HomeMy WebLinkAbout2010-03-02_COUNCIL MEETINGTo: Mayor & City Council
From: Arnie Bigbee, Chair
Edina Human Rights & Relations Commission ( EHRRC)
Date: March 2, 2010
Subject: WORK SESSION MATERIALS
Info /Background:
REPORT
Attached is the Domestic Partnership Ordinance prepared by the Edina Human
Rights and Relations Commission over the past year. It embodies the ideas and
experiences of other Minnesota communities which have adopted similar
ordinances.
Commission members look forward to our work session on Tuesday, March 2,
2010, when we can have a complete conversation in preparation for the
deliberations of the Council for this ordinance.
Also attached for your information are approved minutes from the January 26th
EHRRC meeting and the newly- approved Work Plan.
Proposed Domestic Partnership' Ordinance
Edina Human Rights and Relations Commission.
3/2/2010
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The purpose of the; proposed,. Domestic Partnership Ordinance is to allow Domestic
Partners registration rights, the same rights in public venues as a married couple
and provide city employees and contractors Domestic Partner benefits.
Table of Contents
Introduction...........................................................................................
............................... 3
Resolutions.............................................................................................
..............................4
ExhibitA .................................................................................................
............................... 6
ExhibitB ....................................................................................................................
.............................12
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The Edina Human Rights and Relations Commission works diligently to secure freedom
for City of Edina residents and employees from discrimination due to race, color, creed,
religion, age, sex, sexual orientation or national origin. As we look at issues currently
facing our community one of our largest struggles is eliminating discrimination against
Domestic Partners. Currently Domestic Partners are not able to enjoy the same benefits
as married couples within the City of Edina. In order to ensure equality within the City
of Edina, the Edina Human Rights and Relations Commission is proposing the adoption
of a Registered Domestic Partnership Ordinance.
The proposed Registered Domestic Partnership Ordinance allows all Edina residents and
employees who have registered as Domestic Partners equal laccess to all privileges
currently enjoyed by married partners which are not prohibited under State and Federal
laws (including but not limited to sick leave, bereavem}enl l!'6ve and relocation
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assistance). The proposed is a civil ordinance preventing discrimination to same or
opposite gender persons who have registered. their" Domestic Partnership in Edina.
Further, the Registered Domestic Partnershi p 'Ordinance strengthens the,community as a
whole in public venues. It will treat Registered Domestic Partners as equals to married
couples in public venues operated . by the City of Edina; some which also innocently
discriminate against Domestic Partners.
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Finally, the Registered Domestic Partnership Ordinance will, facilitate educating the
community to further acceptance and - tolerance by all Edina residents.
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Resolutions
The Edina Human Rights and Relations Commissions urges the Edina City Council
to:
1) Adopt a Domestic Partnership Ordinance in the form substantially similar to
Exhibit A which is based on those currently in place with the cities of
Minneapolis, St. Paul and Duluth.
2) Assure all public venues operated by the City;of Edina include Domestic
Partners and their families within existing family or household memberships,
registrations and fees.
3) Update the City of Edina Personnel Policy (City Code Section 150) to allow
city employees paid and /or unpaid time off benefits to care for Domestic
Partners.
4) Adopt an Equal Benefits ordinance in a form'substantially similar to Exhibit
B requiring entities that contract with,the city be required to provide equal
benefits to spouses and domestic partners of.their employees.
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5) Recognize Domestic Partner registrations for initial homestead rights and
will not require, nnual.re- r,egistratioii; for homestead classification by
Domestie.Partners homeowners except,in the instance of termination of the
1,:,;.D6mesfic- Partner registration.
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Additional Information on Resolutions
1) The Domestic Partner Ordinance sets forth a procedure whereby couples may
register, for a nominal fee, as Domestic Partners, or terminate their registration,
using simple forms the City of Edina can model on those of Minneapolis, Duluth,
and St. Paul.
2) All City of Edina public venues would offer "Household" or "Dual" memberships
rather than only "Family" memberships.
3) The City of Edina Personnel Policy, 150;.1,0, Sick Leave Subd.3 Purpose, should
be changed to define who is eligible for;sick, funeral, illness,of others leave to
read as follows:
"Sick leave with pay may be granted to `employees entitled thereto;when the
employee is unable to perform scheduledWork.duties due to illness /disability, the
necessity for medical, de:htal or chiropractor care, childbirth or pregnancy 1.
disability, exposure to contagious'disease where` 'such exposure may endanger the
health of others with whom the employee would come in contact in the course of
performing work_ duties. Sick leave with pay may also be granted for a variety of
other family'and medical circumstances. The 'amount and condition under which
sick leave;with pay maybe used for such circumstances is provided in the family
and medical leave policy adopted pursuant to Subsection 150.13 of this Code.
Sick leave with pay maybe granted fora maximum of five scheduled work days
in'the event of the death of an employee's spouse, father, mother, spouses' father
or'mother'orchild, and Domestic Partners' and a maximum of three days in the
event of the death of ari' employee's grandparent, grandchild, brother or sister."
The City of Edina Personnel Policy, 150.13, Family and Medical Leave, should
be changed to read as, follows:
Leave, Section 2(B)i "In order to care for an immediate family member (spouse,
child, or parent):or a Domestic Partner of the employee if such immediate family
member or Domestic Partner has a serious health condition."
Leave, Intermittent or Reduced Leave, Section A: "An employee may take
intermittently (a few days or a few hours at a time) or on a reduced leave schedule
to care of an immediate family member or Domestic Partner with a serious health
condition or when "medically necessary "."
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EXHIBIT A
DOMESTIC PARTNERSHIPS
Section 1: Purpose
The city of Edina recognizes that a nationwide debate has advanced an expanded concept
of familial relationships between two non - married, adult partners who are committed to
one another to the same extent as married persons are to each other, except for the
traditional marital status and solemnities. This Chapter creates a process to provide
persons the opportunity to declare themselves domestic partners thereby providing a
government -based foundation to such committed relationships which positively
contributes to the health, safety and welfare of the community as a whole.
Section 2: Definitions.
For purposes of this Chapter, the followingierms shall be defined as follows:
1. Domestic partner. Any two adults who:
1. Are not related by blood closer'than permitted under marriage laws of the state.
2. Are not married.
3. Are competent toy enter into a contract.
4. Are jointly responsible, to each other, for the necessities of life.
5. Are committed to onesanother to the same extent as married persons are to each
other, except 'for the traditional marital status and solemnities.
6. Do not have any,'other domestic partner"(:$),
7. Both-persons are at least; ,18 years of age
2. Domestic partnership. The term "domestic'partnership" shall include, upon
production of valid, governnignt- issued documentation, in addition to domestic
partnerships registered with the city of Edina, and regardless of whether partners in
either circumstances have sought further registration with the city of Edina:
1. Any persons who have,a currently- registered domestic partnership with a
governmental body pursuant to state, local or other law authorizing such
registration. The; term domestic partnership shall be construed liberally to include
same -sex unions, regardless of title, in which two same -sex individuals are
committed to one another as married persons are traditionally committed, except
for the traditional marital status and solemnities;
2. Marriages that would be legally recognized as a contract of lawful marriage in
another local, state or foreign jurisdiction, but for the operation of Minnesota law.
Section 3 • Registration of domestic partnerships.
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(a) The city clerk shall accept an application in a form substantially similar to Article 1 to
register as domestic partners who state in such application that they meet the
definition of domestic partners set out in Section 2B. Subsequent changes in address
shall be reported to the city clerk within 30 days of such change;
(b) The city clerk shall charge an application fee for the registration of a domestic
partnership and shall charge a reasonable fee per document for providing certified
copies of registrations, amendments or notices of termination. There shall be no
charge for filing amendments or notices of termination;
(c) The city clerk shall provide each domestic partner with a registration certificate. The
registration certificate shall not be issued prior to the'thrd working day after the date
of the application;
(d) This application and certificate may be used' as evidence of the existence of a
domestic partner. relationship;
(e) The city clerk shall keep a record of all registrations of domestic partnership,
amendments to registrations and notices of termination received by the city clerk. The
records shall be maintained so that amendments and notices of termination are filed
with the registration of domestic partnership to which'they pertain;
(f) The application and amdndments thereto, the registration certificate, and termination
notices shall constitute government ddia.and will be subject to disclosure pursuant to
the terms of the Minnesota Government Data Practices Act.
Section 4: Amendments.
The' city clerk may accept amendments for filing from persons who have domestic
partnership registrations. on file, except amendments which would replace one of the
registered; partners with another individual.
Section 5. Termination of domestic partnership.
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(a) Either person in a' domestic partnership registered with the city of Edina may initiate
the termination of the domestic partnership, by written notification, in the form of Article
2, to the city clerk. The city clerk shall promptly notify the other partner at the address of
record by certified mail;
(b) A domestic partnership registration terminates when the earliest of the following
occurs:
1. One of the partners dies; or
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2. Forty -five days after one partner sends the other written notice that he or she has
terminated the partnership by filing a notice of termination with the city clerk; or
3. Forty -five days after the city clerk notifies the non - filing partner of the filing of
any notice of termination.
Section 6. That this ordinance shall take effect 30 days after its passage and publication.
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ARTICLE 1
CITY OF EDINA
DECLARATION OF DOMESTIC PARTNERSHIP REGISTRATION FORM
We the undersigned, do declare that we meet the requirements of xxxx Code.section xxx,
which are as follows:
Unless otherwise provided by state, local or other applicable law authorizing the
registration of domestic partnerships, a person who is in a domestic partnership, which
consists of two (2) adults who:
1. Are not related by blood closer than permitted -under marriage laws of the state.
2. Are not married.
3. Are competent to enter into a contract.
4. Are jointly responsible to each other for'the necessities of life.
5. Are committed to one another to the same extent as married persons are to each other,
except for the traditional marital status and solemnities. ;:
6. Do not have any other domestic partner(s).
7. Each person is at least 18 years of age;'
The representations are true and correet,, and contain no material omissions of fact to the
best of our knowledge arid. belief. Filing, an intentionally, and materially false Declaration
of Domestic Partnership shall. be punishable as 'a misdemeanor.
Signature
I .
Date of Birth
Mailing Address
Partner 2
Name
Signature
Date of Birth
City State
Zip Code
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INSTRUCTIONS FOR COMPLETING THE DECLARATION OF DOMESTIC
PARTNERSHIP (FORM xxxxxxxxx)
For easier completion, this form is available on the City of Edina's website at
www.xxxxxxx/. It can be viewed, filled in and printed from your computer. If you do not
complete this form online, please type or legibly print in black or blue ink. Do not alter
this form.
Complete the Declaration of Domestic Partnership (Form xxxxxx) as follows:
• Both persons must meet all of the requirements of Section xxx, as stated on the front of
the Declaration of Domestic Partnership form.
• Both persons must sign and affix their signatures'to the same, Declaration of Domestic
Partnership form.
• Both persons must print their names legibly. The names must be printed in the order
requested: Last name, First name, Middle name. If there is a suffix, i.e. Jr., Sr., etc.,
include this as part of the last name.
• A complete mailing address is required'(address, city, state, zip code.) Print legibly. Do
not abbreviate city names.
• The signature of iotli'peAbns must be notarized :with' a;certif cate of acknowledgment.
The Declaration of'Domestic,Partnership` must N. signed using the name of the individual
prior to the name change, if any.:
The completed form can be mailed to xxxxxx or delivered in person to the xxxx office,
form
xxxxx Ok can be hand delivered for ov:, er =the- counter processing
FEES: The fee for filing Form xxxxx is $20.00.
Payments'for:documents submitted: by mail to xxxx can be made by cash, check or
money order.' Checks or money orders should be made payable to the City of Edina.
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TERMINATION OF REGISTRATION AS A DOMESTIC PARTNERSHIP
CITY OF EDINA
CITY CLERK'S OFFICE
OFFICE USE ONLY
Date Received
Effective Date
I HEREBY TERMINATE MY REGISTRATION AS A DOMESTIC PARTNERSHIP.
PRINT NAME:
SIGNATURE:
ADDRESS:
DATE:..
CITY /STATE: ZIP:
PLEASE NOTIFY THE FOLLOWING INIDIVIDUAL OF THIS TERMINATION BY
CERTIFIED MAIL:
,.
PRINT NAME:
SIGNATURE: DATE:
ADDRESS.:
CITY %STATE: ZIP:
PRIVACY NOTICE 11
The Minnesota Department of,Administration has issued an advisory opinion in which it
concludes that'all .information.' on file with the City pertaining to domestic partnership
registration should' e classif ed as public data pursuant to the Minnesota Government
Data Practices Act i Act ") However, the Act allows the City to classify such information
as private data if disclosure of the information would be likely to substantially jeopardize
the security of individuals and their property. If you believe that release of the
information would substantially jeopardize your security and want your information to
remain private, please read the statement below, check the box and fill in the information
requested. Your information will remain public if you do not sign this form.
I request this data to be considered private due to security concerns.
SIGNATURE: DATE:
Mail or deliver to: City Clerk's Office
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EXHIBIT B
CITY OF EDINA
EQUAL BENEFITS ORDINANCE (effective xx/xx/xxxx)
Equal benefits provisions in contracts.
(a) The City of Edina recognizes that a nationwide debate has advanced an expanded
concept of familial relationships beyond traditional, marital relationships. This expanded
concept includes relationships between two (2) non - married; adult partners who are
committed to one another to the same extent as married persons are to each other, except
for the traditional marital status and solemnities. The City of Edina also recognizes that it
annually enters into numerous contracts for the purchase of goods and services.
Requiring contractors to provide to employees with domestic partners benefits equal to
those provided to employees who are married will require contractors to maintain a
competitive advantage in recruiting and retaining the highest quality work force, thereby
improving the quality of goods and services.that the city receives. The City of Edina has
a fiscal responsibility to ensure that it purchases the best quality goods and services
possible within its budgetary constraints. To ensure that the City of Edina receives
improved quality of goods and sdvices, the functions of the purchasing agent are
expanded as provided in this sectioria
(b) In addition to the functions describe4 in tl S41`�l apter, the purchasing agent for the city
must do the following:
(1) Require that notice of the requirements of this section be provided in every
request for proposal and bid specification, whether involving goods or
services.
(2) Require that, unless an exception is granted by the city council, every contract
include 'a, p' vision that the contractor will comply with this section.
(c) For purposes of this section, the following definitions apply:
Cash equivalent. If a married person receives a benefit as part of its "pay for purposes of
calculating overtime, Social Security, pension and other benefits ", that same principle
will apply for offering cast ,equivalency for domestic partners receiving payments for
those same benefits. As such, the cash equivalent of the following benefits apply:
(1) For bereavement leave, cash payment for the number of days that would be
allowed as paid time off for the death of a spouse. Cash payment would be in the
form of the wages of the domestic partner employee for the number of days
allowed.
(2) For disability insurance, life insurance, health benefits, and dental benefits, the
cost to the contractor of the contractor's share of the single monthly premiums that
are being paid for the domestic partner employee, to be paid on a regular basis
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while the domestic partner employee maintains such insurance in force for
himself or herself.
(3) For a membership, the cost to the contractor of the membership fee normally paid
for a spouse, as long as the domestic partner employee would have been provided
such membership payments if the domestic partner employee would have had a
spouse.
(4) For moving expenses and travel expenses, expenses that would have been paid to
the domestic partner employee if the domestic partner. of the employee were a
spouse.
(5) For family leave, cash payment for the numbO..'of days that would be allowed as
time off for an employee to care for a spouse' who has; a'serious health condition.
Cash payment would be in the form of wages, as it is fora married person, of the
domestic partner employee for the number of days allowed.
i.
Contract. An agreement where one of the parties is the City of Edina for personal
services; for the sale or purchase of supplies, materials, equipment or the rental thereof;
or for the construction, alteration 'yd' air or maintenance of personal property.
Contractor It Subcontractor. Any individual; corporation, partnership, association,
nonprofit organization, groups of persons, organization, company, firm, limited liability
company, joint venture, enterprise, or any other legal or commercial entity, or
combination thereof; which enters into a contract with the city or into a contract with a
general contractor who is under contract with the City of Edina. Workweeks include
consecutive and nonconsecutive workweeks.:
Domestic nartn'er 1,? ;,
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a. Aiiy!person who has ?acurrently registered domestic partnership with a governmental
body pursuant to state, local; or other, law authorizing such registration. The term
.114 domestic partnership should be construed broadly to include same -sex civil" unions or
other such same -sex unions in' which two (2) same -sex individuals are committed to one
another to the same extent as:married persons are to each other, except for the traditional
marital status and solemnities; or
b. Unless otherwise provided by state, local or other applicable law authorizing the
registration of domestic partnerships, a person who is in a domestic partnership, which
consists of two (2) adults who:
(1) Are not related by blood closer than permitted under marriage laws of the state.
(2) Are not married.
(3) Are competent to enter into a contract.
(4) Are jointly responsible to each other for the necessities of life.
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(5) Are committed to one another to the same extent as married persons are to each
other, except for the traditional marital status and solemnities.
(6) Do not have any other domestic partner(s).
(7) Both persons are at least 18 years of age.
Domestic partner employee. An employee who has a domestic partner.
Employee. An individual who performs services for compensation for a contractor and
who is entitled to one or more employee benefits. Employee does not include
independent contractors.
Employee benefits. Unless otherwise prohibited by state, federal or other law,
bereavement leave, disability insurance, life insurance', health benefits, dental benefits,
family leave, memberships, moving expenses, anditravel benefits provided to employees
of the contractor.
Re isg try. A system or mechanism for the recognition of, at a minimum; domestic partners
during the term of the contract.
Religious or denominational educational institutiori:!Aireducational institution which is
operated, supervised, controlled or sustained primarily by a religious or denominational
organization, or is one which is stated by ihe'parent church body to be and is, in fact,
officially related to that church through' church representation; on the board of the
institution and through; substantial church financial assistancel!' the institution; and
further includes any: agent or employee of such an institution.
Religious or denominational organization. Cgrpgrations, and any community chest, fund,
or foundation;; organized `and,operated.exclusively for religious purposes, no part of the
net earnings of which inures to. the benefit of any private shareholder or individual, no
substantial part of the activities�of which is carrying on propaganda, or. otherwise
attempting, to influence l'egislatiori (except as otherwise provided in subsection 26
U.S.C.'- 501(h)), and which does not participate in, or intervene in (including the
publishing or distributing of statements), any political campaign on behalf of (or in
opposition to),any candidate -for public office.
Serious health condition: Serious health condition as defined by the federal Family and
Medical Leave Act.
(d) No contractor shall discriminate by policy or practice in the provision of employee
benefits between an employee with a domestic partner and an employee with a spouse.
Any employee benefit provided in any manner contingent upon the existence of a marital
relationship must also be provided to an employee who has a domestic partner. The
contractor shall not be deemed to discriminate in the provision of employee benefits if,
despite taking reasonable measures to do so, the contractor is unable to extend a
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particular employee benefit to a domestic partner, so long as the contractor provides the
employee with a cash equivalent of such a benefit.
(e) The provisions of subsection (d) do not apply when the City of Edina is purchasing
through a cooperative or joint purchasing agreement.
(f) A contractor is deemed in compliance with subsection (d) if the contractor meets one
of the following criteria:
(1) The contractor allows every employee to designate a legally domiciled
member of the employee's household as being eligible for spousal equivalent
benefits.
(2) The contractor maintains a registry from the execution of the contract to the
completion of the contract. The maintenance of this registry shall include notice
to employees of:
a. The existence of such a registry.
b. The requirements to be placed on the registry.
C. The requirements to be removed from such a registry.
d. The possibility of.the. extension of benefits to domestic partners of
employees during the _duration of any contract. However, upon request of
an employee, the employee will be placed on the registry and will be
provided equal benefits pursuant to. subsection (d).
(3) The contractor states that, during.the,duration'of the contract, it will provide
notice to employees that-the contractot will create a'registry upon request of an
employee of 'the; contractor or upon request of the manager of the Office of the
City Manager,, orthe-director's designee. Such notice to employees shall also
advise employees"o£ the requirements to lie-placed on the registry, the
?'requirements #o be removed from the;registry, and the possibility of the extension
of benefits to doiriestic \partners of employees during the duration of any contract.
(4) `The contractor p'r'ovides benefits neither to employees' spouses nor to
employees' domestic partners.
(5) The contractor, cannot comply with the requirements of subsection (d) because
those requirements are inconsistent with a grant or agreement with a public
agency.
(6) The contractor is a religious or denominational educational institution.
(7) The contractor is a religious or denominational organization.
(8) The contractor is a governmental entity.
(g) The city council may grant exceptions to the requirements of subsection (d) where:
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(1) Award of a contract or amendment to a contract is necessary to respond to an
emergency, where the existence of an emergency is determined by the city
council. In determining whether there is an emergency, the city council must
consider the following nonexclusive factors: the nature of the contract; the length
of the contract; the cost of the contract; whether grants are involved in the
contract and the requirements of those grants; whether there is a need to have
materials and goods furnished immediately and the consequences of a delay in
having those materials and goods furnished; the monetary consequences if action
is not taken immediately; any safety issues that may be involved; the
consequences on labor, increased labor costs, and scheduling of labor; the need to
complete work before a strike deadline; and the impact of delaying one phase or
portion of a project on the other phase(s) or portion(s), of the project.
(2) The city council considers the following nonexclusive factors and determines
that an exception is in the best interests of the City of Edina, as long as the
contract is not renewed after a twelve month period unless the contractor becomes
compliant with this Ordinance:
a. Bids are received; the bids demonstrate that none of the bidders can
comply with this section ;'and one (1) or'trore of the bids would have been
responsive if compliance wit) this section'would not have been listed as a
requirement in the bid specification: Under this, circumstance, the city
could then�rebid and delete,the bid:specification of complying with this
section in the rebid.
b. A!request for proposal is requesting unique services that can only be
reasonably provided. by one (1)' contractor.
c. There is only one (1) bidder..
d. Only one (1) proposal is submitted to a request for proposal.
;e. After a comparison between personal services proposals in which
contractors would comply with this section with personal services
proposals in-Which contractors would not comply with this section, the
city couriciT determines that the City of Edina would gain a substantial cost
savings by awarding a personal services contract to a contractor that will
not comply with this section.
(h) Decisions by the city council to grant exceptions to the requirements of (d) are final.
(i) This section shall only apply to those portions of a contractor's operations that occur:
(1) Within the City of Edina.
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(2) On real property outside of the City of Edina if the property is owned by the
City of Edina or if the City of Edina has a right to occupy the property, and if the
contractor's presence at that location is connected to a contract.
(3) Elsewhere in the United States where work related to a contract is being
performed.
0) The requirements of this section shall only apply during the duration of the contract.
(k) Except for subsection (1), all requirements of this section: that apply to contractors
shall also apply to subcontractors.
(1) The contractor will include the provisions of this oiidirianbe in every subcontract,
specifically or by reference, so that such provisions will be binding upon each
subcontractor.
(m) Because of its experience with the enforcement of other contractual requirements,
and to avoid administrative costs of implementing a new enforcement unit, the Edina
City Manager's Department shall enforce the provisions of this section pursuant to all of
its enforcement powers under Title J.of this Code.
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EDINA HUMAN RIGHTS AND RELATIONS COMMISSION
MINUTES FOR MEETING OF TUESDAY, JANUARY. 26, 2010 - MAYOR'S CONFERENCE ROOM
ADVOCATE FOR BASIC HUMAN RIGHTS AND NEEDS IN OUR COMMUNITY;
PROMOTE RESPONSIBILITY AND INTEGRITY IN OUR HUMAN RELATIONSHIPS
BY PROVIDING SERVICE, INFORMATION AND RECOMMENDATIONS;
COOPERATE WITH OTHER COMMUNITIES AND GOVERNMENTAL ORGANIZATIONS;
AND SPONSOR FORUMS AND COMMUNITY EVENTS
Members Attending: Bigbee, Cashmore, Finsness, Kingston, Mayer, Newell, Stanton
Members Absent: Mohtadi, Weisberg
Visitors: Mary Brindle, Phil Duran, Carol Jones, Colin Jones, Cammie Jones
Susan Howl
Time
Item
Discussion
Action
Who /When
7:00
7:01
Welcome
Agenda
Add Nominating Committee Report and Community
Council Material
Agenda Modified
7:03
Guests
Council Member Brindle, Phil Duran, Carol Jones, Colin
Jones and Cammie Jones
Introduced
7:10
12/8/09 Minutes
New format introduced.
Approved
Cashmore & Kingston
7:15 Domestic Partnership
Draft Ordinance
Will go before the City Council at the Work Session.
Approved
Mayer & Kingston - 3/2/10
Will be on the City Council's agenda for final approval.
Future Council Meeting
Resolution will be on its own page with supporting
documentation behind it.
Articles One and Two are not part of the ordinance.
Appropriate language regarding union staff will be
included in #3 of the resolution.
Input to come
from Ceil Smith
Exceptions noted on page 15 help to lift a possible
administrative burden within Exhibit B.
Final draft will be available at the 2/23/10 HRRC meeting.
Time
8:05
Item
Proposed Annual
Discussion
2010 Work Plan Attached
Action
Adopted
Who /When
Kingston & Mayer
Major areas of the plan: Administration (new officers,
Noted
Work Plan
Tom Oye Award), Social Service (funding of human
services, RPC, and CDBG), and Other (DP Ordinance,
census research, Bias /Hate Crime Plan, funding process,
and visibility initiatives)
Items within "Other" would become five areas
for team members and will help define responsibilities
for new candidates to the HRRC.
Open microphone forum monthly for report to the Council
Member Cashmore
Appoint Commissioners to the five areas.
2/23/2010
Consider ways to collaborate with the School District.
8:40
CDBG Funding
Planning staffs recommendation: H.O.M.E. $17,165;
CAPSH $5,000; HomeLine $2,030; TOTAL $24,915
Approved
Bigbee & Mayer
one abstained
8:50
Tom Oye Award
Presented at Volunteer Recognition on 4 -29 -10
Applications due on 3 -12 -10
Electronic applications on the website
Jennifer Bennerotte
Send information to: boards and commission, Council
Staff Liaison
Members, community organizations, School Key Contacts,
Ed Line, City Extra, Sun Current
9:00
Nominating
Member Bigbee was presented as the Chair nominee.
Nominations for 1st and 2nd Vice Chairs are needed.
Committee
Voting for 2010 officers
2/23/2010
9:05
Community
Materials from meeting of 1/19/10 were shared.
Member Finsness
Council
Questions can be fielded to Member Finsness.
9:10
Volunteer
Recognize Rotary's efforts in the schools.
2/23/2010
Recognition
9:15
Adjournment
Approved
Edina Human Rights and Relations Commission
2010 Work Plan
1/5/10
Major areas:
➢ Administration
• Nominating /election of officers
• Tom Oye award
➢ Social Service
o Social service, RPC and CDBG funding recommendations
➢ Other
o Complete Domestic Partner Ordinance recommendation
o Initiate census research funding recommendation
o Update Bias /Hate Crimes response plan
o Process improvement for funding recommendations
o Visibility initiatives to enhance outreach and advocacy
(affordable housing, youth, newcomers, etc.)
Tentative calendar:
January
➢ Assess 2009 Commission work
➢ Adopt 20120 work plan
Confirm nominations
➢ CDBG conf irmation
➢ Select leader for Tom Oye Award (Prepare posting information,
plan community recognition event, etc.)
➢ Appoint leaders for: each of 5 activities in "Other" major area
February
➢ Elect officers
➢ Review 2010 draft work plans from each of 5 leaders
Review nominations for Tom. Oye award and select finalist
➢ Complete first discussion session w /Council for DP ordinance
March
➢ Complete update of Bias /Hate Crimes response plan
➢ Conduct annual meeting w /Council
➢ Updates from Census, Process Improvement, Visibility teams
➢ Status report on next steps for DP ordinance recommendation
April
➢ Host Edina Volunteer Recognition Reception /Tom Oye Award
➢ Updates from Census, Process Improvement, Visibility teams
➢ Final recommendation to Council for DP ordinance
May
➢ Confirm that Social Service has team & resources set to fulfill
RFP, assessment, visitation and recommendation steps by July 1
➢ Updates from Census, Process Improvement, Visibility teams
June
➢ Updates from Census, Process Improvement, Visibility teams
➢ Commission members volunteer to participate in visibility
presentation teams for fall 2010
July
Review and approve Social Service funding recommendations and
forward to Council
➢ Schedule visit from CDBG accountable at Nov commission meeting
➢ Updates from Census, Process Improvement, Visibility teams
August (no meeting)
September
➢ Implement Visibility team recommendations
➢ Updates from Census and Process Improvement teams
➢ Celebrate passage of DP ordinance by Council
October
➢ Present RPC and Social Service $ recommendations to Council
➢ Consider Process Improvement team recommendations
November
➢ Consider CDBG recommendation
➢ Appoint nominating committee
➢ Finalize Process Improvement recommendations and begin
implementation for 2011.
December
➢ Assess 2010 - accomplishments, what didn't work
➢ Start planning for 2011 - goals, teams, initiatives, etc.
0
AGENDA
EDINA HOUSING AND REDEVELOPMENT AUTHORITY
EDINA CITY COUNCIL
MARCH 2, 2010
7:00 P.M.
ROLLCALL
ADOPTION OF CONSENT AGENDA Adoption of the Consent Agenda is made by the
Commissioners as to HRA items and by the Council Members as to Council items. All agenda
items marked with an asterisk ( *) in bold print are Consent Agenda items and are considered
routine and will be enacted by one motion. There will be no separate discussion of such items
unless a Commissioner or Council Member so requests it. In such cases the item will be removed
from the Consent Agenda and considered in its normal sequence on the Agenda.
EDINA HOUSING & REDEVELOPMENT AUTHORITY
APPROVAL OF MINUTES OF HRA - Regular Meeting of February 1, 201b
CONFIRMATION OF PAYMENT OF CLAIMS As per Pre -List dated February 18, 2010,
TOTAL $380.00
III. ADJOURNMENT
EDINA CITY COUNCIL
Commendation: John Keprios USSSA Hall of Fame
APPROVAL OF MINUTES - Regular Meeting of February 16, 2010 and Work Session
of February 16, 2010
PUBLIC HEARINGS
During 'Public Hearings," the Mayor will ask for public testimony after City staff members
make their presentations. If you wish to testify on the topic, you are welcome to do so as
long as your testimony is relevant to the discussion. To ensure faimess to all speakers and
to allow the efficient conduct of a public hearing, speakers must observe the following
guidelines:
• Individuals must limit their testimony to three minutes. The Mayor may modify times,
as deemed necessary.
• Try not to repeat remarks or points of view made by prior speakers and limit testimony
to the matter under consideration.
• In order to maintain a respectful environment for all those in attendance, the use of
signs, clapping, cheering or booing or any other form of verbal or nonverbal
communication is not allowed.
A. PUBLIC HEARING — New Intoxicating Liquor License — Raku Japanese Restaurant,
3939 West 50th Street, Suite 100 (Favorable vote of majority of Council Members
present to approve)
III. AWARD OF BID
A. 2010 Ford Cargo Van —Park Maintenance Department
Agenda/Edina City Council
March 2, 2010
Page 2
* B. Contract PW -10 Well #6 Rehabilitation
IV. REPORTS /RECOMMENDATIONS (Favorable vote of majority of Council Members
present to approve except where noted)
A. Resolution No. 2010 -27 Accepting Various Donations (Favorable rollcall vote of four
Council Members to approve)
B. Ordinance Amendment 2010 -04 Amending Composition of Energy & Environment
Commission and Park Board (First Reading: Requires offering of Ordinance only.
Second Reading: Favorable rollcall vote of three Council Members to pass. Waiver of
Second Reading: Affirmative rollcall vote of four Council Members to pass.)
* C. Resolution No. 2010 -28 Accepting Hennepin County Youth Sports Program
Grant For Outdoor Hockey Rinks
D. On -Sale Intoxicating, Club On -Sale, and Sunday Sale Liquor License Renewals
E. Wine License Renewals
F. Beer License Renewals
G. Appointment to Zoning Board of Appeals
* H. Water Shutoff Authorization
* I. Set Hearing Date (03116110) Ord. No.. 2010-05 Amending Section 850 Front Street
Setback
* J. Temporary On -Sale 3.2 Beer License Our Lady of Grace Church
V. COMMUNITY COMMENT
During "Community Comment, " the City Council will invite residents to share new issues or
concerns that haven't been considered in the past 30 days by the Council or which aren't
slated for future consideration. Individuals must limit their comments to three minutes.
The Mayor may limit the number of speaks on the same issue in the interest of time and
topic. Generally speaking, items that are elsewhere on tonight's agenda may not be
addressed during Community Comment. Individuals should not expect the Mayor or
Council to respond to their comments tonight. Instead the Council might refer the matter to
staff for consideration at a future meeting.
VI. FINANCE
* A. CONFIRMATION OF PAYMENT OF CLAIMS As per Pre -List dated February 18,
2010, TOTAL $765,430.13; and Pre -List dated February 22, 2010, TOTAL
$628,255.02.
VII. CORRESPONDENCE AND PETITIONS
A. Correspondence
01
Agenda /Edina City Council
March 2, 2010
Page 3
VIII. MAYOR AND COUNCIL COMMENTS
IX. MANAGER'S COMMENTS
X. ADJOURN TO CLOSED SESSION — LABOR NEGOTIATIONS
Mayor's Conference Room
XI. ADJOURNMENT
The City of Edina wants all residents to be comfortable being part of the public process. If you
need assistance in the way of hearing amplification, an interpreter, large -print documents or
something else, please call 952 - 927 -8861 72 hours in advance of the meeting.
SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS
Tues
Mar 2
Work Session - Joint Meeting with HRRC
5:00 P.M.
COMMUNITY ROOM
Tues
Mar 2
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Wed
Mar 10
Annual Meeting With Board, Committees & Commissions
5:00 P.M.
BRAEMAR CLUBHOUSE
Tues
Mar 16
Work Session — Housing Programs
5:30 P.M.
COMMUNITY ROOM
Tues
Mar 16
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Tues
Mar 23
Study Session — to be determined
7:00 A.M.
COMMUNITY ROOM
Tues
Apr 6
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Sat
Apr 17
Town Hall Meeting
10:00 A.M.
EDINA SENIOR CENTER
Tues
Apr 20
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Tues
Apr 27
Study Session — to be determined
11:00 A.M.
COMMUNITY ROOM
Thur
Apr 29
Volunteer Recognition
5:00 P.M.
EDINBOROUGH GREAT HALL
Tues
May 4
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Tues
May 18
Work Session — Joint Meeting with Planning Commission
5:00 P.M.
COMMUNITY ROOM
Tues
May 18
Regular Meeting
7:00 P.M.
COUNCIL CHAMBERS
Tues
May 25
Study Session — to be determined
7:00 A.M.
COMMUNITY ROOM
Mon
May 31
MEMORIAL DAY HOLIDAY OBSERVED — City Hall Closed
MINUTES
OF THE EDINA HOUSING AND REDEVELOPMENT AUTHORITY
HELD AT CITY HALL
FEBRUARY 16, 2010
7:00 P.M.
ROLLCALL Answering rollcall were Commissioners Bennett, Brindle, Housh, Swenson and Chair
Hovland.
CONSENT AGENDA APPROVED Motion made by Commissioner Brindle and seconded by
Commissioner Swenson for approval of the Edina Housing and Redevelopment Authority
Consent Agenda as presented.
Rollcall:
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
*MINUTES OF THE REGULAR MEETING OF FEBRUARY 1 2010 APPROVED Motion made
by Commissioner Brindle and seconded by Commissioner Swenson approving the
Minutes of the Regular Meeting of the Edina Housing and Redevelopment Authority for
February 1, 2010.
Motion carried on rollcall vote - five ayes.
There being no further business on the Edina Housing and Redevelopment Authority Agenda,
Chair Hovland declared the meeting adjourned at 7:03 p.m.
Respectfully submitted
Executive Director
R55CKRL— LOG20000 CITI -DINA 21.. .1011:05:33
Council Check Register Page - 1
2118/2010 — 2118/2010
Check # Date Amount Supplier / Explanation PO # Doc No Inv No
14029 211812010 100049 EHLERS & ASSOCIATES INC
380.00 TIF PAYMENT CALCULATIONS 230725 341015
380.00
380.00 Grand Total
Account No
9134.6103
Subledger Account Description
Payment Instrument Totals
Check Total 380.00
Total Payments 380.00
PROFESSIONAL SERVICES
Business Unit
GRANDVIEW TAX DISTRICT
R55CKSUM LOG20000
Company Amount
09000 HRA FUND 380.00
Report Totals 380.00
CITY OF EDINA
Council Check Summary
2/18/2010 - 2/1812010
We confirm to the best of our knowledge
and belief, that these claims
comply in all material respects
with the requirements of the City
of Edina purchasing policies apd
procedures
2/17/2010 11:05:34
Page- 1
.
MINUTES
OF THE REGULAR MEETING OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
FEBRUARY 16, 2010
7:03 P.M.
ROLLCALL Answering rollcall were Members Bennett, Brindle, Housh, Swenson and Mayor
Hovland.
CONSENT AGENDA ITEMS APPROVED Motion made by Member Brindle and seconded by
Member Swenson approving the Council Consent Agenda with the exception of Item IV.F.
Request Commissioner of Transportation to Complete Speed Study of West 661h Street.
Rollcall:
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
*MINUTES APPROVED — REGULAR MEETING OF FEBRUARY 1. 2010. AND WORK SESSION
OF FEBRUARY 1. 2010 Motion made by Member Brindle and seconded by Member Swenson
approving the minutes of the Regular Meeting of February 1, 2010, and Work Session of
February 1, 2010.
Motion carried on rollcall vote — five ayes.
PUBLIC HEARING HELD ON 2010 COMMUNITY DEVELOPMENT BLOCK GRANT —
RESOLUTION NO. 2010 -22 ADOPTED Affidavits of Notice presented and ordered placed on file.
Associate Planner Repya described the Community Development Block Grant Program, noting the
2010 CDBG budget allotment was $161,303. She presented the recommendation of the Human
Rights and Relations Commission for the following distribution: Senior Community Services
(Housing and Outdoor Maintenance for the Elderly) of $17,165, Community Action Partnership for
Suburban Hennepin (CAPSH) of $5,000, and HomeLine of $2,030. Ms. Repya explained that after
this $24,195 distribution for public services, staff recommended directing $55,108 to the
Rehabilitation of Private Property Program and $82,000 to West Hennepin Affordable Housing
Land Trust.
Member Swenson disclosed that she served on the board of CAPSH but received no remuneration
for her service.
Janet Lindbo, Executive Director for Homes Within Reach, described the program's requirement
with regard to payment of property taxes.
Beth Kodluboy, Executive Director of HomeLine, answered the Council's question about the calls
received from Edina households, mostly due to foreclosures, infestation, and repairs. The Council
requested the City's website include the telephone numbers that could be called should the need
arise.
Mayor Hovland opened the public hearing at 7:11 p.m.
Public Testimony
Kitty Engle, HOME Senior Community Services, reviewed the services they provided to Edina
seniors, points of referral, and thanked the Council for its support and long -term partnership.
Scott Zemke, Director of Program Operations for CAPSH, thanked the City for its support.
Member Housh made a motion, seconded by Member Brindle, to close the public hearing.
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
Page 1
Minutes /Edina City Council /February 16, 2010
Member Housh introduced and moved adoption of Resolution No. 2010 -22, approving
proposed use of 2010 Urban Hennepin County Community Development Block Grant
Program funds and authorizing execution of subrecipient agreement with Hennepin County
and any third party agreements. Member Swenson seconded the motion.
Rollcall:
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
PUBLIC HEARING HELD ON THE WATERS SENIOR LIVING OF EDINA — RESOLUTION NO.
2010 -25 and 2010 -26 ADOPTED APPROVING GUIDE PLAN AMENDMENT, REZONING,
PRELIMINARY DEVELOPMENT PLAN AND PRELIMINARY PLAT, THE WATERS SENIOR
LIVING OF EDINA Affidavits of Notice presented and ordered placed on file.
Planning Director Presentation
Planning Director Teague presented the application of The Waters Senior Living of Edina, 6200
Colonial Way, for a four story 150 -unit senior housing project. He stated the first consideration
would be the requested comprehensive guide plan amendment from public /semi - public to high
density residential, a rezoning from R -1 single family unit district to PRD -5 planned residential
district -5, preliminary development plan, and subdivision to create a new lot for the development.
This action would require a four -fifths vote of the Council. The second consideration would be the
preliminary rezoning, preliminary development plan and preliminary plat, which required a three -
fifths favorable vote of the Council. Mr. Teague presented details of the project and advised the
proponent desired to offer affordable housing if some assistance was offered by the City. He
stated the Planning Commission, on an eight aye and one nay vote, recommended approval
subject to the findings and conditions identified in the staff report.
Mr. Teague answered questions of the Council regarding zoning and parking requirements. Mr.
Teague advised that every unit within this development would receive care, meeting the definition
of assisted living residence. The Council noted a trail on Colonial Way was not proposed, which
could be addressed prior to final plat consideration.
Proponent Presentation
Jay Jensen, Covenire Care, presented their development philosophy of "residents first" that
allowed residents to age in place and goal for residents to live as independently as possible even
though all received services. He described the proposed project components, displayed visuals of
site features, and advised of market demand and derived public benefit.
Ted Yoch, Colonial Church Development Task Force Chairman, reviewed their RFP process
Colonial Church had followed to find a qualified developer for this project and asked for the
Council's favorable approval.
Senior Pastor Jack Fortin, Colonial Church, extended support for The Waters Senior Living project
and affordabable4ity housing component.
Pastor David Holm, Director of Spiritual Services for The Waters Senior Living, described their
extended spiritual program.
The Council asked questions of Mr. Yoch and Mr. Jensen about the project and opportunities given
to the neighborhood for input. Mr. Jensen explained that affordable units would be available
through the Hennepin County Elderly Waiver Program and their intent to offer affordable units even
if State funding for that program was withdrawn. He advised that sidewalks would be incorporated
to provide access between buildings and to the park. Mr. Jensen responded to the Council's
concern with building mass on the north elevation, design materials, and traffic.
Page 2
Minutes /Edina City Council /February 16, 2010
Frank Nevis, HGA Architects, answered questions of the Council and presented an exterior
materials sample board.
Vernon Swing, RLK, Inc. answered questions of the Council regarding the traffic service level at
the Crosstown ramps and Tracy Avenue. RLK had determined the amount of traffic generated by
the development would be negligible and non - perceptible when compared to the existing traffic and
would not impact the level of service. Mr. Jensen described the landscaping plan and downcast
box lighting that would be used. Mr. Jensen stated explaiRed staff would have overlapping
schedules that would avoid a.m. and p.m. rush hours.
Mayor Hovland opened the public hearing at 7:35 p.m.
Public Testimony
Maria Field, representing Heritage of Edina, addressed the Council.
Lawrence Kerzner, 5828 Jeff Place, addressed the Council.
Patricia Mohr, 5440 Vernon Avenue, addressed the Council.
Chase Lindberger, representing Edina Park Plaza, addressed the Council.
Dorothy Kerzner, 5828 Jeff Place, addressed the Council.
Bill Johnson, 5816 Olinger Boulevard, addressed the Council.
Gene Holderness, 6807 Dovre Drive, addressed the Council.
Sarah Jones, 4701 Aspasia Circle, addressed the Council.
Kevin Smith, 5125 Schaefer Road, addressed the Council.
Liz Beer, 5804 Jeff Place, addressed the Council.
Jeff Pope, 6621 Mohawk Trail, addressed the Council.
Jennifer Myers, 4208 Oakdale Avenue, addressed the Council.
Elgin Manhard, 5529 Village Drive, addressed the Council.
Nancy Frykman, 6028 Schaefer Road, addressed the Council.
Michael Hime, 5300 Chantrey Road, addressed the Council.
Bill Rodgers, 6100 Arbour Lane, addressed the Council.
Steven Anderson, 7008 Mark Terrace Drive, addressed the Council.
Judith Rodgers, 6100 Arbour Lane, addressed the Council.
Ted Yoch, 6224 Braeburn Circle, addressed the Council.
Jennifer Kemp, Property Manager of Vernon Terrace, addressed the Council.
Member Swenson made a motion, seconded by Member Housh, to close the public hearing.
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
Page 3
Minutes /Edina City Council /February 16, 2010
The Council stressed its goal was always community benefit. At the request of the Council, Mr.
Teague and the proponents addressed questions raised during the public hearing. Following
discussion of the project, the Council stated the need for enhanced exterior treatment of the
memory care building and requested additional analysis of the affordability component.
Member Housh introduced and moved adoption of Resolution No. 2010 -26, approving a
guide plan amendment from quasi - public to high density residential for Colonial Church at
6200 Colonial Way subject to the following findings:
1. The guide plan change is consistent with the adjacent land uses.
2. The senior housing development is consistent with the multiple family housing
development to the west.
3. The guide plan change would be consistent with the public health, safety, and welfare.
4. If affordable housing is included, it would assist in meeting the City's goal of 212
affordable housing units by 2030.
S. The existing roadways would support the proposed project.
6. The proposed project would meet the following goals of the Comprehensive Plan:
a. Promote increased housing opportunities and a diversity of housing types by
promoting the creative and innovative use of land designated for residential/
commercial mixed -use while complementing the character of existing development
and promoting transit use and other mobility alternatives.
b. Seek to accommodate the total projected 1,500 new households projected to locate
in the City by the year 2030.
c. Promote a vision of community that is inclusive of a wide range of ages, incomes,
and abilities and offers a wide range of housing options for Edina's residents. This
broad vision of community is a cornerstone to promoting workforce housing that
includes a wide range of housing prices and options, based on the principle that
those who contribute to the community should have the opportunity to live here.
Also, this housing vision strengthens and reinvigorates community institutions and
makes the City an attractive destination for young families.
d. Increase the appeal of Edina's housing stock in order to attract new residents and
retain current residents.
e. Promote lifecycle housing to support a range of housing options that meet people's
preferences and circumstances at all stages of life.
f. Acknowledge the interrelationship between land use and transportation, and support
the expansion of existing transportation infrastructure capacity through wise land
use.
and subject to the following conditions:
1. Rezoning and preliminary development
project.
Member Swenson seconded the motion.
plan approval for a senior assisted - living
The Council indicated the City's demographics had evolved, this project met a community need,
and created an opportunity to bring a new offering of quality senior housing by a provider with a
proven track record. It also met initiatives within the Comprehensive Plan. The need to balance
competing interests was addressed and concern discussed about the size, scope, and scale of the
project. The Council indicated that due diligence had been completed in consideration of the
requested guide plan amendment.
Rollcall:
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
Member Bennett requested that the previous motion be reconsidered allowing her to change her
vote, stating while she supported the guide plan amendment and preliminary concept, she would
not support the project as designed.
Page 4
Minutes /Edina City Council /February 16, 2010
Member Bennett made a motion, seconded by Member Swenson, to reconsider.
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
Member Housh introduced and moved adoption of Resolution 2010 -26, approving a guide
plan amendment from quasi - public to high density residential for Colonial Church at 6200
Colonial Way, subject to the findings and conditions as stated above. Member Swenson
seconded the motion.
Rollcall:
Ayes: Brindle, Housh, Swenson, Hovland
Nays: Bennett
Motion carried.
Member Swenson introduced and moved adoption of Resolution No. 2010 -25, approving a
preliminary rezoning, preliminary plat and preliminary development plan for The Colonial
Church site at 6200 Colonial Way subject to the following findings:
1. The guide plan change is consistent with the adjacent land uses.
2. The senior housing development is consistent with the multiple family housing
development to the west.
3. The guide plan change would be consistent with the public health, safety, and welfare.
4. If affordable housing is included, it would assist in meeting the City's goal of 212
affordable housing units by 2030.
5. The existing roadways would support the proposed project.
6. The proposed project would meet the following goals of the Comprehensive Plan.
a. Promote increased housing opportunities and a diversity of housing types by
promoting the creative and innovative use of land designated for residential/
commercial mixed -use while complementing the character of existing development
and promoting transit use and a other mobility alternatives.
b. Seek to accommodate the total projected 1,500 new households projected to locate
in the City by the year 2030.
c. Promote a vision of community that is inclusive of a wide range of ages, incomes,
and abilities and offers a wide range of housing options for Edina's residents. This
broad vision of community is a cornerstone to promoting workforce housing that
includes a wide range of housing prices and options, based on the principle that
those who contribute to the community should have the opportunity to live here.
Also, this housing vision strengthens and reinvigorates community institutions and
makes the City an attractive destination for young families.
d. Increase the appeal of Edina's housing stock in order to attract new residents and
retain current residents.
e. Promote lifecycle housing to support a range of housing options that meet people's
preferences and circumstances at all stages of life.
f. Acknowledge the interrelationship between land use and transportation, and support
the expansion of existing transportation infrastructure capacity through wise land
use.
and subject to the following conditions:
1. The final development plan must be generally consistent with approved preliminary
development plans date - stamped December 29, 2009.
2. All traffic mitigation measures as required by the Transportation Commission and traffic
study must be followed.
3. Final park dedication requirement would be determined at final development plan
approval.
4. Final development plans must be reviewed and approved by the Nine Mile Creek
Watershed District. Plans must be revised per conditions of the Watershed District.
5. Final development plans shall comply with all the conditions outlined in the city
engineer's memo dated January 21, 2010; the building official's memo dated January 7,
2010, and the fire marshal's memo dated January 11, 2010.
Page 5
Minutes /Edina City Council /February 16, 2010
6. Implementation of the applicant's Travel Demand Management Plan (TDM), as
submitted. °
7. Thirty units or twenty percent (20 %) of the project may contain affordable housing. How
the affordable housing would be accomplished would be determined at the time of final
development plan and final rezoning.
8. On -site sidewalks must be incorporated into the Final Development Plan, and have
connections.
9. Provide a ten -foot trail easement as part of the park dedication requirement.
10. Cross - easements must be established over the exterior parking lot of the senior housing
project, to allow the church access to those spaces.
11. The exterior of the memory care units (north facing east end of the building) must be
revised and enhanced, subject to review and approval at the time of final development
plan.
12. Building elevations or perspectives from Olinger Boulevard showing the proposed
building and landscaping as planted, must be submitted as part of the Final
Development Plan Application.
13. Additional landscaping should be provided along the north side of the property.
Member Housh seconded the- motion.
Mr. Nevis presented the exterior materials sample board and answered questions of the Council.
The Council noted the renderings identified the view from the Church property and requested
renderings as viewed from residential homes with and without vegetation. The Council indicated
that while it supported the concept of this project, concern remained with the four -story height and
mass as currently designed.
Rollcall:
Ayes: Brindle, Housh, Swenson, Hovland
Nays: Bennett
Motion carried.
PUBLIC HEARING HELD ON INTENT TO ISSUE CAPITAL IMPROVEMENT PLAN BONDS —
CAPITAL IMPROVEMENT PLAN AMENDED — RESOLUTION NO. 2010 -24 ADOPTED Affidavits
of Notice presented and ordered placed on file.
Mr. Hughes presented the recommendation to refund bonds to garner significant savings either
through reissuing lease revenue bonds or a more advantageous es savings to refund through
issuance of general obligation bonds. He advised that the second alternative required holding a
public hearing and amendment to the capital improvement plan. It was noted this would not
involve new spending, but reduction of existing debt.
Mayor Hovland opened the public hearing at 10:45 p.m.
Public Testimony
No one appeared to comment.
Member Bennett made a motion, seconded by Member Housh, to close the public hearing.
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
Member Swenson introduced and moved adoption of Resolution No. 2010 -24, giving
preliminary approval for the issuance of general obligation capital improvement plan bonds
in an amount not to exceed $9,500,000 and adopting the City of Edina, Minnesota, capital
improvement plan for 2010 through 2014 under Minnesota statutes, section 475.521. Member
Brindle seconded the motion.
Rollcall:
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Page 6
Minutes /Edina City Council /February 16, 2010
Motion carried.
*AWARD OF BID — 2010 -FIBER OPTIC LOCATION CONTRACT RENEWED Motion made by
Member Brindle and seconded by Member Swenson awarding the bid for 2010 fiber optic
location service contract renewal to the recommended low bidder, Access
Communications, Inc. at $22,727.71.
Motion carried on rollcall vote — five ayes.
*AWARD OF BID — PURCHASE OF GREENS MOWER Motion made by Member Brindle and
seconded by Member Swenson awarding the bid for Toro greens mower for Braemar Golf
Course to the recommended low bidder, MTI Distributing at $22,088.02.
Motion carried on rollcall vote — five ayes.
RESOLUTION NO. 2010 -23 ADOPTED ACCEPTING VARIOUS DONATIONS Mayor Hovland
explained that in order to comply with State Statutes; all donations to the City must be adopted by
Resolution and approved by four favorable votes of the Council accepting the donations. Member
Bennett introduced and moved adoption of Resolution No. 2010 -23 accepting various
donations. Member Brindle seconded the motion.
Rollcall:
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
ORDINANCE NO. 2010 -03 ADOPTED — SPECIAL PERMIT ORDINANCE AMENDED TO
INCLUDE FARMERS MARKETS Park & Recreation Director Keprios
presented the recommendation of the Park Board to offer a farmers market at Centennial Lakes
Park, which required an amendment to City Code 1230.07, and requested the Council waive
second reading. The Council questioned the suggested ordinance language that allowed
consignment for retail sale. Centennial Lakes Park Manager Shirley stated the farmers market
would be held on Thursdays, 3:00 p.m. to 7:00 p.m., from July 1 to September 30, 2010. Sales
would be of items grown or produced by the vendor and other items considered on a case -by -case
basis. The Council asked questions of staff, discussed the recommendation, and requested that
organic items be signed as such. Member Swenson made a motion, seconded by Member
Bennett, to grant First and waive Second Reading adopting Ordinance No. 2010 -03,
amending the Edina city code concerning farmers markets, revising the title of Section
2010.07, to indicate: "Special Permits for Pushcarts, Sidewalk Cafes and Farmers Markets"
and the terms "farmer and farmer's" to "farmers" throughout.
Rollcall:
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
ART CENTER BOARD APPOINTMENT CONFIRMED Mayor Hovland nominated Jini Washburn
for appointment to the Art Center Board to fill the remainder of Michael Whitt's term. Mayor
Hovland made a motion, seconded by Member Brindle, confirming the appointment of Jini
Washburn to the Art Center Board with a term ending February 1, 2011.
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
*DEBT COMPLIANCE POLICY APPROVED Motion made by Member Brindle and seconded
by Member Swenson approving the post- issuance Debt Compliance Policy.
Motion carried on rollcall vote — five ayes.
RIDGE ROAD FEASIBILITY STUDY ORDERED City Engineer Houle presented the request of
Betsy Robinson, 5021 Ridge Road, and neighbors that the City reconsider releek a Ridge Road
for reconstruction. The Council could either request the Ridge Road residents submit a petition for
the project or direct the engineering department to prepare a feasibility study for the 2011
reconstruction season. He advised the pavement management system rated Ridge Road at 40
Page 7
Minutes /Edina City Council /February 16, 2010
and scheduled reconstruction for 2017. Mr. Hughes stated staff would recommend the same cost
split for this project as other projects; the City would pay utility improvement costs and residents
assessed for the street surface. This project did not move forward in 2004 because residents
would not support the assessment or curb and gutter. The Council discussed the pavement
condition. Member Housh introduced and moved adoption of Resolution No. 2010 -28,
ordering feasibility report. Member Brindle seconded the motion.
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
SPEED STUDY REFERRED TO EDINA TRANSPORTATION COMMISISON Following
discussion, Member Bennett made a motion, seconded by Member Swenson, to refer the
request for a speed study on West 66th Street from TH100 to Valley View Road to the Edina
Transportation Commission.
Ayes: Bennett, Brindle, Housh, Swenson, Hovland
Motion carried.
*METROPOLITAN COUNCIL HOUSING AGREEMENT AMENDED Motion made by Member
Brindle and seconded by Member Swenson to authorize signature and execution of a
revised amendment to the Cooperation Agreement for the Metropolitan Council Family
Affordable Housing Program.
Motion carried on rollcall vote — five ayes.
COMMUNITY COMMENT
No one appeared to comment.
*CONFIRMATION OF CLAIMS PAID Motion made by Member Brindle and seconded by
Member Swenson approving payment of the following claims as shown in detail on the
Check Register dated February 4, 2010, and consisting of 29 pages: General Fund
$475,838.29; Communications Fund $2,542.25; Working Capital Fund $21,715.43; Art Center
Fund $10,780.15; Golf Dome Fund $733.76; Golf Course Fund $11,726.99; Ice Arena Fund
$2,963.12; Edinborough /Centennial Lakes Fund $20,253.44; Liquor Fund $135,668.87; Utility
Fund $14,585.87; Recycling Fund $32.44; PSTF Agency Fund $14,540.42; TOTAL
$711,381.01 and for approval of payment of claims dated February 11, 2010, and consisting
of 30 pages: General Fund $887,746.08; Communications Fund $1,325.28; Police Special
Revenue $3,006.28; Working Capital Fund $4,861.71; Art Center Fund $3,072.99; Golf Dome
Fund $4,534.90; Aquatic Center Fund $1,467.97; Golf Course Fund $6,373.45; Ice Arena
Fund $53,375.71; Edinborough /Centennial Lakes Fund $19,007.97; Liquor Fund $250,580.34;
Utility Fund $385,892.63; Storm Sewer Fund $1,956.10; PSTF Agency Fund $5,035.31;
TOTAL $1,629,236.71 and Credit Card Transactions dated December 28, 2009 to January 25,
2010: TOTAL $3,364.67.
Motion carried on rollcall vote — five ayes.
There being no further business on the Council Agenda, Mayor Hovland declared the meeting
adjourned at 11:22 p.m.
Respectfully submitted,
Debra A. Mangen, City Clerk
Minutes approved by Edina City Council, March 2, 2010.
James B. Hovland, Mayor
Video Copy of the February 16, 2010, meeting available.
Page 8
MINUTES
OF THE WORK SESSION OF THE
EDINA CITY COUNCIL
HELD AT CITY HALL
FEBRUARY 16, 2010
5:30 P.M.
Mayor Hovland called the meeting to order at 5:30 p.m. in the Community Room of City Hall. Answering
rollcall were Members Bennett, Brindle, Housh, Swenson and Mayor Hovland. Attending from the Bike
Edina Task Force were Kirk Johnson, Chair; Carl Follestad; Alice Hulbert; Don Eyberg; Todd 'Brewer;
Jennifer Janovy; Carl Gulbronsen; Rob Erickson; Robyn Weisman, Bloomington Public Health; and Kelly
Grissman, Three Rivers Park District. Staff attending included: Gordon Hughes, City Manager; John
Keprios, Park Director; Wayne Houle, City Engineer /Director of Public Works; and Debra Mangen, City
Clerk.
Mayor Hovland thanked the Bike Edina Task Force for their work and asked Kirk Johnson BETF Chair to
go through his presentation.
Chair Johnson stated the BETF's purpose was to receive and provide feedback and news on bicycle
improvements in Edina and how the City and BETF can continue their partnership through 2010. He
reviewed a timeline of the BETF and its accomplishments from 2006 to the present. Mr. Johnson
explained BETF was considering applying for a Bicycle Friendly Community Award. He outlined the vision
and mission of the organization and explained they had recently adopted by -laws which had been
reviewed by City Manager Hughes.
The remainder of the meeting was spent discussing the BETF 2010 Goals and Objectives which included:
♦ Engineering:
• Share the Road: Additional signs — Eng. Houle stated one -half were ordered in 2009 & he hoped
the second one -half will be ordered in 2010.
• Additional bike lanes
• Completion of Promenade
• Nine Mile Creek Regional Trail support
• CP Rail Line Regional Trail Support
♦ Education:
• Monthly Bike Skills Rides
• Pilot activities Safe Route To Schools
• April bike rodeo
• Channel 16 articles
• Rules of the road quiz
♦ Encouragement:
• 20,000 new bike maps printed in 2009
• Annual ride with Mayor and City Council
• Annual ride to the Greenway and other rides
♦ Enforcement:
• Police Department training
• Police visibility at bike events
♦ Evaluation:
• Bicycle traffic counts:
• Possible future surveys
• Recommendation to update /amend Bike Plan in 2011
There being no further business, Mayor Hovland adjourned the meeting at 6:35 p.m.
Respectfully submitted,
Minutes approved by Edina City Council, March 1, 2010
Debra A. Mangen, City Clerk
James B. Hovland, Mayor
�11j
V
'e
To: Mayor & City Council
From: Debra Mangen
City Clerk
Date: March 2, 2010
Subject: New Liquor Licenses —
Raku Japanese Restaurant
REPORT /RECOMMENDATION
Agenda Item II.A.
Consent ❑
Information Only ❑
Mgr. Recommends ❑ To HRA
® To Council
Action ® Motion
❑ Resolution
❑ Ordinance
❑ Discussion
Recommendation:
Motion approving New On -Sale Intoxicating Liquor License and Sunday On -Sale Liquor License
to Raku Inc. dba as Raku Japensese Restaurant, for the period beginning March 2, 2010 and
ending March 31, 2010.
Info /Background:
Raku Inc. dba as Raku Japanese Restaurant at 3939 West 50th Street Suite 100 has applied for
.new on -sale intoxicating and Sunday Sale liquor licenses. They have filed the necessary
paperwork and paid the applicable fees for the licenses. Edina Code requires a public hearing
before the issuance of a new liquor license. The proper notification has been published in the
Edina Sun Current.
The Administration Department has reviewed the submittals and finds that they comply with
code requirements.
The Health Department is satisfied with the applicant's plan for storage and service.
The Planning Department has reviewed the application and finds that it complies with code
requirements.
The Police Department has completed their investigation. Attached is Sgt. Elasky's memo
stating the findings of the Police Department's background investigation.
The licenses are placed on the agenda for consideration by the Council.
BACKGROUND INVESTIGATION SUMMARY
ON -SALE INTOXICATING LIQUOR OR ON -SALE WINE LICENSE
Establishment: Raku Inc., D.B.A.,Raku Japanese Restaurant
License: On -Sale Intoxicating & On Sale `'Special Sunday Sales"
On November 19, 2009, Raku I.nc. made application to the City of Edina for an On -Sale
Intoxicating & On Sale "Special Sunday Sales", liquor license. The required alcohol awareness
training has not been completed yet. Raku Inc. is planning on operating a Japanese Restaurant at
3939 W. 509i Street, suite 100.
Raku Inc. is incorporated in the State of Minnesota. The Minnesota Secretary of State reports
they are in good standing.
Owners /Mana�yCi-s /Meinlbers-Raku Inc.:
President Congme.i Wang Apple Valley, MN
Secretary Xusheng Wang Apple Valley, MN
Treasurer Xusheng Wang Apple Valley, MN
"The o\• viiei's /marlagel:s /Inleillbei -s have been investigated and were found to have no criminal
records. Checks were made with the following agencies.
NCIC
MINCIS
Hennepin County
Minnesota Secretary of State
Minnesota Liquor Control Board
Personal, business and bank references were contacted and responded positively.
From the information gathered during the course of the investigation, I found nothing to prevent
Raku Inc. froin obtaining an On -Sale Intoxicating & On Sale "Special Sunday Sales'' license.
I would support a positive recommendation from the Police Department in regard to the issuance
of this license.
Sgr. .1 _VElasky 4 1_
e I REQUEST FOR PURCHASE
TO: Mayor Hovland and Members of the City Council
FROM: John Keprios, Director of Parks and Recreation
VIA: Gordon Hughes, City Manager
SUBJECT: REQUEST FOR PURCHASE IN EXCESS OF $15,000
DATE: March 2, 2010
AGENDA ITEM: I1I. A.
ITEM DESCRIPTION: 2010 Ford Cargo Van —Park Maintenance Department
DATE BID OPENED OR QUOTE RECEIVED: BID OR QUOTE EXPIRATION DATE:
February 18, 2010 December 31, 2010
Company Amount of Quote or Bid
1. Elk River Ford 1. $17,989.48
(State Contract #440054)
RECOMMENDED QUOTE OR BID: ACCOUNT #: 421650.6710
Elk River Ford $17,989.48
(not including sales tax and license fees)
GENERAL INFORMATION:
This is for purchase of a 2010 Ford model E250 Cargo Van -E2E that is white in color for the Park
Maintenance Department. This vehicle is used year around by the Park Custodian on a daily basis. It
replaces a high mileage 1991 Dodge Van which will be sold at the public auction. The new Ford Cargo
Van is being purchased on the Minnesota State Contract bid number 440054. It is funded under the Park
Maintenance Department's 2010 Equipment Replacement budget.
v�
John Key s, Director
I
This Recommended bid is
within budget not within bud
Edina Park and Recreation
Department
in, 6ance Director
Gordon Hughes�,,Qty Manager
oite
,u1 REQUEST FOR PURCHASE
�9
TO: Mayor & City Council
FROM: Wayne D. Houle, PE, Director of Public Works / City Engineer
VIA: Gordon Hughes, City Manager
SUBJECT: REQUEST FOR PURCHASE IN EXCESS OF $15,000
DATE: March 2, 2010 AGENDA ITEM III.B.
ITEM DESCRIPTION: Well No. 6 Rehabilitation, 5849 Ruth Drive
Contract No. PW 10 -1; Improvement No. WM -504
DATE BID OPENED OR QUOTE RECEIVED 11 BID OR QUOTE EXPIRATION DATE
February 24, 2010
Company
1. Bergerson - Caswell, Inc.
2. E. H. Renner & Sons
3. Keys Well Drilling Company
4. Mark J Traut Wells, Inc.
RECOMMENDED QUOTE OR BID:
Bergerson - Caswell, Inc.
GENERAL INFORMATION:
April 24, 2010
Amount of Quote or Bid
$ 65,820.00
$ 81,087.00
$ 92,650.00
$123,010.00
$ 65,820.00
This purchase is for the general overhaul and renovation of Well No. 6, located at 5849 Ruth Drive.
The project includes the rehabilitation of the pump and redeveloping of the well. This project is in the
Capital Improvement Plan, which allocated $120,000 for this project. The Water Utility Fund will fund
this improvement. Staff recommends awarding this bid to Bergerson - Caswell, Inc.
VA L
-vim
The Recommended Bid is
within budget not within
Public Works — Utilities
Department
Jofiri ;An, Finance Director
ughes, Manager
REPORT /RECOMMENDATION
To: Mayor & City Council
Agenda Item IV.A.
From:. Debra Mangen
Consent ❑
City Clerk
Information Only ❑
Date: March 2, 2010
Mgr. Recommends ❑
To HRA
®
To Council
Subject: Resolution Receiving
Donations
Action
®
Motion
❑
Resolution
❑
Ordinance
❑
Discussion
Recommendation:
Adopt Resolution.
Info /Background:
In order to comply with State Statutes, all donations to the City must be adopted by a
resolution approved by four favorable votes of the Council accepting the donation. I
have prepared the attached resolution detailing the various donors, their gifts and the
recipient departments for your consideration.
RESOLUTION NO. 2010-28
ACCEPTING DONATIONS ON
BEHALF OF THE CITY OF EDINA
City of Edina
WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real or personal property for the benefit
of its citizens;
WHEREAS, said donations must be accepted via a resolution of the Council adopted by a two thirds majority of its members.
NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council accepts with sincere appreciation the following listed
donations on behalf of its citizens.
Edina Art Center
Inna Hays
Marlyn Burns
Bonnie Huntley
Mr. and Mrs. Fred Myers
Michelle & Jimmy Severud
Cindy & Bruce Lundgren
Emerson - Charitable Trust
Shelley & Richard Jensen
Mary Kay Unitan
Edina Park Department:
DOW Water & Process Solutions
Crime Prevention Fund
Dated: March 2, 2010
$20.00
$50.00
Audrey Buckley Memorial
$40.00
In memory of Jane Manick
$50.00
In memory of Jane Manick
$25.00
In memory of Jane Manick
$25.00
In memory of Jane Manick
$30.00
Matching Gift: Barbara Weldon
$100.00
Papers Donation of Doris Marchuk
$2,300.00 Pamela Park Trees For Arbor /Earth Day
$1,500.00 Cornelia School Park Playground and Traveling Teens Programs
Attest:
Debra A. Mangen, City Clerk
STATE OF MINNESOTA)
COUNTY OF HENNEPIN) SS
CITY OF EDINA )
James B. Hovland, Mayor
CERTIFICATE OF CITY CLERK
I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly
adopted by the Edina City Council at its Regular Meeting of March 2, 2010, and as recorded in the Minutes of said Regular Meeting.
WITNESS my hand and seal of said City this day of , 20_
City Hall
4801 WEST 50TH STREET
EDINA, MINNESOTA, 55424 -1394
www.cityofedina.com
City Clerk
952 - 927 -8861
FAX 952 -826 -0390
TTY 952 - 826 -0379
,4
To: Mayor & City Council
From: Gordon Hughes
City Manager
Date: March 2, 2010
Subject: ORDINANCE NO. 2010 -04
AMENDING COMPOSITION
OF ENERGY AND
ENVIRONMENT
COMMISSION & PARK
BOARD
Recommendation:
Adopt Ordinance No. 2010 -04.
REPORURECOMMENDATION
Agenda Item IV. B.
