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HomeMy WebLinkAbout2013-07-16_WORK SESSIONf) Purchase and implement police to citizen internet -based Police: Not yet started. Scheduled for second half of 2013. application 5. Set Values Performance Expectations by Defining Organization 5. Set Performance Expectations by Defining Organization Values 2013 Targets: 2013 Targets: a) Identify and define key expectations of individual staff Administration: To gather information, the internal project team members conducted an employee survey, held a half day retreat for selected staff and conducted an organization culture assessment of leadership. The team is current drafting values that will be tested with staff during month August before roll out in September. b) Integrate key expectations into hiring process Human Resources: HR will begin work after expectations are defined. 6. Improve Decision-Making Through Formalized Policies 6. Improve Decision-Making Through Formalized Policies 2013 Targets: 2013 Targets: a) Revise and implement computer use policy Communications & Technology Services: Computer Use Policy has been rewritten as a "Technology Use Policy" and is currently under review by I.T. Division staff. The proposed policy includes mobile devices. The proposed policy could be introduced to staff at any time, though it has been suggested that it be rolled out with the rest of the employee handbook later this year. b) Develop city staff handbook Human Resources: HR anticipates review by the Executive Leadership Team by fall. c) Complete board and commission procedure manual Administration: Reappointment and recruitment process documentation has begun and will be completed by October 151n d) Develop and implement plans to comply with the Patient Human Resources: HR is working with Finance and the City's health Protection and Affordable Care Act. insurance broker to determine required changes and budget accordingly. fall of 2013. i) Implement new fleet management software Public Works: Working with Technology Services, Software has been installed and we are now working with the Contractor to import our custom reports as well as train our Staff on the capabilities of the new system. The project is anticipated to be complete by the end of July. j) Implement new software and hardware to improve the Communication & Technology Services: The Communications & distribution of Council packets Technology Services Department is trying the Granicus application il-egislate to deliver Council packets to iPad users. Additionally, iPads have been issued to three Council Members. 3. Hire and Assimilate Key Leadership and Staff Positions 3. Hire and Assimilate Key Leadership and Staff Positions 2013 Targets: 2013 Targets: a) IT Manager Human Resources: The new IT Manager began February 26. b) Building Services Manager Human Resources: The City Facilities Manager began April 22. c) Transportation Planner Human Resources: The Transportation Planner began June 19. Improve 4. .. Tools 2013 Targets: 2013 Targets: a) Implement branding committee recommendations Communications & Technology Services: A redesigned logo for the government access channel, Edina 16, was introduced earlier this year, as was a new logo for the Edina Senior Center. b) Complete implement of new employee onboarding Human Resources: In progress. HR is working to develop and implement software the new software. c) Develop intranet for internal communication Communication and IT Services: In progress as an extranet. d) Establish employee benefit committee to assist with the Human Resources: The Employee Advisory Committee (EAC) has been selection and communication of employee benefit plans meeting 1 -2 times per month. The primary 2014 goal is to recommend changes that will make most effective us of dollars available, improve the city's ability to recruit and retain high - performing employees, and maintain compliance with healthcare reform and other legal requirements. The EAC has been actively researching and evaluating options. e) Establish labor management committees for police and fire Human Resources: Scheduled to be started in Fall. bargaining units Improve 2. ..• Technology 2013 Targets: 2013 Targets: a) Implement computer -aided mass appraisal for computer Community Development: In progress. testing b) Conduct needs assessment and bid contract for electronic Administration: Committee completed needs assessment survey, has records management received one demonstration of capabilities of ERM and is in the process of developing RFP or RFQ for Edina. Anticipate issuing document in July or August with receipt and review in September. Still looking at 1st phase implementation late 2013. c) Design and implement second phase of City WiFi network Communication & Technology Services: The City's WiFi networks have been expanded to Arneson Acres Park, Edina Aquatic Center and Fire Stations No. 1 and 2. Plans have been made to extend the WiFi networks to Countryside Park and the Braemar Golf Dome when those facilities are rebuilt and open later this year. d) Develop mobile device strategy and related policies Communication & Technology Services: The Communications & Technology Services Department has implemented AirWatch for mobile device management. Mobile devices have been rolled out in the Administration, Community Development, Engineering Fire - Rescue & Inspections, Human Resources, Parks & Recreation and Public Works departments. Some Council Members are also using mobile devices. Outside of some inspectors, most devices are being used by directors. e) Complete new "Edina store" on city website Communication & Technology Services: All program registration is now handled through the new website and work is under way on the new "Edina Store," to be powered by Magento. Enhancements were made to the Public Works Department's load restrictions permit to allow users to print off permits from the website. Work is under way on a module to sell, track and enhance memberships for the Edina Art Center, Edina Aquatic Center, Edina Senior Center and Edinborough Park. f) Introduce field use of ipad for fire and building inspections Fire - Rescue & Inspections: Initial IPads have been put into service, are working well, and more IPads on order. g) Purchase and implement CltyWorks code enforcement Police: Not yet started. Scheduled for second half of 2013. software in health department h) Implement on -line facility registration Parks and Recreation: This will be available in the late summer or early In addition to proving core services, City leadership has also identified themes for the biennial budget related to internal city operations. These themes support Edina's mission, vision and Council priorities. Citizens League to complete three citizen engagement sessions in June. Staff will present budget recommendations on August 5. Future Years: Identification sections of City Code for "best practices" review; review policy manual 6. Promote Environmental and Personal Health 6. Promote Environmental and Personal 2013 Targets: 2013 Targets: a) Promote Edina Emerald Energy Program and evaluate the Engineering: The Green Business page is up on the website and addition of a residential program occasional inquiries are made about the process. The Energy and Environment Commission reviewed the potential for expanding the property assessed clean energy (PACE) tool to the residential sector and voted to recommend against this option at its May meeting. b) Facilitate Do Town initiatives and evaluate the future of the Police: City Leadership and Staff met with BPH SHIP representatives on program when BCBS support ends 06/13 to determine next steps for advancing do. Town initiatives. c) Continue progress on Green Step cities certification Engineering: The City of Edina was again recognized as a Step 3 Green Step city at a June League of Minnesota Cities event. d) Broaden the mission of the Community Health Committee Police: The Community Health Committee has completed a revision to 1503.02, expanding the Committee's purpose and duties. The proposed revision will be presented to the Council at an upcoming meeting. e) Develop a "Health Vision for Edina" as an enhancement to Police: The proposed Vision is complete and will be presented to the the Vision 20/20 strategic plan Council in an upcoming meeting. Future Years: Organized hauling study In addition to proving core services, City leadership has also identified themes for the biennial budget related to internal city operations. These themes support Edina's mission, vision and Council priorities. neighborhood awareness campaign and neighborhood organizing workshop for September. Our new intern will also reach out to organized groups to make them aware of the new opportunity to become a recognized neighborhood. Future Years: 5. Improve Decision-Making Through Formalized Policies 5. Improve Decision-Making Through Formalized Policies 2013 Targets: 2013 Targets: a) Adopt policy on naming of public facilities Parks and Recreation: A work session was held in January with members of the naming and donations committees and City Council. Staff will present a recommendation for new naming and donations policies by December 2013. b) Adopt policy on donations Parks and Recreation: A work session was held in January with members of the naming and donations committees and City Council. Staff will present a recommendation for new naming and donations policies by December 2013. c) Complete recodification of City Code Administration: Proof received from Muni Code. Will be distributed to staff for review. Review to be completed by August 15th then final code should be delivered by October 31St d) Conduct 2013 Quality of Life survey Communication & Technology Services: The survey has been completed. Results will be presented to the City Council at its meeting Aug. 5. e) Develop a strategic plan for economic growth Administration: In progress. Staff researching effective plans for sustainable long -term growth. One current tool is the Emerald Export Initiative. A successful export business forum was held in March. f) Evaluate and potentially adopt rental housing registration Fire - Rescue & Inspections: Researching Eagan's program. Should meet program with City Council to review. g) Evaluate and potentially adopt code changes to address Community Development: Planning Commission has developed a draft citizen concerns about redevelopment on 50ft lots. Ordinance to be presented to the City Council in July. h) Adopt construction management policy and a plan for Community Development: Hired a Residential Redevelopment enforcement Coordinator to enforce the construction management plan. i) Revamp the City's operating budget process and document Administration: Staff is working on new budget content /narrative for the to improve public input and understanding 2014 -2015 operating budget. A Council retreat was held in May to identify strategic priorities for 2014 -15 budget. Staff partnered with the a) Braemar Golf Course: implement path improvements and Parks and Recreation: A consultant for design of the driving range and develop plans to redesign the driving range and adjacent executive course was hired in June. Design will be completed in August. executive golf course. Ongoing path maintenance will be completed during the golf season and significant improvements will be completed by the end of October. b) Evaluate and implement recommendations from the Art Parks and Recreation: City Staff is currently working on the Center study professionalization of Art Center Staff. Staffing changes were implemented in April through June, 2013. An Art Center Mission statement was approved in February. Expansion of programming and inclusion in the Parks and Recreation Activities Directory are current projects. Software for POS, membership and registration is being researched. c) Evaluate and resolve future of the proposed Sports Dome Parks and Recreation: Staff will be making a recommendation to the Park Board on July 9 and will be presenting findings to a City Council work session on August 20, 2013. d) Complete Hornet's Nest addition to Braemar arena Parks and Recreation: One final issue regarding roofing is being resolved, but it will be finished by August, 2013. e) Evaluate and resolve the reconstruction of the Golf Dome Parks and Recreation: Golf Dome reconstruction project was approved by City Council on March 19. Construction started in May and dome will be open by November 1, 2013. f) Provide direction to staff on cost recovery expectations of Parks and Recreation: The Park Board plans to form a working group to current facilities begin this project. Anticipated completion is June, 2014. g) Develop a parks and recreation strategic plan Parks and Recreation: Staff and Park Board working group are working on RFP for consultant. Current work load has pushed this project completion into 2014. Future Years: Conduct senior center study 4. Encourage Neighborhood Associations 4. Encourage Neighborhood Associations 2013 Targets: 2013 Targets: a) Finalize neighborhood names and boundaries and City Administration: A neighborhood map and Neighborhood Association policy on recognized neighborhood associations Policy were approved by the Council in April. b) Begin administration of neighborhood association program, Community Development: Held informational meetings with develop resources and conduct public information sessions departments and processed our first recognized neighborhood association (Morningside). Created an informational packet for anyone ° interested in becoming a neighborhood association. Staff is working on a cyclist safety funds create strategy for implementing the PACS funds. e) Develop sidewalk inventory and multi -year plan for building Engineering: This project was on hold until the Transportation Planner the City's sidewalk system came onboard. Sidewalks have been inventoried. Sidewalk master plan will be reviewed and updated. f) Develop standards for signage and pavement markings for Engineering: Completed. bikeways and pedestrian paths g) Develop safe routes to school comprehensive plan Engineering: Received draft plan — anticipated plan to go to CC in August. Future Years: Establish France Avenue collaborative group 2. Support Redevelopment of Major Commercial Areas 2. Support Redevelopment of Major Commercial Areas 2013 Targets: 2013 Targets: a) 50th and France: Develop plan to add parking and Administration: In progress. Real estate purchase completed in June. implement way finding /ramp usage signage. Second real estate acquisition in process. Consultant teams interviewed in July with design work to follow. b) Grandview: Identify and implement near term Administration: In progress. Public works site razed in May /June. improvements to physical infrastructure; work to identify Consultants preparing TIF Study for implementation by year -end. Options economic development tools to induce development and to relocate bus garage being explored and existing soil conditions being conduct developer forums studied. Community Advisory Team appointed in June with first meeting scheduled for July. c) Southdale area: Work to determine priority of Administration: In progress. Staff continues to work with owners and redevelopment of aging properties and appropriate developers in pursuit of redevelopment of key sites including: 6500 development tools France, former Wicks building, Eberhardt & Titus buildings. d) Identify priorities for the use of HRA funds Administration: Council work session was held on January 8 to discuss priorities with respect to the HRA. e) Develop small area plan template Community Development: In progress. Had discussion with Planning Commission Chair. Gather information from Minneapolis. Future Years: Work to determine priority of redevelopment of aging properties and appropriate development tools in southwest industrial district; evaluate potential development plans for Pentagon Park 3. Evaluate • Funds 2013 Targets: 2013 Targets: tt,9i\1� ok e 0 .