 670,247 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 8 FUND: FUNCTION: AREA: PROGRAM: LIQUOR OPERATIONS VERNON I GENERAL 5860 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED SALES: 4402 DEPOSITS /REFUNDS $ - $ - $ - $ - $ - $ - 4404 SALES LIQUOR 1,269,956 1,283,721 1,309,920 1,322,456 1,350,432 1,377,991 4405 SALES WINE 2,205,142 2,208,317 2,300,330 2,319,736 2,371,475 2,419,875 4406 SALES BEER 1,167,570 1,205,791 1,181,675 1,267,032 1,218,225 1,243,086 4407 SALES ICE /MISC 197 87 - - 4409 SALES CIGS /MISC 116,077 117,847 120,875 120,875 124,613 127,156 4609 CASH OVER/SHORT 1,042 242 - - - - 4,757,900 4,815,521 4,912,800 5,030,099 5,064,745 5,168,108 PERSONAL SERVICES: 6010 SALARY - REGULAR EMP 146,949 132,690 112,500 109,249 115,263 117,568 6011 SALARY - OT REG EMP 1,881 - - - - 6013 SALARY -TEMP EMP 2,953 2,170 9,000 10,100 10,302 10,508 6030 PENSIONS 9,621 9,011 8,652 8,652 9,104 9,286 6034 SOCIAL SECURITY 10,892 9,744 9,131 9,131 9,605 9,797 6040 FLEX PLAN 13,693 14,114 13,920 13,920 13,920 13,920 6045 WORKERS COMPENSATION 1,838 1,794 1,457 1,457 1,740 1,775 6090 OPEB EXPENSE - - 866 866 577 577 187,827 169,523 155,526 153,375 160,511 163,431 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES 90,656 92,950 96,000 96,360 97,960 99,960 6104 CONFERENCES & SCHOOL 612 - 850 850 850 850 6105 DUES & SUBSCRIPTIONS 2,356 1,667 2,400 2,400 2,400 2,400 6107 MILEAGE OR ALLOWANCE 772 258 500 550 500 500 6130 PROF SERVICES AUDIT 2,500 2,500 2,500 2,500 2,500 2,500 6160 DATA PROCESSING 114 128 500 500 500 500 6230 SERVICE CONTRACTS 2,220 2,220 2,220 - 2,265 2,315 6260 LICENSES & PERMITS 93 20 300 300 300 300 99,323 99,743 105,270 103,460 107,275 109,325 COMMODITIES: 6406 GENERAL SUPPLIES 3,842 1,564 3,000 3,200 3,060 3,125 6513 OFFICE SUPPLIES 176 100 1,000 1,000 715 730 4,018 1,664 4,000 4,200 3,775 3,855 CENTRAL SERVICES: 6802 PERSONAL SERVICES 26,496 27,384 27,984 27,984 30,492 31,104 6803 GENERAL 38,602 39,750 43,080 43,080 43,944 44,820 6808 EQUIPMENT OPERATION 73 - - - 65,025 67,134 71,064 71,064 74,436 75,924 DEPRECIATION 6910 DEPRECIATION 2,023 2,023 2,023 2,000 2,023 2,023 TOTAL GENERAL $ 358,216 $ 340,087 $ 337,883 $ 334,099 $ 348,020 $ 354,558 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 9 FUND: FUNCTION! AREA: PROGRAM: LIQUOR OPERATIONS VERNON OCCUPANCY 5861 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION .. ACTUAL ACTUAL ESTIMATED B GETE Proposed Proposed PERSONAL SERVICES: 6010 .SALARY - REGULAREMP $ - $ -' $ 1,140 $ 1,140 $0 1,140 $ 1,163 6011 SALARY - OT REG EMP - - - - - - 6030 PENSIONS,, - - 83 83 83 85 6034 SOCIAL SECURITY - - 87' 87 87 89 6040 FLEX PLAN - 173 173 170 170 6045 WORKERS-COMPENSATION - - 99. 9.9 84 86 6090 OPEB EXPENSE - - - - - - - - 1,582 1,582 1,564 1,593 CONTRACTUAL SERVICES: 6103 PROFESSIONAL SERVICES - - - - - - 6162 SERVICES CUSTODIANS 870 855 950 900 970 990 6180 CONTRACTED REPAIRS 1,482 2,415 2,085 2,085 2,130 2,175 6182 RUBBISH REMOVAL 1,027 1,156 1,187 1,187 1,215 1,240 6185 LIGHT & POWER 16,223 16,236 17,300 17,916 17,653 18,015 6186 HEAT 2,141 1,842 2,605 2,605 2,658 2,715 6188 TELEPHONE 3,287 1,597 2,000 2,500 2,040 2,080 6189 SEWER & WATER _ 195 351 417 417 425 435 6201 LAUNDRY 2,116 1,845 2,100 2,400 2,145 2,190 6215 EQUIPMENT MAINTENANCE 41 225 11300 1,565 1,325 1,355 6250 ALARM SERVICE 1,212 1,103 1,200 1,050 1,225 1,250 28,594 27,625 31,144 32,625 31,786 32,445 COMMODITIES: 6406 GENERAL SUPPLIES 8,907 7,231 3,125 3,125 3,190 3,255 6530 REPAIR PARTS - 950 1,000 1,000 1,020- 1,040 8,907 8,181 4,125 4,125 4,210 4,295 1 DEPRECIATION 6910 DEPRECIATION 42,142 41,557 41,557 45,000 39,412 39,400 TOTAL OCCUPANCY $ 79,643 $ 77,363 $ 78,408 $ 83,332 $ 76,972 $ 77,733 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM CITY OF EDINA ENTERPRISE BUDGET PAGE - 10 ' FUND: FUNCTION: AREA: PROGRAM: LIQUOR OPERATIONS VERNON SELLING 5862 SUMMARY OF EXPENDITURES 2009 2010 2011 2012 2013 ACCT. DESCRIPTION ACTUAL ACTUAL Proposed Proposed ESTIMATED BUDGETED COST OF GOODS SOLD 5512 LIQUOR $ 968,053 $ 969,027 $ 988,803 $ 1,028,669 $ 1,019,385 $ 1,040,188 5513 WINE 1,569,237 1,563,568 1,595,477 1,667,804 1,644,821 1,678,388 5514 BEER 896,112 948,298 910,366 993,067 938,521 957,674 5515 MIX 87,534 84,984 86,000 93,298 88,660 90,470 5518 VENDOR DISCOUNTS - - - - - 3,520,936 3,565,877 3,580,646 3,782,838 3,691,387 3,766,720 PERSONAL SERVICES: 6010 SALARY - REGULAR EMP 81,858 85,284 93,247 93,247 97,942 99,901 6011 SALARY - OT REG EMP 19,149 19,765 20,200 20,200 20,604 21,016 6013 SALARY - TEMP EMP 137,807 141,741 146,000 147,460 150,409 153,417 6014 SALARY - OT TEMP EMP 1,307 2,375 2,222 2,222 2,266 2,311 6030 PENSIONS 15,430 16,739 18,700 19,077 19,663 20,056 6034 SOCIAL SECURITY 17,760 18,493 19,850 20,130 20,747 21,162 6040 FLEX PLAN 16,516 17,417 19,200 19,200 19,200 19,200 6045 WORKERS COMPENSATION 3,090 3,403 3,553 3,553 4,149 4,232 6090 OPEB EXPENSE - - 1,444 1,444 962 962 292,917 305,217 324,416 326,533 335,942 342,257 CONTRACTUAL SERVICES: 6122 ADVERTISING OTHER 29,889 28,799 24,000 24,000 24,500 25,000 29,889 28,799 24,000 24,000 24,500 25,000 COMMODITIES: 6406 GENERAL SUPPLIES 3,733 5,702 5,200 5,210 5,306 5,415 6512 PAPER SUPPLIES 7,356 8,575 7,300 7,300 7,450 7,605 6575 PRINTING 1,579 2,087 1,800 1,666 1,840 1,880 12,668 16,364 14,300 14,176 14,596 14,900 TOTAL SELLING $ 3,856,410 $ 3,916,257 $ 3,943,362 $ 4,147,547 $ 4,066,425 $ 4,148,877 VERNON OPERATING INCOME $ 463,631 $ 481,814 $ 553,147 $ 465,121 $ 573,328 $ 586,940 G: \Budget\2012 Budget \Enterprise Budgets\2012 Liquor.xlsx 9/29/2011 3:22 PM City of Edina, MN Capital Improvement Plan 2012 thru 2016 PROJECTS & FUNDING SOURCES BY DEPARTMENT Department Project# Priority 2012 2013 2014 2015 2016 Total JAquatic Center Aquatic Center Total 600,000 50,000 Flowrider AQC -03 -001 n/a 430,000 430,000 Flowrider Completion AQC -12 -001 n/a 100,000 100,000 Replace Heaters AQC -12 -002 n/a 70,000 70,000 Pool Deck Repairs AQC -12 -003 n/a 50,000 56,000 Bathhouse Roof and Other Improvements AQC -12 -004 n/a 50,000 50,000 Replace Pool Filters AQC -12 -005 n/a 60,000 60,000 SCS Play Structure AQC -12 -006 n/a 300,000 ' 300,000 Centennial Lakes Park Aquatic Center Total 600,000 50,000 50,000 60,000 300,000 1,060,000 Paint South Park Railings CL -08 -003 n/a 28,000 Renovate Putting Greens CL -08 -004 `_ -__ _ . __ A uatic Cente r Fund - "- -- - - -'- - - -- ------- - - - - -- 600,000 50;000 - -+ 50 000 60;000 300,000 -" 1,060,000, t Aquatic Center,Totdl_ 600,000 50,000 50,000 60,000 300,000_ 1,660,0006 Centennial Lakes Park Replace HVAC Units CL -06 -005 n/a Paint South Park Railings CL -08 -003 n/a 28,000 Renovate Putting Greens CL -08 -004 n/a 25,000 Add Restroom Facility. CL -09 -007 n/a 120,000 Replace Park Sound System CL -09 -008 n/a Replace Concrete CL -09 -009 n/a Centrum Planter Beds CL -10 -006 n/a Paver Replacement CL -11 -001 n/a 32,000 New Pickup CL -11 -002 n/a Paver Replacement CL -11 -003 n/a Replace HVAC Units CL -12 -001 n/a 25,000 25,000 28,000 25,000 120,000 32,000 32,000 15,000 15,000 20,000 20,000 32,000 25,000 25,000 20,000 20,000 25,000 25,000 Centennial Lakes Park Total 205,000 47,000 45,000 45,000 25,000 367,000 Construction Fund 205,000 47,000 45,000 45,000 25,000 367;000; Centennial Lakes Park Total 205,000 47,000 45,000 45,000 '25,00 0 367,000 Edinborough Park Replaster Pool EP -00 -017 n/a 70,000 70,000 Replace Carpeting EP -06 -007 n/a 12,000 12,000 Page I Department Project# Priority 2012 2013 2014 2015 2016 Total Security Camera System Soft Play for Great Hall Pool and Wall Tile Lift to Birthday Party Area Track Floor Concrete repairs Adventure Peak Remodel North Sidewalk Track Air Conditioning Adventure Peak Wave Slide Exterior Entryway Doors Interior Entryway Doors Upstairs Restroom Remodel Adventure Peak Renovation Lighting retrofit Pool Boiler Park Boiler Pond and Waterfall Renovation Construction Fund EP -08 -007 n/a 50th: Store Remodel 12,000 12,000 EP -08 -011 n/a 40,000 LIQ -09 -003 York: Replace Entrance Door 40,000 EP -08 -021 n/a York: LED Signage 80,000 80,000 EP -09 -014 n/a 40,000 50th: LED Lights 40,000 EP -09 -015 n/a All Stores: Video & Software Upgrades 65,000 65,000 EP -09 -016 n/a 125,000 LIQ -11 -006 125,000 EP -09 -021 n/a 25,000 25,000 EP -10 -011 n/a 60,000 30,000 30,000 EP -11 -005 n/a 65,000 65,000 EP -11 -006 n/a 25,000 25,000 EP -11 -007 n/a 80,000 20,000 80,000 EP -11 -008 n/a 60,000 25,000 60,000 EP -11 -009 n/a 30,000 30,000 EP -11 -010 n/a 100,000 30,000 30,000 EP -12 -001 n/a 55,000 55,000 EP -12 -002 n1a 12,000 12,000 EP -12 -003 n/a 25,000 25,000 EP -12 -004 n/a 20,000 20,000 Edinborough Park Total 220,000 215,000 174,000 162,000 130,000 901,000 220,000 215,000 174,000 162,000 130,000 901,000 Edwborough Park Total 220,000 215,000 174,000 162,000 130,000 901,000 Liquor Stores 100,000 50th: Store Remodel LIQ -02 -005 York: Store Remodel LIQ -09 -002 50th: Replace Entrance Door LIQ -09 -003 York: Replace Entrance Door LIQ -10 -003 York: Replace Rooftop HVAC LIQ -10 -004 York: LED Signage LIQ -10 -005 Vernon: Replace Load Leveler Dock LIQ -10 -006 All Stores: Repairs and Maintenance LIQ -11 -001 50th: LED Lights LIQ -11 -002 Vernon: LED Lights LIQ -11 -003 All Stores: Video & Software Upgrades LIQ -11 -004 Vernon: Replace Rooftop HVAC LIQ -11 -005 Vernon: Replace Entrance & Exit Doors LIQ -11 -006 Liquor Fund Liquor Stores Total n/a 100,000 100,000 n/a 300,000 300,000 n/a 20,000 20,000 n/a 25,000 25,000 n/a 25,000 25,000 50,000 n/a 20,000 20,000 n/a 15,000 15,000 n/a 35,000 60,000 25,000 120,000 n/a 10,000 10,000 n/a 10,000 10,000 n/a 20,000 20,000 40,000 n/a 25,000 25,000 n/a 30,000 30,000 365,000 100,000 100,000 100,000 100,000 765,000 365,000 100,000 100,000 100,000 100,000 765,000 Liquor Stores Total 365,000 100,000 100,000 100,000 100,000 765,000 Page 2 Department Project# Priority 2012 2013 2014 2015 2016 Total Grand Total 1,390,000 412,000 369,000 367,000 555,000 3,093,000 i NOTES /SUMMARY OF MOTIONS OF THE SPECIAL MEETING OF THE PARK BOARD HELD AT CITY HALL SEPTEMBER 27, 2011 X7:00 PM Notes from Ed MacHolda V. REPORTS /RECOMMENDATIONS C. Enterprise Facility Business Plans Member Jones asked how do you.,s0 so many concessions? .Mr. _MacHolda explained that we look at concessions as a revenue source and really try to net between $70,000.00 to $75,000.00 within an 80 day summer season. Member Lough asked what is the status ofthe Swim School?., Mr. MacHolda stated that in late August we mailed out RFP's to three different interested r parties the Edina Swim Club, Foss Swim School and Martha Burns Swim School. In September we signed a new two year contract with Martha Burns Swim School to be our Learn to Swim provider. Member Lough asked is that a significant source of revenue and what kind of staying power of the kids using the pool? Mr. MacHolda explained that actually it's not a significant source of revenue when compared to the total operation. The revenue shows up in the Pool Rental account which is roughly $40,000.00 for both Learn to Swim and Swim Club rental. Mr.. MacHolda went on to state that total facility revenues are rough ly.$900,000.00. Mr. MacHolda also stated that a number of,the Learn.to Swim participants do end up purchasing a daily admission or season ticket pass. Member Segreto asked does the Swim School offer any, spring board diving? Mr. MacHolda stated that do not however, they are talking about adding a Paddle Board class as well as Scuba Diving. Member Deeds said I'm looking at your 2012 and 2013 projections, given the growth in admissions do you expect a decline? Mr. MacHolda asked where Member Deeds was looking? Member Deeds stated the 2012/2013 budget. Mr. MacHolda then explained that he's anticipating an increase in the daily admission and'season tickets with the addition of the FlowRider. Mr. MacHolda stated that he is guesstimating roughly 4,000 daily passes and 1,200 add -on's to the season ticket. Member Deeds then asked the $320,000.00 projection for 2011 admissions is a healthy bump from the budgeted $250,000.00. Mr. MacHolda explained that when doing the budget you never know what the Mother Nature will bring, but he always tries to under estimate revenues and overestimate expenses. Member Hulbert asked where are we sitting with the FlowRider? Mr. MacHolda explained that we had the bid opening on June 1St went to the Edina City Council on June 21St then we had the State of Minnesota shut down. The City of Edina just got State approval on September 8th and now the plans are waiting for City of Edina approval at the Building Department. Member Hulbert asked at what point is it too late to do that concrete pour? Mr. MacHolda explained that if we can't get the concrete poured before winter it may need to wait until spring. From: Ann Kattreh Sent: Wednesday, September 28, 20112:36 PM To: John Keprios Cc: Susie Miller Subject: Meeting Notes Hi John, Here are my notes from the meeting last night: I 'Business Plan /Budget: How much of the business plan is under the review of the consultant? Essentially all of it. Members delighted to see attendance numbers and numbers of birthday party rentals. We do 1250 birthday parties.on average per year. Revenues are up significantly. Poor weather this Spring and Summer is a major factor. Park survey showed 13% of Park visitors are Edina residents. This is not uncommon for our type of a facility. New Brighton has similar numbers. Their facility is most comparable to ours. We are a regional destination. Dan Peterson stated that he regularly overhears Park visitors stating that this is the best kids' park in the Twin Cities. CIP: Can we delay the $125,000 in concrete repairs considering the possibility of repositioning facility? The $125,000 is to replace concrete on the north side of the Park - from the cul -de -sac to the northwest ertrance and also to replace the concrete at the Parking Ramp Entrance. The concrete in both areas is- deteriorating 'and we have water seepage problems at the ramp entrance. Are these particular areas being looked at by consultant? The land on.the' north side of the track is being looked at, by the consultant for possible expansion opportunities. If approved, none of this work would be completed until next Spring or Summer, well after the consultant study is done and City Council has made decisions .on the future of Edinborough. - Patching the concrete for safety purposes could cost $5,000. Would the money be well spent to patch and defer repairs. It was suggested that concrete repairs would be needed even if the building is sold. Lighting retrofit was questioned. Light bulbs and ballasts could be replaced to save energy and would have a 1.5 - 2.5 year payback, depending upon lighting option selected. At a Council work session it was stated that everything is on the table for Edinborough, including relocating Adventure Peak to a different location in Edina. Do we want to spend $125,000 on land that we will sell? Softplay and lighting retrofit were put on CIP as items that the consultant would potentially recommend to make and to save money. Park Board made a motion to approve the 2012 CIP, with the provision of staff needing approval in January before spending any funds. Please let me know if you have any questions or need any clarification. Thanks, Ann Ann Kattreh, Manager 952- 833 -9542 1 Fax 952 - 833 -9541 ___... _.. _. AKattreh(cDci.edina.mn.us I www.EdinboroucihPark.com F&bOtt 41 Pa& Where it's sunny and 70 degrees all year long! Park Board questioned whether we should allow the Edina Hockey Association to continue to run the Concession Stand either under the, current or renegotiated agreement, or run it ourselves. Park Board asked if we should -we proceed with dasher board advertising with EHA or should we sell ads ourselves in the West Arena. Park Board questioned if all money and contracts should run thru us and we pay the Association for selling the ads or should be continue previous practice. 10/27/11 Park Board Meeting Golf Course Notes 2011 rounds down due to economy and poor weather. As of 8/31/11, revenues were down by 7 %, expenses down by 11 %. Review 2012 projected labor costs (appear high.) No major changes /improvements to Clunie nine Driving range expansion project would show substantial ROI, Executive Course would change to a Par 3 course as part of the project. Cost /revenue estimates need for this project. Possible $100k investment for project from P &R budget, explore matching funds from Memorial Fund. Staff will present an action plan on 10/11/11 in response to the NGF recommendations including the Grill operations Non - resident Patron Card price did not increase. Proposed fees include a price increase of $2 for 18 holes /$1 for 9 holes. Increased marketing in 2011, will remain aggressive for 2012 and beyond. Will explore additional marketing to Juniors. Increase in projected revenues for 2012 reflects both price increases and better weather. Park Board to explore hard liquor sales. MOTIONS FROM SEPTEMBER 27TH, 2011 SPECIAL PARK BOARD MEETING. Member Peterson made a motion, seconded by Member Deeds, approving the meeting agenda. Ayes: Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough Chair Hulbert made a motion, seconded by Member Deeds to remove the Natural Inventory Assessment from the CIP. Ayes: Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough, Meyer Motion carried Member Deeds made a motion, seconded by Member Segreto to approve the CIP at $680,000 with a $100,000 to be reserved and allocated at a future point. Mr. Keprios asked does that include the plan for the next four years. Member Deeds moved approve the five year plan with that exception. Ayes: Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough, Meyer Motion carried. Member Jones made a motion, seconded by Chair Hulbert to accept the CIP for the Aquatic Center. Ayes - Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough, Meyer Motion carried Member Deeds made a motion, seconded by Member Peterson to accept the CIP for Braemar Arena Ayes - Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough, Meyer Motion carried Member Deeds made a motion, seconded by Member Peterson to accept the CIP for Centennial Lakes. Ayes - Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough, Meyer Motion carried Member Peterson moved approval of the CIP for Edinborough Park. Member Meyer asked Member Peterson if he wanted to add "pending to be revisited in January just in case we learn something from the consultant that changes their opinion "? Member Peterson replied yes. Member Deeds seconded. Ayes - Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough, Meyer Motion carried Mr. Keprios noted that they are asking for a motion to approve the 2012 CIP for Braemar Golf Course and then discuss the later for the October 11`h meeting. Member Peterson moved Member Deeds seconded. Member Meyer asked do they want to have it say to review this one again after the presentation. He noted that they had a bunch of people that didn't vote so he is just bringing that up do they want to amend it and revote. Member Deeds asked what are they moving on he thought this is what they did in the motion. Member Meyer asked to repeat the motion. Member Deeds stated he believes the motion was to approve the 2012 budget and to defer approval of the years beyond until they get the report at their October meeting. Member Meyer commented that all he is suggesting is he thinks that 2012 should still be open to review if there is something new they learn and obviously the work is not going to be done until spring that is all he is suggesting. Member Lough noted that he concurs with that suggestion on the motion. Member Segreto agreed too. Member Meyer stated so he thinks the motion they are talking about is they are going to approve as it is but if they learn something new between now or by the January meeting they have the option of bringing it up and revisiting or reshuffling or also the implications of if we are saying hey we want to consider throwing $100,000 from the capital budget in there, there may be some reshuffling as well so he thinks today what they are doing is they just have to say hey we are going to pass it but we are going to have the chance to revisit by January if that's what they choose to do. Keprios stated being that you already passed a motion and that's fine you can't erase what's been done but what you can do and he thinks you reserve the right to make new motions at following meetings to change what was previously approved. If you want to adjust what was approved tonight after your October meeting you have all of the right to do so. Member Steel asked would it make sense to make a motion or informally communicate to the City Council that they are going to relook at this just so that they know this isn't firm for us. Mr. Keprios stated that he will be happy to pass that information along to the council unless you feel you need a formal motion to that effect. Member Steel asked should she include both does she want to include both Edinborough Park and Member Meyer asked who made the vote they can retract it. Member Deeds stated that they will retract the motion and now make the new one. Keprios stated you can't erase what you already voted on you can make a new motion for a different action. Member Deeds made a motion, seconded by Member Peterson to pass the 2012 CIP budget for Braemar Golf course with the provision that they will reconsider it in October after the presentation regarding the consulting report. Ayes - Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough, Meyer Motion carried Chair Hulbert made a motion, seconded by Member Peterson to accept the report as outlined in the staff report. Ayes - Peterson, Steel, Hulbert, Deeds, Jones, Segreto, Lough, Meyer Motion carried r AGENDA CITY COUNCIL MEETING CITY OF EDINA, MINNESOTA CITY COUNCIL CHAMBERS OCTOBER 4, 2011 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA All agenda items listed on the consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of such items unless requested to be removed from the Consent Agenda by a Member of the City Council. In such cases the item will be removed from the Consent Agenda and considered immediately following the adoption of the Consent Agenda. (Favorable rollcall vote of majority of Council Members present to approve.) A. Approval of Minutes — Regular Meeting of September 20, 2011, Work Session of September 20, 2011, B. Receive Payment Of Claims As Per: Pre -List Dated 9/22/2011, TOTAL $4,153,090.08; Pre -List Dated, /29/2011, TOTAL $598,876.97; and Credit Card Transactions Dated 7/26/2011- 8/25/20011, TOTAL: $10,350.76 C. Request For Purchase — Website Redesign and Intranet D. Request For Purchase —2011 Microsoft Enterprise Agreement Renewal E. Traffic Safety Report of September 7, 2011 F. Guaranteed Energy Savings Agreement With McKinstry G. Sight Line Study — Valley View Road and Sally Lane V. SPECIAL RECOGNITIONS AND PRESENTATIONS A. Proclamation — Bullying Prevention Month B. Excellence In Community Storm Sewer Blue Star Award —Trevor Russell M, Agenda/Edina City Council October 4, 2011 Page 2 VI. PUBLIC HEARINGS During "Public Hearings," the Mayor will ask for public testimony after City staff members make their presentations. If you wish to testify on the topic, you are welcome to do so as long as your testimony is relevant to the discussion. To ensure fairness to all speakers and to allow the efficient conduct of a public hearing, speakers must observe the following guidelines: • Individuals must limit their testimony to three minutes. The Mayor may modify times, as deemed necessary. • Try not to repeat remarks or points of view made by prior speakers and limit testimony to the matter under consideration. • In order to maintain a respectful environment for all those in attendance, the use of signs, clapping, cheering or booing or any other form of verbal or nonverbal communication is not allowed. A. PUBLIC HEARING — New On -Sale and Sunday Sale Intoxicating Liquor Licenses, Pittsburgh Blue, 3220 Galleria, Edina, MN 55435 (Favorable majority vote of Council Members present to approve.) B. PUBLIC HEARING — Comprehensive Guide Plan Amendment, Preliminary & Final Rezoning and Preliminary & Final Site Plan, Comcast /Dan Jackson, 9699 Data Park Drive, Resolution Nos. 2011 -92 & 2011 -93 And Zoning Ordinance No. 850 -A -37 (Comprehensive Guide Plan Amendment. Favorable rollcall vote of four Council Members to pass. Site Pion: Favorable rollcall majority vote of Council Members present to approve. Rezoning: First Reading: Requires offering of Ordinance only. Second Reading: Favorable rollcall vote of three Council Members to pass. Waiver of Second Reading: Affirmative rollcall vote of four Council Members to pass) VII. COMMUNITY COMMENT During "Community Comment," the City Council will invite residents to share new issues or concerns that haven't been considered in the past 30 days by the Council or which aren't slated for future consideration. Individuals must limit their comments to three minutes. The Mayor may limit the number of speaks on the same issue in the interest of time and topic. Generally speaking, items that are elsewhere on tonight's agenda may not be addressed during Community Comment. Individuals should not expect the Mayor or Council to respond to their comments tonight. Instead the Council might refer the matter to staff for consideration at a future meeting. VIII. REPORTS /RECOMMENDATIONS: (Favorable vote of majority of Council Members present to approve except where noted) A. Resolution No. 2011 -94 Accepting Various Donations B. Resolution No. 2011 -95 Awarding The Sale of $15,100,000 General Obligation Bonds, Series 2011A r Tues Tues Tues Tues Tues Tues Tues Fri Tues Thur Fri Tues Tues Mon 2012 Mon is in Tues Tues Mon Tues Agenda/Edina City Council October 4, 2011 Page 3 C. Receive Business Plans For: Edina Aquatic Center, Edinborough Park, Centennial Lakes Park, and Edina Liquors IX. CORRESPONDENCE AND PETITIONS A. Receive Petition Residents of Glacier Place B. Receive Petition Resident Requesting Tree Removal Valley View Road & Sally Lane C. Correspondence Received X. MAYOR AND COUNCIL COMMENTS XI. MANAGER'S COMMENTS A. Neighborhood Association Progress Report XII. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952 - 927 - 886172 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS Oct 4 Work Session 1— Human Services Task Force Funding Rec 5:00 - 5:30 P.M. Oct 4 Work Session 2 — Review Enterprise Budgets 5:30 P.M. Oct 4 Regular Meeting 7:00 P.M. Oct 18 Work Session — Review Enterprise Budgets 5:30 P.M. Oct 18 Regular Meeting 7:00 P.M. Nov 1 Regular Council Meeting 7:00 P.M. Nov 8 ELECTION DAY — POLLS OPEN 7:00 A.M. UNTIL 8:00 P.M. Nov 11 VETERANS' DAY HODLIDAY OBSERVED — City Hall Closed Nov 15 Regular Meeting 7:00 P.M. Nov 24 THANKSGIVING HOLIDAY OBSERVED — City Hall Closed Nov 25 DAY AFTER THANKSGIVING HOLIDAY OBSERVED — City Hall Closed Dec 6 Regular Meeting 7:00 P.M. Dec 20 Regular Meeting 7:00 P.M. Dec 26 CHRISTMAS HOLDIAY OBSERVED — City Hall Closed Jan 2 NEW YEAR'S HOLIDAY OBSERVED — City Hall Closed Jan 3 Regular Meeting 7:00 P.M. Jan 16 REV. DR. MARTIN LUTHER KING JR. HOLIDAY OBSERVED — City Hall Closed Jan 17 Regular Meeting 7:00 P.M. Feb 7 Regular Meeting 7:00 P.M. Feb 20 PRESIDENTS DAY HOLIDAY OBSERVED — City Hall Closed Feb 20 Regular Meeting 7:00 P.M. COMMUNITY ROOM COMMUNITY ROOM COUNCIL CHAMBERS COMMUNITY ROOM COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS COUNCIL CHAMBERS MINUTES OF THE WORK SESSION OF THE EDINA CITY COUNCIL HELD AT CITY HALL SEPTEMBER 20, 2011 5:37 P.M. Mayor Hovland called the meeting to order at 5:37 p.m. in the Community Room of City Hall. Answering rollcall were Members Bennett, Brindle, Sprague, Swenson and Mayor Hovland. Energy and Environment Commissioners attending included: Bob Gubrud, Surya lyer, Keith Kostuch, Dianne Plunkett Latham, Chair; Germana Paterlini, Julie Risser, Bill Sierks, Paul Thompson, Susan Sheridan Tucker and Sarah Zarrin. Staff attending the meeting included: Jennifer Bennerotte, Communications & Marketing Director; Karen Kurt, Assistant City Manager; Debra Mangen, City Clerk; Ceil Smith, Assistant to the City Manager; and Jesse Struve, Utility Engineer. Mayor Hovland stated the purpose of the meeting was to discuss issues of mutual interest. He turned the meeting over to the Chair Latham. ULI MINNESOTA BENCHMARK REPORT— MN GREENSTEP CITIES & REGIONAL INDICATORS PROJECT Rick Carter, LBH & Michael Orange, gave a presentation of the data gathered from the City of Edina relative to energy used, water used and waste generated. He explained how the data could be used to extrapolate a CO2 equivalency. Mr. Carter explained it was possible to measure the data community wide and that the data can be normalized by job and population. He said there was a correlation to the GreenStep BMP's and noted that energy was the largest metric with commercial /industrial consumption greater than residential consumption. Mr. Carter explained that following gathering of the data, targets for each unit should be established. The City's comprehensive plan should include the targets. Mr. Carter said that every city within the Regional Conference of Mayors should collect the data, since cities may be the best scale with which to deal with the issue. He demonstrated the B €3 data base which has been collecting data on City of Edina buildings and noted data were missing. Once all of the data has been entered into the data base, it can be used to analyze usage. He urged asking the School District to enter the data for their operations as well as Hennepin County. PROPOSED ORDINANCE AMENDMENT — SECTION 1300 COLLECTION AND DISPOSAL OF REFUSE AND RECYCLABLES Chair Latham briefly reviewed the proposed revisions to Code Section 1300. Following discussion, Council directed staff to request the City Manager to place the proposed ordinance on a future Council agenda for consideration. CITY PARK RECYCLING BINS RECOMMENDATION Chair Latham presented the results of a survey of the recycling bins in City parks and the Energy and Environment Commission's (EEC) recommendation for the phased replacement of trash bins in City parks. Council directed that staff begin researching the transition to the tri -sort containers. It was noted that the Park Board was currently researching a donation policy that would help purchase new recycling bins. RESOLUTION ON BOTTLED WATERS AND MUNICIPAL ORGANICS RECYCLING Chair Latham presented the EEC Resolution to establish a City -Wide Facility Recycling Policy stating that only compostable tableware be used, that bottled water use be reduced, and that organic composting be implemented. She noted that the 2012 City Facility Solid Waste And Recycling RFP will take this into consideration in order to accomplish GreenStep #22 Minutes /Edina City Council Work Session /September 20, 2011 Sub Step 1a (Overall Waste Reduction In City Operations). Council directed staff to bring the recommendation forward on a future Council agenda. TURF MANAGEMENT TASK FORCE REPORT Chair Latham presented the Task Force Report. Discussion included the need for public education, the balance between function and aesthetics, aFW the use of informational signs and the role of neighborhood preference. Council directed staff to survey the cost of using organic methods of turf management. PROPOSED ORDINANCE AMENDMENT TO EDINA CODE SECTION 850.07 DRIVE - THROUGHS Commissioner Risser presented the EEC's recommendation for an amendment to Edina Code Section 850.07 regarding drive - through windows in the PCD -1 District. Following discussion, the Council directed that the proposed amendment be sent to the Planning Commission. NO ENGINE IDLING SIGN PROPOSAL Commissioner Risser presented the EEC's recommendation for a public awareness campaign to decrease vehicle idling by posting signage at specific municipal locations. The suggestion was that vehicle idling was particularly problematic at municipal parks, where vehicles idling in parking lots adjacent to athletic fields, result in compromised air for the athletes and spectators. It was noted vehicle idling was also a problem during drop -off and pick -up of students at local schools. Council directed staff to develop a pilot project for implementation in 2012. CENTENNIAL LAKES PARK CENTRUM FIREPLACE CONVERSION Commissioner Risser presented the EEC's recommendation that the Centennials Lakes Centrum's three wood - burning fireplaces be converted to gas. The City Manager will place this matter on a future agenda for consideration after staff has researched what would be involved in such a conversion. PROPOSED ORDINANCE PROHIBITING COAL TAR Chair Latham explained the EEC's recommendation to the City adopt an ordinance banning the use of coal tar -based sealants within the City. Coal tar -based sealants contain Polycystic Aromatic Hydrocarbons (PAHs) which will be released by surface wear and washed by storm water run -off into ponds. •Yhieh have "eAM .&_^•Tied as pFebable human eaFeinegens. When applied to surfaces, these PAHs find their way into storm water run -off. The City of Edina does not use coal tar -based sealants on any public roadway and has not for the past few years. Following discussion, staff was directed to place the proposed ordinance on a future Council agenda. PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM Commissioner Sierks updated the Council on the status of the Property Assessed Clean Energy (PACE) Program. The Council thanked the Commissioners for their work on behalf of the Edina community. Mayor Hovland adjourned the meeting at 6:58 p.m. Respectfully submitted, Debra A. Mangen, City Clerk Minutes approved by Edina City Council, September 20, 2011 James B. Hovland, Mayor 2 4 MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL SEPTEMBER 20, 2011 7:07 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:07 p.m. II. ROLLCALL Answering rollcall were Members Bennett, Brindle, Sprague, Swenson and Mayor Hovland. Ill. MEETING AGENDA APPROVED Member Swenson made a motion, seconded by Member Bennett, approving the meeting agenda. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Swenson made a motion, seconded by Member Sprague, approving the consent agenda as revised to remove Item IV.D. Award of Bid, Contract No. ENG 11 -12 Improvement No. A -241 West 70th Street Landscaping, as follows: IV.A. Approve regular and work session meeting minutes of September 6, 2011. IV.B. Receive payment of the following claims as shown in detail on the Check Register dated September 8, 2011, and consisting of 26 pages; General Fund $227,899.86; Communications Fund $316.41; Working Capital Fund $19,032.72; Equipment Replacement Fund $120.04; Construction Fund $30,055.41; Art Center Fund $2,440.01; Gold Dome Fund $1,206.03; Aquatic Center Fund $6,670.81; Golf Course Fund $16,708.35; Ice Arena Fund $7,603.96; Edinborough /Centennial Lakes Fund $13,467.72; Liquor Fund $241,214.01; Utility Fund $68,114.08; Storm Sewer Fund $34,899.25; PSTF Agency Fund $3,482.83; TOTAL $673,231.49 and for approval of payment of claims dated September 15, 2011, and consisting of 29 pages; General Fund $77,549.55; Communications Fund $11,515.60; Police Special Revenue $825.00; Braemar Memorial Fund $42.00; Working Capital Fund $77,671.32; Equipment Replacement Fund $7,907.63; Construction Fund $26,148.07; Art Center Fund $4,595.18; Aquatic Center Fund $121,794.41; Golf Course Fund $39,760.62; Ice Arena Fund $28,278.98; Edinborough /Centennial Lakes Fund $3,808.47; Liquor Fund $196,019.22; Utility Fund $512,798.90; Storm Sewer Fund $47,663.78; Recycling Fund $38,820.60; PSTF Agency Fund $2,338.20; TOTAL $1,197,537.53. IV.C. Authorize Request for Purchase, Police and Fire Dispatch Stratus Server Replacement, awarding the bid to the recommended low bidder, SunGard Public Sector, Inc. at $47,660.88. l.t.w.aiNd Gf Bid, GG i+ raGt No. CB.a 1: 1 : :2 .1 mprAVemen� N AB 241 West 70thCa FC pt Landseaping IV.E. Adopt Resolution No. 2011 -90, Receive Feasibility Report and Support Minnehaha Creek Watershed District Stream Bank Restoration Project Rollcall: Page 1 .. A Minutes /Edina City Council /September 20, 2011 Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. In consideration of Hennepin County Commissioner Callison, Mayor Hovland reordered the agenda to next consider Item V. Special Recognitions and Presentations. V. SPECIAL RECOGNITIONS AND PRESENTATIONS V.A. HENNEPIN COUNTY UPDATE FROM COMMISSIONER JAN CALLISON Mayor Hovland welcomed Hennepin County Commission Jan Callison to the meeting. Commissioner Callison updated the Council relating to Hennepin County's budget and 1% levy increase to compensate for the anticipated loss of $12.2 million from the State of Minnesota and federal government. Commissioner Callison also addressed the status of the Southwest Light Rail Line and health related services provided to residents. The Council and Commissioner Callison discussed the St. Louis Park freight interchange, Grandview Small Area Plan process, a*&France Avenue pedestrian bridge proposal and potential coordination between the City and Hennepin County on the study of enhanced pedestrian crossing at France Avenue. The Council thanked Commissioner Callison for her insight and representation of Edina. ITEMS REMOVED FROM THE CONSENT AGENDA IV.D. AWARD OF BID, CONTRACT NO. ENG 11 -12 IMPROVEMENT NO. A -241 WEST 70TH STREET LANDSCAPING Utility Engineer Struve presented the West 70th Street plan and described the locations that would be converted into landscaped areas. He reviewed the range of plantings that could be selected by project area residents. The Council noted the estimate for this work was over $200,000, and the bid from the recommended low bidder was $115,011. Mr. Struve answered questions of the Council related to the boulevard trees, roundabout features, and landscaping in the area of Arneson Park. The Council discussed whether to bring the motif from east of France Avenue to the roundabout to create continuity from Xerxes to Highway 100; however, it was acknowledged the area to the east of the roundabout was commercial and to the west was residential. Staff was asked to assure the height of ornamental grasses on 70th Street, east of France Avenue, would not impede visibility of pedestrians. Support was expressed for the proposed prairie -look plantings that were long blooming and durable, resulting in lower maintenance. Member Swenson made a motion, seconded by Member Sprague, awarding the bid, Contract No. ENG 11 -12, Improvement No. A- 241 West 70th Street Landscaping, to the recommended low bidder, Cedar Ridge Landscaping, Inc. at $115,011.10 and directing staff to coordinate Garden Council input relating to appropriate boulevard landscaping at Arneson Acres Park. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VI. COMMUNITY COMMENT No one appeared to comment. VII. REPORTS/ RECOMMENDATIONS Page 2 I . . Minutes /Edina City Council /September 20, 2011 VILA. RESOLUTION NO. 2011-91 ADOPTED — ACCEPTING VARIOUS DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Member Bennett introduced and moved adoption of Resolution No. 2011 -91 accepting various donations. Member Brindle seconded the motion. Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII. CORRESPONDENCE AND PETITIONS — Mayor Hovland acknowledged the Council's receipt of various correspondence. IX. MAYOR AND COUNCIL COMMENTS — Received IX.A. ART CENTERBOARD — RFP AUTHORIZED Member Sprague made a motion, seconded by Member Swenson, directing staff to draft an RFP, with input from the Art Center Board, for a consultant to review the following issues at the Edina Art Center: fees and operations; building assets and whether more cost effective location alternatives exist; organizational structure; and, whether all or part of current functions should continue. The Council discussed the process, organizational structure of other art centers beards and the benefit of researching potential partnership opportunities. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. X. ASSISTANT MANAGER'S COMMENTS — Received XI. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 8:15 p.m. Respectfully submitted, Minutes approved by Edina City Council, October 4, 2011. Video Copy of the September 20, 2011, meeting available. Page 3 Debra A. Mangen, City Clerk James B. Hovland, Mayor R55CKREG LOG20000 CITY OF EDINA 9/2012011 8:06:41 Council Check Register Page - 1 9115/2011 - 9/22/2011 Check #- Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 351506 911512011 121243 MRCC 2,295.00 REGISTRATION 271257 2011 1100.6104 CONFERENCES & SCHOOLS CITY COUNCIL 2,295.00 351507 912212011 100611 A TO Z RENTAL CENTER 66.97 JACK HAMMER RENTAL 00008025 271090 48450 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 66.97 351508 - 912212011 100613 AAA 14.50 TAB RENEWAL 271091 091211 1553.6260 LICENSES & PERMITS EQUIPMENT OPERATION GEN 14.50 351509 9122/2011 102971 ACE ICE COMPANY 61.30 271140 0917158 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 73.20 271141 0726529 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 102.20 271465 0815461 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 82.40 271466 0815465 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 71.20 271467 0726530 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 390.30 351510 9122/2011 124427 ADMIN -IPA 150.00 OPEN MEETING LAW WORKSHOP 271209 OCT 19 1120.6104 CONFERENCES & SCHOOLS ADMINISTRATION 150.00 351511 912212011 129530 AIAFS 50.00 CONFERENCE FEE 271354 091511 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 50.00 351612 912212011 100575 ALL SAFE INC. 268.35 EXTINGUISHER MAINTENANCE 271258 108704 1400.6230 SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL 268.35 - 351613 912212011 126293 AMON, DAVE 60.01 REIMBURSE FOR AMMO 271355 091511 7414.6406 GENERAL SUPPLIES PUBLIC PROGRAMS 60.01 351614 9122/2011 102172 APPERTS FOODSERVICE 1 902.93 FOOD 271353 1615922 5421.5510 COST OF GOODS SOLD GRILL 902.93 351516 9122/2011 101276 APRES 53.65 LINEN RENTAL 271068 141166 2210.6406 GENERAL SUPPLIES COMMUNICATIONS j R55CKREG LOG20000 CITY OF EDINA 9120/2011 8:06:41 Council Check Register Page - 2 9/15/2011 - 9/2212011 - Check #. Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 53.65 351516 9127J2011 101195 AUTO ELECTRIC OF BLOOMINGTON I 240.47 SOLENOID 00005437 271092 149772 15516530 REPAIR PARTS` EQUIPMENT OPERATION GEN 240.47 351517 912212011 102195 BATTERIES PLUS 34.95 ERT BATTERIES 271259 018 - 245925 1401.6406 GENERAL SUPPLIES EMERGENCY RESPONSE TEAM 35.26 BATTERY PACK 00001812 271401 018 - 246113 5916.6530 REPAIR PARTS METER READING ..70.21 351518 9/27J2011 101355 BELLBOY CORPORATION - 2,528.78 271142 59947800 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,350.70 271143 59943000 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 429.60 271144 59947600 5842.5512 COST,OF GOODS SOLD LIQUOR YORK SELLING - 271.55 271145 59947500 5822.5512 COST OF GOODS SOLD LIQUOR .50TH ST SELLING 20.50 271146 59943300 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 219.75 271147 59943400 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 446.38 271148 85729800 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 108.07 271149 85730000 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 19.15 271150 85735500 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 56.27 271151 85729900 5642.6406 GENERAL SUPPLIES YORK SELLING 5,450.75 - 351519 912212011 117379 BENIEK PROPERTY, SERVICES INC. 518.00 IRRIGATION SYSTEM REPAIR 271356 138016 7411.6136. SNOW & LAWN CARE PSTF OCCUPANCY 518.00 r 351520 912212011 119213 BENTLEY, MACHELL 200.74 UNIFORM PURCHASE 271402 091611 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 200.74 351521 9/22/2011 125139 BERNICK'S WINE t 2:26.20 271289 32929 5842.5513 COST OF GOODS SOLD WINE YORK SELLING ' 226.20 .361522 912212011 125209 BISEK, KATIE 51.10 PHONE REIMBURSEMENT 271357 AUG 1554.6230 SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS 51.10 PHONE REIMBURSEMENT 271358 SEPT 1554.6230 SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS 63.83 MILEAGE REIMBURSEMENT 271359 091611 1554.6107. MILEAGE OR ALLOWANCE CENT SERV GEN - MIS I 166.03 Subledger Account Description CONFERENCES 8 SCHOOLS UNIFORM ALLOWANCE 9/2012011 8:06:41 Page- 3 Business Unit POLICE DEPT. GENERAL POLICE DEPT: GENERAL REPAIR PARTS BUILDING MAINTENANCE PROFESSIONAL SERVICES 50TH STREET RUBBISH PROFESSIONAL SERVICES CITY OF EDINA R55CKREG LOG20000 EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN Council Check Register 9/15/2011 - 9/22/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 351523 912212011 120510 BLOOMINGTON CUSTOM EMBROIDERY 497.00 INSTRUCTOR POLOS 271260 30456 1400.6104 70.00 INTERN SHIRTS 271261 30457 1400.6203 567.00 351624 912212011 101376 BLOOMINGTON SECURITY SOLUTIONS 1,152.74 ELECTRIC STRIKES, SPRAY 00005336 271262 S73606 1646.6530 1,152.74 351525 912212011 126268 BLUE COMPACTOR SERVICES 412.54 COMPACTOR RENTAL 271093 514 4095.6103 412.54 351526 9122/2011 119831 BONNER & BORHART LLP 14,281.25 PROSECUTING 271529 54370 1195.6103 14,281.25 351627 912212011 100669 BOYER TRUCK PARTS 205.52 ELEMENTS 00005357 271094 549701X1 1553.6530 42.28- CREDIT 00005355 271095 548591 1553.6530 17.14- CREDIT 00005222 271096 543110 1553.6530 213.54 COOLANT 00005370 271097 558209 1553.6530 91.39 FILTERS, GASKET 00005372 271098 559188 1553.6530 10.12 GASKET 00005376 271403 559703 1553.6530 15.46 GASKET 00005376 271404 560445 1553.6530 476.61 351528 912212011 106484 BRINDLE, MARY 11.00 WORKSHOP LUNCH 271210 21335 1120.6104 11.00 351529 9/22/2011 129534 BROBERG, JIM 114.00 TRIP REFUND 271458 091211 1628.4392.07 114.00 361530 912212011 102149 CALLAWAY GOLF 97.12 MERCHANDISE - 271360 922692397 5440.5511 108.32 GOLF CLUB 271361 922827566 5440.5511 150.00- CREDIT 271362 922857550 5440.5511 55.44 351631 912212011 119465 CAPITOL BEVERAGE SALES Subledger Account Description CONFERENCES 8 SCHOOLS UNIFORM ALLOWANCE 9/2012011 8:06:41 Page- 3 Business Unit POLICE DEPT. GENERAL POLICE DEPT: GENERAL REPAIR PARTS BUILDING MAINTENANCE PROFESSIONAL SERVICES 50TH STREET RUBBISH PROFESSIONAL SERVICES LEGAL SERVICES REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN CONFERENCES & SCHOOLS ADMINISTRATION SENIOR TRIPS SENIOR CITIZENS COST OF GOODS -'PRO SHOP PRO SHOP RETAIL SALES COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES R55CKREG LOG20000 CITY OF EDINA 9/20/2011 8:06:41 Council Check Register Page - 4 9/15/2011 - 9/22/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 1,295.85 271290 963272 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 5,144.60 271291 965340 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 108.40 271292 965341 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 6,548.85 351532 912212011 129528 CARNES, NATALIE 265.60 AMBULANCE OVERPAYMENT 271211 091311 1470.4329 AMBULANCE FEES FIRE DEPT. GENERAL 265.60 351533 912212011 116683 CAT & FIDDLE BEVERAGE 697.00 271293 91229 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 260.00 271294 91296 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 260.00 271468 91295 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,217.00 351534 912212011 100897 CENTERPOINT ENERGY 12.82 271070 090211 5821.6186 HEAT 50TH ST OCCUPANCY 19.23 271070 090211 5841.6186 HEAT YORK OCCUPANCY 22.80 271070 090211 5861.6186 HEAT VERNON OCCUPANCY 23.18 271070 090211 5430.6186 HEAT RICHARDS GOLF COURSE 23.38 271070 090211 5422.6186 HEAT MAINT OF COURSE & GROUNDS 39.14 271070 090211 1481.6186 HEAT YORK FIRE STATION 45.96 271070 090211 1552.6186 HEAT CENT SVC PW BUILDING 60.01 271070 090211 5921.6186 HEAT SANITARY LIFT STATION MAINT 64.13 271070 090211 5210.6186 HEAT GOLF DOME PROGRAM 86.06 271070 090211 5630.6186 HEAT CENTENNIAL LAKES 88.48 271070 090211 5913.6186 HEAT DISTRIBUTION 92.48 271070 090211 1628.6186 HEAT SENIOR CITIZENS 99.02 271070 090211 5420.6186 HEAT CLUB HOUSE 246.36 271070 090211 5111.6186 HEAT ART CENTER BLDG/MAINT 256.48 271070 090211 1646.6186 HEAT BUILDING MAINTENANCE 836.00 271070 090211 5911.6186 HEAT WELL PUMPS 4,055.79 271070 090211 5511.6166 HEAT ARENA BLDGIGROUNDS 6,071.32 351535 912212011 103711 CENTERPOINT ENERGY SERVICES IN 667.90 271363 2248502 5620.6186 HEAT EDINBOROUGH PARK 6,566.04 271364 2248982 5311.6186 HEAT POOL OPERATION 7,233.94 351636 912212011 123898 CENTURYLINK 294.54 612 E24 -8656 271071 8656 -9111 1628.6188 TELEPHONE SENIOR CITIZENS CITY OF EDINA 9/20/2611 8:06:41 R55CKREG LOG20000 Council Check Register Page - 5 9/15/2011 - 9/2212011 ` Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 200.48 952 835 -6661 271072 6661 -9111 1552.6188 TELEPHONE CENT SVC PW BUILDING 606.52 612 E12 -6797 271073 6797 -9/11 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 523.85 612 E01 -8392 271074 8392 -9/11 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 524.40 612 E24 -8857 271075 8657 -9/11 5420.6188 TELEPHONE CLUB HOUSE 606.52 612 E01 -0426 271076 0426 -9/11 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 151.27 952 285 -2951 271099 2951 -9/11 1470.6188 " TELEPHONE FIRE DEPT. GENERAL 57.56 952 9441841 271100 1841 -9/11 1646.6188 TELEPHONE BUILDING MAINTENANCE 248.35 952 835 -1161 271101 1161 -9/11 5620.6188 TELEPHONE EDINBOROUGH PARK 104.80 271263 0652 -9/11 1400.6188 TELEPHONE POLICE DEPT. GENERAL 3,318.29 351537 912212011 119725 CHISAGO LAKES DISTRIBUTING CO 361.65 271152 454519 5842:5514 COST OF GOODS SOLD BEER YORK SELLING 354.15 271295 454377 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 138.90 271469 454514 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 854.70 351638 912212011 113151 CHURCH OFFSET PRINTING INC. 47.03 BUSINESS CARDS 271235 062549 5822.6575 PRINTING 50TH ST SELLING 47.03 351539 912212011 100692 COCA -COLA REFRESHMENTS 259.20 271470 0188032813 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 259.20 351640 912212011 120433 COMCAST 1.48 8772 10 614 0023973 271069 23973 -9/11 1120.6406 GENERAL SUPPLIES ADMINISTRATION 3.03 8772 10 614 0023973 271069 23973 -9/11 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 4.51 361541 912212011 121066 COMMERCIAL ASPHALT CO. 66,592.75 ASPHALT 00001837 271212 083111 1314.6518 BLACKTOP STREET RENOVATION 66,592.75 351542 9/2212011 120538 CREATIVE GRAPHICS 349.32 PRO SHOP GIFT CERTIFICATES 271365 00059687 5410.8575 PRINTING GOLF ADMINISTRATION 349.32 351643 912212011 102791 D2 SERVICES INC. 6,705.88 SCADA PROGRAMMING 00005430 271405 10118 05508.1705 CONSTR. IN PROGRESS WM -508 SCADA SYSTEM - 6,705.88 R55CKREG LOG200010 CITY OF EDINA 9/20/2011 8:06:41 Council Check Register Page - 6 9/15/2011 - 9/22/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit _ 351544 912212011. 104020 DALCO 149.63 URINAL SCREENS 00008030 271102 2371869 5511.6511 CLEANING SUPPLIES ARENA BLDG/GROUNDS 149.63 351645 912212011 102478 DAY DISTRIBUTING CO. l 22.40 271153 617502 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 4,068.80 271154 617503 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 22.40 271155 617504 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 1,624.40 271296 617501 5822.5514 COST,OF GOODS SOLD BEER 56TH ST SELLING 65.40 271471 617500 5862.5515- COST�OF GOODS SOLD MIX VERNON SELLING 3,538.77 271472 617499 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 9,342.17 351646 '912212011 100718 DELEGARD TOOL CO. 21.40 TORQUE STICK 00005393 271103 610528 1553.6556 TOOLS EQUIPMENT OPERATION GEN 87.25 DRIVE, SCREWDRIVER SET/W BITS00005365 271104 613947 1553.6556 TOOLS EQUIPMENT OPERATION GEN 272.94 IMPACT WRENCH 00005365 271105 613869 1553.6556 TOOLS. EQUIPMENT OPERATION GEN 381.59 351647 912212011 100720 DENNYS STN AVE. BAKERY 93.08 BAKERY 271366 382087 5421.5510 COST OF GOODS SOLD GRILL 101.73 271367 382093 5421.5510 COST OF GOODS SOLD . GRILL 40.43 271368 382360 5421.5510 COST OF GOODS SOLD' GRILL. 42.16 271369 382615 5421.5510 COST OF GOODS SOLD GRILL 277.40 361548 9122/2011 118375 DEPAUL LETTERING 357.00 POLOS W /LOGOS 271264 6068 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 438.00 SHIRTS, JACKETS 271265 6576 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 369.75 CITIZENS ACADEMY POLOS 271266 6613 1400.6406 GENERAL SUPPLIES POLICE DEPTeGENERAL ` 45.00 POLOS W /LOGOS 271267 6918 .1400.6203 UNIFORM-ALLOWANCE POLICE DEPT. GENERAL 1,209.75 351549 '9122J2011 129531 DESIGNER GOLF COMPANY 633.65 TEE CADDIES 00006324 271406 8473 5410.6406 GENERAL SUPPLIES. GOLF ADMINISTRATION 633.65 361650 .912212011 102831 - DEX MEDIA EAST INC. 148.75 650487671 271530 650487671 -9/11 5511.6188. TELEPHONE ARENA BLDG/GROUNDS 148.75 351551 912212011 129191 DICK & RICK'S AUTO INTERIORS Subledger Account Description CONTRACTED REPAIRS ADVERTISING OTHER ADVERTISING OTHER 9/20/2011 8:06:41 Page= 7 Business Unit EQUIPMENT OPERATION GEN GOLF ADMINISTRATION GOLF ADMINISTRATION SALARIES REGULAR EMPLOYEES OFF DUTY EMPLOYMENT EQUIPMENT REPLACEMENT- FIBER OPTIC CABLING PROFESSIONAL SERVICES DUE FROM HRA REPAIR PARTS REPAIR PARTS 315.00 271473 W- 426435 5862.5515 COST OF GOODS SOLD MIX CITY OF EDINA R55CKREG LOG20000 351658 912212011 100146 FACTORY MOTOR PARTS COMPANY . 255.88 BRAKE PADS, ROTORS 00005431 271107 Council Check Register 1553.6530 REPAIR PARTS 57.46 FILTERS 00005431 271108 69- 047395 9/15/2011 - 9122/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 69- 047516 1553.6530 184.69 SEAT CUSHION REPAIRS 00005377 271407 25988 1553.6180 1553.6530 REPAIR PARTS 184.69 FAN CONTROLLER 00005431 271112 69- 047370 1553.6530 REPAIR PARTS 351552 912212011 69- 047888 122079 EDINA COMMUNITY EDUCATION REPAIR PARTS 14.55 VENT HOSE 00005431 271412 69- 047778 1553.6530 270.00 FALL CATALOG AD 271408 AFC -03 5410.6122 REPAIR PARTS 791.31 337.50 ACTIVITIES CALENDAR AD 271409 CAL -05 5410.6122 .607.50 351553- 9122/2011 105224 EDINA POLICE RESERVES 980.00 MASTERS .1 SK, EVENT 271268 091411 1428.6010 980.00 351554 912212011 105906 EGAN 1,420.00 FIBER REPAIR AT 70TH ST 271460 JC10054619 46001.6710 1,420.00 351555 9122/2011 100049 EHLERS & ASSOCIATES INC 285.00 :50TH & FRANCE SPECIAL DISTRICT 271077 343400 1500.6103 95.00 SOUTHDALE REMODEL 271078 343401 1000.1303 380.00 351556 9122/2011 127590 ETTERMAN ENTERPRISES 71.96 LED LIGHT KIT 00005366 271106 174607 1553.6530 131.80 TERMINALS, WIRE, FUSES 00005366 271410 174778 1553.6530 203.76 351657 912212011 104195 EXTREME BEVERAGE LLC. Subledger Account Description CONTRACTED REPAIRS ADVERTISING OTHER ADVERTISING OTHER 9/20/2011 8:06:41 Page= 7 Business Unit EQUIPMENT OPERATION GEN GOLF ADMINISTRATION GOLF ADMINISTRATION SALARIES REGULAR EMPLOYEES OFF DUTY EMPLOYMENT EQUIPMENT REPLACEMENT- FIBER OPTIC CABLING PROFESSIONAL SERVICES DUE FROM HRA REPAIR PARTS REPAIR PARTS 315.00 271473 W- 426435 5862.5515 COST OF GOODS SOLD MIX 315.00 351658 912212011 100146 FACTORY MOTOR PARTS COMPANY . 255.88 BRAKE PADS, ROTORS 00005431 271107 69- 046674 1553.6530 REPAIR PARTS 57.46 FILTERS 00005431 271108 69- 047395 1553.6530 REPAIR PARTS 128.60 VALVE ASSEMBLY, WIRE & CABLE 00005431 271109 69- 046899 1553.6530 REPAIR PARTS 49.31 ANTI - FREEZE 00005431 271110 69- 047516 1553.6530 REPAIR PARTS 223.87 MOTOR & FAN ASSEMBLY 00005431 271111 69- 047332 1553.6530 REPAIR PARTS 121.40 FAN CONTROLLER 00005431 271112 69- 047370 1553.6530 REPAIR PARTS 99.48 FILTERS 00005431 271411 69- 047888 1553.6530 REPAIR PARTS 14.55 VENT HOSE 00005431 271412 69- 047778 1553.6530 REPAIR PARTS 159.24- CREDIT 00005431 271413 1- 3720498 1553.6530 REPAIR PARTS 791.31 CONTINGENCIES GENERAL FUND BALANCE SHEET EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN VERNON SELLING EQUIPMENT OPERATION GEN EQUIPMENT. OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN R55CKREG LOG20000 CITY OF EDINA 9/20/2011 8:06:41 Council Check Register Page - 8 9/15/2011 — 912212011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description - Business Unit 351559 9/2212011 100297 FAST FOTO & DIGITAL 11.54 CLOCK PHOTO 08326063 271451 T2- 304719 2210.6408 PHOTOGRAPHIC SUPPLIES COMMUNICATIONS 11.54 351560 912212011 102101 FEDEX OFFICE 6.43 SHIPPING 00001947 271414 062200023719 1322.6406 GENERAL SUPPLIES STREET LIGHTING ORNAMENTAL 6.43 351561 912212011 129500 FLAT EARTH BREWING CO. 383.92 271156 3040 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 383.92 351562 912212011 101475 FOOTJOY — 46.01 -SHOES 271370 3926620 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 27.45 SHIRT 271371 3924481 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 73.46 351563 912212011 100764 G S K SERVICES 81.63 - 271079 083111 5511:6201 LAUNDRY ARENA BLDG/GROUNDS 108.68 271079 083111 1646.6201 LAUNDRY BUILDING MAINTENANCE 109.27 271079 083111 1646.6201 LAUNDRY BUILDING MAINTENANCE - 113.65 271079 - 083111 1552.6406. GENERAL SUPPLIES CENT SVC PW BUILDING 121.25 271079 083111 .5913.6201 LAUNDRY DISTRIBUTION r - 249.30 .. 271079 083111 1553.6201 LAUNDRY , EQUIPMENT OPERATION GEN 410.23 271079 083111 1301.6201. LAUNDRY GENERAL- MAINTENANCE 1,194.01 351564 912212011 102166 G.L: CONTRACTING INC. 37,125.15 PARTIAL PAYMENT NO.2 271518 092311 07104.1705.30 CONTRACTOR PAYMENTS S104 VALLEY VIEW 8 NORMANDALE 37,125.15 - 351565 9122/2011 102166 G.L. CONTRACTING INC. 32,070.86 PARTIAL PAYMENT NO. 1 271519 SEPT23 07101.1705.30 - CONTRACTOR PAYMENTS S101 FRANCE AVE 48TH - SUNNYSIDE 32,070.86 _ 351666 9122/2011 123080 GARDENVIEW GREENHOUSE 233.00 MUMS 00006071 271236 807450 5422.6541 PLANTINGS & TREES MAINT OF COURSE & GROUNDS 233.00 351567 9122/2011 124424 GARVEY CONSTRUCTION INC. - 3,113.00 EXCAVATING 00001848 271269 182236 47077.6710 EQUIPMENT REPLACEMENT ARNESON ACRES E GREENHOUSE' 7,687.00 CONCRETE WORK AT ARNESON 00001621 271270 182237 47077.6710 EQUIPMENT REPLACEMENT ARNESON ACRES E GREENHOUSE CITY OF EDINA 9/2012011 8:06:41 R55CKREG LOG20000 Council Check Register Page - 9 9115/2011 -9/22/2011 Check # Date Amount Supplier! Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 10,800.00 351568 9122/2011 105508 GEMPLER'S INC. 110.73 UNIFORM PURCHASE 00001833 271213 1017842205 1646.6201 LAUNDRY BUILDING MAINTENANCE 110.73 351669 912212011 101103 GRAINGER 24.58 HOSE, CHECK VALVE 00005441 271113 9623936060 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 15.80 HOSE 00005441 271114 9625376497 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 135.09 BATTERY PACK 00001806 271115 9629841348 5913.6406 GENERAL SUPPLIES DISTRIBUTION 175.47 35.1670 912212011 102217 GRAPE BEGINNINGS INC 716.50. 271474 131250 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 716.50 351571 912212011 101518 GRAUSAM, STEVE 6.90 SUPPLIES REIMBURSEMENT 271214 091411 5820.6406 GENERAL SUPPLIES 50TH STREET GENERAL 6.98 SUPPLIES REIMBURSEMENT 271214 091411 5840.6406 GENERAL SUPPLIES LIQUOR YORK GENERAL 27.25 SUPPLIES REIMBURSEMENT 271214 091411 5820.6513 OFFICE,SUPPLIES 50TH STREET GENERAL 45.10 SUPPLIES REIMBURSEMENT 271214 091411 5840.6513 OFFICE SUPPLIES LIQUOR YORK GENERAL 86.23 351572 9122/2011 101964 GUSTAVE A. LARSON CO. 309.23 MOTOR 00001859 271237 ALP0276445 5420.6530 REPAIR PARTS CLUB HOUSE 309.23 351573 912212011 129207 HARLEY CONSULTING & COACHING 3,016.00 PW IMPROVEMENT INITIATIVE 271215 3460 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 850.00 PROGRESS BILLINGS 271216 3461 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 3,866.00 351674 9/2212011 125270 HARTFORD -PRIORITY ACCOUNTS 3,071.60 PREMIUM 271238 5539497 -7 9900.2033.16 LTD - 99 PAYROLL CLEARING 3,071.60 351.575 912212011 100798 HAYDEN- MURPHY EQUIPMENT 619.77 WATER PUMP 00005397 271415 C70450 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 619.77 361676 912212011 122093 HEALTH PARTNERS 195,886.35 PREMIUM 271372 38260958 1550.6040 HOSPITALIZATION CENTRAL SERVICES GENERAL R55CKREG LOG20000 CITY OF EDINA 9120/2011 8:06:41 Council Check Register Page - 10 9/15/2011 — 9/22/2011 Check # Date Amount Supplier / Explanation PO # Doe No Inv No Account No Subledger Account Description Business Unit 26,162.55 PREMIUM 271373 38247277 1550.6043 COBRA INSURANCE CENTRAL SERVICES GENERAL 222,048.90 351577 912212011 101576 HEGGIES PIZZA 88.20 PIZZA 271374 1710483 5421.5510 COST OF GOODS SOLD GRILL 88.20 351578 912212011 101209 HEIMARK FOODS 282.24 MEAT PATTIES 271375 023424 5421.5510 COST OF GOODS SOLD GRILL 282.24 351579 9/22/2011 105436 HENNEPIN COUNTY INFORMATION 1,718.80 RADIO ADMIN FEE 271271 110838016 1400.6151 EQUIPMENT RENTAL POLICE DEPT. GENERAL 32.00 RADIO ADMIN FEE 271272 110838113 1400.6151 EQUIPMENT RENTAL POLICE DEPT. GENERAL 1,750.80 351580 912212011 116680 HEWLETT - PACKARD COMPANY 1,284.33 NEW PCS 00004365 271217 50030375- .1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 642.16 271218 50023889 1554:6710 EQUIPMENT REPLACEMENT CENT SERV GEN - MIS 89.78 271219 50033724 1554.6710 EQUIPMENT REPLACEMENT CENT SERV GEN -'MIS 2,016.27 351581 912212011 104375 HOHENSTEINS INC. _ - 1,415.75 271297 572889 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 11.25 271298 572276 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 715.50 271298 572276 5822.5514 COST. OF GOODS SOLD BEER 50TH ST SELLING 56.00 271475 573064 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 1,367.67 271476 573063 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 3,566.17 351582 912212011 112628 10EE COMPANY, THE 400.00 BALANCE DUE ON INV 931138 271376 931138BAL 5320.5510 COST OF GOODS SOLD POOL CONCESSIONS 400.00 351583 912212011 105198 INTERNATIONAL ASSOC. FOR PROPE 275.00 CONFERENCE FEE 271273 OCT 5-6 1400.6104 CONFERENCES '& SCHOOLS POLICE DEPT. GENERAL 275.00 351584 9/22/2011 129175 JAMECO ELECTRONICS 1,446.05 UPS MODULES 00001633 271116 15524654 -001 5913.6406 GENERAL SUPPLIES DISTRIBUTION 1,446.05 - CITY OF EDINA 9/20/2011 8:06:41 R55CKREG LOG20000 Council Check Register Page - 11 9/1512011 -- 9/22/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 351685 912212011 124330 JEFF MARTIN COMPANY '422.50 SET UP POLES. 00001945 271117 9565 1322.6180 CONTRACTED REPAIRS STREET LIGHTING ORNAMENTAL 422.50 351586 912212011 102146 JESSEN PRESS 110.08 PARK & REC LETTERHEAD 271080 29300 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES - GENERAL 110.08 351587 912212011 100741 • JJ TAYLOR DIST. OF MINN 11,794.38 271299 1619681 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 2.40 271477 ` 1622398 5421.5514 COST OF GOODS SOLD BEER GRILL 120.00 271478 1619673 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 4,313.27 271479 1619672 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 16,230.05 351588 912212011 124104 JOHN, DEERE LANDSCAPES INC. 1;228.00 FERTILIZER, FUNGICIDE 00002375 271416 59082042. 5630.6540 FERTILIZER CENTENNIAL LAKES 1,228.00 351590 912212011 100835 JOHNSON BROTHERS LIQUOR CO. 2,24 271300 1135648 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 280.36 271301 1135656 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 3,086.92 271302 1135658 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 31.37 271303 1135660 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 7,434.29 271304 1135659 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,917.00 271305 1135657 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2,516.18 271306 1135661 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2,510.40 271307 1135655 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 133.34 271308 1131669 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 91,26- 271309 508589 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 7,63- 271310 508588 5842.5513 COST OF GOODS SOLD WINE' . YORK SELLING 81.07- 271311 508493 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 7.40- 271312 508641 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 27,72- 271313 507120 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 197.74 271480 1135653 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 565.23 271481 1135649 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 195.99 271482 1135647 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 7,554.79 271483 1135663 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 4,587.29 271484 1135666 5662.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 329.76 271485 1135667 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,12 271466 1135651 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,890.23 271487 1135665 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING R55CKREG LOG20000 -CITY OF EDINA 9/20/2011 8:06:41 Council Check Register Page - 12 9/15/2011 - 9/22/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit . 1,142.41 271488 1135662 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 101.44 271489 1135668 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,379.08 271490 1135664 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 36,662.10 351591 912212011 129535 JOHNSON, BETTY 77.29 GOLF BANQUET FLOWERS 271459 091211 1628.6406 GENERAL SUPPLIES SENIOR CITIZENS 77.29 351592 '9/2212011 103230 JOHNSTONS.SALES & SERVICE 590.01 VACUUM 00006344 271377 091011 5424.6406 GENERAL SUPPLIES RANGE 590.01 - 351593 912212011 101918 JUNGWIRTH, MARK 75.98 UNIFORM PURCHASE 271417 - 091511 5913.6201 LAUNDRY.; . ' DISTRIBUTION 75.98 351594 912212011 102047 KLITZKE, PAUL 120.00 PIANO TUNING 00006354 271418 31290 5420.6406 GENERAL SUPPLIES CLUBHOUSE 120.00 351595 912212011 118456 KNOLLMAIER, LAURA - 35.19 PETTY CASH 271455 091611 5630.6511 CLEANING SUPPLIES .. CENTENNIAL LAKES 71.29 PETTY CASH 271455 091611 5631.6513 OFFICE SUPPLIES CENTENNIAL ADMINISTRATION 202.77 PETTY CASH 271455 091611 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 309.25 351596 912212011 101935 KUSTOM SIGNALS INC. 413.71 PROLASER MAINTENANCE 271274 448126 2340.6406 GENERAL SUPPLIES DWI FORFEITURE 413.71 351597 .912212011 100605 LANDS' END BUSINESS OUTFITTERS 53.00 LOGO CLOTHING 00004000 271081 10590654 1513.6203 UNIFORM ALLOWANCE EMPLOYEE PROGRAMS 53.00 351698 ; 912212011 100852 LAWSON PRODUCTS INC. 198.87 COOLANT 00005399 271118 9300076713. 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 561.06 HYDRO NIPPLES,, COUPLERS 00005367 2711.19 9300084463 '' 1553.6530 "REPAIR PARTS EQUIPMENT OPERATION GEN 11.90 HEX NUTS: 00001863 271531 9300057392. 1301.6103 , PROFESSIONAL SERVICES GENERAL MAINTENANCE 771.83 361699 912212011 101552 LEAGUE OF MINNESOTA CITIES R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/1512011 -9/22/2011 Check # Date Amount Supplier /.Explanation PO # Doc No Inv No Account No Subledger Account Description 24,634.00 DUES- 271239 153394 1120.6105 DUES & SUBSCRIPTIONS 24,634.00 351600 912212011 101552 LEAGUE OF MINNESOTA CITIES 20.00 DUES - MAYORS ASSOCIATION 271240 090111 20.00 351601 9/2212011 100864 LEITNER COMPANY 9/20/2011 8:06:41 Page - 13 Business Unit ADMINISTRATION` 1100.6103 PROFESSIONAL SERVICES CITY COUNCIL 2,382.84 TOPDRESSING 271241 090111BRAEMAR 5422.6543 1 178 09 SAND 271242 090111BRAEMA 5422.6517 SOD & BLACK DIRT MAINT OF COURSE & GROUNDS SAND GRAVEL & ROCK MAINT OF COURSE & GROUNDS 5310.6103 PROFESSIONAL SERVICES POOL ADMINISTRATION 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 1554.6160 3,560.93 CENT SERV. GEN - MIS 1120.6160 DATA PROCESSING ADMINISTRATION 351602 9122/2011 DATA PROCESSING 102204 LOBBY, MACKENME 1495.6160 DATA PROCESSING INSPECTIONS 5910.6160 480.00 POOL MEDIA SERVICES 1190.6160 271378 #6 1160.6160 480.00 FINANCE - LUBRICANTS EQUIPMENT OPERATION GEN 351603 9122/2011 LUBRICANTS 106301 LOFFLER COMPANIES INC. 5423.6406 GENERAL SUPPLIES, GOLF CARS 132.90 COPIER USAGE 00005442 271419 1295440 MAINT OF COURSE &GROUNDS 132.90 351604 912212011 100858 LOGIS 1,202.00 271220 34041 2,535.00. 271220 34041 3,079.00 271220 34041 3,126.00 271220 34041 5,193.00 271220 34041 5,215.00 271220 34041 5;942.00 271220 34041 26,292.00 351605 912212011 101792 LUBE -TECH 8,357.73 OIL 00005140 271120 1953001 330.01 GREASE 00005140 271121 1952910 673.37 GAS 00006045 271243 1948964 1,347.25 DIESEL 00006046 271244 1948965 1,212.43 GAS 00006045 271245 1948966 11,920.79 351606 9/22/2011 102722 LYNN PEAVEY COMPANY 277.85 EVIDENCE BAGS 271379 244907 53.00 TEST KITS 271380 245306 53.00 EVIDENCE TEST KITS 271381 245908 SOD & BLACK DIRT MAINT OF COURSE & GROUNDS SAND GRAVEL & ROCK MAINT OF COURSE & GROUNDS 5310.6103 PROFESSIONAL SERVICES POOL ADMINISTRATION 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 1554.6160 DATA PROCESSING CENT SERV. GEN - MIS 1120.6160 DATA PROCESSING ADMINISTRATION 1554.6160 DATA PROCESSING CENT SERV GEN - MIS 1495.6160 DATA PROCESSING INSPECTIONS 5910.6160 DATA PROCESSING GENERAL (BILLING) 1190.6160 DATA PROCESSING ASSESSING 1160.6160 DATA PROCESSING FINANCE 1553.6584 LUBRICANTS EQUIPMENT OPERATION GEN 1553.6584 LUBRICANTS EQUIPMENT OPERATION GEN 5423.6406 GENERAL SUPPLIES, GOLF CARS 5422.6581 GASOLINE MAINT OF COURSE & GROUNDS 5422.6581 GASOLINE MAINT OF COURSE &GROUNDS 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 1400.6406 GENERAL SUPPLIES, . POLICE DEPT. GENERAL R55CKREG LOG20000 CITY OF EDINA 9/20/2011 8:06:41 - Council Check Register Page - 14 9/15/2011 - 9/22/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Buslness'Unit 26.50 EVIDENCE TEST KIT 271382 245994 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 410.35 351607 912212011 129529. MALT ADVOCATE MAGAZINE 6.00 SCOTCH MAGAZINE 271246 091411 5820.6105 DUES & SUBSCRIPTIONS 50TH STREET GENERAL 6.00 SCOTCH MAGAZINE 271246 091411 5840.6105 DUES & SUBSCRIPTIONS LIQUOR YORK GENERAL - 6.00 SCOTCH MAGAZINE 271246 091411 5860.6105 DUES & SUBSCRIPTIONS VERNON LIQUOR GENERAL 18.00 351608 912212011 124000 MARTIN, KAYLIN 93.50 STOCK PHOTOS 271082 091311 1281.6104 CONFERENCES &'SCHOOLS TRAINING 235:00 AIGA'DESIGN CAMP 271420 091411 2210.6104 CONFERENCES & SCHOOLS COMMUNICATIONS 328.50 351609 9/2212011 101483 MENARDS 243.53 SAFETY CABINET 00008024 271122 30823 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 99.91 ACRYLIC SHELVING 00001885 271221 30861. 5821.6406 GENERAL SUPPLIES 50TH ST OCCUPANCY 343.44 361610 912212011 101987 MENARDS - 31.09 ALGAECIDE 00002099 271421 3248 5630.6406 GENERAL SUPPLIES CENTENNIAL LAKES 31.09 i 351611 9/2212011 102729 METROPOLITAN FORD OF EDEN PRAI 7.06 CLIP, RETAINER 00005413 271422 477495 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 7.06 351612 9/2212011 127271 MICHELS COMMUNICATIONS 1,603.00 FIBER EQUIPMENT INSTALL 271461 2215 46001.6710 EQUIPMENT REPLACEMENT, FIBER OPTIC CABLING 1,603.00 351613 912212011 104650 MICRO CENTER 64.12 TENDA WIRELESS ACCESS POINT- 00004359 271123. 3436333 1554:6406_ GENERAL SUPPLIES CENT SERV GEN - MIS 42.74 WIRELESS KB & MOUSE 00064360 271222 3453622 7410.6406 GENERAL SUPPLIES PSTF ADMINISTRATION 53.33 SO CARDS 00003103 271275 3477760 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 273.56- COMPUTER MAINTENANCE 00003107 271276 3495691 1400.6160. DATA PROCESSING POLICE DEPT. GENERAL 17.09 CARD READER 00004362 271452 3465669 1301.6406 = GENERAL SUPPLIES GENERAL MAINTENANCE 450.84 351614 9/2212011 127639 MIDWAY FORD 18,660.55 2011 FORD RANGER PICKUP 00001907 271463 86578 421650.6710 EQUIPMENT REPLACEMENT PARK MAINT EQUIPMENT - - -. 14,215.00 2011 FORD RANGER PICKUP 00001516 271464 86487 421650.6710 EQUIPMENT REPLACEMENT, PARK MAINT EQUIPMENT 351620 912212011 Business Unit 102770 MINNESOTA CASTERS INC. CARSONS HILL RECON CONTRACTOR PAYMENTS CITY OF EDINA R55CKREG LOG20000 8804 BA -370 CARSONS HILL RECON, 63.94 351621 912212011 101686 MINNESOTA MUNICIPAL BEVERAGE A Council Check Register 15.00 MMBA MEETING REGISTRATION 271225 OCT 5 9/15/2011 — 9/22/2011 Check # Date Amount Supplier/ Explanation PO # — Doc No Inv No Account No OCT 5 32,875.55 MMBA MEETING REGISTRATION 271225 OCT 5 351615 912212011 100891 MIDWEST ASPHALT CORP. 351622 912212011 103240 MINNESOTA SAFETY COUNCIL 8,022.75 PARTIAL PAYMENT NO. 3 271520 092311 05512.1705.30 528.86 11,457.00 PARTIAL PAYMENT NO.3 271520 092311 03462.1705.30 100908 MINNESOTA WANNER CO. 28,327.10 PARTIAL PAYMENT NO. 3 271520 092311 - 04376.1705.30 195,177.32 PARTIAL PAYMENT NO. 3 271520 . 092311 01370.1705.30 242,984.17 351616 -J 912212011 100891 MIDWEST ASPHALT CORP. 249,696.49 PARTIAL PAYMENT NO. 1 271521 - SEPT 23 01381.1705.30 249,696.49 351617 912212011 103186 MIDWEST FUELS 552.60 GENERATOR FUEL 00001490 271124 F57931 5915.6406 552.60 351618 912212011 100913 MINNEAPOLIS & SUBURBAN SEWERS 980.00 TELEVISE SEWERS 00001816 271423 33929 5923.6136 980.00 351619 912212011 102174 MINNEAPOLIS OXYGEN COMPANY .21.92 CO2 271383 1022891 5421.6406 40.75 CO2, METHANE 271384 1023227 7413.6545 62.67 351620 912212011 Business Unit 102770 MINNESOTA CASTERS INC. CARSONS HILL RECON CONTRACTOR PAYMENTS SS-462 CARSONS HILL RECON 63.94 CASTERS 00005375' 271424 8804 BA -370 CARSONS HILL RECON, 63.94 351621 912212011 101686 MINNESOTA MUNICIPAL BEVERAGE A 15.00 MMBA MEETING REGISTRATION 271225 OCT 5 15.00 . MMBA MEETING REGISTRATION 271225 OCT 5 15.00 ' MMBA MEETING REGISTRATION 271225 OCT 5 15.00 MMBA MEETING REGISTRATION 271225 OCT 5 60.00 351622 912212011 103240 MINNESOTA SAFETY COUNCIL 528'.86 DEFENSIVE DRIVING CLASS 271385 14905 528.86 361623 912212011 100908 MINNESOTA WANNER CO. 9/20/2011 8:06:41 Page - 15 Subledger Account Description Business Unit CONTRACTOR PAYMENTS CARSONS HILL RECON CONTRACTOR PAYMENTS SS-462 CARSONS HILL RECON CONTRACTOR PAYMENTS CARSONS HILL RECON CONTRACTOR PAYMENTS BA -370 CARSONS HILL RECON, CONTRACTOR PAYMENTS I BA -381 MALONEY AVE GENERAL SUPPLIES WATER TREATMENT PROFESSIONAL SVC - OTHER' COLLECTION SYSTEMS GENERAL SUPPLIES GRILL CHEMICALS PSTF FIRE TOWER 1553.6585 ACCESSORIES 5820.6106 MEETING EXPENSE, 5840.6106 MEETING EXPENSE , 5860.6106 MEETING EXPENSE, 5840.6106 MEETING EXPENSE 1628.6103 PROFESSIONAL SERVICES EQUIPMENT OPERATION GEN 50TH STREET GENERAL LIQUOR YORK GENERAL VERNON LIQUOR GENERAL LIQUOR YORK GENERAL SENIOR CITIZENS R55CKREG LOG20000 CITY OF EDINA 9/20/2011 8:06 :41 Council Check Register Page - 16 9/15/2011 - 9/22/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 14.65 CAM LOCKS 00005406 271125 0091001 -IN 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 53.01 BRASS SPRAYER TIPS 00001835 271224 0091000 -IN 1643.6530 REPAIR PARTS GENERAL TURF CARE 67.66 351624 912212011 102812 MN DEPARTMENT OF LABOR & INDUS 40.00 ELECTRICAL PERMIT 271223 REI PERMIT 5311.6530 REPAIR PARTS POOL OPERATION 40.00 351625 912212011 100912 MOTOROLA INC. 1,635.12 SERVICE AGREEMENT OCT -DEC 271277 78178650 1400.6230 SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL 1,635.12 351626 912212011 102776 MRPA 100.00 SEMINAR 00001846 271462 OCT 5 1640.6104 CONFERENCES & SCHOOLS PARK MAINTENANCE GENERAL 100.00 351627 912212011 100906 MTi DISTRIBUTING INC. 71.48 IDLER ARM ASSEMBLY 00006078 271247 810304 -00 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 167.71 PULLEYS 00006079 271248 810414 -00 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 417.64 BEDKNIFE 00006083 271249 812149-00 5431.6530 REPAIR PARTS RICHARDS GC MAINTENANCE 656.83 361628 912212011 110522 MUNICIPAL BUILDERS INC. 269,820.90 PARTIAL PAYMENT NO. 3 271522 092311 05473.1705.30 CONTRACTOR PAYMENTS WM -473 NEW TREATMENT PLANT #6 269,820.90 351629 912212011 101675 MUNICIPALS 370.00 FALL BUSINESS MEETING BANQUET 271534 091911 1550.6104 CONFERENCES & SCHOOLS CENTRAL SERVICES GENERAL 370.00 351630 9122/2011 100076 NEW FRANCE WINE CO. 820.00 271314 68566 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 571.50 271491 68570 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 351631 912212011 122449 NEW LIFE ENTERPRISES INC. 90.00 FIREARMS TRAINING MANUALS 271386 3535 7414.6406 90.00 351632 9/2212011 120235 NORTH AMERICAN RESCUE LLC 157.47 ITEMS FOR TRAINING 271278 IN87200 1400.6104 157.47 GENERAL SUPPLIES PUBLIC PROGRAMS CONFERENCES & SCHOOLS POLICE DEPT. GENERAL CITY OF EDINA 9/20/2011 8:06:41 R55CKREG LOG20000 Council Check Register Page - 17 9/15/2011 —9/22/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 361633 912212011 101620 NORTH SECOND STREET STEEL SUPP 208.90 ANGLE IRON 00005404 271126 212934 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 208.90 351634 912212011 104232 NORTHERN SAFETY TECHNOLOGY INC 62.58 STROBE TUBE 00005368 271425 28435 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 62.58 351635 912212011 121497 NORTHWEST ASPHALT INC. 570.00 PARTIAL PAYMENT NO.4 271523 092311 05515.1705.30 _ CONTRACTOR PAYMENTS OSCAR ROBERTS RECON 46,313.36 PARTIAL PAYMENT NO.4 271523 : 092311 03465.1705.30 CONTRACTOR PAYMENTS SS -465 OSCAR ROBERTS RECON 56,540.77 PARTIAL PAYMENT NO.4 271523 092311 01373.1705.30 CONTRACTOR PAYMENTS BA -373 OSCAR ROBERTS RECON 103,424.13 351636 912212011 121497 NORTHWEST ASPHALT INC. 254.60 PARTIAL PAYMENT NO.4 271524 SEPT 23 03464.1705.30 CONTRACTOR PAYMENTS SS-464 MCCAULEY HEIGHTS RECON 1,442.10 PARTIAL PAYMENT NO.4 271524 SEPT 23 04377.1705.30 CONTRACTOR PAYMENTS KILLARNEY SHORES RECON 1,710.00 PARTIAL PAYMENT NO.4 271524 SEPT 23 05513.1705.30 CONTRACTOR PAYMENTS KILLARNEY SHORES RECON 18,948.23 PARTIAL PAYMENT NO.4 271524 SEPT 23 01372.1705.30 CONTRACTOR PAYMENTS BA -372 MCCAULEY HEIGHTS 68,232.80 PARTIAL PAYMENT NO.4 271524 SEPT 23 03463.1705.30 CONTRACTOR PAYMENTS SS-463 KILLARNEY SHORES RECON 84,338.18 PARTIAL PAYMENT NO.4 271524 SEPT 23 01371.1705.30 CONTRACTOR PAYMENTS BA -371 KILLARNEY SHORES 174,925.91 351637 9122/2011 121497 NORTHWEST ASPHALT INC. 11,749.34 PARTIAL PAYMENT NO. 3 271525 AUG 31 03466.1705.30 CONTRACTOR PAYMENTS SS-466 W 44TH ST RECON 24,194.79 PARTIAL PAYMENT NO. 3 271525 AUG 31 05516.1705.30 CONTRACTOR PAYMENTS W 44TH ST RECON 141,803.67 PARTIAL PAYMENT NO. 3 271525 AUG 31 04380.1705.30 CONTRACTOR PAYMENTS W 44TH ST RECON 153,537.17 PARTIAL PAYMENT NO. 3 271525 AUG 31 01383.1705.30 CONTRACTOR PAYMENTS BA -383 W44TH ST 331,284.97 361638 912212011 121497 NORTHWEST ASPHALT INC. 23,115.22 PARTIAL PAYMENT NO. 6 271526 083111 05503.1705.30 CONTRACTOR PAYMENTS WM -503 W70TH ST TRAFFIC STUDY 34,672.83 PARTIAL PAYMENT NO. 6 271526 083111 08057.1705.30 CONTRACTOR PAYMENTS L -57 W 70TH ST RECON 52,009.24 PARTIAL PAYMENT NO. 6 271526 083111 06044.1705.30' CONTRACTOR PAYMENTS TS-44 W 70TH ST RECON 57,788.05 PARTIAL PAYMENT NO.6 271526 083111 06043.1705.30 CONTRACTOR PAYMENTS TS -43 W 70TH ST RECON 63,566.85 PARTIAL PAYMENT NO.6 271526 083111 04369.1705.30 CONTRACTOR PAYMENTS STS -369 W 70TH STREET 346,728.28 PARTIAL PAYMENT NO.6 271526 083111 01367.1705.30 CONTRACTOR PAYMENTS BA -367 W70TH TRAFFIC IMPLEMENT 577,880.47 351639 912212011 105007 NU- TELECOM 557.72 MAINTENANCE AGREEMENT 271279 80510446 1400.6230 SERVICE CONTRACTS EQUIPMENT POLICE DEPT: GENERAL R55CKREG LOG20000 CITY OF EDINA 9/2012011 8:06:41 Council Check Register Page - 18 9115/2011 - 9/2712011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 557.72 3516.40 912212011 103578 OFFICE DEPOT 205.60 OFFICE SUPPLIES 271387 1384112440 5410.6513 OFFICE SUPPLIES Business Unit GOLF ADMINISTRATION GENERAL SUPPLIES 205.60 GENERAL SUPPLIES DISTRIBUTION UNIFORM ALLOWANCE POLICE DEPT. GENERAL, 351641 912212011 GOLF DOME PROGRAM 100936 OLSEN COMPANIES CENTENNIAL LAKES 180.38 HOIST PARTS 00001805 271127 654444 5923.6406 41.80 CHISELS 00001645 271128 654410 5913.6406 222.18 351642 912212011 118891 OLSON, LYNN 49.96 UNIFORM PURCHASE 271426 091611 1400.6203 49.96 351643 912212011 100940 OWENS COMPANIES INC. 962.50 SERVICE CONTRACT 271388 42319 5210.6230 - 720.75 SERVICE CONTRACT 271427 42320 5630.6230 1,683.25 351644 9122/2011 121026, PALDA & SONS INC. 96,693.99 PARTIAL PAYMENT NO.4 271527 090911 03460.1705.30 97,056.75 PARTIAL PAYMENT NO.4 271527 090911 10097.1705.30 156,522.14 PARTIAL PAYMENT NO.4 271527 090911 04375.1705.30 164,960.94 PARTIAL PAYMENT NO.4 271527 090911 05511.1705.30 242,966.65 PARTIAL PAYMENT NO.4 271527 090911 01334.1705.30 - 758,200.47 351645 912212011 121026 PALDA & SONS INC. 2,326.55 PARTIAL PAYMENT NO. 2 271528 092311 03443.1705.30 - 77,194.89 PARTIAL PAYMENT NO.2 271528 092311 05485.1705.30 148,105.30 PARTIAL PAYMENT NO. 2 271528 092311 04350.1705.30 348,832.32 PARTIAL PAYMENT NO. 2 271528 092311 01355.1705.30 576,459.06 351646 912212011 129485 PAPCO INC. " - 138.67 CLEANING SUPPLIES 271389 66980 7411.6406 ' 202.43 JANITORIAL SUPPLIES 271390 66977 7411.6406 99.34 CAN LINERS 271391 67163 7411.6406 740.20 VACUUM 271392 66950 7411.6406 1,180.64 Business Unit GOLF ADMINISTRATION GENERAL SUPPLIES COLLECTION SYSTEMS GENERAL SUPPLIES DISTRIBUTION UNIFORM ALLOWANCE POLICE DEPT. GENERAL, SERVICE CONTRACTS EQUIPMENT GOLF DOME PROGRAM SERVICE CONTRACTS EQUIPMENT CENTENNIAL LAKES CONTRACTOR PAYMENTS MINNEHAHA WOODS RECON CONTRACTOR PAYMENTS BR7 56TH STREET BRIDGE CONTRACTOR PAYMENTS MINNEHAHA WOODS RECOW "CONTRACTOR PAYMENTS MINNEHAHA WOODS RECON CONTRACTOR PAYMENTS BA -334 MINNEHAHA WOODS RECON CONTRACTOR PAYMENTS CONTRACTOR PAYMENTS CONTRACTOR PAYMENTS CONTRACTOR PAYMENTS GENERAL SUPPLIES GENERAL' SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES SS-443 GOLF TERRACE N'HOOD WM=485 GOLF TERRACE N'HOOD STS -350 GOLF TERRACE 'N'HOOD BA -355 GOLF TERRACE N'HOOD PSTF OCCUPANCY PSTF OCCUPANCY .PSTF OCCUPANCY PSTF OCCUPANCY R55CKREG LOG20000 CITY OF EDINA Council Check Register 9115/2011 - 9/2212011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 351647 912212011 100347 PAUSTIS & SONS 717.50 271315 8319090 -IN 5842.5513 2,550.76 271492 8319099 -IN 5862.5513 9225 271493 8319110 -IN 5862.5512 9/20/2011 8:06:41 Page - 19 Subledger Account Description Business Unit COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING 3,360.51 351648 912212011 129527 PEDERSON, MICHAEL 457.98 SUPPLIES FOR EAGLE SCOUT PR000001844 271226 091411 1647.6103 PROFESSIONAL SERVICES PATHS & HARD SURFACE 457.98 351649 912212.011 100945 PEPSI -COLA COMPANY 343.56 CUST 5601718 271428 73951065 5421.5510 COST OF GOODS SOLD GRILL 333.50 CUST 9632551 271429 65655617 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 419.50 CUST 312156 271430 70507846 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 1,025.00- CUST 5601727 271431 71847033 5320.5510 COST OF GOODS SOLD POOL CONCESSIONS 71.56 351650 912212011 100743 PHILLIPS WINE & SPIRITS 452.98 271316 2124996 5842.5513 COST OF GOODS SOLD WINE YORK SELLING } 88,14 271317 2124997 5842.5515 COST.OF GOODS SOLD MIX YORK SELLING 1,218.53 271318 2124999 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,063.20 271319 2124998 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,285.12 271820 2124994 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 20.68- 271321 3466023 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 10,34- 271322 3466022 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 13.00- 271323 3465077 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 57,12 271494 2125003 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 589.36 271495 2125002 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 104.24 271496 2125001 5862.5513 COST OF GOODS SOLD WINE - VERNON SELLING 350.96 271497 .2124995 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 456.47 271498. 2125000 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 68.12 271499 2124991 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 199.46 271500 2124992 5822.5513 COST -OF GOODS SOLD WINE 50TH ST SELLING 5,889.68 351651 912212011 102748 PIRTEK PLYMOUTH 273.30 HOSE REPAIR 00006075 271250 51533986.001 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 273.30 351652 9/22/2011 119620 POMP'S TIRE SERVICE INC. 166.38 TIRES 00005305 271129 672768 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN 369.45 TIRES 00005432 271432 703189 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN R55CKREG LOG20000 CITY OF EDINA 9/20/2011 8:06:41 Council Check Register Page - 20 9/15/2011 -9/2212011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 913.83 TIRES 00005305 271433 652441 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN 120.00- CREDIT 271434 606436 1553.6583 TIRES & TUBES EQUIPMENT OPERATION GEN 1,329.66 351653 912212011 100964 PRECISION TURF & CHEMICAL 1,039.00 FERTILIZER 00006107 271251 37301 5422.6540 FERTILIZER MAINT OF COURSE & GROUNDS 1,039.00 351654 912212011 124831 PRESSWRITE PRINTING INC. 719.83 INVENTORY ENVELOPES 271280 059033 1400.6575 PRINTING POLICE DEPT. GENERAL 719.83 351655 9/2212011 129100 PRO VANTAGE 219.23 MEDIA -CARD READERS 271281 6052065 1400.6160 DATA PROCESSING POLICE DEPT. GENERAL 219.23 351656 912212011 106322 PROSOURCE SUPPLY 453.80 TISSUE, ROLL TOWELS 00002373 271435 5293 5630.6511 CLEANING SUPPLIES CENTENNIAL LAKES 846.92 LINERS, ROLL TOWELS, TISSUE 00002373 271436 5301 5630.6511 CLEANING SUPPLIES CENTENNIAL LAKES 21.25 MOP HANDLES 00002373 271437 5350 5630.6511 CLEANING SUPPLIES CENTENNIAL LAKES 1,321.97 351657 912212011 114115 PUBLIC SAFETY EQUIPMENT LLC 1,170.00 RADAR CERTIFICATIONS 271282 3059 1400.6215 EQUIPMENT MAINTENANCE POLICE DEPT. GENERAL 1,170.00 351658 912212011 100971 QUALITY WINE 108.00 271157 502935 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 328.00 271158 505975 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 656.00 271159 505941 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 320.00 271160 505170 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 768.00 271161 505974 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 787.20 271162 505976 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 262.40 271163 505939 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 18.60 271324 508005 -CO 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,954.07 271325 508004 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 3,063.20 271326 508003 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,604.43 271327 507769 -00 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 39.48 271328 507756 -00 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 308.20 271329 50775400 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 2,765.83 271330 507768 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 292.80 271331 508002 -CO 5842.5514 COST OF GOODS SOLD BEER YORK SELLING CITY OF EDINA 9/20/2011 8:06:41 R55CKREG LOG20000 Council Check Register Page - 21 9/15/2011 - 9/2212011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 115.22 271332 507755 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 2,447.41 271333 508000 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,732.45 271334 508001 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 18,571.29 351659 912212011 117692 R & B CLEANING INC. 2,511.56 RAMP STAIRWELL CLEANING 00001944 271130 995 4090.6406 GENERAL SUPPLIES 50TH &FRANCE MAINTENANCE 2,511.56 - 351660 9122/2011 125936 REINDERS 884.71 FERTILIZER 00006108 271252 3011117 -00 5422.6540 FERTILIZER MAINT OF COURSE & GROUNDS 884.71 351661 912212011 100988 SAFETY KLEEN 113.07 RECYCLE PARTS WASHER 00001946 271131 924968422 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 113.07 351662 912212011 101834 SAINT AGNES BAKING COMPANY 48.57 BAKERY- 271438 322834 5421.5510 COST OF GOODS SOLD GRILL 48.57 351663 912212011 117807 =SAM'S CLUB 173.48 REFRESHMENTS.FOR COURSE 271439 0487 2906 7410.6218 EDUCATION PROGRAMS PSTF ADMINISTRATION 173.48 351664 912212011 129532 SHOWCRAFT 2,655.06 EXHIBIT FOR TRAINING SHOWS OOFABRIC 271456 091511 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 2,655.06 351665 912212011 127878 SOUTHERN WINE AND SPIRITS 772.50 271164 1594136 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 772.50 271165 1594137 5862.5513 COST OF GOODS.SOLD WINE VERNON SELLING 40.50 271166 1594120 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 253.57 271335 1593589 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 840.50 271336 1629437 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 547.60 271337 1594150 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 88.00- 271338 1532596 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,380.00 271501 1594153 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 138.95 271502 _1594362 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 48.00- 271503 1592033 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 4,609.52 R55CKREG LOG20000 CITY OF EDINA 9/20/2011 8:06:41 Council Check Register Page - 22 9/15/2011 - 9/2212011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 351666 912212011 101004 SPS COMPANIES 14.97 PIPE PARTS 00007092 271227 S2424324.001 5311.6406 GENERAL SUPPLIES POOL OPERATION 14.97 351667 912212011 102251 ST. ANDREWS PRODUCTS CO 193.84 GOLF TEES 271393 0000654265 5440.5511 COST OF GOODS= PRO SHOP PRO SHOP RETAIL SALES 193.84 351668 9/2212011 101015 STREICHERS 799.99 VEST 271283 1860996 1400.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL .. 749.99 VEST 271440 1866020 1400.6203 UNIFORM ALLOWANCE i POLICE DEPT. GENERAL 26.71 MAG HOLDER 271441 1865050 1406.6203 UNIFORM ALLOWANCE POLICE DEPT. GENERAL 1,576.69 351669 912212011 101910 SUNGARD PUBLIC SECTOR INC. 1,048.02 GV -911 MAINTENANCE 271284 40285 2310.6406 GENERAL SUPPLIES E911 1,048.02 351670 912212011 121161 .SUPER MEDIA LLC 42.26 PHONE LISTING, 271253 090411 5861.6188 TELEPHONE VERNON OCCUPANCY 42.27 PHONE LISTING 271253 090411 5821.6188 TELEPHONE 50TH ST OCCUPANCY 42.27 PHONE LISTING 271253 090411 5841.6188 TELEPHONE YORK OCCUPANCY 126.80 351671 912212011 120988 SURLY. BREWING CO. 2,280.00 271167, V000276 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 460.00 271168 V000279 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 685.00 271504 V000314 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 3,425.00 351672 912212011 104932 TAYLOR MADE 884.44 MERCHANDISE 271394 16399302 5440.5511 COST OF GOODS - PRO SHOP . PRO SHOP RETAIL SALES 884.44 361673 912212011 120602 TEAGUE, CARY 174.83 MILEAGE REIMBURSEMENT 271442 091611 1140.6107 MILEAGE OR ALLOWANCE PLANNING - 174.83 351674 912212011 101035 THORPE DISTRIBUTING COMPANY 393.00 271395 655965 5421.5514 COST OF GOODS SOLD BEER GRILL 68.60 - 271505 656048 5662.5515 COST OF GOODS SOLD MIX VERNON SELLING. 2,128.20 271506 656047 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 9120/2011 8:06:41 Page - 23 Subledger Account Description Business Unit PROFESSIONAL SERVICES ADMINISTRATION REPAIR PARTS EQUIPMENT OPERATION GEN CITY OF EDINA R55CKREG LOG20000 REPAIR PARTS EQUIPMENT OPERATION GEN DATA PROCESSING LIQUOR YORK GENERAL DATA PROCESSING VERNON LIQUOR GENERAL REPAIR PARTS MAINT OF COURSE & GROUNDS REPAIR PARTS Council Check Register REPAIR PARTS MAINT OF COURSE & GROUNDS 9115/2011 -9/22/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 2,589.80 351675 9122/2011 123129 TIMESAVER OFF SITE SECRETARIAL 200.00 DRAFT MINUTES 9/06111 271443 M18618 1120.6103 200.00 351676 912212011 103277 TITAN MACHINERY 2,142.87 TRANSAXLE, FILTERS 00005397 271444 9CO1651 1553.6530 1,151.46 FILTERS 00005400 271445 9001682 1553.6530 397.38 SEAL, FILTERS 00005402 271446 9CO1828 1553.6530 3,691.71 151677 9122/2011 101474 TITLEIST 282.24 GOLF BALLS 271396 2892387 5440.5511 282.24 351678 912212011 101038 TOLL GAS & WELDING SUPPLY 149.72 WELDING WIRE 00005369 271132 363930 1553.6580 20.40 WELDING GAS 00005369 271133 428171 1553.6580 170.12 351679 912212011 122990 TOTAL ENERGY SYSTEMS LLC 98.13 FILTERS 00005403 271447 215265 1553.6530 98.13 351680 9122/2011 101693 TOTAL REGISTER SYSTEMS 1,780.00 MAINTENANCE CONTRACT 271228- 26592 5820.6230 2,220.00 MAINTENANCE CONTRACT 271228 26592 5840.6230 2,220.00 MAINTENANCE CONTRACT 271228 26592 5860.6230 14.25 MONTHLY FTP+FOLDER 271229 26942 5820.6160 14.25- MONTHLY FTP FOLDER 271229 26942 5840.6160 14.25 MONTHLY FTP FOLDER 271229 26942 5860.6160 6,262.75 351681 912212011 118190 TURFWERKS LLC 617.22 PUSH RODSJINES 00006080 271254 J150400 5422.6530 781.16 ACTUATOR, SEAL KITS 00006080 271255 J150400A 5422.6530 89.70 BEARINGS 00006080 271256 J150400B 5422.6530 1,488.08 351682 912212011 102160 TWIN CITY SEED CO. 49.43 GRASS SEED 00001488 271134 26069 1552.6530 9120/2011 8:06:41 Page - 23 Subledger Account Description Business Unit PROFESSIONAL SERVICES ADMINISTRATION REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 1 WELDING SUPPLIES EQUIPMENT OPERATION GEN WELDING SUPPLIES EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN SERVICE CONTRACTS EQUIPMENT 50TH STREET GENERAL SERVICE CONTRACTS EQUIPMENT LIQUOR YORK GENERAL SERVICE CONTRACTS EQUIPMENT. VERNON LIQUOR GENERAL DATA PROCESSING 50TH STREET GENERAL DATA PROCESSING LIQUOR YORK GENERAL DATA PROCESSING VERNON LIQUOR GENERAL REPAIR PARTS MAINT OF COURSE & GROUNDS REPAIR PARTS MAINT OF COURSE & GROUNDS REPAIR PARTS MAINT OF COURSE & GROUNDS REPAIR PARTS CENT SVC PW BUILDING R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/15/2011 — 9/22/2011 Check # Date Amount Supplier /.Explanation PO # Doc No Inv No Account No Subledger Account Description 366.05 GRASS SEED. 00001825 271230 26085 1643.6547 SEED' 9/2012011 8:06:41 Page - 24 _ Business Unit GENERAL TURF CARE' REPAIR PARTS EQUIPMENT OPERATION GEN CONFERENCES & SCHOOLS TRAINING PROFESSIONAL SERVICES ANIMAL CONTROL PROFESSIONAL SERVICES WATER TREATMENT GENERAL SUPPLIES DISTRIBUTION EQUIPMENT RENTAL POLICE DEPT. GENERAL POSTAGE POLICE DEPT. GENERAL BUILDINGS AQUATIC CENTER BALANCE SHEET CONTRACTED REPAIRS GENERAL SUPPLIES GENERAL SUPPLIES GENERAL STORM SEWER YORK OCCUPANCY 50TH ST OCCUPANCY 415.48 351683 9122/2011 126032 UNl- SELECT USA 1,124.36 AUTO PARTS 271083 083,111 1553.6530 1,124.36 351684 9/2212011 101065 ,UNIVERSITY OF MINNESOTA 50.00 WORKSHOP REGISTRATION (2) 271448 091511 1281.6104 50.00 351685 9/2212011 116991' UNIVERSITY OF MINNESOTA 25.00 DIAGNOSTIC FEES 271286 ACCT152201 1450.6103 25.00 351686 912212011 103298 UPS STORE #1715, THE 8.91 SHIPPING 271449 TRAN:8822 5915.6103 8.91 351687 9/2212011 114236 USA BLUE BOOK 307.66 LOCATING FLAGS 00001785 271135 483887 - 5913.6406 307.66 351688 912212011 100410. USA MOBILITY WIRELESS INC. 270.45 PAGERS 271285 U03192461 1400.6151 270.45 351689 912212011 100060 LISPS- HASLER 1,000.00 TSM - 202739 271287 091311 1400.6235 1,000.00 361690 912212011 127366 VALLEY LAKE FLOORING COMPANY I 14,900.00 EPDXY FLOOR INSTALLATION 00007016 271231 1565 5300.1720 :14,900.00 351691 912212011 103690 VALLEY -RICH CO. INC. 7,517.04 REPLACE STORM MAIN 00001814 271136 -.16974 5932.6180 7,517.04 351692 912212011 101058 VAN PAPER CO. 28.13 TISSUE. LIQUOR BAGS 271397 _ 210413 -00 5841.6406 380.34 TISSUE, LIQUOR BAGS 271397 210413 -00 5821.6406 9/2012011 8:06:41 Page - 24 _ Business Unit GENERAL TURF CARE' REPAIR PARTS EQUIPMENT OPERATION GEN CONFERENCES & SCHOOLS TRAINING PROFESSIONAL SERVICES ANIMAL CONTROL PROFESSIONAL SERVICES WATER TREATMENT GENERAL SUPPLIES DISTRIBUTION EQUIPMENT RENTAL POLICE DEPT. GENERAL POSTAGE POLICE DEPT. GENERAL BUILDINGS AQUATIC CENTER BALANCE SHEET CONTRACTED REPAIRS GENERAL SUPPLIES GENERAL SUPPLIES GENERAL STORM SEWER YORK OCCUPANCY 50TH ST OCCUPANCY 44.00 CITY OF EDINA 101973 WILMOT, SOLVEI R55CKREG LOG20000 112.11 MILEAGE REIMBURSEMENT 271232 JULY 2011 1490.6107 18.87 MILEAGE REIMBURSEMENT 271233 AUG 2011 Council Check Register 107.12 MILEAGE REIMBURSEMENT 271233 AUG 2011 1490.6107 238.10 9/1512011 - 9/22/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 271399 091611 506.19 LIQUOR BAGS 00007512 271450 210475 -00 5842.6512 PAPER SUPPLIES 351701 912212011 101033 WINE COMPANY, THE 916.66 72.00 271169 351693 912212011 643.55 101066 VIKING ELECTRIC SUPPLY 271339 279251 -00 5842.5513 121.65 81.15 BREAKER 00001864 271137 5711662 1552.6530 REPAIR PARTS 159.84 TAPE 00001890 271532 5714218 1322.6530 REPAIR PARTS 240.99 351694 912212011 104820 VOELKER, JAMES 99.96 UNIFORM PURCHASE 271138 091311 1553.6201 LAUNDRY 99.96- 351895 912212011 101076 WEIGLE, SUE 150.00 $5 PRIZES FOR GOLF BANQUET 271398 091211 1628.6406 GENERAL SUPPLIES 150.00 351696 9122/2011 106501 WERNER ELECTRIC SUPPLY 2,482.45 SURGE PROTECTOR 00001675 271139 S6596346.001 5921.6530 REPAIR PARTS 2,482.45 351697 912212011 102798 WEST PAYMENT CENTER 721.99 BACKGROUND INFO 271288 823463244 1400.6103 PROFESSIONAL SERVICES 721.99 351698 9122/2011 129533 WIEN, LEROY 44 00 DEFENSIVE DRIVING REFUND 271457 091211 1628.4392.09 SENIOR SPECIAL EVENTS 44.00 351699 912212011 101973 WILMOT, SOLVEI 112.11 MILEAGE REIMBURSEMENT 271232 JULY 2011 1490.6107 18.87 MILEAGE REIMBURSEMENT 271233 AUG 2011 5952.6107 107.12 MILEAGE REIMBURSEMENT 271233 AUG 2011 1490.6107 238.10 361700 912212011 114688 WILSON, ROBERT C. 72.15 MILEAGE REIMBURSEMENT 271399 091611 1190.6107 72.15 _...... 