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2013-08-20_WORK SESSION
REMINDER WORK SESSION — 5:00 PM Closed Session -Real Property Acquisition/Pending Litigation Work Session- Sports Dome AUGUST 20, 2013 Bog lunches provided AGENDA CITY OF EDINA, MINNESOTA CLOSED SESSION & WORK SESSION TUESDAY, AUGUST 20, 2013 5:00 P.M. CALL TO ORDER II. ROLL CALL III. CLOSED MEETING IV. SPORTS DOME V. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927 -8861 72 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS Tues Aug 20 Closed Session — Real Property Acquisition /Pending Litigation 5:00 P.M. COMMUNITY ROOM Tues Aug 20 Work Session — Sports Dome :6:00 P.M. COMMUNITY ROOM Tues Aug 20 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Sep 2 LABOR DAY HOLIDAY OBSERVED — City Hall Closed Tues Sep 3 Work Session — Pentagon Park & Fairview Southdale Hospital ER 5:00 P.M. COMMUNITY ROOM Tues Sep 3 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Sep 17 Work Session —joint Meeting with HPB 5:30 P.M. COMMUNITY ROOM Tues Sep 17 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Oct I Work Session — Boards & Commissions 2014 Work Plan Review 5:30 P.M. COMMUNITY ROOM Tues Oct I Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Oct 14 Work Session — Business Meeting/Utility Rate Study 5:30 P.M. COMMUNITY ROOM Mon Oct 14 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Nov 4 Work Session — Human Services Task Force Study 5:30 P.M. COMMUNITY ROOM Mon Nov 4 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Nov I I VETERANS DAY HOLIDAY OBSERVED — City Hall Closed Tues Nov 19 Work Session — Final Budget Review /Finalize 2014Work Plan 5:30 P.M. COMMUNITY ROOM Tues Nov 19 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Thur Nov 28 THANKSGIVING HOLIDAY OBSERVED — City Hall Closed Fri Nov 29 DAY AFTER THANKSGIVING HOLIDAY OBSERVED — City Hall Closed Tues Dec 2 Work Session — Joint Meeting With Edina Housing Foundation 5:30 P.M. COMMUNITY ROOM Tue Dec 2 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Dec 10 Special Meeting - Public Improvement Hearings 6:00 P.M. COUNCIL CHAMBERS Tues Dec 17 Work Session —TBD � s Dec 17 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS .es Dec 24 CHRISTMAS EVE HOLIDAY OBSERVED — City Hall Closed at Noon Wed Dec 25 CHRISTMAS DAY HOLIDAY OBSERVED — City Hall Closed Tues Dec 31 NEW YEAR'S EVE HOLIDAY OBSERVED — City Hall Closed at Noon Wed Jan 1 NEW YEAR'S DAY HOLIDAY OBSERVED — City Hall Closed Parks and Recreation Department Phone 952 - 826 -0367 • www.EdinaMN.gov To: City Council Cc: From: Ann Kattreh, Parks and Recreation Director Date: August 20, 2013 Subject: Sports Dome and Athletic Field Recommendation MEMO w9i ^Qlam • t�• ,moo Since the November 2012 City Council meeting, staff has been working closely with the athletic associations, the Edina Public Schools, the Cuningham Group and Parks and Recreation Consultants to determine the feasibility of locating a sports dome at the Braemar Athletic Field site. We have been working to determine athletic field needs and to garner commitments for dome usage. Athletic Field Imprfovement Recommendations: Creek Valley School Park — The fields are adjacent to Nine Mile Creek and are sinking and are often unplayable due to wet conditions. This site needs to be studied and, if possible, these fields need to be improved. These fields are located on school district property and a land swap needs to be considered. The school parking lot is located on city property and the city maintained and scheduled athletic fields are on school district property. Pamela Park — A master plan of Pamela Park was completed in 2009. This information was updated in 2013 and is attached. Staff recommends the addition of a 300' x 160' sand -peat athletic field with new drain tile and irrigation, directly west of the senior lighted field; the renovation of the senior lighted field (380'x 225') to an artificial turf field; and the renovation of the north field (approx. 300" x 200') to a new sand' -peat field with new drain tile and irrigation. This would significantly improve the playability and utilization of these fields. With the improved athletic fields, the parking lots need renovation as well. With the addition of the seasonal sports dome, an artificial turf field at Braemar would give us the ability for football and soccer to swap fields and have Lewis become a soccer facility, while moving football from Lewis to Braemar. The addition of an artificial turf field at Pamela would also be a great benefit to football and lacrosse. Moving football to artificial turf fields would limit the damage to the natural grass fields and improve playing conditions and safety for the players. Another option for consideration is Fred Richards Golf Course. Part of the park could potentially be returned to its original purpose by adding athletic fields on the very easterly end of the park. Lake Edina Park used to contain three ball fields, tennis courts and a playground prior to being turned into a golf course. Edina Public Schools is currently completing an assessment of their athletic fields and are preparing a report of recommended field replacements and renovations. City of Edina • 4801 W. 50th St. • Edina, MN 55424 1 • , ' Page 2 MEMO 495�11rlr O e ch 8no Sports Dome Recommendation Staff worked with the Cuningham Group, RJM, Anderson Johnson and Parks and Recreation Consultants to prepare a site and financial feasibility study of the Braemar Athletic Field location. Four different seasonal dome configurations were considered. Each of the four were also considered with a 230' wide dome option and a 250' wide dome option. In order to comply with fire codes for a seasonal dome and not require full sprinkling with water cannons, the dome would need to be up for less than 180 days. This 180 day scenario works very well with our projected sports dome and athletic field needs. Option A Sports dome only, no outdoor artificial ice sheet. Option B Sports dome and a 130'X 65' ice sheet Option C Sports dome and a 200' X 85' outdoor artificial ice sheet Option D Sports dome turned in an east/west orientation. This option could have been constructed with or without the outdoor ice sheet Option B was eliminated right away due to the small rink. If we were going to have a rink, it would be much more marketable if it was a full size rink. Option D was also eliminated due to cost, the elimination of approximately 50 parking spaces and the undesirable east/west orientation of the