�° 2013 City of Edina Work Plan and Progress Report The City of Edina's mission is to provide effective and valued services, maintain a sound public infrastructure, offer premier public facilities and guide the development and redevelopment of lands, all in a manner that sustains and improves the uncommonly high quality of life enjoyed by our residents and businesses. Our vision is to be the preeminent place for living, learning, raising families and doing business distinguished by: • A livable environment • Effective and valued city services • A sound public infrastructure • A balance of land uses, and • Innovation The City of Edina is known for excellent city services and sound fiscal management. Our ongoing work will contribute this to tradition. In addition to our core services, the Council has identified six themes for the 2012 -13 biennial budget in support of our mission and vision. These themes will guide our organization as we identify projects and prioritize our work. 2012-13 Council Priorities Progress -.. 1. Advance Living Streets 1. Advance 2013 Targets: 2013 Targets: a) Create living streets policy Engineering: In review with internal staff and B & C's, City Council Workshop on 7 -16. b) Complete construction of new pedestrian crossings on Engineering: Bid opened on 6 -27, $600,000 over budget, Staff to request France Ave. reject bid and rebid in November. c) Coordinate the greater Southdale area transportation study Engineering: Was on hold until Transportation Planner starts. Scope of work will be developed in August / September and will go out for proposals in late September. d) Develop prioritized plan for the use of pedestrian and Engineering: Was on hold until Transportation Planner starts. Will AGENDA CITY COUNCIL WORK SESSION CITY OF EDINA, MINNESOTA COMMUNITY ROOM JULY 16, 2013 5:00 P.M. I. CALL TO ORDER II. ROLL CALL III. BUSINESS MEETING (5:00 — 5:45) A. Work Plan Update B. Mid -year Financial Update C. Recodification Presentation D. Financing The Future Session Feedback IV. JOINT SESSION WITH EDINA TRANSPORTATION COMMISSION (5:45 — 6:45) A. Living Streets 1. Overview 2. Policy Draft and Feedback 3. Public Input Into Policy 4. Living Streets Advisory Group Membership B. Edina Transportation Commission Work Plan Update V. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927 -8861 72 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS Tues Jul 16 Works Session — Business Meeting/Work Plan /Recodification COMMUNITY ROOM 7:00 P.M. Joint Meeting with ETC /Living Streets Tues Jul 16 Regular Meeting Mon Aug 5 Work Session — 2014 -2015 Proposed Work Plan & Budget Mon Aug 5 Regular Meeting Tues Aug 20 Work Session — Sports Dome Tues Aug 20 Regular Meeting Mon Sep 2 LABOR DAY HOLIDAY OBSERVED — City Hall Closed Bs Sep 3 Work Session — Pentagon Park .es Sep 3 Regular Meeting Tues Sep 17 Work Session —joint Meeting with HPB Tues Sep 17 Regular Meeting Tues Oct I Work Session — BC 2014 Work Plan Review Tues Oct I Regular Meeting Mon Oct 14 Work Session — Business Meeting/Utility Rate Study Mon Oct 14 Regular Meeting 5:00 P.M. COMMUNITY ROOM 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS 5:30 P.M. COMMUNITY ROOM 7:00 P.M. COUNCIL CHAMBERS FINANCING . '" Citizens 00 THE m League - Common ground. Common good. Financing the Future: Edina Budget Workshops Resident driven budget discussion for 2014 -2015 budget Location: Edina Senior Center and Braemar Club House Date: June 2013 (two workshops) Number of Attendees: 28 . Workshop Highlights Participants' words to describe Edina: • Balanced (demographic) • Evolving • Thoughtful • Safety o Traffic tickets o Best area in the Midwest o Well- managed o Parks o Participatory o Excellent o Comfortable • Convenient (leads to balanced life in terms of places to work, places to raise children, access to surrounding communities) ; • High expectations • Entrepreneurial • Leadership o Athletic o Prestigious o Close knit • Artistic (Every Day I Need Art) • Unique o Educated o Clean o Green o Progressive • Participants consensus was the best descriptive word was balanced. This encompasses many of the other words provided such as thoughtful, well- managed, participatory and convenient General Comments • The question on new tax dollars is skewed. Is it new tax dollars or user fees? • The question should be how should residents pay for use of parks and recreation facilities. • Confusion on relationship between taxes, user fees, and donors. • Where do associations come into play? City or community level? • Surprised at break down of willingness to pay more tax dollars: 50/50 divide between first three and'last three • What does it mean to be stabilized in the approach to capital budgeting question? • Question on approach to capital budgeting is confusing because decision is based on what you add needs to equate to what you need to spend. • In response to use of TIF dollars in blighted areas, how are any of the examples seen as blighted? o Response from Edina City Administrator: • Pre -1980, blighted criteria was not required • Now an assessment is made and projects must meet threshold of blight ■ Southdale Center used TI dollars under the criteria of new job development • We owe the older people who are taxed and support youth activities a program — such as bocce - to make them feel good about the taxes being available to all. Even aging populations deserve benefits and programs for their tax dollars. • Art center only seems to want "seasoned artists" • Economic development = Retain current employers and create master plan • Why doesn't Edina raise fees for parks and recreation facilities? • Charge maximum fee for Edina parks and recreation facilities while maintaining competiveness. • How can what has been done with the newly implemented "sidewalk fee" be applied to parks and recreation expansions and maintenance? • The facilities we have are good and we don't need to expand. We need to just maintain these facilities for the future. • We should work within the current tax structure for maintenance costs. • We need to maintain and keep Southdale in Edina. • There is no new space in Edina to attract new industry. • There is a need to diversify industry to remain competitive Poll Results: 1. The main reason I decided to come today is I thought it because: might be Not sure interesting and 3% maybe fun 14% 1 care about I have concerns Edina's future about how 17% property taxes are used I'd like to learn 14% nor t th I have a specific ci budget concern 24% 7% 2a:To what extent are the golf courses consistent with the overall image of Edina? Not sure /no opinion 12% i 2b:To what extent is Braemar Arena consistent with the overall image of Edina? Somewhat S% Not i r e /no pinion 20% 2c:To what extent is Edinborough consistent with the overall image of Edina? Not sure /no opinion A little 8% g% ' Somewhat X15% great d 69. 