351701 912212011 101033 WINE COMPANY, THE 72.00 271169 278760 -00 5822.5513 643.55 - 271339 279251 -00 5842.5513 121.65 271340 279389 -00 5842.5513 MILEAGE OR ALLOWANCE MILEAGE OR ALLOWANCE MILEAGE OR ALLOWANCE MILEAGE OR ALLOWANCE 9/20/2011 8:06:41 Page - 25 Business Unit YORK SELLING CENT SVC PW BUILDING STREET LIGHTING ORNAMENTAL EQUIPMENT OPERATION GEN SENIOR CITIZENS SANITARY LIFT STATION MAINT POLICE DEPT. GENERAL SENIOR CITIZENS PUBLIC HEALTH RECYCLING PUBLIC HEALTH ASSESSING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE YORK SELLING R56CKREG LOG20000 i Check # Date Amount Supplier/ Explanation ` 489.90 1,327.10 CITY OF EDINA Council Check Register 9/1512011 - 9122/2011 PO # Doc No Inv No Account No Subledger Account Description 271507 279392 -00 5862.5513 COST OF GOODS SOLD WINE 9/2012011 8:06:41 Page - 26 Business Unit VERNON SELLING 351702 912212011 101312 WINE MERCHANTS 1,090.44 271341 377126 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 906.19 271342 377128 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 192.00 271343 375273 5822.5513 COST'OF GOODS SOLD WINE 50TH ST SELLING 7.33- 271344 54818 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 386.72 271508 377129 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,097.06 271509 377127 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 546.72 271510 377125 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 244.48 271511 377220 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 4,456.28 351703 912212011 124291. WIRTZ BEVERAGE MINNESOTA 3,264.47 271170 616187 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING ` 1,438.22 271171 627855 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 262.65 .271172 626613 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,846.82 271173 627856 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,686.45 271345 629156 5862.5512 COST OF GOODS SOLD LIQUOR _ VERNON SELLING 8,616.38 271346 629155 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,547.75 271347 629161 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 6,743.40 271348 622651 5842.5512 COST OF'GOODS SOLD LIQUOR YORK,SELLING 2,943.26 271349 629162 5842.5513 COST-OF.GOODS SOLD WINE YORK SELLING 106.20 271350 629163 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 16,925.31 271351 629160 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 145.05- 271352 841443 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5,158.06 271512 629157 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 3,722.84 271513 629158 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 773.15 271514 630976 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 18.26- 271515 841482 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 46.50- 271516 841484 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING. 54,825.15 351704 912212011 124529 WIRTZ BEVERAGE MINNESOTA BEER 2,472.50 271174 800003. 5842.5514 COST OF GOODS SOLD BEER YORK' SELLING. 64.50 271175 800005 5842.5514 COST,OF GOODS SOLD BEER YORK SELLING 66.50 271176 800004 5842.5515 COST OF GOODS SOLD MIX YORK SELLING .03 271177 799122 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING .03 271178 799121 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 43.20 - 271179 799124 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 2,063.55 271180 799123 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING J CITY OF EDINA 9/20/2011 8:06:41 R55CKREG LOG20000 Council Check Register Page- 27 9115/2011 — 9/22/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No. Account No Subledger Account Description Business Unit .03 271181 790107 5822.5514 COST OF GOODS SOLD BEER., '50TH ST SELLING .03 271182 784189 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1,196.60 271183 798924 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 2,198.15 271517 801960 5842.5514 COST OF GOODS. SOLD BEER YORK SELLING 8,105.12 351705 912212011 101726 XCEL ENERGY 1,932.06 51- 5619094 -8 271084 295761722 1552.6185 LIGHT & POWER CENT SVC PW BUILDING 4,904.85 51- 5888961 -7 271085 295769032 1375.6185 LIGHT &POWER PARKING RAMP 368.05 51- 4197645 -8 271086 295742150 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL 39,047.97 51- 5605640 -1 271400 .296099222 5911.6185 LIGHT & POWER WELL PUMPS 3,799.28 51- 6227619 -3 271533 296298533 5630.6185 LIGHT & POWER ' CENTENNIAL LAKES 50,052.21 351706 912212011 103584 XPEDX ' 2,558.37 ABOUT TOWN PAPER 271453 9013488330 2210.6123 MAGAZINEINEWSLETTER EXPENSE COMMUNICATIONS 7.40 FUEL SURCHARGE 271454 9013471584 2210.6123 MAGAZINEINEWSLETTER EXPENSE COMMUNICATIONS 2,565.77 351707 912212011 119647 YOCUM OIL COMPANY INC. 10,333.74 GASOLINE 00001200 271234 441931 1553.6581 GASOLINE EQUIPMENT OPERATION GEN 10,333.74 4,153,090.08 Grand Total Payment Instrument Totals Check Total 4,153,090.08 Total Payments 4,153,090.08 R55CKSUM LOG20000 CITY OF EDINA Council Check Summary 9/15/2011 - 9/22/2011 Company Amount 01000 GENERAL FUND 420,999.79 02200 COMMUNICATIONS FUND 2,865.96 02300 POLICE SPECIAL REVENUE 1,461.73 04000 WORKING CAPITAL FUND 1,781,268.74 04200 EQUIPMENT REPLACEMENT FUND 32,875.55 04800 CONSTRUCTION FUND 242,966.65 05100 ART CENTER FUND 246.36 05200 GOLF DOME FUND 1,026.63 05300 AQUATIC CENTER FUND 21,376.01 05400 GOLF COURSE FUND 18,703.83 05500 ICE ARENA FUND 4,746.30 05600 EDINBOROUGFYCENT LAKES FUND 8,412.65 05800 LIQUOR FUND 198,743.69 05900 UTILITY FUND 864,915.90 05930 STORM SEWER FUND 547,284.20 05950 RECYCLING FUND 18.87 07400 PSTF AGENCY FUND 2,105.62 09900 PAYROLL FUND 3,071.60 Report Totals 4,153,090.08 We confirm to the best of our knowledge and belief, that these claims comply iri all material respects with the requirements of the City of Edina purchasing policigs and procedures 9/20/2011 0:07:28 Page- 1 11 R55CKREG LOG20000 9/29/2011 CITY OF EDINA 117003 ACKER, NANCY 9/27/2011 14:00:44 FIRE DEPT. GENERAL Council Check Register Page - 1 JURIED SHOW WINNER 271982 9/29/2011 - 9/29/2011 5110.6103 Check # Data Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 361708 9129/2011 102971 ACE ICE COMPANY 351710 9129/2011 129469 AECOM TECHNICAL SERVICES INC. 50.20 271535 0726601 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 81.40 271776 0815509 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 81.40 271840 0815513 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 351709 9/29/2011 CONSULTING INSPECTION 117003 ACKER, NANCY EQUIPMENT MAINTENANCE FIRE DEPT. GENERAL 100.00 JURIED SHOW WINNER 271982 092211 5110.6103 100.00 351710 9129/2011 129469 AECOM TECHNICAL SERVICES INC. 41,359.37 WATER TREATMENT PLANT PROJECT 271911 37161469 05473.1705.21 41,359.37 351711 912912011 100575 ALL SAFE INC. 28.87 EXTINGUISHER MAINTENANCE 271697 108810 1470.6215 28.87 361712 912912011 100867 ALSTAD, MARIAN 216.00 INSTRUCTOR AC 271996 092311 5110.6103 216.00 351713 9/29/2011 129558 AMUNDSON, TERRIE 2.37 PARTIAL REFUND OF MEMBERSHIP 271912 091311 5600.2039 32.63 PARTIAL REFUND OF MEMBERSHIP 271912 091311 5601.4541 35.00 351714 9129/2011 102109 ANCOM TECHNICAL CENTER 365.48 RADIO REPAIRS 271698 24780 1470.6180 365.48 351715 9129/2011 122312 ANDERSEN, IMOGENE 360.00 GIFT SHOP COORDINATOR 271997 092311 5120.6103 360.00 351716 9/2912011 102172 APPERrS FOODSERVICE 911.77 FOOD 271588 1619444 5421.5510 38.25- CREDIT 271913 1603368CR 5421.5510 873.52 351717 9129/2011 100632 AQUA ENGINEERING 71.77 SPRINKLER REPAIR 271618 42962 01367.1705.21 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION CONSULTING INSPECTION WM-473 NEW TREATMENT PLANT #6 EQUIPMENT MAINTENANCE FIRE DEPT. GENERAL PROFESSIONAL SERVICES ART CENTER ADMINISTRATION SALES & USE TAX PAYABLE EB /CL BALANCE SHEET GENERAL ADMISSIONS EB /CL REVENUES CONTRACTED REPAIRS FIRE DEPT. GENERAL PROFESSIONAL SERVICES ART SUPPLY GIFT GALLERY SHOP COST OF GOODS SOLD GRILL COST OF GOODS SOLD GRILL CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT R55CKREG LOG20000 YORK SELLING COST OF GOODS SOLD MIX VERNON SELLING CITY OF EDINA VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING Council Check Register VERNON SELLING COST OF GOODS SOLD MIX 50TH ST SELLING GENERAL SUPPLIES YORK SELLING 9/29/2011 -9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 71.77 351718 912912011 103680 ARAMARK REFRESHMENT SRVCS 105.31 BREW MAKER SERVICE 271914 992446 7411.6103 105.31 351719 9/29/2011 124846 ASSEMBLED PRODUCTS CORPORATION 198.97 STAND ASSEMBLIES, ASSEMBLY ARM 271619 641893 1400.6160 198.97 351720 912912011 100256 AT &TMOBILITY 129.45 IPAD SERVICE 271620 287240706569X09 2210.6103 1711 129.45 351721 9/29/2011 100638 BACHMAN'S 57.29 SHRUBS 00006081 271621 32528 5422.6541 57.29 351722 912912011 100643 BARR ENGINEERING CO. 2,161.00 LIFT STATION #1 IMPROVE PROJ 271622 23271180.00 -4 10044.1705.20 2,161.00 361723 9/2912011 129660 BEDARD, MICHAEL 100.00 JURIED SHOW WINNER 271986 092211 5110.6103 100.00 351724 9/29/2011 129549 BEHLEN, KATE 64.83 MEAL REIMBURSEMENT 271752 092111 5919.6106 64.83 351725 912912011 101355 BELLBOY CORPORATION 1,490.80 271536 60052500 5842.5513 41.00 271537 60046500 5862.5515 473.60 271538 60054400 5862.5512 192.55 271539 60054600 5862.5512 137.10 271540 60046200 5822.5513 61.78 271541 85766400 5862.5515 59.96 271542 85766300 5822.5515 13.47 271543 85766100 5842.6406 485.95 271777 60046100 5862.5513 102.50 271841 70099800 5862.5512 9/27/2011 14:00:44 Page- 2 Subledger Account Description Business Unit PROFESSIONAL SERVICES PSTF OCCUPANCY DATA PROCESSING POLICE DEPT. GENERAL PROFESSIONAL SERVICES COMMUNICATIONS PLANTINGS & TREES MAINT OF COURSE & GROUNDS CONSULTING DESIGN LS44 LIFT STATION 1 REHAB PROFESSIONAL SERVICES ART CENTER ADMINISTRATION MEETING EXPENSE TRAINING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD MIX 50TH ST SELLING GENERAL SUPPLIES YORK SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING CITY OF EDINA 9/27/2011 14:00:44 R55CKREG LOG20000 Council Check Register Page - 3 9129/2011 -9129/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 69.77 271642 85766200 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 3,128.48 351726 912912011 100661 BENN, BRADLEY 240.00 INSTRUCTOR AC 271998 092311 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 240.00 351727 9129/2011 101191 BENNEROTTE, JENNIFER 453.40 CONFERENCE EXPENSES 271821 091811 2210.6104 CONFERENCES & SCHOOLS COMMUNICATIONS 453.40 351728 9/2912011 108670 BERNER, JIM 150.00 EP ENTERTAINMENT 9/11/11 271909 092311 5621.6136 PROFESSIONAL SVC - OTHER EDINBOROUGH ADMINISTRATION 150.00 EP ENTERTAINMENT 10/2/11 271909 092311 5621.6136 PROFESSIONAL SVC - OTHER EDINBOROUGH ADMINISTRATION 300.00 351729 912912011 129541 BLACKSTONE HARDSCAPE INC. 300.00 LANDSCAPE DESIGN FEE 00001834 271609 2011103 1644.6103 PROFESSIONAL SERVICES TREES & MAINTENANCE 300.00 351730 9129/2011 105367 BOUND TREE MEDICAL LLC 146.24 AMBULANCE SUPPLIES 00003615 271699 87283407 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 246,72 00003642 271700 57539693 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 411.30 00003615 271701 87286290 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 159.28 AMBULANCE SUPPLIES 00003877 271915 80615379 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 840.00 00003876 271916 80624713 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 598.25 00003877 271917 80633284 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 2,401.79 351731 912912011 120754 BOWER, LEAH 35.00 CLASS B LICENSE 271702 092111 1470.6260 LICENSES & PERMITS FIRE DEPT. GENERAL 35.00 _ 351732 9129/2011 100859 BOYER TRUCK PARTS 437.82 BUSHING KITS 00005245 271623 540151 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 256.57 ADJUSTER, BRAKE CHAMBER 00005384 271753 562342 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 694.39 351733 912912011 100664 BRAUN INTERTEC 1,801.25 MATERIALS TESTING 271624 338698 01370.1705.21 CONSULTING INSPECTION BA -370 CARSONS HILL RECON 4,753.00 271625 338697 01334.1705.21 CONSULTING INSPECTION BA -334 MINNEHAHA WOODS RECON 116.25 271626 338696 01373.1705.21 CONSULTING INSPECTION BA -373 OSCAR ROBERTS RECON R55CKREG LOG20000 CITY OF EDINA 9/27/2011 14:00:44 Council Check Register Page - 4 9/29/2011 -9129/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 7,674.00 271627 339630 01367.1705.20 CONSULTING DESIGN BA -367 W70TH TRAFFIC IMPLEMENT 1,843.00 271628 339637 07104.1705.20 CONSULTING DESIGN S104 VALLEY VIEW & NORMANDALE 1,843.00 271628 339637 07106.1705.20 CONSULTING DESIGN S106 INTERLACHEN SIDEWALK 1,033.50 271629 339627 01355.1705.20 CONSULTING DESIGN BA -355 GOLF TERRACE N'HOOD 1,237.00 STEEL INSPECTIONS 271918 339974 5600.1720 BUILDINGS • EB /CL BALANCE SHEET 20,301.00 351734 912912011 103264 BRO -TEX INC. 188.37 RECYCLE OIL WASTE 00005444 271764 407972 1301.6182 RUBBISH REMOVAL GENERAL MAINTENANCE 188.37 351735 912912011 101489 BROOKS, DARLENE 957.00 INSTRUCTOR AC 271999 092311 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 957.00 361736 9129/2011 114575 CALIFORNIA CONTRACTORS SUPPLIE 131.88 GLOVES 00001975 271755 58989 5913.6406 GENERAL SUPPLIES DISTRIBUTION 131.88 361737 9/2912011 100004 CAMCO LUBRICANTS 250.25 OIL 00008032 271919 75847 5521.6406 GENERAL SUPPLIES ARENA ICE MAINT 250.25 351738 912912011 102046 CAMPE, HARRIET 63.00 INSTRUCTOR AC 272000 092311 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 96.00 POTTERY MAINTENANCE 272000 092311 5111.6103 PROFESSIONAL SERVICES ART CENTER BLDG/MAINT 159.00 351739 9/2912011 119455 CAPITOL BEVERAGE SALES 100.30 271544 00010090 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 1,005.30 271545 965339 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 46.60 271843 969550 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 668.00 271844 969551 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 4,679.50 271845 969552 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 52.80 271846 969553 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 6,552.50 351740 9129/2011 116683 CAT & FIDDLE BEVERAGE 356.00 271847 91322 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 356.00 351741 9/29/2011 123898 CENTURYLINK R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 -9/29/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 58 60 952 944 -6522 271630 6522 -9/11 5511.6188 TELEPHONE CLEANING SUPPLIES SEWER & WATER SEWER & WATER SEWER & WATER SEWER & WATER SEWER & WATER SEWER & WATER SEWER & WATER CONTRACTED REPAIRS REPAIR PARTS REPAIR PARTS PROFESSIONAL SERVICES 9/27/k... , 14:00:44 Page- 5 Business Unit ARENA BLDGIGROUNDS ARENA BLDGIGROUNDS GOLF DOME PROGRAM RANGE CLUB HOUSE CLUB HOUSE MAINT OF COURSE & GROUNDS ARENA BLDGIGROUNDS ARENA BLDGIGROUNDS FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL MEDIA STUDIO COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD MIX VERNON SELLING 351747 912912011 58.60 87.14 MILEAGE REIMBURSEMENT _. 271584 092011 1600.6107 MILEAGE OR ALLOWANCE 87.14 351742 9129/2011 129410 COLBY, TIMOTHY 117187 CHEM SYSTEMS LTD INSTRUCTOR AC 272002 092311 5110.6103 PROFESSIONAL SERVICES 630.00 351749 9129/2011 180.22 CLEANING SUPPLIES 00008031 271605 516673 5511.6511 180.22 351743 912912011 122084 CITY OF EDINA - UTILITIES 47.36 00110793-0173001001 271595 173001001 -9/11 5210.6189 47.36 00110793 - 0173001000 271596 173001000 -9/11 5424.6189 3,028.62 00110793 - 0155200000 271597 155200000 -9/11 5420.6189 47.36 00110793-0155250009 271598 155250009 -9/11 5420.6189 91.37 00110793 - 0155250018 271599 155250018 -9/11 5422.6189 47.36 DOD79303- 0155300009 271600 155300009 -9/11 5511.6189 311.69 00079303 - 0155300018 271601 155300018 -9'11 5511.6189 3,621.12 351744 912912011 100689 CLAREYS SAFETY EQUIP. 237.50 SCBA REPAIRS 271703 3095 1470.6180 1,964.64 SCBA PARTS 00003650 271704 134425 1470.6530 700.00- CREDIT 271705 CM136018 1470.6530 1,502.14 351745 912912011 116304 CLAY, DON 587.50 MEDIA INSTRUCTION 272001 092311 5125.6103 587.50 351746 9/29/2011 100692 COCA -COLA REFRESHMENTS 182.60 271778 0168438422 5862.5515 63.00 271779 0109558905 5862.5515 CLEANING SUPPLIES SEWER & WATER SEWER & WATER SEWER & WATER SEWER & WATER SEWER & WATER SEWER & WATER SEWER & WATER CONTRACTED REPAIRS REPAIR PARTS REPAIR PARTS PROFESSIONAL SERVICES 9/27/k... , 14:00:44 Page- 5 Business Unit ARENA BLDGIGROUNDS ARENA BLDGIGROUNDS GOLF DOME PROGRAM RANGE CLUB HOUSE CLUB HOUSE MAINT OF COURSE & GROUNDS ARENA BLDGIGROUNDS ARENA BLDGIGROUNDS FIRE DEPT. GENERAL FIRE DEPT. GENERAL FIRE DEPT. GENERAL MEDIA STUDIO COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD MIX VERNON SELLING 351747 912912011 101119 COCKRIEL, VINCE 87.14 MILEAGE REIMBURSEMENT _. 271584 092011 1600.6107 MILEAGE OR ALLOWANCE 87.14 351748 9129/2011 129410 COLBY, TIMOTHY 630.00 INSTRUCTOR AC 272002 092311 5110.6103 PROFESSIONAL SERVICES 630.00 351749 9129/2011 101345 COLOURS 375.00 CITY MEMO TEMPLATE 271631 10283 2210.6103 PROFESSIONAL SERVICES PARK ADMIN. GENERAL ART CENTER ADMINISTRATION COMMUNICATIONS R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 -9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 9/27/2011 14:00:44 Page- 6 Business Unit SERVICE CONTRACTS EQUIPMENT EDINBOROUGH PARK GENERAL SUPPLIES ART CENTER BLDG / MAINT COST OF GOODS SOLD ART SUPPLY GIFT GALLERY SHOP PROFESSIONAL SVC - OTHER ARENA ADMINISTRATION CONTRACTED REPAIRS ARENA ICE MAINT AMBULANCE FEES FIRE DEPT. GENERAL PROFESSIONAL SERVICES PLANNING GENERAL SUPPLIES GENERAL SUPPLIES REPAIR PARTS GENERAL SUPPLIES CLEANING SUPPLIES BUILDING MAINTENANCE CENT SVC PW BUILDING EQUIPMENT OPERATION GEN CENT SVC PW BUILDING EDINBOROUGH PARK COST OF GOODS SOLD MIX 50TH ST SELLING COST OF GOODS SOLD BEER 50TH ST SELLING COST OF GOODS SOLD BEER YORK SELLING ART WORK SOLD ART CENTER REVENUES 375.00 361760 912912011 120433 COMCAST 82.60 8772 10 614 0220686 271920 220686 -9/11 5620.6230 82.60 351751 9/29/2011 100695 CONTINENTAL CLAY CO. 64.80 CLAY 00009182 271921 INV000062498 5111.6406 660.64 CLAY 00009182 271921 INV000062498 5120.5510 725.44 351752 912912011 100697 COOL AIR MECHANICAL INC. 2,958.33 HVAC MAINTENANCE CONTRACT 00008038 271602 75760 5510.6136 5,885.34 REPAIR PUMP MOTOR 00008037 271803 75722 5521.6180 8,843.67 351753 9/29/2011 129552 COTTERMAN, LARRY 994.50 AMBULANCE OVERPAYMENT 271822 KENNETH 1470.4329 PORUPSKY 994.50 351754 9129/2011 129550 CUNINGHAM GROUP ARCHITECTURE 5,000.00 GRANDVIEW SMALL AREA PLAN 271756 37001 1140.6103 5,000.00 351755 912912011 104020 DALCO 345.21 TOWEL DISPENSERS 00001727 271610 2375303 1646.6406 141.78 HAND TOWELS 00001454 271632 2373192 1552.6406 215.89 DEGREASER 00005446 271757 2376377 1553.6530 259.17 FLOOR CARE, TISSUE 00001454 271922 2376628 1552.6406 714.99 FLOOR SEALER 00002199 271923 2371973 5620.6511 1,677.04 351756 912912011 102478 DAY DISTRIBUTING CO. 19.20 271848 618633 5822.5515 609.55 271849 618631 5822.5514 2,361.20 271850 618634 5842.5514 2,989.95 351757 912912011 118351 DEANOVIC, ELIZABETH 22.75 ART WORK SOLD 271823 091411 5101.4413 22.75 9/27/2011 14:00:44 Page- 6 Business Unit SERVICE CONTRACTS EQUIPMENT EDINBOROUGH PARK GENERAL SUPPLIES ART CENTER BLDG / MAINT COST OF GOODS SOLD ART SUPPLY GIFT GALLERY SHOP PROFESSIONAL SVC - OTHER ARENA ADMINISTRATION CONTRACTED REPAIRS ARENA ICE MAINT AMBULANCE FEES FIRE DEPT. GENERAL PROFESSIONAL SERVICES PLANNING GENERAL SUPPLIES GENERAL SUPPLIES REPAIR PARTS GENERAL SUPPLIES CLEANING SUPPLIES BUILDING MAINTENANCE CENT SVC PW BUILDING EQUIPMENT OPERATION GEN CENT SVC PW BUILDING EDINBOROUGH PARK COST OF GOODS SOLD MIX 50TH ST SELLING COST OF GOODS SOLD BEER 50TH ST SELLING COST OF GOODS SOLD BEER YORK SELLING ART WORK SOLD ART CENTER REVENUES Business Unit GRILL GRILL GRILL GRILL INSPECTIONS 9/27/2... 14:00:44 Page- 7 390 00 FIREARM SAFETY CLASSES 271926 092211 1600.4390.21 FIREARM SAFETY TRAINING . PARK ADMIN. GENERAL 390.00 351761 9/2912011 129544 DHINGRA, AMIT 92.00 FALL CLASS REFUND CITY OF EDINA 091911 R55CKREG LOG20000 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS 92.00 Council Check Register 351762 912912011 9129/2011 —9/29/2011 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description 351756 912912011 271990 100720 DENNYS 6TH AVE. BAKERY 5822.6122 ADVERTISING OTHER 50TH ST SELLING 45.09 BAKERY 271593 383038 5421.5510 COST OF GOODS SOLD 27743 5842.6122 53.97 271594 383039 5421.5510 COST OF GOODS SOLD 683.34 JULY DIRECT MAIL COUPON 27.68 271924 383217 5421.5510 COST OF GOODS SOLD VERNON SELLING 30.74 271925 383525' 5421.5510 COST OF GOODS SOLD 157.48 351763 912912011 351759 912912011 100899 DEPARTMENT OF LABOR S INDUSTRY 6,174.72 AUG 2011 SURCHARGE 271995 12346053060 1495.4380 SURCHARGE 82701424 -11 5915.6586 6,174.72 WATER TREATMENT 351760 912912011 101349 DEPARTMENT OF NATURAL RESOURCE Business Unit GRILL GRILL GRILL GRILL INSPECTIONS 9/27/2... 14:00:44 Page- 7 390 00 FIREARM SAFETY CLASSES 271926 092211 1600.4390.21 FIREARM SAFETY TRAINING . PARK ADMIN. GENERAL 390.00 351761 9/2912011 129544 DHINGRA, AMIT 92.00 FALL CLASS REFUND 271576 091911 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS 92.00 351762 912912011 112663 DOLLARS & SENSE 683.33 JULY DIRECT MAIL COUPON 271990 27743 5822.6122 ADVERTISING OTHER 50TH ST SELLING 683.33 JULY DIRECT MAIL COUPON 271990 27743 5842.6122 ADVERTISING OTHER YORK SELLING 683.34 JULY DIRECT MAIL COUPON 271990 27743 5862.6122 ADVERTISING OTHER VERNON SELLING 2,050.00 351763 912912011 100731 DPC INDUSTRIES 7,565.57 CHEMICALS 00001840 271758 82701424 -11 5915.6586 WATER TREATMENT SUPPLIES WATER TREATMENT 7,565.57 351764 9129/2011 129079 DRAIN KING INC. 626.00 CLEAN TRUCK WASH WASTE TRAPS0001492 271633 80663 1552.6530 REPAIR PARTS CENT SVC PW BUILDING 626.00 351766 912912011 114277 EDEN PRAIRIE APPLIANCE 94.95 DISHWASHER REPAIRS 271706 W75879 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 94.95 351766 912912011 106340 EDINA CAR WASH 150.19 AUG WASHES 271634 4780 1553.6238 CAR WASH EQUIPMENT OPERATION GEN 150.19 R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 -9129/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 351767 9/29/2011 100752 ESS BROTHERS & SONS INC. 1,137.15 CASTINGS 00001843 271759 QQ4866 5932.6536 1,137.15 351768 9/2912011 100146 FACTORY MOTOR PARTS COMPANY 77.87 BATTERY 00005304 271635 1- 3709248 1553.6530 93.74 MOTOR ASSEMBLY 00005431 271636 69- 046652 1553.6530 428.42 BRAKE PADS, ROTORS, FILTERS 00005431 271637 69- 047697 1553.6530 151.77 WIRE SET, SPARK PLUGS 00005431 271638 69- 047708 1553.6530 17.14 BRAKE LINES 00005431 271639 69- 047751 1553.6530 56.02 CARB CLEANER, LURE 00005431 271760 69- 048214 1553.6530 37.28 SILICONE 00005431 271761 1- 3728410 1553.6530 48.51 RESISTOR 00005188 271762 40- 1186671 1553.6530 910.75 351769 9129/2011 102669 FDSOA 85.00 DUES - ESSIG 271707 092111 1470.6105 85.00 351770 9129/2011 102101 FEDEX OFFICE 23.68 SHIPPING CHARGES 00006364 271927 062200023571 5440.6122 23.68 351771 912912011 126004 FERGUSON WATERWORKS 776.69 GAS CARTRIDGES 00003595 271708 S01322530.002 1470.6530 776.69 351772 9129/2011 120831 FIRST SCRIBE INC. 425.00 ROWAY 271640 22516 1260.6103 425.00 351773 912912011 100759 FLOYD TOTAL SECURITY 179.50 LOCK REPAIR 00001797 271763 253021 5914.6180 179.50 351774 9/29/2011 103039 FREY, MICHAEL " 2,987.84 INSTRUCTOR AC 272003 092311, 5110.6103 2,967.84 351776 912912011 100764 G & K SERVICES 77.27 SHOP TOWELS 271641 1006319781 5422.6201 74.73 271642 1006341526 5422.6201 Subledger Account Description CASTINGS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS REPAIR PARTS 9/27/2011 14:00:44 Page - 8 Business Unit GENERAL STORM SEWER EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN DUES & SUBSCRIPTIONS FIRE DEPT. GENERAL ADVERTISING OTHER REPAIR PARTS PRO SHOP RETAIL SALES FIRE DEPT. GENERAL PROFESSIONAL SERVICES ENGINEERING GENERAL CONTRACTED REPAIRS PROFESSIONAL SERVICES LAUNDRY LAUNDRY TANKS TOWERS & RESERVOIR ART CENTER ADMINISTRATION MAINT OF COURSE & GROUNDS MAINT OF COURSE & GROUNDS CITY OF EDINA 9/2712011 14:00:44 R55CKREG LOG20000 Council Check Register Page - 9 9/29/2011 -9/29/2011 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 152.00 361776 912912011 100920 GENUINE PARTS COMPANY - MINNEA 21.48 AUTO PARTS 271643 083111 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 102.64 AUTO PARTS 271643 083111 5630.6530 REPAIR PARTS CENTENNIAL LAKES 920.99 AUTO PARTS 271643 083111 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1,045.11 351777 9/29/2011 124541 GEYEN GROUP 304.59 CARPET CLEANING 271590 21538 5420.6180 CONTRACTED REPAIRS CLUB HOUSE 304.59 351778 912912011 119936 GLOBAL OAK 56.25 AQUATIC CENTER E- COMMERCE 271644 010828 5310.6103 PROFESSIONAL SERVICES POOL ADMINISTRATION 93.75 BRAEMAR ARENA E- COMMERCE 271644 010828 5510.6103 PROFESSIONAL SERVICES ARENA ADMINISTRATION 318.75 ART CENTER E- COMMERCE 271644 010828 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 1,143.75 WEBSITE MAINTENANCE 271644 010828 2210.6124 WEB DEVELOPMENT COMMUNICATIONS 112.50 PARK & REC &COMMERCE 271645 010832 1627.6103 PROFESSIONAL SERVICES SPECIAL ACTIVITIES 300.00 ART CENTER E- COMMERCE 271645 010832 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 1,237.50 WEBSITE MAINTENANCE 271645 010832 2210.6124 WEB DEVELOPMENT COMMUNICATIONS 2,418.75 BRAEMAR ARENA E- COMMERCE 271645 010832 5510.6103 PROFESSIONAL SERVICES ARENA ADMINISTRATION 5,681.25 351779 912912011 101178 GOPHER 396.44 BASKETBALL BACKBOARDS 00002200 271928 8378400 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 396.44 - 351780 9/2912011 129548 GPRS 25.00 SEMINAR - VICKI OLSON 271709 SEPT 30 1160.6104 CONFERENCES & SCHOOLS FINANCE 25.00 351781 912912011 101103 GRAINGER 30.67 SAFETY GLASSES 00005443 271646 9636188295 1646.6610 SAFETY EQUIPMENT BUILDING MAINTENANCE 144.77 LIGHTBULBS, BALLASTS 00002191 271929 9623599991 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 171.68 MCQUAY FILTERS 00002194 271930 9629507048 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 21.44 MARKERS 00005449 271931 9637883795 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 368.56 351782 912912011 120201 GRANICUS INC. 180.00 WEBSTREAMING - OCT 271710 29588 2210.6103 PROFESSIONAL SERVICES COMMUNICATIONS 180.00 R55CKREG LOG2000o WESTCHESTER KNOLLS NEIGHBORH00 MATERIALS /SUPPLIES COUNTRYSIDE NEIGHBORHOOD CITY OF EDINA VIKING HILLS 2ND NEIGHBORHOOD MATERIALS /SUPPLIES VALLEY ESTATES NEIGHBORHOOD CONSULTING INSPECTION BA -355 GOLF TERRACE N'HOOD Council Check Register 9/29/2011 —9/29/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 351783 9129/2011 102217 GRAPE BEGINNINGS INC 457.00 271780 131487 5862.5513 98.25 271851 131251 5822.5513 1,315.75 271852 131482 5842.5513 1,871.00 351784 9/29/2011 120834 GREEN, RICK 165.36 PUMPKINS, CORN STALKS, BALES 271932 092311 5422.6275 165.36 351785 912912011 123946 GREENE, VANESSA 134.00 INSTRUCTOR AC 272004 092311 5110.6103 134.00 351786 912912011 102125 GREG LESSMAN SALES 210.85 GOLF TEES 271933 45495 5440.5511 210.85 351787 9129/2011 121379 GRIMES, JUDITH 737.50 INSTRUCTOR AC 272005 092311 5110.6103 737.50 351788 9/2912011 119985 GRINNELL, MARGIE 50.00 JURIED SHOW WINNER 271984 092211 5110.6103 50.00 351789 9/29/2011 100155 GRIT-TON, KAY 210.00 GIFT SHOP SERVICE 272006 092311 5120.6103 210.00 351790 912912011 129555 HAHN, JASON 135.37 INVISIBLE FENCE REPAIRS 271824 091911 01367.1705.21 135.37 351791 912912011 102618 HARDWOOD CREEK LUMBER INC 132.06 HUBS AND LATHS 00001754 271647 8693 01388.1705.31 132.07 HUBS AND LATHS 00001754 271647 8693 01385.1705.31 132.07 HUBS AND LATHS 00001754 271647 8693 01386.1705.31 132.07 HUBS AND LATHS 00001754 271647 8693 01387.1705.31 528.27 HUBS AND LATHS 00001754 271647 8693 01355.1705.21 1,056.54 Subledger Account Description COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE 9/27/2011 14:00:44 Page - 10 Business Unit VERNON SELLING 50TH ST SELLING YORK SELLING COURSE BEAUTIFICATION MAINT OF COURSE & GROUNDS PROFESSIONAL SERVICES ART CENTER ADMINISTRATION COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES PROFESSIONAL SERVICES ART CENTER ADMINISTRATION PROFESSIONAL SERVICES ART CENTER ADMINISTRATION PROFESSIONAL SERVICES ART SUPPLY GIFT GALLERY SHOP CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT MATERIALS /SUPPLIES WESTCHESTER KNOLLS NEIGHBORH00 MATERIALS /SUPPLIES COUNTRYSIDE NEIGHBORHOOD MATERIALS/SUPPLIES VIKING HILLS 2ND NEIGHBORHOOD MATERIALS /SUPPLIES VALLEY ESTATES NEIGHBORHOOD CONSULTING INSPECTION BA -355 GOLF TERRACE N'HOOD 9/27/2011 14:00:44 Page - 11 Subledger Account Description Business Unit LIFE INSURANCE - 99 PAYROLL CLEARING COBRA INSURANCE CENTRAL SERVICES GENERAL WATER TREATMENT SUPPLIES WATER TREATMENT LUMBER DUE FROM HRA SPECIAL ASSESSMENTS ENGINEERING GENERAL GENERAL FUND BALANCE SHEET SPECIAL ASSESSMENTS EQUIPMENT REPLACEMENT CENT SERV GEN - MIS CLEANING SUPPLIES EDINBOROUGH PARK CLEANING SUPPLIES EDINBOROUGH PARK LINE MARKING POWDER FIELD MAINTENANCE COST OF GOODS SOLD BEER 50TH ST SELLING COST OF GOODS SOLD BEER YORK SELLING CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT CITY OF EDINA R55CKREG LOG20000 Council Check Register 9/29/2011 —9/29/2011 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No 351792 912912011 126270 HARTFORD - 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11 Subledger Account Description Business Unit LIFE INSURANCE - 99 PAYROLL CLEARING COBRA INSURANCE CENTRAL SERVICES GENERAL WATER TREATMENT SUPPLIES WATER TREATMENT LUMBER DUE FROM HRA SPECIAL ASSESSMENTS ENGINEERING GENERAL GENERAL FUND BALANCE SHEET SPECIAL ASSESSMENTS EQUIPMENT REPLACEMENT CENT SERV GEN - MIS CLEANING SUPPLIES EDINBOROUGH PARK CLEANING SUPPLIES EDINBOROUGH PARK LINE MARKING POWDER FIELD MAINTENANCE COST OF GOODS SOLD BEER 50TH ST SELLING COST OF GOODS SOLD BEER YORK SELLING CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 —9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 617.35 CAL HYPO 00002198 271936 11090617 5620.6545 CHEMICALS 9/27/2011 14:00:44 Page - 12 Business Unit EDINBOROUGH PARK CONFERENCES & SCHOOLS FIRE DEPT. GENERAL CONFERENCES & SCHOOLS - POLICE DEPT. GENERAL COST OF GOODS SOLD POOL CONCESSIONS GENERAL SUPPLIES CENT SVC PW BUILDING TELEPHONE PSTF OCCUPANCY CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT CONSULTING INSPECTION PW BUILDING GENERAL SUPPLIES WELL HOUSES GENERAL SUPPLIES ENGINEERING GENERAL COST OF GOODS SOLD MIX 50TH ST SELLING COST OF GOODS SOLD BEER 50TH ST SELLING 617.35 351802 912912011 108692 HUGHES, MICHAEL 484.08 TUITION REIMBURSEMENT 271581 091611 1470.6104 484.08 351803 9129/2011 102562 IAFCI 85.00 CONFERENCE FEE 271827 092111 1400.6104 85.00 351804 9/29/2011 112628 ICEE COMPANY, THE 8.84 SAL DUE ON ACCT 271826 119571 5320.5510 8.84 351806 9129/2011 128368 INDEPENDENT STATIONERS 162.14 PAPER, MARKERS 00001958 271937 IN-000088879 1552.6406 162.14 351806 912912011 119808 INTEGRA TELECOM 26.74 ISP /INTERNET 271938 8784571 7411.6188 26.74 351807 912912011 102024 IRRIGATION BY DESIGN INC. 778.29 SPRINKLER REPAIR - 4416 W 70TH 271651 00135364 01367.1705.21 778.29 361808 9/29/2011 124628 J E DUNN CONSTRUCTION 4,330.00 PW BLDG CONSTRUCTION MGMT 271939 8115 -18 4402.1705.21 4,330.00 351809 912912011 129175 JAMECO ELECTRONICS 80.90 UPS 00001810 271765 15553298 -001 5912.6406 80.90 351810 912912011 100830 JERRY'S PRINTING 78.02 WATER SHUT OFF NOTICES 00001874 271652 54789 1260.6406 78.02 351811 912912011 100741 JJ TAYLOR DIST. OF MINN 38.80 271547 1619671 5822.5515 2.710.80 271548 1619670 5822.5514 9/27/2011 14:00:44 Page - 12 Business Unit EDINBOROUGH PARK CONFERENCES & SCHOOLS FIRE DEPT. GENERAL CONFERENCES & SCHOOLS - POLICE DEPT. GENERAL COST OF GOODS SOLD POOL CONCESSIONS GENERAL SUPPLIES CENT SVC PW BUILDING TELEPHONE PSTF OCCUPANCY CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT CONSULTING INSPECTION PW BUILDING GENERAL SUPPLIES WELL HOUSES GENERAL SUPPLIES ENGINEERING GENERAL COST OF GOODS SOLD MIX 50TH ST SELLING COST OF GOODS SOLD BEER 50TH ST SELLING R55CKREG LOG20000 CITY OF EDINA 9/27/2011 14:00:44 Council Check Register Page - 13 9/29/2011 -9129/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 385.10 271549 1619693 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 72.00 271781 1594354 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 53.80 271854 1619713 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 5,835.67 271854 1619713 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 5,013.19 271855 1619706 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 95.40 271856 1619715 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 14,204.76 361813 912912011 100835 JOHNSON BROTHERS LIQUOR CO. 920.00 271550 1136229 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 49.65 271551 1136232 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 856.68 271552 1135646 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,040.00 271553 1136230 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 6.20- 271554 509643 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 3,528.23 271782 1140165 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,360.36 271783 1140167 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 875.10 271784 1140166 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 977.51 271785 1140169 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 5,466.48 271786 1140168 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 22.11 271857 1140161 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 4,315.89 271858 1140164 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 270.40 271859 1140155 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,860.16 271860 1140162 5842.5512 COST OF GOODS SOLD LIQUOR _ YORK SELLING 35.37 271861 1140159 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 5,115.42 271862 1140158 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,228.21 271863 1140157 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,825.69 271864 1140156 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,915.04 271865 1140160 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 72.71 271866 1140150 5822.5512 COST OF GOODS SOLD LIQUOR SOTH ST SELLING 1,187.41 271867 1140151 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 233.24 271868 1140153 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 861.84 271869 1135652 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 453.67 271870 1140170 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 34,464.97 351814 - 9/29/2011 102719 JOHNSON, PHILLIP 193.74 DVD PLAYER 271940 092011 5125.6406 GENERAL SUPPLIES MEDIA STUDIO 193.74 361816 9129/2011 124702 JORGENSON, KATHY 100.00 JURIED SHOW WINNER 271983 092211 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 100.00 R55CKREG LOG20000 CITY OF EDINA 912712011 14:00:44 Council Check Register Page - 14 9/2912011 -9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 361816 9129/2011 100839 KAMAN INDUSTRIAL TECHNOLOGIES 43.53 BALL BEARING INSERT 00005379 271941 U339375 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 43.53 351817 9/29/2011 122239 KANDIKO, GEORGIA 75.00 INSTRUCTOR AC 272007 092311 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 75.00 351818 9/29/2011 111018 KEEPRS INC. 384.69 UNIFORMS 00003597 271713 171288 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 28.99 00003616 271714 171788 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 69.99 00003620 271715 171241 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 194.95 00003597 271716 171297 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 377.97 00003620 271717 171241 -01 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 26.99 00003616 271718 171788 -01 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 155.96 00003616 271719 171788 -02 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 1,239.64 361819 9129/2011 129405 KEY ELECTRIC LLC 2,000.00 ELECTRICAL FOR CONCESSION AREA 271942 091011 -07 5600.1720 BUILDINGS EB /CL BALANCE SHEET 2,000.00 361820 912912011 129277 KLOBUSNIKOVA, MARTINA 150.00 INSTRUCTOR AC 272008 092311 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 150.00 351821 9/2912011 124707 KNAEBLE, PETER 35.00 CLASS B LICENSE 271720 092111 1470.6260 LICENSES & PERMITS FIRE DEPT. 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GENERAL POLICE DEPT. GENERAL PARK ADMIN. GENERAL PUBLIC PROGRAMS PSTF ADMINISTRATION PSTF ADMINISTRATION PSTF OCCUPANCY PSTF RANGE 1,582.50 CITY OF EDINA R55CKREG LOG20000 351825 9/29/2011 129554 LANDSCAPES UNLIMITED INC Council Check Register 585.00 9/29/2011 -9/29/2011 271828 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 285.00 271655 1339 05485.1705.20 CONSULTING DESIGN 319.00 271658 1344 05485.1705.20 CONSULTING DESIGN 232.50 271657 1328 05485.1705.20 CONSULTING DESIGN 312.00 271658 1332 05485.1705.20 CONSULTING DESIGN 6900 271659 1333 05485.1705.20 CONSULTING DESIGN 9/2712011 14:00:44 Page- 15 Business Unit WM-485 GOLF TERRACE N'HOOD WM-485 GOLF TERRACE N'HOOD WM-485 GOLF TERRACE N'HOOD WM-485 GOLF TERRACE N'HOOD WM-485 GOLF TERRACE N'HOOD CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT REPAIR PARTS REPAIR PARTS TOOLS EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN PROFESSIONAL SERVICES ART CENTER ADMINISTRATION GENERAL SUPPLIES DUES & SUBSCRIPTIONS BARNYARD BOOGIE EDUCATION PROGRAMS ADVERTISING OTHER GENERAL SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES POLICE DEPT. GENERAL POLICE DEPT. GENERAL PARK ADMIN. 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GENERAL POLICE DEPT. GENERAL PARK ADMIN. GENERAL PUBLIC PROGRAMS PSTF ADMINISTRATION PSTF ADMINISTRATION PSTF OCCUPANCY PSTF RANGE R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 -9129/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 351832 9/29/2011 112577 M. 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GENERAL CONTRACTED REPAIRS FIRE DEPT. GENERAL PROFESSIONAL SERVICES COMMUNICATIONS LICENSES & PERMITS FIRE DEPT. GENERAL PROFESSIONAL SERVICES ART CENTER ADMINISTRATION MILEAGE OR ALLOWANCE WEED MOWING GENERAL SUPPLIES BUILDING MAINTENANCE GENERAL SUPPLIES BUILDING MAINTENANCE GENERAL SUPPLIES BUILDING MAINTENANCE GENERAL SUPPLIES EDINBOROUGH PARK CITY OF EDINA 9/27/2011 14:00:44 R55CKREG LOG20000 Council Check Register Page - 17 9/29/2011 —9/2912011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 450.67 351841 912912011 101987 MENARDS 166.37 SINK AND FAUCET 00002202 271946 24040 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 162.02 SHELVING 00002202 271947 25062 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 328.39 351842 912912011 129543 MENG, HUIJUAN 172.00 FALL CLASS REFUND 271575 091911 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS 172.00 351843 912912011 100885 METRO SALES INC 147.25 COPIER USAGE 271727 424012 5110.6151 EQUIPMENT RENTAL ART CENTER ADMINISTRATION 11.97 COURIER CHARGES 271728 76570A 5110.6151 EQUIPMENT RENTAL ART CENTER ADMINISTRATION 159.22 351844 9129/2011 102729 METROPOLITAN FORD OF EDEN PRAT 43.80 TUBE ASSEMBLY, CONNECTOR 00005411 271666 477469 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 32.75 CLIPS 00005413 271667 477496 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 76.55 351845 9129/2011 104650 MICRO CENTER 42.74 LOGITECH FOR CALENDAR DISPLAV0004369 271729 3499220 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 42.74 351846 912912011 100891 MIDWEST ASPHALT CORP. 1,136.00 DRIVEWAY - 7210 BRISTOL CIR 271668 21464CM 01373.1705.21 CONSULTING INSPECTION BA -373 OSCAR ROBERTS RECON 1,136.00 DRIVEWAY - 7212 BRISTOL CIR 271669 21465CM 01373.1705.21 CONSULTING INSPECTION BA -373 OSCAR ROBERTS RECON 2,272.00 351847 912912011 101161 MIDWEST CHEMICAL SUPPLY 376.09 CLEANING/BATHROOM SUPPLIES 271670 21629 1551.6511 CLEANING SUPPLIES CITY HALL GENERAL 1,237.80 CLEANING/BATHROOM SUPPLIES 271670 21629 1551.6512 PAPER SUPPLIES CITY HALL GENERAL 1,613.89 351848 912912011 102873 MILLER, SUSAN 606.27 MILEAGE REIMBURSEMENT 271948 092311 5621.6107 MILEAGE OR ALLOWANCE EDINBOROUGH ADMINISTRATION 606.27 351849 912912011 100913 MINNEAPOLIS & SUBURBAN SEWER & 4,650.00 REPLACE SEWER PIPE 00001326 271671 33864 03460.1705.21 CONSULTING INSPECTION MINNEHAHA WOODS RECON 4,650.00 R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 -9/2912011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 351850 9129/2011 100913 MINNEAPOLIS & SUBURBAN SEWER & 4,650.00 REPLACE SEWER PIPE 00001325 271672 33884 03460.1705.21 CONSULTING INSPECTION 4,650.00 351851 912912011 102174 MINNEAPOLIS OXYGEN COMPANY 12.75 CO2 5 271589 1024759 5421.6406 GENERAL SUPPLIES 40.75 CO2, METHANE TANKS 271949 1025103 7413.6545 CHEMICALS 53.50 351852 9/2912011 100522 MINNESOTA AIR INC. 33.81 A/C STOCK PARTS 00001759 271767 1255596-00 5912.6406 GENERAL SUPPLIES 33.81 351853 912912011 102014 MINNESOTA CLAY USA 23.90 UNDERGLAZE 00009187 271730 67619 5110.6564 CRAFT SUPPLIES 23.90 351854 912912011 101559 MINNESOTA STATE FIRE CHIEFS AS 175.00 CONFERENCE REGISTRATION -ESSIG 271731 092111 1470.6104 CONFERENCES & SCHOOLS 175.00 351656 912912011 100908 MINNESOTA WANNER CO. 93.55 FABRICATE MOUNTING BRACKET 00005143 271768 0091094 -IN 1553.6530 REPAIR PARTS 93.55 351856 9/29/2011 126997 MISSION ELECTRIC LLC 435.00 ELECTRICAL REPAIRS 00008041 271950 091411 5511.6180 CONTRACTED REPAIRS 435.00 351857 9129/2011 121491 MORRIE'S PARTS & SERVICE GROUP 60.59 LAMP ASSEMBLY 00005373 271673 496577F6W 1553.6530 REPAIR PARTS 60.59 351858 9/29/2011 102395 MOSE, WILLIAM 25.75 SOFTBALL OFFICIATING 271580 092011 4077.6103 PROFESSIONAL SERVICES 25.75 361859 912912011 100906 MTI DISTRIBUTING INC. 24.80 IRRIGATION PARTS 00001821 271615 810735 -01 1643.6530 REPAIR PARTS 33.87 IRRIGATION PARTS 00001821 271616 810735 -02 1643.6530 REPAIR PARTS 58.67 9/27/2011 14:00:44 Page - 18 Business Unit MINNEHAHA WOODS RECON GRILL PSTF FIRE TOWER WELL HOUSES ART CENTER ADMINISTRATION FIRE DEPT. GENERAL EQUIPMENT OPERATION GEN ARENA BLDG/GROUNDS EQUIPMENT OPERATION GEN EDINA ATHLETIC ASSOCIATION GENERAL TURF CARE GENERAL TURF CARE R55CKREG LOG20000 CITY OF EDINA 9/27/2011 14:00:44 Council Check Register Page - 19 9/29/2011 — 9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 351860 9129/2011 129542 MURPHY, AMY 183.00 FALL CLASS REFUND 271574 091911 5511.6136 PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS 183.00 351861 9129/2011 127647 NEAL, SCOTT H. 8702 CONFERENCE EXPENSES 271951 092511 1120.6104 CONFERENCES & SCHOOLS ADMINISTRATION CONTRACTED REPAIRS VERNON OCCUPANCY COST OF GOODS SOLD WINE 50TH ST SELLING PROFESSIONAL SERVICES GOLF ADMINISTRATION PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS LAUNDRY CONTRACTOR PAYMENTS' REPAIR PARTS REPAIR PARTS REPAIR PARTS COST OF GOODS SOLD COST OF GOODS SOLD GENERAL MAINTENANCE PW BUILDING EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN ART SUPPLY GIFT GALLERY SHOP ART SUPPLY GIFT GALLERY SHOP 87.02 351862 9129/2011 129551 NEON IMAGES 70.00 REFURBISH WINDOW SIGN 271831 3300 5861.6180 70.00 351863 912912011 100076 NEW FRANCE WINE CO. 316.50 271555 68561 5822.5513 316.50 351864 912912011 129340 NGF CONSULTING INC. . 6,957.60 CONSULTING SERVICES 271583 99397 5410.6103 6,957.60 351865 9/2912011 129349 NI, ZHENYA 92.00 FALL CLASS REFUND 271577 091911 5511.6136 92.00 351866 912912011 115616 NORTH IMAGE APPAREL INC. 175.00 UNIFORM PURCHASE 00005604 271674 NIA5259A 1301.6201 175.00 351867 9/29/2011 100292 NORTHERN ESCROW INC. 17,600.00 PARTIAL PAYMENT NO. 12 271952 092311 4402.1705.30 17,600.00 351868 912912011 104232 NORTHERN SAFETY TECHNOLOGY INC 622.12 LIGHT BAR, MOUNT KIT 00005374 271675 28490 1553.6530 112.92 DOME LIGHT, CHARGE CORD 00005382 271676 28539 1553.6530 242.40 LIGHTING 00005359 271769 28553 1553.6530 977.44 351869 9/2912011 100933 NORTHWEST GRAPHIC SUPPLY CO. 24.67 CHARCOAL 00009183 271732 41032502 5120.5510 403.90 PAINT, SKETCH PADS 00009078 271733 41185800 5120.5510 CONTRACTED REPAIRS VERNON OCCUPANCY COST OF GOODS SOLD WINE 50TH ST SELLING PROFESSIONAL SERVICES GOLF ADMINISTRATION PROFESSIONAL SVC - OTHER ARENA BLDG/GROUNDS LAUNDRY CONTRACTOR PAYMENTS' REPAIR PARTS REPAIR PARTS REPAIR PARTS COST OF GOODS SOLD COST OF GOODS SOLD GENERAL MAINTENANCE PW BUILDING EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN ART SUPPLY GIFT GALLERY SHOP ART SUPPLY GIFT GALLERY SHOP R55CKREG LOG20000 CITY OF EDINA Council Check Register " 9/29/2011 -9/29/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 445.44 D'ARCHES 00009081 271953 41219800 5120.5510 874.01 351870 9129/2011 103578 OFFICE DEPOT 19.30 DESK PLANNER 271591 1387028437 5410.6513 43.45 PAPER 271592 1387936529 5410.6513 62.75 351871 912912011 102712 OFFICE OF ENTERPRISE TECHNOLOG 23.58 271832 W11080661 1550.6188 23.58 271832 W11080661 1646.6188 47.16 271832 W11080661 1646.6188 47.16 271832 W11080661 5111.6188 70.74 271832 W11080661 5861.6188 94.32 271832 W11080661 1481.6188 94.32 271832 W11080661 5821.6188 117.90 271832 W11080661 1646.6188 141.48 271832 W11080661 5841.6188 141.51 271832 W11080661 5311.6188 158.39 271832 W11080661 5210.6188 161.84 271832 W11080661 1646.6188 208.37 271832 W11080661 5631.6188 208.37 271832 W11080661 5621.6188 330.12 271832 W11080661 1622.6188 371.65 271833 W11080667 5420.6188 2,240.49 351872 9129/2011 101470 ORVIS, JOAN 10,854.50 FALL CLASSES 271954 092611 5510.6103 10,854.50 351873 9/29/2011 103443 PALMQUIST, DONOVAN 150.00 JURIED SHOW JUDGE 271834 091211 5110.6103 150.00 351874 9/29/2011 102440 PASS, GRACE 29.25 ART WORK SOLD 272010 092311 5101.4413 544.00 POTTERY MAINTENANCE 272010 092311 5111.6103 864.00 INSTRUCTOR AC 272010 092311 5110.6103 1,437.25 351875 9129/2011 100347 PAUSTIS & SONS Subledger Account Description COST OF GOODS SOLD OFFICE SUPPLIES OFFICE SUPPLIES TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE TELEPHONE PROFESSIONAL SERVICES PROFESSIONAL SERVICES ART WORK SOLD PROFESSIONAL SERVICES PROFESSIONAL SERVICES 9/27/2011 14:00:44 Page - 20 Business Unit ART SUPPLY GIFT GALLERY SHOP GOLF ADMINISTRATION GOLF ADMINISTRATION CENTRAL SERVICES GENERAL BUILDING MAINTENANCE BUILDING MAINTENANCE ART CENTER BLDG/MAINT VERNON OCCUPANCY YORK FIRE STATION 50TH ST OCCUPANCY BUILDING MAINTENANCE YORK OCCUPANCY POOL OPERATION GOLF DOME PROGRAM BUILDING MAINTENANCE CENTENNIAL ADMINISTRATION EDINBOROUGH ADMINISTRATION SKATING & HOCKEY CLUB HOUSE ARENA ADMINISTRATION ART CENTER ADMINISTRATION ART CENTER REVENUES ART CENTER BLDG/MAINT ART CENTER ADMINISTRATION R55CKREG LOG20000 Check # Date Amount Supplier/ Explanation 881.25 33.25 686.50 CITY OF EDINA Council Check Register 9129/2011 -9129/2011 PO # Doc No Inv No Account No 271788 8319937 -IN 5862.5513 271789 8319941 -IN 5862.5515 271872 8319095 -IN 5822.5513 271873 8319927 -IN 5842.5513 351876 9129/2011 COST OF GOODS SOLD WINE 100945 PEPSI -COLA COMPANY COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING 304.07 VERNON SELLING 271734 70344208 COST OF GOODS SOLD LIQUOR VERNON SELLING 304.07 VERNON SELLING COST OF GOODS SOLD WINE YORK SELLING 351877 9129/2011 COST OF GOODS SOLD WINE 100948 PERKINS LANDSCAPE CONTRACTORS COST OF GOODS SOLD LIQUOR 50TH ST SELLING COST OF GOODS SOLD LIQUOR 310.00 LANDSCAPING 271677 133 1,311.00 271678 134 1,175.00 271679 132 2,796.00 351878 9/2912011 124709 PETRELLA, ADAM 35.00 CLASS B LICENSE 271735 092111 35.00 351879 912912011 100743 PHILLIPS WINE & SPIRITS 336.00 271556 2125348 520.00 271557 2125349 2,088.26 271558 2124993 885.07 271790 2128341 495.60 271791 2128349 822.87 271792 2128347 165.29 271793 2128348 400.00 271794 2125350 1,227.79 271874 2128344 2,158.40 271875 2128346 949,29 271876 2128340 304.48 271877 2128342 956.18 271878 2128345 11,309.23 351880 912912011 119620 POMP'S TIRE SERVICE INC. 481.19 TIRES 00005432 271680 713947 481.19 351881 9129/2011 100961 POSTMASTER - USPS 5,027.37 ABOUT TOWN POSTAGE 271681 092011 5320.5510 01371.1705.21 01373.1705.21 01373.1705.21 1470.6260 5842.5513 5842.5513 5822.5513 5862.5513 5862.5513 5862.5513 5862.5512 5862.5513 5842.5513 5842.5513 5842.5513 5822.5512 5842.5512 1553.6583 2210.6123 Subledger Account Description COST OF GOODS SOLD WINE COST OF GOODS SOLD MIX COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD CONSULTING INSPECTION CONSULTING INSPECTION CONSULTING INSPECTION LICENSES & PERMITS 9/27/2011 14:00:44 Page- 21 Business Unit VERNON SELLING VERNON SELLING 50TH ST SELLING YORK SELLING - POOL CONCESSIONS BA -371 KILLARNEY SHORES BA -373 OSCAR ROBERTS RECON BA -373 OSCAR ROBERTS RECON_ FIRE DEPT. GENERAL COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD LIQUOR 50TH ST SELLING COST OF GOODS SOLD LIQUOR YORK SELLING TIRES 8 TUBES EQUIPMENT OPERATION GEN MAGAZINEINEWSLETTER EXPENSE COMMUNICATIONS R55CKREG LOG20000 CITY OF EDINA 9/27/2011 14:00:44 Council Check Register Page - 22 9/29/2011 -9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No - Account No Subledger Account Description Business Unit 790.17 271955 092111 2210.6123 MAGAZINE/NEWSLETTER EXPENSE COMMUNICATIONS 5,817.54 351882 912912011 129557 POWER INTERNATIONAL 150.00 EP ENTERTAINMENT 9/29/11 271908 091511 5621.6136 PROFESSIONAL SVC - OTHER EDINBOROUGH ADMINISTRATION 150.00 361883 912912011 106802 PRINT CRAFT INC. 267.19 EFD PULSE 271956 56915 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 267.19 351884 9/2912011 106322 PROSOURCE SUPPLY 313.31 TOWELS, TISSUE 00008023 271604 5267 5511.6511 CLEANING SUPPLIES ARENA BLDG/GROUNDS 313.31 351885 9129/2011 103094 PROTECTION ONE 176.43 ALARM SERVICE 00008040 271957 091411 5511.6250 ALARM SERVICE ARENA BLDG/GROUNDS 176.43 351886 912912011 114115 PUBLIC SAFETY EQUIPMENT LLC 240.47 RADAR TUNING FORK POUCHES 271682 3065 1400.6610 SAFETY EQUIPMENT POLICE DEPT. GENERAL 240.47 351887 912912011 100971 QUALITY WINE 576.00 271559 509127 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 656.00 271560 509128 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 320.00 271561 509243 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 39.48 271562 507757 -00 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 304.80 271563 508007 -00 5822.5513 COST OF GOODS SOLD W1NE 50TH ST SELLING 162.39 271564 507770 -00 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 1,106.80 271565 508006-00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 5,041.63 271795 510944-00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,388.00 271796 510411 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 328.00 271797 510388 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,989.71 271798 510854 -00 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 669.77 271879 510840 -00 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 1,734.61 271880 510838.00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 522.93 271881 510410-00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 328.00 271882 510386 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,300.86 271883 510943.00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 271.60 271884 510839 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 10.78- 271885 505450-00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING CITY OF EDINA 9/27/2011 14:00:44 R55CKREG LOG20000 Council Check Register Page - 23 9/29/2011 —9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 136.19- 271886 500073 -00 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 17,593.61 351888 912912011 126424 QUINN, MATTHEW 48.00 INSTRUCTOR AC 272011 092311 6T10.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 48.00 361889 9129/2011 104460 RAPID GRAPHICS & MAILING INC. 440.33 MAIL WATER BILLS 271958 6348 5910.6103 PROFESSIONAL SERVICES GENERAL (BILLING) 440.33 351890 9/29/2011 105807 RAY ALLEN MANUFACTURING CO. IN 1,835.00 K9 DEPLOYMENT & HEAT ALERT 00003105 271736 270165 4607.6406 GENERAL SUPPLIES EDINA CRIME FUND K9 DONATION 1,835.00 351891 912912011 129662 RISCHMILLER, KEITH 287.91 TRAINING EXPENSES 271991 092611 1281.6104 CONFERENCES & SCHOOLS TRAINING 287.91 351892 912912011 100980 ROBERT B. HILL CO. 29.48 SOFTENER SALT 00003648 271737 00256622 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 108.45 SOFTENER SALT 00003648 271738 00256662 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 137.93 351893 9129/2011 129563 ROBIN HOPPER WORKSHOPS 3,807.47 WORKSHOP 271994 092311 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 3,807.47 351894 912912011 120261 ROSENTHAL- ERICKSON, LUANN 50.00 JURIED SHOW WINNER 271987 092211 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 50.00 351895 912912011 121566 SAFETY DEPOT 72.97 VESTS, CAPS, REFLECTIVE BELTS 00001876 271683 2952 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 72.97 351896 912912011 118168 SANSIO 733.00 EMS SUBSCRIPTION 271739 IW- 03138 -2011 1470.6160 DATA PROCESSING FIRE DEPT. GENERAL 50.00 EMS FAXING 271740 INV- 03014 -2011 1470.6160 DATA PROCESSING FIRE DEPT. GENERAL 783.00 351897 912912011 129460 SAWYER, KYLE R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 -9/29/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 154.28 CONFERENCE EXPENSES 271959 092611 1160.6107 MILEAGE OR ALLOWANCE 230.86 CONFERENCE EXPENSES 271959 092611 1160.6106 MEETING EXPENSE 385.14 351898 9129/2011 106442 SCHERER BROS. LUMBER CO. 298.25 LEVEL 00001811 271770 40961901 5932.6406 298.25 351899 9/29/2011 119799 SCHIMETZ, SCOTT 25.75 SOFTBALL OFFICIATING 271579 092011 4077.6103 25.75 351900 9129/2011 106506 SCHMITTOWINGINC. 375.00 CARS FOR TRAINING 271741 AUG 31 STMT 1470.6104 47073.6710 5913.6103 5913.6103 5110.6103 5111.6103 5620.6250 5862.5513 5862.5513 5862.5513 5862.5513 5862.5512 5822.5513 5822.5513 5822.5513 5842.5513 5842.5513 GENERAL SUPPLIES 912712011 14:00:44 Page - 24 Business Unit FINANCE FINANCE GENERAL STORM SEWER PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION CONFERENCES & SCHOOLS FIRE DEPT. GENERAL EQUIPMENT REPLACEMENT PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES ALARM SERVICE VETERANS MEMORIAL DISTRIBUTION DISTRIBUTION ART CENTER ADMINISTRATION ART CENTER BLDG/MAINT EDINBOROUGH PARK COST OF GOODS SOLD WINE 375.00 COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE 361901 912912011 COST OF GOODS SOLD WINE 100995 SEH COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE 693.17 ARCHITECTURAL SERVICES 271582 248071 50TH ST SELLING 4,430.42 WHPP UPDATE 271684 232510 8,522.83 WHPP UPDATE 271960 233721 13,646.42 351902 9/2912011 101380 SHAUGHNESSY, SANDRA 126.00 INSTRUCTOR AC 272012 092311 1,416.00 POTTERY MAINTENANCE 272012 092311 1,542.00 351903 9129/2011 105654 SIMPLEX GRINNELL LP 1,155.12 FIRE/SPRINKLER TEST 00002144 271961 74608654 1,155.12 351904 912912011 127878 SOUTHERN WINE AND SPIRITS 72.50 271566 1594203 1,508.50 271799 1596371 439.50 271800 1594234 482.50 271801 1629496 112.99 271802 1495462 610.50 271887 1594149 370.00 271888 1629495 483.00 271889 1594218 1,461.10 271890 1594233 345.50 271891 1629484 47073.6710 5913.6103 5913.6103 5110.6103 5111.6103 5620.6250 5862.5513 5862.5513 5862.5513 5862.5513 5862.5512 5822.5513 5822.5513 5822.5513 5842.5513 5842.5513 GENERAL SUPPLIES 912712011 14:00:44 Page - 24 Business Unit FINANCE FINANCE GENERAL STORM SEWER PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION CONFERENCES & SCHOOLS FIRE DEPT. GENERAL EQUIPMENT REPLACEMENT PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES PROFESSIONAL SERVICES ALARM SERVICE VETERANS MEMORIAL DISTRIBUTION DISTRIBUTION ART CENTER ADMINISTRATION ART CENTER BLDG/MAINT EDINBOROUGH PARK COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE YORK SELLING CITY OF EDINA 9/27/2011 14:00 :44 R55CKREG LOG20000 Council Check Register Page - 25 9/29/2011 -9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 96.25 271892 1629485 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 20.00- 271893 1596312 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5,962.34 351905 912912011 110977 SOW, ADAMA 503.00 INSTRUCTOR AC 272013 092311 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 1,169.00 CLEANING/MAINTENANCE 272013 092311 5111.6103 PROFESSIONAL SERVICES ART CENTER BLDG/MAINT 1,672.00 351906 912912011 119715 SPARTAN PROMOTIONAL GROUP INC. 596.76 PIZZA CUTTERS FOR SAFETY CAM190003649 271742 434977 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 596.76 361907 912912011 129661 SPENCER, ROBBIE 100.00 JURIED SHOW WINNER 271989 092211 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 100.00 351908 912912011 101004 SPS COMPANIES 35.92 TOILET SEAT 00002196 271962 52423186.001 5620.6406 GENERAL SUPPLIES EDINBOROUGH PARK 35.92 351909 9/2912011 128371 STEINMETZ, ROBERT 440.72 TRAINING EXPENSES 271992 092611 1281.6104 CONFERENCES & SCHOOLS TRAINING 440.72 351910 9129/2011 127108 STONE & STEEL 42.00 MEMORIAL BRICK 00006364 271963 1732 2410.6406 GENERAL SUPPLIES BRAEMAR MEMORIAL FUND 42.00 r 361911 912912011 101015 STRETCHERS 356.85 UNIFORMS 00003617 271743 1864115 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 147.42 GUN CLEANING SUPPLIES 271964 1867289 7412.6406 GENERAL SUPPLIES PSTF RANGE 152.76 GUN CLEANING SUPPLIES 271965 1866797 7412.6406 GENERAL SUPPLIES PSTF RANGE 657.03 361912 9/29/2011 102639 STROHMYER, TOM 150.00 EP ENTERTAINMENT 10/6/11 271910 092311 5621.6136 PROFESSIONAL SVC - OTHER EDINBOROUGH ADMINISTRATION 150.00 351913 9/2912011 101017 SUBURBAN CHEVROLET 150.00 REMOVE DECALS/DETAIL CAR 00005455 271771 598226 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 150.00 271772 598229 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN R55CKREG LOG20000 Check # Date Amount Supplier / Explanation 351914 9/2912011 100900 SUN NEWSPAPERS Council Check Register 34.32 PUBLISH NOTICE 9/29/2011 34.32 351915 912912011 Inv No 120998 SURLY BREWING CO. Subledger Account Description Business Unit 1,145.00 598269 1553.6180 CONTRACTED REPAIRS 1,145.00 271967 351916 9/2912011 CONTRACTED REPAIRS 129311 SYVERTSEN, MARSHALL 271744 1337947 223.51 TRAINING EXPENSES ADMINISTRATION 271894 223.51 5842.5514 351917 9/29/2011 271607 120595 T- MOBILE 1640.6104 CONFERENCES & SCHOOLS 42.62 SURVEY PHONE 477067848 -9/11 1260.6188 42.62 ENGINEERING GENERAL 351918 9129/2011 5421.6102 111616 T.D. ANDERSON INC. GRILL 271773 38.00 BEER LINE CLEANING LAUNDRY GENERAL MAINTENANCE 38.00 092311 351919 812912011 ART CENTER REVENUES 120297 TADYCH, BRIAN 092311 5110.6103 226.10 UNIFORM PURCHASE 271968 16433112 226.10 COST OF GOODS - PRO SHOP 351920 9/2912011 091911 108509 TAFFEE, MARY ADVERTISING OTHER ART CENTER ADMINISTRATION 24.70 ART WORK SOLD 24.70 351921 9129/2011 129564 TAKALO, CRAIG 108.00 PORTRAIT MODEL 108.00 351922 9/29/2011 104932 TAYLOR MADE 307.99 MERCHANDISE 307.99 351923 912912011 116438 TC WELLNESS 90.00 EDINA ART CENTER ADS CITY OF EDINA 9/2712011 14:00:44 Council Check Register Page - 26 9/29/2011 —9/29/2011 PO # Doc No Inv No Account No Subledger Account Description Business Unit 00005457 271966 598269 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 271967 598270 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 271744 1337947 1120.6120 ADVERTISING LEGAL ADMINISTRATION 271894 VO00341 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 271607 091911 1640.6104 CONFERENCES & SCHOOLS PARK MAINTENANCE GENERAL 271685 477067848 -9/11 1260.6188 TELEPHONE ENGINEERING GENERAL 271586 501521 5421.6102 CONTRACTUAL SERVICES GRILL 271773 092111 1301.6201 LAUNDRY GENERAL MAINTENANCE 272015 092311 5101.4413 ART WORK SOLD ART CENTER REVENUES 272014 092311 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 271968 16433112 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 271969 091911 5110.6122 ADVERTISING OTHER ART CENTER ADMINISTRATION R55CKREG LOG20000 CITY OF EDINA Council Cheek Register 9129/2011 —9/29/2011 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 90.00 351924 912912011 102471 THOLEN, BRIAN 2789 UNIFORM EXPENSE 271745 092111 1400.6203 UNIFORM ALLOWANCE 9/27/2011 14:00:44 Page - 27 Business Unit POLICE DEPT. GENERAL COST OF GOODS SOLD BEER GRILL CONFERENCES & SCHOOLS FIRE DEPT. GENERAL PROFESSIONAL SERVICES REPAIR PARTS MEETING EXPENSE ART CENTER ADMINISTRATION EQUIPMENT OPERATION GEN FIRE DEPT. GENERAL EQUIPMENT MAINTENANCE TRAFFIC SIGNALS EQUIPMENT MAINTENANCE TRAFFIC SIGNALS PROFESSIONAL SERVICES FIRE DEPT. GENERAL EQUIPMENT REPLACEMENT PSTF FIRE TOWER CONFERENCES & SCHOOLS FIRE DEPT. GENERAL CONFERENCES & SCHOOLS FIRE DEPT. GENERAL 27.89 351925 9129/2011 101035 THORPE DISTRIBUTING COMPANY 546.00 271970 00771023 5421.5514 546.00 351926 912912011 127318 TIGER ATHLETICS INC. 750.00 FITNESS TRAINING 271746 IW411 1470.6104 750.00 351927 912912011 124705 TIMM, JULIA 50.00 JURIED SHOW WINNER 271988 092211 5110.6103 50.00 351928 912912011 103277 TITAN MACHINERY 147.98 FILTERS 00005409 271686 9C01941 1553.6530 147.98 351929 912912011 101293 TODD, DARRELL 59.52 HURRICANE DEPLOYMENT EXPENSES 271747 092111 1470.6106 59.52 351930 912912011 103982 TRAFFIC CONTROL CORPORATION 2,431.25 GTX LED LENSES 00001936 271687 0000050481 1330.6215 2,482.49 00001943 271971 0000050574 1330.6215 4,913.74 351931 9/2912011 100682 TRUGREEN • MTKA 5640 58.78 WEED CONTROL 00001855 271617 076453 1470.6103 58.78 351932 9/29/2011 101360 TWIN CITY HARDWARE CO. 6,468.43 TOWER UPGRADE PROJECTS 271972 475793 7413.6710 6,468.43 351933 912912011 100363 U.S. BANK 1,263.87 TUITION 271748 092111 1470.6104 2,249.29 HURRICANE IRENE RESPONSE 271748 092111 1470.6104 9/27/2011 14:00:44 Page - 27 Business Unit POLICE DEPT. GENERAL COST OF GOODS SOLD BEER GRILL CONFERENCES & SCHOOLS FIRE DEPT. GENERAL PROFESSIONAL SERVICES REPAIR PARTS MEETING EXPENSE ART CENTER ADMINISTRATION EQUIPMENT OPERATION GEN FIRE DEPT. GENERAL EQUIPMENT MAINTENANCE TRAFFIC SIGNALS EQUIPMENT MAINTENANCE TRAFFIC SIGNALS PROFESSIONAL SERVICES FIRE DEPT. GENERAL EQUIPMENT REPLACEMENT PSTF FIRE TOWER CONFERENCES & SCHOOLS FIRE DEPT. GENERAL CONFERENCES & SCHOOLS FIRE DEPT. GENERAL R55CKREG LOG20000 CITY OF EDINA 9/27/2011 14:00:44 Council Check Register Page - 28 9/29/2011 -9/29/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 3,513.16 351934 9/29/2011 101055 UNIVERSITY OF MINNESOTA 110.00 PESTICIDE APPLICATOR WORKSHOP 271973 2011 LPAT PLUS 5631.6104 CONFERENCES & SCHOOLS CENTENNIAL ADMINISTRATION 110.00 351935 9/29/2011 100050 USPS - HASLER 4,000.00 ACCT # 75983 271835 092211 1550.6235 POSTAGE CENTRAL SERVICES GENERAL 4,000.00 351936 9/2912011 101058 VAN PAPER CO. 1,386.57 TOWELS, LINERS, TISSUE 271585 210863 -00 5421.6406 GENERAL SUPPLIES GRILL 27.43 CLEANER, PLATES 00007513 271836 210408 -00 5862.6406 GENERAL SUPPLIES VERNON SELLING 665.20 LIQUOR BAGS 00007513 271836 210408 -00 5862.6512 PAPER SUPPLIES VERNON SELLING 120.22 LIQUOR BAGS 271837 209819-00 5862.6512 PAPER SUPPLIES VERNON SELLING 117.86- CREDIT 271838 210495CM 5862.6512 PAPER SUPPLIES VERNON SELLING 47.82 FOAM SOAP 00007512 271974 211207 -00 5840.6406 GENERAL SUPPLIES LIQUOR YORK GENERAL 2,131.38 351937 9/29/2011 102970 VERIZON WIRELESS 36.22- 271688 2628040475 5311.6188 TELEPHONE POOL OPERATION 32.68 271686 2628040475 5952.6188 TELEPHONE RECYCLING 65.02 271686 2628040475 1600.6188 TELEPHONE PARK ADMIN. GENERAL 67.33 271688 2628040475 1495.6188 TELEPHONE INSPECTIONS 176.38 271688 2628040475 1120.6188 TELEPHONE ADMINISTRATION 286.00 271688 2628040475 1470.6188 TELEPHONE FIRE DEPT. GENERAL 529.99 271688 2628040475 1554.6406 GENERAL SUPPLIES CENT SERV GEN - MIS 1,121.18 351938 912912011 101063 VERSATILE VEHICLES INC. 895.00 GOLF CART RENTAL 271975 57776 5423.6216 LEASE LINES GOLF CARS 895.00 351939 912912011 128680 VIDACARE CORPORATION 501.55 AMBULANCE SUPPLIES 00003641 271749 17323 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 501.55 351940 9129/2011 101066 VIKING ELECTRIC SUPPLY 417.49 POWER OUTLET 00001679 271689 5712523 1552.6530 REPAIR PARTS CENT SVC PW BUILDING 141.13 BULBS, FUSES 00001950 271690 5738040 1322.6530 REPAIR PARTS STREET LIGHTING ORNAMENTAL 178.09 BULBS, FUSES 00001950 271690 5738040 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 28.62 STREET LIGHT 00001942 271691 5726912 1322.6530 REPAIR PARTS STREET LIGHTING ORNAMENTAL R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 -9/29/2011 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 81.15 BREAKER 00001864 271976 5712793 1552.6530 REPAIR PARTS 9/2712011 14:00 :44 Page - 29 Business Unit CENT SVC PW BUILDING COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING PROFESSIONAL SERVICES PLANNING GENERAL SUPPLIES GENERAL SUPPLIES CENT SVC PW BUILDING FIRE DEPT. GENERAL PROFESSIONAL SERVICES DISTRIBUTION CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT PROFESSIONAL SERVICES ART CENTER ADMINISTRATION COST OF GOODS SOLD ART SUPPLY GIFT GALLERY SHOP COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE YORK SELLING 846.48 351941 912912011 119464 VINOCOPIA 234.50 271803 0044586 -IN 5862.5515 244.75 271804 0044585 -IN 5862.5512 479.25 351942 9/2912011 100023 VOGEL, ROBERT C. 1,500.00 GRANDVIEW SMALL AREA PLAN 271774 211018 1140.6103 1,500.00 351943 9129/2011 124959 W. L. HALL COMPANY 210.00 REPLACE DOOR GLASS 271692 28615 1552.6406 210.00 351944 912912011 129142 WALLY'S SERVICE STATION INC. 64.22 FUEL 271750 091411 1470.6406 64.22 351945 9/2912011 123616 WATER CONSERVATION SERVICE INC 220.40 LEAK LOCATE 00001976 271775 2720 5913.6103 220.40 351946 912912011 129563 WATER HEATER PLBG CO INC 220.00 FAUCET REPAIR - 4712 W 70TH ST 271839 FLORENZANO 01367.1705.21 220.00 351947 912912011 129559 WEDERSTROM, LORELEE 50.00 JURIED SHOW WINNER 271985 092211 5110.6103 50.00 351948 912912011 116768 WET PAINT INC. 195.09 ART SUPPLIES 00009193 271977 013821 5120.5510 195.09 351949 9/29/2011 101033 WINE COMPANY, THE 193.53 271567 279250 -00 5822.5513 971.92 271805 280028-00 5862.5513 938.15 271895 279855-00 5842.5513 2,103.60 9/2712011 14:00 :44 Page - 29 Business Unit CENT SVC PW BUILDING COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING PROFESSIONAL SERVICES PLANNING GENERAL SUPPLIES GENERAL SUPPLIES CENT SVC PW BUILDING FIRE DEPT. GENERAL PROFESSIONAL SERVICES DISTRIBUTION CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT PROFESSIONAL SERVICES ART CENTER ADMINISTRATION COST OF GOODS SOLD ART SUPPLY GIFT GALLERY SHOP COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE YORK SELLING R55CKREG LOG20000 CITY OF EDINA 9/27/2011 14:00:44 Council Check Register Page - 30 9/29/2011 -9/29/2011 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 351950 912912011 101312 WINE MERCHANTS 396.48 271806 378111 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 194.24 271807 378109 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 241.12 271808 377215 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 8.00- 271809 55092 5822.5513 COST OF GOODS SOLD WINE BOTH ST SELLING 24.00- 271810 55093 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 40.00- 271811 55096 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 301.04 271896 378108 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 776.96 271897 378110 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,837.84 351951 9/2912011 124291 WIRTZ BEVERAGE MINNESOTA 1,063.35 271568 630975 5662.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,449.75 271569 629159 5822.5513 COST OF GOODS SOLD WINE BOTH ST SELLING 1,537.34 271570 625299 5822.5512 COST OF GOODS SOLD LIQUOR BOTH ST SELLING 8,092.85 271812 _632566 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 2,218.65 271813 632567 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 13,575.24 271814 632568 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 73.10 271815 632569 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 456.24 271898 634247 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,863.85 271899 632573 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 115.63 271900 632574 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 3,931.76 271901 632575 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5,582.36 271902 632572 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,109.42 271903 632570 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 594.96 271904 634475 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 42,664.50 351952 912912011 124529 WIRTZ BEVERAGE MINNESOTA BEER 21.50 271571 801767 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 2,505.60 271572 801766 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 443.00 271587 801763 5421.5514 COST OF GOODS SOLD BEER GRILL 3,272.30 271816 802305 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 20.20 271817 802306 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 107.70 271818 801984 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 4,004.80 271819 801983 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 2,267.70 271905 802861 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 45.00 271906 802862 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 365.80 271978 803949 5421.5514 COST OF GOODS SOLD BEER GRILL 13,053.60 351953 9/2912011 118395 WITMER PUBLIC SAFETY GROUP INC R55CKREG LOG20000 CITY OF EDINA Council Check Register 9/29/2011 — 912912011 Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description 105.09 HELMET SHIELDS 00003596 271751 E854775 1470.6552 PROTECTIVE CLOTHING 105.09 351954 9/2912011 102228 WOOLDRIDGE, MARY 97.38 MILEAGE REIMBURSEMENT 271979 092311 5410.6107 MILEAGE OR ALLOWANCE 97.38 351965 9129/2011 105740 WSB & ASSOCIATES INC. 134.00 VALLEY VIEW ROAD STUDY 271693 1 -01686 -220 01238.1705.20 CONSULTING DESIGN 112.78 70TH ST CONSTRUCTION SERVICES 271980 10- 01686 -180 03457.1705.21 CONSULTING INSPECTION 751.88 70TH ST CONSTRUCTION SERVICES 271980 10- 01686 -180 05503.1705.21 CONSULTING INSPECTION 1,503.76 70TH ST CONSTRUCTION SERVICES 271980 10- 01686-180 06043.1705.21 CONSULTING INSPECTION 1,616.54 70TH ST CONSTRUCTION SERVICES 271980 10-01686 -180 08057.1705.21 CONSULTING INSPECTION 1,842.11 70TH ST CONSTRUCTION SERVICES 271980 10-01686 -180 06044.1705.21 CONSULTING INSPECTION 3,684.21 70TH ST CONSTRUCTION SERVICES 271980 10- 01686 -180 04369.1705.21 CONSULTING INSPECTION 28,082.72 70TH ST CONSTRUCTION SERVICES 271980 10-01686 -180 01367.1705.21 CONSULTING INSPECTION 926.44 44TH ST IMPROVEMENTS 271981 11 -01686 -170 06045.1705.21 CONSULTING INSPECTION 1,139.07 44TH ST IMPROVEMENTS 271981 11- 01686 -170 03466.1705.21 CONSULTING INSPECTION 4,556.28 44TH ST IMPROVEMENTS 271981 11- 01686 - 170 04381.1705.21 CONSULTING INSPECTION 10,084.57 44TH ST IMPROVEMENTS 271981 11- 01686 -170 05516.1705.21 CONSULTING INSPECTION 21,262.64 44TH ST IMPROVEMENTS 271981 11 -01686 -170 01383.1705.21 CONSULTING INSPECTION 75,697.00 351956 912912011 101726 XCEL ENERGY 47.36 51- 5276505 -8 271694 296458320 1330.6185 LIGHT & POWER 12,135.00 51- 6644819 -9 271993 297663757 552D.6185 LIGHT & POWER 12,182.36 351957 9/29/2011 119647 YOCUM OIL COMPANY INC. 16,383.60 UNLEADED FUEL 00006452 271695 453934 1553.6581 GASOLINE 10,287.43 DIESEL FUEL 00005452 271696 453504 1553.6581 GASOLINE 26,671.03 361958 9/29/2011 120099 Z WINES USA LLC 219.50 271820 10524 5862.5513 610.00 271907 10525 5842.5513 598,876.97 Grand Total 9/27/2011 14:00:44 Page - 31 Business Unit FIRE DEPT. GENERAL GOLF ADMINISTRATION A -238 TRANSIT LIVABLE COMM TLC SS-457 W70TH TS IMPLEMENTATION WM -503 W70TH ST TRAFFIC STUDY TS-43 W 70TH ST RECON L-57 W 70TH ST RECON TS-44 W 70TH ST RECON STS -369 W 70TH STREET BA -367 W70TH TRAFFIC IMPLEMENT TS-45 W 44TH ST RECON SS-466 W 44TH ST RECON INTERLACHEN BLVD SIDEWALK W 44TH ST RECON BA -383 W44TH ST TRAFFIC SIGNALS EDINBOROUGH PARK EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE YORK SELLING Payment Instrument Totals Check Total 598,876.97 Total Payments 598,876.97 R55CKSUM LOG20000 CITY OF EDINA Council Check Summary 9/29/2011 - 9/29/2011 Company Amount 01000 GENERAL FUND 109,021.06 02200 COMMUNICATIONS FUND 10,436.64 02400 BRAEMAR MEMORIAL FUND 42.00 04000 WORKING CAPITAL FUND 102,744.70 04800 CONSTRUCTION FUND 4,753.00 05100 ART CENTER FUND 20,369.32 05200 GOLF DOME FUND 205.75 05300 AQUATIC CENTER FUND 474.45 05400 GOLF COURSE FUND 16,645.97 05500 ICE ARENA FUND 24,705.53 05600 EDINBOROUGH/CENT LAKES FUND 21,764.07 05800 LIQUOR FUND 172,222.05 05900 UTILITY FUND 92,757.13 05930 STORM SEWER FUND 9,675.89 05950 RECYCLING FUND 32.68 07400 PSTF AGENCY FUND 7,932.34 09900 PAYROLL FUND 5,094.39 Report Totals 598,876.97 We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing polici s and procedur a ll 9/27/2011 14:01:33 Page- 1 CITY OF EDINA CITY: COUNCIL CREDIT CARD PAYMENT REGISTER 7/26/11 - 8/25/11 Card Holder lerchar Account Name Trans Date Amount Purchase Discription Merchant Name Merchant City State Code WAYNE HOULE 2011/07/29 WAYNE HOULE 2011/08/16 WAYNE HOULE 2011/08/24 JOHN KEPRIOS 2011/07/26 JOHN KEPRIOS 2011/07/27 JOHN KEPRIOS 2011/07/28 JOHN KEPRIOS 2011/07/28 JOHN KEPRIOS 2011/08/03 JOHN KEPRIOS 2011/08/03 JOHN KEPRIOS 2011/08/03 JOHN KEPRIOS 2011/08/04 JOHN KEPRIOS 2011/08/05 JOHN KEPRIOS 2011/08/09 JOHN KEPRIOS 2011 /08/10 JOHN KEPRIOS 2011/08/12 JOHN KEPRIOS :,2011/08/15 JOHN KEPRIOS 2011/08/16 JOHN KEPRIOS` 2011/08/17 JOHN .KEPRIOS 2011/08/22 JOHN 'KEPRIOS 2011/08/23 JEFF LONG. 2011/07/28 JEFF LONG 2011/08/09 JEFF LONG 2011/08/09 JEFF LONG 2011/08/10 JEFF LONG : 2011/08/17 °JEFF LONG' 2011/08/23 DEB MANGEN _ 2011/08/03 DEB MANGEN 20,11/08/10 DEB MANGEN 2011/08/11 DEB MANGEN 2011/08/12 DEB MANGEN. 2011/08/16 DEB MANGEN 201.1/08/23 SCOTT NEAL 2011/08/12 SCOTT NEAL _ 2011/08/12 $200.00 SEMINAR REGISTRATION ACT*BLUE CROSS AND BLU 877 - 551 -5560 CA $134.65 LOG BOOKS SAFETY MEETING OUTLINE: 815- 4640200 IL $3.20 TOOLS AUTO VALUE PRINCETON PRINCETON MN $24:78 POSTAGE POSTNET MN #110 RICHFIELD MN $100.00 POSTAGE PITNEYBOWES- POSTAGE�'.800 -466 -8454 CT $27.62 EQUIPMENT RENTAL PB METER RENTAL " 800 - 228 =1071 CT $174.60 YOUTH SUMMER PROGRAM CUB FOODS #3128: :EDINA= MN $547.58 °SOCKS VISR WWWVISR.NE NC $432.52 YOUTH SUMMER PROGRAM DAVANNI'S #15 EDINA . MN $8.57 WHEELWRITER CORRECT TAPE STAPLS92.16160341000 , 800- 3333330 CA $26.31 WHEELWRITER RIBBON STAPLS9218160341000 800=3333330 . CA . $159.98 DOG, WASTE BAGS GOGGLE *911SAVEBEANS GOOGLE.COM/1CA $.2,285.00, MRPA ANNUAL CONFERENCE(7) MN RECREATION AND PARK 763 -571- -1305 MN $35.00 ATHLETIC PROGRAM AWARD POOR RICHARDS COMM BLOOMINGTON'MN $50.87 TENNIS PROGRAM DAVANNI'S #15 EDINA MN $54.69 TRIPOD:BOOM MIKE GUITAR CENTER #392 EDINA MN $35:00 ATHLETIC PROGRAM AWARD EDINA LIQUOR VERNON EDINA MN $11:81 ADAPTIVE REC:PROGRAM TARGET 00023135 EDINA MN $192.00 POSTAGE.STAMPS USPS_2663270433340,9905 MINNEAPOLIS � MN $102.40 POSTAGE STAMPS USPS.-26632704333409905 MINNEAPOLIS MN $90:09 TONERS.FOR,PRINTER BESTBUY ,00000069 EDINA-. MN $369.40 CONFERENCE - MELANDER DELTA AIR 0068673797819 ATLANTA GA $369.40 .CONFERENCE -KUSKE DELTA AIR 0068673797820 ATLANTA GA $68.63 TONERS FOR PRINTER OFFICE MAX , 800 =283 -7674 IL $340.00 AED BATTERIES AED SUPERSTORE 800- 544 =0048- -WI $70.00• NEW OFFICER TESTING DAVANNI'S #15 EDINA MN $233:613 COUNCIL WORKSHOP D BRIAN'S DELI -#6- MINNEAPOLIS MN -$2.75 TRIBUNE ARCHIVES NEWSLIBRARY.COM ARTICI800- 896 -5587 VT $38.00 CONFERENCE- SWENSON SENSIBLE LAND USE COAL :-952=645-0505 MN $166.59- SCHOOUCOUNCIL MEETING PATISSERIE MARGIO. EDINA, 952.L9260548' MN $245.89 COUNCIL WORKSHOP D BRIAN'S DELI -#6 MINNEAPOLIS `MN. $1:05.50._ COUNCIL"MEETING PANERA BREAD #1.307 SAINT LOUIS P MN= $902.40 MEMBERSHIP ICMA INTERNET 202- 962 -3547 DC $20.09 BOOK AMAZON MKTPLACE PMTS; AMZN.COM /BILI WA Page 1 1260.6104 1240.6406 1553.6556 1624.6406 5621.6235 5621.6235 1624.6406 5620.5510 1600.4390.06 1600.6406 1600.6406 5630.6406 1600:6104. 4077.6406 1623.6406 1627:6103 '4077:6406 1629.6406 5410.6235 . 5410.6235 1400.6406 1400.6104 1400.6104 .1400.6406 1400:6406 1400.6106 1100.6106 1100.6103 1100.6104 1100.6106 1100.6106 1100.6106 1120.6105 1120.6405 $10,350.76 Page 2 We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing policies and 4��// CITY OF EDINA CITY COUNCIL CREDIT CARD PAYMENT REGISTER 7/26/11 - 8/25/11 Card Holder lerchar Account Name Trans Date Amount Purchase Discription Merchant Name Merchant City State Code SCOTT NEAL 2011/08/15 $64.70. MEETING BRAEMAR GRILL EDINA MN 1120.6106 SCOTT NEAL 2011/08/22 $6.00 PARKING FOR MEETING METRO PARKING RAMP MINNEAPOLIS MN 1120.6106 SCOTT NEAL 2011/08/22 $21.00 PARKING FOR MEETING XCEL PARKING #0002 MINNEAPOLIS MN 1120.6106 JOHN WALLIN 2011/07/27 $697.34 UPS FOR AV ROOM WWW.NEWEGG.COM 800 - 390 -1119 CA 2210.6710 JOHN WALLIN 2011/08/09 $289.99 PLANNERS CONFERENCE PAYPAL'MNAPA 402 - 935 -7733 CA 1140.6104 JOHN WALLIN 2011/08/11 $242.41 CAMCORDER PROJECTOR AMAZON.COM AMZN.COM /BILI WA 1554.6406 JOHN WALLIN 2011/08/12 $673.13 POCKET PROJECTOR AMAZON MKTPLACE PMTS AMZN.COM /BILI WA 1554.6406 JOHN WALLIN 2011/08/16 $161.66 SOFTWARE UPGRADE DAKTRONICS, INC. 605 - 692 -0200 SD 1551.6406 JOHN WALLIN 2011/08/17 $70.00 REGISTRATION - STEGNER MN HISTORICAL SOCIETY 2 651- 2962155 MN 1140.6104 JOHN WALLIN 2011/08/17 $90.00 REGISTRATION -CARR MN HISTORICAL SOCIETY 2 651 - 2962155 MN 1140.6104 JOHN WALLIN 2011/08/17 $90.00 REGISTRATION -ANGER MN HISTORICAL SOCIETY 2 651 - 2962155 MN 1140.6104 JOHN WALLIN 2011/08/18 $38.00 PLANNING CONFERENCE SENSIBLE LAND USE COAL 952 - 545 -0505 MN 1140.6104 JOHN WALLIN 2011/08/23 $38.00 PLANNING CONFERENCE SENSIBLE LAND USE COAL 952 - 545 -0505 MN 1140.6104 ROBERT WILSON 2011/07/29 $189.00 LICENSE RENEWAL VUE "LICENSING 800 - 274 -3444 MN 1190.6105 ROBERT WILSON 2011/08/19 $35.35 ASSESSORS MEETING STARBUCKS CORP0002592,i EDINA MN 1190.6106 ROBERT WILSON 2011/08/19 $15.18 ASSESSORS MEETING JERRY'S FOODS EDINA MN 1190.6406 $10,350.76 Page 2 We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing policies and 4��// (r REPORT /RECOM M FN nnTinlu To: MAYOR AND COUNCIL Agenda Item Item No. IV.C. From: Jennifer Bennerotte Communications & Marketing Director ® Action ❑ Discussion ❑ Information Date: October 4, 2011 Subject: Request for Purchase — Website Redesign and Intranet Recommendation: Motion approving JesseJames Creative as the City of Edina's website redesign and intranet design consultant and use of its "OrgCentral" content management system at a cost not to exceed $85,000. Info/Background- The City first developed a website in 1997. It was redesigned in 2001. The current website was launched after a second redesign in 2006. The current site, developed using Microsoft FrontPage and currently maintained using Microsoft Expression Web 4, is located at ci.edina.mn.us. The Communications & Marketing Department has historically planned a redesign of the site every five years. A redesign of the site is much needed, as the technology used to create the site is dated and limiting. Multiple programming languages are used in the current website's applications and features. Several third -party applications have been incorporated into the site over the years. No content management system is used. After usability test of the current website was completed and a handful of focus groups held in the spring, a Request for Proposals for the website redesign project was issued July 1. The City seeks a partner to create a dynamic website that is designed and organized in a manner that allows users with limited computer experience to easily find and access information; acts as a marketing tool for the City to highlight the community, its assets and attractions to potential residents and businesses; is easy to update and modify; can be viewed on mobile devices and incorporates additional components such as ecommerce, email subscription service, video streaming and GIS. Twenty -one proposals from firms all over the country were received for the project. After an initial review by members of the Communications & Marketing Department, six firms were interviewed for the project by Communications & Marketing Director Jennifer Bennerotte, Communications Coordinator Jordan Gilgenbach, Assistant City Manager Karen Kurt, Communications Assistant /Crime Prevention Coordinator Kaylin Martin, Edinborough Park Assistant Manager Susie Miller and I.T. Director Matt Sisterman. Then, demonstrations of the content management systems of three companies were tried and tested by staff. We believe JesseJames Creative offers the best solution with its "OrgCentral" content management, system for our website redesign project. Besides helping to develop the key content areas and functional elements of the site, their solution will allow for: • Additional social media bookmarking functionality • People /constituent management • Working areas for City Council, boards and commissions, working groups and others • "My Edina" dashboard • Better integration of blogs and citizen engagement blogsite • Dynamic calendars and event management • Document and resource libraries • The "RFP Zone" • Built -in "mail blaster" for "City Extra" use, which will allow us to discontinue service with another third -party vendor • Built -in polls and surveys • More photo and video galleries • Streamlined ecommerce • More robust Staff Directory Though the firm has no other municipal clients in Minnesota, JesseJames Creative has a great deal of experience working with governments, nonprofits and private entities around the country. Their client list includes Pagosa Springs, Colo.; Cheney, Wash.; Bethel, NY; Pleasantville Chamber of Commerce; UNICEF; and Association of Fish & Wildlife Agencies. Reference checks were completed. JesseJames Creative has proposed a flat fee, not -to- exceed budget of $60,000 for the website redesign project outlined in the RFP. It is estimated to take 16 weeks to complete the project once it begins. The RFP did not include the City's existing online invoicing system, golf lesson registration system or skating lesson registration system. Neither did it include a feature that has been on the City's "wish list" for technology for several years: an online space rental module for all of the City's meeting rooms, fields and recreational spaces and banquet facilities. It is envisioned that such a system would be used by all departments and facilities to publicize spaces they have available for use, provide a real -time availability calendar for each, and accept reservations (paid and unpaid) online. JesseJames Creative is willing to include the migration of the online invoicing system in the project at no additional cost, complete and integrate golf and skating lesson registration for $7,500, and develop the online space reservation module for $12,000. The Communications & Marketing Department budgeted $100,000 for the website redesign project. JesseJames Creative's total flat fee, not -to- exceed cost for the project with the additional features is below that at $79,500. Earlier this year, City Manager Scott Neal charged the I.T. and Communications & Marketing departments with creating an intranet site for employees. Leveraging the CMS infrastructure designed for the website, JesseJames Creative can create and produce the City's intranet site to support all current departments of the City for a flat fee, not -to- exceed budget of $25,000. The project can be paid for out of the Communications Fund. THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Appendix A RELEVANT CASE STUDIES ............................................................................ ............................... SAMPLE PROJECT DOCUMENTS ............................................................................ ............................... RESPONDENT QUESTIONS ............................................................................ ............................... Appendix B REFERENCES E THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Executive Summary The City of Edina, incorporated in1888 is a fully developed first ring suburb of Minneapolis with a current population of 47,941. More than 98 percent of the City is developed. Major employers include Dow Water & Process Solutions, Internationa Dairy Queen, Nash Finch and Regis. The City seeks a partner to create a dynamic website that is designed and organized in a manner that allows viewers with limited computer experience to easily find and access information; acts as a marketing tool for the City to highlight the community, its assets and attractions to potential resi- dents and businesses; is easy to update and modify; can be viewed on mobile devices and is able to incorporate additional components such as ecommerce, email subscription service, video streaming and GIS. Preliminary Scope of Work A final scope of work will be developed with the City and the respondent submitting the selected proposal ( "The Contractor ") at the time of selection. The following acts only as a preliminary scope to generally communicate the City's expectations. The City wants to completely redesign its web- site so that residents, businesses and visitors, both current and potential,will easily navigate and be able to access information, communicate with the City through surveys and online comment sub- missions, and download any necessary City forms. This RFP is for web design services only, and does not include hosting the site. The City is, however, open to the idea of switching web hosting service providers. The proposals for redesign of the website should include or account for the fol- lowing: • Design a unique, visually attractive website to completely fulfill all City requirements either in this proposal or in discussions with the City. • Provide a self supporting, consistent, user friendly navigation framework for The City website that is understandable to users on all levels. No knowledge of code is necessary. • Design a unique home page for the City website that will be copyrighted by the City. The Design should be simple and allow users to easily access relevant information. • Design a template for all pages within the main site and templates for at least nine sub sites (Ar- neson Acres Park, Braemar Arena, Braemar Golf Course, Centennial Lakes Park, Edina Art Center, Edina Aquatic Center, Edina Liquor, Edina Senior Center and Edinborough Park). All pages must be consistent in design, look professional and enhance the image of the City. Though similar in design, each of the sub sites should be individually branded. • Contractor should maintain timely and regular communication with the City during the development process. • Assist with the development of web page content so information is organized, easy to access and has a uniform, consistent format for the entire site. • Provide migration of content from current website to newly designed website. • Aid the City in transitioning to the new website and CMS including: staff training and the pro- duction of a guide book or instructions on changing /updating the website. The primary purpose of the website is as a communication tool between the City and outside stakeholders. To best meet the needs of both, it is expected that the completed website include each of the following components: • Integration with social networking websites • Mobile device compatibility for all website content 3 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Preliminary Scope of Work (continued) • Provide a robust search function that allows the user to search the whole site or subsections within the site. • Include a sitemap. • Design a very prominent "contacts" page that allows the user to search for a staff member by - name or department. • A robust and dynamic real -time calendar with a listing of important dates and community events, which can be divided (and in turn filtered) according to department or category or other criteria. • The ability to create multiple separate calendars and news pages based on category and /or department. • The system will provide the functionality to easily post emergency notices on the website homepage. • The CMS will provide the ability to create different but duplicate instance of a page in multiple areas of the website navigation. • Functionality that provides ability to download applications necessary to view information. • The CMS features allow site admins to conduct online polls and surveys with responses in mul- tiple formats and provide ability to publish those polls and surveys or include in an eblast. • Provide capability for users to complete various forms online. • The CMS does provide the functionality for users to complete ecommerce transactions safely and securely. • Provide the ability for staff to blog via a standalone blog that would allow the option for com- menting by users. Key Project Requirements • The site will be unique, look professional, and uniformly represent the City in interaction with residents, businesses and visitors both current and potential. • Designs for each page will be consistent site -wide. • The homepage for the new site must represent the quality and character of the City. • Each page will be designed as to allow printing via a print button with a printer friendly CSS. • The site will be designed to be accessible by visitors and constituents with limited computer knowledge. No code knowledge for the new site or its supporting systems is necessary. • The site design will be as compliant with Section 508 and Americans with Disabilities Act guide- lines as reasonably possible. • The new site-will be easy to update by unlimited numbers of City staff using City owned soft- ware. • The City's Communications.and Marketing Department would get full and unlimited access to the website code. • The Content Management System will allow The City the ability to post unlimited amount of content at no extra cost to The City. 4 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Firm Profile: JesseJames Creative, Inc. Established in 1989, JesseJames Creative is a full - service, multi - disciplinary marketing communi- cations firm based in New York City. Since 1997, the majority of our business has been in helping our clients leverage the interactive space to do more business, communicate more transparently with constituents and streamline their internal and external business processes. In the past five years we have been almost exclusively focused on the association and non profit space and have devolved a significant software platform targeted specifically to the needs of this audience. After many successful years in business, we offer our clients a unique mix of traditional marketing smarts, highly original design skills and stress - tested high -end technical abilities. Having this mix of skills and experience all under one roof generally results in a highly- cohesive end product. From pure marketing websites to data - driven and highly dynamic intranets to portals to extranets to business process- driven web applications, if it can be done in a browser, chances are we've built it. The firm's full suite of services related to website and web application development include: interactive strategy, business process consulting, on and offline marketing strategy, user interface design, copywriting and content development, information architecture, usability testing, web application design, database design and administration, front- and back -end programming and search engine optimization. What Makes Us Different • We're small enough to be nimble but experienced enough to think BIG. • We have intentionally maintained a flat organizational structure so that we don't bog our clients (or ourselves) down in meaningless rhetoric and extra paper work. • We are creative thinkers in every area: Marketing and branding, promotion, interface design as well as project management and technology. • We live and breathe customer experience. • We build relationships with our clients and their customers. What Makes Us Tick • Implement processes geared towards achieving goals —not towards creating more processes. • Deliver a real ROI on our clients' investments. • Make principles and senior team constituents available throughout the project life cycle. • See the bigger picture, strategy -wise, without losing sight of the details. • Strategize and build with an eye towards scalability— create solutions that can grow with our clients' businesses. • Encourage creativity and cross - pollination of ideas between marketing, design and technical teams. • Be flexible and responsive. • Be agnostic towards media and technology: Employ the best tools for the job based on merit. • Bill fairly: We expect to be fairly compensated for our work, in a timely fashion. In turn, we sweat blood for our clients. 5 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 The Team We are pleased to present a diverse and experienced .team to work with you on the 1 redesign of The City of Edina website and supporting systems. Collectively; we have .the experience to not only design and build the tools you want, but guide the many strategic decisions that go into making sure the solutions we provide (from both the marketing and technology perspectives)'serVe the long term goals of Edina. Truly multi - disciplinary, our team includes experts in branding, communications, information archi- tecture, user experience, project management and of course, technology. We. bring (in our humble opinion) a unique blend of strategic smarts, award-'Winning design skills and,high -end technical " ability to the table. Jim Tormey: Primary Contact and Co- Creative Director Jim Tormey co- founded JesseJames Creative in 1989. Prior to launching the firm, Jim had 10 years experience as a design consultant. Jim' brings a wid r ange of experience to JesseJames in- cluding work for CBS Records, The Bank of New York and the Meredith Corporation. -An expert in user experience and information architecture, Jim makes sure that every site or application we - build is as intuitive and Simple ,.to use, as it is powerful. Jim has been active in various, community efforts including the NY New Visions Cultural sub - committee 'and his local Community Board. Jim sits on the Board of the Entrepreneurs' Organization in NY as Communications Chair. Jesse Warren: Co- Creative Director Jesse Warren co- founded JesseJames Creative. Prior to that, she spent 10 years in the advertising business at a variety of top New York agencies. As a senior copywriter, Jesse created successful print and television campaigns for clients such as McDonald's, the U.S. Space Foundation, HBO Video, American Movie Classics and Chase Manhattan Bank. An expert copywriter and editor, Jesse is responsible for developing the words, content and overall messaging that powers our projects — everything from marketing copy to online help to user manuals. Elizabeth Castagna: Senior Art Director With over 15 years of visual design experience for some of the largest corporations in the world, in- cluding AT &T, BMG Music,and The Public Broadcasting Corporation, Elizabeth is responsible for creating web user interfaces that mix branding, messaging and functionality. Elizabeth oversees our highly capable team of production artists on every project. At JesseJames Creative, she has ap- plied her considerable talents,to web -based projects of virtually every description. Deepak Sivare: Technical Lead Deepak is the technical lead at JJC and oversees our exceptionally strong programming team. With a career spanning nearly a decade in the Information Technology industry, Deepak has been a driving force in the successful outcome of dozens of complex projects including our own OrgCen- tral platform. A self - described "LAMP Ninja," Deepak is the rare technologist hat is as comfortable envisioning the strategic business and user interface issues of project as he is doing the actual pro- gramming that brings it all together. 