Consent ❑
Information Only ❑
Mgr. Recommends ❑ To HRA
® To Council
Action ® Motion
❑ Resolution
® Ordinance
❑ Discussion
Info/Background:
As directed by the City Council, the attached ordinance amends the City Code to
eliminate the requirement for a dual commissioner between the Energy and
Environment Commission & the Park Board. If adopted, a vacancy will exist on the
EEC.
ORDINANCE NO. 2010-04
AN ORDINANCE AMENDING THE EDINA CITY CODE
CONCERNING BOARDS AND COMMISSIONS
THE CITY OF EDINA ORDAINS:
Section 1. Subsection 146.03 of the Edina City Code is amended to provide as follows:
146.03 Membership. The Commission shall consist of 11 members appointed by the Mayor with the
consent of the majority of the Council. One member of the Commission shall be a high school student
with full voting rights. All members of the Commission shall be residents of the City and shall be
appointed for a term of three years, except that a student member shall be appointed for a term of one
year. Of the 11 members, one member shall also be a member of the Planning Commission and Ane
m°mh hall al r, be a m°mh °r of the PaFk [scar,±. Members shall serve until a successor has been
appointed. Upon termination of a member's term, that member's successor shall be appointed for the
remainder of such term. Members of the Commission shall serve without compensation and may resign
voluntarily or be removed by a majority vote of the Council or pursuant to Section 180 of this
Code. Commission members who discontinue legal residency in the City may be removed from office by
the Mayor with the consent of a majority of the Council.
Section 2. Subsection 1220.03 of the Edina City Code is amended to provide as follows:
1220.03 Membership. The Park Board shall consist of eleven residents of the City. One member shall
also be a member of the Board of Education of Independent School District No. 273. One member may
be a high school student. Members shall be appointed by the Mayor with the consent of a majority of the
Council; provided, however, that the member from the Board of Education shall be appointed by the Board
of Education with the consent of the majority of the Council. o n° Fnember shall alse be a member of +h°
Gn°rn„ onrl Environment G9mmi66i9 Terms shall be three years except the Board of Education member
and the student member shall serve one -year terms. Members shall serve until a successor has been
appointed. Upon termination of a member's term, that member's successor shall be appointed for the
remainder of such term. Members of the Park Board shall serve without compensation and may resign
voluntarily or be removed by a majority vote of the Council pursuant to Section 180 of this Code. Park
Board members who discontinue legal residency in the City may be removed from office by the Mayor with
the consent of a majority of the Council. The member who is appointed by the Board of Education shall
be ineligible to serve on the Park Board if that member ceases to be a member of the Board of education.
Section 3. This ordinance is effective immediately upon its passage and publication.
First Reading:
Second Reading:
Published:
ATTEST:
Debra A. Mangen, City Clerk
James B. Hovland, Mayor
w9SN��r�
awe
�y
lase
REPORURECOMMENDATION
To: Mayor Hovland and members of
Agenda Item IV. C.
the Edina City Council.
From: John Keprios, Direct r
Consent
Park & Recreation Dep ent
Information Only ❑
Date: March 2, 2010
Mgr. Recommends ❑ To HRA
® To Council
® Motion
® Resolution
❑ Ordinance
❑ Discussion
Subject: RESOLUTION NO. 2010- 28 AUTHORIZING THE CITY OF EDINA TO FILE A
HENNEPIN YOUTH SPORTS PROGRAM GRANT APPLICATION AND EXECUTION
OF FINAL AGREEMENTS WITH HENNEPIN COUNTY FOR THE OUTDOOR HOCKEY
RINKS PROJECT.
RECOMMENDATION:
Approve Resolution #2010 -28, which is an authorization to file a Hennepin Youth Sports
Program Grant application and agreements required with Hennepin County to request a
$60,000 grant for our 2010 Outdoor Hockey Rinks Project, which includes relocating and
building outdoor hockey rink boards and lights at Walnut Ridge Park and Pamela Park.
INFO /BACKGROUND:
Hennepin County is seeking local units of government interested in developing facilities
for amateur sports or recreation. Legislation authorizing the building of the new Twins
stadium allows Hennepin County to grant $2.4 million dollars this grant cycle to
Hennepin. County communities to assist with developing these facilities. These grants are
made through the Hennepin Youth Sports Program. Awards will range from $10,000 up
to $400,000 and applicants are required to provide matching or in -kind contributions.
/. N
The Hennepin County Board of Commissioners will make the grant awards to
respondents. The Board has contracted with the Minnesota Amateur Sports Commission
to administer the application process. All proposals must be received by March 29, 2010.
This proposed Resolution is required as part of the application process.
The purpose of these grants is to allow municipalities, park districts or school districts to
create, expand or improve sport or recreational facilities to enhance opportunities for
athletics and recreation. No grant awards may be used for ongoing expenses, such as
programming services or operating and maintaining the facilities.
Staff is proposing a request for a $60,000 grant to fund 50% of the $120,000 estimated
costs to replace the outdoor hockey rink boards, fencing, light standards, fixtures and
lamps at Pamela Park and Walnut Ridge Park.
Below are the estimated capital expenditures for purchase and installation of this project
per site:
Lumber for dasher boards
$6,000
Labor to install boards and steel comers
$6,000
Fabricated Steel for Corners
$2,000
Fencing
$6,000
Light standards, fixtures and lights
$38,000
Site preparation and demolition
$2,000
TOTAL (per rink)
$60,000
The Minnesota Amateur Sports Commission will make their decisions in April and the
Hennepin Board of Commissioners will formally award the grants in early May, 2010.
Attached is a draft copy of the proposed Resolution No. 2010 -28.
RESOLUTION NO. 2010- 28
AUTHORIZING THE CITY OF EDINA
TO FILE A HENNEPIN YOUTH SPORTS PROGRAM GRANT APPLICATION AND
EXECUTION OF FINAL AGREEMENTS WITH HENNEPIN COUNTY
FOR THE OUTDOOR HOCKEY RINKS PROJECT
WHEREAS, Hennepin County, via the Hennepin Youth Sports Program, provides for capital funds to
assist local government units of Hennepin County for the development of sport or recreation facilities,
and
WHEREAS, the City of Edina desires to replace and relocate outdoor hockey rinks with lights at
Walnut Ridge Park and Pamela Park (hereinafter, Outdoor Hockey Rinks Project) for the purpose of
replacing worn hockey rink dasher boards, fencing, light standards and fixtures and relocating each of
two outdoor hockey rinks.
NOW, THEREFORE BE IT RESOLVED BY THE Edina City Council of. the City of Edina:
I. The estimate of the total cost of developing the Outdoor Hockey Rinks; Project shall be $120,000.00
and the City of Edina is requesting $60,000.00 from the Hennepirl;Youth Sports Program and will
assume responsibility for a match requirement of $60,000.001.; ;,
II. The City of Edina agrees to own, assume one hundred (100) percent of operatiori'costs for the
Outdoor Hockey Rinks Project, and will operate the outdoor hockey: rinks for their intended purpose
for the functional life of the facilities, which are estimated to be 15 -20 years.
III. The City of Edina agrees to enter into necessary and required,agreements with Hennepin County
for the specific purpose of constructing a sport or recreational facility and long -term program direction.
IV. That Park and Recreation Director John Keprios is'authorized and'&ected to execute said
application and serve as official liaison with Hennepin County or its authorized representative.
Passed and adopted this' 2nd day of March' 2010.
r-
Attest:
Debra A. Mangen', City Clerk
James B. Hovland, Mayor
STATE OF MINNESOTA)
COUNTY OF HENNEPIN)SS
CITY OF EDINA. )
CERTIFICATE OF CITY CLERK
1, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing
Resolution was duly adopted by the Edina City Council at its Regular Meeting of March 2, 2010, and as recorded in the
Minutes of said Regular Meeting.
WITNESS my hand and seal of said. City this day of , 20
City Clerk
�9& A, l�
�1
0 e tt�
U)
laea
To: Mayor & City Council
From: Debra Mangen
City Clerk
Date: March 2, 2010
Subject: RENEWALS - ON -SALE
INTOXICATING, ON -SALE
CLUB AND SUNDAY SALE
LIQUOR LICENSES
REPORT /RECOMMENDATION
Agenda Item IV.D.
Consent ❑
Information Only ❑
Mgr. Recommends ❑ To HRA
® To Council
Action ® Motion
❑ Resolution
❑ Ordinance
Discussion
Recommendation
Council approval of Club On -Sale and Sunday Liquor License renewals for:
On -Sale Intoxicating & Sunday Sale
Big Bowl Cafe
California Pizza Kitchen
Crave Restaurant
Eden Avenue Grill
Edina Grill Restaurant
Kozy's Steaks and Seafood
Lake Shore Grill
McCormick & Schmick's Seafood Restaurant
P.F. Chang's Bistro
Raku Inc.
Romano's Macaroni Grill
Ruby Tuesday
Salut Bar Americain
The Cheesecake Factory
Tavern on France
Westin Edina Galleria
Club & Sunday Sale
Edina Country Club
Interlachen Country Club
Info /Background:
Applications for renewal of On -Sale Intoxicating, Club On -sale and Sunday On -Sale Liquor
Licenses for the above listed establishments have been reviewed by the Edina Police
Department and renewals are recommended per the attached memo. All applicants submitted
all required paperwork in accordance with the City's ordinance and State Statutes, and paid
their license fees.
Once Council approves the licenses, staff will forward them to the Minnesota Liquor Control for
state approval.
Memo
To: Chief Jeff Long
From: Sergeant Jeff Elasky
Date: February 25, 2010
Re: Liquor License Renewals
Background checks have been completed for the 2010 -2011 licensing period for the following liquor licenses
On -sale Intoxicating and Sunday, Club on Sale and Sunday Sale, Wine and 3.2 Beer, 3.2 Beer On -Sale and
3.2 Beer Off -Sale
The following restaurants and country clubs comply with City code. An unqualified recommendation for
approval of these renewal applications is warranted.
ON -SALE INTOXICATING AND SUNDAY SALE
• Big Bowl
• California Pizza Kitchen
• Crave Restaurant
• Eden Avenue Grill
• Edina Grill Restaurant
• Kozy's Steaks and Seafood
• Lake Shore Grill
• McCormick & Schmick's
• P.F. Chang's China Bistro
• Raku Inc
• Romano's Macaroni Grill
• Ruby Tuesday
• Salut Bar American
■ The Cheesecake Factory
■ Tavem of France
■ Westin Edina Galleria
WINE AND 3.2 BEER ON -SALE
• Beaujo's
• Chipotle Mexican Grill
• Crooks of Crocus Hill
• D'Amico & Sons
• Good Earth Restaurant
• Marriott Residence Inn
• Noodles & Company
BEER 3.2 ON-SALE
• Davanni's Pizza/Hoagie
• Dino's
• T J's Family Restaurant
• Chuck E. Cheese
BEER 3.2 OFF-SALE
• Cub Foods
• DB Convenience LLC (Edina Market and Deli)
• Holiday Stationstore #217
• Jerry Foods
• Speedway Superamerica, LLC
CLUB ON-SALE AND SUNDAY SALE
• Edina Country Club
• Interlachen Country Club
el
',+
To: Mayor & City Council
From: Debra Mangen
City Clerk
Date: March 2, 2010
Subject: ON -SALE WINE LICENSE
RENEWALS
REPORT /RECOMMENDATION
Agenda Item IV.E.
Consent
Information Only ❑
Mgr. Recommends ❑ To HRA
® To Council
Action ® Motion
❑ Resolution
❑ Ordinance
❑ Discussion
Recommendation:
Council approval of On -Sale Wine and On -Sale 3.2 Beer.License renewals for the following
restaurants:
Beaujo's
Chipotle Mexican Grill
Cooks of Crocus Hill
D'Amico & Sons
Good Earth Restaurant
Marriott Residence Inn
Noodles & Company
Info /Background:
The City received applications for On -Sale Wine and 3.2 On -Sale Beer Liquor Licenses from
the above listed establishments. Approval of both the above mentioned licenses allows these
establishments to also sell strong beer in their restaurants. Attached please find a memo
reporting the results of the Police Department's investigation and review. The above applicants
submitted their renewal documentation pursuant to Edina's Code and State Statute, and paid
their license fees. Our renewal date is April 1, 2010. Once Council approves the licenses, staff
will forward them to the Minnesota Liquor Control for state approval.
0
Memo
To: Chief Jeff Long
From: Sergeant Jeff Elasky
Date: February 25, 2010
Re: Liquor License Renewals
Background checks have been completed for the 2010 -2011 licensing period for the following liquor licenses
On -sale Intoxicating and Sunday, Club on Sale and Sunday Sale, Wine and 3.2 Beer, 3.2 Beer On -Sale and
3.2 Beer Off -Sale
The following restaurants and country clubs comply with City code. An unqualified recommendation for
approval of these renewal applications is warranted.
ON-SALE INTOXICATING AND SUNDAY SALE
• Big Bowl
• California Pizza Kitchen
• Crave Restaurant
• Eden Avenue Grill
• Edina Grill Restaurant
• Kozy's Steaks and Seafood
• Lake Shore Grill
• McCormick & Schmick's
• P.F. Chang's China Bistro
• Raku Inc
• Romano's Macaroni Grill
• Ruby Tuesday
• Salut Bar American
• The Cheesecake Factory
• Tavem of France
• Westin Edina Galleria
WINE AND 3.2 BEER ON -SALE
• Beaujo's
• Chipotle Mexican Grill
• Crooks of Crocus Hill
• D'Amico & Sons
• Good Earth Restaurant
• Marriott Residence Inn
• Noodles & Company
BEER 3.2 ON-SALE
• Davanni's Pizza/Hoagie
• Dino's
• T J's Family Restaurant
• Chuck E. Cheese
BEER 3.2 OFF-SALE
• Cub Foods
• DB Convenience LLC (Edina Market and Deli)
• Holiday Stationstore #217
• Jerry Foods
• Speedway Superamerica, LLC
CLUB ON-SALE AND SUNDAY SALE
• Edina Country Club
• Interlachen Country Club
4
fP
o e
�rycbRhee/
To: Mayor & City Council
From: Debra Mangen
City Clerk
Date: March 2, 2010
Subject: 3.2 BEER LICENSE
RENEWALS
REPORT /RECOMMENDATION
Agenda Item V. F.
Consent ❑
Information Only ❑
Mgr. Recommends ❑ To HRA
® To Council
Action ® Motion
❑ Resolution
❑ Ordinance
❑ Discussion
Recommendation:
Council approve issuance of 3.2 Beer licenses as listed below: .
Info /Background:
City Code Section 900 requires the City Council approve beer licenses before issuance.
The following applicants have submitted the necessary documentation for renewal, paid
the applicable fees, and been approved by the Police Department. Our renewal date is
April 1, 2010. Once Council approves the licenses, staff will forward them to the
Minnesota Liquor Control for state approval.
Staff submits these licenses for Council consideration:
On -Sale 3.2 Licenses
Chuck E. Cheese's
Davanni's Pizza /Hoagies
Dino's
TJ's Family Restaurant
Off -Sale 3.2 Licenses
Cub Foods
DB Convenience LLC (Edina Market & Deli)
Holiday Stationstore #217
Jerry's Foods
Speedway Superamerica LLC
Memo
To: Chief Jeff Long
From: Sergeant Jeff Elasky
Date: February 25, 2010
Re: Liquor License Renewals
Background checks have been completed for the 2010 -2011 licensing period for the following liquor licenses:
On -sale Intoxicating and Sunday, Club on Sale and Sunday Sale, Wine and 3.2 Beer, 3.2 Beer On -Sale and
3.2 Beer Off -Sale
The following restaurants and country clubs comply with City code. An unqualified, recommendation for
approval of these renewal applications is warranted.
ON -SALE INTOXICATING AND SUNDAY SALE
• Big Bowl
• California Pizza Kitchen
• Crave Restaurant
• Eden Avenue Grill
• Edina Grill Restaurant
• Kozy's Steaks and Seafood
• Lake Shore Grill
• McCormick & Schmick's
• P.F. Chang's China Bistro
• Raku Inc
• Romano's Macaroni Grill
• Ruby Tuesday
• Salut Bar American
• The Cheesecake Factory
• Tavern of France
• Westin Edina Galleria
WINE AND 3.2 BEER ON -SALE
• Beaujo's
• Chipotle Mexican Grill
• Crooks of Crocus Hill
• D'Amico & Sons
• Good Earth Restaurant
• Marriott Residence Inn
• Noodles & Company
BEER 3.2 ON-SALE
• Davanni's Pizza/Hoagie'
• Dino's
• T J's Family Restaurant
• Chuck E. Cheese
BEER 3.2 OFF-SALE
• Cub Foods
• DB Convenience LLC (Edina Market and Deli)
• Holiday Stationstore #217
• Jerry Foods
• Speedway Superamedca, LLC
CLUB ON-SALE AND SUNDAY SALE
• Edina Country Club
• Interlachen Country Club
To: City Council
From: James B. Hovland
Mayor
Date: March 2, 2010
Subject: Appointment to Zoning
Board of Appeals
REPORT /RECOMMENDATION
Agenda Item IV. G.
Consent ❑
Information Only ❑
Mgr. Recommends ❑ To HRA
® To Council
Action ® Motion
Resolution
❑ Ordinance
Discussion
Recommendation:
Consider appointment Gene Flicek to the Zoning Board of Appeals for a term ending 2/1/2013.
Info /Background:
Following consideration of application, consensus was to appoint Gene Flicek to the open
position on the Zoning Board of Appeals. Mr. Flicek has indicated his interest in the
appointment.
o1�e
REPORT /RECOMMENDATION
To: Mayor & City Council
Agenda Item # IV-H.
From: John Wallin
Consent
Finance Director
Information Only ❑
Date: March 2, 2010
Mgr. Recommends ❑
To HRA
®
To Council
Subject: Water Shutoff
Action ®
Motion
Authorization
❑
Resolution
❑
Ordinance
❑
Discussion
Recommendation:
Authorize water shut off at 6249 Xerxes Avenue South.
Info /Background:
At the January 5, 2010 City Council meeting, the Council approved Ordinance 2009 -15
which changed the way the City proceeds with shutting off water services and now
requires Council authorization prior to shutoff. I would like to submit the account at 6249
Xerxes Avenue South to Council to authorize staff to shut off the water services for non
payment. The account is located in Richfield which cannot be certified in Edina, and no
payment has been received since July 2009 (this account only has water service from
the City of Edina so the balance accumulates more slowly). The balance owing
currently is $167.51. If the Council authorizes water shutoff, city staff will send a notice
to the customer notifying them that water service will be shut off at a date listed on the
notice, typically 10 days following the date of the letter.
X11
o e �
To: Mayor & City Council
From: Cary Teague
Planning Director
Date: March 2, 2010
Subject: Set Hearing Date (03/16/10)
Ord. No. 2010 -05 Amending
Section 850 Front Street
Setback
Kh1'UK'1 /KLCUM1V1t1N 1JA 11U1N
Agenda Item IV.I.
Consent
Information Only
Mgr. Recommends 1-1
To HRA
To, Council
Action
�
Motion
Resolution
Ordinance
Discussion
Recommended Action.
Set the hearing date for March 16, 2010
Information/Background:
See attached Planning Commission report and ordinance.
o'� e
0
.J � �y
PLANNING COMMISSION STAFF REPORT
Originator
Meeting Date
Agenda #
Cary Teague
February 24, 2010
2009.0004.10a
Director of Planning
30 feet*
Coon Rapids
Information & Background
As a result of the recent court case with JMS regarding a front street setback
variance at 6120 Brookview Avenue, staff is recommending a zoning ordinance
amendment to tighten up the existing language for properties in the R -1 zoning
district. The variance at 6120 Brookview involved a request to tear down and
rebuild a new home on a vacant lot. The Zoning Board of Appeals and City
Council denied the variance request; the applicant subsequently sued the city.
The decision of the court case was in favor of the applicant due in large part to
the judge finding that language in the city regulations regarding front street
setbacks to be "ambiguous, vague, conflicting and unworkable."
At last month's meeting the planning commission asked staff to bring back a
revised ordinance to make the existing language more clear. (See attached
revised ordinance in addition to the previously proposed ordinance.) Also, below
is a comparison of how other cities regulate front street setback requirements:
city
Front Street Setback
A le Valley
30 feet
Blaine
30 feet
Bloomington
30 feet*
Coon Rapids
40 feet
Eagan
30 feet
Lakeville
30 feet
Maple Grove
35 feet
Minnetonka
35 feet
New Brighton
30 feet **
Plymouth
25 feet * **
St. Louis Park
30 feet
Richfield
30 feet
Eden Prairie
30 feet
Wayzata
30 feet
* 30 feet or "prevailing setback," which by policy is the average front street
setback of the homes on either side.
** Setback may be reduced to 25 feet with a special use permit
* ** Setback may be reduced to average on the block, but not closer than 15
feet
Recommendation /Conclusion
Staff recommends approval of the attached ordinance subject to any additions or
amendments recommended by the Commission.
ORDINANCE NO. 2010—
AN ORDINANCE AMENDING THE CITY CODE CONCERNING
THE REGULATION OF FRONT STREET SETBACKS IN THE
R -1, SINGLE - DWELLING UNIT DISTRICT
The City Of Edina Ordains:
Section 1. Sub Section 850.11, Subdivision 6.13 is hereby amended as follows:
B. Minimum Setbacks (subject to the requirements of paragraph A. of
Subd. 7 of this Subsection 850.11).
f lonko) Com►mosion
Ri cbmw\t-AW oflvlamce
Front
Side
Interior Side
Rear
Street
Street
Yard
Yard
1. Single dwelling unit buildings on
30' **
15'
10'
25'.
Lots 75 feet or more in width.
2. Single dwelling unit buildings on lots
30' **
15'
The required
25'
more than 60 feet in width, but less
interior yard
than 75 feet in width.
setback of 5
feet shall
increase by 1/3
foot (4 inches)
for each foot
that the lot
width exceeds
60 feet.'
3. Single dwelling unit buildings on 60
30' **
15'
5'
25'
feet or less in width.
4. Buildings and structures accessory to single dwelling unit buildings:
a. detached garages, tool sheds,
--
15'
3'
3'
greenhouses and garden houses
entirely within the rear yard,
including the eaves.
b. attached garages, tool sheds,
30'
15'
S'
25'
greenhouses and garden houses.
c. detached garages, tool sheds,
--
15'
S'
5'
f lonko) Com►mosion
Ri cbmw\t-AW oflvlamce
greenhouses and garden houses
not entirely within the rear yard.
d. unenclosed decks and patios.
30'
15'
5'
5'
e. swimming pools, including
30'
15'
10'
10'
appurtenant equipment and
required decking.
f. tennis courts, basketball courts,
30'
15'
.5'
5'
sports courts, hockey and skating
rinks, and other similar
recreational accessory uses
including appurtenant fencing and
li htin .
g. all other accessory buildings and
30'
15'
5'
5'
structures.
5. Other Uses:
a. All conditional use buildings or
50'
50'
50'
50'
structures including accessory
buildings less than 1,000 square
feet; except parking lots, day care
facilities, pre - schools and nursery
schools
b. All conditional use accessory
95'
95'
95'
95'
buildings 1,000 square feet or
larger.
c. Driving ranges, tennis courts,
50'
50'
50'
50'
maintenance buildings and
swimming pools accessory to a
golf course.
d. Day care facilities, pre - schools
30'
35'
35'
35'
and nursery schools.
"* See Subd. 7.A.1. below for required setback when more than 25 percent of the
—,lots on one side of the street between interse s ction are occupied by principa!
u�ldin s' -- - - -- - -
Section 2. Sub Section 850.11, Subdivision 7 is hereby amended as follows:
Subd. 7 Special Requirements. In addition to the general requirements
described in Subsection 850.07, the following special
requirements shall apply.
A. - Special Setback Requirements for Single Dwelling Unit Lots.
VAM :7-TT": A. A - SMIXIM
A : =AA RIB
additions thereto on the same, side of that street and behyeen said
nte Fserstien . If a building or stFub ure or additien thereto is to be
there are existing buildings on only ene side of the built or rel r--aittedd
id new or rAInr,:;tAd
he ne greater than that of the nearest adjeining orinrinal building. If
where there is an established average setha& :and there ore .
vvrrcra�rr�-rvTSU a... a.ya. a.., .� .... ..............
existing.buildings on beth sides of the new 9F releGated building a.
atrUGt Ure OF .addition thereto the front sethaGk need he ne greater
W peFtion of the
Established Front Street Setback. When more than 25 percent of
ie lots on one side of the street between intersections are;
ccu ied by rinci al buildings, the front street setback for any lot
hall be determined as follows:
If there is an existing principal building on an abutting lot on
'only one side of the lot, the front street setback requirement
shall be the same as the setback of the principal building on
the abutting lotJ
If there are existing principal buildings on abutting lots on bo
sides of the lot, the front street setback shall be the average
the front street setbacks of the principal buildings on the two
abutting lots.!
c. In all other cases the front street setback shall be the av
ront street setback of all principal buildings on the same
bf the street between intersections.
Section 3. Effective Date. This ordinance shall be in full force and in effect
after its adoption.
First Reading:
Second Reading:,
Published:
ORDINANCE NO. 2010—
AN ORDINANCE AMENDING THE CITY CODE CONCERNING
REGULATION OF FRONT YARD SETBACKS IN THE R -1, LOW DENSITY
RESIDENTIAL ZONING DISTRICT
The City Of Edina Ordains:
Section 1. Sub Section 850.11, Subdivision 6.13 is hereby amended as follows:
B. Minimum Setbacks (subject to the requirements of paragraph A. of
Subd. 7 of this Subsection 850.11).
f fe�jlpv3 �U44-
Front
Side
Interior Side
Rear
Street
Street
Yard
Yard
1. Single dwelling unit buildings on
30' **
15'
10'
25'
Lots 75 feet or more in width.
2. Single dwelling unit buildings on lots
30'
15'
The required
25'
more than 60 feet in width, but less
interior yard
than 75 feet in width.
setback of 5
feet shall
increase by 1/3
foot (4 inches)
for each foot
that the lot
width exceeds
60 feet.'
3. Single dwelling unit buildings on 60
30'
15'
5'
25'
feet or less in width.
4. Buildings and structures accessory to single dwelling unit buildings:
a. detached garages, tool sheds,
--
15'
3'
3'
greenhouses and garden houses
entirely within the rear yard,
including the eaves.
b. attached garages, tool sheds,
30'
15'
5'
25'
greenhouses and garden houses.
c. detached garages, tool sheds,
--
15'
5'
5'
f fe�jlpv3 �U44-
greenhouses and garden houses
not entirely within the rear yard.
d. unenclosed decks and patios.
30'
15'
5'
5'
e. swimming pools, including
30'
15'
10'
10'
appurtenant equipment and
required decking.
f. tennis courts, basketball courts,
30'
15'
5'
5'
sports courts, hockey and skating
rinks, and other similar
recreational accessory uses
including appurtenant fencing and
lighting.
g. all other accessory buildings and
30'
15'
S'
5'
structures.
5. Other Uses:
a. All conditional use buildings or
50'
50'
50'
50'
structures including accessory
buildings less than 1,000 square
feet; except parking lots, day care
facilities, pre - schools and nursery
schools
b. All conditional use accessory
95'
95'
95'
95'
buildings 1,000 square feet or
larger.
c. Driving ranges, tennis courts,
50'
50'
50'
50'
maintenance buildings and
swimming pools accessory to a
olf course.
d. Day care facilities, pre - schools
30'
35'
35'
35'
and nursery schools.
}* See Subd. 7.A.1. below for required setback if property is located on a block
that is more than 25% developed with buildings.
Section 2. Sub Section 850.11, Subdivision 7 is hereby amended as follows:
Subd. 7 Special Requirements. In addition to the general requirements
described in Subsection 850.07, the following special
requirements shall apply.
A. Special Setback Requirements for Single Dwelling Unit Lots.
Established Average r rcrt Street Setback. When more than 25
percent of the frontage on one side of a street between
intersections is occupied by buildings having f ent street setback
of FneFe eF less than 30 fee, the Established Average Front Street
Setback of such existing buildings shall be maintained by all new or
relocated buildings or structures or additions thereto on the same
side of that street and between said intersections. The Established
Average Front Street Setback shall be calculated in one of three
ways:
,a.. The average shall be calculated by adding up the front street
setbacks of all principal buildings on the same side of the
street, and dividing by the number of principal buildings; or
b. if a building OF GtFurture or addition theFete is to be built e
if
there are existing buildings on an abutting lot on only one side
of the built or relocated building or structure or addition
thereto, the front street setback of said new or relocated
building or structure or addition thereto need be no greater
than that -of the nearest adjoining principal building; or
C. if a building or stntGture or addition theFete is to be buil
relGGated wheFe there is an established aveFage setbaska„Q
if there are existing buildings on both sides of the new or
relocated building or structure or addition thereto, the front
setback need be no greater than that which would be
established by connecting a line parallel between with -the -front
let WeGeAAest+ng the most forward portion of the adjacent
principal building on each side.
Section 3. Effective Date. This ordinance shall be in full force and in effect
after its adoption.
First Reading:
Second Reading:
Published:
ATTEST:
Debra A. Mangen, City Clerk
James B. Hovland, Mayor
Please publishing in the Edina Sun Current on
o/le
To: Mayor & City Council
From: Debra Mangen
City Clerk
Date: March 2, 2010
Subject: Temporary On -Sale 3.2
Beer License Our Lady of
Grace Church
REPORT /RECOMMENDATION
Agenda Item IV.J.
Consent
Information Only ❑
Mgr. Recommends ❑ To HRA
❑ To Council
Action ® Motion
❑ Resolution
❑ Ordinance
❑ Discussion
Recommendation:
Adopt a motion granting a temporary beer license to Our Lady of Grace Church for their
Lenten Fish Fry on March 19, 2010
Info /Background:
Our Lady of Grace Church has applied for a temporary beer license for Lenten Fish Fry
to be held Friday, March 19, 2010. Edina Code Section 900 allows non - profit
organizations to obtain a temporary beer license to sell 3.2 beer on -sale for this type of
event. Our Lady of Grace has filed the necessary application and insurance as well as
paid their fee. They have held similar events in the past and obtained a temporary
license each time. Their previous events were held without any incident.
R55CKREG LOG20000
CITY OF EDINA
Council Check Register
2/1212010
— 2118/2010
Check #
Date
Amount
Supplier/ Explanation PO #
Doc No
Inv No
Account No
Subledger Account Description
331741
211212010
102775 MN DNR WATERS
41,047.80
WATER USE REPORT
230319
020910
5915.6260
LICENSES & PERMITS
41,047.80
331742
2118/2010
118261 2ND WIND EXERCISE INC.
5,343.75
EXCERCISE EQUIPMENT 00002204 230599
22- 017927
5600.1740
MACHINERY & EQUIPMENT
5,343.75
331743
211812010
101971 ABLE HOSE & RUBBER INC.
273.14
NET REPAIR PARTS 00001104 230441
1- 819379
1648.6530
REPAIR PARTS
273.14
331744
2/18/2010
124613 ABM JANITORIAL - NORTH CENTRAL
2,545.10
JANITORIAL- FEB 2010
230543
883969
1551.6103
PROFESSIONAL SERVICES
2,545.10
331745
2118/2010
100715 ACCLAIM BENEFITS
697.10
ADMIN FEE - DEC 09
230711
0012286 -IN
1550.6103
PROFESSIONAL SERVICES
697.10
331746
211812010
102971 ACE ICE COMPANY
25.00
230373
0805108
5822.5515
COST OF GOODS SOLD MIX
38.00
230374
0805055
5862.5515
COST OF GOODS SOLD MIX
61.60
230375
0723355
5862.5515
COST OF GOODS SOLD MIX
124.60
331747
211812010
123309 ACTION FLEET INC.
170.69
REWIRE GUN LOCK
230544
7180
1400.6215
EQUIPMENT MAINTENANCE
170.69
331748
211812010
105571 ADVANTAGE PAPER
611.51
NAPKINS, TISSUE
230442
438933
1628.6406
GENERAL SUPPLIES
92.40
FOAM CUPS AND PLATES
230443
438967
1628.6406
GENERAL SUPPLIES
703.91
331749
211812010
102715 ALLEGRA PRINT & IMAGING
49.75
GALA EVENT PRINTING
230545
80277
5842.6575
PRINTING
49.75
331750
211812010
100058 ALLIED WASTE SERVICES #894
37,683.00
RECYCLING
230280
2045770
5952.6183
RECYCLING CHARGES
37,683.00
2/17/2010 10:46:45
Page- 1
Business Unit
WATER TREATMENT
EB /CL BALANCE SHEET
SKATING RINK MAINTENANCE
CITY HALL GENERAL
CENTRAL SERVICES GENERAL
50TH ST SELLING
VERNON SELLING
VERNON SELLING
POLICE DEPT. GENERAL
SENIOR CITIZENS
SENIOR CITIZENS
YORK SELLING
RECYCLING
R55CKREG LOG20000
WATER RESOURCES MGMT
CITY OF EDINA
23271072.00 -5
5913.6103
PROFESSIONAL SERVICES
DISTRIBUTION
505.00
Council Check Register
2/1212010
- 2/18/2010
Check #
Date
Amount
Supplier / Explanation PO # Doc No
Inv No
Account No
Subledger Account Description
331751
2118/2010
EQUIPMENT OPERATION GEN
103357 ALPHA VIDEO & AUDIO INC.
BATTERY
00001630 230446
393
1553.6530
REPAIR PARTS
263.99
MICROPHONE 230444
INV80783
2210.6406
GENERAL SUPPLIES
263.99
331760 211812010
101355 BELLBOY CORPORATION
331752
211812010
102470 AON RISK SERVICES INC. OF MN
230376
52088600
5842.5512
COST OF GOODS SOLD LIQUOR
6,293.00
PREMIUM 230649
6100000117613
1550.6200
INSURANCE
5842.5513
COST OF GOODS SOLD WINE
6,293.00
331753
2/1812010
102172 APPERTS FOODSERVICE
819.37
FOOD 230546
1298677
5421.5510
COST OF GOODS SOLD
819.37
331754.
2/1812010
124507 APPROVED EQUAL CO.
625.00
TEMPERATURE SENSORS 230600
10498
5620.6180
CONTRACTED REPAIRS
625.00
331755
2/1812010
101282 APWA
57.00
APWA POSTERS 00001011 230281
707100
1240.6406
GENERAL SUPPLIES
57.00
331756
2118/2010
100634 ASPEN EQUIPMENT CO.
138.94
CUT EDGE KIT 00001528 230282
10065878
1553.6530
REPAIR PARTS
138.94
331757
211812010
100637 AUTOMOBILE SERVICE CO.
65.79
FRONT ALIGNMENT 00001518 230283
56469
1553.6180
CONTRACTED REPAIRS
65.79
FRONT ALIGNMENT 00001149 230284
56476
1553.6180
CONTRACTED REPAIRS
131.58
331758
211812010
100643 BARR ENGINEERING CO.
2/17/2010 10:46:45
Page- 2
Business Unit
COMMUNICATIONS
CENTRAL SERVICES GENERAL
GRILL
EDINBOROUGH PARK
PUBLIC WORKS ADMIN GENERAL
EQUIPMENT OPERATION GEN
EQUIPMENT OPERATION GEN
EQUIPMENT OPERATION GEN
505.00
WATER RESOURCES MGMT
230712
23271072.00 -5
5913.6103
PROFESSIONAL SERVICES
DISTRIBUTION
505.00
331759 211812010
102449 BATTERY WHOLESALE INC.
264.52
BATTERIES
00001558 230445
264
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
70.81
BATTERY
00001630 230446
393
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
335.33
331760 211812010
101355 BELLBOY CORPORATION
757.75
230376
52088600
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
1,759.45
230377
52097800
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
CITY OF EDINA
2/17/2010 10:46:45
R55CKREG LOG20000
Council Check Register
Page - 3
2/1212010
- 2118/2010
Cheek # Date
Amount
Supplier / Explanation PO #
Doe No
Inv No
Account No
Suhledger Account Description
Business Unit
459.10
230378
52088700
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
245.55
230379
52088500
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
162.78
230380
83254000
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
94.96
230381
83280100
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
208.72
230382
5901700
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
286.75
230673
52164400
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
56.11
230674
83297100
5822.5515
COST OF GOODS SOLD MIX
50TH ST SELLING
4,031.17
331761 2/1812010
125249 BERNING, BRADLEY
39.46
UTILITY OVERPAYMENT REFUND
230656
021110
5900.2015
CUSTOMER REFUND
UTILITY BALANCE SHEET
39.46
331762 211812010
100648 BERTELSON OFFICE PRODUCTS
9.80
SHEET PROTECTORS
230285
WO- 602673 -1
1600.6406
GENERAL SUPPLIES
PARK ADMIN. GENERAL
45.97
NAME BADGE LABELS
230547
WO- 602765 -1
1550.6406
GENERAL SUPPLIES
CENTRAL SERVICES GENERAL
54.51
MAILING SEALS
230548
WO- 601805 -1
1550.6406
GENERAL SUPPLIES
CENTRAL SERVICES GENERAL
14.18
PENS
230549
WO- 601733 -1
1550.6406
GENERAL SUPPLIES
CENTRAL SERVICES GENERAL
219.95
MAGAZINE DISPLAY RACK
230550
WO- 601712 -1
1550.6406
GENERAL SUPPLIES
CENTRAL SERVICES GENERAL
8.14
DESK CALENDAR
230551
WO- 601603 -1
1550.6406
GENERAL SUPPLIES
CENTRAL SERVICES GENERAL
352.55
331763 211812010
122688 BMK SOLUTIONS
6.32
OFFICE SUPPLIES 00001741
230447
57402
1552.6406
GENERAL SUPPLIES
CENT SVC PW BUILDING
6.32
331764 2/1812010
125138 BOLK ENTERPRISES INC.
95.00
SHIPPING CHARGE
230552
M13534SHIP
44005.6710
EQUIPMENT REPLACEMENT
CITY HALL BLDG IMPROVEMENTS
95.00
331765 211812010
119631 BONNER & BORHART LLP
13,531.25
PROSECUTING
230553
43980
1195.6103
PROFESSIONAL SERVICES
LEGAL SERVICES
1,225.00
PROSECUTING
230554
43981
1195.6103
PROFESSIONAL SERVICES
LEGAL SERVICES
14,756.25
331766 211812010
125248 BONNETT, WALTER
60.79
AMBULANCE OVERPAYMENT
230654
021610
1470.4329
AMBULANCE FEES
FIRE DEPT. GENERAL
60.79
331767 211812010
105367 BOUND TREE MEDICAL LLC
204.40
AMBULANCE SUPPLIES 00003664 230601
87124294
1470.6510
FIRST AID SUPPLIES
FIRE DEPT. GENERAL
204.40
R55CKREG LOG20000
CITY OF EDINA
2/17/2010 10:46:45
Council Check Register
Page - 4
2/1212010
- 2/18/2010
Check #
Date
Amount
Supplier/ Explanation PO #
Doc No
Inv No
Account No
Subledger Account Description
Business Unit
331768
211812010
119351 BOURGETIMPORTS
498.50
230675
98213
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
498.50
331769
2/1812010
103239 BRIN NORTHWESTERN GLASS CO.
513.71
DOOR REPAIR
230602
512646S
5621.6180
CONTRACTED REPAIRS
EDINBOROUGH ADMINISTRATION
330.18
WINDOW FLASHING REPAIR
230603
512637S
5620.6180
CONTRACTED REPAIRS
EDINBOROUGH PARK
979.28
ENTRYWAY DOOR REPAIR
230604
512706S
5620.6180
CONTRACTED REPAIRS
EDINBOROUGH PARK
1,823.17
331770
211812010
119826 BRYANT GRAPHICS INC.
167.36
NEWSLETTER
230286
20421
5822.6575
PRINTING
50TH ST SELLING
167.36
NEWSLETTER
230286
20421
5842.6575
PRINTING
YORK SELLING
167.36
NEWSLETTER
230286
20421
5862.6575
PRINTING
VERNON SELLING
502.08
331771
211812010
108688 CANTON COMMUNICATIONS INC.
2,343.00
CABLE ADS
230605
100210 -1
5210.6122
ADVERTISING OTHER
GOLF DOME PROGRAM
2,343.00
331772
211812010
119455 CAPITOL BEVERAGE SALES
1,466.90
230383
18988
5842.5514
COST OF GOODS SOLD BEER
YORK SELLING
23.70
230384
18989
5842.5515
COST OF GOODS SOLD MIX
YORK SELLING
273.65
230385
18992
5822.5514
COST OF GOODS SOLD BEER
50TH ST SELLING
1,764.25
331773
2118/2010
116683 CAT & FIDDLE BEVERAGE
104.00
230386
85108
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
208.00
230493
85109
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
120.00
230494
85194
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
432.00
331774
2118/2010
100681 CATCO
141.61
DRYER CARTRIDGES, HOSE ENDS 00001542
230555
3 -85978
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
141.61
331775
2118/2010
102372 CDW GOVERNMENT INC.
309.56
TONER 00004308
230287
ROG4744
1500.6406
GENERAL SUPPLIES
CONTINGENCIES
309.56
331776
2118/2010
100897 CENTERPOINT ENERGY
R55CKREG LOG20000
CITY OF EDINA
2/17/2010 10:46:45
Council Check Register
Page - 5
2/12/2010 - 2/1812010
Check # Date
Amount
Supplier / Explanation PO #
Doe No
Inv No
Account No
Subledger Account Description
Business Unit
266.52
230448
020310
5430.6186
HEAT
RICHARDS GOLF COURSE
323.73
230448
020310
5821.6186
HEAT
50TH ST OCCUPANCY
560.65
230448
020310
5861.6186
HEAT
VERNON OCCUPANCY
591.13
230448
020310
5841.6186
HEAT
YORK OCCUPANCY
660.31
230448
020310
5422.6186
HEAT
MAINT OF COURSE & GROUNDS
768.12
230448
020310
1481.6186
HEAT
YORK FIRE STATION
1,510.70
230448
020310
5913.6186
HEAT
DISTRIBUTION
1,575.02
230448
020310
5111.6186
HEAT
ART CENTER BLDG /MAINT
2,147.71
230448
020310
1628.6186
HEAT
SENIOR CITIZENS
2,354.88
230448
020310
5420.6186
HEAT
CLUB HOUSE
2,393.27
230448
020310
5921.6186
HEAT
SANITARY LIFT STATION MAINT
2,752.19
230448
020310
5630.6186
HEAT
CENTENNIAL LAKES
3,042.93
230448
020310
1552.6186
HEAT
CENT SVC PW BUILDING
3,943.26
230448
020310
5911.6186
HEAT
WELL PUMPS
5,020.20
230448
020310
1646.6186
HEAT
BUILDING MAINTENANCE
10,753.27
230448
020310
5511.6186
HEAT
ARENA BLDG /GROUNDS
15,243.70
230448
020310
5210.6186
HEAT
GOLF DOME PROGRAM
53,907.59
331777 2/1812010
119661 CENTRAL ENVELOPE CORPORATION
198.46
EMPLOYEE NEWSLETTER
230449
67901
2210.6575
PRINTING
COMMUNICATIONS
198.46
331778 211812010
113151 CHURCH OFFSET PRINTING INC.
114.89
UTILITY BILL STUFFERS
230288
053776
5910.6103
PROFESSIONAL SERVICES
GENERAL (BILLING)
114.89
UTILITY BILL STUFFERS
230288
053776
1120.6575
PRINTING
ADMINISTRATION
229.78
331779 2/1812010
122084 CITY OF EDINA - UTILITIES
307.63
00113607- 0342163045
230606
0342163045 -2110
1470.6189
SEWER & WATER
FIRE DEPT. GENERAL
307.63
331780 211812010
100687 CITY OF RICHFIELD
158.50
65% OF LIFT STATION ELEC 00001594
230450
4375
5934.6185
LIGHT & POWER
STORM LIFT STATION MAINT
158.50
331781 2/18/2010
100688 CITYWIDE WINDOW SERVICES INC
14.71
WINDOW CLEANING
230289
458131
5861.6180
CONTRACTED REPAIRS
VERNON OCCUPANCY
16.49
WINDOW CLEANING
230289
458131
5821.6180
CONTRACTED REPAIRS
50TH ST OCCUPANCY
25.99
WINDOW CLEANING
230289
458131
5841.6180
CONTRACTED REPAIRS
YORK OCCUPANCY
57.19
R55CKREG LOG20000 CITY OF EDINA
Council Check Register
2/12/2010 - 2/18/2010
Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description
331782 211812010 120747 CMS
90.00 RANDOM TESTING 230290 012010532294 1640.6406 GENERAL SUPPLIES
5862.5515
5842.5515
1628.6103
5921.6406
1504.6103
1646.6610
1553.6610
1301.6610
5913.6610
1552.6406
5510.6136
5511.6180
5511.6180
5521.6180
1425.6406
7411.6406
COST OF GOODS SOLD MIX
COST OF GOODS SOLD MIX
2117/2010 10:46:45
Page - 6
Business Unit
PARK MAINTENANCE GENERAL
VERNON SELLING
YORK SELLING
PROFESSIONAL SERVICES SENIOR CITIZENS
GENERAL SUPPLIES SANITARY LIFT STATION MAINT
PROFESSIONAL SERVICES HUMAN RELATION COMMISSION
SAFETY EQUIPMENT
90.00
SAFETY EQUIPMENT
EQUIPMENT OPERATION GEN
SAFETY EQUIPMENT
331783 2118/2010
SAFETY EQUIPMENT
100692 COCA -COLA BOTTLING CO.
GENERAL SUPPLIES
CENT SVC PW BUILDING
216.60
230387
0148032709
178.90
230676
0138081418
395.50
331784 2118/2010
100693 COMMERCIAL FURNITURE
360.70
REPAIR DAMAGED CHAIRS 00008237
230453
44218 -0
360.70
331785 211812010
124331 COMMERCIAL MAINTENANCE CHEMICA
471.16
DEGREASER 00001593
230291
27627
471.16
331786 211812010
125232 CONFLICT RESOLUTION CENTER
2,322.00
MEDIATION SERVICES
230292
EDINA -10
2,322.00
331787 211812010
101323 CONNEY SAFETY PRODUCTS
22.56
SAFETY GLASSES, GLOVES 00001577
230293
03609557
23.64
SAFETY GLASSES, GLOVES 00001577
230293
03609557
43.75
SAFETY GLASSES, GLOVES 00001577
230293
03609557
115.49
SAFETY GLASSES, GLOVES 00001577
230293
03609557
186.15
SAFETY GLASSES, GLOVES 00001577
230293
03609557
391.59
331788 211812010
100697 COOL AIR MECHANICAL INC.
2,958.33
FEB 2010 MAINTENANCE 00008098
230294
69832
1,478.61
HEATER REPAIR 00008072
230295
69823
584.25
FURNACE MAINTENANCE 00008076
230451
69872
1,084.35
ICE PLANT MAINTENANCE 00008075
230452
69871
6,105.54
331789 2118/2010
122132 CREATIVE PRODUCT SOURCING INC.
769.01
D.A.R.E.ITEMS
230454
25608
769.01
331790 211812010
100699 CULLIGAN BOTTLED WATER
17.75
114 - 09855685 -4 WATER
230607
020110
5862.5515
5842.5515
1628.6103
5921.6406
1504.6103
1646.6610
1553.6610
1301.6610
5913.6610
1552.6406
5510.6136
5511.6180
5511.6180
5521.6180
1425.6406
7411.6406
COST OF GOODS SOLD MIX
COST OF GOODS SOLD MIX
2117/2010 10:46:45
Page - 6
Business Unit
PARK MAINTENANCE GENERAL
VERNON SELLING
YORK SELLING
PROFESSIONAL SERVICES SENIOR CITIZENS
GENERAL SUPPLIES SANITARY LIFT STATION MAINT
PROFESSIONAL SERVICES HUMAN RELATION COMMISSION
SAFETY EQUIPMENT
BUILDING MAINTENANCE
SAFETY EQUIPMENT
EQUIPMENT OPERATION GEN
SAFETY EQUIPMENT
GENERAL MAINTENANCE
SAFETY EQUIPMENT
DISTRIBUTION
GENERAL SUPPLIES
CENT SVC PW BUILDING
PROFESSIONAL SVC - OTHER
ARENA ADMINISTRATION
CONTRACTED REPAIRS
ARENA BLDG /GROUNDS
CONTRACTED REPAIRS
ARENA BLDG /GROUNDS
CONTRACTED REPAIRS
ARENA ICE MAINT
GENERAL SUPPLIES
GENERAL SUPPLIES
DARE
PSTF OCCUPANCY
2/17/2010 10:46:45
Page- 7
Business Unit
BUILDING MAINTENANCE
ARENA BLDG /GROUNDS
FIRE DEPT. GENERAL
YORK OCCUPANCY
1,123.86 230388 539401 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING
1,101.50 230389 539402 5842.5514 COST OF GOODS SOLD BEER YORK SELLING
230390 539403 5842.5515 COST OF GOODS SOLD MIX YORK SELLING
DEPOSIT REFUND 230297 020910 1120.4137
44.80
ADMINISTRATION
CITY OF EDINA
'R55CKREG LOG20000
331798 211812010
2,270.16
750.00
DISPLAY ADS 00009309'230459 2105 5110.6122
331793
211812010
Council Check Register
125235 DEDICATED GEOTHERMAL INC.
331799 2118/2010
105224 EDINA POLICE RESERVES
2/12/2010 - 2118/2010
472.06
Check # Date
Amount
Supplier / Explanation
PO # Doc No
Inv No Account No
Subledger Account Description
472.06
17.75
331794
331791 2/1812010
104020 DALCO
149.41
WINDEX
00001097 230296
2179310 1646.6406
GENERAL SUPPLIES
REPAIR PARTS
837.37
WIPES, TISSUE, TOWELS
00008073 230455
2181152 5511.6511
CLEANING SUPPLIES
1553.6530
193.44
PROLENE BRUSHES
00003665 230608
2180288 1470.6530
REPAIR PARTS
229.47
FLOOR SEALER, MOPS
230609
2179491 5841.6406
GENERAL SUPPLIES
102831 DEX EAST
1,409.69
331792 211812010
230610
102478 DAY DISTRIBUTING CO.
5621.6122
ADVERTISING OTHER
2/17/2010 10:46:45
Page- 7
Business Unit
BUILDING MAINTENANCE
ARENA BLDG /GROUNDS
FIRE DEPT. GENERAL
YORK OCCUPANCY
1,123.86 230388 539401 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING
1,101.50 230389 539402 5842.5514 COST OF GOODS SOLD BEER YORK SELLING
230390 539403 5842.5515 COST OF GOODS SOLD MIX YORK SELLING
UTILITY REVENUES
EQUIPMENT OPERATION GEN
EQUIPMENT OPERATION GEN
EDINBOROUGH ADMINISTRATION
PSTF OCCUPANCY
1,238.57
DEPOSIT REFUND 230297 020910 1120.4137
44.80
ADMINISTRATION
1,238.57
331798 211812010
2,270.16
750.00
DISPLAY ADS 00009309'230459 2105 5110.6122
331793
211812010
750.00
125235 DEDICATED GEOTHERMAL INC.
331799 2118/2010
105224 EDINA POLICE RESERVES
472.06
HYDRANT USAGE REFUND 230456
021010
5901.4626
SALE OF WATER
472.06
331794
211812010
100718 DELEGARD TOOL CO.
202.71
HOSE CLAMP TOOLS, SOCKETS 00001538 230457
454085
1553.6530
REPAIR PARTS
22.65
SOCKETS 00001344 230458
450393
1553.6530
REPAIR PARTS
225.36
331795
2/1812010
102831 DEX EAST
305.00
230610
110311867 -1/10
5621.6122
ADVERTISING OTHER
305.00
331796
211812010
123162 DISH NETWORK
38.49
8255 70 708 1422839 230611
020410
7411.6406
GENERAL SUPPLIES
38.49
331797
211812010
125231 DRAGON CITY ACCUPRESSURE MASSA
UTILITY REVENUES
EQUIPMENT OPERATION GEN
EQUIPMENT OPERATION GEN
EDINBOROUGH ADMINISTRATION
PSTF OCCUPANCY
1,238.57
DEPOSIT REFUND 230297 020910 1120.4137
OTHER PERMITS & LICENSE
ADMINISTRATION
1,238.57
331798 211812010
104755 EDGE, THE
750.00
DISPLAY ADS 00009309'230459 2105 5110.6122
ADVERTISING OTHER
ART CENTER ADMINISTRATION
750.00
331799 2118/2010
105224 EDINA POLICE RESERVES
125.00
HOLIDAY TREE LIGHTING 230713 021110 1428.6010
SALARIES REGULAR EMPLOYEES
OFF DUTY EMPLOYMENT
R55CKREG LOG20000
CITY OF EDINA
2/17/2010 10:46:45
Council Check Register
Page - 8
2112/2010
— 2118/2010
Check #
Date .
Amount
Supplier / Explanation PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
125.00
331800
211812010
100049 EHLERS & ASSOCIATES INC
1,615.00
UTILITY RATE ANALYSIS 230557
341016
5910.6103
PROFESSIONAL SERVICES
GENERAL (BILLING)
1,615.00
331801
2118/2010
102758 ELDER -JONES BLDG PERMIT SERNC
122.60
PERMIT REFUND ED096060 230556
011310
1495.4111
BUILDING PERMITS
INSPECTIONS
133.80
PERMIT REFUND ED095192 230556
011310
1495.4111
BUILDING PERMITS
INSPECTIONS
167.40
PERMIT REFUND ED095925 230556
011310
1495.4111
BUILDING PERMITS
INSPECTIONS
423.80
331802
211812010
104733 EMERGENCY MEDICAL PRODUCTS INC
198.92
AMBULANCE SUPPLIES 00003669 230612
1244629
1470.6510
FIRST AID SUPPLIES
FIRE DEPT. GENERAL
131.66
AMBULANCE SUPPLIES 00003669 230613
1244627
1470.6510
FIRST AID SUPPLIES
FIRE DEPT. GENERAL
330.58
331803
211812010
125250 ENGE, VERNA
1,263.48
AMBULANCE OVERPAYMENT 230657
021110
1470.4329
AMBULANCE FEES
FIRE DEPT. GENERAL
1,263.48
331804
211812010
102497 EXPLORER POST 925
2.180.00
CONFERENCE & COMPETITION 230460
021010
1419.6104
CONFERENCES & SCHOOLS
RESERVE PROGRAM
2,180.00
331805
211812010
100146 FACTORY MOTOR PARTS COMPANY
176.03
ROTORS, PADS 00001632 230558
69- 004597
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
176.03
331806
211812010
120831 FIRST SCRIBE INC.
425.00
ROWAY 230614
18764
1260.6103
PROFESSIONAL SERVICES
ENGINEERING GENERAL
425.00
331807
2/1812010
101603 FLAHERTY'S HAPPY TYME CO.
.320.60
230391
20985
5842.5515
COST OF GOODS SOLD MIX
YORK SELLING
414.75
230677
021110
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
735.35
331808
211812010
101557 FMAM
105.00
DUES 230658
021110
1470.6105
DUES & SUBSCRIPTIONS
FIRE DEPT. GENERAL
105.00
R55CKREG LOG20000
11,994.00
CITY OF EDINA
331812
211812010
Council Check
Register
83,805.00
2112/2010
-2/18/2010
472871
Check #
Date
Amount
Supplier I Explanation PO #
Doc No
Inv No
Account No
Subledger Account Description
331809
211812010
100764 G & K SERVICES
195,533.00
196.20
2/1812010
230298
013110
5913.6201
LAUNDRY
228.06
65.08
230298
013110
1301.6201
LAUNDRY
REPAIR PARTS
252.56
396.23
230298
013110
1646.6201
LAUNDRY
REPAIR PARTS
372.36
461.31
230298
013110
5511.6201
LAUNDRY
331814
482.76
230298
013110
1552.6511
CLEANING SUPPLIES
504.36
1,625.00
230298
013110
1553.6201
LAUNDRY
ART WORK SOLD
60.33
SHOP TOWELS
230299
1006192306
5422.6201
LAUNDRY
331815
65.97
SHOP TOWELS
230300
1006215093
5422.6201
LAUNDRY
2,162.60
866.81
FIRST AID SUPPLIES
230615
8042774
5621.6610
331810
2118/2010
122477 GAGER, CATHY
331816
35.70
ART WORK SOLD
230705
020810
5101.4413
ART WORK SOLD
35.70
63.70
ART WORK SOLD
230706
020810
5101.4413
331811
211812010
115314 GALAXY COMPUTER INC.
211712010 10:46:45
Page - 9
Business Unit
DISTRIBUTION
GENERAL MAINTENANCE
BUILDING MAINTENANCE
ARENA BLDG /GROUNDS
CENT SVC PW BUILDING
EQUIPMENT OPERATION GEN
MAINT OF COURSE & GROUNDS
MAINT OF COURSE & GROUNDS
ART CENTER.REVENUES
11 994.00 2010 PRINTER MAINT CONTRACT 230650 5178 1554.6230 SERVICE CONTRACTS EQUIPMENT CENT SERV GEN - MIS
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
EQUIPMENT OPERATION GEN
MAINT OF COURSE & GROUNDS
ART CENTER REVENUES
EDINBOROUGH ADMINISTRATION
ART CENTER REVENUES
11,994.00
331812
211812010
120534 GALLAGHER STANTON
83,805.00
PREMIUM
230647
472871
1550.6200
INSURANCE
111,728.00
PREMIUM
230648
472872
1550.6200
INSURANCE
195,533.00
331813
2/1812010
100920 GENUINE PARTS COMPANY - MINNEA
65.08
AUTO PARTS
230461
013110
1553.6530
REPAIR PARTS
396.23
AUTO PARTS
230461
013110
5422.6530
REPAIR PARTS
461.31
331814
211812010
104652 GILLIS, LOUISE
1,625.00
ART WORK SOLD
230462
020810
5101.4413
ART WORK SOLD
1,625.00
331815
211812010
101178 GOPHER
866.81
FIRST AID SUPPLIES
230615
8042774
5621.6610
SAFETY EQUIPMENT
866.81
331816
2118/2010
111092 GOTZSCHE, OTTO
63.70
ART WORK SOLD
230706
020810
5101.4413
ART WORK SOLD
63.70
331817
211812010
102383 GOVERNMENT FINANCE OFFICERS AS
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
EQUIPMENT OPERATION GEN
MAINT OF COURSE & GROUNDS
ART CENTER REVENUES
EDINBOROUGH ADMINISTRATION
ART CENTER REVENUES
R55CKREG LOG20000 CITY OF EDINA
Council Check Register
2/12/2010 - 2/18/2010
Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description
150.00 DUES- ERIC ROGGEMAN 230616 0128198 1160.6105 DUES & SUBSCRIPTIONS
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
ART WORK SOLD
2/17/2010 10:46:45
Page - 10
Business Unit
FINANCE
MAINT OF COURSE & GROUNDS
MAINT OF COURSE & GROUNDS
PUBLIC PROGRAMS
ART CENTER REVENUES
COST OF GOODS SOLD WINE YORK SELLING
COST OF GOODS SOLD WINE 50TH ST SELLING
COST OF GOODS SOLD WINE YORK SELLING
TOOLS GENERAL MAINTENANCE
SAFETY EQUIPMENT DISTRIBUTION
GENERAL SUPPLIES EDINBOROUGH PARK
CRAFT SUPPLIES ART CENTER ADMINISTRATION
PROFESSIONAL SERVICES ART CENTER ADMINISTRATION
OFFICE SUPPLIES CENTENNIAL ADMINISTRATION
ART WORK SOLD ART CENTER REVENUES
PROFESSIONAL SERVICES POLICE DEPT. GENERAL
150.00
331818
2/1812010
101103 GRAINGER
85.69
REPLACEMENT EXIT SIGNS
00006387
230559
9171417901
5422.6406
69.03
THREE WHEEL DOLLY
00006177
230560
9171417893
5422.6406
47.68
RESPIRATORS
230617
9175140319
7414.6406
202.40
331819
211812010
120307 GRANTZ, LUCY
43.55
ART WORK SOLD
230707
020810
5101.4413
43.55
331820
2/1812010
102217 GRAPE BEGINNINGS INC
491.25
230392
116306
5842.5513
196.50
230495
116443
5822.5513
1,204.50
230678
116441
5842.5513
1,892.25
331821
2118/2010
100783 GRAYBAR ELECTRIC
CO. INC.
