HomeMy WebLinkAbout2013-02-19_WORK SESSIONAGENDA
JOINT WORK SESSION
Edina CITY COUNCIL AND
ART CENTER BOARD
CITY OF EDINA, MINNESOTA
COMMUNITY ROOM — EDINA CITY HALL
FEBRUARY 19, 2013
5:30 P.M.
CALL TO ORDER
II. ROLL CALL
Ill. ART CENTER BOARD RECOMMENDATIONS TO SUTTON ANALYSIS
IV. ART CENTER MISSION STATEMENT
V. ARTS & CULTURE COMMISSION
VI. 3RD ANNUAL EDINA FILM & MUSIC FESTIVAL
VII. ARTS & CULTURE WORKING GROUP
VIII. ADJOURNMENT
The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance
in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952-
927- 886172 hours in advance of the meeting.
SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS
Mon
Feb 18
PRESIDENTS DAY HOLIDAY OBSERVED — City Hall Closed
Tues
Feb 19
Work Session —Jnt Mtng. With Art Center Board & Art/Cult. Wk Gr 5:30 P.M.
Tues
Feb 19
Regular Meeting
7:00 p.m.
Tues
Mar 5
Work Session —Jnt Mtng With Planning Commission
5:30 P.M.
Tues
Mar 5
Regular Meeting p
7:00 p.m.
Tues
Mar 20
Work Session —Jnt Mtng With Health Committee- do.town
5:30 P.M.
—'.es
Mar 20
Regular Meeting
7:00 p.m.
s
Apr 2
Work Session — Neighborhood Policy /Business Meeting
5:30 P.M.
,,es
Apr 2
Regular Meeting
7:00 p.m.
Tues
Apr 16
Work Session —TBD
5:30 P.M.
Tues
Apr 16
Regular Meeting
7:00 p.m.
COMMUNITY ROOM
COUNCIL CHAMBERS
COMMUNITY ROOM
COUNCIL CHAMBERS
COMMUNITY ROOM
COUNCIL CHAMBERS
COMMUNITY ROOM
COUNCIL CHAMBERS
COMMUNITY ROOM
COUNCIL CHAMBERS
Joint Work Session
Edina City Council -and Edina Art Center Board
City of Edina, Minnesota
Community Room
Edina City Hall
February 19, 2013
5:30 P.M.
Agenda
I. Art Center Board Recommendations to Sutton Analysis
II. Art Center Mission Statement
III. Arts & Culture Commission
IV. 3`d Annual Edina Film & Music Festival
V. Arts & Culture Working Group
I. Art Center Board Recommendations to Council in addition to Sutton Analysis
Edina Art Center Board Meeting October 25, 2012
Recommendations to the City Council from the Edina Art Center Board regarding the Edina Art Center
Analysis dated October 2012 prepared by George Sutton of Sutton & Associates.
The Edina Art Center Board fully endorses the report prepared by Sutton & Associates as presented
and recommends that the City Council instruct staff to proceed with the recommendations laid out in
the report.
Specifically, we recommend —
• Appointment of a full time Executive Director by December 1, 2012
• Tasking the Executive Director, in addition to day to day operational responsibilities, and with
awareness to budget, to —
o Develop a plan for restructuring of staff by March 31, 2013
o Develop a plan to broaden the reach of the EAC in the community and have a Plan of
Action by March 31, 2013
o Finalize a new mission statement for the EAC for approval by City Council by January
31, 2013
To begin to respond to the questions raised and suggestions made in the Sutton Analysis, the Art
Center Board recommends a professional Needs & Use Assessment for arts and cultural programming in
the City of Edina. This will provide more detailed information about the community's aspirations for the
arts in Edina as we plan the future of the Art Center and arts and cultural programming. Deadline for
the plan is June 30, 2013.
The Art Center Board also recommend a professional Facility Assessment to help determine current & future
space needs, requirements and options based on the capacity and access issues with the current facility
identified in the report. Deadline for the plan is June 30, 2013.
II. Art Center Mission Statement
To build a vibrant community, foster common bonds, nurture talent, and create venues for expressing and
appreciating the arts in Edina.