9 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 The Team (continued) Special Advisors to the Project Everyone on the team assembled for this project recognizes what Jonathan Tisch, CEO of Lowes Hotels, calls 'The Power of We' —the art of creating lasting success through creative partnerships. We strongly agree with The City's philosophy that success is largely driven by open dialog and a willingness to work together towards the common good. In that spirit, we plan to leverage of our broad network of relationships during this project. Think of the advisory team we've already started to build as another source of insight, expertise and inspira- tion that we can tap in addition to your team. Ana Nolan A graduate of the Stanford University Graduate School of Business, Ana brings a blend of Urban - planning, design and broad - reaching business acumen to every project. As a consultant, she has spearheaded many successful projects for the Community Redevelopment Agency of Los Angeles (CRA/LA). These have included community meeting and workshop facilitation, logistical coordina- tion,grant writing and the planning and execution of key events such as the Open Space Forum at Augustus Hawkins Park. Ana is a member of the California Redevelopment Association. Marian Imperatore Marian began her career as an urban design and planning professional at Skidmore, Owings & Merrill in New York. During her notable career, she has worked with many collaboration -based organizations including the Regional Planning Association, The Van Alen Institute and New York New Visions. Marian also played a key role in the post -911 Imagine New York workshops. She graduated magna cum laude from Princeton University where she also received a master's degree in architecture. THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Why JJC and The City of Edina? JesseJames Creative has significant experience conceptualizing, designing and building exactly the kind of websites, databases and supporting Content and Business Management Systems that The City of Edina is considering. As a truly multi - disciplinary firm, our expertise includes research and strategy... branding and interface design... programming and application development. Our clients of late include state, county and local governments, membership associations, munici- palities and non - profit organizations. Our approach is unique in that it merges marketing and com- munications strategy with content management and key organizational management tools into a single highly integrated system. (All web based of course). We are members of the ASAE and supporters of the National Non Profit Congress and The New York State Association of Municipal Purchasing Officials. In his spare time, partner Jim Tormey serves as a board /committee member /advisor for various associations and civic organizations in- cluding The Entrepreneurs' Organization, The Executives' Association, Community Board 5 and New York New Visions. Technical Chops and Value From large scale, content -rich intranets to content and advertising driven media sites, to custom CMS systems, if it can be done in a browser, chances are we've done it. From the perspective of The City, our experience, knowledge base and software library is substan- tial. And that means we can deliver a lot of bang for the buck. Whether we work with OrgCentral, our own L.A.M.P. -based platform, or a framework like Drupal, our approach is really a blend of our existing code bases and true bespoke or custom software. This is a best -of- both - worlds approach that gives your organization the ability to get exactly what it needs in a single, elegant and highly -in- tegrated solution. A Future -Proof Perspective We've worked with enough organizations over the years to know that no two are alike and that not one group ever stops growing. With that in mind, our future - looking process and coding approach ensures that new features and functionality can always be added time and cost effectively as your needs evolve. This flexibility will become hugely important as Edina's online presence becomes more and more important. A Connection To Your Subject Matter In addition to our 'day jobs,' the constituents of our team are also involved in many associations, and community /local government organizations as board constituents, advisors and volunteers. This perspective, coupled with our experience as marketers and software developers, gives us a unique understanding of the opportunities (and challenges) that City's like Edina face. Let's Jump In What follows is an introduction to our approach to marketing and database driven website design projects as well as some insight into the approach we would take with the City site and Intranet. There are still many points that need to be clarified before a project of this nature can begin. That said, please view the following recommendations as a starting point to a larger discussion and what we trust will be a productive and iterative collaboration between your team and ours. E:3 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 A Unique Approach to Content Management Our experience specifying and building Content Management Systems is especially strong. Every site we build has a carefully crafted web -based Content Management System and WYSIWYG ad- ministrative areas on the back -end to allow input and changes to the content of the site by non- technical staff. We take as much care on the user interface of our admin systems as we do on the front -ends of the sites we build. Intuitive, simple and uncluttered are terms our clients have used to describe our systems. In addition to extensive experience with Drupal (and almost every other open source and commer- cial CMS system out there) we have built what we feel is a best -of -breed a custom CMS /Business Management platform that we have employed for many local and state organizations, non - profits and associations. That platform is called OrgCentral. After what you are used to with your current site, you will find this system a real pleasure to use. Software aside, it's worth noting that our Content Management philosophy also expands beyond the classic definition of content (that which appears on the website). In many cases, we also identify opportunities to create and integrate functionality designed to better facilitate and stream- line business processes within an organization. For Edina, these functions may include, but are not limited, to committee management, email com- munications, event management and registration, surveys, document management and team col- laboration. k . _ aq a„s Paget, 4` nuvigation rW !.`1M e,rN xxF4p r'9aMM Ny Ya5 iYP:�bf�a f4 31� �NKi1ItlYte eiyt jw +3aittatna.tW'ex �#!�. $gyp' W'd a Wtax' 0Ak " lea .w+.+ern� M fryluereW tlr t >�esar•w sfpM`S E'SY'a?- .A�:f? sM' R CX i3�54l�ffiSt hi�j3%'�G177 ".BM'r.ffi+� YSA"S Sot *,�,.f* t38CL.: '4 LP` 86t>�45 L i5EC1Gk s;«s.aca a+m&e5s.n +a waa ry',y s�,yp'E r%R11M..� sa �.X $qys rnar.�a%°sHs ,rwara; saratthstOfx r.:Fn t }..,,E st•&,c ,»e�»w «a Y.� °>1 tlr..+<a. ^�w.±wa.ws•� Va WWI Y.�NX XlbA $i °.9L �lsT,diY.4Of.# ..... 4#aY.�S #?g .7#a,�i9giYflr.. s..�eas'�s .�mrr.rnaa�Wr Fwara +rw+�». +r.}as�trtau.g'tr °. i. wo :`.$14r* 43NR1Y +NY MBa, ^?wyFk awwtiwa Y..! W:u §qq ��s. awv4ro saa EF "'M`•va b $uaN�w «aE tua ti.ffi rW !.`1M e,rN xxF4p r'9aMM Ny Ya5 iYP:�bf�a f4 31� �NKi1ItlYte eiyt jw +3aittatna.tW'ex �#!�. .w+.+ern� M fryluereW tlr t >�esar•w sfpM`S E'SY'a?- .A�:f? sM' R CX i3�54l�ffiSt hi�j3%'�G177 ".BM'r.ffi+� YSA"S Sot *,�,.f* t38CL.: '4 LP` 86t>�45 L i5EC1Gk N 'aXy+sW,n�aarnwsy�ar gdrvrynig mv...�w.�- aa,+'s13�raf asaw'�sbnk N.}yaq,, a+m&e5s.n +a waa ry',y s�,yp'E r%R11M..� sa �.X ,rwara; saratthstOfx r.:Fn t }..,,E st•&,c ,»e�»w «a Y.� °>1 tlr..+<a. ^�w.±wa.ws•� Y'w ww�p Writ r'wtM..YlwYMq k-++ ♦1.¢�rYHY.EiH`xb a(srEZ• kTwNwe e•rr�,Y�S dY ewtaaN t'ase� +v s..�eas'�s .�mrr.rnaa�Wr Fwara +rw+�». +r.}as�trtau.g'tr °. i. �.t�n�;e�r�' say ^a�«.,�..•�.s:ra-.,a�rtF�taKx r. t Uw x..=11 as Administrative interface screens from recent projects. 9 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Project Management and Work Plan ''We have a process here. It's called doing things." - Herb Kelleher, Founder of Southwest Airlines When it comes to project plans, Herb's comment pretty,much sums it up for us: We have a process geared towards results- -not towards generating paperwork. And we belive in an agile ap- proach not only to coding but to the entire project. The project deliverables outlined., later in this proposal will serve to define the work plan we would implement. In Appendix A we have provided documentation'from other client projects to illustrate how we approach key deliverables such as site maps, wireframes and data "models. .. It's about results. As such, as soon as discovery requirements (functional spec, data, model, etc.) is complete we begin concurrent tracks of development, all with a master plan on how they will merge further down the line. Resources In terms of resources, our team would consist of both firm's senior partners, a project manager, a lead art director, a designer, a technical lead and various front and back end programming staff. All work is done in house which allows to deliver truly elegant, 100% seamless solutions to our clients. From the The City's side, we would like to engage a broad cross section of stakeholders early on. We would look to you for the ultimate guidance on this, but we foresee City officials, local busi- nesses, key residents, etc. As the project progresses, we like to winnow down the 'committee' involved and move to a more streamlined client team capable of providing timely feedback. Project Shifts One of the beauties of web projects is their liquidity. That flexibility, when not managed properly, has also been the death of many great projects. We like to strike a balance not, specing a project and allowing room for happy accidents (technical term) as we; iterate along the way. The key is proper management and open communication'. If, for 'example, we discover a new function- ality or integration idea during discovery, that idea will be speced and priced. If it's not in the cards for launch, we can, put it in the parking lot for the future. Oftentimes, we can at least build in the foundational elements to make future expansion efficient from a time and budgetary perspective. If said feature ends up taking priority, we can explore de- scoping another aspect of the project. In either case, all changes requested or under consideration are always accompanied by a written change order. Proofing/Testing It is understood, that The City will review and'approve all design, content; and listings that appear on the site. Pre- launch; all development will be viewable on our development servers. NOTE: It is our assumption that all content provided will be pre -proof read and pre- approved. We have allocated a block of hours for copy editing and styling as needed. Formal proofreading serv- ices can be provided on an hourly basis if needed. 10 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Project Management and Work Plan (continued) Quality Assurance During development, we work in a team coding environment so a great deal of QA happens organ- ically as the project progresses. We also make every effort to make key content management and other administrator tools available to our clients' teams well before the site is live for training and QA purposes. Regular Communication If over 20 years of experience has taught us anything, it is the importance of regularly scheduled communication. On projects of this nature, with many stakeholders, this is key. To that end, we will set up a project management website online to centralize all assets, the gathering of comments and feedback, etc. In addition, we are big believers in doing a set weekly check -in /update call with key stakeholders during the entire project life cycle. During the discovery phase, we can define who needs to play what role in this process. 11 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 General Project Approach The new site will be the online home of The City of Edina and will represent a complete reimagining of the site's user interface and functional capabilities. That being said, we see this as much more than a website. The new system will play important promotional and informational roles but also serve as a business platform capable of streamlining and centralizing many of your team's key day -to -day activities. More importantly it will become a platform for collaboration and idea exchange between The City, its various constituents and the community at large. Facilitated Discussions (aka Project Discovery) We have a very specific process for discovery that has served us well on many projects. Generally we like to begin by putting together an online questionnaire (with your input of course) and distrib- uting it to a broad cross section of stakeholders ahead of the actual kickoff meeting. We prefer that this questionnaire be completed independently by each team member (this in our opinion, is key to getting pure, unbiased feedback.) Once everyone has completed the questionnaire, we will compile the results and use them to guide a series of highly focused workshop -style group discussions. We scribe the outcomes of these sessions and use those learnings as the basis for our strategic rec- ommendations and the iterations that will follow. Branding, Copy and Tone According to international "place" branding authority Simon Anholt, "Unless you've lived in a particular city or have a good reason to know a lot about it, the chances are that you think about it in terms of a handful of qualities or attributes, a promise, some kind of story. That simple brand nar- rative can have a major impact on your decision to visit the town, to buy its products or services, to do business there, or even to relocate there." Getting to the essence of Edina and communicating and promoting that visually as well as in words will be a key part of this project. Our significant branding expertise will be brought to bear on the design of the website as well as its overall messaging and tone and manner. While The City will be responsible for providing all copy for the website, we have included time for copyediting, word - smithing, and general input on brand messaging. Content and Navigation From a navigational perspective, the new site will be very intuitive with content clearly grouped by category/type. With an eye toward bringing more information front and center for visitors, select content from interior pages and sections will always be 'boiled up' to the top layers of the site to encourage exploration. The home page, for example, would have multiple dynamic "feature" slots in which Edina can tout important news, alerts, upcoming events, etc. During the planning and information architecture phase of the project, JJC can provide recommen- dations on how to organize the deep levels of information The City offers into easy -to -find, easy -to- use content "buckets." Liberal cross referencing of related information will ensure that visitors always get to see the bigger picture. From a site visitor perspective, our philosophy is to anticipate what users may be interested in and hand it to them rather than making them dig for it. Content Organization While we like the clear paths the current home page provides to Residential Life, Business Life and visiting, we feel the content on the site could be organized in a much more meaningful way. Specif- ically we would seek to break down some of the "silos" and work to relate content to other content 12 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 General Project Approach (continued) to give site visitors a bigger picture without making them wade through some many internal and external links. One simple example of this "relating of content" would be to list a current Parks & Recreation Department Supervisor job opening not only under employment, but on the Parks & Recreation page as well. The CMS we envision would allow you to create associations like that without having to double enter content. We also feel the overall placement of certain navigational items could be better. For instance we felt there was a bit of a disconnect between the main navigation and the subnav (especially since you have such a rich amount of content). We would look to make things like a bit more cohesive so vis- itors always know where they are and how they got there. It's all about context —The Parks & Rec page for instance, could pull upcoming Parks events from the main calendar to its department page. Similarly, when you are on a department page that talks about a service you can pay for on- line, a prominent sidebar could tout the ease and benefits of using the city's online payment system for that purpose. Under New Management Site management will occur via a database - driven Content Management System that will enable non - technical staff to easily update existing content as well as add new content to the site. We are exceptionally proud of how intelligent and intuitive our CMS systems are. So get ready to say goodbye to the 15 systems you are using now and say hello to working exponentially smarter and more efficiently. In addition to managing site content, the administrative section will also integrate tools designed to streamline and centralize key "back -of- house" business functions including many of the things you are going to third parties for today. Our goal is to empower your team to do everything they need to do and ultimately, code ourselves out of a job. Every effort will be made during phase I to future -proof the site by including the building blocks and data structure to support the system's future evolution. Process Improvements At the end of the day, we view this project not only as a website, but as a fully integrated web ap- plication capable of streamlining the publishing of web content as well as the business of running your city and staying in close touch with all constituents of Edina. We see significant opportunities to centralize aspects of your business that are currently being managed via separate applications. Online surveys, email alerts, video delivery and ecommerce are just a few of the features that we propose to bring under one highly- integrated system. To that end, we are happy to play a role in helping your team identify short and long term opportu- nities for process improvement. 13 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Technical Approach to the Website The City's new website and its supporting Content Management System will be developed using current Internet standards and will take advantage of standard programming languages and con- ventions for development. Specifically, the LAMP (Linux, Apache, MySQL, and PHP) development platform will be used for development. In addition to eliminating software licensing fees, this approach will provide The City with a standards -based application allowing for efficient future development. The system will be designed to be very scalable so that the site team will not be constrained in terms of future expansion— either of content areas or back -end functionality. The site will adhere to currently accepted web accessibility standards. n -Tier Development The website and its supporting systems will be developed as an n -Tier application. Wherever pos- sible, we will separate data storage, business logic, and the presentation layer from each other. This approach ensures the long term viability of the system. For example, if in two years, the look of the site needs to be changed, it can be reskinned visually without having to rebuild the underly- ing architecture. Web Browser Compatibility At launch, the site will be compatible with the following modern web browsers on both PC and Macintosh platforms: • Microsoft Internet Explorer 7+ on Windows XP • Firefox 4+ on Windows XP and Mac OS X • Safari 4+ on Mac OS X • Google Chrome Where possible, best efforts will also be made to enable key portions of the site on mobile browsers as well. With that in mind, we will not use Adobe Flash anywhere on the new site to ensure that all content is viewable on Apple devices. Data Population At the beta stage, the site will be delivered with sample content in all areas prior to system training with The Edina team. While we have allocated hours to the task of content auditing and migration, full content population may be outside the scope of this proposal. This can be discussed further once we have a better understanding of the scope and condition of your legacy content. In terms of new content, it is assumed that The Edina team will provide all copy, images and other assets as needed. We happen to have two killer copywriters on staff and can also assist with con- tent creation or editing if you need us to. Server Environment We have reviewed the web server specifications supported by Logis and certify that our proposed solution will run perfectly in that environment. We have also provided the option of hosting the site and intranet with one of the tier one hosting facilities with which we have a relationship. 14 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements What follows is an overview of the key aspects of the new site and management system as well as a sense of how we would approach each of them. We have also taken the liberty of suggesting some additional features that we feel would deliver even more value to Edina and its various stakeholders. Homepage Manager With all that the City of Edina has to communicate, a highly dynamic home page will be the corner- stone of the site. (your current home page does not do you justice.) That said, we will explore a range of design and content strategies designed to deliver a rich and constantly updated blend of engaging and constantly changing content to site visitors right on the home page. We feel we are very good at establishing a clear visual hierarchy so even a highly active page does not become overwhelming to your visitors. We tend to look at home pages more as mini apps ca- pable of boiling -up multiple content types (editorial content, event listings, embedded widgets, third party feeds and 'take action now' items like newsletter sign ups.) Our Virtual Webmaster functionality allows the home page to be completely dynamic with little or no human intervention. • Set it and forget it: Based on admin - controllable settings, the home page automatically features the latest town updates, news stories, upcoming events as well as any number of promotional, editorial or educational content items. • These promotional slots may be text, text and images or "banner ads" (to accommodate things like Watch A Program on America's Promise Alliance) • Via creative use of layered images and rotating 'bins' of images (all under CMS control), it will be easy to apply different promotional themes to the website without any additional programming. For instance, in the weeks leading up to an event, the entire background image on the site could be changed to reflect that event. Other temporary promotional devices like home page pop -ups or page peels could also be explored. • An optional video slot will be included on the home page to feature rotating video content. • Space on the home page may also be established to feature live data feeds (with vetting by The City of Edina staff) from social media outlets, micro sites, etc. Special care will be taken in the design of said feeds to ensure that they integrate well with the look and feel of the site and do not look like they were just "stuck on." • While some areas of the home page will display general content, we envision multiple slots on the home page will be log -in aware. Pre log -in we can display one piece of content (for in- stance, become a volunteer at the Aquatic Center) Once we know who someone is, we can us that same screen real estate to display content that is designed to further strengthen that rela- tionship. Pages + Navigation Manager • The new site will include pages and sections in a navigational schema up to three levels deep. Items may be set to appear in the main nav or in a secondary or footer nay. The CMS will pro- vide tools to allow you to alter the mix of pages without having to know any code. Entire sec- tions and pages can be added, deleted, moved or temporarily deactivated at the push of a button. 15 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) • We will create multiple layout templates to give your content creators maximum flexibility. At the same'time, all primary style sheets will be controlled so that the branding of the site stays con- sistent. • Layouts will be smart in their ability to elegantly deal with expected page elements not being available. For example, say that a particular layout includes a primary image, followed by a block of large introductory text, followed by two columns of text and another image. If the main image is not put into the CMS, the page will simply 'fold up' and ignore that real estate (vs. leav- ing a hole on the page). As the site matures, additional visual templates can be easily created. • SEO- friendly fields (page title, description and keywords) will be provided at the page level to help make each page more attractive to the search engines. • The system allows pages and sections to be designated public, (all access) or constituents only (visible only after sign in). • All date sensitive content is deactivated automatically once its date has passed. Deactivated items stay in the system and may be easily edited and re= activated later. Conversely, any page may be created and then scheduled to be automatically published at a later date. • A built -in WYSIWYG toolbar with pre -coded style sheets provides non - technical users with a means to style site content without breaking the organization's branding guidelines. This tool bar also allows creation of basic HTML elements such as bulleted lists, tables, embedded im- ages, web and mail -to links, etc. • The system will support rules for the automatic pagination of longer stories. • A module in the CMS will be provided for the creation of dynamic forms and the capture of sub- mitted date. All forms will have Captcha for security purposes. Related Content Key content pages will include an optional "Related Content" sidebar. We feel this is an effective way to communicate all available services to site viewers,. encourage site exploration and a deeper connection with The City. On a page -by -page basis, these content areas, may be populated with various types of relevant information— HTML content, images, attached documents, content "boiled up" from other parts of the site and /or internal or, external links. Sidebar areas may also be populated with third -party provided JavaScript code designed to pull external content. Engineered Serendipity Jane Jacobs, the urbanist writer and activist, often spoke of the unique nature of cities and how they facilitate serendipitous discoveries of things that a person may not otherwise find in their per- sonal orbit. For example, a person who strictly limits himself to Italian food is walking down a street and comes across a macrobiotic vegetarian restaurant. Up until now,'this person hasn't visited any restaurants out of his personal world, but now he figures, he'll give it a try. He enjoys his meal and has "accidentally" discovered a new world. . We will endeavor to facilitate these kind of serendipitous discoveries with this website. While the exact details of how to encourage these accidental discoveries will be dependent on the nature of the final list of resources, we have experience making this work. Back in 2001, (in the wake of 9/11), we worked on a,project which promoted downtown New York City as a cultural destination. By finding connections between downtown NYC cultural resources, we were able to "turn on" 16 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) users to things they had no idea existed. Often these users were directed to the site from a Google search directly to a link deep within the site —maybe to a page about a particular building. Again and again, we saw users start from these kinds of visits into true explorers, clicking away at related content and finding a whole new world. Social Media (AKA The City of Edina 2.0) We applaud The City's adoption of social media as part of its marketing strategy. During the proj- ect, we will work with you to integrate and leverage your off -site social media strategy. We have experience with the APIs of all the major social media platforms and envision a seamless and very dynamic feed - driven integration between Edina's presence on those services and the website itself. Ideas here include encouraging visitors to publicize information from the site on Facebook and Twitter, providing badges and widgets that can be inserted on blogs to encourage donations, taking advantage of tools like Facebook Causes to mobilize support for fundraising and other efforts. Additional social bookmarking functionality may also be made available via a customized version of ShareThis which can appear site -wide People /Constituent Management Acting like a highly intelligent CRM system, an integrated "people" database on the back end of the system will allow for the centralization of visitor, businesses and city staff information in one data- base. Each person may be assigned various demographic tags and associated with an unlimited number of committees, boards, activity types, etc. • The system tracks both personal and company profiles via a one -to -many relationship. • Unlimited demographic or business type classifications are permitted. New classifications can be added on- the -fly. • Automated password reminder function. • Admin users may search or filter users via multiple criteria for general reporting or to create cus- tom lists. • This database connects in real time to the system's integrated email blaster making one -to- one or group email communications simple. • Persons or companies entered in this database can be kept out of view for admin use only or displayed on the site in unlimited dynamic directory style pages. The business directory you have on the site as a .pdf could easily be displayed as a searchable /filterable online directory. You could even let local businesses log in and update their own profiles and information. Then when it's time to produce the printed version, all of your data can easily be exported from the site and run into a page layout program. A listing of department staff would be another natural use of this function. When creating direc- tory pages, you can expose or suppress as much data from each profile as you want. 17 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) Members Only Content The system allows any page or section to be to be designated public (all access) or constituents - only (visible only after sign -in) on- the -fly. In The City of Edina's case, this could, be a great way to give groups like board constituents access to materials and documents they need to do their jobs. Going forward, additional opportunities for personalization and targeted content delivery may .also be explored. To manage gated content, a flexible, password protected, constituents only area will be provided as will tolls.needed to set up new accounts and their permissions. An automated password re- minder feature is built in. The My Edina Dashboard Every registered user will have access to a My City, of Edina Dashboard. This powerful suite of fea- tures allows registered users to update their profiles, RSVP to events with one click, access their committee workspaces, make payments and change their passwords and site preferences. Additionally, we envision a feature by which site. visitors could collect.their favorite content and links and save them to thier personalized dashboards. Families could use this to track and share up- coming events... contractors could use it to store thier rriost frequently used forms and the list of uses goes on. Log -in Access and Permissions The system will include multiple user - permission levels based on user 'roles.' Typically these in- clude all Administrator, Editor, Member and Non= Member. Roles can be established for administra- tors as well as site visitors via a basic user management system. Details on exactly what classes should be created and what each class of user may and may not do (or have access to) will Abe worked out during the discovery period. One obvious one would be to limit members of a depart- ment only to their pages and perhaps shared sections like the calendar. Third -Party Applications and'Feeds These days, no site, is an island. With that in mind, The City's new site will be built to receive and display multiple third-party .data feeds such as traffic, local weather, etc. We can also consider pulling content dynamically from other City sites such as a Chamber of Commerce. With regards to thirs party apps like your building fee permit calculator and the e- permits section, we imagine pre- senting those apps via. an iframe.in the new site, so they at least appear to be more integrated. Exact location of all third party elements (be they feeds or apps) will be a function of the final inter- face design. Maps With an eye on budget constraints; we propose utilizing Google "maps and other available online tools and data sources to create an interactive "mash up" of sorts. This could include various city maps and would provide users with vital information such as facility /attraction details, driving direc- tions, etc. If any custom artwork or cartography needs to be created, that work will be estimated separately. 18 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) Department + Parks Microsites The City's departments (and the Park sub sites you called out in the RFP) are obviously central to the website. With that in mind, we would make these sections much more prominent in the new design. Each of these highly- dynamic areas would function almost like it's own microsite with sub pages as necessary. Key section elements would include an overview, a mini photo and video gallery, a news /update area, related calendar highlights, testimonials and any number of general editorial content pages. Content like calendar highlights, photos, videos and news would be pulled dynamically from the main site data store. The City of Edina Roundtable Blogs To accommodate your main blog and the Edina Citizen Engagement Blog, we envision a classic multi -user blog, that would allow Edina staff and /or key constituents to contribute articles, thought pieces and more to the site. Reader commenting can be enabled or disabled, per post, as per The City's wishes. • During the discovery phase we can discuss whether or not it would make sense from a market- ing and communications angle to have the blog at its own url vs. fully integrating it into the site. If the blog is standalone, the main website can certainly display a live feed of latest posts. • Multi -user blogs allow readers to be the fly on the wall at the ultimate all -day cocktail party. Bloggers should be encouraged to post in an almost Twitter -like way all day, responding to one another when appropriate. • In our experience, insiders often beg to be allowed to contribute to these kinds of blogs. They all want to be at the party, instead of just a fly on the wall. An approach like this could be a pow- erful resource for your constituents as well as a great platform on which The City can flex its thought leadership muscles, affect change and show its commitment to transparency. • Blogs would have an RSS feed available. Committee /Board /Commission Management The heart of the "constituents only" area of the site will be private committee workspaces. Unlim- ited committees may be set up and constituents (or staff) may be added to them from the main member database. The functionality of the committee management tools in our solution are as follows: • Each committee has access to its own ListSery function and a shared workspace for managing and tracking projects, tasks, milestones and documents. ListSery posts and responses may be submitted via email so constituents do not need to change their habits. • Assign constituents to one or more committees with a click. • Track complete participation at the member level. • Use the system's integrated email module to communicate with established groups on- the -fly. • Using the same data structure, directories of each committee, complete with mini -bios and sta- tus updates may be published dynamically to the public portion of the site with a click. 19 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) Calendars and Event Management A robust event planning, calendar and management system will be integrated right into the system. You can add events, categorize them by type, and decide to include an RSVP mechanism (or not) on a per -event basis. • Online calendar with 'at a glance' and detailed listing views for each event. • Manage every aspect of organizing an event from marketing to budgets to agendas right inside the system's designated event workspaces. • While events may only be published by City staff, visitors could 'suggest' events via a simple online form. These submissions would go to a cue in the event database for staff approval (or not). This would open the calendar up to be a true city event portal and would encourage ever - higher levels of community participation and involvement. • Events could be tagged any any number of event types - -all controllable via the CMS. These types will them act as filters that visitors can use to find similar events. • After an event is over, that event's full history (worksheets, attendance, images, revenue, etc.) is retained in the system for future reference. • Registered users can RSVP online with one click. • Site visitors can add an event to their calendar with one click. They may also opt in to receive an automated email or SMS reminder the day before. • First time user registration information is saved directly to the database for future marketing purposes. • Once a non - member registers once, they will have an account to use for quick future registrations. • Events will deactivate and leave the site automatically once the date has passed. All event de- tails are retained in the admin system post -event for the reference of future organizers. • Generate a quick, The City of Edina branded reminder to any RSVP type (YES /NO /MAYBE/NOT REPLIED) about any event at any time, automatically from the system's integrated email blast tool. There is no need to even pull a list —the Mail Blaster accesses the event attendance data- base in real time. • Add multiple custom questions to an event's RSVP panel (meal choice, etc.) • Set your guest policy upfront and allow guests to register online. • Events can be free or fee based (an optional online payment system is available.) • Recurring events can be set up to appear at any frequency • Events may have their own mini photo gallery for promotion purposes. • Add multiple related items to an event page such as agendas, links, worksheets. • Final attendance lists can be exported in .xls format for further manipulation or mail merges. Guest list information can also be made accessible to partners such as venues. • Past events may be duplicated via the CMS to expedite the creation of new, similar events. • Via a single entry point, detailed attendance records are kept for each member /participant as well as for all events. 20 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) Document and Resource Libraries • A robust document library module will allow you to publish and categorize all manner of documents and other resources for public and /or constituent -only access. For The City, library- powered sections could include things like city code (we love the public dancing code by the way) census data, charters, meeting minutes and agendas, etc. • Content in this section could be entered directly into the CMS to appear as html and may also be accompanied by uploaded documents. All document types will be supported and the CMS allows for the entry of searchable meta data for each post. • Resources in this section may also be dynamically referenced from other parts of the website. • The document library will be fully searchable. • This module can be the basis for a more robust knowledge -base application in the future. Forms and Permits We have reviewed the section of forms on the current website and propose offering those as .pdfs that could be actually completed on screen and then printed for signature. An optional upload but- ton would allow site visitors to then upload completed and signed forms right on the site (these would then be routed to the appropriate department via email.) In the cases where signatures are not required, the entire form could be offered as a web form (not pdf) to be competed online and submitted to the department in question. Sponsors /Partners We did not see a place on the site where sponsors were acknowledged. Our optional sponsor management module would allow you to do just that. The sponsor management module allows sponsor /supporter logos and messaging to be dynamically featured on the home page and in other areas of the site. (Including on event pages.) • Each sponsor may also receive a short listing and a detail page. Sponsors may even be granted CMS access to their profile pages and can control the content that appears there. This is a great venue for them to share timely information or publicize special events and other timely information to the organization. The RFP Zone This module would allow site admins to easily post RFPs and other contracting opportunities to the website. Each posting may have multiple have documents attached to it and postings can be set to auto - deactivate once its submission deadline has passed. Mail Blaster Built right into the system and tapping your user list in real time, this unique tool allows you to com- pose, target and send a branded email (text or HTML) to any individual or group within the organi- zation. For all communications from 'HQ' out to your constituents, this system delivers a whole new level of convenience. Target messages from real time data in your constituent database. You may send emails to indi- viduals, group(s) or any other member classification in the system. 21 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) • The blaster also leverages real time data in your events system to allow you to, for instance, . send a blast to constituents who have replied'yes' to a specific event —or a gentle reminder to everyone who has not yet RSVP'd without bothering those who have —all without ever having to dig through a database or download and upload a list. • A built -in header library allows you to easily change the look and ,feel`of youremails. • Graphics or other attachments.may be included in emails. • A separate footer area on each mail blast allows you to tout upcoming events, important reminders, timely action items, etc.. , Newsletters (Subscriptions and Creation) • The homepage and perhaps other pages of the site will allow site visitors to sign up for Edina "Friday Updates" and other communications channels. • A page of the site will be created to archive newsletters and invite visitors to subscribe to them. • While newsletters may be sent via the system's integrated email blaster, the actual creation (coding) of HTML or .pdf- formatted newsletters will.need to be done in an external program. Once coded, all assets may be uploaded to the website and /or delivered via the system's inte- grated email blast tools or a third party like Constant Contact or Vertical Response. Press Room • The press room may consist of multiple sections i.e., Press releases, The City of Edina in the news, member news, etc. New sections can be added on the fly by site administrators. • Articles can have photos, attachments and /or external links associated with them. • Site administrators can decide whether to make stories available publicly or only to logged -in visitors. Poll and Survey Builder A built -.in poll and survey manager allows you to create quick polls or more detailed surveys to present to constituents or the.public. • Create questions, choose from multiple answer types (pull down, check boxes, rating 1 -10, text) for each and publish the poll instantly. • Track results on the back end. • Send a survey link to the group via email or make it part of any page on the site. • The system retains all former polls so they can be easily repurposed later. Photo Galleries . . ... ... . . . . . A full- featured gallery system includes: c • The ability.to build multiple photo galleries with unlimited albums in each gallery. • Categorize albums as you see fit and link them to any content on the site. • A drag- and -drop upload tool allows for simple batch uploads without the need for FTP or additional software. 22 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) • On- the -fly thumbnail creation. • Visitors have the option to view galleries as a slide show or one -by -one. • Once photos are uploaded, they can be renamed and captioned in batches and reordered. Video Galleries To accommodate playback of videos on the website, a YouTube -style audio /video gallery with CMS control will be included. • Multiple City "Channels" can be established and video assets assigned as necessary. For example, webinars, workshop sessions, etc. • Videos in the central gallery may be also be displayed on other parts of the site via the system's built -in WYSIWYG tools. • Videos may be uploaded directly to the system or embedded from third -parry sites like YouTube or Vimeo. • During discovery we can work with you to decide if the system's integrated video tools do everything you need or if we still need to maintain a relationship with your current video streaming vendor. E- Government + Online Payments PCI- compliant credit card payments may be accepted for any event in the system. Up to three pricing tiers will be available per event. Individual events can be set to allow member and /or public RSVPs and payments. The system can also handle payments for other things such as registrations, traffic tickets, utility bills even the sale of merchandise from the Edina Store. Except for the processing fees charged by your merchant account, no additional fees will apply. Expansion of e- government functions is inevitable. To that end, the redesign and underlying archi- tecture of the new system will be future - proofed to allow new e- government functionality (built -in or delivered via third -parry) to be seamlessly integrated as needed. Detailed specifications for your long and short term e- government vision will be discussed during the discovery phase of the proj- ect. At that time, we can make specific recommendations on strategy and implementation. Contact The City In addition to an easy -to -parse phone, email and address directory, the site will include a smart form through which multiple visitor types (potential area visitors, the press, business owners, etc.) may contact The City. Form submissions will all be tagged with an overall "topic" or area of interest and can then be routed automatically via email to whomever is responsible for that area. Informa- tion and visitor guide requests will also be routed via this page. All forms will include inline JavaScript- driven helper text. Required fields and client side error check- ing specifications will be determined via the information architecture phase of the project. 23 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Content Areas and Functional Elements (continued) Search We believe search should not be a crutch. Effective information architecture and an engaging site flow, should make it easy for people to easily find what they want. That said in consideration of the deep levels of content the The City of Edina will have, full site search will be included. Site -wide search will be implemented using Google's Custom Search Engine tool. (A small annual licensing fee payable to Google will apply). Search- Engine Optimization (SEO) Site architecture, page design and the structure of the CMS will support best practices in SEO. The Admin sections for all content areas will include fields for custom URLs, page title, page description and meta tags. Site Analytics Powered by Google Analytics, a robust live site tracking dashboard will show in real time, key stats such as site visits, page views, referrers, last activity on the site, most frequent visitors, average time on site, etc. Intelligence gathered from viewing and analyzing these stats and trends over time can be leveraged as the site matures over time to better serve its various target audiences. Addi- tional, tracking (things like event histories, member participation over time, member contributions to things like the resources or news sections, etc., is done directly in the system. NOTE: No paid search or other promotional activities are included in this project although the creation and management of those campaigns can be certainly be explored separately. 24 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 The City of Edina Intranet In addition to the website, The City wishes to design and implement a secure intranet for use by its departments. By carefully leveraging the CMS infrastructure we design for the website, we feel we can deliver a very functional intranet within the budget you had allocated to the site alone. The Intranet we envision will support all current departments and may be expanded (via provided self publishing tools) to support new departments in the future. At launch, it is estimated that all city employees will be granted access to the Intranet, but rules around roles and permissions can cer- tainly be refined during discovery. Our approach to the Intranet will be similar to that of the website and CMS: build it on an open source platform that will not subject The City to perpetual licensing fees, leverage our existing code base from similar projects, and, make it future proof. Above all, we want to keep it simple. Many In- tranets suffer from feature bloat and unintuitive interfaces, thus making them almost unusable. If you are not going to get buy -in from your users, this is a pointless exercise. The systems we de- sign are always adopted heartily by their user bases. The Intranet will reside on a secure (https) server and may be accessed by authorized personnel via a unique user name and password. All user management will be done centrally (not on a depart- ment basis). The Intranet super user may add new users or expand, contract or suspend any exist- ing user's privileges at any time. Access Levels The Intranet will include three levels of user access: A super user (who may edit and publish to all areas of the intranet, control the global navigation schema and manage the employee directory) and two additional user classes. Exact permissions to be associated with each access level still need to be discussed. General Information (Viewable by all Intranet users) This section can contain any number of categories and sub pages i.e. city information, history, maps, culture, etc. • Official news (announcements, new protocols, staff -only event announcements, etc.) • City -wide event calendar with ability to filter by event type /or the sponsoring department • City -wide photo, video and podcast archives • News Feeds. The system will be able to gather and display news from external web sites (e.g. CNN, MN.gov, etc.) via external RSS • Centralized job postings with online application mechanism • Main city contacts and location directory i.e. department heads and department locations. All lo- cations may be optionally tagged with a dynamic Google Maps link. Staff Directory This centralized Staff Directory will provide all users of the Intranet with the ability to quickly and easily find, and get in touch with, people throughout the organization. The Directory takes into ac- count that employees don't always know the name of the person they need to talk to —often they know only skills, position or location. Lastly, as you will see by the suggested taxonomy below, we envision the directory as much more than a phone book. If properly executed it will also act as a way to jump start conversations, 25 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Functional Intranet Elements (continued) streamline communications, reduce redundancy and encourage more collaboration (both in de- partments and across them) among county staff. • Quick staff search (alphabetical list, company structure, profile settings. • Personal profile (photo, contacts, work area, etc. Profile fields may be added as per the City's wishes) Users will have the ability to edit their own profile pages. • Ability to spotlight new employees, staff changes, recognize outstanding employee achievements, etc. • Ability for team members to post questions to the staff at large. Admins will appprove these queries and post them to the Intranet home page. Poster's name and profile links will be associ- ated with each item so other staffers can easily respond. A few examples: "I'm kicking off a new GIS initiative. Does anyone have experience they can share ?" Or "I need to convert an ancient Microsoft Access Database to a web application for shared use in my department. Can anyone recommend an approved vendor ?" Pending further discussion, the suggested taxonomy for the staff directory is: • Name, Email, Phone, Alt Phone, Mailing address • Brief professional profile • Photograph (optional) • Secondary contact info (possibly pointing to another Directory entry) • Department • Intranet Role (Super Administrator, Administrator, User) • Job Title • Job Description /Responsibilities • Years with County/Years in current position • Past position(s) if applicable • Projects I'm working on • Notable success stories • Departments I regularly interact with Department Portals • Each City Department will have its own portal. Departmental portals will include: • Departmental Staff directory. . . . • Shared internal calendar (pre - filtered from the City -wide master calendar) • Departmental Resources listings • Departmental Document library • Department News Listings 26 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Functional Intranet Elements (continued) • Departmental blog designed to encourage cross pollination of new ideas, best practices, news on current initiatives, etc. with other groups. Document Libraries • Shared document libraries at the global and departmental levels • System will support all types of documents and as may hierarchical levels as necessary • As documents are added to the system, searchable meta data, tags, etc. may be added for each one • Multi -media content management (photos, videos, mp3's) Search • Full text search • Search everywhere: news, employees, forums, documents • Search results may be constrained based on user permissions • Advanced search capability • Meta data search • Immediate portal content indexing • Search in select document types • Flexible search results ranking Communication • Basic poll and survey functionality • Shared event calendar filterable by department • RSS subscriptions for new /updated content • Automated email alerts may be set selectively to announce important new /updated content • Tell -a- colleague functionality will be included on key content pages system -wide • e- Suggestion Box through which registered users can submit suggestions for new Intranet fea- tures and functionality System Help • Robust and searchable help section. Additional help text may be added at any time via the system's self publishing tools • New user introductory section • Inline publishing tips will be available system -wide for users with publishing privileges • FAQ section with ability for users to upload questions for the Intranet team. Questions can be answered privately via email or publically by posting the question and answer to the system's FAQ /knowledge base 27 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Key Functional Intranet Elements (continued) Platforms + Integration • Built on the LAMP stack • Cross - platform • Supports common export protocols (XML, CSV, Excel, RSS). • An i -frame read page t,,.. y p g type will be included so that City may easily `embed' other web applications as needed in.the overall-interface of the new Intranet Web Browser Compatibility' At launch, the Intranet shall be compatible with the following modern web browsers: • Microsoft Internet Explorer 7+ on Windows XP • Firefox 4+ on Windows XP and Mac OS X • Safari 4+ on Mac OS X • Google Chrome To support non -office based employees, best efforts will be made to allow key portions of the Intranet to be accessed via handled browsers. Tracking and Statistics • The Intranet will have its own Google Analytics dashboard • Additional user tracking will be provided to record each users' last log in, time on portal and last action taken. 28 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Definition of Deliverables (Website and Intranet) Discovery, Planning and Strategy Workshop -style ideation sessions with Edina staff and other stakeholders. Competitive /best prac tices review. Recommendations regarding implementation of all site features, communication strategies, value -added content areas, user generated content possibilities, content aggregation strategies, personalization, additional online tools, push components, etc. Information Architecture A comprehensive site map and wireframe diagrams detailing all content areas (and how they inter- relate) as well as the site's overall navigational schema. Use case scenarios for key personas. Functional Specification A detailed description of all site functionality and features (front and back end). Final data model to support content and functionality as well as required business logic. Design and Art Direction Full creative exploration. 2 -3 distinct visual directions will be presented for consideration during the initial design exploration. System Build All front and back -end programming to enable the interface and feature set as described for the public site and the administrative toolset. Customization and implementation of CMS system and other administrative applications. QA, testing and delivery to production server. Training Up to 15 hours of group system training (via webinar) is included in this proposal. We are big be- lievers in the "train the trainers approach" and strongly encourage all stakeholders to be present at training sessions. A broader "Welcome to our new site" training session targeted to your con- stituents may also be considered as the site launches. Additional training time (if needed) will be available for purchase in blocks of five hours. It is worth noting that the systems we build are highly intuitive —to date, very few of our clients have ever needed additional training time. Maintenance and Enhancements JesseJames Creative will remain available post - launch to help conceptualize and implement addi- tional system functionality as well as deal with any day -to -day maintenance issues. This work will be done on either a time and materials basis or, in the case of larger initiatives, scoped and esti- mated on a flat -fee project basis. A monthly maintenance plan may also be discussed should dis- cussion progress beyond this point. Any legitimate bugs or other software - related issues will be dealt with at no cost for a period of 90 days. 29 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Development Costs: Website The flat fee, not -to = exceed budget to, create and produce the new City of Edina website is pre- pared based on the components described in this document and the information we have received to date. Pleasd note that additional discussion and clarification will almost certainly be required be- fore defining the final phase I, feature set.; If you feel we are over- or underweighting a specific focus area, we are certainly open'to discussion. Discovery: Planning /Strategy /Information Architecture $8,000 Information gathering, facilitate ideation workshops with key City stakeholders,;.strategic recom- mendations, competitive /best practices review, detailed site information architecture, functional- ity /requirements Specification, persona -based use case scenarios, etc. Creative Development $9,500 Creative exploration and development of all aspects of the user interface. Creation of all comps and clickable demos during development. Estimate assumes that all photography and illustrative assets will be supplied by The City of Edina. The existing logo will also be supplied by The City -of Edina. Project Management and System Training $5,500 General project management, meeting time, system training, etc. Photography /Illustration TBD Should additional photography (stock or commissioned) be, necessary, those fees will be estimated and billed separately upon arrival at final creative direction. Programming and Development $37,000 Technical Specification, HTML (presentation layer) coding, database development and scripting, Content Management System development, QA, testing, server provisioning, etc. Total: $60,000 30 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Development Costs: Intranet The flat fee, not -to- exceed budget to create and produce the City of Edina intranet is prepared based on the general approach described in this document and the information we have received to date. Please note that additional discussion and clarification will almost certainly be required be- fore defining the final phase I feature set. If you feel we are over- or underweighting a specific focus area, we are certainly open to discussion. Strategy /Planning /Information Architecture $4,000 Includes discovery, ideation sessions with key City stakeholders to identify ways to leverage new opportunities and efficiencies, general system strategy, refinement of site architecture and data model, and specification of final front and back -end feature sets. Creative Development $4,000 User Interface Design, Template Design, General Art Production. Programming and Development $15,000 HTML (presentation layer) coding, database development and scripting, QA, testing, server provi- sioning and deployment. This phase includes an allowance of 10 hours for legacy content migra- tion. Project Management and System Training $2,000 Proposal includes up to 10 hours of "train the trainers" system training and startup support via web conferences. Travel costs may apply for in person training. TOTAL $25,000 31 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Fee Schedule Fees for both aspects for the project are payable as follows: • 40% at commencement of project • 20% at presentation of site architecture /functional specification • 10% at presentation of initial creative concepts • 10% at presentation of alpha site Balance net 30 after completion The contract sum shall be modified only in connection with a written and approved change order. Site Hosting (optional) $200 /Month If The City desires, we can provide hosting with one of the tier one providers with which we have longstanding relationships and dedicated hardware. Ongoing hosting and server maintenance fees cover hosting on a dedicated server, regular security patching, software updates and nightly data backups. Expenses Out -of- pocket expenses including but not limited to travel, photography and video production, will be estimated and billed separately as needed. IN order to access or manage the system we pro- pose, the city will not incur any other hardware or software expenses Development Timeline Based on the information we have, we estimate the overall project timeline to be approximately 12- 16 weeks. At this juncture, we see no issue making the City's December 30, 2011 launch date. Once the project is underway, we will provide a detailed timeline outlining milestones as well as roles and dependencies for each aspect of the project. A sample project schedule has been pro- vided as a reference in the Appendix of this proposal. The Fine Print By submitting this proposal, JJC agrees to all special terms and conditions as outlined by The City of Edina in the RFP. Compliance with The City's Stated Contract Terms and Conditions By submitting this proposal, JJC agrees to the general contract provisions and obligations as out- lined in the RFP. Additionally we understand that all The City's standard terms and conditions will apply to this contract. Should discussions move beyond this point, we agree to file all necessary contract - related forms, certifications and other documentation in a timely manner. Period for Acceptance of Offer In compliance with the RFP, we agree to perform the services as outlined in our proposal. Should we be selected for this project, this offer will be good for a period of 90 days from the date at which The City makes its award decision. 32 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Top 10 Reasons Why The City of Edina Should Look East to JesseJames Creative Anyone can create websites. We design systems that work harder. We design compelling, well- branded user interfaces. We solve problems from the ground up with minimal hand - holding. We provide flexible, custom, scalable solutions — elegantly and affordably. We realize that data without usability is pointless. We have a successful track record with many projects of this nature. We take project management very seriously. We're not afraid to empower our clients. We love Minnesota and would love another excuse to visit. We've been told we're fun to work with. 33 THE CITY OF EDINA, MINNESOTA WEBSITE REDESIGN AND DEVELOPMENT PROPOSAL PRESENTED BY JESSEJAMES CREATIVE, INC. 7.28.11 Respondent Questions: 1) Describe your organization's experience in developing websites. Note any experience with design and development for municipalities. Also comment on the overall history of your organization. Answered within main proposal. 2) Describe different services offered by your organization and the approximate share of business - devoted to web design. Answered within main proposal. 3) Provides a brief bio listing qualifications of each employee that would contribute to developing the website for the City, if selected. Please note experience with similar projects. Answered within main proposal: 4) List types of software or practices used for website development and design. Answered within main proposal. 5) Cleary define responsibilities of the City during the website design process. Answered within main proposal. 6) Describe the expected interaction between your organization and the City throughout the development and transition process Answered within main proposal. 7) Describe the support your organization will provide during design and transition to the new website. Please be specific with respect to type (training, help only, etc.), contact method (phone, email), and available hours for support. Answered within main proposal. 8) Provide all necessary contact information for your organization. Jim Tormey, VP /CD JesseJames Creative 207 West 25 Street, 4th A New York, NY 10001 (212) 675.7424 (p) www .jjcreative.com /org- central.com 9) Provide any additional information about your organization that you feel is relevant to the decision process. Answered within main proposal. CITY OF EDINA, MINNESOTA: ADDITIONAL SYSTEM FUNCTIONALITY IMPLEMENTATION & DEVELOPMENT PRESENTED BY JESSEJAMES CREATIVE, INC. 9.29.11 Statement of Work to Create and Implement Various Additional Modules on The New City of Edina Website and CMS • Online Space Rentals • Online Invoicing System • Online Lesson Reservations System CITY OF EDINA, MINNESOTA: ADDITIONAL SYSTEM FUNCTIONALITY IMPLEMENTATION & DEVELOPMENT PRESENTED BY JESSEJAMES CREATIVE, INC. 9.29.11 Online Space Rental Module Overview Design a system by which various departments could publicize spaces they have available for use, provide a real -time availability calendar for each, and accept reservations (paid and unpaid) online. Target Audiences: All members of the public Admin Users: Various staff from different departments or facilities in the City. Functional Narrative The Spaces At its heart, the system would be a database /directory of all available spaces. The data hierarchy would be buildings or field complexes and then the spaces within them. (A recreation center, for in- stance, could have multiple spaces.) Each individual space listing would have basic stats such as space name, building name, a short description, pricing, an optional "special offers" area, a mini photo gallery, a spot for a testimonial, an optional video link, an address field with map link, general days /hours of availability, minimum and maximum hours that may be booked per event, staff contact information and cancellation pol- icy, and other fine print. To help admins define (and the public understand) the features of each space, this module would have a strong taxonomy system built in. Check boxes would be available for special attributes like handicap accessible, kitchen, AV, wireless, etc. Another taxonomy would let admins tag rooms by type or use: kid friendly, good for parties, etc. All taxonomy lists will be under CMS control. Lastly, admins would have the option of associating 'similar' spaces to this space via a multi - select drop - down of all other spaces in the system. These would appear as links at the bottom of the space overview page. An admins -only document storage area would let admins store multiple related documents for each space such as a contract, a model release, insurance forms, etc. Any form in the system could be forwarded via email to people interested in a space as a reservation is being finalized. To make finding an appropriate space easy for site visitors, the various attributes and tags would support dynamic filtering as spaces are browsed on the front end of the site. A visitor could, for in- stance, select to see spaces in building X with features A,C,E and weekend hours. The Calendar The system would also have an integrated calendar function into which staff could block out chunks of time in each space as they are booked. Admins will also be able to mark blackout peri- ods for weekends, off hours, maintenance hours, etc. The calendar should have a strong visual de- sign so that admins and site visitors can see what blocks are available at a glance. What the public would see is a mini availability calendar for each space (showing real -time data.) Clicking a "make reservation" button would take them to an online form into which they can tell us who they are, why they need the room, etc. CITY OF EDINA, MINNESOTA: ADDITIONAL SYSTEM FUNCTIONALITY IMPLEMENTATION & DEVELOPMENT PRESENTED BY JESSEJAMES CREATIVE, INC. 9.29.11 Online Space Rental Module (Continued) Using the availability calendar, they can pick their preferred date and time block by clicking on it. Upon submitting the form, an 'on hold' color will block out the date and time and the request is sent to a room booking cue in the admin system. Admins will get an email alert and can then log in, review the request, contact the person and arrange payment. Once the booking is solid, that date /time on the calendar changes from "on hold" to "booked." The reservations form would be tied into the member system in the rest of the site, meaning that if Citizen X has an account already, they could log in and make a space reservation without re- enter- ing all of their data. If the room reservation is their first interaction with the system, they can set up an account here which will then allow them access to other areas of the site as well. All room reser- vation history will be tagged to that user's record as well as to the space itself. Bookings could also be taken by phone. In this scenario, as admins confirm a space booking, a simple form similar to that on the front end of the site would let them enter the name of the reserva- tion, number of people, date /time booked, price quoted, payment method, special requests, notes, etc. Payments Once a reservation is firmed up, all questions answered, forms and signatures submitted etc., the admin will generate a system invoice which will be sent electronically to the person making the reservation. The invoice may be paid online or via check. (See draft functional spec on the pro- posed invoicing module for more details on that system.) Post Event Followup After the event is over, admins could generate a quick mini satisfaction survey for the reservation holder to complete online. It might be nice to ask for a testimonial and perhaps some photos (if they are willing to share them) for use in future marketing efforts. This followup could also include a tell -a- friend link and of course links to other city spaces that person might be interested in booking in the future. Survey results and any submitted images wil be held in the admin area, for admins to edit and use as they wish in the main CMS. These items will not be auto - publishable to the site. Messaging User's can send a message to any space owner via an integrated webform. The space owner will then get an email delivered to thier mailbox. Admins may set system emails to be routed to multiple addresses per space if need be. Development Costs The price to complete and integrate this component is as follows. Please note that we have discounted our normal hourly development fee from $150 /hr. to $100 /hr. IA/Design /Programming and Development/QA and Testing $12,000 3 CITY OF EDINA, MINNESOTA: ADDITIONAL SYSTEM FUNCTIONALITY IMPLEMENTATION & DEVELOPMENT PRESENTED BY JESSEJAMES CREATIVE, INC. 9.29.11 Online Invoicing System Overview Design a system through which admins could create invoices for any non -event items they wish. We say non -event because the event system already includes the dynamic creation of online in- voicing. The system under discussion here would handle other payable items as they come up. The new system would touch the event invoicing system (as well as the new sports reservations system under discussion) in that "one -of' invoices would be centrally displayed alongside any other invoices in a new tab called "My invoices" within a registered user's "My Edina Dashboard." Target Audiences: All registered users of the website. Admin Users: Various staff from different departments /locations in the city. Functional Narrative: Admin users would have CMS control over a categorization system under which they could classify outgoing invoices. The idea of categories is to overlay an organizational principle onto the workflow rather than just having loose invoices scattered throughout the system. While information may certainly vary, all invoices would have the same overall layout. Where possi- ble we will normalize things such as payment terms, payment options, etc., via the use of drop - downs, checkboxes or individual text fields in the admin area where new invoices are constructed. As a new invoice is created, it could be 'assigned' to an individual user, a had of family user, or a class or group of users. An email alert will then go out to said users as invoices are assigned to their accounts. Upon log in, users may view their open invoices in a list view sortable by invoice date, aging or amount and detail view. Clicking on an individual invoice will show the entire docu- ment in printable html form. Depending on the rules an admin has assigned to that invoice, it may be paid online via credit card or printed and paid by check. In addition to the open invoice functionality displayed, users would also have a basic history tab showing what payments they had completed in the past. Details around such things as admin reporting functionality, the workflow of recording check pay- ments, following up on late payments, admin classes and permissions, etc., are still TBD and will be worked out during discovery. Development Costs Although this functionality was not in the original scope (nor is it handled by OrgCentral currently), we are, in good faith willing to include it as part of Phase I at no additional charge. CITY OF EDINA, MINNESOTA: ADDITIONAL SYSTEM FUNCTIONALITY IMPLEMENTATION & DEVELOPMENT PRESENTED BY JESSEJAMES CREATIVE, INC. 9.29.11 Sports Reservation System Overview Using OrgCentral's event ticketing model as a starting point, create an extended system for use in- dependently by various city departments to promote lesson offerings, facilitate signups and man- age attendance for multi- day /multi week lessons. While this system will be architected in a way that would allow it to be expanded for many uses in the future, this phase will specifically cover the development of a system that accommodates Golf and Skating lessons and the unique require- ments of those programs. The system will allow admins to create marketing pages for each sport as well as post details in- cluding session times, attendance limits /capacities, availabilities, location details, instructor details, pre- requisites, age requirements, etc. for each course or series of courses. Admins may also es- tablish coupon or discount codes for a course if they wish. Site visitors may then browse and enroll in any available course and make payments online. Enrollment forms will be hard coded and not under CMS control. (at least during this phase.) An integrated messaging system will allow program admins to send alerts individually or to all members of a particular class or session. Note: While registered users can sign in to thier accounts and quickly select a lesson plan and pay without having to re -key thier basic information, we may not be able to accommodate the ability for one registered user to purchase multiple lesson plans in one session /transaction. On a similar note, this new functionality will be available independently at each department's microsite. In other words, someone cannot sign up for skating lessons and golf lessons via the page. On the other side of the equation however, no matter how many different things a registered user signs up for city -wide, thier complete and consolidated history will always be available to them via thier dash- boards. Development Costs The price to complete and integrate this component is as follows. Please note that we have discounted our normal hourly development fee from $150 /hr to $100 /hr. IA/Design /Programming and Development/QA and Testing $7,500 5 ow e t4 �y lase REQUEST FOR PURCHASE IN EXCESS OF $20,000 /CHANGE ORDER To: MAYOR AND COUNCIL Agenda Item No.: IV. D. From: Matt Sisterman I.T. Director Date: October 4, 2011 Subject: 2011 Microsoft Enterprise Agreement Renewal Date Bid Opened or Quote Received: Bid or Quote Expiration Date: July 25, 2011 NA Company Amount of Quote or Bid 1. Software House International 1. $40,824.57 RECOMMENDED QUOTE OR BID: Software House International State Contract #425551 $ 40,824.57 GENERAL INFORMATION: This is the second year of our three -year agreement with Microsoft renewing our current (268) Enterprise Software Agreement licenses. The renewal of this contract allows the City the ability to upgrade operating systems and Office suite software for these existing desktops and laptops and their replacements as many times as necessary over the life of our three year contract. The City benefits by achieving standardization, free software upgrades for the life of the contract, priority Microsoft support, and citywide system compatibility. The Central Services General account will pay for this expenditure. Staff recommends we proceed with the renewal. The Recommended Bid is X within budget not withi Information Technology Department w91�,1'� o e td �y ,aea REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No: IV.E. From: Jack Sullivan, PE ® Action Assistant City Engineer F-1 Discussion F-1 Information Date: October 4, 2011 Revised on Oct. 4 for Council Review Subject: Traffic Safety Report of September 7, 2011 ACTION REQUESTED: Review and approve the revised Traffic Safety Committee Report of September 7, 2011. INFORMATION /BACKGROUND: The Traffic Safety Committee Report was removed from the Transportation Commission's consent agenda for further discussion. Items of interest to the Transportation Commission and a brief overview of the discussion can be found in the attached meeting minutes from September 15, 2011. The Traffic Safety Committee Report has been modified to reflect discussion held at the September ETC meeting. Item revisions can be found in Section C.1, C.2 and D.2 ATTACHMENTS: Traffic Safety Staff Review Report for September 7, 2011 Draft Edina Transportation Commission Meeting Minutes of September 15, 2011 \ \ED- NT8 \EngPubWks \Engineering \Infrastructure \Streets \Trafflc \Traffic Safety Committee \Staff Review Summaries \11 TSAC & Min \Item IV.F.20111004TSC.doc TRAFFIC' SAFETY STAFF REVIEW Wednesday, September 7, 2011 Revised October 4, 2011 Based on Edina Transportation Commission Discussion The staff review of traffic safety matters occurred on September 7, 2011. Staff present included the City Engineer, Assistant City Engineer, Police Traffic Supervisor, Traffic Safety Coordinator and Assistant City Planner. From that review, the recommendations below are provided. On each of the items, persons involved have been contacted and the staff recommendation has been discussed with them. They were also informed that if they disagree with the recommendation or have additional facts to present, they can be included on the October 4, 2011, Council Agenda. SECTION A• Requests on which staff recommends approval of request: At this time there are no requests that were approved. SECTION B: Requests on which staff recommends denial of request: 1. Request for an All -Way stop at the intersection of Beard Avenue and 56Th Street West. Requestor is a resident who lives on Beard Avenue. She has informed staff that she has had many near misses near that intersection. She feels the solution would be a stop sign controlling the traffic on Beard Avenue. A traffic study was conducted to measure the amount of traffic for that intersection. Beard Avenue and West 56th Street are both city streets. The intersection is controlled by stop signs for east and west bound 56th Street. Beard Avenue has the right -of -way. Beard Avenue has an average daily traffic count of 211 vehicles and an 8501 percentile speed of 28.6 mph. West 56h Street has an average daily traffic count of 561 vehicles and an 85`h percentile speed of 26.9 mph. Traffic Safety Staff Review September 7, 2011— Revised Oct. 4, 2011 Page 1 of 2 The warrants for an All -Way stop sign are outlined in Edina's Multiway Stop Sign Policy. It states that the total vehicular volume entering the intersection must average at least 300 vehicles per hour for any 8 hours of an average day. A traffic study was conducted to determine the volume entering the intersection. The total entering the intersection averaged about 36 vehicles at the peak hour. Every other hour in this traffic study is below 36 vehicles per hour. This does not meet the warrants stated in the Edina Multiway Stop Sign Policy. Staff recommends denial of request for an All -Way stop due to lack of warrants. SECTION C: Requests that are deferred to a later date or referred to others. 1. Request for crosswalks at the intersections of West 760, Street and Edinborugh Way and the intersection of Parklawn Avenue and Edinborough Way. . Staff will analyze these intersections for compliance with the "Pedestrian Crosswalks Traffic Policy" and forward a recommendation thru the Traffic Safety Committee. 2. Request fer- speed bumps aleng Mefaingside Avenue. FuAher- sWdy is needed-.-This request was removed by the applicant. 3. Request for the intersections of Brookside Avenue and West 49th Street, and Brookside Avenue and Interlachen Boulevard to be investigated. There are concerns with traffic volumes and speeds. Further studies are needed. SECTION D: Other traffic safety issues handled. 1. Request for a sign to increase awareness of the "No Outlet" sign on Creek Valley Road. Refer to sign shop. 2. Seven traffic studies counts were conducted. 3. Request to move a "Dead End" sign at the intersection of York Avenue and West 55th Street. Current one is obstructed. Refer to sign shop. 4. Request for temporary removal of No Parking signs at 5828 Dewey Hill Road. Referred to Edina Police Department. Traffic Safety Staff Review Page 2 of 2 September 7, 2011 — Revised Oct. 4, 2011 J MINUTES OF CITY OF EDINA, MINNESOTA TRANSPORTATION COMMISSION COMMUNITY ROOM SEPTEMBER 1S, 2011 6:00 P.M. ROLLCALL Answering rollcall were Members Schold Davis, Thompson, Braden, Schweiger, Housh, Nelson, Janovy, Bonneville, McKlveen, Bass r`• APPROVAL OF MEETING AGENDA Motion was made by and seconded by approving the meeting f...r•:; ;r agenda. All voted aye. Motion carried. ;,.f }''' f Motion was made by and seconded by Traffic Safety Report of September 7. 2011 Section B. 1. The policy on the web that shows any 8 hours said assistant engineer Sullivan. S using engineering judgment. Section C.2. & 3. Chair Janovy said the•NTMP is the on `here is a different way of ha [ar�dlmg tyhyese in prat .arther study needed. He saidr em 2 wasrtaken off �Prr Hennepin County. Chair JanoV asked that the inter agenda for discussion. Member NIson said _beir amended minutes ,All voted aye. Motion carried. cles per days 66 updated; it should "b. 300 vehicles per hour for th an issue tliiff..' oes not meet volume are addressed separately Councilrprescribed way,:of dealing with traffic calming and asked ,.�r`rr. ��>t� . e to into.rGrm':ihem Mr Sullivan said the should not have said 'r �r+f r �rrr y %;.the freq�toV and; item 3 is should have included contacting `.{�y ". �tro:n:at Vernon Ave and Interlachen Blvd be added to a future reviewed as part of the Grandview Small Area Study and chair Safe Routes to School Conference and Funding Update Transit for Livable Communities — Bike Boulevard Schedule Update Commission Recommendation Process 1 Living Streets RFP Update Bike Edina Task Force Update Grandview Small Area Study Update 44th and W. 70th Streets Update CORRESPONDENCE AND PETITIONS None CHAIR AND COMMISSION MEMBER COMMENTS STAFF COMMENTS None. ADJOURNMENT N Motion made by member to adjourn the meeting. w9�N��r ow e NSA REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No: IV.E. From: Jack Sullivan, PE Assistant City Engineer ® Action 0 Discussion 11 Information Date: October 4, 2011 Subject: Traffic Safety Report of September 7, 2011 ACTION REQUESTED: Review and approve the revised Traffic Safety Committee Report of September 7, 2011. INFORMATION /BACKGROUND: The Traffic Safety Committee Report was removed from the Transportation Commission's consent agenda for further discussion. Items of interest to the Transportation Commission and a brief overview of the discussion can be found in the attached meeting minutes from September 15, 2011. ATTACHMENTS: Traffic Safety Staff Review Report for September 7, 2011 Draft Edina Transportation Commission Meeting Minutes of September 15, 2011 \ \ED- NT8 \EngPubWks \Engineering\ Infrastructure \Streets \Traffic \Traffic Safety Committee \Staff Review Summaries \11 TSAC & Min \Item IV.F.20111004TSC.doc f REPORT/RECOMMENDATION To: Edina Transportation Commission Agenda Item Item No: IV.A From: Byron Theis Traffic Safety Coordinator ® Action F-1 Discussion Information Date: September 9, 2011 Subject: Traffic Safety Committee Report of September 7, 2011. ACTION REQUESTED: o Review and approve Traffic Safety Staff Review of Wednesday September 7, 2011. BACKGROUND: It is not anticipated that residents will be in attendance at the meeting regarding any of the attached issues. An overview of the comments supplied by the Transportation Commission will be included in the staff report provided to Council at their October 4, 2011 meeting. ATTACHMENTS: Traffic Safety Review for September 7, 2011. TRAFFIC SAFETY STAFF REVIEW Wednesday, September 7, 2011 The staff review of traffic safety matters occurred on September 7, 2011. Staff present included the City Engineer, Assistant City Engineer, Police Traffic Supervisor, Traffic Safety Coordinator and Assistant City Planner. From that review, the recommendations below are provided. On each of the items, persons involved have been contacted and the staff recommendation has been discussed with them. They were also informed that if they disagree with the recommendation or have additional facts to present, they can be included on the October 4, 2011, Council Agenda. SECTION A: Requests on which staff recommends approval of request: At this time there are no requests that were approved. SECTION B: Requests on which staff recommends denial of request: 1. Request for an All -Way stop at the intersection of Beard Avenue and 56h Street West. Requestor is a resident who lives on Beard Avenue. She has informed staff that she has had many near misses near that intersection. She feels the solution would be a stop sign controlling the traffic on Beard Avenue. A traffic study was conducted to measure the amount of traffic for that intersection. Beard Avenue and West 56h Street are both city streets. The intersection is controlled by stop signs for east and west bound 56th Street. Beard Avenue has the right -of -way. Beard Avenue has an average daily traffic count of 211 vehicles and an 85" percentile speed of 28.6 mph. West 56h Street has an average daily traffic count of 561 vehicles and an 85h percentile speed of 26.9 mph. The warrants for an All -Way stop sign are outlined in Edina's Multiway Stop Sign Policy. It states that the total vehicular volume entering the intersection must average at least 300 vehicles per hour for any 8 hours of Traffic Safety Staff Review Page 1 of 2 September 7, 2011 an average day. A traffic study was conducted to determine the volume entering the intersection. The . total entering the intersection averaged about 36 vehicles at the peak hour. Every other hour in this traffic study is below 36 vehicles per hour. This does not meet the warrants stated in the Edina Multiway Stop Sign Policy. Staff recommends denial of request for an All -Way stop due to lack of warrants. SECTION C: Requests that are deferred to a later date or referred to others. 1. Request for crosswalks at the intersections of West 76h Street and Edinborugh Way and the intersection of Parklawn Avenue and Edinborough Way. Furtherstudy is needed. 2. Request for speed bumps along Morningside Avenue. Further study is needed. 3. Request for the intersections of Brookside Avenue and West 49h Street, and Brookside Avenue and Interlachen Boulevard to be investigated. There are concerns with traffic volumes and speeds. Further studies are needed. SECTION D: Other traffic safety issues handled. 1. Request for a sign to increase awareness of the "No Outlet" sign on Creek Valley Road. Refer to sign shop. 2. Seven traffic studies were conducted. 3. Request to move a "Dead End" sign at the intersection of York. Avenue and West 55th Street. Current one is obstructed. Refer to sign shop. 4. Request for temporary removal of No Parking signs at 5828 Dewey Hill Road. Referred to Edina Police Department. ' Traffic Safety Staff Review Page 2 of 2 September 7, 2011 MINUTES OF CITY OF EDINA, MINNESOTA TRANSPORTATION COMMISSION COMMUNITY'ROOM SEPTEMBER 15 2011 6:00 P.M. ROLLCALL Answering rollcall were Members Schol Davis, Thompson, Braden, Schweiger, Housh, Nelson, Janovy, Bonneville, McKlveen, Bass APPROVAL OF MEETING AGENDA Motion was made by and sec'.by approving the meeting agenda. All voted aye. Motiorrcarried: Motion was made by and seconded by 4o prc Traffic Safety Report of September 7. 2012 Section B. 1. The policy on the web that shows 5-00 vehicles per da any 8 hours said assistant engineer Sullivan. Strut }h an issue using engineering judgment.; e WX amended min '-s. voted aye. Motion carried. f of dated; it should vehicles per hour for e s not meet volume are addressed separately Y. lJr. Section C.2. & 3. Chair Janovy, said the NTMP is the one Council p.resc abed waVof dealing with traffic calming and asked „/ rte. f X11 P . if there is a different way'of hafndlingf ese in practeeito info, ' e Mr. Sullivan said they should not have said further study needed. He said'tem 2 waslaken off bher _gtor�afd�j} item 3 is should have included contacting Hennepin County. Chair Janovyf sked that.the intersections t Vernon Ave and Interlachen Blvd be added to a future rr ". agenda for discussion. Member said' aid }s,being revied as part of the Grandview Small Area Study and chair Safe Routes to School Conference and Funding Update Transit for Livable Communities — Bike Boulevard Schedule Update Commission Recommendation Process 1 rate, less REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. IV F. From: Jesse Struve Utility Engineer ® Action ❑ Discussion Information Date: October 4, 2011 Subject: Guaranteed Energy Savings Agreement with McKinstry ACTION REQUESTED: Accept the recommendation as provided by staff to enter into a Guaranteed Energy Savings Agreement with McKinstry. INFORMATION /BACKGROUND: The Energy and Environment Commission (EEC) worked with staff to procure a grant from the Department of Energy in 2010. City staff hired the consulting firm of McKinstry earlier this year to develop a Request for Proposal (RFP) for the solar project and develop a preliminary cost breakdown. Council accepted this project at the August 16, 2011 council meeting. City Attorney Roger Knutson, advised staff the overall project rate of return could not exceed financing terms. The solar project by itself would exceed the rate of return; therefore, McKinstry investigated various city facilities for energy saving measures. These projects were bundled into an energy efficiency package, including the solar panel grant, to meet the requirements set forth by state law. McKinstry presented the entire package to the EEC on July 9, 2011 and again during the EEC's July 21, 2011, meetings. ATTACHMENTS: • Guaranteed Energy Savings Agreement By and Between The City of Edina and McKinstry Essention. • Table 4.2 — Facility Improvement Measure (FIM) Summary • McKinstry's Cash Flow Analysis GUARANTEED ENERGY SAVINGS AGREEMENT By and Between The City of:Edina ("Client") and McKinstry Es§ention. ( "McKinstry" arid /or :`Contractor ") This Guaranteed Energy Savings:Agreement ( "Agreement "), is made by and between The City of Edina, hereafter: referred to as Client with an office at 4801 W 50"' Street, Edina MN and McKinstry, a Washington Corporation, with its principal place-of business at 5005 3`d Ave. S., Seattle, WA 98134. Client and McKinstry may'be referred to as °Party ".or collectively as "Parties." RECITALS WHEREAS, the CLIENT is authorized. under Minnesota Statutes Section 471.345 subd.13, (the Statute ") to enter into guaranteed.