3.56
ACV DETECTOR
00001574
230301
945948876
1301.6556
51.81
ACV DETECTOR
00001574
230301
945948876
5913.6610
58.46
LIGHT BULBS
00002205
230618
945924285
5620.6406
113.83
331822
2/1812010
124620 GRIFFIN, SANDRA
50.00
SUPPLIES
230708
021010
5110.6564
128.00
INSTRUCTOR AC
230708
021010
5110.6103
178.00
331823
211812010
100786 GROTH MUSIC
405.00
SHEET MUSIC
00002005
230561
1632810
5631.6513
405.00
331824
2/1812010
114566 HARTKE, BRENDA
51.35
ART WORK SOLD
230463
020810
5101.4413
51.35
331825
211812010
125245 HEALTH ACT SRVS AIRPORT CLINIC
330.00
FITNESS FOR DUTY EXAM
230562
21812010STMT
1400.6103
330.00
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
ART WORK SOLD
2/17/2010 10:46:45
Page - 10
Business Unit
FINANCE
MAINT OF COURSE & GROUNDS
MAINT OF COURSE & GROUNDS
PUBLIC PROGRAMS
ART CENTER REVENUES
COST OF GOODS SOLD WINE YORK SELLING
COST OF GOODS SOLD WINE 50TH ST SELLING
COST OF GOODS SOLD WINE YORK SELLING
TOOLS GENERAL MAINTENANCE
SAFETY EQUIPMENT DISTRIBUTION
GENERAL SUPPLIES EDINBOROUGH PARK
CRAFT SUPPLIES ART CENTER ADMINISTRATION
PROFESSIONAL SERVICES ART CENTER ADMINISTRATION
OFFICE SUPPLIES CENTENNIAL ADMINISTRATION
ART WORK SOLD ART CENTER REVENUES
PROFESSIONAL SERVICES POLICE DEPT. GENERAL
2/17/2010 10:46:45
Page- 11
Business Unit
FIRE DEPT. GENERAL
POLICE DEPT. GENERAL
EQUIPMENT OPERATION GEN
POLICE DEPT. GENERAL
FIRE DEPT. GENERAL
COMM DEV BLK GRANT
TRAFFIC SIGNALS
ART CENTER ADMINISTRATION
ART CENTER REVENUES
DISTRIBUTION
EDINBOROUGH PARK
ART CENTER REVENUES
50TH ST SELLING
YORK SELLING
CITY OF EDINA
R55CKREG LOG20000
Council Check Register
2112/2010
- 211812010
Check #
Date
Amount
Supplier / Explanation PO # Doc No
Inv No
Account No
Subledger Account Description
331826
211812010
101871 HENNEPIN COUNTY FIRE CHIEFS AS
100.00
DEPARTMENT DUES 230659
021110
1470.6105
DUES 8 SUBSCRIPTIONS
100.00
331827
211812010
105436 HENNEPIN COUNTY INFORMATION
4,223.80
RADIO ADMIN FEE 230302
20018016
1400.6151
EQUIPMENT RENTAL
560.00
RADIO ADMIN FEE 00001580 230303
20018078
1553.6237
RADIO SERVICE
156.00
SILS /CAL SUPPORT 230563
2100162 -187
1400.6160
DATA PROCESSING
1,555.22
RADIO ADMIN FEE 230619
20018015
1470.6151
EQUIPMENT RENTAL
6,495.02
331828
211812010
101503 HENNEPIN COUNTY PUBLIC RECORDS
96.00
FILING FEES 230304
ACCT 503
2127.6103
PROFESSIONAL SERVICES
96.00
331829
2/1812010
101717 HENNEPIN COUNTY TREASURER
1,096.99
REWIRED NEW CABINET 230714
WORK00168
1330.6180
CONTRACTED REPAIRS
1,096.99
331830
211812010
126244 HENNEPIN HEALTH FOUNDATION
100.00
ART CENTER AD 00009312 230564
021110
5110.6122
ADVERTISING OTHER
100.00
331831
211812010
125258 HERKENHOFF, DAWN
55.00
ART WORK SOLD 230709
021110
5101.4413
ART WORK SOLD
55.00
331832
2/1812010
101073 HIGHWAY TECHNOLOGIES INC.
146.21
TRAFFIC CONTROL 00001595 230464
367950 -001
5913.6103
PROFESSIONAL SERVICES
146.21
331833
211812010
103753 HILLYARD INC -MINNEAPOLIS
321.05
VAC BAGS, MOPS 00002206 230620
6195755
5620.6511
CLEANING SUPPLIES
321.05
331834
211812010
123947 HODGSON, PATTY
22.75
ART WORK SOLD 230565
021110
5101.4413
ART WORK SOLD
22.75
331835
211812010
104375 HOHENSTEINS INC.
447.50
230393
511654
5822.5514
COST OF GOODS SOLD BEER
530.87
230496
512293
5842.5514
COST OF GOODS SOLD BEER
2/17/2010 10:46:45
Page- 11
Business Unit
FIRE DEPT. GENERAL
POLICE DEPT. GENERAL
EQUIPMENT OPERATION GEN
POLICE DEPT. GENERAL
FIRE DEPT. GENERAL
COMM DEV BLK GRANT
TRAFFIC SIGNALS
ART CENTER ADMINISTRATION
ART CENTER REVENUES
DISTRIBUTION
EDINBOROUGH PARK
ART CENTER REVENUES
50TH ST SELLING
YORK SELLING
R55CKREG LOG20000
POLICE DEPT. GENERAL
GENERAL SUPPLIES
CITY OF
EDINA
PARK ADMIN. GENERAL
MEETING EXPENSE
FIRE DEPT. GENERAL
COST OF GOODS SOLD
GRILL
Council Check Register
VERNON SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
2/12/2010
- 2/18/2010
Check #
Date
Amount
Supplier / Explanation PO #
Doc No
Inv No
Account No
978.37
331836
211812010
100417 HORIZON COMMERCIAL POOL SUPPLY
25.00
AQUATIC ED SEMINAR 00002207
230621
10AQ020901
5621.6104
25.00
331837
211812010
101714 IDENTISYS INC.
1,801.00
SERVICE CONTRACT
230305
73799
5310.6103
1,801.00
331838
2118/2010
100828 JERRY'S FOODS
10.00
230306
013110
1400.6106
11.57
230306
013110
1628.6406
29.92
230306
013110
1600.6406
97.34
230306
013110
1470.6106
117.13
230306
013110
5421.5510
265.96
331839
211812010
100830 JERRY'S PRINTING
124.44
POOL SEASON PASSES
230307
48924
5310.6575
124.44
331840
2118/2010
100741 JJ TAYLOR DIST. OF MINN
2,642.90
230394
1357659
5822.5514
1,353.40
230497
1357703
5822.5514
5,565.10
230498
1357711
5842.5514
122.45
230499
1357712
5842.5515
9,683.85
331842
211812010
100835 JOHNSON BROTHERS LIQUOR CO.
335.86
230395
1777800
5822.5512
888.06
230396
1777801
5822.5513
610.35
230397
1777802
5822.5513
213.33
230398
1777804
5822.5512
740.82
230399
1777805
5822.5512
72.22
230400
1774063
5862.5515
36.11
230401
1777821
5862.5515
58.24
230402
1777818
5862.5515
38.93
230403
1777803
5822.5513
759.77
230500
1781474
5822.5513
1,158.92
230501
1781476
5822.5513
1,529.90
230502
1781475
5822.5513
2117/2010 10:46:45
Page - 12
Subledger Account Description Business Unit
CONFERENCES & SCHOOLS EDINBOROUGH ADMINISTRATION
PROFESSIONAL SERVICES POOL ADMINISTRATION
MEETING EXPENSE
POLICE DEPT. GENERAL
GENERAL SUPPLIES
SENIOR CITIZENS
GENERAL SUPPLIES
PARK ADMIN. GENERAL
MEETING EXPENSE
FIRE DEPT. GENERAL
COST OF GOODS SOLD
GRILL
PRINTING POOL ADMINISTRATION
COST OF GOODS SOLD BEER
50TH ST SELLING
COST OF GOODS SOLD BEER
50TH ST SELLING
COST OF GOODS SOLD BEER
YORK SELLING
COST OF GOODS SOLD MIX
YORK SELLING
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
R55CKREG LOG20000
Business Unit
COST OF GOODS SOLD LIQUOR
CITY OF
EDINA
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD WINE
Council Check Register
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
2112/2010
- 2/18/2010
Check # Date
Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account No
COST OF GOODS SOLD WINE
870.59
COST OF GOODS SOLD WINE
230503
1781478
5822.5512
COST OF GOODS SOLD LIQUOR
105.12
COST OF GOODS SOLD WINE
230504
1774907
5862.5512
COST OF GOODS SOLD LIQUOR
1,082.32
COST OF GOODS SOLD WINE
230505
1774909
5862.5512
COST OF GOODS SOLD LIQUOR
1,149.06
COST OF GOODS SOLD LIQUOR
230506
1781493
5862.5513
1.12
230507
1781482
5862.5513
392.85
230508
1781480
5862.5513
749.00
230509
1781489
5862.5512
485.60
230510
1781481
5862.5512
3,307.34
230511
1781492
5862.5512
1,806.56
230512
1781494
5862.5512
930.53
230513
1781490
5862.5513
1,155.68
230514
1781491
5862.5513
18.62-
230515
448523
5862.5512
339.89
230679
1781477
5822.5512
3,784.25
230680
1781487
5842.5513
1,868.29
230681
1781484
5842.5513
485.60
230682
1781479
5842.5512
1,214.23
230683
1781485
5842.5513
1,596.32
230684
1781488
5842.5512
4,203.26
230685
1781486
5842.5512
749.00
230686
1781483
5842.5512
32,700.50
331843 2118/2010
124859 JOHNSON, BRYAN
58.50
ARTWORK SOLD
230710
021010
5101.4413
58.50
331844 2/1812010
124192 JPERZEL & ASSOCIATES
110.00
WEBSITE AVATAR UPDATE
230622
5443
2210.6123
110.00
331845 2118/2010
119705 KLEIN, AARON
46.18
SUPPLIES REIMBURSEMENT
230623
021010
2210.6406
46.18
331846 2118/2010
105887 KOESSLER, JOE
168.00
JAN SERVICE
230465
010110
1628.6103
168.00
331847 211812010
105269 KORTERRA INC.
200.00
TICKET SPLITTING SERVICE FEE
00001599 230566
12106
5932.6103
300.00
TICKET SPLITTING SERVICE FEE
00001599 230566
12106
5913.6103
2/17/2010 10:46:45
Page - 13
Subledger Account Description
Business Unit
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
ART WORK SOLD ART CENTER REVENUES
MAGAZINE/NEWSLETTER EXPENSE COMMUNICATIONS
GENERAL SUPPLIES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
COMMUNICATIONS
SENIOR CITIZENS
GENERAL STORM SEWER
DISTRIBUTION
R55CKREG LOG20000
CITY OF EDINA
2117 /2010 10:46:45
Council Check Register
Page - 14
211212010
— 2/18/2010
Check #
Date
Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account No
Suhledger Account Description
Business Unit
300.00
TICKET SPLITTING SERVICE FEE
00001599 230566
12106
5923.6136
PROFESSIONAL SVC - OTHER
COLLECTION SYSTEMS
800.00
331848
211812010
125251 KRISKO, VERNA
25.00
AMBULANCE OVERPAYMENT
230660
021110
1470.4329
AMBULANCE FEES
FIRE DEPT. GENERAL
25.00
331849
2118/2010
115852 LAND EQUIPMENT INC.
3,529.02
WINTER SNOW BROOM
00002201 230624
34430
5620.6406
GENERAL SUPPLIES
EDINBOROUGH PARK
3,529.02
331850
211812010
124611 LARSCO INC.
295.27
VALVES
00001360 230567
2620
5915.6406
GENERAL SUPPLIES
WATER TREATMENT
295.27
331851
211812010
124570 LOCAL 49 TRAINING CENTER
300.00
TRAINING CLASSES (6)
230466
021110
1281.6104
CONFERENCES & SCHOOLS
TRAINING
300.00
331852
211812010
101792 LURE -TECH
574.22
OIL
00001671 230568
1743180
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
574.22
331853
211812010
125247 LUMINAIRE ETC
268.47
LAMP RECYCLING
230625
31
7411.6103
PROFESSIONAL SERVICES
PSTF OCCUPANCY
268.47
331854
211812010
112577 M. AMUNDSON LLP
876.01
230404
79282
5822.5515
COST OF GOODS SOLD MIX
50TH ST SELLING
1,754.36
230687
79361
5842.5515
COST OF GOODS SOLD MIX
YORK SELLING
2,630.37
331855
2118/2010
100864 MACQUEEN EQUIP INC.
1,998.56
BELT, ACTUATOR
00001154 230308
2101140
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
1,998.56
331856
211812010
117839 MADISON, DAVE
525.00
OFFICIATING FEES
230467
020310
4077.6103
PROFESSIONAL SERVICES
EDINA ATHLETIC ASSOCIATION
525.00
331857
211812010
100865 MAGNUSON SOD
84.62
BLACK DIRT
00001414 230715
492594
1643.6543
SOD & BLACK DIRT
GENERAL TURF CARE
CITY OF EDINA
2/17/2010 10:46:45
R55CKREG LOG20000
Council Check Register
Page - 15
2/12/2010
— 2118/2010
Check #
Date
Amount
Supplier / Explanation PO #
Doc No
Inv No
Account No
Subledger Account Description
Business Unit
84.62
331858
211812010
100866 MAMA
45.00
2010 DUES - GORDON HUGHES
230309
21
1120.6105
DUES 8 SUBSCRIPTIONS
ADMINISTRATION
45.00
331859
211812010
114699 MANAGED SERVICES INC.
177.83
JANITORIAL SUPPLIES
230626
W25966
7411.6406
GENERAL SUPPLIES
PSTF OCCUPANCY
473.49
JANITORIAL SERVICE
230627
0004392
7411.6103
PROFESSIONAL SERVICES
PSTF OCCUPANCY
651.32
331860
211812010
105603 MEDICINE LAKE TOURS
1,343.25
FRANCINE ROCHE TRIP
230468
020510
1628.6103.07
TRIPS PROF SERVICES
SENIOR CITIZENS
1,343.25
331861
2118/2010
101483 MENARDS
78.45
PLUMBING PARTS 00001103 230310
21417
1646.6530
REPAIR PARTS
BUILDING MAINTENANCE
78.45
331862
211812010
101987 MENARDS
27.23
DUCT TAPE, CAUTION TAPE 00002219 230628
56152
5620.6406
GENERAL SUPPLIES
EDINBOROUGH PARK
27.23
331863
211812010
101891 METRO ATHLETIC SUPPLY
1,383.18
SOFTBALLS
230311
121218
4077.6406
GENERAL SUPPLIES
EDINA ATHLETIC ASSOCIATION
1,383.18
331864
2/1812010
102928 METRO CITIES
11,538.00
MEMBERSHIP
230651
20
1500.6103
PROFESSIONAL SERVICES
CONTINGENCIES
11,538.00
331865
211812010
100885 METRO SALES INC
2,295.93
COPIER USAGE
230469
354838
1400.6230
SERVICE CONTRACTS EQUIPMENT
POLICE DEPT. GENERAL
2,295.93
331866
2/1812010
102607 METRO VOLLEYBALL OFFICIALS
110.00
OFFICIATING FEES
230312
3698
4077.6103
PROFESSIONAL SERVICES
EDINA ATHLETIC ASSOCIATION
110.00
331867
211812010
104650 MICRO CENTER
697.21
PC UPGRADES 00004304 230313
2608641
1554.6406
GENERAL SUPPLIES
CENT SERV GEN - MIS
278.91-
RETURN
230314
2609116
1554.6406
GENERAL SUPPLIES
CENT SERV GEN - MIS
R55CKREG LOG20000
CITY OF EDINA
2/17 12010 10:46:45
Council Check Register
Page - 16
2112/2010
-2/18/2010
Check #
Date
Amount
Supplier / Explanation PO #
Doc No
Inv No
Account No
Subledger Account Description
Business Unit
418.30
331868
2/1812010
101161 MIDWEST CHEMICAL SUPPLY
1,079.44
SUPPLIES
230316
29201
1551.6512
PAPER SUPPLIES
CITY HALL GENERAL
1,144.63
SUPPLIES
230316
29201
1551.6511
CLEANING SUPPLIES
CITY HALL GENERAL
2,224.07
331869
211812010
125252 MILLER, LESLIE
766.86
UTILITY OVERPAYMENT REFUND
230661
020610
5900.2015
CUSTOMER REFUND
UTILITY BALANCE SHEET
766.86
331870
211812010
103216 MINNEAPOLIS FINANCE DEPARTMENT
9,840.76
WATER PURCHASED
230317
020310
5913.6601
WATER PURCHASED
DISTRIBUTION
9,840.76
331871
2118/2010
102174 MINNEAPOLIS OXYGEN COMPANY
29.82
CO2 TANK
230629
R101100254
7413.6545
CHEMICALS
PSTF FIRE TOWER
29.82
331872
2118/2010
102770 MINNESOTA CASTERS INC.
51.49
WHEELS, AXLE & NUT 00001575
230318
6223
5840.6406
GENERAL SUPPLIES
LIQUOR YORK GENERAL
51.49
331873
2118/2010
101589 MINNESOTA GFOA
60.00
DUES - ERIC ROGGEMAN
230470
2010
1160.6105
DUES & SUBSCRIPTIONS
FINANCE
60.00
DUES - JOHN WALLIN
230652
020110
1160.6105
DUES & SUBSCRIPTIONS
FINANCE
60.00
DUES - PAULA NELSON
230653
020210
1160.6105
DUES & SUBSCRIPTIONS
FINANCE
180.00
331874
211812010
118144 MINNESOTA PREMIER PUBLICATIONS
486.00
SOUTHWEST JOURNAL AD
230471
108513
5822.6122
ADVERTISING OTHER
50TH ST SELLING
486.00
SOUTHWEST JOURNAL AD
230471
108513
5842.6122
ADVERTISING OTHER
YORK SELLING
486.00
SOUTHWEST JOURNAL AD
230471
108513
5862.6122
ADVERTISING OTHER
VERNON SELLING
1,458.00
331875
2118/2010
118129 MINNESOTA SOCIETY OF CPAS
195.00
DUES - ERIC ROGGEMAN
230472
2010
1160.6105
DUES & SUBSCRIPTIONS
FINANCE
195.00
331876
2118/2010
100908 MINNESOTA WANNER CO.
304.11
CAM LOCKS, BALL VALVE 00001703
230569
0082853 -IN
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
304.11
k
R55CKREG LOG20000
CITY OF EDINA
2117 12010 10:46:45
Council Check Register
Page - 17
2/12/2010
-2/18/2010
Check #
Date
Amount
Supplier/ Explanation PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
331877
211812010
100076 NEW FRANCE WINE CO.
328.50
230516
58417
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
328.50
331878
211812010
100922 NEWMAN TRAFFIC SIGNS
842.49
SIGN MATERIALS 00001487 230473
TI- 0218061
1325.6531
SIGNS & POSTS
STREET NAME SIGNS
842.49
331879
211812010
103831 NORTH CENTRAL AMBULANCE SALES
11,222.00
POWER PRO COT 00003667 230716
0013605A
1470.6710
EQUIPMENT REPLACEMENT
FIRE DEPT. GENERAL
11,222.00
331880
211812010
102199 NORTHERN SAFETY CO. INC.
52.08
SAFETY TAPE 230630
1048882301013
1470.6406
GENERAL SUPPLIES
FIRE DEPT. GENERAL
52.08
331881
2/1812010
102652 NORTHLAND CHEMICAL CORP.
95.32
POLISH 00001572 230474
5029204
1552.6406
GENERAL SUPPLIES
CENT SVC PW BUILDING
95.32
331882
211812010
100933 NORTHWEST GRAPHIC SUPPLY
40.68
WATER COLORS 00009136 230570
38344301
5120.5510
COST OF GOODS SOLD
ART SUPPLY GIFT GALLERY SHOP
527.49
PAINTS, PAPER, PENCIL SETS 00009143 230571
38433600
5120.5510
COST OF GOODS SOLD
ART SUPPLY GIFT GALLERY SHOP
568.17
331883
211812010
125246 NRA TRAINING DEPARTMENT
23.00
CERTIFICATION FEES 230631
2010
7414.6103
PROFESSIONAL SERVICES
PUBLIC PROGRAMS
23.00
331884
2/18/2010
105901 OERTEL ARCHITECTS
14,276.94
PW BLDG CONSULTING 230632
#9
4402.6710
EQUIPMENT REPLACEMENT
PW BUILDING
14,276.94
331885
211812010
125253 OESTREICH, MELANIE
293.00
AMBULANCE OVERPAYMENT 230662
021110
1470.4329
AMBULANCE FEES
FIRE DEPT. GENERAL
293.00
331886
211812010
103578 OFFICE DEPOT
61.88
THERMAL PAPER ROLLS 00002003 230572
507452828001
5631.6513
OFFICE SUPPLIES
CENTENNIAL ADMINISTRATION
26.44
PAPER THERMAL ROLLS, FOLDERS00002399 230573
506673046001
5631.6513
OFFICE SUPPLIES
CENTENNIAL ADMINISTRATION
365.50
CASH REGISTER 00002399 230574
506672894001
5631.6406
GENERAL SUPPLIES
CENTENNIAL ADMINISTRATION
R55CKREG LOG20000
CITY OF EDINA
2/17/2010 10:46:45
Council Check Register
Page - 18
2/12/2010
-2118/2010
Check # Date
Amount
Supplier / Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
453.82
331887 211812010
124675 OKEE DOKEE BROTHERS
200.00
EP ENTERTAINMENT 2125/10
230663
021210
5621.6136
PROFESSIONAL SVC - OTHER
EDINBOROUGH ADMINISTRATION
200.00
331888 211812010
102265 OLSON, TIM
84.96
UNIFORM PURCHASE
230475
021010
1400.6203
UNIFORM ALLOWANCE
POLICE DEPT. GENERAL
84.96
331889 211812010
100940 OWENS COMPANIES INC.
962.50
SERVICE CONTRACT
00006439 230575
33101
5210.6230
SERVICE CONTRACTS EQUIPMENT
GOLF DOME PROGRAM
962.50
331890 2/18/2010
100347 PAUSTIS & SONS
1,695.05
230405
8250346 -IN
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
981.20
230517
8250035 -IN
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
545.40
230518
8250358 -IN
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
3,221.65
331891 2/1812010
125254 PEARL, HELEN
81.66
AMBULANCE OVERPAYEMENT
230664
021110
1470.4329
AMBULANCE FEES
FIRE DEPT. GENERAL
81.66
331892 211812010
100950 PETTY CASH
3.65
230576
021110
5511.6406
GENERAL SUPPLIES
ARENA BLDG /GROUNDS
4.50
230576
021110
1190.6107
MILEAGE OR ALLOWANCE
ASSESSING
9.25
230576
021110
1624.6406
GENERAL SUPPLIES
PLAYGROUND & THEATER
10.00
230576
021110
2210.6106
MEETING EXPENSE
COMMUNICATIONS
13.60
230576
021110
5840.6107
MILEAGE OR ALLOWANCE
LIQUOR YORK GENERAL
19.00
230576
021110
1140.6107
MILEAGE OR ALLOWANCE
PLANNING
20.50
230576
021110
1120.6107
MILEAGE OR ALLOWANCE
ADMINISTRATION
24.00
230576
021110
5860.6107
MILEAGE OR ALLOWANCE
VERNON LIQUOR GENERAL
62.50
230576
021110
1260.6107
MILEAGE OR ALLOWANCE
ENGINEERING GENERAL
167.00
331893 211812010
100743 PHILLIPS WINE & SPIRITS
361.78
230406
2868200
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
1,378.90
230407
2868198
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
311.02
230408
2868201
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
45.07
230409
2868202
5822.5515
COST OF GOODS SOLD MIX
50TH ST SELLING
57.12
230421
2868199
5822.5515
COST OF GOODS SOLD MIX
50TH ST SELLING
CITY OF EDINA
2117 12010 10:46:45
R55CKREG LOG20000
Council Check Register
Page - 19
2/12/2010
- 2118/2010
Check # Date
Amount
Supplier / Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
508.20
230519
2870942
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
57.12
230520
2870941
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
1,105.13
230521
2870940
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
98.24
230522
2870936
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
469.41
230523
2870943
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
1,090.11
230524
2870932
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
348.90
230688
2870934
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
1,551.98
230689
2870939
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
179.09
230690
2870933
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
594.50
230691
2870938
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
1,514.03
230692
2870937
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
98.24
230693
2870935
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
9,768.84
331894 211812010
119620 POMP'S TIRE SERVICE INC.
289.77
TIRES
00001624 230320
341980
1553.6583
TIRES & TUBES
EQUIPMENT OPERATION GEN
399.71
TIRES
00001631 230577
353309
1553.6583
TIRES & TUBES
EQUIPMENT OPERATION GEN
689.48
331895 7/18/2010
125255 POTE, JOANN
39.16
UTILITY OVERPAYMENT REFUND
230665
021010
5900.2015
CUSTOMER REFUND
UTILITY BALANCE SHEET
39.16
331896 2118/2010
100969 PROGRESSIVE CONSULTING ENGINEE
140.00
WATER QUALITY STUDY
00001596 230476
09026.03
5913.6103
PROFESSIONAL SERVICES
DISTRIBUTION
1,241.64
RADON STUDY
00001597 230477
10010.01
5915.6103
PROFESSIONAL SERVICES
WATER TREATMENT
1,381.64
331897 2118/2010
106322 PROSOURCE SUPPLY
239.84
ROLL TOWELS, TISSUE
00002006 230578
4704
5630.6406
GENERAL SUPPLIES
CENTENNIAL LAKES
602.24
ICE MELT
00002006 230579
4717
5630.6406
GENERAL SUPPLIES
CENTENNIAL LAKES
236.31
LINERS, SANITIZER, GLOVES
00002008 230580
4720
5630.6511
CLEANING SUPPLIES
CENTENNIAL LAKES
701.00
ROLLTOWEL, TISSUE
00002211 230633
4719
5620.6511
CLEANING SUPPLIES
EDINBOROUGH PARK
637.20
LINERS, TOWELS
00002149 230634
4706
5620.6511
CLEANING SUPPLIES
EDINBOROUGH PARK
2,416.59
331898 211812010
100971 QUALITY WINE
3,079.01
230410
267089 -00
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
202.55
230411
266836 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
284.80
230412
266546 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
195.20
230413
267391 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
703.50
230414
266841 -00
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
R55CKREG LOG20000 CITY OF EDINA 2/17/2010 10:46:45
Council Check Register Page - 20
211212010 -2/18/2010
Check # Date
Amount
Supplier / Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
677.60
230415
266548 -00
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
809.03
230416
267091 -00
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
74.66-
230417
264802 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
1,877.44
230525
266547 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
393.60
230526
266154 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
2,078.40
230527
266840 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
256.00
230528
264769 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
4,017.33
230529
267090 -00
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
196.80
230530
264561 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
836.00-
230531
264920 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
250.00-
230532
260706 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
250.00-
230532
260706 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
100.00-
230532
260706 -00
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
780.00-
230533
264919 -00
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
1,328.00-
230534
264983 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
640.00
230694
268441 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
192.00
230695
268442 -00
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
11,984.60
331899 211812010
123898 QWEST
522.47
612 E01 -8392
230321
8392 -2110
1550.6188
TELEPHONE
CENTRAL SERVICES GENERAL
52.22
952 926 -0092
230322
0092 -2/10
5913.6188
TELEPHONE
DISTRIBUTION
90.31
952 926 -0419
230323
0419 -2/10
1646.6188
TELEPHONE
BUILDING MAINTENANCE
18.72
651 281 - 13558001311
230324
1311 -2110
1400.6188
TELEPHONE
POLICE DEPT. GENERAL
584.33
612 E01 -0426
230325
0426 -2/10
1550.6188
TELEPHONE
CENTRAL SERVICES GENERAL
606.52
612 E12 -6797
230326
6797 -2/10
1550.6188
TELEPHONE
CENTRAL SERVICES GENERAL
293.76
612 E24 -8656
230327
8656 -2110
1628.6188
TELEPHONE
SENIOR CITIZENS
523.02
612 E24 -8657
230328
8657 -2110
5420.6188
TELEPHONE
CLUB HOUSE
77.47
952 835 -1474
230478
1474 -2/10
1552.6188
TELEPHONE
CENT SVC PW BUILDING
2,768.82
331900 2118/2010
108683 R & B SUPPLY CO. INC.
219.95
HOSE
00001756 230581
54127
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
219.95
331901 2118/2010
104643 RECREATION SUPPLY COMPANY
518.37
LOCKER ROOM MATTING
230635
193625
5620.6406
GENERAL SUPPLIES
EDINBOROUGH PARK
518.37
331902 211812010
102986 RECYCOOL
167.75
RECYCLE ANTIFREEZE
00001635 230582
3002121
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
167.75
2/17/2010 10:46:45
Page - 21
Business Unit
ARENA BLDG /GROUNDS
CENTENNIAL LAKES
EDINBOROUGH PARK
EQUIPMENT OPERATION GEN
FIRE DEPT. GENERAL
FIRE DEPT. GENERAL
CITY HALL GENERAL
300 00 OUT OF COUNTY WARRANT 230330 020810 1000.2055 DUE TO OTHER GOVERNMENTS GENERAL FUND BALANCE SHEET
300.00
CITY OF EDINA
331909 2118/2010
R55CKREG LOG20000
375.00
PROGRAM AD FOR ART CENTER 00009143 230331
9069
5110.6122
ADVERTISING OTHER
375.00
Council Check Register
331910 2118/2010
105159 SEDGWICK HEATING & A/C
211212010
—2/18/2010
Check #
Date
Amount
Supplier / Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
331903
211812010
100975 RED WING SHOE STORE
331911 2/1812010
100995 SEH
101.96
WORK BOOTS
00005189 230329
7250000001128
5511.6406
GENERAL SUPPLIES
246.55
COUNTRY CLUB CONSTR PROJ
135.96
WORK BOOTS
00005189 230329
7250000001128
5630.6406
GENERAL SUPPLIES
230639
227451
412.13
WORK BOOTS
00005189-230329
7250000001128
5620.6406
GENERAL SUPPLIES
04297.1705.21
CONSULTING INSPECTION
650.05
COUNTRY CLUB CONSTR PROJ
230639
227451
03413.1705.21
CONSULTING INSPECTION
331904
211812010
230639
104602 ROAD MACHINERY & SUPPLIES CO.
01214.1705.21
CONSULTING INSPECTION
103.06
TUBE ASSEMBLY
00001533 230583
556396
1553.6530
REPAIR PARTS
103.06
331905
211812010
100980 ROBERT B. HILL CO.
52.53
SOFTENER SALT
00003648 230636
00230825
1470.6406
GENERAL SUPPLIES
52.53
331906
2118/2010
118168 SANSIO
53.44
SANFAX FEE
230637
INV016974
1470.6160
DATA PROCESSING
53.44
331907
211812010
101431 SCAN AIR FILTER INC.
1,370.14
AIR FILTERS
00001496 230584
112762
1551.6406
GENERAL SUPPLIES
1,370.14
331908
211812010
100349 SCOTT COUNTY
2/17/2010 10:46:45
Page - 21
Business Unit
ARENA BLDG /GROUNDS
CENTENNIAL LAKES
EDINBOROUGH PARK
EQUIPMENT OPERATION GEN
FIRE DEPT. GENERAL
FIRE DEPT. GENERAL
CITY HALL GENERAL
300 00 OUT OF COUNTY WARRANT 230330 020810 1000.2055 DUE TO OTHER GOVERNMENTS GENERAL FUND BALANCE SHEET
300.00
331909 2118/2010
112875 SECOND FOUNDATION SCHOOL
375.00
PROGRAM AD FOR ART CENTER 00009143 230331
9069
5110.6122
ADVERTISING OTHER
375.00
331910 2118/2010
105159 SEDGWICK HEATING & A/C
126.36
PERMIT REFUND
230666
ED098265
1495.4115
MECHANICAL PERMITS
126.36
331911 2/1812010
100995 SEH
291.96
WATER MODELING
230638
227452
5913.6103
PROFESSIONAL SERVICES
246.55
COUNTRY CLUB CONSTR PROJ
230639
227451
08043.1705.21
CONSULTING INSPECTION
328.74
COUNTRY CLUB CONSTR PROJ
230639
227451
08049.1705.21
CONSULTING INSPECTION
739.67
COUNTRY CLUB CONSTR PROJ
230639
227451
04297.1705.21
CONSULTING INSPECTION
1,150.59
COUNTRY CLUB CONSTR PROJ
230639
227451
03413.1705.21
CONSULTING INSPECTION
1,849.16
COUNTRY CLUB CONSTR PROJ
230639
227451
01214.1705.21
CONSULTING INSPECTION
ART CENTER ADMINISTRATION
INSPECTIONS
DISTRIBUTION
L-43 COUNTRY CLUB
L-49
PHASE 1 ARDEN. BRUCE, CASCO ST
PHASE 1 ARDEN, BRUCE, CASCO SS
PHASE 2 DREXEL, WOODDALE, EDIN
R55CKREG LOG20000
CITY OF EDINA
2/17/2010 10:46:45
Council Check Register
Page - 22
2/12/2010
— 2/18/2010
Check # Date
Amount
Supplier / Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
1,849.16
COUNTRY CLUB CONSTR PROJ
230639
227451
01213.1705.21
CONSULTING INSPECTION
PHASE 1 ARDEN, BRUCE, CASCO
2,054.62
COUNTRY CLUB CONSTR PROJ
230639
227451
05436.1705.21
CONSULTING INSPECTION
PHASE 1 ARDEN, BRUCE, CASCO WM
1,204.44
PAMELA PK NEIGHBORHOOD
230640
227399
03449.1705.20
CONSULTING DESIGN
SS-449 PAMELA PARK
2,647.50
PAMELA PK NEIGHBORHOOD
230640
227399
05492.1705.20
CONSULTING DESIGN
WM -492 PAMELA PARK
9,817.33
PAMELA PK NEIGHBORHOOD
230640
227399
04358.1705.20
CONSULTING DESIGN
STS -358 PAMELA PARK
22,088.99
PAMELA PK NEIGHBORHOOD
230640
227399
01360.1705.20
CONSULTING DESIGN
BA -360 PAMELA PARK N'HOOD
69.00
CITYWORKS SUPPORT
230717
226781
5913.6103
PROFESSIONAL SERVICES
DISTRIBUTION
291.95
ST JOHNS PK NEIGHBORHOOD
230718
227019
04352.1705.21
CONSULTING INSPECTION
STS -352 FAIRFAX N'HOOD
673.74
ST JOHNS PK NEIGHBORHOOD
230718
227019
05487.1705.21
CONSULTING INSPECTION
WM -487 FAIRFAX N'HOOD
830.95
ST JOHNS PK NEIGHBORHOOD
230718
227019
03445.1705.21
CONSULTING INSPECTION
SS-445 FAIRFAX N'HOOD
2,694.96
ST JOHNS PK NEIGHBORHOOD
230718
227019
01357.1705.21
CONSULTING INSPECTION
BA -357 FAIRFAX N'HOOD
1,160.36
WHPP UPDATE
230719
226816
5913.6103
PROFESSIONAL SERVICES
DISTRIBUTION
462.88
PAMELA PK IMPROVEMENTS
230720
227020
03449.1705.20
CONSULTING DESIGN
SS-449 PAMELA PARK
1,017.48
PAMELA PK IMPROVEMENTS
230720
227020
05492.1705.20
CONSULTING DESIGN
WM -492 PAMELA PARK
3,772.94
PAMELA PK IMPROVEMENTS
230720
227020
04358.1705.20
CONSULTING DESIGN
STS -358 PAMELA PARK
8,489.12
PAMELA PK IMPROVEMENTS
230720
227020
01360.1705.20
CONSULTING DESIGN
BA -360 PAMELA PARK N'HOOD
63,732.09
331912 211812010
125256 SHUGA, MICHAEL
41.28
UTILITY OVERPAYMENT REFUND
230667
021110
5900.2015
CUSTOMER REFUND
UTILITY BALANCE SHEET
41.28
331913 211812010
104623 SMITH, LORRAINE
40.55
UTILITY OVERPAYMENT REFUND
230668
021010
5900.2015
CUSTOMER REFUND
UTILITY BALANCE SHEET
40.55
331914 211812010
117819 SOUTH OF THE RIVER COMMUNITY B
50.00
EP ENTERTAINMENT 317/10
230669
021210
5621.6136
PROFESSIONAL SVC - OTHER
EDINBOROUGH ADMINISTRATION
50.00
331915 2118/2010
101021 SPEEDWAY SUPERAMERICA LLC
51.46
PROPANE
00001580 230332
012510
5913.6406
GENERAL SUPPLIES
DISTRIBUTION
136.66
PROPANE
00001580 230332
012510
1301.6406
GENERAL SUPPLIES
GENERAL MAINTENANCE
188.12
331916 211812010
103277 ST. JOSEPH EQUIPMENT
CO INC
460.75
GLASS PART
00001545 230333
SI76779
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
460.75
331917 2/18/2010
101980 ST. PAUL PLUMBING & HEATING CO
57.98
PERMIT REFUND
230671
ED098275
1495.4115
MECHANICAL PERMITS
INSPECTIONS
57.98
2/1712010 10:46:45
Page - 23
Business Unit
CENTRAL SERVICES GENERAL
POLICE DEPT. GENERAL
POLICE DEPT. GENERAL
150.00
EP ENTERTAINMENT 3/4/10
230670
CITY OF EDINA
5621.6136
R55CKREG LOG20000
EDINBOROUGH ADMINISTRATION
150.00
Council Check Register
211812010
121161 SUPER MEDIA LLC
2/12/2010 - 2/18/2010
Check #
Date
Amount
Supplier / Explanation PO #
Doc No
Inv No Account No
Suhledger Account Description
331918
211812010
117685 STAPLES ADVANTAGE
38.17
PHONE LISTING
230479
020410
5821.6188
300.18
CARTRIDGES
230585
100374227 1550.6406
GENERAL SUPPLIES
PHONE LISTING
230479
300.18
5841.6188
TELEPHONE
YORK OCCUPANCY
331919
2/1812010
101015 STREICHERS
331922
6.41
AMMO
230586
1709743 1400.6551
AMMUNITION
125.46
AMMO
230587
1710855 1400.6551
AMMUNITION
26599
1400.6215
131.87
POLICE DEPT. GENERAL
17.80
331920
211812010
102639 STROHMYER, TOM
331923
2/1712010 10:46:45
Page - 23
Business Unit
CENTRAL SERVICES GENERAL
POLICE DEPT. GENERAL
POLICE DEPT. GENERAL
150.00
EP ENTERTAINMENT 3/4/10
230670
021210
5621.6136
PROFESSIONAL SVC - OTHER
EDINBOROUGH ADMINISTRATION
150.00
331921
211812010
121161 SUPER MEDIA LLC
38.16
PHONE LISTING
230479
020410
5861.6188
TELEPHONE
VERNON OCCUPANCY
38.17
PHONE LISTING
230479
020410
5821.6188
TELEPHONE
50TH ST OCCUPANCY
38.17
PHONE LISTING
230479
020410
5841.6188
TELEPHONE
YORK OCCUPANCY
114.50
331922
2/18/2010
110674 SUPERIOR WIRELESS COMMUNICATIO
17.80
HOLSTER CLIP
230480
26599
1400.6215
EQUIPMENT MAINTENANCE
POLICE DEPT. GENERAL
17.80
331923
211812010
120595 T- MOBILE
42.12
SURVEY PHONE
230641
012710
1260.6188
TELEPHONE
ENGINEERING GENERAL
42.12
331924
211812010
106673 TAPCO
390.85
SIGNS
00001488 230481
335126
1325.6531
SIGNS & POSTS
STREET NAME SIGNS
390.85
331925
211812010
101326 TERMINAL SUPPLY CO
121.06
CIRCUIT BREAKERS
00001629 230588
35364 -00
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
121.06
331926
211812010
104347 71ERNEY BROTHERS INC.
304.22
.SERVICE CALL
- 230642
572876
7411.6103
PROFESSIONAL SERVICES
PSTF OCCUPANCY
425.00
REPLACEMENT LAMP
230642
572876
7411.6530
REPAIR PARTS
PSTF OCCUPANCY
729.22
3311927
7"-'^010
120700 TIGER OAK PUBLICATIONS INC.
R55CKREG LOG20000
• 850.00
CENTENNIAL LAKES
CITY OF EDINA
GENERAL SUPPLIES
331928 211812010
5630.6406
101038 TOLL GAS & WELDING SUPPLY
Council Check Register
1325.6406
GENERAL SUPPLIES
40.80
WELDING TANKS
2/12/2010 - 2118/2010
494327
Check # Date Amount
Supplier/ Explanation
PO # Doc No
Inv No Account No
Subledger Account Description
283.33
MAGAZINE AD
230334
2010 -42991 5822.6122
ADVERTISING OTHER
283.33
MAGAZINE AD
230334
2010 -42991 5842.6122
ADVERTISING OTHER
283.34
MAGAZINE AD
230334
2010 -42991 5862.6122
ADVERTISING OTHER
2/17/2010 10:46:45
Page - 24
Business Unit
50TH ST SELLING
YORK SELLING
VERNON SELLING
5630.6406
• 850.00
CENTENNIAL LAKES
5630.6406
GENERAL SUPPLIES
331928 211812010
5630.6406
101038 TOLL GAS & WELDING SUPPLY
CENTENNIAL LAKES
1325.6406
GENERAL SUPPLIES
40.80
WELDING TANKS
230589
494327
40.80
WELDING TANKS
230590
496202
39.48
WELDING TANKS
230721
492423
282.94
PROPANE, ACETYLENE 00001758
230722
291331
56.11-
CREDIT
230723
291855
347.91
331929 211812010
124763 TOSHIBA FINANCIAL SERVICES
202.21
COPIER USAGE
230643
143931434
202.21
331930 2118/2010
101693 TOTAL REGISTER SYSTEMS
14.25
FTP MONTHLY FOLDER
230482
25005
14.25
FTP MONTHLY FOLDER
230482
25005
14.25
FTP MONTHLY FOLDER
230482
25005
42.75
331931 2118/2010
100682 TRUGREEN LAWNCARE
780.33
ICE MELT 00001109 230483
762080
780.33
331932 211812010
118190 TURFWERKS LLC
265.82
TIRES
230591
S121462
265.82
331933 211812010
118626 TWIN CITIES KIDS DIRECTORY
350.00
CAMP LISTINGS 00009310
230484
1923R
350.00
331934 211812010
123969 TWIN CITIES OCCUPATIONAL HEALT
74.80
FITNESS FOR DUTY EXAM
230335
101631921
74.80
FITNESS FOR DUTY
230644
101633697
74.80
FITNESS FOR DUTY
230644
101633697
224.40
331936 211812010
115379 U.S. BANK
2/17/2010 10:46:45
Page - 24
Business Unit
50TH ST SELLING
YORK SELLING
VERNON SELLING
5630.6406
GENERAL SUPPLIES
CENTENNIAL LAKES
5630.6406
GENERAL SUPPLIES
CENTENNIAL LAKES
5630.6406
GENERAL SUPPLIES
CENTENNIAL LAKES
1325.6406
GENERAL SUPPLIES
STREET NAME SIGNS
1325.6406
GENERAL SUPPLIES
STREET NAME SIGNS
7410.6575 PRINTING PSTF ADMINISTRATION
5820.6160 DATA PROCESSING 50TH STREET GENERAL
5840.6160 DATA PROCESSING LIQUOR YORK GENERAL
5860.6160 DATA PROCESSING VERNON LIQUOR GENERAL
1647.6406 GENERAL SUPPLIES PATHS & HARD SURFACE
5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS
5110.6122
ADVERTISING OTHER
ART CENTER ADMINISTRATION
1470.6175
PHYSICAL EXAMINATIONS
FIRE DEPT. GENERAL
1400.6175
PHYSICAL EXAMINATIONS
POLICE DEPT. GENERAL
1470.6175
PHYSICAL EXAMINATIONS
FIRE DEPT. GENERAL
CITY OF EDINA
2117 /2010 10:46:45
R55CKREG LOG20000
Council Check Register
Page - 25
2/1212010
- 2/18/2010
Check # Date
Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
178.15
MEETING EXPENSE
230336
FEB022010
1120.6106
MEETING EXPENSE
ADMINISTRATION
406.90
RETIREMENT WATCHES
230336
FEB022010
1513.6103
PROFESSIONAL SERVICES
EMPLOYEE PROGRAMS
585.05
331936 211812010
101055 UNIVERSITY OF MINNESOTA
330.00
SHADE TREE COURSE (2)
230485
021110
1644.6104
CONFERENCES & SCHOOLS
TREES & MAINTENANCE
330.00
331937 211812010
103298 UPS STORE #1715, THE
9.68
SHIPPING CHARGE
00001759 230592
TRAN:5275
5915.6406
GENERAL SUPPLIES
WATER TREATMENT
9.68
331938 211812010
100410 USA MOBILITY WIRELESS INC.
25.59
PAGER
230593
T6096083B
1550.6188
TELEPHONE
CENTRAL SERVICES GENERAL
25.59
331939 2/1812010
122554 VALLEY NATIONAL GASES LLC
126.39
OXYGEN
00003649 230645
635814
1470.6510
FIRST AID SUPPLIES
FIRE DEPT. GENERAL
126.39
331940 211812010
101058 VAN PAPER CO.
294.91
LIQUOR BAGS
00007512 230486
149856 -00
5842.6512
PAPER SUPPLIES
YORK SELLING
220.34
LIQUOR BAGS
230487
149548 -00
5822.6512
PAPER SUPPLIES
50TH ST SELLING
25.29
CLEANING SUPPLIES
230594
148852 -00
5862.6406
GENERAL SUPPLIES
VERNON SELLING
72.51
SUPPLIES
00007513 230595
149855 -00
5862.6406
GENERAL SUPPLIES
VERNON SELLING
417.22
SUPPLIES
00007513 230595
149855 -00
5862.6512
PAPER SUPPLIES
VERNON SELLING
1,030.27
331941 2/1812010
120318 VEOLIA ENVIRONMENTAL
SERVICES
22.24
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
1322.6406
GENERAL SUPPLIES
STREET LIGHTING ORNAMENTAL
22.24
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
1375.6406
GENERAL SUPPLIES
PARKING RAMP
22.24
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
5311.6406
GENERAL SUPPLIES
POOL OPERATION
22.24
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
5620.6406
GENERAL SUPPLIES
EDINBOROUGH PARK
22.24
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
5630.6406
GENERAL SUPPLIES
CENTENNIAL LAKES
22.25
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
1551.6406
GENERAL SUPPLIES
CITY HALL GENERAL
22.25
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
1552.6406
GENERAL SUPPLIES
CENT SVC PW BUILDING
22.25
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
1646.6406
GENERAL SUPPLIES
BUILDING MAINTENANCE
22.25
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
5912.6406
GENERAL SUPPLIES
WELL HOUSES
22.25
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
5111.6406
GENERAL SUPPLIES
ART CENTER BLDG /MAINT
22.25
RECYCLE FLUORESCENT LAMPS
00001281 230337
EW431760
5820.6406
GENERAL SUPPLIES
BOTH STREET GENERAL
244.70
R55CKREG LOG20000
VERNON SELLING
COST OF GOODS SOLD LIQUOR
CITY OF
EDINA
50TH ST SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
Council Check Register
50TH ST SELLING
2/12/2010
- 2/18/2010
Check #
Date
Amount
Supplier / Explanation PO #
Doc No
Inv No
Account No
331942
211812010
101067 VIKING INDUSTRIAL CENTER
19.78
SAFETY GLASSES 00001571
230338
244585
5913.6610
53.38
SAFETY GLASSES 00001571
230338
244585
1301.6610
136.32
SAFETY GLASSES 00001571
230338
244585
1552.6406
209.48
331943
211812010
119454 VINOCOPIA
564.00
230535
0022838 -IN
5862.5513
113.50
230696
0023043 -IN
5822.5512
572.00
230697
0023042 -IN
5822.5513
205.00
230698
0022842 -IN
5842.5512
1,454.50
331944
2118/2010
100183 WASHINGTON COUNTY
-
3,511.93
MOTOROLA COST ALLOCATION
230488
65182
1400.6230
3,511.93
331945
2118/2010
124199 WEST GOVERNMENT SERVICES
480.00
JAN 2010 CLEAR
230339
AB0002061698
1400.6103
480.00
331946
211812010
101033 WINE COMPANY, THE
260.20
230418
236432 -00
5842.5513
645.58
230419
236433 -00
5822.5513
427.63
230536
236430 -OD
5862.5513
1,333.41
331947
211812010
101312 WINE MERCHANTS
681.09
230420
305828
5822.5513
360.98
230537
306634
5862.5513
315.36
230538
306632
5862.5513
1,644.34
230699
306633
5842.5513
894.95
230700
306631
5822.5513
3,896.72
331948
211812010
124291 WIRTZ BEVERAGE MINNESOTA
105.09
230422
358534
5842.5515
457.39
230423
358535
5842.5512
11,172.94
230424
358533
5842.5512
3,821.50
230425
358532
5842.5513
173.02
230426
358531
5822.5515
306.52
230427
358530
5822.5512
Subledger Account Description
SAFETY EQUIPMENT
SAFETY EQUIPMENT
GENERAL SUPPLIES
2117/2010 10:46:45
Page - 26
Business Unit
DISTRIBUTION
GENERAL MAINTENANCE
CENT SVC PW BUILDING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL
PROFESSIONAL SERVICES POLICE DEPT. GENERAL
COST OF GOODS SOLD WINE YORK SELLING
COST OF GOODS SOLD WINE 50TH ST SELLING
COST OF GOODS SOLD WINE VERNON SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD MIX
YORK SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD MIX
50TH ST SELLING
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
331949 211812010 124529 WIRTZ BEVERAGE MINNESOTA BEER
2,631.05 230434 569286
60.00 230435 569287
64.50 230436 569288
40.00 230437 568303
2,884.35 230438 568302
3,254.03 230701 571082
154.00 230702 570650
1_e87 2n 230703 570843
331950 211812010
Business Unit
CITY OF
EDINA
R55CKREG LOG20000 ,
VERNON SELLING
COST OF GOODS SOLD MIX
591.59
COST OF GOODS SOLD WINE
50TH ST SELLING
Council Check Register
YORK SELLING
COST OF GOODS SOLD LIQUOR
2/1212010
- 2118/2010
Check # Date Amount Supplier/ Explanation
PO # Doc No
Inv No
Account No
847.40
230428
358529
5822.5513
90.86
230429
352540
5862.5515
32.52
230430
355680
5862.5515
18.64-
230431
795322
5822.5513
13.33-
230432
795320
5842.5513
1,15-
230433
779849
5842.5512
2,971.04
230539
358526
5862.5513
8,213.04
230540
358527
5862.5512
451.77-
230541
795074
5862.5512
27,706.43
331949 211812010 124529 WIRTZ BEVERAGE MINNESOTA BEER
2,631.05 230434 569286
60.00 230435 569287
64.50 230436 569288
40.00 230437 568303
2,884.35 230438 568302
3,254.03 230701 571082
154.00 230702 570650
1_e87 2n 230703 570843
331950 211812010
Business Unit
101086 WORLD CLASS WINES INC
50TH ST SELLING
1,668.90
VERNON SELLING
COST OF GOODS SOLD MIX
591.59
COST OF GOODS SOLD WINE
50TH ST SELLING
1,361.13
YORK SELLING
COST OF GOODS SOLD LIQUOR
3,621.62
COST OF GOODS SOLD WINE
331951 2118/2010
COST OF GOODS SOLD LIQUOR
120223 WORTHINGTON, HEATHER
COST OF GOODS SOLD LIQUOR
140.00
EXPENSE REIMBURSEMENT
COST OF GOODS SOLD WINE
176.00
EXPENSE REIMBURSEMENT
256.38
EXPENSE REIMBURSEMENT
572.38
331952 2/1812010
105740 WSB & ASSOCIATES INC.
1,862.00
FEASIBILITY STUDY
1,862.00
331953 211812010
101726 XCEL ENERGY
4,440.96
51- 6824328 -7
515.05
51- 9013604 -6
458.99
51- 6621207 -1
230439 243091
230440 243092
230542 242962
230489 021010
230489 021010
230489 021010
2/17/2010 10:46:45
Page - 27
Suhledger Account Description
Business Unit
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD LIQUOR
YORK SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
5842.5514
COST OF GOODS SOLD BEER
5842.5515
COST OF GOODS SOLD MIX
5842.5514
COST OF GOODS SOLD BEER
5822.5515
COST OF GOODS SOLD MIX
5822.5514
COST OF GOODS SOLD BEER
5842.5514
COST OF GOODS SOLD BEER
5822.5514
COST OF GOODS SOLD BEER
5822.5514
COST OF GOODS SOLD BEER
5822.5513
COST OF GOODS SOLD WINE
5842.5513
COST OF GOODS SOLD WINE
5862.5513
COST OF GOODS SOLD WINE
1120.6105
1120.6107
1120.6104
230724 8 -01686 -150 01367.1705.20
230340 227055918 5420.6185
230341 226602560 5913.6185
230342 226723976 5913.6185
DUES & SUBSCRIPTIONS
MILEAGE OR ALLOWANCE
CONFERENCES & SCHOOLS
CONSULTING DESIGN
LIGHT & POWER
LIGHT & POWER
LIGHT & POWER
YORK SELLING
YORK SELLING
YORK SELLING
50TH ST SELLING
50TH ST SELLING
YORK SELLING
50TH ST SELLING
50TH ST SELLING
50TH ST SELLING
YORK SELLING
VERNON SELLING
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
BA -367 W70TH TRAFFIC IMPLEMENT
CLUB HOUSE
DISTRIBUTION
DISTRIBUTION
R55CKREG LOG20000
CITY OF
EDINA
Council Check Register
2112/2010
- 2/18/2010
Check # Date Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
16.45
51- 4151897 -6
230343
226685011
1646.6185
LIGHT & POWER
36.93
51- 7567037 -0
230344
226738324
1321.6185
LIGHT & POWER
233.58
51- 6137136.8
230345
226548011
5430.6185
LIGHT & POWER
4,899.11
51- 5619094 -8
230490
227204903
1552.6185
LIGHT & POWER
5,859.84
51- 5888961 -7
230491
227281623
1375.6185
LIGHT & POWER
458.71
51- 4197645 -8
230596
227352443
1322.6185
LIGHT & POWER
3,365.30
51- 6840050 -6
230597
227409695
5921.6185
LIGHT & POWER
22,153.87
51- 5605640 -1
230655
227572019
5911.6185
LIGHT & POWER
42,438.79
331964 211812010
156.39
109.30
111.63
377.32
331955 211812010
8,579.66
8,579.66
331956 211812010
402.50
402.50
331957 211812010-
110.17
110.17
331958 2118/2010
92.00
92.00
331959 2118/2010
450.00
450.00
765,430.13
100568 XEROX CORPORATION
JAN USAGE - PARK & REC 00004322 230346 045784440
JAN USAGE - BLDG /ENG 00004322 230347 045784439
JAN USAGE 230492 045784566
119647 YOCUM OIL COMPANY INC.
FUEL 00001010 230348 970155
120099 Z WINES USA LLC
230704 9279
101089 ZEE MEDICAL SERVICE
FIRST AID SUPPLIES 230646 54065609
125257 ZHANG, YAN
CLASS REFUND 230672 021010
101091 ZIEGLER INC
GENERATOR MAINTENANCE 230598 E6395911
Grand Total
1550.6151
1550.6151
5110.6151
1553.6581
5842.5513
7411.6406
5511.6136
1551.6180
Payment Instrument Totals
Check Total 765,430.13
Total Payments 765,430.13
EQUIPMENT RENTAL
EQUIPMENT RENTAL
EQUIPMENT RENTAL
GASOLINE
2117/2010 10:46:45
Page - 28
Business Unit
BUILDING MAINTENANCE
STREET LIGHTING REGULAR
RICHARDS GOLF COURSE
CENT SVC PW BUILDING
PARKING RAMP
STREET LIGHTING ORNAMENTAL
SANITARY LIFT STATION MAINT
WELL PUMPS
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
ART CENTER ADMINISTRATION
EQUIPMENT OPERATION GEN
COST OF GOODS SOLD WINE YORK SELLING
GENERAL SUPPLIES PSTF OCCUPANCY
PROFESSIONAL SVC - OTHER ARENA BLDG /GROUNDS
CONTRACTED REPAIRS CITY HALL GENERAL
R55CKSUM LOG20000 CITY OF EDINA 2/17/2010 10:47:56
Council Check Summary Page - 1
2/1212010 - 2/18/2010
Company
Amount
01000
GENERAL FUND
335,842.00
02100
CDBG FUND
96.00
02200
COMMUNICATIONS FUND
628.63
04000
WORKING CAPITAL FUND
55,798.86
05100
ART CENTER FUND
5,985.62
05200
GOLF DOME FUND
18,549.20
05300
AQUATIC CENTER FUND
1,947.68
05400
GOLF COURSE FUND
10,358.84
05500
ICE ARENA FUND
18,266.15
05600
EDINBOROUGH/CENT LAKES FUND
20,584.11
05800
LIQUOR FUND
138,751.63
05900
UTILITY FUND
103,839.95
05930
STORM SEWER FUND
14,980.39
05950
RECYCLING FUND
37,683.00
07400
PSTF AGENCY FUND
2,118.13
Report Totals 765,430.13
We confirm to the best of our knowledge
and belief that these claims
comply in all material respects
with the requirements of the City
of Edina purchasing policies and
procedures date -- I I r d
City
Subledger Account Description
POSTAGE
REPAIR PARTS
2/24/2010 8:14:09
Page- 1
Business Unit
SENIOR CITIZENS
EQUIPMENT OPERATION GEN
PROFESSIONAL SERVICES CENT SERV GEN - MIS
COST OF GOODS SOLD MIX
COST OF GOODS SOLD MIX
COST OF GOODS SOLD MIX
GENERAL SUPPLIES
PROFESSIONAL SERVICES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
TOOLS
PRINTING
VERNON SELLING
VERNON SELLING
YORK SELLING
COMMUNICATIONS
COMMUNICATIONS
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
PSTF OCCUPANCY
EQUIPMENT OPERATION GEN
POLICE DEPT. GENERAL
CITY OF EDINA
R55CKREG LOG20000
Council Check Register
2/2212010 -2/25/2010
Check #
Date
Amount
Supplier / Explanation PO #
Doc No
Inv No
Account No
331960
212212010
100961 POSTMASTER - USPS
350.00
NEWSLETTER POSTAGE
231003
022210
1626.6235
350.00
331961
2/2512010
118536 A & B AUTO ELECTRIC INC.
165.64
BRUSHES & BUSHINGS- STARTER 00001637
230822
56933
1553.6530
165.64
331962
212512010
119577 ACCESS COMMUNICATIONS INC.
22,727.71
FIBER LOCATION CONTRACT
230823
14759
1554.6103
22,727.71
331963
212512010
102971 ACE ICE COMPANY
51.80
230759
0805150
5862.5515
29.40
230760
0723399
5862.5515
54.10
230761
0805153
5842.5515
135.30
331964
2/25/2010
103357 ALPHA VIDEO & AUDIO INC.
22.38
LIGHT RENTAL
230927
ALERTINV12380
2210.6406
140.00
MICROPHONE INSTALLATION
230928
SVCINV11137
2210.6103
162.38
331965
212512010
100630 ANCHOR PAPER CO. INC.
781.85
COPIER PAPER
230929
10232900 -00
1550.6406
781.85
331966
212512010
103680 ARAMARK REFRESHMENT SRVCS
329.23
COFFEE
230866
415406
1550.6406
178.56
COFFEE
230930
415527
1550.6406
127.04
COFFEE
230931
415532
7411.6406
634.83
331967
212512010
100634 ASPEN EQUIPMENT CO.
347.59
CUT EDGE KITS 00001153 230867
10066360
1553.6556
347.59
331968
2125/2010
104069 B.B. WATSON GRAPHIC DESIGN
112.32
BUSINESS CARDS
230824
468
1400.6575
112.32
331969
7" - 110
104345 BARCLAY AUDIO
Subledger Account Description
POSTAGE
REPAIR PARTS
2/24/2010 8:14:09
Page- 1
Business Unit
SENIOR CITIZENS
EQUIPMENT OPERATION GEN
PROFESSIONAL SERVICES CENT SERV GEN - MIS
COST OF GOODS SOLD MIX
COST OF GOODS SOLD MIX
COST OF GOODS SOLD MIX
GENERAL SUPPLIES
PROFESSIONAL SERVICES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
TOOLS
PRINTING
VERNON SELLING
VERNON SELLING
YORK SELLING
COMMUNICATIONS
COMMUNICATIONS
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
PSTF OCCUPANCY
EQUIPMENT OPERATION GEN
POLICE DEPT. GENERAL
R55CKREG LOG20000
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
CITY OF
EDINA
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD MIX
YORK SELLING
Council Check Register
YORK SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD MIX
2/22/2010
-2/25/2010
Check # Date
Amount
Supplier / Explanation PO #
Doc No
Inv No
Account No
YORK SELLING
552.39
SPEAKER REPAIR 00002011
230970
123009
5630.6180
552.39
331970 2125/2010
102449 BATTERY WHOLESALE INC.
243.77
BATTERIES 00001630
230868
412
1553.6530
243.77
331971 212512010
120517 BEITEL, DAWN
80.15
MILEAGE REIMBURSEMENT
230932
021910
1622.6107
80.15
331972 212512010
101355 BELLBOY CORPORATION
953.94
230762
52170500
5862.5512
144.10
230763
52097900
5862.5512
73.33-
230764
52135800
5842.5513
2,852.02
230765
52164500
5842.5513
20.50
230766
52164300
5842.5515
209.83
230767
83296900
5842.5515
129.66
230768
5904900
5862.5515
54.60
230769
83297200
5862.5515
235.65
231006
52246900
5822.5513
56.53
231007
83324200
5822.5515
6.32
231008
83297000
5842.6406
261.40
231009
83205100
5842.5515
4,851.22
331973 212512010
101191 BENNEROTTE, JENNIFER
59.85
SURVEY MONKEY
230933
021810
2210.6103
59.85
331974 212512010
125139 BERNICK'S WINE
209.00
230770
86817
5822.5513
216.00
230771
86816
5842.5513
425.00
331975 212512010
100648 BERTELSON OFFICE PRODUCTS
162.12
SHREDDER BAGS, FILES
230869
WO- 603274 -1
1550.6406
19.47
BINDERS
230870
WO- 603765 -1
1600.6406
47.22
OFFICE SUPPLIES
230871
WO- 603745 -1
1600.6406
36.34
MAILING SEALS
230872
WO- 602879 -1
1600.6406
396.93
OFFICE SUPPLIES
230934
WO- 604177 -1
1400.6513
71.11
CD/DVD LASER LABELS
230935
OE- 219222 -1
1400.6513
Subledger Account Description
CONTRACTED REPAIRS
REPAIR PARTS
2/24/2010 8:14:09
Page- 2
Business Unit
CENTENNIAL LAKES
EQUIPMENT OPERATION GEN
MILEAGE OR ALLOWANCE SKATING & HOCKEY
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD MIX
YORK SELLING
COST OF GOODS SOLD MIX
YORK SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD MIX
50TH ST SELLING
GENERAL SUPPLIES
YORK SELLING
COST OF GOODS SOLD MIX
YORK SELLING
PROFESSIONAL SERVICES COMMUNICATIONS
COST OF GOODS SOLD WINE
COST OF GOODS SOLD WINE
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
50TH ST SELLING
YORK SELLING
CENTRAL SERVICES GENERAL
PARK ADMIN. GENERAL
PARK ADMIN. GENERAL
PARK ADMIN. GENERAL
POLICE DEPT. GENERAL
POLICE DEPT. GENERAL
2/24/2010 8:14:09
Page - 3
Business Unit
50TH &FRANCE MAINTENANCE
CENT SVC PW BUILDING
EQUIPMENT OPERATION GEN
EQUIPMENT OPERATION GEN
4,824.00
2010 SUPPORT
230873
CITY OF EDINA
1504.6103
R55CKREG LOG20000
HUMAN RELATION COMMISSION
4,824.00
Council Check Register
212512010
103244 BURTIS, ROBERT
2/2212010 - 2/25/2010
Check #
Date
Amount
Supplier / Explanation
PO # Doc No.
Inv No Account No
Subledger Account Description
PROFESSIONAL SVC - OTHER
EDINBOROUGH ADMINISTRATION
733.19
150.00
331976
2/2512010
125268 BLUE COMPACTOR SERVICES
331981
212512010
121521 CABELA'S MKTG & BRAND MGT INC.
220.00
DIAGNOSTIC & REPAIR
00001792 231062
133 4090.6406
GENERAL SUPPLIES
232.89
220.00
00001094 230936
0730248
1646.6201
LAUNDRY
331977
2/25/2010
122688 BMK SOLUTIONS
16.42
3 -HOLE PUNCH
00001757 230726
57495 1552.6406
GENERAL SUPPLIES
16.42
331978
2/25/2010
231010
100669 BOYER TRUCK PARTS
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
37.17
TRUCK PARTS
00001544 230825
374007 1553.6530
REPAIR PARTS
133.10
PIPE, CLAMP
00001707 230826
375253 1553.6530
REPAIR PARTS
170.27
327.60
331979
212512010
5822.5514
102785 BRIDGE FOR YOUTH, THE
50TH ST SELLING
2/24/2010 8:14:09
Page - 3
Business Unit
50TH &FRANCE MAINTENANCE
CENT SVC PW BUILDING
EQUIPMENT OPERATION GEN
EQUIPMENT OPERATION GEN
4,824.00
2010 SUPPORT
230873
2010
1504.6103
PROFESSIONAL SERVICES
HUMAN RELATION COMMISSION
4,824.00
331980
212512010
103244 BURTIS, ROBERT
150.00
EP ENTERTAINMENT 3111110
230971
021910
5621.6136
PROFESSIONAL SVC - OTHER
EDINBOROUGH ADMINISTRATION
150.00
331981
212512010
121521 CABELA'S MKTG & BRAND MGT INC.
232.89
UNIFORM PURCHASE
00001094 230936
0730248
1646.6201
LAUNDRY
BUILDING MAINTENANCE
232.89
331982
2/2512010
120541 CANNON RIVER WINERY
126.00
231010
2567
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
126.00
331983
212512010
119455 CAPITOL BEVERAGE SALES
327.60
230772
19093
5822.5514
COST OF GOODS SOLD BEER
50TH ST SELLING
2,190.55
230773
19103
5842.5514
COST OF GOODS SOLD BEER
YORK SELLING
37.35
230774
19101
5842.5515
COST OF GOODS SOLD MIX
YORK SELLING
2,555.50
331984
2/2512010
100677 CARGILL INC.
2,259.96
DEICER
00005071 231063
2724595
1318.6525
SALT
SNOW. & ICE REMOVAL
5,010.33
BULK ICE CONTROL
00005070 231064
2730887
1318.6525
SALT
SNOW & ICE REMOVAL
23,428.31
BULK ICE CONTROL
00005070 231065
2736473
1318.6525
SALT
SNOW & ICE REMOVAL
1,620.92
BULK ICE CONTROL
00005070 231066
2737926
1318.6525
SALT
SNOW & ICE REMOVAL
R55CKREG LOG20000
CITY OF EDINA
2124/2010 8:14:09
Council Check Register
Page - 4
212212010
-2/25/2010
Check #
Date
Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
13,578.73
BULK ICE CONTROL
00005070 231067
2745896
1318.6525
SALT
SNOW & ICE REMOVAL
16,893.47
BULK ICE CONTROL
00005070 231068
2747433
1318.6525
SALT
SNOW & ICE REMOVAL
62,791.72
331985
2/2512010
116683 CAT & FIDDLE BEVERAGE
268.18
230775
85248
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
217.00
231011
85270
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
485.18
331986
212512010
103711 CENTERPOINT ENERGY SERVICES IN
39.23
230727
1936532
5311.6186
HEAT
POOL OPERATION
13,624.38
230728
1936522
1552.6186
HEAT
CENT SVC PW BUILDING
11,074.58
230729
1936032
5620.6186
HEAT
EDINBOROUGH PARK
24,738.19
331987
212512010
119726 CHISAGO LAKES DISTRIBUTING CO
100.30
230776
411563
5822.5514
COST OF GOODS SOLD BEER
50TH ST SELLING
100.30
331988
2/2512010
122084 CITY OF EDINA - UTILITIES
39.54
00086676 - 0330288022
230730
330288022 -2110
5310.6189
SEWER & WATER
POOL ADMINISTRATION
39.54
331989
2125/2010
100692 COCA -COLA BOTTLING CO.
256.40
230777
0108020221
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
317.40
231012
0108020511
5822.5515
COST OF GOODS SOLD MIX
50TH ST SELLING
573.80
331990
2/2512010
101227 COFFEE MILL INC.
230.00
CONCESSION PRODUCT
00002012 230842
0740419 -IN
5630.5510
COST OF GOODS SOLD
CENTENNIAL LAKES
230.00
331991
2/2512010
117348 CONBOY, DAN
210.95
UNIFORM PURCHASE
230843
021710
1400.6203
UNIFORM ALLOWANCE
POLICE DEPT. GENERAL
210.95
331992
212512010
101323 CONNEY SAFETY PRODUCTS
167.34
RESPIRATOR MASKS
00001755 230874
03613645
1553.6610
SAFETY EQUIPMENT
EQUIPMENT OPERATION GEN
22.37
SAFETY GLASSES, GLOVES
00001754 230875
03613616.
1301.6610
SAFETY EQUIPMENT
GENERAL MAINTENANCE
23.60
SAFETY GLASSES, GLOVES
00001754 230875
03613616
1646.6610
SAFETY EQUIPMENT
BUILDING MAINTENANCE
24.10
SAFETY GLASSES, GLOVES
00001754 230875
03613616
1553.6610
SAFETY EQUIPMENT
EQUIPMENT OPERATION GEN
29.45
SAFETY GLASSES, GLOVES
00001754 230875
03613616
5913.6610
SAFETY EQUIPMENT
DISTRIBUTION
Suhledger Account Description
CLEANING SUPPLIES
MEETING EXPENSE
2/24/2010 8:14:09
Page - 5
Business Unit
CENT SVC PW BUILDING
COMMUNICATIONS
WORKERS COMPENSATION POLICE DEPT. GENERAL
CONCRETE
CONTRACTED REPAIRS
PROFESSIONAL SERVICES
GENERAL MAINTENANCE
ARENA BLDG /GROUNDS
HUMAN RELATION COMMISSION
DUE TO OTHER GOVERNMENTS GENERAL FUND BALANCE SHEET
GENERAL SUPPLIES ARENA ICE MAINT
REPAIR PARTS
CITY HALL GENERAL
GENERAL SUPPLIES
YORK OCCUPANCY
CLEANING SUPPLIES
CITY OF
EDINA
R55CKREG LOG20000
Council, Check Register
2/22/2010
-2125/2010
Check #
Date
Amount
Supplier/ Explanation PO #
Doc No
Inv No
Account No
91.18
SAFETY GLASSES, GLOVES 00001754
230875
03613616
1552.6511
358.04
331993
2/2512010
101974 CONNIE'S CATERING
2,240.00
STATE OF THE COMMUNITY MEAL
230937
021710
2210.6106
2,240.00
331994
2/2512010
123261 CONSTITUTION STATE SERVICES LL
1,276.00
WC FEES
230844
1453978
1400.6045
1,276.00
331995
212512010
101329 CONSTRUCTION MATERIALS INC.
214.82
CONCRETE PATCH 00001742
230876
0044148 -IN
1301.6520
214.82
331996
212512010
100697 COOL AIR MECHANICAL INC.
195.50
BOILER REPAIR 00008083
230731
69885
5511.6180
195.50
331997
2125/2010
101590 CORNERSTONE ADVOCACY SERVICE
15,098.00
2010 SERVICES
230877
2010
1504.6103
15,098.00
331998
2125/2010
100402 CROW WING COUNTY
300.00
OUT OF COUNTY WARRANT
230845
021710
1000.2055
300.00
331999
212512010
101705 CROWN PLASTICS
735.73
ACRYLIC SHEETS 00008064
230732
11002
5521.6406
735.73
332000
2/2512010
104020 DALCO
151.76
HOSE 00001751
230846
2182730
1551.6530
47.03
SQUEEGEE BLADES
230847
2181610
5841.6406
469.28
ROLL TOWEL, TISSUE, LINERS 00001748
230972
2183336
1552.6511
44.52
SQUEEGE BLADE KIT 00003665
230973
2181638
1470.6406
712.59
332001
212512010
124422 DANIMAL DISTRIBUTING INC.
I
486.00
230778
2101131
5842.5514
461.70
230779
2101130
5862.5514
162.00
230780
2101129
5822.5514
Suhledger Account Description
CLEANING SUPPLIES
MEETING EXPENSE
2/24/2010 8:14:09
Page - 5
Business Unit
CENT SVC PW BUILDING
COMMUNICATIONS
WORKERS COMPENSATION POLICE DEPT. GENERAL
CONCRETE
CONTRACTED REPAIRS
PROFESSIONAL SERVICES
GENERAL MAINTENANCE
ARENA BLDG /GROUNDS
HUMAN RELATION COMMISSION
DUE TO OTHER GOVERNMENTS GENERAL FUND BALANCE SHEET
GENERAL SUPPLIES ARENA ICE MAINT
REPAIR PARTS
CITY HALL GENERAL
GENERAL SUPPLIES
YORK OCCUPANCY
CLEANING SUPPLIES
CENT SVC PW BUILDING
GENERAL SUPPLIES
FIRE DEPT. GENERAL
COST OF GOODS SOLD BEER YORK SELLING
COST OF GOODS SOLD BEER VERNON SELLING
COST OF GOODS SOLD BEER 50TH ST SELLING
R55CKREG LOG20000
CITY OF EDINA
2/24 12010 8:14:09
Council Check Register
Page - 6
2/22/2010
-2/25/2010
Check #
Date
Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
1,109.70
332002
2125/2010
102478 DAY DISTRIBUTING CO.
528.05
230781
540296
5862.5514
COST OF GOODS SOLD BEER
VERNON SELLING
995.15
230782
540299
5842.5514
COST OF GOODS SOLD BEER
YORK SELLING
2,288.45
230783
539400
5862.5514
COST OF GOODS SOLD BEER
VERNON SELLING
43.90
230784
539399
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
22.40
230785
540298
5822.5515
COST OF GOODS SOLD MIX-
50TH ST SELLING
458.20
230786
540297
5822.5514
COST OF GOODS SOLD BEER
50TH ST SELLING
4,336.15
332003
2125/2010
122199 DOLL, MARTY
178.03
MILEAGE REIMBURSEMENT
230938
021810
2210.6107
MILEAGE OR ALLOWANCE
COMMUNICATIONS
178.03
332004
212512010
104868 DUNN, MATT
200.00
EP ENTERTAINMENT 2/18/10
230939
021810
5621.6136
PROFESSIONAL SVC - OTHER
EDINBOROUGH ADMINISTRATION
200.00
332005
2125/2010
101630 EDINA PUBLIC SCHOOLS
1,458.00
HRRC GRANT- SCHOOL READINES80002010 230878
#001
1504.6103
PROFESSIONAL SERVICES
HUMAN RELATION COMMISSION
1,458.00
332006
2/2512010
120331 EKKLESIA MEDIA SERVICES
280.00
SOUND SYSTEM REPAIR
00008081 230974
3546
5511.6180
CONTRACTED REPAIRS
ARENA BLDG /GROUNDS
280.00
332007
212512010
106194 EMA INC.
820.00
SCADA SUPPORT
00001603 230975
805604.052 -5
5913.6103
PROFESSIONAL SERVICES
DISTRIBUTION
820.00
332008
2125/2010
104733 EMERGENCY MEDICAL PRODUCTS INC
979.75
AMBULANCE SUPPLIES
00003825 230976
1249990
1470.6510
FIRST AID SUPPLIES
FIRE DEPT. GENERAL
82.08
AMBULANCE SUPPLIES
00003826 230977
1250163
1470.6510
FIRST AID SUPPLIES
FIRE DEPT. GENERAL
1,061.83
332009
2/2512010
124111 ESTLUND, ADAM
186.15
MILEAGE REIMBURSEMENT
230940
021610
1622.6107
MILEAGE OR ALLOWANCE
SKATING & HOCKEY
186.15
332010
2/25/2010
105420 FIKES SERVICES
39.54
AIR DEODORIZERS
230941
104052
5841.6162
SERVICES CUSTODIANS
YORK OCCUPANCY
R55CKREG LOG20000 CITY OF EDINA
Council Check Register
2/22/2010 -2/25/2010
Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
REPAIR PARTS
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
WEB DEVELOPMENT
REPAIR PARTS
GENERAL SUPPLIES
GENERAL SUPPLIES
2/24/2010 8:14:09
Page- 7
Business Unit
CENT SVC PW BUILDING
PSTF RANGE
PSTF RANGE
EQUIPMENT OPERATION GEN
GOLF ADMINISTRATION
SPECIAL ACTIVITIES
SPECIAL ACTIVITIES
COMMUNICATIONS
SANITARY LIFT STATION MAINT
PSTF OCCUPANCY
PSTF OCCUPANCY
COST OF GOODS SOLD WINE
VERNON SELLING
39.54
VERNON SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD WINE
332011
2/2512010
104474 FILTERFRESH
233.88
COFFEE 00001782
230978
46602695 -2010
1552.6406
233.88
332012
2125/2010
116189 FILTRATION SYSTEMS INC.
745.94
RANGE FILTERS
230942
33693
7412.6406
200.45
RANGE FILTERS
230943
33799
7412.6406
946.39
332013
212512010
102727 FORCE AMERICA
383.69
REAR PORTS 00001711
230979
01336776
1553.6530
383.69
332014
212512010
119936 GLOBAL OAK
18.75
BRAEMAR GOLF E- COMMERCE
230944
010701
5410.6103
168.75
AR &LE E- COMMERCE
230944
010701
1627.6103
843.75
PARK & REC E- COMMERCE
230944
010701
1627.6103
2,250.00
WEBSITE MAINTENANCE
230944
010701
2210.6124
3,281.25
332015
2/2512010
101103 GRAINGER
1,482.01
ELECTRICAL PARTS 00001582
230879
9181980039
5921.6530
20.03
FUSES
230945
9180915788
7411.6406
23.84
RESPIRATOR MASKS
230946
9177083764
7411.6406
1,525.88
332016
2/25/2010
102217 GRAPE BEGINNINGS INC
690.25
230897
116597
5862.5513
547.25
230898 .