artificial turf field during the non -dome season. It would be ideal to maximize the field space with a 250' wide dome. This would be a benefit to teams practicing during the dome and non -dome seasons to split the field and play in an east/west orientation. The additional 8000SF to go from a 230' to a 250' dome will cost an additional $256,000. The majority of that additional cost is in artificial turf and dome fabric. Outdoor Refrigerated Rink The addition of an outdoor ice rink at the Braemar Arena would be a benefit to arena operations, the Edina Hockey Association (EHA), the Braemar. City of Lakes Figure Skating Club (BCLFSC) and the residents of Edina for additional programming opportunities. In 2013/14 Braemar Arena will provide approximately 43% of the ice needs for the Edina Hockey Association. EHA purchases approximately 21-50 of its 5000 total hours purchased at the arena. If EHA purchased an additional 750 hours at the Braemar outdoor rink, they would be purchasing 58% of their ice at Braemar. An outdoor refrigerated rink would be operational from approximately November I through March 15. The cost of an outdoor refrigerated rink would be approximately $2 million, but this cost also includes the replacement of the refrigeration system at the East Arena. It also includes concrete, boards, glass, heated benches and a roof over the rink. The East Arena is the last ice sheet utilizing R22 refrigerant at Braemar. The West and South arenas use ammonia as a refrigerant. R22 will no longer be produced after 2020. The cost to replace the refrigeration system on the East Arena alone is $750,000. A pro forma for the operations of an outdoor refrigerated rink is attached. It is based on a 17 week season. The ideal season would be 19 weeks. This budget is prepared conservatively in case warm weather conditions in early November would prohibit ice production. This pro forma, like the Sports Dome pro forma does not support the re- payment of construction costs, but does cash flow positively and would provide positive cash flow for the arena while better meeting the needs of the EHA athletes and continuing to improve on the Braemar Arena brand. Based on a 17 week season, we project a positive cash flow in the first year of approximately $80,000, based primarily on rentals from the EHA. This rink would also be utilized for tournaments and Parks and Recreation programming for youth and adults. There would be no additional staffing costs because existing arena staff would be able to maintain and supervise the outdoor rink. The East Arena zamboni would be used for ice resurfacing. This rink is also in an ideal location City of Edina • 4801 W. 50th St. • Edina, MN 55424 Page 3 MEMO A. o e -' g,SS22 . �y . 4A�+t�oM Ep because it is protected from the sun and wind, neatly tucked between the Hornets Nest, Sports Dome, West Arena and East Arena. Staff is working on commitments for ice rental from the EHA for this amenity. The ESC has expressed significant interest in utilizing the concrete hockey rink surface during the non -ice season as a futsal training facility. Futsal is a variation of soccer that is played on a smaller surface and mainly indoors. Another option to consider would be the addition of geothermal at the East Arena. A geothermal unit could potentially provide heat for the Sports Dome, significantly cutting our utility costs. This concept would need further study to determine site feasibility, actual cost and return on investment. Rough estimates for geothermal are $750,000 - $1 million, but would provide annual energy savings for the Sports Dome and would reduce the carbon footprint of the dome. Staff has worked closely with the athletic associations to secure commitments for dome utilization. The Edina Soccer Club (ESC), Edina Baseball Association (EBA), Edina Lacrosse Association (ELA) and Edina Football Association (EFA) have all made verbal commitments to dome usage (including a schedule) and a $30 per person priority scheduling fee. The $30 priority scheduling fee would be charged to the user groups wanting to have priority in scheduling of the dome. This would be a per athlete charge for every athlete in the association /club. Staff is working with the City Attorney to prepare contracts for the priority scheduling fee and for a commitment of dome hours purchased. We have a commitment of 825 hours from the ESC (342 hours), EBA (259 hours), ELA (89 hours), EFA (34 hours) and CSC Sports (101 hours). The Edina High School previously committed a minimum of 85 hours to the dome, increasing the total commitment to 910 hours. The school district has a new Activities Director /Assistant Principal that started in July and their participation will need to be confirmed. The pro forma attached does not include the 85 hours for the Edina High School since the hours are not confirmed. The Sports Dome would have the following rental rates and classifications: Shoulder season (October — December) $320 /hour Prime season including the months of January through April: Prime time weekday (5 — 10 p.m.) $350 /hour Prime time Saturday (8 — 10 p.m.) $350 /hour Prime time Sunday (8 — 5 p.m.) $350 /hour Non -prime time /prime season $280 /hour Late night rentals —after 10 p.m. $275 /hour With the $30 per athlete priority scheduling fee, we need just 693 hours to break even. Without the priority scheduling fee, we would need to rent over 1020 hours to break even. CSC Sports is a metro based adult recreational sports league provider, currently utilizing domes and athletic fields across the metro. The centralized location of our dome in the metro area and our commitment to provide them regularly scheduled hours are appealing to CSC Sports. They would be a quality, long term partner for our project. The commitment from the athletic associations has been impressive and all have indicated that they are prepared to sign a "contract" drafted by the City Attorney. City of Edina • 4801 W. 50th St. • Edina, MN 55424 • , Page 4 MEMO �9tNA �1 0 �J �y Summary Options for consideration: Sports Dome Option A (230' or 250') $5.4 - $5.8 million Sports Dome Option C (230' or 250') $5.4 - $6.0 million Outdoor Refrigerated Rink $2 million (estimate) Pamela Park Field and Parking Renovations $2,600,000 (including contingency, design and permit fees not included in estimate) Creek Valley and Fred Richards Field Renovations Not studied* *Sand -peat fields cost approximately $450,000 each. Artificial turf fields are approximately $1,250,000 each. Creek Valley