III. Arts & Culture Commission
Attachment A — City of Edina Code - Section 1508 —Art Center Board
Attachment B — Current Board Member Short Resumes
The Board passed a motion on October 25, 2012 recommending that the City Council "change the EAC
Board to the Edina Arts and Culture Commission to reflect its broader scope and ambition, namely to
support and be a more central resource and voice for all artistic and cultural activities in the City."
This new initiative was described in the 2013 Art Center Work Plan.— to propose new language relating to
the mission of the Art Center Board (City Code Section 1508),
To create an Arts & Culture Commission with a broader focus on building the arts within the
community with a more advisory role in Art Center operations.
The Arts & Culture Commission would broadly focus on art and culture within Edina and be modeled on
other commissions within the city, e.g. Energy & Environment Commission. The commission would be
established as a separate body apart from entity the Parks and Recreation Department, and initially
retain current members of the Art Center Board and Staff Liaison.
The 2013 Art Center Work Plan begins the discussion of the Commission. An inclusive work process will
identify community interests, needs and resources. A plan will be created and presented in 2014.
IV. 3`d Annual Edina Film & Music Festival
Attachment C— Film Festival Budget and Schematic
In alignment with the new Art Center mission statement to build a vibrant community, the Edina Film
Festival modifies itself slightly to create a community outdoor event that makes an artistic statement while
contributing to the City and raising awareness of the arts and the Edina Art Center. The new format is
modeled after SXSW — South by Southwest in Austin, TX that originated as a film festival and has grown
significantly in size and recognition with the addition of music.
The Arts & Culture Working Group, in speaking with local art producers and users, most residents of the City
of Edina — have identified four main issues in its preliminary findings:
• A need for community space for the arts
• A need for more artist friendly rules and ordinances
These findings echo the Sutton Analysis presented in October 2012. That report found the Art Center
had reached its maximum revenue earning potential in the currently available space. Refer to additional
recommendations shown above in Art Center Board recommendations to City Council.
Original Idea & History
The Arts & Culture Working Group began as an idea of Art Center Board in October 2011. The Board felt
the need to establish a volunteer working group to develop a vision and strategic plan for art and culture
in Edina that goes beyond the immediate concerns of the Edina Art Center.
The Board noted that art and culture were fragmented in Edina. Isolated hubs of activity existed; the Art
Center, the Board's Public Art Committee, the Art Fair (50h & France Bus. Assn.), Fall into the Arts
(Centennial Lakes), Edina Schools (music and theater) and other private interests (orchestras, dance
groups and musical groups). The general feeling was that art and culture in Edina was under-
represented, and it appeared that residents of Edina spend the better part of their cultural dollars
outside of the city.
In December 2011, Council endorsed the creation of the Arts & Culture Working Group as initiated by
the Art Center Board, and encouraged the working group to be as open to resident participation as
possible.
The idea and approach was to start with "art inventors," i.e. identify organizations, venues and activities
where art and culture are produced and consumed in Edina. The next step was to identify opportunities
for increasing the Edina art scene and establish a vision for the future. The process envisioned was
similar to the public process used for the Grandview Small Area Plan; involvement of the public through
a series of community meetings with input from art organizations such as the Walker Art Center, MIA,
theater groups, etc. around the metropolitan area.
The group's goals include:
• Gaining an understanding of arts and cultural related offerings in Edina
• Determining constituents of art and culture in Edina
• Getting a perspective on the artistic and cultural life /offerings in Edina
• Identifying potential unmet needs in the community
• Uncovering hidden gems
• Establishing a dialog among the constituents
• Facilitating the involvement of Edina residents in Art and Culture
• Defining a common forum that "unifies" Arts and Culture offerings
• Exploring coordination /cooperation potential among the various groups
• Formulating a vision and strategy
Participants
The working group was open to anyone interested in art and culture in Edina. Participants including
interested residents, poets, painters, MIA staff, filmmakers, writers and those involved in public art have
engaged in sometimes lively and always thoughtful discussion. The group met monthly and initiated an
"art and culture inventory" of public and private organizations, venues and activities where art and
culture are produced and consumed in Edina. The working group also sketched out components of an
initial vision. From 8 to 20 residents have attended each of the meetings.