116592
5862.5513
465.00
231013
116590
5842.5513
294.75
231014
116591
5822.5513
1,997.25
332017
212512010
101618 GRAUSAM, STEVE
60.46
SUPPLIES REIMBURSEMENT
231060
022210
5841.6406
60.46
332018
212512010
120834 GREEN, RICK
100.00
REIMBURSE SMOKING CESSATION
231069
021010
1550.6121
100.00
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
REPAIR PARTS
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
WEB DEVELOPMENT
REPAIR PARTS
GENERAL SUPPLIES
GENERAL SUPPLIES
2/24/2010 8:14:09
Page- 7
Business Unit
CENT SVC PW BUILDING
PSTF RANGE
PSTF RANGE
EQUIPMENT OPERATION GEN
GOLF ADMINISTRATION
SPECIAL ACTIVITIES
SPECIAL ACTIVITIES
COMMUNICATIONS
SANITARY LIFT STATION MAINT
PSTF OCCUPANCY
PSTF OCCUPANCY
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD WINE.
VERNON SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
GENERAL SUPPLIES YORK OCCUPANCY
ADVERTISING PERSONNEL CENTRAL SERVICES GENERAL
R55CKREG LOG20000
CITY OF EDINA
2/24/2010 8:14:09
Council Check Register
Page - 8
2/22/2010
— 2125/2010
Check #
Date
Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account Na
Subledger Account Description
Business Unit
332019
212512010
122448 GUNSTOP RELOADING SUPPLIES INC
102.26
AMMO
00003051 230947
25202
1400.6551
AMMUNITION
POLICE DEPT. GENERAL
102.26
332020
212512010
102301 HARTLAND FUEL PRODUCTS LLC
8,350.09
FUEL
00001672 230733
S010076033
1553.6581
GASOLINE
EQUIPMENT OPERATION GEN
8,350.09
332021
2125/2010
125263 HASPER, M. JOAN
200.00
EVALUATION
230734
011410
1550.6121
ADVERTISING PERSONNEL
CENTRAL SERVICES GENERAL
200.00
332022
2/2512010
100797 HAWKINS INC.
4,738.80
CHEMICALS
00005451 230880
3093924
5915.6586
WATER TREATMENT SUPPLIES
WATER TREATMENT
3,010.95
CHEMICALS
00005451 230881
3094247
5915.6586
WATER TREATMENT SUPPLIES
WATER TREATMENT
7,749.75
332023
212512010
122093 HEALTH PARTNERS
176,277.64
PREMIUM
231001
34127406
1550.6040
HOSPITALIZATION
CENTRAL SERVICES GENERAL
24,465.06
PREMIUM
231002
34124916
1550.6043
COBRA INSURANCE
CENTRAL SERVICES GENERAL
200,742.70
332024
212512010
101215 HENNEPIN COUNTY SHERIFF'S
OFFI
777.27
JAN 2010 BOOKING FEES
230848
2884
1195.6170
COURT CHARGES
LEGAL SERVICES
-
777.27
332025
2125/2010
104375 HOHENSTEINS INC.
683.67
230787
512308
5862.5514
COST OF GOODS SOLD BEER
VERNON SELLING
176.00
230899
512911
5822.5514
COST OF GOODS SOLD BEER
50TH ST SELLING
956.50
230900
512912
5842.5514
COST OF GOODS SOLD BEER
YORK SELLING
1,816.17
332026
2125/2010
100267 HOPKINS WESTWIND BAND
100.00
EP ENTERTAINMENT 3/14/10
230980
021910
5621.6136
PROFESSIONAL SVC - OTHER
EDINBOROUGH ADMINISTRATION
100.00
332027
212512010
125176 HORIZON AGENCY INC.
1,535.00
INSURANCE RENEWAL
230849
1535 -1JW
1550.6200
INSURANCE
CENTRAL SERVICES GENERAL
1,535.00
INSURANCE RENEWAL
230850
1535 -1ER
1550.6200
INSURANCE
CENTRAL SERVICES GENERAL
3,070.00
R55CKREG LOG20000
Check # Date Amount Supplier/ Explanation
332028 212512010 120085 IDEAL SERVICE INC.
4,871.53 NEW BOARD FOR VFD
4,871.53
CITY OF EDINA
Council Check Register
2/2212010, -2/25/2010
PO # Doc No Inv No Account No
00001598 230882 3877 5911.6180
332029 212512010 121574 IRENE SCHULTZ, SUZANNE
84.16 UTILITY OVERPAYMENT REFUND
84.16
332030 2125/2010 100829 JERRY'S HARDWARE
1.10
15.35
27.09
32.88
38.81
44.21
56.86
65.20
111.49
125.92
139.31
154.63
161.19
170.09
429.11
1,573.24
230948 021610
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
230735 013110
332031 2125/2010 102136 JERRY'S TRANSMISSION SERVICE
16.08 GASKETS 00001784 230981 0014646
16.08
332032 212512010 100741 JJ TAYLOR DIST. OF MINN
67.50
2,691.10
2,223.68
66.10
4,336.57
25.20
53.80
2,437.47
11,901.42
332034 110 100836 JOHNSON BROTHERS LIQUOR CO.
5900.2015
1495.6406
1322.6406
1470.6406
5860.6406
4090.6406
5840.6406
5511.6406
5420.6406
1400.6406
1301.6406
5620.6406
5422.6406
5913.6406
1553.6406
1646.6406
1553.6530
Subledger Account Description
CONTRACTED REPAIRS
CUSTOMER REFUND
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
REPAIR PARTS
2124/2010 8:14:09
Page - 9
Business Unit
WELL PUMPS
UTILITY BALANCE SHEET
INSPECTIONS
STREET LIGHTING ORNAMENTAL
FIRE DEPT. GENERAL
VERNON LIQUOR GENERAL
50TH&FRANCE MAINTENANCE
LIQUOR YORK GENERAL
ARENA BLDG /GROUNDS
CLUB HOUSE
POLICE DEPT. GENERAL
GENERAL MAINTENANCE
EDINBOROUGH PARK
MAINT OF COURSE & GROUNDS
DISTRIBUTION
EQUIPMENT OPERATION GEN
BUILDING MAINTENANCE
EQUIPMENT OPERATION GEN
230788
1347542
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
230789
1357702
5862.5514
COST OF GOODS SOLD BEER
VERNON SELLING
230901
1357740
5822.5514
COST OF GOODS SOLD BEER
50TH ST SELLING
230902
1357741
5822.5515
COST OF GOODS SOLD MIX
50TH ST SELLING
230903
1357747
5842.5514
COST OF GOODS SOLD BEER
YORK SELLING
230904
974724
5842.5514
COST OF GOODS SOLD BEER
YORK SELLING
231015
1357739
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
231016
1357738
5862.5514
COST OF GOODS SOLD BEER
VERNON SELLING
R55CKREG LOG20000 CITY OF EDINA 2/24/2010 8:14:09
Council Check Register Page - 10
2122/2010 - 2/25/2010
Check # Date
Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
152.50
230790
1781861
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
455.00
230791
1778197
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
10.40-
230792
449187
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
223.74
230905
1785268
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
3,270.33
230906
1785273
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
1.12
230907
1785260
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
626.46
230908
1785271
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
5,308.72
231017
1785267
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
1.12
231018
1785258
5842.5515
COST OF GOODS SOLD MIX
YORK SELLING
935.36
231019
1785265
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
335.86
231020
1785262
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
2,167.26
231021
1785264
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
2,593.23
231022
1785263
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
1,805.51
231023
1785266
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
295.75
231024
1785259
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
3,419.37
231025
1785272
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
911.68
231026
1785261
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
510.04
231027
1785255
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
654.38
231028
1785254
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
541.74
231029
1785253
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
121.12
231030
1785252
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
410.13
231031
1785256
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
1,475.95
231032
1785257
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
26,205.97
332035 212512010
121423 LABOR LAW CENTER INC.
479.20
COMPLIANCE POSTERS
00004190 230949
1183078
1550.6121
ADVERTISING PERSONNEL
CENTRAL SERVICES GENERAL
479.20
332036 2125/2010
100852 LAWSON PRODUCTS INC.
169.97
DRILL KIT
00001745 230883
8922134
1301.6556
TOOLS
GENERAL MAINTENANCE
373.68
LOCK PINS, BOLTS
00001746 230884
8922131
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
265.89
NUTS, O -RINGS
00001746 230885
8922132
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
88.47
WASHERS
00001554 230886
8922130
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
265.85
WASHERS, NUTS
00001745 230982
8922133.
1553.6530
REPAIR PARTS
- EQUIPMENT OPERATION GEN
1,183.86
332037 2125/2010
101552 LEAGUE OF MINNESOTA CITIES
30.00
OSHA MEETING
230736
136994
1120.6104
CONFERENCES 8 SCHOOLS
ADMINISTRATION
30.00
332038 212612010
100867 LITTLE FALLS MACHINE INC.
R55CKREG LOG20000 CITY OF EDINA 2124 /2010 8:14:09
Council Check Register Page - 11
2/22/2010 — 2/25/2010
Check #
Date
Amount
Supplier / Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
70.38
BRACKET
00001339 230887
00043807
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
70.38
332039
212512010
102204 LOBBY, MACKENME
250.00
2010 EAC MARKETING MATERIALS
230851
#2
5310.6103
PROFESSIONAL SERVICES
POOL ADMINISTRATION
250.00
332040
212512010
106301 LOFFLER COMPANIES INC.
102.26
COPIER USAGE
00001776 230888
1095519
1552.6406
GENERAL SUPPLIES
CENT SVC PW BUILDING
102.26
332041
212512010
101453 LUTZ, RICHARD M.
223.96
UNIFORM PURCHASE
230852
021710
1400.6203
UNIFORM ALLOWANCE
POLICE DEPT. GENERAL
223.96
332042
212512010
112577 M. AMUNDSON LLP
1,019,79
230793
78439
5862.5515
COST OF GOODS SOLD MIX
VERNON SELLING
706.56
231033
80222
5822.5515
COST OF GOODS SOLD MIX
50TH ST SELLING
1,726.35
332043
2/2512010
100864 MACQUEEN EQUIP INC.
61.20
COIL
00001543 230737
2101441
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
46.36
SLEEVE
00001539 230983
2101396
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
107.56
332044
212512010
117804 MALLOY MONTAGUE KARNOWSKI
4,800.00
AUDIT
230984
25674
1160.6130
PROFESSIONAL SERV - AUDIT
FINANCE
4,800.00
332045
212512010
124947 MASO
2,010.00
OFFICIATING FEES
230853
021710
4077.6102
CONTRACTUAL SERVICES
EDINA ATHLETIC ASSOCIATION
2,010.00
332046
212512010
125266 MCGEE, THOMAS
23.00
RANGE SAFETY CERTIFICATION
230950
021910
7414.6103
PROFESSIONAL SERVICES
PUBLIC PROGRAMS
23.00
332047
212512010
111825 MCGUIRE MECHANICAL SERVICES IN
275.00
REPLACE CONTROL VALVES
230889
3980
1551.6180
CONTRACTED REPAIRS
CITY HALL GENERAL
275.00
332048
21""1910
113023 MEGGITT
R55CKREG LOG20000 CITY OF EDINA
Council Check Register
212212010 -2/2512010
Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description
187.53 COLLECTOR PART 230951 0044493 7412.6406 GENERAL SUPPLIES
GENERAL SUPPLIES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
REPAIR PARTS
2/24/2010 8:14:09
Page - 12
Business Unit
PSTF RANGE
BUILDING MAINTENANCE
EDINA ATHLETIC ASSOCIATION
EDINA ATHLETIC ASSOCIATION
EQUIPMENT OPERATION GEN
REPAIR PARTS STREET LIGHTING ORNAMENTAL
DATA PROCESSING POLICE DEPT. GENERAL
EQUIPMENT REPLACEMENT MEDIA STUDIO
CONFERENCES & SCHOOLS TRAINING
CONFERENCES & SCHOOLS PARK ADMIN. GENERAL
CONFERENCES & SCHOOLS ADMINISTRATION
REPAIR PARTS
STORAGE
EQUIPMENT OPERATION GEN
PSTF RANGE
187.53
332049
212512010
102281 MENARDS
29.29
BUILDING SUPPLIES 00001106
230952
92526
1646.6406
29.29
332050
212512010
102507 METRO VOLLEYBALL OFFICIALS
110.00
OFFICIATING FEES
230738
3706
4077.6103
55.00
OFFICIATING FEES
231004
3714
4077.6103
165.00
332051
212512010
102729 METROPOLITAN FORD OF EDEN PRAT
45.56
SENSOR 00001674
230854
469533
1553.6530
45.56
332052
212512010
104650 MICRO CENTER
19.21
CAMERA ACCESSORIES 00004306
230739
2613168
1322.6530
117.50
DVDS 00003045
230740
2617972
1400.6160
106.87
ADOBE PS ELEMENTS 00009142
230741
2604097
5125.6710
243.58
332063
212512010
103194 MINNESOTA ASPHALT PAVEMENT ASS
75.00
FLAGGER TRAINING SEMINAR 00001762
230742
021710
1281.6104
75.00
332054
2125/2010
101459 MINNESOTA RECREATION 8 PARK AS
30.00
ANNUAL MEETING REGISTRATION 00007150
230743
6520
1600.6104
30.00
332055
212512010
101779 MINNESOTA STATE BAR ASSOCIATIO
245.00
LABOR LAW CONFERENCE
230855
407878
1120.6104
245.00
332056
2125/2010
100908 MINNESOTA WANNER CO.
16.37
PVC SUCTION HOSE' 00001503
230744
0082740 -IN
1553.6530
16.37
332057
212512010
120996 MOBILE MINI INC.
93.87
STORAGE UNIT
230953
151027966
7412.6153
93.87
GENERAL SUPPLIES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
REPAIR PARTS
2/24/2010 8:14:09
Page - 12
Business Unit
PSTF RANGE
BUILDING MAINTENANCE
EDINA ATHLETIC ASSOCIATION
EDINA ATHLETIC ASSOCIATION
EQUIPMENT OPERATION GEN
REPAIR PARTS STREET LIGHTING ORNAMENTAL
DATA PROCESSING POLICE DEPT. GENERAL
EQUIPMENT REPLACEMENT MEDIA STUDIO
CONFERENCES & SCHOOLS TRAINING
CONFERENCES & SCHOOLS PARK ADMIN. GENERAL
CONFERENCES & SCHOOLS ADMINISTRATION
REPAIR PARTS
STORAGE
EQUIPMENT OPERATION GEN
PSTF RANGE
R55CKREG LOG20000
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
CITY OF
EDINA
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
Council Check Register
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
2/2212010
-2/25/2010
Check #
Date
Amount
Supplier / Explanation
PO #
Doc No
Inv No
Account No
332058
2125/2010
122019 MOORE CREATIVE TALENT
500.00
HOSTING FEE
230954
128237
2210.6103
500.00
332059
212512010
121491 MORRIE'S PARTS &
SERVICE GROUP
623.74
CONTROL
00001303
230985
476094F6W
1553.6530
623.74-
CREDIT
00005163
230986
CM471550F6W
1553.6530
106.88-
CORE RETURN
00005156
230987
CM471424F6W
1553.6530
74.81-
CORE RETURN
00001277
230988
CM474806F6W
1553.6530
106.88-
CORE RETURN
00001303
230989
CM476094FGW
1553.6530
13.56
HEAT REGULATOR
00001309
230990
476294F6W
1553.6530
58.21
MOTOR ASSEMBLY
00001310
230991
476356F6W
1553.6530
387.91
CONDENSER
00001636
230992
476756F6W
1553.6530
171.11
332060
212512010
101658 MPELRA
35.00
CONFERENCE FEE
230745
BAL DUE
1120.6104
35.00
332061
212512010
101658 MPELRA
150.00
MEMBERSHIP - CEIL SMITH
230746
2010
1120.6105
150.00
332062
212512010
101575 MUNICIPALS
25.00
2010 DUES
230856
2010
1500.6103
25.00
332063
212512010
100076 NEW FRANCE WINE
CO.
176.50
230794
58540
5842.5513
367.50
230795
58538
5822.5513
891.50
230909
58539
5862.5513
1,435.50
2/24/2010 8:14:09
Page - 13
Subledger Account Description Business Unit
PROFESSIONAL SERVICES COMMUNICATIONS
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
REPAIR PARTS
EQUIPMENT OPERATION
GEN
CONFERENCES & SCHOOLS ADMINISTRATION
DUES & SUBSCRIPTIONS ADMINISTRATION
PROFESSIONAL SERVICES CONTINGENCIES
COST OF GOODS SOLD WINE YORK SELLING
COST OF GOODS SOLD WINE 50TH ST SELLING
COST OF GOODS SOLD WINE VERNON SELLING
332064 212512010 122449 NEW LIFE ENTERPRISES INC.
195.00 GUN SAFETY MANUALS 230955 2056 7414.6406 GENERAL SUPPLIES PUBLIC PROGRAMS
195.00
332065 2/2512010 125265 NORTH CENTRAL LABORATORIES
898.13 CL/PH METER 00001600 230747 265406 5915.6406 GENERAL SUPPLIES WATER TREATMENT
898.13
332066 21""010 115616 NORTH IMAGE APPAREL INC.
R55CKREG LOG20000
CITY OF EDINA
2/24 /2010 8:14:09
Council Check Register
Page - 14
2/2212010
-2/25/2010
Check # Date
Amount
Supplier/ Explanation
PO # Doc No
Inv No
Account No
Subledger Account Description
Business Unit
622.65
UNIFORMS
00001783 230993
NIA4379
1301.6201
LAUNDRY
GENERAL MAINTENANCE
622.65
332067 212512010
104232 NORTHERN SAFETY TECHNOLOGY INC
280.65
CONTROL HEAD
00001633 230994
23432
1553.6530
REPAIR PARTS
EQUIPMENT OPERATION GEN
280.65
332068 212512010
105576 NYSTROM PUBLISHING CO. INC
2,440.18
AQUATIC CENTER BROCHURE
230890
23572
5310.6575
PRINTING
POOL ADMINISTRATION
2,440.18
332069 2/2512010
102712 OFFICE OF ENTERPRISE TECHNOLOG
492.19
230857
W10010623
5420.6188
TELEPHONE
CLUB HOUSE
22.30
230858
W10010617
1646.6188
TELEPHONE
BUILDING MAINTENANCE
22.30
230858
W10010617
1550.6188
TELEPHONE
CENTRAL SERVICES GENERAL
44.60
230858
W10010617
5111.6188
TELEPHONE
ART CENTER BLDG /MAINT
44.60
230858
W10010617
1646.6188
TELEPHONE
BUILDING MAINTENANCE
66.90
230858
W10010617
5861.6188
TELEPHONE
VERNON OCCUPANCY
80.85
230858
W10010617
5311.6188
TELEPHONE
POOL OPERATION
89.20
230858
W10010617
1481.6188
TELEPHONE
YORK FIRE STATION
89.22
230858
W10010617
5821.6188
TELEPHONE
50TH ST OCCUPANCY
111.50
230858
W10010617
1646.6188
TELEPHONE
BUILDING MAINTENANCE
116.84
230858
W10010617
1646.6188
TELEPHONE
BUILDING MAINTENANCE
133.80
230858
W10010617
5841.6188
TELEPHONE
YORK OCCUPANCY
156.16
230858
W10010617
5210.6188
TELEPHONE
GOLF DOME PROGRAM
199.86
230858
W10010617
5621.6188
TELEPHONE
EDINBOROUGH ADMINISTRATION
199.87
230858
W10010617
5631.6188
TELEPHONE
CENTENNIAL ADMINISTRATION
312.20
230858
W10010617
1622.6188
TELEPHONE
SKATING & HOCKEY
2,182.39
332070 2/2512010
100940 OWENS COMPANIES INC.
720.75
HVAC SERVICE CONTRACT
230859
33123
5630.6230
SERVICE CONTRACTS EQUIPMENT
CENTENNIAL LAKES
720.75
332071 212512010
119486 PARAGON LAND SCULPTING
1,012.50
HAULING /DISPOSAL OF LEAVES
00005611 230956
2918
1644.6182
RUBBISH REMOVAL
TREES & MAINTENANCE
1,012.50
HAULING /DISPOSAL OF LEAVES
00005611 230956
2918
1301.6180
CONTRACTED REPAIRS
GENERAL MAINTENANCE
2,025.00
332072 2/2512010
100347 PAUSTIS & SONS
903.49
230796
8251036 -IN
5842.5513-
COST OF GOODS SOLD WINE
YORK SELLING
1,324.50
230910
8251042 -IN
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
CITY OF EDINA
2/24 12010 8:14:09
R55CKREG LOG20000
Council Check Register
Page - 15
2/2212010
-212512010
Check # Date
Amount
Supplier / Explanation PO #
Doc No
Inv No
Account No
Subledger Account Description
Business Unit
1,702.27
230911
8251048 -IN
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
3,930.26
332073 2126/2010
100743 PHILLIPS WINE & SPIRITS
56.12
230912
2873798
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
405.60
231034
2873789
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
1,434.72
231035
2873790
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
4,161.24
231036
2873793
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
475.67
231037
2873795
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
35.12
231038
2873796
5842.5515
COST OF GOODS SOLD MIX
YORK SELLING
647.69
231039
2873794
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
1,932.39
231040
2873797
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
761.92
231041
2873791
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
522.22
231042
2873799
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
512.08
231043
2873787
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
1,657.82
231044
2873786
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
12,602.59
332074 2126/2010
119620 POMP'S TIRE SERVICE INC.
175.00
TIRES /REPAIR 00001769 230860
358871
1553.6583
TIRES & TUBES
EQUIPMENT OPERATION GEN
175.00
332075 212612010
100961 POSTMASTER - USPS
2,200.00
POSTAGE
230995
021910
5110.6235
POSTAGE
ART CENTER ADMINISTRATION
2,200.00
332076 212512010
124836 PR DIAMOND PRODUCTS INC.
466.00
CHAIN SAW PARTS 00001601 230996
0012394 -IN
5913.6406
GENERAL SUPPLIES
DISTRIBUTION
466.00
332077 212612010
101014 PRO MEDIA - STREFF MARKETING
GRO
460.58
CRYSTAL BOXES
230891
210868
1100.6106
MEETING EXPENSE
CITY COUNCIL
460.58
332078 2125/2010
100971 QUALITY WINE
3,859.11
230797
270123 -00
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
1,048.02
230798
269375 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
908.40
230799
270359 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
2,691.61
230800
270124 -00
5862.5512
COST OF GOODS SOLD LIQUOR
VERNON SELLING
.79-
230801
266032 -00
5842.5512
COST OF GOODS SOLD LIQUOR
YORK SELLING
110.00
230913
269376 -CO
5822.5514
COST OF GOODS SOLD BEER
50TH ST SELLING
917.80
230914
270353 -00
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
R55CKREG LOG20000
Check # Date Amount Supplier/ Explanation
1,507.43
1,607.58
3,345.60
1,018.24
132.00
332079
CITY OF EDINA
2124 /2010 8:14:09
Council Check Register
Page - 16
2/22/2010
—212512010
230748
2951 -2110
PO # Doe No
Inv No
Account No
Subledger Account Description
Business Unit
230915
270125 -00
5822.5512
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
230916
269376 -00
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
230917
270352 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
230918
270119 -00
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
231045
270467 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
231046
270522 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
231047
267636 -00
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
332079
212512010
123898 QWEST
139.04
952 285 -2951
230748
2951 -2110
1470.6188
139.04
332080
212512010
104450 RAPID GRAPHICS & MAILING
434.00
MAIL WATER BILLS /INSERTS
230749
3539
5910.6103
434.00
332081
212512010
122170 REGION 3AA
530.65
GIRLS QTR FINAL
230750
021710
5511.6136
530.65
332082
2/25/2010
100982 ROTO - ROOTER
385.30
DRAIN & TOILET REPAIR 00008080
230751
04815426770
5511.6180
385.30
332083
212512010
117807 SAM'S CLUB
64.71
7715090304872906 SUPPLIES
230957
020710
7411.6406
64.71
332084
2/2512010
100349 SCOTT COUNTY
88.00
OUT OF COUNTY WARRANT
230958
021810
1000.2055
88.00
332085
2125/2010
100995 SEH
740.18
ANTENNA REVIEW
230959
228259
1001.4722
740.18
332088
212512010
101587 SENIOR COMMUNITY SERVICES
24,120.00
SENIOR OUTREACH
230892
2010
1504.6103
24,120.00
332087
2/2512010
120292 SIGNATURE CONCEPTS
TELEPHONE
PROFESSIONAL SERVICES
FIRE DEPT. GENERAL
GENERAL (BILLING)
PROFESSIONAL SVC - OTHER ARENA BLDG /GROUNDS
CONTRACTED REPAIRS
GENERAL SUPPLIES
ARENA BLDG /GROUNDS
PSTF OCCUPANCY
DUE TO OTHER GOVERNMENTS GENERAL FUND BALANCE SHEET
RENTAL OF PROPERTY
PROFESSIONAL SERVICES
GENERAL FUND REVENUES
HUMAN RELATION COMMISSION
R55CKREG LOG20000 CITY OF EDINA
Council Check Register
212212010 -2/25/2010
Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description
395.00 CHAMPIONSHIP SHIRTS 230752 328917 4077.6406 GENERAL SUPPLIES
543.00 CHAMPIONSHIP VESTS 230893 329473 4077.6406 GENERAL SUPPLIES
GENERAL SUPPLIES
GENERAL SUPPLIES
REPAIR PARTS
REPAIR PARTS
PROFESSIONAL SERVICES
2/2412010 8:14:09
Page - 17
Business Unit
EDINA ATHLETIC ASSOCIATION
EDINA ATHLETIC ASSOCIATION
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
BUILDING MAINTENANCE
EQUIPMENT OPERATION GEN
HUMAN RELATION COMMISSION
SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL
COST OF GOODS SOLD BEER 50TH ST SELLING
COST OF GOODS SOLD BEER YORK SELLING
GENERAL SUPPLIES EDINBOROUGH PARK
GENERAL SUPPLIES SNOW & ICE REMOVAL
GENERAL SUPPLIES MAINT OF COURSE & GROUNDS
938.00
332088
212512010
101000 SIR SPEEDY
50.10
BUSINESS CARDS
230753
63753
1550.6406
58.65
BUSINESS CARDS
230754
63861
1550.6406
108.75
332089
212512010
101004 SPS COMPANIES
3.80
PLUMBING PARTS
00001110
230960
52163450.001
1646.6530
3.80
332090
212512010
112668 STONEBROOKE EQUIPMENT INC.
368.72
JOYSTICK
00001705
230755
15015
1553.6530
368.72
332091
212512010
117657 STORE TO DOOR
6,732.00
2010 GRANT (GROCERY SERVICE)
230894
01092019
1504.6103
6,732.00
332092
212512010
117992 STRINGER BUSINESS SYSTEMS
3.68
COPIER USAGE
230961
7294183
1400.6230
3.68
332093
212512010
120998 SURLY BREWING CO.
692.00
230802
21655
5822.5514
705.00
230803
JM0038
5842.5514
1,397.00
332094
212512010
125223 TELECOM SUPERSTORE
234.77
HEADSET & ACCESSORIES
00004307
230962
15102
5620.6406
234.77
332095
2125/2010
124834 TELVENT DTN
777.00
WEATHER SERVICE
00001012
230997
2961884
1318.6406
777.00
332096
2/2512010
101029 TESSMAN SEED CO.
308.88
T- MARKERS
00006434
231070
S121840 -IN
5422.6406
308.88
GENERAL SUPPLIES
GENERAL SUPPLIES
REPAIR PARTS
REPAIR PARTS
PROFESSIONAL SERVICES
2/2412010 8:14:09
Page - 17
Business Unit
EDINA ATHLETIC ASSOCIATION
EDINA ATHLETIC ASSOCIATION
CENTRAL SERVICES GENERAL
CENTRAL SERVICES GENERAL
BUILDING MAINTENANCE
EQUIPMENT OPERATION GEN
HUMAN RELATION COMMISSION
SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL
COST OF GOODS SOLD BEER 50TH ST SELLING
COST OF GOODS SOLD BEER YORK SELLING
GENERAL SUPPLIES EDINBOROUGH PARK
GENERAL SUPPLIES SNOW & ICE REMOVAL
GENERAL SUPPLIES MAINT OF COURSE & GROUNDS
R55CKREG LOG20000
CITY OF EDINA
Council Check Register
2/22/2010
--2/25/2010
Check #
Date
Amount
Supplier / Explanation PO #
Doc No
Inv No
Account No
332097
212512010
101035 THORPE DISTRIBUTING COMPANY
2,870.00
230804
578757
5862.5514
93.25
231048
579744
5862.5515
2,317.35
231049
579745
5862.5514
5,280.60
332098
212512010
101038 TOLL GAS & WELDING SUPPLY
71.12
COMPRESSED GAS 00001541
230861
296131
1553.6580
71.12
332099
212512010
123649 TOWMASTER
230.74
SENSOR SPEED COVER 00001706
230862
318715
1553.6530
230.74
332100
212512010
103982 TRAFFIC CONTROL CORPORATION
1,803.46
LED LAMPS 00001749
230998
41457
1330.6215
1,803.46
332101
212512010
116535 TRAVELERS
1,000.00
DEDUCTIBLE
230895
000341005
1550.6200
1,000.00
332102
2125/2010
101619 TRI- COUNTY LAW ENFORCEMENT ASS
50.00
MEMBERSHIP DUES
230963
2010
1400.6105
50.00
332103
212512010
125264 TRIGGS, CATHERINE
458.95
LIFEGUARD INSTRUCTOR COURSE
230756
021210
5310.6104
458.95
332104
212512010
101049 UHL COMPANY
494.50
QTRLY SERVICE CONTRACT
230964
47930
7411.6103
57.00
PARTS
230965
47974
7411.6530
322.50
REPAIR WORK
230965
47974
7411.6103
874.00
332105
2/25/2010
120675 ULTRAMAX
1,926.00
AMMO 00003047
230863
111983
1400.6551
1,926.00
332106
212512010
100410 USA MOBILITY WIRELESS INC.
343.28
PAGERS
230864
T0319246B
1400.6151
Subledger Account Description
COST OF GOODS SOLD BEER
COST OF GOODS SOLD MIX
COST OF GOODS SOLD BEER
WELDING SUPPLIES
REPAIR PARTS
2/24/2010 8:14:09
Page - 18
Business Unit
VERNON SELLING
VERNON SELLING
VERNON SELLING
EQUIPMENT OPERATION GEN
EQUIPMENT OPERATION GEN
EQUIPMENT MAINTENANCE TRAFFIC SIGNALS
INSURANCE CENTRAL SERVICES GENERAL
DUES & SUBSCRIPTIONS POLICE DEPT. GENERAL
CONFERENCES & SCHOOLS POOL ADMINISTRATION
PROFESSIONAL SERVICES PSTF OCCUPANCY
REPAIR PARTS PSTF OCCUPANCY
PROFESSIONAL SERVICES PSTF OCCUPANCY
AMMUNITION POLICE DEPT. GENERAL
EQUIPMENT RENTAL POLICE DEPT. GENERAL
2/24/2010 8:14:09
Page - 19
Business Unit
DISTRIBUTION
BUILDING MAINTENANCE
BUILDING MAINTENANCE
RECYCLING
PARK MAINTENANCE GENERAL
PARK ADMIN. GENERAL
ADMINISTRATION
FIRE DEPT. GENERAL
170.75 230919 0023137 -IN 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING
33.83 230920 0023072 -IN 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING
564.00 231050 0023241 -IN 5842.5513 COST OF GOODS SOLD WINE YORK SELLING
332111
212512010
102218 VINTAGE ONE WINES
CITY OF
EDINA
R55CKREG LOG20000
231051
13378
5842.5513
401.25
332112
212512010
Council Check Register
100023 VOGEL, ROBERT C.
2,250.00
2/2212010
-212512010
210005
Check #
Date
Amount
Supplier / Explanation
PO #
Doc No
Inv No
Account No
Subledger Account Description
2125/2010
343.28
SERVICE INC
775.00
332107
2125/2010
1728
103590 VALLEY -RICH CO. INC.
775.00
3,837.58
WATER MAIN REPAIR
00001602
231005
15224
5913.6180
CONTRACTED REPAIRS
3,837.58
GAS PUMP NOZZLE
00001777 230896
0040674 -IN
1552.6530
332108
2125/2010
00001785 231000
101058 VAN PAPER CO.
1552.6530
369.20
33.65
ROLL TOWEL
00001108
230966
150973 -00
1646.6406
GENERAL SUPPLIES
274.97
TISSUE
00001108
230967
150945 -00
1646.6406
GENERAL SUPPLIES
308.62
332109
2125/2010
102970 VERIZON WIRELESS
32.44
680564466
230968
021010
5952.6188
TELEPHONE
38.82
680564466
230968
021010
1640.6188
TELEPHONE
97.36
680564466
230968
021010
1600.6188
TELEPHONE
109.89
680564466
230968
021010
1120.6188
TELEPHONE
282.63
680564466
230968
021010
1470.6188
TELEPHONE
561.14
332110
2125/2010
119454 VINOCOPIA
2/24/2010 8:14:09
Page - 19
Business Unit
DISTRIBUTION
BUILDING MAINTENANCE
BUILDING MAINTENANCE
RECYCLING
PARK MAINTENANCE GENERAL
PARK ADMIN. GENERAL
ADMINISTRATION
FIRE DEPT. GENERAL
170.75 230919 0023137 -IN 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING
33.83 230920 0023072 -IN 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING
564.00 231050 0023241 -IN 5842.5513 COST OF GOODS SOLD WINE YORK SELLING
332111
212512010
102218 VINTAGE ONE WINES
401.25
231051
13378
5842.5513
401.25
332112
212512010
100023 VOGEL, ROBERT C.
2,250.00
1 ST QTR RETAINER
230865
210005
1140.6103
2,250.00
332113
2125/2010
123616 WATER CONSERVATION
SERVICE INC
775.00
LEAK LOCATES
00001604 230999
1728
5913.6103
775.00
332114
212512010
101078 WESTSIDE EQUIPMENT
78.20
GAS PUMP NOZZLE
00001777 230896
0040674 -IN
1552.6530
291.00
FUEL PUMP REPAIRS
00001785 231000
0040660 -IN
1552.6530
369.20
COST OF GOODS SOLD WINE YORK SELLING
PROFESSIONAL SERVICES PLANNING
PROFESSIONAL SERVICES DISTRIBUTION
REPAIR PARTS CENT SVC PW BUILDING
REPAIR PARTS CENT SVC PW BUILDING
R55CKREG LOG20000
307455
5862.5513
COST OF GOODS SOLD WINE
CITY OF EDINA
230923
307451
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
Council Check Register
307452
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
231053
2/22/2010
-2/2512010
Check #
Date
Amount
Supplier/ Explanation PO #
Doc No
Inv No
Account No
332115
2/25/2010
5862.5513
125267 WILLIAMS, REMONICA
VERNON SELLING
231056
307449
5822.5513
COST OF GOODS SOLD WINE
145.50
AMBULANCE OVERPAYMENT
231061
022210
1470.4329
145.50
332116
2/2512010
101973 WILMOT, SOLVEI
28.00
MILEAGE REIMBURSEMENT
230757
021610
5952.6107
55.00
MILEAGE REIMBURSEMENT
230757
021610
1490.6107
83.00
332117
212612010
101033 WINE COMPANY, THE
1,083.93
230805
237035 -00
5822.5513
524.40
230806
236914 -00
5842.5513
1.376.36
230921
237032 -00
5862.5513
332118 212612010 101312 WINE MERCHANTS
1.12
105.12
4,155.71
285.60
1.12
3,874.97
10, 954.35
2124/2010 8:14:09
Page - 20
Subledger Account Description Business Unit
AMBULANCE FEES FIRE DEPT. GENERAL
MILEAGE OR ALLOWANCE RECYCLING
MILEAGE OR ALLOWANCE PUBLIC HEALTH
COST OF GOODS SOLD WINE 50TH ST SELLING
COST OF GOODS SOLD WINE YORK SELLING
COST OF GOODS SOLD WINE VERNON SELLING
230922
307455
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
230923
307451
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
231052
307452
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
231053
307450
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
231054
307453
5842.5513
COST OF GOODS SOLD WINE
YORK SELLING
231055
307454
5862.5513
COST OF GOODS SOLD WINE
VERNON SELLING
231056
307449
5822.5513
COST OF GOODS SOLD WINE
50TH ST SELLING
332119 2125/2010 124291 WIRTZ BEVERAGE MINNESOTA
5,927.64 230807 361521
116.28 230808 361522
2,677.05 230809 361523
40.94 230810 358528
4,618.70 230811 361516
1,803.91 230812 361519
1,565.65 230924 361520
9,518.30 230925 361518
26,268.47
332120 212512010 124529 WIRTZ BEVERAGE MINNESOTA BEER
1,622.45 230813 571892
60.00 230814 571893
2,722.55 230815 571359
2,803.19 230816 571102
1,337.80 230817 568802
5842.5512
5842.5515
5842.5513
5862.5515
5862.5512
5822.5512
5822.5513
5862.5513
5842.5514
5842.5515
5862.5514
5862.5514
5862.5514
COST OF GOODS SOLD LIQUOR
YORK SELLING
COST OF GOODS SOLD MIX
YORK SELLING
COST OF GOODS SOLD WINE
YORK SELLING
COST OF GOODS SOLD MIX
VERNON SELLING
COST OF GOODS SOLD LIQUOR
VERNON SELLING
COST OF GOODS SOLD LIQUOR
50TH ST SELLING
COST OF GOODS SOLD WINE
50TH ST SELLING
COST OF GOODS SOLD WINE
VERNON SELLING
COST OF GOODS SOLD BEER
COST OF GOODS SOLD MIX
COST OF GOODS SOLD BEER
COST OF GOODS SOLD BEER
COST OF GOODS SOLD BEER
YORK SELLING
YORK SELLING
VERNON SELLING
VERNON SELLING
VERNON SELLING
R55CKREG LOG20000
Check# Date Amount
Supplier /Explanation
.03
3,893.85
2,568.93
40.00'
1,346.05
16,394.85
332121 2125/2010
101086 WORLD CLASS WINES INC
942.12
1,175.60
2,968.45
5,086.17
332122 212512010
101726 XCEL ENERGY
3,791.67
51- 6227619 -3
5,759.29
51- 6121102 -5
9.650.96
628,255.02
Grand Total
PO # Doc No
230818
230819
231057
231058
231059
CITY OF EDINA
Council Check Register
212212010 —2/25/2010
Inv No Account No
568803 5862.5514
568552 5862.5514
573635 5842.5514
573414 5822.5515
573412 5822.5514
230820 243403 5822.5513
230821 243401 5842.5513
230926 243405 5862.5513
230758 227759294 5630.6185
230969 227395873 1646.6185
Subledger Account Description
COST OF GOODS SOLD BEER
COST OF GOODS SOLD BEER
COST OF GOODS SOLD BEER
COST OF GOODS SOLD MIX
COST OF GOODS SOLD BEER
Payment Instrument Totals
Check Total 628,255.02
Total Payments 628,255.02
COST OF GOODS SOLD WINE
COST OF GOODS SOLD WINE
COST OF GOODS SOLD WINE
LIGHT & POWER
LIGHT & POWER
2/24/2010 8:14:09
Page- 21
Business Unit
VERNON SELLING
VERNON SELLING
YORK SELLING
50TH ST SELLING
50TH ST SELLING
50TH ST SELLING
YORK SELLING
VERNON SELLING
CENTENNIAL LAKES
BUILDING MAINTENANCE
R55CKSUi. j20000
Company
Amount
01000 GENERAL FUND
404,814.37
02200 COMMUNICATIONS FUND
5,390.26
04000 WORKING CAPITAL FUND
3,371.81
05100 ART CENTER FUND
2,351.47
05200 GOLF DOME FUND
156.16
05300 AQUATIC CENTER FUND
3,308.75
05400 GOLF COURSE FUND
1,039.65
05500 ICE ARENA FUND
2,184.04
05600 EDINBOROUGH/CENT LAKES FUND
17,593.20
05800 LIQUOR FUND
163,820.66
05900 UTILITY FUND
21,608.80
05950 RECYCLING FUND
60.44
07400 PSTF AGENCY FUND
2,555.41
Report Totals 628,255.02
CITY C JA 212,. 8:15:02
Council Check Summary Page - 1
2/22/2010 - 2/25/2010
We confirm to the best of our knowledge
and belief, that these claims
comply in all material respects
with the requirements of the City
of Edina purchasing policies a9d
L
1NA,\
oe
�v !
lose
To:
From:
Date:
Mayor & City Council
Debra Mangen
City Clerk
March 2, 2010
Subject: Correspondence Received
Since Last Council Meeting
Info /Background:
REPORT /RECOMMENDATION
Agenda Item VII. A.
Consent ❑
Information Only
Mgr. Recommends ❑ To HRA
® To Council
Action ❑ Motion
❑ Resolution
❑ Ordinance
Discussion
Attached are copies of a -mails and letters received since the last Council
meeting.
Me-KEW
To: Mayor Hovland
From:Gordon Hughes, City Manager jo�
Date: February 24,2010
Re: Heritage Peservation Board Membership
Attached is a very nice letter that we received from Bob Kojetin concerning his
service to the HPB. I wanted to clarify the membership information that Bob cites in
his letter. Apparently, the HPB adopted bylaws years ago. (I didn't know this.) The
membership information cited is from the bylaws which does not line up with the City
Code. The Code provides that the HPB is made up of nine members. One must be
an architect, planner, historian etc. One must be appointed annually from the
Planning Commission. The Code goes on to say that a member shall also be a
member of the Edina Historical Society and one shall be a member of the Hennepin
County Historical Society. There is no mention of ex officio members,
representatives of the board of directors of the Historical Society etc.
i
EDINA HISTORICAL SOCIETY AND MUSEUM
February 23, 2010
Dear Mayor Hovland: .
I will be out of town on March 10, -2010, and will not be able to attend the Advisory Boards; Commissions'.
and Committees Annual Meeting. I would to thank you and the City Council for giving me the privilege of
serving on the Heritage Preservation Board for the past seven years (2003 - 2010).
I will be continuing to serve the.Historical, Society, Board in the future and would like continue to serve the
HPB as an ex - officio member. The Heritage Preservation Board's bylaws and rules under Membership,
regarding Ex- officio members states:
"The Members of the City Council, the Staff representative, and a representative of the board of
Directors of the Edina Historical Society shall be ex- officio; non-voting members of the HPB. The
City Council may appoint'additional ex- officio, non - voting members to the HPB with the advice .
and consent of a majority of the voting members of the HPB."
Although I was appointed to the HPB,1 also was acting as the ex- officio official from the Historical
Society. At the present time, no other Historical Society member is interested in ex- officio member. I will
continue from time to time attending the HPB as the ex- officio. I think it's very important to keep this
continued relationship between the two boards for the history of Edina. In the past some thirty years, a
member of the HPB has served on the Historical Society's board. Past liaison members include Foster
Dunwiddie, John McCauley, Marilyn Curtis, Gary Nyberg and Don Wray. This has been a good
relationship and hopefully, a member of the HPB also would be interested in serving in this capacity.
Whereas the Historical Society serves the history of the city and its people, the HPB focuses on the
"building, site, structure object, or, district that has historical, architectural archaeological or culture value to
the citizens of Edina; the State of Minnesota, or the United States.
Again, thank you for the privilege to serve the City of Edina.
Sincerely,
Bob Kojetin
cc: City Manager Gordon Hughes .
HPB Staff Liaison Joyce Repya
HPB Chairman Chris Rofidal
Edina Historical Society President Frank Cardarelle
4711 West 70th Street (1 blk east of Highway 100 & 70th St.) Edina, MN 55435 (612) 928 -4577.
City of Edina Park and Recreation Department
r► i
THE LEAGUE
OF WOMEN VOTERS
k
EDINA
February 23, 2010
Mayor James Hovland
Council member Scot Housh
Council member Ann Swenson
Council member Joni Bennett
Council member Mary Brindle
Edina City Hall
4801 W. 50`'' Street
Edina, MN 55424
The Edina League of Women Voters (LV VE) would again like to thank you for your
important contributions to our study of Private Access To and Use Of Public Facilities in
Edina.
Attached is a hard copy of the study report and appendices. An electronic copy may be
viewed and downloaded at the LWVE website: w w:Iu c�eciina,;�r; (go to "Local Studies ")
LWVE members will discuss the study in March. From this discussion, in areas where there
is strong consensus, the LWVE Board will write positions from which LWVE may
advocate.
If you have any questions, please do not hesitate to contact us. Again, thank you for your
valuable contributions to this study.
LWVE Local Study Committee:
Sandy Fox
Carol Frisch
Jennifer Janovy
Dianne Plunkett Latham
Andy Otness
Canny Wright SEA'
FEB 232010
Susan Howl
Subject: FW: Meals on Wheels
RECEIVL�U
FEB 7 4 TO10
Subject: Meals on Wheels
Mayor Hovland,
This is Kevin Ebert and I am an intern with Metro Meals on Wheels and I am just following up on a message I left on your
voicemail earlier this month. March is coming up and that is Meals on Wheels month. Meals on Wheels delivers a hot,
nutritious midday meal to seniors and people living with disabilities in your community and enables them to remain living
independently. We are trying to get elected officials involved with their local programs so that they can learn more about
them, meet some staff and volunteers, and possibly even deliver some meals. If you are at all interested in a visit we
would love to set something up with you. You may email us back or call us at 612- 623 -3363 and ask for either Pat or
Kevin. We are looking forward to hearing from you.
Thank for your time,
Kevin Ebert
Susan Howl
-rom: Gordon Hughes
.ent: Thursday, February 25, 2010 10:40 AM
To: Jack Sullivan; Susan Howl
Subject: FW: Hennepin County DAR update
- - - -- Original Message---- -
From: Burke, Valerie [ mailto :ValBurke @edina.kl2.mn.us]
Sent: Thursday, February 25, 2010 10:35 AM
To: Gordon Hughes; ann Swenson; Jim Hovland; Joni Bennett; Mary Brindle; Scot Housh
Subject: RE: Hennepin County DAR update
Hello all,
I was just going to sent you a message. We just received our first calls of confusion from a user. I called
the new Transit Link and they are live. According to the user - the Transit Link staff did no explaining of
the new service. I will track calls to our center and then contact Rob (listed below) with feedback.
Once this is up and running for a couple of weeks and we see how service is really being provided - we may
want to do another education session.
We have ordered maps of transit service areas in Edina and lots of bus route brochures here at the
Resource Center - available if people need them. The real key to the success of this - in my opinion - is
`he training of the staff at the Transit Link dispatch.
I will keep you posted from this end.
Valerie Burke
Edina Resource Center
952 - 848 -3938
- - - -- Original Message---- -
From: Gordon Hughes [mailto:GHughes @ci.edina.mn.us]
Sent: Thursday, February 25, 2010 10:21 AM
To: ann Swenson; Jim Hovland; Joni Bennett; Mary Brindle; Scot Housh
Cc: Burke, Valerie
Subject: FW: Hennepin County DAR update
FYI. I'm still not convinced that their riders understand the new service. We'll seel
- - - -- Original Message---- -
From: Robert.Luckow @co.hennepin.mn.us
[ma i Ito: Robert. Luc kow @co . hennepi n . mn . us]
Sent: Thursday, February 25, 2010 7:21 AM
To: rdebruyn @ci.robbinsdale.mn.us; nanderson @hopkinsmn.com; Elise Durbin; shellekson @ci.plymouth.mn.us;
I�holtmeier @edenpr.org; gmarkegard @ci.bloomington.mn.us; soneil @ci.bloomington.mn.us; mopatz@ci.maple-
grove.mn.us; Ipearson @ci.bloomington.mn.us; spieh @eminnetonka.com; tsmith @ci. bloom ington.mn.us;
asolie @ci.bloomington.mn.us; jwischnock @eminnetonka.com; Gordon Hughes; bob @tcoging.org;
Tony. Santucci@co. hennepin. mn. us; sylviagustafson @AH.com; Bernie Maciej; commrecresources @mchsi.com;
i
brucewilliamson @netzero.com; leesj @unitedwaytwincities.org; jimbrimeyer @mchsi.com;
edservices @tcchomes.org; kelverum @hopkinsmn.com; djacobson @swtransit.org; Sue Bohnsock; Georgia
Rowland; Brian Heck
Cc: Phil. Eckhert@co. hennepin. mn.us; Morthand .Nookala @co.hennepin.mn.us;
Patrick. Connoy @co, hennepin. mn. us
Subject: Hennepin County DAR update
Good morning everyone,
The Met Council's restructured dial -a -ride service in Hennepin County -- Hennepin Transit Link -- is
scheduled to begin next Monday, March 1, 2010.
My understanding is that the phone system is now open for reservations.
Here is some additional information from the Met Council's web page, including
A TransitUnk brochure for the service:
hM: / /www. metrocouncil , org/ transportation /TransitLink/Trans!tLink8rochu
re. pdf
A link to the description of the service in Hennepin County:
http: / /www.metrocouncil.or /tq ransportation/TransitLink/TLHennepin.htm
And general information about the service:
http: / /www. metrocouncil . org / transportation /TransitLink /index, htm
If you have any question, please do not hesitate to contact me. Thank you.
Robb Luckow
612 - 348 -9344
robert.luckow @co. hennepin. mn.us
Hennepin County Community Works $ Transit
417 North 5th Street, Suite 320
Minneapolis, Minnesota 55401
Disclaimer: Information in this message or an attachment may be government data and thereby subject to
the Minnesota Government Data Practices. A.ct, Minnesota Statutes, Chapter 13, may be subject to
attorney- client or work product privilege, may be confidential, privileged, proprietary, or otherwise
protected, and the unauthorized review, copying, retransmission, or other use or disclosure of the
information is strictly prohibited. If you are not the intended recipient of this message, please immediately
notify the sender of the transmission error and then promptly delete this message from your
computer system.
2
Susan Howl
RECEIVED -
From: Gordon Hughes
Sent: Tuesday, February 23, 2010 4:27 PM FEB 2 3 2010
To: Lynette Biunno
Cc: Susan Howl; Jim Hovland; Marty Scheerer
Subject: RE: Attn: Gordon Hughes & James Hovland
Thank you for the phone call and e-mail. I have asked Chief Marty Scheerer to give you a call to discuss and hopefully
resolve. However, were presently dealing with a terrible explosion at 50th and Arden and therefore the chief will not be
able to respond until tomorrow. Thanks for your patience.
From: Sven Gustafson [mailto:sven @stonewood.com]
Sent: Tuesday, February 23, 2010 3:01 PM
To: Lynette Biunno
Subject: Attn: Gordon Hughes & James Hovland
Re: 11 Merilane
Mr. Hoveland & Mr. Hughes,
i am working with the owner of 11 Merilane on the construction of a new home on this site. I have been working with
Tom Schmidts of the fire department for over 4 months coordinating training exercises at this location. Months ago,
Tom committed to doing some training at this location and we have planned the project around the dates he committed
to. This is beneficial to the property owner as he can obtain a tax deduction, but also valuable to the city for training
and safety exercises. Arranging this training was no small task - we have delayed the start of the project by over a
month and a half to accommodate the dates that Om had available for his training. This delay pushed the project into
road restrictions which will cost us more time, and will require city permit costs. Additionally, we have spent time and
money on appraisals and asbestos surveys & removal to prepare the home for his use.
Today, Tom Schmidts called me and said he would not be using the home. He would not provide a reason other than
Mr. Hughes had told him to "do nothing at this address."
As I understand it, one of the neighbors is concerned that the 2 days of training - which will occur entirely within the
home - will be a disruption and will create an eyesore. If this is the sole reason for the cancelation, it seems
unreasonable that a single (baseless) complaint carries more weight than the work we've done and the desire of the fire
department to train their staff and allow them a valuable & safe opportunity to hone their skills.
The demolition of the home and construction of the new residence will certainly create more traffic, more of an
eyesore, and more disturbance than the 2 partial days of fire department training. I have assured the fire department
that we will begin demolition of the home the day after they complete their training. I have offered to plow the front
yard so that no vehicles will need to be parked off site. I have committed to boarding up any doors or windows that are
removed the day of the training. This exercise will have very little impact on the neighborhood.
I urge you to reconsider and preserve the effort that we've expended trying to accommodate the fire department's
commitment and desire to do this training. Please contact me to discuss this matter further. This training & donation is
an important consideration for my client & we'd been assured that it was to be done.
I can be reached at 612 -267 -2670
Regards,
Sven
J. Sven Gustafson
Stonewood, LLC
7407 %X,avzata Blvd. Suite 100
Minneapolis, NIN 55426
952 -428 -7753 (direct)
612- 267 -2670 (cell)
952 - 697 -5591 (fax)
www.Stonewood.com
Susan Howl
I
ubject: FW: France Avenue Sidewalks - 47th to 48th RECEIVED
FEB 13 2010
Subject: France Avenue Sidewalks - 47th to 48th
Please distribute this email to the appropriate council members and city staff.... thanks.
MAINTENANCE of proposed sidewalk: If you haven't done so already, please drive on France between 47th and 48th
and observe the amount of snow, sand, and salt that would have to be hauled away, or blown into the backyards of the
voters whose yards back onto
France Avenue, in order to make the proposed sidewalk passable. While some of the snow has already melted, you'll get
the idea.
Depending when you drive by, please observe, or imagine, the amount of slush that will be splashed on to that sidewalk
by the passing cars, trucks, and buses. Anyone with any common sense would cross the street and walk down the
existing sidewalk where they are protected by the extra space of a designated parking lane.
Thanks for reading.
Frank Johnson
4701 White Oaks Rd
Edina, MN 55424
(952) 920 -2891
'S Please continue driving south on France and observe the potholes between 54th and 58th. It would be nice to get an
asphalt truck
out there sooner than later. It's been several weeks already.
Susan Howl
Subject: Attn: Gordon Hughes & James Hovland
RECEIVED
Re: 11 Merilane
FEB 2 3 2010
Mr. Hoveland & Mr. Hughes,
I am working with the owner of 11 Merilane on the construction of a new home on this site. I have been working with
Tom Schmidts of the fire department for over 4 months coordinating training exercises at this location. Months ago,
Tom committed to doing some training at this location and we have planned the project around the dates he committed
to. This is beneficial to the property owner as he can obtain a tax deduction, but also valuable to the city for training
and safety exercises. Arranging this training was no small task - we have delayed the start of the project by over a
month and a half to accommodate the dates that Om had available for his training. This delay pushed the project into
road restrictions which will cost us more time, and will require city permit costs. Additionally, we have spent time and
money on appraisals and asbestos surveys & removal to prepare the home for his use.
Today, Tom Schmidts called me and said he would not be using the home. He would not provide a reason other than
Mr. Hughes had told him to "do nothing at this address."
As l understand it, one of the neighbors is concerned that the 2 days of training - which will occur entirely within the
home - will be a disruption and will create an eyesore. If this is the sole reason for the cancelation, it seems
unreasonable that a single (baseless) complaint carries more weight than the work we've done and the desire of the fire
department to train their staff and allow them a valuable & safe opportunity to hone their skills.
The demolition of the home and construction of the new residence will certainly create more traffic, more of an
eyesore, and more disturbance than the 2 partial days of fire department training. I have assured the fire department
that we will begin demolition of the home the day after they complete their training. I have offered to plow the front
yard so that no vehicles will need to be parked off site. I have committed to boarding up any doors or windows that are
removed the day of the training. This exercise will have very little impact on the neighborhood.
I urge you to reconsider and preserve the effort that we've expended trying to accommodate the fire department's
commitment and desire to do this training. Please contact me to discuss this matter further. This training & donation is
an important consideration for my client & we'd been assured that it was to be done.
I can be reached at 612- 267 -2670
Regards,
Sven
J. Sven Gustafson
Stonewood, LLC
7407 Wavzata Blvd. Suite 100
Minneapolis, MN 55426
952 - 428 -7753 (direct)
612-267-2670 (cell)
952- 697 -5591 (fax)
www.Stonewood.com
RECEIVED
FEB Z 3 2010
Susan Howl
'ubject: FK Partnership registry and other equal- benefits reforms
Subject: Partnership registry and other equal - benefits reforms
Joni, Mary, Scott and Ann,
I am a resident of Edina, and I live at 5720 Chowen Ave. S.. I am emailing all of you requesting your support to
pass the Domestic Partnership Reforms as recommended by the Edina Human Rights and Relations Commission. I know
of several gay and lesbian couples living in Edina. As with any family, there is often one primary provider for family
benefits. However, being gay and lesbian, their partners are not eligible for benefits coverage. With your passage of the
domestic partnership reform, this would at least ensure that gay and lesbian people, living as couple and families,
while working for Edina would have the same benefits all straight married couples.
Please do the right thing and comply with the Edina Human Rights and Relations Committee recommendations.
Thank you
Dan Dauth
(612) 214 -3012
RECEIVED
FEB 13 1010
Susan Howl
Subject: Waters Senior development concerns
Hello council members and mayor
My name is Chuck Henninger and. my wife along with three children reside at 5816 Jeff Place. I
contact you about some concerns over the planed Waters Senior development. I attended the
meeting on Tuesday, February 16 until 8:45 and watched the remaining portion online. I have spoken
with some neighbors, Cary Teague, John Keprios, a contact at Barr engineering(consultants for the
Nine Mile Creek Watershed district and left a message for Kevin Bigalke at the Nine Mile Creek
Watershed district. I did so to learn as much as possible in a short period of time.
Please reveiw my questions,thoughts and concerns;
1) Did you discuss /review the rules and requirements for the Nine Mile Creek Watershed district?
There are some very real concerns regarding this project.
2) Why wasn't John Keprios asked for his input? Countryside Park has an approved Master Plan with
Phase One dollars allocated /approved? This will increase traffic at the Park during the phases and
upon completion. Potentially costing the City of Edina additional dollars when residents and
spectators of Park events have to view the development leading to the city having to address the
visibility issue with additional landscaping.
3) Did you ask for a study on highway noise? The development is removing a very large area of trees
and land thus exposing residents to increased levels of highway noise. The Countryside Park Master
Plan includes two pathways from the donated parking lot allowing for access to the interior of the park
thus creating incresed visibility and more trees removed.
4) How is it that the Church can count the spaces in the parking lo (next to Countryside Park) that
they donated to the city? The Church still can use them but so can the park and events will overlap
sometimes. How will this issued be addressed?
5) Did you consult with the Police and the Fire Department(near by) to understand any concerns they
might have? What were the results of that discussion?
6) Why didn't the developer bring the height of the project to the presentation? Why wasn't this
required before moving forward? A project with four floors will be visible form the top floor of our
home.
In conclusion, I challenge Council members and Mayor Hovlund to step back and view the site again
with these points in mind. The residents in the area are concerned with this project and the lack of
careful consideration regarding it.
Regards
Chuck Henninger
RECEIVED
FEB 2 31010
Susan Howl
Iubject: FW: 1-494 and Highway 169
Subject: RE: I -494 and Highway 169
Hello Mr. Harcus,
Thank you for your comments. They will be included with the other comments we received at the open house.
The current design layout for the access and movements provided for the local road system is based on compromises
reached with the three cities through the Municipal Consent process approximately three years ago.
We are preparing to move forward with this project as the "performance" based design. Negotiations with the FHWA
are still ongoing to finalize that decision, but all indications are that we will reach a mutual agreement.
A funding bill for a second round of transportation stimulus funds has recently passed the US House, but not the Senate.
This project is currently a candidate to proceed under this 2nd round of stimulus funding should the bill pass and
sufficient funding becomes available. Mn /DOT is also exploring other funding alternatives that would allow the project
to proceed later this fall, but those funding sources still have yet to be finalized.
Additional project information can be found at the project web site:
,vww. dot. state.mn.us /metro /proiects /169 /index.html
If you have not yet signed up for our constant contact list yet, I would encourage you to do so, since we will send out
updates via email to all on that list when there is new information on the website. You can sign up by going to the
Mn /DOT homepage at http: / /www.dot.state.mn.us/ and clicking on the orange button that says "Sign up for Mn /DOT
email updates ". From there you can pick from various lists for email updates, including Hwy 169/1 -494. We will also send
out notices to people on that list if /when any future open houses or meetings about this project are planned.
I hope this helps to address the points you raised.
Michael Beer
169/494 DB Project Manager
951 - 234 -7663
From: Gregg Harcus [mailto:tgimmn@earthlink.net]
Sent: Friday, February 12, 2010 11:52 AM
To: Beer, Michael (DOT)
�c: scott.pederson @state.mn.us; allcouncil @edenprairie.org; council @ci.bloomington.mn.us; edinamail @ci.edina.mn.us
Subject: I -494 and Highway 169
1
I was told two years ago that the 3 cities would compromise and give on those local road changes to get the main
objective done sooner than later.
I just reviewed the two designs ( "performance" and policy design) for the removal of the stop lights at 169 and 1 -494.
The majority of the costs are still for local access roads and bridges. It still appears we are bogged down in numerous
costs associated with local wants for both designs.
The Feds want the policy design that would allow traffic to flow in all directions between 169 and 1494. The MNDOT says
that we could save 30 to 40 million if we only provided flow for six directions rather than 8. Why the Feds won't bend is
beyond me since we have exception all over the Metro area.
Take out all of the local wants and wishes and we could have the policy design and federal funding soon with significant
savings. Otherwise we will continue to watch cars run red lights and t -bone other cars and rear end cars on 1 -494 and
169. How many of these accidents have resulted in lose of life (I remember the child restraint on the shoulder of 1 -494
in which the baby died) and life changing injuries. How much noise and air pollution is generated by stopping and
accelerating?
Gregg Harcus
9822 Belmont Lane
Eden Prairie, MN 55347
2
;�- -/ 7-- /a
r
r �iV �� V-V
RECEIVED
FEB 19 2010
Susan Howl
Subject: Proposed Living Waters Project
Mayor James Hovland and Council Members,
I would like to clarify my concerns voiced at the recent Council meeting. I was prepared to just listen, but
surprised at the size of the project, the look of the project and a remark that those who challenged the project are
resistant to change, the stewards of the land quote, and the promotion of the Church values. Colonial Church
has been a good neighbor, but prior to the letter of neighbors 1000 ft away, I had not heard of this plan. Here are
my main points of concern:
*This is a very large for profit industry, not necessarily a mission to care for elderly, that plans to house 1500
people, with staff and services that will be on- going. If there would be a possibility of loss of income for the
developer, what could this "large" facility convert too?
* The design is still not appropriate for a neighborhood, even with a different color on the siding..it is
institutional
*The traffic study was vague and not encompassing of the true picture at different times of the day in our
neighborhood
*I do not object to 3 stories, but already see the Church Steeple lit up from a bedroom window on Jeff Place ... a
four story building would appear like a Westin Hotel..If the plan is approved, please request a design that would
reduce lighting on the top floors, as they mentioned the lighting in the parking lot. In speaking with a civil
engineer, he stated that was possible
*The watershed issue and it's impact on our old systems
I believe that the picture in the Sun Current, did not accurately mimic the size. I realize that this is Colonial's
land, but this is a valued neighborhood and the decision is not about honored members of a respected Church,
,ut an investment, that impacts us for many years to come. All of our neighbors should be respected in this
endeavor, and compromises discussed to build a profitable building that respects a community. Now is the time
to reintroduce a discussion of size and style. A'good developer can address those concerns.
Liz Beer
5804 Jeff Place
Edina, MN 55436
952- 922 -0164
Susan Howl
Subject: FW: Domestic partners
RECEIVED
Subject: Domestic partners FEB 1 � 2010
Greetings:
I am writing to encourage you to create a domestic partners registry for equal benefit reforms.
I moved to Edina after living in St. Louis Park for many years because I knew Edina was a progressive city,
leading not just following. It says a great deal about the leadership that is concerned about all its' citizens.
Thank you,
Ginny Jones
5525 Warden Ave.
Edina, MN 55436
952 - 920 -1976
1
Susan Howl
'rom: Lynette Biunno
ent: Friday, February 19, 2010 8:11 AM
Cc: Susan Howl
Subject: FW: Domestic partners
RECEIVEg
FEB 19 a
Lynette Biunno
City of Edina Receptionist
952- 927 -8861
www.cifyofedina.com
- - - -- Original Message---- -
From: Ginny Jones [mailto:ginnylj@aol.com]
Sent: Thursday, February 18, 2010 6 :46 PM
To: Lynette Biunno
Subject: Domestic partners
Greetings:
I am writing to encourage you to create a. domestic. partners registry for equal benefit reforms.
I moved to Edina after living in St. Louis, for many years because I knew Edina was a progressive city,
leading not just following. It says a great aeol about the leadership that is concerned about all its' citizens.
,'hank you,
Ginny Jones
5525 Warden Ave.
Edina, MN 55436
952 - 920 -1976
1
Susan Howl
Subject: FW: Ridge Road repair
Importance: High RECEIVED
Subject: Ridge Road repair
BEd 17 2010
Importance: High
Hello Edina City Council Members,
With the subject of the Ridge Road repair on your agenda for this evening, I wanted to provide my thoughts on the
subject since residents will not be able to make comments at tonight's meeting.
I have lived in Edina for 5 years and have enjoyed the City's amenities and services. However, having lived in other elite
cities around the country (including Paradise Valley, AZ; Redmond, WA; St. Davids, PA; Fox Chapel, PA; Lake Forest, IL;
Deerfield, IL; Boulder, CO; Strafford, PA and Carrollton, TX), my single disappointment has been the condition of the city
streets in Edina. I understand the issues of the climate extremes that make maintaining roads a particular challenge.
But Ridge Road is not only unsafe, it is far below the standards of the rest of Edina. And it certainly reflects poorly given
the level of property and sewer taxes that the residents of Ridge Road pay each year.
I wholeheartedly endorse an Engineering review, but want to underscore the neighborhood consensus that we want to
retain the width of the road and the character of the neighborhood to the degree possible. And, we want any repair
contemplated to be balanced by functionality, longevity, safety, and cost. We believe that since Ridge Road was "passed
over," it is clearly now the City's responsibility to get a repair plan put in place on a timely basis.
I look forward to learning of the Engineering Department's assessment and work plan to bring Ridge Road up to the
standards of the City of Edina.
Thank you.
Scott Wallace
5209 Ridge Road
952 - 270 -0702
http:// www. linkedin .com /in /iprescottwaIlace
Susan Howl
Iubject: FW: Attention City Council Members RECEIVED
FEB 17 2010
Dear City Council Members,
I am a resident of Ridge Road and would like to request that the City Council consider requiring the proper maintenance
of Ridge Road and to utilize the mill and overlay process to eliminate the cracks, potholes and pavement imperfections
that are in existence today. If the Engineering Department decides to prepare a feasibility study for replacement of the
road in the future, that is something we will deal with when they get a chance to put us back in the rotation.
The request now is for a safe road which is free of hazardous holes and cracks. This is so basic, it is hard to believe we
need to make this request and go through this process. As it states in the "Comprehensive Plan and Vision 20/20" on the
city website, 20% of our tax dollars are supposed to go to a few different items including: maintanance of the roads, such
as filling potholes.
We clearly were taken off the "list' in 2004, but basic maintenance of our road should not be optional for the Engineering
Department.
Your assistance is appreciated.
Sincerely,
Patrick Minea
5204 Ridge Road.
RECEIVED
FEB 17 2010
1'Y/ I I:
2/17/10
City of Edina
4801 W. 50' St.
Edina, MN 55424
Attention City Council:
Metroplex Citiworks
20832 Roscoe Blvd. #102
Canoga Park, CA 91306
Phone: 877.599.2713
Fax: 310.734.6140
Email: safetvlst(&metroplex.us.com
Recent studies have concluded that Pedestrian Countdown Units at intersections with
signal lights reduce the number of injuries /fatalities in our crosswalks.
We are prepared to donate them to the City of Edina with the purchase of an Equipment
Warranty Package.
We believe that because of the extreme importance of saving human lives and preventing
horrific injuries (even one), the installation of these units in at least 1 intersection should
be considered top priority.
We urge all City Council Members to recognize the necessity of installing these units
without delay and approve funding for the Equipment Warranty Package so that Edina
can continue to be in step with the rest of the country by putting public safety first.
Please take a moment to think about this: Since the Pedestrian Countdown Units were
first introduced, more than 600,000 lives have been saved.
We strongly advise that you accept our donation to make your community a safer place.
Thank you,
Jack Lawrence
Metroplex Citiworks
I;
Equipment Voucher
Reference Number: 39298
Date: February 17, 2010
From:
Deliver To:
Metro lex Citiworks
City of Edina
20832 Roscoe Blvd. #102
4801 W. 50.` St.
Canoga Park, CA 91306
Edina, MN 55424
Toll Free Number: (877) 599 -2713
Phone Number: (612) 874 -8550
Fax Number: (310) 734 -6140
Fax Number: -
Contact Name: Jack Lawrence
Contact Name: James Hovland
Warranty Description
Number Of
Units
Warranty Price
Duration
Unit Price
Extended
Price
LED Countdown Units
370.00 /unit
5 years
$0.00
*Manufactured by Duralite
Total:
Terms: Remit upon voucher signing
*Warranty includes repairs/replacements of any damaged, malfunctioning, or worn equipment.