has 4 fields and Lake Edina Park/Fred Richards could accommodate 2 rectangular fields. Staff recommends Sports Dome Option C with a 250' width. The wider field captures the width of the existing field and gives both dome and artificial turf users the ability to split the field in half and run games and practices in an East/West orientation. The ice rink space would then be allocated for a potential future outdoor refrigerated rink, if funding for a rink becomes available. This spring and early summer the Edina Soccer Club lost over 825 practices and games due to rain and poor field conditions. A Sports Dome and renovated fields would have significantly improved the chances of getting in a good percentage of those games cancelled due to poor field conditions. Field space is a major limitation for Edina Soccer Club. Two years ago the soccer club turned away over 60 kids at the U9 age group that would have been placed if fields were available. Today the ESC is not only looking at whether or not they can grow Edina soccer, but if they need to shrink the program based on the condition of the fields. With the deterioration of Creek Valley, we are actually losing fields while both the soccer and lacrosse programs have been stretching for growth. We have completely lost one of our four junior fields at Creek Valley. This year due to heavy spring rains, we were down to just two (of four) for most of the year. The only full sized intermediate field for the ESC is at Creek Valley and it was also unplayable all year. Staff did not receive estimates or hire a consultant to study the feasibility of improving the fields at Creek Valley School Park. The cost of hiring a consultant to study the feasibility of renovating these fields would be approximately $9,000 - $10,000. A Sports Dome would provide an asset for all members of the community. The Sports Dome would include a walking track around the outside of the sports field that residents would be able to use free of charge. Seniors would be able to utilize the dome for a variety of programming during the day. The school district could use it for events from band to athletics and the Parks and Recreation Department could utilize it for programming for residents of all ages and for special events. It could also be rented to residents for birthday parties or other private rentals. Attachments: July 9, 2013 Park Board Minutes Feasibility Study — Braemar Athletic Field Location Edina Dome Pro Forma — Staff and Athletic Association Version Maple Grove Sports Dome Field Layout Outdoor Refrigerated Rink Pro Forma Site Map — Creek Valley School Park Site Map — Pamela Park Pamela Park Improvement Estimates City of Edina - 4801 W. 50th St. - Edina, MN 55424 MINUTES OF THE REGULAR MEETING OF THE EDINA PARK BOARD HELD AT CITY HALL July 9, 2013 7:00 PM I. CALL TO ORDER Chair Steel called the meeting to order at 7:03 p.m. Il. ROLL CALL Answering roll call were Members Deeds, Jacobson, Gieseke, Steel, Cella, Jones, Dan Peterson. Ill. APPROVAL OF MEETING AGENDA Member Dan Peterson made a motion, seconded by Member Gieseke, approving the meeting agenda. Ayes: Members Deeds, Jacobson, Gieseke, Steel, Cella, Jones, Dan Peterson. Motion carried. IV. ADOPTION OF CONSENT AGENDA ITEMS REMOVED FROM THE CONSENT AGENDA W.A. REGULAR PARK BOARD MEETING MINUTES OF JUNE 1, 2013— APPROVED AS AMENDED. Chair Steel made a motion, seconded by Member Dan Peterson, correcting the regular meeting minutes of June 11, 2013, page three, paragraph 10, during Chair Steel's discussion of accessibility to parks via sidewalks, add the phrase: "because the policy only talks about every child's access to a school, not a park ". Chair Steel requested a second change on page four, paragraph one, immediately after the phrase "Chair Steel asked about putting in a pedestrian bridge" to add: "for the Richfield School District children ", followed by the existing "to access Strachauer Park ", with a final addition of: "since the closest park is Rosland in that area ". Ayes: Members Deeds, Jacobson, Gieseke, Steel, Cella, Jones, Dan Peterson. Motion carried. Member Dan Peterson made a motion, seconded by Member Cella, approving the regular minutes of June 11, 2013, as corrected. Ayes: Members Deeds, Jacobson, Gieseke, Steel, Cella, Jones, Dan Peterson. Motion carried. V. COMMUNITY COMMENT None. Vt. REPORTS /RECOMMENDATIONS VI.A. 54th Street and Arden Park Stormwater Management Plan Ms. Kattreh introduced the two consultants present to assist in the discussion, Paul Pasko and Caitlin Badger. M r. Pasko introduced Ms. Badger noting she will provide an overview of the 54th Street project as well as the Stormwater Management Plan. She noted the first topic under discussion is 54th Street from Wooddale to France and she asked for the Park Board to raise issues and questions of concern. Mr. Pasko noted that tonight's meeting is not the time for offering solutions, but rather is primarily about getting questions and concerns on the table. Member Gieseke asked about the issue of access to the creek, specifically those wanting to canoe, as well as parking space challenges. He also brought up traffic issues in the area. Member Jones brought up the issue of access safety thinking, specifically getting out of the water safely and getting from one side to the other safely. Member Deeds brought up trail access and float access, as well as improved aesthetics in the area. Member Cella asked about impact on the parkland that is already present. Mr. Pasko stated that is still undetermined. The emphasis for 54th Street seems to be on the right -of -way; everything is on the table as data is collected. Member Dan Peterson asked if Arden Park is part of a flood plain. He recalled that over 30 years ago the city installed a bigger, better bridge. He also asked what legal entities will be involved. Mr. Pasko responded that Minnehaha Creek Watershed District is involved as well as the DNR and the Corp of Engineers. Member Dan Peterson brought up the issue of limited parking as well as speeding. He noted that he has also seen kids fishing in that area. Member Deeds asked about the amenities at Arden Park to which Ms. Kattreh responded there is a hockey rink, free - skating rink, shelter building, canoe landing, playground and a trail through the park. Chair Steel stated she used to tube down there quite a bit when she was younger, especially when she was a nanny for two younger kids. The main issues were finding a spot to park bikes and getting there safely