2d: To what extent is Centennial Lakes consistent with the overall image of Edina? Somewhat 0 6 4 �f �i 2e:To what extent is the Aquatic Center consistent with the overall image of Edina? Somewhat 12% 2f:To what extent is the Art Center consistent with the overall image of Edina? Not sure /no Not at all opinion 15% 8% �1 lll'i A great N-o deal 31% Somewhat 27% 2g:To what extent are Edina's neighborhood parks parks consistent with the overall image of Edina? Not sure /no Not at all nnininn d% 16% great deal 68% A little 8% hat 3. What statement best reflects your view of investing new tax dollars in these facilities over the next ten years? Make significant Do the best investments possible with no across the board new taxes Reduce facilities 11% 8% so we can Make major improve without upgrades in new taxes certain facilities goo 11% Make minor investments to accelerate maintenance. limit upgrad: and expan,':: 27 "What statement best reflects your view of investing new tax dollars in these facilities over the next ten years ? " — If responded with "Make major upgrades in certain facilities" - which facilities? • Art Center • Wrong question • Do the best with the taxes we have • Would be nice to have at least on park with bocce ball courts for the elderly to use for leagues. I know the snow birds would love this and would help them feel more connected to the community. • Consider bocce courts in certain parks (feel there isn't enough emphasis on consideration for older people who pay taxes — this would be a great social benefit for aging neighborhoods for socializing) • Accelerate maintenance and limit upgrades to Braemar Golf Course upgrade — not in favor of using tax dollars for Art Center or for Ice Arena unless it is relocated to new construction at Grandview development. • Must modernize facilities to keep them current • Braemar Golf Course and ice sheets • Arts Additional information: • Levy ends in 2016, used to pay for second sheet of ice and new bathhouse, everything else repairs • Based on the retiring debt in 2016, residents will receive anywhere from $13.00 to $68.00 back in taxes — do people want this back? Are people okay with the volatility in funds? • Clarification: • Property taxes • Bonds would be in addition to property taxes • Borrowing needs to be considered — is now the time to borrow? 4. How should Edina approach its capital budgeting in the next 5 -10 years? Don't do anything until 2017 when the bond levy expires, and apply that amount annually 9% Add tax dollars as necessary each year to stabilize the capital budget ., Mat current levels &, 18% Add a constant annual amount of new tax dollars 9% • In response to this question there was definite consensus that there should not be a new bond and that Edina should not wait to use the savings from the 1996 bond expiration in 2017. "In principle, how should Edina approach its capital budgeting in the next 5 -10 years ?" — If responded with "Other" — please specify: • Fund a program of capital expenditures with new bonds; I'd like to see a new art center that reflects our city and is inclusive of all our artistic residents — painters, sculptors, musicians, dancers, playwrights, poetry, photographers, authors, book reads. It'll create at least $10 - $20 million and would be a terrific draw and generate millions within a few years. • Operational /community organization to support community • The leaders totally ignored the idea of us becoming more efficient to reduce costs or dropping costs for things of low utility to reallocate funds to important matters • 1 believe a combination of #2 (add tax dollars as necessary each year to stabilize the capital budget at current levels) and #4 (fund a program of capital expenditures with new bonds) would be best • Keep total property tax levy consistent; property tax levy and bond levy • 1 am not in favor of bonds as solution — regardless of interest rates — I'm a green, clearly progressive person. • With #2 (add tax dollars as necessary each year to stabilize the capital budget at current levels ) the City does a very good job of being good stewards of citizens taxes or #4 (a program of capital expenditures with new bonds) because bonds are cheap now. 5. How should Edina approach its capital budgeting in the next 5 -10 years? Not sure 7% I Other 19% Continue as is, using available reserves,.. Don't do anything Add tax dollars as I until 2017 when `° necessary each the bond levy year to stabilize expires, and apply -.the capital budget that amount at current levels annually 11% 4% Add a constant annual amount of new tax dollars 7% • Attendees asked to rephrase question; should read: HOW MUCH ARE YOU WILLING TO HAVE ADDED TO THE BUDGET? 7. How much tax funding should be added to help stabilize the capital budget? $750,000 or more annually 23% ,000 $250,000 annually annually 4% 8% 8. How long have you lived in Edina? 21+ years 54% Less than 2 years 4% 9. What quadrant of Edina do you live in? NE— north SW- south of 62 of 62 and and west of 100 east of 100 21 %, / 11% SE- south of 62 NW- north of and east of 100 62 and west of 29% 100 39% 10. Do you have school -aged children (5 -18) living at home? 11. Do you rent or own your home? 12. What is your age? Under 19 3% 36 -50 11%a 65+ 50% 13. Do you regularly visit or use any of the following (select all that apply)? Art Center 4% Centennial Lakes 15% Local parks 81% Table Exercise: Tax Increment Finance Dollars for Public Investment In an interactive exercise to represent areas for public investment for private enterprise, residents had a symbolic $100 from tax increment financing dollars to apply to six different areas for economic development. Below are the results: Priority Areas Workshop Totals 1. Attract a high tech robotics firm to anchor a new industry in Edina 10.5% 2. Provide support to key retail /commercial areas 32.2% 3. Build affordable housing in Edina 9.5% 4. Help launch major revitalization and master Ian efforts 17.4% 5. Help retain or expand key employers located in Edina 26% 6. Do not invest 1.6% 'The example of robotics firm is hypothetical; used as a placeholder for any industry specific growth Participant Evaluation of Workshop (Average of all participant surveys) 1.) Did you enjoy participating in today's discussion? 1 2 3 3.5 4 1------------------------------ I-------------------------------- I------------------- X-------------- - - - - -I Not at all A little Somewhat A great deal 2.) How much did you learn from the information presented today? 1 2 3 3.2 4 ------------------------------ I-------------------------------- I---------- X--------------------- - - - - -I Not at all A, little Somewhat A great deal 3.) How much did the table discussion help you think through the issues? 1 2 3 3.1 4 1------------------------------- I------------------------------- I--- X-------------- ---------------- - - - - -I Not at all A little Somewhat . A great deal Evaluation Responses: Please share any insights you gained from tonight's discussion. • Great way to engage younger residents in these discussions •. Seems like Edina planners have some ideas about expansion of public spaces and spending of tax dollars without asking, Edina has had many tax increases in the past 5 -10 years, especially related to the schools. Overall, at a much higher rate than CPI and wage increases. It's difficult to understand how the city can support affordable housing by increasing taxes so often. • 1 think putting a vote forward to all residents to weigh,in online would be a better way to get more input and those without computers could vote'on paper. It would eventually be better to read about more specific-,items so we can vote on, them. o It is more helpful to have specific information'vs. vague. • Appreciate elaboration of TIF and money game Lots going on and not a lot that we know about When it comes to making decisions about investments for Edina's future, is there any principle or concern that you think should be a top priority.? • Invest.ih tomorrow and we won't be sorry' • Surveys on school issues • Explanations of how to fund areas of the budget ie. What are bonds? How do they work? • Future: quality of life • Efficient use of tax dollars • Elderly Bonds are good if