Sign and date below to receive your Pedestrian Countdown Units. Please allow 14 business days for
delivery. Thank you!
Signature
Date
16 x 18 inch Side by Side -
Full Hand, Full Person
Robust LED system design enables high luminous intensity over long product life
Efficient optical system minimizes power consumption while providing excellent
uniformity and viewing angles
New! Single piece transparent front window with internal masking to prevent
icons display from being readily visible when not in operation
- scratches and abrasions compared with external silk screen technology
Bright and clear icons
New or retrofit use
Internal conflict monitor preventing walk and don't walk indications to light up
at the some time
Individual power supply drives each display to ensure proper indication
Over- molded electrical connectors providing moisture and dust protection
Intertek ETL Verified compliant
EPACT 2005 compliant
Designed to meet Caltrans specifications
Using MIL - STD -810F and NEMA 250 -1991 Type 4 for environmental robustness,
passed reliability and qualification testing including high temperature,
high humidity cycling (HTHH for 1,000 hours)
Production quality compliant to GE Six Sigma requirements
Compliant with the ITE PTCSI Part 2 LED Pedestrian Traffic Signal Modules
dated March 19, 2004
o 16 x 18 inch module
(449)
17.7
1
Luminous Intensity
Chromaticity
Moisture Resistance
Mechanical Vibration
Electronic Noise
Transient Voltage Protection
Controller Compatibility
Wiring
-Class A
Dimensions In Inches. (mm) Indicates metric equivalent
1406)
16.0
A. ITE Pedestrian Traffic Control Signal
Indications - Part 2:
LED Pedestrian Traffic Signal
Modules = - March 2004
B: Coltrane
ITE PTC51 -STD Part 2 - March 2004
Blown Wind Rain MIL - STD -810F
method 506.4 - NEMA 250 type 4
MIL - STD -883 Method 2007
Sec. 2.1.8 NEMA TS 2 -2003
FCC Title 47 Sec 1S Sub. B'
TTE PTCSI -STD Part 2 - March 2004
Sec. 2.1.8 NEMA TS 2 -2003
NEMATS -2 -1992
National Electric Code
1
1
Operating Temperature Range° -40 to +74 °C 1-40 to +165 °Fl
Operating Voltage Range
80 to 135 V 160H2 AC)
Power Factor lPF1
>90%
Total Harmonic Distortion (THD)
c 20%
Voltage Turn -Off IVTO)
35V
Start-up Time
c 75msec
Lens & Shell Material
W Stabilized Polycorbonate
16 x 18 in
16 AWG, Color Coded
Wig
with Strain Relief
120V - 60Hz
Hand: Portland Orange
LED Color
Person: Lunar White
Default Mode
Hand only
• Performed in compliance with rrE test method described In the technical notes
PS7- Ml -26A=
16 x 1B in
Side by Side
Full
WQ
120V - 60Hz
5
5
26
1400
2200
PS7- UC1-46A3
16 x 18 in
Side by Side
Full
Full
120V - 60Hz
5
5
26
3750
5300
fins xyllat on nstrubtion
Pedestrian 1661,18" Incandescent book Signal Modules
Full Hand /Person Side -by -Side & Overlay /Countdown
Installation Stets:
CAUTION
Risk of Electric Shock
Disconnect Before Servicin
1. verify input voltage is within specified range on the back of the LED signal module before
installation. Failure to do so will cause lamp to fail.
2. Open front cover of (customer supplied) traffic signal housing.
3. Remove cable tie -wraps (qty. 2) from wire bundle.
4. Connect the wires to the appropriate terminal block within customer supplied signal housing.
(Orange wire (+ for Hand), Blue Wire (+ for Person) and White wire for the neutral).
5. Close front cover of (customer supplied) traffic signal housing ensuring that the module gasket is
tight within the housing.
16 x 18 inch Overlay / Countdown 16 x 18 inch Full Hand / Fuil Person Side -by -Side
Risk of Electric Shock
Install unit in enclosure tested
to be suitable for wet locations
onlu.
Voltage Rating Back of 16 x 18 inch Pedestrian Module
Blue Wire White Wire Orange Wire
To: Mayor & City Council
From: Mary Brindle, Councilmember
i Date: March 2, 2010
Subject: Information on shared services
Info /Background:
REPORT /RECOMMENDATION
Agenda Item #'
Consent ❑
Information Only
Mgr. Recommends ❑ To HRA
❑ To Council
Action ❑ Motion
❑ Resolution
❑ Ordinance
❑ Discussion
Councilmember Brindle is passing this information on from the Metro Cities Shared
"d
Services workshop held on February 22 .
Shared Services
City of Minnetonka
Public Safety
• Joint purchasing program for fire SCBA gear with city of Eden Prairie
• Multi -city consortium for police records, dispatch and mobile squad units
• Reciprocal dispatch page -out procedures with city of Hopkins
• Mutual aid agreements with other police and fire agencies in Hennepin County
• County -wide "box alarm" system to coordinate fire response
• Cooperative fire investigation team with area fire departments
• School liaison program with Hopkins, Minnetonka and 287 School Districts
• Combined drug task force with Hennepin County, Eden Prairie and Edina
• Teen driving and drug programs with cities of Plymouth and Maple Grove
• Joint drug awareness programs with Hopkins and Minnetonka School Districts
Public Works
• Joint recycling program with cities of Golden Valley & Plymouth
• Coordination of hazardous waste collection with Hennepin County
• Cooperative vehicle and supplies purchasing with State of Minnesota and Hennepin County
• Shared vehicle storage facility developed with Hennepin County
• Shared equipment with Hennepin County, Golden Valley, Hopkins, Deephaven and others
• Water and sewer services provided between cities of Deephaven, Wayzata, Woodland & Shorewood
• Joint road salt purchasing and supply for Minnetonka School District
• Cooperative watershed management with Plymouth, Crystal, Golden Valley and others
• Cooperative maintenance agreements with Minnehaha Creek Watershed District
Parks & Recreation
• Consolidated recreation program operated jointly with city of Hopkins
• Shared facilities developed with Hopkins & Minnetonka Schools, city of St. Louis Park
• Joint funding of athletic field and gyms with Hopkins and Minnetonka School Districts
• Joint & reciprocal programs with Hopkins Schools, Three Rivers Park District & St. Louis Park
• Joint development, operation and maintenance of public access boat launch with MnDNR
• Cooperative supply purchasing with nonprofit youth athletic organizations
Community Development
• Building inspections provided for cities of Deephaven, Woodland & Greenwood
• Environmental health inspections provided for city of Wayzata
• Cooperative building and environmental health staffing with city of St. Louis Park
• 1 -494 Corridor Commission with Plymouth, Bloomington, Eden Prairie, Richfield and Edina
Administration
• Computer system & network services obtained through multi -city cooperative
• Health insurance purchased through multi -city (40+ agencies) cooperative
• Liability & property insurance purchased through state -wide cooperative
• Common legal electronic file retention and discovery policies with six area cities
• City court services provided for cities of Excelsior and Greenwood
• Multi -city cooperative for oversight of electric utility operations
• Southwestern suburban cooperative for oversight of cable franchises
• Joint training for administrative staff through multi -city organization
F]
Examples of some of the shared services by cities currently being shared by units of local governments in or near HD53B.
Fire Protection and Inspection — The City of White Bear Lake provides fire prevention and suppression services
and rescue to 5 other cities including Birchwood Village, Dellwood, Gem Lake, White Bear Township and part of
Lino Lakes.
Ambulance — The City of White Bear Lake provides ALS and BLS ambulance service to the 5 cities listed above.
Police — The City of White Bear Lake provides law enforcement services to Birchwood Village.
Planning — The City of White Bear Lake provides land -use planning and zoning services to Birchwood Village and
Mahtomedi. Seven cities plus Ramsey County and Metro Council cooperate on shared land -use plans along the
35E Corridor.
Code Enforcement — The City of White Bear Lake provides code enforcement and housing inspection services to
Mahtomedi and Birchwood Village.
Utilities — Municipal water and sewer services and maintenance are shared with the City of White Bear Lake,
White Bear Township and Birchwood Village.
Transit — For 30 years, the Cities of White Bear Lake, Vadnais Heights, Mahtomedi, Birchwood Village and White
Bear Township have operated Lake Area Bus, a dial -a -ride transit service.
Public Safetv — The City of White Bear Lake is a party to over ten public safety (police and fire) joint powers or
mutual aid agreements with cities and counties.
Recreation — The City of White Bear Lake, White Bear Schools, and White Bear Township cooperate to provide a
school district -wide recreation department service to all cities.
Senior Citizens — Through the White Bear Lake Area School District's Community Services Department, all cities
above participate in a shared senior citizen program under the direction of the schools.
Student Protection and Safetv — The City of White Bear Lake participates in the DARE program and works with
the District to provide School Resource Officers at the middle and high schools.
Grounds Maintenance — White Bear Schools and the City of White Bear Lake share grounds maintenance
services, including engineering and cooperative purchasing, and the use of specialized equipment on City and
School District properties throughout the City.
Specialized Equipment — The Cities of White Bear Lake, Arden Hills, Vadnais Heights, and White Bear Township
have several agreements to purchase and share specialized public works and public safety equipment.
Elections — The City of White Bear Lake administers elections for White Bear Schools.
Perhaps more important are the shared service arrangements the City of White Bear Lake has with civic and non - profits
to lower the cost of government, including:
Mainstreet. Inc. — Conducts a summer -long marketing and special events festival in downtown White Bear Lake.
Fireworks — The City cooperates with individuals and businesses to conduct a major fireworks display and band
concert at no government expense.
White Bear Events — The City of White Bear Lake cooperates with this group to conduct a week -long summer
festival, including the Manitou Days Parade at no government expense.
White Bear Center for the Arts — The City of White Bear. Lake and White Bear Schools cooperate with the White
Bear Center for the Arts to provide opportunities for art instruction and enjoyment for people of all ages
throughout the school district.
Community Collaboration
s cities have to do more with less,
it makes sense to find ways to
collaborate with other local gov-
ernment entities. Together, entities
can maximize their resources and
operate more efficiently. Scott
County is a great example.
History. When Scott County
was established in 1853, it had little
ability to get resources from the state.
The county and its constituents had to
provide for themselves.The concept of
"barn raising" became a central tenet
of life in historic Scott County.
This early era' of cooperation con-
tinued into 2002, when then Scott
County Administrator David Unmacht
asked whether public agencies in the
county could do more together. He
knew Scott County. area governments
were already benefiting from nearly
100 years of cooperation. He wondered
what could be accomplished if cooper-
ation became a priority.
Unmacht and area elected officials
formed the Scott County Association
for Leadership and Efficiency (SCALE)
to encourage cooperation.The original
members were the chief elected and
appointed officials of Scott County,
Shakopee, Savage, Prior Lake, Belle
Plaine, Elko, New Market; (now Elko .
New Market), New Prague, and Jordan,
along with two representatives from
the Township Association. In 2004, the
Shakopee Mdewakanton Sioux Com-
munity and six school districts joined.
The organization. SCALE's bylaws
state that "the primary purpose of the
association is to form a coalition of
governing agencies in Scott County
for the purpose of encouraging greater
efficiencies and leadership in public
service through enhanced communica-
tion, collaboration. of services, and
sharing of resources."
The body elects its chair, vice chair,
and secretary annually through a nom-
inating committee. Organizational
By Frank Boyles
responsibility is shared through a rotat-
ing chairperson in a way that allows
large and small entities to have equal
turns at the helm.
An executive committee is responsible
for the day -to -day affairs of the associa-
tion_The bylaws outline meeting pro-
cedures and other typical organizational
matters. Members do not pay a member-
ship fee, but contribute to various
expenses voluntarily.
Recently five operating committees
were created to focus on the priorities
in the strategic plan.The committees
provide the thrust needed to accomplish
SCALE's aggressive agenda.
Accomplishments. While there isn't
room. here to explore the details of
each project, it is important to note
that SCALE projects are becoming
more complex and criticaL Some of
the group's accomplishments include
adopting a strategic plan and an annual
legislative platform; building a regional
public safety training facility; construct-
ing a fiber optic ring; establishing a
countywide transit program; and con-
verting the radio system for police, fire,
public works, and ambulance services
from VHF to 800 megahertz (MHz).
SCALE is in the process of adopting
a countywide social host ordinance to
prevent underage drinking, and a trans-
portation plan to facilitate travel and
economic development. It is also con-
templating the purchase, sale, or swapping
of services between member agencies.
Challenges. SCALE has some chal-
lenges, not the least of which is suc-
cession. Former County Administrator
Unmacht, who helped initiate SCALE,
moved on to another position outside
of government. Elected officials who
have provided leadership to the organi-
zation have or will be-moving on soon.
Will their successors continue to think
in what we call a "SCALE- able" way?
As current Scott County Adminis-
trator Gary Shelton points out, SCALE
has addressed "some very significant
projects, but our future work will be
even more challenging.The work before
SCALE in the future will be more
complex and emotional, involving per-
sonnel decisions and associated political
implications:' Can SCALE continue
to be successful as -projects become
more complex?
Lessons. One SCALE lesson is that
everyone has different expectations
of the organization —and that is fine.
School representatives, for example, see
SCALE meetings as an opportunity
to exchange views with one another
and to stay informed about county
and municipal issues.The townships
view SCALE as an opportunity to have
effective input into relevant issues.
It's also important to remember that
SCALE is not another level of govern-
ment. It is a voluntary organization. But
to ensure the success of SCALE, the
political leaders must expect their
appointed employees to think and act
in SCALE -able ways. Cooperation
must be an everyday theme.
Another lesson is that -even though
SCALE has its share of signed, formal
agreements, the most important coop-
eration occurs on a handshake.
The most important lesson is that if
we set our minds to cooperate as a first
priority rather than as an afterthought,
we can achieve remarkable successes.
SCALE has'taught'its members that one
partnership naturally leads to another.
As Scott County Commissioner and
current SCALE Chair Jon Ulrich says,
"The single greatest benefit of SCALE
is that now we think about cooperation
in venues none of us heretofore consid-
ered.This mindset will determine how
successful public agencies will be in
tomorrow's world." Ir
Frank Boyles is the city manager of Prior
Lake. E-mail.-Jboyles@cityofpriorlake.com.
N
SEPTEMBER- OCTOBBR 2009 MINNESOTA CITIES 31
02/11/10 REVISOR SGS/PT 10 -5404
Senators Bonoff, Sheran, Rest and Saltzman introduced -
S.F. No. 2620: Referred to the Committee on. State and L c -G ment perauon d Oversight.
CA) �
1.1 A bill for an act
1.2 relating to state and local government; establishing the Commission on Service
1.3 Innovation.
1.4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.5 Section 1. COMMISSION ON SERVICE INNOVATION.
1.6 Subdivision 1. Establishment. The Commission on Service Innovation is
1.7 established to provide the legislature with a strategic plan to reengineer the delivery of
1.8 state and local government services, including the realignment of service delivery by
1.9 region and proximity, the use of new technologies, shared facilities, and other means
1.10 of improving efficiency.
1.11 Subd. 2. Membership. (a) The commission consists of 15 members, appointed
1.12 as follows:
1.13 (1) one representative of the Minnesota Chamber of Commerce;
1.14 (2) one representative of the Minnesota Business Partnership;
1.15 (3) one representative of the McKnight Foundation;
1.16 (4) one representative of the Wilder Foundation;
1.17 (5) one representative of the Bush Foundation;
1.18 (6) one representative of the Association of Minnesota Counties;
1.19 (7) one representative of the League of Minnesota Cities;
1.20 (8) one representative of the University of Minnesota;
1.21 (9) one representative of the Minnesota State Colleges and Universities;
1.22 (10) one representative of the Minnesota Association of School Administrators;
1.23 N l) one representative of the American Federation of State, County, and Municipal
1.24 Employees;
Section 1. 1
4
02/11 /10 REVISOR SGS/PT 10 -5404
3.1 (2) how technology can be leveraged to reduce costs and enhance quality;
3.2 (3) how service innovation will conserve substantial financial resources; and
3.3 (4) the design for a platform that will facilitate high - quality innovation and change
3.4 in the future.
3.5 The strategic plan shall also provide a process to review and modify
3.6 recommendations at regular intervals in the future based on specific results measured
3.7 at regular intervals.
3.8 The strategic plan shall also include any proposed legislation necessary to implement
3.9 the commission's recommendations.
3.10 Subd. 5. Expiration. This section expires after the commission submits the report
3.11 required under subdivision 4, paragraph (b).
Section 1. 3
n
1
01/13/10 REVISOR JSK/HH 104849
Senators Bonoff, Rest, Gerlach and Carlson introduced -
S.F. No. 2325: Referred to the Committee on Finance.
1.1 A bill for an act
1.2 relating to capital improvements; creating a cooperative local facilities grant
1.3 program; authorizing the sale and issuance of state bonds; appropriating money;
1.4 proposing coding for new law in Minnesota Statutes, chapter 16B.
1.5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.6 Section 1. 116B.3551 COOPERATIVE LOCAL FACILITIES GRANTS.
1.7 Subdivision 1. Grants authorized. The commissioner shall make grants to
1.8 counties, cities, towns, and school districts to acquire, construct, or renovate public land
1.9 and buildings and other public improvements of a capital nature for cooperative facilities
1.10 to be owned and operated by the grantees.
1.11 Subd. 2. Match. A grant under this section may not be made until the commissioner
1.12 has determined that at least 30 percent of the total project cost has been committed to
1.13 the project from nonstate sources.
1.14 Subd. 3. Amount. No more than one -third of the amount appropriated by any one
1.15 appropriation act may be granted to any one project.
1.16 Subd. 4. Application. (a) To be eligible to receive a grant, the grant application
1.17 must be made to the commissioner on behalf of any combination of at least three counties,
1.18 cities, towns, or school districts. The grant applicants must have entered into a joint
1.19 powers agreement and formed a joint powers board under section 471.59 to govern the
1.20 facilities. The joint powers board must approve the application by resolution.
1.21 (b) The grant application must demonstrate that acquisition, construction, or
1.22 renovation of the cooperative facilities will improve the delivery of services by the
1.23 Brant applicants and will eenerate savines to the anolicants in operating their buildings
1.24 and programs.
Section 1. 1
01/13/10 REVISOR JSK/HH 10 -4849
3.1 the effect prescribed by Minnesota Statutes sections 16A.631 to 16A.675, and by the
3.2 Minnesota Constitution article XI, sections 4 to 7.
3.3 Sec. 3. EFFECTIVE DATE.
3.4 This act is effective the day following final enactment.
Sec. 3.
E
02/05 /10 REVISOR SOS /JC 10 -5251
This Document can be made available
in alternative formats upon request State of Minnesota
HOUSE OF REPRESENTATIVES
EIGHTYSIXTH 2540
sESSISESSION HousE FILE No.
February 11, 2010
Authored by Swails, McFarlane, Greiling, Lanning, Marian and others
The bill was read for the first time and referred to the Committee on State and Local Government Operations Reform,
Technology and Elections
1.1 A bill for an act
1.2 relating to state government; establishing a collaborative governance council;
1.3 requiring reports; proposing coding for new law in Minnesota Statutes, chapter 6.
1.4 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
1.5 Section 1. (6.811 COLLABORATIVE GOVERNANCE COUNCIL.
1.6 Subdivision 1. Establishment; purpose; membership. (a) A collaborative
1.7 governance council is established to identify and remove obstacles to government
1.8 collaboration at all levels of government. The council shall consist of major statewide
1.9 governmental entities and nongovernmental statewide organizations with a stated interest
1.10 in collaborative government. The 12-member council consists of the state auditor and one
1.11 member appointed by and serving at the pleasure of each of the following:
1.12 (1) League of Minnesota Cities;
1.13 (2) Minnesota Association of Townships;
1.14 (3) Association of Minnesota Counties;
1.15 O Minnesota School Board Association;
1.16 (5) American Federation of State, County, and Municipal Employees;
1.17 (6) Education Minnesota;
1.18 (7) Service Employees International Union;
1.19 (8) a senator appointed by the maiority leader of the senate;
1.20 (9) a senator appointed by the minority leader of the senate;
1.21 (10) a member of the house of representatives appointed by the speaker of the
1.22 house; and
1.23 (11) a member of the house of representatives appointed by the house minoritv
1.24 leader.
Section 1. 1
Minutes of the Regular Meeting of the
Energy and Environment Commission
Edina City Hall Community Room
Wednesday, January 20, 2010, 7:00 P.M.
Members In Attendance and Roll Call: Steve Christianson, Jeannie Hanson, Dianne
Plunkett Latham, M. Germana Paterlini, Bill Sierks, Michael Platteter, Paul Thompson,
Hailey Lee, Julie Risser, Surya lyer
Staff Present: Heather Worthington, Jane Timm
1. Welcome & Roll Call
Meeting was called to order at 7:10 p.m. by Chair lyer.
2. Discussion and Approval of Agenda.
Commissioner Christianson made a motion to approve the meeting agenda
with amendments - February elections and Procurement Policy.
Commissioner Latham seconded. Motion carried.
3. Approval of the December 16, 2009 Meeting Minutes.
Commissioner Latham made a motion to approve the minutes of the
December 16, 2009 meeting with an amendment changing business recycling
to commercial recycling. Commissioner Risser seconded. Motion carried.
4. Community Comment
None
5. Staff Update
None
6. Commission Business
Chair lyer reminded the commissioners that at the February meeting the election for
Chair Person and Vice Chair Person would be held.
Due to a conflict the meeting date of the commission meetings was changed to the 2nd
Thursday of each month starting March 2010. The February meeting was scheduled
for February 17, 2010. Secretary Timm was instructed to send out an updated
calendar.
There was a discussion about no longer having a dual EEC commissioner with the
Edina Park Board. Chair lyer gave some background information about why this was
being addressed.
Commissioner Latham made a motion to send a resolution to Edina City
Council to amend City Code removing the dual commissioner and appointing a
commissioner directly to the EEC. Commissioner Hanson seconded. Motion
carried unanimously.
Ms. Worthington asked the commission to appoint a commissioner from the EEC to
the Public Work Site Plan Project. She explained it would take an extensive
commitment from one commissioner in the month of April 2010. This was tabled to
the February 2010 meeting. Heather asked any commissioner that was interested to
contact her.
Commissioner Latham made a motion to submit a letter approved by the
Recycling and Solid Waste Working Group to the Sun Current with some
amendments for publication in February 2010. Motion carried.
Commissioner Latham made a motion to approve a new member Laura Benson
to the Recycling and Solid Waste Working Group. Commission Thompson
seconded. Motion carried.
Commissioner Thompson requested a date be set to present to the residents of Edina
his trip to Copenhagen, Commissioner Risser's trip to Indonesia, Go Green Group
presentation, and the City of Edina's GreenStep Cities Pilot Project. The date
suggested was March 2010, in the Council Chambers.
Kristina Smitten a consultant on behalf of Urban Land Institute Minnesota to speak
about GreenStep Cities. Ms. Smitten provided a PowerPoint presentation. The
program is an aggressive five month pilot program to develop best practices. There
are 5 Minnesota cities in this pilot program. A city would have to meet a certain
number of best practices to become a GreenStep City in Minnesota.
Commissioner Latham made a motion to have Edina City Council approve the
GreenStep City Demonstration Project agreement. Commissioner Sierks
seconded. Motion carried.
Assistant City Manager Worthington asked each commissioner to review the 27 best
practices and send the top five to her before the February 1, 2010 meeting with City
Council members.
7. Adjournment
Commissioner Platteter made a motion to adjourn. Commissioner Sierks
seconded. Motion carried. The, meeting adjourned at 9:00 p.m. The next
meeting will be the regularly scheduled meeting at 7:00 p.m. February 17, 2010 at
Edina City Hall.
Respectfully submitted,
Jane M. Timm, Deputy City Clerk
EDINA HUMAN RIGHTS AND RELATIONS COMMISSION
MINUTES FOR MEETING OF TUESDAY, JANUARY 26, 2010 - MAYOR'S CONFERENCE ROOM
ADVOCATE FOR BASIC HUMAN RIGHTS AND NEEDS IN OUR COMMUNITY;
PROMOTE RESPONSIBILITY AND INTEGRITY IN OUR HUMAN RELATIONSHIPS
BY PROVIDING SERVICE, INFORMATION AND RECOMMENDATIONS;
COOPERATE WITH OTHER COMMUNITIES AND GOVERNMENTAL ORGANIZATIONS;
AND SPONSOR FORUMS AND COMMUNITY EVENTS
Members Attending: Bigbee, Cashmore, Finsness, Kingston, Mayer, Newell, Stanton
Members Absent: Mohtadi, Weisberg,
Visitors: Mary Brindle, Phil Duran, Carol Jones, Colin Jones, Cammie Jones
Staff: Susan Howl
Time
Item
Discussion
Action
Who /When
7:00
Welcome
7:01
Agenda
Add Nominating Committee Report and Community
Council Material
Agenda Modified
7:03
Guests
Council Member Brindle, Phil Duran, Carol Jones, Colin
Jones and Cammie Jones
Introduced
7:10
12/8/09 Minutes
New format introduced.
Approved
Cashmore & Kingston
7:15 Domestic Partnership
Draft Ordinance
Will go before the City Council at the Work Session.
Approved
Mayer & Kingston - 3/2/10
Will be on the City Council's agenda for final approval.
Future Council Meeting
Resolution will be on its own page with supporting
documentation behind it.
Articles One and Two are not part of the ordinance.
Appropriate language regarding union staff will be
included in #3 of the resolution.
Input to come
from Ceil Smith
Exceptions noted on page 15 help to lift a possible
administrative burden within Exhibit B.
Final draft will be available at the 2/23/10 HRRC meeting.
Time
Item
Discussion
Action
Who /When
8:05
Proposed Annual
Work Plan
2010 Work Plan Attached
Adopted
Kingston & Mayer
Major areas of the plan: Administration (new officers,
Tom Oye Award), Social Service (funding of human
services, RPC, and CDBG), and Other (DP Ordinance,
census research, Bias /Hate Crime Plan, funding process,
and visibility initiatives)
Noted
Items within "Other" would become five areas
for team members and will help define responsibilities
for new candidates to the HRRC.
Open microphone forum monthly for report to the Council
Member Cashmore
Appoint Commissioners to the five areas.
2/23/2010
Consider ways to collaborate with the School District.
8:40
CDBG Funding
Planning staffs recommendation: H.O.M.E. $17,165;
CAPSH $5,000; Homel-ine $2,030; TOTAL $24,915
Approved
Bigbee & Mayer
one abstained
8:50
Tom Oye Award
Presented at Volunteer Recognition on 4 -29 -10
Applications due on 3 -12 -10
Electronic applications on the website
Jennifer Bennerotte
Send information to: boards and commission, Council
Members, community organizations, School Key Contacts,
EdLine, City Extra, Sun Current
Staff Liaison
9:00
Nominating
Committee
Member Bigbee was presented as the Chair nominee.
Nominations for 1st and 2nd Vice Chairs are needed.
Voting for 2010 officers
2/23/2010
9:05
Community
Council
Materials from meeting of 1/19/10 were shared.
Questions can be fielded to Member Finsness.
Member Finsness
9:10
Volunteer
Recognition
Recognize Rotary's efforts in the schools.
2/23/2010
9:15
Adjournment
Approved
9
N
Edina Human Rights and Relations Commission
2010 Work Plan
1/5/10
Major areas:
➢ Administration
• Nominating /election of officers
• Tom Oye award
➢ Social Service
o Social service, RPC and CDBG funding recommendations
➢ Other
o Complete Domestic Partner Ordinance recommendation
o Initiate census research funding recommendation
o Update Bias /Hate Crimes response plan
o Process improvement for funding recommendations
o Visibility initiatives to enhance outreach and advocacy
(affordable housing, youth, newcomers, etc.)
Tentative calendar:
January
➢ Assess 2009 Commission work
➢ Adopt 20120 work plan
➢ Confirm nominations
➢ CDBG confirmation
➢ Select leader for Tom Oye Award (Prepare posting information,
plan community recognition event, etc.)
➢ Appoint leaders for: each of 5 activities in "Other" major area
February
➢ Elect officers
➢ Review 2010 draft work plans from each of 5 leaders
➢ Review nominations for Tom. Oye award and select finalist
➢ Complete first discussion session w /Council for DP ordinance
March
➢ Complete update of Bias /Hate Crimes response plan
➢ Conduct annual meeting w /Council
➢ Updates from Census, Process Improvement, Visibility teams
➢ Status report on next steps for DP ordinance recommendation
t
April
➢ Host Edina Volunteer Recognition Reception /Tom Oye Award
➢ Updates from Census, Process Improvement, Visibility teams
Final recommendation to Council for OP ordinance
May
➢ Confirm that Social Service has team & resources set to fulfill
RFP, assessment, visitation and recommendation steps by July 1
➢ Updates from Census, Process Improvement, Visibility teams
June
➢ Updates from Census, Process Improvement, Visibility teams
➢ Commission members volunteer to participate in visibility
presentation teams for fall 2010
July
➢ Review and approve Social Service funding recommendations and
forward to Council
➢ Schedule visit from CbBG accountable at Nov commission meeting
➢ Updates from Census, Process Improvement, Visibility teams
August (no meeting)
September
➢ Implement Visibility team recommendations
➢ Updates from Census and Process Improvement teams
➢ Celebrate passage of DP ordinance by Council
October
➢ Present RPC and Social Service $ recommendations to Council
➢ Consider Process Improvement team recommendations
November
➢ Consider CDBG recommendation
➢ Appoint nominating committee
➢ Finalize Process Improvement recommendations and begin
implementation for 2011.
December
➢ Assess 2010 - accomplishments, what didn't work
➢ Start planning for 2011 - goals, teams, initiatives, etc.
524
INDEPENDENT SCHOOL DISTRICT 273
Regular Meeting, February 22, 2010
Room 349, Edina Community Center
AGENDA
Determination of Quorum and Call to .Order
Approval of Minutes of Special Meeting of January 22, 2010
Approval of Minutes of Special Meeting of January 25, 2010
Approval of Minutes of Meeting of January 25, 2010
Approval of Minutes of Special Meeting of February 8, 2010
HEARINGS OF INDIVIDUALS, DELEGATIONS, AND PRESENTATION OF PETITIONS
FROM THE PUBLIC REGARDING ITEMS BEFORE THE BOARD FOR ACTION OR ON ANY
OTHER ISSUE ( *SEE ATTACHED DETAIL)
PRESENTATON
➢ "With Literacy and Justice for All" — Concord Elementary School Principal Rick
Sansted, Media Specialist Laurie Holland, Grade 4 Teacher Lisa Stordahl, Grade 5
Teachers Mike McCarthy and Chris Tower, and 4th and 5th Grade Students
REPORT
➢ 2010 -11 Budget & Staffing Plans — Dr. Ric Dressen; Superintendent
CONSENT
275 Personnel Recommendations
276 Expenditures Payable on February 8, 2010, appended
277 Expenditures Payable on February 22, 2010, appended
278 Settlement Agreement Between a Family and Edina Public Schools
279 Gift from Edina Athletic Booster Club
280 Gift from Concord Elementary School PTO
281 Gift from Edina High School Football Team,
282 Gift from Edina High School Nordic Ski and Booster Club
283 Gift from Cornelia Elementary School PTO
284 Gift from Life Time Fitness Foundation
ACTION
285 2009 -2010 Community Education Services Fund (04) Budget
Adjustments
286 2010 -2011 Superintendent's Advisory Council Salary Freeze
525 -529
530 .
531
532
533
534
535
536
537
538
539 -543
544
287 Amended Superintendent Contract 545 -546
288 Valley View Middle School Pool Remodeling 547
289 Edina Community Center Window Replacement (To Be Walked In) 548
290 New 600 Series Policies — Education Programs, Phase V, appended 549
DISCUSSION
291 2010 -2011 Capital Fund (05) Budget, appended
292 New 600 Series Policies — Education Programs, Phase VI, appended
293 Revised Policy 510 — Students, Nonresident Enrollment, appended
INFORMATION
294 Enrollment as of January 29, 2010
295 Policy 613 — Education Programs, Graduation Requirements Revised
Appendix 1
296 Edina Debate Team to San Francisco, California
297 Service Adventure Leadership Team (SALT) Lake Maria Winter
Survival Retreat
298 DECA State Conference
299 Edina Concert Choir Performing Tour to Chicago, Illinois
300 Edina Boys' Varsity Golf Team to Brainerd, Minnesota
301 Edina Girls' Varsity Golf Team to Duluth, Minnesota
302 Recognition of Staff
LEADERSHIP UPDATE
Leadership News
Board Committee Minutes
Adjournment
550
551
552
553
554 -558
559
560
561
562
563
564
565 -566
*Persons who wish to address the Board are requested to complete and submit an appropriate form to
the Board Secretary prior to the designated hearing time. When recognized, the person shall identify
him %herself and the group represented, if any. The person shall then state the reason for addressing the
Board and shall be limited in time at the discretion of the Board Chair. Individual employees of the School
District or representatives of employee organizations shall have utilized administrative procedures before
making a request to address the Board. All comments must be in accordance with Board policies.
Memo
To: City Council
From:Gordon L. Hughes, City Manager
Date: March 2, 2010
Re: Housing Improvement Areas
p
On March 16, 2010, the Council will conduct a work session concerning
Housing Improvement Areas (H IA). Since I will be out of town for this
meeting, I thought I'd share background information well in advance in the
event that you have questions that would require further research. Cary
Teague and Joyce Repya will attend the work session.
HIA's are authorized by MS 428.11. (Copy attached.) HIA's are principally
used by cities to finance the cost of renovating townhouse and condominium
common areas which otherwise cannot be financed by conventional means.
Bonds are sold to finance the improvements. The bonds are repaid through
an annual "fee" charged to benefitted unit owners. Like special assessments,
the fees are certified for collection along with property taxes.
Hopkins, Little Canada, St. Louis Park and Plymouth have established HIA's
in the past. The attached survey summarizes the results of our survey of
these and other cities on this topic.
Petition
The process is initiated by a petition from benefitted owners. At least 25% of
the owners must sign the petition according to the law. The City may require
a higher percentage if it wishes: For example, Hopkins and St. Louis Park
require at least 50 %. 1 would suggest an even higher percentage, say 75 %,
were the Council to consider such a program. In my opinion, it would be
important for the City to have a very strong show of support before
embarking on creating an HIA, lest the City be accused of substituting its
judgment for the judgment of the condominium association and board. Also,
HIA's present a method for the government to impose its "will" on private
property improvements that may be opposed by some of the owners of the
property. Therefore, a supermajority of support is appropriate given the
circumstances.
Public Hearina,Veto Authority Etc.
The statute provides a rather detailed process for public hearings, appeals
and HIA establishment. The statute also provides that 35% of the owners
can "veto" the establishment of the HIA, presumably after costs are known
but before the improvements are made. In my view, this is yet another
reason for setting a high bar with respect to the petition requirement.
Private Financina Not Available
One of the tenets of HIA establishment is that the City must find that, without
the HIA, the improvements could not be made by the condominium
association or owners. I suspect that obtaining hard evidence of this may be
difficult and, therefore, it will be a judgment call on the part of the Council.
Bonds
428A.16 provides that the City may issue bonds to finance the cost of the
improvements. These bonds are similar to those issued to finance
improvements which are repaid through the collection of special
assessments. It should be noted that these bonds would be general
obligation bonds to which the full faith and credit of the City are pledged to
insure repayment should the proceeds from the fees charged to benefitted
properties not be sufficient to pay the debt service on the bonds. In that
these fees constitute a tax lien on the benefitted properties, the probability of
needing the general obligations of the City to repay the debt is remote.
Like special assessments, the City would need to establish a term for the
repayments. Our survey indicated that typical terms are 10 — 20 years. The
City would also need to determine the interest rate for the repayments. We
presume that this would be based upon the bond rate plus additional
amounts to cover the City's expenses, risk and so forth.
Types of Improvements
The statute is not prescriptive as to the types of improvements that qualify
other than to note that they "...may include improvements to common
elements of a condominium or other common interest community." If the
Council were to proceed with HIA's, it would be advisable to establish
policies as to eligible improvements —.e.g. only life /safety upgrades? Code
compliance only? HVAC systems? Pools? Landscaping? Parking lots? Or,
is the City willing to finance any and all common area improvements agreed
to by the owners?
Low and Moderate Income Owners
While the statute does not limit HIA's to low and moderate income
developments, some cities have'decided to so restrict. For example, St.
0 Page 2
Louis Park limits the program to developments where the median market
value is at or below first time homebuyer guidelines.
Analysis
In my opinion, the issues for the Council are 1) does the condition of
condominium and townhouse properties in the City warrant concern and 2) if
so, are HIA's a desirable use of public financing authority to address such
concerns.
As to the condition of properties, complaints and enforcement actions with
respect to condominium and townhouse common areas are rare at the
present time. However, some developments in the City are approaching 50
years of age and no doubt show signs of deferred maintenance and
obsolescence and, as a result, deterioration may follow. During the past
year, we have, for the first time, received inquiries from condominium
associations about the availability of HIA's thus giving reason to believe that
conditions exist that require attention.
As to the use of public financing, it appears that current economic conditions
may be requiring associations to seek non - conventional financing due to the
diminished wherewithal of their residents. In addition, I suspect that the
increasing median age of many condominium owners also prompts
alternative financing arrangements. The challenge for the City will be to
determine whether or not an HIA is the tool of "last resort" when it comes to
financing needed upgrades.
The establishment of HIA's is relatively complicated and will require not
insignificant staff time and legal resources. On the other hand, enforcement
actions and other corrective measures are also costly and staff intensive and
focus on problems rather than preventative measures.
If the Council wishes to proceed, it would be advisable for the staff to draft
guidelines and policies for consideration.
• Page 3
428A,- SPECIAL SERVICE DISTRICTS; HOUSING IMPROVEMENT AREAS, 2009 ... Page 8 of 13
effect for more than one year under a resolution that has not been vetoed under
section 428A.09 for the first year's application. A resolution imposing a service charge
for more than one year must not be adopted unless the notice of public hearing required
by section 428A.03 and the notice mailed with the adopted resolution under section
428A.09 include the following information:
(1) in the case of improvements, the maximum service charge to be imposed in any
year and the maximum number of years the service charge is imposed to pay for the
improvement:; and
(2) in the case of operating and maintenance services, the maximum service charge
to be imposed in any year and the maximum number of years, or a statement that the
service charge will be imposed for an indefinite number of years, the service charges will
be imposed to pay for operation and maintenance services.
The resolution may provide that the maximum service charge to be imposed in any
year. will increase or decrease from the maximum amount authorized in the preceding
year based on an indicator of increased cost or a percentage amount established by the
resolution.
History: 1988 c 719 art 14 s 10; 2009 c 88 art 6 s 11
428A.101 DEADLINE FOR SPECIAL SERVICE' DISTRICT' UNDER GENERAL
LAW.
The establishment of anew special service :district: after June 30, 2013, requires
enactment of a special law authorizing the establishment.
History: 1996 c 471 art 8 s 6; 2000 c 493 s 4; 2005 c 152 art 1 s 10; 2009 c 88 art 2
s27
-------- - - - - -• ---------•-------------
428A.11' HOUSING "IMPROVEMENT' AREAS; DEFINITIONS.
Subdivision 1. Applicability. As used in sections 428A.11 to 428A.20, the terms
defined in this section have the meanings given them.
Subd. 2. City. "City" means a home rule charter or statutory city.
Subd. 3. Enabling ordinance. "Enabling ordinance" means the ordinance adopted
.. . . .. .... ......................... • - - - -•
by the city council establishing the :housin...
g :: improvement: area.
• ..... ........ . .. . .•
Subd. 4.:Ho using : improvements. ":Housing: improvements" has the meaning
given in the city's enabling ordinance.': Housing i improvements may include
improvements to common elements of a condominium or other common interest
community.
----------- •-- -------------------------------
Subd. 5.'Housing:(improvementiarea. ": Housing ::improvement :area "meansa
.. - -.... •--- ••- - - - - -.
defined area within the city where' housing improvements are made or constructed and
the costs of the improvements are paid in whole or in part from fees imposed within the
area.
--
Subd. 6. Housing: unit. ":Housing: unit" means real property and improvements
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428A-- SPECIAL SERVICE DISTRICTS; HOUSING IMPROVEMENT AREAS, 2009 ... Page 9 of 13
thereon consisting of a one - dwelling unit, or an apartment or unit as described in
chapter 515, 515A, or 51513, respectively, that is occupied by a person or family for use
as a residence.
Subd. 7. Authority. "Authority" means an economic development authority or
...................
:housing; and redevelopment authority created pursuant to section 469.003, 469.004, or
469.091 or another entity authorized by law to exercise the powers of an authority created
pursuant to one of those sections.
Subd. 8. Implementing entity. "Implementing entity" means the city or authority
designated in the enabling ordinance as responsible for implementing and administering
------------- - - - - -• •--- - - - - -- ....................
the i housing i improvement: area.
History: 1996 c 471 art 8 s 7; 1999 c 11 art 3 s 13,14; 2000 c 490 art 11 s 2,3
428A.12 PETITION REQUIRED.
No action may be taken under sections 428A.13 and 428A.14 unless owners of 25
percent or more of the housing: units that would be subject to fees in the proposed
----------- --- - -• ................................. .....
.housing ? ;improvement'; area file a petition requesting a public hearing on the proposed
action with the city clerk. No action may be taken under section 428A.14 to impose a fee
unless owners of 25 percent or more of the ;housing; units subject to the proposed fee file
a petition requesting a public hearing on the proposed fee with the city clerk or other
appropriate official.
History: 1996 c 471 art 8 s 8
428A.13 ESTABLISHMENT O FP ROVEMENT AREA.
---------------------------------•------------------------------ • - - - -•
Subdivision 1. Ordinance. The governing body of the city may adopt an ordinance
.............................
establishing one or more housing'; improvement i areas. The ordinance must specifically
describe the portion of the city to be included in the area, the basis for the imposition of
the fees, and the number of years the fee will be in effect. In addition, the ordinance must
..................................................
include findings that without the housing; improvement: area, the proposed
improvements could not be made by the condominium associations or:: housing; unit
owners, and the designation is needed to maintain and preserve the: housing; units within
---- --- - - - - -- •------- - - - - -.
the ;housing; :'improvement; area. The ordinance shall designate the implementing entity.
The ordinance may not be adopted until a public hearing has been held regarding the
ordinance. The ordinance may be amended by the governing body of the city, provided
the governing body complies with the public hearing notice provisions of subdivision 2.
Within 30 days after adoption of the ordinance under this subdivision, the governing body
shall send a copy of the ordinance to the commissioner of revenue.
Subd_ 1a. Prerequisites for establishing. Prior to establishment of a ihousing;
- - - - -------- • - - - --
improvement; area, the governing body of the city must:
(1) provide full disclosure of public expenditures, as well as the terms of any loans,
- - - - -• ............. . . . . .• ... ..............
bonds i, or other financing arrangements for ; housing i ; improvement: area projects; and
(2) determine whether the association or the implementing entity will contract for
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428A - SPECIAL SERVICE DISTRICTS; HOUSING IMPROVEMENT AREAS, 200... Page 10 of 13
the: housing ; improvements, and ensure that any contracts made by the
implementing entity are subject to section 471.345.
Subd. 2. Public hearing. The notice of public hearing must include the time and
place of hearing, a map showing the boundaries of the proposed area, and a statement that
all persons owning ;housing? units in the proposed area that would be subject to a fee for
: housing j improvements will be given an opportunity to be heard at the hearing. Notice of
the hearing must be given by publication in the official newspaper of the city. The public
hearing must be held at least seven days after the publication. Not less than ten days
before the hearing, notice must also be mailed to the owner of each :housing! unit within
the proposed area. For the purpose of giving mailed notice, owners are those shown on
the records of the county auditor. Other records may be used to supply the necessary
information. At the public hearing a person owning property in the proposed housing 1
- - --
;improvement] area may testify on any issues relevant to the proposed area. The hearing
may be adjourned from time to time. The ordinance establishing the area may be adopted
at any time within six months after the date of the conclusion of the hearing by a vote of
the majority of the governing body of the city.
Subd. 3. Proposed i housing! improvements. At the public hearing held under
subdivision 2, the proposed implementing entity shall provide a preliminary listing of the
;housing] improvements to be made in the area. The listing shall identify those
improvements, if any, that are proposed to be made to all or a portion of the common
elements of a condominium. The listing shall also identify those housing! units that have
completed the proposed: improvements and are proposed to be exempted from a
portion of the fee. In preparing the list the proposed implementing entity shall consult
with the residents of the area and the condominium associations.
Subd. 4. Benefit; objection. Before the ordinance is adopted or at the hearing at
----------------- --
which it is to be adopted, the owner of a housing 1 unit in the proposed ;housing!
- - - - -.
improvementi area may file a written objection with the city clerk asserting that the
owner's property should not be included in the area or should not be subjected to a fee
and objecting to the inclusion of the ; housing 1 unit in the area, for the reason that the
property would not benefit from the improvements.
The governing body shall make a determination of the objection within 60 days of
its filing. Pending its determination, the governing body may delay adoption of the
ordinance or it may adopt the ordinance with a reservation that the landowner's property
- - -- - - ---•
may be excluded from the housing! improvement area or fee when the determination is
......... . ..... ..
made.
Subd. 5. Appeal to ;district; court. Within 30 days after the determination of the
objection, any person aggrieved, who is not precluded by failure to object before or at the
hearing, or whose failure to object is due to a reasonable cause, may appeal to the
;district! court by serving a notice upon the mayor or city clerk. The notice shall be filed
with the court administrator of the: district! court within ten days after its service. The city
clerk shall furnish the appellant a certified copy of the findings and determination of the
governing body. The court may affirm the action objected to or, if the appellant's
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428A - SPECIAL SERVICE DISTRICTS; HOUSING IMPROVEMENT AREAS, 200... Page 11 of 13
objections have merit, modify or cancel it. If the appellant does not prevail upon the
appeal, the costs incurred are taxed to the appellant by the court and judgment entered for
them. All objections are deemed waived unless presented on appeal.
History: 1996 c 471 art 8 s 9; 2000 c 490 art 11 s 4,5; 2009 c 88 art 2 s 28
....................................
428A.14 IMPROVEMENT! FEES AUTHORITY; NOTICE AND HEARING.
Subdivision 1. Authority. Fees may be imposed by the implementing entity on the
.................. •-------- •--- - - - - -• • .............................
housing; units within the housing; improvement; area at a rate, term, or amount
sufficient to produce revenue required to provide :housing'• improvements in the area to
reimburse the implementing entity for advances made to pay for the ;housin g;
improvements or to pay principal of, interest on, and premiums, if any, on! bonds? issued
by the implementing entity under section 428A.16. The fee can be imposed on the basis
of the tax capacity of the ? housing; unit, or the total amount of square footage of the
....
- - - --
housing; unit, or a method determined by the council and specified in the resolution. If a
• .... .......... .............._....
fee is imposed on a basis other than the tax capacity or square footage of the :housing;
unit, the council must make a finding that the alternative basis for the fee is more fair and
reasonable. Before the imposition of the fees, a hearing must be held and notice must be
published in the official newspaper at least seven days before the hearing and shall be
mailed at least seven days before the hearing to any: h housing! unit owner subject to a fee.
For purposes of this section, the notice must also include:
(1) a statement that all interested persons will be given an opportunity to be heard at
the hearing regarding a proposed :housing:: improvement: fee;
(2) the estimated cost of improvements including administrative costs to be paid for
in whole or in part by the fee imposed under the ordinance;
(3) the amount to be charged against the particular property;
(4) the right of the property owner to prepay the entire fee;
(5) the number of years the fee will be in effect; and
(6) a statement that the petition requirements of section 428A.12 have either been
met or do not apply to the proposed fee.
Within six months of the public hearing, the implementing entity may adopt a
resolution imposing a fee within the area not exceeding the amount expressed in the
notice issued under this section.
Prior to adoption of the resolution approving the fee, the condominium associations
-- - - - - -. - - --
located in the i housing;: improvement i area shall submit to the implementing entity a
financial plan prepared by an independent third party, acceptable to the implementing
entity and associations, that provides for the associations to finance maintenance and
operation of the common elements in the condominium and a long -range plan to conduct
and finance capital improvements.
Subd. 2. Levy limit. Fees imposed under this section are not included in the
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428A - SPECIAL SERVICE DISTRICTS; HOUSING IMPROVEMENT AREAS, 200... Page 12 of 13
calculation of levies or limits on levies imposed under any law or charter.
History: 1996 c 471 art 8 s 10; 2000 c 490 art 11 s 6; 2009 c 88 art 2 s 29
428A.15 COLLECTION OF FEES.
The implementing entity may provide for the collection of the i housing
;improvement; fees according to the terms of section 428A.05.
History: 1996 c 471 art 8 s 11; 2000 c 490 art 11 s 7
428A.16 BONDS.
• ............. .................
At any time after a contract for the construction of all or part of an improvement?
authorized under sections 428A.11 to 428A.20 has been entered into or the work has been
ordered, the implementing entity may issue obligations in the amount it deems necessary
to defray in whole or in part the expense incurred and estimated to be incurred in making
...... ............. ..........
the'; improvement including every item of cost from inception to completion and all fees
---------------------- - - - - -•
and expenses incurred in connection with the improvement i or the financing.
The obligations are payable primarily out of the proceeds of the fees imposed under
section 428A.14, or from any other special assessments or revenues available to be
pledged for their payment under charter or statutory authority, or from two or more of
those sources. The governing body of the city, or if the governing bodies are the same or
consist of identical membership, the authority may, by resolution adopted prior to the sale
of obligations, pledge the full faith, credit, and taxing power of the city to bonds ;issued
by it to ensure payment of the principal and interest if the proceeds of the fees in the area
are insufficient to pay the principal and interest. The obligations must be issued in
accordance with chapter 475, except that an election is not required, and the amount of
the obligations are not included in determination of the net debt of the city under the
provisions of any law or charter limiting debt.
History: 1996 c 471 art 8 s 12; 2000 c 490 art 11 s 8
428A.17 ADVISORY BOARD.
The implementing entity may create and appoint an advisory board for the :housing i
-------- - - - - --
improvement area in the city to advise the implementing entity in connection with the
planning and construction of housing; improvements. In appointing the board, the
implementing entity shall consider for membership members of condominium
associations located in the: housing improvement i area. The advisory board shall make
recommendations to the implementing entity to provide improvements or impose fees
- - - - - -• •------------------------ - - - - --
within the: housing i improvement i area. Before the adoption of a proposal by the
implementing entity to provide improvements within the i housing i improvement area,
the advisory board of the: housing; � improvement i area shall have an opportunity to
review and comment upon the proposal.
History: 1996 c 471 art 8 s 13; 2000 c 490 art 11 s 9
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428A - SPECIAL SERVICE DISTRICTS; HOUSING IMPROVEMENT AREAS, 200... Page 13 of 13
428A.18 VETO POWERS.
Subdivision 1. Notice of right to file objections. The effective date of any
ordinance or resolution adopted under sections 428A.13 and 428A.14 must be at least 45
days after it is adopted. Within five days after adoption of the ordinance or resolution, a
------------------
summary of the ordinance or resolution shall be mailed to the owner of each ; housing;
unit included in the multiunit: housing ' ; improvement; area. The mailing shall include a
notice that owners subject to a fee have a right to veto the ordinance or resolution by
filing the required number of objections with the city clerk before the effective date of the
ordinance or resolution and that a copy of the ordinance or resolution is on file with the
city clerk for public inspection.
Subd. 2. Requirements for veto. If residents of 35 percent or more of the:: housing
units in the area subject to the fee file an objection to the ordinance adopted by the city
under section 428A.13 with the city clerk before the effective date of the ordinance, the
ordinance does not become effective. If owners of 35 percent or more of the! housing
units' tax capacity subject to the fee under section 428A.14 file an objection with the city
clerk before the effective date of the resolution, the resolution does not become effective.
History: 1996 c 471 art 8 s 14
428A.19 ANNUAL REPORTS.
------ - - - - -- -------- - - - - --
Each condominium association located within the ;housing; :improvement: area
must, by August 15 annually, submit a copy of its audited financial statements to the
implementing entity. The city may also, as part of the enabling ordinance, require the
submission of other relevant information from the associations.
History: 1996 c 471 art 8 s 15; 2000 c 490 art 11 s 10
428A.20 SPECIAL ASSESSMENTS.
- - -- - - --
Within a: housing:: improvement ? area, the governing body of the city may, in
addition to the fee authorized in section 428A.14, special assess! housing; improvements
to benefited property. The governing body of the city may by ordinance adopt regulations
consistent with this section.
History: 1996 c 471 art 8 s 16
-• ......... - ----------
428A.21 DEADLINE FOR : ::IMPROVEMENT. :: DISTRICTS UNDER
GENERAL LAW.
The establishment of a new ?h ousing::improvement: area after June 30, 2013,
requires enactment of a special law authorizing the establishment of the area.
History: 1996 c 471 art 8 s 17; 2000 c 490 art 11 s 11; 2005 c 152 art 1 s 11; 2009
c88 art 2s30
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HIA SURVEY RESULTS
1. Does your city provide funding for housing improvements to condominium
homeowners? _ you for
_Yes (If yes, please respond to the questions below.) No (Thank y
your response, you do not need to proceed further.)
HOpKINS: Yes
LITTLE CANADA: Yes
f1.YM0UTI -1: Yes — l 1 -11A in the late 1990's
ST. LOUIS PARK: Yes
MINNETONKA: No — But we have been approached several times.
APPLE VALLEY: No
VICTORIA: No
EDEN PRAIRIE: No
RICHFIELD: No
BLOOMINGTON: No
COON RAPIDS: No
2. Has your city created a Housing Improvement Area (HIA) as provided in
Minnesota State Statute 428A.I 1? _Yes (proceed below)_ No (Please
explain how you fund housing improvements for condominium owners)
HOPKINS: Yes
LITTLE CANADA: Yes
PLYMOIJTH: Yes
ST. LOUIS PARK: Yes
MINNETONKA: No HIA has been created, but we've had many discussions.
3. Has your city adopted more stringent standards than the statute, e.g?
HOPKINS: No. The City of Hopkins was the first city to request the use of this tool.
The existing legislation was modeled after our special legislation. We do have a HIA
policy that defines when we will consider the use of HIA financing.
LITTLE CANADA: We have now, but not at the time of the initial requests. We are
now, requiring 50% of the owners to sign off on the petition requesting the creation of the
HIA as 25% is too low. We also require a $5,000 deposit.
PI_,YMOII'fl -l: No
ST. LOUIS PARK: Yes, in two ways. 1) our policy requires that a majority, 51% of
owners petition the council to hold a public hearing to establish an HIA and impose fees,
while the state statute requires petitions be submitted by only 25% of the owners.... 2)
While we do not certify owners incomes, our policy ensures that HIA's are available only
to complexes where the median estimated market value of the complex units is below
MN Housings I" time homebuyer guideline value. The intention of this is to attempt to
serve residents at more modest income levels. This guideline is generally consistent with
income guidelines for our loans for owners of single family detached housing. The state
has no restrictions based on market values or owners' incomes. We also added language
that the HIA must meet the city housing goals.
MIETONKA: No, but if something came forward, it's likely that we would. We
NN
have contemplated such standards as fire sprinklers and minimum building code
requirements.
4. Does your city require that the condominium association must first exhaust
private financing options? .
HOPKINS: Yes
LITTLE CANADA: Not exactly. We do say it is financing of "last resort', but it comes
down to practicality.
PLYMOt1TI -1: Yes. it is required by the .HI.A Statute.
ST. LOUIS PARK: Yes, this is actually a statutory requirement, and associations must
provide documentation that private lenders have denied theirs, or that the interest rates
and repayment period would be onerous for the lower and moderate income owners.
MINNETONKA: Yes!
5. Is the taxpayer required to pay the fee with the taxes and specials? i.e. Can he /she
elect to just pay the taxes and specials and not the fee?
HOPKINS: No
LITTLE CANADA: the fee wvill act virtually like a special. If they are delinquent in the
fee. the statute will consider it as if it is a tax delinquency. Seel anguage from 428A.45:
When made payable in the same manner as ad valorem taxes. service charges not paid on
or before the applicable due date shall be subject to the same penalty and interest as in the
case of ad valorem tax amounts not paid by the respective due date. The due date for a
service charge payable in the same manner as ad valorem taxes is the due date given in
law for the real or personal property tax for the property on which the service charge is
imposed.
PLYMOt1TI -1; Not sure vdiat {ees you are reicrring to. �� %e issued bonds and allowed the
owners to either pay their portion in whole u. p front or have it added to their property
taxes. Most owners added it to their property taxes. We also applied and received
finding for F1-iLB Affordable 1- lousing Fund for some of the lower income owners.
ST. LOUIS PARK: We are working on our 5`'' HIA, and in all cases we have allowed
prepayment before the fee is certified. This allows owners that have cash or other lower
interest financing to prepay the fee, and it is not included with their property taxes. If the
taxpayers do not prepay, then the fee actually shows up on the property tax statements as
a special assessment and is treated the same as specials. If owners do not pay the fee, it is
treated the same as if they opt not to pay their real estate taxes.
MINNETONKA: Yes
6. Has your city established policies for the type of improvements that are eligible?
HOPKINS: Yes
LITTLE CANADA: No. We were very flexible in this regard.
PI..,YM0Ui'1 -i: No
ST. LOUIS PARK: We use the statutory requirements- only common area improvements
as defined by the association's By Laws.
MINNETONKA: No, however, they are likely only to consider those improvements that
need to be made because of severe deterioration that affects the quality of the housing
stock, or some unforeseen change in law /code. Also, more weight for the financing may
be given if there is affordable housing at this location.
7. What are the terms of the financing?
HOPKINS: The interest rate is tied to bonds. Length of district is negotiated.
LITTLE CANADA: Two of our NIA's were for 15 years. One was for 10. We let the
associations determine the repayment term. Interest rates varied due to the size of the
HiA. the use of County CDBG money and bonding. One ended Lip being at 2% I'M- 15
years — they had a high prepayment percentage and the remaining amount ended up being
financed 100% through county resources. The second was around 4.6`.'/, for 10 years,(,;
They had some County mrnley and then �+-e did an inter ind loan on the balance at 6.� �.
The third was our largest project and it required the issuance of bonds. Their rate is 5.7%
for 15 years.
PLYMOTH: For the one HIA we established, we set the terms to correspond �with the
U
bond payments.
ST. LOUIS PARK: We have done 5 HIA's with terms ranging from 10 — 20 years. The
interest rates have varied from 6.2% to 5.85 %. Our goal is to keep the term as short as
feasible while ensuring payments will remain affordable to the owners.
MINNETONKA: Whatever the city would likely get financing for. We've said between
6 -7% recently, plus whatever fee it would cost for us to administer this process.
8. Does your city/HRA need to be the contracting authority for the improvements?
If so, do you use the public bidding process?
HOPKINS: No
LITTLE CANADA: We did not want to be the contracting authority. However. we
operated under the previous statute. With compliance with .Municipal Contracting Law,
it may be advantageous to be the contracting entity. That has its pitfalls too when it
cones to detenninations of quality and completion. We made that the responsibility of
the associations and have disbursing agreements that says what documentation they must
provide us before we pay their contractors.
pl,YMOUTH: We arc not the contracting authority.
ST. LOUIS PARK: No, we have chosen not to be the contracting authority for the
improvements. It is the association's responsibility. We have chosen to remain as
separate from the actual work as possible. Our inspectors of course inspect the work, and
the associations are expected to hire an inspecting architect to ensure everything is in
order — we did hire an inspecting architect on the first HIA.
MINNETONKA: We have not determined this at this point.
League of Women Voters Edina
Local Study Report:
Private Access To and Use Of Public Facilities
In Edina
February 2010
League of Women Voters: Edina
Local Study Report:
Private Access To and Use Of Public Facilities
In Edina
February 2010
This page intentionally left blank.
TABLE OF CONTENTS
INTRODUCTION ... pg- l
Mission of the League of Women Voters...pg..1
About LWV Program: Study, Consensus and Action... pg. 1
Acknowledgements... pg. l
ABOUT THIS LOCAL STUDY ... pg. 2
Study Scope and Definitions...pg. 3
Study Process... pg. 3
C- OMMUNIC- A-T-IONS AND- MARKE-T-ING- DEPARTMENT...pg. 5
Communications Facilities... pg. 6
Access and Use —The Access Bar... pg. 7
Print Publications ... pg. 7
Website... pg. 7
EDINA 16 ... pg. 7
City Extra... pg. 8
Twitter... pg. 8
Challenges Related To Access for Content Recipients... pg. 8
Website Search Feature... pg. 8
Website Navigation... pg. 9
Accessing Videos on the City Website ... pg- 9
EDINA 16 Broadcast Schedule and Programming... pg. 9
User Preferences and Acceptance of Communications Facilities... pg. 10
Access and Use By Content Providers... pg. 12
City of St. Louis Park... pg. 13
Edina Public Schools... pg. 13
Challenges Related To Access By Content Providers...pg. 14
Accessibility and Availability of Communications and Marketing Policies ... pg. 14
Video Production Policies... pg. 14
Outdoor Sign Request Form ... pg. 15
Website Links Policy and Application for Website Link... pg. 16
1
k
About Town Advertising Specifications and Rates ... pg. 16
Submitted Photo and Original Artwork Use Policy... pg. 16
Published Guidelines for Use of the City Seat ... pg'. 17
Guidelines for Written:Submissions to EDINA 16 Bulletin Board... pg. 17
Interpretation of Editorial Standards... pg. 18
PARK AND RECREATION DEPARTMENT... pg. 19
p
Types of Park and Recreation Facilities... pg. 22,
Free Facilities... pg. 22
Free /Open Use Facilities... pg. 22
Free /Scheduled Use Facility... pg. 23
Fee -Based Facilities... pg. 23
Fee -Based /Open Use..,pg. 23
Fee - Based /Schedu led' Use... pg. 24
• Residents Avoiding Paying Fee for Fee - Based /Scheduled
Facilities... pg. 24
• Warming Houses and Indoor Meeting/Event Facilities... pg. 25
• City Gyms... pg. 25
• Braemar Arena ... pg. 26
• Braemar Golf Dome... pg. 26
• Golf Courses... pg. 26
Outdoor Athletic Facilities... pg. 26
Types of Use of Park and Recreation Facilities... pg. 27
Open Uses... pg. 27
Scheduled Uses... pg. 28
Special Park Uses... pg. 28
Quasi- Public Uses...pg. 29
• Recognition Criteria for Youth Sports Associations ... pg. 30
• Responsibilities for Recognized Youth Sports Associations.... pg. 31
• City Responsibilities for Youth Sports Associations...pg. 31
• Revenue and Expenses Related to Youth Sports Associations Use
of Scheduled Outdoor Facilities... pg. 31
ii
Privatization... pg. 34
• Edina Golf Dome ... pg. 35
.Edina Field House... pg. 35
• '':Lewis Park Warming House and Coffee Shop... pg. 36.
• YEA Corps /Chowen Park Garden... pg. 37
Challenges Related To Access and Use,of Park and Recreation Facilities... pg. 38
Content Recipients... pg. 38
Awareness as a Requirement for Access... pg. 38
Use Fitting Within Policy Guidelines as a Requirement for Access... pg. 38 '
Ability to Pay Park Fees as a Requirement for Access... pg. 39
Content Providers... pg. 41
Shaping -P- ark - Content Through - Advertising... pg.-4-1
Shaping Park Content Through Donations:.. pg. 42
Shaping Park Content Through Influence ..pg. 42
• Pamela Park Renovations... pg. 42
• Lewis Park Hockey Rink... pg. 43
• Strachauer and Countryside Parks Rinks ... pg. 44
CITY STAFF AND CITY COUNCIL VIEWS ON POLICY...pg. 45
SUMMARY ... pg. 47
LIST'OF APPENDICES ... pg.48
RESOURCES ... pg.49
ACKNOW LEDG EM ENTS...pg.51
INTRODUCTION
Mission of the League of Women Voters
The League of Women Voters (LWV) is a nonpartisan political organization that encourages the
informed and active participation of citizens in government and influences public policy through
education and advocacy.
Since the late 1950s, the League of Women Voters Edina (LWVE) has undertaken many local
studies and has been the driving force behind many local initiatives, including support for:
acquisition of land for our parks, financing on bond issues for our school system, maintaining our
Edina Community Library, the establishment of the Edina recycling center which led to today's
pick -up recycling service, the establishment of the Energy and Environment Commission, and the
formation of the Community Center.
LWVE has always been concerned and involved in City issues when it comes to open and fair
access, as well as the financing of local government.
About LWVE Program: Study, Consensus and Action
Program is LWVE's reason for being, the basis for both education and action efforts. League
program consists of those governmental issues that LWVE members choose for concerted study
and action. The program process begins at the grassroots with selection and adoption by the
members. It continues with study, discussion, and consensus by members at LWVE meetings, and
culminates with a position on which we take action and promote change.
This report is a product of the study of Private Access To And Use Of Public Facilities In Edina. It is
provided to LWVE members and the Edina community solely for educational purposes.
Acknowledgements
The study committee thanks City Manager Gordon Hughes, Park and Recreation Director John
Keprios, and Communications and Marketing Director Jennifer Bennerotte for their willingness to
be interviewed, provide documents, and answer our many questions. Their assistance was
invaluable in providing information for this report.
Thank you, also, to Mayor Hovland and City Council members Joni Bennett, Mary Brindle, Scot
Housh, and Ann Swenson for providing answers in response to our emailed questions.
ABOUT THIS LOCAL STUDY
This study focuses on the facilities of the City of Edina's Communications and Marketing
Department and Park and Recreation Department. The study identifies which facilities are
available to be accessed and used, by whom they are accessed and used, what they cost, what the
terms of access and use are, and how the City has made decisions in specific cases related to access
to and use of these facilities. Only City of Edina facilities are considered.
The, undeirtaking of this study was recommended"at the LWVE 2007 Lively Issues meetings. The
recommendation stemmed from an interest in repeated efforts by private entities to operate private
facilities in public parks. This included the proposal to open a coffee shop at Lewis Park' and a
proposal in 2006 by developers to privately fund and operate an indoor athletic facility at Braemar,
called the Edina Field House.2
Neither of these issues was the first attempt at privatization of parkland. The Edina Golf Dome was
one example.3 Using the Golf Dome experience, some members believed if the City allowed the
coffee shop at Lewis Park, the City would be at risk for having to take responsibility for its business
operation if the owners walked away from it, if it became unprofitable, or for any other reason.
Could the public afford the cost? The discussion shifted to the other "costs" associated with
privatization of public land and unique private uses of'public facilities in general.
Members noted other occasions when it appeared an individual or group was granted unique access
to or use of a public facility. Sometimes this access involved the City reducing or waiving the fee for
that use. Sometimes this was transparent —such as the outcome of a discussion by the Park Board —
and sometimes it was not —such as the result of staff discretion. As the membership discussed the
scope, it broadened beyond physical facilities —such as outdoor athletic fields and hockey rinks —to
communications facilities —such as the City's website and video productions. Questions were raised
about whether the City had policies to address these special requests.
With approval to do the study given at the May 2008 Annual Meeting, a study committee was
formed. The committee set out to more specifically define the scope of the study and key study
terms.
Editor's note: Over the years, LWVE has used many City facilities, including City Hall meeting rooms; the Arneson Acres meeting
room, the Art Center, and video production services for'taping and airing candidate forums.
The proposed coffee shop would have been located in a new warming house, paid for by a private donor. The donation .
was contingent upon the City allowing the donor to operate a coffee shop in the donated building and control rental or
use of that building for a period of time, after which the coffee shop operation and control over the building would be
given to the City. See Appendix O for more on the Lewis Park warming house /coffee shop.
2 See Appendix N for full discussion of the Edina Field House.
3 The Edina Golf Dome opened in 1982 and was a private venture, owned and operated by Golf Dome Associates, on
public land owned by the City of Edina and leased to Golf Dome Associates for a period of 15 years. In 1988, the City
purchased the Dome and operations for $575,000. See Appendix M for more on the Golf Dome.
2
Study Scope and Definitions
The committee determined that the study would focus on private access to and use of public
Communications and Marketing Department facilities and Park and Recreation Department
facilities in Edina. Private meant any non - governmental individual or organization. Public facility
was limited to mean a facility maintained and /or operated by the City of Edina. School District
and County facilities were not the focus, but would be looked at for purposes of comparison.
Facilities were divided into two categories: physical facilities, such as parks and meeting rooms; and
communications facilities, such as the City website, print materials, and video productions.
Access was defined as the opportunity to experience or make use of a facility. Opportunity, as it
relates to access, is conditioned upon the user being aware that the facility is available for a
particular use, knowing who to contact about that use, the intended use fitting within the
guidelines of policy or practice, and the ability of the user to pay a fee for that use if required.
Use, in the case of physical facilities, was defined as occurring when a private individual or group
physically occupies a facility or controls access to or use of that facility.
Use, in the case of communications facilities, was defined as occurring when a private individual or
group receives the content of a City communications facility (content recipient) or provides content for
that facility (content provider).
Policy was defined as any set of guidelines, rules, fee structure, or other description of requirements
that currently appears in written form. Although this is a broad definition, it takes into
consideration all written language that defines how, when, whether, for what duration, for what
cost, for what purpose, and by whom City facilities can be accessed and used.