`energy savings agreements With a qualified provider.not exceeding twenty years for the purpose of immplementing comprehensive utility cost - savings measures to improve the energy efficiency of a municipal facility provided the-.cost of implementing the measures will not exceed the amount to be saved in utility operation and maintenance costs over a twenty year period and the qualified provider provides a written guarantee that the energy or operating cost savings will meet or exceed the cost of the system; and WHEREAS, McKinstry was selected as a qualified provider by the Minnesota Department of Administration through a Guaranteed Energy Savings RFQ in May of 2009; and WHEREAS, Client signed the Detailed Engineering Study Agreement on 4/20/2011 for McKinstry to provide a Detailed Engineering Study / Technical Energy Audit at the CLIENT's Premises detailed in Exhibit A; and WHEREAS, McKinstry represents that it is qualified, willing and able to responsibly act as guarantor for energy, operational and maintenance cost savings (the "Savings "), and to provide or to arrange for lease- purchase financing as hereafter set forth; WHEREAS, Client has reviewed the Project Costs and Savings and believes it to be reasonable and accurate; WHEREAS, Client is authorized under the Statute to make payments required by the Lease Purchase Contract from the Savings obtained from the installation of the utility cost savings measures described herein; and WHEREAS, Client has published notice of, and held a meeting in which it proposed to award the contract, the names of the parties to the proposed contract, and the contract's purpose. NOW, THEREFORE, in consideration of the mutual benefits and obligations set forth herein, the parties hereto agree as follows: 1. Definitions, Exhibits and Attachments 1.1. Definitions. The terms defined in this section shall, for all purposes of this Agreement, have the meaning herein specified. "Change" means substitutions, additions, or deletions within the scope of the Agreement as expressly approved in writing by Client. "Completion Date" means the date on which Client issues the Certificate of Completion and Acceptance. "Extra Work" means work outside the scope of this Agreement. "Guarantee Commencement Date" shall be the Completion Date. "Guarantee Term End Date" shall be the date on which McKinstry's guarantee term ends. "Guarantee,.Year" means each twelve (12) month period during the,Term of this Agreement, beginning on the Completion Date: "Lessor" means the financing company with which Client has executed the Lease Purchase Contract. "Measured' and Verified Savings —means Utility Cost Savings calculated using utility consumption data recorded by utility meter(s). "Pre- agreed Savings" means Utility Cost Savings calculated using generally accepted engineering methods when actual measurements are impossible or not cost effective. "Total Actual Savings" means the sum-of the reconciled Utility Cost Savings, and the Operation and Maintenance Cost Savings.-. "FIM" means Facility Improvement Measure "Utility Savings" means the difference between the utility consumption under the pre- contract conditions and the utility consumption. after the "Work" has been completed under the contract. Utility savings shall be calculated in comparison to an established baseline of utility consumption. "Work" means duties set forth in Section 4 and in Exhibit A. "Working Days" means Monday through Friday excluding State holidays. 1.2. Exhibits. The following Exhibits are attached hereto and made a part hereof thereby: ❑ Exhibit A: Facility. Description and Scope of Work ❑ Exhibit B: Schedule of Payments ❑ Exhibit C -1: Certificate of.Substantial Completion for Warranty El Exhibit C -2: Certificate of Project Completion' and Acceptance ❑ Exhibit D: Facility Operating Parameters& Utility Savings Calculation Methods ❑ Exhibit E: Performance Guarantee ❑ Exhibit El: Breakdowmof.Guarantee Savings ❑ Exhibit E2: Summary.of:Guarantee Savings ❑.Exhibit E3: Guarantee Reconciliation ❑ Exhibit E4: Technical Service Agreement ❑ Exhibit F: Contractor's Measurement and Verification Responsibilities ❑ Exhibit Fl: Contractor's Training Responsibilities ❑ Exhibit G: Client's Maintenance Responsibilities ❑ Exhibit H: General Requirements ❑ Exhibit HI: Site - specific Requirements ❑ Exhibit I: Project Schedule' ❑ Exhibit J: Insurance Coverage ❑ Exhibit K: Payment and Performance, Bond Form El Exhibit L: Women and Minority Owned Businesses 2. Term of Contract 2.1. Effective Date. The Effective.Date of this Agreement shall be the date all signatures required have been obtained. McKinstry shall not begin work under this Agreement until this Agreement is fully executed and McKinstry has been notified by'Client's Contact to begin the work. 2.2. Term. Unless otherwise canceled or terminated, this Agreement shall expire twenty (20) years after the Completion Date. 3. Contacts For the purpose of administration of this Agreement, the following individuals will be the contact personnel authorized to speak on behalf of the respective parties. 3.1. Client Contact: Jesse Struve, (hereafter "Client Contact "). McKinstry shall render all services pursuant to this Agreement under the direction of the Client Contact or the designated representative. 3.2. McKinstry Contact: Pat Barribeau; McKinstry Essention (hereafter "McKinstry Contact "). Client shall provide all the direction and supervision pursuant to this Agreement under the direction of the McKinstry Contact or the designated'representative. 4. McKinstry's Duties 4.1. Eouioment "and Materials. McKinstry shall provide all materials, and equipment necessary to perform this Agreement, as more specifically described in Exhibit A. McKiristry,shall provide Client with specifications, drawings, cut sheets, and other information required by Client regarding the materials and equipment for review, acceptance and approval pursuant to Section 5 prior to implementation of the FIM's. 4.2. Installation Services. McKinstry shall install, replace and refurbish equipment and energy systems components at the Facility, as more specifically described in Exhibit A. McKinstry shall provide Client with specifications, drawings, and other information required by Client regarding installation, replacement and refurbishment for review, acceptance and approval, pursuant to Section 5 prior to implementation of the FIM's. McKinstry shall provide the installation; replacement and refurbishment services with minimum interruption to the normal business of the Facility. McKinstry shall perform all Work under this Agreement according to the schedule set forth in Exhibit I. - 4.3. Measurement and Verification. Responsibilities. 'McKinstry shall provide the Measurement and Verification Responsibilities as described in Exhibit F. 4.4. Damaged Facilities to.be restored. Where McKinstry, subcontractors or any of its agents, causes damage to any. partof the Facility during the Work, McKinstry 'shall restore or replace the damaged part to its original condition or to the reasonable.satisfaction of Client as determined by the Client Contact. 4.5. Personnel. McKinstry shall secure, at its own expense, all personnel required in the performance of this Agreement. Such personnel shall not be deemed employees of Client.for any purposes whatsoever. McKinstry. further represents that-all of the services required hereunder will be performed by McKinstry or under its supervision, all personnel so engaged shall'be',fully > qualified and authorized under` applicable law to perform such'services, and that M&l istry.is responsible for all Work of its subcontractors ari &agents. 4.6. Cleanup. McKinstry shall keep the premises.andthe surrounding area,free.from accumulation of waste materials or rubbish caused by the Work and, upon completion of.the Work, McKinstry shall remove all waste materials, rubbish, tools, construction equipment, machinery, and surplus materials. 4.7. Safety. McKinstry shall be responsible for initiating,` maintaining, and supervising all. safety precautions and programs in connection with the performance of the Work. McKinstry shall comply with all applicable laws, ordinances, rules, regulations, and lawful orders of public authorities related to safety of persons or property. 4.8. Disposal Manifests. McKinstry shall provide:,to the Client Contact copies of all records (e.g., manifests, disposal facility-receipt, etc.) which indicate that McKinstry has disposed of any and all equipment, including. lamps', and ballasts. 4.9. Training by McKinstry:-McKinstry shall conduct training program described in Exhibit Fl. 4.10. Notice of Work.Completion. After McKinstry has performed all Work, McKinstry shall submit a written Notice of Work Completion to the Facility's Client Contact as described in Exhibit B. 4.11. Compliance. McKinstry shall ensure that all Work complies with current local, state, and federal construction and environmental codes and regulations. 5. Acceptance. 5.1. Authority. The Client Contact shall have final authority to review and approve, specifications, drawings, and related documents concerning the Work ( "Construction Documents "), to approve and accept all equipment, materials and services, and to: approve McKinstry's invoices for payment. No approval by the Client will act as a waiver of the Client's rights hereunder or relieve McKinstry of its obligations hereunder. 5.2. Construction Documents. During the construction period, McKinstry shall keep copies of . Construction Documents at the Facility for review by Client at all reasonable hours and shall provide a complete set to the Client upon completion of each portion of the work. 5.3. Satisfactory Performance. Within fifteen (15) Working Days of receipt of an invoice, Client shall have the right to review the Work performed by .McKinstry on the Facility, for purposes of determining whether the Work is deemed satisfactory. Where Client finds the Work performed by McKinstry unsatisfactory, the Client Contact shall provide McKinstry with a written notice of unsatisfactory Work within fifteen (15) Working Days of its receipt of McKinstry's invoice. McKinstry shall cure the work within ten (10) Working Days after receiving the Client Contact's notice of unsatisfactory Work. When the invoiced Work has been completed to the satisfaction of the Client Contact, the Client Contact shall approve the invoice for payment. Failure of Client to discover unsatisfactory work within fifteen (15) days shall not relieve McKinstry of its duty to correct the work. See Exhibit B for the schedule of payments. 5.4. Work Completion. Upon receipt of the written Notice of Work Completion and project completion documents by McKinstry (as described in Exhibit B), the Client Contact shall review all Work and all project completion documents within fifteen (15) Working Days. Upon approval of all Work and project completion documents, the Client Contact shall send the dated Certificate of Completion and Acceptance (Exhibit C) to all parties. In the event the Client reasonably determines that additional work is required to complete the project, it shall inform McKinstry, and McKinstry shall perform the additional work in accordance with a mutually agreed upon prompt schedule. 6. General and Site Specific Requirements In order to minimize disruption of the use of the buildings, the parties agree to the "General Requirements" and "Site Specific Requirements ", as set forth in Exhibits H1 and H2 respectively, attached hereto and made a part hereof thereby. 7. Change and Extra Work. 7.1. Amendments of Agreement and Exhibits. The Parties expressly recognize, prior to the Completion Date, that there may be Change or Extra Work, either at the request of Client or at the suggestion of McKinstry; but in each event upon a mutual agreement that the proposed Change or Extra Work is proper. The Parties also recognize that the correct interpretation and administration of this Agreement depends in large part on the accuracy of all of the exhibits attached hereto, which may need to be amended according to the type of Change or Extra Work agreed to by the Parties, and therefore the Parties agree to amend this Agreement or the exhibits hereto as appropriate to reflect the agreed upon Change or Extra Work. Any "Change" or "Extra Work" providing for price or project schedule adjustments or relief will be made in accordance with the procedures established herein. 7.2. Client Initiated. Client, at any time prior to the Completion Date, may propose "Changes" or "Extra Work" in writing. McKinstry shall respond by submitting to Client a proposed written proposal containing the initial cost, annual energy and annual utility, operational and maintenance cost savings, payback period, and a schedule for completion of the Change or Extra Work within ten (10) Working Days of Client's request. McKinstry shall perform the Changes or Extra Work only upon receipt of Client's approval of the written proposal and after execution of an amendment to this Agreement when an amendment is required for performance of the Extra Work or Changes. Any Change or Extra Work performed by McKinstry which is not approved by Client's Contact in writing shall not be approved for payment and will not be included in the final scope of Work. The Parties will amend Exhibits A, B, and C, and any other exhibit, which will be affected by the Change and /or Extra Work accordingly. 7.3. McKinstry Initiated. McKinstry, at any time prior to the Completion Date, may propose "Changes" or "Extra Work" in writing. McKinstry shall submit to Client a written proposal that explains the circumstances for the change, initial cost, annual energy and utility, operational and maintenance cost savings, payback calculations and a schedule for completion of the Change or Extra Work. Client may accept or reject the request within ten (10) Working Days. Failure by Client to respond within ten (10) Working Days to the proposed change order shall be deemed a rejection by Client. McKinstry shall perform the Changes or Extra Work only upon receipt of Client's approval of the written proposal and after execution of an amendment to this Agreement when an amendment is required for performance of the Extra Work or Changes. The Parties will amend Exhibits A, B, and C, and any other exhibit, which will be affected by the Change and /or Extra Work, accordingly. S. Consideration and Payment 8.1. Total Obligation. The Client's total obligation to McKinstry under this Agreement, including compensation for goods, services, and reimbursable expenses, shall not exceed $701,098 without the prior written approval of the Client. 8.2. Payment A. Invoices. Client will pay McKinstry after McKinstry presents an invoice for the work completed and the Client Contact accepts the invoice. Invoices must be submitted timely and according to the schedule contained in Exhibit B. Payment shall be made within 30 days following the receipt of a correct and proper invoice for the completed delivery of the product or services. If the invoice is incorrect, defective, or otherwise improper, Client will notify McKinstry within ten (10) Working Days of discovering the error. B. Conditions of Payment. All services provided by McKinstry under this Agreement must be performed to Client's satisfaction, in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. McKinstry will not receive payment for Work found by Client to be unsatisfactory or performed in violation of federal, state, or local law. C. Payment Procedures. McKinstry shall submit Applications for Payment. Payment shall be made within 35 days following the receipt of a correct and proper invoice. Client shall make 95% progress payments on account of the Contract Price on the basis of McKinstry's Applications for Payment during performance of the Work.. Upon final completion of the Work, Client shall pay the remainder of the Contract Price. Minn. Stat. § 290.92 requires that the Client obtain a Withholding Affidavit for Contractors, Form IC -134, before making final payments to Contractors. This form needs to be submitted by McKinstry to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. 9. McKinstry's Energy Savings Guarantee 9.1. Guarantee Term. The term of McKinstry's Guarantee shall be the Term of the Agreement and shall survive any earlier cancellation or termination of this Agreement. McKinstry's guarantee will be terminated if the Technical Services Agreement - Performance Assurance Services are cancelled by the Client. 9.2. Total Guaranteed Savings. McKinstry guarantees that the amount to be saved in utility, operation and maintenance costs over the term of this Agreement shall be at least the "Total Guaranteed Savings" as set forth in Exhibit E which Total Guaranteed Savings are sufficient to satisfy the Total Lease Purchase Payment required under the Lease Purchase Contract. The Total Lease Purchase Payment is shown in Exhibit E. 9.3. Annual Meetings. Client and McKinstry shall meet at least once annually for the purpose of, reviewing utility loads, changes in utility rates, operating hours and maintenance issues of equipment installed under this contract, for the previous Guarantee Year. At each annual meeting, Client will provide McKinstry with the applicable utility rates for the previous Guarantee Year. The Parties agree to hold the Annual Meeting within thirty (30) Working Days after the final month of each Guarantee Year. In the event of chronic or material equipment failure, Client and McKinstry will meet within a reasonable time after a request by the Client to discuss a timely cure for the failure. 9.4. Guarantee Reconciliation McKinstry shall perform a guarantee reconciliation at the end of each Guarantee Year and submit a guarantee reconciliation report with updated Exhibits E2 and E3 to the Client Contact within forty-five (45) Working Days of each Guarantee Year anniversary, and at the Guarantee Term End Date. McKinstry shall calculate the Total Actual Savings as set forth in Exhibit E3 for the immediately previous Guarantee Year. In the event that the Total Actual Savings realized by Client are less than the Guaranteed Savings, McKinstry shall remit an amount equal to such deficiency to Client within forty -five (45) Working Days of the guarantee reconciliation submittal. 9.5. Survival This Section 9 survives the termination of the Agreement and terminates only upon Completion by McKinstry of a final Guarantee Reconciliation and final payment of any savings deficiencies. McKinstry's guarantee will be terminated if the Technical Services Agreement - Performance Assurance Services are cancelled by the Client. 10. Client Responsibilities. Client agrees to.perform the following tasks in addition to those set out in Exhibit G of this Agreement: 10.1. Daily Operations. After acceptance by Client of the Work•performed by McKinstry according to Section 5, Client shall be responsible for all routine maintenance as set out in the original equipment manufacturer 's..documentation,provided by McKinstry to the Client. Exhibit D contains a set of operating parameters that need to•,be maintained to obtain the Utility Cost Savings and the Operation and Maintenance Cost Savings outlined in Exhibit E1. 10.2. Automatic Functions. To protect public health and safety, or,Client property, Client may manually override any automatic function provided by McKinstry's equipment furnished hereunder, or make changes in operating, procedures:specified. In that event; the Parties shall make the necessary changes to the established baseline. 10.3. Access. Client shall grant McKinstry reasonable access to the Facility to perform McKinstry's Verification Responsibilities described in Exhibit.F. 10.4. Energy Management System: Client shall provide standard energy management system reports to McKinstry for Guarantee Reconciliation when requested by McKinstry. 11. Insurance. McKinstry shall maintain in full force and effect, at its expense, property, casualty, worker's compensation and liability- insurance as specifically described in Exhibit J. The insurance is for the benefit of the Facility. In the.event of loss or damage to the property under this Contract, loss payment will be made in favor of the Facility. 12. Asbestos/ Hazardous Materials. McKinstry shall have no obligation to remove asbestos or other hazardous materials encountered during the Work performed under this Agreement. Any removal of asbestos or other hazardous material shall be the sole responsibility of Client. In the event McKinstry encounters asbestos or other hazardous material, McKinstry shall stop all Work immediately and shall notify Client at once to determine the appropriate action. Any delay in completion of the Work according. to the completion schedule in Exhibit I caused by McKinstry's encounter with asbestos or other hazardous material and.Client's determination of appropriate action to correct the situation shall not constitute an Event of.Default. Where a: delay under this.section will be for a significant amount of time, as,determined by the parties, but where the Work under this Agreement is otherwise substantially complete, the. parties agree.to amend this Agreement appropriately so that payment hereunder can begin- notwithstanding °the delay caused hereunder. 13. Indemnification. McKinstry shall defend, indemnify and save and hold harmless. Client, its agents and employees, from and against any and all ciaims, demands, or causes of action, and damages, including all attorney's fees incurred by Client, arising out of the performance of this Agreement by McKinstry or McKinstry's agent, employees, or subcontractors, except for gross negligence by Client. This section shall not be construed to bar any legal remedies McKinstry may have for Client's failure to fulfill its obligations pursuant to this Agreement. 14. Performance and Payment Bonds. Within. fifteen (15) calendar days after the execution of this Agreement and before any—work or services are rendered; McKinstry shall furnish a performance bond and a payment bond each in the principal amount of $701,098.00, insuring the faithful performance of the contract and payment of all obligations arising thereunder pursuant to Minnesota Statues. section, 574.26. The Bonds shall cover compietion'of the physical work per the approved design, and shall not cover any design obligation or any guarantee or warranty of efficiency or system performance. The Bonds shall not cover any obligation of the contractor to ensure that the work as constructed will result in any particular level of energy savings. Any suit on the Bonds must be brought within the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit. Payment Bond is intended for the use and benefit of all persons furnishing labor and materials who are engaged by McKinstry. Performance Bond is intended for the use and benefit -of -the Client to complete the work as described'in Exhibit A. These bonds shall be released within thirty (30) Working Days of the Completion Date. The surety.for each such bond.shall be an insurance company or corporate surety licensed to do business in the,state of Minnesota. The bonds shall contain a provisiomrequiring reasonable advance notice to Cllent in the event that McKinstry is in default of any obligation in relation to ;the' bond. An example of the Payment and Performance Bond required by this Section 14 is contained in Exhibit "K, attached hereto'and incorporated herein by reference. 15. Representations and Warranties. 15.1. McKinstry warrants and represents to Client as follows: A. It has, all requisite power, {authority; licenses, permits-, and franchises, corporate or otherwise, to execute and deliver this Agreement and perform its obligations hereunder. B: Its execution, delivery, and performance of this Agreement have been duly authorized by, and are in accordance with, ,its organic instruments; this Agreement has been duly executed and delivered for it by the signatories so authorized; and it constitutes its legal, valid and binding obligation. C. Its execution, delivery, and performance of this Agreement will not result in a breach or, violation of, or constitute a default under, any agreement, lease or instrument to which it is a party or by which it or its properties may be bound or affected. D. It has not received any notice, nor to the best of its knowledge is there pending or threatened any notice, of any violation of any applicable laws, ordinances, regulations, rules, decrees, awards, permits or orders which would materially adversely affect its ability to perform hereunder. E. It has made secure provisions for promptly paying all'itssuppliers and subcontractors in connection.with this Agreement. F. It has prepared the Engineering; Report in good faith based on generally accepted engineering, practices and mathematical formula. G. It has all right, title and interest in, or appropriate licenses to use, any intellectual: property required by this Agreement to be installed, employed, or modified. H. The services performed under this Agreement will be of high professional standards and quality. To the extent consistent with other specific terms and warranties of the 'Agreement, McKinstry further represents that all services and goods provided under this Agreement: (i) are ft'ee.fr`om defects in material and workmanship; (ii) are of the quality, size and dimensions ordered; ''(iii) are fit for the particular needs and purposes of the. Client as may be communicated to "McKinstry; (iv) . comply with all warranties and representations expressed'byMcKinstry orally or in any; written ! advertisement, correspondence, response to the Client's RFP or RFI, or other document 'provided to or in the possession of the Client; (v) comply with all applicable laws, codes and regulations.' 15.2. McKinstry's Warranty/Assignment of Manufacturer's Warranty. McKinstry expressly warrants to Client that all equipment (including the material supplied by McKinstry ) installed as part of this. Agreement are new, in good and proper working condition and all Work performed under this Agreement shall be free from material defects and protected by appropriate written warranties covering all parts and equipment performance. McKinstry.agrees to deliver all warranty documentation to the Client Contact as required in Section 4.10. McKinstry agrees that Client will pursue rights and remedies against manufacturer for equipment, under warranties in the event of equipment malfunction or improper or defective function, and defect in parts, workmanship and performance. McKinstry agrees to cooperate with Client in enforcing warranties. All warranties shall be transferable and extend to Client. The warranties shall specify that only new and non re- conditioned parts may be used and installed when repair is necessitated by malfunction. All warranties required hereunder shall be in force for a minimum of one year from the date of installation per Exhibit C. 16. Events,of Default 16.1. Default by Client. Each of the following events or conditions shall constitute an "Event of Default" by Client: A. Failure to make payments in accordance with Section 8 of this Agreement. B. Any other material; failure to perform• or complywith the terms and, conditions of this Agreement, including breach of any covenant or duty contained herein, provided that such failure continues for thirty (30) Working Days after written' notice to Client demanding that such failure to perform be cured'or, if cure cannot be effected in such thirty (30) Working Days, without commencement of a cure 'and diligent' subsequent completion thereof. In the event the default is cured within said periods, this Agreement shall remain in full force and effect 16.2. Default by McKinstry. Each,of.the following events or conditions shall constitute.an "Event of Default" by McKinstry: A. The Installation of the materials and equipment is not,completed in a timely or satisfactory manner, according to the terms of. this Agreement, provided however that McKinstry shall have thirty (30) Working Days from receipt of written notice that it is in default to cure said default. In the event the default is cured, this Agreement shall remain in full force and effect. B. Any representation or warranty furnished by McKinstry in this Agreement, which is false or misleading in any material respect when: made. C. Any other material failure by McKinstry to perform or comply with the terms and conditions of this Agreement, including breach of any covenant or duty contained herein, provided that such failure continues for thirty (30) Working Days after written notice to McKinstry demanding that such failure to perform be cured, or if cure cannot be effected in such thirty (30) Working Days, without commencement of a cure and diligent subsequent completion thereof. In the event the default is cured within said period, this Agreement shall remain in full force and effect. 17. Remedies Upon Default 17.1. Default by Client. Upon the occurrence of an Event of Default by Client, McKinstry may elect to enforce one or more of the following remedies: (a) Terminate this Agreement by delivery of a notice declaring termination, whereupon McKinstry may enter the premises on which the Services are being performed and remove McKinstry's property; (b) Seek damages in the amount of all payments, then or thereafter owing from Client to McKinstry pursuant to this Agreement, together with all costs and expenses reasonably incurred in exercise of its remedies (including reasonable attorneys' fees and court costs) in seeking and enforcing any or all of the remedies provided in this section, (c) Seek specific performance of the terms and conditions of this Agreement to the extent permitted by law, including without limitation injunctive relief where appropriate; and /or (d) Suspend further provision of the Services. If delivery of the Services has been suspended as a result of Client's default and Client and McKinstry agree to arrange for the reinstatement of the delivery of the Services, Client shall pay to McKinstry a performance reinstatement fee in such amount or amounts, and payable on such date or dates as shall be reasonably acceptable to McKinstry, as will reimburse McKinstry for its actual costs (including overhead) to be incurred in reinstating delivery of the Services; provided, however, that nothing herein shall obligate McKinstry to reinstate .the delivery of Services. 17.2. Default by McKinstry. Upon the occurrence of an Event of Default by McKinstry, Client shall have the right to: (a) Seek specific, performance of the terms and conditions of this Agreement :to the extent permitted by law, including without limitation injunctive relief where appropriate; (b) Terminate the Agreement by delivering a notice declaring termination (permitting McKinstry to'enter the Premises and remove all of its Property); and/or, (c) Seek damages together with all costs and expenses reasonably. incurred in exercise of its remedy (including reasonable attorney's fees and court costs) in seeking and'enforcing any or all of its remedies. ' 18. Termination. 18.1 For Uncured Breach. Either party may terminate this Agreement thirty (30) days after written notice to the other party of any material breach of this Agreement'by such party that has not been cured within such thirty (30) day. period (an "Event of Default "). The notice must ..set forth the nature of the breach with'reasonable specificity. Notwithstanding the foregoing, McKinstry shall have the right to terminate this Agreement if Client fails to pay any amounts due hereunder within five (5) days after written notice. 18.2 Bankruptcy. In addition to Section .18.1, and any other rights it may have at law or in equity, either party may terminate and without liability' suspend all activity related to this Agreement immediately if the other party is adjudicated a bankrupt, ceases to do business as a going concern, makes an assignment for the benefit of creditors, permits the appointment of a. receiver, or otherwise avails itself of or becomes'subject to any bankruptcy or insolvency statute. 19. General Provisions 19.1. Governina Law, Jurisdiction and Venue: This Agreement is governed by the laws of the State of Minnesota. The venue for any proceedings is agreed to be in CLIENT's County; State of Minnesota, and McKinstry consents. to such jurisdiction. McKinstry shall incorporate the requirements of this Section in its agreements with subcontractors, consultants, and <independent contractors in connection with this Agreement. 19.2. Conditions Beyond Control of McKinstry_. Neither party will be responsible for any failure to comply with, or for any delay in performance of, the terms of this Agreement where the failure or delay is due to acts of God or the public enemy, war, riot, embargo; fire, explosion, sabotage, flood, strikes, labor disputes, default of subcontractors, accident; or, without limiting the foregoing, any circumstances of like or different character beyond its control (collectively, "Force Majeure Event "). If either party is unable to perform under this Agreement for more'than sixty (60) due to a Force Majeure Event, then the other party may terminate this Agreement upon fifteen (15) days' written notice. 19.3. Notices and Changes of Address. All notices to be given by either partyto the other shall be in writing and must be either delivered in person or mailed by registered or certified mail, return receipt requested, addressed as follows: To McKinstry: McKinstry 5005 3rd Avenue South Seattle, WA 98134 Attn: Joseph Hager Controller To the Client: City Manager Scott Neal 4801 W 50th Street Edina / MN / 55424 19.4. Successors and Assigns. McKinstry binds itself jointly and severally, its successors, executors, and administrators to Client in respect to all covenants of this Agreement. McKinstry shall not assign or transfer any; part of its interest in this Agreement: 19.5. Permits. McKinstry shall be responsible for obtaining all governmental permits, consents, and authorizations as may ybe required.to, perform it.obligations hereunder.' .. 19.6. Compliance by McKinstry's Subcontractors and Consultants. McKinstry shell provide and require in all of its contracts or,subcontracts with other parties who provide services in regard to performance of.this Agreement that such; subcontractors, consultants, or other pogies'contra.ding with McKinstry with regard to performance of,this Agreement shall comply, with those. requirements of Minnesota law specified herein and otherwise required of persons performing work for the Client of the type contemplated under this Agreement. 19.7. Payment to Subcontractors. McKinstry shall, upon receipt of the executed Contract Documents, submit in writing to the Client'the names of the su_ bcontractors.,proposed for the work. Subcontractors may not be changed except at the request or with the consent of the Client. McKinstry is responsible to the Client for the acts and omissions of McKinstry's subcontractors, and of their direct and indirect employees, to the same extent as McKinstry is responsible for the acts and omissions of McKinstry's employees. The Contract Documents shall not be construed as creating any contractual relation between the Client and any subcontractor. McKinstry shall bind every subcontractor by the terms of the Contract Documents. McKinstry shall comply with Minnesota Statute § 471.425. McKinstry must pay subcontractors for all undisputed services provided by subcontractor within ten days of McKinstry's receipt of payment from Client. McKinstry must pay interest of 1.5 percent -,per month or any part of a month to subcontractor on any undisputed amount;.not paid on time to subcontractor. The minimum monthly interest penalty payment for an unpaid balance of $100 or more is $10. 19.8. No Waiver. The failure of McKinstry or Client to insist upon the strict performance of the terms and conditions hereof shall 6ot.constitute or be construed as a waiver or relinquishment of either party's right to thereafter. enforce the same in accordance with this Agreement in the event of a continuing or subsequent default on the part of McKinstry or Client. The'-waiver of any default by either party shall not.be deemed a continuing waiver, but shall apply only to the instance to which such a waiver is directed. 19.9. Complete Agreement. This Agreement, when executed, together with all exhibits attached hereto as provided for by this Agreement, shall constitute the entire agreement between both parties and this Agreement may not be amended, - modified or terminated except in writing signed by the parties hereto. The terms and conditions contained in this Agreement shall govern and shall take precedence over any different or additional terms and conditions which McKinstry may have included in any documents attached to.or accompanying this Agreement. Any handwritten changes on the face of this document shall be ignored and have no legal effect unless initialed by both parties. 19.10. Severabilitv. In the event that any clause or provision of this Agreement or any part thereof shall be declared invalid, void or unenforceable by any court having jurisdiction, such invalidity shall not affect the validity or enforceability of the remaining portions of this Agreement unless the result would be manifestly inequitable or unconscionable. 19.11. Recitals. The background recitals set forth at the beginning of this Agreement are expressly incorporated into and made an integral part of the body of this Agreement and the terms of the Recitals fix the obligations of the parties and are binding upon them in the same way and to the same extent as all other provisions of this Agreement. 19.12. Headings. The headings of all provisions are for ease of reference only. The headings in no way define, limit or describe the scope, intent or obligations of the provisions of this Agreement and therefore are not to be used in construing this Agreement. 19.13, Amendments. Amendments to this Agreement shall be valid only if they are in writing and are signed by the same parties, or their successors in office, who signed the original Agreement. 19.14. Limitation on Client Liability. In no event shall the parties be liable to one another for any indirect, consequential, incidental, lost profits or like expectancy damages arising out of this agreement. The Client's maximum obligation under this agreement shall not exceed the amount set forth in Section 8.1, subject to adjustments for changes or claims for extra work. 19.15. Ownership of Works and Intellectual Property Rights. For the purposes of this paragraph, the term "Works" includes creative writings, research data and reports, writings, sound recordings, pictorial reproductions, drawings, film and video recordings, and other graphical representations, software, business methods, inventions, improvements, and discoveries, and works of any similar nature (whether or not eligible for copyright, trademark, patent or other proprietary rights), which are to be prepared for the Client and delivered under this Agreement. It does not include any of McKinstry's background intellectual property. Ownership of the Works and all copyrights, trademarks, patents and other proprietary rights in the Works shall be owned exclusively by McKinstry. The Client agrees that all copyrightable Works shall be considered a "work made for hire" and that the McKinstry is the author of and owns all rights in and to the Works. Notwithstanding the foregoing, the Client shall have a license to utilize the Works to maintain its equipment or to complete the Work in the event of a termination of McKinstry for cause. The Client shall not have a license to use the Works for any other project. 19.16 MINNESOTA GOVERNMENT DATA PRACTICES ACT. McKinstry must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the Client pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by McKinstry pursuant to this Agreement. McKinstry is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event McKinstry receives a request to release data, McKinstry must immediately notify Client. Client will give McKinstry instructions concerning the release of the data to the requesting party before the data is released. McKinstry agrees to defend, indemnify, and hold Client, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from McKinstry's officers', agents', Client's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and /or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement 19.17 COPYRIGHT /PATTEN. McKinstry shall defend actions or claims charging infringement of any copyright or patent by reason of the use or adoption of any designs, drawings or specifications supplied by it, and it shall hold harmless the Client from loss or damage resulting there from. If the equipment provided by McKinstry pursuant to this Agreement contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, McKinstry shall pay all software licensing fees. McKinstry shall also pay for all software updating fees for a period of one year following cutover. McKinstry shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the Client to pay any additional fees as a condition for continuing to use the software. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending to be bound thereby. CLIENT: By: Its: Date: MCKINSTRY: By: _ Its: Date: EXHIBIT A FACILITY DESCRIPTION AND SCOPE OF WORK Exhibit Al Description of Facility Exhibit A2 Executive Summary / Work Scope Exhibit Al Description of Facility The projects will be implemented at: City Hall T" A.. 4801 W 50th St Braemar Arena 7501Ikola Way Art Center 4701W 64th St Fire Station #1 62667racy,;Ave Fire Station #2 7335;Y6rk "Ave Braemar Golf Course 6364John Harris Braemar Golf Dome 7420. Braemar Blvd Fred Richards Executive Course 7640 Parklawn Ave. Public Works 7450'Metro Blvd Edina Liquor 3943 W 50th St Edina Liquor 5013Vemon Ave Braemar Maintenance Building 6364John Harris Detailed scope of work is described in Exhibit A.3 Exhibit A2 Executive Summary Exhibit A2.1 Cost and Savings Summary Exhibit A2.2 Work Scope Exhibit A2.1 Cost and Savings Summary All pricing contained within this document and associated attachments, is valid through October 31, 2011. EXHIBIT A2.2 WORK SCOPE LIGHTING UPGRADES EXECUTIVE SUMMARY This FIM will improve the energi efficiency of the lighting fixtures and improve the lighting levels in the buildings throughout the City of Edina: EXISTING CONDITIONS The City buildings are currently using -a mix of T8 lamps, T12 lamps, High Intensity Discharge (HID) and Incandescent Recessed Can fixtures. 1. Detailed Description of''FIM A detailed audit of the lighting systems throughout the.facilities was conducted in which the primary focus included identification of the following: I. • Incandescent fixtures that can be upgraded with compact fluorescent lamp (CFL) re- placement and those that can be replaced with fluorescent, wrap.style fixtures. • Fluorescent lighting fixtures that can be upgraded with higher efficiency lamps and ballasts. ■ Exit lights than can be upgraded to LED technology ■ Opportunities to install reflector kits and de -lamp fixtures ■ Opportunities to retrofit 2'x2' u -bend or bi -axial fixtures with reflector kits and straight 2' lamps ■ Areas to install photocells ■ Areas where energy- saving switching or occupancy sensor technology could be ap- plied. ■ Opportunities for possible consolidation of fixture and lamp types to minimize invento- ry requirements. 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • Retrofit / replacement / relamping of fixtures in each building as indicated in Exhibit D. • Installation of new switches and occupancy sensors where indicated in Exhibit D. • Provide and install applicable wiring, electrical connections, etc. • Includes all lamp and ballast disposal with applicable manifest for mercury con- taining lamps and PCB containing ballasts. • All work during normal business hours. 1.2 Exclusions The following work is excluded from the proposed Scope of Work: • Moving, relocating or replacing any shelving, boxes, inventory etc. that would encumber the installation of. -this FIM is not included. • Proper grounding for existing lighting equipment is assumed to be in place. Any electrical grounding modifications are not included. • Does not include repairs to,any existing electricaLviolations. • Hazardous Waste / Asbestos: Should the: project require removal or disposal of hazardous material, McKinstry may.have the hazardous material or sub- stances removed and disposed of at the request of the Client. McKinstry will not assume ownership of the material but may.act on behalf of the Client to properly remove and dispose of the material. The Client shall pay-McKinstry for the cost of such work. The Client agrees and acknowledges that it has not relied on or employed McKinstry to analyze or identify the presence of any ha- zardous substance on the Client's premises. The cost of hazardous material abatement and disposal is not included. 2. Location Affected This FIM will affect the following buildings: Building City Hall 'Address 4801 W 50th St Braemar Arena 75011kola Way Art Center 4701 W 64th St Fire Station #1 6250 Tracy Ave Fire Station #2 7335 York Ave Braemar Golf Course 6364John Harris Braemar Golf Dome 7420 Braemar Blvd Fred Richards Executive Course 7640 Parklawn Ave. Edina Liquor 3943 W 50th St Edina Liquor 5013 Vernon Ave Braemar Maintenance Building 6364 John Harris 3. FIM Interface with Facility Equipment Equipment installed as part of this FIM will interface with the existing lighting and electrical systems in the buildings identified. The proposed lighting retrofits are compatible with exist- ing systems in the buildings. 4. Proposed Equipment Identification Lighting system components and materials will be presented for approval during the formal submittal process. Where appropriate, labeling of switches to identify the area being con- trolled will be provided and implemented. 4.1 Design Approach The intent of this FIM is to reduce energy consumption as it relates to lighting systems without compromising the lighting levels or efficacy of the lighting systems in place. Material standardization is taken into consideration as well. 4.2 Design Specifications ■ Ballasts New fluorescent lighting systems will consist of high frequency electronic ballasts with a minimum THD rating of less than 20% and a sound rating (Class A) ballast factor (minimum .78). ■ Lamps As a standard for installing T -8 lamps, we will provide a high -grade lamp that car- ries a higher CRI (75 or greater) and higher lumen output per watt than the cur- rent T -12 lamp type in use. We have specified a 4100K lamp that will pass the federal guidelines relating to hazardous waste, specifically minimal mercury con- tent, as the standard. It is due in part to the higher lumen per watt rating and the use of new lamps and ballast that the newly retrofitted fixtures' light output will produce a higher foot - candle average than the existing system. In addition, the longer rated life and the ability of the T -8 tri- phosphor lamp to maintain its lumen levels longer results in ongoing operations and maintenance savings. • High Intensity Fluorescent Fixtures The new fixtures will consist of high power factor, high frequency electronic bal- lasts with a minimum THD rating of less than 10% and a sound rating (Class A) ballast factor (minimum 1.18). In addition, a reflector is used to improve the over- all efficiency of the fixture, minimum 94 %. ■ Compact Fluorescent Lamps /Fixtures Compact fluorescent replacements were not chosen solely on a lumen for lumen basis. During our audit, we found fixtures containing incandescent lamps of vary- ing wattage levels. This proposal will provide consolidation of the lamp type in use. ■ Lighting Levels / Quality Our proposed lighting system improvements will maximize savings while maintain- ing or improving existing light levels and lighting quality in each area. Post - retrofit light levels / quality are typically increased because of the improved design and in- stallation of newer equipment. Before and after light level reading will be spot checked to confirm expected results. 4.3 Design Drawings Sample manufacturer cuts sheets for the proposed lighting products will be included in the submittals. `As- Built' performance data will be submitted along with warranty information upon completion of the installation. S. Physical Changes No architectural or structural changes are anticipated with this FIM. Reflected ceiling plans will not change. Only certain light fixture types will be changed. 6. First Year Energy Savings Proposed The lighting inventory and the calculations illustrating the utility savings attributed to lighting upgrades are located in Exhibit D. The proposed lighting efficiency improvements consume less electricity than the existing light- ing systems resulting in energy savings. 7. Utility Interruptions Utility interruptions for this FIM are minimal and are only anticipated to be localized to the area that the lighting fixture(s) serve. Any short term interruptions will be coordinated with Maintenance Staff. S. Client Support Required Maintenance Staff support will be required to gain access to the buildings for implementation of this FIM. Additionally, staff support will be periodically required with the coordination ef- forts of any utility interruptions as described above. 9. Potential Environmental Impact All existing lamps and ballasts will be properly packaged in barrels and /or containers and re- moved from the site. This includes all handling, transporting, recycling and disposal of ballast and lamp waste with applicable manifest documentation in accordance to EPA requirements. If asbestos or unknown substance is found prior to or during implementation of this FIM, the Client will be notified for identification and /or removal. BUILDING ENVELOPE IMPROVEMENTS EXECUTIVE SUMMARY This FIM will improve the building envelope performance and reduce energy consumption by reducing exterior air infiltration into the occupied spaces of building. EXISTING CONDITIONS Many areas and locations of the building envelopes throughout the City have cracks, openings and penetrations that allow exterior air to infiltrate and contribute to excessive heating or cooling requirements. Additionally, many exterior doors and windows throughout the facilities have deteriorated or missing weather - stripping and /or sweeps that also contribute to air infiltration. 1. Detailed Description of FIM A detailed audit of the roof /wall intersections, exterior doors and windows throughout the dis- trict was conducted in which the primary focus included the following: • Identifying building envelope locations including any exterior wall penetrations that could be sealed to prevent air infiltration. • Identifying exterior doors where the existing door sweeps and weather- stripping is de- teriorated to a point where it was no longer effective. • Identifying windows where there was gaps between the window frame and building envelope that could be caulked help reduce air infiltration • Identifying operable windows where the weather- stripping was deteriorated or missing and should be replaced. 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • All material and labor associated with installation of polyurethane foam in areas and locations as indicated in Exhibit D. • All material and labor associated with installation of Weather- stripping on all doors and windows as indicated in Exhibit D • All material and labor associated with installation of Sweeps on all doors and windows as indicated in Exhibit D. • All material and labor associated with installation of Caulk on all doors and windows as indicated in Exhibit D. • All material and labor associated with installation of V -Strip on all doors and windows as indicated in Exhibit D. • Provide and install all necessary patching and surface finish work to match ex- isting. • All work during normal business hours. 1.2 Exclusions The following work is excluded from the proposed Scope of Work: ■ Moving, relocation and replacement of any furniture, boxes, materials, etc. that would encumber the installation of this FIM is not included. 2. Location Affected This FIM will affect the following buildings: 3. FIM Interface with Facility Equipment Material installed as part of this FIM'will interface with the doors, windows and building envelope construction in the buildings identified. The proposed materials and components are compatible with all existing systems in the buildings. 4. Proposed Equipment Identification Implementation of building envelope components includes the installation of all air sealing ma- terials as identified in Exhibit D. 4.1 Design Approach The intent of this FIM is to reduce energy consumption by reducing air infiltration pri- marily around the perimeter of each building. This includes sealing the various cracks, openings and penetrations commonly found at roof / wall intersections, exterior doors and windows. Utilization of polyurethane foam sealant, weather- stripping, sweeps and caulking to help reduce this air infiltration will reduce energy consumption but also have the benefit of reducing moisture and insects that can enter the buildings. 4.2 Design Specifications ■ Polyurethane Foam' Sealant The intent of the polyurethane foam sealant is to air seal /fire stop and smoke seal openings in fire rated walls, floors and roofs at mechanical and electrical penetrations to help reduce air infiltration and lower energy costs: This includes the sealing of pe- netrations through smoke barriers and construction enclosing compartmentalization areas' involving both empty.openings and openings containing penetrating items such as pipes, ductwork, cabling and conduit. All sealants used comply with the most cur- rent ASTM E814, ANSI /UL 1479 fire stop and fire test requirements. ■ Weather- stripping, Sweeps and Caulking Installation of weather - stripping on the doors and windows will help reduce infiltration and help prevent drafts. Weather- stripping and seal products will be of industrial de- sign, strength and quality capable of withstanding the usage and wear typically found in educational facilities. 4.3 Design Drawings Sample manufacturer cut sheets for the proposed products will be included in the submittals for review. Additionally, sample weather - stripping and sweep product will be provided for review. 'As- Built' product data will be submitted along with warranty information upon comple- tion of the installation. City Hall lAddress 4801 W 50th St Braemar Arena 75011kola. Way Art Center 4701:W 646 St Fire Station #2 7335-York: Ave Braemar Golf Course_ 6364John Harris Braemar Golf Dome 7420 Braemar Blvd Fred -Richards Executive Course : 7640 Parklawn Ave. Public Works 7450 Metro Blvd Edina Liquor 3943 W 50th,St Edina Liquor 5013 Vernon Ave Braemar Maintenance, Building 6364John Harris 3. FIM Interface with Facility Equipment Material installed as part of this FIM'will interface with the doors, windows and building envelope construction in the buildings identified. The proposed materials and components are compatible with all existing systems in the buildings. 4. Proposed Equipment Identification Implementation of building envelope components includes the installation of all air sealing ma- terials as identified in Exhibit D. 4.1 Design Approach The intent of this FIM is to reduce energy consumption by reducing air infiltration pri- marily around the perimeter of each building. This includes sealing the various cracks, openings and penetrations commonly found at roof / wall intersections, exterior doors and windows. Utilization of polyurethane foam sealant, weather- stripping, sweeps and caulking to help reduce this air infiltration will reduce energy consumption but also have the benefit of reducing moisture and insects that can enter the buildings. 4.2 Design Specifications ■ Polyurethane Foam' Sealant The intent of the polyurethane foam sealant is to air seal /fire stop and smoke seal openings in fire rated walls, floors and roofs at mechanical and electrical penetrations to help reduce air infiltration and lower energy costs: This includes the sealing of pe- netrations through smoke barriers and construction enclosing compartmentalization areas' involving both empty.openings and openings containing penetrating items such as pipes, ductwork, cabling and conduit. All sealants used comply with the most cur- rent ASTM E814, ANSI /UL 1479 fire stop and fire test requirements. ■ Weather- stripping, Sweeps and Caulking Installation of weather - stripping on the doors and windows will help reduce infiltration and help prevent drafts. Weather- stripping and seal products will be of industrial de- sign, strength and quality capable of withstanding the usage and wear typically found in educational facilities. 4.3 Design Drawings Sample manufacturer cut sheets for the proposed products will be included in the submittals for review. Additionally, sample weather - stripping and sweep product will be provided for review. 'As- Built' product data will be submitted along with warranty information upon comple- tion of the installation. 5. Physical Changes No architectural or structural changes are anticipated with this FIM. 6. First Year Energy Savings Proposed The proposed building envelope improvements will reduce energy consumption by reducing the amount of air infiltration into the buildings. The building envelope components and the energy savings with calculations illustrating sav- ings are Iodated in Exhibit D. 7. Utility Interruptions Utility interruptions for'this FIM are minimal. Any short term interruptions will be coordinated with Maintenance Staff. S. Client Support Required Maintenance Staff support,will be required to gain access to the buildings for implementation of this FIM, additionally staff support will be periodically required with the coordination efforts of any utility interruptions as described above. 9. Potential Environmental Impact None WATER CONSERVATION EXECUTIVE SUMMARY This FIM will reduce water consumption, waste water production, and energy consumption required for water heating through the installation of high efficiency water conservation measures. EXISTING CONDITIONS There Is a variety of plumbing fixture types throughout the City of Edina, many of which are original to the construction of the building or building addition and are less efficient than current technology. This includes lavatory sinks, general use sinks, multipurpose lavatory sinks, tank toilets, flushometer toilets, urinals, wall showers, and handheld showers. 1. Detailed Description of FIM. A detailed audit of the plumbing systems throughout the City was conducted in which the pri- mary focus included the following: ■ Identifying diaphragm flushometers for urinals and toilets that are worn, can be 'up- graded with higher efficiency units, or are mounted with an incompatible III device. ■ Identifying sink faucet aerators that can be upgraded with low flow units. ■ Identifying wall and handheld showers that can be upgraded with low Flow units. 1.1 Inclusions The Scope of Work for this FIM includes all labor and materials for the following: • Provide and install all necessary components necessary to upgrade /replace flu - shomet&s, tank toilets, sinks and showers in each building as indicated In Ex- hibit D. • Provide and install all necessary patching and surface finish work to match ex- isting. • All work during normal business hours. 1.2 Exclusions The following work is excluded from the proposed Scope of Work: Updating non - compliant ADA plumbing fixtures to meet ADA requirements is not in- cluded. Hazardous Waste / Asbestos: Should the project require removal or disposal of ha- zardous material; McKinstry may have the hazardous material or substances removed and disposed of at the request of the Client. McKinstry will not assume ownership of the material buy may act on behalf of the Client to properly remove and dispose of the material. The Client shall pay McKinstry for the cost of such work. The Client agrees and acknowledges that it has not relied on or employed McKinstry to analyze or identi- fy the presence of any hazardous substance on the Client's premises. The cost of ha- zardous material abatement and disposal is not included. 2. Location Affected This FIM will affect the following buildings: 3. FIM Interface with Facility Equipment Address Art Center 4701 W °64th St Fire Station- #1 6250 Tracy Aye Fire Station' 02 7335 York Ave Braemar Golf Course 6364JohnHarris [Public Works 17450 Metro Blvd :J 3. FIM Interface with Facility Equipment Equipment installed as part of this FIM will interface with the domestic water plumbing'sys- tems and equipment in the buildings identified. The proposed retrofits are compatible with all existing. systems in the buildings. Any existing ADA compliant fixtures will remain ADA com- pliant after upgrade. 4. Proposed Equipment Identification The retrofit of existing water conservation equipment includes the installation of all plumbing fixtures and equipment as identified in Exhibit D. 4.1 Design Approach The intent of this FIM is. to reduce water consumption as it relates'to plumbing sys- tems without compromising the performance of the plumbing systems In place. Con- sideration for material cost and installations requiring, modification cost`are of'signifi- cant concern as well. Plumbing system'components� shall be converted to low flow systems of varying type and style as is appropriate for the application. 4.2 Design Specifications Flushometers Individual flushometer. upgrades /retrofits is predicated on the functionality and per- formance of existing:components,,this can include diaphragm calibration, diaphragm retrofit, diaphragm x- body, flush x -body, _spud replacement, flushtube replacement, control stop retrofit, control stop repl,aeement, handle -mount hands -free, or piston valve hands -free. Specific information as to how many of each type of flushometer will receive aforementioned upgrades and retrofits is included in Exhibit D. a Faucet Aerators Individual faucet aerator upgrades /retrofits is predicated on the existing components, this can include vandal resist flow.control, standard flow control, manual faucet, and hands -free sink faucet. Specific information as to how many of each type of faucet will receive aforementioned upgrades and retrofits is included in Exhibit D. c Showerheads Individual showerhead upgrades /retrofits is predicated on the existing components, this can include wall.showerhead, handheld shower head, or shower diverter. Specific information as to how many of each type of shower will receive aforementioned up- grades and retrofits is included in Exhibit D. Tank Toilets Individual tank toilet upgrades /retrofits is predicated on the existing components, this can include system tuning, retrofit upgrade, angle stop "adder valve" or fill valve and tank gasket. Specific information as to how many of each type of tank toilet will re- ceive aforementioned upgrades and retrofits is included in Exhibit D. 4.3 Design Drawings Plumbing fixture upgrades do not alter or modify existing plans of original plumbing system layouts. Accordingly, no additional plumbing drawings are - included in this scope of work. Sample manufacturer cut sheets for the proposed plumbing products will be included in the submittals for review. 'As- Built' performance data will be submitted along with warranty information upon completion of the installation. S. Physical Changes _ No architectural or structural changes are anticipated with this FIM. Only certain plumbing fix- ture types will'be changed as specified in Exhibit D. 6. First Year Energy Savings Proposed The proposed water conservation imp "rovements consume less water than the existing systems resulting in water savings, waste water production and thermal savings attributed to heating less domestic water. The plumbing fixture inventory and the calculations illustrating the utility savings attributed to water conservation upgrades are located in Exhibit D. 7. Utility Interruptions Utility interruptions for this FIM are minimal and are only anticipated to be localized to the area where the plumbing fixture(s) is located. Any short term interruptions will be coordi- nated with Maintenance Staff. 8. Agency Support Required Maintenance Staff support will be required to gain access to the buildings for implementation of this FIM, additionally staff support will be periodically required with the coordination efforts of any utility interruptions as described above. 9. Potential Environmental Impact If asbestos or unknown substance is found prior to or during implementation of this FIM, the City will be notified for identification and /or removal. I SOLAR PHOTOVOLTAIC EXECUTIVE SUMMARY This FIM will provide and install a solar PV array that will satisfy the criteria established in the ARRA Grant secured by the City for a solar PV installation on the City Hall Building: 1. Detailed Description of•:FIM This FIM will provide and install .a 25 kW roof- mounted photovoltaic system on the City Hall Building 1.1 Inclusions The'Scope of Work for this FIM includes.all labor and materials for the following: Solar modules fora completely functional 25kW TenKsolar PV system. o TenKsolar RAIS -135W -watt solar module .consisting of: ■ 192 -RAIS 135W.- modules in solar array ■ %- module parallel strings o 'RAIS racking and mounting equipment o Sun Energy `5kW roof-"mounted inverters o Monitoring equipment ■ Hardware and software solution to measure, log, and display. system generation power, °and energy, production on.a graphical web page with interactive features. ■ Renewable energy production monitoring shall' include: a. Live and cumulative.AC energy "and power production statistics b. Inverter AC output and DC input voltage and current measure- ments. cc'Remote database with Client & McKinstry access and downloadable database files. ■ Monitoring package shall include an option to monitor local weather data with a rooftop weather station including solar insolation. o Ancillary hardware: ■ Inverter interface (access to broadband internet service provided by Client) ■ Internet gateway device(s) ■ Communications cabling 1.2 Exclusions None 2. Location Affected This FIM will affect the following. building: City Hall 4801 W 50th St 3. FIM Interface with Facility Equipment This FIM will interface with the existing electrical distribution grid and distribute power to the City Hall electrical system and will provide back -feed to the Xcel Energy system under the terms and conditions of the power purchase agreement being drafted. 4. Proposed Equipment Identification Solar PV Array 1 4.1 Design Approach The intent of this FIM is to harness sun energy to provide electrical power to the City Hall building through the use of a solar photovoltaic (PV) array. The specific style of solar array being installed is related to the type of roof available for maximum energy yield. The array selected will provide the highest possible energy yield. 4.2 Design Specifications Equipment layout, relation to shading potential and other roof - mounted equipment will be documented in the submittal documents. Manufacturer cut sheets will be included in the submittals. 'As- Built' documentation will be submitted along with warranty information upon com- pletion of the installation. 5. Physical Changes The installation of the solar array will result in physical changes to the roof of City Hall and will require providing access for service. Existing roof access will remain unchanged. Additional pavers will be provided and installed to direct foot traffic to appropriate approaches to the ar- rays and protect the membrane roof from damage caused by walking on ballast. 6. First Year Energy Savings Proposed Energy savings will result from a reduction in purchased electricity from Xcel Energy consistent with the increase in electricity that is being produced by the photovoltaic solar array. 7. Utility Interruptions Utility interruptions for this FIM are minimal. Any short term Interruptions will be coordinated with Maintenance Staff. 8. Client Support Required Maintenance Staff support will be required to gain access to the electrical supply for imple- mentation of this FIM. Additionally, staff support will be periodically required with the coordi- nation efforts of any utility interruptions as described above. 9. Potential Environmental Impact None EXHIBIT B SCHEDULE OF PAYMENTS 4z,Elty Project: City of Edina Job No: P32600 PROJECTED PROGRESS BILLINGS / PAYMENTS Contract Amount Oct-11 Nov -11 Dec -11 I Jan -12 I Total $ 701,098 Payments $210,329 $175,275 $175,275 $140,220 $701,098 EXHIBIT C -1 CERTIFICATE OF SUBSTANTIAL COMPLETION for WARRANTY Pursuant to the Agreement, by and between the Contractor and the Client, the Client does hereby acknowledge the following: The Client agrees_that the scope of work specified in Exhibit A3.of.this Agreement and any applicable amendments thereof have been sufficiently completed as to allow beneficial use of said systems and /or equipment and that the client hereby acknowledges the commencement of warranties as of the date specified. Scope of Work Client Approval Signature Date'* Solar Photovoltaic Lighting Water Conservation Building Envelope * Warranty Commencement Date EXHIBIT C -2 CERTIFICATE OF PROJECT COMPLETION AND .ACCEPTANCE Pursuant,to the Agreement, by and between the Contractor and the Client, the Client does hereby acknowledge the following: 1. Completion and Acceptance. The Client agrees that the scope of work specified in Exhibit A3 of this Agreement and any applicable amendments thereof have been completed by the Contractor and are hereby accepted by the Glient. 2. Project Completion Documents. The Client acknowledges receipt of the following project completion documents: a. Final Detaile'&Project Costs b. All Amended Exhibits c. Two (2) hard copies and .one'(1) electronic copy of i. As-built drawings ii. Operation and maintenance manuals iii. Manufacturer:Warranty Information iv. Contact names and numbers of all vendors and applicable service representatives 3. Punch List. The Contractor has provided a project punch list and all listed items have been completed. Client Acceptance Signature Date EXHISIT.D FACILITY OPERATING PARAMETERS AND UTILITY SAVINGS CALCULATION METHODS Exhibit D1 Interior Lighting Upgrades Exhibit D2 Building'Envelope Improvements Exhibit D3 Water Conservation Exhibit D4 Solar PV Exhibit D5 Base Year and Utility Rates EXHIBIT D1 Lighting Upgrades Savings Calculations, Parameters & Scope of Work Fixture C !Annual !Hours 8760 Quantity 9 Existing watts 90 kWh 7 096 kW 0.810 City Hall Description 1L 17W LED Propose. Annual Hours 8760 Quantity 9 Watts 17 kWh 1,340 kW 0.153 SaOngs kWh 5,755 i kW 0.657 C 8760 6 60 3 154 0.360 1L 12W LED 8760 6 12 631 0.072 2,523 0.288 RI6 2250 14 50 1 575 0.700 1L 1OW LED 2250 14 10 315 0.140 1,260 0.560 IL C MT8 2250 6 85 1 148 0.510 IL 17W LED 2250 6 17 230 0.102 918 0.408 NC 2250 22 100 4 950 2.200 1L 17W LED 2250 22 17 842 0.374 4,109 1.826 T8 2250 10 43 968 0.430 TIE INTO SENSORS 1125 10 43 484 0.430 484 0.000 T8 8760 1 58 508 0.058 2L RELAMP 25W 4' T8 8760 1 43 3 77 0.043 131 0.015 3L 25W 4'T8 500 4 63 126 1 0.252 JINSTALL (I) WALL SENSOR 250 4 63 63 0.252 63 0.000 3L 25W 4'T8 2000 2 63 252 0.126 INSTALL (1) WALL SENSOR 1000 2 63 126 0.126 126 0.000 3L 25W 4'T8 2250 44 63 6,237 2.772 INSTALL (7) WALL & (2) CEILING SENSORS 1125 44 63 3,119 2.772 3,119 0.000 4L 25W 4'T8 2500 8 85 1,700 0.680 INSTALL (1) WALL SENSOR 1250 8 85 850 0.680 850 0.000 4L 25W 4'T8 2000 1 85 170 0.085 INSTALL (1) WALL SENSOR 1000 1 85 85 0.085 85 0.000 4L 32W 4' T8 200 19 85 323 1.615 4L RELAMP 25W 4' T8 100 19 85 162 1.615 162 0.000 4L 32W 4' TS 8760 1 85 745 0.085 4L RELAMP 25W 4'T8 8760 1 85 745 0.085 0 0.000 4L 44W 4' TB 8760 4 155 5 431 0.620 INSTALL (1) CEILING SENS0 4380 4 155 2,716 0.620 2 716 0.000 6L 25W 4'T8 2000 2 126 1 504 1 0.252 INSTALL(1) WALL SENSOR 1000 2 126 252 0.252 252 0.000 Total 153.0 1296.0 34885.1 11.6 1 1 153.0 1 969.0 112333.61 7.8 122SS1.51 3.8 • Annual Hours are estimates based on Information from the building operators and the Director of Facilities. Fixtu,e IL IBW CFL REC CAN Annual Hours 5460 Quantity 3 Existing Watts kWh 38 295 kW 0.054 Braernar Arena Description INSTALL SENSOR WALL Proposed Annual Hour. - 2750 I i Quantity 3 Watts 18 kWh 149 kW 0.054 Savings kWh 146 kW 0.000 2L 18W CFL REC CAN 8760 5 36 1.577 0.180 INSTALL DAYLIGHT SENSOR 4380 5 36 7 0.180 788 0.000 2L 7W CFL EXIT 8760 13 14 1.594 0.182 2L 7W CFL EXIT 8760 13 2 228 0.026 1.367 0.156 31. 32W INDUSTRIAL 1000 28 86 2,408 1408 RELAMP 32W 1000 28 86 2.4 1408 0 0.000 41. 32W INDUSTRIAL 2500 15 108 4.050 1.620 RELAMP 25W 2500 15 87 3.26 1.305 788 0.315 2L 32W INDUSTRIAL 2500 1 58 145 0.058 REMOVE 2500 1 0 0 0.000 145 0.058 21. 32W INDUSTRIAL 3425 1 58 199 0.058 RELAMP 32W 3425 1 58 199 06058 0 0.000 3L 32W INDUSTRIAL 3425 2 86 589 0.172 RELAMP 32W SENSOR WALL 1712 2 86 294 0.172 295 0.000 3L 32W INDUSTRIAL 1 3425 8 86 2,356 0.688 IRELAMP 25W SENSOR (CEILING) 1712 8 66 904 0.528 1.452 0.160 2L 32W INDUSTRIAL 5460 2 SB 633 0.116 RELAMP 32W 5460 2 58 633 0.116 0 0.000 3L 32W INDUSTRIAL 560D 3 86 1445 0.258 RELAMP 25W SENSOR WALL 280 3 66 55 0.198 1,389 0.060 4L 32W INDUSTRIAL 2000 2 108 432 0.216 2 21. STRIPS HP 32W 2000 2 75 300 0.150 132 0.066 21. 32W INDUSTRIAL 2000 1 58 116 0.058 RELAMP 32W 2000 1 58 116 0.058 0 0.000 41. 32W INDUSTRIAL 2500 6 108 1,62 0.648 6 2L VT 4' NP 25W 2500 6 44 660 0.264 960 0.384 41. 32W INDUSTRIAL 3425 11 108 4069 1.188 11 2L VT 4' HP 32W 3425 11 75 2.82 04825 1,243 0.363 31. 32W INDUSTRIAL 5460 8 86 3,756 0.688 RELAMP 32W 5460 8 86 3,75 0.688 0 0.000 41. 32W INDUSTRIAL 8760 1 108 946 0.108 RELAMP 32W 8760 1 I0S 946 0.108 0 0.000 2L 59W INDUSTRIAL 3425 4 124 1,699 0.496 4 21. VT 4' HP 32W 3425 4 75 1028 0.300 671 0.196 2L 59W INDUSTRIAL 5460 2 124 1,3 0.248 31. REF NP 25W 5460 2 66 721 0.132 633 0.116 1L 60W INCAN 2500 1 60 150 0.060 IL STRIP LP 25W 2500 1 18.75 47 0.019 103 0.041 SL 60W INCAN 200D 2 60 240 0.120 REMOVE 2000 2 0 O 0.000 240 0.120 1L 60W INCAN 5460 1 60 328 0.060 21. STRIP NP 25W SENSOR 2730 1 44 120 0.044 207 0.016 IL 60W INCAN 1000 2 60 120 0.120 1 21. VT 4' LP 32W 1000 2 44 88 0.088 32 0.032 2L 60W INCAN 3425 1 120 411 0.120 1 21. VT 4' HP 32W 3425 1 75 257 0.075 154 0.045 1L 60W INCAN 5600 1 60 336 0.060 IZW LED A19 5600 1 12 67 0.012 269 0.048 41. 60W INCAN VANITY 1000 1 240 240 0.240 2L STRIP NP WG 32W 1000 1 56 56 0.056 184 0.184 21. LT1X4 32W 3425 8 58 1,589 0.464 RELAMP 32W (21 WALL SENSORS 856 8 58 397 0.464 1,192 0.000 31. LT2X4 32W 1000 4 86 344 0.344 RELAMP 32W 1000 4 58 232 0.232 112 0.112 3L LT2X4 32W 2500 6 86 1,290 0.516 RELAMP 25W 2500 6 66 990 0396 300 0.120 4L LT2X4 32W 3425 14 108 5,17 1.512 21. REF HP 32W 3425 14 75 3,5 1.050 1,S82 0.462 3L LT2X4 32W 3425 7 86 2,062 0.602 RELAMP 25W (2) WALL (1) CEILING SENSOR 1712 7 66 791 0.462 1,271 0.140 31. LT2X4 32W 5600 22 86 10,595 1.892 RELAMP 25W 2 WALL SENSORS 5600 22 66 8,131 1.452 2,464 0.440 61. HIGH BAY 32W 3425 61 295 61.6331 17.995 RELAMP 32W 3425 61 295 61,633 17.995 0 0.000 IL MHHB 1000W 3425 1 96 1080 355,104 103.680 18L T5 54W HIGH BAY 3425 96 468 153,878 44.928 201.226 58.752 31. LT2X4 32W 3425 2 86 589 0.172 RELAMP 25W 3425 2 66 452 0.132 137 0.040 3L LT2X4 32W 5600 8 86 3,85 0.688 RELAMP 25W 5600 B 66 2.9 0.528 896 0.160 31. LT2X4 32W 5600 5 86 2,4 0.430 RELAMP 25W WALL SENSOR 2800 5 66 924 0.330 1,04 0.100 21. SS3 30W 1000 1 26 26 0.026 RELAMP 3'25W 1000 1 26 26 0.026 0 0.000 2L SS4 32W 100 1 58 6 0.058 RELAMP 25W 100 1 44 4 0.044 1 0.014 21. SS4 32W 1000 1 58 58 0.058 RELAMP 32W 1000 1 58 S8 0.058 0 0.000 2L SS4 32W 2000 4 58 464 0.232 RELAMP 25W 2000 4 44 352 0.176 112 00056 2L SS4 32W 3425 2 58 397 0.116 RELAMP 32W CEILING SENSOR 3425 2 44 301 0.088 % 0.028 21. SS4 32W 3425 1 58 199 0.058 RELAMP 32W WALL SENSOR 3425 1 44 151 0.044 48 0.014 2L SS4 32W 5600 22 58 7,14 1.276 RELAMP 25W 5600 22 44 5,421 0.968 1,725 0.308 21. SS4 34W 8760 1 78 683 0.078 TS 25W 8760 1 44 385 0.044 298 0.034 21. SS4 32W 2500 1 58 145 0.058 RELAMP 25W 2500 1 44 110 0.044 35 0.014 IL SS8 59W 1000 2 75 150 0.150 2L 32W NP 1000 2 56 112 0.112 38 0.038 IL SS8 59W 3425 48 75 12,330 3.600 1L VT 4'32W HP 3425 48 38 6,247 3.824 6,083 1.776 2L SS8 59W 3425 2 124 849 0.248 2L 4.25 SLIM STRIP NP 32W 3425 2 56 384 0.112 466 0.136 2L V2 17W 2000 2 33 132 0.066 RELAMP 17W 2000 2 33 132 0.066 0 0.000 2L VT 4' 32W 1000 2 58 116 0.116 RELAMP 32W 1000 2 58 116 0.116 0 0.000 2L VT 4' 32W 3425 29 58 5,761 1.682 RELAMP 32W 4 WALL SENSORS 1712 29 58 2.880. 1.682 2,681 0.000 2L VT 4' 32W 3425 36 58 7,151 2.088 REMOVE 3425 36 0 0 0.000 7,151 2.088 INSTALL 3425 16 0 0 0.000 2L VT4' HP 32W 3425 16 75 4.11 1.200 -4,110 -1.200 21. VT 4' 32W 3425 34 58 6,754 1.972 RELAMP 25W 3425 34 44 5124 1.496 1,630 0.476 2L VT 4' 32W 5460 4 58 1 267 0.232 RELAMP 25W 5460 4 44 961 0.176 306 0.056 21. VT 4' 32W 5600 2 58 650 0.116 RELAMP 25W 56002 44 493 0.088 157 0.028 2L WD(4 32W 1000 23 58 1,334 1.334 RELAMP 25W 1000 23 44 1.01 1.012 322 0.322 2L WD(4 32W 2000 30 58 3.480 1.740 RELAMP 25W 2000 30 44 2,64 1.320 840 0.420 2L WD(4 32W 3425 43 58 8,542. 2.494 RELAMP 25W 3425 43 44 6.4 1.892 2,062 0.602 4L WD(4 32W 5600 12 156 10483 1.872 REIAMP .SW 5600 12 88 5914 1.056 4,570 0.816 2L WD(4 32W 8760 3 58 1 524 0.174 RELAMP 25W 8760 3 44 1 156 0.132 368 0.042 58 l.AMF 2- 1 Total 688.0 6 932.0 545 748.9 158.7 686.0 3,955.8 2987119 89.9 247 026.0 68.8 • Annual Hours am estlrtetes based on Inforrratlon from the buftdin9 operators and the Director of Facilitles. 1, 4L CFL GLOBE 13W 1250 Existing 1 11 52 130 Braernar 0.104 Golf Course Clubhouse 7W CFL G30 Proposed Hours Quantity 1250 2 Watt I 28 70 0.056 S..ings 60 I 0.048 1L INCAN GLOBE 60W 500 0 60 0.120 12W LED A19 DIMMING 500 2 12 12 0.024 48 0.096 1L INCAN 3AR 60W 500 0 30 0.060 13W CFL SPRRAL 500 1 12 6 0.012 24 0.048 2L INCAN JAR 60W 500 J260 20 180 0.360 2L VT 2' 17W NP 500 3 31 47 0.093 134 0.267 IL INCAN 60W 500 60 0.120 13W CFL SPIRAL 500 2 13 13 0.026 47 0.094 IL INCAN 60W 2300 0 138 0.060 2L W1X2 17W NP 2300 1 31 71 0.031 67 0.029 1L INCAN R40 75W 1000 5 75 0.075 23W CFL R40 1000 1 23 23 0.023 52 0.052 2L INCAN VANITY 60W 2300 1 120 276 0.120 2L 2' VANITY 17W (2) WALL SENSORS 500 1 31 16 0.031 261 0.089 2L INCAN EXIT 20W 8760 40 1.051 0.120 2W LED /BB 8760 3 2 53 0.006 999 0.114 4L LT2X4 34W 2300 156 B 252 3.588 2L REF 25W NP 2300 23 44 2,328 1.012 5,92S 2.576 4L LT2X4 34W 2300 156 2 153 0.936 4LT8 25W NP 2300 6 88 1,214 0.528 938 0.408 IL MHWP ISOW 500 185 K32 370 0.740 2L 4' VAPORTIGHT NP 25W 500 4 44 88 0.176 282 0.564 SOW MR36 2300 50 805 0.350 lOW LED MRS6 2300 7 10 161 0.070 644 0.280 2L PT1X4 34W 500 78 39 0.078 TS LP 25W 500 1 37.5 19 0.038 20 0.041 1L PT1X4 34W TW 2300 39 2.870 1.248 T8 LP TW 25W 2300 32 18.75 1.380 0.600 1.490 0.648 IL QUARTZ FLOOD 500W 500 3 500 750 1.500 2L 4' VAPOR TIGHT NP 25W Soo 3 44 66 0.132 684 1.368 2L SM2X2U 34W 2300 8 78 1,435 0.624 TS REF 17W NP NEW LENS 2300 8 31 570 0.248 865 0.376 4L SM2X4 34W 100 1 156 16 0.156 T8 REF 25W NP NEW LENS 100 1 44 4 0.044 11 0.112 4L SM2X4 34W 1000 2 156 312 0.312 T8 REF 25W NP NEW LENS 1000 2 44 88 0.088 224 0.224 4L SM2X4 34W 2300 32 156 11_482 4.992 TS REF 25W NP NEW LENS 2300 32 44 3,238 1.408 8,243 3.584 1L SMHPS 70W 2300 1 91 209 0.091 2L W1X4 NP 25W 2300 1 44 101 0.044 108 0.047 IL SMMH 50W 500 1 70 35 0.070 2L 4' VAPOR TIGHT NP 2SW 500 1 44 22 0.044 13 0.026 1L SS3 30W 2300 4 43 1 396 0.172 11. T8 25W 3' LP 2300 4 18.75 173 0.075 223 0.097 IL SS4 34W 500 4 48 96 0.192 Il T8 25W LP 500 1 4 18.75 38 0.075 59 0.117 2L SS4 34W 500 6 78 234 0.468 2L T8 25W LP 500 6 37.5 113 0.225 122 0.243 2L SS4 34W 500 2 78 78 0.156 REMOVE Soo 2 0 I 0 0.000 78 0.156 2L SS4 34W 1000 6 78 468 0.468 21. T8 25W LP 1000 6 37.5 225 0.225 243 0.243 1L SS4 34W 2300 4 48 442 0.192 1LT825W LP 2300 4 18.75 173 0.075 269 0.117 2L SS4 32W 2300 2 58 267 0.116 RELAMP 25W 2300 2 44 202 0.088 64 0.028 2L SS4 34W 2300 2 78 359 0.156 2LT8 25W LP 2300 2 37.5 173 0.075 186 0.081 2L SS4 34W 8760 2 78 1,367 0.156 2L T8 25W LP 8760 2 37.5 657 0.075 710 0.081 1L SS6 85W 2300 12 101 1 2,788 1.212 12L 4' T8 NP 25W FDITURES 2300 12 44 1,214 0.528 1,573 0.684 1L SS8 60W 500 1 4 85 170 0.340 2L W1X4 NP 25W 500 4 1 44 88 0.176 82 0.164 SL SS8 60W 500 1 2 85 85 0.170 REMOVE 500 2 0 0 0.000 85 0.170 IL SS8 60W 2300 22 85 4,301 1.870 2L SLIMSTRIP KIT 25W LP 2300 22 37.5 1 898 0.825 2,4D4 1.045 2L SS8 40W 2300 3 88 607 0.264 2L 4' VAPOR TIGHT NP 25W SENSOR 1000 3 44 132 0.132 475 0.132 2L SS8 40W 2300 1 88 202 0.088 REMOVE 2300 1 0 0 0.000 202 0.088 4L SS8 32W 2300 3 108 745 0.324 2L 4' VAPOR TIGHT NP 25W SENSOR 1000 3 44 132 0.132 613 0.192 1L V4 34W 1250 9 48 540 0.432 1L 4' VT NP 25W SENSOR 500 9 22 99 0.198 441 0.234 2L V4 34W 1250 5 78 488 0390 IL 4' VT NP 25W SENSOR 500 5 22 55 0.110 433 0.280 2L VT 4' 34W 1000 4 78 312 0.312 T8 25W LP SENSOR 100 4 37.5 15 0.150 297 0.162 2L W1X2 20W 2300 8 46 846 0.368 TS 17W LP 2300 8 25.5 469 0.204 377 0.164 2L WIX4 32W 100 1 58 6 0.058 RELAMP 25W 100 1 44 4 0.044 1 0.014 2L W1X4 32W 500 1 58 29 0.058 RELAMP 25W Soo 1 44 22 0.044 7 0.014 21. W1X4 34W 500 1 78 39 0.078 T8 25W LP 500 1 37.5 19 0.038 20 0.041 4L WIX4 34W 1000 1 156 156 0.156 2L WIX4 NP 25W 1000 1 44 44 0.044 112 0.112 2L W1X4 34W 1250 2 78 195 1 0.156 2L W1X4 NP 25W 1250 2 44 110 0.088 85 0.068 4L W1X4 34W 1500 1 3 156 702 0.468 2L W1X4 NP 25W SENSOR 1000 3 44 132 0.132 570 0.336 4L W1X4 34W 1500 6 156 1,404 0.936 4L WL" NP 25W TW SENSOR 1000 6 44 264 0.264 1 140 0.672 4L W1X4 34W 1500 3 156 702 0.468 2L W1X4 NP 25W SENSOR 1000 3 44 132 0.132 570 0.336 4L WIX4 34W 1500 6 156 1,404 0.936 41. W1X8 NP 25W TW SENSOR 1000 6 44 264 0.264 1,140 0.672 4L W1X4 34W 1500 10 156 2,340 1.560 4L W1X8 NP 25W TW SENSOR 1500 10 44 660 0.440 1,680 1.120 4L W1X4 34W 1500 5 156 1,170 0.780 4L W1X8 NP 25W TW SENSOR 1500 5 44 330 0.220 840 0.560 21. WIX4 32W 2300 6 58 800 0.348 RELAMP 25W 2300 6 44 607 0.264 193 0.084 2L W1X4 34W 2300 2 78 359 0.156 T8 25W LP 2300 2 37.5 173 0.075 186 0.081 2L W1X4 34W 2300 3 78 538 0.234 REMOVE 2300 3 0 0 0.000 538 0.234 2L WIX4 34W 2300 3 78 538 0.234 2L 4' VAPOR TIGHT NP 25W SENSOR 1000 3 44 132 0.132 406 0.102 2L W1X4 32W 2300 1 58 133 0.058 RELAMP 25W 2300 1 44 101 0.044 32 2L WIX4 34W 2300 2 78 359 0.156 2L 4' VAPOR TIGHT NP 25W SENSOR 1175 2 44 103 0.088 255 2L W1X4 32W 2300 17 58 2 268 0.986 RELAMP 25W 2300 17 44 1,720 0.748 547 d0.238 2L W 1X4 34 W 2300 19 78 3 409 1.482 T8 25W (3) SENSORS 1175 19 44 982 0.836 2 426 Total 334.0 5923.0 62069.2 33.0 334.0 2070.0 21244.2 12.0 40825.0 • Annual Hours are estbretes based on Infometlon from the bulldln8 operators and the Dlmctor of FacflltWs. Fixture iHours 2L INDUSTRIAL 60W An ... I 2000 Quantity 12 Existing Watts 129 - _ _ _ _ kWh 3,096 _ Braernar kW 1.548 Golf Course Maintenance Building Description 2L REF 32W HP PS SENSORS Proposed Annual Hours 1000 Quantity 12 Watts 75 kWh 900 kW 0.900 Savings kWh 2,196 kW 0.648 2L INCAN GLOBE 60W 2000 2 120 480 0.240 2L W 1X2 17W NP SENSOR 1000 2 31 62 0.062 418 0.178 2L 20W IXIT 8760 3 40 1,051 0.120 2W LED IXR BB 8760 3 2 53 0.006 999 0.114 2L 8' STRIP 60W 2000 5 129 1,290 0.645 2L REF 32W HP PS SENSORS 1000 5 75 375 0.375 915 0.270 2L V INDUSTRIAL 95W 2000 20 209 8,360 4.180 REMOVE 2000 20 0 0 0.000 8,360 4.180 INSTALL 0 11 0 0 0.000 6L V POWER STRIP HP 25W PS WITH SENSORS 1000 11 177 1,947 1.947 -1,947 -1.947 2L 8' INDUSTRIAL 95W 2000 1 209 418 0.209 4L 8' STRIP NP 25W PS 2000 1 88 176 0.088 242 0.121 2L V INDUSTRIAL 95W 2000 6 209 2 5081 1.254 REMOVE 2000 6 0 0 0.000 2,508 1.254 INSTALL 0 3 0 0 0.000 6L 8' POWER STRIP HP 25W PS WITH SENSORS 1000 3 177 531 0.531 -531 -0.531 2L WSX4 34W 2000 15 78 2,340 1.170 T8 25W LP 5 SENSORS 1000 15 37.5 563 0.563 1,778 0.608 2L W1X4 34W 2000 2 78 312 0.156 T8 25W LP 2000 2 37.5 150 0.075 162 0.081 Total 2L W1X4 32W 80 1201 19,855 9.522 2 44 80 700 4,756 4.547 15,099 4.976 * Annual Hours are estimates based on Information from the building operators and the Director of Facilities. Fixture !Annua �Hours 1L 100W HPS 1. 2000 Quantity 30 E Watts 126 kWh 2,52 kW 1.260 Braem ar Golf Dome Description MUM 4' VAPORTIGHT NP 1 Proposed ..nunru sa.l 2000 Quantity 10 Watts 58 kWh 1 160 kW 0.580 Savings kWh 1 360 , kW 0.680 1LI000W MH 2000 36 1080 77,76 38.880 REMOVE 2000 0 0 0 0.000 77,760 38.880 INSTALL 2000 0 0 0 0.000 20L T5 54W BIG BOY 2000 18 1170 42,12 21.060 -42,220 - 21.060 2L 34W T12 4' 2000 11 78 1,71 0.858 2L 32W W T8 LP 2000 11 48 1,05 0.528 660 0.330 2L SOW INC 2000 2 120 480 0.240 2L 17W 2' WRAP NP 2000 2 31 124 0.062 356 0.178 4L 34W T12 4' 2000 2 156 624 0.312 4L 32W W T8 LP 2000 2 95 380 0.190 244 0.122 Total 24 61.0 1560.0 83100.0 41.6 1 0.336 2L S54 34W 43.0 1402.0 44840.0 22.4 38260.0 19.1 * Annual Hours are estimates based on Infometion from the building operators and the Director of Facilities. Fixture 3L 32W INDUSTRIAL Existing Annual Hours Quantity Watts kWh 2000 13 85 2,210 Fred Richards q kW 1.105 Executive Golf Description RELAMP 25W SENSOR Course Proposed Annual Quantity Hours 1500 13 Watts 66 kWh 1,287 kW 0.858 Savings kWh 923 kW 0.247 3L LT2X4 32W 2000 4 85 680 0.340 RELAMP 25W SENSOR 1500 4 66 396 0.264 284 0.076 3L LT2X4 32W 2000 2 85 340 0.170 RELAMP 25W SENSOR soo 2 66 66 0.132 274 0.038 2L SM2X4 32W 2000 2 58 232 0.116 RELAMP 25W SENSOR 1000 2 44 88 0.088 144 0.028 2L INDUSTRIAL 32W 100 1 58 6 0.058 RELAMP 25W 100 1 44 4 0.044 1 0.014 2L V2' 17W 500 1 33 17 0.033 NO ACTION 500 1 33 17 0.033 0 0.000 2L SM2X4 32W 500 1 58 29 0.058 RELAMP 25W 500 1 44 22 0.044 7 0.014 2L VT4' 32W 200 24 58 1 278 1.392 RELAMP 25W 200 24 1 44 211 1 1.056 67 1 0.336 2L S54 34W 100 4 78 31 0.312 T8 25W 100 4 44 38 0.176 14 0.136 3L 6OW INCAN 2000 2 180 720 0.360 12W LED A19 DIMMING 2000 2 36 144 0.072 576 0.288 2L SM2X2 U 34W 2000 7 78 1,092 0.546 T8 REF 17W NP 2000 7 31 434 0.217 658 0.329 1L SS4 34W 2000 4 48 384 0.192 T8 25W LP 2000 4 18.75 150 0.075 234 0.117 1L SS4 34W 500 2 48 48 0.096 T8 25W LP 500 2 18.75 19 0.038 29 0.059 1L SS2 20W 500 2 28 28 0.056 T8 17W LP 500 2 13 13 0.026 35 0.030 2L W1X4 32W 500 2 58 58 0.116 RELAMP 25W 500 2 44 44 0.088 14 0.028 2L CFL GLOBE 18W 500 3 36 54 0.108 2L WSX4 LP 25W 500 3 44 66 0.132 -12 -0.024 2L CFL EXIT SW 8760 2 10 175 0.020 LED IXIT BB 8760 2 2 35 0.004 140 0.016 IL SS4 34W 200 2 48 1 19 0.096 IT8 25W LP 200 1 2 18.75 1 8 0.038 1 12 0.059 Total 1 78.0 11132.016401.3 5.2 1 1 78.0 1 677.3 1 3021.01 3.4 3380.3 1.8 • Annual Hours are estimates based on Information from the building operators and the Director of Facilities. Fixture 1L 32W T8 4' Existing Annual: Hours Quantity, Watts kWh 500 8 32 kW 0.256 Fire Station #1 Description iL RELAMP 25W 4'T8 Proposed Annual Hours 500 8 24 96 0.192 Savings 32 0.064 1L 32W T8 4' 8760 25 32 0.800 1L RELAMP 25W 4'T8 8760 25 24 5,256 0.600 1,752 0.200 1L 50W MR16 500 2 50 0.100 1L 10W LED MR16 500 2 10 10 0.020 40 0.080 IL 60W INC 1000 12 60 E72 0.720 IL 17W LED 1000 12 17 204 0.204 516 0.516 1L 60W INC 500 8 60 0.480 1L 17W LED 500 8 17 68 0.136 172 0.344 2L 32W 4' T8 100 13 58 0.754 21- RELAMP 25W 4'T8 100 13 43 56 0.559 20 0.195 2L 32W 4'T8 200 4 58 46 0.232 21. RELAMP 25W 4'T8 200 1 4 43 34 10. 172 12 10.060 2L 32W 4'T8 500 73 58 2,117 4.234 2L RELAMP 25W 4' T8 500 73 43 1,570 3.139 548 1.095 2L 32W 4'T8 1000 20 58 1,160 1.160 21- RELAMP 25W 4' T8 1000 20 43 860 0.860 300 0.300 2L 32W 4'T8 2000 26 58 3,016 1.508 2L RELAMP 25W 4' T8 2000 26 43 2,236 1.118 780 0.390 2L 32W 4'T8 0 1 58 0 0.058 2L RELAMP 25W 4'T8 0 1 43 0 0.043 0 0.015 2L 32W 4'T8 2500 53 58 7,685 3.074 2L RELAMP 25W 4' T8 2500 53 43 5,698 2.279 1,988 0.795 2L 32W 4'T8 4360 4 1 58 1,012 10.232 21- RELAMP 25W 4'T8 4360 4 43 750 0.172 262 0.060 2L 32W 4'T8 8760 13 1 58 6,605 0.754 2L RELAMP 25W 4'T8 8760 1 13 43 4,897 0.559 1,708 0.195 3L 32W 4'T8 0 2 85 0 0.170 3L RELAMP 25W 4'T8 0 2 63 0 0.126 0 0.044 3L 32W 4'T8 500 52 85 2,210 4.420 3L RELAMP 25W 4' T8 500 52 63 1,638 3.276 572 1.144 3L 32W 4'T8 1000 18 85 1,530 1.530 3L RELAMP 25W 4' T8 1000 18 63 1,134 1.134 396 0.396 3L 32W 4'T8 2000 11 85 1,870 0.935 3L RELAMP 25W 4' T8 2000 11 63 1,386 0.693 484 0.242 4L 32W 4'T8 100 2 110 22 0.220141- RELAMP 25W 4'T8 100 2 85 17 0.170 1 5 0.050 4L 32W 4'T8 500 46 110 1 2,530 15.060AL RELAMP 25W 4'T8 500 46 1 85 1,955 3.910 575 1.150 4L 32W 4' T8 1000 43 110 4, 730 14.730141- RELAMP 25W 4'T8 1000 43 85 3 655 3.655 1,075 1.075 4L 32W 4'T8 8760 1 110 964 10.110141- 13536-0143718.0131.51 RELAMP 25W 4'T8 8760 1 1 1 85 745 40.085 219 0.025 Total 437.0 1 1 437.0 1071.0 -3-2-263-.-7T23.1 11454.3 8.4 * Annual Hours are estimates based on information from the building operators and the Director of Facilities. Fixture 2L INDUSTRIAL 8' 95W Annual Hours 1000 Quantity 18 Existing Watts 209 kWh 3,762 kW 3.762 Fire Station #2 Description 14L 32W NP Proposed Annual Hours 1000 Quantity 18 Watts 108 kWh 1,944 kW 1.944 Savings kWh 1,818 kW 1.818 2L STRIP 32W 1000 2 58 116 0.116 2L 25W LAMPS 1000 2 44 88 0.088 28 0.028 2L STRIP 32W 100 4 58 23 0.232 2L 25W LAMPS 100 4 44 18 0.176 6 0.056 2L STRIP 32W 500 5 58 145 0.290 2L 25W LAMPS 500 5 44 110 0.220 35 0.070 2L STRIP 32W 250 2 58 29 0.116 2L 25W LAMPS 250 2 44 22 0.088 7 0.028 2L STRIP 32W 8760 2 58 1,016 0.116 2L 25W LAMPS 8760 2 44 771 0.088 245 0.028 3L TROFFER 32W 500 4 85 170 0.340 3L 25W LAMPS 500 4 66 132 0.264 38 0.076 3L TROFFER 32W 2000 14 1 85 2,380 1.190 3L 25W LAMPS 2000 14 66 1 848 0.924 532 0.266 2L WRAP 32W 2000 5 58 580 0.290 2L WRAP 32W 2000 5 44 440 0.220 140 0.070 SLI"AND 60W 2000 3 60 360 0.180 13W CPL 2000 3 13 78 0.039 282 0.141 Total 59.0 787.0 BS81.41 6.6 1 1 1 59.0 1 517.0 1545 0.5 4.1 3130.9 2.6 * Annual Hours are estimates based on Information from the building operators and the Director of Facilities. Fixture 2L 26W CFL CAN Existing Annual Quantity Watts kWh Hours 'i 1000 3 52 156 kW 0.156 Description 2L 21W CFL �ropo-sed--- Annua Hours 1000 Quantity Watts kW h 3 42 126 kW 0.126 Savings kWh 30 I kW 0.030 2L 26W CFL CAN 2725 16 52 2,267 0.832 2L 21W CFL 2725 16 42 1,831 0.672 436 0.160 2L 36W CFL 2725 8 72 1,570 0.576 NO ACTION 2725 8 72 1,570 0.576 0 0.000 2L 7W CFL EXIT 8760 1 14 123 0.014 2W LED EXIT 8760 1 2 18 0.002 105 0.012 1L 7W CFL WALL 2725 1 7 19 0.007 NO ACTION 2725 1 7 19 0.007 0 0.000 2L 34W INDUSTRIAL 2725 12 78 2,551 0.936 2L T8 LP 25W 2725 12 37.5 1,226 0.450 1,324 0.486 IL 25W GU30 120V 2725 36 25 2,453 0.900 IL SW GUIO LED 2725 36 5 491 0.180 1,962 0.720 IL 6OW HANGING 2725 1 60 164 0.060 IL 12W A19 LED 2725 1 12 33 0.012 131 0.048 IL 60W PS 1000 2 60 120 0.120 11. 23W CFL SPRIAL 1000 2 23 46 0.046 74 0.074 1L 60W INCAN RR 2725 4 60 654 0.240 1L 12W R30 LED LONG NECK 2725 4 12 131 0.048 523 0.192 IL 75W INCAN RR 2725 21 75 4,292 1.575 IL 17W R38 LED LONG NECK 2725 21 17 973 0.357 3,319 1.218 1L 7SW INT 1000 8 75 600 0.600 1L 17W R38 LED LONG NECK 1000 8 17 136 0.136 464 0.464 1L 75W INT 2000 2 75 300 0.150 11- 17W R38 LED SHORT NECK 2000 2 17 68 0.034 232 0.116 1L 75W INT 2725 26 75 5,314 1.950 1L 17W R38 LED SHORT NECK 2725 26 17 1,204 0.442 4,109 1.508 IL 75W INT 2725 2 75 409 0.150 IL 11W R30 LED SHORT NECK 2725 2 31 60 0.022 349 0.128 1L 75W RR 250 1 75 19 0.075 IL 12W A19 LED 250 1 12 3 0.012 16 0.063 2L 20W EXIT 8760 4 40 1,402 0.160 2W LED EXIT 8760 4 2 70 0.008 1,332 0.152 3L 32W PT2X4 1000 1 85 85 0.085 RELAMP 25W 1000 1 66 66 0.066 19 0.019 1L SOW MR16 2725 12 50 1,635 0.600 IL IOW LED MR16 2725 12 10 327 0.120 1,308 0.480 2L 32W PT2X2U 1000 2 58 116 0.116 2L TS HP REF 17W 1000 2 40 80 0.080 36 0.036 3L 32W PT2X4 2725 13 85 3,011 1.105 RELAMP 25W 2725 13 66 2,338 0.858 673 0.247 4L 34W SM2X4 2000 14 156 4.368 2.184 T8 LP 25W 2000 14 75 2,100 1.050 2.268 1.134 8L 34W SM4X4 1000 3 312 936 0.936 ITS LP 25W 1000 3 150 450 0.450 486 0.486 2L 32W STRIP 1000 13 58 754 0.754 RELAMP 25W 1000 13 44 572 0.572 182 0.182 2L 32W STRIP 2725 2 58 316 0.116 RELAMP 25W 2725 2 44 240 0.088 76 0.028 2L 34W STRIP 2725 3 78 638 0.234 TS LP 25W 2725 3 37.5 307 0.113 331 0.122 2L 20W W1X2 1000 2 41 82 0.082 T8 LP 17W 1000 2 25.5 51 0.051 31 0.031 2L 32W W1X4 1000 23 58 1,334 1.334 RELAMP 25W 1000 23 44 1,012 1.012 322 0.322 2L 32W W1X4 2725 5 58 790 0.290 RELAMP 25W 2725 5 44 600 0.220 191 0.070 2L 34W W1X4 250 2 78 39 0.156 2L T8 LP 25W 250 2 37.5 19 0.075 20 0.081 2L 34W W1X4 500 1 78 39 0.078 21- T8 LP 25W 500 1 37.5 19 0.038 20 0.041 2L 34W W1X4 1000 12 78 936 0.936 2L T8 LP 25W 1000 12 37.5 4S0 0.450 486 0.486 2L 34W W 1X4 26 78 5 526 2.028 2L T8 LP 25W 2725 26 37.5 2 657 0.975 2,869 1.053 2L 34W W1X4 19 78 4,038 t�t 1.482 2L T8 LP 25W TW 2725 19 37.5 1,942 0.713 2,097 0.770 Total 01.0 1 2457.0 47053.7 1 1 301.0 1 1181.0 1231.81 10.1 125811 .9 11.0 • Annual Hours are estlnates based on infomatlon from the building operators and the Director of Facilities. • Annual Hours are estlnates based on Infomatlon from the [wilding operators and the Director of Facmtles. • Annual Hours are esthrates based on Infonration from the building operators and the Director of Facilities. EXHIBIT D2 Building Envelope Improvements Scope of Work, Savings Calculations & Parameters The following pages contain the scope of work that will be implemented at each facility and contains a breakdown of work by building and location. Building BraemarArena Building Level First Quantity 12 Doors General Scope Ext. Door(s) to be weather -stripped & sealed, see plan for location s . Dimension of Infiltration Gap 240' x 1/16" BraemarArena First 1 Door Int. Door(s) to boiler room to be sealed for Isolation. 20'x 1/16" BraemarArena First 100 Feet Roof/ Wall Joint to be Sealed with 2 part foam. 100' x 1/8" BraemarArena First 70 Feet Roof/ Wall Joint to be Sealed. 70' x 1/8" BraemarArena Upper 780 Feet Roof/ Wall Joint to be Sealed with 2 part foam. 780'x 3/32" BraemarArena All Levels 8 Doors Ext. Doors to be weatherstd ed & sealed. 160'x 1/16" BraemarArena All Levels 112 Doors Int. Doors to be weathe,strIpped & sealed for Isolation. 240' x 1/32" BraemarArena All Levels 16 Doors Ext. Door(s) to be weather-stripped & sealed. 320' x3/32. BraemarArena All Levels 8 Doors Int. Door(s) to be weather-stripped & sealed for Isolation. 160'x 1/16" BraemarArena Upper 480 Feet Roof/ Wall Joint to be Sealed. 480" x 3/32" BraemarArena All Levels 8 Doors Ext. Door(s) to be weather -stripped & sealed. 160'x 3/32" BraemarArena All Levels 12 Doors Int. Door(s) to be weather-stripped & sealed. 240'x 1/16" Fire Station 02 First 4 Doors Ext. Door(s) to be weather -stripped & sealed, see plan for location(s). 80'x 1/16" Fire Station 32 Basement 3 Doors Over -head Door(s) to be weather -stripped & sealed, see plan for location(s). 138'x 118" Braemar Golf Dome First 100 Feet Roof/ Wall Joint to be Sealed, See plan for location(s). 100' x 1/8" Braemar Golf Dome Upper 2 Doors Ext. Door(s) to be weather -stripped & sealed, see plan for location(s). 40'x 1/16" Braemar Golf Course First 4 Doors Ext. Door(s) to be weather-stripped & sealed, see plan for location(s). 80'x 1/16" Braemar Golf Course Basement 2 Doors Ext. Door(s) to be weather -stripped & sealed, see plan for location(s). 40'x 1/16" Braemar Executive Golf Course First 3 Doors Ext. Door(s) to be weather-stripped & sealed. 60' x 1/16" Braemar Executive Golf Course First 4 Can Lights Pipe Penetrations to be sealed with 1 or 2 part foam. 4'x 3/16" Braemar Executive Golf Course First 1 Attic Hatch Attic Access Hatch(s), to be sealed. 10'x 1/16" Braemar Executive Golf Course Basement 1 Door Ext. Doors to be weather -stripped & sealed. 20'x 1/16" Braemar Executive Golf Course Basement 1 Overhead Door Over -head Door(s) to be weather - stripped & sealed, see plan for location(s). 40'x 1/8" Fred Richards Golf Course First 5 Doors Ext. Door(s) to be weather -stripped & sealed, see plan for location(s). 100'x 1/16" Braemar Maintenance Building First 2 Doors, Grinding Room Ext. Door(s) to be weather -stripped & sealed. 40'x 1/16" Braemar Maintenance Building First 7 Doors Ext. Door(s) to be weather-stripped & sealed. 140'x 1/16" Braemar Maintenance Building First 3 Windows Windows to be sealed, 2 fines at perimeter. See plan for locatlon s . 36'x 1/64" Braemar Maintenance Building First 2 Overhead Doors Overhead Door(s) to be weather-stripped & sealed see plan for location(s). 72'x 3/16" Braemar Maintenance Building First 356 Feet Roof/ Wall Joint to be Sealed. 