while both walking and biking. Member Deeds stated this might be an opportunity to use potential native filtration, marshes, plants and other things that would encourage wildlife around the park. Member Jones stated it looks as if the area north of the bridge is flooded. Mr. Pasko summarized that one question might be how to make the flood waters a feature rather than an impediment when they are present. Member Jones stated the bridge is not wide enough for pedestrians, bikes and cars. It would be ideal to not have a bike lane disappear while getting on the bridge. Member Deeds encouraged thinking about how to get off the bridge. He stated it is a safety and aesthetic issue. The more the bike lanes can be separated from the walking paths the better. Mr. Pasko noted that on Minnetonka Boulevard there is a separate bridge of 10 or 15 feet for bikes only. 2 Chair Steel asked if there is a lot of biking activity for children in that area to which Ms. Kattreh replied there are some bikes going through there. The majority of activity she has seen is mothers with strollers as well as dog walkers. Chair Steel asked about the trail composition and Ms. Kattreh responded it is asphalt. Member Deeds stated there is a larger discussion in the city about bike paths, so what happens here should be built in consideration of those discussions of the non - auto -based transportation system. Member Gieseke stated there is a greater need for recreational programming. Member Jones stated there are a lot of needs for the park but that can be left for future discussion of aging shelter buildings. All research shows it is good to put in painted lanes on streets, but those painted lanes do not increase the number of people biking. The way to increase biking is to have protected bike lanes. She noted that is a very narrow street and as a mother she is not sure about the comfort level of letting children biking on that street. She encouraged the design to have either protected bike lanes or a wide enough sidewalk to be a multi -use trail. She wants people to feel comfortable about biking to parks and to the Edina Aquatic Center. Member Cella echoed comments about a separate biking trail, particularly since 54`h Street takes traffic from east to west in Edina and is used significantly during rush hour for commuter traffic. Member Jacobson brought up the issue of being very purposeful about lighting, as there is currently not a lot of lighting in that area. Member Deeds stated it is important to have properly focused lighting, as there is often so much energy wasted in street lighting. Mr. Pasko stated as plans start to take shape, he encouraged the Park Board to consider the long -term plan of the park. That will impact where things get placed. Member Jones stated as far as she knows there are no plans for design on the park. The shelter building is at least 20 years old. Ms. Kattreh stated it was probably built in the 1970s. Member Cella suggested there should be a subcommittee to think through the park layout. Chair Steel stated this is a unique feature and she would like to see what the consultants can propose and then what can be accommodated in the city's plan. Member Jones noted that the Park Board has never had this opportunity during a street reconstruction to make comments, so this is unusual. This is a time when the city is bringing the community together to discuss needs and desires with respect to-streets. This may also be a good time to re- evaluate parks. It may be that this is a perfect time for the community to say what they would like in their parks so that plans for redevelopment of neighborhood parks can have the same type of calendar for streets. Both streets and playgrounds have approximately 20 -year life cycles, so perhaps they could be scheduled on a similar timeline. Ms. Badger stated feedback is being collected on the park as well and that information will be available to the city for now or later. 3 Member Gieseke noted that the River Walk in San Antonio has interesting, bold ideas that could be incorporated, whether it is a boardwalk, seasonal entertainment or a community gathering space. Member Jones stated it looks like the street has already been reconstructed to France. Mr. Pasko noted that a few years back curb and gutter were added and there was an overlay rather than a complete reconstruction. Ms. Badger thanked the Park Board for their feedback. She encouraged any further comments or concerns as they may come to mind. Mr. Pasko concluded with a brief overview of the timeline of the projects moving forward. _ VI.B. Sports Dome and Athletic Field Recommendation Ms. Kattreh introduced Susie Miller, Braemar Arena Manager, who has worked on the pro forma for the Sports Dome and provided a lot of information on the potential for an outdoor refrigerated rink. Ms. Kattreh also introduced Kathy Wallace, an architect from the Cunningham Group, who has provided architectural services for the Sports Dome as well as the Golf Dome. Ms. Kattreh outlined the four renderings of the options for the Sports Dome, noting all options are at the Braemar athletic field site. Options A and C, as outlined in the Power Point presentation and board packet, are the two viable options still under consideration, as Options B and D were quickly eliminated from consideration. She noted the details are not yet worked out with the Fire Department. Staff believes there is sufficient room to meet fire code requirements, but some adaptations might be needed as the process moves along. Ms. Kattreh noted staff was pleased to find out that the cost estimates do not vary much between Options A and C; the range is $5.3 million to $6 million, with an approximate additional $2 million for a refrigerated outdoor ice rink. Ms. Kattreh noted they wanted to maximize the space available and also allow for a wider field, making it more marketable and with the ability to run games east /west as well as north /south. Member Cella asked about the additional costs for Option C. Ms. Kattreh noted those costs are higher due to the retaining walls and grading as well as a higher cost in the extra fabric in a 250 -foot dome. Member Jacobson asked whether plans include a walking or running track around the edge to which Ms. Kattreh responded affirmatively. She noted it would be very similar to the Maple Grove dome, which was included in the Park Board packet. Ms. Kattreh noted that the costs presented in the report are just construction costs and do not include anything