affordable to spread costs to future home owners or people staying in Edina. • Keep strong programs for families — invest in infrastructure before crisis time • Look for ways to save rather than spend • Publish whole budget on website • Maintain infrastructure first before investing in new things • When we stop or reduce our investing, we'll begin to shrink. Maintain aggressive investment schedule. • Estimated life of the improvement, number of people or size of an area benefited', perceived need Are there any messages you would like to pass on to city officials about making public investments ?" • Please consider a percentage for public art, '1 or :2' percent like many cities. Public art draws people to our community and they spend money; • Contiriue.with these types of events • Be courageous regarding taxes to support Edina's quality of life • = Please focus on cost efficiency. My property taxes have nearly doubled in the last 15 years, my cabin taxes have gone down by 20 percent. •, Elderly sports • .Spend wisely and keep operating costs low • Please= no sidewalks! i • Also, no Dan -Patch line! Edina is not a corridor for transportation! • 1 am not in:favor of -the: addition of sidewalks to all neighborhoods — unnecessary in many Edina neighborhoods • 1 have lived in Edina for almost 30 years and.am witnessing the crumbling infrastructure. The roads are'terrible and some attention needs to be made to this • Stabilize or lower property taxes • Fix the streets first!. • Be good stewards of tax dollars and keep being transparent with decisions • Keep the city at or above its current quality of life. Don't be afraid to tax! STATUS UPDATE RECO_ DIFICATION OF EDINA CITY CODE Edina Recodification • Purpose of Recodification: • Review compared to Minnesota Constitution & . Statutes • Review for outdated statutory citations • Edit for duplications and inconsistencies • Correct obvious errors (grammatical) • Provide supplements as needed M_ 34`. Recodification will not: • Rewrite existing City code • Recommend "best practices" 7/15/2013 1 7/15/2013 OWer, ,��� � vm� �,. Umv � �y�, I gym, I ��m„ I r• mu.��� � unman � �• Elements of Recodified Code"-'" • Print and online docutnents • Comparative table • Index • Annotations • Statutory Citations • History Notes • Editors Comments Recodification Timeline Part One 7 �� ,��� � vm� �,. Umv � �y�, I gym, I ��m„ I r• mu.��� � unman � �• w a�. R on Timeln e Part Two ti �= w•e' rya beoim, .m wpm mgawm +,bp I mnarn� I w:vmu I avm�sn I mrnlm,+ I „pvmn l c.•.•n a,.m.v 7/15/2013 3 Jae 4 r� Next Steps: • Staff review of proof City Council considers — Completed by 8/15, adopting enacting — Inform MuniCode of ordinance designating any needed changes - official code • Planning Commission 9 /17/2013 holds public hearing Final print copies 8/20/2013 delivered . and online — Required to review version of code zoning, ordinance uploaded 11/25/2013 7/15/2013 3 CITY OF EDINA, MINNESOTA Quarterly Financial Update June 2013 General Fund Revenues General Fund revenues total $14,663,839 through June 30, 2013. This amount represents 47% of total budgeted revenues for all of 2013,.:which is about the same as a year ago at the same time. License and permit revenue increased $210,931 from last year due to increased permit activity. The City has „experienced rapid growth in permit revenue since 2009 of 15 %, 13 %, and 16 %..in 2010; 2011, and 2012, respectively. GeneralFund = Expenditures Tots[ General Fund expenditures are 47% of budget so far this year, which is the, as a,year ago. With a large percentage of our General Fund budget tied to salaries and benefits, it is common for our expenditures to be very consistent throughout the year, meaning that most years we use about 25% of our budget every quarter. A breakdown of expenditures by functional category follows. General government expenditures are 50% of budget so far this year, which is higher than 44% through June 2012. The increase this year is partially due to retirements in 2013 that resulted in large severance expenses of over $150,000 total this year. Although these expenses are higher than budgeted, the excess is paid for by assigned fund balance that we hold in the general fund for this purpose. Public safety expenditures were 49.5% of budget for 2013, which is right where we expect them to be and pretty close to the 2012 rate of 49 %. Public works expenditures total 41 % of budget for 2013, which is about the same as the 2012 rakes, but below the expected expenditure rate. The low expenditure rate is mostly because.the Street Maintenance Division in the Public Works Department has spent much less on commodities and services in the first half of 2013 than in 2012. Parks expenditures are 44% of budget in 2012, which a little Idwer than the 2012 rate of 46.5 %. The parks department can have a spending pattern that is somewhat seasonal, and it can vary from year to year and quarter to quarter. Nondepartmental and other expenditures decreased from the,' rior year due to timing differences in overall insurance. payments. Finance distributes . these insurance expenditures to other departments through our Central Services1unction at the end of the year' as part of the annual audit process, so large variances during the year can be common. &T &L'sUnvestment Advisory Committee\2013 \Quarterly Update.docx. 1 CITY OF EDINA, MINNESOTA Quarterly Financial Update June 2013 Expenditures: General government 5,703,900 General Fund (2,865,215) 2,443,360 395,325 Statement of Revenue, Expenditures and Changes in Fund Balance - Budget and Actual 15,361,169 For the six months ended June 30, 2013 7,339,069 250,783 Public works 6,753,475 2013 (3,992,780) 2012 64,990 Parks 3,981,512 1,758,125 Over/ 1,799,657 Increase/ Other Budget Actual (Under) Actual (Decrease) Revenues: 31,800,056 15,029,297 (16,770,759) 14,627,820 401,477 Taxes (1) $ 21,711,894 $ 10,196,500 $ (11,515,394) $ 10,102,112 $ 94,388 Franchise fees 730,000 191,603 (538,397) 189,689 1,914 Licenses and permits (2) 2,866,814 1,770,011 (1,096,803) 1,559,080 210,931 Intergovernmental (3) 760,000 279,430 (480,570) 230,258 49,172 Charges for service (4) 3,277,248 1,433,650 (1,843,598) 1,416,777 16,873 Fines and forfeitures 1,034,000 410,763 (623,237) 481,851 (71,088) Other revenues 655,000 381,882 (273,118) 311,555 70,327 Total revenues 31,034,956 14,663,839 (16,371,117) 14,291,322 372,517 Expenditures: General government 5,703,900 2,838,685 (2,865,215) 2,443,360 395,325 Public safety 15,361,169 7,589,852 (7,771,317) 7,339,069 250,783 Public works 6,753,475 2,760,695 (3,992,780) 2,695,705 64,990 Parks 3,981,512 1,758,125 (2,223,387) 1,799,657 (41,532) Other - 81,940 81,940 350,029 (268,089) Total expenditures 31,800,056 15,029,297 (16,770,759) 14,627,820 401,477 Revenues over (under) expenditures (765,100) (365,458) 399,642 (336,498) (28,960) Other financing sources (uses): Transfers in (out) Liquor fund (5) 765,100 (765,100) - - Construction fund (6) - - - - - Other - - - - - Parkland dedication - - - - Total other financing sources 765,100 - (765,100) - - Net increase (decrease) in fund balance $ - $ (365,458) $ (365,458) $ (336,498) $ (28,960) 1 The City receives the first property tax payment from the County in June and the second payment in December. 2 The licenses and permits category includes building permits. 3 The intergovernmental category includes grants from Federal, state and county sources. Generally, most of the grants the City receives are reimbursement grants, which means that if grant revenue increases, expenditures must also increase by an equal or greater amount. 4 Charges for services includes ambulance revenue. 5 The annual liquor fund transfer is always made in December. 