356'x 1/8" Edina Liquor - 50th Street Upper 3 Doors Ext. Door(s) to be weather-stripped & sealed, see plan for location(s). 60'x 1/16" Edina Liquor - Vernon First 340 Feet Roof/ Wall Joint to be Sealed, See plan for location(s). 340'x 1/16" Edina Liquor -Vernon First 5 Doors Ext. Door(s) to be weather -stripped & sealed, see plan for location(s). 100'x 1116" Art Center Basement 4 Doors Ext. Door(s) to be weather -strip ed & sealed. 80'x 1/16" Art Center First 4 Doors Ext. Door(s) to be weather -stripped & sealed. 80'x 1/16" Art Center All Levels 1280 Feet Windows to be sealed, 2 lines at perimeter. See plan for locatlon s . 1280'x 1/64" City Hall Upper 2 Doors Int. Door(s) to be weather-stripped & sealed. 40'x 1/16" City Hall First 10 Doors Ext. Door(s) to be weather -stripped & sealed, see plan for location(s). 200'x 1/16" City Hall Second 950 Feet Roof/ Wall Joint to be Sealed, See plan foriocation(s). 950' x 3/32" City Hag First 80 Feet Roof/ Level Change to be Sealed with 2 part foam. 80' x 1 /36" City Hag Basement 2 Doors Ext. Door(s) to be weather-stripped & sealed, see plan for location(s). 40' x 1116" Public Works First 18 Doors Ext. Door(s) to be weather-stripped & sealed, see plan for location(s). 360'x 1/16" Public Works First 4 Doors Int. Door(s) to be weather - stripped & sealed for Isolation. 80'x 1/32" Public Works First 1490 Feet Roof/ Wall Joint to be Sealed, See plan for location(s). 1490' x 3132" Energy Savings Calculations: The air leakage control measures were evaluated.using the ASHRAE EC =128 Standards. This method determines the airflow through the building envelope openings based on stack pressures due to Indoor /outdoor: temperature difference, average wind pressure and the effect of mechanical ventilation systems. The calculation method has been validated using historical measured data and referred to in several technical "publications. The following are th'e'results of,, the analysis based on the Scope of Work: Braemar Arena Fire Station #2 Functions Savings Type Space heating 503 Natural Gas Space heating 5,107 (Therms). Air Conditioning 22,658 Electric (kWh) Braemar Golf Dome Functions Savings Type Space heating 503 Natural Gas (Therms) Air Conditioning 214 Electric (kWh) Braemar Executive Golf Course Functions Savings Type Space heating 347 Natural Gas (Therms) Air Conditioning 214 Electric (kWh) Braemar Maintenance Building Functions Savings Type Space heating 2,765 Natural Gas (Therms) Air Conditioning .256 Electric (kWh) Edina Liquor- .Vernon Functions Savings Type Space heating 838 Natural Gas '(Therms) Air Conditioning 518 Electric (kWh)_ City Hall Functions Savings Type Space heating 4,078 Natural Gas (Therms) Air Conditioning 2,522 Electric (kWh) Functions Savings Type Space heating .678 Natural Gas (Therms) Air Conditioning . 0 Electric (kWh) Braemar Golf Course Functions Savings, Type Space heating 251, Natural.Gas (Therms) Air Conditioning 155 Electric (kWh) Fred Richards Golf Course Functions Savings Type Space heating 143 Natural Gas (Therms) Air Conditioning 118 Electric (kWh) Edina Liquor - 50th Street Functions Savings Type Space heating 114 Natural Gas (Therms) Air Conditioning 71 Electric (kWh),- Art Center Functions Savings Type Space heating 1,188 Natural Gas ' (Therms) Air Conditioning 735 Electric (kWh) Public Works Functions Savings Type Space heating 6,020 Natural. Gas (Therms) Air Conditioning 745 Electric (kWh) EXHIBIT D3 Water Conservation - Savings Calculations & Parameters and Scope of Work Total Number of Fixtures in Each Facility City of Edina Scone of Work by Building Total from above 1; 1 :! I - I- Ic, 1!3 Ic, In 1'- 1- 1- 1- 1- 1- 1- 1— 1 - I-- I- I- I :! I- Ic, I Ic, I- I - I- I- Ic, I 1-; 1--1- 1- [- I- I- I- I- I Water/Sewer lilf6tirlat l6n Energy Consumption Quiantiti6s'diri,Site C0P0of.Wok(0pti6ft3),',�,.- Existing v Overall Annual Pre- 4;- Water Use Retrofit Wtterl ePost- Retrofit Water-Use Water Use Building (100 CF) al on a Rushometers Recommissioning Tank Toilets Sinks Showers Rushometer Toilet —Tank oi 'a Urinal 2,262 ,a ;31146 423 -13 696 32,727 Edina Art Center 0 x;19.192; . .6,481 .12 ,11 f ((therms) Fire Station 1 137 '103361 77;966' t Fire Station 2 74 -3,658 2,759 Totals Replacements' Replacements Replacements 149,264 1 2 3 4 5 6 '7 8 9 10 73 80% �A 14 36,064,. 73 80% i v 391y 274: 117 ".1-767. 73 80% 3i, 10 365 400% 4 ;Z36:' 621 J, v J 41 lE L 6,4 gT� 1p" io'. m M A P — , 4 --v N -, , - E E S F " "', e' A i ja �E 1 E, o� 5 M n I E L E — , qp il� E :2 1V 4" 4 A. ol Bullcflng Description �15 �115 14 'a. .2- !2• 1 13raerror Golf Course I x 1 17 1 1 1 1 2 1 1 141 7 1 1 8 1 21 13 13 2 0 is 7 4!1 Fabric Works x 1251 8 1 1 1 1121 4 2 2 16 8 0 F-1:4: 33 2 1 2 1 1 1 471,1 WEB Art Center x 4 1 1 1 3 1 1 1 4t 3 - ,6i Fre Station 1 a. x; 11 i I i 5 9 1 5 1 5 5 3 1 3 1 1 1 A on 2 1 i i 1 2 1 1 1 1 1 1 1 1 2 1 0 1 1 1 1 1 a 1 2 1 1 1 1 1 1 1 1 1 1 1 1 1 Total from above 1; 1 :! I - I- Ic, 1!3 Ic, In 1'- 1- 1- 1- 1- 1- 1- 1— 1 - I-- I- I- I :! I- Ic, I Ic, I- I - I- I- Ic, I 1-; 1--1- 1- [- I- I- I- I- I Water/Sewer Consumption Energy Consumption I- "ce ii NO-M .. - -2 - -- — e ni. r Existing v Overall Annual Pre- Water Use Retrofit Wtterl ePost- Retrofit Water-Use Water Use Building (100 CF) al on a Savings Braemar Goff Course 29 g,therm ai 170;954: 81,892, Public Mrks 2,262 ,a ;31146 423 -13 696 32,727 Edina Art Center 0 x;19.192; . .6,481 .12 ,11 f ((therms) Fire Station 1 137 '103361 77;966' 25,395 Fire Station 2 74 -3,658 2,759 Totals 2,503 378986- 149,264 Thermal Energy Consumption v Pre- Water Retrofit Retrofit: Pre Retrofit Heater Heating g,therm ai 4 he Ho katr6fiit-d t Delta T Syitem R rgy, t trib-irgy: Thermal Savings ;Wathr Use,` F) Efficiency ((therms) -,;(th-i,-,Y (theme) 1,1',,'1'1180i 63j .73 80% 357 C° "140 677 -"24!,430,� 73 80% 309 , -186i 124 73 80% �A 14 36,064,. 73 80% i v 391y 274: 117 ".1-767. 73 80% 3i, 10 365 400% 113581 ;Z36:' 621 Braemar Golf Course 1 252,8461 170,9541 81,892 1 80,8631 33,945 sis 1 258-1 7771 Water/Sewer Consumption n Energy Consumption a Restroom Category Fixture Description Pre ,rKetrOTMINate r,,, ,Osit, Retrofit, Water Us e! (Gallons) Water Use Savings H Use Toilets 'T Thermal Savings (th—) 1,029 General Use Toilets 10'450; 4,050 Low Use Toilets Staff Use Toilets 956 Toilets Toilets L FO Use Urinals, a _V, t ST. 4 7--_ 9,523 General Use Urinals 8791, 3,253 Low Use Urinals Staff Use Urinals 790 Urinals 27_ Urinals Hl Use Seeks n 432355 1367,1,'° 29.564 General Use Sinks 7,282 Law Use Sinks . ..... Staff Use Sinks 3,,7 10,821 Sinks Sinks �3,1 H Use Showers 166 General Use Show ers 13 8,9k53; 4,273 Low Use Showers; 73 Staff Use Show ers 8�1 1,714 Show ers 80% 61 Showers 73 80% Kitchen Sprayers 7,2� '!��q ? 8,640 73 Kitchen Sprayers Kitchen Sprayers 73 80% 1 252,8461 170,9541 81,892 1 80,8631 33,945 sis 1 258-1 7771 Thermal Energy Consumption a 4"t H6tAA Luse„ WeterUse; Water Heater Delta T (deg F) Heating System Efficiency ;,-?Pre Retrofit 5.,,,Bn6igj.-,j 'T Thermal Savings (th—) L a _V, t ST. 6!%n , X*U �3,1 73 80% 166 1�55 73 80% 41 73 80% 73 80% 61 73 80% 73 80%. 73 80% ,_ "r pg 6 73 80% 25 y�,­_-,O- e 0 73 80% 73 80% 10 0: 73 80% 0 73 80% O;47q; 73 8ow� 53 1 1 252,8461 170,9541 81,892 1 80,8631 33,945 sis 1 258-1 7771 Public -Works 146.423 r 1113,696.1 32,7271 1 40,6771 24=430 1 3091 1861 1241 i Water/Sewer Consumption Thermal Energy Consumption REFe- Restroom Fixture Category Description ons H Use Toilets -305_1` 1.708 General Use Toilets Low Use Toilets Heater Staff Use Toilets �'Therm r,HotfflatK F��trdflf', i DeltaT System 411.;, a �t Ehii rgyf Thermal Savings Toilets U41� (deg F) Efficiency H Use Urinals 8 497 2,124 General Use Urinals Low Use Urinals Staff Use Urinals Urinals Urinals H Use Sinks j, '41,870"i 9,375 General Use Sinks 9 1 "1 10,494 Low Use Sinks Staff Use Sinks Sinks IV Sinks H Use Showers General Use Show ers 5;593- -13:608 1,985 Low Use Showers Staff Use Showers Show ers Showers 73 146.423 r 1113,696.1 32,7271 1 40,6771 24=430 1 3091 1861 1241 Thermal Energy Consumption REFe- Heater Heating '_�Thermal! �'Therm r,HotfflatK F��trdflf', i DeltaT System 411.;, a �t Ehii rgyf Thermal Savings U41� (deg F) Efficiency A, 1(t IV 73 80% 6:74111 73 80% 3 460 73 80% 73 80w 73 80% 73 80% 73 80% 146.423 r 1113,696.1 32,7271 1 40,6771 24=430 1 3091 1861 1241 Edina Art Center 19,1921 12,7111 9,481 1 2,492 648 .191 5 Ir 14 rat I "L re -.N', exn; I .me;M Consumption "; ;' a risewer +Consumptlon'andlCost RSTVf -_-O. Restroom Category , Fixture Description r � Pre Retrofit�Wa "te��„ �lkec N, (Gallons),`.,' � `. Post Retroflt;Water Use+ (Gallons). 'Water Use Savings FO Use Tolets *2 630 2-104-,' 526 General Use Toilets 9,731 > 3,463 Low Use Toilets )Aa Staff Use Toilets ., . A -a• ' - Toilets Toilets - FO Use Urinals - General Use Urinals - Low Use Urinals- Staff Use Urinals - Urinalst Urinals Fl Use Sinks x1`346 - ',224' " 1 -122 General Use Sinks' t £ :2 022= 652_ , " -1,370 Low Use Sinks Staff Use .Sinks -- Sinks y rtr J Sinks . H Use Showers 3� General Use Showers Low Use _ Show era ! z:" r + y r - Staff Use Showers a. - Showers. 7i r 7, Showers - 19,1921 12,7111 9,481 1 2,492 648 .191 5 Ir 14 VT rug . �__ ;� 19,1921 12,7111 9,481 1 2,492 648 .191 5 Ir 14 Fire Station 1 i 103,361 77,966 25,395 51,486 36,064` 391 274 117 I � r Thermal Energy . R.Ckl Are----; J,Y ndE�olume4 Restroom Fixture Category Description Consumption teNSewe� Consumptlonuand "Pre Retroflt,Water FUser g z Cost Post Rstroflt,Water Use` (Gallons). 5aui�ngs' • Water Use Savings Fl Use Toilets € F a 11;864,r 11 .166? "698 General Use Toilets _ 6;575 = 5,479;, - 1,096. Low Use Toilets Staff Use Toilets Water - Retrofit Toilets hq - Heating, Toilets Thermal Hot�Water FGUse Urinals 1,p:p71, - ,9,662 1,409' General Use Urinals . u y6;603 ', '4;754 1,849 Low Use Urinals .Thermal . ' (them s) Staff Use Urinals sr 'Urinals' Urinals � Fl Use Sinks'�d9�1;347° ' 6;67,5t' 4,672 General Use Sinks $ -. � 112;927/ ' ;6;550- T.-377 Low Use Sinks 624 4,169 • '. 208 Staff Use Sinks Sinks Sinks Fl Use Showers. y_wy42;350u . -..: 33;264" 9,086 General Use Show ers Low Use Showers - Staff Use Showers Showers —Showers i 103,361 77,966 25,395 51,486 36,064` 391 274 117 I � r Thermal Energy Consumption I1ot��Wate�pUvse,F �Th�rmalLEne�gy 51 .lieatWaru7h ®rmalSavings; Water 1,Ri6ofit, Retrofit Pre Retr'o`fit Heater Heating, ,Thermal Thermal Hot�Water Retr`oflt Hot • Dena T System Energy; Energy ' Savings d3; yUse _ , .Water Use; • (deg , Efficleney (therms) (tharrteJ ; .Thermal . ' (them s) � r ff— !8,394' .,- .4937: _ ";9;563, , .. 4;846, 73 80% ;k ' 461 308> 73 80 %.- A 21 1 .:i '25,973,; _ 73 80 %' 25yx :1975 54 w,. t .rnc 10) .. '. 0' 73 : 80% 0 0? 73 80% 73• _'. 80 °h i 103,361 77,966 25,395 51,486 36,064` 391 274 117 I � r Fire Station 2 6,4171 3,6581 1 3,0611 1 231 131 10 Thermal Energy Consumption Water/Sewer I MR, F CIE EY Consumption I ENT —qt"3wj Restroom Category Fixture Description aii a)"", t a Water Use Savings Hl Use Toilets r1l., 64 6 General Use Toilets r water Low Use Toilets Staff Use Toilets �er.mai' all' 6. 14161,watef' Toilets Delta T .......... I Toilets ?WatqrWe! (deg F) H Use Urinals -7 1,060 General Use Urinals AP Low Use, Urinals Staff We Urinals Urinals Urinals TAIT q� "i, FO Use Sinks 520 General Use Sinks F76 Low Use Sinks HN Staff Use Sinks Sinks E —7— Sinks Hl Use Show era ;k! 903 General Use Show ers Low . Use Show era Staff Use Show era A A;V, Show era Show era 6,4171 3,6581 1 3,0611 1 231 131 10 Thermal Energy Consumption ENT —qt"3wj N water Retro V Heater Heating �er.mai' all' 6. 14161,watef' F�iirciltH6i Delta T System I Thermal Savings ?WatqrWe! (deg F) !ffficlency (Rff") 2 HN E 73 800/0 5'.' :.2. 3 A, 50,' 73 i00/0 4�1 2 73 80% 73 80% r 73 80% 73 80% j'4 73 80%' A.4 9 5 O'�6 0, 73 80% 73 800/0 P, -,r.y A. �P:, 73 80% N 73 80% M, '�M -.73 80% 6,4171 3,6581 1 3,0611 1 231 131 10 Occupancy Summa 240 1 240 1 365 240 1 240 265 240 1 240 1 265 Totals I I I M •+ �( �_ � do a `r� 1 E. °' E t LL 4 c tll. N: Building ifA�2 "^ (A, a10+ .c. Braemar'Golf Course 90 30, ;;° 1 3q0 8; 8 1: 1 240 240. 170 ., .;, NbficWorks E�60 '- _30 rF� - ,�50, ",�8 �,r8r �1. *s - 240 240 265.. 240 1 240 1 365 240 1 240 265 240 1 240 1 265 Totals I I I M EXHIBIT D4 Solar PV - Savings Calculations Solar AC Month Radiation Energy (kNh m /days , ikR h) F 3.81 2488 2 F 4.69 2672 4.96 3030 4 ' 4.93 2743 I ' ' 5.79 3199 �6ry 5.97 3111 5.94 . �r 3196 - _ - 1.] ..5.67 _...1..... 3060 9 :5.21 2806 10 4.27 : 2466 ,I 11 ! 2.93 -10-61 12 F 2.82 1791 ;I Year r 4.75 :I 32250 EXHIBIT DS Base Year & Utility Rates The following are the base years and utility rates that -were used in the analysis: Base Year 2010, City Hall Base Year 2010 Braemar Arena kWh kWh:,$ -.. Themis : Therrns $ January 971298 $6,397 91077 $8;280 February 100,772 $6,690 6;221 $5,226 March 83,597 $5,797 5;127 $3,782 April. 83,172: $6,465 3,675 .$2'577 May 1011906 $7,274 2,783: $2;003 June 112;258. $7,978 -;11558 $11130 July 136997 $9;687 1; Base Year 2010 Art Center Base Year 2010 Fire Station #1 kWh kWh $ ', Therms Therms $' January 121160 $1,138 1,581., .$1,483 February 10,9610_ $1,027, , 1,382 ' $1,203 March 13,280 $1,222 699 $555 April 11,280 $1,04,5 , 581 $437 May 10;860 $1,018 337 $277 June` 11,280 $1,025 320. $266 July 11,,600 $1,353 217 $202 August 1'5,280 $1,737 341 $280 September 18,160 $1,936 289 $237 October 13,520 $1,552 815 $613 November 11,120 $1,118 1,882 $1,399 December 12,640 $1,139 1,763 $1,410 Totals 151,840 $15,308 10,207. $81363. Avg $ /Unit $0.161 $0.82 Base Year 2010 Fire Station #1 kWh kWh $ Therms Therms.$ January 26,130 $1,861 3,419 $3,147 February 25,725 $1,888 2,519 $2,143 March 21,932 $1,652 1,407 $11076 April 21,482 $1,639 1,346 $981 May 21,317 $1,526 768 $590 June 21,736 $1,569 503 $411 July 27,582 $1,976 358 $314 August 271447 $2,156 725 $545 September 27,051 $2,127 1,137 $820 October 26,890 $1,991 1,841 $1,329 November 20,883 $1,557 41435 $3,298 December 22,064 $1,615 5,251 .$4,114 Totals 29.01239 $21,558 23,709. $18,769 Avg $ /Unit $0.07 $0.79 Base Year 2010 Fire Station #2 Base Year 2010 Braemar Golf Course kWh kWh $ Therm Therms $ January 11,275 $877 613 $579 February 8,054 $688 499 $439 March 7,112 $643 108 $97 April 5,588 $481 56 $55 May 5,033 $447 50 $52 June 6,454 $517 39 $42 July 6,454 $657 38 $43 August 6,798 $663 35 $39 September 6,532 $628 39 $41 October 5,479 $536 101 $85 November 4,969 $445 653 $534 December 5,092 $440 829 $727 Totals 1 78,840 $7,021 3,060 $2,733 Avg $ /Unit 1 $0.09 $0.89 Base Year 2010 Braemar Golf Course kWh kWh $ Therrrr, Therms $ January 31,200 $2,676 195 $196 February 30,080 $2,658 154 $147 March 27,680 $2,536 74 $72 April 26,400 $2,408 56 $55 May 35,760 $3,161 32 $39 June 38,960 $3,553 21 $31 July 50,000 $4,900 16 $28 August 59,440 $5,972 23 $25 September 60,400 $5,987 48 $41 October 47,280 $4,841 133 $102 November 34,720 $3,136 232 $183 December 28,480 $2,620 284 $241 Totals 470,400L$44,448, 1,268 $1,159 Avg $ /Unit 1 $0.09 $0.91 Base Year 2010 Fred Richards Executive Golf Course Base Year 2010 Public Works kWh kWh $ Themis Therms $ January 1,931 $215 213 $206 February 1,706 $195 156 $143 March 2,213 $248 53 $50 April 2,120 $237 35 $35 May 3,584 $374 11 $18 June 4,425 $455 6 $16 July 5,582 $627 4 $15 August 6,954 $830 4 $15 September 7,534 $891 15 $21 October 5,063 $581 79 $63 November 3,956 $426 221 $174 December 3,225 $345 220 $185 Totals 1 48,2931 $5,4251 1,017 $940 Avg $ /Unit I 1 $0.111 1 $0.92 Base Year 2010 Public Works ** The electric meter was installed in April 2010, so a complete year is not available kWh kWh $ Therms Therms $ January 25,462 $23,268 February 19,846 $16,898 March 6,330 $4,757 April 0 $39 May 0 $39 June 1,200 $201 36 $71 July 23,700 $2,260 174 $171 August 83,400 $8,652 263 $225 September 102,600 $11,369 464 $354 October 80,100 $9,116 891 $666 November 78,300 $7,045 3,581 $2,598 December 89,100 $7,997 6,434 $5,028 Totals 458,400 $46,641 63,481 $54,114 Avg $ /Unit 1 $0.10 1 $0.85 ** The electric meter was installed in April 2010, so a complete year is not available Base Year 2010 Edina Liquor 1 - 50th Street Base Year 2010 Edina Liquor 2 - Vernon kWh kWh $ Therms Therms $ January 13,600 $1,019 0 $11 February 13,920 $1,039 35 $40 March 12,080 $940 0 $11 April 11,640 $911 1 $11 May 13,000 $1,018 0 $11 June 12,120 $988 0 $13 July 13,400 $1,231 0 $13 August 14,280 $1,355 1 $13 September 12,480 $1,235 0 $13 October 11,840 $1,084 5 $16 November 10,560 $901 225 $180 December 10,720 $851 313 $265 Totals 149,640 $12,573 580 $595 Avg $ /Unit 1 $0.08 $1.03 Base Year 2010 Edina Liquor 2 - Vernon kWh kWh $ Them -s Themes $ January 16,800 $1,284 489 $462 February 19,360 $1,446 288 $257 March 16,640 $1,313 65 $64 April 14,320 $1,179 9 $23 May 15,440 $1,182 8 $22 June 13,880 $1,127 8 $24 July 17,880 $1,557 7 $23 August 19,720 $1,799 7 $23 September 17,680 $1,611 7 $23 October 16,840 $1,489 37 $41 November 14,320 $1,196 450 $370 December 14,080 $1,133 583 $506 Totals 196,960 $16,315 1,958 $1,839 Avg $/Uni 1 $0.081 $0.94 EXHIBIT -E PERFORMANCE GUARANTEE 1. Term. The terms and conditions for this Performance Guarantee are identified in Section 9 of this Agreement. 2. Annual Guaranteed, Savings. The Contractor guarantees that the Client will achieve Utility Cost Savings, as'sh.own below, over the term of this Agreement. Annual Utility Savings Measured and Ve'rifed'Utility,Savings (Exhibit E2) $541021 Pre- Agreed Utility $avings�(Ezhlbit'E2) $0 TOTAL ANNUAL GUARANTEED SAVINGS (Exhibit E2) $54,021 3. Operation &.Maintenance Savings. The Annual Operation and Maintenance Cost Savings, as shown below are utilized over the term of this Agreement. Annual Operation & Maintenance Savings Operation & Maintenance Savings (Exhibit E2) $0 EXHIBIT E1 BREAKDOWN OF GUARANTEE SAVINGS 1. Utility Savings Measured and Verified Utility Savings. The Contractor guarantees that the FIMs will save total annual utility consumption illustrated in Table E2. The Contractor shall measure and document savings in each Guarantee Year for the annual Guarantee Reconciliation as set forth in Exhibit E3. The measured and documented savings shall be calculated each year for Guarantee Reconciliation. Pre - Agreed Utility Savings. The Parties agree that the FIMs will save total annual utility consumption illustrated in Table E2. The Parties agree to use the Pre - Agreed Utility Savings each Guarantee Year for the annual Guarantee Reconciliation subject to adjustment provisions set forth in Exhibit E3. 2. Operation & Maintenance Cost Savings. The Parties agree that the FIMs will result in annual savings illustrated in Table E2. The Parties agree to use the Operation & Maintenance Savings each Guarantee Year for the annual Guarantee Reconciliation subject to adjustment provisions set forth in Exhibit E3. EXHIBIT E2 SUMMARY OF GUARANTEE SAVINGS Guaranteed Utility Savings a Table 3.1 - Energy Savings Summary City of Edina Final 8/29/2011 Facility Improvement e Measures Building Guarant CH- Interior Lighting City Hall 90% Electricity kWh 22,123 kWh (S) $1,549 Therm -17 Gas Therm (S) -$13 Water CCF 0 CCF $0 so-, CCF 0 CCF(S) $0 T,,tal $1,535 CH- Building Envelope City Hall 60% 1,513 $106 2,447 $1,884 0 $0 0 $0 $1,990 CH -25kW TenK Solar City Hall 90% 29,025 $1,306 0 $0 0 $0 0 $0 $1,306 PV BA- Interlor Lighting Braemar Arena 90% 242,332 $21,810 -190 -$120 0 $0 0 $0 $21,690 BA- Building Envelope Braemar Arena 60% 13,595 $1,224 3,064 $1,930 0 $0 0 $0 $3,154 AC- Interlor Lighting Art Center 90% 25,331 $2,533 1 -20 -$16 0 $0 0 $0 1 $2,517 AC- Building Envelope Art Center 60% 441 $44 713 $584 0 $0 0 $0 $629 AC-Water Conservation Art Center 90% 0 $0 13 $10 8 $34 8 $41 $85 FSI - Interlor Lighting Fire Station #1 90% 11,237 $787 -9 -$7 0 $0 0 $0 $779 FSI -Water Conservation Are Station #1 90% 0 $0 105 $83 31 $133 31 $162 $378 FS2- Building Envelope Fire Station #2 60% 0 ;0 407 $362 0 $0 0 $0 $362 FS2 - Interlor Lighting Fire Station #2 90% 3,072 $273 -3 -$2 0 $0 0 $0 $271 F er Flre Station #2 90% 0 $0 9 $8 3 $14 3 $18 $40 conservation BC- Interlor Lighting Braemar Golf Course g0% 40,046 $3,784 -32 -$29 0 $0 0 ;0 $3,756 Clubhouse BC- Bullding Envelope Braemar Golf Course 60% 221 $21 359 $327 0 $0 0 $0 $347 Clubhouse BC -Water Braemar Golf Course 90% 0 $0 321 $292 99 $428 99 $522 $1,242 conservation Clubhouse SM- Interlor Lighting 9 9 Braemar Golf Course 90% 14,812 $1,400 -12 -$8 0 $0 0 $0 $1,392 Maintenance Bldg BM- Building Envelope Braemar Golf Course 60% 1,659 $157 0 $0 0 $0 154 $813 $970 Maintenance Bldg FC- Interlor Lighting Fred Richards Executive 90% 3,317 $365 -3 -$2 0 $0 0 $0 $362 Clubhouse FC- Building Envelope Fred Richards Executive 60% 71 $8 86 $79 0 $0 0 $0 $87 Clubhouse PW- Building Envelope Public Works 60% 447 $45 3,612 $3,070 0 $0 0 $0 $3,115 PW -Water Public Works 90% 0 $0 278 $236 39 $171 39 $208 $616 Conservation BD- Interlor Lighting Braemar Golf Dome 90% 37,533 $3,753 -30 -$21 0 $0 0 $0 $3,732 BD- Building Envelope Braemar Golf Dome 60% 0 $0 302 $211 0 $0 0 $0 $211 ELV- Eullding Envelope Edina Liquor Vernon 60% 311 $31 503 $342 0 $0 0 $0 $373 EL5- Building Envelope Edina Liquor 50th 60% 43 $4 68 $47 0 $0 0 $0 $51 ELV - Interior Lighting Edina Liquor Vernon 90% 13,087 $1,309 -30 -$7 0 $0 0 $0 $1,302 EL5- Interlor Lighting Edina Liquor 50th 90% 17,375 $1,737 -14 -$9 0 $0 0 $0 $1,728 DES City Wide 90% 0 $0 0 $0 0 $0 0 $0 $0 Totals ••• 477,589 $42,245 1 11,949 $9,232 1 180 $780 1 333 $1,764 1 $54,021 • The savings shown In this table are less than the calculated savings unless a guarantee multiplier of 100% Is • The guarantee Is based on Key Performance Indicators shown In Table 3.2. Refer to Section 3 of the ESP for the method of converting Key Performance Indicators to dollars during the MBV period. ••• The guarantee Is based on the aggregate savings for all FIMs, not on Individual FIM savings. Confidential and Proprietary EXHIBIT E3 GUARANTEE RECONCILIATION 1. Established Baseline Adjustments. The Contractor shall be allowed to make adjustments to the Established Baseline using standard and sound engineering principles as follows: a. Building Occupancy Hours. The hours the respective building is occupied and /or equipment and lighting is utilized is a variable which will be adjusted for if the number of hours rises or drops more than 10% from the quantity identified in Exhibit D. The Contractor will utilize energy management systems to monitor and verify hours of equipment operation when feasible. Buildings without energy management systems will have equipment operation logged by Client building staff as specified in Exhibit G. b. Building Changes: The Contractor may use energy modeling software to calculate changes in Established Baseline due to building square footage changes, weather, major remodeling, addition of equipment, or change in building or central plant usage. The Client agrees to notify the Contractor of any changes or additions of equipment or environments that may affect the energy consumption associated with the buildings under this Agreement at the Annual Meeting. 2. Utility Cost Savings Adiustment. The Parties agree to recalculate these savings each year using the previous year's utility rates. 3. Operation and Maintenance Cost Savings Adiustment. The Parties agree to update the Operation and Maintenance Cost Savings in Exhibit E2 using the most current Cost Indexes published by R.S. Means Company Inc. EXHIBIT E4 TECHNICAL SERVICE AGREEMENT 1. Technical Service Agreement (TSA). Contractor will provide to Client the services set forth in the following table ( "Services "): TSA Table Services 1st Year Fee', FewStarting in Year 2 Performance- AssUrance Included in Project $5,500 Services ! ` Energy Consultant•SerVices Included in Project To Be Determined Based on Services Required, by Client A. Term. The term of the Technical Services Agreement shall be 12 months and shall commence on the Substantial Completion Date. B. Renewal. This Agreement will automatically renew for successive one -year terms unless either party provides written notice of non - renewal to the other party at least three (3) months prior to the end of the then - current term. C. Price. The total first year price for the Services is included in the Project price indicated in Section 8.1. The TSA price for successive years starting in year two is the 'Fee Starting in Year 2' indicated in the TSA Table above. The TSA price will be increased annually and automatically by 4 percent. The TSA agreement sum will be paid to Contractor in annual installments. These payments will be due and payable when the Client receives Contractor's invoice and in advance of the services Contractor is to provide. Continuing with On -Going Services in years 2 -15 is at the discretion of the Client. D. Termination. McKinstry is prepared to continue the guarantee and Measurement and Verification as described in Exhibit F for up to 15 years. Terminating the Performance Assurance Services automatically terminates the Guaranteed Energy Savings Agreement, and renders Contractor's savings guarantee null and void. E. Access. Contractor The Client will give McKinstry full access to all Equipment when McKinstry requests.such access. If access cannot be provided, Contractor's obligations under this TSA as it relates to the inaccessible equipment will be suspended until such access to the Equipment is provided F. Miscellaneous Provisions. 1. Any notice that is required to be given under this TSA must be in writing and sent to the party at the address noted in the Guaranteed Energy Savings Agreement. Should any changes to relevant regulations, laws, or codes substantially affect Contractor's services or obligations, the Client agrees to negotiate with Contractor for appropriate changes to the scope of price of this TSA or both. 2. Performance Assurance Services. The Client's obligation. under the Guaranteed Energy Savings Agreement is as shown above, over the term of this Agreement. A. Scope. 1. Biannual Site Visits - Inspection/Technical support - Includes twice yearly site visits to inspect /verify proper.'operation of Facility Improvement Measures as well as maintenance verification and staff. development. Services;also include operations revieWwith: the, facilities' maintenance staff and consulting to. provide insightTegarding new sustainable technologies and. procedures. 2. Reporting Services Includes annual reporting of measured and verified and pre - agreed savings calculations. This-report will verify savings realized as a result of energy`seryices project in conformance of the Measurement & ' Verification- (M &V)' Plan. EXHIBIT F CONTRACTOR'S MEASUREMENT AND VERIFICATION (M &V) RESPONSIBILITIES 1. Scope of Services. The Contractor shall provide the services identified in Table F1: • All pre and post retrofit measurements as needed to verify each FIM as noted in Table F1. • First Year Annual Report to the Client to verify that guaranteed savings have been met or not and to establish ongoing units of energy saved for future annual reports. • Additional Annual Reports to update the Annual Savings with updated utility rates based on the average cost of utilities of the previous 12 months. 2. Contractor's Equipment. The Contractor may provide tools, documentation, panels, or other equipment In the facility for the Contractor's convenience in performing the Contractor's Measurement and Verification Responsibilities. That equipment shall remain the Contractor's property. The Contractor retains the right to remove such items at any time during the term, or upon the termination of Contractor's Measurement and Verification Responsibilities. 3. Measurements and Verification Methods: The Contractor shall use the following methods to measure and verify utility savings throughout the term of this Agreement. Onstly Table 4.2 - Facility Improvement Measure (FIM) Summary cfy of Emna Mal Aught 29,2011 w° lmbnbvea are mr mngemon foal appr i end em not guamd ed. Funds are shown for ndferanoe only. Confidential and Proprietary Relamp T12 and 3ZW TO lamps with 25W TB CH- Inedor Lighting lamps. Iretalloocap ncysensms where City Nan $ID,933 ;11535 7.1 $2,370 $9,563 5.6 app0cabl.. Conrad of air leakage by sealing of gaps, and holes Ug epompristas material, owdo rst CH- Building Envelope such as Fire Reterdad, Poly Umthane learn, City Hall $24,131 $1,990 12.1 $0 $24,131 12.1 caulks, and approprlato weather sbVping marerleh. CW25M TwK Solar PV Install a 25 kW TanK Solar W system City hall $200,384 $1,306 353.4 $200,384 ($0) 0.0 Relamp rig and 32W T8 lamps write 25W T8 as.- Iderbr Ugh" lamps. Upgrade high bay lamps and ftabvas. Instal omlpanty senwrL Compact Braemar Area $151,395 $21,690 7.0 $36,083 $10,314 53 R-rescam W LED comersdon. Control of air leakage by eaall g of gape, necks and holes using appropriate main She aA- BUOding Envelope such as Fire Reterdam, Poly Urethane Foam, Bros -Arena $43,335 $3,154 13.7 $0 $43,335 13.7 =IRS. and appropriate weather stripping mekriae. AC- interior Ughang Relamp T12 and 32W TO lamps with 2SW TO Art Cr $20,91] $27 B3 ;6,302 ;11,635 5a e Lamps. De enlp ndue that are ovarlR r eata1 Coned of Sir leakage by seaMg of gape, md' and MIea using appropriate materials AC- BURding Emelopa such as Fir Retardate, poly Urethane Foam, Art Center $7,121 $629 11.3 $0 $7,121 11.3 caulks, and appropriate weather smpping materials. AC - Water Conservation Instal new bw-fbw Ncbaesteneduce water CeiRr 1363 $85 1.5 $0 $385 43 ir Id while maintaining desired servlca. F51- Inbarlor Lighting Reiamp 732 and NIS TO lam W "th 25W Ta Fite Station el $12,982 i6.] $4,420 ;8,554 11.0 lamps. LED Comartian. $779 F51 -Water Conservation local new to -fl- oriel, to reduce water Fir Station 81 $4,463 $376 11.8 $0 $4,463 11.8 use whns malntalning desired Sarvica. Coned of air leakage by peeling of gaps, caws and holes using approproro materials F52- BUtidkg Envelope such as Fire Retardant, Poly Urethane Foam, Fire Station 02 $3,881 $362 10.7 $0 $3,881 10.7 owns, and approla M weather stripping material,. and 32W TS lamps Will 25W TS F52- Intarbr Ughting 111111- lamps. Incandescent to Compact Amnescant Find Station a2 $4,095 $271 15.1 $1,355 $2,740 10.1 Conversion. F52 -Water Coraervadon Instep eaw low -flow fbmoes W reduce water Ff. Station f2 ;505 $40 12.6 $0 $505 12.6 use wh0e malnalning desired f lm Relamp T12 and 3ZW TB lamps with 25W TB Breernar Golf BC- Tntarior l)phtlnp lamps. New flzOnro when rewmmanded. Corpse ChAheuse $36,080 $3,756 9.6 $13,113 ;22,95 6.1 Control 11 air leakage by sealing of gape, packs and hole, using appropriate material. Bremer Golf BC- Buflding Ewalope Such ail Find Retardant, Poly Urethane Foam, Course $4,253 $347 123 $0 $4,253 12.2 caulks, and appropriate weather stripping CWbhoae ma.11S. BC -Water COnservetlan l� B new low -flow fOrboss o " wear Braemar GoV Course $7,175 $1,242 SA $0 $7,175 59 tNs maintaining desired servka. Chbhaee Relamp T13 and 32W TO lamps with 25W TO Braemar Golf 9N-Intadar Ugheng lamps. InsbD motion sensors. LED Ealt ;11,]]1 $1,392 8.5 $3,657 $8,114 S.B oonvensbn tC-lalnteeexe Bldg Central of W leakage by seaMg of gaps, cages and hobs asap appropriate materials Braemar GoV 8M- BUOarp Fmdopa slrh as Fire Retardant Poly Urethane Poem, Course $11,273 $970 11.6 $0 $11,273 11.6 mulls, arid appropriates weather sbtpping htalntarlanpe BI dg ta marlals. FC- Interior Lighting Relamp T12 and 32W TO lamps with ZSW TB "dRich Fred Richards $4,868 $362 13.4 $940 $3,928 10.8 lamps. CWbhmae Control of air leakage by seating or gag" FC-BUadng Emebpe dada and hot. using appropriate mats"IS Such as Find Retanlam, Poly Urethane Foam, caulks, end appropriate weather stripping Fred Richards bteamva CWbholae $1,350 $07 15.6 $0 $1,350 15.6 mearlala. Control of air leakage by sealing of gap,, tracks and holes taing appropriate matertab PW -Bugdl g Envelope such ea Fire Retardant, Poly Urethane Foam, caLdks, and appropriate weather stripping public Waft $35,438 $3,115 11.4 $0 $35,438 11A matadaI" PW -Water Conservation imtal raw caw -flow fbepnd9 m re0um water PUArip Worka 8.4 uze whk maintaining desired service. $5,202 $616 $0 $5,203 8.4 BD- Interior Ughting 12 to T8 cwrversion. Upgrade high bay Braemar Gal/ $29,502 $3,732 7.9 ;10,138 $19,364 5.2 lamps and Rrteres. Dome Control of air leakage by suing of gaps, o'acb and Mies thins appropdaa materials araemar WIF aD- BwlmnIt arwebpe Suds as Fin Retardate, Poly Urethane Fbam, makes, and eppropriea weather abippbo Dome $2,329 $211 111 $0 $2,329 11.0 macula's. Control of air leakage by searing of gaps, aradks and Mt. using appropriate crew is EdW U4uor EW- BuRding Envelope such as Fire Retardate, Poly Urethane Foam, mulls, and appropriate weather zMpping Vernon $], @0 $373 18.0 $4 $7,020 18.8 matariak. Ceabol of air leakage by Sealing of gaps, cracla and looks Using appropriate matariata Liquor ELS- BUgdlce Envelope soh as Bra Retarded, Poly Urethane F-m, oinks, and appropriate -it- stripping Spa $51 19.9 $0 $1,013 19.9 materials. EW- Interior Ughting Relamp Tl2 and 32W TB Lampe with 2SW TB Etlba Liquor E"l 113 (amps. Verner $1,302 $2,966 $11,729 9.0 ELS- Intarbr Lighting Relamp T12 and 3ZW TS lamps with 25W TO Eden Liquor 7.5 amps. 50th $1,728 $3,016 $9,912 5.7 DES ObrJed Engineering Shay Cosh City Was $4 0.0 $0 $31,650 am Tecate $54.022. r 1.3.0 1 $2 16,348 17 w° lmbnbvea are mr mngemon foal appr i end em not guamd ed. Funds are shown for ndferanoe only. Confidential and Proprietary Measurement& Verification (M&V) Plan Table F1 *OM 011 V.I. Pp-dVA.j FIrd P.d- Y.-: :,Ynmn(BWphd w, T.6 �"p -�B.hpft.lvw: 1. C.Vh-WLWftAWiI 1. vo Rd�000ypwTmd 1. S. DddW Ugtft S-F I. S. D"M Ljpft R,, FWWrMdWMk.QflF.W TyWzML.9bdWftF�. I DO C*c!W by Mdftby W.P.-Olkatwo. Sb I.Dftcd�byUdQwq Mdft"wv.*O- ,Mo. (1) M� Th. Dft- Rd- I' LWft "M- 0-dq 1. 0.0y d Typ d L.C.D. dLWft S-W 1. BW D I S. D� LIMIft 6, S-WhBMD S. �110 Ughft ou, Z P.MMw.T%wfSpdw 0-ftws-I 0b-9-.WA.8tR= 2--of R.M.W. 2. om oftbm stft.0.1 Comm Eq*-I P. ftpw&pnffl H-W- MM-WNhv A 2- Pcffl-Fkt-W� SM.M W EKhW D L-M bi SM D ftnftdU9IftFM-%IIhVftU� by md�" FtWn� Z �WWM-S." S. �P.P-i NtMdmetl M, S.PW W3 2. 20% RM.W. dA-W LWft 3. LwftFM-opwkQHwV. Z5 3. S. DW0d LWWQ S." 3, S" wmim Lwft Um �aMI.WdM" RW� and Lud M" 3. Do PMOW by Ckd t N.. R.--dO- UVRLWIMW opnowd�h�WR- S..n In EddW D S� I, Edw D 3, W�*AW-f Up. BUM M Op.ftH-/Y-P.dkdby 2. ��bImaw HdQby P.PaWle I Ift=ft AW-1 L%,n Spol w AA &�OmOft '.A pOb- r , S-- CIMI opft�1y-Rw&dbC" 1. CwMmI-M Btffift Embp. W 1. S. Bdft E-IW S.M I, WR ftbmW W DO.*. L-Son p� 1. DWS C31UM by Vnby I' P"W"""'MM"T'I"'" '-p'&p'6hR'R`CW-2ypMV`th I G. Bdft E.Wp Sn &iii E.WD MM-1-dAh MM ad AIM1MT9d0f8ftT41bFWWW RW-Mft%.R.W.Sb F.")YMC .. Mlh.� 1. DO Cdcld by Wfthy 1. Mcift"M S." Bih� C-P.ftAkft.-!U�Vfi� D 7. S. B�v ErMIW $..I SWIC*NOAAAWWAMW T-ftfto-t P.Pwo. FWW01) Q= PU=Rld. Hdfth INP.AP.1142M. I.b*JAWFftUp Bloft EMMW A Bdft EWAVI 2.R. BtffiftERAbPSM"11 BWD �I%DMD I L Dd. ONdd by MdQMq I Mtft*AWWUp.BnW.D� 2. 00OUdW by UdMby W(kftM4tQftDWW S. ftwww� M-F'WMW I, 5.lo - I - VtWfanmb ZA-pA-M SpOd WIM 3. So Mft DoMV6 BMW In 3.SftBOftEffWWSUW Vda* APO UPM Rq...Uft OUMW by Mdft" DO ObUbW by MdMWq CMmft 2. WA P��w Ph- I"") wm Be wN* IWdTh..ftkd M� &Av=p�I*M0W.DM EdW D SpMfl=kN0AAAvM.AmW Mz0bMWbyvdft" 3. 00 ONWd by MOD" & MW.* Apd Upm B.W . DO RW.-dWA 3. WA 09. 1� Bdft D . Nd.*AWWUpMB.W RK.W.11. 0bMM,1 by MCK6.by Did. ObWnd by Mdftby I.SwSftPVAm"bbExRR Ted PV SM, Did= Of pM d Iwfik b--- IwM"Sd.Syd. r 0-ft SGIU PV 9 I.AW.AwWdBKWP 2.A1.pA..WSftrk.*ftoMWSq 1. WA D 2. ArMyxb S.Sd.PV p.&ZCLt1ft.TohdAfflWEbdr1cd I (kWh%) pw Avmp AnMW I Z.C*WWMCMKM 1. & I �hy to Eddfth Twol, 13r PY SolargstmMpobft d ISAGMW I. a 2. TM MO DO. CddW b, 1 92. U, D"WV-* j;.�; 0. U�4 MI... Sydbodn p.&.RMpM1SdkMw MWUMEWp� P, Ww" 2.- SpcIMW A� � 3- 'd' I'M" B'" '0'4 � mda�ft ft-Owm V1.*1%ftDDCSYt- �Uy ft�� 0) CZIO. MVIONWM�WWE..n (kWWSq Modft W EmM,UWAcWdSydw Rnwxmrdffim WA WhUMNELD9.1.30;;; Mhvil Spi- PW- Is Awladm-fto 1. 0. Y- d7wow PewWvimm Ixo.y- 1. C-pW-MPb1NMA..R P,bmMW[MwOwQ�,.W 1. Vddft 0-may M,i 7y]. 0 1. OMM ad rfp and LocdM OIFWUM I.SnDft1MPkdh &MM I.Sn0ddWPkMvSWM I, I. I. .M by V..,y R@F�BnW.Sft hp-d"b" ow-== I.-I MdQ" I.A.WP LM .Bwwf. I- 2. � S MI, � Phymo IwM, EdWI 0 S. odaw M-09 SWAY In " D I Sw IMWIW Pbdft S� b 2. C*dWilnulw0ccopm, ad (YAww5xWSwM Wft" z IM.W."d by d.o,.Pm I C*d&dB- WTIPW pd�wo." Fkp--t*- bf 0201w, &ftwwc.*ft I md��Wcdmlfto- ftp 1p� FM- Lk. P. 0 , w mmdo-"b-i vftwC...I.S. A IJaradee M D '�U 0 �Wft�ft� R"-� WOO Ow (1) � AW S. pd4w.219. N-PMp-I Ndftb- I. �d M'"', All� I xPS &�A-pf�ft.Wpw-ft 3. S. DWIM K-dft 8� b 3, S� D..W R-Mv 5� M I PwkxMWknTsdfftMW DftObWW ty Mo" I P�vadw��ds." 0 r-� PI- cMvxwdSw"wN z W..0 rp w F- "M" 4.A.WAI%M40=pMVEWhSd2 E11M 1) pbjWQ SUM in 4. SO DbW DIM 0 M {.6w Dood pw" S.M PWftFkI-,dh.C.D.*W ROMWOw Pk.MV Fb� .Tai 1h. CdWM IV,., Rq-wMM 4. DO ftdcfaf Ckd 3. mmoy I. M- Sff" A./SkplPkh Q EIM W,,-ftDWM 4. Dta PMMW by ChM 0) M ..h Dft. by W 0=VVVM0m(I)MmMA9v 3. Wo fgMaO P. Y., EOM D D 4. Mtft*AmW UP. B.W.� Mdftby R�-.U. 4. LIM,* Apal Upm Onal m WKkWy Ftqmddm SWftw Co ozp-R.M. D-Uc[Cb Opwft Hm I Yw PMJftd by 0WWIi~1YwPtemMbCftd cl. This Exhibit details the individual responsibilities of the Contractor, not otherwise set forth in this Guaranteed Energy Savings Agreement, in connection with the management and administration of the Savings Guarantee. The Contractor shall: 1. Review overall performance on an annual basis with the Client. The purpose of this review will be to determine.the amount of any shortfall or excess of savings, (based on first year Measurement and Verification multiplied by average annual utility rate) and strategically plan for improvement,in the upcoming year. 2. (a) Recommend additional utility cost savings measures as observed (b) Offer opportunities to leverage new technologies in both existing and future facility improvement measures. EXHIBIT F2 MCKINSTRY'S TRAINING RESPONSIBILITIES This Guaranteed Energy Savings Agreement includes the following training activities provided by the Contractor: Four hours for training on Solar PV system at City Hall. EXHIBIT G CLIENT'S MAINTENANCE RESPONSIBILITIES The Client hereby agrees to assume the following responsibilities as part of this Agreement: 1. Maintain and /or Replace Faulty Equipment • The Client shall properly maintain all equipment that is being repaired, replaced or modified as a result of the work identified in Exhibit A, or that will have an impact on the Contractor's ability to•meet the Performance Guarantee. When 'it'is necessary to replace the equipment that affects the Contractor's ability to meet the "Performance Guarantee, the Client shall replace, it with an equipment of at least equal energy and operational efficiencies. • Upon receiving a written notice from the Contractor describing any operational or maintenance deficiency, the Client shall immediately make arrangements to remedy the deficiency. Once the deficiency is corrected, the Client shall notify the Contractor to perform inspection on the remedial improvements. 2. Notification of Problems. The Client shall promptly notify the Contractor of any system or building changes, which may impact.the Contractor's ability to meet its obligation in Exhibit E. 3. Current Responsibilities. The Client shall perform the following work before the Completion Date: • Be available for a project kick off meeting and project completion meeting • Be available for any on -site safety concerns as they may arise during project construction • Designate appropriate personnel for signing off on pre and post Measurement and Verification of FIM's. • Designate appropriate. personnel for signing off on completed training hours. • Client to make the Contractor aware of any specific customer site conditions that will need to be adhered to during the construction phase of the project. The following are the responsibilities of the Client, not otherwise set forth in this Contract, in connection with the management and administration of the Performance Guarantee after project completion: 1. Provide the Contractor copies of all Utilities (gas, agri - fuels, oil, water, and electric bills) upon request. 2. Provide the Contractor with the following information: • Major schedule changes within 72 hours of occurrence • Major Facility Construction /Remodeling /Expansion changes or plans • Changes to HVAC equipment. • Changes, additions, or deletions of major energy consuming equipment. • Occupancy or use changes: 3. Notify the Contractor equipment, controls, or strategy changes that might impact savings during the Measurement and Verification phase of the Project. 4. Maintain standard facility and building operation to conserve energy, including but not limited to the following: Keep windows closed; Maintain thermostat set points and schedules per this agreement; Turn off lights in unoccupied rooms; Control HVAC equipment in the unoccupied mode when space is unoccupied; Keep vestibule doors closed to reduce infiltration. 5. Discuss with the Contractor before any changes with respect to utility deregulation or any proposed utility agreements, as it pertains to the facilities within this contract. 6. Ensure that Maintenance Personnel are properly, trained throughout the term of this agreement. 7. Provide a security space on the job site for material storage, meeting room, and toilet facilities for the construction personnel. 8. Provide the installation and monthly cost of electronic access (internet or dedicated telephone line) used. by the. Direct bigital Control-(DDC) system for on =line analysis, data transfer, trouble- shooting, and programming, between the Contractor and the Facilities. Y' EXHIBIT H GENERAL REQUIREMENTS 1.0 CONTRACTOR'S USE OF PREMISES The Contractor shall limit his or her use of premises for work and storage to allow for facility occupancy in all areas. The Contractor shall assume full responsibility for the protection and safekeeping of products under this contract stored on the site and shall move any products under his or her control that interfere with Facility operations. 2.0 BUILDING OCCUPANCY The Contractor shall cooperate with the Client to establish work schedules if disruption is necessary in any area. 3.0 ENERGY SYSTEM DISRUPTION The Contractor shall consult with the Client prior to disrupting any energy systems. 4.0 STORAGE OF MATERIALS The Contractor shall make arrangements with Client to provide for the storage of materials on the job site. If such arrangements cannot be made, contractor shall provide facilities necessary for storage. This may also include crew quarters and lunchroom facilities if necessary. All contractor storage areas must be confined to the area designated by the Client. 5.0 RECEIVING, HANDLING, AND STORAGE The Contractor shall receive from carriers at the Client and check, unload, handle and store all materials and equipment that are to be incorporated in the construction under these Specifications. The Contractor shall be responsible for the prompt unloading of materials and equipment. The Contractor shall provide all storage facilities for contractor - furnished materials and equipment. The Contractor MAY NOT use the Client receiving area, personnel or equipment to receive any materials unless approved by the Client. 6.0 TEMPORARY LIGHT, POWER AND WATER The Client will furnish all AC electricity and water. However, the Contractor shall furnish and pay for any /all temporary conduit, wiring and piping, as may be required from the nearest available point of service and shall remove same upon completion of the Work at no cost to the Client. 7.0 SANITARY FACILITIES The Contractor shall make arrangements with the Client for the use of sanitary facilities and shall be responsible for the cleanliness and conditions of said facilities until completion of the project. The Contractor shall remove any workman creating a nuisance on the premises from the site. 8.0 DEMOLITION AND REMODELING WORK: The Contractor shall remove existing equipment and materials noted on the Drawings or in the Specifications to be removed or as required for the installation of new construction. Dust, noise and vibration shall be controlled and held to a minimum. Demolition work shall be coordinated and conducted in a manner that will not interfere with the normal operation of the adjacent work areas. This work shall be planned in advance with the Client. EXHIBIT H1 SITE - SPECIFIC REQUIREMENTS In addition to the General Requirements, the Contractor shall conduct all operations in accordance with the following specific conditions at the Client 1.0 CLIENT RESPONSIBILITIES The Contractor shall direct all questions and concerns on the following items directly to the Client's Authorized Agent. A. Any item that affects the Contract. B. All items that affect the project schedule, work schedule, or hours of work. C. All items that affect materials handling and staging. The Contractor shall direct all questions and concerns on the following items directly to the Client. A. All items involving building security. B. All items involving work access to a specific area. This does not relieve the Contractor of detailed schedule and work plans. However, the Client will administer all discrepancies in the schedule. C. All items involving housekeeping and final work area clean up. 2.0 SCHEDULE The Contractor shall provide a detailed schedule showing the type of work and the areas by building. The Client's Authorized Agent will incorporate the Contractor's schedule in the project schedule. Updates of the project schedule will be the basis for the program reports. The Contractor shall consider the following items when preparing the schedule and work plans. A. Access The Client will be open Monday through Friday. No work will be performed on weekends or off -hours without the permission of the Client. B. Non - office Areas Non - office areas such as classrooms, hallways, lobbies and equipment rooms, will be available during the business day excepting scheduled classes or events. The Work in these areas shall not prohibit safe movement of building users. C. Exterior Work The Client will be open Monday through Friday. No work will be performed on weekends or off -hours without the permission of the Client. D. Scheduling Adjustments The Contractor will be required to adjust the construction schedule to accommodate both scheduled and unscheduled events. 3.0 PROGRESS MEETINGS The Contractor will hold joint progress . meetings with the Client as mutually agreed. A representative from each sub - contractor must be present to report on each of the following items: (Note: a written weekly report must be available to the Client before the meeting). The Contractor must forward a copy of the weekly report to the Authorized Agent by fax or by e -mail. 4.0 DISPOSAL The Contractor shall be'responsible for disposal or storage of all construction waste,, trash and removed equipment. A. Disposal Facilities The Contractor must furnish all disposal facilities. Disposal in Client disposal canisters will not be permitted. B. Existing Equipment Existing equipment removed during the retrofit must be stored in a trailer provided by contractor. The Client will establish which equipment will,be placed in storage. C. Lamp Disposal The Contractor shall dispose of all removed lamps in accordance with all environmental requirements and section 4.08 of the Agreement. The Contractor may furnish a storage trailer on Client property D. Ballast Disposal The Contractor shall dispose of all removed ballasts in accordance with all environmental requirements and section 4.08 of the Agreement. The Contractor shall furnish storage and containers for ballasts. 5.0 OFFICE AND STORAGE FACILITIES The Contractor shall furnish office and storage trailers in accordance with their need and the following conditions: A. Office and storage trailers will be located in the designated area. B. All trailers shall be provided with pads and blocking to prevent damage to blacktop or grass. C. The Contractor's equipment, materials and waste must be enclosed and secured. Piles of material around trailers will not be permitted. D. The Contractor must receive all materials and equipment. Materials cannot be stored or staged at the loading dock. Parking will not be allowed at the loading dock 6.0 TELEPHONE SERVICE The Contractors must provide for their own telephone service as required. 7.0 ELECTRIC SERVICE The Contractor must - furnish and install the electric service for the trailers as required. 8.0 RESTROOMS The Contractor may use Client restrooms. The Contractor must furnish all restrooms outside the building. 9.0 EATING AND LUNCH AREAS The Contractors shall be,responsible for maintaining a clean, well picked up area presentable to Client occupants. "Pin -ups" or other offensive material will not be tolerated. 10.0 PARKING Parking will be available as designated by the Client. 11.0 CLEAN -UP AND RESTORATION OF DISTURBED AREAS The Contractor shall be responsible for cleaning all work areas. A. Interiors - at the end of each day or shift, the Contractor shall pick -up, sweep or vacuum the work area to prevent tracking dirt -through'the facility. Damage to the facility including equipment, structures or the contractor at his or her cost must `restore finish. B. Exterior - all sidewalk and other areas must be clear of excavated material and equipment. The walk areas must be swept clean to prevent tracking into building. Excavation must be.well barricaded and lit at night. The Contractor must repair any damage to blacktop, concrete or grass areas from excavation or equipment. Grass areas mustbe repaired by excavation and replacing black dirt to 12 inches below grade and sodding the area: EXHIBIT I PROJECT SCHEDULE The following is a Draft Project Schedule based on information available during development of the project. An updated project schedule will be developed, reviewed with the Client and then finalized prior to project commencement. ID 8 Task Name DursUon Stan Finish W T F SS Jul 24 '11 M T W T F S Jul 31 '11 S M T W T F S Au 7 '11 S M T W T F S Au 14,'11 - S M T W T F S Au 21 "17 S M T W T F S Au 128.4 1 S M T W T F S Se S M T W T FS 1 Notice to proceed 1 day Tue 916111 - Tue 910/11 - - - Q , , ' 2 a Hick off Meeting with City of Edina 7 day Thu 918111 Thu 9/8/11 3 - Mobigmgan and subcontracting 6 days Fd 919111 Fd 9/16111 4 Soler PV Installation 26 days? -Mon gMg /11 Mon 10124M1 5 s Procure equipment .10 days . Mon 9119111 Fd 9130111 8: Prepare rooffor install - 1 day? Mon 10/3/11 Mon 1013/71 7 Holst panels b roof 1 der Tue 1014111 Tue 1014111 8 -1 Assemble Amlys 5 days - " Wed 1015/11 Tue 10/11111 9 Install Inverters and wire system - 2 days Wed 11/12/11 Th u 10113/11 10 Make connecttons to building electrical grid 2 days ' Fd 10/14/11 Mon 10117/11 11 Stan up and test - 1 day? Tue 10118 /71 Tue 10/18/11 12 Commission lrtatallabon, 1 day? Wed 10/19117 Wed 10119111 13. Beneficial use end Warranty start _. _ - 1 day? .Thu 10120111 Thu 1020111 14 E3 O 8 M and As -built documentsgon submittal - 1 day? Fd 10121/11 . Fd 10121111 75 a - Sign ail and complete Soler PV Installation - 7 day? Mon 1024/11 Mon 10/24/11 18 _ 17 Building Envelope Improvements - 22 days? Mon 9119111 .Tue 1011a/11 18 y _ BraemwArane' 2 days Mon 9119111 Tue 920/11 19 4 _ Braemar Golf Course - 1 day? Wed 921111 Wed 9121111 20 . Braemar Golf Dome 1 day? Thu 822117 _ Thu 91=11 .21 a -. Braemar Golf Exec Course 1 day? Fd 9P4111 Fd 923111 22 y 7 Braemar Maintenance Bldg• -- 1.day? Mon 926111 '. Mon 828/11 23 a C6y Hog 2 days - Tue 927111 Thu 929/1 1 .24 a Edina Art Center - 2 days Fd 9130111 _ Mon 1013111 25 In Edina Liquor 50th Sheet 1 day? Tue 10 14111 Tue 1014111 26 Edina Llquor:Vemon 1 day? Wed 1015/11 Wed 1015/11 27 n • Flra Statton #7 - . - 7 day? : Thu 1016/11 Thu 10IWl l 28 Fred Richards Exec Course 7 day! Fd 10!7111 Fd 1017177 28 Public VWMVb Bldg. 2 days Mon 10170111 Tue 10/11/11 30 Commission Irm- hall.. 2 day. Wed 10112/11 " "Fri Thu 10/13177 37 c Beneficial Use and Warranty Stan 7 day? 10114/11 Fd 10/14/11 92 n 0 8 M and As -built documentallon submittal 1 day? Man 10/17/11 Mon 10/17111 Sign oil and complete Building Envelope Improvements 7 day? Tue 10/18111 Tue 10/16177 Exhibit I - PAGE 2 ID 35 8 Task Name Wafer Coneanre0on Measures Duration 10 days? Stan Mon 9119111 Finish Fri 9/10111 Jul 24 111 . JUI31. 11 -- . ? Au 7 '11 - Au 14 '11 Au 21 '11 Aug 28. 11 Se 4 '11 W T F S SI MITIWITIFIS 9 - I F. S3 , - - M T W T F S ,. S M T W.T F S S M T W T F S ' 36 y Braemar Golf Course 1 dey'/ Mon 9118111 Mon 9119111 37 Edina Art Center 1 day? Tue 920/11 Tue 920/11 38 Fire Station #1 1 day? Wed 921111 Wed 921/11 39 n Fire Station 92 1 day? Thu 922/71 Thu 922/11 40 a Publk Works Bldg. 2 days FW 92311 t Mon 926/11 41 a Commission Installation 1 day? 'Tue 927111 Tue 927/11 42 SeneOdal Use and Warranty Start 1 day? Wed 928111 - Wed 828111. 43 8-1--U& & M end As -built documentation submittal 1 day? ,. Thu 929/11 Thu 828/11 44 LE I Sign o8 and complete Water Conservation Measures 1 day? -Fri 8/30111 -Fri 9130111 45 46 Lighting Upgrades 26 days ?. Mon 8119111 Mon 102M11 47 MateWal Order and MobObetion 6 days Mon 9119111 Fri 923/11 46 : SrawnwArens 3 days Mon 9126111 , Wed 928111 49 Braemar Golf Course 1 day? - Thu 929111 - Thu 929/11 60 Braemar Golf Dome 1 day? Fri 9/30111 Fri 9130!11 51 Braemar Golf Exec Course 1 day? Mon 1013/11 Mon 10/3111 62 Braemar Maintenance Bldg. 1 day? Tue 1014111 Tue 1014111 53 9 City Hall 1 3 days Wed 10/5111 Fri 10!7111 54 Edina Art Center' - - tday? Mon 10110111 Mon 10110/11 55. n Fain Liquor 60th Street 1 day? Tue 10111111 Tue 10!11111 SB Edina Liquor Vernon 1 day? Wed 10/12/11 Wed 10/12/11 57 a Fee Station 61 1 day? Thu 10113111 Thu 10/13/11 58 7 Fine Station #2 1 day? Fri 10114/11 Fri 10174/11 59 y Fred Richards Exec Course 1 day? L,Fd 823/11 - Fri 923/11 60 a Commission Installation 2 days Mon 10117111 .Tue 10/18/11 61 7 Beneficial Use and Wanenly Stan' - 1 day? Wed 10/19111. Wad 10/19/11 62 - O & M and As -built documentation submittal 1 day? Thu 10/20/11. Thu 16120111 --a-] Apply for Xcel Rebates 1 deyT ' FW 1021/11 FW 1021!11 07 Sign off and complete Lighting Upgreduas - 1 day,71 M=1=4/111 Mon 1024111 Exhibit I - PAGE 3 EXHIBIT 3 INSURANCE COVERAGE At all times during its performance under this Agreement, McKinstry shall obtain and keep in force comprehensive general and professional liability Insurance, including coverage for death, bodily or personal injury, property damage, Including liability and automobile coverages, with limits of not less than $1,000,000 each claim and $3,000,000 each occurrence. All such certificates evidencing such insurance shall name the Client as an additional insured. McKinstry represents that It has worker's compensation Insurance to the extent required by law and agrees to furnish proof of such insurance for worker's compensation and the liability Insurance, upon request. McKinstry-shall provide all such certificates to the Client prior to commencement of services or delivery of goods. EXHIBIT L AFFIRMATIVE ACTION CERTIFICATE OF COMPLIANCE Participation of Small Business Concerns McKinstry supports and encourages Small Business participation in our projects. We will also promote Small Disadvantaged, Women Owned Business involvement on all projects by subcontracting or sub - consulting portions of the work based on the desires of the client and goals established. A typical procedure is to seek out accredited firms to participate in the bidding process based on their capabilities and experience for the applicable area of the project. McKinstry stands ready to go beyond the industry- accepted typical procedures. Statement of Position McKinstry Is committed to diversity in our industry and our community. It Is our intent to do our part to support diversity with the inclusion of all peoples, specifically women, minority, and disadvantaged people in our business activities. Our industry's history in these matters has primarily dealt with compliance to specific levels of participation or mandated goals. That system produced mixed results and became the centerpiece for debate on how to best realize true diversity and ensure a level playing field. While McKinstry has utilized many Small Business partners over the years, complying with federal and state statutes, we feel there is a much broader opportunity to engage small, disadvantage and women -owned businesses fairly and solidly in our industry. With that in mind, the following are additional efforts and activities that McKinstry is committing to on both specific projects, and in general as a qualified Federal ESCO: Participation ■ Small and /or Disadvantaged Business — We will seek out at least one subcontractor or vendor per major scope of services that formally considered small and /or disadvantaged businesses. We will then request the appropriate documentation to confirm this status as part of the qualifications review process. Subcontracting— McKinstry maintains relationships with a wide range of women, minority, and disadvantaged business enterprises and can subcontract portions of project scope or complete sections to meet team goals. Joint Ventures— McKinstry's business model facilitates joint venture partnerships that compliment specific project requirements. Currently we are not proposing any joint ventures, yet we would consider this approach on a project -by- project basis. Future Workforce Outreach ■ Internships — McKinstry works in cooperation with several schools to place Interns In a wide range of positions. This includes both High School and Higher Education. Community Outreach ■ Employment Opportunity — McKinstry is an equal opportunity employer and maintains opportunities to women, people of color, and disadvantaged individuals. ■ Sponsorships — McKinstry sets aside a specific budget for charitable contributions, sponsorships, and event underwriting. Charitable Advocacy — McKinstry Executives and staff participate on numerous community boards, committees, and event planning groups. ffistry Table 4.2 - Facility Improvement Measure (FIM) Summary City of Edina Pre l' al lulu r.nflZ._tiaZan_d ;ro;Z4 .... ... ...... . ­"" .... ... ..' I . - -1y. Sheet 1 of 1 Control of air leakage by sealing of gaps, cracks and, 7.C-...dl.,g Envelope holes using appropriate materials such as Fire Art Center $7,121 $�29 $0 $7,12 . 1 11.3 Retardant, Poly Urethane Foam; caulks, and appropriate weather sbIpping materials. Control of air leakage by sealing of Caps, cracks and BA-Buliding Envelope holes using appropriate materials such as Fire Braemar Arena $43,335 $3,154 $0 $43,335 13.7 Ret3rdark Poly Urethane Foam caulks, and appropriate weather stripping Z.1als. Control of air leakage by sealing of gaps, cracks and, Smennar Golf BC-Bulldlng Envelope holes using appropriate materials such as Fire course $4,253 $347 $0 $4,253 12.3 Retardant, poly Urethane Foam, wogs, and go, Clubhouse appropriate mother stripping materials. Control of air leakage by sealing of gaps, cracks and Braemar Golf BM- Bugling Envelope holes using appropriate materials such as Fire Course $11,273 $970 $0 ;11,273 11.6 Retardant; Poly Urethane Foam; caulks, and Maintenance appropriate weather stripping materials. Bldg Control of air leakage by sealing of gaps, cracks and BD-Bulldlng Envelope holes using appropriate materials such as Flro Braemar Golf $2,329 $211 $0 $2,329 11.0 Retardant, Poly Urethane Foam, caulks, and Dome appropriate weather stripping materials. Control of air leakage by sealing of gaps, aracks and CH-Buliding Envelope holes using appropriate materials such as Fire City Hag $24,131 $1,990 $0 $24,131 12.1 Retardant, Poly Urethane Foam, caulks, and appropriate weather stripping materials. Control of air leakage by sealing of gaps, mcks and ELS-Building Envelope holes using appropriate materials such as Fire Edina Liquor $1,013 $51 $0 $1,013 19.9 Retardant, Poly Urethane Foam, caulks, and 50th appropriate weather sbipp!ng materials. lVernon Control of air leakage by sealing of gaps, cracks and ELV-Building Envelope holes using appropriate materials such as Fire vd Rebant� Poly Urethane Foam, caulks, and Edina <�uor $7,020 $373 $0 $7,020 18.8 appropriate weather stripping materials. I Control of air leakage by sealing of gaps' Mcks and I k FS2-Building Envelope holes using appropriate materials such a: Fire Fire itation #2 $3,681 $362 $0 $3,881 10.7 Retardant, Poly Urethane Foam, caulks, no appropriate weather stripping materials. Control of air leakage by sealing of gaps, Fred Richards FC-Bulldlng Envelope holes using appropriate material such as Fire Executive $1,350 $87 $0 $1,350 15.5 Retardant, Poly Urethane Foam, caulks, and Clubhouse appropriate weather stripping materials. Control of air leakage by sealing of gaps, cracks and PW-Building Envelope holes using appropriate materials such as Fire Public , Works $35,438 $3,115 $0 $35,438 11.4 Retardant, Poly Urethane Foam, caulks, and appropriate weather stripping materials. I CH-25kW TerK Solar PV Install a 25 kW TenK Solar PV system City Hall $200,384 $1,306 $200,384 $0 0.0 AC-Water Conservation Install new low-flow fixtures to reduce water use while maintaining desired service. Alt Center $385 $as $0 4.5 BC-Water Conservation Install new low-flow fixtures to reduce water use while re, B emarGolf Mrs. $7,175 $1,242 $0 -$7,17S S.8 ..'n.I,dng desired service. Clubhouse FSI-Water Conservation Install new low-flow fixtures to reduce water use while rnsintOnIng desired service. Fine Station #1 $4,463 $378 $0 $4,4163 11.8 F52 -Water Conservation Instal new low-flow fIxtuz! to reduce water me while Fire Station JF2 $565 $40 $0 $505 12.6 malnt.[.In,q cl�Tred semi Pw-water Conservation Install low-flow fixtures to reduce water use while Public Worki $S,202 $616 $0 $5,202 8.4 .in 'ring desired service. El-5-Interfor Lighting Relamp T12 and 32W TS lamps with 25W TS lamps. Edina Liquor soth . $12,928 $1,728 $3,016 $9,912 5.7 ELV-Interior Lighting Relamp T12 and 32W T8 lamps with 25W TS lamps. Edina Liquor Vernon $14,695 $1,302 $2,966 $11,729 9.0 Fred Richards FC-Interlor Lighting Relamp T12 and 32W TS lamps with 25W TO lamps. Executive $4,868 $362 $940 $3,928 10.9 Clubhouse FS2-Interior Lighting Relamp T12 and 32W T8 lamps with 25W TO lamps. Fire Station #2 $4,095 $271 $1,355 $2,740 10.1 Incandescent to Compact Fluorescent Conversion. Braemar Golf BM- Interior Lighting Relamp T12 and 32W TS lamps with 2SW T8 lamps. Co.. $11,771 $1,392 S.8 Install motion sensors. LED Exit conversion. Maintenance $3,657 $8,114 Bid. CH- Interior Lighting Relamp T12 and 32W TS lamps with 2SW T8 lamps. City Hall $IO,9S3 $1,535 $2,370 $8,583 S.6 Install occupancy sensors where applicable. FS1-Interlor Lighting Relamp T12 and 32W T8 lamps with 25W TS lamps. Fire Station 01 $12,982 $4,423 LED Conversion, $779 $8,554 11.0 BC- Interior Lighting Relamp 12 and 32W TS lamps with 25W TB lamps. P Bremer Golf ...a $36,088 $3,756 $13,113 $22,975 6.1 Ne. fortunes; where recommended. Clubhous Relamp T12 and 32W TS lamps with 25W TS lamps. ' BA-Interlor Lighting Upgrade high bay lamps and fixtures. Install Bremer Arena $151,395 $21,690 $36,081 $115,314 5.3 occupancy sensors. Compact Fluorescent to LED AC- Interior Lighting Is P 12 and 32W TO lamps with 25W TS lamps. Q% 'amp I_ that are overlit. Art Center $20,917 $2,517 $6,302 $14,615 5.8 BD- Interior Lighting T12 to TS conversion. Upgrade high bay lamps and fixtures. 2502 9, $3, 732 $10,138 $19,364 5.2 DES Directed Emilneerina Study Costs Ci Wkle 1 ,650 to so 1 3' So 0.0 11,098 $54,021 284 750 41-15N.4-. 7.7 r.nflZ._tiaZan_d ;ro;Z4 .... ... ...... . ­"" .... ... ..' I . - -1y. Sheet 1 of 1 M, Cmh Flaw Am h N7Rel1 cu.romer. ci aloe o<.ew © sax a2% foram {211 wJm {2% slum {2% msJa sax 8 merlot EPn {Ilm �,� ....,. a2% tmm sa% Annual CNh FIM =rBBBBp f.Ymm1PIMCNh Flaw Flnmtdll06wam B Fmetmlel Dee rer seea wm 8100.080 tmem wa:e {...,. wAm •T Im,m w10: SOD= m {n Utl�01r(Rroem eme i m m male {n 1m E®0.008 mmr at% aw t2% m a,a% m aa% elm .-- salt m oat e_ �•� I w Pltd(ww m Amount Fb..W m Ta] as a2% AmmelMYerveSe m Antwel SM . s•= W m m 40 Cesh R- AtWysm Pellw Inehme OaplNhOOn (1wee,B4JP) t5D 60 650.0m m m m m m fo W 4480,000 ll(e p P.gWM m(FW Dep iwW) NI®aW mranttr 05D Seaha+ Ise 650,mo W aJ% Ft% to am4 570 8.888 FbWnwarWm(r.A) taco 44aaw 7.21f 7211 /t ]3% ]3% W a3% m an W m $780.080 m {sT.Ne tmJq ml,tm ipaW w,1N AtWaelwWmwh% 5. pt mJ1e mJA 570.000 {mJn peJm N1,tA {pm WAL wJa _ 5eenaN061mpls PeyBecN ma) B �� fmJ1{ m10.Wa tWL tee msBt imAtt MJW tWl p { 1700.008 ue PieNtlJw m 810,® Pe B . e dWJty ., .. .. 5D outB m a• pally m m 11 r ihl>m1VJw paw0rmu ere rih.oeuVepe pplgrmm i0 WupBe.Bm• luug5.eemn o<.ew © sax a2% foram {211 wJm {2% slum {2% msJa sax tm{m >a ....,. a2% tmm sa% m1.® maem w.em mum wm w.® tmem wa:e {...,. wAm •T Im,m T lumwe m {n {m2A N11h m m male {n 1m me_ a mmr at% aw t2% m a,a% m aa% elm .-- salt m oat e_ a2% an aa% as a2% AmmelMYerveSe m m W m m 40 m 50 W m m m m m fo W im1oFYLr ® a3% eJ% 1M W aJ% Ft% to am4 w Sa% >t% m ax% 7.21f 7211 /t ]3% ]3% W a3% m an W m Troe AnvW eaeW m {sT.Ne tmJq ml,tm ipaW w,1N w.tY mJ1e mJA mAee {mJn peJm N1,tA {pm WAL wJa AmamAalM SeMn W AW N10.Nt fmJ1{ m10.Wa tWL tee msBt imAtt MJW tWl p { tWr I Pe 1 dWJW dWJty .dWJ1y (iW,my ICI (/WJey pally m m 11 m W IAmNIPBm�WLmN I— MeelPet W.A% dmaey dmJW) ) dmAM (M (Ul dK— d1210y mfl dte,Ny MiAN) (W") deeJW} m fo m m m fo ro W 60 W m t0 m m wean p1eJTD p15ASy (,ItI- d1a,Ay p1o,m) d0.1Ty ?M daAtq lma7Pl duWl ($2m dozy to m W m m m m m m m m 60M m p,1N m.0e1 61QA0 palm eleJm ItWf ttatW pl Jn mAlt t>Ae7e imAW ml,m wJm mMm wJaa CmhF W A.1N p0.1N {AAe ma11 mVY mJp IeeJ1{ {t10.m pi0.TW /1mJm We0Af1 fmAaa Im4p1 IAI.m IWtAW tteew(T7 PNfv tm 1m ro 1 Oa! te_� m1 aW Jn am earn am am A 6a1 e oa Om ^{ om X. om m OAa la{ d1 Am W am Om om 0m Non, m "cb�s° ,999 REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No: IV. G. From: Wayne Houle, PE — Public Works Director/ City Engineer ® Action ® Discussion Information Date: October 4, 2011 Subject: Sight Line Study — Valley View Road and Sally Lane ACTION REQUESTED: Approve staff recommendation to require the adjoining residents to remove vegetation from the public right -of -way that interferes with sight lines at the intersection of Valley View Road and Sally Lane. INFORMATION /BACKGROUND: City Council and staff has received requests and comments on deteriorating sight lines at the intersection of Valley View Road and Sally Lane, see attached petition. The deteriorating sight lines are due to the growth of vegetation that has been planted within the public right -of -way. Staff has worked with the adjoining property to be sure that the clear view ordinance is being observed, which the properties conform to. However, the sight lines at this intersection are still obstructed along the .right -of -way in both directions. Staff has consulted with the engineering firm of WSB and Associates, to analyze this intersection to identify the extent of vegetation to be removed; see attached report. Staff is recommending that the Council direct staff to have the property owners remove the vegetation to the extent identified in the report. Staff would suggest that the vegetation be removed within 30 -days of notice from City staff. If the vegetation is not removed within the 30 -days staff will then remove the vegetation and invoice the property owner for the cost. Staff would suggest that future sight line issues be handled as follow: 1. Public contacts staff regarding potential sight line issue. 2. Staff checks for clear view. If not violating clear view ordinance refer to Traffic Safety Committee for review. 3. If recommended by Traffic Safety Committee for correction, engineering study completed and forwarded onto Transportation Commission. 4. Transportation Commission reviews Traffic Safety Committee report. 5. City Council reviews and approves Traffic Safety Committee report. 6. Staff contacts affected property owner to remove vegetation ATTACHMENTS: • Petition dated September 29, 2011 • Sight Line Report G: \PW \ADMIN \COMM \EXTERNAL \GENERAL CORR BY STREETS \S Streets \Sally Lane Vegitatlon Issue \Item N.G. Sight Line Study - Valley View Road and Sally Lane.docx r SEP 2 9 2011 •' . The City Council City of Edina � --- _._._9 Peti'tlool`'iv= 07 *, v - {• n_ Petition Instructions This petition form is to be used to ask the Edina City Council to consider the following types of improvements: SIDEWALK .ALLEY PAVING WATER MAIN STORM SEWER PERMANENT STREET SURFACING WITH CURB AND GUTTER CURB AND GUTTER ONLY (WITHOUT PERMANENT STREET SURFACING) SANITARY SEWER STREET LIGHTING ar fuiother improvement you describe (called OTHER on this Form). You may use another petition form if you wish but the city council may reject such petitions unless they contain the following information: 1. Type of improvement(s) requested, e.g., SIDEWALK, STORM SEWER,'WATER MAIN, ETC. 2. Precise locfltions(s) of the requested improvements. 3. A statement that all who sign the petition understand that the city council may assess the costs of these improvements against the properties benefiting frpin the improvements in amounts determined by the Council. 4. Printed name of property owner, owner's signature and phone number, find property address. 5. Signature of iierson circulating the petition. If you have questions, please call the City Clerk at 952- 927 -8861 between 8:00 a.m. and 4.:30 p.m. DEBRA MANGEN CITY CI,iRK APRIL 2008 Petition for Tree Removal at Valley View & Sally Ln For the Safety of the Neighborhood Honorable Mayor Hovland and Edina City Council Members, Residents of tile Valley View & Sally Lane neighborhood are circulating this petition to request the removal o1' the coniferous hedge and one coniferous shrub at Valley View and Sally Lane. 'The coniferous hedge is located at 7025 Sally Lane along Valley View. The single coni_fetous shrub is located at 7146 Valley View along Valley View. 'Chc coniferous hedge and one coniferous shrub violate three City of Edina ordinances: Section 1050.04 salad 1, Section 1200.02 subd. 2 (f), and Section 1405,02. City Code. Section 1050.04 soUd. l "Setback. A restoration area or a pli n.ned landscape area must provide the fallowing minimum setbacks: front Street or Side Strect (as mea$t11'ed from the traveled portion of the street) 20 feel." Tile shrub at 7146 Valley View is well within the 20 ft setback. This ordinance has been flagrantly violated by the 7025 Sally Lane resident whose l3iedecessor lilanted a hedge of27 coniferous trees well withal the 20 f1 sClback giving the City the right to remove them and to charge the resident if they do not voluntarily remove them. Illegally planting in the City easement along city boulevards is clone at a resident's own risk and should under no circumstances pose any traffic hazard. Other residents taxes should .lot have to pay to remove or replace any oFthesc trees, or shrubs given that they were planted illegally. City Code Section 1200.02 subd. 2 (F) "Shade trees planted oil botlevards, provided that the following species are prohibited unless permission is granted in writing by the Park Director: 1. Willows. 2. Elms. 3. Box Elder. 4. Cottonwood. aspen, poplar or other members Of tile genus Populus. 5. Pine, spruce, fir,_ yew or other conifels. 6. Silver maple. " All complained of trees as well as the one shrub ate coniferous. It is unlikely than either the 7023 Sally Ln resident or the 7146 resident can produce any Park Director authorization for planting these conifers. City Code.Section 1405.02 "Obslritellon (#'Clear View Zone. No owner of a corner lot shall install, set out, ninintain, or Hermit the installation or maintenance orally sign, he(lge. fence,.lree, shrub, natural growth, building, structure or other obstruction or any part thereof within the clear view zone except as provided in Subsection 1405.03." There have been many complaints to the City's Clear View officer about the traffic hazard posed by this intersection in recent years. Although a small amount is shaved off the first and second conifers in the liedge at the Sally Lane intersection, trees grow Continuously during growing season, such that the trimmed tree is not long, if at all, in compliance. 'The other hedge conifer's are not trin1nled at all and the shrub is presently insuffciently trimmed. Conclusion: 1"he Valley View /Sally Lane intersection is an accident waiting to happen. Since the reconstruction of the 169/494 interchange began, a much greater volume of traffic is using Valley View. Some will not be familiar with the clangers ofthe Valley View /Sally Lane intersection, making an accident all the more likely. A Sally Lane motorist turning on to Valley View mast pull out into the intersection about one foot short of the striped center line to have a clear view of the oncoming traffic, thus putting their vehicle in danger of being hit. Please remove the above mentioned coniferous hedge and one coiliferom shrub 13EFORI tlliS aCcidCllt QCCUI•S, `Note that several residents do 1101 live in the immediate area of Sally Lane and Valley View. 'These residents nevertheless have friends or relatives in the area, which they frequently visit such that they are well lanliliar with the Raftic hazard of this interse-clion. Also take note that (1.116119 the petition signature gathering process, several residents a is o coiilplained about the traffic hazard posed by the lilac hedge along Valley View stni•tillg at Sally Lane, This hedge is located on the 7028 Sally Lane property. 'The lilac Hedge also violates Section 1050.01 subd I and Section 1405.02 of the Edina City Code and heeds to be addressed as well. 'manic you for talking our neighborhood traffic safety requests into consideration, ' A Minnesota DATE RECEIVED: City of Edina, )CITY COUNCIL y 4861 West 501° Street o Edina, Minnesota 55424 (952) 927 -$$61 + (952) h27 -7G45 FAX + (612) 927 -5461 T1DD PETITION TO THE CITY COUNCIL SIDEWALK ❑ ALLEY PAVING ❑ WATER MAIN ❑ STORM SEWER [] SANITARY SEWER - ❑ STREET LIGHTING ❑ CURB AND GUTTER ONLY ❑ PERMANENT STREET [�THFR: SURFACING WITH (.• �i<, ptc 1 no,� �L CURB AND GUTTER To the Mayor and City Council: The persons watt'' have signed this petition ask (he City Council to consider the improvements listed above; to the locations listed below. U e`j t-t and % 6 U c1 X n L% e- Ld LOCATION OF MPROVP- NIENTTIYtiTItIikTNANIF: ADDItESS 67 ADDRESS between and . LOCATION OI' INIPRON%A%jEN'r IIY S.rR1;1iT `'ANIF. ADDRESS ADDRESS between end LOCATION OF INIPROV1- I'MENT nY STREKT NAMI -. ADDRESS Uel�i'�ell and LOCATION OF IN11111OVEMENTBYSTRl E.TNANIE ADDRESS ADDRESS A DDICESS IMPORTANT NOTE: THE PERSONS WHO HAVE SIGNED THIS PETITION UNDERSTAND THAT THE CITY COUNCIL MAY ASSESS THE COSTS OF THESE IMPROVEMENTS AGAINST THE PROPERTIES BENEFITING FROM THE IMPROVEMENTS IN AMOUNTS DETERMINED BY THE COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. PROPERTY OWNER'S SIGNATURE: r- OWNER'S NAT*ll: PROPERTY ADDRESS (PRINTED) (t'RIN'1`ED) CL 4. 1 LkION s� 1 & F ��etition ►vas circulated by: , �� y. F� (e,� v. (ts (+ Leciy t rk. a+ -i-0 (3 vu e, Irk cl, NAME ADDRESS Thcre is space For more Signatures on the back. rtd APRIL 2008 PROPERTY OWNER'S OWNER'S NAME PROPERTY ADDIIESS SIGNA`T'URE (PRINTED) _. .. -- AT- (Zu 4 SG COG C, 01h al �A _r y A N n B 0 L f N U cut eke e Ckl R is .1 BD i-I N C_t , This petition was circulated NAME MG(do 6 Efdolcul RiapirvW190 F24 t PFX' i 2, VA. F&c+i � L b to U 15 kw vvee r--4 700c) CQcam-orizE rl dC)Q ,�nih(Lnn��� I CA 6 -M ll)cxche Rd �lte ,1lin►►c. +uln /julrr !'rucvlces : ►rr rcgrtirrs rhol ire hl%urm iyour u% ",our• righm ethnrrr the ln-h-ale rhrlu u.-o are requesting bit dris• trill. Under Me /rnr. your lelephorre iurnrher is lu•irule dnlrr. This perillon when subruilleel trill become puldie lnfornrtrlion. There is nn ccnrserlueuce jor' rgfusing to supply th1 v inforinuliorr. You may attach extra pages with signatures. APRIL 2008 �t City of Edina, Minnesota DATA RECEIVED: CITY COUNCIL 4801 West 50111 Street • Edina, Minnesota 55.4124 °•h.,,;�,.. (952) 927 -8861 - (952) 927 -7645 FAX - (612) 927 -5461 TDD PETITION TO THE CITY COUNCIL ❑ SIDEWALK ❑ ALLEY PAVING ❑ WATER MAIN STORM SEWER Q SANITARY SEWER ❑ STREET LIGHTING ❑ CURB AND GUTTER ONLY ❑ PERMANENT STREET OTHER: SURFACING WITH 4��t ✓.ci, Y'cr vv d -u= CURB AND GUTTER To the Mayer and City Council; The persons. who have signed this petition ask the City Council to consider the improvements listed above to the locations listed below. U C,1A(0,t 0i t -c.i,i behwen 'cf�� �Lt- UG��'� =i, �i C. (111d C. LOC A,rlON OF 1111'RUYE \II:N'I' 131' STRF:FT NAME ADNESS API)RL•SS behveen_ and LOCATION O 1,111'RO E1tENT 131' STRFF.T NAM% ADDRESS AUURINS between - and t.00:rCr1UNOFt +,NtraUVEdIF. \"I NAM i ADDRESS A1)1) RL5S behveen aid LOCATION OF L111'RU1'EbtEN "I' nl' ST11F.1 1' NA,�IE ADIMVISS AUURL"SS IMPORTANT NOTE: THE PERSONS WHO HAVE SIGNED THIS PETITION UNDERSTAND THAT THE CITY COUNCIL MAY ASSESS THE COSTS OF THESE IMPROVEMENTS AGAINST THE PROPERTIES BENEFITING FROM THE IMPROVEMENTS IN AMOUNTS DETERMINED BY THT; COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. PROPUTY OWNER'S OWNER'S NAME SIGNATURE (PRIN' 1.6) 1a "A.,► (r n„ J /t+ cl:Gr �'1� %l 1 C A. !- iC'�:! i � C t , ^,l rj 'S 1r t1:fr.� r!!1 A" 7 ^/? f el This petition was circulated by; t' I' 4+ v f) (L( r� �t L.c.� +--&cL y L ( 16L yrti —l1.% Ci'C{ Zs �arcee�!_ f -c NAA'IL ADDRUS PROPERTY ADDRESS (PRINTED) 1 l `I 'more is space for more signatUres on the back. APRIL 2608 f1 PROPERTY OWNER'S SIGNATURE r t {�wct'cA': G-• � � l /er !, ,•,EF�..y .t sue. OWNER'S NAN] E (PRINTED) ir'n 1VA JVI x� Xw� t G aIn(I,J �'fl rt z � , !� ���� � %� t% %, � lip •� I� � I � ti' c�ll4g. i? V- r Plnt rI +h e, I'D. 1J l7�`�i(i1`7 —sin l b b r 1 c) �tRr1C, ��rAllIT1 wa.s circulated by: PROPERTY ADDRESS (PRINTED) 600`1 /'AIUTc pn:5y pcv r u � / ooel- (.9 1 I PG 1 �4,,- br H. i L..- '7 Ur 1 S'c�1 u LO t') e The tl. /hrnesom Data Proclic•es : lel re quiro ihai we igf(win ti+ou gl'Your rights gbott/ Me prirrrter r/nlu ire are reque, ling qn Mk form. I) »deer Ihey Irnr, ►�otu' lc +lephryuc� nrunbcr is prirrrle Jrrlrr, •I'lti.+ /�rrliNnn uhrrn .citbnlilh�rl frill he +rurne pehlic� hrfa•inrNlnh. �hc {rc� is Jrb consequence far refusing io supply this Irr %o)-mallon. YOU May attach extra gages with signatures. APRIL 2006 PRO_ PERTY OWNER'S OWNER'S NAME CIt:NA'1'1 "n2 F (PRINTED) PROPERTY AbDRESS (PRINTED) Uv(3 iu f• Gtpas At alk 0!�3 �? 4A.Lbw L-N A0a v� L�J This petition was circulated by: ii fk G'L t 21{ u rct L,-rr r� -cL±;,& t cyi I cY 3 Cc} a, cz- yr, c , ex . . NAME ADDRESS 71te A- finnesoto Dirla Practices /let requires Thal Ire hform you oJyour rights rrhoui the p,•i►�ri.fe rlala ►re cu tr rc�rjue,4fittg nn �J►isfoi ni. Uitrfer I/tr /rtir, yotu` felep /ron� rtrinrbe�r is prinrrfe rlafa. Tltis pelidon 1►'irerr slr6nilfferl i►,Ill become public 1r{%rnnrfioti. 77rere is rro consequence for refusing to supply ibis information. You may attach extra pages with signatures. APRIL 2006 WSB & Associates. Im Infrastructure ■ Engineering ■ Planning ■ Construction Memorandum To: Wayne Houle, PE, Public Works Director /City Engineer From: Andrew Plowman, PE Chuck Rickart, PE, PTOE WSB & Associates, Inc. Date: September 30, 2011 Re: Valley View Road at Sally Lane Sight Line Review City of Edina WSB Project No. 1686 -02 701 Xenia Avenue South Suite #300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 We have been requested to review the sight lines at the Valley View Road and Sally Lane intersection. This intersection has been reviewed against current City Codes and has deemed to be consistent with Section 1405 "Clear View Zone ". However, there are safety concerns with sight line at this location that are outside of the City's Clear View Zone requirement. Valley View Road is a two lane, east / west Municipal State Aid Street (MSAS) with a posted speed limit of 30 MPH. The existing roadway is approximately 32 feet in width within a 66 foot right -of -way. Sally Lane is a two lane, north / south local City street located approximately 320 feet east of McCauley Trail with a posted speed limit of 30 MPH. The existing roadway is approximately 32 feet in width within a 60 foot right -of -way. Sally Lane is a "T" intersection with a Stop condition at Valley View Road. Valley View Road to the west of Sally Lane has as slight curve south as it approaches McCauley Trail where the roadway ends. Valley View Road to the east has a reverse curve first to the north then to the south as it approaches Comanche Court. The vertical alignment of Valley View Road is fairly flat. The boulevards adjacent to Valley View Road include a significant number of mature trees and large shrubs / vegetation which has created the primary safety issue for vehicles traveling south on Sally,_ lane not able to see clearly east or west on Valley View Road. A driver must be able to see a sufficient distance to conduct a variety of possible maneuvers. The type of sight distance that should be provided will depend upon the type of roadway and the nature of the potential hazards. In this case decision sight distance, the distance required for a driver to detect an unexpected or obscure condition or source of information, decide on a course of action, and reacts accordingly, was determined to be the appropriate guideline. Wayne Houle City of Edina September 30, 2011 Page 2 of 3 The criterion for how decision sight distance is determined is outlined in the MnDOT Road Design Manual, Chapter 2- 5.08.04 (Decision Sight Distance). The application of decision sight distance to roadway design should be individually assessed at each location and subject to engineering judgment, feasibility, site constraints, and cost - effectiveness. For most practical purposes, providing a 10- second decision time — from the initial detection point to the location of the critical feature, based on design speed — is adequate. Use of values more than or less than 10 seconds may be judged appropriate as circumstances dictate. One of the possible applications for decision sight as outlined in the MnDOT Road Design Manual is at a driveway or minor street intersection. Based on our review of the site and the topographic information provided by the City we offer the following conclusions and recommendations. Vehicles Stopped at Sally Lane looking west: Assumptions / Conclusions: 1. The intersection of McCauley Trail and Valley View Road is a "T" Intersection located approximately 317 feet west of Sally Lane. It can be assumed that the speed entering Valley View Road from this intersection is below 20 mph. 2. Vehicles at Sally Lane need to be able to see the vehicles turning at McCauley Trail. 3. Based on the 10 second decision sight distance criteria, as outlined in the MnDOT Road Design Manual, the average speed of vehicles on Valley View Road would need to be at a maximum 21.6 mph between McCauley Trail and Sally Lane in order for a vehicle at Sally Lane to make a decision on entering the roadway. Recommendation: 1. Based on the above assumptions and guidelines it is recommended that three (3) of the planting in the right -of -way adjacent to the 7028 property be removed. (See the attached Figure) Vehicles Stopped at Sally Lane looking east: Assumptions / Conclusions: 1. The curve on Valley View Road east of Sally Lane has a 20 mph design speed. It is assumed that vehicles do not increase speed much beyond 20 mph after the curve. 2. Based on the 10 second decision sight distance criteria, as outlined in the MnDOT Road Design Manual, a sight line of 293 feet for a 20 mph approach vehicle would be required. Wayne Houle City of Edina September 30, 2011 Page 3 of 3 Recommendation: 1. Based on the above assumptions and guidelines it is recommended that all of the planting in the right -of -way from Sally Lane to the 7146 property be removed, including the trees along the 7025 property. (See the attached Figure) Based on the above analysis and recommendations the removal of the planting / vegetation and trees along Valley View Road will provide for improved safety of vehicles entering the roadway from Sally Lane as well as traveling east or west on Valley View Road. I hereby certify that this report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. al"4 -r-44� 26082 September 30, 2011 Charles T. Rickart, P. E., PTOE Reg. No. Date :4 Y CORPORx i The City Council Petition Instructions This petition form is to be used to ask the Edina City Council to consider the following;iypes of improvements: SIDEWALK ALLEY PAVING WATER MAIN STORM SEWER PERMANENT STREET SURFACING WITH CURB AND GUTTER CURB AND GUTTER ONLY (WITHOUT PERMANENT STREET SURFACING) SANITARY SEWER STREET LIGHTING or another improvement you describe (called OTHER on this form). You may use another petition form if you wish but the city council may reject such petitions unless they contain the following information: 1. Type of improvement(s) requested, e.g., SIDEWALK, STORM SEWER, WATER MAIN, ETC. 2. Precise locations(s) of the requested improvements. 3. A statement that all who sign the petition understand that the city council may :assess the costs of these improvements against the properties benefiting from the improvements in amounts determined by the Council. 4. Printed name of property owner, owner's signature and phone number, and property address. 5. Signature of person circulating the petition. If you have questions, please call the City Clerk at 952- 927 -8861 between 8:00 a.m. and 4:30 p.m. DEBRA IVIANGEN CITY CLERK APRIL 2008 0 City of Edina, Minnesota o @ t CITY COUNCIL 'I' Minnesota �° 4801 West 50 Sh ect • Eclina, 1 55424 �� r.,:,.,..;.-• (952)927 -8861 • (952) 927 -7645 FAX • (612) 927 -5461 TDD PETITION TO THE CITY COUNCIL DATE RECEIVED:. ❑ SIDEWALK ❑ ALLEY PAVING ❑ WATER MAIN ❑ STORM SEWER ❑ SANITARV SEWER ❑ STREET LIGHTING ❑ CURB AND GUTTER ONLY ❑ SERNIANENT STREET ❑- 16T`HER: l'r� 'SURFACING WITI. CURB AND GUTTER To the Mayor and City Council: The persons who have signed this.petitio locations listed below. LOCATION OF INII'I OVE;MIENT I1 STREE r NAME LOCATION OF 1�71'ROVk ; \1F ; \'1' l31' STREt: C ti.1\Ik: n ask the City Council to consider the improvements listed above to the between and t1� t'� i C'C� ADDRESS ADDRESS bemeen and ADDRESS ADDRESS bemeen and 1..00ATION OF IMPROVEMENT 8Y STREET NAME ADDRESS ADDRESS beh�een and LOCATION OF I \ii'R01'F. \1£N'I' Iil' STRCsli l' \:\dll; ADDRI: {5S ADDRESS IMPORTANT NOTE.,: THE PERSONS WHO HAVE SIGNED THIS PETITION UNDERSTAND THAT THE CITY COUNCIL MAY.ASSESS THE COSTS OF THESE IMPROVEMENTS AGAINST THE PROPERTIES BENEFITING,I+ROM THE IMPROVEMENTS IN AMOUNTS DETERMINED BY THE COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. . PROPERTY OWNER'S SIGNATURE d OWNER'S NAME (PRINTED) PROPERTY ADDRESS (PRINTED) ��� �!'►�tt� �olr�fl "l�+N�NM►J This petition was circulated by'. CF— CL i1 i--Q— .to(u.lk (Z,t`f_ L.0 1 9 :} L —`� c . `'C 1 NAME r ADDRESS -_ -- PHONE There is space for more signatures on the back. APRIL 2008 r PROPERTY OWNER'S OWNER'S NAIME PROPERTY ADDRESS SIGNATURE (PRINTED) (PRINTED) This petition was circulated by: L-,),x —L7c vv-- �,L.t.D 2-S- T) If y-- zct 71 HI NAME ADDRESS PHONE I'lle Jlimw%vola I)efla Practices .-act requires that %re iqforntyou qfyour rights about the private dour we are requesting on 1his.form. Under the law, vow, telephone number is private data. This petition when submitted it-ill become public h1formation. There is no consequence for ref to supply this inforntafloit. You may attach extra pages with signatures. APRIL 2008 Ml u-) _ Ll c This petition Was circulated by: NAMU.-, ADDRESS Z4 I_Cti 6) 'i Ci --7 I... -701 PHONE "IC "-fil"I1.301i1 DOW MWClicesdcl requires that We i4b"MY01(ofyour righis ahout the private delfa ure are requesting on ihj.v.juror. consequence for •cfj,.vhjg to supply this ij?foj-jjjjj(j1?. You may attach extra pages with signatures. APRIL 2008 Item V. A. Proclamation,- Bullying Prevention Month l ,1 )"s PROCLAMATION WHEREAS, the Edina City Council and the City of Edina hereby agree we must safeguard schools and communities for our children, and through our recognition of the serious issues that face them each day, offer our children an environment that holds promise and security; and WHEREAS, many organizations, school districts, educators and parents have publicly expressed concern about the bullying of children; and WHEREAS, each day an estimated 160,000 children nationally refuse to go to school because they dread the physical and verbal aggression of their peers, and the loneliness that comes from being excluded and made the target of rumors and cyber- bullying; and WHEREAS, many more students attend school in a chronic state of anxiety; and WHEREAS, it is important that we acknowledge and heighten awareness about the serious issues and the negative effects of bullying, including the long -term damage it can cause in our youth as well as the risks of teenage suicide; and WHEREAS, providing a safe physical and emotional environment is a significant goal and a personal responsibility of each individual; and WHEREAS, it is time to "Stand UP for Character —DOWN to Bullying." NOW, THEREFORE, BE IT RESOLVED that the City Council and the City of Edina hereby designate the month of October, 2011, as BULLYING PREVENTION MONTH in the City of Edina as a symbol of our c'omm.itment to the .year -round struggle against bullying. Dated this 4`h day of October, 2011: James B. Hovland, Mayor o Le �y L 7 Mme ORI `N as REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. V B. From: Jesse Struve Utility Engineer ❑ ❑ ® Action Discussion Information Date: October 4, 2011 Subject: Excellence In Community Russell Storm Sewer Blue Star Award — Trevor ACTION REQUESTED: Accept the award from Trevor Russell, Program Administrator, MN Blue Star Award Program. INFORMATION /BACKGROUND: The Blue Star Assessment a of municipal stormwater management assessment methodologies incorporated in the GreenStep Program. The Blue Star Program is an assessment on a wide range of policies and practices in three core areas: • Water Friendly Planning and Preservation • Stormwater Management Standards and Practices • Stormwater Pollution Prevention Municipalities that complete the assessment and achieve a sufficient score are recognized as a Minnesota Blue Star City. ATTACHMENTS: o Blue Star Award Letter • Blue Star Award Program pamphlet. Connections The MPCA's Green Step program is a new, voluntary assistance program for all Minnesota cities that outlines a set of sustainable development best practices that lead communities beyond compliance and encourage a culture of innovation. The Green Step Program incorporates the Blue Star assessment & recognition protocol as one of its municipal stormwater management assessment methodologies. "The Minnesota GreenStep Cities program is proud to promote the Blue Star Award as its flagship stormwater best practice." - Philipp Muessig Sustainable Communities Coordinator MPCA Benefits Learn From Your Peers The Blue Star Program will help you connect to other communities leading the way in promoting clean water. Promote Your Town Blue Star communities are promoted on the blue star website, in our publications, in the press and at promotional events. Get Recognized Communities that achieve the award are provided with a customized Blue Star Logo, award, posters, & other promotional materials. Conserve Valuable Resources Minnesotans value clean water. By becoming a Blue Star community, you help protect our waters while honoring our shared commitment to clean, safe and healthy communities. Don't Miss Your Chance to Earn the Blue Star Awardl Beginning July 14th, 2010 Minnesota communities can log -in to www.bluestarmn.org and begin their free self assessment. Blue Star Award Partners & Sponsors The Blue Star Program is brought to you by Friends of the Mississippi River in partnership with Emmons & Olivier Resource Inc. Technical Assistance generously provided by: The Irwin Andrew Porter Foundation Ramsey - Washington Metro Watershed District Minnehaha Creek Watershed District Mississippi Watershed Management Organization The Minnesota Pollution Control Agency The Minnesota Green Step Cities Program Project NEMO, and The Cities of Blaine, Woodbury, Lino Lakes & Inver Grove Heights. EOZ w a t e r e c o l o g y community MISSISSIPPI Minnesota Ramsey - Washington Metro RIVER GreenStep 6g Cities ��' %D1���District �6 a Villi 1,110 - - ~`�� Nonhland Protect it. Pass it on. MINNEHAHA CREEK WATERSHED DISTRICT MISSISSIPPI WATERSHED Mi -sota Pollution ntrol Agency 5; t I. �i. Man Recognizing Excellence in Community Stormwater Management Bi ! are' ue, Star! .r; Offering communities that excel in stormwater management the positive public recognition they deserve. Blue Star Award-winning communities are taking a leadership role in protecting Minnesota's water resources and public health through excellence in stormwater management. By going above & beyond permit requirements, Blue Star communities have made a commitment to protecting our water resources, our public health, and our quality of life. Use the information in this brochure to see if your community can earn Minnesota's Blue Star Aw- -1 VP1, The Blue Star Assessment is a fast and easy -to -use self - assessm key water indicators like development i site - design guidelines and post- constrt stormwater management standards. The Blue Star Assessment takes apprc one hour to complete and is convenietly avallauic on -line at: bluestarmn.org Communities that score 60% or more of possible points on the Blue Star assessment will earn the Blue Star Award. The award is valid for 3 years from the date of recognition. After 3 years, a community will be asked to update their assessment to maintain their Award status. The Blue Star Program recognizes that all cities cannot be assessed in the same way. Population, geography, permit status, and other factors must be taken into account when examining a community's approach to stormwater management. The Blue Star Assessment is designed to offer maximum flexibility for communities, allowing a wide variety of policies, practices and programs to count towards the Blue Star Award. Guidelines Communities conduct self- assessments on a wide range of policies and practices in three core areas: • Water Friendly Planning & Preservation Water friendly development Natural resource preservation Funding & incentives • Stormwater Management Standards & Practices Impervious cover management Stormwater policies Green streets for clean water • Stormwater Pollution Prevention Education & community programs Inspection & enforcement Pollution source control REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. VI.A. From: Debra Mangen City Clerk ® Action ❑ Discussion ❑ Information Date: October 4, 2011 Subject: New On -sale & Sunday Sale Intoxicating Liquor Licenses — Pittsburgh Blue Recommendation: Motion approving New On -Sale Intoxicating Liquor License and Sunday On -Sale Liquor License to Pittsburgh Blue Edina LLC dba Pittsburgh Blue, for the period beginning October 4, 2011 and ending March 31, 2012. Info /Background: Pittsburgh Blue Edina LLC applied for new on -sale intoxicating and Sunday sale liquor licenses. They have filed the necessary paperwork and paid the applicable fees for the licenses. Edina Code requires a public hearing before the issuance of a new liquor license. The proper notification has been published in the Edina Sun Current. The Administration Department has reviewed the submittals and finds that they comply with code requirements. The Health Department is satisfied with the applicant's plan for storage and service. The Planning Department has reviewed the application and finds that it complies with code requirements. The Police Department has completed their investigation. Attached is Chief Long's memo stating the findings of the Police Department's background investigation. The licenses are placed on the agenda for consideration by the Council. BACKGROUND INVESTIGATION SUMMARY ON -SALE INTOXICATING LIQUOR OR ON -SALE SPECIAL 9 SUNDAY SALES Establishment: Pittsburgh Blue Edina LLC License: On -Sale Intoxicating Liquor or On -Sale "Special Sunday Sales" On 09/08/11, Pittsburgh Blue Edina LLC DBA Pittsburgh Blue made application to the City of Edina for an On -Sale Intoxicating Liquor & On -Sale "Special Sunday Sales ". The required alcohol awareness training has been completed. Pittsburgh Blue Edina LLC will operate a restaurant at 3220 Galleria, in Edina, MN. Pittsburgh Blue Edina LLC is incorporated in the State of Minnesota and the Minnesota Secretary of State reports they are in good standing. Owners /Managers /Members Pittsburgh Blue Edina LLC: Barbara Ruth Marshall Shoreview, MN Philip Arleigh Roberts Edina, MN Kevin Baxter Kuester Nantucket, MA Peter Jon Mihajilov Tonka Bay, MN Dennis Lee Monroe Edina, MN The owners /mangers /members have been investigated and were found to have no criminal records. Checks were made with the following agencies. NCIC MINCIS Hennepin County Minnesota Secretary of State Minnesota Liquor Control Board Personal, business and bank references were contacted and responded positively. From the information gathered during the course of the investigation, I found nothing to prevent Pittsburgh Blue Edina LLC from obtaining an On -Sale Intoxicating & On -Sale "Special Sunday Sales" license. I would support a positive recommendation from the Police Department in regard to the issuance of this license. Chief e Lon 29 ., \'moo Jess w // REPORT/RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No: VI.B. From: Cary Teague ® Action Planning Director Discussion ❑ Information Date: October 4, 2011 Subject: PUBLIC HEARING — Comprehensive Guide Plan Amendment, Preliminary & Final Rezoning and Preliminary & Final Site Plan, Comcast/Dan Jackson, 9699 Data Park Drive, Resolution Nos. 2011 -92 & 2011 -93 And Zoning Ordinance No. 850 -A -37 ACTION REQUESTED: Approve the Guide Plan Amendment, Rezoning & Final Site Plan per the Planning Commission recommendation. INFORMATION /BACKGROUND: Comcast is proposing to renovate their existing driveway and parking areas to accommodate an increase in the number of employees within their existing three story building located in the City of Minnetonka, at 9699 Data Park Drive. The plans include construction of a new parking lot that would be partially located within the City of Edina. A small wetland would be filled to accommodate the parking lot. Wetland credits are requested to be purchased with the Nine Mile Creek Watershed District, for wetlands to be created off -site. The property located in Edina is Zoned R -1, Single- Dwelling Unit District, and guided Low Density Residential. The request therefore requires a Rezoning from R -1 to POD -1, Planned Office District, a Comprehensive Guide Plan Amendment from Low Density Residential to Office, and a Site Plan Review. Site Plan approval is also required from the City of Minnetonka, and as the City of Edina's regulatory authority regarding grading, drainage and wetland impacts, approval for filling the wetland is required by the Nine Mile Creek Watershed District. Planning Commission Recommendation: On September 14, 2011, the Planning Commission unanimously recommended approval of the Comprehensive Guide Plan Amendment from Low Density Residential to O, Office; Preliminary & Final Rezoning from R -1, Single- Dwelling Unit District to POD -1 Planning Office District and Preliminary & Final Site Plan. ATTACHMENTS: • Resolution 2011 -92 • Resolution 2011 -93 • Ordinance 850- A -37 • Draft minutes from the September 14, 2011 Edina Planning Commission meeting • Planning Commission Staff Report, September 14, 2011 RESOLUTION NO. 2011-92 RESOLUTION APPROVING A GUIDE PLAN AMENDMENT FROM LOW DENSITY RESIDENTIAL TO O, OFFICE FOR COMCAST AT 9699 DATA PARK DRIVE City of Edina BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: Section 1. BACKGROUND. 