related to operations. The included pro forma covers operational revenues and expenses. She stated the goal for this pro forma was to ensure the dome would be sustainable without additional funding from the city. Therefore, staff has discussed with Edina athletic associations implementing a $30 per participant priority use fee for scheduling the dome. She has worked with Lacrosse, Soccer, Baseball, and Football to agree to give them priority scheduling of the dome, with the $30 per person fee, which would guarantee the City $95,310 in annual dome operations. Staff will also go out to secure non -Edina groups, but this was a way to secure finances with groups who have the most interest in the dome. 4 Ms. Kattreh discussed a variety of future programming options as well as the business plan to develop relationships with non - residents who will use the dome. Chair Steel asked about the possibility of event rentals at the dome. Ms. Kattreh responded affirmatively, noting rentals are something that will be considered for the dome. She also noted that over 15 years the priority use access fees would accumulate to over $1.4 million. Chair Steel encouraged the priority use policy to be created in such a way to encourage equity, with the goal of avoiding some of the same difficulties being faced right now. Ms. Kattreh informed the Park Board that at the guidance of Parks and Recreation consultants, staff worked with the athletic associations to revise and enhance the pro forma. She highlighted some of those changes, noting the expenses are conservative and revenues are confirmed. The hours and schedule are confirmed as well as the priority use fee. She also noted that at year 15 the dome will have reached a 115% cost recovery. Chair Steel asked about the ages of players and whether there will be enough space for families to visit, particularly as it relates to playgrounds or other amenities. Ms. Kattreh stated there will be a wide age range of players from little kids to older kids. She pointed out the site might be very tight if the option that eliminates the current playground is selected; however, amenities are something to consider. She noted there is a very welcoming common area and concession stand for parents who might want to hang out while kids are practicing. Discussion ensued regarding the life expectancy of the turf and the dome itself and whether the sinking fund would be able to cover those replacement costs. Ms. Kattreh discussed the outdoor refrigerated rink, and that the east arena needs to be switched from R22 to ammonia for refrigeration by the year 2020. She noted the pro forma is based upon a 17 -week season though favorable weather would allow for a 19 -week season. Member Deeds asked about a warming house. Ms. Kattreh responded staff has not vetted all the options, including a heated bench, a roof, and access to restrooms. Member Cella asked whether an additional outdoor piece of ice was on the original list of priorities. Ms. Kattreh responded that it was not, though staff wanted to ensure they did not miss out on any opportunities and wanted to at least consider any options while working with the consultants. Member Jacobson asked whether the ice rink area can be used for a potential field in the summer. Ms. Kattreh stated a concrete base will give the rink the longest life; some cities use it as a BMX or a skateboard park. Member Jones asked what makes up the $2 million price tag for the ice rink. Ms. Kattreh explained a large portion of it would be connecting the refrigeration mechanism from the east arena as well as the rink, as well as tubing, boards, engineering and architect fees and other soft costs. She stated the $2 million is a realistic cost unless something like a roof over the ice arena is considered. Member Jacobson asked how this would impact the scheduling issues with the hockey and figure skating club. Ms. Kattreh said it might help alleviate the situation, but would not solve it as hockey rents such a large number of hours. 5 Member Deeds asked about space for parking if the dome and ice rink are fully booked. Ms. Miller replied the big high school games present the most parking challenges, which happen about six times per season. Ms. Kattreh noted there might be a 10 percent savings if one construction contract included both the dome as well as the outdoor refrigerated rink. Various possible economies of scale were discussed. Chair Steel stated choices need to be made regarding whether this is a great place for kids and parents to come together or whether it is just a place for kids to be dropped off. Those other possible amenities could be discussed down the road. Ms. Kattreh asked the Park Board to voice whether there is interest in the outdoor refrigerated ice. Member Deeds stated the dome and the athletic field improvements are top priority. He stated most of the problem is that most of the fields are not built to withstand most of our weather and are not built to drain. Member Jones thanked staff for thinking about the outdoor ice rink; she does not know where it fits in with the priorities of Braemar Arena and whether this is a need that should be acted on this year and whether there is funding for it. She is intrigued by it, since other communities do have a lot of ice time, but she does not know if this is going to be in the budget. Ms. Kattreh noted that ties in with Member Deeds' point — if there was $2 million to spend, should it be spent on an ice rink or spent on renovating five athletic fields? Member Cella commented that renovating more fields is a priority over ice. But if plans for the dome proceed, it makes sense to leave space for the ice rink. Member Gieseke asked whether discussions have been had with the hockey folks who are raising money for the Hornet's Nest. Ms. Kattreh stated no, those conversations have not been had due to lack of time, but it is a good idea. Ms. Kattreh stated one point worth noting is that if the city is going to put a rink there, it is an ideal location because it is very shaded and protected. Member Deeds stated the space should definitely be reserved for an ice rink, but the timing is unknown. Ms. Kattreh indicated staff has spent time studying the current field use and field needs and has determined there is a need for a minimum of two full -sized rectangular fields. Sometimes associations limit numbers of players because of lack of field availability; city programming is also limited due to field space limitations. Inclement weather significantly impacts the majority of the fields due to poor drainage and proximity to creeks and lakes. The Edina Soccer Club cancelled 825 practices and games due to the unusually wet spring. Ms. Kattreh highlighted some significant facilities needing improvement that would greatly impact programs and associations. The first field highlighted is Creek Valley School Park, which happens to be on School District property but is maintained by the city. She estimated that changing to sand fields would cost $450,000 per field. This is a primary facility for youth soccer programs. She also highlighted Cornelia School Park, where playability could be improved as well. She also highlighted Pamela Park, where $2.3 million of improvements are needed, including a sand -peat field, a turf field, parking lots and lighting. Those improvements were originally slated within the city's CIP but were then removed. 