6 The annual construction fund transfer is always made in December. G:\P &L's\lnvestment Advisory Committee\2013 \Quarterly Update.docx 2 , —'ter i �f July 16, 2013 City Council Worksession Quarterly Council Business Meeting Financial Update Q2 General Fund Summary Revenue • 2013 YTD collected = $14,663,839 vs. $14,291,322 in 2012 • 47% of budget, compared to 47.5% in 2012 • 2010 -2012 average rate is 48% Expenditure • 2013 YTD spent = $15,029,297 vs. $14,627,820 in 2012 • 47% of budget, compared to 47.5% in 2012 • 2010.2012 average ate is 45.5% Key Metric: License & Permit Revenue • 2013 YTD collected = $1.770,011 vs. $1.559,080 in 2012 • 61.7% of budget, compared to 62.3% in 2012 • 2010 -2012 average ate is 59% 7/16/2013 1 Utilities Fund utilities Fund Operating Revenue �I w „1 . . .. . ............. Key Metric: Water pumped out of City wells • 2013 YTD pumped= 923M gallons vs. 1.113 gallons in 2012 • 2010 -2012 average rate was 1.1 B gallons 7/16/2013 1 7/16/2013 Utilities Fund utilities Fund Operating Expense a. m. Liquor Fund Gl Liquor Fund Operating Revenue �ma..,W —mvuae �I Key Metric: Customer counts • 2013 YTD customers = 238.999 vs. 228,812 in 2012 20] 0 -2012 average count was 234.548 Liquor Fund Liquor Fund Operating Expense ml 7/16/2013 Aquatic Center 7Fu—nd peratin` Revenue z1f: Key Metric: Season passes sold • 2013 YTD passes = 3,179(10,399 people) vs. 3,011(9,962 people) in 2012. Note that new POS system in 2012 may distort this comparison. • 2010 -2012 average sales were 2,921 a �e Aquatic Center Fund) Aquatic Center. Operating Expense 7fC. Fund � =� Goff Course Fund Operating Revenue mA v+ s+ I Key Metric: Golf rounds played (Braemar, Executive & Fred Richards) • 2013 YTD rounds = 29,567 vs. 44,414 in 2012 • 2010 -2012 average rounds were 44,515 7/16/2013 I lg 7Golf7Fund Oper ating Expense �mv.�� —mv •a. ' m< a. ra - CI LTY OF EDINA Arena Fund Arene Operating Itevenue Key Metric: Ice rental hours sold • 2013 hours sold 9/1/128/31/13 = 9,310 vs. 7,621 in 2011 -2012 • 9/1/2010- 8/31/2012 average hours were 7,207 If 7Aren. // OR, Arena Operating Expense Art Center Fund Art Center Operating Revenue -:7 Art Center Fund �` = Art Center operating Expense n. -.- .. MW •.�l -"I CSI'.; Edinborough Park Fund��� Edinborough Operating Revenue to 7/16/2013 5 MIDDIIXI7i[c3 Edinborough Park Fund Edinborwgh Operating Expense n. u. C1 T / 1 UNA Centennial Lakes Fund Centennial Lakes Operating Itevenue OF `�it✓a/ Centennial Lakes Fund Centennial Lakes Operating Expense MMMEOM EDINA TRANSPORTATION COMMISSION 2013 Annual Work Plan (Revised October 25, 2012) Update 2013 New Initiative Target Completion 6-14 Status Date Living Streets Policy: Implementation August 2013 Routing to B & C's and internal staff, Workshop with City Council on July 16 Safe Routes to School Comprehensive Plan May 2013 Anticipated completion in August Sidewalk Plan May —June 2013 Waiting for Living Street Policy and Plan Signage standards for bikeways June 2013 Completed Way- finding Signage for bikeways and June 2013 Waiting for Living Street Policy and Plan pedestrians Education and Communication Ongoing Will increase with Transportation Planner Ordinance Review for Policy I Ongoing Ongoing Progress Report: Council Communications Committee Ongoing Coordination with Bike Edina Task Force Ongoing Proposed Month for Joint Work Session: Staff Comments: Council Comments: G: \Engineering \Infrastructure\Streets \Traffic \TRANSP COMM \Workplan \20130614 Update ETC 2013 Work Plan.docx City Council Work Session July 16, 2013 Item IV. JOINT SESSION WITH EDINA TRANSPORTATION COMMISSION A. Living Streets Attachments: I. Living Streets Policy 2. Resolution No. 2011-61 Declaring Support for Establishing a Living Streets Policy 3. Boards and Commission Comments ENGINEERING DEPARTMENT 7450 Metro Boulevard • Edina, Minnesota 55439 www.EdinaMN.gov . 952 - 826 -0371 • Fax 952 - 826 -0392 Living Streets Policy Introduction o e ICA �3y lase Living streets balance the needs of motorists, bicyclists, pedestrians and transit riders in ways that promote safety and convenience, enhance community identity, create economic vitality, improve environmental sustainability, and provide meaningful opportunities for active living and better health. The Living Streets Policy defines Edina's vision for Living Streets and the principles and plans that will guide implementation. The Living Street Policy ties directly to key community goals outlined in the City's 2008 Comprehensive Plan. Those goals include safe walking, bicycling and driving, reduced storm water runoff, reduced energy consumption, and promoting health. The Living Streets Policy also compliments voluntary City initiatives such the " &town" effort related to community health, and the Tree City USA and the Green Step Cities programs related to sustainability. In other cases, the Living Street Policy will assist the City in meeting mandatory requirements set by other agencies. For example, the Living Streets Policy will support the City's Storm Water Pollution Prevention Plan which addresses mandates established under the Clean Water Act. The Living Streets Policy provides the framework for a Living Streets Plan. The Living Streets Plan will address how the Policy will be implemented by providing more detailed information on street design, traffic calming, bike facilities, landscaping and lighting, as well as best practices for community engagement during the design process. Lastly, existing and future supporting plans such' as the Bicycle Plan, Active Routes to Schools, Sidewalk Priority Plan and the Capital Improvement Plan will help to identify which projects are priorities with respect to this Policy. Living Streets Vision Edina is a place where... Transportation utilizing all modes is equally safe and accessible; • Residents and families regularly choose to walk or bike; • Streets enhance neighborhood character and community identity; • Streets are inviting places that encourage human interaction and physical activity; • Public policy strives to promote sustainability through balanced infrastructure investments; • Environmental stewardship and reduced energy consumption are pursued in public and private sectors alike; and • Streets support vibrant commerce and add to the value of adjacent land uses. Living Streets Principles The following principles will guide implementation of the Living Streets Policy. The City will incorporate these principles when planning for and designing the local transportation network and when making public and private land use decisions. All Users and All Modes The City will plan, design, and build high quality transportation facilities that meet the needs of the most vulnerable users (pedestrians, cyclists, children, elderly, and disabled) while enhancing safety and convenience for all users, and providing access and mobility for all modes. Connectivity • ,The City will design, operate, and maintain a transportation system that provides a highly connected network of streets that accommodate all modes of travel. • The City will seek opportunities to overcome barriers to active transportation. This includes preserving and repurposing existing rights -of -way, and adding new rights -of -way to enhance connectivity for pedestrians, bicyclists, and transit, • The City will prioritize non - motorized improvements to key destinations such as public facilities, public transit, the regional transportation network and commercial areas. • The City will require new developments to provide interconnected street and sidewalk networks that connect to existing or planned streets or sidewalks on the perimeter of the development. o Projects will include consideration of the logical termini by mode. For example, the logical termini for a bike lane or sidewalk may extend beyond the traditional limits of a street construction or reconstruction project, in