Timeline to Date
Jan. — Mar. 2012 — Four members of the steering committee - Members Bouassida, McCabe, Raeuchle
and General Manager Frey - meet to strategize and plan a large group meeting. Communications issues
a press release February 9. The meetings to be held at the Edina Senior Center.
Mar. 8, 2012 —1St large group meeting; Vision & Inventory sub - groups formed.
Apr. 12, 2012 — 2nd large group meeting; participants choose from 11 areas of interest to research -
music, dance, theater, decorative arts, painting, culinary arts, ceramics, sculpture, literature, media arts,
and public art.
May 10, 2012 — 3rd large group meeting. Member Naomi Griffith presents a comprehensive inventory of
decorative arts that will be the model for council work session.
May 15, 2012 —Joint Work Session with Council and Art Center Board. Member Raeuchle presents
PowerPoint presentation of current findings of Arts & Culture Working Group with request for an intern
and funding.
June 18, 2012 — Intern Claire Lukens begins 3 month ACWG internship.
Oct. 2, 2012 - present — Intern Brendon Johnson begins 4+ month ACWG internship.
Interns under the direction of General Manager Frey have interviewed about 100'artists' and compiled
a 31 page ACWG Inventory of the 11 art and culture sub - categories. Individual inventories exist for Book
Clubs, Culinary, Dance, Decorative Arts, Events, Individuals, Literature, Main Issues, Media Arts, Music,
Painting, Performance Spaces, Pottery & Ceramics, Public Art, Restaurants Displaying Art, Sculpture and
Theater. In addition, a survey through SurveyMonkey was created with the help of Kaylin Martin in
Communications. Survey and research documents were created, along with questionnaires for long and
short surveys with over 50 interviewees.
The Arts & Culture Working Group continues to meet twice monthly at the Edina Senor Center through
January 2013 with additional meetings planned in the coming months.
Four issues identified by Arts & Culture Working Group
This section expands on the four issues that have risen to the top in our research and interviews with
arts creators and residents of the City of Edina.
1) Community space for the arts in Edina
A need for multi - disciplinary space; performance, studio, gallery & exhibition, meeting and artist
living space that would benefit economic development.
2) Review of City Ordinances to make them supportive of artists working in the community.
A need to review parking limitations, in -home studio sales, height restrictions for sculptures,
signage, advertising and photo and film permits.
E.g.: City Code 850.07 Subd.4
Subd. 4 Customary Home Occupations as an Accessory Use. (relevant sections)
A. Customary home occupations which are permitted as an accessory use by this Section shall
comply with the following conditions:
1. Only the residents of the dwelling unit shall be employed on the lot or within the
dwelling unit.
3. No loading, unloading, outdoor storage of equipment or materials, or other outdoor
activities, except parking of automobiles shall occur.
4. No signs of any kind shall be used to identify the use.
5. All parking demands generated by the use shall be accommodated within the accessory
garage and normal driveway area and shall not at any one time occupy more than two
parking spaces in parking areas required for multiple residential buildings.
6. No more than ten automobile trips weekly by individuals other than the residents of the
dwelling unit shall be generated to the dwelling unit as a result of the use.
7. No sale of products or merchandise shall occur on the lot or within any structures or
buildings on the lot.
B. Permitted customary home occupations include the following and similar occupations if,
and only during such times as, they comply with all of the conditions of paragraph A. of this
Subd. 4:
2. In single dwelling unit and double dwelling unit buildings only, music and dance teachers
providing instruction to not more than five individuals at a time.
3. Artists, sculptors and authors.
6. Photographers providing service to one customer at a time.
7. Salespersons, provided that no stock in trade is maintained on the lot or in the building
or structure on the lot..
C. The following uses have a tendency to increase in size or intensity beyond the conditions
imposed by this Subd. 4 for home occupations and thereby adversely affect residential
properties. Therefore, the following shall specifically not be permitted as customary home
occupations:
3. Music, dance or exercise instruction which provides instruction to groups of more than five
individuals at a time.
3) Art Communication and Awareness -these objectives were identified:
• Provide a centralized communication and information distribution resource for artists
and consumers about the arts, artists and public events.