6 Member Deeds thanked Ms. Kattreh for all the work put into the study of the fields. He expressed support in a combination of the two -- investments in the fields as well as the dome. Ms. Kattreh provided an overview of the timeline moving ahead. She noted that City Council will have to decide whether bonding would be an option for the project. She added in 2017 the last park bond referendum will be paid off that was originally issued in 1997. Ms. Kattreh stated there is the potential to add a couple athletic fields on the east side of Fred Richards Golf Course if the golf course is turned back into a park, but that is still very premature. Member Jones agreed with Member Deeds' comments that this is an important thing to move forward on, but she does not want to see a net loss of playing fields; looking at it as a package is important. She encouraged looking into geothermal options to help reduce energy costs. She suggested a subcommittee within the Park Board to pursue other energy options and in particular what other communities are doing. Member Jones proposed the city seriously look into other funding methods or for a capital campaign. She noted the Hornet's Nest was a good example of private funding to the city and providing 25 percent of the project. That enabled the city to create a really nice facility. She suggested looking into private funding or naming rights so the city is not the only option for paying for capital expenses. She commended the work of the Parks and Recreation consultants; all of the recommendations from the June 18 feasibility study make a whole lot of sense. Chair Steel thanked Ms. Kattreh and Ms. Miller for their efforts in putting all this information together. Member Dan Peterson asked about rounds of golf played at the Fred Richards Golf Course. Ms. Kattreh stated that she does not know but that staff can obtain those numbers. VII. CORRESPONDENCE AND PETITIONS VILA. Council Updates None. VIII. CHAIR AND BOARD MEMBER COMMENTS Member Cella asked whether the summary results of the community survey will be included on the next agenda. Ms. Kattreh responded affirmatively. IX. STAFF COMMENTS Ms. Kattreh stated the Countryside Park project is moving along, after a delay due to the weather. The Golf Dome project is on schedule. The next project is storm sewer and water retention. The dome is still on schedule for a November 1 opening. Pre - construction meetings for the Garden Park baseball field are starting soon. The Community Garden parking lot construction starts the week of July 29. The other big project right now is the two -year budget, which is due on July 17. X. ADJOURNMENT Chair Steel made a motion, seconded by Member Dan Peterson, to adjourn the meeting at 8:50 p.m. Ayes: Members Deeds, Jacobson, Gieseke, Steel, Cella, Jones, Dan Peterson. Motion Carried. Meeting adjourned at 8:50 p.m. 7' Edina Sports Dome — Feasibility Study — .Location Phase C U N I N G H A M G R O U P Braemar Athletic Field Location June 24, 2013 Consultant Team: Park and Recreation Consultants (PARC) Cuningham Group Architecture, Inc. (CGA) Anderson- Johnson Associates (AJA) Purpose As follow -up to the feasibility study of a Sports Dome in Edina, the Consultant Team was asked to explore the possibility of locating a Sports Dome on the City-owned property north Cuningham Group of the Braemar ice arena, including the Braemar Park Athletic Field and other park land. This Architecture, Inc. memo and attached images are the result of this study. Process The consultant team met with Ann Kattreh of Edina Parks and Recreation to review the site and discuss possible options for locating a seasonal dome, some including space allowing for a future outdoor refrigerated ice sheet. Diagrams were generated, reviewed for pros and cons, and narrowed down to two options. Site data available to the team was not all up -to -date. Thus, the topographic data used was assembled from information from the City, drawings from the athletic field and the Hornet's Nest construction, and on -site observations. This information has made it possible to perform preliminary analysis of the site's existing three - dimensional features and use these to determine order -of- magnitude costs. Planning also utilized available information related to zoning, fire code and engineering, and was augmented, late in the process, with a preliminary discussion with the Fire Marshall. If/when the project moves forward into design, further conversations will be necessary. Approach to Study Several aspects of the site were of iurnnediate concern in potential use for a dome: width constraints, including existing buildings, grade, retaining walls and potentially protected wooded slopes. The approach taken has been to study the feasibility and costs associated with a specific dome /field width, then consider alternatives that could be taken further during a future design phase. The emphasis of this study has been feasibility, rather than refinement of a design. Site Characteristics See aerials and photos of existing site, on pages I -3 of Exhibits document. The existing lighted athletic field is in a `bowl' defined by buildings and grade on south and east side, a tree - covered slope on east, and a ridge with playground and memorial picnic pavilion on north. The field is approximately 7' below the floor elevation of the ice arena buildings, with sloping grass area on all sides, together with a few retaining walls. Further north is a steep slope down to the Courtney ball field complex. There is a rapid drop -off in the northeast corner, also covered with trees and