Practice was defined as a way of doing something in accordance with guidelines or rules of
procedure that, although accepted and understood, is not in written form.
Study Process
The committee took a variety of approaches to researching the topic. These included:
• Interviews and email exchanges with key City staff and review of documents provided by
staff.,
• An email questionnaire to City Council members;
• Searches of the City's website for policies, meeting minutes and other documentation
related to private access to and use of public facilities;
• Review of neighboring City's websites for similar information, for general comparison;
• Search of Edina Sun Current article archives;
• Experiential approaches to facilities, including viewing programming on cable channel
EDINA 16, visiting parks and recreational facilities, reading City of Edina publications,
receiving "City Extra" emails, and using the City website to view web streamed videos,
access publications, and seek information;
• Monitoring of City Council and Park Board meetings for issues relevant to the study;
• Interview with St. Louis Park Communications Coordinator Jamie Zwilling; and
• Review of Edina Public Schools policies related to school facility use and fees for purposes
of comparison.
3
The process yielded a large number of documents, articles, and web pages, the most relevant of
which are listed at the back of this report.
As the study progressed, new areas of inquiry related to the study emerged. A proposal to allow a
private vegetable garden at Chowen Park is one example.4 The City also added new
communications facilities, such as video public service announcements and the video programs
Agenda: Edina and Beyond the Badge.
In all, the Communications and Marketing Department produced 139 video programs between
May 2008 and December 2009, excluding City meetings.5 During this time, the Department also
developed two new policies: Video Production Policies, adopted by the City Council in January 2009,
and Submitted Photo and Original Artwork Use Policy, effective September 2009.
As new areas of inquiry and content relevant to the study emerged, the volume of data to be
considered for this report grew. This report contains an overview of much of the data considered by
the study committee and provides a framework for discussion. The report, by necessity, cannot
offer a detailed picture of all City facilities or all ways private entities access and use these facilities.
The examples provided in this report are considered those most relevant to the study's scope.
4 Edina resident Mary Helen Franze approached the Park Board in April 2009 on behalf of her organization, YEA (Young
Enterprising Agents) Corps, with a request to tarn a section of Chowen Park into a vegetable garden that would be used
exclusively by YEA Corps. The proposal raised a wider discussion on community gardens. Discussions of the YEA
proposal or community gardens took place over a period of six months.at five Park Board meetings and one City Council
meeting. With each meeting, additional documentation needed to be reviewed. See Appendix P for fall discussion.
5 As shown on the City website, these were:
• 17 episodes of Agenda: Edina (average running time around nine minutes)
• 59 episodes of Edina Rotary's program that is part of their weekly meeting (average running time around 30
minutes)
• 20 episodes of In Edina (average running time around 27 minutes)
• 25 public service announcements (average running time around one minute)
• Nine commercials for City facilities or promotional videos (average running time less than one minute)
• Five League of Women Voters Edina candidate forums (average running time around 50 minutes)
• 10 miscellaneous "other programming," including 4`h of July Parade, Employee Appreciation video, Public
Works video (average running time varies)
• Three episodes of Beyond the Badge (average running time around 17 minutes)
Editor's note: Website content as cited throughout this report is current as of this writing and may have since been updated or changed.
4
COMMUNICATIONS AND MARKETING DEPARTMENT
The City's Communication's and Marketing Department was formed in 2006; Jennifer Bennerotte
was named Director. Before 2006, communications activities were part of the Administrative
Department and Director Bennerotte served as the City's Communications Coordinator. The
rationale for forming a new department was relayed in'an April 2006 City press release:
In response to the growth of the City's various communications efforts, City Manager Gordon
Hughes recently created a new Communications and Marketing Department and named Jennifer
Bennerotte to lead it.
The City's communications activities had previously been part of the Administration Department.
"Although the City is not a'business', we strive to operate in a business -like way," Hughes said.
"That means communicating with our customers and marketing our services and facilities to
enhance their value to our residents., Jennifer Bennerotte has displayed exemplary skills in these
areas and we look forward to her continued growth in our organization. "6
The Communications and Marketing Department employs "a full -time Communications and
Marketing Director, full -time Communications Coordinator, full -time Cable Coordinator, part -
time, Communications Intern, and eight part -time Cable Production Assistants," according to a
2008 business plan prepared by the Department. Personnel expenses more than doubled between
2005 and 2007, according to the same report.
Department activities are funded, primarily, by cable franchise fees.? Cable franchise fees provided
$647,466 in 2008, according to the City's 2008 Comprehensive Annual Financial Report (CAFR).$
Income from cable franchise fees is accounted for in the City's Communications Fund and is not
legally restricted for use for communications.9
6 The press release continues: "As Communications and Marketing Director, Bennerotte will help other City
departments and facilities identify what information and messages need to be conveyed to Edina's diverse audiences and
make sure that it is done in the most effective manner possible. Another important responsibility of the Communications
and Marketing Department is finding opportunities to promote what makes Edina the great community that it is and the
successes of City government. Specifically, the Communications and Marketing Department is responsible for media and
public relations; publication of the City's newsletters and magazines, including About Town and About Business;
maintaining the website and administering Edina Community Channel 16."
7 Cable franchise fees are added to Edina Comcast cable customers' bills for cable television services (not Internet or
expanded services, such as DVR). The charge can be found on the back side of the bill, under "Taxes, Surcharges, and
Fees." The law allows the City to set the amount of the fee — currently and historically at 5 %n. The City is a member of the
Southwest Cable Commission (with Eden Prairie, Hopkins, Minnetonka and Richfield), which negotiates the fee on the
City's behalf.
8 The Communications and Marketing Department receives additional revenue from investment income and other
activities, such as advertising sales. Investment income, according to the 2008 CAFR, was $62,781 in 2008; other revenue
was $98,326; and total revenue was $808,573. Expenses in 2008 were $661,803, leaving a fund balance of $146,770,
which remained in the fund to be, carried over to 2009.
9 The Communications Fund is one of three of the City's Nonmajor Governmental Funds (others are the Community
Development Grant fund and the Police Special Revenue fund). These funds, according to the 2008 CAFR, are "used to
account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes." The
Communications Fund "was established to account for funds received from the franchise fee of the local cable television
service." Although the Communications Fund accounts for the funds as described, it is not legally restricted for use for
communications.
5
The City has noted some concern about whether cable franchise fees will be a reliable source of
income going forward. The 2008 Business Plans note: "During most legislative sessions, there is a
lobbying effort to reduce or eliminate cable franchise fees. Such elimination would threaten all
projects of.the Communications & Marketing Department. That threat, coupled with increasing
expenses for current projects, suggests the City might want to consider alternative funding for the
department."
Currently, the General Fund is not used to fund communications.
Communications Facilities
The Communications and Marketing Department has a number of communications facilities that
private entities .may access and use. These are:
• The City website, found at http: / /www.cityofedina.com
• Print publications, including About Town, Council Connection, EFD Pulse, and City Slick
(employee newsletter)
Video productions, including In Edina, Agenda: Edina, and Beyond the Badge, public service
announcements, Edina Rotary meetings, City meetings, commercials for City facilities and
promotional videos, and various "other programming"
• City Extra (subscriber -based email notifications)
• EDINA 16 cable TV channel (bulletin board and video programs)
Electronic message board outside City Hall
• Media relations /press releases
• Video production services10
• Advertising,
• Social networking/new media, such as YouTube and Twitter
These facilities may be accessed and used in two ways by private individuals and organizations: as
content recipients and as content providers.
The first way —as a recipient of content —is most obvious: print publications are accessed and used
when read, video productions when watched "and /or listened to, and the website when viewed.
The second way —as a content provider -is less obvious. A content provider supplies or is the subject of
content in a print publication, video production, notice board, or on the website. An advertiser
accesses and uses a print publication by supplying content for the publication in the form of an
advertisement. An organization accesses and uses the bulletin board on EDINA 16 by supplying
content for a notice. An individual accesses and uses a.publication or video production by being
the subject of a feature, mention or listing.
A content provider who is the subject of a feature, mention or listing in a City print publication or
video production may have initiated being included in the publication or' production or may have
been selected by the editors or producers based on an editorial determination that the subject has
"broad community appeal."
io LWVE has used the City's video production services for taping and airing candidate forums and has paid fees for these
services.
2
The editorial standard of "broad community appeal" used by the Department to determine
whether content is suitable for a City print publication or video production is of primary
importance in a discussion of access and use as it relates to content providers. A more detailed
discussion will follow.
Access and Use —The Access Bar
The ease of access and use is a primary consideration when discussing access and use by content
recipients —in other words, how easy is it for a user to gain access to a City communications facility?
Once access has been gained, how easily can that facility be used to accomplish the purpose (a) for
which it was designed, and (b) for which the user is accessing? The more a recipient has to do to
access or use a facility, the higher the Access Bar.
Print Publications
As a rule, the most easily accessible facilities are print materials mailed to every Edina address,
without the recipient needing to request them. An example of this type of facility is About Town,
which is automatically mailed quarterly. Council Connection is mailed automatically upon request.
In late 2009, the Communications and Marketing Department discontinued the publication and
automatic mailing of Park and Recreation Insider to all Edina residents. The publication has been
replaced by an Activities Directory of park and recreation programs, a limited number of print copies
of which are available upon request; the information will also be posted on the City's website.
Website
For many people the website is as accessible as, or more accessible than, print publications. This is
because those who have access to a computer with required software and an Internet connection,
and who have adequate computer skills, can access the City website by simply typing in the URL.
About 40,000 people do this every month, according to website activity reports prepared by the
Marketing and Communications Department in 2009.
The Access Bar for the website, however, is higher than for print publications, especially those that
are automatically mailed. This is because the recipient bears responsibility for the means of
accessing the content. There are costs associated with this responsibility: purchasing and
maintaining computer hardware and software and paying for an Internet connection, plus the
needed computer skills.
EDINA 16
A similar point can be made about EDINA 16. For residents who have a Comcast cable TV
subscription, the Access Bar for viewing notices and video programming on Edina's community
television channel is fairly low. The bar is higher for residents who do not have a Comcast cable TV
subscription, because they cannot afford it, do not want it, or use a different service instead.
Some video programming is available on DVD at the Edina libraries. DVDs can be requested from
the Communications and Marketing Department. Video programming is streamed on the City's
website (more on this later) and some programming is streamed on YouTube. In these ways,
residents are not required to have cable TV to watch video programming.
7
City Extra
City Extra is a subscription -based email notification service. Residents can sign up to automatically
receive email notices related to various topics —from updates on public works projects and public
safety alerts, to upcoming City Council meeting agendas and Senior Center or Art Center classes
and events. The service requires an account; to create an account, residents go to the City Extra
section of the City's website and enter an email address and password. Residents then select from a
list. of topics about which they want to be notified.
Twitter
Although a very different service, residents can also sign up to receive content from,the City via
Twitter. Twitter is a free social networking,and micro- blogging service that enables its users to send.
and read messages known as tweets. "Tweets are text -based posts of up to 140 characters displayed
on the author's profile page and delivered to the author's subscribers, who are known as followers,"
according to an entry on Wikipedia. Residents: can follow the City on Twitter by creating a Twitter
account —a link to which is provided from the homepage of the City's website. As of December 17,
2009, the City had 595 followers and posted 211 "tweets."
Challenges Related To Access for Content Recipients
Over the course of the study, members of the study committee used the City website extensively,
not only to search for information but also to view video programming and access subscription
services, such as City Extra. Committee members also discussed the website with other users to get
their anecdotal experiences.
Comments heard frequently about the website were that it is "not intuitive," that information.is
"too difficult to find," and "I can't watch the videos." The committee found some reasons for these
comments.
Website Search Feature
First, the "search" feature on the website tends to return multiple copies of the same document.I I
The volume of redundant and out -dated pages makes a search for information on the site more
difficult. Communications and Marketing Director Bennerotte noted in an August 10, 2009
interview with committee members that the search feature can "be confusing." 12
For example, a search for the term "rules and regulations" returned 57 documents. The top eleven were:
• Pages 1 and 11: City Code Section 110, Incorporation of State Law
Pages 2, 7, & 9: Adventure Peak season pass information for 2009
• Pages 3, 6, and 10: Edinborough swimming pool and track season pass information for 2009
Pages 4, 5, 6 & 8: Edinborough swimming pool and track season pass information for 2006
12 See Appendix D.
E
Website Navi ation
There is a commonly accepted rule of website design that says the information a web user seeks
should be no more than three clicks away from the home page. The number of clicks, however,
may not be as important as whether the trail the clicks lead the user on is logical and whether it
leads to the information the user is looking for. 13 The committee asked an experienced web user to
search for specific information on the City's website and record how many clicks it took and
whether the clicks lead to a successful search:
• Ten steps to find the hours of operation and daily admission rate for Adventure Peak;
• Six steps to find whom to call with a question about a water bill. A search for the term
"water bill" returned 19 pages, but none went to the Utilities page;
• Six steps to find the hours of operation and daily admission rate for the Aquatic Center. A
search for the term "Edina Pool" returned five pages, but none went to the Aquatic Center
page;
• Five steps to find out when a resident can use a leaf blower, and another two steps to find
who to call with a complaint about the noisy leaf blower next door;
• Four steps to find out who to call about a barking dog; and
• Two steps to find contact information for the City Council.
Accessing Videos on the City Website
Users have noted difficulty accessing videos on the City's website. The City contracts with
Granicus, Inc. for video streaming. Users accessing videos from the "Watch A Meeting" page of the
City's website are automatically taken to a Granicus page for video viewing. This page mirrors the
look of the City's website, so users may not be aware they are on a Granicus page.
The Granicus product was designed for PC computers. Until recently, Granicus did not support
video viewing on Mac computers. Some Mac users were able to view videos anyway, but the menu
feature did not work. The Granicus solution to this problem was to enable their system to work
with a Microsoft software product called Silverlight. With Silverlight, Mac users should be able to
watch videos and use the menu feature without difficulty.
Silverlight, however, requires Mac Operating System 10.5 or newer (2007 or later). A Mac user
running an older system would be required to upgrade their system to view videos. The cost of an
upgrade can run several hundred dollars. In contrast, a PC user can view videos on a system that is
more than ten years old.
EDINA 16 Broadcast Schedule and Programming
Accessing video programming on EDINA 16 requires only that a resident (a) have a cable ready TV
and (b) have Comcast cable television service. Knowing when programming airs, however, can be
more difficult. Only a limited broadcast schedule is posted on the video bulletin board and viewers
must wait through a variety of other notices before hitting on the broadcast schedule for a specific
program. The schedule is posted on the City website and could be printed for later reference.
13 See Testing the three -click rule at http: / /www.uie.com /articles /three _ click_rule /
9
Current City Council meetings, Edina Rotary meetings, and episodes of In Edina, Agenda: Edina
and Beyond the Badge run three times per week throughout the month. Current advisory boards and
commissions meetings (Planning, Park, and Transportation) run three times a week for the two
weeks following the meeting.�As a rule, select public service announcements, promos and
commercials for City enterprise facilities run for a period of about ten minutes before scheduled
programming.
The City does not have a way'to determine how many people watch programming on EDINA 16.
Comcast provides a report that includes viewer numbers for all Southwest Cable Commission
member cities that broadcast on channel 16 (different programming appears on channel 16 in
Minnetonka, Richfield, Eden Prairie, and Bloomington and the viewer numbers for all this
programming is shown in aggregate).
Communications and Marketing Director Bennerotte noted in the August 10, 2009 interview with
study committee members that she believes "what people watch on the website is a good indication
of what people watch on Edina 16. "14
Monthly website activity reports prepared by the Communications and Marketing Department on
an as- needed basis provide a list of videos viewed most frequently from the website during the
month and the total number of visitors to the site.
To get an idea of what percentage of monthly visitors to the City's website view videos from the
website, the number of times a video was viewed can be divided by total number of visitors,
assuming that each time the video was viewed it was viewed by a unique visitor.
For example, the July 2009 web activity report shows that 43,128 visitors accessed the City's
website. The top viewed program that month was the 4`I' of July Parade with 234 views. Using the
above calculation, this video was viewed by less than 1% of website visitors. 1-5
These numbers may not represent the percentage of viewers of the same or similar programming on
EDINA 16. According to the 2008 Business Plans, "there is high viewership on the government
access channel."
User Preferences and Acceptance of Communications Facilities
How well the vehicle (print, web, video) for content delivery is embraced (used or favored) by
content recipients is an issue that needs to be considered when selecting the media through which
the City will convey its messages.
In 1999 the City commissioned a survey of 400 randomly selected Edina households. Results of
this survey were used as a basis for the City's Vision 20120 strategic plan.
14 See Appendix D.
Is The committee reviewed ten website activity reports, dated November 2008 to November 2009. In all but one month,
the top viewed video was accessed by less than 1% of visitors to the site. The exception was in November 2008. That
month, there were 35,356 visitors to the site;,the top- viewed video was a Kids' Voting Recap, with 394 views —or just over
1% of total visitors.
10
About six out.of 10 respondents to the survey said they owned a home computer with 'a modem.
One out of 10, had visited the City's website.
The same survey asked residents if they recalled receiving About Town in the past year. Eight out of
10 said they did. About seven out of 10 said they read the publication regularly.
(In other .words, the print to website access ratio was 8:1.)
Lack of new, data makes it impossible to know to what degree things have changed.'in -the past ten
years.
Access to print information about;the City's Park and Recreation programs was,altered:;with the
decision in late 2009 to discontinue printing and automatic distribution of Parks and Recreation
Insider. The:Department will publish an'Activities Directory of parks and recreation programs twice a
year instead.
The rationale for discontinuing publication and.automatic distribution of Park and Recreation Insider
was stated in a memo attributed to Director Bennerotte excerpted in a December 18, 2009 email
from City Manager Gordon Hughes:
Technology seems to dominate the way in which people receive information. Because the majority
of people register for Park & Recreation programs.online, we know they are using the City's website
to get information. As time goes by, I suspect that fewer and fewer residents will rely on the printed
piece for this.info.
The City's 2006 "Community Attitude & Interest Survey" asked residents to indicate all the ways
they learn about City Park and Recreation programs and activities. 16 Sixty-six percent responded
they get this information from Park and Recreation Insider.' Thirty-six percent said they get it from the
City's website.
In October 2009, the Communications and Marketing Department conducted an online survey of
residents regarding Park and Recreation, Insider /park programs and activities information preferences.
The online survey of City Extra subscribers had 264 responses. The survey results are statistically
invalid because the survey sample was selected from City Extra subscribers, as opposed to the
general population. Respondents were asked to indicate all of the ways they learn about City Park
and Recreation programs and activities. Ninety percent responded they get this information from
City Extra emails. Thirty- eight . percent responded they get it from Park and Recreation Insider and
39% from the City's website. .
When asked how important it is to respondents to receive information from Park and Recreation
Insider, 68% responded it was very important, somewhat important, or important; 32% responded
it was not very important.
16 The "Community Attitude & Interest Survey" was mailed to a random sample of 3,000 Edina households; 865 surveys
were returned. Survey results had a "95% level of confidence with a precision of at least +/- 3.4 %," according to the
Survey report.
11
Even though the survey sample was heavily skewed toward email users, the results indicate residents
continue to value access to Park and Recreation programs and activities information in print form.
Access and Use By Content Providers
A content provider supplies or is the subject of content in a print publication, video production,
notice board, or on the website. An advertiser accesses and uses a print publication by supplying
content for the publication in the form of an advertisement. An organization accesses and uses the
bulletin board on EDINA 16 by supplying content for that notice. An individual accesses and uses
a publication or video production by being the subject of a feature, mention or listing.
A content provider who is the subject of a feature, mention or listing in a City print publication or
video production may have initiated being included in the publication or production or may have
been selected by the editors or producers based on an editorial determination that the subject has
"broad community appeal."
The committee asked Communications and Marketing Director Bennerotte to define "broad
community appeal" as it is used for editorial decisions for print and video productions. She
provided the following response in an August 4, 2009 memo: 17
First, it is important to note that the first priority of print publications, video productions and all
other projects of the Communications & Marketing Department is sharing news of City programs,
services and events. Additional About Town content, for example, is included only as space and time
allow. Video production for other non - profit organizations is not considered if we do not have staff
available for such jobs.
Content is chosen for production and broadcast based on the interest and value it may have to
residents of Edina. All content is meant to promote the goal of making Edina the premiere place for
living, learning, raising families and doing business. My criteria for making editorial decisions for
non -City of Edina stories and videos are based on reasonableness of the request and benefit to the
community. The City Manager sets an example of saying "yes" whenever a request is not at odds
with public purposes or perception.
The committee asked Director Bennerotte what formal or informal process she uses to inform her
understanding of "broad community appeal."
[Director Bennerotte responded that she] is very open to feedback. There is no formal process for
soliciting feedback but the department regularly gets emails and letters from residents commenting
on publications and video productions.
Residents frequently request that the City publish City Hall phone numbers /contact information
for staff in About Town. This is by far the most frequent request. Contact information is published
if /when there is space available.
A review of About Town publications from 2006 through 2009 showed a Department directory with
names and contact information (telephone and email) for City staff has not been published. A
limited directory of City facilities was published in Spring 2007, Spring 2008, and Winter 2009.
This directory included names and phone numbers for facilities such as the fire department and
17 See Appendix A.
12
golf courses. The Winter 2006 edition included a 3 '/2 -page special feature directory of community
resources. This feature included a limited directory of City departments and telephone numbers.
City of St. Louis Park
To get a broader understanding of editorial discretion as it relates to selecting content for City
communications, committee members met with Jamie Zwilling, Communications Coordinator for
the City of St. Louis Park. The interview took place on September 25, 2009.18
Committee members asked Mr. Zwilling if he uses a concept such as "broad community appeal"
when making editorial decisions.
Mr. Zwilling said, "No." As explained in the approved interview notes:
(Mr. Zwilling] uses his "news" judgment— what's happening now, what are people talking about,
what do people need to know? He uses the concept of "refrigerator journalism " —is the information
something someone would cut out and post on his or her refrigerator? He also looks to tell the story
of what the City does and how they do it, and covers seasonal and cyclical events and notices.
He noted, "The department does not publish many features."
Committee members asked Mr. Zwilling how he informs his understanding of what the community
wants or needs with regard to communications.
Mr. Zwilling explained:
The City did a survey in 2008, as part of its visioning process. The department also worked with a
consultant on the City's brand — values were identified in that process. (Mr. Zwilling] formed a
communications production group that consists of representatives from every City department.
Most representatives are front -line staff (administrative assistants) because these are the people who
have frequent direct contact with residents. They know what questions are being asked, what people
want to know. This group meets three times annually and communicates more often via email.
The "communications production group" is one example of an ongoing advisory body used to help
inform the content and direction of City communications.
Edina Public Schools
Edina Public Schools provides another example. The district formed a Communications Council
in 2008. This volunteer advisory body, made up of communications professionals, meets quarterly
to provide feedback and guidance on district communications. Since its inception, the
Communications Council has produced a brand identity manual, completed a communications
audit, and conducted focus groups to help determine the community's attitudes and needs as they
relate to the communications they receive from the District.
18 See Appendix B.
13
Challenges Related To Access By Content Providers
Challenges related to access to and use of communications facilities by content providers fall into
two primary categories: (1) accessibility and availability of policy, and (2) editorial standards.
Accessibility and Availability of Communications
and Marketing Policies
The City has the following policies that relate to access to and use of communications facilities by
content providers:
• Communicationsand Marketing Department Video Production Policies
• Contract for Video Production
• Website Links Policy and Application for Website Link
• Outdoor Sign Request Form
• About Town advertising specifications and advertising rack card (rates)
• Submitted Photo and Original Artwork Use Policy
In a December 10, 2009 memo to committee members, Director Bennerotte noted that she would
not define the Contract for Video Production, advertising specifications or advertising rack card as
policies. 19 These documents, because they provide guidelines for access and use, fit within the
broader definition used in this study.
Accessibility of these policies is influenced by two main factors: (1) awareness of the policies, and (2)
ease of obtaining the policies.
Video Production Policies
The Video Production - Policies were adopted in January 2009. These policies define the
Department's priorities for video production, guidelines for editing and playback of meetings and
programming, guidelines for public use of City- produced content, advertising and sponsorship
guidelines, a,list'of organizations eligible to contract with the City for video production services,
and a referral to Southwest Community Television's public access channel for content not eligible
to be broadcast on EDINA 16.;
The Contract for Video Production includes rates for video production services and a description
of how those rates will be calculated.
The Video Production Policies can be accessed from the City's website, and they are available upon
request, as explained by Director Bennerotte in her'August 4, 2009 merrio:20 .
When contacted by a non - profit organization for video production services, we explain and /or
provide copies of the video production policies to the representatives. If the topic has broad
community appeal in our opinion and the organization is willing to pay the fees associated with
such a production,.the Cable Coordinator develops a contract, which must be signed before work
begins.
19 See Appendix C.
20 See Appendix A.
14
Director Bennerotte also noted:
Since formal video production policies were established in early 2008Z1, the Communications &
Marketing Department has completed just one new contractual project —a 30- second promotional
video for the Edina Morningside Rotary Club's "Edina Bike Parade." The Club was charged $500
per the policy.
Several organizations have inquired about the possibility of Edina 16 taping their event or program,
but have not moved forward with contracts after being made aware of the associated costs for our
services.
The Rotary Club of Edina has paid the Communications & Marketing Department for productions
of its weekly meetings for over a year. The program length typically ranges from 20 to 30 minutes.
The Club had been charged $50 per week until July 1, 2009. The new weekly rate is $75, since a
Production Assistant is typically at the meeting for over an hour. Note that the City of Bloomington
films and broadcasts a weekly Rotary meeting in that community at no charge.
In approved notes from the August 10, 2009 interview, Director Bennerotte explained:22
All video productions for outside organizations must fit the department's mission and have broad
community appeal. Per the video services contract, all productions will be aired on EDINA 16 and
streamed on the website.
Although several organizations, including League of Women Voters Edina, have contracted with
the City for video production services, the Rotary Club of Edina (Edina Rotary) is the most
extensive user of this service.
As a result, the Edina Rotary has a regular spot on the EDINA 16 broadcast schedule and a
prominent place on the "Watch A Meeting" page of the City's website.
Edina Rotary meetings air three times a week throughout the month. As of December 18, 2009, 57
Edina Rotary meetings were available for viewing on the City's website. Eighteen editions of the
Edina Rotary Club newsletter, the Barker, could also be downloaded from the City's website.
One reason for the Edina Rotary's extensive use of the City's video production services may be
their increased awareness of these services. Communications and Marketing Director Bennerotte
was also the Edina Rotary's volunteer Public Relations Director. As such, she was likely able to raise
awareness of the City's video production capabilities within the Club.
Outdoor Sign Request Form
Awareness of this communications facility has deliberately been kept low. As Director Bennerotte
explained in her August 4, 2009 memo:23
21 Video Production Policies were adopted by the Edina City Council on January 6, 2009.
22 See Appendix D.
23 See Appendix A.
15
An "Outdoor Sign Request' form (for the electronic message board outside City hall] is available for
any City staff member to fill out or is made available to the public upon request. Because the sign
board is not widely available, we do not advertise its use to the public.
Website Links Policy and Application for Website Link
A policy that is available on the City's website can be, for practical purposes, inaccessible if it is
difficult to find. This is the case with the Website Links Policy. While this policy can be linked to
from most pages on the City's website, the link ( "About Information on This Site ") is at the very
bottom of each page in tiny type.'
A website link is a connection between one website and another. The Website Links Policy defines
the types of websites to which the City will provide a link.
Examples of organizations' whose sites are linked to from the City's website include Bloomington
Public Health, Edina Public Schools, various youth sports associations, 50`x' & France Business
Association, Edina Rotary and VEAP.
Not allowed are links to organizations which are considered political,. such as League of Women
Voters, candidate websites, religious institutions, businesses, personal or individual homepages or
websites, or websites which are considered pornographic or that include offensive materials. 24
About Town Advertising Specifications and Rates
Advertising specifications and rack card (advertising rates) are available on the City's website and
upon request. As is standard practice, advertising rates are commonly discounted for advertisers
who make commitments to advertise in multiple issues of a publication.
Submitted Photo and Original Artwork Use Policy
The Submitted Photo and Original Artwork Use Policy was implemented in September 2009 in
response to this study's inquiries.25 The policy states:
To ensure consistency and fairness, the City of Edina prefers not to use submitted photographs in
any publication for news, advertising or promotion purposes. In video produced for Edina
Community Channel 16, on its website(s); or in any other media. Instead, staff will attempt to take
its own photographs whenever necessary. Photos appearing with the historical column in About
Town or other printed historic accounts and of original artwork are exceptions. When use of a
submitted photograph is necessary, the signed release form below is required from the
photographer. A photo for which a signed release is not obtained will not be used. The
photographer will not receive credit for his or her work in the product for which the photograph is
used. Submitted photos used in printed publications will be marked "Submitted Photograph"
alongside the artwork.
Some aspects of City copyright policy are inconsistent with the practice in other publications.
Although publications generally prefer to use photographs taken by their own.staff, staff time and
24 LWV is a non - partisan political organization; City policy, however, does not distinguish non - partisan from partisan
political organizations and treats both the same.
25 See Appendix E.
16
opportunity limitations often preclude this. Other publications' non - staff, non - commissioned
photographs do typically default to a "submitted photo" cut line, but if the photographer requests
that their name be used in the cut line, publications such as the Edina Sun Current and Edina
Magazine honor the request.
When photographers waive payment for their submissions, giving them a cut line, when requested,
encourages good relations with photographers and higher. quality submissions, according to Art
Center Board members and personnel.26
Published Guidelines for Use of the City Seal
The City.does nothave a written policy on private use of the City seal but the practice is that the
seal cannot be used without permission. Improper use of the City seal was noted on campaign
materials during the 2008 City elections and was brought to the candidates' attention, according to
the Director Bennerotte in an August 4, 2009 memo.27
Guidelines for Written Submissions to EDINA 16 Bulletin Board
A lack of policy can also affect access to and use of a communications facility by content providers.
The absence of guidelines for submitting and handling submissions to the EDINA 16 bulletin
board is an example.
Access to and use of the EDINA 16 bulletin board by content providers has been, anecdotally,
unreliable. An October 2008 email exchange with Director Bennerotte highlights the difficulty one
neighborhood association had getting a notice to air .28 A representative from the association
informed Director Bennerotte that the notice she submitted was not airing on EDINA 16 and
asked for a clarification of the policy. Director Bennerotte stated the notice was currently airing and
offered to give the association direct access to the system for a $175 fee (to post future notices
directly, rather than through Director Bennerotte). The association's representative restated that
the notice she submitted was not airing and suggested there may be a problem with the system.
Director Bennerotte subsequently identified a "glitch in the system" that caused not only the notice
in question not to air, but also 28 additional notices from other organizations.
Content providers may become aware of the bulletin board by viewing it on EDINA 16. As of this
writing, the bulletin board does not show a notice inviting submissions. The EDINA 16 page of the
City's website directs content providers to contact Director Bennerotte to request a notice on the
bulletin board.
26 Email exchange of December 18, 2009 to Diana Hedges from the following Edina Art Center Board members: Megan
Norman, "I would agree that the photography section should be altered. 1 think that`photographers should get credit for
their images and that the City shouldn't be able to use the images anytime they want"; Bev Soshea, "I also think the
photographers should get a cut line that gives credit. It is the professional courtesy thing to do "; Edina Art Center
Graphic Designer Mariam Hill, "Seems short - sighted on the part of the city both for quality images in publication
(which represent the city) and of course a step backward for artists."
27 See Appendix A.
28 October 17, 2008 email exchange between Morningside Neighborhood Association steering committee member and
Director Bennerotte.
17
Interpretation of Editorial Standards
Between May 2008 and December 19, 2009, the Communications and Marketing Department
produced at least'the following:
139 video productions (excluding City meetings);
• 87 video productions of City meetings;
• Six editions of About Town;
• Five editions of Park and Recreation Insider;
• Nine editions of_EFD Pulse;
• 35 editions of Council Connection;
• About 163 tweets on Twitter;
• And numerous press releases, bulletin and electronic message board postings, and updates
to the website
These publications, productions, and notices represent a large amount of content.
Content, according to the August 4, 2009 memo, is selected "based on the.interest and valise it may
have to Edina residents. "29 Content that has interest and value to residents has broad community
appeal. These are the City's editorial standards:
Three kinds of content seem to fit within this standard.
• First, content that shares "news of City programs, services and events ";
• Second, content that promotes "the goal of making,Edina the premiere place for living,
learning, raising families, and doing business "; and
• Third content that is not City- related but reasonable to include and of "benefit to the
community
As a rule, Edina residents are interested in news about City programs, services and events. This type
of information has obvious broad community appeal and is the foundation of an effective
communications program. A review of City communications found the City provides this kind of
information. Council Connection, City Extra, and the new video program Beyond the Badge are
examples.
The review also showed a focus in City communications on content not directly related to City
programs, services or events. For example, six episodes of the City's video magazine, In Edina,
featured segments on Edina Chamber of Commerce . programs or events. Eleven episodes featured
the Edina Rotary:or Edina Rotary members. The Edina Rotary or Edina Rotary members were
mentioned, listed, or featured in 14 issues of About Town from 2006 through 2009.
Access to a facility is improved with awareness of that facility. This could be why organizations with
close associations with the City of Edina are frequent subjects of content in City video productions
and publications. Organizations with which the City has a close association appear in practice to fit
the definition of "broad community appeal" and are included in publications and video
productions as space and time allow."
29 See 'Appendix A.
H
PARK AND RECREATION DEPARTMENT
The vision statement for the Edina Park and Recreation Department is, "we create community
through people, parks and programs." The Department, headed by Park and Recreation Director
John Keprios, is responsible for:
40 parks totaling 1,553 acres of park property, revenue facilities (Golf Courses, 3 indoor ice rinks at
Braemar Arena, Aquatic Center, Art Center, Edinborough Park, and Centennial Lakes Park),
administering and programming a Senior Citizen's Center, adaptive recreation program,
administering and scheduling adult and youth recreational programs and fourteen athletic
associations and working closely with and in support of the Edina Garden Council, the Edina
Historical Society and the Edina Museum.30
The administration area of the Park and Recreation Department employs 6.8 full -time personnel
and occasional seasonal part -time help.31 The park maintenance area employs 16 full -time, year -
round personnel, a part -time contract forester, part -time weed inspector, and shared full -time
maintenance worker.32 Additional employees support the Senior Center and recreation programs.
The City's parks are categorized and explained in Chapter 9 of the City's 2008 Comprehensive
Plan Update.33
The City has six recreational enterprise facilities (revenue facilities). These facilities have their own
managers and staff. The following explanation of enterprise facilities was provided in a July 29,
2009 email from City Manager Gordon Hughes:34
In general, enterprises have a goal of self sufficiency without reliance on tax revenues. In addition,
the accounting standards for such enterprises require typical business standards such as depreciation
of assets. From a management perspective, designation as an enterprise also carries with it an
obligation for the city manager and facility managers to manage them in a more business -like
manner while recognizing that each enterprise is unique. For example, our goals and practices for
the liquor enterprise is quite different from, say, our Aquatic Center or our utility department. Yet
all have a common goal of self sufficiency.
The City's six recreational enterprise facilities, according to the 2008 Comprehensive Plan Update,
are:
1. Edina Art Center
2. Braemar Golf Course and Fred Richards Golf Course
3. Braemar Golf Dome
4. Edina Aquatic Center
5. Edinborough /Centennial Lakes Park
6. Braemar Arena
30 2010 General Fund Budget page 100.
31 2010 General Fund Budget page 100.
32 2010 General Fund Budget page 108.
33 2008 Comprehensive Plan Update, Chapter 9, pages 6 -10.
34 See Appendix F.
19
The department also offers a variety of recreational programs, including Adaptive Recreation,
tennis lessons, adult sports leagues, firearm safety training classes, playground., programs, and
ongoing special events,.such as concerts in the parks, and Family Jamboree. These programs and
activities are not a focus of this study. The department also oversees over 352 acres.of natural
resources open spaces that also are not the focus of this study.
The City's parks and recreational facilities are primarily financed through-the General Fund;
enterprise facilities are primarily funded through operating revenues.
The General Fund is the City's chief operating fund: According to the'proposed 2010 Genera(
Fund Budget, revenue for the General Fund is gained through property taxes, licenses and permits,
intergovernmental aid, fees and charges, fines and forfeitures,, other revenue, and other financing
sources.35 The General Fund budget is reviewed and approved by the City Council each'year.,
According to the proposed budget, $3,755,473 from the General Fund has,been allocated to the
Park and Recreation Department in 2010.36
Enterprise Funds are used to "account for the financing of self - supporting activities of
governmental units which render services to the general public on a user - charge basis" (2008
Comprehensive Annual Financial Report [CAFRJ). Enterprise Funds are also referred to as
proprietary funds, which account for the City's "business -type activities." Enterprise Funds are not
accounted for within the General Fund; they are distinct from the General Fund.
Two Major and three Nonmajor enterprise funds account for the City's recreational enterprise
facilities. These are, according to the 2008 CAFR:
• Aquatic Center fund
• Golf Course fund
• Arena fund
• Art Center fund
• Edinborough/Centennial Lakes fund
Additional financial rsupport may be provided by debt or an existing trust.
Enterprise facilities, as well as many scheduled non-enterprisel recreational facilities, are supported
by user fees. City Manager Hughes explained in a March 3, 2009 interview: ".The City has a user fee
philosophy. Generally for the most part, facilities have, as a matter of fact, a fee,associated with
them. "37 Director Keprios added, "Former mayor Fred Richards' philosophy was `wherever it is
effective and efficient we should charge a fee.' If we can have someone pay, we will. Edina is the
most fee - oriented community of any."
The rationale for charging fees was explained in an October 7, 2009 memo from Director Keprios
to the Park Board:
35 2010 General Fund Budget page 12.
36 2010 General Fund Budget page 21.
37 See Appendix G.
20
The philosophy that has long been followed in the City of Edina is that fees and charges are set at a
level that accomplishes the following:
• Users pay their fair share of the costs associated with the programs and facilities they use
today and should not place that burden on future taxpayers (user fee philosophy).
• Keep programs and activities affordable to the maximum number of residents.
• Cover the costs associated with the activity or facility whenever possible.
• Find a way to allow all residents to participate in basic recreation programs regardless of
their ability to pay (i.e., Edina Community Foundation Grant -In -Aid Fund).
In other words, we could probably charge higher fees in some cases without seeing a significant drop
in participation, whereas higher fees in other programs would see a significant drop in participation
and /or rentals.
I believe that it is important to keep in mind our mission when establishing fees and charges. There
is a reason why the private sector does not offer a myriad of Art Centers. Art Centers are not a
profitable business, but are a highly valued service for our communities. Some of our enterprise
facilities make a profit and some do not. We do our best to run an efficient business -like enterprise,
while remaining competitively priced in the marketplace. In setting fees and charts, I ask that you
please be mindful that our mission is not to maximize profits.
Admission, rental and use fees for both enterprise and non- enterprise recreational facilities are set
each year by the City Council after review by the Park Board.
The CAFR does not provide a detailed accounting of how much the City collects in user or rental
fees for its non - enterprise recreational facilities. It is therefore difficult to see if the user fee
philosophy stated above is applied. The budget does provide some insight into how much is
collected from youth sports associations and some of the costs associated with these associations'
use of outdoor fields. Information on that will follow.
The CAFR, updated and published annually, shows operating revenue and expenses for the City's
recreational enterprise facilities. The committee looked at the reports for 2006, 2007, and 2008.
The 2008 Business Plans provide financial statements for 2005, 2006, and 2007.
The Edina Art Center has operated at a loss for the years reviewed. Transfers from the Liquor,
Construction and Park Developers funds have subsidized operations.
The same information shows Centennial Lakes and Edinborough Parks have also operated at a
loss. The loss, in recent years, has been covered by the Centennial Lakes / Edinborough Park trust.
Braemar Arena has operated at a loss and been subsidized by the Liquor and Capital Improvement
funds. Overall, golf facilities have operated at a profit, but non- operating expenses have caused
these operations to go into the red some years. The Aquatic Center has been profitable.
21
Types of Park and Recreation Facilities
Park and Recreation facilities, whether enterprise or non - enterprise, can be divided into two main
categories: free and fee - based.
Free Facilities
Free facilities fall into two categories:
• Free /open use
• Free /scheduled use
Free facilities are supported entirely by taxpayers. These "facilities are 100% subsidized," per
Director Keprios. "Residents are not charged at all for their use. "38
Free /Open Use Facilities
A free /open use facility requires no point of contact with the City for use. Examples of this type of
facility are park playgrounds, tennis courts, general outdoor skating areas, and walking paths or
trails.
Scheduled outdoor facilities— athletic fields, basketball courts, batting cages, and hockey rinks —are
free /open use when they are not scheduled. Some neighborhood parks and all community
playfields have one or more scheduled facility. These facilities may be indicated with a sign, such as:
a,
SCHEDULED FIELDS
Athletic group use of these fields by Permit ONLY!
For Permits Call:
Edina Park & Recreation
952- 826 -0367
Permits are not required for neighborhood use.
By order of the Park Director
City Code #1230.06
38 See Appendix H.
22
Director Keprios explained scheduled and game only fields in an August 3, 2009 memo:39
A "scheduled field" is an athletic field that is scheduled for games and /or practices by the Edina
Park and Recreation Department. The "game only field" policy was created by management and
staff for the purpose of avoiding over - scheduling and deterioration of premier athletic fields. Game
only fields include Courtney Fields, Van Valkenburg Park, Braemar Arena Athletic Field and all
three fields at Lewis Park. The public and athletic associations become aware of this policy when
they contact the Park and Recreation Department to reserve an athletic field.
Unscheduled (free /open) use of game only fields is discouraged. For example, the playing fields at
Van Valkenburg Park are locked behind a fence.
Free /Scheduled Use Facility
City Hall meeting rooms are an example of a free /scheduled use facility.40 Use of meeting rooms is
governed by the "Use of City Hall Policy and Guidelines." These guidelines prioritize use of the
Council Chambers, West Foyer, Community Room, and Mayor's Conference Room. "Generally
speaking, community groups may use the City Hall facilities on weekends and evenings," according
to the policy. "Groups or individuals wishing to use any of the four areas for meetings must make
arrangements through the Department of Administration." The policy is not available online; a
reference to scheduling City Hall meeting rooms can be found by clicking on "City Hall" on the
Parks and Facilities page.
Fee -Based Facilities
The City has a range of fee -based facilities. These include the enterprise facilities, scheduled
outdoor athletic facilities, warming houses, picnic shelters, City gyms, and meeting/events spaces at
the Senior Center and Arneson Acres. 41
The fees for these facilities are set by City Council resolution each year. The committee was unable
to find a complete listing of Park and Recreation fees on the website. Fees for 2010 are included in
Appendix L.
Fee -based use can be divided into two categories:
• Fee - based /open use
• Fee - based /scheduled use
Fee - Based /Open Use
This type of use requires a point of contact with the City— usually to pay an admission fee. Use is
open during public hours of operation.
39 See Appendix I.
40 City Hall meetings rooms, although mentioned in this study, are handled by the Department of Administration.
LWVE has made use of City Hall meeting rooms without charge, in accordance with City policy.
41 LWVE has used Arneson Acres facilities for a fee.
23
Examples include:
• Edinborough Park pool, track and fitness center
-� Adventure Peak
• Aquatic.Center
• Paddle boats, putt -putt golf, and lawn games at Centennial Lakes
These facilities may be scheduled, but scheduled use is either non - exclusive or at times other than
when the facility is open to the general public. Examples of the former include birthday parties at
Adventure Peak. Examples of the latter include swimming lessons and swim team practices at the
Edinborough pool or Aquatic Center.
Ice- skating at Braemar Arena' during general skating hours is also an example of a fee- based /open
use.
Fee- Based /Scheduled Use
This type of use requires a. point of contact with the.City to schedule the use, pay a fee, obtain a
permit or contract for use, and obtain (when,applicable),a key to the facility.
Examples of scheduled use for which a'fee and permit or contract for use are required include:
• Exclusive use of an outdoor picnic shelter or park gazebo;
Exclusive use of a park warming house;
Meeting and event spaces at Braemar, Centennial Lakes, Senior Center and Edinborough;
ELF • Exclusive use of the City gyms; and
• Exclusive use of.outdoor athletic facilities
Golfing at,any of the City's golf facilities requires paying a fee and scheduling a tee time; however a
contract or permit is not required.
- . Use of enterprise facilities is scheduled by contacting the facilities directly; use of the City gyms is
scheduled by contacting the school district; scheduled use of other fee - based' facilities is arranged by
contacting the Park and Recreation Department.
The City has a "user -fee" philosophy and fees may be adjusted to influence how much a facility is
used, or by whom. For example, the new' higher non - resident fee for scheduled use of the Arneson
Acres meeting room and outdoor Gazebo is intended to discourage non- resident use.42
Residents Avoiding PaNiniz Fee for Fee - Based /Scheduled Facilities
Residents tend to view outdoor park facilities as free and open'for use on a first -come, first -served
basis.
For example, a resident may plan a family reunion gathering for the picnic shelter-at Rosland Park.
Rather than schedule the shelter and pay the $150 fee, the resident may take chance that the
42 October 7, 2009 memo from Director Keprios to the Park Board.
24
shelter has not been scheduled by anyone else on that day and that it will be available for use on a
first -come, first -served basis.
The Park and Recreation Department is aware people use outdoor scheduled facilities without
scheduling or paying a fee. As Director Keprios explained in a March 3, 2009 interview:43
Groups with knowledge use the parks without permits, such as at Weber and [Edina nonprofit Cool
Planet] that had a big event and paid no fees. It was two fold: access is a good thing, but there is an
issue of some who circumvent the park permit process and take advantage of the system.
At the August 5, 2009 interview,44
John Keprios noted that he gets many requests for reserved use of park space and, when he tells the
individual /group the fee, they hang up. Later he finds that the group has gone ahead and used the
space without a permit. If this kind of use is discovered while it is going on, the police may tell the
individual /group to leave. As a rule, John Keprios does not want to cite residents for use of park
spaces without a permit.
Warming Houses and Indoor Meeting /Event Facilities
Access to scheduled indoor park facilities is more easily controlled.
A key is required to access the warming houses at Todd, Walnut Ridge, Weber and Cornelia
School Parks when these buildings are not open for skating during the winter. To get a key,
residents contact the Park and Recreation Department, pay the fee and get a permit.
Indoor meeting and event spaces — Braemar Clubhouse, Centennial Lakes Centrum, and Senior
Center Fireside room, classrooms, and Grandview room —may be scheduled by contacting those
facilities directly.
The Great Hall and Amphitheater at Edinborough Park are no longer available for private rentals,
due to the popularity of the birthday party packages offered by the facility.
Citti Gyms
Access to City gyms, located at the Edina Community Center, is controlled per the City's
agreement with Edina Public Schools. Guidelines and fees for using these facilities can be found on
the district's website. Fees for using the City gyms are established and collected by the district.
Recognized youth sports associations pay a $9 per user fee to the City. The City contacts the district
to schedule use of the City gyms for City programs and activities and for recognized youth sports
associations. Other individuals or organizations contact the school district directly. The City's
Priority Use of the Edina School District's Gymnasium Policy defines how the City prioritizes its
access to the City gyms.
43 See Appendix G.
44 See Appendix H.
W
Braemar Arena
Scheduled ice time is offered at Edina's indoor ice facility, Braemar Arena. The fee is $185 per
hour. This compares to $220 for peak time and $130 for off -peak time at Minnesota Made, a
private ice arena in Edina. The 2008 Business Plans note Braemar does not "have off -peak pricing
currently but may have to consider doing so."
Braemar Arena's principal customers are "Braemar City of Lakes Figure Skating Club, Edina
Hockey Association, Minnesota Showcase Hockey and Edina High School," according to the 2008
Business Plans. Customers can use Rinkfinder.com, a web -based service, to find available ice time
and contact the facility directly to schedule.
Braemar Golf Dome
The Braemar Golf Dome "is open 8 a.m. to 8 p.m. daily from November through mid - April,"
according to the City's website. The Dome "is the largest and longest- hitting in the Twin Cities area
with 46 tee areas on two levels. As of January 1, 2009, prices are $7.50 for buckets and $10.50 half -
hour of timed golf." During other times, the Dome field may be rented for $130 per hour.
Golf Courses
A fee and tee -time are required to golf at any of Edina's three golf courses. This makes golf a fee -
based, scheduled use. Courses are also scheduled by golf leagues and booked for group events.
Arrangements are made through the facility. Patron cards, now offered to non - residents as well as
residents, entitle holders to schedule tee times seven days in advance, receive a discount on green
fees, and receive discounts in the Pro Shop. Fees for Braemar golf facilities are approved by the City
Council; complete fees are not available on the City's website.
Outdoor Athletic Facilities
Outdoor athletic facilities may be scheduled only by residents. Fees, whether for general park areas
or developed athletic fields, are $48 per hour ($75 per hour with lights) or $137 per day. Residents
contact the Park and Recreation Department directly to schedule.
Recognized youth sports associations pay a per participant fee rather than a per hour or per day fee
for using scheduled outdoor athletic facilities. The per hour or per day fee is paid by unrecognized
youth sports associations or other Edina -based athletic groups. It is also paid by the general public
seeking reserved, exclusive use of these facilities (for a birthday party or neighborhood party, for
example).
This policy of having unrecognized athletic associations pay more is meant to discourage the
formation of additional youth sports associations, as explained in the City's Priority Use of Edina's
Scheduled Outdoor Athletic Facilities Policy:
It is the City of Edina's view that the public is best served when there is only one independently
incorporated youth athletic association per sport.... To that end, the City of Edina will charge
differing facility use fees with intent to discourage formation of new youth athletic associations that
compete with existing youth athletic associations and create a duplication of services, which the City
of Edina views as not in the public's best interest.
26
A fuller discussion of outdoor athletic field fees will follow.
Types of Use of Park and Recreation Facilities
There are two primary types of use: open and scheduled.
Open Uses
Open uses require no point of contact with City staff —no permit, permission, application, contract
for use, or fee. Use is defined by:
• The types of facilities that are offered (i.e., a playground defines its use as a playground);
• City Code; and
• Posted regulations.
Section 1230 of Edina's City Code refers to "Conduct in Parks and Public Spaces." This section
gives the Park Director discretion to grant permission for certain activities in parks that are
otherwise prohibited.45
The section also gives the Park Director authority to:
... adopt additional rules and regulations not contrary to the provisions of this Code governing the
use and enjoyment of parks, programmed parks, playgrounds, lakes, ponds, streams and other
publicly owned properties which shall be prominently posted or publicly announced in the places
where they are intended to apply.
This discretion has been used infrequently, according to Director Keprios in his August 3, 2009
memo:46
It is extremely rare that I use ordinance 1230.06 which gives the Park Director authority to change park rules
and regulations. The last three times that I can even remember having used this ordinance were for:
At their Tuesday, August 17, 2004, meeting, the City Council voted unanimously to direct the
Park Director to establish an additional Regulation, under the authority granted in Code
1230.06, to make all Edina parks tobacco -free. This new regulation prohibits the use of all
forms of tobacco in all Edina parks both indoor and outdoor.
Creation of an off-leash dog park at Van Valkenburg Park.
Creation of rule to require scheduled athletic fields to be used by permit only; however, permits
are not required for neighborhood use.
As a rule, park regulations are posted on signs near the park entrance or parking lot.
45 Examples of these kinds of activities are:
• Be in or remain in the park before or after posted hours of operation
• Be in or remain in any area of the park closed to public use
• Pick or cut any wild or cultivated flower, or cut, break, or in any way injure or deface any tree, shrub, plant
• Place or keep any goods, wares, merchandise or other articles
• Participate in or conduct any band procession, parade, or military formation
• Promote or participate in an entertainment or exhibition
• Give any public speech or hold or participate in any rally, convention, assembly or meeting
46 See Appendix I.
27
Scheduled Uses
Scheduled uses require contact with City staff. Common scheduled uses were discussed in the
previous section. The following looks at less common scheduled uses. These are:
• Special uses
• Quasi - public uses
• Privatizations
Special Park Uses
Special uses are defined as uses that result from a special request by a private individual or
organization to use a facility in a way or for a purpose for which it is not commonly used and /or in
a way or for a purpose that conflicts with policy.
Special uses may be allowed by ordinance. For example, a resident could schedule a warming house
for a New Year's Eve party and be given permission to be in the warming house after posted hours
of operation. This would not be a common use, but it would be allowed.
Special uses may fall into a gray area. A facility that is not typically offered for private rental may be
made available under special circumstances.
For example, the Edina Aquatic Center was made available to the Abbey's Hope Foundation47 for
a pool party/pool safety event on June 5, 2009.
Director Keprios and Manager Hughes discussed the event in our March 3, 2009 interview.48 They
noted the most difficult requests they receive are the "I'm special' requests." Director Keprios
noted:
The ongoing biggest challenge is getting requests from those who request special preferential
treatment, such as reduced or reduction in fees, because of whom or what they are.
That said, Director Keprios said, "We try to do everything we can to say yes." This was echoed in a
July 29, 2009 email from Manager Hughes:49
In my opinion, making those judgment calls is part of my job as City Manager and my criteria are
based on reasonableness of the request and benefit to the community.... 1 attempt to say "yes"
whenever possible and "no" when I believe the request is at odds with public purposes or perception.
Sometimes I say "maybe" and bring such issues forward to our policy makers.
47 Abbey's Hope Charitable Foundation is an Edina -based organization named for Abigail Taylor, who tragically died as a
result of a swimming pool accident. Information on the foundation can be found at wtiww.abbeyshope.or;.
48 See Appendix G.
49 See Appendix F.
28
While the Abbey's Hope event did not go to policy makers for discussion, other special requests
have. One example is a request from the Morningside Neighborhood Association (MNA) to waive
the fee for use of the Weber Park warming house in September 2006.50
The MNA steering committee approached the Park Board with a request that the Board waive the
fee for warming house rentals by. formally organized neighborhood associations for annual meetings
and-up to two social events per year.
Fees for warming houses are set by resolution'by the City Council. "Generally speaking, staff does
not waive or reduce fees set by ordinance or resolution," wrote Manager Hughes in a July 29, 2009
email.51 Director Keprios shared a similar statement in his August 3, 2009 memo: "Technically no
staff has the authority to waive or reduce fees and therefore there is no policy that governs waived
or reduced fees. "52
A review of Park Board meeting minutes shows that fees are waived under certain circumstances
and that a.policy regarding fee waivers for formally organized neighborhood associations' use of
warming houses was created in 2006.
Quasi- Public Uses
Quasi- public uses are uses by organizations that are quasi - public in nature.53
Uses by recognized youth sports associations are considered to be quasi- public uses because these
associations:
• Are privately operated non- profit corporations;
• Have policy - mandated responsibilities;
• Receive City support; and
• Are subject to a greater degree of City control than are other, non- recognized sports
associations
Youth Sports Associations are described in Chapter 9 of the Comprehensive Plan 2008 Update:
Edina Athletic Associations and Clubs currently offer athletic opportunities to over 9,000 youth of all
abilities through fourteen clubs and associations. The independently incorporated youth athletic
associations and clubs are run by volunteers with the help of a professional recreation staff liaison.54
50 For complete discussion, see Appendix K.
51 See Appendix F.
52 See Appendix I.
53 According to commonly accepted definitions, quasi- public corporations have the following characteristics:
• They are privately held companies;
• They have legislatively- mandated responsibilities;
• They receive government support; and
• They are subject to a greater degree of governmental control than are other corporations.
54 City of Edina 2008 Comprehensive Plan Update, Chapter 9, page 40.
29
In 2006 the City formed a.Youth Sports Task Force to address issues related to youth sports. One
outcome of this task force was an updated "relationship agreement" between youth sports
associations, Park and Recreation Department staff, and the Park Board.
The updated relationship agreement —Youth Athletic Associations' Relationship With the Edina Park
Board and the Park and Recreation Staff (Relationship Document)— defines the terms by which the City
will provide support to youth sports associations and th'e guidelines the associations will follow in
exchange.
Recognition Criteria for Youth Sborts Associations
As stated in the Relationship Document, "It is the City of Edina's view that the public' is best
served when there is only one independently incorporated youth athletic association per sport;"
however, "the traveling component of a particular sport [may be] administered by its own youth.
athletic association."
h;
To be recognized as an official Edina youth athletic association, youth sports associations must
meet eight criteria, defined in Appendix 1.2 of the Relationship Documerit.ss These criteria relate
to the composition of teams (90% Edina residents), sportsmanship, non - discrimination, and
operational transparency. Associations inust.also adopt the Relationship Document and Core
Values and Community Strategy. These documents can be found on the City's website.56
The following teams, according to the Relationship Document, are recognized:
• Edina Baseball Association
• Edina Basketball Association
• Edina Girls Athletic Association
• Edina Girls Basketball Association
• Edina Hockey Association .
• Edina Soccer Association
• Edina Soccer Club
• Edina Football Association
• Edina Youth Softball Association
• Edina Girls Fastpitch Softball Association
• Edina Lacrosse Association
• Edina Swim Club
ss Currently found at http: / /tiww.ci.edina.mn.tis /Departments /park recreation /park board /youth sports /index.htm
56 Id.
gill
Responsibilities for Recognized Youth Sports Associations
Recognized youth sports associations must continue to meet the criteria for recognition, as well as
fulfill additional responsibilities detailed in the Relationship Document.57
CityResponsibilities for Youth Sports Associations
In exchange for meeting these responsibilities, recognized youth sports associations receive the
following support from the City, as defined in the Relationship Document; in providing this
support the City exercises some degree of control.
• Edina Park and Recreation Department will provide facilities and fields for boys and girls at each
age group within the association.
• The Edina Park and Recreation Department in cooperation with the Park Board will help each
association plan, and provide safe and well maintained public athletic facilities to meet [the needs
ofj youth sports programs, and give professional staff liaison services regarding the operation of their
association, and offer appropriate clerical and administrative support services.
• The Edina Park and Recreation Department shall act as a liaison between the associations and the
Edina Park Board to assist associations in providing a well rounded and equitable program for all
participants.
• Edina Park and Recreation shall attend at least semi - annually association board meetings.
Department personnel shall be available and provide resource help to associations in training of
coaches operations, and other functions with which the association needs assistance.
• To ensure that the public has an open, fair and just process to handle grievances that are not
resolved at the association board or staff level, the City of Edina will facilitate a grievance process.
This grievance process is not intended to deal with team assignment, coach assignment or tryout
process grievances.
Youth sports associations are charged $9 per participant per season for use of the City's outdoor
athletic fields and the above services.
Revenue and Expenses Related to Youth Sports Associations
Use of Scheduled Outdoor Facilities
Revenue to the City from several youth sports associations is presented in section 1642 of the City's
2010 General Fund Budget. This section also describes how outdoor athletic fields are maintained
for scheduled games:58
57 Responsibilities include:
• All boys and girls have a fun, positive, safe, age - appropriate, educational experience that is open to all residents
of all abilities, and receive equal opportunity to participate at whatever ability level they may play.
• Associations shall have a common code of conduct for players, coaches and parents.
• Qualified citizen volunteers should serve in positions as Board of Directors. Board of Directors must have
knowledge of the program /sport. Associations are encouraged to have open member elections to elect Board of
Directors.
• The Edina Park and Recreation Department shall establish minimum insurance requirements of each and
every association that uses Edina's public athletic facilities.
ss Page 112, City's 2010 General Fund Budget.
31
All sports fields are specially prepared for scheduled games. These fields are dragged and field lined
with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and
regrading is done as needed during.the playing season. All of the field areas are fertilized each year
and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are aerated,
seeded and /or sodded when necessary to maintain safe ground cover.
Actual costs for maintenance of scheduled fields are shown.59
The committee asked Director Keprios how many hours youth sports associations scheduled fields,
rinks and gyms in 2006, 2007 and 2008. He provided the following answer in his August 3, 2009.
memo:6o
Association
Edina Baseball Association
• Edina Basketball Association
Edina Soccer Association
Edina Soccer Club
Edina Football Association
• Edina Lacrosse Association
Edina Boys Flag Football
Edina Hockey Association
EGAA Flag Football
EGAA Basketball
EGAA Volleyball
EYSA
Girls Fastpitch Association
Hours /year
2,718
1,644
1,020
2,212
600
500
14
2,200
84
126
216
152
130
The committee asked Director Keprios if the above numbers were from a single year or were an
average of the three years requested. Director Keprios responded in a September 11, 2009 email:
I am told that the number of scheduled hours are an average and do not vary much from year to year.
The hours are mostly representative of 2008. To research an exact count would be extremely time
consuming and problematic for both-staff and the volunteers who also do scheduling; plus, in the end
some of the data may not even be available.
As stated earlier, recognized youth sports associations are charged $9 per participant for scheduled
use of Edina's outdoor athletic fields. Unrecognized sports associations or organized teams are
charged by the hour.61
In our August 5, 2009 interview, Director Keprios "noted the City Council has been increasing the
field use fees over the past several years for use of scheduled facilities. He noted there has been
push -back from youth sports associations regarding fee increases: "62
59 Page 113, City's 2010 General Fund Budget.
60 See Appendix 1.
61 The school district is not charged for scheduled use of the City's outdoor athletic facilities.
62 See Appendix H.
32
One "push- back" was relayed in an October 7, 2009 memo from Director Keprios to the Park
Board: "EHA [Edina Hockey Association] confirmed they are not interested in a fee increase or
paying to keep that rink [Strachauer] open this coming skating season."
A month earlier, at the September 8, 2009 Park Board meeting, a member had suggested the EHA
be charged increased fees. As the minutes read:
Mr. Sorem suggested that possibly they could raise the user fee for the EHA
participants from $9.00 to $25.00. Mr. Keprios replied that he has been told for the 2009 -2010
outdoor skating season the EHA is not planning on using any outdoor ice for any games, just
practices. Mr. Sorem commented that most of the young teams have a standing weekly scheduled
practice for the entire season and noted that $9.00 is pretty cheap, its a great deal.
Mr. Keprios noted in his August 5, 2009 interview that "The decision was made to charge all sports
the same fee, rather than different fees tied to the cost of maintaining the field for each sport." He
explained, "Soccer, because of the number of participants, pays the most, even though soccer fields
are easier to maintain. Baseball pays less in total because they have fewer participants,
however, baseball fields are more expensive to maintain. "63
The question, however, had been raised: Were youth sports associations paying a fee that could be
considered reasonable under the City's user fee philosophy?
The committee did several calculations using numbers provided by the City to attempt an answer.64
The calculations showed that it costs $32.43 per hour of use to maintain the City's outdoor athletic
fields for use by youth sports associations.65 As calculated, the median rate paid in 2008 was
$10.80.
As noted, recognized youth sports associations paid $9 per participant for scheduled use of the
City's outdoor athletic fields. The calculations showed the per participant cost of maintaining fields
for this use was $31.83.
The City may have access to more detailed numbers than were provided for this study. A review of
the numbers, as well as assumptions, would be necessary for a more complete discussion on the rate
paid by youth sports associations for use of the City's outdoor scheduled facilities.
Further review might find that actual costs may be more or less, but the above numbers suggest that
Park Board member Sorem may have been correct when he said, "$9 is pretty cheap, it's a great
deal. "66
63 See Appendix H.
64 Please see Appendix L for detailed discussion.
65 Other teams and the general public, pay $48 /hour, $75 /hour with lights, or $137 per day.
66 September 8, 2009 Park Board meeting minutes.
33
Privatization
Privatizations occur when ownership or control of City land or a City facility is transferred to a
private entity. .
Scheduled use of a facility may be seen as a privatization in that;scheduled use allows a private
entity exclusive use of a facility for a period of time. Such scheduled use, however, differs from
privatization in several ways:
• Duration of use. In scheduled use, the duration of use is measured in hours or days. In
privatization; the duration of use is months or years.
• Ownership. In scheduled use, ownership of both the land and the facility is public. In
privatization, the land and /or facility may privately owned.
• Change of use. In scheduled use, the purpose or function of a: facility does not change. A
field remains a field; a warming house remains a warming house. In privatization, the
purpose or function of a facility may change. A -field may become a private vegetable
garden; a warming house may also become a coffee shop.
• Determination of access. In scheduled use, the City determines who may access a facility and
the terms of this access. This is sometimes spelled out in a policy, such as the Priority
Scheduling policies, or Use of City Hall policy. In privatization, the privatizing entity
determines who may access the facility and under what terms (however, this may be
determined in cooperation with the City and defined in a contract).
Privatized facilities cannot be differentiated from public facilities on the basis of purpose alone,
since privatized facilities are often presented as serving a public purpose. Public access to facilities
also does not necessarily differentiate privatized facilities from public ones. Some privatizations may
limit access to the facility by the general public (Chowen Park /YEA vegetable garden, for example),
while others may depend on the public accessing the facility for their revenue stream (Lewis Park
coffee shop, for example).
Chapter 9 of the City's 2008 Comprehensive Plan Update discusses the sale of public parkland or
open spaces in the context of overall goals and policies.67 As goals, the City will "continue to
devote a minimum if 15 percent of Edina's land area to parkland and open space" and "retain,
maintain, and protect and preserve all park and open space property currently owned by the City."
As policy, the City will "not sell any park land and /or open space property currently owned by the
City of Edina. An exception to this policy might include a property exchange for land of equal of
greater value that is determined to be in the best interest of the community.
Of the four privatization issues discussed in the opening section of the report, none involved the
sale of public land.
The Edina Golf Dome was originally a private facility on leased public land. The Edina Field House
would have been the same. The Lewis Park warming house and coffee shop would have been a
67 Pages 17 -19 of Chapter 9, City of Edina 2008 Comprehensive Plan Update.
34
privately funded public building on public land; access to and use of the building, however, would
have been under private control for ten years. The Chowen Park vegetable garden would have been
a private vegetable garden on public land, seasonal exclusive use of which would have been granted,
by the City for free.
Edina Golf Dome68
The Edina Golf Dome was constructed in 1982. Today, the Dome is cited as an, example of
privatization of public land.69
The Dome operated for three seasons before the need. to make improvements to the facility ,
prompted the developers to propose a new'arrangement with the City. This arrangement called for.,
an elimination of rent payments in exchange'for the City having access to the facility during the off
season. The facility operated under the 1986;1ease terms until 1988 when the developers proposed
to sell the facility to the, City for $575,000:,City staff recommended the purchase, stating profits
from the Dome could help offset losses at the Braemar Ice Arena.70
The City Council approved the purchase of the Golf Dome in 1.988 for $575,000.71 With the
purchase, the Golf Dome became'a publicly owned and operated facility.
Edina Field House72
In 2004, the City Council authorized a feasibility study to look into the possibility of developing a
new indoor multi -sport facility over the existing Braemar athletic field.73 Later, staff presented data
gathered from youth sports associations regarding each association's likely use of the new facility
and a cost estimate for the feasibility study to the Park Board. Members questioned the cost of the
feasibility study and stated concern that likely use of the facility would not adequately offset
operating costs.74 The City . Council echoed those views. and voted to not pursue the feasibility
study or an indoor multi -sport facility at.Braemar.75
The idea of a new indoor multi -sport facility at Braemar was resurrected in 2005 by private
developers who proposed replacing the Edina Golf Dome with a new indoor multi -sport facility, to
be called the Edina Field House. "F
68 See Appendix M for detailed discussion.
69 See Appendix H.
70 June 21, 1982 City Council meeting minutes.
71 September 19, 1988 City Council meeting minutes.
72 See Appendix N for detailed discussion.
73 September 7, 2004 City Council meeting minutes.
74 October 12, 2004 Park Board meeting minutes.
75 October 19, 2004 City Council meeting minutes.
35
This "100% privately owned and funded facility" was proposed to be built "on a land parcel sized
approximately 5.5 acres to be located at the current location of the Edina Golf Dome." The
developers requested a "50 year ground lease" at a cost of $75,000 per year.76
At a joint meeting between the City Council and Park Board, both agreed to not pursue the
proposed Field House.77
Lewis Park Warmink House and Coffee ShoP78
In October 2007 Edina resident Carolyn Kohrs approached the Park Board with a proposal to
replace the existing Lewis Park warming house with a new two -story facility that would be used as a
community gathering space and coffee shop. Ms. Kohrs stated that she would provide funds to
build the facility; in exchange she would be allowed to operate the coffee shop as a private venture.
Revenue from the coffee shop would be used to recoup investment and operating costs. Once
investment costs were recouped, the coffee shop and control over the facility would be given to the
C i ty.79
The Park Board tabled the discussion to the next meeting. At this meeting:
Ms. Kohrs explained that the original proposal in regards to public /private ventures on parkland
proposal has been modified. It now states that as soon as the building is constructed it will
immediately be donated to the city.80
The Park Board heard the topic again at their January 8, 2006 meeting. Several Park Board
members raised concerns about privatization of public land, whether it would set a precedent and
would be good public policy.81
These concerns were echoed in the press.82
The proposal was advanced to the City Council and their March 3, 2008 meeting. After a
presentation by Ms. Kohrs, public testimony and discussion, the City Council voted to accept Ms.
Kohrs donation —three in favor, two opposed. The motion failed, however, for lack of a four- fifths
supermajority vote, as is required by state statute for the City Council to accept donations.
76 Undated response from Field House development and management team to a February 1, 2006 email from Director
Keprios.