1.01 Comcast is requesting to Comprehensive Guide Plan change from Low Density Residential to Office. The purpose of the request is to accommodate a proposal to renovate their existing driveway and parking areas to accommodate an increase in the number of employees within their existing three story building located in the City of Minnetonka, at 9699 Data Park Drive. The plans include construction of a new parking lot that would be partially located on vacant property within the City of Edina. 1.02 The subject property is three acres in size, contains a wetland, steep slopes and mature trees. 1.03 A small wetland would be filled to accommodate the parking lot. Wetland credits are requested to be purchased with the Nine Mile Creek Watershed District, for wetlands to be created off -site. 1.04 On September 14, 2011, the Planning Commission unanimously recommended approval of the project. Section 2. FINDINGS 2.01 Approval is subject to the following findings: 1. The guide plan change is consistent with the adjacent land uses. 2. The R -1 zoning of this site was to serve as a place holder for future development. Vacant land in Edina was traditionally zoned R -1, as the least intensive zoning district. 3. Development of this site as low- density residential is not practical given the surrounding office land uses, the major highways to the south and east, and the site access limitations. City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424 -1394 www.CityofEdina.com 952 - 927 -8861 FAX 952 - 826 -0390 TTY 952 - 826 -0379 Section 3. APPROVAL NOW THEREFORE, it is hereby resolved that the City Council of the City of Edina, approves the guide plan amendment for the following described property: That part of Lot 2 Block 1, Data 100 2nd Addition lying within the southwest quarter of the southwest quarter of Section 31, Township 117, Range 21 Approval is subject to the following condition: 1. The proposed grading, parking lot construction and wetland filling is subject to approval of the Nine Mile Creek Watershed District. Plans may be revised per conditions of the Watershed District. 2. Project approval from the City of Minnetonka. 3. The Site Plan must be constructed within two years of City Council approval. Adopted by the Edina City Council this _+h day of , 2011. Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing City Council Minutes is a true and correct copy of the Resolution duly adopted by the Edina City Council at its regular meeting of 2011, and as recorded in the Minutes of said regular meeting. WITNESS, my hand and seal of said City this day of , 2011. Debra A. Mangen, City Clerk RESOLUTION NO. 2011-93 APPROVING A PRELIMINARY AND FINAL SITE PLAN FOR 9699 DATA PARK DRIVE BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: Section 1. BACKGROUND. 1.01 Comcast is requesting a Preliminary & Final. Site Plan review for 9699 Data Park Drive. 1.02 Comcast is proposing to renovate their existing driveway and parking areas to accommodate an increase in the number of employees within their existing three story building located in the City of Minnetonka, at 9699 Data Park Drive. The plans include construction of a new parking lot that would be partially located on vacant property within the City of Edina. 1.03 The subject property is three acres in size, contains a wetland, steep slopes and mature trees. 1.04 A small wetland would be filled to accommodate the parking lot. Wetland credits are requested to be purchased with the Nine Mile Creek Watershed District, for wetlands to be created off -site. 1.05 On September 14, 2011, the Planning Commission unanimously recommended approval of the project. Section 2. FINDINGS 2.01 The proposal would meet the required standards and ordinances for a Site Plan. 2.02 The guide plan change is consistent with the adjacent land uses. 2.03 The R -1 zoning of this site was to serve as a place holder for future development. Vacant land in Edina was traditionally zoned R -1, as the least intensive zoning district. 2.04 Development of this site as low- density residential is not practical given the surrounding office land uses, the major highways to the south and east, and the site access limitations. Section 3. APPROVAL NOW THEREFORE, it is hereby resolved by the City Council of the City of Edina, approves the Preliminary & Final Site Plan at 9699 Data Park Drive for Comcast. Approval of the Preliminary & Final Site Plan is subject to the following conditions: 1. The proposed grading, parking lot construction and wetland filling is subject to approval of the Nine Mile Creek Watershed District. Plans may be revised per conditions of the Watershed District. RESOLUTION NO. 2011-93 Page Two 2. Project approval from the City of Minnetonka. 3. The Site Plan must be constructed within two years of City Council approval. Adopted by the city council of the City of Edina, Minnesota, on , 2011. ATTEST: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF EDINA STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF EDINA )SS )SS CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of October 4, 2011, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of , 2011. City Clerk ORDINANCE NO. 850-A-37 AN ORDINANCE REZONING 9699 DATA PARK DRIVE FROM R -1, SINGLE DWELLING UNIT DISTRICT TO POD -1, PLANNED OFFICE DISTRICT The City Of Edina Ordains: Section 1. The subject property is hereby rezoned from R -1, Single Dwelling Unit District to POD - 1, Planned Office District based on the following findings: Approval is subject to the following findings: 1. The guide plan change is consistent with the adjacent land uses. 2. The R -1 zoning of this site was to serve as a place holder for future development. Vacant land in Edina was traditionally zoned R -1, as the least intensive zoning district. 3. Development of this site as low- density residential is not practical given the surrounding office land uses, the major highways to the south and east, and the site access limitations. Section 2. The subject property is legally described as follows: That part of Lot 2 Block 1, Data 100 2nd Addition lying within the southwest quarter of the southwest quarter of Section 31, Township 117, Range 21 Section 3. The official zoning map of the City of Edina referred to and described in Section 850.06 of the Edina City Code shall not be republished to show the aforesaid rezoning, but the zoning map on file in the City Clerk's office shall be appropriately marked for the purpose of indicating the rezoning provided for in this ordinance. Section 4. This ordinance is effective immediately upon its passage and publication. First Reading: Second Reading: Published: ATTEST: Debra A. Mangen, City Clerk James B. Hovland, Mayor Please publishing in the Edina Sun Current on Send two affidavits of publication Bill to Edina City Clerk CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Ordinance was duly adopted by the Edina City Council at its Regular Meeting of , 2011, and as recorded in the Minutes of said Regular Meeting WITNESS my hand and seal of said City this day of , 2011 City Clerk VI. PUBLIC HEARING 2011.0008.11A Rezoning, Site plan and Comprehensive Plan Amendment Comcast 9699 Date Park Drive, Edina, MN Improve site for additional parking stalls Planner Presentation Planner Teague informed the Commission that Comcast is proposing to renovate their existing driveway and parking areas to accommodate an increase in the number of employees within their existing three story building located in the City of Minnetonka, at 9699 Data Park Drive. The plans include construction of a new parking lot that would be partially located within the City of Edina. A small wetland would be filled to accommodate the parking lot. Wetland credits are requested to be purchased with the Nine Mile Creek Watershed District, for wetlands to be created off -site Planner Teague noted that the property is located in Edina is Zoned R -1, Single - Dwelling Unit District, and guided Low Density Residential. This zoning designation was to be a place holder for future development. The request therefore requires a. Rezoning from R -1 to POD -1, Planned Office District, a Comprehensive Guide Plan Amendment from Low Density Residential to Office, and a Site Plan Review. Planner Teague explained that Site Plan approval is also required from the City of Minnetonka, and as the City of Edina's regulatory authority regarding grading, drainage and wetland impacts, approval for filling the wetland is required by the Nine Mile Creek Watershed District. Planner Teague pointed out that the uses in this area are all office, and there are major highways to the east and south; therefore, development of this site as low density residential would not seem to be appropriate. The use is consistent with surrounding land uses. This property is located within an area guided and zoned for mixed use including office within the City of Minnetonka. United Health Care is located to the north, the Comcast building to the west, and Highway 169 and Crosstown 62 to the east and south. By locating the parking lot within the City of Edina, mature trees and steep slopes are avoided on the Minnetonka portion of their property. Planner Teague concluded that staff recommends that the City Council approve the Comprehensive Guide Plan Amendment from Low Density Residential to O, Office; Preliminary & Final Rezoning from R -1, Single- Dwelling Unit District to POD -1 Planning Office District and Preliminary & Final Site Plan approval for Comcast at 9699 Data Park Drive. Page 2 of 5 Approval is subject to the following findings: 1. The guide plan change is consistent with the adjacent land uses. 2. The R -1 zoning of this site was to serve as a place holder for future development. Vacant land in Edina was traditionally zoned R -1, as the least intensive zoning district. 3. Development of this site as low- density residential is not practical given the surrounding office land uses, the major highways to the south and east, and the site access limitations. Approval of the Guide Plan Amendment, the Rezoning and the Preliminary and Final Site Plan is also subject to the following Conditions: 1. The proposed grading, parking lot construction and wetland filling is subject to approval of the Nine Mile Creek Watershed District. Plans may be revised per conditions of the Watershed District. 2. Project approval from the City of Minnetonka. 3. The Site Plan must be constructed within two years of City Council approval. Appearina for the Applicant Dan Jackson Discussion Commissioner Forrest asked Planner Teague if a PID zoning classification would also work for this site. She noted that in the vicinity there are a number of Edina properties that are zoned PID. Planner Teague agreed; however, felt the rezoning to POD better fits the site. Commissioner Staunton commented on the R -1 zoning of the subject site and asked Planner Teague if in this instance the R -1 classification was considered a "holding" classification. Planner Teague responded in the affirmative. Planner Teague explained that City policy "held" all vacant parcels as R -1. This classification affords the City flexibility if /when the site is developed. Public Comment Chair Grabiel asked if there was anyone in the audience that would like to speak to the issue; being none Commissioner Carpenter moved to close the public hearing. Commissioner Potts seconded the motion. All voted aye; motion carried public hearing closed. Page 3 of 5 Continuing Discussion A discussion ensued on the appropriateness of amending the Comprehensive Guide Plan for this parcel with Commissioners in agreement that the subject site is very unique and in this instance amending the Plan and other actions requested are appropriate. The Commission agreed that all requests to amend the Comprehensive Guide Plan should be studied carefully; however, in this situation it made sense. Motion Commissioner Staunton moved to recommend rezoning, site plan and Comprehensive Guide Plan Amendment approval based on staff findings and subject to staff conditions, noting that approval is also conditioned on approvals from Minnetonka and the Watershed District. Commissioner Carpenter seconded the motion. All voted aye; motion carried. M ENDATI Commissioner Staunton updated the Commission on thy randview Small Area Plan process. Staunton�eid on September /friends, h cil approved a team of consultants and a wo)Mplan. Staunton that meeting the Committee has established the following \(ates for citize; 9/21, 10/15, 10/26, 10/27, Nov. 15tH and 16tH `` Commissioner Staunton stated tizens attend all workshops and he asked each Commissioner to invite famill me, etc.to attend the workshops either during the day or evening. VIII. CORRESPONDENCE AND PETITIONS Chair Grabiel acknowledged recp�fpt of the Roster. / IX. CHAIR AND COMMISSION MEMBER I Connect and Planning Commission Grabiel referred to a w #�cshop on September 28th Co missioners were invited to attend on "Pocket Neighbor ods ". Grabiel reported he was oing to attend the workshop, adding that this topi interests him and he was looking f and to attending. Planner Teague indicated . e would also be attending the workshop. X. STAFF Planner Te ue reported that updating the Zoning Ordinance continues, adding work needs tc b done on site plan review, utility box issues, senior housing regulations and Page 4 of 5 w9S�.'r� ow e 0 PLANNING COMMISSION STAFF REPORT Originator Meeting Date Agenda # Cary Teague September 14, 2011 2011- 0008.11a Director of Planning INFORMATION /BACKGROUND Project Description Comcast is proposing to renovate their existing driveway and parking areas to accommodate an increase in the number of employees within their existing three story building located in the City of Minnetonka, at 9699 Data Park Drive. The plans include construction of a new parking lot that would be partially located within the City of Edina. (See location on pages Al A5.) A small wetland would be filled to accommodate the parking lot. Wetland.credits are requested to be purchased with the Nine Mile Creek Watershed District, for wetlands to be created off -site (See the applicant narrative and plans on pages A6 —A17.) The property located in Edina is Zoned R -1, Single- Dwelling Unit District, and guided Low Density Residential. This zoning designation was to be a place holder for future development. The request therefore requires a Rezoning from R -1 to POD -1, Planned Office District, a Comprehensive Guide Plan Amendment from Low Density Residential to Office, and a Site Plan Review. Site Plan approval is also required from the City of Minnetonka, and as the City of Edina's regulatory authority regarding grading, drainage and wetland impacts, approval for filling the wetland is required by the Nine Mile Creek Watershed District. Surrounding Land Uses Northerly: A wooded.area and United Health Group Offices located in the City of Minnetonka Easterly: Highway 169 Southerly: Crosstown Highway 62 Westerly: Comcast — A three -story office building located in the City of Minnetonka Existing Site Features The subject property contains a wetland, steep slopes and mature trees. The site is three acres in size. (See pages A4 —A5.) Planning Guide Plan designation: Low Density Residential Zoning: R -1, Single- Dwelling Unit District Guide Plan & Current Zoning Designation The current R -1 zoning of this site and the Guide Plan designation of low'density residential was to serve as a place holder for future development. Vacant land in Edina has traditionally been zoned R -1, as the least intensive zoning district. Similarly, the Guide Plan has designated vacant land as low density residential. The uses in this area are all office, and there are major highways to the east and south; therefore, development of this site as low density residential would not seem to be appropriate. The use is consistent with surrounding land uses. This property is located within an area guided and zoned for mixed use including office within the City of Minnetonka. United Health Care is located to the north, the Comcast building to the west, and Highway 169 and Crosstown 62 to the east and south. By locating the parking lot within the City of Edina, mature trees and steep slopes are avoided on the Minnetonka portion of their property. Site Access The primary access to the site would remain off Data Park Drive and Blue Circle Drive within the City of Minnetonka. Parking & Traffic Because the building and majority of parking is located in the City of Minnetonka, the requirements for parking and traffic shall be reviewed by the City of Minnetonka as part of their Site Plan review. Within the City of Edina, there would be 49 parking stalls. Landscaping Based on the perimeter of the site, 41 overstory trees are required. There are well over 100 mature trees on the site that would not be disturbed. In addition, the applicant would be planting 10 new overstory trees on the Edina portion of N the site. (See pages Al2 -15.) The applicant worked with Minnetonka staff to minimize impact to the slopes and mature Oak trees located on the site. Wetlands The Nine Mile Creek Watershed District is the City's regulatory agency regarding grading, drainage and wetland impacts. Therefore, approval of this project would be subject to approval of the Watershed. If the District approves the requested filling of the wetlands, any conditions that they would place on the approval would also be required by the City. If the Watershed denies the project, then the parking lot could not be built. Site Plan Review Section 850.04.Subd. 4.5, requires the City Council to make the following findings for approval of a Site: a) is consistent with the Comprehensive Plan; The applicant is requesting a Comprehensive Plan amendment to office. b) is consistent with the Preliminary Development Plan as approved and modified by the Council and contains the Council imposed conditions to the extent the conditions can be complied with by the Final Site Plan; The request is for preliminary and final site plan to construct the parking lot as proposed. Any approval of the plan would be required to meet specific conditions, such as approval from the City of Minnetonka and the Nine Mile Creek Watershed District. c) will not be detrimental to properties surrounding the tract; The proposed parking lot would not be detrimental to the properties that surround the site. d) will not result in an overly- intensive land use; and e) will not result in undue traffic congestion or traffic hazards; The Edina portion of the site is vacant. The reason the parking lot is proposed on the Edina property is to avoid steep slopes and mature trees in the City of Minnetonka. The traffic issues will be considered as part of the review in the City of Minnetonka. conforms to the provisions of this Section and other applicable provisions of the Code; and 3 The parking lot conforms to the Edina Zoning Ordinance. g) provides a proper relationship between the proposed improvements, existing structures, open space and natural features. Staff believes the proposal would meet this criterion. Compliance Table PRIMARY ISSUES /STAFF RECOMMENDATION Primary Issues • Are the proposed Comprehensive Plan Amendment, Rezoning and Site Plan reasonable for this site? Yes. Staff believes the proposal is reasonable for the following reasons: The R -1 zoning of this site was to serve as a place holder for future development. Vacant land in Edina was traditionally zoned R -1, as the least intensive zoning district. The uses in this area are all office, and there are major highways to the east and south; therefore, development of this site as residential would not be appropriate. There is no direct access to this site. 2. The use is consistent with surrounding land uses. This property is located within an area guided and zoned for mixed use including office within the City of Minnetonka. United Health Care is located to the north, the Comcast building to the west, and Highway 169 and Crosstown 62 to the east and south. 3. The parking lot location in the City of Edina allows Comcast to avoid mature trees and steep slopes on their property in the City of Minnetonka. The existing wetland is of low quality, and could be replaced better quality wetland off site. The replacing of the wetland is subject to the Nine Mile Creek Watershed District. 4 City Standard Proposed Parking lot and 20 feet (street) 20 feet drive aisle setback Over -story Trees 41 required 100+ existing + 10 new overstory (number is based on the perimeter trees proposed of the entire site) PRIMARY ISSUES /STAFF RECOMMENDATION Primary Issues • Are the proposed Comprehensive Plan Amendment, Rezoning and Site Plan reasonable for this site? Yes. Staff believes the proposal is reasonable for the following reasons: The R -1 zoning of this site was to serve as a place holder for future development. Vacant land in Edina was traditionally zoned R -1, as the least intensive zoning district. The uses in this area are all office, and there are major highways to the east and south; therefore, development of this site as residential would not be appropriate. There is no direct access to this site. 2. The use is consistent with surrounding land uses. This property is located within an area guided and zoned for mixed use including office within the City of Minnetonka. United Health Care is located to the north, the Comcast building to the west, and Highway 169 and Crosstown 62 to the east and south. 3. The parking lot location in the City of Edina allows Comcast to avoid mature trees and steep slopes on their property in the City of Minnetonka. The existing wetland is of low quality, and could be replaced better quality wetland off site. The replacing of the wetland is subject to the Nine Mile Creek Watershed District. 4 Staff Recommendation Recommend that the City Council approve the Comprehensive Guide Plan Amendment from Low Density Residential to O, Office; Preliminary & Final Rezoning from R -1, Single- Dwelling Unit District to POD -1 Planning Office District and Preliminary & Final Site Plan approval for Comcast at 9699 Data Park Drive. Approval is subject to the following findings: 1. The guide plan change is consistent with the adjacent land uses. 2. The R -1 zoning of this site was to serve as a place holder for future development. Vacant land in Edina was traditionally zoned R -1, as the least intensive zoning district. 3. Development of this site as low- density residential is not practical given the surrounding office land uses, the major highways to the south and east, and the site access limitations. Approval of the Guide Plan Amendment, the Rezoning and the Preliminary and Final Site Plan is subject to the following Conditions: The proposed grading, parking lot construction and wetland filling is subject to approval of the Nine Mile Creek Watershed District. Plans may be revised per conditions of the Watershed District. 2. Project approval from the City of Minnetonka. 3. The Site Plan must be constructed within two years of City Council approval. Deadline for a city decision: November 15, 2011 5 r,� f City of Edina SSQO ^.\ -.` 5377 SSt3AN Nt7_ 1 \ 6617 / 196N 6317 6317 6lOOly.N `�4 LCgen Highli0h1e6 fY4RUR %M71 I�IK01{ 5661 N _ I J SQa N LJ66e9 1 INN Nti ^... =e9e pM62N Nfi 66e2 66N 1610 A0/ 3700 j1 n Dn. rls.op 1n W AN 5702 House NumOer Labels 911652 Nome l.0leis Sp City L-ft L- Z- 1- 69f7},_10WS�� 57�01ti- , ` /SI i g66INf 5710 6701NN 61H 6F,2 060466N SMe S 11� � 5770 N Ll ow 570e1- �l I 3772 ".. C—k. .� 37035 66N Kf�N7761UttItN f'^J� 1 7� 6am,_ eee5 'A17 5717 /� Lak. 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E455 5471 6428 '" � 6476 6477 6471 5 Iii l http:// gis. logis. org/ LOGIS_ArcIMS /ims ?ServiceName =ed LOGISMap_OVSDE &ClientV... 8/23/2011 LOGISMap Output Page Page l of I A �- http:// gis. logis. org/ LOGIS_ ArcIMS /ims ?ServiceName= ed_LOGISMap_OV SDE &ClientV... 8/23/2011 Print - Maps tArIg Maps My Notes a FREE! Use Bing 411 to find movies, businesses & more: 800-BING-411 - - — —,d WNY �10 !f� It Ll lit 169 212 Page , I C I of I A iV 0 dAWA W ExprMe"s 13 a &Z Z. :5 • Bird's eye view maps can't be printed, so another map view has been substituted. A 5—� http://www.bing.com/maps/print.aspx?mkt--en-us&z=l 7&s=b&cp=44.893340,-93.402505... 8/23/2011 AP P9 t *07 ROOT" " COMCAST REZONING /COMPREHENSIVE GUIDE PLAN AMMEDNAMNRT NARRATIVE August 29, 2011 Comcast is requesting the following amendments for the 3 -acre vacant land located at 9699 Data Park Drive. This parcel is owned by Comcast and abuts our property in Minnetonka, where we have an existing office building. The purpose for our request is for the expansion of our call service operations and the construction of additional parking which we are proposing on this parcel. In review of the City plans we learned that the existing zoning and guide plan does not allow for the expansion of a parking lot on this site. We wish to amend the zoning and guide plan so the parcel is guided in conjunction with its current and appropriate use. Comprehensive Guide Plan Zoning From To Low Density Office R -1 POD The site is a remnant parcel that is separated by Hwy 169 from other land uses within Edina. It is within the OPUS Mixed Use District and adjacent to other office uses. The parcel is owned by Comcast and abuts the Comcast office site to the west. It is currently used by Comcast to provide access to the east side of the building via a service road across the site. The future development of this parcel as a single family residence is not appropriate due to the lack of access and being surrounded by office uses and highway. The existing use and future use of the site is best suited for Office. We have submitted a site plan application that outlines the proposed use of this site. We appreciate your consideration of our request. QP��ME� NN`N�,oE oti J%NN % h gPPUCduT NkRRhTNG Comcast. COMCAST BUSINESS NARRATIVE Comcast 10 River Park Plaza St. Paul, MN 55107 www.comcast.com Recently Comcast announced the opening of a new customer service call center in Minnetonka, adding 450 jobs to the Twin Cities metro area. This state -of- the -art, technologically advanced call center is expected to open this summer. Located at 9705 Data Park Drive in Minnetonka, the center will be staffed by 550 employees — 450 new loyalty agents, plus up to 75 management and support staff positions. The addition of hundreds of new jobs to Comcast's existing Twin Cities' workforce is anticipated to have significant positive economic impact on the entire region. The call center will serve Comcast customer's located 13 states west of the Mississippi river including Texas, California, and Colorado. The center will operate 7 days a week between the hours of 7AM and midnight. Comcast staggers employee start times to meet customer call volume which peaks between the hours of 11 AM and 6:30PM. Comcast uses only full time employees who are on site a minimum of 8.5 hours per day per shift. 'We look forward to welcoming 450 new team members to Comcast in the Twin Cities and to further enhance the experience of our valued customers," said Bill Wright, Senior Vice President of Comcast's Twin Cities Region. "We believe this dedicated center will help us be more agile in responding to customer's needs while providing an exciting, vibrant workplace for employees. We will be investing in sophisticated tools, advanced technology and specific employee training for this new call center. State officials lauded Comcast's announcement. Minnesota Governor Mark Dayton said, 'What great news for Minnesota. I thank Comcast for its tremendous commitment to our state." 'We are very pleased by Comcast's intentions to establish a state -of- the -art call center in the Twin Cities," said David Olson, President of the Minnesota Chamber of Commerce. "Obviously, the willingness of a company with Comcast's strong national reputation to locate 450 new jobs here is a great testament to the quality of Minnesota's workforce and the overall vitality of our economy. Comcast could have chosen to locate anywhere, and we are extremely pleased that the company has decided to invest and grow here in Minnesota." The new customer service call center will occupy 98,000 square feet in Comcast's existing Data Park Drive facility in Minnetonka. Renovations will begin immediately to expand and upgrade the building in anticipation of employees' arrival this summer. A portion of the existing Comcast Data Park employee base will move to the company's Minnesota headquarters, located at 10 River Park Plaza in downtown St. Paul. System Profile As Minnesota's leading broadband provider, Comcast is the company more than 600,000 customers look to first for the communications products and services that connect them to what's important in their lives. Comcast presently serves 113 cities in Minnesota and Western Wisconsin through its advanced fiber - optic wideband network. Comcast is a local company, with a Twin Cities -based management team leading more than 1 employees. Comcast serves its regional customers through state -of- the -art call centers in St. Minnetonka, five local installation and service fulfillment centers, and eight local payment c4 k7 6 G0 o Comcast Employees Comcast System Communities Served: Homes Passed: Customers: Call Centers: Payment Centers: Technical Operations Facilities: Comcast University Facilities: Engineering / Warehouse Facilities: State of MN Franchise & PEG Fees Paid: Local Expenditures: Local Payroll: Total Network Miles: Fiber Network Upgrade: Community Investment More than 1,800 in Twin Cities area (Currently) 113 1.13 million More than 600,000 video, Internet and phone customers Minnetonka, St. Paul Brooklyn Park, Inver Grove Heights, Little Canada, Minneapolis, Minnetonka, New Ulm, Richfield, St. Paul Brooklyn Park, Mahtomedi, New Ulm, St. Louis Park, Woodbury Minneapolis, Minnetonka, St. Paul Eden Prairie, Mahtomedi, Roseville, St. Louis Park $28.2 million (2010) $115.2 million (2010) $126.0 million (2010) 11,200 miles $400 million investment / 100% of network upgraded Direct and In -Kind Contributions: $2.5 million (2010) Employee Volunteer Hours: Nearly 6,000 hours to local charities, valued at $124,000 (2010) Awards / Recognition: Business Journal Best Places to Work, Star Tribune Top Workplaces; Minnesota Keystone recipient; Urban League Partnership Award; United Way Partnership Award, Lavender Pride Award Comcast Products Xfinity TV Hundreds of channels of home entertainment, featuring an all - digital lineup plus On Demand, with thousands of viewing choices anytime at no additional cost, including 3,000 HD choices. XfinityTV.com and Xfinity iPad app bring customers thousands of online viewing options while on- the -go. Xfinity Internet The fastest Internet access available with a variety of speeds to choose from, including 50/10 Mbps and 105/10 Mbps wideband Internet service. Xfinity 4G and 3G wireless broadband service also available. Xfinity Voice The latest home -phone technology, featuring 12 popular calling features and E911 service, all for one low monthly price on a single bill. Comcast Business Services Innovative voice, video & data solutions for small -to- medium businesses, including Comcast Community Partners program for non - profit groups. �Y �o G Parking The site is currently zoned 1 -1 and as such is allowed up to 850/6 coverage on this site. With the proposed parking, this 12.92 acre site's coverage will total approximately 37%. Initially, the peak population in the building was expected to be 550 staff. In working with City of Minnetonka staff to better understand site restrictions and ordinances, Comcast was able to reduce peak population to 500 by changing the proposed operating hours of 8 AM —11 PM to 7 AM to midnight, offer free MTC bus passes to employees and is active in providing eworkplace alternatives whenever possible. The call center function housed in this facility has virtual CAE's that work from home answering customer calls. 500 450 400 350 c 300 0 250 CL 0 a 200 150 100 50 The chart below identifies the number of call center employees at the site during working hours. This population does not include visitors, vendors, or others who may visit the site. It is expected that there will be approximately 400 to 450 call center staff on site during the 4 -6 PM peak hours. Comcast will work with City staff in identifying an assessment of traffic trips during this time in compliance to the City's OPUS Overly District. Building Population 00 00 00 00 00 0 0 AO y 0 0 00 00 4p 4p 00 00 61 4p 00 11Y %y, . .L. Ili, p;. y. �. •�. �. 0i yp• tip. Time Note: 40 -60 Additional People in Training or Visiting x0`11 V- G0 Slope ordinances, standing oaks on the property and other site conditions have made plans for parking difficult. Without the ability to neither modify the existing parking ramp nor obtain permission to utilize neighboring sites Comcast needed to look at creating new parking on their site. Utilizing topographic and tree surveys, completed by Comcast's engineers MFRA, explorations on how to park this expanded population have taken place over the last several months. Initial drafts included a small parking area near the northeast corner of the building and greater impacts to the slopes and trees. Comcast business enterprise, working in tandem with the City of Minnetonka staff in understanding site restrictions and ordinances, were able to delete the proposed parking area on the northeast side of the existing entrance, taking proposed parking out of an area that contained 30% slopes. The final parking plan also has the east parking area located as far south as possible to save as many large Oak trees as we can. Final proposed parking contained herein is Comcast's 18`h version of site parking. It provides 26' wide drive lanes and parking stalls of 8' -6 plus T -6 (compact) stalls to minimize impacts. The proposed plan includes renovating the existing entrance driveway /parking area. There are currently 13 existing parking stalls in this area, which will be increased to 49 parking stalls. This will create a net gain of 36 in this area, reducing impacts to the undisturbed areas. With the realignment of the 49 stalls plus 95 new parking stalls in the new east parking area Comcast will create a total of 131 new parking stalls. Adding these to the existing 369 parking stalls within the ramp will provide 500 parking stalls for the project. The plan shows the existing parking layout of the current parking ramp with no modifications. Wetland Our application is currently under review for purchasing wetland offset credits with Nine Mile Creek Watershed District. In order to make the parking work on the site, we are proposing that we fill the small wetland shown on the parking submittal. The wetland is located within Edina's City limits. After review of the area by historic aerial photographs (enclosed) we find that the wetland was formed about the time the current building was developed and may have been created by the construction of the site. Construction of Parking We expect action from the Watershed District about mid September. We would like to commence construction on the parking lot this fall as soon as all approvals are complete. o�QP� 410 G� ii- r) Rnfra II®�MLd1Y 1ymR IB10 67M1 vnm.® ..nr wrmmme Client BRIAN W. HOUWMAN ARCHITECT 31511 sNON9RLL R ,EESILLI,..55M 011 1L Project COMCAST DATA PARK CENTER Location 9705 DATA PARK DRIVE MINNETONKA, MN Certification Summary Apl ... Revision History rm.mueE sw�alei /n.ba Sheet Title EXISTING CONDITIONS Sheet No. Revision C1.0 Project No. HOUISS97 —_l Y t I \ I,IIIII111I \I \I \ \�INN 1,IIIII I I I I, Ili illiillt'ii1i'4 +I; � \I�/ pL4NNI NG , A�EPATI 0"J, U �i41 111 ` \II III `' � na exeammmN celcuunoNa I. 11®Y M SN4 OQ IpOeL Y2.• W BF D9Y1 Nd eDO/L. N� NG Y611R M .. � M M e�R 6 Y®1U® i00 MIIYY MWS 37YCI1�. ND �V /IeaaO M4llea .. a iDe1EY1 Ma 6 SIRCIIWIIL. SYIO Yp iiYaN. iii. SONGS.. ®96 N6 6 Y 14Cf a aeN ee. • Sad mOOYB 1RF IIQ 6 N I4Te IS Y Imrt. I I 1 ea YiDert not Dmeeeam7 5%SL e[ IO1/®u i Na[ v . oN M MoI . aw v taQ sl.� w / u ml oY imeem now !]. 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From: Debra Mangen City Clerk ® Action ❑ Discussion ❑ Information Date: October 4, 2011 Subject: Resolution No. 2011 -94 Accepting Various Donations ACTION REQUESTED: Adopt Resolution. INFORMATION /BACKGROUND: In order to comply with State Statutes, all donations to the City must be adopted by a resolution approved by four favorable votes of the Council accepting the donation. I have prepared the attached resolution detailing the various donors, their gifts and the recipient departments for your consideration. ATTACHMENT: Resolution No. 2011 -94 RESOLUTION NO. 2011-94 ACCEPTING DONATIONS ON BEHALF OF THE CITY OF EDINA City of Edina WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real or personal property for the benefit of its citizens; WHEREAS, said donations must be accepted via a resolution of the Council adopted by a two thirds majority of its members. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council accepts with sincere appreciation the following listed donations on behalf of its citizens. Edina Art Center: Rodney Pedley Crosstown Camera Club Linda & Dave Mona Blue Ceramic Bowl $50.00 Hotel Lodging for Instructor Edina Fire Department: Fairview Foundation LUCAS II CPR Device Edina Park Department: Edina Community Foundation $150.00 Dated: October 4, 2011 Atte Debra A. Mangen, City Clerk STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK Byerly's Target John Danicic Gift Certificate Gift Certificate 4 Handmade Stirbys James B. Hovland, Mayor I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of October 4, 2011, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of City Clerk City Hall 952- 927 -8861 4801 WEST 50TH STREET FAX 952- 826 -0390 EDINA, MINNESOTA, 55424 -1394 www.CityofEdina.com TTY 952 - 826 -0379 om -OCNIr1M HI \Y �7IiPORA,�y�• IBBB REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. VIII.B From: John Wallin Finance Director ® Action Discussion Information Date: October 4, 2011 Subject: Resolution No. 2011 -95 Awarding the Sale of Obligation Bonds, Series 2011A $15,100,000 General ACTION REQUESTED: Adopt Resolution 2011 -95 Awarding the Sale of $15,100,000 General Obligation Bonds, Series 2011A. INFORMATION /BACKGROUND: Attached is the resolution awarding the sale of $15,100,000 General Obligation Bonds, Series 2011A as drafted by the City's bond counsel, Dorsey & Whitney. The $15,100,000 General Obligation Bonds, Series 2011A has two purposes. The first purpose is funding of approximately $11,670,000 to net $11,525,000 for various water, sanitary sewer and storm sewer projects. The second purpose is funding of approximately $3,430,000 in principal to net $3,307,764 to the permanent improvement revolving (PIR) fund for the 2011 street reconstruction projects. The bids will be received and tabulated by the City's financial advisor, Ehlers & Associates, Inc. on Tuesday, October 4. The bids and Ehlers & Associates analysis will be presented to the City Council at the October, 4 Council meeting. ATTACHMENT: Resolution 2011 -95 CERTIFICATION OF MINUTES RELATING TO $15,100,000 GENERAL OBLIGATION BONDS, SERIES 2011A Issuer: City of Edina, Minnesota ; Governing Body: City Council Kind, date, time and place of meeting: A regular meeting held on October 4, 2011 at 7:00 o'clock P.M., at the City Hall, Edina, Minnesota. Members present:. Members absent: Documents Attached: Minutes of said meeting (including): Pages 1 through 23 RESOLUTION NO. 2011-95 RESOLUTION AUTHORIZING ISSUANCE; AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $15,100,000 GENERAL OBLIGATION BONDS, SERIES 2011A I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of, a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice. of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of October, 2011. Debra Mangen, City Clerk It was reported that proposals had been received prior to 11:00 A.M., Central Time today for the purchase of the $15,100,000 General Obligation Bonds, Series 2011 A of the City in accordance with the Official Statement distributed by the City to potential purchasers of the Bonds. The proposals have been read and tabulated, -arid the terms of each have been determined to be as follows: Bid for Interest Net Interest Name of Bidder Principal Rates Cost [See Attached] B Councilmember then introduced the following resolution and moved its adoption: RESOLUTION NO. 2011-95 RESOLUTION AUTHORIZING ISSUANCE, AWARDING SALE, PRESCRIBING THE FORM AND DETAILS AND PROVIDING FOR THE PAYMENT OF $15;100,000 GENERAL OBLIGATION BONDS, SERIES 2011A BE IT RESOLVED_ by the City Council of the City of Edina, Minnesota (the _ "City "),,,as follows: Section 1. Authorization and Sale. 1.01. Authorization of Bonds. Pursuant to Resolution No. 2005 -70, adopted on August 16, 2005, the City created a revolving fund as contemplated by Minnesota Statutes, Section 429.091, Subdivision 7a, designated as the Permanent Improvement Revolving Fund, and established certain accounts within such Permanent Improvement Revolving Fund. The "City owns and operates a municipal storm sewer utility (the "Storm Water Utility ") and a municipal sanitary sewer and water utility (the "Sewer and Water Utility," which together with the Storm Water Utility is called the "Utilities "). This Council hereby determines that it is in the best interest of the City to issue its $15,100,000 General Obligation Bonds; Series 2011A (the "Bonds ") for the purpose of,(i) financing from the Permanent Improvement Revolving Fund the cost of the construction of various local street improvement projects designated as the 70'' Street, Golf Terrace Street, Minnehaha Woods Neighborhood, Carson's Hill Neighborhood, Killarney Shores Neighborhood, McCauley HeiVhts Neighborhood, Oscar Roberts Neighborhood, Ridge Road Street and Utility and West'44 Street. (together, the "Improvements "); and (ii) financing various improvements to the Utilities, including water, sanitary sewer and storm sewer projects for a new water treatment plant, improvements to wells and a water tower and utilities associates with street reconstruction projects Utilities (together, the "Utilities Improvements "). This Council hereby determines to issue, and sell the Bonds to defray the expense incurred and estimated to be incurred by the City in making .the Improvements and the Utilities Improvements, including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65. The portion of the Bonds issued to finance the Improvements are referred to as the "Improvement Bonds" and are issued pursuant to the Act and Minnesota Statutes, Chapter 429 and Chapter:475, and the portion of the Bonds issued to finance the Utilities Improvements are designated as the "Utilities Bonds" and are issued pursuant to Minnesota Statutes, Section 444.075 and Chapter 475. The allocation of the Bonds for this purpose is set forth in Section 2.01 hereof. 1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2,. paragraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, (� proposals for the purchase of the Bonds were received at or before the time specified for receipt of proposals. 'The proposals have been opened and publicly read and considered, and the purchase price, interest rates and'true interest cost under the terms of each bid'have been determined. The most favorable�proposal received is that of , of , and associates, (the "Purchaser "), to purchase the Bonds at `a price of $ , the Bonds to bear interest at the rates set forth in Section 2.01. The proposal is hereby accepted,.and.the,Mayor and the City Manager are hereby authorized and directed to execute a contract on the part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful bidders shall be returned forthwith. 1.04.. Performance of Requirements. The City is, authorized by Minnesota Statutes, Section 444.075, to issue and sell the Utilities. Bonds to pay the costs of the Utilities Improvements, and to. pledge to the payment of the Utilities Bonds, net revenues to be derived from charges for the service, use and availability of the Utilities. The City presently has certain outstanding obligations which constitute a lien on the net revenues of the Utilities. Such obligations permit further pledges andappropriations of net revenues of the Utilities to be made superior or subordinate to or on a parity with the pledge and appropriation of net revenues of the Utilities to pay such obligations. The City Council hereby determines that the estimated net revenues of the Utilities will be sufficient, together with any other sources pledged to or projected to be, used, for the payment.of the principal of and interest on the Utilities Bonds and such outstanding obligations which constitute a lien on the net revenues of the Utilities. All acts, conditions and things which are'required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Utilities Bonds having been done, existing, having happened and having been performed, it is now necessary for this Council to establish the form and terms of the Utilities Bonds, to provide security therefor and to issue the Utilities Bonds forthwith. 1.05. Maturities. This Council finds and determines that the maturities of the Improvement Bonds, as set forth in Section 3.01 hereof, are warranted by, the anticipated . collection of the assessments to be levied for the cost of the Improvements. Section 2. Bond Terms, Registration: Execution and Delivery. 2.01. Maturities, Interest Rates, Denominations, Payment. 'The Bonds shall be designated General Obligation Bonds, Series 2011A, shall be originally dated as of October 27, 2011, shall be in the denomination of $5,000 each, or any integral multiple thereof, shall mature on February 1 in the respective years and amounts stated below, and. shall bear interest, computed on the basis of a 360 -day year consisting of twelve 30 -day months, from October 27, 2011 until paid or duly called for redemption at the respective annual rates set forth opposite such years and amounts, as follows: -2- The portion of the Bonds maturing in the following years and amounts constitute the Utilities Bonds: -3- Year Amount Rate 2013 $1,060,000 2014 1,440,000 2015 1,450,000 2016 1,465,000 2017 1,480,000 2018 1,500,000- 2019 1,530,000 2020 1,565,000 2021 1,600,000 2022 1,635,000 2023 375,000 The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof, shall be payable by check or draft issued by the Registrar for the Bonds appointed herein. The portion of the Bonds maturing in the following years and amounts constitute the Improvement Bonds: Year Amount 2014 $320,000 2015 325,000 2016 330,000 2017 330,000 2018 335,000 2019 340,000 2020 350,000 2021 360,000 2022 365,000 2023 375,000 The portion of the Bonds maturing in the following years and amounts constitute the Utilities Bonds: -3- Year Amount 2013 $1,060,000 2014 1,1201000 2015 1,125,000 2016 1,135,000 2017 1,150;000 2018 1,165,000 2019 1,190,000 2020 1,215,000 2021 1,240,000 2022 1,270,000 2.02. Interest Payment Dates. Each Bond shall be dated by the Registrar as of the date of its authentication. The interest on the Bonds shall be payable on February 1 and August 1 in each year, commencing August 1, 2012, to the owner of record thereof as of the close of business on the fifteenth day of the immediately preceding month, whether or not such day is a business day. 2.03. Registration. The City shall appoint, and shall maintain, a bond registrar; transfer agent and paying agent (the "Registrar "). The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Re ig Stier. The Registrar shall keep at its principal corporate trust office a bond register in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, -transferred-or exchanged. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the registered owner thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by.the registered owner thereof or by an attorney duly authorized by the registered owner in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or . the owner's attorney in writing. (d) Cancellation. All Bonds surrendered upon any transfer or exchange shall be promptly canceled by the Registrar and thereafter disposed of as directed by the City. -4- (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the' Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the bond register as the absolute owner of such Bond, whether such Bond shall be overdue or not, for the purpose of receiving payment of; or on account of, the principal of and interest on such Bond and for all other purposes, and all such payments so made to any such registered owner or upon the owner's order shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. Jg) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any such Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that such Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i) Authenticating Agent. The Registrar is hereby designated authenticating agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55, Subdivision 1, as amended. 0) Valid Obligations. All Bonds issued upon any transfer or exchange of Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to the same benefits under this Resolution as the Bonds surrendered upon such transfer or exchange. -5- 2.04. Appointment of Registrar and Paying Agent. The City hereby appoints U.S. Bank National Association in St. Paul, Minnesota, as the initial Registrar. The Mayor and City Manager are authorized to execute and deliver, on behalf of the City, a contract with U.S. Bank National Association, as Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove any Registrar upon thirty (30) days' notice and upon the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar. 2.05. Redemption. Bonds maturing in the years 2013 through 2019 shall not be subject to redemption prior to maturity, but Bonds maturing in the years 2020 through 2023 shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order as the City shall determine and by lot as to Bonds having the same maturity date, on February l., 2019 and on any date thereafter (whether or not an interest payment date), at a price equal to the principal amount thereof and accrued interest to the date of redemption. [Bonds maturing on February 1, 20_ are subject to mandatory redemption, at a redemption price equal to their principal amount plus interest accrued thereon to the redemption date, without premium, on February 1 in each of the years shown below, in an amount equal to the following principal amounts: Bonds Maturing on February 1, 20 Sinking Fund Aggregate Payment Date Principal Amount] Prior to the date set for redemption of any Bond prior to its stated maturity date, the City Finance Director shall cause notice of the call for redemption thereof to be published as required by law and, not more than sixty (60) and not fewer than thirty (30) days prior to the . designated redemption date, shall cause notice of the call to be mailed to the registered holders of any Bonds to be redeemed at their addresses as they appear on the bond register described in Section 2.03 hereof, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. The notice of redemption shall specify the redemption date, redemption price, the numbers, interest rates and CUSIP numbers of the Bonds to be redeemed and the place at which the Bonds are to be surrendered for payment, which is the principal office of the Registrar. Official notice of redemption having been given as aforesaid, the Bonds or portions thereof so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein. specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions thereof shall cease to bear interest. In Bonds in a denomination larger than $5,000 may be redeemed in part in any integral multiple of $5,000. The owner of any Bond redeemed in part shall receive without charge, upon surrender of such Bond to the Registrar, one or more new Bonds of such same series in authorized denominations equal in principal amount to the unredeemed portion of the Bond so surrendered. 2.06.' Execution.' Authentication and Delivery. The Bonds shall be prepared under the direction of the City Finance Director and shall be executed on behalf of the City by the signatures of the Mayor an&the City Manager, provided that all signatures maybe printed, engraved or lithographed facsimiles of.the,originals. In case any officer Whose signature or.a facsimile of whose:signature shaltappear on the Bonds shall cease to be.such officer before the delivery of any Bond, such signature or- facsimile shall nevertheless be valid and sufficient ,for all purposes, the same as if he or she had remained in office until delivery. "Notwithstanding; such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution- unless'and until a'certificate'of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the. same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so prepared, executed and authenticated, the City Finance Director shall deliver them to the.Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 2.07. Form of Bonds. The Bonds shall be typed or printed in, substantially the following form: UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF HENNEPIN CITY OF EDINA GENERAL OBLIGATION BOND, SERIES 2011A R-- Interest. Rate REGISTERED OWNER: PRINCIPAL AMOUNT: Maturity Date February 1, 20_ CEDE & CO. -7- Date of Original Issue CUSIP October 27,2011 THOUSAND DOLLARS I THE CITY OF EDINA, Hennepin County, Minnesota (the City), acknowledges itself to be indebted and for value received hereby promises to pay to the registered owner named above, or registered assigns, the principal sum specified above on the maturity date specified above, and to pay interest thereon from the date of original issue specified above, or the most recent interest payment date to which interest has been paid or provided for, at the annual rate specified above, payable on February 1 and August 1 in each year, commencing August 1, 2012 (each such date, an Interest Payment Date), to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the month immediately preceding the payment date, all subject to the provisions referred to herein with respect to redemption of the principal of this Bond before maturity. The interest so payable on any Interest Payment Date shall be paid to the person in whose name this Bond is registered at the close of business on the fifteenth day (whether or not a business day) of the calendar month next preceding such Interest Payment Date. Interest hereon shall be computed on the basis of a 360 -day year composed of twelve 30 -day months. The interest hereon and, upon presentation and surrender hereof, the principal hereof are payable in lawful money of the United States of America by check or draft by U.S. Bank National Association in St. Paul, Minnesota, as Bond Registrar, Transfer Agent and Paying Agent (the Registrar), or its designated successor under the Resolution described herein. For the prompt and full payment of such principal and interest as the same respectively become due, the full faith and cre,Yit and taxing powers of the City have been and are hereby irrevocably, pledged. This Bond is one of an issue in the aggregate principal amount of $15,100,000, all of like date and tenor, except as to serial number, maturily date, interest rate, redemption privilege and denomination issued pursuant to a resolution adopted by the City Council on October 4, 2011 (the "Resolution "), to maintain the Permanent Improvement Revolving Fund of the City, a permanent fund established for the financing of local improvements for which special assessments may be levied against property specifically benefited thereby, and to finance the costs of improvements to the storm sewer utility and to the sanitary sewer and water utility of the City, and is issued pursuant to and in full conformity with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, including Minnesota Statutes, Chapter 429 and Section 444.075 and Chapter 475. The Bonds are issuable only as fully registered bonds in denominations of $5,000 or any multiple thereof, of single maturities. The Bonds of this series are - issuable only as fully registered Bonds, in denominations of $5,000 or any multiple thereof, of single maturities. Bonds of this issue maturing in 2019 and earlier years are payable on their respective stated maturity dates without option of prior payment, but Bonds having stated maturity dates in 2020 and later years are each subject to redemption and prepayment at the option of the City, in whole or in part, and if in part in such order as the City shall determine and by lot as to Bonds maturing on the same date, on February 1, 2019 and any date thereafter (whether or not an interest payment date), at a price equal to the principal amount thereof plus interest accrued to the date of redemption. [Bonds maturing in the year 20_ shall be subject to mandatory redemption prior to maturity by lot pursuant to the mandatory sinking fund requirements of the Resolution on February 1 in the years and in the principal amounts set forth in the Resolution at a redemption -8- price equal to the stated principal amount thereof to be redeemed plus interest accrued thereon to the redemption date, without premium.] At least thirty'days prior to the date set for redemption of any Bond, notice of the call for redemption will, be mailed to the Bond Registrar and to the registered owner of each Bond to be redeemed at his address appearing in the Bond Register, but no defect in or failure to give such mailed notice of redemption shall affect the validity of the proceedings, for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of the Bonds so to be redeemed shall, on the redemption date;- become due and payable at the redemption price herein specified and from and after. such date (unless the,City shall default in the payment of the redemption price) such Bond or portions ofBonds shall cease to bear interest. Upon the partial redemption of any Bond, a new Bond or Bonds will be delivered to the registered owner without charge; representing the remaining principal amount outstanding. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal- office of the Registrar, by the registered owner hereof in person or by the owner's attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Registrar, duly executed by the registered owner or the owner's attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate.principal amount,: bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, •for the purpose of receiving payment and for all other purposes, and neither the City nor the Registrar shall be affected by any notice to the contrary. Notwithstanding any other provisions of this Bond, so long as this Bond is registered in the name of Cede & Co., as nominee of The Depository Trust Company, or in the name of any other nominee of The Depository Trust Company or other securities depository, the Registrar shall pay all principal of and interest on this Bond, and shall give all notices with respect to this Bond, only to Cede & Co. or other nominee in accordance with the operational arrangements of The Depository Trust Company or other securities depository as agreed to by the City. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be.done, to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed. as so required; that prior to the issuance hereof the City has levied or agreed to levy special assessments on property specially benefited by the improvements financed by the Bonds collectible in the years and -9- amounts required to produce sums not less than five percent in excess of the principal of and interest on such portion of the Bonds as such principal and interest respectively become due, and has appropriated such special assessments to the Revenue Account (the Revenue. Account) of its Permanent Improvement Revolving Fund previously established by the City; and that, on or before each date the City is obligated to pay principal of or interest on such portion of the Bonds, the City will transfer I from, its Revenue Account to a separate- General Obligation Permanent Improvement Revolving Fund Bonds, Series 2011 Bond Fund an amount sufficient for the payment of such principal,and interest.on such date; and the City has pledged to the payment of the principal of and interest on the Bonds net revenues of the storm water.utility and sanitary sewer and water utility of the City; that in and by the Resolution, the City. has, covenanted and agreed with ,the owner of the. Bonds that it -will impose, and collect charges for the services use and availability, of its storm water.utility and sanitary sewer and water utility at the time and in the amounts required to produce net. revenues adequate to pay all principal of and interest on the Bonds and on all other bonds payable from net revenues of the storm water utility and sanitary sewer and r water utility as such principal and interest respectively become due; that if needed to pay the principal and interest on this Bond, ad valorem taxes will be levied upon all taxable property in the City without limitation as to rate or amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution described herein until the Certificate of, Authentication hereon shall have been executed by the Registrar by manual signature of one of its authorized�representatives. IN WITNESS WHEREOF, the, City of Edina, Hennepin County, Minnesota, by its City Council, has caused this Bond to be executed on its behalf by the manual or facsimile signatures of the Mayor-and City Manager, and has caused this Bond to be dated as of the Date of Original Issue set forth above. CITY OF EDINA City Manager CERTIFICATE OF AUTHENTICATION Mayor This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: -10- .. U.S. BANK NATIONAL ASSOCIATION, as Registrar By Authorized Representative The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to applicable laws or regulations: TENCOM - as tenants UTMA ................. Custodian ...................... in common (Cust) (Minor) under Uniform Transfers to Minors Act .............,..... TEN ENT -- as tenants (State) by entireties JT TEN -- as joint tenants with .F. right of survivorship and . not as tenants in common Additional abbreviations may also be used though not in the above list. ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated. PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: NOTICE: The signature(s).to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration, enlargement or any change whatsoever. -11- Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Bond Registrar, which requirements include membership or participation in the Securities Transfer Association Medalion Program (STAMP) or such other "signature guaranty program" as may be determined by the Bond Registrar in addition to or in substitution for STAMP, all in accordance with the Securities, Exchange Act of 1934, as amended. [End of Bond Form.] 2.08. Use of Securities Depository: Book -Entry Only System. The provisions of this Section shall take, precedence over the provision., of Sections 2.01 through 2.07 to the extent they are inconsistent therewith. (a) The Depository Trust Company ( "DTC ") has agreed to act as securities depository for the Bonds, and to provide a Book -Entry Only System for registering the ownership interest of the financial institutions for which it holds the Bonds (the "DTC Participants "), and for distributing to such DTC Participantssnch.amount of the principal and interest payments on the Bonds as they are entitled to receive, for redistribution to the beneficial owners of the Bonds as reflected in their records (the "Beneficial Owners "). (b) Initially, and so long as DTC or another qualified entity continues to act as securities depository, the Bonds shall be issued in typewritten form, one for each maturity in a principal amount equal to the aggregate principal amount of each maturity, shall be registered in the name of the securities depository or its nominee, shall be subject to the provisions,of this Section 2.08, and no Beneficial Owner shall have the right to receive a certificate of ownership or printed Bond. While DTC is acting as the securities depository, the Bonds shall be registered. in the name of the DTC's nominee, CEDE & CO; provided that upon delivery by DTC to the City and the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of CEDE & CO., -the words "CEDE & CO." in this Order shall refer to such new nominee of DTC. With respect to Bonds registered in the name of a securities depository or its nominee, the City and the Registrar shall have no responsibility or obligation to any DTC Participant or Beneficial Owner with respect to the following: (i) the accuracy of the records of any securities depository or its nominee with respect to any ownership interest in the Bonds, (ii) the delivery to any DTC Participant or other person or any other person, other than DTC, of any notice with respect to the Bonds, including any notice of redemption, or (iii) the payment to any DTC Participant or any other person, other than DTC, of any amount with respect to the principal of or premium, if any, or interest on the Bonds. The Registrar shall pay all principal of and premium, if any, and interest on the Bonds only to or upon the order of DTC, and all such -12- l payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal and interest on the Bonds to the extent of the sum or sums so paid. So long as the Book -Entry Only System is in effect, no person other than DTC shall receive an authenticated Bond., (c) Upon receipt by the City and the Registrar of written notice from the securities depository to the effect thatit is unable or unwilling to discharge its�responsibilities under the Book-Entry Only System, the Registrar shall issue, transfer and exchange Bonds of the initial series as requested by the securities depository in appropriate'amounts, and whenever the securities depository requests the, City and the Registrar to do so, the City and the Registrar shall cooperate with the securities depository in taking appropriate .,action after reasonable notice (i).to arrange for a substitute :depository willing and able, upon reasonable and customary-terms, to maintain custody of the Bonds, or (ii) to make available Bonds registered in whatever name or names the Beneficial Owner registering ownership transferring: or exchanging such Bonds shall designate, in accordance with clause (f) or clause (g) below, whichever is applicable. (d) In the event the City determines that it is in the. best interests of the Beneficial Owner that they be able to obtain printed Bonds, the City may so notify the securities depository and the Registrar, whereupon the securities depository shall notify the -Beneficial Owners of the availability through the securities depository of such printed Bonds. In such event, the City shall cause to be prepared and the Registrar shall issue, transfer and exchange the printed Bonds fully executed and authenticated, as requested by the securities depository in appropriate amounts and, whenever the securi ties depository requests, the City and the Registrar shall cooperate with the securities depository in taking appropriate action after reasonable notice to make available printed Bonds registered, on the Bond Register in whatever name or names the Beneficial Owners entitled to receive Bonds shall designate, in accordance with clause (f) or clause (g) below, whichever is applicable. (e) Notwithstanding any other provisions of this Resolution to the contrary, so long as any Bond is registered in the name of a securities depository or its nominee, all payments of principal and interest on the Bond and all notices with respect to the Bond shall be made and given, respectively, to the securities depository. (f) In the event that the Book -Entry Only System established pursuant to this Section is discontinued, except as provided in clause (g), the Bonds shall be issued through the securities depository to the Beneficial Owners. (g) In the event of termination of the Book -Entry Only System, the City shall have the right to terminate, and shall take all steps necessary to terminate, all arrangements with the securities depository described herein, and thereafter shall issue, register ownership of, transfer and exchange all Bonds as provided in Section 2.03. Upon receipt by the securities depository of notice from the City, the securities depository shall take all actions necessary to assist the City and the Registrar in terminating all arrangements for the issuance of documents evidencing ownership interests in the Bonds through the securities depository. , Nothing herein shall affect the securities depository's rights under clause (e) above. =13- Section 3. Use of Proceeds. 3.01. General Obligation Bonds, Permanent Improvement Revolving Fund Series 2011 A Improvement Construction Fund. The City hereby establishes as a special subaccount in the Construction Fund of the Permanent Improvement Revolving Fund the Permanent Improvement Revolving Fund Series 20.11 "Improvement Construction Fund (the "Series 2011 Improvement Construction Fund ") as a separate bookkeeping account on its books and records: There shall be deposited. into the Series 2011 Improvement Construction Fund, when and as .received, the proceeds of the sale of the Bonds.allocated to the Improvement Bonds. There shall be established a separate account within the Series 2011 Improvement Construction Fund to record' expenditures for each Improvement. The moneys in the Series 2011 Improvement Construction Fund will be disbursed by the City, in accordance with this Res_ olution and the City's normal procedures, to ,pay (or. reimburse the City for) the costs of the Improvements, including also the issuance costs, of-the Improvement Bonds pursuant to Section 9 hereof. At such time as the Improvements are completed the City shall transfer, any remaining,balance in the Series 2011 Improvement Construction Fund as provided in Resolution No. 2005 -70. 3.02. General Obligation Bonds, Series 2011 A. Utilities Construction Fund. There is ,hereby established. in the official :books and records of the City, a separate General Obligation Bonds, Series 20.11A Utilities - Construction Fund (the "Series 2011 Utilities Construction Fund "). The City hereby appropriates to the Series 2011 Utilities Construction Fund all proceeds of the Bonds received from the Purchaser allocated to the Utilities Bonds and to pay the issuance costs of the Utilities Bonds pursuant to Section 9 hereof. The Series 2011 Utilities Cong�ruction Fund shall be used solely to defray expenses of the Utilities Improvements, including but not limited to the transfer to.the Utilities Bond Fund, created in Section 4.02 hereof, of amounts sufficient for the payment of interest, due upon the Utilities Bonds prior.,to the completion of the Utilities Improvements and the payment of the expenses. incurred by the City in connection with the issuance of the Utilities Bonds. Upon completion and payment of all costs of the Utilities Improvements, any, balance of the proceeds of Utilities Bonds remaining in the Series 2011 Utilities Construction Fund;may be used to pay the cost, in whole or in part; of any other improvements to the Utilities, as directed by the City Council, but any balance of such proceeds not soused shall be credited and paid to the Utilities Bond Fund. Section 4. Bond Funds. 4.01. General Obligation Permanent Improvement Revolving Fund Bonds, Series 2011 Bond Fund. So long as any of the Bonds are outstanding and any principal of or interest thereon unpaid, the City shall maintain a separate debt service fund on its official books and records to be known as the General Obligation Permanent Improvement Revolving Fund Bonds, Series 2011 Bond Fund (the "Improvement Bond Fund ") within the Debt Service Account of the Permanent Improvement Revolving Fund (the "Debt Service Account "), and the principal of and interest on the Improvement Bonds. shall be payable from the Improvement Bond Fund. The City irrevocably appropriates to the Improvement Bond Fund (a) all moneys transferred with respect to the Improvement Bonds from other accounts within the Permanent Improvement Revolving Fund to the Debt Service Account in accordance with this Resolution; and (b) all other moneys as shall be appropriated by the City Council to the Improvement Bond Fund from -14- time to time. On the business day preceding each date on which principal of or interest on the Improvement Bonds are to be paid by the City in accordance with this resolution, the City Finance Director shall, without further�direction by the Council, transfer from the Debt Service Account in the Permanent Improvement Revolving Fund to the Improvement Bond Fund an amount sufficient to pay such principal and interest. If the aggregate balance in the Improvement BondFund is at any time insufficient to pay all interest and principal then due on all Improvement Bonds payable therefrom, the payment shall be made from any fund of the City which is available'for that purpose, subject to reimbursement from the Permanent Improvement Revolving Fund when the balance`therein is sufficient, ,and the City Council covenants and agrees that it will each year levy a sufficient amount of ad valorem taxes to take care of, any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory limitation. 4.02. Utilities Bond Fund. The Utilities Bonds shall be payable from a separate General Obligation Utilities Bonds, Series 2011A Bond Fund (the "Utilities Bond Fund "), which the City agrees to maintain until the Utilities Bonds have been paid in full. If the balance in the Utilities Bond Fund is ever insufficient to pay all principal and interest then due on bonds payable therefrom, the City Finance Director shall nevertheless provide sufficient money from any other funds of the City which are available for that purpose, and such other'funds shall be reimbursed from subsequent receipts of net revenues of the Utilities appropriated to the Utilities Bond Fund and, if necessary, from the proceeds of the taxes levied for the Utilities Bond Fund. The City Finance Director shall deposit in the Utilities Bond Fund the proceeds of all taxes levied and all other money which may at any time be received for or appropriated to the payment ' of such bonds and interest, including the net revenues of the Utilities herein`piedged'aiid appropriated to the Utilities Bond Fund, all collections of any ad valorem _taxes levied for the payment of the Utilities Bonds, and all other moneys received for or appropriated to "the payment of the Utilities Bonds and interest thereon. Section 5. Lev�of Special Assessments, Full Faith and Credit Pledged. . 5.01. Leyy of Special Assessments. The City hereby covenants and agrees that for payment of the cost of each of the Improvements it will do and perform all acts and things necessary for the full and valid levy of special assessments against all assessable lots, tracts and parcels of land benefited thereby and located within the area proposed to be assessed therefor, based upon the benefits received by each such lot, tract or parcel, in 'an aggregate principal amount not less than twenty percent (20 %) of the cost of the Improvements. In the event that any such assessment shall be at any time held invalid with respect to any lot, piece or parcel of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by ' the City or this Council or any of the City's officers or employees, either in the making of such assessment or in the performance of any condition precedent thereto, the City and this Council hereby covenant and agree that they will forthwith do all such further acts and take all such further proceedings as may be required by law to make such assessments a valid and binding lien upon such property. The Council presently estimates that the special assessments shall be in the principal amount of $ payable in not more than 10 installments, the first installment to be collectible with taxes during the year 2013, and that deferred installments shall bear interest at -15- the rate of [_%] per annum from the date of the resolution levying said assessment until December 31 of the year in which the installment is payable. 5.02. Full Faith and Credit Pledged. The full faith and credit of the City are irrevocably pledged for the prompt and full payment of the principal of and the interest on the Bonds, and the Bonds shall be payable from the Improvement Bond Fund and the Utilities Bond Fund in accordance with the provisions and covenants contained in this resolution. It is estimated that the special assessments levied and to be levied for the payment of the Improvements and net revenues of the Utilities pledged to the payment of the Utilities Bonds will be collected in amounts not less than five percent (5 %) in excess of the annual principal and interest requirements of the Bonds. Section 6. Imposition of Charges; Additional Bonds. The City hereby covenants and agrees with the holders from time to time of the Utilities Bonds that so long as any of the Utilities Bonds are outstanding, the City will impose and collect reasonable charges for the service, use and availability of the Utilities to the City and its inhabitants according to schedules calculated to produce net revenues which, will be sufficient to pay all principal and interest when due on the Utilities Bonds and all other obligations payable from the net revenues of the Utilities. Net revenues of the Utilities, to the extent necessary, are hereby irrevocably pledged and appropriated to the payment of the principal of the Utilities Bonds and interest diereon; provided that nothing herein shall preclude the City from hereafter making further pledges and , appropriations of net revenues of the Utilities for the payment of additional obligations of the City hereafter authorized if the City Council determines before the-authorization of such additional obligations that the estimated net revenues of the Utilities will be sufficient, together with any other sources pledged to or projected to be used, for the payment of the principal of and interest on the Utilities Bonds and paid therefrom and such additional obligations. Such further pledges and appropriations of said net revenues may be made superior or subordinate to or on a parity with the pledge and appropriation herein made, as to the application of net revenues received from time to time. Section 7. Defeasance. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Registrar on or before that date an amount equal to the principal, interest and redemption premium, if any, which are then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank qualified by la%v as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and -16- maturing or callable at the holder's option on such dates as shall be required to pay all principal, interest and redemption premiums to become due thereon to maturity or said redemption date. Section 8. County Auditor Registration, Certification of Proceedings, Investment of Money, Arbitrage and Official Statement. 8.01. Co!IgV Auditor Registration. The City Clerk is hereby authorized and directed to file a certified copy of this Resolution with the County Auditor of Hennepin County, together with such other information as the County Auditor shall require, and to obtain from said County Auditor a certificate that the Bonds have been entered on his bond register as required by law. 8.02. Certification of Proceedings. The officers of the City and the County Auditor of Hennepin County are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney LLP, Bond Counsel to the City, certified copies of all proceedings and records of the City, and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 8.03. Covenant. The City covenants and agrees with the registered owners of the Bonds, that it will not take, or permit to,,,be taken by any of its officers, employees or agents, any action which would cause the interest payable on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code ") and Regulations promulgated thereunder (the "Regulations ") as are enacted or promulgated and in effect on the date of issuance of the Bonds, and covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become includable in gross income of the recipient under the Code and the Regulations. The facilities financed by the Bonds shall at all-times during the term of the Bonds be owned and maintained by the City and the City shall not enter into any lease, use agreement, management agreement, capacity agreement or other agreement or contract with any nongovernmental person relating to the use of the facilities financed- by the Bonds, or security for the payment of the Bonds which might cause the Bonds to be considered "private activity bonds" or "private loan bonds" pursuant to Section 141 of the Code. 8.04. Arbitrage Certification. The Mayor and the City Manager, being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this resolution, are authorized and directed to execute and deliver to the Purchaser a certification in accordance with the provisions of Section 148 of the Code, and the Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be arbitrage bonds within the meaning of the Code and Regulations. 8.05. Arbitrage Rebate. The City shall take such actions as are required to comply with the arbitrage rebate requirements of paragraphs (2) and (3) of Section 148(f) of the Code. -17- 8.06. Official Statement. The Official Statement relating to the Bonds, dated September 19, 2011, prepared and distributed on behalf of the City by Ehlers and Associates, Inc., is hereby approved. Ehlers and Associates, Inc. is hereby authorized of behalf of the City to prepare and distribute to the Purchaser a supplement to the Official Statement listing the offering price, the interest rates, other information relating to the Bonds required to be included in the Official Statement by Rule 15c2 -12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934. Within seven business days from the date hereof, the City shall deliver to the Purchaser a reasonable number of copies of the Official Statement and such supplement. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. 8.07. Reimbursement. The City certifies that the proceeds of the Bonds will not be used by the City to reimburse itself for any expenditure with respect to the financed facilities which the City paid or will have paid more than 60 days prior to the issuance of the Bonds unless, with respect to such prior expenditures, the City shall have made a declaration of official intent which complies with the provisions of Section 1.150 -2 of the Regulations, provided that a declaration of official intent shall not be required (i) with respect to certain de minimis expenditures, if any, with respect to the financed facilities meeting the requirements of Section 1.150- 2(f)(1) of the Regulations, or (ii) with respect to "preliminary expenditures" for the financed facilities as defined in Section 1.150- 2(f)(2) of the Regulations, including engineering or architectural expenses and similar preparatory expenses, which in the aggregate do not exceed 20% of the "issue price" of the Bonds. Section 9. Continuing Disclosure. (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the original purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2 -12 promulgated by the Securities and Exchange Commission (the "SEC ") under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2 -12), relating to continuing disclosure (as in effect and interpreted from time to time, the "Rule "), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the Outstanding Bonds (as hereinafter defined). The City is the only "obligated person" in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this Section 9, any person aggrieved thereby, including the Owners of any Outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this Section 9, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this Section 9 constitute a default under the Bonds or under any other provision of this resolution. -18- As used in this Section 9, "Owner" or `Bondowner" means, in respect of a Bond, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any "Beneficial Owner" (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, "Beneficial Owner" means, in respect of a Bond, any person or entity which (i) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bond (including persons or entities holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bond for federal income tax purposes. As used herein, "Outstanding " means when used with reference to Bonds means all Bonds which have been issued and authenticated by the Registrar except (i) Bonds which have been paid in full (ii) Bonds which have been cancelled by the Registrar or surrendered to the Registrar for cancellation and (iii) Bonds which have been discharged as provided in Section 6 hereof. (b) Information To Be Disclosed. The City will provide, in the mannek set forth in subsection (c) hereof, either directly or indirectly through an agent designated by the City, the following information at the following times: (1) on or before 365 days after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2012 the following financial information and operating data in respect of the City (the "Disclosure Information"): (A) the audited financial statements of the City for such fiscal year, prepared in accordance with generally accepted accounting principles iri accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) To the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type set forth below, which information may be unaudited, but is to be certified as to accuracy and completeness in all material respects by the fiscal officer of the City, to the best of his or her knowledge, which certification may be based on the reliability of information obtained from governmental or other third party sources: Current Property Valuations; Direct Debt; Tax Levies and Collections; Population Trend; Employment/Unemployment. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited -19- financial statements in the format required for the audited financial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been submitted to each of the repositories hereinafter referred to under subsection (b) or the SEC. If the document incorporated by reference is a final official statement, it must be available from the Municipal Securities Rulemaking Board. The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect; provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be a Material Fact (as defined in paragraph (2) of this subsection (b)), then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this Section 9 is amended as permitted by this paragraph (1) or subsection (d), then the City shall incbi de in the next Disclosure Information to be delivered hereunder, to the extent necessaryVan explanation of the reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner, notice of the occurrence of any of the following events which is a Material Fact (as hereinafter defined): (A) Principal and interest payment delinquencies; (B) Non - payment related defaults, if material; (C) Unscheduled draws on debt service reserves reflecting financial difficulties; (D) Unscheduled draws on credit enhancements reflecting financial difficulties; (E) Substitution of credit or liquidity providers, or their failure to perform; (F) Adverse tax opinions or events affecting the tax- exempt status of the security; (G) Modifications to rights of security holders; (H) Bond calls; (I) Defeasances; (J) Release, substitution, or sale of property securing repayment of the securities; (K) Rating changes; W4111 (L) Bankruptcy, insolvency, receivership or a similar event with respect, to the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (1) Appointment of a successor or additional trustee or the change of name of a trustee, if material. As used herein, a "Material Fact" is a fact as to which a substantial likelihood exists that a reasonably prudent investor would.attach importance thereto in deciding to buy, hold or sell a Bond or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, a "Material Fact" is -also an event that would be deemed "material" for purposes of the,purchase, holding or sale of a Bond within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. (3) In a timely manner, notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph (1) of this subsection (b) at the time specified thereunder; (B) the amendment or supplementing of this Section 9 pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under paragraph (2) of subsection (d); (C) the termination of the obligations of the City under this-Section 9 pursuant to subsection (d); (D) any change in the accounting principles pursuant to which the financial statements constituting a portion of the Disclosure Information are prepared; and (E) any change in the fiscal year of the City. (c) Manner of Disclosure. The City agrees to make available the information described in subsection (b) as follows: (1) The City agrees to make available to the MSRB, in an electronic format as prescribed by the MSRB from time to time, the information described in subsection (b). (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. -21- (d) Term, Amendments, Interpretation. (1) The covenants of,the City in this Section 9 shall remain in effect so long as any Bonds are Outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this Section 9 shall terminate and be without further effect as of any date on which the. City delivers to the Registrar'an opinion of Bond Counsel to the. effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this Section 9 will not cause participating underwriters in the primary offering -of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or_ amendatory thereof. (2) This Section 9 (and the form and requirements of the. Disclosure Information) may be amended or supplemented by the City from time to time, without notice'to (except as provided in paragraph (3) of subsection (b)) or. the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who, may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or regulation or a change in the idetulty, nature or status;of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this Section 9 as so amended or supplemented would have complied with the requirement.; of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change' -in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. . If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information ,or operating "data being provided hereunder. (3) This Section 9 is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. Section 10. Authorization of Payment of Certain Costs of Issuance of the Bonds. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Klein Bank, on the closing date for further distribution as directed by the City's financial advisor, Ehlers & Associates, Inc. -22- 1. Adopted this 4t' day of October, 2011. Mayor Attest: City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Councilmember and upon vote being taken thereon, the following voted in favor thereof. and the following voted against the same: whereupon said resolution was declared duly passed and adopted. -23- COUNTY AUDITOR'S CERTIFICATE AS TO REGISTRATION AND TAX LEVY The undersigned, being the duly qualified and acting County Auditor of Hennepin County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution duly adopted on October 4, 2011, by the City Council of the. City of Edina, Minnesota, setting forth the form and details of an issue of $15,100,000 General Obligation Bonds, Series 2011A, dated as of October 27, 2011. I further certify that said Bonds have been entered on my bond register and the tax required by law for payment of the Bonds has been.leved.and filed, as required by Minnesota Statutes, Sections 475.61 to 475.63. WITNESS my hand and official seal this day of October, 2011. County Auditor (SEAL) i 0 v5� .?,y Con 0"110 ieeo REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item VIII. C From: Scott Neal City Manager x Action F1 Discussion 11 Information Date: October 4, 2011 Subject: Receive 2010 -2011 Enterprise Business Plans ACTION REQUESTED: Move to approve the receipt of the 2010 -2011 Enterprise Business Plans. INFORMATION /BACKGROUND: The 2010 -2011 Enterprise Business Plans and budgets will be the subject of the Council's October 4, 2011 Work Session. The business plans and budgets were reviewed by the Park Board at a special meeting on September 27. Director Keprios will review the Park Board's comments and recommendations on the business plans and budgets at the Work Session. The Council's action to receive the business plans is the Council's formal acknowledgement that they have formally received the documents. The Council may suggest proposed changes to the business plans that may be incorporated into a final draft of the documents that will be submitted to Council later this year with a formal request from staff to approve the business plans and budgets. Edina /�OT 0=20 Business Plans CENTENNIAL LAKES PARK ✓s E D L I Q U 0 R i N*o�q* Park D I N A BRAEMAR ARENA o� e; tit IAAB Edina 0010 =001 Cost Recovery Goals ENTERPRISE COST RECOVERY EMPLOYEES Facility 2008 2009 2010 2011 Goal Braemar Arena 83% 85% 85% 85% Braemar Golf Course 104% 103% 97% 100% Centennial Lakes & Edinborough 2 7 Edina Aquatic Center 0* Parks 78% 75% 78% 80% Edina Art Center 68% 69% 71% 70% Edina Aquatic Center 124% 112% 126% 100% Edina Liquor 110% 110% 111% 110% EMPLOYEES Facility Full -Time Employees Part-Time Employees Braemar Arena 5 25 Braemar Golf Course 11 120 Centennial Lakes Park 5 18 -20 seasonal Edinborough Park 7 14 Edina Art Center 2 7 Edina Aquatic Center 0* 71 seasonal Edina Liquor 9 35 -45 *35 percent of one Park Maintenance employee's salary is charged against the Aquatic Center, as is 20 percent of the salary of the Assistant Park & Recreation Director BUSINESS PLAN U p d a t e 201 0=20 Il 0 C E N T E N N I A L L A K E S P A R K Centennial Lakes Park Summary Centennial Lakes continues to provide a unique social and recreational experience for Edina residents and visitors. Centennial Lakes, a 24 -acre park and pond, offers the ultimate urban escape. The park features more than 1.5 miles of paved pathways meandering around a 10 -acre lake and interspersed with beautifully landscaped grounds, formal and informal seating areas, swinging benches and fountains. During the summer months, visitors can rent paddleboats, fish in the ponds for a variety of game fish, watch remote - control sailboat races, explore the maze, or try their luck on the bent grass putting course or croquet and lawn bowling lawn. The park also hosts a variety of cultural performances in a 1,000 -seat lakeside amphitheater. At the Hughes Pavilion, visitors can rent banquet space for wedding receptions, business meetings and social events. In the winter months, Centennial Lakes Park offers one of the Twin Cities' finest outdoor skating venues. Visitors can skate across 10 acres of carefully maintained ice or take a spin on one of the park's Norwegian ice sleds. Afterwards, guests can relax by one of the Pavilion's three fireplaces while sipping a cup of hot chocolate from the concession stand. For the convenience of park visitors, Centennial Lakes rents figure and hockey skates for children and adults. Putting course revenues, paddle boat rentals, rental of ice skates and private building rentals are the main sources of self - generated revenue. Association fees continue to be the principal revenue source for the park, but are not expected to keep pace with inflation. The association fees are contractual fees that are charged to each of the 10 members of the Centennial Lakes development and are assessed per dwelling unit or leasable square foot. Leasable square footage fees are subject to a yearly increase based on CPI; dwelling units are frozen at $15 per unit. In 2010, Centennial Lakes Association fees totaled $275,000. Operating losses continue, with losses currently being covered out of the park's investment fund balance and adversely effecting the interest income from the fund. Staff includes one full -time manager, one full -time Assistant Manager, one full -time horticulturist, two full -time maintenance supervisors and 18 to 20 part -time seasonal staff. 14 CENTENNIAL LAKES PARK r C E N T E N N I A L L A K E S P A R K is Business Strategy Update Capital `mprovementc The majority of capital improvement dollars continue to be spent maintaining and replacing existing infrastructure and equipment. Paver and concrete replacement are some of the major expenditures planned for the next yew few years, and an additional restroom facility just south of Hughes Pavilion is scheduled to be constructed in 2012. „!,''tinb Since many of the fee -based amenities in the park — specifically the putting course, ice skating rink and weekend rentals — are near capacity during the prime season, the marketing focus at Centennial Lakes has been on using low -cost means to promote the park to existing park patrons, Centennial Lakes residents and businesses and the greater metropolitan area. These efforts center on the use of brochures, posters and PSA listings to increase awareness of the park and to remind patrons of the park's amenities. Additional marketing is directed toward promoting the park to first -time users, especially for our summer recreational opportunities and building rentals during off -peak times. Paid advertising includes the Yellow Pages, Wedding Guides, Sun - Current, Edina map and others. We also maintain a strong online presence and make frequent use of City Extra, Facebook and Twitter. Surveys of our patrons have shown that the primary way people have found out about the park is through word -of -mouth or they have attended an event or performance at the park. We strongly believe that if we can get someone to visit the park once, there is a high probability that they will become a repeat visitor and use one of our fee -based amenities. Toward this end, we try to attract people to events at the park such as our concert series, Movies in the Park, theater performances, model boat shows and farmers market. In addition, we are a partner in numerous events such as the Taste of Edina, Fall into the Arts Festival, Candleberry Boutique and Pinstripes Ice Bocce tournament. To bring more people into the park, management looks closely at co- sponsoring unique events with development members and non - profit organizations. Rental fees are generally waived whenever Centennial Lakes Park is a partner in an event. `?aril -c r-,f 1Znr1rirnc The fee -based amenities at Centennial Lakes tend to be priced equal to or slightly higher than comparable amenities at other facilities. Price increases seem to have little effect on the popularity of amenities such as weekend building rentals and ice skates, but there has been some resistance to increases on other amenities. Centennial Lakes Putting Course Centennial Lakes Park* $8 Tournament Greens — Blaine* $6.75 -7.75 Boulder Creek — Chaska* $6.50 -7.50 Links at Dred Scott $5 -7 Adventure Gardens $5 -6.50 Moose Mountain $8 *Bent2rass courses CENTENNIAL LAKES PARK C E N T E N N I A L L A K E S P A R K Paddleboats Centennial Lakes Park Three Rivers Parks Minneapolis Parks Ice Skate Rental Centennial Lakes Park Braemar Arena John Rose Oval The Depot $8 for 1 /2hr. $6 for 1 /2hr. $17 for 1 hr. $5 $2 (plus $4 admission) $4 (plus $5 admission) $7 (plus $6 -8 admission) Hughes Pavilion Rental = - - Comparable pricing for the rental of the Hughes Pavilion is somewhat difficult due to the uniqueness of the facility and the desires of rental clients. It is our belief that our rental fees should be placed toward the top of what the market will bear. Hughes Pavilion $225/4 hours Monday- Thursday $995/6 hours Friday- Saturday $350/4 hours Sunday Bloomington Center for the Arts $218/3 hours 5 -10 p.m. Monday- Thursday $272/3 hours 8 a.m. -10 p.m. Friday, Saturday, Sunday $2,175 Full Day Burnsville Performing Arts Center $975/8 hours City of Minnetonka Banquet Room Resident $225 -500 Non - Resident $325 -750 Minnetonka -based public agency $100 -275 Non - Minnetonka -based public agency $150 -325 Dakota Lodge (West St. Paul) $225/6 hours 7 a.m. -10 p.m. Monday- Friday $1,000 Weekend Basic Events $1,450 Weekend Deluxe Events Groups that use the park for their own private events are charged a fee. Because they pay an association fee, development members whose events spill over into the Park are not charged a rental fee. �Nif7nif rant Changes in Business /Competitive Environment Centennial Lakes continues to be an exceptional venue at an exceptional price in the metropolitan area. Studies have found that approximately 80 percent of park patrons come from outside Edina, making it a true desination park. In addition, the recent community opinion survey listed Centennial Lakes as the facility most heavily used by Edina residents. The uniqueness of the park and its recreational and social offerings are major factors in this popularity. 16 CENTENNIAL LAKES PARK C E N T E N N I A L L A K E S P A R K The Centennial Lakes putting course continues to do well, although user numbers have remained relatively constant. Although we are currently the highest - priced miniature golf course in the state, we will recommend a price increase for 2012 as we feel that the market can bear this increase and it is somewhat overdue. The last putting course increase was in 2006. Paddleboat rentals remain popular and additional boats have been purchased for the 2011 season. Croquet and lawn bowling are underutilized. In 2010, only 254 hours of croquet courts and 465 hours of lawn bowling courts were rented. However, both amenities have an appeal to business groups and contribute to our building rentals for company outings. Staff is researching the possibility of serving beer and wine at the lawn games area as this would greatly increase the appeal of this area to business groups and individuals. The addition of Pinstripes Bowling, Bocce & Bistro on the north end of the park might also give our lawn games area some added business as their customers look for an outdoor alternative. The Hughes Pavilion is a popular option for wedding receptions, business meetings and banquets. Even with weekend rates approaching $1,000, the facility is in high demand during the core May - October season, though opportunities do exist for increased revenues during off -peak dates. We will propose a 10 percent increase in weekend rental fees for 2012 due to the popularity of this venue. The Maetzold Amphitheater at Centennial Lakes Park hosts almost 100 performances each summer in the areas of music, dance and theater. Although these performances are complimentary, they are one of the major draws of the park and help solidify its standing as a major community gathering spot. A weekly "Movies in the Park" series has been extremely popular with all ages. In 2010, more than 16,000 people attended the inaugural Centennial Lakes farmers market held on Thursdays from 3 to 7 p.m. with 25 vendors participating. The 2011 market has been expanded by two weeks and up to 35 vendors. While not a major money maker, the market was able to make a profit of more than $2,600 in its first year and was able to provide the community with an abundance of fresh goods and produce. The Centennial Lakes ice rink is the park's major winter draw, but attendance and revenues are very dependent upon the weather. Despite the extreme weather of the past few years, the rink has had the top three revenue - producing seasons in its history, primarily due to increasing the skate rental inventory by 40 percent. Centennial Lakes Park staff has also taken on the responsibility of operating and maintaining the Edina Promenade, a landscaped greenway at the north edge of the park that serves as the backdrop for numerous outdoor sculptures and works of art. 17 CENTENNIAL LAKES PARK C E N T E N N I A L L A K E S P A R K Break -Even Scenario Management staff was asked to produce a hypothetical break -even operating scenario for the 2010 operating year by adjusting the primary revenue driver on the operating revenue side of the balance sheet. In the case of Centennial Lakes Park, the primary revenue source is the association fee charged to the residential and commercial properties that comprise the Centennial Lakes development. Association fees account for 40 percent of the operating revenues of Centennial Lakes Park. Sixty percent of the operating revenue is generated by user fees and facility rentals. The Centennial Lakes Park operating deficit for 2010 is estimated to be $153,459. The primary revenue driver at Centennial Lakes — Association Fees — is governed by the Centennial Lakes development agreement. The association fees for residential properties are frozen at their current rate of $15 per unit /month. Association fees for commercial space are tied to the Consumer Price Index (CPI). Because the primary revenue driver in this case is relatively inelastic revenue source, management staff analyzed the potential to recover operating expenses by adjusting the park's user fees and facility rental charges. In order to recover 100 percent of Centennial Lakes 2010 operating deficit through an adjustment to user fees and facility rental costs, it would require an average increase of 40 percent across the board in these revenue sources. This would require increases to the cost of a round of golf from $8 to $11.20, skate rental from $5 to $7, paddleboat rental from $8/30 minutes to $11.20/30 minutes and the Hughes Pavilion from $225 /four hours to $315 /four hours. Increasing these user fees and facility rental costs by 40 percent would push our cost structure significantly higher than our market competitors in most cases. Management believes there is a moderate risk of this strategy failing to generate additional total revenue as current price sensitive customers would look for other less costly venues to spend their discretionary leisure dollars. 18 CENTENNIAL LAKES PARK C E N T E N N I A L L A K E S P A R K 7INANCIAL PERFORMANCE CENTENNIAL LAKES & EDINBOROUGH PARKS Financial Summary: 2008 -2011 2008 2009 2010 2011 C, Concessions $56,643 $59,413 $64,402 $130,000 Memberships 56,051 57,078 52,515 56,00 Admissions 526,597 563,966 569,591 540,000 Building Rental 272,711 240,489 269,352 237,000 Equipment Rental 92,324 103,761 129,407 89,500 Greens Fees 177,109 215,710 176,124 190,000 Class Registration & Other Fees 484,487 483,640 498,486 500,000 Total Operating Revenues 1,665,922 1,724,057 1,759,877 1,742,500 Cost of Goods Sold 54,848 51,904 56,382 94,000 Personnel Services 1,146,551 1,196,568 1,226,239 1,315,580 Contractual Services 486,910 530,599 445,342 458,050 Commodities 264,006 281,532 264,634 277,600 Central Services 83,355 79,145 81,889 98,772 Depreciation 102,725 148,125 193,762 160,000 Total Operating Expenses 2,138,395 2,287,873 2,268,248 2,404,002 Operating Ir.. :e /(Loss) (472,473) (563,816) (508,371) (661,502) Non- Ooeratin� Revenue /(Expense) Investment Income 382,007 74,728 147,300 98,000 Other Miscellaneous Revenue - 2,250 - - Total Non - Operating Revenue 382,007 76,978 147,300 98,000 Change in Net Assets ($90,40 ($486,838) (361,071) (563,502) Non -GAAP Cash & Investments Reconciliation: Operating Revenues $1,665,922 $1,724,057 $1,759,877 $1,742,500 Operating Expenses (2,138,395) (2,287,873) (2,268,248) (2,404,002) Non - operating Revenues (Expenses) and transfers 382,007 326,978 270,671 389,000 Depreciation 102,725 148,125 193,762 160,000 Capital Expenditures (480,113) (582,631) (257,410) (291,000) Other Accruals 231,225 (156,626L 39,806 - Change in Cash & Investments (236,629) (827,970) (261,542) (403,502) January 1 Cash & Investments 4,187,649 3,951,020 3,123,050 2,861,508 December 31 Cash & Investments $3,951,020 $3,123,050 $2,861,508 $2,458,006 Note: 2008 -2010 data is based on audited financial statements, while 2011 data is based on on adopted budget 19 CENTENNIAL LAKES PARK C E N T E N N I A L L A K E S P A R K_INANCIAL PERFORMANCE CENTENNIAL LAKES & EDINBOROUGH PARKS Historical Analysis of Subsidies Year Amount Source 1999 $206,000 General Fund 2000 $108,000 General Fund 2001 $46,000 General Fund 2001 $56,300 Construction Fund 2002 $54,343 Construction Fund 2003 $277,201 Construction Fund 2004 $98,000 Construction Fund 2005 0 2006 0 2007 0 2008 0 2009 $250,000 Construction Fund 2010 $123,371 Construction Fund Note: Subsidy amount is based on cash position of fund, not annual performance. 2008 2009 2010 Percent of operating expenses covered by operating revenue: 78% 75% 78% 20 CENTENNIAL LAKES PARK C E N T E N N I A L L A K E S P A R K 1 RI A AI e I A I n r n r A n BA A AI d` r 21 f� CENTENNIAL LAKES PARK A BUSINESS PLAN IJ p date 20 0=201 1 m v z a D p c D n c) m Z m X E D I N A A Q U A T I C C E N T E R Edina Aquatic Center Summary The Edina Aquatic Center, formally known as the Edina Municipal Pool, is the oldest pool in the Hennepin County. On Feb. 5, 1957, the voters of the Village approved the issue of $200,000 in bonds for constructing a pool. In addition, the Dayton brothers graciously donated to the Village 15 acres of land and 9.2 acres of Lake Cornelia, with the Village purchasing an additional 10.4 acres of land and 29.2 acres of lake area at a total cost of $50,000. The Edina Municipal Pool officially opened in the summer of 1958 with the pool dedication on July 9, 1958. In 2010, the Edina Aquatic Center recovered 126 percent of its operating expenses for its 80 -day season with operating revenues — an outstanding result for a municipal swimming pool operation. The Edina Aquatic Center is brought to life each year by roughly 71 part -time seasonal, 135 percent full -time maintenance and 120 percent administrative staff, or "cast," members. Business Strategy Update How We Achieve Success Formula: 1. By taking an aggressively friendly approach — one that encompasses smiles, enthusiasm, sincerity, high energy and, above all, concern for the happiness and safety of the guest. 2. By treating each and every guest as VIP — very important people, and very individual people, too. 3. Cross training and cross utilizing cast members. Our Service Goal: "Give the people everything you can give them, keep the place as clean as you can, keep it friendly and make it a fun place to be." Elements of Our Service Goal: 1. Safety 2. Courtesy 3. Show 4. Efficiency r'apital Improv -ments We plan to begin construction of a FlowRider this summer and open the amenity in 2012. The FlowRider will not be included in the daily admission or season ticket fee. Early projected revenues for the FlowRider are 4,000 daily wrist bands at a cost of $5 each for a total of $20,000 and 1,200 add -ons to the season ticket at $50 each for an additional $60,000. The expenses for staffing, electricity and chemicals are projected to be $14,000, for a net of $66,000. �r1 all, E D I N A A Q U A T I C C E N T E R Other smaller capital improvement projects are replacing the epoxy floor in the bathhouse and replacing the water softener and possibly one of three pool heaters. We've traditionally paid for the smaller capital improvement projects through our operational budget. Marketing Staff feels that the most important piece is to refresh and renew the facility on an annual basis. Each and every year, thousands of dollars are spent to refresh and renew the facility. It has been our goal to make it look like a brand -new facility for the first guest through the door. In addition, each spring we time mailing out our pool brochures to the previous year's season ticket holders in an attempt to get them to hit the mailboxes on one of the first really nice days of spring. Since 2002, guests have also been able to purchase season tickets online at www.EdinaAquaticCenter.com. Incentives are in place for those who purchase their season tickets on or before April 30. Now more than ever, the facility's website is a cornerstone of marketing. The website is meant to show off the amenities and demonstrate the facility's friendliness and cleanliness. We also added a virtual tour of the facility in 2008 similar to the virtual tours on the websites of Braemar Golf Course, Centennial Lakes Park and Edinborough Park. The facility has begun using social media, Facebook in particular. The Edina Aquatic Center does not place paid advertisements. Management has felt that by refreshing the facility each year and continuing to add new amenities, interest will remain strong and through word of mouth will keep the Edina Aquatic Center the facility of choice. Pririnp of Servirps Our pricing strategy recognizes the competitive nature of the aquatic center business as well as the convenience and amenities offered by our facility. Management has always priced daily admission on the high end of the marketplace in an attempt to steer patrons into purchasing season tickets. In 2009, daily admission ranged from a low for the Richfield Municipal Pool at $8 to the Eagan Cascade Bay at $9 and the Edina Aquatic Center at $10. .. ; A higher daily admission rate is also a great way to gain revenue out of the large groups that come to frequent aquatic facilities, but also have a tendency to overtax the facility. Groups frequent the Edina Aquatic Center each day during the work week. Groups need to call in advance to make reservations to ensure admittance and travel from as far as Andover, Big Lake, Burnsville, Dayton, Hudson and Spring Lake Park. In the aquatic industry, facilities have given a slight discount to residents when investing in the facility by purchasing a season ticket, but have never separated "resident" from "non- resident" with daily admission fee. It is staff's recommendation to continue this practice. i 31� E D I N A A Q U A T I C C E N T E R Significant Changes in Business /Competitive Environment The Edina Aquatic Center currently offers a summer season in which we open the first Saturday after the Edina Public Schools' school year ends and closes the fourth Sunday in August. This allows the Edina Aquatic Center time to properly hire and train the SO to 60 part -time seasonal employees it takes to bring the facility to life each year. High school employees are not available earlier in the season, and high school and college employees are not available later in the season. We must maintain staffing levels to ensure safety and good customer service. Aquatic Center users continue to "shop" for the newest and most innovative recreational experience. Neighboring communities have either built new or renovated existing facilities to remain competitive. St. Louis Park continues to provide the stiffest competition with a new facility in 1997. Richfield and Bloomington have renovated facilities, but lack the star power of Edina, St. Louis Park, Anoka, Apple Valley or Eagan. Anoka and Eagan have the two nicest aquatic centers, with over $7 million invested in each. In 2010, Anoka added a lazy river, additional waterslides and a concession stand and Eagan worked with Themescapes to build a themed ship of their own with slides and a rope swing for patrons to enjoy. In 2009, Apple Valley added a lazy river and a funnel -style waterslide. Other competition surfaced in the last four years with the state's largest Lifetime Fitness center in Chanhassen and the Waterpark of America, an indoor waterpark in Bloomington. The Edina Aquatic Center tries to distinguish itself from other aquatic centers in a number of ways: • Independent 100 percent zero -depth pool with interactive water playground, a particularly attractive design to families with toddlers who are looking to be segregated from the main pool. • Themed platform and zip -line. This is an amenity unique to Edina's facility. • Themed dry playground. The dry play area is clearly superior to other facilities and offers an enhanced play environment. • Waterslide tower off the pool deck with a separate plunge pool. • Step -in -entry into the main pool so that parents can sit on the steps as their children acclimate to the deeper water. • Jeff Ellis and Associates trained and certified lifeguards. Many patrons feel much safer at our facility. Other competitive issues to be mindful of include: The City of St. Louis Park is looking to add a significant new amenity, either a separate wading pool with large interactive play structure or a surfing pool. 32 E D I N A A Q U A T I C C E N T E R • The City of Bloomington is looking to work with Themescapes to add a themed ship's bow and cable ride like the Edina Aquatic Center's. • The City of Hopkins "Shady Oak Beach" is looking to work with Themescapes to add a similar dry playground to the Edina Aquatic Center's. • The City of St. Paul is currently building a new pool with a theme platform and cable ride. , • The Edina Aquatic Center is disadvantaged by its relatively small size (compared with other metro facilities) and the inability to expand in its present location. _ Learn to Swim History From 1958 through 2002, the Edina Park & Recreation Department ran Learn to Swim lessons at the pool. By the year 2000, with the development of more private indoor climate- controlled Learn to Swim Programs, our numbers began to decline. It also became more and more difficult to find the Water Safety Instructors, so in 2003, the Edina Park & Recreation Department solicited private partnership offers. Our first partnership was a five -year agreement with Foss Swim School. Foss Swim School paid rent to the Edina Aquatic Center to run Learn to Swim lessons in the plunge pool, but also had a developmental swim team called AquaJets utilizing the main pool. At the conclusion of the first five -year agreement, the Edina Park & Recreation Department once again took proposals for a new Learn to Swim contract, but reduced the length to two years to allow great flexibility to go a different direction with the facility if needed. We recently completed the second year of our third Learn to Swim contract and second year of a two -year agreement with Martha Burns. Our net for the 2011 summer season was approximately $28,000. If we decide to eliminate the Learn to Swim program at the Edina Aquatic Center, it will be because we either can't get the facility refreshed in the overnight hours or we'd like to provide a soft opening for our season ticket holders, thus providing more value. I 33 E D I N A A Q U A T I C C E N T E R Types of Season Pass: Resident Individual Resident Family Non - Resident Individual Non - Resident Family Total Passes Total Number of Names Resident Revenue Non - Resident Revenue 2007 2009 2010 438 373 394 1,806 1,623 11561 192 172 174 903 899 8,40 3,339 3,067 2,969 10,568 9,791 9,269 $334,320 $280,509.30 $242,536.51 (65 %) (60 %) (58 %) $180,350 $189,971.99 $175,004.64 (35 %) (40 %) (42 %) Non - Resident Season Tickets — Top Cities & Number 2007 2009 Minneapolis - Minneapolis — 523 Minneapolis - 630 Eden Prairie — 157 Eden Prairie - 139 Bloomington — 100 Richfield - 77 - 22 Richfield — 85 Bloomington - 71 St. Louis Park — 42 St. Louis Park - 26 Hopkins — 31 Minnetonka - 22 Minnetonka — 24 Hopkins - 19 St. Paul — 22 Golden Valley - 10 Chanhassen — 13 Chanhassen - 7 36 other cities 37 other cities 2010 Minneapolis - 582 Eden Prairie - 116 Richfield - 84 Bloomington - 78 St. Louis Park - 22 Hopkins - 16 Victoria - 11 St. Paul - 9 34 other cities In 2004, the Edina Aquatic Center experienced the coldest and wettest summer on record with 65 days below the average temperature and only one day of 90 degrees or better. In 2005, those that had purchased 2004 season tickets and rarely used them because of the unseasonably cold weather probably thought twice before reinvesting in 2005. That being said, the Edina Aquatic Center saw a high in ticket sales back in 1999 with 4,064 tickets and more than 16,000 names on those tickets. In recent years, the Edina Aquatic Center has settled in at roughly 3,000 passes with between 10,000 and 11,000 names on them. However, slipping below 10,000 names in 2008 and 2009 for the first time since 1997 indicates the need to continually find ways to improve the facility. Facilities that are 40 years newer and cost several million dollars to build such as Anoka, Apple Valley and Eagan have all made significant facility improvements in 2009 and 2010. The most significant was Anoka, reinvesting just short of $3 million. 34 E D I N A A Q U A T I C C E N T E R 35 gORKaE Fill,QTION rAlK OF 5 FW SkWCE GATES DOSTING DEa STEM MO ro sma - NEW SKALLOM TWILL15 ENTRY E D I N A A Q U A T I C C E N T E R r F LIf�l GAIT �• 'HE1A =D DRYS. E OT. - v P;AY M.E� Is LL lFtW - , ')..� FE'A'R f DD57UY > A t. OECK 00K95tp+S .� N � • f1( !!n EX75 ^YG DATH HOU5E 0^1 36 E D I N A A Q U A T I C C E N T E R FINANCIAL PERvORMANCE EDINA AQUATIC CENTER Financial Summary: 2008 -2011 2008 2009 2010 2011 OoeraflnP Reverrur Retail Sales $4,991 $4,759 $7,442 $4,800 Concessions 127,087 101,398 123,879 115,000 Memberships 450,720 464,570 436,524 420,000 Admissions 313,735 261,621 334,851 250,000 Building Rental 26,753 27,468 42,245 29,000 Other Fee 2,102 - 588 - Total Operating Revenues 925,388 859,816 945,529 818,800 Cost of Goods Sold 32,754 28,670 35,902 37,600 Personnel Services 269,949 261,365 270,884 302,034 Contractual Services 131,058 118,074 113,170 107,200 Commodities 87,700 142,570 115,070 76,350 Central Services 27,482 25,056 22,080 23,364 Depreciation 196,575 194,928 194,701 198,000 Total Operating Expenses 745,518 770,663 751,767 744,548 Operating Income /(Loss) 179,518 89,153 193,762 74,252 Non - Operating Revenue, (Expense) and transfers: Bond Interest and Other (42,145) (27,706) (17,841) (16,550) ,,iet AssC 137,725 61,447 175,921 57,702 January 1 Net Assets 2,000,196 2,137,921 2,199,368 2,375,289 December 31 Net Assets $2,137,921 $2,199,368 $2,375,289 2,432,991 Nun -GAAP Casn & investments Reconciliation: Operating Revenues $925,388 $859,816 $945,529 $818,800 Operating Expenses (745,518) (770,663) (751,767) (744,548) Non - operating Revenues (Expenses) and transfers (42,145) (27,706) (17,841) (16,550) Depreciation 196,575 194,928 194,701 198,000 Bond Principal (115,000) (110,000) (135,000) (125,000) Capital Expenditures - (14,915) - (650,000) Other Accruals (455) (2,995) (1,418) - Change in Cash 218,845 128,465 234,204 (519,298 January 1 Cash 9 6 T_5';T 1,179,383 1,307,848 1,543,052 December 31 Cash 1,179,383 $1,307,8 48 $1,542,052 $1,022,754 Note: 2008 -2010 data is based on audited financial statements, while 2011 data is based on an adopted budget. 37 ll.' E D I N A A Q U A T I C C E N T E R FINANCIAL PERFORMANCE EDINA AQUATIC CENTER Final Debt Payment Represents 2 Bond Issues: Early 1990s to construct original waterslide and zero -depth area - to be retired in 2013. Next issue in 2002 to build plunge pool, cable ride and dry play area to be retired in 2017. Both issues refunded in 2009 with no change in final maturity. 2008 2009 2010 Percent of operating expenses covered by operating revenue: 124% 112% 126% 38 Future Debt Payments Year Principal Interest Total 2011 $125,000 $15,950 $140,950 2012 135,000 13,350 148,350 2013 140,000 10,600 150,600 2014 80,000 8,200 88,200 2015 75,000 6,075 81,075 2016 80,000 3,750 83,750 2017 85,000 1,275 86,275 $720,000 $59,200 $779,200 Final Debt Payment Represents 2 Bond Issues: Early 1990s to construct original waterslide and zero -depth area - to be retired in 2013. Next issue in 2002 to build plunge pool, cable ride and dry play area to be retired in 2017. Both issues refunded in 2009 with no change in final maturity. 2008 2009 2010 Percent of operating expenses covered by operating revenue: 124% 112% 126% 38 Q ,� •11 c � As ED INA''LIQU0R BUSINESS PLAN U p d a t e 2 n,n m Z D r- 10 c 0 E D I N A L I Q U O R Edina Liquor Summary The City operates three Edina Liquor stores. The 50th & France store is located at 3943 W. 50th St. The Grandview (Vernon) store is located at 5013 Vernon Ave. The Southdale store is located at 6755 York Ave. All three stores are strategically situated in high traffic areas next to or near a major supermarket. Combined, the three Edina Liquor stores generate nearly $1 million a year in net income for the City. This money is used to subsidize many of the City's public amenities, including Braemar Arena, Braemar Golf Course and the Edina Art Center, and pay for some capital expenditures. .vLR&S SOU PINOT GRIGIO rltlFpgtilA snux Edina Liquor continues to be one of the top - performing municipal operations in Minnesota. Edina Liquor has ranked in the top three Minnesota municipal operations for net profit and gross sales for each of the past 10 years. Edina Liquor has a staff of nine full -time employees and 3S to 45 part time employees, depending on the season. It is overseen by the Liquor Operations Director with each store having a Store Manager. Our Southdale and Grandview locations each have two Assistant Managers and the 50th & France location has one Assistant Manager. Our Southdale location employs up to 20 part -time, Grandview up to 16 part -time and 50th & France up to 9 part -time employees. Our full -time staff averages over 15 years of service with the City of Edina and over 20 years of experience in retail liquor. Our part -time staff averages over two years of service with the City. One of our current part -time employees has worked for Edina Liquor for more than 50 years (full- and part- time). Wine sales continue to be Edina Liquor's highest sales category, representing over 44 percent of total sales. In 2009, the Southdale store was the largest grossing store of a municipal operation in Minnesota. Our Grandview location is the largest grossing store per square foot of any municipal store in the state. Business Strategy Update Capital Improvements Staff is looking to redesign the layout of the Southdale store on York Avenue. The store was built in 1996 and has served us well. Over time, staff has seen a shift in customers' shopping habits and feels the best way to take advantage of these changes is to change the way that the store currently operates. Other improvements in future years consist of replacing entrance and exit doors at the SOth & France and Southdale locations, replacing beer cooler door lighting with new high- efficiency LED lights at all s EDINA "LIQUOR 39 E D I N A L I Q U O R three stores, replacing rooftop HVAC units at the Southdale location, and replacing outdoor neon signs with new LED -lit signs. Staff will study the viability and profitability of the 50th & France store since its profits equate to just 10 percent or so of total liquor profits. While there are currently no plans to open a fourth store, the staff at Edina Liquor will continue to study the feasibility of this idea. Many factors need to be considered for this to happen with the most important one being location and whether we own or lease a building. We will continue to explore other ways to expand our operation outside of our current stores within the current liquor laws. ivlarketir:L In late 2007, the Communications & Marketing Department completed a survey of 265 Edina Liquor customers. Seventy -nine percent of those shoppers live within three miles of their preferred Edina Liquor location. Common comments on the survey were, "proximity," "close to home" and "I drive by on my way to work." According to the survey results, 75 percent of customers shop at Edina Liquor for its convenience or location; 7 percent, friendly staff; 7 percent, coupons; 6 percent, prices; and 5 percent, selection. Like all City departments and facilities, Edina Liquor prides itself in providing exceptional customer service. The survey showed that in the eyes of existing customers, Edina Liquor is doing very well in all areas. Edina Liquor continues to educate the public about its place as a municipal operation and its extensive selection of liquor, beer and wine. Marketing and advertising have been centered on these themes. Wine, liquor and beer tastings are held nearly every weekend and special events with distributors held at various times throughout the year. A bi- monthly newsletter, Edina Liquor Uncorked, has been produced since 2006 and staff is also utilizing Edina's "City Extra," Facebook and Twitter. Edina Liquor is an active member of the Edina Chamber of Commerce and the 50th & France Business & Professional Association. Edina Liquor is a sponsor of the Chamber's annual Emerald Gala and a partner in the Taste of Edina. The Taste of Edina has grown each year and gives Edina Liquor a chance to show the community and customers some of the products that the stores offer. To help build on the Taste of Edina, Edina Liquor held its first spring sale in May of 2010 to coincide with Taste of Edina. Edina Liquor also takes part in the 50th & France Ladies Night Out, held three times a year. In 2010, Edina Liquor participated in the Art Center's first Taste of Creativity. The goal was to add value to those that attended and generate new business for the liquor store. In 2011, Edina Liquor worked with the Edina - Morningside Rotary Club to put on a beer tasting in the Braemar Room at Braemar Golf Course. Edina Liquor will continue to look for opportunities to work with other community organizations. Edina Liquor has been active in direct mail advertising for approximately four years. Our strategy has been to promote more local by zoning where our advertising goes. By using a coupon in our advertising, we are able to track if a campaign is successful. Our goal is to keep our current customers coming back and a coupon gives them one reason to do so. We have much greater success in redemption if the coupon is a percentage off the total purchase versus a specific product discount. Currently, more than 500 coupons are redeemed per month from our direct mail advertising. The City first produced Edina Liquor Uncorked in the summer of 2006 as a means to better educate customers and potential customers on Edina Liquor's extensive selection and excellent customer ✓y 40 E D I N A v LIQU01� E D I N A L I Q U O R service. Edina Liquor Uncorked is distributed to 370 individuals who have signed up to be on a mailing list. Another 1,500 copies are distributed every two months in all three stores. The newsletter is also available online at www.EdinaLiquor.com. It is in HTML format as opposed to PDF, meaning that all content is found easily on search engines. Edina Liquor has also utilized "City Extra" to keep its customers informed of new products and upcoming events or tastings. Edina Liquor has over 450 subscribers signed up to receive updates. Edina Liquor is also using Facebook and Twitter to get its message out and to keep its customers informed and up to date on new products and tastings that the stores have to offer. These two social media applications have been very effective for us in letting our customers know about new and limited - release craft beers that we receive into our stores. Edina Liquor customers are very computer literate and we are able to use that to our advantage by offering Wine Connect which allows individuals to order liquor, beer or wine online. To be competitive in this market, we need to be able to show our customers Edina Liquor's liquor, beer and wine inventory. Edina Liquor will continue to advertise in a variety of different media. The most successful advertising to date has been a direct mail piece produced by Dollars & Sense. We consistently receive approximately 300 coupons over a three -day period once a month when a 15 percent off wine coupon is published. Our staff is asked quite often by our customers "When is the next coupon coming out ?" Other advertisers we work with include Edina Magazine, City Pages, Edina Community Education, Town Planner, Edina Sun - Current, Dex and Verizon phone directories, and Comcast, including its own commercials for cable television to target our core buying groups using zoned -based advertising instead of mass advertising such as radio or network TV. Delivery /Wine Club Currently, Edina Liquor does not deliver any of its products to consumers. We feel that the liability is far too great to risk making home deliveries. Also, with the high cost of fuel and an increase in insurance premiums, we would not see a large enough increase to our bottom line to add this service. To our knowledge, there is not one municipal liquor operation in the metro that makes home deliveries. Edina Liquor does not have a wine club. In the past, we found that those asking for a wine club wanted one in order to get a discount while shopping at our stores. We are always looking for ways to work with groups that want to hold special events and feel we can teach and promote the stores in this ED IN A'L I Q U O R 41 E D I N A L I Q U O R fashion while also benefiting the community. Edina Liquor will continue to evaluate whether a wine club is in the City's best interest going forward. Online Ordering Edina Liquor currently has an online ordering site within our or": - website, www.EdinaLiquor.com. This site is only to place online Ji- orders. The customer has to come to our store to pay for and pick up the product. We do not ship any product from our stores. The reason we do it this way is that it is the only way for us to make a legal sale. We feel it is very important to put a face to the product we are selling, and by selling over the internet we cannot do our job properly. It also could increase liability to the City if an internet transaction were to go bad. Gift Cards Over the past few years, Edina Liquor has promoted its gift cards as a way to purchase liquor, beer or wine without knowing what a person's taste are. We tend to put more emphasis on this during the holiday months as this is the time for more gift giving. Our gift card sales went up 13 percent from 2009 to 2010. Our gift card redemption has also gone up 25 percent from 2009 to 2010. We feel that this area will keep growing as more customers see the benefit to letting the recipient pick out what they like. Pricing of Services Edina Liquor continues to work to be as competitive with our competition as possible, while still working to maintain a healthy gross profit. Management continues to adjust its pricing to fit customers' buying habits and feels that the stores compete well with the surrounding competition. While price is always important, we have found that service, selection and well- maintained stores play a big part in a positive shopping experience and repeat business. One area in which Edina Liquor has been more aggressive is its liquor -, beer- and wine -of- the -month specials. It is no surprise that wine is the leader of this promotion, with average sales of 350 to 400 cases sold each month. Because of this success, Edina Liquor is able to get the best price in the market, giving our customers a great value for their money while still being able to make a profit for the stores. To the best of staff's knowledge, there are only a few other stores in the state that can compete with Edina Liquor in terms of cases of wine sold from a single winery in a month. We will continue to look for ways to offer customers the best price and best selection of liquor, beer and wine for this highly successful promotion. Another area in which we look to be aggressive in is the Spring Sale. This sales event will be the only one that we mass advertise to our community and surrounding communities. This spring sale allows us to compete with Surdyk's and Haskell's on an annual basis for business. While the other two run their Spring Sales in March and April, Edina Liquor runs its sale to coincide with Taste of Edina in May. This allows Edina Liquor to capture business before a major holiday and also after the other sales have ended. While sales at Edina Liquor increased 1.7 percent in 2010, our customer count was flat with an increase of only 210 customers. While we are not pleased that our customer count did not increase, we were ✓S 42 EDINA%�LIQU0R E D I N A L I Q U O R very pleased that sales increased in this economy. The average transaction increase per customer in 2010 was 42 cents. While this is not a large increase per transaction, it looks much better when you know that there were 506,410 customers who came through our doors in 2010. Significant Changes in Business/Competitive Environment Edina Liquor continues to be one of the most profitable municipal liquor operations in the state. Even though Edina Liquor has no geographical competition within the City limits, we are constantly in competition with stores that border our community. Competitors include Richfield Liquor, Eden Prairie Liquor, Trader Joe's, France & 44 Liquor, South Lyndale Liquor, Sam's Club and Costco. We also have competition from the internet, which can affect all stores. Many of these stores will price advertise at some point during the year. Consumers are able to shop and compare at home instead of going to the stores to check out what they want or need. Edina Liquor's goal is to be as competitive as possible while still working within our pricing framework. Customers have become more educated about wine, liquor and beer due to traveling and access to information on the internet. Up until the last few years, our customers tended to purchase more high -end products which they considered to be better. With the turn in the economy, we have seen a change in their buying habits. While they still like high -end products, they are buying them less frequently. Younger consumers are attracted to name brand products and price does not seem to be as much of a factor in their buying decisions. Legislation was passed in 2006 allowing liquor stores in Hennepin County to stay open until 10 p.m. Monday through Saturday. Currently, Minneapolis, Hopkins and Bloomington are the only bordering cities to change to 10 p.m. Edina has the local option to change to the later closing time if it chooses. Whether Sunday sales go through or not, management will look at our hours of operation, especially at our Grandview and 50th & France locations. We'll be looking at our hours between 8 and 10 p.m. on Friday and Saturday. It may be in our best interest to modify the hours at these two stores given that many of the businesses near them close by 8 p.m. at the latest on these two nights. 50th averages 55 customers per hour from 8 to 10 p.m. on both Friday and Saturday and $1,100 in sales per hour both nights also. Grandview averages 86 customers per hour from 8 to 10 p.m. and $1,925 per hour both nights compared to Southdale at 177 customers per hour from 8 to 10 p.m. and $3,687 in sales per hour both nights. Over the past few years, we again are seeing big changes in our industry. While the economy has had a negative effect on many businesses, the liquor business continues to hold its own. Our customers are not buying as much high -end wine, choosing to spend their same money on two bottles instead ✓s EDINA: LIQUOR 43 E D I N A L I Q U O R of the one that they might normally buy. Consumers are willing to spend more for liquor right now than wine as liquor will last longer. Vodka continues to lead the liquor category with Irish Whiskey and Tequila showing strong gains. Scotch continues to be our second highest liquor sales item with Single Malts still growing. We continue to expand this segment and have become a destination store for scotch. The craft beer category is off the charts compared to other beer categories. While domestic beer is down, the craft segment is showing big gains with no slowdown in sight. Whether it is $20 for a four - pack or $5 for a single bottle, these products are in demand and customers are shopping around to see who has what. As far as wine goes, the big growth area is in the $8 to $15 range. California Chard and Cabernet are our most consistent sellers with wines from Italy, Spain, Argentina and South Africa and New Zealand showing strong growth. As in years past, the City's biggest competitive threat to Edina Liquor continues to be the proposed "Wine in Grocery" or "Wine with Dinner" legislation to allow wine sales in grocery stores. This legislation has been defeated the last nine years and staff will continue to work hard to fight this change. In the years to come, we'll see more movement with legislation to allow Sunday sales. The City will continue to actively work with the Minnesota Municipal Beverage Association and the Minnesota Licensed Beverage Association to defeat liquor legislation that could negatively impact the municipal liquor operation. A. 44 EDINA... LIQUOR E D I N A L I Q U O R EDINA LIQUOR Liquor Wine Beer Miscellaneous Total Sales OperatinP Fxoense <- Cost of Goods Sold Salaries Contractual Services Commodities Depreciation Central Services Total Operating Expenses Operating Incon- Non - operating Revenue (Expense) Income Before Transfers FINANCIAL PERFORMANCE Financial Summary: 2008 -2011 2008 2009 $3,379,613 5,326,949 3,148,372 266,857 12,121,791 8,940,015 1,329,629 437,691 76,209 193,091 69,874 11,046,509 1,075,282 (1,906) 1,073,376 Non -GAAP Cash & Investments Reconciliat . Operating Revenues $12,121,791 Operating Expenses (11,046,509) Non - operating Revenues (Expenses) and transfers (1,279,706) Depreciation 69,874 Capital Expenditures - Other Accruals 131,841 Change in Cash (2,709) January 1 Cash 1,125,589 December 31 Cash $1,122,880 Note: 2008 -2010 data is based on audited financial statements, tA $3,472,354 5,581,778 3,316,016 9,300,699 1,361,602 472,412 62,538 186,144 65,799 11,449,194 1,193,436 13,147 1,206,583 $12,642,630 (11,449,194) (1,296,953) 65,799 (157,853) 73,262 (122,309) 1,122,880 $1,000,571 hile 2011 data is based c AS E D I N A. L I Q U O R 2010 $3,529,415 3,665,986 3,383,851 275,441 12,854,693 9,467,169 1,343,408 449,087 75,228 191,168 68,583 2,371 1,262,421 $12,854,693 (11,594,643) (1,242,729) 68,583 (2,165) (189,962) (106,223) 1,000,S71 $894,348 n an adopted budget 2011 $3,651,468 5,896,619 3,532,867 286,118 13,367,072 10,103,558 1,406,312 474,989 64,834 206,448 82,340 1,028,591 1,028,591 13,367,072 (12,338,481) (1,255,100) 82,340 (300,000) (444,169) 894,348 $450,179 45 E D I N A L I Q U O R FINANCIAL PERFORMANCE FnINA LIQUOR Operating By Store: 2008 -2010 2008 2009 2010 5uth & France Store (No. 1) Operating Revenues $2,203,910 $2,212,434 $2,240,912 Operating Expenses (2,152,940) (2,130,314) (2,146,453) Operating Income $50,970 $82,120 $94,459 Southdale Store (No. 2) Operating Revenues $5,400,896 $5,672,296 $5,798,260 Operating Expenses (4,801,331) (5,024,611) (5,114,484) Operating Income $599,565 $647,685 $683,776 r,ranriviaur Stnrn (No. 3) Operating Revenues $4,516,985 $4,757,900 $4,815,521 Operating Expenses (4,092,238) (4,294,269) (4,333,706) Operating Income $424,747 $463,631 $481,815 2008 2009 2010 Percent of operating expenses covered by operating revenue: 110% 110% 111% A. 46 E D I N A �:'L I Q U O R E D I N A L I Q U O R EDINA LIQUOR Year 2010 2010 2010 2010 2010 2009 2009 2009 2009 2009 2008 2008 2008 2008 2008 2007 2007 2007 2007 2006 2006 2006 2006 FINANCIAL PERFORMANCE Historical Analysis of Liquor Transfers Amount Recipient $765,100 General Fund 150,000 Construction 150,000 Edina Art Center 80,000 Braemar Arena 100,000 Braemar Golf Course $1,245,100 $765,100 150,000 145,000 80,000 170,000 :>1,. .Lu,luu $742,800 150,000 135,000 80,000 170,000 $1,277,800 $721,200 125,000 135,000 80,000 c11,061,200 $700,230 100,000 110,000 85,000 $995,230 General Fund Construction Edina Art Center Braemar Arena Braemar Golf Course General Fund Construction Fund Edina Art Center Braemar Arena Braemar Golf Course General Fund Construction Fund Edina Art Center Braemar Arena General Fund Construction Fund Edina Art Center Braemar Arena YS ED I N A L I Q U 0 R 47 E D I N A L I Q U O R FINANCIAL PERFORMANCE EDINA LIQUOR Historical Analysis of Liquor Transfers (Continued) Year Amount Recipient 2005 $786,500 Construction Fund 2005 100,000 Edina Art Center 2005 41,000 Braemar Arena Tot if $927,500 2004 $766,500 Construction Fund 2004 130,000 Edina Art Center 2004 103,000 Braemar Arena 2003 $784,000 Construction Fund 2003 111,000 Edina Art Center $895,000 2002 $625,000 Construction Fund 2002 114,000 Edina Art Center $)39,UUU ✓s 48 E D I N A0' L I Q U 0 R w. Np*pL# Park BUSINESS PLAN U D d a t e 201 0=20 E D I N B O R O U G H P A R K Edinborough Park Summary With more than 6,000 plants, trees and flowers, Edinborough Park is Minnesota's unique indoor public park. The completely enclosed, one -acre park features a junior - Olympic size swimming pool, a running track and fitness area, a huge indoor playground and a multi - purpose room and play area, all connected by meandering pathways through the densely landscaped interior. In its 250 -seat, Greek -style amphitheater, Edinborough Park presents a full schedule of free cultural arts programs in the areas of music, dance, theater and visual arts from September to May of each year. Edinborough Park continues to provide a unique recreational experience for Edina and its visitors. Edinborough Park employs the following seven full -time positions: Four Building Operations Supervisors, Horticulturist, Assistant Manager and Manager. In addition, we employ approximately 12 part -time staff at our Park Office /Guest Services Counter and two part -time Maintenance staff. With the addition of a Concessions Stand, we plan to employ approximately eight part -time Concessions staff. Only one full -time position has been modified since the change to the fee -based Playpark concept in 2003. The full -time Special Events Coordinator changed to an Assistant Manager position. Maintenance staffing levels, both full- and part -time, have remained the same. With the addition of our Birthday Party program and Adventure Peak, Guest Services staffing has approximately doubled since 2003. Playpark admissions, birthday parties and season passes are the main sources of self - generated revenue. Association fees charged to residents and businesses in the Edinborough area continue to be a principal revenue source for the park, but are not expected to keep pace with inflation. Operating losses continue, with losses currently being covered out of the parks' investment balance, which adversely affects interest income. 2010 operating revenues were sufficient to cover 78 percent of Edinborough's operating expenses. Business Strategy Update Capital Improvements A change in philosophy to charge admission to Edinborough Park and the addition of the Adventure Peak play structure in 2003 have greatly increased the appeal of Edinborough Park to Edina residents and metropolitan families and have dramatically increased park admission revenues. 2010 revenues were up $500,000 from revenues in 2001, and up $489,000 from 2002, prior to addition of Adventure Peak and the " Playpark" concept. These figures include the cost of goods sold. To better meet the needs of our customers, provide better security for the Park's resources, staff and customers, and to generate significant additional revenues, staff recommends several changes to the facility be explored. Staff proposes to hire an architect and engineering consultants to 49 Fxll1bOmmh Paik complete a feasibility study and make recommendations for a variety of proposed significant facility improvements, including: 1. Park Office and Guest Services Counter relocation 2. Track and Fitness Area expansion and /or space re- utilization 3. Pool cost analysis and possible space re- utilization 4. Lower -level locker room expansion or conversion to "family" restrooms for Playpark Increased Storage 6. Improved Administrative Offices 7. Accessibility to Track and Fitness Area 8. Additional party rental space The following is a description of park improvement needs and alternatives that staff recommends as part of a comprehensive feasibility study. Park Office /Guest Services /Concessions The current admissions office is significantly undersized and is in the wrong location to effectively, efficiently and securely serve paying customers. Would -be paying customers often leave the park after they first walk in because the long lines give them the false impression that the park is over - crowded. Estimates show that in 2010, more than 217,000 people visited the Playpark, 47,000 people visited the Pool /Track and over 26,000 attended birthday parties at the Park. Edinborough scheduled more than 1,240 birthday parties in 2010. This totals an estimated 264,000 people who checked in at the Park Office and an estimated 26,000 birthday party customers who checked into a "birthday party table" that was created to avoid further overcrowding of the Park Office. An additional 15,000 attend cultural performances in the Amphitheater annually. A busy winter day can easily attract 3,000 people to the Park Office, creating long lines and congestion. Staff believes that the best and least expensive option would be to remove two plant beds between the main staircase and the amphitheater and construct a guest services counter to sell admissions and birthday parties and also provide a permanent check -in location for birthday parties. The existing Park Office could then be converted to the concession stand. A concession stand with seating area is estimated to generate between $100,000 and $150,000 in net revenues annually for the Park, in addition to meeting a primary need of our customers. The Park currently generates $23,800 in commissions from snack and beverage vending companies and $7,500 from the sale of ice cream in the Park Office. Track and Fitness Area Edinborough Park currently has a 1/16 -mile, three -lane indoor track with exercise equipment tucked into the corners on the east and west ends. The area includes two elliptical machines, two treadmills, two recumbent bikes, two upright bikes, a multi- station weight machine, ab bench and a rower. In order to accommodate more people and relieve the crowded conditions, the track could be lengthened and an aerobic equipment and weight room could be added. According to the most recent 1 - - - -- 50 lY1aow il. 1 oPalk E D I N B O R O U G H P A R K Park & Recreation Department Needs Assessment Study, Edina residents are interested in more indoor and outdoor walking venues. Land is available for this type of expansion to the north of the existing pool and track. Youth - specific fitness equipment could also be added to attract preteen and teenagers to exercise while combating youth obesity. The existing track floor is 20 years old and is in need of replacement in the next five years. Another option would be to keep the existing floor plan of the track, but eliminate the walking track and use the floor space for additional aerobic and weight equipment. If this option was to be chosen, the floor replacement could be delayed for many years. Adding treadmills, elliptical and bikes would be a more user - friendly alternative to the current short, small, sloped walking /running track. However, staff believes that it will continue to be difficult to compete for fitness customers with the Southdale YMCA, LA Fitness on France Avenue and Lifetime Fitness in Bloomington, all located within two miles of Edinborough. Accessibility to Track and Exercise Equipment Area Currently, there are five steps on a five -foot wide walkway and stairway leading to the Track and Fitness Area, making it difficult or impossible for seniors and people with canes or walkers to access the Track and Fitness Area. A person in a wheelchair must contact the Park Office to have staff walk with him or her outside and provide access via an outside door to the track area. We have customers in wheelchairs and others with mobility challenges who request access to the track area. The track entrance is in the northeast corner of the Park, adjacent to the water heater closet, restrooms and Park Office. This is a challenging accessibility issue that needs a permanent solution. Pool Renovation The pool shell is in need of resurfacing and the tile floor and walls in the pool area are in need of replacement. There is currently $70,000 planned in the Capital Improvement Plan in the year 2011 for pool resurfacing and $80,000 for deck and wall tile in 2013. Staff has been patching the pool surface and repairing deck and wall tile for many years. The pool shell and tile are from the original construction in 1987. As the summer deadline approaches for resurfacing, staff recommends that decision makers consider the long -term desire to financially support pool operations. Lower -Level Locker Rooms The existing locker rooms are grossly undersized, have poor drainage and poor ventilation. The changing areas in both locker rooms can accommodate just three or four people comfortably at one time, making it difficult for Edina Community Education classes, Edina Swim Club and all of the Park's regular fitness customers. The hallway from the pool to the locker rooms is long and cold and the Park has no "family" locker rooms. When families come to the Park needing family locker facilities, staff gives them access to a dressing room in the employee area of the Park next to the Manager's office. This is also the same space that we hope to use to relocate our Birthday Party Coordinator when she loses her office space in the Concessions Stand renovation. There are also no showers in the dressing room and customers are forced to walk through the Park in their swimming suits. 51 Park G V p E D I N B O R O U G H P A R K Storage Indoor and outdoor storage is needed for supplies and equipment. The Park was built with very limited storage. The Park's primary storage room is located adjacent to the pool and is very warm with high humidity in a corrosive environment. As part of the feasibility study, more indoor and outdoor storage should be part of the analysis. The addition of concessions will significantly increase our storage demands. We have no storage space for outdoor grounds maintenance equipment. The following is a description of additional miscellaneous equipment and facility repairs, replacements and additions: Adventure Peak Adventure Peak is designed for children ages 2 to 12. There is a small toddler area in the structure and also an inflatable jumper specifically designated for children 5 and under. The upper levels of the play structure are intimidating for many kids under the age of 4 or 5, especially when the Park is very busy. The majority of our customers have children under the age of 5 and are requesting more play space designated specifically for kids ages 1 to 5. We plan to renovate the toddler area of Adventure Peak in 2011. This will more than double the toddler area of Adventure Peak, create a unique seating area for parents and provide new play amenities for our youngest guests. Staff will continue to research and provide new and fresh ideas for this space. Soft Play. To continue to meet the need for more toddler activities, staff is recommending the addition of "soft play" in the Great Hall. This is geared toward preschoolers and would provide a safe and secure "enclosed" location for kids to play and explore, while providing caregivers an opportunity to relax and watch their kids play in a comfortable environment. • Mini Golf. There is also potential for adding an indoor mini golf course as an amenity for our customers. This is a concept that could be considered as part of an upper -level expansion or track renovation project. Funding Alternatives There are limited funding alternatives for the proposed large expansion projects. One option is to use the remaining Edinborough /Centennial Lakes Park investment fund balance, which currently has a balance of approximately $3 million. The original concept was to rely on interest earnings from the trust fund to help offset operating expenses. Over 50 percent of the trust fund's principal has been used over the past 20 years to cover operational expenses that have been in excess of revenues. By using the fund principal balance, even less interest earnings will be available to offset operational expenses. Staff continues to explore new additional revenues and operational efficiencies to come closer to a financially self- sufficient operation. Without an investment fund principal to rely on to cover our annual operating deficit, the Park operations will then have to rely on a tax subsidy to sustain. There are a number of park improvements that would increase revenues, such as a concessions stand, soft play and renovated fitness facilities. Without continually making new improvements or correcting existing known issues, the revenue stream will plateau and begin to decrease each year while operating expenses climb. A steady capital improvement plan budget is critical to the long -term financial success of the park. 52 E D I N B O R O U G H P A R K Surveys of Park customers show that 80 percent of clients heard about Edinborough Park by attending a prior event /party at the Park or by word of mouth. Birthday parties have been a steadily growing business and we have utilized the Sun Newspapers, Town Planner Calendars and our website as primary marketing outlets. We started to use Facebook in 2010. Very little marketing for the Play Park, including Adventure Peak, has been done or has been necessary due to the word -of -mouth advertising in the community. The Edinborough Park website continues to be very popular and staff uses it extensively to market events, programs, schedules and amenities. Staff will use the City's existing communications vehicles, including "City Extra" and newsletters, and is aggressively utilizing Facebook to market birthday parties, concerts, events, fitness opportunities and daily Playpark activities. There is great potential to grow the business during the summer months and staff believes that group visits are a profitable and cost effective method to bring customers to the Park. Group visits are similar to birthday parties in that one host brings several potentially new customers to the Park, who will have a great time and want to bring their parents back for a return visit. Pricing of Service Playpark With play amenities and unique environments, Edinborough Park is priced in the mid- to upper -price range compared to the competition. The prices of the competition are all in the $4.50 to $5.50 range, but only include the play structure. Our facility provides an even better value with the Great Hall as a very popular amenity. Edinborough Park /Adventure Peak $6 New Brighton /Eagles Nest $6 Maple Grove /Maple Maze $5 Eagan /Blast $5 Woodbury /Lookout Ridge $5.50 Shoreview $4.50 Eden Prairie $4.50 Pool /Track It is more difficult to provide rates for comparable facilities for our fitness area, which includes the pool and track. Most community centers offer full- service fitness centers with classes and many also include an indoor water park, splash pool or something similar. Daily individual admissions for community centers are as follows: Eden Prairie $8 daily; $34 monthly New Brighton $5 daily; $250 annually Maple Grove $6.50 daily; $185 annually (not fitness equipment) Shoreview $8.25 daily; $286 annually Eagan $10 daily; $35 monthly Chaska $6.25 daily; $293 annually 53 1 FAkk "owl i Pa& E D I N B O R O U G H P A R K Season Passes and Punch Cards Edina residents prefer to purchase season passes because of affordable pricing and a convenient location. Fifty -five percent of our Adventure Peak season pass holders are Edina residents, while 88 percent of pool and track members are residents. This totals 141 Adventure Peak season pass holders and 409 (including Edinborough Association) pool and track members who are Edina residents. We also sell 10 Admission Value Passes for our regular park patrons. In 2010, we sold 1,890 Value Passes for the Playpark. We recorded 14,303 visits from the sale of these passes. We sold 367 Pool/ Track 10 Admission Value Passes. We recorded 3,069 visits from the sale of these passes. Significant Changes in Business /Competitive environment Adventure Peak has continued to exceed expectations both in terms of visitors and revenues. 2004 and 2005 Playpark admission revenues exceeded $365,000. 2006 revenues exceeded $425,000, 2007 revenues exceeded $450,000 2008 revenues exceeded $525,000 and 2009 revenues exceeded $563,000 and in 2010 revenues exceeded $567,000 There was a concern that once the "uniqueness" of Adventure Peak wore off, numbers would level or slowly decline. Attendance and revenues have continued to increase since the opening in 2003. Park staff recommends periodic improvements to Adventure Peak and the Great Hall in order to add new and exciting amenities to keep it fresh. $30,000 was invested in improvements to Adventure Peak in 2006 and $50,000 was invested in 2008. $25,000 will be invested in improvements to the Toddler area in 2011. Other improvements are recommended to increase revenues, provide a better customer experience and improve overall Park safety and security. Edinborough Park continues to be a facility that provides recreational opportunities for people of all ages. While Adventure Peak and The Great Hall Playpark are attractive to young families, it is also a great outlet for grandparents and parents just looking for an exciting family activity. The Amphitheater offers programming for adults on Sunday evenings. The big bands and smaller group entertainment appeals to people of all ages, particularly adults. Entertainment for children is offered at noon on Thursdays in the amphitheater. We also offer popular family events at Halloween and on New Year's Eve. The long -range business plan is to utilize the Great Hall as a multi - purpose facility for a variety of recreation uses. The plan is to use the Great Hall as a fun and safe play space for primarily young children ages 1 to 12 and their supervising adults. New portable play amenities will routinely be introduced to keep the Playpark fresh and exciting. We also hope to add soft play in the Great Hall to attract even more pre - school age kids. Currently, Edinborough Park attracts guests from all over the state and even the upper Midwest. Groups travel over an hour to spend the day at the Park. Guests from outside of Minnesota choose to stay at the adjacent Marriott Residence Inn because of the amenities the Park offers. Edinborough hosts over 105,000 youth visits annually for the recreational, social, educational and physical activities offered at Edinborough. `k 54 E D I N B O R O U G H P A R K Birthday Parties In 2009, Birthday Parties generated $134,000 and in 2010, they generated $146,000. In 2010, we hosted 1,241 birthday parties with an average of 20 guests per party or approximately 24,820 total party attendees. It is difficult to compare birthday party package prices. Some facilities provide cake and other refreshments. The following are packages /facilities that are most comparable to ours: Adventure Package Peak Package Edinborough $130; $9 per additional child Edinborough $80; $7 per additional child New Brighton $112; $14 per additional child New Brighton $72; $9 per additional child Shoreview $13 per additional child Maple Grove $100; $5 per additional Eagan $125; $12.50 per child Eagan $75; $5 per additional Eden Prairie $129 Woodbury $80; $8 per additional child Woodbury $80; $8 per additional child In 2010, we created a new birthday party brochure and party invitations. In 2011, we plan to add an on -site marketing and party check in station as part of the new guest service counter. We are also planning to provide two new birthday party add -ons, thank -you notes and a group photo opportunity. Staff is exploring costs associated with providing a photo of the birthday group in an Edinborough Park "frame" for the kids to take home as a memory of the party, and as a marketing piece for the Park. It is also worthy to mention that the Park's initial revenue forecasts for Adventure Peak's daily admissions were originally estimated at $220,000 per year. For the third year in a row, the park is exceeding $525,000 per year in revenues for Playpark admissions. Adventure Peak's daily admissions statistics suggest that Adventure Peak is not just a trend or flash in the pan, but by all indications will continue to increase in popularity simply by word of mouth. Continuing to provide new and exciting improvements will go a long way to keep daily admissions strong and profitable. In 2009, the park's original rooftop heating and cooling units and pool ventilation systems were replaced. We are saving more than $40,000 per year in energy with these energy- saving replacements based on our 2007, 2008 and 2009 energy costs. This investment has reduced our heating costs by 30 percent. We have budged $122,000 for light and power and $50,000 for heat. Potential energy saving for lighting retrofits equal $24,000 to $39,500. The cost to install these lights is $111,302 minus a rebate of $51,840, for a final cost of $59,462 — a 1.5 year payback. Customer Analysis: 2007 -2010 Edinborough Playpark season pass customers comprise 55 percent Edina residents, 18 percent Minneapolis, it percent Bloomington, 7 percent Minnetonka, 4 percent Richfield and 5 percent from other communities. Pool and Track season pass holders are 88 percent Edina residents (58 percent 55 E hriborough Park E D I N B O R O U G H P A R K if Association members are not included), 13 percent Minneapolis, 3 percent Richfield, 18 percent Bloomington, and 6 percent miscellaneous cities. These percentages have remained consistent for several years. Based on the results of the most recent Park survey, 13 percent of Playpark customers are Edina residents. The City of New Brighton's Eagles Nest provides the closest comparison to Edinborough Park in terms of amenities /play structure, birthday parties and customer count. In 2010, 19 percent of Eagle's Nest customers came from their zip code, which includes Mounds View, Arden Hills and New Brighton. Woodbury's Lookout Ridge has approximately 39 percent resident use. Maple Grove's Maple Maze has approximately 41 percent resident use and Shoreview's Tropical Adventures indoor playground has approximately 55 percent resident use. Shoreview and Maple Grove are not very good comparables, however, due to their extensive community centers and waterpark amenities. Our centralized and convenient location helps us to attract customers from the region. Adventure Peak is also the largest and best play structure in Minnesota and one of the largest in the United States. Edinborough hosts concerts in the amphitheater during the months of September through May. Concert attendance averages 1,500 people per month for our Thursday noon and Sunday night concert series. Since these concerts are free, we have no residency information for these events. Tuesday night concerts were drawing low attendance (an average of 5 —10 customers per concert). Due to the low attendance and budget cuts, these performances were eliminated in 2010. We are currently experimenting with offering Tuesday evenings for groups to perform for free, instead of receiving our typical stipend of $150. Break -Even Scenario Management staff was asked to produce a hypothetical break -even operating scenario for the 2010 operating year by adjusting the primary revenue driver on the operating revenue side of the balance sheet. In the case of Edinborough Park, the primary revenue source is general admissions to the Park, which account for 61 percent of Edinborough's annual operating revenue. The Edinborough Park operating deficit for 2010 is estimated to be $348,043. Because of the operational linkage among the respective operating revenue streams at this facility, the hypothetical break -even analysis considered an adjustment to more than just the primary revenue driver. Our analysis shows that a 50 percent increase in the cost of our general admissions fee, season ticket fee, Ten -Punch Pass fee, and Birthday Party fees would increase our operating revenues by $363,000 — given no change in consumption of those services at the higher rates by our customers. A 50 percent increase in these user fees would increase the cost of a general admission from $6 to $9, the cost of the Adventure Peak birthday party package from $130 to $195, and the cost of a Ten -Punch Pass from $50 to $75. In the judgment of management, increases of this magnitude, particularly in the birthday party packages, would place our cost structure significantly higher than our competitors. There is a high risk that this strategy would not generate the theoretical increase in total revenues as price sensitive families would seek lower cost venues for their leisure experiences. l� E D I N BOROUGH PARK FINANCIAL PERFORMANCE CENTENNIAL LAKES & EDINBOROUGH PARKS Financial Summary: 2008 -2011 2008 2009 Operating Revenues: Concessions $56,643 Memberships 56,051 Admissions 526,597 Building Rental 272,711 Equipment Rental 92,324 Greens Fees 177,109 Class Registration & Other Fees 484,487 Total Operating Revenues 1,665,922 Operating Expenses: Cost of Goods Sold 54,848 Personnel Services 1,146,551 Contractual Services 486,910 Commodities 264,006 Central Services 83,355 Depreciation 102.725 Total Operating Expenses 2,138,395 Operating Income /(Loss) (472,473) Non- Operating Revenue /(Expense) Investment Income 382,007 Other Miscellaneous Revenue - Total Non - Operating Revenue 382,007 Change in Net Assets ($90,466) Non -GAAP Cash & Investments Reconciliation: Operating Revenues $1,665,922 Operating Expenses (2,138,395) Non- operating Revenues (Expenses) and transfers 382,007 Depreciation 102,725 Capital Expenditures (480,113) Other Accruals 231,225 Change in Cash & Investments (236,629) January 1 Cash & Investments 4,187,649 December 31 Cash & Investments $3,951,020 $59,413 57,078 563,966 240,489 103,761 215,710 483.640 1,724,057 51,904 1,196,568 530,599 281,532 79,145 148.125 2,287,873 (563,816) 74,728 2,250 76,978 ($486,838) $1,724,057 (2,287,873) 326,978 148,125 (582,631) (156,626) (827,970) 3,951,020 $3,123,050 e 1 I 2010 2011 $64,402 52,515 569,591 269,352 129,407 176,124 498.486 1,759,877 56,382 1,226,239 445,342 264,634 81,889 193.762 2,268,248 (508,371) 147,300 147,300 (361,071) $1,759,877 (2,268,248) 270,671 193,762 (257,410) 39.806 (261,542) 3,123,050 $2,861,508 Note: 2008 -2010 data is based on audited financial statements, while 2011 data is based on an adopted budget. 57 yy� TT7111-� -. - t It i 1 O ,� C� $130,000 56,00 540,000 237,000 89,500 190,000 500,000 1,742,500 94,000 1,315,580 458,050 277,600 98,772 160.000 2,404,002 (661,502) 98,000 98,000 (563,502) $1,742,500 (2,404,002) 389,000 160,000 (291,000) (403,502) 2,861,508 $2,458,006 i i E D I N B O R O U G H P A R K CENTENNIAL LAKES & I Histc Year Amount 1999 $206,000 2000 $108,000 2001 $46,000 2001 $56,300 2002 $54,343 2003 $277,201 2004 $98,000 2005 0 2006 0 2007 0 2008 0 2009 $250,000 2010 $123,371 FINANCIAL PERFORMANCE :DINROR000H PARKS wical Analysis Of Subsidies Source General Fund General Fund General Fund Construction Fund Construction Fund Construction Fund Construction Fund Construction Fund Construction Fund Note: Subsidy amount is based on cash position of fund, not annual performance. 2008 2009 2010 Percent of operating expenses covered by operating revenue: 78% 75% 78% � f egos 58 E D I N B O R O U G H P A R K FINANCIAL PERFORMANCE CENTENNIAL LAKES & EDINBOROUGFI PARKS FUND Year Balance 2001 $4,645,867 2002 $4,645,867 2003 $4,717,721 2004 $4,658,390 2005 $4,525,304 2006 $4,371,402 2007 $4,156,959 2008 $3,936,326 2009 $3,121,305 2010 $2,869,114 59 j +F+��'+�n�1 /mom/ ++ '�1+n+ C I 1• 0 f g E D iM CENTENNIAL LAKES PARK of &D 000 slit AQ�9�• l �10 EDDa C N E BRAEMAR ARENA owes ch y v A Coll www.CityofEdina.com Finance Department 952- 826 -0366 .» EDINA %LIQUOR Communications & Marketing Department 952- 826 -0359 N z REPORPRECOMMEN DATION To: MAYOR AND COUNCIL Agenda Item Item No: IX. A. From: Wayne Houle, PE - W-- ® Action Public Works Director/ ® Discussion City Engineer Date: October 4, 2011 Information Subject: Receive Petition Residents of Glacier Place ACTION REQUESTED: Receive attached petition from residents of Glacier Place, and forward petition onto Engineering to include in Feasibility Study for Roadway Reconstruction of Glacier Place. INFORMATION /BACKGROUND: Attached is a petition signed by all ten property owners of Glacier Place to have the City Council consider not going forward with the proposed street and utility improvements on Glacier Place. Staff has identified Glacier Place as a 2012 roadway reconstruction project. Glacier Place has a Pavement Condition Index (PCI) of 20 on a scale from 0 to 100, with 100 a perfect roadway and 0 being a roadway in very poor condition. Staff recommends that roadways that have a PCI of 45 and below be scheduled for reconstruction. Staff believes that we should continue with the feasibility so that the residents can see what an actual estimate would be to reconstruct the roadway. The roadway pavement is beyond its useful life and staff is anticipating an increase in roadway maintenance such as large area patching to keep the roadway plow -able and drivable, see attached photos. The roadway is flanked with a fairly good condition concrete curb and gutter; therefore, staff believes that the cost to complete this project would be less than one that would require boulevard restoration due to new concrete curb and gutter. Staff has only hosted an open house for the 2012 roadway reconstruction projects and is anticipating an October 26 informational meeting that would be specific for this project. The informational meeting is where the estimated assessment is shared. ATTACHMENTS: • Petition dated September 22, 2011 • Map of Glacier Place Petition • Pavement Condition Photos of Glacier Place G: \PW \CENTRAL SVCS \ENG DIV \PROJECTS \IMPR NOS \BA386 Viking H1lls(2012) \ADMIN \MISC \Item IX. A. Receive Petition Residents of Glacier Place.docx PETITION TO THE CITY COUNCIL OF EDINA SEQ 2���ME To the Mayor and City Council: do The persons who have signed this petition ask the City Council to consider not doing the street and utility improvements on Glacier Place scheduled for the summer of 2012. Our street is fairly new and we feel that we do not need any extra improvements. Thank you for your consideration. Property owner's si nature Owner's name printed Property address Printed .5R d ( --o-n is a �* .f�LC.�c -� ►�i f ce.,� � /jn i��r � /c�.s7re�[Se�! �, ���, % gee' /. / "'y ���') ✓ This petition was circulated by: -`x -'sli � � �i � �� � 4=' � / li" ��. „� e� • C tee, ��j � e, �;,�L. _ �`' � S'� --� ,�, � ^� Name Address Phone rU r 6412 6416 3 6417 16517 6413 521 6409 1 6142/6140 6013 •� 1 6405 6138 1� Le m$ 6136 0 oc Z 0 CO a w c� •11� 6012 �o04 ,2 Glacier PI Petition N e Not in Favor of Street Reconstruction W +E S Improvement No: RA -386 Engineering Dept Signatures not in Favor September, 2011 A, ok e tA H� o � �ay •'��bRPOMTE9 GLACIER PLACE Existing Pavement Condition Photos VIKING HILLS NEIGHBORHOOD ROADWAY IMPROVEMENTS OCTOBER 4, 2011 Photo 1. 6413 Glacier Place Photo 2. 6404 Glacier Place REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No: IX. B. From: Wayne Houle, PE "P ® Action Public Works Director/ F-1 Discussion City Engineer Information Date: October 4, 2011 Subject: Receive Petition Resident Requesting Tree Removal Valley View Road & Sally Lane ACTION REQUESTED: Receive petition from residents requesting removal of a tree at Valley View Road and Sally Lane. INFORMATION /BACKGROUND: See agenda item IV.G. for more information. ATTACHMENTS: Petition G:IPWIADMIN \COMM \EXTERNAL \GENERAL CORR BY STREETS\S Streets \Sally Lane Vegetation Issue \Item IX.B. Receive Petition for Tree Removal O0IipOTLx � 1888 The City Council City of Edina Petitio SEAL S.EP 2. 9 2411 -Y - VI y LC Petition Instructions This petition form is to be used to ask the Edina City Council to consider the following types of improvements: SIDEWALK ALLEY PAVING WATER MAIN STORM SEWER PERMANENT STREET SURFACING WITH CURB AND GUTTER CURB AND GUTTER ONLY (WITHOUT PERMANENT STREET SURFACING) SANITARY SEWER STREET LIGHTING or another improvement you describe (called OTHER on this Porm). You may ►I5e allOCI1Cr pCtitioll fol•m if you wish but the city council may rejeCt SLICII petitions Unless they contain the following information: 1. Type of improvements) requested, e.g., SIDEWALK, STORM SEWER, WATER MAIN, ETC. 2. Precise locations(s) of the requested improvements. 3. A statement that all who sign the petition) understand that the city council may assess the costs of these improvements against the properties benefiting from the improvements in amounts determined by the Council. 4. Printed name of property owner, owner's signature and phone nt►mber, and property address. 5. Signature of person circulating the petition. If YOU have questions, please call the City Clerk at 952- 927 -8861 between 8:00 a.m. and 4:30 p.m. DEBRA MANGEN CITY CI,I'aRK APRIL 2008 Petition for Tree Removal at Valley View & Sally Ln For the Safety of the Neighborhood Honorable Mayor Hovland and L'dina City Council Members, Residents of the Valley View & Sally Lane neighborhood are circulating this petition to request the removal of tilt cotlifcrous hedge and one coniferous shrub at Valley View and Sally Lane. The coniferous hedge is located at 7025 Sally Lane along Valley View. The single coniferous shrub is located at 7146 Valley View along Valley View. nic coniferous hedge and one coniferous shrub violate three City of Edina ordinances: Section 1050.04 subd 1, Scction 1200.02 subd. 2 (I''), and Section 1405.02. City Code Section 1050.04 subd. ] "Setback. A restoration area or it planned landscape area must provide the following minimum setbacks: ('rout Street or Side Street (as measured from the traveled portion ofthe street) 20feet. "The shrub at 7146 Valley View is well within the 20 ft setback. This ordinance has been flagrantly violated by the 7025 Sally Lane resident whose predecessor planted a hedge of27 coniferous trees well within the 20 li setback giving the city the right to remove them and to charge the resident if tile), do not voluntarily remove them. Illegally planting in the City easelllellt along, city boulevards is done m a resident's own risk and should under no circumstaucs pose any tral'fic hazard. Other residents taxes should not hmyc: to pay to remove or replace any of thesc trees, or shrubs given that they were planted illegally. City Code Section 1200.02 subd. 2 (1 +) "Shade tl'CCS 1)IflI1tCd oil b0IIICYflrd5, provided that the following species are prohibited unless permission is granted in writing by the Park Director: 1. Willows. 2. EIms. 3. Box Elder. 4. Cottonwood, aspen, poplar or other members of the genus Populus. 5. Pine;, spruce, fir, yew m— other GonfArs. G. Silver maple. " All complained of trees as well as the one shrub are coniferous. It is unlikely that either the 7025 Sally Ln resident or the 7146 resident can produce any Park Director authorization for planting these conifers. City Code Section 11405.02 "Obstrrrelintt of'C..lear Pew Zone. No owner of a corner lot shall install, set oltt, maintain; or permit tile Installation or maintenance of any sign, hedge, fence, lree, shrub, natural growth, building, Structure or other obstruction or any hart thereof within the clear view zone except as provided in Subsection 1405.03." There have been many complaints to the City's Clear View officer about the traffic hazard posed by this intersection in recent yours. Although a small amount is shaved off the first and second conifers to the hedge at the Sally Lane intersection, trees grow continuously during growing season, such that the trimmed tree is not long, ifat all, in compliance. T'he other hedge conifers are not tritlntllcd at all and the Shrub is presently insufficiently trimmed. Conclusion: The Valley View /Sally Lane intersection is an accident waiting to happen. Since the reconstruction of'the 169/494 interchange began, a much greater volume of traffic is using, Valley View. Some will not be iamiliar with the dangers of the Valley View /Sally Lane intersection, making in accident all the more likely. A Sally Lane motorist turning on to Valley View must pull out into the intersection about one foot short of the striped cetiter line to have a cigar view of the oncoming t•alTc, thus putting their vehicle in clanger of being hit. Please remove the above mentioned coniferous hedge and one coniferous shrub 131-TORE. this aCCldCllt OCCUI:S. *Note that several residents clo not live in the ininlediale area ofsally bane and Valley View. These residents nevertheless have friends Or relatives in the area, which they frequently visit such that they are well Ihnliliar with the traffic hazard of this intersection. Also take note that during the petitipn Signature gathering process, several residents also complained about the (mitre hazard posed by the Mae hedge a10119 Valley View starting at Salle Lane. This hedge is located on the 7028 Stilly Lane property. The lilac hedge also aiolates Section 1050.04 subd I and Section 1405.02 of the Edina City Code and needs to Ue addressed as well. Thank you f'or taking our neighborhood traffic safety requests into consideration. �y-1rt 013, of Edina, Minnesota DATE RECEIVED: o e '� CITY COUNCIL .7 4SU1 West 50"' Sheet Edina, Minnesota 55424 `�' < ,., .;,• • (952) 927 -5861 , (952) 927 -7645 FAX . (612) 927 -5461 TDD PETITION TO THE CITY COUNCIL ❑ SIDEWALK ❑ ALLEY PAVING C WATER MAIN ❑ STORM SEWER ❑ CURB AND GUTTER ONLY To the Mayor wnd City Council: ❑ SANITARY SEWER ❑ PERMANENT STREET SURrACING WITH CURB AND GUTTER ❑ STREET LIGHTING �1. [� -TI•II R: I .Q / n The per. ns who) have signet{ this petition ask the City COLInCil tU consider the illlprovements listed i bow _' to the locations listed below. V [LQIC. .'CL 1 lict�eccn '�(7 2 3c� �ff l_ %L"L .Ind 7l �6 VeL ( f - L LOCATION OI' ill' ROVL . \I1: \'I'IIl'ti'I'L1:1'.TNAAIN; ADDRI•;S-S ADORI:SS betvicen and LO(', \TIO1Ut I�IrliOvrttilF:Nrtsi'Sr1:I;1 r1A�IF: ADPIMi5 ADDRI:sti between and LOCATION STREETNAME ADDRESS ADDRESS between and LOCATION OF IA11'ItOYI ?,LIEN "I' 61'S'I'ItliF:l'NAAIIi ADDRESS ADIAWSS IMPORTANT NOTE: THE PERSONS WI -10 HAVE SIGNED THIS PETITION UNDERSTAND THAT THE CITY COUNCIL MAY ASSESS THE COS'T'S OC THESE IMPROVEMENTS AGAINST THE PROPERTIES BE, E,NEFI. TING FROM THE IMPROVEMENTS IN AMOUNTS DETERMINED BY THE COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. PROPERTY OWNER'S SIGNATURE �1 r° OWNER'S NARIE PROPERTY ADDRESS (PRINTED) J , (PRINTED) '�lc t�l �t (l° f J� e:. �t rte-. (�f a r%Yl �r�r � ��.'I� fi l.L- c! 4 Cr-- � "'S wFn��! �• �tZi�cl, in2S Co�a�nal.e co�.�:� �`T`ctition was circulated by: vi NAME ") )X1.1 Z \5<xp (-.) 4'Irl r -' Vt r. O—r` ADDRESS There is space for more signatures on the back. PHONE APRIL 2008 PROPERTY OWNER'S SIGNA'ruRE. Kl WA OWNER'S NAIVE PROPERTY ADDRESS (PRINTED) (4 u4Y-IL Oc �..5,, �c iN A— fzu4�& I-ATYA N A .801-I N This petition was circulated NAME ( &Z- 5 ,CQ ^ce,(r,eu (PRINTED) Q CC1ma`4.(°..lt_(} Cfl. ! r L-- VAu-,6 ` V1 4�LV A E/ L-11V �a y 6,�e-s-� 'lo-e4 (� l ►� 17 a l I,,j La n In „? -�� 'a�,r.��.��t..• _�'� � , wit � l4 0 5 kw oe-c 70c`) C2ka rt-orizF- l 2 (4d 77re ;llinnosola 1)g111 h'rucaic•es : Ic•t requires ilhn ire inforvn pour ahwill• r•ighis about the privale (hula Ire are regnestln.� on this•fnrnr. I hider the low. ,Porn• ielejrhotre number is priroie duln. '!'his pelltion when suhntilleel u•ili become public ittforn>aiion. Ihel•a is no c ou,vequc acre jnr rc:f is to xigiplP this iglbr•tnalion. You may attach extra pages with signatures. APRIL 2008 ,r �•.,, DATE RECEIVED, City of'Ediu :>I, Minnesota }CITY COUNCIL 4801 West 501" Strect • Ediva; Minnesota 55424 •« (952) 927 -8861 • (952) 927 -7645 FAX • (612) 927 -5461 TDD PETITION TO THE CITY COUNCIL [] SimmALK [1 ALLEY PAVING ❑ WATER MAIN STORM SEWrR ❑ SANITARY SEWER ® CURB AND GUTTER ONLY ❑ PE RMA.NCN`l' STREET SURFACING WIT]-I CURB AND GUTTER To the Mayor and City Council: ❑ STREET LIGHTING f OTHER: The persons who have signed this petition ask the City Council to consider the improvements listed above to the locutions listed below, U [.L4(ti -1 Ljl• 'k bellveen �� G J �LIfL � Zi an(i II A! LOCATION ADDRLSS behveen and LOCATION qr 1111'ItOI'L'll fiN'I' 81' S'1'REE'f NAME ADDIMSS ADplzi=sS between and LOCATION O ININIOVENI F'N'r 111'871111' T NANIV ADDIkEss ADIMLSS between and LOCATION 0P INI'I10% .i%I 'I' Itl' S "1'RF.I r NANII` ADDI SS AMMI:SS IMPORTANT NOTE: THE PERSONS WHO HAVE SIGNED THIS PETITION UNDERSTAND THAI' THE CITY COUNCIL MAY ASSESS THE COSTS OF THESE IMPROVEMENTS AGAINST THE PROPERTIES BENEFITING FROM THE IMPROVEMENTS IN AMOUNTS DETERMINED BY THE COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. PROPERTY OWNER'S SIGNATURE OWNER'S NAME (PRINTED) �1- !_•,�'t',. it.tit i!1i This petition was circulated by: / r NAML'"' PROPERTY ADDRESS (PRINTED) I'y I Ica it) 1c)oc�� L . �, r1� '1.i e I M., i i j ..0 P �t r� *:� l:7 J a r � /t�i��' x,1,'1 � There is space for more sigIlEttures on the back. APRIL 2008 P11OPGRTY OWNrR'S OWNER'S NAM G SIGNATURE (PRINTED) l—F'l, NA 114A Xw� LG v\ AAY"ll 1 ,j! ( 41✓ CG�,. i'4 i I %1 ,,..� *���•.� -f F �e(.I4,/ ��l�. C:/7 /�!' /( �[�'.� 1 ���J, tr.,i �� {-iLr (,I %a I' 1• l,f.'i%�k] /t+i r i 1l' ` 1 r ��' 1 f �� f � "•� lff r 11 , ear,Q l7 '7Yi� SI c�i� I ��a ►� +�� Tilts petition was circulated by: NAME PROPERIT ADDRCSS (I'IZINTED) & o `/ /' A I y r,C /' Al 5S Ic 9.J RcSS I (.9 't t e ► ;� 4 c. f- r-cl , L- 7cx� '7 LO j1 S,3 (Y The Alillnesuru Ualu Ply''le ices . -fel r quire.v thin ►re itifornl you of yoltr rights about Me privaie diNn we cn•v requesling on lhisfiji -m. Under A, hair. ,tarn' Ieilephnnei number is prirare. chda, l his petilion when submilled ul/l become pithlie in/brmeilinn. Mery is no C- Onsuflifearc'e for rcliusing to supply this in%aruiglian. YOU miry attach exti-ti pages with signatures. APRIL 2008 PROPERTY OWNER'S SIGNATURE OWNER'S NAME (PRIN'T'ED) V \ Q e cx�s C ego a A r��Vd1 z�c , Lr-- PROPERTY AODItESS (PRINTED) &S.� � cvv� � G � % C 1" i 1 J/0 ter.X-_ This petition was circulated by: ZZ L'Y't r-c,--, lt' C 1; Gt � lrt '�-t. (I�i:•L �:�.... • 1k �•t c.� I� t i.t vi I,� �.i+�•F --Lt d t•L�l � iJ� .3 CO W c; 0 NAME ADDRESS 7lic fi/innemta Dula Practices /let rapdres that tre inform you of }your rights abortl the private il(,i/n ►re are requesting on this form. Lhrder• Ilre /mr, pap• telep/roae arainc�'r i. +' prircrle tlnt <a � /ris pc'lftinn titvlren strGurllted ►�'l!/ Gecvme' ptrhlle iri %rntalian. 