order to ensure multimodal connectivity and continuity. Application a The City will apply this Living Streets Policy to all street projects including those involving operations, maintenance, new construction, reconstruction, retrofits,.repaving, rehabilitation, or changes in the allocation of pavement space on an existing roadway. This also includes privately built roads, sidewalks, paths and trails. • The City will act as an advocate for Living Street principles when a local transportation or land use decision is under.the jurisdiction of another agency. • Living Streets may be achieved through single projects or incrementally through a series of smaller improvements or maintenance activities over time. • The City will draw on all sources of transportation funding to implement this Policy and actively pursue grants, cost sharing opportunities and other new -or special funding sources as applicable. • All City departments will support the vision and- principles outlined in the Policy in their work. Exceptions Living Streets principles will be included in all street construction, reconstruction, repaving, and rehabilitation projects, except under one or more of the conditions listed below. City staff will document proposed exceptions as part of the project proposal. Exceptions: 2 A project involves only ordinary maintenance activities designed to keep assets in serviceable condition, such as mowing, cleaning, sweeping, spot repair, concrete joint repair, or pothole filling, or when interim measures are implemented on a temporary detour. Such maintenance activities, however, shall consider and meet the needs of bicyclists and pedestrians. The City exempts a project due to an excessively disproportionate cost of establishing a bikeway, walkway, or transit enhancement as part of a project. The City determines that the construction is not practically feasible or cost effective because of significant or adverse environmental impacts to waterways, flood plains, remnants or native vegetation, wetlands, or other critical areas. Design The City will develop and adopt guidelines as part of the Living Streets Plan to direct the planning, funding, design, construction, operation, and maintenance of new and modified streets, sidewalks, paths and trails. The guidelines will allow for context- sensitive designs. The City's design guidelines will: • Keep street pavement widths to the minimum necessary. • Provide well- designed pedestrian accommodation in the form of sidewalks or shared -use pathways on all arterial and collector streets and on local connector streets as determined by context. Sidewalks shall also be required where streets abut a public school, public building, community playfield or neighborhood park. Termini will be determined by context. • Provide frequent, convenient and safe street crossings. These may be at intersections designed to be pedestrian friendly, or at mid -block locations where needed and appropriate. • Provide bicycle accommodation on all primary bike routes. • - Allocate right -of -way for boulevards. • Allocate right -of -way for parking only when necessary and not in conflict with Living Streets ;principles. • Consider streets as part of our natural ecosystem and incorporate landscaping, trees, rain gardens and other features to improve air and water quality. The design guidelines in the Living Streets Plan will be incorporated into other City plans, manuals, rules, regulations; and programs as appropriate. As new and better practices evolve, the City will update the Living Streets Plan. Context Sensitivity Although many streets look more or less the same, every street is a. unique combination of its neighborhood, adjacent land uses, natural features, street design, users, and modes. To accommodate these differences, the City will: • Seek input from stakeholders; • Design streets with a strong sense of place; • Be mindful of preserving and protecting natural features, such as waterways, trees, slopes, and ravines; • Be mindful of existing land uses and neighborhood character; and 3 • Coordinate with business and property owners along commercial corridors to develop vibrant commercial districts. Benchmarks and Performance Measures The City, will monitor and measure its performance relative to this Policy. Benchmarks demonstrating success include: • Every street and neighborhood is a comfortable place for walking and bicycling; • Every child can walk or bike to school or a park safely; • Seniors, children, and disabled people can cross all streets safely and comfortably; • An active way of life is available to all; • There are zero traffic fatalities or serious injuries; • No unfiltered street water flows into local waterways; storm water volume is reduced; avid • Retail streets stay or become popular regional destinations. The City will draw on the following data to measure performance. Additional performance measures may be identified as this Policy is implemented. • Number of crashes or transportation - related injuries reported to the Police Department. • Number and type of traffic safety complaints or requests. • Resident responses to transportation related questions in resident surveys. • Resident responses to post - project surveys. • The number of trips by walking, bicycling and transit (if applicable) as measured before and after the project. • Envision ratings from the Institute for Sustainable Infrastructure. • Speed statistics of vehicles on local streets. Implementation The goal of this Policy is to define and guide the implementation of Living Streets principles. Several steps still need to be taken to reach this goal. The first step will be to develop a Living Streets Plan to guide the implementation of the Policy. The Plan will: • Identify and implement standards or guidelines for street and intersection design, universal pedestrian access, transit accommodations, and pedestrian crossings; • Identify and implement standards or guidelines for streetscape ecosystems, including street water management, urban forestry, street furniture, and utilities; • Identify regulatory demands and their relationship to this Policy (ADA /PROWAG, MPCA, MNMUTCD, MnDOT state aid, watershed districts); • Define the process by which residents participate in street design and request Living Streets improvements; and • Define standards for bicycle and pedestrian connectivity to ensure access to key public, private and regional destinations. 4 Additional implementation steps include: • Communicate this Policy to residents and other stakeholders; educate and engage on an ongoing basis; • Update City ordinances, engineering standards, policies and guidelines to agree with this . Policy; • Inventory building and zoning codes to bring these into agreement with Living Streets principles as established by this Policy; • Update and document maintenance policies and practices to support Policy goals; • Update and document enforcement policies and practices to ensure safe streets for all modes; • Incorporate Living Streets concepts in the next circulation of the City's general plans (Comprehensive Plan, Bicycle Plan, Active Routes to School Plan, etc.); • Incorporate Living Streets as a criteria when evaluating transportation priorities in the Capital Improvement Plan (CIP); • Review and update funding policies to ensure funding sources for Living Streets projects; and • Coordinate with partner jurisdictions to achieve goals in this Policy. 