• Cooperate with the school district and utilize school facilities.
• Promote economic development through the arts.
• Create the sense of importance of the arts as integral to our community pride.
4) A Strong Connection to the arts and artists from the residents and leaders of the City of Edina
through awareness and funding.
• Establish 'artist in residence' program
• Connect artists with neighborhood groups and small businesses
• Publish arts directory
• Events specifically associated with Edina
Attachment A — City Code Section 1508
City of Edina Boards & Commissions 1508.04
Section 1508 — Art Center Board
1508.01 Establishment. The Council, finding that the encouragement and enhancement of
the arts in Edina is vital to the social and culture well -being of the City and its residents, does
hereby establish the Art Center Board (the "Board ").
1508.02 Duties. The Board shall:
A. Make recommendations regarding the operation of the Edina Art Center
B. Plan and recommend to the Council art activities and programs.
C. Develop a long term plan directed towards fulfilling the needs and desires of Edina
residents with respect to the arts.
D. Recommend programs at the Edina Art Center that are responsive to community
desires.
E. Periodically report to the Council on matters pertaining to the Art Center and public
art in Edina.
F. Initiate and oversee fundraising activities that benefit the Art Center and public art
in Edina.
G. Represent the City at community functions pertaining to the visual arts and with
similar bodies and organizations involved with the visual arts.
H. Oversee the development and implementation of a public visual arts program in
Edina.
I. Perform other duties from time to time directed by the Council.
1508.03 Membership. The Board shall consist of ten regular and two student members, not
more than three of which may be non - residents.
1508.04 Committees. The Board shall establish and appoint members to a public Art
Committee which shall be charged with establishing and implementing a public arts program in
the City. The Public Art Committee shall be chaired by a person who shall be appointed by the
Board chair with the consent of the Board. The Board may establish other committees for the
purpose of carrying out other Board duties.
History: Ord 2005 -08 codified; amended Ord 2007 -11, 06- 05 -07; Ord 2011 -02 deleted Section
1221; replaced by Section 1508
Cross Reference: Section 1500
Attachment B — Art Center Board Member Short Resumes
Hafed Bouassida - Chair
• Continuing Education Faculty, Cinema Production, Minneapolis Community and Technical
College
• Edina Art Center Board member since February 2008
Barbara La Valleur
Qualifications:
• International photojournalist for over 45 years including six years with German daily
newspapers.
Affiliations:
• Evansville, MN Art Collision
• One Woman Photo Shows in Minnesota and Germany
• Westminster Gallery Shows, Westminster Presbyterian Church, Minneapolis, MN
• Former Communication Coordinator, University of MN School of Nursing
• Former Editor, Carib Magazine, US Virgin Islands
• Chief Photographer, Daily News, Wahpeton, ND and Breckenridge, MN
• Former Fargo Forum Staff Writer and Columnist
• Owner, La Valleur Communicates
• Edina Art Center Board member since February 2011
Dana Lappin
Qualifications:
• Long -time resident of Edina, lifelong art enthusiast, fundraising experience (political), excellent
people skills and ability to adapt well in a wide variety of environments.
• Employment: Pinstripes Bistro, Edina, MN — Marketing & Outside Sales
Affiliations:
• Affirmative Action Officer, Senate District 41 DFL, Alternate State Central Committee
• Edina Art Center board member since 2011
• Committee member of the Juried Art Show for two years. Co -chair with Bill McCabe in 2012.
Chair for 2013.
• Membership Chair for two years.
• Member, Consultant Working Group
Bill McCabe — Term ended January 2013
Qualifications:
• Independent Real Estate and Business Consultant, William J. McCabe CPA
• Real Estate Investment Accounting, Opus Properties and Founders Properties
• Head of Education Administration, Metropolitan Museum of Art, New York
• VP Administration, Minneapolis College of Art and Design
• Project Manager, Minneapolis Society of Fine Arts
Affiliations:
• Edina Art Center Board since 2007, Chair since 2010
• Edina Public Art Committee, 2010 to present
• Edina Family Center Board, 1999 -2001.