711etx: is uo consuquence, for n f tsing to suppl)+ this it fa'ntalion. You may attach extra pages with signatures. APRIL 2008 /0 -? -t( C�) F- ,tA 41 4,P C'ORP 18 8' Is. The City Council City of Edina Petitio Petition Instructions This petition form is to be used to ask the Edina City Council to consider the following;iypes of improvements: SIDEWALK.; , ALLEY PAVING WATER MAIN STORM SEWER PERMANENT STREET SURFACING WITH CURB AND GUTTER CURB AND GUTTER ONLY (WITHOUT PERMANENT STREET SURFACING) SANITARY SEWER STREET LIGH'T'ING or another improvement you describe (called OTHER on this form). You may use another petition loan if you wish but the city council may reject such petitions unless they contain the following information: 1. Type of improvemcnt(s) requested, e.g., SIDEWALK, STORM SEWER, WATER MAIN, ETC. 2. Precise locations(s) of the requested improvements. 3. A statement that all who sign the petition understand that the city council may assess the costs of these improvements against the properties benefiting from the improvements in amounts determined by the Council. 4. Printed name of property owner, owner's signature and phone number, and property address. 5. Signature of person circulating the petition. If you have questions, please call the City Clerk at 952- 927 -8861 between 8:00 a.m. and 4:30 p.m. DEBRA MANGEN CITY CI...E.,RK APRIL 2008 �, City of Edina, Minnesota DATE RECEIVED: o e ` i CITY COUNCIL 8jq Z 0 4801 West 50"i Street • Edina, Minnesota 55424 • .r „„�,, • (952) 927 -8861 • (952) 927 -7645 FAX • (612) 927 -5461 1 DD PETITION TO THE CITY COUNCIL ❑ SIDEWA.LK ❑ ALLEY PAVING ❑ WATER MAIN ❑ STORM SEWER ❑ SANITARY SEWER ❑ STREET LIGHTING ❑ CURB AND GUTTER ONLY ❑ PERMANENT STREET Q dTHER: T".1 _ SURFACING WITH 'S CURB AND GUTTER To the Mayor and City COU11Cil: The persons who have signed this petition ask the City Council to consider the improvements listed above to the locations listed below. �!/_! V 61,. ((4�, V',' ek t between.... L� .Sct (1 t LLc and c� ( V F'[� i LOCATION OF DOVE \1EN'r B ' S'I'RI:1 "1' NAVE ADDRESS ADDRESS V between LOCATION OF I,NIPIt01'Ez%IEN'r I1)• S'1'REE'1• NA \1E ADDRESS between I..00A'1'ION 01 INIPIt01'E�NIEN•1' 111' STREET NA: \IE ADDRESS between LOCATION OF INIPROI'E;1 EXI' nY STREET NAME ADDRESS and ADDRESS and ADDRESS and ADDRESS IMPORTANT NOTE: THE PERSONS WHO HAVE SIGNED THIS PETITION UNDERSTAND THAT THE CITY COUNCII, MAY ASSESS THE COSTS OF THESE IMPROVEMENTS AGAINST THE PROPERTIES BENEFITING FROM THE IMPROVEMENTS IN AMOUNTS DETERMINED BY THE COUNCIL AS AUTHORIZED BY CHAPTER 429, MINNESOTA STATUTES. PROPER'I'V OWNER'S SIGNATURE r jd OWNER'S NAME (PRINTED) PROPERTY ADDRESS (PRINTED) 4%;lwli) C• -ftPk1t1R Amifl fE/V�1J r This petition was ch-culated by: ct t4 I —, A(Q K kz La NAME r ADDRESS PHONE There is space ror more signatures on the back. APRIL 2008 PROPERTY OWNER'S OWNER'S NAME SIGNATURE (PRINTED) PROPERTY ADDRESS (PRINTED) This petition was circulated by: Ac f �- i 6-4,-t— 9 sZ- `f' `f— z.17,1- . o vv Gc P (c4 Ix �c±:4 a NAME ADDRESS PI [ONE The :llinnesolu Data Practices,Ict requires that use igfonn you of )your rights about the privale chat ire are requesting oft this,%rm. Cinder the /mr, hour telephone number is prircue chda. This pelilion when submitted frill become public information. There is no consequence.for rc fusing io supphy this information. YOU may attach extra pages with signatures. APRIL 2008 Cz This petition was circulated hv: ADDRESS � �? PHONE 7he "Vio^es"m /+vcxcrx/b/ requires that `,eii0fi,n1yw'of)om',ig6is about the priwxouhla ur�,A'6»'�,wo,��"6"vox«m»',�p�'u�uam. /'«mn »»��/�'n —',_._...~..~"""""°."vpmcov=yvoocoyo/xmmou./Vmvis/m consequenceJbi- , to Supply this iqform(itiopy. You may attach extra pages with signatures. APRIL 2008 I I A, RE PO RT/RECO M MEN DATI O N To: MAYOR AND COUNCIL Agenda Item IX. C. DEBRA MANGEN Action From: CITY CLERK Discussion ® Information Date: OCTOBER 4, 2011 Subject: CORRESPONDENCE RECEIVED SINCE LAST COUNCIL MEETING INFORMATION /BACKGROUND: Attached are copies of a -mails and letters received since the last Council meeting. Susan Howl SEP 3 0 2011 Subject: wood smoke and the ADA I --- ------ - - - - -- Hello, Mayor Hovland, Scott Neal, City Council and Planning Commission members, The "Do- Groove" kickoff breakfast yesterday was pretty inspiring! With all the talk of "removing barriers" to better public health, it seems obvious that now is the time to consider Edina's accessibility requirements under the Americans with Disabilities Act -- to provide access to public spaces for those with disabilities like asthma. It is harder and harder to negotiate city parks, streets and sidewalks, when trying to dodge wood burning restaurant emissions that are springing up everywhere, in addition to the continued profusion of recreational burning across town. I haven't been able to walk Centennial Lakes Park, due to wood smoke that is ever- present from the Macaroni Grill, Centrum and Pinstripes. Others have commented in the Sun - Currently recently that 50th and France wood smoke has prevented them from shopping and dining in the area. I agree. It was odd that asthma wasn't mentioned in the program as the number one cause of school absenteeism and emergency room visits for children in Edina. But surely that "counts" as a good reason to provide cleaner air to our community. Please vote to convert all Centrum fireplaces to gas, and go further to reduce wood smoke as a physical "barrier" everywhere. Can we consider placing a moratorium on any new wood burning restaurant permits? Healthier eating and more exercise won't make Edina residents healthier if we continue to chronically ingest smoke into our lungs when we are outdoors. Please help protect our public and private spaces from wood smoke, "the other secondhand smoke." Julie Mellum 5700 York Avenue S., Edina, MN 55410 952 - 303 -6218 Wood smokeit became very apparent that Edina —and the other participating communities, must begin addressing wood smoke as a "barrier" to better health. I love the idea of a new restaurant in the area! However, I am concerned that it is yet another restaurant with a wood burning kitchen. People like me with asthma and other breathing issues continue to have more and more trouble navigating the city to avoid wood smoke. It triggers asthma attacks and other breathing issues and must be avoided. Minneapolis has accessibility requirements under the Americans with Disabilities Act to provide "access" to public spaces for people with disabilities such as asthma. Wood smoke presents an actual physical barrier to using public streets, parks and sidewalks near wood burning restaurants which seem to be popping up everywhere. Walking or biking neighborhoods is a problem for many with asthma and COPD, due to smoke from wood burning restaurants. Since more and more children have asthma, this is a good reason for regulation. Please help us to keep our air clean and breathable by NOT allowing any more wood burning restaurants in the city. Minneapolis is a beautiful city – it deserves clean, smoke free air. And so does its citizens. v i , / .. RECEOVED sEPay2o» September 2011 Dear Member: You n-dght be aware that UCare's contracted Pharmacy Benefits Manager, Express Scripts, Inc. (ESI), and Walgreens are involved in a public dispute about the terms of their 2012 contract. Both companies have issued news releases explaining their positions. The disagreement between Walgreens and ESI has made headlines across the country. If Walgreens and ESI cannot come to an agreement, you will not be able to get your prescriptions filled at Walgreens beginning in January of 2012. There is still time for the companies to agree on terms before the beginning of next year. Please understand that this dispute is between ESI and Walgreens, and that UCare is urging both parties to resume talks. The dispute between ESI and Walgreens concerns their 2012 contract. You will be able to get your prescriptions filled at Walgreens pharmacies during the rest of 2011. You will also be able to get your flu shot or other preventive vaccines at Walgreens in 2011. If Walgreens refuses to serve you during this time, please call the UCare customer services phone number on the back of your member ID card. Our representative will help you get the service you are entitled to. We will keep you updated about this issue. If needed, we will be pleased to help you switch to another convenient pharmacy in your neighborhood before the beginning of 2012. You likely have an alternative pharmacy within a short distance of .where you live, or as close as your local grocery store. For example, you can use pharmacies at Costco, Cub Foods, Rainbow Foods, Target, Sam's Club, Wal -Mart; and at most clinics such as Allina and Fau-view. ci v.oC- d- 10$ > c� We are hoping for a speedy agreement, and regret any worries this may have caused you. Thank you for your continued trust in UCare. Sincerely, n" ) Nancy J. Feldman President and CEO PMAP MnCare MSC+ H2456 H2459_090911 DHS Approved (09092011) CMS File & Use (09172011 H2459 H4270_091211 CMS File & Use (09172011) H2459 H4270 Group-991211 IA (09122011) U4495 (09/11) 500 Stinson Blvd. NE Minneapolis MN 55413 -2615 ° P.O. Box 52 Minneapolis MN 55440 -0052 612- 676 -6500 0 1- 866 - 457 -7144 ® TTY: 1- 800 - 688 -2534 ° Fax: 612-676-6501 e www.ucare.org Susan Howl RREC EIV SEP 2 8 2011 - - - -- Original Message - - - -- From: Karen_M_Lyons @bluecrossmn.com <Karen_M_Lyons @bluecrossmn.com> To: Jennifer Bennerotte Sent: Tue Sep 27 17:55:39 2011 Subject: Thank you! Hi Jennifer, I just wanted to thank you and your team for ALL the help with today's do.town launch. Everything went extremely well thanks to you, Scott and Aaron. They were real troopers with it being such a long day, but most of all they were VERY professional and I never worried for a moment that we were in good hands.: -) I can't wait to see the PSAs! David and I will shoot for getting you language for that end card tomorrow afternoon. I'm in meetings all morning. Thanks again for everything (flower ordering, too)! Karen M. Lyons PR Consultant Public and Health Affairs Blue Cross Blue Shield of Minnesota PO Box 64560 (N189) Saint Paul, MN 55164 -0560 Office: 651 - 662 -1415 Cell: 612 - 408 -0770 RECEIVED V ED SEP 2 8 2011 Date: September 26, 2011 --------------- To: Members of City Council, Mayor Hovland & City Manager Scott Neal From: Doris Sloan, 5210 Villa Way, Apt. # 147, Edina Highland la, Edina, 55436 / h) 952 - 929 -5734 email) www.sioandd @aol.com gt z� �CQV—VL--1 Subject: Ripple Effect of Walgreens moving into "Jerry's Hardware Complex &Closing of Olson Bros. Pharmacy I'd like to alert Edina City Council members, Mayor Hovland and City Manager Neal of the effect the closing of Olson Bros. Pharmacy has had on the neighborhood of senior apts. across J from Jerry's. Many of us are U CARE members. U CARE's contracted Pharmacy Benefits Mgr., Express Scripts, Inc. (ESI) & Walgreens are involved in a public dispute about terms of their 2012 contract. Basically, Walgreens wants to put pressure on ESI to RAISE THE PRICE OF DRUGS; so a big box drug store wins. This disagreement betw. Walgreens and ESI has made headlines across the country. If Walgreens and ESI cannot come to an agreement, U CARE members will not be able to get prescriptions filled @ Walgreens beginning in January of 2012. Here's what the U CARE seniors experienced so far during the last 7 weeks @ Walgreens / Olson Bros. location: 1) Loss of senior discount of 10% on Olson Bros. "Senior Tues." (not on drugs) permanently & 2) During the first six weeks after the closing of Olson Bros., U CARE members were notable to pick up prescriptions @ small Vernon location but were told to call Walgreens @ 49'/: / France location and go there for pick up ... many complained ... & finally Walgreens caved in and allowed us to go to Vernon location ? ? ? ?? Go figurel Of course, in 2012 U CARE members can go to Target, Costco, Cub Foods, CVS, Wal -Mart, Sam's Club but we'll miss out on the delivery to our apartments. I'm a younger senior so can drive farther but many are physically handicapped and a last minute change of drug(s) by a doctor would pose problems. I checked with Lunds /Byerly Pharmacy (formerly Prairie Stone) @ 50th & France and they will take U CARE customers and they deliver five days a week. I plan to make this my option if dispute is not settled ... of course, it'll be convenient to do grocery shopping there. (see attachment of letter sent to me by Nancy Feldman, CEO of U CARE) C: Gerald Paulsen, CEO, Jerry's Enterprises, Inc. 5101 Vernon Ave. S., Minneapolis, MN 55436 Don Eidam RECEOVE 6836 Sally Lane SEP Z 1 2011 Edina, MN 55439 September 20, 2011 Mayor James Hovland City of Edina 4801 W 50ti' Street Edina, MN 55424 Dear Mr. Hovland, 1 am a Edina election judge and work in your precinct 19. 1 know from experience that you are one of the first in line for every election we have. That tells me that you are concerned about the issues in Edina, MN and the USA. I have lived in Edina for over thirty years and am also concerned about the quality of life in Edina. am inclosing a letter that I sent to our city manager, Scott Neal back on April 16th of this year. I heard a reply from him on April 25 that said that he was reviewing the matter and would get back to me soon. 1 sent him a follow up on July 26 saying I still had not heard from him and that in the mean time things were getting worse. My letter mentions two major concerns for our neighborhood. Edina is the only city along 169, 100, and 494 that do not have sound /sight barriers to protect the residents along those highways. With the new intersection at 169/494 it is assured that the traffic on 169 will greatly increase. We would like to know if the City of Edina is working with MNDOT to get a barrier on the east side of 169 from Valley View to West Trail. I am able to get a signed petition from close to a 100 residents that are affected by the noise of 169 along that area. They are concerned that the lack of a sound barrier not only will a impact their quality of life, but will also reduce the property values in the area. ". The second issue is also outlined in my letter. It involves the upkeep of the city drainage ditch that runs behind the houses on Sally Lane. would appreciate your involvement in coming up with a answer to these issues. We can also bring this up at the regular city council meetings if you feel that is needed. Sincerely, Don Eidam Don Eidam 6836 Sally Lane Edina, MN 55439 April 16, 2011 Scott Neal City Manager City Of Edina 4801 W. 50th St. Edina, MN 55439 (Dear Mr. Neal, Ram weriiinngon behalf of the Foothills Neighborhood Association. We are composed of homes along Sally Lane and the spoke streets off Sally. There is a drainage ditch that runs behind the houses on Sally. The drainage ditch, along with a designated area on both sides, belong to the city and evidently is part of the city park system. The area has become a major problem area forthe residents along the ditch. There are Xcel power lines that run along the one side of the ditch as well as a major feeder line that runs directly behind my house. The tree trimmers from Xcel came in about four years ago and clear cut over thirty mature trees along the path of the feeder line and around the ditch. They deceived the residents as to how many trees they were going to cut, and when we complained they said that the city also gave them permission to cut trees. The Xoeltrimmers came back into our neighborhood last December. I called our city forester, Tom Horwath, and told him that they were around and asked if he would help project the trees along the ditch. His reply was that he was in favor of cutting the "scrub" trees. When 1 talked to the head guy from the trimming crew he said that Mr. Horwath gave him permission to cut down all small trees along the way, but made a point that they would not cut any of the buckthorn as it would not get tall enough to interfere with the power lines. They went ahead and cut down another thirty or more small trees, that would have taken twenty years to reach the line. It appears that the city is not concerned with the ecological well being of Edina. Your forester seems more concerned with making friends with his buddies from Xcel than he in the welfare of Edina residents. The National Forest Association puts a value of $162,000 per tree over its fifty year life span. The environmental value of trees is well documented. The trees along the ditch also serve as a sound and site barrier for the residents from HW 169. The fact that these trees are being cut down also lowers the property value of all homes near the ditch. The city has neglected maintaining the ditch. In 1987 there was a major rain storm that dumped over 7° of rain in a short period of time. There was over a million dollars of damage done to houses along Sally Lane. There was talk that the fact that this same drainage ditch was not properly maintained contributed to the flooding. Shortly after -the flood the city came in and dug out and widened the ditch as well as increasing the size of the culvert under Valley View. That was the last time any work has been done on the ditch. At the present time the ditch is strewn with huge tree branches as well as parts of the trees that Xcel cuts down. These braches impede the flow of water and catch garbage that gets in the ditch. The large parts of art orfallen trees linter the banks on the ditch. Your forester says that these do not have to be removed as it its like a forest and they will naturally decay. This area is not a forest but part of a neighborhood play area. Kids play in the area, crawling on the logs and pushing them into the ditch. Someday there is going to be a serious injury, and the city will be liable. Another concern of our association is the increased traffic on 169 that will result from the new intersection at 494/169. With the City destroying the natural tree barrier, is the City of Edina working with MNDOT to install a sound barrier along the west side of 169 from Valley View to West Trail? There are sound barriers along 169 in Bloomington and Minnetonka, but not Edina. We would like your response as to the cities plans if any to the following. 1. Cleanup the subject drainage ditch by removing the debris in the ditch as well as on the banks. L Remove the buckthorn that with less competition from the small trees will now take over the banks. 3. Plant spruce trees and bushes to replace the "scrub" trees you are responsible for cutting down along the ditch 4. Work with MNDOT to erect a sound barrier along 169. Sincerely, 44 Don Eidam Susan Howl Subject: FW: Thank you and Lessons Learned, Zoning, Accountability, Neighborhood Assn. Hello Lynette, Would you please forward the email and attachment onto the Mayor and Council? Please ask them to read the email trail and attachment as background information and lessons learned from the Countryside Neighborhood that learned a lot through a development project impacting their neighborhood. We hope they find the information helpful as a reminder of issues /questions /ideas that were raised during our process. We hope they will consider these matters in reference to the update /position that the City Manager will be presenting re Neighborhood Assn. expected at the 10/4/2011 City Council Meeting. Please let us know if we may be of any further assistance. Respectfully, Barbara Hoganson 5829 Jeff Place 952 - 926 -1763 From: Barbara Hoganson [mailto:barbarahoganson @comcast.net] Sent: Wednesday, September 07, 20112:26 PM To: sneal @ci.edina.mn.us; 'kkurt@ci.edina.mn.us' Subject: Thank you and Lessons Learned, Zoning, Accountability, Neighborhood Assn. Thank you Scott and Karen for listening to concerns, ideas, and other lessons learned regarding the Public Notice process, Comp Plan changes, Zoning, Neighborhood Associations, etc. As shared, putting in the kind of neighborhood effort that was done around the Waters project is not a sustainable model for any neighborhood to endure so look forward to hearing if any change in processes and policies that are more fair and reasonable for all stakeholders could be considered. We hope the information that has been provided is useful in accomplishing these objectives. We look forward to hearing more from the City work sessions, process, policy etc. as it relates to: 1. Lessons Learned from development projects (questions from the public hearings) (see attachment) 2. Accountability of Development Projects during construction (e.g. Waters Project) Who from the City will make sure the City Staff holds developer accountable? You had indicated the City Inspectors would do. Is that true of all the questions below? a. Proof of Parking — 29 spaces . . . . . . . b. Same materials and colors c. Safety plan for flooding- Recommended by NMWSD and Hydrologist that signs be posted near flooding areas — Area subject to flooding during high rainstorm events. Who from the City will provide the approval of this plan? 3. Zoning integrity (having a code that all residents can clearly rely on). What is the plan to have the zoning code codified so that it is fair to all? Including the reasonableness of a church which was given a conditional use permit to operate in an exclusive R -1 district, not paying any property taxes, have the ability to create a commercial establishment in a residential neighborhood. Is that fair and reasonable? 4. Neighborhood Associations or alternative city communications to impacted residents that are more fair and reasonable based upon scale of projects. a) Would you please provide information of how we set up a neighborhood assn. in the event others would be interested? b) How many members need to be involved to have it be a viable assn. and recognized by the city? c) What are the boundaries? For our purpose on this project, it wasn't really just a neighborhood of 300 households that should have received notice, it was households within 1 mile radius of the proposed development. d) How would it be addressed when potentially a redevelopment would impact multiple neighborhoods? That is the case of the Water's Development in that everyone within 1 mile is impacted by traffic, park, parking when coming to the park, etc. yet only 300 households were given public notice. e) Also, if we have a neighborhood association, will it be recognized as by the city to contact us in the event of redevelopment of any other city activates to am area? Notice of any Comp Plan changes to multiple neighborhoods within 1 mile, etc., or all neighborhoods of the City if it is setting a precedent? f) We of course don't want to become a bottleneck to incur extra time for city staff to have to hire more people to support neighborhood assn. and respect City Staff to do the job they were hired to do, but just want reasonable and fair communications when a material change occurs, and to have a governing law that is vetted for all stakeholders. g) Or is there a better way to accomplish fair and reasonable communication to the residents? One that is more efficient for residents that receive public notice to be involved in the process at an earlier time? Could this communication accomplish the same objective as a neighborhood assn. e.g. give an informal communication to neighbors when a sketch plan is being drawn up like we suggested. Sketch Plans without notice to impacted neighborhoods are not real effective. h) And understand that sketch plans are optional, and if a developer chooses not to do, then can the City Staff can report development applications on "City Extra" as to what projects are being considered? i.e. when the timing is right as understand some discussions will remain confidential between city staff and developer in the very initial communications when they are just bouncing around ideas. i) Or would it work to have " City Extra "report all development projects being considered for development once they City is able to disclose the information as a point of interest and a point for people that want to learn more can? Relying on Neighborhood Assn. may not always be as active, so it still would be nice if City Staff had a way to communicate the news too. j) Or if the City is neutrally and objectively evaluating codes and changes with the directive to represent all stakeholders is that the most efficient process for all? Thank you for your consideration and your responses to the following. If we can be of any further assistance, please let us know. Sincerely, Barbara Hoganson 952 - 926 -1763 After all of this time and effort, the Countryside residents that received public notice regarding the Waters project are left with nothing but questions. We respectfully ask you to provide answers to us — and all residents of Edina — so we can understanr' the purpose of the State of Minnesota requiring notice to be given to residents of potential projects that may impact them, and what is the process we can count on in these quasi - judicial public hearings today and in the future. Questions are: 1. How are residents that receive notice supposed to best weigh in when they receive a Subdivision Change notice, or any public notice? If it is an automatic process, then why would the City take our time and incur the expense to send us this notice? 2. When residents receive this notice (in this case about 300 of us), how are responses to be considered by the City Staff and Council? 3. What are the objective criteria that the City Staff and Council use to determine projects requiring public notice? 4. At what point in the evaluation process is residents input being considered by the City Staff, Developer, and City Council? 5. How much weight does the City Staff and City Council give to the residents that receive public notice? How much should be given? 6. In this case, when you have the majority of people that received public notice weigh -in and show evidence to support that the Subdivision and zoning doesn't makes sense per the letter of the city ordinances, how does that get evaluated? 7. What is the governing law that residents should be able to count on when they receive public notice? The State of Minnesota says the City Ordinance should be the governing law. 8. When an amendment to Comp Plan is proposed to residents that receive public notice "for the good of the city ", then why is the City only asking some 300 residents to weigh in, when roughly $1 million was spent on a city Comp Plan only 2 years prior which involved the entire city? And how can residents be expected to thoughtfully and constructively participate in only 10 days? 9. Help us understand, when the Colony in Eden Prairie is a licensed nursing home by the state of Minnesota and since 2007 has said no more nursing homes because they feel there are already enough, then why is the City of Edina allowed to zone the Waters as a "nursing home" when it is an assisted living with services facility, Class F, known as provider of home care services without skilled care like would be available with a true licensed nursing home facility? a. Does the zoning of this project make sense, and Is this zoning in violation of state law? b. Is this zoning objectively determined in a fair and reasonable manner for ALL stakeholders, including residents? c. What truly is the Water's facility and how should it be zoned keeping in line with the integrity of the City Ordinances? 10. Do you feel that the Water's is a convalescent or nursing home, or rest home, when 25% of the residents can be under 55, there is no enforceable way to restrict the units to 169 people based upon the zoning code along with the very large living quarters, and people over 55 can be independent living and working? 11. The Water's project says that FHA financing requires it to rent only to seniors. What if the Waters doesn't make it? Are you aware that this project can be used for other than seniors, and there is no enforceable way for the city to do anything to the contrary with a PRD -5 zoning? A well- intended verbal commitment from the Developer is not enforceable. 12. Is it a fair and reasonable to have a City zoning for PRD -5 say one thing and have a zoning be provided to a project for something that it is not? 13. Is it fair and reasonable to have a project zoned for something of which it is not, and have the City Staff perform the analysis on its traffic, parking, impact to neighborhood, park safety, impact to property values, etc.? Is this really providing an accurate analysis for its true use and requirements? 14. What kind of risk is the City opening up to the neighborhood who received public notice? Who is accountable and liable if there are problems after all? 15. Can we be assured that the Developer will be accountable and liable for any impacts and that the residents will not have assessments for extra traffic infrastructure, park safety issues, parking ramps, home value declines, etc.? First and foremost, we hope you see the errors that have been made, and the numerous risks that are being thrown into our residential neighborhood. We ask you to please keep in mind that this is the ONLY Assisted Living with Services, that is two football fields in length, '55 ft. high complex being dropped into an exclusivly residential neighborhood in Edina . It is not a nursing home. It should not be zoned as if it is. It should be zoned for what it is and the Staff work should be done accordingly. Remember, the City sent us the public notice as required by the Minesota statute. We took this seriously and worked hundreds of hours to lay the facts out in front of you. Based upon the errors and risks that have been identified, that have put residents in an awkward position to be associated with a project with potential significant negative impact due to its scale. I know we are on record that we don't support the enormity of this project, and we understand this is the responsibility of the City and Developer and we look to you to take responsibility and liability for it as well. We respectfully ask you to Vote No to the Subdivision and No to the Change Request. And we appreciate answers to these questions so people can decide how involved they want to be in these types of public hearings in the future. Thank you! Packedparks� • Races and fairsbiinginbig I bucks, but Minneapolis says the Chain of lakes is overbooked:., ByTOMM�tsMAta Shane Stenzel remembers when the Get in Gearrunning race in late April. drawing thousands -of en- trants, was among the first special events to kick off the year in Minne - apolisparks.. • This year it was No. 16. 7 • T The event on West River Park-'.7 BRUCE BLSPQIG•bbisping @staxtnb=e.com Way came after' the Polar Dasb, -the Several thousand people wait ed at the start line last weekend for the Benefit Run for Autism around Like Calhoun. Pond Hockey tournament, the City . - . of Lakes Loppet, the Valentine's Day ule starts earlier, ends later, and is to say no to additional events, espe- In 1999, he granted 100 permits for 5K and a host of smaller events such more crowded between. cially at the popular Chain of Lakes walks, runs, rides, art fairs and oth- as the RockBottom Race for Hunger, .Eventshaven.n early. doubled inthe. .in south Mirimpolis,orhavedivert- er activities, from which the park the Race for Justice, the Recycle Run last decade; generating more than $1 ed groups to less heavily used areas board received about $123,000 in and the Twin Cities Walk for Water. million annually in revenue for city of the city's park system. fees. By 2010, the park board permit - Stenzel, who manages spacial youth programs in parks. "We're booked solid," Stenzel ted 195 events, bringing in nearly $1.1 event permits for the Park and Reo- ' The . ciiirich has become so in- said. "Everybody wants the premiere ;reation Board, said'fthe year's sched- tense that park officials have started 'spots, but they just can't have it' Crowde8 continues on B7 t, Chain' f Lakes j s r b Qked solid -- e andp ro fi tA l . _ A CROWDED.FROM B1 million;- { Topping the revenue list was thdMedironic Twin Cit- ies Marathon and TC 10 -mile, .which paid the .park system $130,000 for its event last.Oe- tober. Life Time Fitaess also topped the $100,000 mark for multiple events Stenzel said ;the park sys- tem just keeps getting re- quests to hold events, espe- cially iii the lakes area across south Minneapolis that in- dudes Calhoun,'Hirriet and Nokomis. L That's no surprise to Jeff Wmte4 who lives four blocks from Lake Harriet-,He's pres- ident of People for Parks; a nonprofit that raises mon- ey to improve cityparks. It's wonderful that special events promote health and good causes,: he said, but the sys- tem seems to be running on overload. - "When you're :shutting down Lake Harriet virtually every Saturday, Pd say you've reached a saturation point," Winter said. - t cost organizers more than $40,000. . Others toward the top of the fee scale included the' October Monster Dash at $59,000 and the Minneapolis Marathon in June at $39,000, both sponsored by locally based Team Ortho Founda- tion. The Stone Arch Festi- val of the Arts along the Mis- sissippi River brings in near- ly $22,000.' Stenzel said fees are calcu- lated based on their impact how many people they draw, how long they last and how much parkland they use. The fees exclude what event organizers pay sepa- rately for park police if roads are closed,. trash removal, portable toilets, paramedics, tents, refreshments and oth- er expenses. Fees for smaller . events range between $3,000 to $6,000. Untimed "fun runs" or walks on paths that don't use roads, bring in $1,000 to $3,000. Special events also in- clude fireworks, art shows, bike tours, ski races and eth- nic festivals. Popular way to rise money Minneapolis long has had an overuse policy for parks that allows road closures on- ly twice month for each lake or parkway, and not on back to-backiweekends. But it has not always been followed. -: Many nonprofit groups have discovered that ;bene - ftt races can raise funds, said Stenzel; and requests forplac- es.to run or walk are up sig- nificantly. The parks allow events for the March of Dimes, Spe- cial Olympics, Toys for:Tots, YWCA, Animal Humane So- ciety.and a growing number of- medical issues including autism1l A�LS, cystic fibrosis, lupus, MS, lymphoma pros- tate can and breast can - cei_.. U 1 i For its part, the park system welcomes the fees, which are used for youth athletic fields and youth programming. Don Siggelkow, assistant superintendent of develop - ment, said too many special events can annoy those try- ing to get to the park and en- joy them fo 2` other purposes. The overuse policy needs to be observed to restore bal- ance, he said; I ' He is putting final touch- es on an up',dated park pol- icy for special events to re- quire better advance signage along routes and to start us- ing &mails and Internet post- ings to improve communica- tions about times, dates and places where roadways will be closed. Making changes is diffi- cult, Siggelkow said, because some groups assume that they have a right to use pub- lic parkways. "There's no right that peo- ple Have "he said. "It's aprivi- lege that needs to be balanced with understanding the im- pacts they're having." . ' A201l,me to M for autism Several events produce considerable money for the park system: Life Time Fit- ness paid more than $64,000 for its triathlon in July, and its Turkey Day 5K in November i Corey Donovan, an orga- nizer of the Autism 5K held May 21, said his event began three years ago. Held at lake Calhoun, the event drew L850 entrants last year and the group paid $6,300 in fees. It was lucky to get a prime lake slot just before park officials began closing the door on new events near lakes, Don- ovan said. With generous sponsors and. volunteers that pay for most costs, nearly all of the runner registration fees can go to programs that provide therapy for autistic children in Minnesota and some re- search, he said. Fees ranged from $20 to $35 per entrant Nearlyl,600 walkers and run- ners participated this year. .Perhaps even more im- portant,. Donovan said, the event builds public aware- ness about autism and gives a chance for families with autis- tic children to feel less isolat- ed and more comfortable at a public event. Untapped city park jewels Siggellmw said one way to ease pressure on the sys- tem is to direct new events and some renewals to less - congested parks Stenzel said he recently advised groups wanting new permits to con- sider Wirth Park, Boom is- land or North Mississippi Re- gional Park, all of which are "jewels in the system that just haven't been tapped into." Some events may migrate to St Paul or to the suburbs, where park officials say fees are lower and space for spe- cial events more abundant About 100 ruiv'walk events are held in St. Paul's system each year and about 10 per- cent of them draw more than 1,000 participants, said Brad Meyer, public service manag- er for St. Paul Parks and Rec- reation The overall number has risen from 300 to 400 in the past five years, he said, but it reflects abroader definition of special events than Minne- apolis uses. Tam Meersman • 612. 673.7398 WY\v\ VJQ- T City of Edina City Council Tuesday, October 04, 2011 Top Discussion Item eComment Report Powered by @granicus. Public Comments Summary IVG. Sight Line Study - Valley View Road and Sally Lane IVG. Sight Line Study - Valley View Road and Sally Lane 0 ❑ Support ❑ Oppose ❑ None Total Number of Comments: 1 0% 100% 0% Public Comments Summary J Public Comments Details IVG. Sight Line Study - Valley View Road and Sally Lane 0 IVG. Sight Line Study- Valley View Road and Sally. Lane 0 1 . 0 1 V VI COMMUNITY COMMENT 1 0 0 1 Total 2 J Public Comments Details Page 1 IVG. Sight Line Study - Valley View Road and Sally Lane 0 1 0 1 Laurie Deegan I oppose this recommendation and would request further research.be done on the feasibility oppose Page 1 dean @lpdtech.com of a stop sign on west bound Valley View Road at the Sally Lane intersection. Why would tree — 10/2/2011 -)501 Tingdale Ave removal be the first option over a stop sign? As a resident of Edina, I am aware of a number of X :dina MN uncontrolled intersections that have the potential for accidents. It seems ironic that this intersection is being brought up again after proposal 5 -95 failed at the 7/5/11 meetin . VI. COMMUNITY COMMENT 1 10 10 11 Phil Hoop philhoop @mm.com 7330 Cornelia Drive I have observed frequent safety /traffic violations at the pedestrian crosswalk that crosses Hazelton Road between France Avenue and York road. This is the extension of the Centennial Lakes walkway with pedestrian initiated stop lights. Routinely, vehicles pass through this Support 9/18/2011 Edina MN walkway when the yield lights are flashing and one or more pedestrians are in the walkway. A couple of times I have been one of the pedestrians forced to scramble to avoid being hit. Please review this situation. Page 2 Se of • e � •�roAPORA�F'9/ �eea REPORURECOMMEN DATION To: MAYOR AND COUNCIL Agenda Item IX. C. -2 DEBRA MANGEN F] Action From: CITY CLERK Discussion Information Date: OCTOBER 4, 2011 Subject: CORRESPONDENCE RECEIVED AFTER PACKETS INFORMATION /BACKGROUND: Attached are copies of a -mails and letters received after the packets were delivered to you. L Susan Howl From: Lynette Biunno ent: Tuesday, October 04, 2011 8:20 AM Susan Howl oubject: FW :.Oct. 4th meeting WECE� V Lam© OCT 0 4 2011 Lynette Biunno, Receptionist 952-927-88611 Fax 952- 826 -0389 — — — — — `.'';�,,I ? {.1i. Ibiunno(ccDcl.edina.mn.us I www.CitvofEdina.com ...For Living, learning, Raising Families & Doing Business We're a do.town _. working to make the healthy choice: the easy choice! From: ERIC JILL SWOFFORD [mailto:jswoff6 @msn.com] Sent: Monday, October 03, 20118:42 PM Toc Lynette Biunno Subject: Oct. 4th meeting H i- I signed a petition recently regarding trees on the corner of Sally Ln and Valley View. I was on the phone:and distracted When I signed and I didn't have all the facts. I would like to have my name removed from the petition. Thank you - Jill Swofford `916 Paiute Drive _dina,MN 55439 0 1 Susan Howl ►" From: Lynette Biunno Sent: Monday, October 03, 2011 3:37 PM Cc: Susan Howl Subject: FW: writing on behalf of Benner residence, 7025 Sally Lane, Edina (� nn RECEWED OCT :0 4.2011 Lynette `Biunno, Receptionist "' 952- 927 -8861, 1 Fax 952- 826 -0389 IbiunnoAci.edina.mmus I www.CityofEdina.com ...For Ltvtng, Learning, Raising Families & Doing Business We're a do.town working to make the heahhy choice the easy choice! from: Kent R. Honl [ mailto :KHonl @RainbowTreecare.com] Sent: Monday, October 03, 20113:30 PM 4 To: Lynette. Biunno Subject: writing on behalf of Benner residence, 702.5 Sally Lane, Edina To whom it may concern, I am writing on behalf of Doug and Jill Benner and their trees that form a.screen along Valley View. Road in-Edina. Please reconsider the decision to remove this row of mature spruce trees; this would change the quality of their lot for the worse. Thanks for your consideration! Kent Honl ISA Board Certified Master Arborist MN 0158B Consulting Arborist Rainbow Treecare 1 Susan Howl From: Lynette Biunno 'ent: Monday, October 03, 2011 3:23 PM e: Susan Howl jubject: FW: trees - valley view /sally lane C E O V E OCT 0 4 2011 Lynette Biunno, Receptionist 952- 927 -8861 1 Fax 952 - 826 -0389 Ibiunno0ci.edina.mn.us I www.CitvofEdina.com ...For hiving, Learning, Raising Families &. Doing Business We're a do.lown .. working to make the healthy choice the easy choice! From: Mary Hirsch [mailto:maryahirsch @gmaii.com] Sent: Monday, October 03, 2011 3:19 PM To: Lynette Biunno Subject: trees - valley view /sally lane I would rather not take the trees that the family love. However, a 3 -way stop sign would work well there to make it safer and slow the traffic. Mary Hirsch Susan Howl E9 V E® OCT 0 4 2011 Re: Edina considers swapping park's wood burning fireplaces for gas While many cities still debate, ignore and deny they have Public Health issues with community Woodsmoke destroying the quality of the air that citizen's breathe, it is refreshing and encouraging to read that the city of Edina is considering such positive pro- action action converting three wood - burning fireplaces to gas. Knowing the negative health impact of all wood burning and the danger of inhaling many of the same cancer causing chemicals. found in Tobacco smoke, the conversion to gas from wood certainly would be a progressive step toward a much healthier future for everyone. Hopefully, by Edina changing to gas fire places it will ensure everyone will have the right and common decency to breathe healthy air and have total access to all recreational areas in the park. Air is precious and so is every breath we take. We must protect it and all citizens from the grave harm of the noxious, toxic, airborne chemicals found in Woodsmoke. A quote from Dietrich Bonhoeffer, German Lutheran Pastor and Theologian says it all: "The ultimate test of a moral society is the kind of world that it leaves to its children" By leading the way, Edina will become a role model and inspiration for other communities to follow. Edina will become that moral society and leave the legacy of clean, healthy air to breathe for future generations. Congratulations. Sincerely, Linda Baker Beaudin 1236 Brookdale Avenue, P.O. Box 22049 Cornwall, Ontario Canada M 4P8 Phone: 613- 938 -9075 Occupation- Retired Susan Howl OCT 0 4 2011 Dear Honorable Mayor Hovland and Council Members: Thank you for your service to our community. As a former Marine, and as a board member of two local non- profits, I know what it is to serve, which makes me doubly appreciative of what you are doing for us. My wife Jill and I live at 7025 Sally Lane. On Friday, September 30th we received r a letter from the City of Edina notifying us that during the city council meeting on Tuesday, October 4th a staff recommendation to review a petition, review a sight line study, and require us to remove our entire line of approximately 35 trees along Valley View Road will be presented. The letter also indicates that this item will not include a public hearing, so no public testimony will be taken! As you can imagine, we are very concerned about this, and urge you to NOT APPROVE the recommendation, for five reasons. 1. First there is going to be discussion about us having to remove some 35 trees at our expense, and we cannot speak in our behalf? I recall the city council meeting of July 5th when the temporary sidewalk issue was discussed. That discussion included a public hearing, and I thought the entire process was fair. This time around, there is a different process that seems designed to railroad an action through. I am curious what happened and whether this is really the way we want to conduct business in our city. 2. Second there was a petition circulated which contains 59 signatures, but the petition may be invalid. We spoke with one of the signers who indicated that, when they signed it, they noticed that some of the signatures were of children in their neighborhood. I do not know if they are or not, but if they are, it seems that the petition contains an element of invalidity. Also, two signers have apologized to us for signing the petition because the petitioners misrepresented what the petition was for. They were told that we were being uncooperative with the city and have refused to trim our corner trees, and the petition was for us to trim our corner trees. Not only is the allegation not true ... we have been asked three times to trim our corner evergreens to be clear zone compliant and have done so each time, and also without being asked we have trimmed along the longer sight line that is beyond the clear view zone... but also the stated purpose for the petition was not true. When the two signers discovered what the petition was really for ... to cause us to remove trees... they were horrified. Last night they came by to show us a letter they are sending to you that recants their signatures. There is another signer that was unaware that the petition they signed was for us to remove all our trees, and they are considering revoking their signature as well. I wonder how many other people were deceived about the purpose of the petition. 3. Third the timing of the petition the sight line study, and the recommendation to city council seems suspect. The time stamp on the petition indicates it was received by the Edina City Clerk on September 29th The sight line study by WSB & Associates is dated September 30th. It took one day to engage a third party and receive their report? Who commissioned the report and how much did it cost the city? And the matter is going to council two business days later, with last minute notification to the homeowner. Something does not seem right here, especially now that in the short time since we received notification, as we talk to neighbors it appears that misdeeds by the petitioners may be coming to light. 4. Fourth the petition focuses on a fact that was already discussed and dismissed, during the July 5th cit, council meeting. During that city council meeting there was a discussion about foliage throughout Edina that exists in the right of way next to the road. I thought council members concluded that, if the city enforces the rule in our instance, it is only fair to enforce it uniformly throughout Edina. Several council members even indicated that THEY were in violation of this. I came away from the meeting feeling that there was a sense of justice working, and that the issue had gone away. Now it has returned, but aren't we right back where we were ... that we are not going to force us to rip out our trees since we don't want to have to do the same to everyone else in Edina? I hope we are not being singled out for some reason. This is beginning to feel like harassment. 5. Fifth the reason the trees were planted there in the first place is precisely because the City of Edina recommended it be done! The previous homeowner bought the home in 1991, and in order to create a safety barrier along Valley View Road so his children could play in the side yard, he wanted to put up a fence. He contacted the Edina City Planning Office to gain permission, but was told that there was an ordinance precluding the erection of a fence within 30 feet of the road. He was told that what he should do is plant a row of Arbor Vitae trees, since they grow about a foot per year and will fill in to create a thick safety hedge, and that since there was no ordinance precluding tree planting close to the road, he could plant them there, but may want to leave a couple feet between the road and the trees since in the winter the snowplow would push snow up into the yard and he should leave room for that. He had never heard of Arbor Vitae trees before, but thought the city's suggestion was a good one, and planted the trees in 1992. They have been there for over 19 years and nobody has said a thing about them, until now. They are there at the city's suggestion. They are there with permission from the city. To recommend that the homeowner spend time and money planting the trees there, only to later cause the homeowner to spend time and money taking them out, is just wrong. Please do not approve the staff recommendation to remove the trees. Please consider that we are a quiet, respectful family that does our best to be good neighbors. Please consider that we have been exceptionally cooperative with the city each time we have been asked to trim our trees, and we are in compliance with the clear view zone ordinance. Please consider that we have gone further than what is required and trimmed along the sightline beyond the clear view zone. Please consider that it was the city that recommended the trees be planted there in the first place, that the matter has already been discussed in a council meeting, that there appears to be an unsavory methodology for bringing it up again. Please allow all our trees to remain, "grandfather" them in with respect to any further petitions or actions, and consider other solutions if it is felt that there is some safety issue at the intersection. Thank you very much for your consideration. Doug Benner 7025 Sally Lane Edina, MN 55439 Susan Howl From: Lynette Biunno ,ent: Monday, October 03, 2011 9:12 AM c: Susan Howl subject: FW: Letter for Oct 4th City Council Meeting Attachments: Letter to Edina City Counci1_100111.pdf ' (� �g U 11 !� E AVE E D OCT 0 '' Lynette Biunno, Receptionist E' ':•�s 952- 927 -8861 1 Fax 952- 826 -0389 ` Ibiunnol2ci.edina.mn.us I www.Cityof Edina. corn J ...For Living, Learning, Raising Families & Doing Business V1le're a do.trnvr ... working to rnake the- healthy choice the easy choice., From: Sam Shuster [ mailto :Sam.Shuster @kingcontrols.com] Sent: Sunday, October 02, 26119:42 PM To: Lynette Biunno Subject:' Letter for Oct 4th City Council Meeting RE: Sight Line - Valley View Lane Response Letter Please read and include attached letter in the October 4th Edina City Council Meeting. Please confirm receipt. 3est Regards, Sam Shuster Sam Shuster, PhD I Executive Vice President I King Controls I 11200 Hampshire Ave So. I Bloomington, MN 55438 1 office: 952.911.6889 I mobile: 612.964. 8311 1 sam.shuster a,kingcontrols.com 1 Susan Howl V From: Lynette Biunno Sent: Monday, October 03, 2011 9:00 AM Cc: Susan Howl Subject: FW: Vote NO to tree removal - Site Line Study Valleyv View Road and Sally Lane (� O'IEC(EOMED OCT 0 4 2011 Lynette Biunno, Receptionist rre _ = 952 - 927 -8861 1 Fax 952 - 826 -0389 ----------- ° ° " 3� Ibiunnoca-)ci.edina.mn.us I www.CitvofEdina.com ...For Living, Learning, Raising Families &. Doing Business We're a do town .. working to make the healthy choice the easy choice! From: Laurie Deegan [mailto:ldeegan @tpdtech.com] Sent: Sunday, October 02, 20113:31 PM To: Lynette Biunno Subject: Vote NO to tree removal - Site Line Study Valleyv View Road and Sally Lane Council Members — 10/4/11 Council Meeting Vote NO to tree removal —Site Line Study Valleyv View Road and Sally Lane Concerned Edina Resident Susan Howl From: Lynette Biunno Sent:. Monday, October 03, 2011 8:57 AM RECEIVED :c: Susan Howl Subject: FW:. Distressed by the bias against recreational wood burning OCT 0 4 2011 Lynette Biunno, Receptionist 952 - 927 -8861 1 Fax 952 - 826 -0389 Ibiunno@ci.edina.mn.us I www.CitvofEdina.com ..,For Living, Learning, Raising Families & Doing Business - - - -- Original Message---- - From: Chris Idzerda [mailto:chrisidzerda @gmail.com] Sent: Sunday, October 02, 20113:09 PM To: Lynette Biunno Subject: Distressed by the bias against recreational wood burning I have read more than once now how people dislike recreational fires in yard in Edina. If one has reactive air way difficulties like scoring high on the Methyl Choline challenge(Asthma test), then that person needs to, leave the metro area and move to the the woods. Or if they are concerned about urban pollution, push'for the CAFE standard to be raised to 50mpg. I drive a car that gets 40 mpg in town,'50 mpg on the highway and yes it is a diesel car, but I see all the large SUV's with one person in.them and that I find so crazy and the people with reactive airway should go after ,'them . Think of all the vehicles on 494 getting 12 -14 mpg and the pollution they are adding to the environment. I live in Edina and when large branches come down I cut them up and burn them in my fire pit and I have registered with :dina Fire Department so I do know the rules. The only neighbor who has spoken to me as said he like the smell of a real wood fire. I think the people who rail against wood fires (no formaldehyde in wood branches only in MDF in cabinets) need tolhink about taking a course in Organic Chemistry and the American love with large vehicles. Chris Idzerda 405 Adams Avenue Edina, MN 1 Susan Howl F RIM EC E WE D Letter to the Editor, Sun Newspapers OCT 0 4 2011 October 1, 2011 -- - -- -; Titled - - - -- Woodsmoke is deadly everywhere... even in Edina We, at the Breathe Healthy Air Coalition, strongly support the City of Edina's plan to convert the three wood burning fireplaces at Hughes Pavilion to gas. The Edina City Council is to be commended for this action since October is Breast Cancer Awareness month. Woodsmoke emissions (PM2.5) cause many negative health effects, including cancer. Hopefully, in the near future, the City Council will also prohibit all outdoor and indoor wood burning by businesses and residents. In fact, by not doing so, this may violate the Americans with Disabilities Act (ADA). Where there is woodsmoke, there is grave danger to everyone's air, quality of life and health. Whether it is an outdoor wood boiler, outdoor wood burning fire pit/fireplace, or indoor wood burning fireplace, the woodsmoke causes our children, our family, and ourself to involuntarily breathe deadly woodsmoke. Woodsmoke is a private and public air and health nuisance. Woodsmoke is an unnecessary and unwanted airborne toxic waste. Exposure to woodsmoke particulates can trigger or aggravate respiratory and cardiovascular problems. Symptoms include eye and nose irritation, breathing difficulty, wheezing, coughing, and headaches. People most vulnerable are those with asthma, emphysema, chronic bronchitis, COPD, pregnant women, babies, children, and the elderly. People in the City of Edina -or anywhere else- shouldn't have to beg, hope, and pray everyday for clean air - -air that is unpolluted by woodsmoke. Edina's residents should be very proud of its City Council for taking this first, small step to end the horrors of woodsmoke. Respectfully submitted, David John Breathe Healthy Air Coalition 224 - 465 -3491 breathe. healthy. airggmai1.com website--http://www.breathehealthyair.blogspot.com/ 4 Susan Howl Letter to the Editor R EC E � Ni E D OCT 0 4.2011 Sun Newspapers -- kmintza,acnnapers.com. October 1, 2011 Titled - -- -- Woodsmoke is deadly every where... even in Edina We, at the Breathe Healthy Air Coalition, strongly support the City of Edina's plawto convert the three wood burning fireplaces at Hughes Pavilion to gas. The Edina City Council is to be commended for this action since October is Breast Cancer Awareness- month. Woodsmoke emissions (PM2.5) cause many negative health effects, including cancer. Hopefully, in the near future, the City Council will also prohibit all outdoor and indoor wood burning by businesses and residents. In fact, by not doing so, this may violate the Americans with Disabilities Act (ADA). Where there is woodsmoke, there is grave dangef to everyone's air, quality of life and health. Whether it is an utdoor wood boiler, outdoor wood burning fire pit/fireplace, or indoor wood burning fireplace, the Woodsmoke causes our children, our family, and ourself to involuntarily breathe deadly woodsmoke. Woodsmoke is a private and public air and health nuisance: Woodsmoke is an unnecessary and unwanted airborne: toxic waste. Exposure to woodsmoke particulates can trigger or aggravate respiratory and cardiovascular problems. Symptoms include eye and nose irritation; breathing difficulty,-wheezing, coughing, and headaches,. People . most vulnerable are those with asthma, emphysema, chronic bronchitis, COPD, pregnant women, babies, children, and the elderly. . People in the City of Edina -or anywhere else - shouldn't have�to beg, hope, and pray everyday for cleanair- -air that is unpolluted by Woodsmoke: Edina's residents should be very proud of its City Council for taking this first, small step to end the horrors of woodsmoke. Respectfully submitted, Via'e -mail David John Occupation- retired Breathe Healthy Air CoalitionP.O. Box 861 Elk Grove Village, IL. 60009 224- 465 -3491 breathe. health} airkgmai1.com 1 Susan Howl v From: Lynette Biunno Sent: Friday, September 30, 2011 10:12 AM Cc: Susan Howl n EC E 0� v n E Subject: FW: Centenial Lakes Fireplace... OCT 0 4 2011 Lynette Biunno, Receptionist 952 - 927 -8861 Fax 952 - 826 -0389 Ibiunno @ci.edina.mn.us I www.CitvofEdina.com ...For Living, Learning, Raising Families & Doing Business - - - -- Original Message---- - From: Dave Hruby [mailto:dave @hruby.tv] Sent: Friday, September 30, 20119:31 AM To: Lynette Biunno Subject: Centenial Lakes Fireplace... From: David Hruby, 5212 Tifton Drive, Edina MN 55439 Reply to: dave @hruby.tv To the members of the Edina City Council, as a resident of Edina, I implore you to NOT support a recent proposal that would convert the wood burning fireplaces at Centennial Lakes to natural gas. And please, take a moment to read and consider a few opposing arguments. • I understand the discomfort and health issues caused by wood burning smoke. As a life long sufferer of severe seasonal allergies, I can relate to the discomfort. But asking the City to remove a fireplace is akin to me requesting the City to replace all public plants, shrubs, flowers, trees and lawns with artificial options so they do not upset my medical conditions. Like some of Joni Bennet's neighbors, I too cannot have my windows open during certain times of the year (by the way, who has windows open in the winter ?). Is my allergy suffering any less important? No. In fact, accommodating one type while ignoring another sets a perilous legal precedent. However I accept my medical condition as an issue that I must contend with, not the City. Therefore I do not impose my needs upon any other residents or ask them to sacrifice for my comfort. • I'm very concerned that the proposal is over stepping the boundaries of the Energy and Environment Commission. According to the City website, the EEC is charged to "help the City stay on the forefront of issues of sustainability." That is all. Wood burning fires has nothing to do with City sustainability unless you care to stretch the definition to the most extreme edges of rhetoric. No matter how well intentioned, this proposal is outside,of the authority or scope as stated by the City. • The pure absurdity of the proposal. When you have a public location that is flanked by France Avenue and 494, wood burning smoke is not the number one air quality issue. In comparison to the vehicle exhaust that is generated, the wood burning smoke is a nearly imperceptible factor. To address wood burning smoke while ignoring the real issue would be to blow out a candle while your house is burning down. I look for, request and earnestly anticipate a response to this communication. I would very much like to her you views. Also, I would like to know when this will be on the City agenda so I may, if needed present an opposing viewpoint on the official city record, and perhaps, persuade you to vote this proposal down. Thank you. Susan Howl From: Lynette Biunno Sent: Tuesday, October 04, 2011 1:14 PM �� /M 'c: Susan Howl subject: FW: The Edina Art Center OCT 0 4 2011 Lynette Biunno, Receptionist 952-927-88611 Fax 952 - 826 -0389 Ibiunno @ci.edina.mn.us I www.CitvofEdina.com ...For Living, Learning, Raising Families & Doing Business - - - -- Original Message---- - From: Carol Clay [mailto:carolclay @mac.com] Sent: Tuesday, October 04, 201111:43 AM To: Lynette Biunno Cc: Carol Clay Subject: The Edina Art Center I'm writing to encourage Mayor Hovland and the Council to continue funding the Edina Art Center at its current or greater level. The EAC is a respected presence in the local arts community. It has a reputation for offering classes that nurture artists at many levels from young children to senior citizens. Just a glance at the Members Juried Art Show currently on display, gives one a sense of wonder at the breadth and depth of the talent of the EAC's members. As both a student and a member of the faculty, I feel privileged to be associated with the art center. I taught filled -to- the -brim youth camps last summer and was happy to welcome to my classes both Edina kids and those from surrounding areas. The center has a welcoming feel and while it serves as a community resource to Edina, it also serves s a wellspring to folks from other communities who know it by reputation. That's what attracted me to the center when first attended classes there myself, the reputation, the nearby resource and the friendly atmosphere of encouragement. Please look kindly on the Edina Art Center. There's nothing else quite like it and we in the arts community are thrilled to call it our home. Sincerely, Carol Clay 4362 Browndale Ave. St. Louis Park, MN 55424 Susan Howl RECEOVED OCT 0 4 2011 Council Members of Edina: It is my understanding that the City is considering hiring the McKinstry Group to do energy conservation work for the City based on an "energy performance contact ". I would advise against this approach based on the fact that it is difficult to measure the parameters under the same conditions year to year. Example: An office in building A is used for meetings (with the lights on) once /week for one year. The following year. the group meets in building B. Looking at the annual energy use (year 2) for building A would indicate that I saved energy when in fact it was just used differently — the parameters changed. Weather conditions are also another parameter that significantly impacts energy use. It is never the same year to year. I would rather see the City invest less money and use a more conservative approach to energy conservation. However, if the Council does decide to move forward with this type of investment, the project should go out for bids. There are several other companies that do work similar to the McKinstry Group. I would also give consideration to having a 3rd independent party do the follow -up energy savings calculations not the same company that guaranteed the savings and performed the work. Thank you for your time, - -John Spanhake 5701 McGuire Rd. i Susan Howl F� 7EC E.0 V E D. Subject: Final observations on the 70th street road project - Most of it is very well done! Dear City Council and City Manager, As the 70th street reconstruction comes to a conclusion I want to compliment you on the project. Most of it is very well done: The construction workers from all the trades were always courteous, civil and diligent. It's all well done except there is however one part of the construction that went wrong and will be permanently problematic, both aesthetically and practically. This is where the road was widened between West Shore and Wooddale to accommodate three left turns in about 300 feet, and where the middle left turn goes only two blocks. I don't know the internal issues that the city staff may have had with MNDOT or the hoops they had to jump through to get it to look as nice as it does. ,o I am obliged to assume they generally did their best. However one area where they did not do their best is in explaining how and why West Shore to Wooddale was widened. The City staff said residents mistakenly did not get the "updated drawings that the construction company built from. Actually the residents got no drawings of the section from West Shore to Wooddale. The missing drawings were communicated to the city staff last November 17th at 12:04 PM, see below. At the -time, I was somewhat concerned that the absence of a drawing wa.s intentional and duplicitous. This is given the history of city hostility toward neighborhoods wanting to participate in planning how their neighborhoods look. I did not follow up because I thought we had finally.gotten to a place of trust and having the city send out a correction for what was missing seemed like an expense that was not.needed because, well, "everything else looked so good, so Why worry ?" What we know is: ® No final drawings from West Shore to Wooddale were distributed to the residents. ® This was communicated to the city last November. • Co. uld the project have been done better, we don't know. e' There are three fewer feet of boulevard where we can pile our snow in the winter. ® Have you looked at how many retiree's or renters live on this section? Do you think the' will tend their lilies? Probably some resident will have to step up and help'them You can have a hundred, point plan, a communications director and a staff of assistants. It will never be a substitute for being trustworthy. Edina's city's plans about public property, too often, have been private plans. In conclusion, most of the new road looks great and is .very well done. It's a joy to look at and drive. And Edina residents have experienced city management surprise them too often. It's time to do it differently. Colby'H Wilkins From: Colby Wilkins Sent: Wednesday, November 17, 2010 12:04 PM To:.'whoule @ci.edina.mn.us' �Cc: s6ve70thboard @googlegroups.com' Subject: FYI: The Map of 70th Street Construction Project is missing from West Shore Drive to east of Wooddale Ave 'Hi Wayne, FYI: The Map of 70th Street Construction Project delivered to the residents and on the website is missing from West Shore Drive to east of Wooddale Ave. Can you get this updated for us? Thank you, Colby Wilkins Thank you, Colby H Wilkins Controller, RC Smith Company Phone 952 - 259 -1005 Email cwilkins(cDresmith.com Fax 952 - 854 -8160 q 5 oV te �CbnIBd�B�2/ // REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. XI. A. From: Karen Kurt Assistant City Manager Action ® Discussion Information Date: October 4, 2011 Subject: Neighborhood Association Progress Report INFORMATION /BACKGROUND: The Council has expressed support for the formation of neighborhood associations with the City of Edina. The goal of a neighborhood association program would be to: • Use citizen resources to determine and meet neighborhood goals • Provide an effective communication link with the community • Help preserve and build the quality of the neighborhood • Provide a sense of security as neighbors get to know another • Increase awareness of decisions that impact the neighborhood Staff identified two areas related to neighborhood associations for additional Council input. Each of those is described below. Neighborhood Identification How neighborhood boundaries are established varies by community. Some cities allow individuals to self- determine the boundaries of their neighborhood and to apply for recognition of their group. The advantage to this approach is that organizers are able to identify the area of common interests at the time of organizing. Other communities predetermine neighborhood boundaries and individuals are encouraged to organize within those set parameters. The advantage to this approach is that all residents within the community are assigned to an area large enough to support an association. In addition, work to identify some commonality of interests has been done in advance so organizers can- move more quickly to other issues. Predetermining neighborhood boundaries will require citizen input. This could be accomplished through super- committee comprised of current commission members or through an appointed task force. Both groups would be disbanded after the task is completed. Staff Recommendation: Predetermine neighborhood boundaries by forming a super- committee comprised of two Planning Commission members and two Heritage Preservation Board members. The remaining commissions, with the exception of the Special Board of Appeal and Equalization and Construction Board of Appeals, have the option of appointing one member to serve. Level of City Support Staff has identified two possible levels of city support. Option one involves no additional staff and provides very basic services. Option two employs a part-time neighborhood and is more proactive in promoting neighborhood associations and developing association leadership. Administering a grant program for neighborhood association projects could also be included as a staff responsibility in option two. A draft outline of the type of support anticipated under each scenario is outlined in the following table. It should be noted that while it may be possible to support the formation of neighborhood associations with limited staff support for a period of time, as the program grows it is highly likely that the associated work load will necessitate the addition of at least a partial FTE. Staff Recommendation: Start with option one and intern /volunteer assistance for 2012. Consider moving to option two and the addition of part -time staff in 2013. Staff does not recommend grant support at this time. City Support Options for Neighborhood Associations Option 1: Basic Option 2: Proactive No additional staff 1 PT position (24 hours) Initial Organization No support provided. Sample Staff support to assist with documents available on facilitation of first three website. neighborhood meetings. Sample documents available on website. Electronic Website page. Updates through Website page. Updates through City Communication City Extra. Extra. Mailings Assistance with initial mailing Assistance with initial mailing to to organize group. Copy flyers organize group. Copy flyers for door for door to door distribution. to door distribution. Meeting Rooms "How to Book" information on "How to Book" information on city city facilities available for facilities available for meetings. meetings. City None Staff support to facilitate Contacts /Speakers connections between associations and city staff Promotion Promotion support as time is Staff support for timely available. neighborhood promotion through mediums such as About Town, Agenda Edina, cable bulletin board and utility billing inserts. Training None Staff support for formal training/ consultation on organizing, meeting facilitation and event planning. Grants None Staff support to administer annual grant program (if available). Advisory Committee None Staff facilitation of a quarterly advisory committee of association leaders. MINUTES OF THE REGULAR MEETING OF THE VETERANS MEMORIAL COMMITTEE HELD AT CITY HALL AUGUST 19, 2011 7:30 AM I. CALL TO ORDER Chairman Goergen called the meeting to order at 7:32 am II. ROLLCALL Answering roll call were Members Cardarelle, Christiaansen, Goergen, Kojetin, Lonsbury, Reed, Schwartz III. APPROVAL OF MEETING AGENDA Motion by Member Kojetin and seconded by Member Cardarelle approving the meeting agenda. Ayes: Cardarelle, Christiaansen, Goergen, Kojetin, Lonsbury, Reed, Schwartz Motion carried. IV. ADOPTION OF CONSENT AGENDA Member Schwartz asked that where it states the "Williams Family" he would prefer that they replace it with "a family ". Motion made by Member Schwartz and seconded by Member Kojetin to replace "Williams Family" with "a family" approving the consent agenda as follows: N.A. Approval of the Friday, June 17, 2011 Veterans Memorial Committee Meeting Minutes with the change. Ayes: Cardarelle, Christiaansen, Goergen, Kojetin, Lonsbury, Reed, Schwartz Motion carried. V REPORTS /RECOMMENDATIONS V.A. SELECT FINALISTS FROM SUBMITTALS TO THE CALL FOR DESIGN SKETCHES Mr. Keprios informed the committee that on August 4th Mr. Kost, Chair Goergen, Lois Ring and he interviewed the top four artists that were chosen at the last Veterans Committee meeting. They were: Rob Eccleston, Jeff Barber, Caprice Glaser and John Currie. He noted three of the interviews were in person and being that Bob Eccleston is from Lake Placid, New York his was done by conference call. He stated that the committee is recommending to the larger group that they enter into a contract with Mr. Eccleston. Mr. Keprios pointed out that he has talked to Mr. Eccleston a couple of times to be sure that distance is not going to be an issue and Mr. Eccleston and Mr. Kost both agreed that it should not be a problem. Member Reed stated that he doesn't question so much the decision but asked why Member Christiaansen and he were not part of the small selection committee especially since they are on the Design and Architecture committee. He noted they were never notified of the meeting and he had asked to be part of it. Mr. Keprios apologized to Member Reed and Member Christiaansen and stated that he thought that all committee members were notified. He stressed that the oversight was not intentional and he apologized again for the lack of communication. He noted if the committee feels the process should be redone then he would be happy to make arrangements. Member Reed asked if the sculpture will be done in bronze because there is a lot to consider when working with bronze such as maintenance. He noted they may need to consider setting up a fund for continuing maintenance of the memorial. He added that he feels bronze is one of the more expensive mediums. Mr. Keprios replied that the interview committee heard that stainless steel is a more expensive medium than bronze although another artist had an opposite view. Member Kojetin asked Member Reed if he thinks it should be stone because if so they will need to start the process all over again. Member Reed stated that bronze is fine they just should know the maintenance that goes along with it. Mr. Keprios stated that Mr. Kost has a lot of experience with this and feels fairly strongly that it be bronze versus other elements. He noted that Mr. Kost can speak to that issue with the committee at our next meeting. Member Reed commented that stainless steel is not the only option out there. Member Lonsbury stated he is a little confused: are they talking about bronze, stainless steel or some other medium because if they haven't selected the medium, it may be difficult to find the right artist. He asked if Mr. Eccleston works with both bronze and stainless steel to which Mr. Keprios replied yes. Member Lonsbury asked if the committee has decided they are going to use a casting as opposed to the sculpture granite idea. He commented that if the committee has already decided on a medium then they can talk to the artist; however, it's premature to be selecting an artist if they still need to decide what medium they are working with. Member Reed indicated that when they were looking at the displays the majority of Mr. Eccleston's stuff was done in bronze and he thinks the votes were done with their samples; however, he doesn't think they were looking so much at the medium but rather what the artist had to offer. He stated there has not been a definite selection saying bronze, steel, stone, etc., by the committee. Member Lonsbury asked Member Reed and Member Christiaansen if they feel the committee is doing the right process in terms of selecting the artist because that drives the medium or do they want to have a conversation about the medium and then figure out the artist. Member Christiaansen replied that it seems like they already went one way and selected the artist, otherwise there would be another step involved in deciding what medium would be used. He stated they did their preliminary pick of the artist. Chair Goergen indicated that with their original request for design the medium was left open and they had not decided on a focal point. Member Reed added that he thinks they were more interested in looking at the ideas of the element and they were open for the element although it did seem it was emphasized on an eagle; however, that was never really agreed upon at any of their meetings. Mr. Keprios commented he thinks the committee made it clear to the artists they didn't want a human figure and that they wanted a focal piece that would be timeless and unique to Edina. Chair Goergen commented that they are really trying to stay on a timeline because the project still needs to be approved by the Park Board and City Council. He added they not only need to get Mr. Kost's design but the focal point so there is some degree of time sensitivity. He explained to the committee that Mr. Eccleston thinks the best way to approach the contract would be in two phases. He noted phase one would be to develop the design for the sculpture and create a maquette which will be useful in two ways. First, generate an accurate price and timeline for the monumental size sculpture. Second, the maquette could be used as a marketing tool in fundraising for the memorial. He stated that the price for creating the maquette is $3,800 and that it would be deducted from the total cost of the monument once they start that phase of the project. He explained that phase two would be a contract to sculpt, cast in stainless steel or bronze, deliver and oversee the installation of the monumental size sculpture based upon the agreed price and timeline. He noted that the contract would also state that the artist understands that the sculpture is being funded by private donations to the Edina Veterans Memorial Committee and not the City of Edina. Mr. Keprios indicated that all they can do right now is Phase I that is the extent of their commitment with Mr. Eccleston if they choose to go down that road. He pointed out to the committee if they don't want to go down that road and they are still not sure of the medium or where you-really want to go with this that's okay, the committee can revisit this and start over again if they would like. He added that the committee as a whole he felt narrowed it down to those four and it's too bad they didn't have the discussion of the medium before 2 they left the table. Member Christiaansen stated that he thought everyone was comfortable and he thought it implied what medium they were using. He indicated that although they were missing a few members he assumed they were done when they picked the artists at the last meeting. He commented that no one said anything. Member Reed stated that he thinks they need to proceed because he is worried about raising money, that's the most important step right now. He commented if they could just get a picture or some literature they would at least have something to go out and pitch. Chair Goergen indicated that is probably one of the reasons indirectly, why Ahey are saying they've got to get. the artist selected and do it as quickly as they, can because they need to "get some idea's. He stated they don't necessarily have to be the final ones but there are a few steps they need to go through with the city to have it approved. Chair Goergen_indicated it'shis:understanding Mr. Kost and Mr. Eccleston are going to tweak what -they have as a proposal to represent how one or two might best "ft into'the;,memorial. He stated Mr. Eccleston may have an assumption ,that we'. are going to choose one of his five or a slight variation. He noted that in the interview he did let Mr..Eccleston know that they didn't want a statue that he °has already done and is now sitting somewhere else. It would need to be modified and something unique to which Mr. Eccleston informed him. that would not be a problem and that he would start in general with one and alter and tweak it to the committee's satisfaction. Chair Goergen informed the committee that Mr. Kost has said that typically the artist's portion of the memorial is 10% and therefore he had been telling the artists it would be approximately$40,000. Mr. Keprios asked the committee if they would feel more comfortable having another phone interview to ask Mr. Eccleston some more questions. Mr. Schwartz stated they need to get moving on this and pick someone because the fundraisers need something before they can start raising funds. Chair Goergen noted that would mean at the next meeting they would need to decide on their focal point. Member Reed indicated he doesn't think they, need another phone interview. Mr. Keprios responded that he thinks Mr. Eccleston is looking for direction from the committee based on the four submittals. Maybe the committee as a whole says "no" we don't want that but would like to know if Mr. Eccleston would be willing to compromise. Mr. Keprios commented and asked the committee to correct him if he is wrong in stating that he believed that the committee previously zeroed in on. Mr. Eccleston' s sketch that had the eagle with the wreath. He noted that he thought `the committee felt the flag was too busy and did not like the globe idea. He added that it wouldn't need to be a wreath but perhaps something a little simpler. He noted that he thinks they are at a point :where they can direct the artist.and the architect, okay this is it and this is the kind of base they would like to see and they will make it happen. That was the impression he got. Chair Goergen replied his impression of what Mr. Kost was saying was okay, we've selected Mr. Eccleston and indirectly we've selected one of his proposals. He indicated that they haven't approved the eagle as their figure but thinks he is going to at least use that to enable him to put together some designs that may have an eagle as part of it and they can go from there. He added that he thinks they have to clarify what it is they are looking for. , Member Reed pointed out that the eagle and wreath is very symbolic:and added that all of the military services have incorporated the eagle and wreath in memorials throughout all of the services. He stated that he thinks both are a good choice. Member Reed stated one question he would have for both the artist and architect is the base and height of the figure and how it is all going to work out. Member Cardarelle commented that he thinks they should listen to what the artist is willing to do and work with them. He indicated that he thinks they 3 have what they are looking for to get started and feels they should go ahead with this artist and get started. Motion by Member Cardarelle and seconded by Member Lonsbury to approve Rob Eccleston as the artist for the Edina Veteran's Memorial. Ayes: Cardarelle, Christiaansen, Goergen, Kojetin, Lonsbury, Reed, Schwartz Motion carried. Member Christiaansen asked the committee if they felt they should ask the artist to come up with other possible ideas or do they want corrections on what has been done. Member Lonsbury stated it would seem to him they need to ask the design people about the scale and space and how it's all going to fit because it would seem to him the design needs to fit the space. Member Reed agreed Mr. Kost and Mr. Eccleston have to really get together soon because it really is two different elements. Member Lonsbury indicated that he thinks Members Christiaansen and Reed need to be a part of those conversations because they are the Design/Architecture Committee. Mr. Keprios pointed out that another thing that is going to drive this is budget. Member Lonsbury added he thinks if it's a good design with a good scale and it makes sense people will want to give money. Chair Goergen indicated that perhaps after Mr. Kost and Mr. Eccleston have had a chance to talk that they set up another phone conversation. He noted he thinks the conversation should include members Christiaansen, member Reed, Mr. Keprios and himself. He stated that maybe at that time they can give Mr. Eccleston and Mr. Kost some more input so that indirectly they are really giving them more guidance. He added that at their next meeting they can then share with the committee what was discussed. Member Christiaansen stated that with the direction they are giving the architect and artist at some point they need to tell the artist what it is they are making and then they need to step back. The artist will work with architect and they will sort out what form it is, its height and scale based on the budget. He indicated that he doesn't know if they can proceed without giving them something such as an "eagle ". Mr. Keprios replied they are going to need a little more direction than making sure it's the right scale because they will do that. He noted that they need to zero in on do they like this or they do not like this, should it be somewhat like this or should it be different. Member Christiaansen asked should they request other designs maybe ask for a couple more "eagle" options or maybe one more because he has given them a nice eagle. Mr. Keprios asked what is it this group wants to see rather than just say give us a couple of more options. Member Christiaansen agreed that they need to have something in place by the end of the meeting. Mr. Keprios suggested guiding them in an area to come up with something that is not this but similar. Member Christiaansen suggested maybe voting to have the artist give them two other options; one with another figure or something different just to see what else he could do, they need to decide the direction they want to go. Mr. Keprios asked Member Christiaansen if he means another figure other than an "eagle" to which Member Christiaansen replied that is what they need to decide. Member Christiaansen noted he has already given them five eagle options and he is not sure how to get more eagles. He suggested taking the eagle with the wreath or another one and say okay let's keep this one but show us one more figure and then we would have two and we won't have to choose between one or the other, we could integrate them by saying which parts we like and don't like and put those together. Member Schwartz indicated that he doesn't want to get too much into the artist business. He noted that he loved the eagle with the wreath but doesn't want to see kids climbing through the wreath or throwing balls so he would like to see something behind the wreath. Member Reed asked if they want to just specify an eagle and if so maybe it could be a little more contemporary. He stated personally he doesn't care for the eagle with the things trailing out of it like a 4 flag or banner: Member. Schwartz indicated he likes the symbolism of it he just doesn't want to see kids playing with it because it would ruin the whole dignity of what they are trying to do. Member Lonsbury, indicated that he likes the eagle idea; however, his concern-is how can the artist draw up something without considering how it's going to ft in the overall site as well as:will there be a front and back or are they looking at something 3 dimensional. Those kinds of questions need to be asked. He stated if the cornmittee,is okay, do we like wreaths with the eagle or do we just want an eagle because he doesn't think they want a globe since no one said anything. He commented ;that, he doesn't know if they should be asking for more sketches without knowingahe context in which it's going to be placed.. Member Reed respor ded.that is right because where this element:is going to be placed within the whole memorial will make a big difference of what that element looks like. He also pointed out are they going to have a directional memorial or a multi directional memorial from the walking paths. Member Lonsbury stated he doesn't think they need, a sketch back from the artist until they talk to the architect. He noted he thinks what they need to'do•in°terms of the direction is to say we've agreed, it's going to be some kind of metal on top of a base. like. granite, marble, metal, etc., and we like eagles or we like eagles with wreaths, is that enough direction. ;Member Christiaansen replied he thinks they've made some decisions that should give them some options and they could bring back three options.from which the committee can. choose. Chair Goergenf commented they are not locking themselves into anything to which Member Lonsbury replied they are just giving them direction, they are not picking anything. Member Lonsbury stated that he would.hope sometime soon they would have the architects.': plot of how this is going to work, where it's going to be, and where the sculpture is going to be. He thinks this way the artist can say he wants to do an eagle like -this instead of like that. Member Cardarelle stated that he thinks they should ask for at least three options so they can make up their mind. Chair Goergen replied that he thinks in Mr. Kost's agreement that he would give them two or three. Member. Lonsbury indicated that he would like to see overall concepts and not just three artist concepts. Member Schwartz indicated that by the end of the next meeting he would like the committee to have decided on the architectural placement and where they are going to have their focal point and go from there. He added that he thinks they need to -put the task on Mr. Kost and give him a month to getthe committee to decide and then move-forward. Chair Goergen asked the committee to try to agree today that it's going to be some type of eagle or do we still want to see something besides an- eagle. Motion by Member Christiaansen and seconded. by Member Cardarelle to give direction to the artist and the architect that the artistic element of the, memorial be an eagle and that theywill see variations of that.; eagle depending how it fits in the context and what the plan is. Ayes: Cardarelle,.Chrisiiaansen, Goergen, Kojetin, Lonsbury, Reed, Schwartz Motion carried. -Motion by Member Schwartz that by the end of their.next meeting they will have a recommendation from Mr. Kost and a decision made by the committee on the layout and where that focal. point will be placed. There was no second. Chair Goergen noted that the matter will be put on the next agenda. Member Kojetin stated that he thinks it should be a motion because it forces Mr. Kost to come up with something. Member Reed asked could they have an amendment that says as a committee they should give Mr. Kost more direction in general in terms like do we want it omnidirectional, we want it facing the., creek, we want it facing 50`h, give him some specifics that as a committee they can agree on. Member Christiaansen commented that they have given him a lot of new things. 5 Member Lonsbury stated as a point of clarification he thinks there is a motion and there is a second and that Member Reed may not want that as an amendment but rather that would be discussion. Member Lonsbury stated that the motion is to have the architect give the committee recommendations at their next meeting. He indicated that the question is based on the discussion, was the intent of the motion to have a variety of options presented by the architect or to have a single recommendation from the architect. Member Schwartz clarified that by the end of the next meeting they know where they are going and can go forward from there. Member Lonsbury asked Member Schwartz do you want the architect to bring back a singular recommendation or several recommendations. He explained that if it's a single recommendation then they need to give them some answers, if they want two or three they can have the discussion at the next meeting about if they want it omnidirectional and all of that and that's why he is trying to understand the motion. Member Schwartz stated that knowing it's going to be an eagle would like three options from the architect to vote on at their next meeting. Member Lonsbury asked Member Christiaansen whether or not he thinks they need to give the architect more information. Member Christiaansen replied that he thinks they should ask for options but should not give them any more direction and just let them go with it because that is what they are paying them for. He commented that hopefully they are enough along where they will be able to make a decision with possible modifications at their next meeting and -then- will have a good direction to go. Member Schwartz indicated he would like to be able to give the fundraising group a date that they will have the plan to start showing people to raise money. Member Lonsbury stated that realistically if they have the three options and they choose one of those option -s-by the October meeting they should be able to have final drawings back based on the one that they pick. He noted that he thinks they will need a month to get the concept, a month to do the final and two or three weeks to get approval from the Park and everyone else. He indicated that realistically he thinks the fundraising and marketing groups will have what they need to get started the first part of November. Member Schwartz commented that maybe they don't need a motion that is what he was looking for. Member Lonsbury again stated that he thinks Members Reed and Christiaansen need to be a part of the discussions with the artist and architect before their next meeting. Member Lonsbury asked do you want to deal with the motion or do you want to pull and the second. Member Cardarelle withdrew the formal motion. Chair Goergen stated that he thinks we all agree and we will get that information to which Mr. Keprios replied he will get this information to the architect. Mr. Keprios stated that because he erred on the interview process he wants to be sure everyone is still comfortable going forward. Members Reed and Christiaansen commented that the Design and Architectural subcommittee agree with the process and the selection of the artist. Member Schwartz informed the committee that he looked at over 100 people, scrutinized 50 very closely and selected 30 who met the criteria they established months ago (see attached). He noted that there are five who are on the fence which he feels the committee need to discuss. He explained cases both for and against the following five people (see attached): Air Force Lieutenant Wesland Hansord Air Force Captain Earl G. Soderbreck Navy Seaman 1 C John F. Lucas Navy LT Richard E. O'Connell Marine Field Cook Roy Arnold Anderson Discussion took place. 0 -7 Motion by Member Reed and seconded by Member Cardarelle to accept Wesland Hansord and Earl G. Soderbreck as fulfilling the selection criteria for KIAs. Ayes: Cardarelle, Christiaansen, Goergen, Kojetin, Lonsbury, Reed, Schwartz Motion carried. After discussion it was decided that John Lucas, Richard O'Connell and Roy Arnold Anderson did not fulfill the selection criteria. Chair Goergen indicated that once.they have the final list of names and before they start chiseling in the granite they are going to the public through the Sun Current, Website, etc., and ask family members if there are any additional names or, corrections that need to be made. Meeting adjourned at 9:12 am 7