77 March 21, 2006 City Council meeting minutes.
78 See Appendix O for detailed discussion.
79 October 9, 2007 Park Board meeting minutes.
80 November 13, 2007 Park Board meeting minutes.
S1 January 8, 2008 Park Board meeting minutes.
82 January 24, 2008 letter to the editor, Lewis Park Proposal Has Strings Attached, published in the Edina Sun Current
00
YEA Corps /Chowen Park Garden83
In April 2009 Edina resident Mary Helen Franze approached the Park Board on behalf of her
nonprofit organization, YEA Corps, with a request to turn a 12' x 16' section of Chowen Park into
a garden that would be used exclusively by YEA Corps to grow vegetables to be sold at a farmer's
market. The purpose of the proposed project was to provide young people with entrepreneurial
experience and raise funds for their private group. The proposed use would have permanently
altered Chowen Park for the duration of the growing season.
Director Keprios discussed the proposal at the April 14, 2009 Park Board meeting:
Mr. Keprios gave a power point presentation to show the brief history on where they are to date
with the YEA Corp proposal for Chowen Park. He pointed out that this really is a request to
privatize parkland; it is not the same concept as a community garden, it is completely different. He
pointed out that currently there is no policy or ordinance that prohibits this type of use for a park.
He explained that they have privatized parkland in the past because the golf dome wasn't always
owned by the City of Edina; however, the city always owned the property. Therefore a precedent
has been set in past practice. He indicated that because there is no written policy on how to deal
with these they are dealt with on a case by case basis.
The Park Board voted to forward the proposal to the City Council.
The City Council heard the YEA Corps /Chowen Park garden proposal at their July 21, 2009
meeting. "Member Housh made a motion, seconded by Member Brindle, to approve the
establishment of a 12 -foot by 16 -foot organic garden at Chowen Park" subject to the conditions
stated in staffs recommendation. Following the motion, the "Council discussed the need to
establish a policy to avoid case -by -case consideration of such issues. "84 The motion failed four to
one.
The discussion of the YEA Corps /Chowen Park garden, however, raised a wider discussion on
community gardens. The City Council asked staff to recommend a community gardens policy that
could be used to address future requests such as the one made by YEA Corp.
In response, Director Keprios proposed the Park Board consider a "no vegetable gardens of any
kind in any Edina public park" policy.85 Members of the Park Board expressed reservations about a
"no vegetable gardens" policy and Director Keprios offered to do further research.86 He returned to
the Park Board with a revised recommendation: To allow community gardens for use by Edina
residents only, on a first -come, first -served basis, at three Edina Parks. 87
83 See Appendix P for detailed discussion.
84 July 21, 2009 City Council meeting minutes.
85 August 4, 2009 memo from Director Keprios to the Park Board.
86 August 11, 2009 Park Board meeting minutes.
87 September 1, 2009 memo from Director Keprios to the Park Board.
37
After some discussion at the September 8, 2009 Park Board meeting, the Park Board voted to go
with Director Keprios' "initial recommendation not to move forward with community gardens at
this time."
Challenges Related To Access and Use of Park and Recreation Facilities
Content Recipients
Simply put, content recipients are park users. The content of parks are the various facilities:
playgrounds, athletic fields, swimming pools, trails, and so on. Park users receive the content of
these parks and recreation areas experientially= climbing on the play equipment, playing soccer on a
field, splashing in the swimming pool, and so on.
Access, as defined in the opening section of this report, is the opportunity to experience or make
use of a facility. Opportunity, as`it relates to access, is conditioned upon the user being aware the
facility is available for a particular use, the use fitting within the guidelines of policy or practice,.and
the ability of the user to pay a fee for that use if required.
Awareness as a Requirement for Access
The first steps to accessing and using a park or recreational facility is becoming aware a facility is
available to access and use. At the most basic, this means becoming aware the facility exists and
being motivated by need. A parent needing a place for her three - year -old to burn off energy in the
middle of the winter may be motivated to seek information that leads to an awareness of Adventure
Peak. The City can foster awareness of its parks and recreational facilities by making information
readily available. This includes locations, hours of operation, scheduling information, and fees.
How'this information is communicated is largely the role of the Communications and Marketing
Department.
Schedules for general park areas, athletic fields, basketball courts, and batting cages are not posted.
Schedules for outdoor hockey rinks are posted in warming houses.
Edina Public Schools communicates detailed information about its schedulable facilities on their
website. This information includes building use guidelines and fees (Policy 1330) and building use
permits. It also includes an online scheduling calendar for each schedulable facility, including City
gyms. This calendar shows when a facility is available, when it has already been scheduled, and by
whom.
Use Fitting Within Policy Guidelines as a Requirement for Access
The opportunity to use a facility is conditioned upon the use fitting within policy guidelines. In this
way, policies influence how park users receive the "content" of parks. An earlier section of this
report looked at policies relating to access to and use of parks and recreational facilities. Some
policies`are expressed in policy documents. The Priority Use of Edina's Scheduled Outdoor Athletic
Facilities Policy and the Relationship Document are examples. Some policies.are expressed in meeting
minutes only. The policy on waiving the fee for neighborhood associations to use warming houses for their
board meetings and the policy on not moving forward with community gardens at this time are examples.
Finally, some "policies" may only be expressed internally or to select recipients, as the example
below suggests.
38
On February 12, 2009, Edina resident Laura Plaetzer emailed City Hall with a concern:
I am confused about exactly what the purpose of Edinborough Park is to the residents of Edina. It has
always been my understanding that this is a taxpayer supported city of Edina park. If that is true and
our taxes go to support this park and it is a city park then why are we not allowed to go there and take
pictures for special events like Edina High School dances?
In a November 9, 200988 email response, Director Keprios informed Ms. Plaetzer of the City's plan
for handling large group school dance photographs at Edinborough:
It is our intent to make Edinborough Park's Grotto Area open to Edina students at no charge for
photos on the evening of Edina School District's Sweethearts Dance. Students will be asked to show a
student ID.
This plan, however, would not be publicized, according to a follow -up email from Director Keprios
on the same day:
I am reluctant to advertise this option to the entire student body simply because the facility cannot
accommodate that great of number.
Public access to and understanding of the policies and guidelines related to facility use reduces
confusion about how a facility may be used. The Park and Recreation Department does not have a
policy manual, although one has been contemplated, according to Director Keprios:
(Recreation Supervisor] Donna Tilsner is in charge of creating a Parks & Recreation policy manual as
we can get to it. "It is more for the staff than public, where we want consistency." 89
Ability to Pay Park Fees as a Requirement for Access
Finally, the opportunity to access and use a fee -based facility is dependent upon the user's ability to
pay the fee. In this way, fees influence how park users receive the "content" of our parks.
As we have seen, there are two types of fees: those charged at enterprise facilities and those charged
by the Park and Recreation Department directly. Both types of fees are approved by the City
Council and can be viewed in the fee schedule at the back of this report. Fees charged by enterprise
facilities go back into supporting the business operations of these facilities. Fees charged by the
Park and Recreation Department directly go back to supporting operations that are also supported
by taxpayers through the General Fund.
88 Noting no response to her February 2009 email, Ms. Plaetzer sent a follow -up email on November 8, 2009.
89 See Appendix G.
W
The 2006 Parks Needs Assessment Survey looked at the community's attitudes toward current
parks and recreational facilities. The survey asked residents what improvements to or expansions of
parks and recreational facilities would they be willing to fund with tax dollars. (The top choice,
with 66% of respondents in favor of supporting with tax dollars, was walking and biking trails). The
survey did not ask residents whether they would be willing to support new facilities with user fees
or seek information about community attitudes toward user fees in general. Focus groups and
stakeholder interviews gave a subset of residents the opportunity to comment on funding sources
for new facilities; in these contexts user fees were discussed.
The comments suggest a willingness to embrace user fees as a source of funding. There may be an
impression that all user fees go to the City of Edina and thereby offset tax responsibilities. This
impression could stem from a lack of awareness about how the City has set up enterprise facilities
and the difference between the fees that are collected for these and the fees that support operations
that are also supported through the General Fund. Ms. Plaetzer's comments in her February 12,
2009 email about Edinborough Park may be representative of resident confusion:
I am confused about exactly what the purpose of Edinborough Park is to the residents of Edina.... It
has always been my understanding that this is a taxpayer supported city of Edina park.
The question can be raised: How "public" are City facilities that are not supported with taxpayer
funds? The responsibility for these facilities is ultimately the taxpayers'. But in terms of day -to -day
operations, Edina taxpayers are customers like any others. For the most part, residents and non-
residents pay the same fees and have access to facilities at the same level of priority.
As a rule, Edina's enterprise facilities rely on non - resident revenue. "Edina residents represent 20
percent of daily admissions" to Edinborough Park, according to the 2008 Business Plans. "Fifty-
nine percent of our Adventure Peak season pass holders are residents" and "Twenty-three percent
of patrons who purchase punch cards for Adventure Peak are residents of Edina." In other words,
non- residents account for 80% of daily admissions to Adventure Peak, 41% of season passes, and
77% of patrons who purchase 10- punch passes. Residents and non - residents pay the same fee for
daily admission and 10 -punch passes. This was changed for 2008. Prior, residents paid a reduced
rate. Residents still receive a break on season passes, paying about 10% less for season passes than
non - residents.
Daily admission fees to the Aquatic Center are also the same for residents as for non - residents.
"The Aquatic Center is among a few facilities which we rely on non - residents to pay the bills," said
Director Keprios in our March 3, 2009 interview.90The 2008 Business Plans states large groups
"travel from as far away as Andover, Big Lake, Burnsville, Dayton and Spring Lake Park." Revenue
figures from non - resident daily admissions are not provided. Non - residents account for 35% of
season pass revenue, according to the 2008 Business Plans. Residents pay about 12% less than non-
residents for season passes (based on a family of four).
Both .residents and non - residents may now purchase patron cards for the City's golf courses. Patron
cards give residents and non- residents the same access to reduced green fees and advance'tee time
scheduling. Prior to 2008, these benefits were extended only to Edina residents. Non - residents pay
about 36% more for patron cards than residents. Standard green fees for residents and non-
residents are the same.
90 See Appendix G.
40
Similarly, residents and non - residents pay the same for scheduled ice time at Braemar Arena. Ice
time is marketed on Rinkfinder.com. "Braemar is at an advantage with respect to competing for
out -of -town ice customers," according to the 2008 Business Plans. The Arena's "central and
convenient location" is cited as a reason Braemar appeals to non - residents. With Rinkfinder.com,
"Braemar wins rather than loses customers seeking ice time. In other words, fewer Edina -based ice
buyers buy ice at Braemar."
Looking at the City's enterprise facilities from a business perspective, it makes sense to set resident
and non - resident fees the same. This not only streamlines operations (no need to ask for I.D. at the
ticket window) but also increases revenues by eliminating the resident discounted rate. For
example, when the City stopped offering a resident rate for daily admission to Adventure Peak for
2008, the cost to residents for daily admission went up 22 %.
Content Providers,
Content providers supply and /or are the subject of content in Communications and Marketing
facilities. In this section, the Parks and Recreation corollary discussed.
In short, content providers are the private individuals or organizations that shape in some way the
content (i.e., facilities) of our parks.
Privatization is one way content is shaped. This has been detailed above. Three additional ways
content is shaped are presented below: advertising, donations, and influence.
Shaping Park Content Through Advertising
In 1997, the Park Board recommended that the City sell advertising on scoreboards to help finance
the replacement of the scoreboards at Courtney Fields. At the time, the City had a policy against
the sale of advertising on "fixed stock" (advertising was allowed on "rolling stock" such as a
Zamboni or T- shirts).91
The City Council considered the issue at their October 6, 1997 meeting:
Director Keprios explained the staff has reviewed the existing Donations /Sponsorship policy as
directed by Council at their September 15, 1997 meeting and recommends Council abolish the
existing policy. This would allow staff greater flexibility in seeking alternate funding through
donations, sponsorships and advertising while keeping with the City's traditions, philosophy and
ordinances.
Further, staff recommended that the City Council allow the City manager to determine "the
appropriateness of each donation, sponsorship or advertising request." The City Council voted in
favor of the recommendation.
A more recent discussion of advertising content in park facilities took place in May 2006.
Edinborough Park needed a new inflatable jumper. The facility had "been contracting with a
company that rents jumpers for special events" and had been approached by this company "with
91 September 2, 1997 City Council meeting minutes.
41
the idea of giving [Edinborough] a jumper free of charge in lieu of advertising on the jumper: There
would be a small sign on the jumper that would say sponsored by Magic Bounce with their phone
number and business cards.i92
"Mr. Keprios explained that it is City policy-that they are to deal with all of these advertising
requests on a case by case basis."
Shaping Park Content Through Donations
The second way private individuals or organizations shape the content of park facilities is through
donations. The City has a Donations /Memorials Policy. This policy defines how monetary
donations will be recognized. This policy does not address, non-monetary donations or monetary
donations provided only for specific purposes (such as the Lewis Park warming house).
It is assumed that, like advertising, these donations are addressed on- a case -by -case basis.
One,non- monetary donation came before the Park Board on September 8, 2009. Edina resident
Mark Burman proposed installing three permanent metal plaques in Edina parks; these plaques
would be part of a community science education projectcalled the "Nanoscale Solar•System." The
project would be a to -scale representation of our solar system. The Sun would be located at
Concord Elementary; Earth at Pamela Park; Mars at Rosland Park; and Jupiter at Centennial Lakes
Park. Outer planets would be located in other communities.
He added that each plaque will also list facts about the planets.... He pointed out that he is also
requesting to include the sponsor's names on these places. He indicated that he has talked to Mr.
Keprios about this and as long as the sponsor is a non - profit 501C3 organization it should work..He
added that this will not be the Park Department's responsibility for upkeep. Mr. Burman stated that
there will be a website for this with contact information for people who have questions.
The Park Board approved the request.
Shaping Park Content Through Influence
A third way private individuals or organizations shape the content of park facilities is through
influence. Residents cari. influence the plans or proposals for parks and recreational facilities by
letting their views be known.
A review of Park Board meeting minutes, however, showed that youth sports associations can have
significant influence over the plans and proposals for parks and recreational facilities.
Pamela Park Renovations 93
In early 2009, the City developed an updated master plan for Pamela Park: This plan, developed by
a task force that included representatives from athletic associations, included $875,000 in
improvements to meet the needs of organized sports. The Park Board approved staffs
92 May 9, 2006 Park Board meeting minutes
93 See Appendix Q for detailed discussion.
42
recommendation to include these improvements in the City's five -year capital improvement plan
(CIP).94
The 2006 Park Needs Assessment Survey asked residents how supportive they would be of the City
developing outdoor athletic facilities for sports. Twenty-three percent responded they were very
supportive. When asked what facilities residents would be most willing to fund with additional tax
dollars, 17.1% of respondents selected outdoor athletic fields as their first choice.
Donations and influence can work together to shape the content of our parks. In May 2009, the
Park Board discussed a proposal from the Edina Girls Fast Pitch Softball Association to donate
funds for three electronic scoreboards at Pamela Park. As the minutes explain:
Mr. Keprios gave a power point presentation on Pamela Park. He informed the Park Board the Edina
Girls Fast Pitch Association (EGFA) has requested an additional batting cage and pitching tunnel
basically for the safety and protection of anyone using the park. Mr. Keprios pointed out that EGFA
recently came forward and have offered to donate money to put up three electronic wireless
scoreboards.... Mr. Keprios indicated that he sent out letters and a map to all of the neighbors who
live within 500 feet of the softball fields which ended up being approximately 75 households. He
noted that to date he has received three emails and one letter to which none were favorable toward
the project.
Mr. Keprios explained that the way parks are getting developed now is there are competing interest
groups that want more and want better, they want to be like their neighboring communities. However,
it's not always as well received and accepted by the neighborhoods and he notes that he understands
both sides.
After discussion, including comment from the EGFA president, the Park Board voted to go
"forward with the batting cages and pitching tunnels and do what Mr. Keprios suggested for the
scoreboards."
Lewis Park Hockey Rink
Another example of the influence of youth sports associations can be seen in a December 12, 2006
Park Board discussion:
Mr. Keprios informed the Park Board that the Edina Hockey Association (EHA) and staff met with
the consultant (the EHAI hired to do a feasibility study on whether or not they should consider
building an outdoor artificially refrigerated rink at Lewis Park. He noted that we learned that it
would cost approximately $800,000 to build.
The 2006 Parks Needs Assessment Survey asked residents how supportive they would be of the City
developing a new outdoor artificial hockey rink. Sixteen percent responded they would be very
supportive. The survey asked what facilities residents would be willing to fund with additional tax
dollars; approximately 11% selected it as their first choice. The weak support for such a facility was
noted in a November 14, 2006 Park Board meeting: Director Keprios "indicated that the Needs
Assessment Survey did ask some questions about an outdoor refrigerated rink to which it did not
receive very much support. He commented that really isn't a surprise since only 30% of the Edina
homes have kids."
94 See August 11, 2009 Park Board meeting minutes.
43
Artificial or refrigerated ice at Lewis Park is currently not in the CIP
Strachauer and Countryside Parks Rinks
A final example of the ways youth sports associations can influence the content of our parks can be
found in a September 1, 2009 memo from Director Keprios to the Park Board. Being discussed
were ways the Park and Recreation Department could reduce its 2010 budget. Director Keprios
suggested $7,500 could be saved by closing the skating rinks at Strachauer and Countryside parks:
Staff proposes to close Strachauer Park because it is clearly the least desired hockey rink by the
Edina Hockey Association and specifically those who schedule outdoor hockey rink games and
practices....
As you will notice, the attendance numbers at Strachauer for the past two years are slightly higher
than a few other outdoor skating areas. I am told this is primarily due to adult and non- resident
unscheduled use of the hockey rink because skaters have learned that Strachauer Park is rarely
scheduled by the EHA for practices or games.
Todd Park was considered.as another close candidate for closing because it would save manpower by
not having to construct and remove the hockey rink boards and netting each year; however, the
hockey rink is scheduled more frequently by the Edina Hockey Association- and it has a newer and
more user friendly warming house.
After voting at their September meeting to continue discussions to October, the Park Board voted
at their October 13, 2009 meeting to recommend to the City Council that Strachauer Park skating
remain open for the 2009 -2010 season.
As stated earlier, the Relationship Document defines the terms by which the City will provide
support to youth sports associations and the guidelines the associations will follow in exchange.
One promise of support is to "provide safe and well - maintained public athletic facilities to meet
[the needs of] youth sports programs." This promise could be one reason youth sports associations
can disproportionately influence the content of our parks.
44
f
CITY STAFF AND CITY COUNCIL VIEWS ON POLICY
As a rule, policies can serve two purposes:
• They can clearly define what is or is not,allowed; and /or
They.can provide guidelines for decision making when the policy leaves room for
discretion.
The.committee found the City has relatively few written policies governing access`to and use of City
facilities.
This could be due, in part, .to a perception that policies can' be ineffective if the City Council can
change policies or override policy -based decisions at any time. As Director Keprios explained at the
August 11, 2009 Park Board meeting, "a policy is not an ordinance.and a policy can change at any
given City Council meeting. "'
Director Keprios noted, in the August 5, 2009 interview that "He does not think more policies will.
help. If requesters are told no, they go to the Mayor or the City Council and the Council
decides." 9s
As Manager Hughes stated in the March.3, 2009 interview in a discussion on how policies are
developed and issues resolved: "folks seem to know how to contact the City COUnciI in. this city. "96
Current City Council members hold varying views on the value of and need for policies. These
views were'expressed in emails from each Council member to the study committee in response to
the following. questions:
• Are there areas'of policy you believe the City Council could or should develop to help
address requests from private individuals or groups for access to or use of public facilities
in Edina? if yes, please explain.
• In absence of written policy, what role does precedent play in guiding a decision whether
to grant a private individual or organization access to or use of a public facility?
• In what ways, if any, does the absence of written policy (for requests such as Lewis Park
coffee shop or Chowen Park garden) affect the Council's decision - making process?
Responses from all Council members can be found in the Appendix R. Below two responses are
offered to show the range of perspectives.
From Mayor Jim Hovland:
Regarding private use of public facilities in Edina, I hear little, if anything, from our residents on this
issue. While it is true we will have issues from time to time like Chowen Park garden or Lewis Park
coffee shop to deal with, I prefer having the Council deal with those matters on a case by case basis as
95 See Appendix H.
96 See Appendix G.
45
an original matter rather than trying to rely on a pre -set policy that may or may not be helpful. In
short, I have generally been comfortable with the way we have handled private usage of public facilities
in the past, both with respect to defining facilities that are available for use, to what types of groups
they are available and at what cost, if any. I therefore don't believe I would favor implementation of a
specific broad policy containing mandates but I might be willing to consider some guidelines that
would still_ allow for staff judgment on a case -by -case basis. I say this because I think this is an area
where there could be a great deal of difficulty in trying to draft policies that would be universally "
applied without exception in every situation and still be responsive to the varied needs of our
residents. I am also sensitive to staff being able to exercise managerial judgment in some circumstances
as defined by the city manager. If staff were to express that there are certain areas in which they
needed guidance, I think the.Council would be responsive to such requests and I would
generally prefer dealing with those requests as they come up „rather than to creating policies that
potentially contain more challenges than exist under our current practices. I suppose I could be
accused, in this circumstance, of having a "if it ain't broke don't fix it” mentality but I am not aware
that we have had any consistent problems in this area that require Council attention or the need for
specific policies.
From Council member Joni Bennett:
Thank you for all of your work on this important topic. Here are my answers to your questions. I
would be happy to-meet with, you to discuss these further, if desired.
1. Yes, I believe the City would benefit.from the development of additional policies regarding private
access to and use of public facilities. Specifically, I think we lack policy, regarding, but not limited to,
the following: community gardens, commercial activity (including sale of concessions, and private
athletic facilities), solicitation and use of charitable donations, and city communications.
2. Even if a decision does not create a legal precedent or is accompanied by a cautionary statement
that it is not intended to create precedent, people expect subsequent decisions to acknowledge and be
consistent with those made previously. In the absence of written policy, precedent can create
accidental or unintentional policy. Conversely, failure to follow precedent can make a decision to
permit or deny access appear arbitrary or open to claims of favoritism.
3. Both the requests you mention were given extensive consideration by City staff, the Park Board
and the City Council. In the absence of written policy, individual perceptions and preferences
advanced the proposals from level to level. Support for the proposals by staff, residents and some of
the members of the Park Board and City Council focused on the need for a new warming house in
Lewis Park and the desirability of youth engaged in organic gardening rather than the principles at
stake. There also was significant discussion of the backgrounds and good intentions of the people
proposing the private uses in public parks. In each case, a decision to permit the use would have been
subject to perception as arbitrary and subject to claims of favoritism.
46
SUMMARY
In summary, this study focused on City of Edina Communications and Marketing Department and
Park and Recreation Department facilities. The study identified which facilities are available to be
accessed and used, by whom they are accessed and used, what they cost, what the terms of access
and use are, and how the City has made decisions in specific cases related to access to and use of
these facilities. As seen from the above comments related to policy, no consensus exists among
community decision makers. As a consequence, the following questions are raised:
1. Should the City have documented facility access and use policies and practices that are
easily accessible by and understandable to the general public?
2. Should the City review policies and practices on a regular basis?
3. Should the City survey residents on a regular basis to help City decision makers in their
decision- making?
4. Are discretionary practices preferable to defined policies? If yes, why? If no, why not?
5. In what ways, if any, does the absence of written policy affect decision - making?
6. What role should precedent play in guiding a decision on whether to grant a private
individual or organization access to or use of a public facility?
7. Should the City create an advisory board for Communications and Marketing similar to
other commissions currently advising the City Council?
8. Should the City define a process by which proposals to privatize City land or facilities will
be heard, accepted and /or denied?
9. Should the City define a process by which requests for special uses of Park and
Recreation facilities will be heard, accepted and /or denied?
47
LIST OF APPENDICES
A: August 4, 2009 Memo from Director Bennerotte
B: September 25, 2009 Interview Notes (Jamie Zwilling)
C: December 10, 2009 Memo from Director Bennerotte
D: August 10, 2009 Interview Notes (Director Bennerotte)
E: Submitted Photo and Original Artwork Use Policy
F: July 29, 2009 Email from City Manager Gordon Hughes
G: March 3, 2009 Interview Notes (City Manager Hughes and Director Keprios)
H: August 5, 2009 Interview Notes (Director Keprios)
I: August 3, 2009 Memo from Director Keprios
J: 2010 Park and Recreation Fees /Charges
K: Morningside Neighborhood Association (MNA) Fee Waiver Discussion
L: Youth Sports Associations Fee Discussion
M: Golf Dome Discussion
N: Edina Field House Discussion
O: Lewis Park Warming House /Coffee Shop Discussion
P: Chowen Park /YEA Corps Vegetable Garden Discussion
Q: Pamela Park Discussion
R: City Council Emails
y
y
M
y
RESOURCES
Website content as cited throughout this report and in these resources is current as of December
2009 and may have since been updated or changed.
The City of Edina website is I)ttp: / /www.cityofedina.com. L
The City of Edina general phone number is 952 - 927 -8861.
The following information, referenced in the study, is available on the City's website:
■ City Council meeting minutes, 1997 - present. See
1-ittp:// w,. vw. ci.edina.mti.us /CityCouncil /L3.27 CouncilMeetingMinutes.htm.
■ Park Board meeting minutes. See
http: / /www.ci. edina. mn. us/ citycouncil /ParkBoardMeetingMinutes.htm.
■ City Code. See http:// www .ci.edina.mn.us /CityCode /L4 -07 CityCodeSelect.htm.
■ Video programs. See littp://www.ci.edina.mn.us/departments/WatchaMeeting.htm.
■ About Town, Council Connection, City Extra. See
littp: / /www.ci.edina.mn.us /Departments /L3 Communications.htm
■ Video Production Policies. See
littp: / /www.ci.edina.mn.us/ Departments /VideoProductioiiPolicies.litm.
■ Website Links Policy and Application. See http:// www. ci .edina.mti.us /aboutthissite.htm.
■ Park and Recreation Activities Directory. See http://www.ci.edina.mn.us/pressreleases/L4-
31 Parks DirectorySelect.htm.
■ Youth Sports "Relationship Document" and Related Policies. See
http: / /www.ci.edina.mn.us /Departments /park recreation /park board /youth sports /inde
x.htm.
■ 2010 General Fund Budget. See http: / /www.ci.edina.nin.us /Departments /L3-
11 Finance.htm.
■ 2010 -2014 Capital Improvement Program (CIP). See
littp: / /ww ,A,.ci.edina.mn.us /Departments /L3.11 Finance.htm.
■ 2008 Comprehensive Annual Financial Report (CAFR). See
11ttp: / /wwryv.ci.edina.mn.tis /Departments /L3 -11 Finance.htm.
City of Edina 2008 Comprehensive Plan Update. See
http: / /ww",.ci.eclina.mn.tis /Departments /CompPlan.htm.
49
+rr.
The following, information, referenced in the study, may be requested by contacting the
Marketing and Communications Department:
■ City of Edina 2008 Business Plans
■ Website Activity Reports
■ October 2009 Survey on Park and Recreation-Insider Preferences
■ Outdoor Sign Request Form
The following information, referenced in the, study, may be requested by contacting the Park
and Recreation Department:
■ Memos'froin Director Keprios to the Edina Park Board
■ 2006 Needs Assessment Survey
■ Donations /Memorials Policy
■ Priority Use of the Edina School District's Gymnasium Policy
■ Priority Use of Edina's Scheduled Outdoor Athletic Facilities Policy
The following information, referenced in the study, may be requested by contacting the Finance
Department:
■ 2006 Comprehensive Annual Financial Report
■ 2007 Comprehensive Annual Financial Report
The following information, referenced in the study, may be requested by contacting the
Administration Department:
■ Use of City Hall Policy and Guidelines
■ City Council meeting minutes, prior to 1997
■ 1999 Decision Resources Survey
Other Resources: .
■ Edina Public Schools. See.http://w\&,w.edina.k 12. rnn.us.
■ Edina Sun Current newspaper. See http: / /,Aww.nulsun.com.
50
ACKNOWLEDGEMENTS
Study Committee
Sandy Fox
Carol Frisch
Dianne Plunkett Latham
Andy Otness
Canny Wright
Jennifer Janovy, chair
Study Readers
Joann Buie
Suzanne Kerwin
Lonni Skrentner
LWVE Board
Julie Rogers - Bascom
Janet Cardle
Jennifer Janovy
Ann Keenan
ldelle Longman
Keeya Steel
Germana Paterlini
Judy Van Osdel
Funding
Funding for this report was provided by League of Women Voters Edina and League of
Women Voters Minnesota Education Fund.
For More Information
For further information about this report or the League of Women Voters Edina please
email lwvedina @gmail.com.
51
League of Women Voters Edina
Private Access To and Use Of Public Facilities
In Edina
Report Appendices
Appendix A
August 4, 2009 Memo from Director Jennifer Bennerotte
Aug. 4, 2009
League of Women Voters of Edina'
Study Committee
Andy Otness
Canny Wright
Dianne Plunkett Latham'
Dear Leaguers:
Thank you for your continued interest in the City of Edina's Communications & Marketing
Department. Below, I have provided answers to your most recent 15 written questions. I look
forward to meeting with you on Monday; Aug. 10, to answer any follow -up questions you might
have.
1. What year did cable access fees cease going into the General Fund and begin going into
Communications & Marketing. What was the basis for this policy change and who approved it?
To my knowledge, the City has always (i.e. since inception in the late 1970s) accounted for cable
franchise fees as a "special revenue fund" similar to community development block grants and
some police revenues. I do not believe it has ever been a part of the general fund for accounting
and budgeting purposes. There has been no recent policy change in this regard. As a matter of
practice, the City has always utilized this special revenue fund (and only this fund) for funding
communications efforts, but is not obligated to do so. In addition to ongoing efforts, the fund was
used to outfit the Council Chambers with cameras and broadcast equipment and this fund will be
used for ongoing maintenance and replacement of this equipment.
The City prepares "business plans" for its enterprise facilities such as Edina Liquor and Braemar
Golf Course. Last year, the City Manager directed-'that the Communications & Marketing
Department also have-a section in our business plans in that 1) communications and marketing
efforts are often interlinked with the business plans of our enterprises and 2) the City budget for
communications and marketing is directly related to the finite revenues received from.franchise
fees and therefore our future communications and marketing efforts must be consciously tied to
this revenue source.
Appendix A 1
2. Please define "broad community appeal" as it is used for editorial decisions for print and
video productions.
First, it is important to note that the first priority of print publications, video productions and all
other projects of the Communications & Marketing Department is sharing news of City programs,
services and events. Additional About Town content, for example, is included only as space and time
allow. Video production for other non - profit organizations is not considered`if we do not have staff
available for such jobs.
Content is chosen for production and broadcast based on the interest and value it may have to
residents of Edina. All-content is meant to promote the goal of making Edina the premiere place
for living, learning, raising families and doing business. My criteria for making editorial decisions
'for non -City of Edina "stories and videos are based on reasonableness of the request and benefit to
the community. The City Manager sets an example of saying "yes" whenever a request is not at
odds with public purposes or perception.
3. Please provide the most recent 12 months of web hits reports.
Reports are attached for November and December 2008 and January, February, March, April, May,
June and July 2009. Reports were not generated for the other months in the 12 -month period.
4. If fees are reduced for video production and /or advertising, what is the policy and who has
been charged reduced fees?
Since formal video production policies were established in early 2008, the Communications &
Marketing Department has completed just one new contractual project - a 30- second promotional
video for the Edina Morningside Rotary Club's "Edina Bike Parade." The Club was charged $500,
per the policy.
Several organizations have inquired about the possibility of EDINA 16 taping their event or
program, but have not moved forward with contracts after being made aware of the associated costs
for our services.
The Rotary Club of Edina has paid the Communications & Marketing Department for production
of its weekly meeting for over a year. The program length typically ranges between 20 and 30
minutes. The Club had been charged $50 per week until July 1, 2009. The new weekly rate is $75,
since a Production Assistant is typically at the meeting for over an hour. Note that the City of
Bloomington films and broadcasts a weekly Rotary meeting in that community at no charge.
Discounts of 10 percent are given to those print advertisers who sign multi -issue contracts for About
Town (and formerly the Park & Recreation Insider) or place ads in multiple City publications.
Those businesses /organization receiving the 10 percent discount in the past 12 months for making
a four -issue commitment include: Mathias K. Builders, Coldwell Banker Burnet Reality - Stephane
Cattelin; Coldwell Banker Burnet Reality - Team Edina; Abbott Bros. Tree Care; Adult Help and
Companion and Care; Arete Healthfit; Dr. Martha Baker, DDS; Edina Realty Senior Services;
Jessen Press; Smiles @France; Southdale -YMCA; UBS Financial; Washburn McReavy; Abdo, Eick
& Meyers; English Rose Suites; Home Instead Senior Care; New Horizon Academy; Scoopy Poo;
Western Bank; Westgate Pet Clinic; Williamson Orthodontics; Olson Brothers Pharmacy; Science
Appendix A
Museum of Minnesota; United Properties; Skip Thomas - RE /Max; Claire Killen - Counselor
Realty; Gentle Transitions; Dentistry for Children & Adolescents; MA Peterson; Normandale
Community College; Right Way Painting; and Donnelly Development.
Edina Realty was given a 10 percent discount and another $200 discount per ad for making a four -
issue commitment for placing a two -page ad in About Town.
Coldwell Banker Burnet Reality - Stephane Cattelin; Abbott Bros. Tree Care;
Clutter Control; Mathias K. Builders; Adult Help and Companion and Care;
Washburn McReavy Funeral Chapels and Southdale YMCA were given a 10 percent discount for
placing an ad in the 2009 community street map.
From my experience as a former newspaper editor and my current responsibilities of placing display
advertising for the City, 1 know such discounts to be standard in the industry and expected by our
customers.
Due to the recession and lessening dependence on print media, advertising nationwide is in a
slump. Because we rely on advertising revenue for the production of About Town, we might consider
giving a discount to non - profit agencies should we fail to meet our advertising goals in the future.
5. if there is a cost (not including production costs) to running programming on ED1NA 16,
what is it?
Besides production and wear and tear on equipment, the costs of running programming on the
government- access channel equates to the staff time necessary to encode the media and schedule
the video for playback. Staff time varies depending on the length of the video and original video
format.
6. How do citizens access the Outdoor Sign Request and what is the policy for deciding who has
access to the request and whose request is granted?
The first priority for messages on the City Hall message board is publicity for City- sponsored
events, programs and activities. The second priority for messages on the message board is
community events..Messages will be placed on a first -come, fi rst-served, basis. Messages run for one
week, from Monday to Monday. The City reserves the right to suspend scheduled notices to
promote its own activities and programs.
Because the outdoor message board, at City Hall is limited to just five messages:per week, there are
some weeks when space is not available for non -City messages. To the best of my knowledge, no
one has been denied a request for any other reason.
An "Outdoor Sign Request" form is available for any City staff member to.fill out or is made
available to the public upon request. Because the. sign board is not widely available, we do not
advertise its use to the public. That said, more than 60 community events were advertised by
community organizations in 2008.
7. What is the policy regarding private use of the City's seal? What does.the City do when the
policy is violated?
Appendix A
The City's practice is to prohibit private use of the copyrighted City seal.
Some community organizations, including the Edina Morningside Rotary Club and Edina Crime
Prevention Fund, have used all or part of the City seal in their own logos or branding efforts. Those
logos or brands were established before I joined the City staff and copyrighted the seal.
Since being named Communications & Marketing Director, I have been made aware of just a few
cases in which the City seal was being used for private use. A political candidate used the seal on
his /her website and a committee of the Edina Chamber of Commerce included the seal on an
application or form. In both cases, the responsible person was contacted and asked to remove the
seal. The seal was promptly removed each time.
8. How many residents are signed up to receive information from the City via Twitter and
Facebook? What guidelines are used to determine the frequency and content of communications
via-Twitter and Facebook?
Recognizing the importance of social media in today's society, the Communications & Marketing
Department uses Twitter and YouTube to share information with the public. The department does
not, nor has it ever had, a Facebook account as reported in a Star- Tribune article earlier this year.
As of this writing, the City has 382 followers on "Twitter. We have sent out 122 "tweets" since
beginning use of Twitter in March 2009.
We have posted original EDINA 16,programming - episodes of "In Edina," "Agenda: Edina,
"Beyond the Badge," July 4 parade and public service announcements - on YouTube for more than
a year. Meetings are not streamed on YouTube.
No new content is generated for use on social media sites. Instead, information from press releases,
"City Extra" messages, the website, video bulletin board messages and the like is repackaged for use
on Twitter.
The Edina Police Department also has a Twitter account. As of this writing, the Department had
139 followers.
9. What is the policy for playing back and /or streaming meetings of private non - profit
organizations on EDINA 16 and the City's website?
This answer is provided in the City's video. production policies, found online at
http: / /www.ci.edina'.mn.us/ Departments /VideoProductioiiPolicies.htm.
10. What guidelines are used or what process is followed to approve a non - profit organization for
video production services and playback or streaming? How has this opportunity been publicized?
When contacted by a non- profit organization for video production services, we explain and /or
provide copies of the video production policies to the representatives. if the topic has broad
community appeal in our opinion and the organization is willing to pay the fees associated with
such a production, the Cable Coordinator develops a contract, which must be signed before work
begins.
Appendix A
4
Complete video production policies and procedures can be found online at
http: / /www.ci.edina.mn.us/ Departments /VideoProductionPolicies.litm.
11. Which Communications & Marketing Department policies are available on the City's
website? Please provide URis.
The City's website links policy and application is available online at
http:// www. ci .edina.mn.us /aboutthissite.htm.
The City's.website privacy policy is available online at
http:// www. ci. edina.mn.us /PrivacyPolicy.htni.
Complete video production policies and procedures can be found online at ;
http: / /www.ci.edina.mn.us/ Departments /VideoProdLictionPolicies.litm.
12. Will fees defined by policy be incorporated into Edina ordinances 185 Fees and Charges and
185.01 Fees and Charges Schedule A? Why or why not?
There is no reason why fees charged for marketing and communications shouldn't be included in
Section 185 or resolutions adopted pursuant to 185. This can be done for 2010 if the City Council
so desires.
13. What is the ED1NA 16 broadcast schedule? Where is the schedule published?
The current EDINA 16 broadcast schedule is as follows:
Edina City Council (shown until the next scheduled meeting):
• Wednesdays 10 a.m. and 7 p.m.
Sundays 7 p.m.
Planning Commission (shown for two weeks following meeting):
• Thursdays 10 a.m. and 7 p.m.
• Sundays 3 p.m.
Transportation Commission (shown for two weeks following meeting):
• Fridays 10 a.m. and 7 p.m.
• Saturdays 3 p.m.
Park Board (shown for two weeks following meeting):
• Saturdays 10 a.m. and 7 p.m.
• Mondays 8 p.m.
Agenda: Edina (begins playing at the scheduled playback date closest to the first of the month -
plays for a month):
• Tuesdays 10 a.m.
• Wednesdays 6 p.m.
• Fridays 6 p.m.
• Saturdays 6 p.m.
Appendix A 5
In Edina (begins' playing at the scheduled playback date after the 15`h of each month - plays for a
month):
• Mondays 10 a.m. and 7 p.m.
Fridays'5 p.m.
• Saturdays Noon
• Sundays Noon
Beyond the Badge (begins playing at the scheduled playback date closest to the first of the month -
plays for two months):
• Saturdays 5:30.p.m.
• Tuesdays Noon and 7:30 p.m. f`
• Fridays 10,p.m.
Rotary Club of Edina Meetings (new episode weekly):
Mondays Noon
Tuesdays 7 p.m:
• Saturdays 5'p.M.
Special City Council (or other special commission) meetings are broadcast immediately preceding
the regularly scheduled meeting. Broadcast start time is dictated by length of the special meeting.
Playback of other. programming is determined by the Cable Coordinator, in consultation with the
Communications & Ivlarketing Director.
The playback schedule is included on the City's website. Several programs are also advertised on
the EDINA 16 video bulletin board. As space allows, the schedule is included in About Town.
14. Please provide copies of the Communications & Marketing Department's detailed budge for
2009, 2008 and 2007.
Attached.
15. Please provide a copy of the job description for the Communications & Marketing Director.
Attached.
Again, I look forward to meeting with you Aug. 10. If you need anything_ else in advance of the
meeting, please contact me by calling 952- 833 -9520 or sending an email to
iennerotte@ci.edina.mn.us. '
Sincerely,
Jennifer L. Bennerotte
Communications & Marketing Director
ENC
Appendix A 6
Appendix B
September 25, 2009 Interview Notes (Jamie Zwilli.ng)
Interview conducted by Jennifer Janovy, Andy Otness, and Canny Wright
Question: What are the core communications functions of your city?
Answer: St. Louis Park went through a reorganization that created Jamie's position. Technology
and communications were merged, creating an Information Resources department. Jamie oversees
all marketing, publications, website, cable TV, media relations, and is the Public Information
Officer for the Police and Fire Departments.
The City operates four cable TV stations. Channels 15 and 96 are community TV. Anyone has
access to this channel. Residents may produce their own videos (after taking a video production
class) or City staff can help them produce a video. There are six employees in the City's cable TV
area.
Channel 16 is "on location" programming. The City took on this channel in 2007 and uses a
mobile unit to record and broadcast high school sports, plays, concerts, etc. The City does not
charge for this service. The only charge is for DVD copies of programming. On location
programming can be streamed live on the website if the technology they are using for recording the
event allows it. They do about three or four productions per week (6 -10 new hours of
programming). Channel 16 is also the NASA channel, airing NASA content as required by law.
Channel 17 is the civic channel, which airs City Council, Planning Commission, and
Telecommunications Commission meetings. It also airs a monthly news magazine program, and
forums. Programming that is 10 minutes in length or less may also be posted on YouTube.
The news magazine is 1/2 hour in length.`Jamie hosts. The production team includes "a full -time
producer /videographer. The estimated cost is $1,500 per month.
The 10- minute news program is produced in the St. Louis Park High School studio. Three people
work on the show (no students at this time). The cost is about $600 per week.
Channel 14 is the,school district channel. The City will be assuming responsibilities for this
channel. In exchange, the City will have more access to the studio at the High School.
The City did a community survey last year (2008). Results showed that about 85% of households
Subscribe to cable TV. 5% watch community TV and 4% watch it regularly.
All channels are web streamed live (same programming on web as on TV at the same time) and a
lot of programming is also available on demand. Jamie has directed staff to make as much
programming available on demand as possible.
Live streaming is provided by an outside company, Implex.
Question: How is your department funded?
Appendix B
Answer: It is funded by cable franchise fees. Fees are 5% of a customer's cable TV bill. These fees
bring in over $500,000 per year. About $100,000 of that is transferred into the general fund, which
supports communications.
Question: If your budget were cut in half, what functions or services would you cut?
Answer: He would keep the newly combined Park & Recreation catalog/city newsletter. This is
"need to know" information, with not a lot of features. The combined publication is published
three times /year and supplemented with email updates and notices on Twitter and Facebook.
There is no legal requirement to send this publication.
He would keep civic.TV —which airs City Council and other city meetings.
He would keep the combined city/school district calendar. This calendar costs $40,000 per year to
produce /distribute but most of that amount ($30,000) is paid through advertising (with $5,000
from the city and $5,000 from the school district).
He would continue performing media relations and public information officer functions.
"We would certainly keep the website. The community guide would likely go (currently only
printed on demand a'nd available online).
Question: Do you use a concept such as "broad community appeal" when making editorial
decisions?
Answer: No. Jamie. uses his "news" judgment— what's happening now, what are people talking
about, what do people need to know? He uses the concept of "refrigerator journalism " —is the
information something someone would cut out and post on his or her refrigerator? He also looks to
tell the story of what the city does and how they do it, and covers seasonal and cyclical events and
notices.
Question: How do you inform your understanding of what.the community wants or needs with
regard to communications?
Answer: The city did a survey in 2008, as part of its visioning process. The department also worked
with a consultant on the city's brand and values were identified in that process. Jamie formed a
communications production group-that consists of representatives from every city department.
Most representatives are front -line staff (administrative assistants) because these are the people who
have frequent direct contact with residents. They know what questions are being asked, what
people are wanting to know. This group meets three times annually and communicates more often
via email.
Question: Do you have written communications policies? If yes, in which areas?
Answer: There is an advertising policy for the calendar and community guide. There is the brand
manual (branding study done in 2007). There is a communications plan developed by consultants
three years ago, which will be redone in 2010 and may be redone annually thereafter. They are
working on a social media policy.
Appendix B 2
Other: It is very unusual that communications is not under Administration, but the move was the
result of the reorganization. The City culture is very open. The department looks at how it can
collaborate with residents, bring them the news. The City copies neighborhood association
newsletters for free and often provides stories for these - newsletters. The department.gets a lot of
requests to include stories in its ,newsletter or other publications but as a rule it does not'take
outside content, unless it comes from a strategic partner. The department does not publish many
features.
Jamie provided copies of the combined.Park & Recreation /City newsletter publication, the
city/school district calendar, the branding guide, an organizational chart, and media kit.
Appendix B 3
Appendix C
December 10, 2009 Memo from Director Jennifer Bennerotte
Dec. 10, 2009
League of Women Voters of Edina Study Committee
Jennifer Janovy
Andy Otness
Canny Wright
Dianne Plunkett Latham
Dear Leaguers:
Thank you for your continued interest in the City of Edina's Communications & Marketing
Department. Below, I have provided answers to your most recent written questions posed by
Jennifer Janovy via email Dec. 9.
1. First, below is a list of policies /guidelines that we are aware of. Please let us know if we are
missing anything and, if possible, direct us to where we can get a copy of anything that we have
left out.
• Communications & Marketing Department Video Production Policies
• Contract for Video Production
• Website Links Policy
• Outdoor Sign Request
• Have You Heard?
• About Town advertising specifications
• Advertising rack card
Above, you have listed "Contract for Video Production," "Have you Heard ?," advertising
specifications and advertising rack card as policies /guidelines. I would not define any of those
documents as policies.
Also note that the "Have You Heard ?" document is nearly five years old and not something
currently used by our department. For the past several years, we have not actively tried to sell any
bulletin board messages on Edina Community Channel 16. However, it is something we may
consider again in the future.
Since the League of Women Voters of Edina began this study, a Submitted Photo & Original
Artwork Use Policy has been implemented. It is attached.
For several years, the City of Edina has had a Media Contact Policy. It is attached.
Appendix C
2. Second, below is a list of web hit reports that we are aware of. Please let us know if we are
missing any and, if possible, send copies if you have those readily available.
November 2008
December 2008
January 2009
March 2009
April 2009
May 2009
June 2009
July 2009
November 2009
Attached are: reports for February, August, September and October 2009.
Web reports have.been created since 2000. If you would like any of those copies, please let me
know.
3. Lastly, is it possible to get a copy of the report (analysis) from the October Survey Monkey
survey on Park and Recreation Insider preferences?
The summary report is attached. If you would like to review the summary with the open -ended
responses, visit
llttp:// WItw. SUrV eymonkey .com /sr.aspx ?sm= 2SnEuofOt8 2f0y0IMc7Yv3tlPSEtr7NrvDvZ 2hnxH
2Ero 3d.
If you need anything else, please contact me by calling 952 7833 -9520 or sending an email to
ibennerotte@ci.edina.mn.us.
Sincerely,
Jennifer L. Bennerotte
Communications & Marketing Director
ENC
4
Appendix C 2
Appendix D
August 10, 2009 Interview Notes (Director Jennifer Bennerotte)
Conducted by Jennifer Janovy, Dianne Plunkett - Latham, Andy Otness, and Canny Wright
Follow -Up Questions to Written Answers
1. The 2008 audit report shows the city collected $697,400 in franchise fees. Your budget for 2008
shows $550,000 in anticipated revenue from franchise fees. How is the remaining $147,400 used?
100% of cable franchise fees went into Communications & Marketing in 2008. Total
revenues in 2008 were $808,573, the majority of which was derived from cable franchise
fees. Expenses totaled $661,803. The difference of $146,770 was carried over.
The department was over budget that year but also had more revenue than anticipated.
Cable franchise fees are received quarterly and the exact amount is not known in advance.
Does the City set the franchise fee? Since it is passed on to consumers, can the City lower or raise
it?
Edina is a member of the SW Cable Commission (along with Eden Prairie, Hopkins,
Richfield and Minnetonka). Gordon is the representative. Jennifer will ask Gordon the
question.
Note: this answer was provided to Andy Otness following our interview.
2. What data (such as informal or formal processes to request /get feedback from residents) do you
use to inform your understanding of "broad community appeal "?
Jennifer is very open to feedback. There is no formal process for soliciting feedback but the
department regularly gets emails and letters from residents commenting on publications
and video productions.
Residents frequently request that the city publish City Hall phone numbers /contact
information for staff in About Town. This is by far the most frequent request. Contact
information is published if /when there is space available.
Each page of About Town costs approximately $1,400. The cost of About Town has been
brought down significantly over the years because production has gradually been moved in-
house and the City now buys paper in bulk. Advertisement makes up 20% of the
publication and ad sales have been consistent.
About Town is "sort of our sacred cow. It is a very well -read publication."
3. Do you have data to indicate how long those who access "In Edina" or "Agenda: Edina" spend
watching each program on the website?
Appendix D
No. Granicus provides web streaming statistics and their report does not include length of
time people spend watching a program. The department uses a "Web Trends" software
application to generate web use reports. Generating these reports is time - intensive so they
are generated as needed, though staff strives to produce one each month.
4. If an organization pays for video production service is there an expectation that the production
can be broadcast on Edina Community Channel 16 or streamed on the website? Or are there
other criteria for determining whether a production will be broadcast or streamed?
All video productions for outside organizations must fit the department's mission and have
broad community appeal. Per the video services contract, all productions will be aired on
EDINA 16 and—streamed on the website.
5. What percentage of the budget goes toward producing In Edina, Agenda Edina and PSAs?
"In Edina" costs approximately $1,000 - $1,500 per episode ($500 for the host). "Agenda:
Edina" costs approximately $500 -$750 per episode. The budget for PSAs is $500 per spot.
Almost all "actors" in PSAs have been staff or volunteers, drawn from personal and
professional circles of friends.
13. Do you have any way of determining, or getting a general idea, of how many residents watch
programming on EDINA 16?
No. Comcast provides _viewership reports for Channel 16 but this includes other cities'
programming on Channel 16 as well. Jennifer believes what people watch on the website is
a good indication of what people watch on Edina 16.
The most requested programming for Edina 16 is high school sports. Jennifer would be
happy to partner with the district to broadcast high school sports, but there hasn't been
interest at the district. The second most - requested. programming is to broadcast concerts in
the park, but there is a lack of resources to make this happen.
Most cities either broadcast all of their board and commission meetings or only City
Council and Planning. Edina broadcasts City Council, Planning Commission,
Transportation Commission, and Park Board, so is a hybrid of other cities.
14. Where is the Communications & Marketing budget or financial statement published?
It is not published. The department is financed by a special revenue fund from cable
franchise fees.
Other Ouesticons
The budget shows $400 -$600 per year (past three years) budgeted for contest entries. What
productions /publications have been entered into contests?
The department enters video productions or print materials in contests, such as
those sponsored by the MN Association of Government Communicators, National
Association of Government Communicators and City-County Communications &
Appendix D
Marketing Association to get feedback from peers and to show work the
department is really proud of
• What do you think is the impact of the redundancy of documents on the website on
residents' ability to access information from the website in a clear and helpful way?
It can be confusing. Jennifer is not really happy with the search feature on the
website in that it currently accesses "includes" files on the site. When someone
does a search, the software will show all pages that include the searched term, even
duplicate pages.
• The first job of the Communications & Marketing Department according to,the website is
to "help other. City departments and facilities identify what information and messages need
to be conveyed to Edina's diverse audiences." What resources are dedicated to fulfilling
this function?
Second job is to "find.opportunities to promote what makes Edina the great community
that it is and the successes of City government." What resources are dedicated to fulfilling
this function?
Jennifer provided a document titled City of Edina Communications & Marketing
Department Current and Future and Future Work Plan.
Jennifer noted she tries to meet with each department head and facility manager at
least once each year.
The Marketing & Communications Department is closely tied to enterprise
facilities. Department services can have the biggest impact on saving these
enterprises money by being consistent with marketing/branding messages, doing
things in- house, and using new technology.
Jennifer expressed the need to market her department's services internally to
department heads and facility managers.
Appendix D 3
Appendix E — Submitted Photo and Original Artwork Use Policy
O B
' �w._ tl14.�
CITY OF EDINA
SU1 MI]TED PIIO.10 S ORIGINAL ARTWORK USE POLICY
To ensure consistency and fairness, the City o f I dine prefers not to use submitted photographs in any publication
for news, advertising or promotion purposes; in videos produced for Iidina Conununity Channel 16: on its
website(s):.or in any other inedia. Instead, sta1T will attempt to take its own photographs whenever necessary.
Photos appearing with the historical column in Abom Ton nor tither printed historic accotmts and oforiginal
:artwork are except ions. 4
When the use 01'a submitted photograph is necessary, the signed release form below is required from the
photographer. A photo for which a signed release is'not obtained will not be used. The photographer will not
receive credit for his ocher work in theprgiect for tJhich the photograph is used ..Submitted photos used in printed
publications will be marked "Submitted Photograph" alongside the artwork.
Il'thc subiect of a submitted photograph is `a minor, a nmdiu release forin signed by the child's parent or guardian
muss also be secured by the photographer.
^Ilisforic Accounts and Original!krtwork
Whenever possible• source and photographer.credit will be given in printed publications that include it historic
account. such :as thin in the quarterly newsletler AbouhTown, Th credit will appear vertically, alongside the
submitted phoua. When both source and photographer name are available, the credit will read
"iSuurce /il'houagriphcr Nome." In cases where only the source can be fairly deicranined in it reasonable amount
of• time, only it source credit will be given.
"Original artwork" is defined its paintings, drawings, prints and sculptures existing in single copy or in limited
edition. Additional permission from the artist will be obtained before additional reprint in publications,
advertising, promotional materials, videos or welisnes or in other media.
SUBMITTED 1410TO RELEASE FORM
hereby authorize the City of Edina to use the photograph(s) of
I hereby authorize the City.ol" Edina, its agents and employees to Ilse
these photographs in any current or future publication for news, advertising, or promotion purposes: in videos
produced for Edina Community Channel 16; on its websitc(s): or in any other media. I understand I will not lie
credited or compensated for use of the photographs.
Signed: ,� ._. -.. -- Date.
suBivi TTED'ORIGINAL ART\I'ORK RE.L EASI: FORM
hereby authorize the City of Edina lu use the photograph(s) of
I understand the City,.of Edina, its agends and employees will seek
additional pemtission to use these photographs in any current or future publication fir news, advertising or
promotion purposes: in videos produced Ior Edina Conununity Chnnnef 16; oil its website(s): or in any other
media.
signed: Date:
Lf%criwe: Sept. 27. 2009
Appendix E
Appendix F
July 29, 2009 Email from City Manager Gordon Hughes
From: Gordon Hughes
Sent: Wednesday, July 29, 2009 11:38 AM
To: Sandy
Subject: ELWV Study
My answers to your follow up questions are as follows:
1) What's the policy for waiving or reducing fees set by [city ordinances and fee schedule.] Does city
staff have discretion to waive or reduce fees set by ordinance? What criteria are used when waivers
are granted?
Generally speaking, staff does not waive or reduce fees set by ordinance or resolution. On
occasion, I have probakly.photocopied something for a resident without charging the fee
required by schedule A.Tve also occasionally waived the rental fee for a'city facility for a
community-wide event such as the Connecting with Kids breakfast. In my opinion, making
those judgment calls is part of my job as City Manager and my criteria are based
on reasonableness of the request and benefitto the community. Also, my facility managers
have my authority to <use good business practices when dealing with their customers. For
example, if a wedding rental at Centennial Lakes has an unfavorable experience due to us,
,,staff is authorized to make an adjustment to the fee. Our golf course manager has authority
to negotiate rates for a largeogolf outing or charity event by a business or organization.
2) What is the philosophy behind City enterprise facilities and services and why was a core service
such as communications made into an enterprise?
All of the City's enterprise funds were created prior to my appointment as city manager and
therefore I cannot comment on the specific thought process of the. councilor my
predecessors. In general, however, enterprises have a goal of self sufficiency without reliance
on tax revenues. In addition, the accounting standards for such enterprises require typical
business standards such as depreciation of assets. From a management perspective,
designation as an enterprise also carries with it an..obligation for the city manager and facility
managers to manage them in a more business -like manner while recognizing that each
enterprise is ".unique. For example, our goals and practices for the liquor enterprise is
quite different from say "our aquatic center or our utility department. Yet all have a common
goal of self sufficiency.
As to communications, it is not an "enterprise." To my knowledge, the City has always (i.e.
since inception in the late '70's) accounted for cable franchise fees as a "special revenue fund"
similar to community development block grants and some police revenues. I do not believe it
has ever been a part of the general fund for accounting and budgeting purposes and similarly
it is not an enterprise fund. There has been no policy change in this regard. As a matter of
practice, the City has always utilized this special revenue fund (and only this fund) for
funding communications efforts but is not obligated to do so. In addition to
ongoing communications efforts, the fund was used to outfit the council chambers with
Appendix F
cameras and.broadcast equipment and this fund will be used for ongoing updates to this
equipment.
The City prepares "business plans" for its enterprises. Last year, I directed that the
Communications and Marketing department also have a section in our business plans in
that 1) communications and marketing efforts are often interlinked with the business plans
of our enterprises and 2) the city. bodge' for communications -and marketing is directly
related to the finite revenues received from franchise fees "and therefore our future
communications and marketing efforts must be consciously tied to this revenue source. No
accounting changes were made in 2006 when the Communications and Marketing
Department was established or in 2008 when the department's work was added to our
business plans.
3) The City receives many requests for use of City facilities that are not addressed by written policy.
Our understanding is the practice to be accommodating whenever possible. What criteria are used
to say yes or no?
As noted in question 1, my criteria are based on reasonableness of the'. request and benefit to
the community. I attempt to say "yes" whenever possible and "no" when I believe the request
is at odds with public purposes or perception: Sometimes I say "maybe" and bring such issues .
forward to our policy makers. The YEA Corps proposal for a garden at Chowen Park is one
such example.
Gordon L. Hughes
City Manager
City of Edina
952 - 826 -0401
FAX 952- 826 -0390
www.CityofEdina.com
Appendix F 2
Appendix G
March 3, 2009 Interview Notes
(City Manager Gordon Hughes and Director John Keprios)
Interviewers: Sandy Fox, Carol Frisch and Andy Otness
Purpose: To explain the philosophy and goals behind the use of public facilities in Edina
1. What does the city consider the appropriate balance between revenue generation and taxpayers'
free use of facilities? What is considered reasonable?
Gordon expressed he uses the term "practices" to refer to informal or unwritten policy. " I
wouldn't use the phrase "revenue generation ". I'd use "cost recovery". Our enterprise
facilities have a different mission. They run more like a business. The city has a user fee
philosophy. Generally for the most part, facilities have, as a matter of fact, a fee associated
with them."
"With the building of the new City Hall, we established written policies for use of it for
community groups. We don't allow businesses to use City Hall. We redirect them to
enterprise facilities. As a matter of practice, we encourage city hall's use weekday evening
and weekends, not during business hours."
When legislators hold town meetings it is made available but not political parties after the
Independence Party held their convention here several years ago.
John Keprios interjected, "Former Mayor Fred Richards ' philosophy was 'wherever it is
effective and efficient we should charge a fee.' If we can have someone pay, we will. Edina is the
most fees oriented community of any." We were one of the first cities to charge fees for
use; such as, a $9 fee for gyms /fields.
GH: For things or facilities that are definable we charge fees.
The fees and schedule are approved by Council as a source of user fees.
Priority of use, more than cost of use, has been an issue.
John Keprios is in the process of preparing a policy manual. The Park Board will first
approve and he will present it to the Council.
2. How does access to public facilities work?
GH: There is a web links policy available online or people call City Hall and are directed to
Jennifer Bennerotte. Access is available either way.
We get into that fine line related to what is on our website, and what do we link to.
Athletic associations are linked. The 4"' of July Parade is now run by Edina Foundation. It
is on the website.
Appendix G 1
There are 11,000 pages currently on the website. Jennifer gets 1,000 emails a week, often
about specific pages. Management is daunting.
People call Parks & Rec front office staff if it is not online. Calls are then referred to John
Keprios if there is an issue.
Susan Heiberg handles the schedule for City Hall. All others go through John Keprios.
JK: "It is hard to create a policy that applies.to all unforeseen requests. Ultimately, I have to
make a call. We serve Edina residents first. Some are just Edina - resident -only facilities.
Some we want to keep pristine like the athletic fields. We've put in a lot of money,
especially into fields and outdoor rinks. "
(The following written policies were given to Carol Frisch for Parks &Recreation facilities:
Priority Use of Edina's Scheduled Outdoor Athletic Facilities Policy, August 2007; Priority
Use of the Edina School District's Gymnasiyms Policy, 12/12/-2006; Appendix 1, Youth
Athletic Associations' Relationship with the Edina Park Board and the Park and
Recreation Staff; and Park Department Rentals [2009 rates]).
GH: We have plenty of demand for these.
Phone is the access point for Arneson Acres and Park Centrum. if you look at our
enterprises, plus above, the website has this information and virtual tours.
We do more online now.
GH: "The idea of e commerce applications, via the website, is increasing and evolves each
month. "
3. How can an average citizen find out how to access these facilities? Where are the policies and
rules to be found by the public?
We have a written web policy and Channel 16 rules passed by Council. I don't know
about About Town, as we author it. When ideas are pitched, he was unsure if a written
policy exists. " It is one of the few city publications that does advertising. As for About Town
and Park and Rec Insider this is going to change. With About Town, advertising generates the
funds to publish. Sometimes we'll get questions about the appropriateness of ads so it is
handled on a case -by -case basis.
4. Considering the rate of growth of facilities and staff in the last 10 years, how have the policies
changed? How can the public have access to these council rules and policies if they are changed or
modified?
GH: "There hasn't been much growth in facilities in the last ten years. The newest are the
shelter buildings. Edinborough and Centennial Lakes were built 15 and 20 years ago."
JK: "More things have been codified. We are more transparent."
Appendix G 2
GH: Regarding City Hall spaces, earlier this year Geoff Michel had a contract fora town
hall meeting. He was charged $50 for videography and a 3 -hour charge for a one -hour
program. There is judgment involved for `political' events at city hall.
A rare situation occurred when there were three public meetings on a Friday morning
which created parking issues.
5. Do you have a policy manual? If so, is it kept up to date as changes are made?
JK: DonnaTilsner is in charge of creating a Parks &Recreation policy manual as we can
get to it. '1t is more for the staff than public where we•want consistency."
GH: I think Susan Heiberg and 1, created a City Hall manual when we moved in. I'll
check."
GH: "John and I got'a haircut recently;relating to Edinborough Park and Sweetheart
Dance,,photography." Large photography groups are no longer allowed at Edinborough
since the dance is not held there. One resident called and were given permission to use
City.Hall at no charge; however, they left trash and debris behind. There have been
problems with numbers wanting to use Edinborough Park and competing with users of the
Adventure Peak kids area.
6. How is the priority for use decided? Are there different criteria for different types of facilities?
Explain.
GH: For priority of use, Edina residents come first, and then a system for local associations
and organizations is in Park &Recreation's written policies.
JK: "Anybody can use, not all can privatize."
Lewis Park is one thing; fields are separate. The rectangular fields are in such high demand.
As to City Hall facilities there have been no competing groups up to now. First come first
served is the informal policy.
GH: Discussion on Media and Websites should be deferred to Jennifer Bennerotte. About
Town and the website, are all different.
7. Who makes the use decisions and how can citizens have input? How are cost /benefits analyzed?
GH: "The Park Board is John's sounding board; formal written policies have gone through
the process of Park Board recommendations, then going to City Council. For media
facilities, Jennifer is the key contact; then an issue may get resolved by the City Manager,
and folks seem to know how to contact City Council in this city."
8. What are the issues and challenges that you deal with on an ongoing basis surrounding access to
the facilities?
Appendix G 3
GH: Regarding enterprise: "Those things get looked at on a macro basis. Market strategies
are used with Edinborough as a wedding venue and /or Adventure Peak. They are decided
by market forces."
"More difficult are the park shelter issues. We are going to deal in pretty general terms, use,
and `Cost recovery.' "
Regarding the wedding business: When the park was first opened, we closed it on weekend
nights. When we put in Adventure Peak, it was so successful that the-Park Board re-
evaluated use and went through the process to City Council to make a change. The second
thing that drove this was the Edina Park Plaza ongoing complaints about noise.
JK: They redid glazing and were still disturbed by lou&high decibel music. The other
analysis . showed that of the weddings only one involved an Edina. resident.
There are considerably more non - residents that use Edinborough and Centennial Lakes.
We have good data on patron use of Art Center, but the Ice arena is a little different
program. Non- resident teams look on Rink Finder and come there.
JK: "The Aquatic Center is'among a few facilities, which we rely on non- residents to pay
the bills. Residents sometimes complain that no one goes there because it is too crowded."
"Non- enterprise facilities, like the ball fields, are more problematic."
There is the issue of residents and non - residency at Lewis Park. Out -of -city teams come to
practice during general use times published. Sometimes JK has to come to the park and
enforce the use rules himself.
The Abigail Taylor Foundation requested Aquatic Center for - Fundraiser. This example
used to describe unique. requests received by JK and GH. The most difficult are the "I'm
special" requests.'
JK: The ongoing biggest challenge is getting requests from those who request special
preferential treatment, such as reduced or a reduction in fees because of whom or what
they are (Edina LWV admitted to having been guilty of that same request on a number of
occasions). Editors' note: This paragraph is a staff addition to the original interview notes. LWVE
members at this meeting did not s'fate that LWVE had requested or received special treatment in the
past.
9. What discretion do managers have in implementing policies?
If there is an administrative accommodation, that involves more staff or other costs, the
decision goes through the process to the Park Board and then City Council.
GH: "Managers have a lot of discretion, you bet."
JK: "I deal with this everyday. We try to,do everything we can to say yes."
As there are more special events, there is an ordinance that has evolved.
r Appendix G . .
10. What does the city do to make these policies and rules user friendly so that residents know
where to find them and what they are?
We have marketing pieces for enterprises, online or as hard copy. In terms of parks /fields
there are on hold messages on the phone line for when residents are on hold. This was
cited as a marketing effort to help residents understand access. Color brochures have been
found ineffective and expensive.
JK:" We are trying to train our customers to use online resources. People pick up the
phone or go online."
11. Are written contracts required for the public to use the facilities?
There is the park permit process. Each enterprise facility have their own contracts /permits.
Schools now have to fill out a Park Permit. We have advertising contracts, Channel 16 use,
City Hall that is all contracted through Jennifer Bennerotte.
JK: "Groups with knowledge use the parks without permits, such as at Weber and [Edina
nonprofit Cool Planet] that had a big event and paid no fees. It is two fold: access is a
good thing, but there is an issue of some who circumvent the park permit process and take
advantage of the system."
12. When facilities are run as enterprise facilities how does that affect access?
GH: "Philosophically, enterprise facilities are run more like businesses compared to our
fields and parks."
Appendix G
Appendix H
August 5, 2009 Interview Notes (Director John Keprios)
.Conducted by Sandy Fox, Carol Frisch, Jennifer Janovy, Andy Otness
John Keprios handed out hard copies of written answers to our ema'iled questions. Document is
dated AUGUST 3, 2009.
He also provided hard copies of the following:
• Priority Use of Edina's Scheduled Outdoor Athletic Facilities Policy
• Priority Use of the Edina School District's Gymnasiums Policy
• Donations /Memorials Policy
Questions
Please define "enterprise," as used to describe a city facility:
An "enterprise facility" is a facility that is supposed to rely on fees ad charges to meet expenses,
including debt service. Examples are Edina Liquor stores, the Aquatic Center, the Art Center,
Braemar, and Edinborough /Centennial Lakes. Enterprise facilities "are a creative way of getting the
job done without having to rely on tax dollars." This doesn't always occur, but it is the goal. The
Art Center, for instance, will never cover its costs, but no art center does.
"The arena [Braemar] used to make money, then it was the golf course, now it's the pool [that is
making money]."
Enterprise operations are run in a business -like manner. Facilities need to have a business plan and
be run professionally and ethically. Operations are managed by City' employees. Outside
concessions have been "a loss for us" —loss of revenue, loss of control.
The City's, philosophy is to serve the residents. City Hall, for instance, is not an enterprise facility
but a governmental operation. As a facility, its use is open to residents and is not fee - based.
Questions on the Parks and.Recreation Budget:
John Keprios provided an electronic copy of the budget in advance of the meeting.
Regarding page 111, which shows a budgeted increase. This increase was attributed to money
needing to be allocated to conduct.the needs assessment survey.
Regarding page 111, which shows an increase in amount budgeted for payroll in 2008. This was the
result of changing the way staffing appears in the budget. I changed the way we did budgeting....
What does it cost to have this number of staff" All jobs were formerly allocated to each job done (a
separate section of the budget), but because staff works on several things in one day John Keprios
Appendix H 1
was more interested in how much maintenance costs in a year (macro level).