• Edina Soccer Association and Edina Baseball Association
• American Institute of Certified Public Accountants (AICPA)
• Minnesota Society of CPA's
Colin Nelson
• Public Defender for Hennepin County
• Edina Resident and amateur author
• Edina Art Center Board member since February 2011
• Member - The Loft, Mystery Writers of America, Sisters in Crime, and the Twin Cities Mystery
Writers
• Fallout was nominated for the Minnesota Book Awards for 2012
• Musician and leader of a jazz group called Blue Mood playing saxophone and flute.
• Host, The Author's Studio at the Edina Art Center beginning January 2012
Kitty O'Dea
Qualifications:
• Retired marketing and advertising executive for Pillsbury, Ralston- Purina, Foote, Cone & Belding
Advertising
Thomas Raeuchle
Qualifications:
• President, Santerra — Business and Technology Consulting
Affiliations:
• Board, Non - Profit Economic Development Corp.
• Active in civic projects
• Edina Art Center board since February 2011
John Swon
Qualifications:
• President /CFO Reel Cinema Entertainment, LLC
• Fundraiser, American Red Cross
• Fundraiser, Susan G. Komen Foundation
• Financial Consultant, RBC Capital Markets & New York Life Securities
• Financial Consultant, Focus Financial
Affiliations:
• Edina 4th of July Parade Committee (Chair)
• Beta Kappa Alumni Corporation (Volunteer- Treasurer)
• Senior Council of Retired Executives (SCORE)
• Daybreakers (Networking Association - President)
• Edina Rotary (Volunteer)
• Education: BA History, Hamline University
• New York Life Securities
• Beta Kappa Alumni Organization (Volunteer- Treasurer)
• Senior Council of Retired Executives (SCORE)
• Daybreakers (Networking Association— President)
• Edina Rotary (Volunteer)
Ray Meifert
Some Recent Locations Where Paintings Have Been /Are Exhibited
Taylor P.O. Gallery, Taylor, MS
The Ravine, Oxford, MS
J. Clayton's, Water Valley, MS
S & J Gallery, Oxford, MS
University of Mississippi Museum
Elmhurst Art Museum, Elmhurst, IL
Exiner Art Studio. Chicago, IL
Edina Art Center
University of Illinois at Chicago The Health in the Arts Gallery
Art Organizations Memberships
Elmhurst Art Guild
Edina Art Center
Mississippi Institute of Arts and Letters
Oxford (MS) Artist's Guild
Yoknapatawpha Arts Council
Website
www.rameifert.com
Attachment C — Edina Film Festival
2013 Edina Music & Film Festival
Proposed Budget & Schematic
• 30x50 Tent - $1585.12
o This includes all set -up and related expenses
• 16x20 Stage - $600
• Sound & Lighting Equipment - $900
• Musical Acts - $800
• Projection System - $850
• 5000 watt Generator - $250
o Phil Johnson will provide free back -up generator
• Printing - $1,600
o Includes 1,500 program guides and 300 posters minimum
• Edina Police - $1,760 [16 hours]
o 2 officers required if alcohol is being served; $55 per hour, per officer
• Insurance - [city donation]
o City previously provided coverage last two years
• City Permits - $690
• Loudspeaker - $25
• Special Events Application - $65
• Food License - $25
• Intoxicating Beverage License - $200
• City -Use Permit - $315
• Construction Permit - ? (varies)
• Operational Permit (Fire Dept) - $60
• Trash Cans (4) - $300
o Volunteers would need to remove trash
• Barricades for Traffic Control - ? [potential city donation]
Maximum Total: $9,335.12
(if City waives permits): $8,645.12
For Comparison Purposes:
• 2011 EFF Budget - $8,075
• 2012 EFF Approved Budget - $9,950
2012 EFF Actual Budget (est) - $8,00
49 '/z
Street
ENTRY TO RAMP
VENDOR
SODA
&
WATER
BEER
20 x 30 ft tent
VENDOR
Hamburgers
Hot Dogs
Cheese Curds
30 x 50 tent
MUSIC & FILM
TENT
Big Sign on the back
Halifax Avenue
VENDOR
KI OSK
KI OSK
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50th
Street
C
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TICKET
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