5 RESOLUTION NO. 2011 -61 4,9jNA, DECLARING SUPPORT FOR Dk ESTABLISHING A LIVING STREETS POLICY �*T, e.e City of Edina WHEREAS, the Living Streets concept is designed to assure safety and accessibility for all users of our roads, trails and transit systems, including pedestrians, bicyclists, transit riders, motorists, commercial and emergency vehicles, and for people of all ages and of all abilities; and WHEREAS, Living Streets reduce congestion by providing safe travel choices that encourage non- motorized transportation options, increasing the overall capacity of the transportation network; and WHEREAS, Living Streets will help the City of Edina reduce greenhouse gas emissions as more people choose an alternative to the single occupant vehicle; and Living Streets is consistent with the US Mayors Climate Protection Agreement and the City's participation in the Green Steps Cities program; and WHEREAS, Living Streets support economic growth and community stability by providing accessible and efficient connections between home, school, work, recreation and retail destinations by improving the pedestrian and vehicular environments throughout communities; and WHEREAS, Living Streets enhance safe walking and bicycling options for school age children, in recognition of the objectives of the national Safe Routes to School program; and WHEREAS, Living Streets provide environmental and social benefits including but not limited to: 1) Improving storm water quality 2) Providing traffic calming measures 3) Enhancing community feel 4) Promoting active living 5) Improving biking and walking conditions 6) Protecting and enhancing the urban forest; and WHEREAS, in order to develop and maintain a safe, efficient, balanced and environmentally sound city transportation system for people of all ages and abilities, transportation and development projects shall incorporate a philosophy that expands transportation choices and further incorporates the Living Streets theme and key concepts listed above; and NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCI OF THE CITY OF EDINA, MINNESOTA that the Edina Transportation Commission, in collaboratio with staff, shall prepare a Living Streets Policy /Plan and staff shall concurrently review city ordinan s, engineering standards, policies, and guidelines in order to make recommendations to the Citv ouncil on a Living Street Policy /Plan that will reduce impacts to the environment, be practi al Lad economical, while also meeting community and stakeholder needs consistent with Living litr et c ncepts. Dated: May 17, 2011 1 Attest: I Debra A. Mangen, dity rk City Hall 4801 WEST 50TH STREET EDINA, MINNESOTA, 55424 -1394 www.CityofEdina.com James B. Hovland, Mayor 952 - 927 -8861 FAX 952 - 826 -0390 TTY 952 - 826 -0379 STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the. Edina City Council at its Regular Meeting of May 17, 2011, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this �lday of` I f , 2011. ity Clerk Living Streets Notes from Boards and Commissions ETC Share policy with Watershed District Courtney Would volunteer to serve on the advisory committee Is there a way to benchmark other communities (performance measures)? Do we need more with respect to the green element in the policy? Measure impervious surface before and after projects? The slide from Barr that shows roads pre- industrialization would be good? Have scripted PowerPoint for Living Streets on website HRRC What is the ADA requirement for upgrading our street crossing (timeframe)? Need to do more driver education especially with respect to bike lanes Do people know how to report a street safety issue? Is it possible the complaints are underreported because they are received by.the PD? Watch height of landscaping on roundabouts — can hide bicyclists Should bicyclists be discouraged from riding in the winter? Makes it less safe for everyone Are our streets an opportunity for place making? Should road signs be in other languages in addition to English? Park Board Does City have arterials and collectors defined? Will City revisit neighborhoods where sidewalks were rejected during street reconstruction due to cost? PD has a major role in traffic calming. Are their good examples in western suburbs that we can follow or think about? Under second bullet in benchmarks, add "parks" EEC: Support for the policy and interest in participating in further policy or plan development (such as rain gardens). Concern about pavement materials, maintenance standards -- belief that there are more environmentally friendly, cost efficient and long lasting pavement materials. Concern. policy has good goals, but skepticism that it will be implemented unless standards'are'put into code and there, is enforcement.. Liked focus on non - motorized transportation -- reducing driving is a way to reduce CO2 emissions. Like that the policy pulls together environment, transportation, economic benefits, health - -keep it that way. Water quality working group would be interested working on the storm water parts of the policy Planning Commission: What are the challenges or barriers to getting this policy approved? Are we incorporating Living Streets principles into the Byerly's project? Will this be able to be incorporated into the City Code? Challenge that we have is this policy covers the right -of -way; how do we get developers or owners to connect the buildings to the streets? How do we dove -tail the two commissions to implement the policy? Can this be incorporated in the next Comprehensive Plan update? How are the principles applied to France Ave project? Be sure that maintenance of these facilities is stated in the policy. How do we measure what we have done? Status of the plan. How is the public education addressed? How -is the storm water management address from both quality and flood plain point of view? Michael Platteter and Claudia Carr volunteered to serve on the Advisory Group r V Considerations for Sidewalk Prioritization (DRAFT) • Safety • Connectivity • Opportunity • Funding • Challenges • Synergy Safety • Demonstrated safety concern • Speeds (incompatible with pedestrian safety) • Volumes ( >500 -750 VPD) • Lack of safe crossings • Crash history • Site conditions (curves, for example, that make it difficult to see pedestrians walking along the road) • Knowledge of vulnerable users (for example, sidewalks near school sites or housing serving seniors, disabled, or transit- dependent) • Transit stops • Expressed safety concern o Traffic safety request; survey feedback; complaint Connectivity • Sidewalks to key destinations (schools, parks, retail) • Missing links connecting between existing sidewalks, paths, or trails • Walking loops Opportunity • Road reconstruction project • Redevelopment (developer can be required to construct sidewalk). • Cost - sharing opportunity • Grant or special funding available • Resident petition • Need for sidewalk indicated by study Funding • Project costs • Available funds o PACS • MSA • Special assessments . . '. • Cost - sharing • Grants or special funding. Challenges • Site conditions (for example, natural features) • Objections • Jurisdiction Synergies • Sidewalk promotes ;or furthers other goals (such as Living Streets vision) • Sidewalk promotes partnerships or is supported by partnerships Some of the above considerations will overlap. Location Park and Rec Public Works Mech Senior Center Fire St 1 Upstairs PD 1st Floor PD 2nd Floor Admin Current MFP Xerox Minolta Xerox Ricoh A3035SP Ricoh 3500 Ricoh 3500 Ricoh 3260C 2013 Multifunction Replacement Plan Proposed MFP Ricoh 4502A Ricoh MP301SPF Ricoh MPC2051 Ricoh MPC3002 Ricoh MPC3502 Ricoh MPC3002 Ricoh MPC6501 Total Cost $12,921.00 $2,894.00 $4,979.00 $8,524.00 $11,784.00 $8,524.00 $21,663.00 $71,289.00 Deploy Sept Sept Oct Oct Nov Dec Dec - Jan X T 't� 6A was Capability 45ppmBW ,45ppmColor, Boo kFinisher,Punch 31ppmBW,ColorScan 20ppmBW,20ppmColor, 30ppmBW ,30ppmColor,3Trays,Sta pier, USB 35ppmBW, 35ppmColor, 2000SheetTray,Stapler,Punch,USB 30ppmBW ,30ppmColor,3Trays,Sta pier, USB 65ppmBW, 60ppmColor, 4000SheetTray ,100SheetSta pie r, Punch USB