shrubs. St. Anthony Main 201 Main Street SE Suite 325 Minneapolis, MN 55414 Tel: 612 379 3400 Fax: 612 379 4400 www.cuningham.com CUNINGHAM Site Plan Layout G R o U P Different layouts were considered to maximize what could be included on site, working within the given constraints. Four options were initially considered. See diagrams on p. 4 of Exhibits docninent. Option B (smaller ice - sheet) was set aside in favor of Option C, as it is effectively included within Option C. Option D (East -West orientation). was eliminated because it displaces as many as 50 existing parking spots. Options A and C were studied further to establish costs. Basic Program: • 230' x 400' dome with 10' clearance on all sides for snow removal. This width/length provides for a 200' x 320' soccer /athletic field wrapped by a walking track, with space at ends for batting cages. • Enclosure for mechanical equipment and off - season storage of some dome components. • Fire department access from west and from southeast corner (drive adjacent to east arena). A longer drive up the east side may be required. • 2400 sf Lobby /Support building connected to the dome but not to other buildings • Drop -off within existing parking lot, near Lobby /Support Options: • Allowance for 85' x 200' outdoor ice sheet (Option C) • Dome width of 250' to allow for a 220' wide soccer field (15' each side for walkway and buffer) Sustainability Add -ons • A higher insulating value for Dome can be achieved via an additional fabric liner. This more than doubles the R- value, from approximately R1.5 to R4 • Energy efficient and long - lasting lighting: the technology is evolving rapidly and it is expected that LED fixtures equivalent to the industry- standard 1000W metal halides will be available, and would be utilized Givens and Assumptions for utilization of site: (based on cost and importance to City): • East boundary for development is the wooded edge, to avoid triggering substantial Watershed requirements • Existing drives may serve Dome traffic • Existing parking may serve the Dome and should not be reduced in quantity • 50' separation should be maintained between Dome and buildings to meet fire code requirements • Playground may be eliminated. Relocation would be a plus • Retain hill with mature oaks west of mid -field Three Dimensional Impact — Earthwork, Retaining Walls, Demolition The current field's flat area must be widened and lengthened for a dome and support features, for both proposed dome widths. To minimize exported soils, the elevation of the field would be raised 34'. Existing features affected include the playground and the picnic gazebo north of athletic field, the stepped concrete seating at the west edge of the existing field, the light poles, and some of the natural features at east and west. In all options, the playground, gazebo and seating are eliminated. Lights would need to be removed and replaced. Edina Sports Dome — Feasibility Study— Braemar Park Athletic Field Location Report — Page 2 @C,,T CUNINGHAM Preliminary grading plans were developed to determine rough grading volumes, potential G R o u P retaining wall heights, and impact on adjacent features. See diagrams on pages 5-7 of Exhibits document. Summary of Impacts: All options: AJA is quite confident that stormwater issues can be addressed, most likely with a holding area within the dome footprint. Fire Code requires that combustible vegetation be removed within 30' on all sides during the period when the membrane structure is up. The impact will be mowing grass and clearing leaves, and some tree branches within that zone, but will also include removal of some trees, particularly at the southeast corner. Option A -230' and A -250' widths: • Extended width and length requires grading and some retaining walls. The dome does not cross the ridge between the soccer /athletic and ball fields in the two versions of Option A. • Wider dome, from 230' to 250', increases grading and retaining walls somewhat, but the primary costs are related to 8,000 additional square feet of turf and dome area. • Although diagrams do not show a drive lane at the east edge of the dome, a modest shift of the dome north would permit a drive to be added, as in C options. Costs do reflect the additional paving. Option C — 230' and 250' widths: Extension of flat Dome area north due to ice sheet requires substantial regrading work and a retaining wall as high as 10' at north/northeast corner. Extra width increases the impact, as shown in earthwork and retaining wall costs. Lobby /Support building was located to the west of the dome. Some ramping is needed to make a more rapid transition to the parking area. Scope was included for a 25' drive lane at the east edge of the dome. Order of Magnitude Costs Based on the preliminary grading plan, the consultant team developed `order of magnitude' costs specific to each option to use in connection with an estimate for basic dome development costs. The spread among the options is surprisingly small. Option A -250' width $5.6 -5.8M Option A -230' width $5.3 -5.6M Option C -250' width* $5.7 -6.OM Option C -230' width* $5.4 -5.6M *Estimates for C -250 and C -230 do not include any ice sheet costs. Edina Sports Dome — Feasibility Study— Braemar Park Athletic Field Location Report — Page 3 Notes: These are rough costs and some assumptions have been conservative, as current C U N I N G H A M information was not available for some components.The range shown addresses the potential G R o U P of additional costs. These include $100,000 for the more energy efficient double liner, and $150,000 if existing field lights are upgraded as part of the project. Sustainability Add -on Costs A higher insulating value for Dome can be achieved via an additional fabric liner. This more than doubles the R- value, from approximately R2 to R4.5. Approximate upcharge for the additional liner: $75,0004100,000 Increase in annual installation cost (more fabric to handle) $2,000 Annual energy savings (estimated) ($20- 30,000) Another option to consider for sustainability is a Tedlar coating for the dome fabric, which runs $1.50 1sf, or approximately $100,000. It will extend the life of the membrane by about five years, approximately $20,000 /year less than the pro -rated cost of a new membrane for each of those five years. Operational Issues PARC has reviewed the options at the Braemar Athletic Field site for differences to the assumptions in their 1/26/12 study. An addendum to their study is included with