Regarding written question #1
Edina has an ordinance 1230.06 which gives the park director discretion to change park rules and
regulations. In the last couple of years how has this been used? What additional rules have been adopted?
How does this public know about this?
He rarely uses discretion allowed by ordinance 1230.06 as a management tool. When he has, it has
usually been at the urging of the City Council. For example, he was directed to use his authority
under ordinance 1230.06 to make a dog park, rather than change an ordinance to create a dog
park.
He has also used authority of ordinance 1230.06 to limit use of outdoor athletic fields by organized
groups. Under the rule, organized groups are required to get a permit to use scheduled athletic
fields. Signs saying this have been posted at the fields. Initial signs were not clear. They seemed to
disallow neighborhood use. The intent is not to disallow neighborhood use, only use by organized
groups. The new signs are clearer.
Sandy Fox asked why the City Council doesn't change the code? John Keprios responded that
adopting a rule or regulation is quicker.
John continued speaking about his use or reluctance to use discretion: Although he hasn't done it
yet, he might use it to limit hours at parks or the dog park.
Regarding written question #2:
Are your budgets available electronically? If so can you get us detailed 2007, 2008 and 2009 Parks and
Recreation Department budgets?
As noted, the budget was sent electronically prior to the meeting.
Regarding written question #3:
What are the number of hours each of the youth sports associations have for scheduled City fields, rinks, and
gyms in 2006, 2007 and 2008?
Staff compiled hours /year figures for youth sports organizations' use of athletic facilities. The
figures did not note for which year of use they refer to. John Keprios did not know which year or
whether they were an average of years requested.
In a follow up email, received September 11, 2009, John Keprios provided the following
clarification:
I am told that the number of scheduled hours are an average and do not vary much from
year to year. The hours are mostly representative of 2008. To research an exact count would
be extremely time consuming and problematic for both staff and the volunteers who also do
scheduling; plus, in the end some of the data may not even be available.
Regarding written question #4:
What are the fees paid by individual youth sports associations for scheduled use of City fields, rinks, and gyms
in 2006, 2007 and 2008?
Appendix H
Youth sports associations pay $9 per participate per season to the City for use of City athletic fields.
Soccer, because of the number of participants, pays the most, even though soccer fields are easier to
maintain. Baseball pays less in total because they have fewer participants, however, baseball fields
are more expensive to maintain. The decision was made to charge all sports the same fee, rather
than different fees tied to the cost of maintaining the field for each sport.
Regarding written question #5:
Is it a city policy to subsidize recognized youth sports associations' use of City fields, rinks, and gyms? Is this a
fixed fee per participant or a fixed fee per sport that is reevaluated on a regular basis?
The City does not have a policy on subsidizing youth sports associations. Some parks and
recreation facilities are 100% subsidized —such as playgrounds and tennis courts. Residents are not
charged at all to use these facilities.
John Keprios noted that the City Council has been increasing the field use fees over the past several
years for use of scheduled facilities. He noted there has been push -back from youth sports
associations regarding fee increases.
Regarding written question #6:
What is a "scheduled field" and "game only field" and where are these fields? What are the policies regarding
scheduled and game only fields? Where is,this information available to the public?
Scheduled fields require a permit for athletic groups to use for practice and /or games. Game only
fields also require a permit for use and cannot be used for practice because of the additional wear -
and -tear practices put on the field and because user groups demand premier quality game venues.
The high school does not have enough facilities to facilitate their own games and practices and so
high school and middle school teams use City facilities. The school district does not pay a fee for
this use. The City has talked with the school district about collecting fees for use of City athletic
facilities but no agreement has been finalized.
When a youth sports association uses both City and school district facilities, the City does not pass
any of the $9 /participant fee onto the school district because the independently incorporated
youth athletic associations and City administered programs are not charged by the School District
to use the School District's natural grass athletic fields.
Regarding written question #7:
What is the priority scheduling of Athletic Fields policy?
As noted, John Keprios provided a hard copy of scheduling policies.
The City believes "It is in the best interest of the community" to have only one youth sports
association per sport. Criteria are set for recognizing youth sports associationsAf another
association can meet the criteria for that sport, the City will also recognize that association. One
way additional sports associations are discouraged is by charging these groups an hourly fee, rather
than the lower per participant fee, for use of a city facility.
Appendix H
Permits: John Keprios explained it was an ongoing problem...." The City can't have a policy that
they can't control/enforce."
Regarding written question #8:
What is the.priority scheduling of gyms policy?
City programs use the school,gyms and they pay $10 per hour for the.use.
Regarding written question #9:
Has the City entered into contracts with any private organizations /individuals which define and allow a
Specific use or uses of Parks and Recreation facilities (excluding use generally available to anyone such as
warming house rental)? Is there a policy governing this? If yes, are these contracts available for public viewing?
John Keprios noted that he enters into contracts with private individuals /organizations "ten times a
day" to use facilities such as warming houses, picnic areas, and Arneson Acres. He noted, "Each
enterprise facility keeps their own contracts." Regarding the contract allowing Calvin Christian
School unrestricted use of the parking lot at Weber Park, he noted that the contract should have,
technically, been voted on by the City Council;, however, it was a requirement included in the
Conditional Use Permit approved by City Council. As part of the contract, the City received
money from the school tb upgrade the parking lot road.
John Keprios explained that the restroom facility at Garden Park was paid for by a cable company,
in, exchange for that facility also housing cable equipment. He noted that cell phone towers exist
in Highlands, Garden and Braemar and soon to be in Pamela Park. The City is required to take
these towers. The towers 'themselves are not obtrusive, generally, but the equipment boxes next to
them are. These agreements go through Administration and not through him —he has very little
say as to whether they go in -a park setting or not. The money generated from cell phone towers
goes into the general fund and not directly into Parks and Recreation.
John Keprios cited the golf�dome at Braemar as an example of privatization of parkland. The golf
'dome was built by a private party and later sold to the City. The dome was profitable until
competition from other domes reduced revenue. Revenues are now back up. He noted that the golf
dome could be seen as a precedent for future privatization.
Regarding written question #10:
What is the City's policy on co-hosting, sponsoring, or otherwise subsidizing private fundraisers or special events
in City parks or facilities?
The City -does not have a policy on fundraisers in City parks. John Keprios noted that he gets many
requests every month. He does not think more policies will help. If requesters are told no, they go
to the Mayor or City Council and the Council decides. John Keprios requested the League
recommend a policy if the "League believes a policy would be helpful.
Regarding written question #11:
Does the City have a policy on non -park use of parks or open spaces in Edina? Are there any current non -park
uses?
Park areas can be reserved for $46 /hour or $135 /day. John Keprios noted that he gets many
requests for reserved use of park space and, when he tells the individual /group the fee, they hang
Appendix H 4
up. Later he finds that the group has gone ahead and used the space without a permit. If this kind
of use is discovered while it is going on, the.police may tell the individual /group to leave. As a rule,
John Keprios does not want to cite residents for use of park spaces without a permit.
The YEA Corps proposal for a vegetable garden. at Chowen Park was discussed. John Keprios noted
that he was"not in favor of the request because it was privatization of a small area within a small
neighborhood park for the purpose of a non- profit organization that planned to sell vegetables at a
farmers market and the space would not be available to the general public. He felt he needed to
take the question to the Park Board and residents. When facing this kind of decision, he asks
himself, "Am I really empowered to make this decision, or`.is this a policy change or does it set
precedent ?" He noted that "When it's a gray area, [he leads] them through the process and on a
case -by -case basis, and relies the policy makers to make the decision. He noted that gardening is a
leisure activity and could fit within the definition of'. park use."
Regarding written question #12:
Does the City have a policy on private enterprise on public parkland.in Edina? Are there any current private
enterprises on public land?
No policy on privatization of parkland exists. He noted'that the City has allowed privatization of
parkland before, citing the golf dome as an example.
Regarding written question #13:
What is the City's policy on accepting private donations for existing or new facilities?
By state law, donations to the City (or any City department) must be approved by the City Council.
As noted he provided a hard copy of the City's Donations /Memorial policy. He noted that not
everyone is happy with the policy and some want the policy changed. Regarding donations not
addressed by the policy (such as Lewis Park warming house /coffee shop), he noted, "Each one has
to be considered individually."
John Keprios was asked, "As the council changes, new members elected, how do you deal with
change ?" He replied: "Policy is direction, not law.... " John Keprios stated he "tends to run new
policy setting and precedent setting requests through the process for the City Council (the policy
makers) to decide."
Regarding written question #14:
Does the City ever waive or reduce fees set by City ordinances 185 Fees and Charges and 185.01 Fees and
Charges Schedule A? If yes, what is the policy? Who has the authority to do the waiving? What criterion is used
to say yes or no?
John cautions staff not to reduce fees for wrong reasons. If reduced or waived, it should be for good
reason, such as addressing a customer service complaint. Technically, by ordinance, fee waivers
and /or reductions are not allowed, but the city manager has granted the department discretion to
follow best business practices.
LWVE asked, "Is there consistency in the waiving or reducing of fees, such as for use of the
warming houses, or entrance fees for particular groups to Edinborough ?" He noted that
organizational requests for reduced /adjusted'fees are addressed on an individual basis.
Appendix H
Jennifer asked about the possibility of adding language to ordinance: 185 to allow for fee.
waivers /reductions according to written policy. John Keprios asked League to provide that
recommendation.
Regarding more policies in general, he noted, " 1 don't think a thicker policy manual will solve
anything in Edina.
Regarding written question, # 15:
What policies. and rules give you the most problems? Any solutions?
No answer provided.
Appendix H 6
Appendix I
August 3, 2009 Memo from Director John Keprios
To: Sandra Fox, League of Women Voters
From: John Keprios
Date: August 3, 2009
Re: Answers to League of Women Voters Edina Study Questions.
1. It is extremely rare that I use ordinance 1230.06 which gives the Park Director authority to
change park rules and regulations. The last three times that I can even remember having
used this ordinance were for:
A. At their Tuesday, August 17, 2004, meeting, the City.Council voted
unanimously to direct the Park Director to establish an additional
Regulation, under the authority granted in Code 1230.06, to make all Edina
parks tobacco -free. This new regulation prohibits the use of all forms of
tobacco in all Edina parks both indoor and outdoor.
B. Creation of an off -leash dog park at Van Valkenburg Park.
C. Creation of rule to require scheduled athletic fields to be used by permit
only; however, permits are not required for neighborhood use.
The tobacco -free and off -leash dog policies were the result of a very open public process. The
creation of the scheduled athletic field permit rule was a management decision to address an
ongoing problem of non - resident unauthorized use of athletic fields. The permit only scheduled
athletic field rule is posted at each schedule field site where it applies.
2. 1 have forwarded an electronic of the 2007, 2008 and 2009 Parks and Recreation
Department budgets as you requested.
3. The number of hours each youth sports association have for scheduled fields, rinks
and gyms for 2006, 2007 and 2008 are as follows:
Association Hours /year
• Edina Baseball Association 2,718
• Edina Basketball Association 1,644
• Edina Soccer Association 1,020
• Edina Soccer Club 2,212
• Edina Football Association 600
• Edina Lacrosse Association .. 500
• Edina Boys Flag Football 14
• Edina Hockey Association 2,200
• EGAA Flag Football 84
EGAA Basketball 126
• EGAA Volleyball 216
• EYSA 152
• Girls Fastpitch Association 130
Appendix I 1
4. Each youth athletic association pays a $9.00 per individual player per sport per
season, which includes field sports, gym`and outdoor hockey rinks. It is listed -in the
annual proposed fees and charges scheduled approved by City Council.
5. There is no written policy to subsidize recognized youth sports associations' use of
City fields, rinks and gyms. User fees are charged at a level approved by Park Board
.and City Council.
6. A "scheduled field" is an athletic field that is scheduled for games acid /or'p'ractices by
the Edina Park and Recreation Department. The "game only field" policy was
create&by management staff for the purpose of avoiding over- scheduling and
deterioration of premier °athletic fields. Game only fields.include Courtney Fields,
Van Valkenburg Park, Braemar Arena. Athletic Field and all three fields at Lewis
Park. The public and athletic associations become aware of this policy when they
contact the Park and Recreation Department to reserve an athletic field.
7. 1 have included a copy of the"" Priority Use of Edina's Scheduled Outdoor Athletic
Facilities Policy."
8: 1 have included a copy of the "Priority Use of Edina School District's Gymnasiums
Policy."
9. The Edina Park and Recreation Department enters into agreement with individuals
and organizations on a daily; basis to use Edina's public parks and facilities. Copies
of permits are kepuin the Park and Recreation Department administrative office at
City Hall: Each enterprise facility keeps its own permits on site.
10. There is no policy regarding fundraising organizations and individuals requesting
sponsorships or special treatment. Does the LWV feel that there should be a policy
that addresses these requests? If so, what should it state? How should these be
handled?
11. On rare occasions there are requests to use open park areas. In those cases, the cost
is $4,6 /hour'or $135 /day.
12. There is no written policy prohibiting private enterprise on public parkland. The
Golf Dome is an example of precedence. Does the LWV feel that there should be a
written policy? if so, what should it state?
1 3: By State Law all donations must be approved by the City Council before it can be
accepted. ' There is a donations policy adopted by the City Council (copy included).
14. Technically.no staff has the authority to waive or reduce fees and.therefore there is
no policy that governs waived or reduced fees. Management staff is however expected
to use good business sense judgment when a customer is wronged by the organization
,,or due to a 'situation out of our control. In those cases we'rely on professional staff
to use good customer service judgment. What does the LWV feel should be the
policy and practice?
15. Policies and rules that give us the most problems are always those who want special
treatment because, they are special. When residents do not agree with an existing
policy or practice, they frequently don't accept the answer and will contact 'their
elected officials. What does the LWV feel should be the practice and policy in these
cases? What is the LWV position on how elected officials - should deal with these
special requests?
Appendix I 2
Appendix J
2010 Park and Recreation Fees and Charges
The City Council approves Park and Recreation Department fees each December for the following
year. Below is a partial list of fees approved for 2010. For a complete list, contact the Park and
Recreation Department.
AQUATIC CENTER
2009
2010
Season Tickets
Resident Family:
$185.00
Open skating (Youth and Adult)
First 2 members
*$85.00/$95.00
*$85.00/$95.00
Each additional member
$45.00
$45.00
Maximum (8 members)
$365.00
$365.00
Resident Individual
*45.00/$50.00
*45.00/$50.00
Non- Resident Family:
$130.00
$160.00
First 2 members
*$100.00 /$110.00
*$100.00 /$110.00
Each addition al member
$50.00
$50.00
Maximum (8 members)
$410.00
$410.00
Non- Resident Individual
$55.00/$60.00
$55.00/$60.00
Daily Admissions
Daily Admission (resident & non - resident)
$10.00
$10.00
Admission after 6 pm
$8.00
$8.00
Aquatic Instruction
Aquatic Instruction
Contracted
Contracted
• Early Bird Special if purchased no later than April 30, 2010.
• Prices DO NOT include tax.
ARENA
2009
2010
Hourly Rate (as of 9/95)
$175.00
$185.00
Open skating (Youth and Adult)
$4.00
$4.00
Season Tickets (set first week of September)
Resident Family:
First 2 members
$105.00
$110.00
Each additional member
$5.00
$10.00
Maximum Q persons)
$130.00
$160.00
Resident Individual
$95.00
$100.00
Non - Resident Family:
First 2 members
$120.00
$125.00
Each additional member
$5.00
$10.00
Maximum (7 persons)
$145.00
$175.00
Non - Resident Individual
$105.00
$110.00
Appendix J
BRAEMAR GOLF COURSE
2009.
2010
Green Fees
18 hole - non - patron
$37.00
$37.00
18 hole - patron
$29.00
$29.00
9 hole - non - patron
$19.00
$19.00
9 hole - patron
$15.00
$15.00
GROUP FEES - 18 holes
$49.00
$46.00
GROUP FEES - 9 holes
$20.00
$22.00
Patron Cards (Before
April 1)
Individual
$65.00
$70.00
Non - Resident Patron Card
$110.00
$110.00
Executive Course
$25.00
$25.00
Patron Cards (After March 31)
Individual
$70.00
$75.00
Executive Course
$25.00
$25.00
Braemar Room
Resident - wedding related
$900.00
$900.00
Non - residents - wedding related
$1,000.00
$1,000.00
Other events
$350.00/$1,000.00
$350.00/$1,000.00
BRAEMAR EXECUTIVE COURSE
2009 2010
Green Fees
Adult non - patron
$13.50
$14.00
Adult patron
$10.50
$11.00
Group Fees
$16.00
$16.00
Driving Range
Large Bucket
$7.50
$7.50
Small Bucket
$5.00
$5.00
Warm-Up Bucket
$2.75
$3.00
FRED RICHARDS GOLF COURSE
Green Fees
Adult - non patron
$13.50
$14.00
Adult - patron
$10.50
$11.00
Group Fees
$16.00
$16.00
GOLF DOME
Large Bucket
$7.50
$7.50
Senior Bucket
$7.00
$7.00
Time Golf 1/2 hour
$10.50
$10.50
Hourly Field Rental
$130.00
$130.00
Appendix J
EDINBOROUGH PARK
2009
2010
"Pool & Track" Daily Passes
Pool & Track Daily Passes
$6.00 residents &
non- residents
$6.00 residents &
non - residents
"Pool & Track" Season Passes
Edina Individual
$260.00
$260.00
Each Additional Member
$90.00
$90.00
Non -Edina Individual
$290.00
$290.00
Each Additional Member
$100.00
$100.00
Birthday Party Packages /2 Hours
Adventure Package
$120.00
$125.00
Peak Package
$75.00
$75.00
BUILDING RENTALS
Exclusive Rental
Non- Exclusive Rentals /Hr
Each Additional Member
2009
2010
Non - Resident Season Pass
2009
2010
Friday Evening
$2,000.00
NA
Great Hall
$350.00
$350.00
Saturday Evening
$2,000.00
NA
Theater
$250.00
$250.00
Prom
$2,700.00
NA
Grotto
$200.00
$200.00
Adventure Peak
$300.00
$300.00
Pool (swim team only)
$30.00
$30.00
Commercial Photo Shoot (Hourly)
Domestic Photo Shoot (Hourly)
Any Park Area
Blocked Off
$250.00
$250.00
Any Park Area
Blocked Off
$200.00
$200.00
Grotto
$250.00
$250.00
Grotto
$200.00
$200.00
Theatre
$250.00
$250.00
Theatre
$200.00
$200.00
Great Hall
1 $350.00
1 $350.00
1 Great Hall
$350.00
$350.00
EDINBOROUGH PARK "PLAYPARK"
2009
2010
Playpark Daily Admission
Resident
$6.00
$6.00
Non - resident'
$6.00
$6.00
Children Under 12 Months
FREE
FREE
Adults
Free w/ paid child
Free w/ paid child
Edinborough Association Members Daily Pass
$6.00
$6.00
Playpark Punch Pass - 10 Uses
Resident
$50.00
$50.00
Non - resident
$50.00
$50.00
Resident Season Pass
First Member
$85.00
$85.00
Each Additional Member
$65.00
$65.00
Non - Resident Season Pass
First Member
$110.00
$110.00
Each Additional Member
$90.00
$90.00
Appendix J
Total Facility Daily Admission
Resident
$10.00
$10.00
Non - resident
$10.00
$10.00
CENTENNIAL LAKES
Rental Concession Items
Weekend Rental - 6:00 pm - Midnight
Paddle Boats
2009
2010
$46.00
2009
2010
4 person boat 1/2 hr
$7.00
$7.00
Friday evening
$995.00
$995.00
Winter sled per hr
$7.00
$7.00
Saturday evening
$995.00
$995.00
Ice Skate
$5.00
$5.00
$125.00
$130.00
Building
Rentals
Champion Putting
1/2 day - Salon M -TH
$225.00
$225.00
9 hole
$5.00
$5.00
Sunday - 1/2 day Salon
$350.00
$350.00
18 hole
$8.00
$8.00
Amphitheater Rental
Lawn Games
Amphitheater Rental
1 $250.00
$250.00
Per Court
$15.00 /hr
$15.00 /hr
Commercial Photo Shoot
$50.00 /hr
$50.00 /hr
Per Da
$210.00
1 $210.00
PARK DEPARTMENT RENTALS
2009 2010
1 2009 2010
General Park Areas
Athletic Fields - Residents Only
Resident Use /hour
$46.00
$48.00
Per field - per day
$135.00
$137.
00
Resident Use /day
$135.00
$137.00
Per field - per hour
$46.00
$48.0
0
Commercial Use (i.e.
TV) /hr
$73.00
$75.00
Per field - per hour
w /lights
$73.00
$75.0
0
Commercial use with
light /hr
$125.00
$130.00
Showmobile /day
$700.00
$700.00
Edina Athletic Associations
Field user fee/participant
$9.00
$9.00
Van Valkenburg /Courtney Fields
(Residents Only)
Gymnasium user
fee/participant
$9.00
$9.00
Per field /day includes
building
$160.00
$160.00
Outdoor hockey rink user
fee/participant
$9.00
$9.00
Rosland Park Pathway
Utley Park Fire Ring Rental
Per Hour
$55.00
$55.00
Fire Ring - per day
$26.00
$26.0
0
Per Da
$210.00
1 $210.00
Arneson Acres Park /Terrace Room Only
Residents
Arneson Acres Park /Terrace Room Only
Non-Residents
Per hour, first hour
$52.00
$65.00
Per hour, first hour
NA
$78.0
0
Each additional hour up to
3 hours
$36.00
$40.00
Each additional hour up to
3 hours
NA
$48.0
0
Per day (4 hours or more)
$160.00
$185.00
Per day (4 hours or more)
NA
$222.
00
Appendix J
Arneson Acres Park/Gazebo Only
Arneson Acres Park /Gazebo Only
Residents
Non- Residents
�/2 day (6 hrs or less)
$52.00
$65.00
'/2 day (6 hrs or less)
NA
$78.0
$40.00
$42.90
Fireside Room & Classrooms per day
$140.00
$150.20
0
Full day (over 6 hours)
$90.00
$100.00
Full day (over 6 hours)
NA
$120.
00
Arneson Acres Park/Terrace Room & Gazebo:
Arneson Acres Park /Terrace Room & Gazebo:
Residents
Non - Residents
Per day (4 hours or more)
$180.00
$200.00
Per day (4 hours or more)
NA
$240.
00
Per hour, first hour
$67.00
$100.00
Per hour, first hour
NA
$120.
00
Each add'1 hour up to 3 hrs
$36.00
$40.00
Each add'[ hour up to 3
NA
$48.0
hours
0
Picnic Shelter Rentals (full day)
Picnic Shelter Rentals (half -day)
Chowen Park
$41.00
$42.00
Chowen Park
$26.00
$26.0
0
Sherwood Park
$41.00
$42.00
Sherwood Park
$26.00
$26.0
0
Wooddale Park
$41.00
$42.00
Wooddale Park
$26.00
$26.0
0
Rosland Park
$145.00
$150.00
Braemar Park
$41.00
$42.00
Park Shelter Buildings
Rentals (full
day)
Park Shelter Buildings Rentals (half -day)
Cornelia School Park
$100.00
$100.00
Cornelia School Park
$65.00
$65.0
0
Todd Park
$100.00
$100.00
Todd Park
$65.00
$65.0
0
Walnut Ridge Park
$100.00
$100.00
Walnut Ridge Park
$65.00
$65.0
0
Weber Park
$100.00
$100.00
Weber Park
$65.00
$65.0
0
EDINA SENIOR CENTER
2009
2010
Fees
Edina Senior Center Membership
$17.00/$27.00
$17.00/$27.00
Room Rental
Fireside Room & Classrooms per hour - minimum 2 hours
$40.00
$42.90
Fireside Room & Classrooms per day
$140.00
$150.20
Gathering/GRANDVIEW Room per hour - minimum 2 hrs.
$50.00
$53.60
Gathering/GRANDVIEW Room per day
$190.00
$203.80
Appendix ]
Appendix K
Morningside Neighborhood Association (MNA)
Warming House Fee Waiver Discussion
In September 2006 members of the Morningside Neighborhood Association (MNA) steering
committee approached the Park Board with a request that the Board waive the fee for warming
house rentals by formally organized neighborhood associations for annual meetings and up to two
social events per year. The public discussion that resulted gives some insight into how fee waivers
may be handled.
As noted in the main body of this Report, fees for warming houses are set by resolution by the City
Council.' "Generally speaking, staff does not waive or reduce fees set by ordinance or resolution,"
wrote Manager Hughes in a July 29, 2009 emai1.2 Director Keprios shared a similar statement in his
August 3, 2009 memo: "Technically no staff has the authority to waive or reduce fees and therefore
there is no policy that governs waived or reduced fees. "3
A review of discussion at the September 11, 2006 Park Board meeting shows that fees are waived
under certain circumstances. The minutes read:
Mr. Keprios gave the Park Board some background information on how he typically handles these
requests to which he usually gets this request once a week. He explained that in cases where groups or
individuals get free rentals or discounted rentals it is because they have either donated money or given
in -kind services to the city in some other form.
Mr. Keprios cited the Garden Council, Historical Society, and a group of Edina kids who used a
facility to raise money for hurricane relief. Mr. Keprios stated "that the Park Board does have
authority to grant or not grant a waiver. "4
After some Park Board discussion about whether granting the MNA's request would set a
precedent and whether it would be good to have policy, "Mr. Keprios suggested to the Park Board
that maybe they approve it this one time and ask staff to study this further and come up with a
policy."
The Park Board revisited the issue at the November 16, 2006 meeting. The minutes read:
Mr. Keprios informed the Park Board that he did some research and talked to the Park and
Recreation Director from St. Louis Park and other local park directors regarding a fee waiver policy.
He noted that in his findings, St. Louis Park is the only one he talked to that waives the rental fee
for this purpose. Mr. Keprios explained that he does support what St. Louis Park is doing which is
they give the formal neighborhood associations, ones that have by -laws and are incorporated, free
use of the city's park shelter buildings to conduct their formal neighborhood association board
meetings.
After discussion, Park Board member "George Klus moved that they offer the park shelter
1 See Appendix) for fees.
2 See Appendix F.
3 See Appendix 1.
4 September 11, 2006 Park Board meeting minutes.
5 September 11, 2006 Park Board meeting minutes.
Appendix K
buildings free of charge for formally organized Edina neighborhood associations to host their
formal board meetings.i6
Mr. Keprios pointed out that this doesn't preclude groups from coming to the Park Board in the
future to ask for a special one time circumstance waiver of fees.
The motion carried unanimously.
Board meetings that included a social component, or that were open to the entire neighborhood
(as was the case with the MNA annual meetings), were specifically disallowed.
Members of the neighborhood association steering committee approached the Park Board the next
year with the same request. The Park Board's decision from the year before was now considered to
be policy. From the September 5, 2007 memo from Director Keprios to the Park Board:
As the Park Board discusses the appropriate course of action and considers a change in current
policy, it is important to know that the $65 to rent one of the four newer park shelter buildings for
a half -day is already set at a subsidized fee intentionally to inspire and support more public use of
the park shelter buildings.
My fear is that if we single out and begin to fully subsidize only formally incorporated neighborhood
groups, there will be more requests for the same subsidy from other groups or individuals who will
challenge the practice and policy.
If the Park Board decides to honor the Morningside Neighborhood Association's request and
change the existing policy, then I would ask that the Park Board include as part of the motion that
the general park user fee also be waived for their special events.
It is my recommendation, however, that the Park Board maintains the existing policy in place that
was approved unanimously in November of 2006, and denies the request from the Morningside
Neighborhood Association.
The Park Board discussed the request at their September 11, 2007 meeting and agreed to stick with
the existing policy:
Mr. Klus stated that he thinks they need to stay consistent with their current policy.
Mr. Sorem stated that he would support not changing anything and stay with the current policy.7
The motion to approve the neighborhood association request was denied; however the City has
granted free use of the warming house for the MNA Annual Meeting for the past four years,
perhaps in accordance with the above policy.
6 November 16, 2006 Park Board meeting minutes.
7 September 11, 2007 Park Board meeting minutes.
Appendix K
f
Appendix L
Youth Sports Association Fees Discussion
Youth sports associations are charged $9 per participant per season for use of the City's outdoor
athletic fields and the above services.8
Past revenues from -some youth sports associations is shown in the City's annual General Fund
Budget:9
Association 2006 2007. 2008
EdinaBaseballAssoc. $16,100 $18,867 $22,601
.EGAAFlag Football $2,096 $2,628 $2,610
Edina Youth Softball $3,831 $2,124 $2,124
Edina Girls Fastpitch $776 $783 $873
Edina. Soccer Assoc. &
v:
Edina Soccer Club $2,7,584 $31,563 $27,061
Edina Football Assoc. $5,944 $6,309 $7,326
Edina Lacrosse Assoc. $2,576 $4,500 $5,400
Totals: $58,907 $66,774 $67,995
The budget (section 1642) explains how fields are maintained for scheduled use:10
All sports fields are specially prepared for scheduled games. These fields are dragged and field lined
with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and
regrading,is done as needed during the playing season. All of the field areas are fertilized each year
and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are aerated,
seeded and /or sodded when necessary to maintain safe ground cover.
Actual costs for maintenance of scheduled fields is shown:))
1642 Field Maintenance 2006 2007 2008
$264,342 $296,694 $300,591
The committee asked Director Keprios how many hours youth sports associations scheduled fields,
rinks and gyms in 2006, 2007 and 2008. He provided the following answer in his August 3, 2009
memo: 12
8 See Appendix) for fees.
9 2010 General Fund Budget, page 112.
10 2010 General Fund Budget, page 112.
11 2010 General Fund Budget, page 113.
12 See Appendix 1.
Appendix L 1
Association Hours /year
• Edina Baseball Association
2,718
• . Edina Basketball Association
1,644
• Edina Soccer Association
1,020
• Edina Soccer Club
2,212
• Edina Football Association
600
• Edina Lacrosse Association
500
• Edina Boys Flag Football
14
• Edina Hockey Association
2,200
• EGAA Flag Football
84...
• EGAA Basketball
126
• EGAA Volleyball
216
• EYSA
152
• Girls Fastpitch Association
130
The committee asked Director Keprios if the above numbers were from a single year or were an
average of the three years requested. Director Keprios responded in a September 11, 2009 email:
I am told that the number of scheduled hours are an average and do not vary much from year to year.
The hours are mostly representative of 2008. To research an exact count would be extremely time
consuming and problematic for both staff and the volunteers who also do scheduling; plus, in the end
some of the data may not even be available.
As stated earlier, recognized youth.sports associations are charged $9 per participant for scheduled
use of Edina's outdoor athletic fields. Unrecognized sports associations or organized teams are
charged by the hour. The rate for unrecognized teams /associations is $48 per hour, $75 per hour
with lights; or $137 per day. 13
(Note: The school district is not charged for using the City's outdoor athletic facilities.)
In our August 5, 2009 interview, Director Keprios "noted the City, Council has been increasing the
field use fees over the past several years for use of scheduled facilities. He noted there has been
push -back from youth sports associations regarding fee increases.s14
One "push- back" was relayed in an October 7, 2009 memo from Director Keprios to the Park
Board: "EHA [Edina Hockey Association] confirmed they are not interested in a fee increase or
paying to keep that rink [Strachauer] open this coming skating season."
A month earlier, at the September 8, 2009 Park Board meeting, a member had suggested the EHA
be charged increased fees. As the minutes read:
Mr. Sorem suggested that possibly they could raise the user fee for the EHA
participants from $9.00 to $25.00. Mr. Keprios replied that he has been told for the 2009 -2010
outdoor skating season the EHA is not planning on using any outdoor ice for any games, just
practices. Mr: Sorem commented that most of the young teams have a standing weekly scheduled
practice for the entire season and noted that $9.00 is pretty cheap, it's a great deal.
13 See Appendix J.
14 See Appendix H.
Appendix L 2
Mr. Keprios noted in his August 5; 2009 interview that "The decision was made to charge all sports
the same fee, rather than different fees tied to the cost of maintaining the field for each sport." :He
explained, "Soccer, because of the number,of participants, pays the most "even though soccer fields
are easier to maintain. Baseball pays less in total because they have fewer participants,
however, baseball fields are more expensive to maintain." 15
The question, however, had been raised: Were youth sports associations paying a fee that could be
considered reasonable under the City's user fee philosophy ?,
The committee did a calculation using numbers provided by the City,to attempt an answer.
The committee looked at the annual hours of use by youth athletic associations as shown in the`
August 3, 2009 memo from Director Keprios.16 Per the Director, these hours were most
representative of 2008.
The committee then looked at the revenues from.the same youth sports associations as shown for
2008 in the proposed 2010 General Fund.budget.
The hours were divided into the revenue to get an idea of what each youth sports association pays
per hour to use a scheduled-outdoor facility.
The calculations are as follows:
Association 2008 hours 2008 revenue Rate /Hour
Edina Baseball Assoc. 2,718 $22,601 $8.32
EGAA Flag Football 84 $2,610 $31.07
Edina Youth Softball 152 $2,124 $13.97
Edina Girls Fastpitch 130 $873 $6.72
Edina Soccer Assoc. &
Soccer Club 3,232 $27,061 $8.37
Edina Football Assoc. 600 $7,326 $12.21
Edina Lacrosse Assoc. 500 $5,400 $10.80
In contrast, unrecognized sports associations /teams, and the general public scheduling exclusive
use of outdoor facilities pay $48 per hour. The committee calculated how much recognized youth
sports associations would have paid if they had paid at the $48'per hour rate:
15 See Appendix H.
16 See Appendix 1.
Appendix L 3
Association
2008 hours Paid in 2008
At $48 /hr. Rate
Edina Baseball Assoc. 2,718 $22,601 $130,464
EGAA Flag Football 84.. $2,610 $4,032
Edina Youth•Softball 152 $2,124 $7,296
Edina Girls Fastpitch 130 $873 $6,240
Edina-' Soccer Assoc. &
Soccer Club 3,232 $27,061 $55,136.
Edina Football Assoc. 600 $7,326 $28,800
Edina Lacrosse Assoc. 500 $5,400 $24;000
To get the next calculation, the committee first had to figure what percentage of field maintenance
costs could be attributed to the above youth sports associations. The 2010 General Fund budget
shows the actual field maintenance costs attributed to all youth sports associations, certain adult
associations, and -general field rentals. This cost was $300,591 in 2008. The committee recognized
that the above youth sports associations were not responsible for total maintenance costs, so a
percentage of the maintenance costs was calculated based on the percentage of total revenue
contributed by youth sports associations. For example, total field revenue for 2008, as expressed in
section 1624 of the. budget, was $82,124. Total revenue from the above youth sports associations
was $67,995 —or, 83% of total revenue. The percentage of total maintenance costs in section 1642
of the budget that can be attributed to use by youth sports associations in 2008 was therefore
assumed to be 83 % - -or, $240,473.
The total number of hours scheduled by youth sports associations for field use was then divided
into the attributed field maintenance cost to get an idea of what it cost the City to maintain these
fields per hour of use by recognized youth sports associations:
$240,473 divided by 7416 equals $32.43. The per hour cost is $32.43.
As already noted, the City charges youth sports associations a per participant rather than per hour
fee. Assuming the revenue shown in section,1642 of the budget accounted for a $9 fee from each
participant, the revenue can be divided by nine to calculate the number of participants.
$67,995 divided by 9 equals 7555. The number of participants is 7555.
Field maintenance costs can then be divided by number of participants to get an idea of what it
costs per participant for the City to maintain the fields:
$240,473 divided by 7555 equals $31.83. The per participant fee is $31.83.
Appendix L 4
Appendix M
Edina Golf Dome Discussion
The Edina Golf Dome was constructed in 1982. Today, the Dome is sometimes cited as an
example of precedent- setting privatization. of public land:
John Keprios cited the golf dome at Braemar as an example of privatization of parkland. The golf
dome was built by a private party and later sold to the City. The dome was profitable until
competition from other domes reduced revenue. Revenues are now back up. He rioted that the golf
dome could be seen as a precedent for future privatization.'?
The following from a City Council discussion on June 21,.1982 provides some background:
iCity Manager] Rosland advised the Council of the possibility of constructing,a golf dome in
Braemar. Park, suggesting that it could be located in the parking lot immediately across the road
from the Golf Maintenance Building. He explained that this would be a private venture under
which the City would take a land lease guaranteeing $3,000 5nnually, plus 3% of the gross profit
between $150,000 to $250,000, 4% of the gross profit from $250,000 to $350,000 and 5% of the
gross profit of anything over $350,000. He'estimated that Edina would take in approximately
$8,000 to $10,000 annually. Mr. Rosland explained that a project of this type would provide a type
of recreation facility.which could be used by senior citizens, for a 16" softball field and for jogging
durin&ff hours, along with the use as a driving range. Mr. Rosland also recommended that,
because the second tier of the bubble would have to be torn down each year, the developer could
afford-to pay $6,000 annually toward:the cost of a picnic shelter which could be constructed by the
City'at an estimated :cost of $60,000. He further suggested that some of the City's seasonal summer
help could work dU ingother `times of the year.18
Discussion continued at the July 12, 1982 City Council meeting:
Mr. Rosland described in detail the conditions of the contract for construction and operating the
Golf Dome proposed to be erected at Braemar Park. He advised ... that the contract reflects the
details previously approved by Council, with the addition of personal guarantees to cover the cost of
the building, plus 3% of the gross of concession stands and the golf equipment sales. 19
The Golf Dome operated for three seasons, then Ronald Flanagan, on behalf of the Golf Dome
Associates partners, stated the need for a new arrangement with the City. From his September 26,
1985 letter to the Park Board:
By this letter we are proposing a program that we believe will be beneficial to both the City of Edina
and ourselves.
We are proposing to install artificial turf in the area where the dome is operated. We also will
furnish a three inch blacktop base under that turn on the prepared site. We also will work with
Edina to furnish. a fence around the perimeter of the area. Since this is a very expensive investment
and one in which we cannot anticipate en increase of revenues to offset it, it is essential that we have
cooperation from Edina in making this feasible.
We are asking Edina for permission to leave the dome up for a minimum of our years without
17 See Appendix 1.
18 June 21, 1982 City Council meeting minutes.
"July 12, 1982 City Council meeting minutes.
Appendix M 1
having to inflate or deflate it other than in an emergency for repair during our operating season. We
are also asking Edina to waive the annual lease charges during the period.
The City entered into a new lease with Golf Dome Associates in October 1986. In the new lease,
the City waived rental fees. In exchange, Golf Dome Associates upgraded the Dome as described
and gave the City exclusive use of the facility from March 1 to November 30 each year. The term of
the lease ran until April 30, 1989.
In 1988, the City was approached by Golf Dome Associates about the possibility of the City
purchasing the Dome. Mr. Flanagan wrote to City Manager Rosland, in a letter dated September
16, 1988:
I wish to reiterate what I have told you before, I will be happy to work out a sale with Edina for 1
have enjoyed working everyone from the City, and since the City is managing the dome, it makes
sense that they get the full benefit from it.
The City Council discussed the possible purchase at the September 12, 1988 meeting:
The summary indicated to the appraisers that a fair market value of the Golf Dome is $620,000.
The selling price set by the owners is $575,000. Manager Rosland explained that one of the key
reasons for pursuing the purchase is that it can carry its own cost but also add $50- $75,000 to help
pay for the bonds that were sold for the Braemar Arena. 20
The City purchased the Golf Dome in 1988 for $575,000. With the purchase, the Golf Dome
became a publicly owned and operated facility.
20 September 12, 1988 City Council meeting minutes.
Appendix M
Appendix N
Edina Field House Discussion
In 2004, the City Council authorized a feasibility study to look into the possibility of developing a
new indoor multi -sport facility over the existing Braemar athletic field. The September 7, 2004 City
Council minutes state:
Mr. Keprios noted that at the May 11, 2004 Park Board meeting, a concept was discussed to develop
an indoor athletic field facility in Edina. Representatives from the Soccer Association, Football
Association, Baseball Association, Basketball Association, Girls Basketball Association,.Soccer Club
and the Lacrosse Association attended the May meeting. There was a strong desire for an indoor
athletic field and additional gymnasiums. A permanent facility would be desirable but a bubble
would be acceptable. The Associations believed the City should solely fund the facility. The Park
Board asked staff to reconsider all park locations, and return with results in June for a
recommendation. At the June 8, 2004 meeting, the Park Board recommended a permanent
structure at Braemar athletic field- because it would impact the least amount of residents. The Park
Board recommended the usef groups'- fund'50% of the construction costs plus an additional
$500,000 to cover operational 'expenses that exceed revenues.
Discussions continued at'the October 12, 2004 Park Board meeting. Staff presented data gathered
from youth sports associations regarding each association's likely use of the new facility. Staff also
stated the bid for the feasibility study was $24,000. Park Board members questioned the'cost of the
feasibility study and stated concern that likely use of the facility would not adequately offset
operating costs. The proposal went Rack to the City Council for discussion on October. 19, 2004.
Director Keprios presented an overview of the proposed facility, the proposed cost of the feasibility
study, and the number of hours each youth sports association had committed to use the proposed
facility. He then introduced Park Board members Alice Hulbert and Floyd Gabriel to present the
Park Board's views:21
Alice Hulbert, Park Board Member, said at the onset of this consideration, the Park Board was told
the Athletic Associations were willing to raise one -half of the cost of construction and of operation.
At present there was a softening of support for the project by the Athletic Associations. She said the
issue needed to be tabled and that the Council not spend the $24,000 for the consulting fee until
there was more support from the community.
Member Housh said he has the impression that this facility was more of a luxury than of a need and
he sees no reason to go forward with the project. Member Kelly and Member Hovland concurred.
Member Hovland made'a motion to reject the proposal for the feasibility study, based upon the low
demand for hours. Member Housh seconded the motion.
Motion carried
The idea of a new indoor multi -sport facility at Braemar was resurrected in 2005 by private
developers who proposed replacing the Edina Golf Dome with a new indoor multi -sport facility, to
be called the Edina Field House.
21 October 19, 2004 City Council meeting minutes.
Appendix N
As described in an undated response to a February 1, 2006 email from Director Keprios to the
Field House development and management team:
Edina Field House will be a 100% privately owned and funded facility and will not require any
investment or liability on the part of the City of Edina. Here is our summary land proposal for the
property at Braemar:
1. Edina Field House will need a 50 year ground lease on a land parcel sized at approximately
5.5 acres to be located at the current location of the Edina Golf Dome. Annual ground
lease payments from Edina Field House to the City would be $75,000. These payments
would be subordinated to our mortgagee.
2. Edina Field House will reimburse the City 100% for its annual debt service payments on
the existing debt instrument associated with the Golf Dome property. These payments
would be subordinated to our mortgagee.
3. Edina Filed House will own and operated a repositioned indoor golf driving range business
inside our new facility.
4. Financing for our project will be provided through a combination of private investment
and conventional mortgage financing. We are not contemplating any public or municipal
financing assistance with our project.
In an earlier correspondence, dated November 17, 2005, Director Keprios raised a concern about
using public land for a private facility. The concern was not related to privatization but to perceived
over - programming of Edina youth:
As I shared with Sid [member of private development team] over the phone, our staff also brought
Lip other challenges associated with using public land for this type of facility. Some hurdles to keep
in mind include the community's concern about over - programmed children as well as children
specializing in one sport year around. Some obviously will argue that over- programmed children are
not a government issue; however, there are concerned residents who feel that government should do
its part to not further contribute to the problem.
The City Council discussed the proposal at a joint City Council -Park Board meeting on March 21,
2006. The outcome of this meeting was summarized in a March 23, 2006 article in the Edina Sun
Current:
At the meeting, all five City Council members agreed that the Braemar Golf Dome is serving the
community well and that the proposed Edina Field House would not be appropriate for the site.
Had the developers gotten the indication that their proposal would be something that city officials
were interested in, the plan would have gone to the Edina Park Board for consideration and
through the appropriate government channels.
Appendix N
Appendix O
Lewis Park Warming House and Coffee Shop Discussion
In October 2007 Edina resident Carolyn Kohrs approached the Park Board with a proposal to
replace the existing Lewis Park warming house with a new two -story facility that would be used as a
community gathering space and coffee shop. An overview of the proposal is provided in the
October 9, 2007 Park Board meeting minutes:
Ms. Kohrs explained that she is proposing to do a joint venture with the City that would be
community led. She pointed out that private investors would provide the money to get the project
designed, built and run. She stated that ]the investors] would run the operations as an
entrepreneurial venture with the caveat that all of the revenue goes back to buying the initial
investment and recouping operational costs and once that is recouped the investors would donate
the building and the revenue source to the city. Ms. Kohrs explained that the worst case scenario is
that if it just doesn't work, the city would not be under any obligation to purchase the building and
it would be donated to the city at a loss to the investors. She stated that everything would be
specified in a legal contract before anything was even started.
A November 14, 2007 article in the Edina Sun Current explained the proposal further:
The proposal calls for the current 1,500- square -foot warming house to be replaced with a 2,000- to
2,500 - square -foot, two -story building that would be open year- round. The building would include a
food counter where beverages would be sold, along with bakery items, fruit, snacks and sandwiches.
Kohrs said sales income would be used to pay for the project.
After being tabled at the October Park Board meeting, the proposal returned to the Park Board for
discussion on November 13, 2007.
Ms. Kohrs explained that the original proposal in regards to public /private ventures on parkland
proposal has been modified. It now states that as soon as the building is constructed it will
immediately be donated to the city. 22
The topic was heard again at the January 8, 2008 Park Board meeting. Several Park Board members
raised concerns about privatization of public land, whether it would set a precedent and would be
good public policy, as the meeting minutes reflect:
In addition [Ms. Presthus] thinks it sets a precedent on public policy and future proposals to which
she has a major concern and therefore is opposed to the concept.
Mr. Merriam stated that his biggest concern is that he's not sure that it is good public policy. He
can't support any kind of commercial use on public land.
Mr. Damman stated ... he is not comfortable when it comes to dealings with parkland and private
interests.
Mr. Fronek stated that he doesn't think that private businesses run on public property is without
precedent and asked is this the precedent that we want to set for how this process is supposed to
work.
22 November 13, 2007 Park Board meeting minutes.
Appendix 0
The Park Board voted six to four-to "Accept the concept of having a new warming house at Lewis
Park that would,include an area for concessions and ask that the city also work on an agreement
with Ms. Kohrs on the capitalization of her gift to help this become a project. "23
Park Board concerns about privatizing public_ park land were echoed by members of the public,
including Edina resident Cassandra Mihalchick; who wrote a letter to the editor of the Edina Sun
Current, published January 24, 2008:
To the�editor: The Lewis, Park redevelopment proposal is not a donation or a gift of a new warming
house because of :the numerous conditions attached to it. Among those conditions imposed by the
Kohrs group are the'rkght to recoup the seed capital by the requirement of a 10 year exclusive right
to collect income from the'sales of concessions and the opportunity to rent out the warming house
building for parties, meetings and private functions, and the use of building area supporting
concessions at a nominal rate for period of the lb years.
This constitutes the leasing or temporary sale of.public parkland to a private group in exchange for
financing a new warming house. If allowed to proceed, this proposal would establish a precedent of
Putting up for sale or lease public parkland to private commercial interests. No one is donating
anything here.,If successful, the Kohrs group recovers their money and has exclusive rights.to sell
concessions and rent out the warming house.
The City Council heard the proposal at their March 3, 2008 meeting:
Carolyn Kohrs, using a PowerPoint presentation, reviewed her proposal which she stated had
evolved over time to her final request that was:
• Create a gathering space for all citizens in all seasons
o Enhance uses of our public park building
o Serve many future generations of Edina_ residents with a safe, comfortable, and
multi -use facility
• $500,000 donation to fund design and construction of'multi -use park building at Lewis
Park (in memory: of dean Lumbar)
• Food and beverage concession managed on a volunteer basis
o All revenue applied to cover costs of operation and maintenance of concession
facilities
o Excess revenues applied to public purposes or programs
o No funds returned to donor
o If concession finances fail, City has discretion to:
■ Modify or discontinue the concession operation
■ Use building for any other park purpose
■ No obligation to repay any part of the donation
• Details of the donation and concession operation 'reflected in mutually - acceptable
agreements 24,
The Council took public comment and discussed the proposal. "Concern was expressed on the part
of the Council about the privatization of a city owned park," according to the minutes. The
Council voted —three in favor of accepting the donation, two opposed. The motion failed for lack
of a four - fifths supermajority vote.0
23 January 8, 2008, Park Board meeting minutes.
24 March 3, 2008 City Council meeting minutes.
25 March 3, 2008 City Council meeting minutes.
Appendix O
Appendix P
Chowen Park/YEA Corps Vegetable Garden Discussion
In April 2009 Edina resident Mary Helen Franze approached the Park Board on behalf of her
nonprofit organization, YEA Corps26, with a request to turn a 12' x 16' section of Chowen Park
into a garden that would be used exclusively by YEA Corps to grow vegetables to be sold at a
farmer's market. The purpose of the proposed project was to provide young people with
entrepreneurial experience.
The Park Board discussed the proposal at their April 14, 2009 meeting and voted to accept staffs
recommendation to notify households within 500 feet of the park of the proposal and the fact that
it would be on the Park Board agenda for May 12, 2009.27
At the May 12, 2009 meeting, the Park Board meeting:
Mr. Keprios gave a power point presentation to show the brief history on where they are to date
with the YEA Corp proposal for Chowen Park. He pointed out that this really is a request to
privatize parkland; it is not the same concept as a community garden, it is completely different. He
pointed out that currently there is no policy or ordinance that prohibits this type of use for a park.
He explained that they have privatized parkland in the past because the golf dome wasn't always
owned by the City of Edina; however, the city always owned the property. Therefore a precedent
has been set in past practice. He indicated that because there is no written policy on how to deal
with these they are dealt with on a case by case basis.
Mr. Keprios pointed out that as his Staff Report states he recommends that the Park Board
recommend to the City Council that the YEA Corps request be approved for a one -year trial basis
with the following conditions:
1. The site must be well kept, clean and safe for all park users at all times.
2. YEA Corps must provide liability insurance that includes the City of Edina as an
additional insured.
3. After one growing season, YEA Corps must make another formal request to be granted use
of the site for the following year.
4. If denied the right to continue to use the space for a garden, YEA Corps must restore the
site to its original grass condition at their own expense.
He noted that he further recommends that the YEA Corps be held responsible for all of their own
expenses. In other words, they must pay for and provide their own soils and materials needed to
construct the garden. 28
The Park Board voted to forward staffs recommendation to the City Council.
26 YEA Corps stands for "Young Enterprising Agents."
27 April 14, 2009 Park Board meeting minutes.
28 May 12, 2009 Park Board meeting minutes.
Appendix P
The City. Council heard the YEA Corps /Chowen Park garden proposal at their July 21, 2009
meeting. "Member Housh made a motion, seconded by Member Brindle, to approve the
establishment of a 12 -foot by 16 -foot organic garden at Chowen Park subject to" the conditions
stated in staff's recommendation. Following the motion, the
Council discussed the need to establish a policy to avoid case -by -case consideration of such issues.
They noted the current request appeared to be a good program involving youth in a positive activity.
However, the Council felt enough time was available before the 2010 garden season to create a
policy able to address the current request and other community garden requests.",.
The motion failed four to one.
The discussion of the YEA Corps /Chowen Park garden raised a wider discussion on community
gardens. As noted in an August 4, 2009 memo from Director Keprios to the Park Board:
At the July 21, 2009 City Council meeting, the Council voted 4 to 1 against the Park Board's
recommendation to approve YEA Corp's request to develop and maintain an organic vegetable
garden plot at Chowen Park. The Council has also asked staff to recommend a policy that addresses
community gardens and future similar requests such as this one.
Although the City Council did not direct me to have the Park Board vote on a staff proposed policy,
I am' asking that the Park Board debate the issue and give the City Council your recommendation.
After giving this much thought, I recommend that we adopt a policy that does not permit vegetable
gardens of any kind in any Edina public park.
Park Board members raised concerns at their August 11, 2009 meeting about adopting a "no
vegetable gardens" policy:
Mr. Lough stated that while he is somewhat sympathetic to staff's recommendation on this issue he
wants to make sure that as a Park Board they clearly understand that it is their responsibility to try
to come up with recommendations which will serve all members of the community.
Mr. Keprios encouraged the Park Board to not make a recommendation at this point and perhaps
direct staff to kick around some other means of feedback from the community .... 30
The discussion continued at the September 8, 2009 Park Board meeting:
Mr. Keprios reminded the Park Board that at the "last Park Board meeting his recommendation was
to not have a community garden in the parks because open space is extremely precious'in Edina. 31
Since the August meeting, Director Keprios noted that he had visited community gardens in
neighboring communities. He was now proposing that the Park Board allow community gardens in
Edina at the following sites: Yorktown Park at the YMCA, Lake Edina Park, and Pamela Park. He
laid out the costs of developing community gardens in these locations and noted $30,000 had
already been set aside for community gardens in the Capital Improvement Program (CIP).
29 July 21, 2009 City Council meeting minutes.
30 August 11, 2009 Park Board meeting minutes.
31 September 8, 2009 Park Board meeting minutes.
Appendix P
Director Keprios proposed the following community gardens policy, as stated in a September 1,
2009 memo from Director Keprios to the Park Board:
The City of Edina will offer community garden plots to residents only and in a manner that
includes a comprehensive process that is open to all residents on a first -come first -served basis.
Edina's community gardens will be limited to those park areas that are pre- determined by the City
of Edina. The City of Edina's community gardens are not intended for and will not be made
available for commercial use by private for profit organizations.
The staff report continues:
The above proposed policy does not prohibit Edina residents who are part of non - profit
organizations, such as YEA Corp, from renting their own individual plots.
After some discussion, a motion was made to go with the Park Director's original recommendation
to "not move forward with community gardens at this time." 32
In all, discussions of the YEA Corps / Chowen Park garden and community gardens took place over
a period of six months at five Park Board meetings and one City Council meeting. A significant
amount of time was spent, in part because neither the Park Board nor City Council had existing
policies to guide them. As Director Keprios noted in April 14, 2009 Park Board minutes: "...there
is no policy that tells [the Park Board] what they should do or shouldn't do in this case. He added
that he thinks they are writing policy as they go on a case by case basis."
Director Keprios shared a similar thought in the August 5, 2009 interview: 33
The YEA Corps proposal for a vegetable garden at Chowen Park was discussed. John Keprios noted
that he was not in favor of the request because it was privatization of a small area within a small
neighborhood park for the purpose of a non - profit organization that planned to sell vegetables at a
farmers market and the space would not be available to the general public. He felt he needed to take
the question to the Park Board and residents. When facing this kind of decision, he asks himself,
"Am I really empowered to make this decision, or is this a policy change or does it set
precedent ?" He noted that "when it's a gray area, [he leads] them through the process and on a case -
by -case basis," and relies the policy makers to make the decision.
32 September 8, 2009 Park Board meeting minutes.
33 See Appendix H.
Appendix P
Appendix Q
Pamela Park Discussion
As stated in the main body of this Report, private individuals or organizations shape the content of
park facilities through influence. Residents can influence the plans or proposals for parks and
recreational facilities by letting their views be known.
A review of Park Board meeting,minutes, however, showed that youth sports associations can have
significant influence over the plans and proposals for parks and recreational facilities.
In early 2009, a,task force was formed to "establish an updated master plan for Pamela Park,"
according to March 10, 2009 Park Board minutes. At this meeting, "Mr. Keprios explained to the
Park Board that a.task force was put together which included residents as well as representatives
from the athletic associations."
At the May 12, 2009 Park Board meeting, Director Keprios explained the task force's composition
further:
Mr. Keprios commented that now he would like to explain the purpose and history behind the task
force which consisted of ten residents, three staff and three consultants. He pointed out that four of
them are just residents at large who are users of the park who had an interest in helping decide
acceptable parameters for the park from other interest groups. 34
The task force came up with a recommendation and notice was sent to households within 1,000
feet of the park inviting them to attend a July 30, 2009 meeting and comment. According to an
August 4, 2009 memo from Director Keprios to the Park Board, "Approximately 25 residents
attended the neighborhood input meeting on July 30"'.... As you will notice from the minutes,
there were representatives from the Edina Soccer Association, Edina Soccer Club and Edina
Lacrosse Association that provided input."
The proposed plan for Pamela Park was forwarded to the Park Board. It included $875,000 in
improvements to meet the needs of organized sports. The cost and rationale for each proposed
improvement is stated below. 35
• A new athletic field — $400,000
This is a proposal to add another rectangular shaped field (300' x 160') to serve primarily (but not
exclusively the sports of football and soccer, lacrosse and rugby.... The number one identified need
for youth athletic programs is the need for additional scheduled field time for multiple sports
(football, soccer, rugby, lacrosse and ultimate Frisbee) that all compete for the same rectangular
athletic field. The demand for these fields has grown significantly over the past decade or more for a
variety of reasons. Youth are exposed to organized athletic opportunities at a much earlier age than
ever before and the opportunities for girls in athletics have also grown significantly.
• Parking lot expansions and renovations— $145,000
During peak scheduled activities, there are not enough parking stalls to accommodate the demand.
34 May 12, 2009 Park Board meeting minutes.
35 August 4, 2009 Memo from Director Keprios to the Park Board.
Appendix Q
r.
• Senior Athletic Field renovation— $330,000
The growth of youth and adult athletics and the birth of new field athletic sports (rugby, lacrosse,
ultimate Frisbee, etc.) has placed a greater demand on the rectangular shaped athletic fields. To.
withstand the greater demand, these athletic fields need to be better engineered to withstand heavier
use loads.
The Park Board approved including these improvements in the Park and Recreation Department's
five -year plan.
The 2006 Park Needs Assessment Survey asked residents how supportive they would-be-of the City
developing outdoor athletic facilities for sports. Twenty -three percent responded they werewery
supportive: When asked what facilities residents would be most willing to fund with additional tax
dollars, 17.1 %:of respondents selected outdoor athletic fields as their first. choice.
'F
Donations and influence can'work together to shape the content of our parks. In May 2009, the
Park Board discussed a proposal from the Edina Girls Fast Pitch Softball Association to donate
funds for three electronic scoreboards at Pamela Park. As the minute's explain:
Mr. Keprios gave a power point presentation on Pamela Park. He informed the Park Board the Edina
Girls. Fast Pitch Association (EGFA) has requested an additional baffing cage and pitching tunnel
basically for the safety and protection of anyone using the park. Mr. Keprios pointed out that EGFA
recently came forward and have offered to donate money to put up three electronic wireless
scoreboards.... Mr. Kep`rios indicated that he sent out letters and a map to all of the neighbors who
live witliin 500'feet of the softball fields which ended up being approximately 75 households. He
noted that to date he has received three e- emaiIs and one letter to which none were favorable toward
the project.
Mr. Keprios explained that the way parks are getting developed now is there are competing interest
groups that want more and want better, they want to be like their neighboring communities. "However,
it's not always as well received and accepted by the neighborhoods and he notes that he understands
both sides. 36
After discussion, including comment from the EGFA president, the Park Board voted to go
"forward with the batting cages and pitching tunnels and do what Mr. Keprios suggested for the
scoreboards."
36 May 12, 2009 Park Board meeting minutes.
Appendix Q 2
Appendix R
Mayor,and City: Council'Email Responses
City Council Responses to League Study Questions
The following email was sent to':Mayor Jim Hovland and City Council members Joni Bennett, Mary
Brindle, Scot Housh and Ann Swenson. Their responses are below.
In 2008, at the Annual. Meeting of the League of Women Voters Ediri'a, members voted to
do a local study on the Private Use of Public Facilities in Edina. Information gained for the
study indicates the City regularly receives requests for access to andr use of public facilities
that is not defined by, ordinance or policy or that is an exception to ordinance or policy.
Since many requests ultimately come to the City Council for a decision, we would very much
appreciate your thoughts on the topic. If you are willing; please answer the following
questions and add any additional thoughts you believe would be helpful for'our
understanding of private use of public facilities in Edina. For background, we are attaching
the letter outlining the study that was sent to Gordon Hughes last winter.
We very much appreciate the time staff has taken to provide information and expand our
knowledge. If you are interested in meeting to discuss the study with committee members,
please let us know and we will "find a time that fits your schedule.
Our questions, related to the City Council's role in defining and /or granting private
individuals or groups access to or use of public facilities in Edina, are:
• Are there areas of policy you believe the City.;Council could or should develop to help address
requests from private individuals or groups for access to or use of public facilities in Edina? If
yes, please explain.
• In the absence . of written policy, what role does precedent play in guiding a decision of whether to
grant a private individual or organization access to or use of a public facility?
• In what ways, if.any, does an absence of written policy (for requests such as Lewis Park coffee
shop or Chowen Park garden) affect the Council's decision- making process?
• Under what circumstances, if any, may staff or a board /commission waive or reduce a fee set by
ordinance or Council resolution?
Thank you for your time. If you have any questions, or want to set up a time to meet, please
contact me or any committee member.
Mayor James Hovland, October 28, 2009
Jennifer, regarding private use of public facilities in Edina, I hear little, if anything, from our
residents on this issue. While it is true we will have issues from time to time like Chowen
Appendix R 1
Park garden or Lewis Park coffee shop to deal with, I prefer having the Council deal with
those matters on a case by case basis as an original matter rather than trying to rely on a pre-
set policy that may or may not be helpful. In short, I have generally been comfortable with
the way we have handled private usage of public facilities in the past, both with respect to
defining facilities that are available for use, to what types of groups they are available and at
what cost, if any. I therefore don't believe 1 would favor implementation of a specific broad
policy containing mandates but I might be willing to consider some guidelines that would
still allow for staff judgment on a case -by -case basis. I say this because 1 think this is an area
where there could be a great deal of difficulty in trying to draft policies that would be
universally applied without exception in every situation and still be responsive to the varied
needs of our residents. 1 am also sensitive to staff being able to exercise managerial judgment
in some circumstances as defined by the city manager. If staff were to express that there are
certain areas in which they needed guidance, I think the Council would be responsive to
such requests and I would generally prefer dealing with those requests as they come up
rather than to creating policies that potentially contain more challenges than exist under our
current practices. I suppose 1 could be accused, in this circumstance, of having a "if it ain't
broke don't fix it" mentality but I am not aware that we have had any consistent problems in
this area that require Council attention or the need for specific policies.
Regarding fee structures, we do set some fees by ordinance but I have no knowledge of when
a fee, set by ordinance or otherwise, can be waived or should be waived. I think that there
has been some discretion amongst staff as to when a cost should be waived (unrelated to a
fee set by ordinance) and that seems to me to be an appropriate exercise of staff discretion
and judgment. Regarding waiver or modification of a fee set by ordinance, I would leave that
to the judgment of the City Manager and if the City Manager wants our guidance, he /she
can request the same. I do, however, believe this would be a very rare situation where such
discretion would be exercised by the City Manager.
Thanks for giving me the opportunity to comment.
Council Member Joni Bennett, November 11, 2009
Thank you for all of your work on this important topic. Here are my answers to your
questions. I would be happy to meet with you to discuss these further, if desired.
1. Yes, I believe the City would benefit from the development of additional policies
regarding private access to and use of public facilities. Specifically, I think we lack policy
regarding, but not limited to, the following: community gardens, commercial activity
(including sale of concessions, and private athletic facilities), solicitation and use of
charitable donations, and city communications.
2. Even if a decision does not create a legal precedent or is accompanied by a cautionary
statement that it is not intended to create precedent, people expect subsequent decisions to
acknowledge and be consistent with those made previously. In the absence of written policy,
precedent can create accidental or unintentional policy. Conversely, failure to follow
precedent can make a decision to permit or deny access appear arbitrary or open to claims of
favoritism.
Appendix R 2
3. Both the requests you mention were given extensive consideration by City staff, the Park
Board and the City Council. In the absence of written policy, individual perceptions and
preferences advanced the proposals from level to level. Support for the proposals by staff,
residents and some of the members of the Park Board and City Council focused on the need
for a new warming house in Lewis Park and the desirability of youth engaged inorganic
gardening rather -than the principles at stake. There also was significant discussion of the
backgrounds and good intentions of the people proposing the private uses in public parks.
In each case, a decision to permit the use would have been subject to perception as arbitrary
and subject to claims of favoritism.
4. Fees set by ordinance should not be reduced or waived unless done so according to
established policy. See answers above to questions 2 and 3.
Please let me know if you need clarification or more information from me.
Council Member Mary Brindle, September 8, 2009
Here are my answers to your questions. I .will continue to think about these answers but
these are my immediate reactions.
Are there areas of policy you believe the City Council could or should develop to help address requests
from private individuals or groups for access to or use of public facilities in Edina? If yes, please explain.
The following is the opening statement that sets forth policy and guidelines for use of
meeting rooms with city hall.
CITY OF EDINA
USE OF EDINA CITY HALL
POLICY AND GUIDELINES
Purpose of Policy:
This Policy establishes the regulations for the scheduling and the use of Edina City
Hall.
1. INTRODUCTION
Edina City Hall is operated by the City of Edina under the policy and guidelines
established by the Edina City Council. The facility contains two public meeting
rooms — Community Room and Mayor's Conference Room —and two "special use"
areas — Council Chambers and the West Foyer.
The City Council recognizes the desirability of having Edina City Hall used as much
as possible by Edina -based non - profit groups. This Policy identifies priorities for use
and outlines scheduling procedures and guidelines.
What need is there for the city council to become involved insetting policy for other
facilities? If park buildings such as Weber Park, Arneson Park, Edina Senior Center which
are owned by the City of Edina, are considered to be extensions of city hall, then it may be
logical that their use would be subject.to the policies and guidelines similar to that used for
Appendix R 3
space within city hall. If that's the case, then similar guidelines or policies ought be to made
available, to users of the facility.
In the absence of written policy, what role does precedent play in guiding a decision of whether to grant
a private individual or organization access to or use of a public facility?
Precedent is dangerous. What seems like a precedent to one person may not seem that :way at
all to another'. I hesitate to put myself, as a leader and decision maker, in between a facility
manager and a group that desires to use space within that facility. If a facility manager
chooses to allow or deny a group access to the facility, I trust that there is a reason.
In what ways, if any, does an absence of written policy (for requests such as Lewis Park coffee shop or
Chowen Park garden) affect the Council's decision - making process?
Concessions are offered at Courtney Fields, Braemar Arena, Van .Valkenburg Park and
Centennial Lakes Park, to name a few. I trust there is written policy that defines what is
offered, who benefits.from the proceeds, staffing, hours, etc. Adding Lewis Park to the list of
parks offering concessions seems logical to me considering the number of visitors to that
park. With regard to the Chowen Park garden, the absence of written policy affected the city
council's vote on this item. Had it existed, the written policy would have provided the
council with the commission's recommendations gardens of this type. Without that, the
council could not move.forward..This written policy is the responsibility of the Park Board.
Making this policy into an ordinance is the council's responsibility. The council need not
take.action on'a project such as the Chowen Park Garden if policy allowing it is in place.
Under what circumstances',, if any, may staff or a board /commission waive or reduce a fee set by the
City Council in ordinance 185.01 Schedule A?
Reducing or waiving fees for some and not for others is a slippery slope. In order to be fair,
fees should be charged as stated in the city code. If needed, I suppose an appeal can be heard
by the board or commission. However, fairness to all is at stake here.
Council Member Scot Housh, October 29, 2009
Per you recent request 1 provide the following responses:
I. Policy regarding Private Groups using Public Facilities - I think the City does a good job
allowing private groups to use our facilities. We have a number of facilities that can be used
by private groups for their use. Our Warming houses are often used for private parties. Our
meeting rooms at Braemar and Centennial Lakes are often used by community and business
groups. We do typically charge for these events. Our City Manager or others overseeing
these facilities may make exceptions from time to time. 1 see this as within their discretion.
2. What role does precedent play in allowing groups access to facilities - We like repeat
business and customer use. We try to make our customer experiences enjoyable so that they
will come again. Adventure Peak, The Aquatic Center, Braemar and Fred Richards Golf
Course are all public facilities that are run as businesses to benefit our constituents. We
want people to enjoy these facilities and to use them consistently. The same should apply to
Appendix R . 4
our Public buildings which are used for "private' meetings. I'm.not aware of a precedent that
has created a bad outcome.
3. Does a lack of Policy limit the Council in these areas (Lewis Park/Chowen Park -.
Gardens) ? - I think we have flexibility in that a`formal policy is not set in stone. We all
regard our public lands.as highly important to our constituents and want to make sure they
are used for the good of the community. With budgets for state, county, city, and school
districts being reduced, we may find:that partnerships with other public entities or the
private sector may be beneficial for our community. The original golf -dome was a
private /public facility. It was the first of its kind. The City later bought out the private
interest and has been running it ever since. We have partnered with the school district to
maximize "basketball" courts for the community. I think this too has been successful.
Maintaining an open mind about making Edina the preeminent place for living, learning,
raising families, and doing business should guide our decisions.
4. Waiving fees for public facilities. Who has the authority? See response to #1.
Jennifer, please call if you have further questions.
Council Member Ann Swenson, September 3, 2009
1. Yes garden space on public land
2. Precedent for me plays little role other than history when crafting a new policy
3. As a city we need policies to avoid confusion, feelings of unequal treatment and to provide
clarity. Lack of these policies wasted time.
4. Can not answer. Would need some history as to requests and maybe provide guideline in
policy for any accommodations.
Appendix R 5