this report, and dated 6/18/2013. Conclusions The site development for each of the option studies indicated that each of the considered options is possible, though costs vary. The options with greater width come with greater risk of uncovering additional challenges and costs. It will be up to the City of Edina to select an option based on opportunities and related costs. Next Steps — Project Development • Decision on which option to pursue and determination of funding; • Design of project; • Before construction, because of its size and potential impact, the project will require a site plan review, code reviews, and watershed submittal. Edina Sports Dome — Feasibility Study — Braemar Park Athletic Field Location Report — Page 4 Edina Sports Dome — Braemar Soccer Fields Location Study — Exhibits Imagery ©2013 Digital Globe. US Geological Survey. USDA Fare: Service Agency. Map data 02013 Google Edina Sports Dome - Feasibility Study - Braemar Park Athletic Field Location Exhibits p. 1 2. Existing Aerial - pre -2012 hnageiy ©2013 Google. Map data 02013 Go,,,i., 3. Existing Site Diagram - with approximate topography Edina Sports Dome — Feasibility Study — Braemar Park Athletic Field Location Exhibits p. 2 Photos of Existing Site K IN a t4-t_ 7 Id 4 8 Edina Sports Dome — Feasibility Study — Braemar Park Athletic Field Location Exhibits p. 3 4. Initial Options for Sports Dome: OPTION A - 230'X400' DOME OPTION B - 230'X400' DOME, 130'X65' ' !?I,'!K OPTION C - 230'X400' DOME, 200'X85' ICE RINK OPTION D - 230'X400' DOME (ROTATED), 200'X85' ICE RINK Edina Sports Dome -Feasibility Study - Braemar Park Athletic Field Location Exhibits p. 4 5. Options for Sports Dome — Developed A & C: OPTION A - 230'X400' DOME Option A - Views showing locations of dome relative to existing buildings. Edina Sports Dome - Feasibility Study- Braemar Park Athletic Field Location Exhibits p. 5 OPTION C - 230'X400' DOME, 200'X85' ICE RINK Option C - Views of dome from Northeast, showing potential ice sheet (upper left), and additional grading at north edge: retaining walls near ball fields and in SW corner. Accessory building shown in two potential locations; costs are based on location near parking at right. Edina Sports Dome — Feasibility Study— Braemar Park Athletic Field Location Exhibits p. 6 MINNEAPOLIS ; PHOENIX / DE14VER CONSTRUCTION June 24, 2013 Braemar Soccer Field Dome Options Option A Layout (250' x 400' Dome) Option A Layout (230'x 400' Dome) Quantities Unit Cost /Unit Total Dome foundations 1,300 LF $250 $324,000 Dome (250'x 400') 100,000 SF $13.50 $1,350,000 Synthetic turf field (Includes soil prep) 1 LS $926,000 $926;000 Site hardscapes 1_ _ _ LS $120,000 $120,000 Mechanical /Electrical 100,000 SF $4 $400,000 Landscaping 1 LS $40,000 $40,000 Retaining walls 1 LS $30,000 $30,000 Utilities 1 LS $100,000 $110,000 Earthwork 1 LS $580,000 $580,000 Accessory Building 2,500 SF $250 $625,000 Storage and maintenance buildings 2,500 SF $100 $250,000 Contingency 7% $330,000 SAC/WAC 1 $100,000 $100,000 Architectural /Engineering Fees 7.5% $390,000 Total $5,575,000 Added Dome Liner for Higher Insulating Value 100,000 SF $1.00 $100,000 Sports Lighting (4 EA) 4 EA $37,500 $150,000 Option A Layout (230'x 400' Dome) Quantities Unit Cost /Unit Total Dome foundations 1,260 LF $250 $314,000 Dome (230'x 400') 92,000 SF $13.50 $1,242,000 Synthetic turf field (Includes soil prep) 1 LS $830,000 $830,000 Site hardscapes 1 LS $120,000 $120,000 Mechanical /Electrical 92,000 SF $4 $368,000 Landscaping 1 LS $40,000 $40,000 Retaining walls 1 LS $30,000 $30,000 Utilities 1 LS $100,000 $110,000 Earthwork 1 LS $570,000 $570,000 Accessory Building 2,500 SF $250 $625,000 Storage and maintenance buildings 2,500 SF $100 $250,000 Contingency 7% $330,000 SAC /WAC 1 $100,000 $100,000 Architectural /Engineering Fees 7.5% $390,000 Total $5,319,000 Added Dome Liner for Higher Insulating Value 100,000 SF $1.00 $100,000 Sports Lighting (4 EA) 4 EA $37,500 $150,000 J Option C Layout (250'x 400' Dome) Option C Layout (230' x 400' Dome) Quatities Cost /Unit Total Dome foundations 1,300 LF $250 $324,000 Dome (250'x 400') 100,000 SF $13.50 $1,350,000 Synthetic turf field (Includes soil prep) 1 LS $926,000 $926,000 Site hardscapes 1 LS $120,000 $120,000 . Mechanical /Electrical 100,000 SF $4 $400,000 Landscaping 1 LS $40,000 $40,000 Retaining walls 1 LS $80,000 $80,000 Utilities 1 LS $100,000 $110,000 Earthwork 1 LS $650,000 $650,000 Accessory Building 2,500 SF $250 $625,000 Storage and maintenance buildings 2,500 SF $100 $250,000 Contingency 7% $340,000 SAC /WAC 1 $100,000 $100,000 Architectural /Engineering Fees 7.5% $400,000 Total $5,715,000 Added Dome Liner for Higher Insulating Value 100,000 SF $1.00 $100,000 Sports Lighting (4 EA) 4 EA $37,500 $150,000 Option C Layout (230' x 400' Dome) Quatities Cost /Unit Total Dome foundations 1,260 LF $250 $314,000 Dome (230'x 400') 92,000 SF $13.50 $1,242,000 Synthetic turf field (Includes soil prep) 1 LS $830,000 $830,000 Site hardscapes 1 LS $120,000 $120,000 Mechanical /Electrical 92,000 SF $4 $368,000 Landscaping 1 LS $40,000 $40,000 Retaining walls 1 LS $76,000 $76,000 Utilities 1 LS $100,000 $110,000. Earthwork 1 LS $590,000 $590,000 Accessory Building 2,500 SF $250 $625,000 Storage and maintenance buildings 2,500 SF $100 $250,000 Contingency 7% $320,000 SAC /WAC 1 $100,000 $100,000 Architectural /Engineering Fees 7.5% $370,000 Total $5,355,000 Added Dome Liner for Higher Insulating Value 92,000 SF $1.00 $92,000 Sports Lighting (4 EA) 4 EA $37,500 $150,000 0 The project estimates provided are based on conceptual development of facility size, components and location on site. The values that have been established are conceptual in nature, providing anticipated magnitude,of costs based on historical construction cost information from previous facilities. Upon final design, bids will be recevied for all areas of work that will at that time provide more detailed and accurate construction costs. The value provided for the fire protection of the dome is based on a water deluge system that would be similar in design to the system being provided at the Braemar Golf Dome. The value for this system was developed based upon the final costs of the golf dome system, which includes a dedicated generator and utility costs for a dedicated water supply line. 4 EDINA SPORTS DOME FINANCIAL FEASIBILITY STUDY June 18, 2013 With the decision by the Park and Recreation Board to further explore the Braemer Park site for the future location of a proposed Sports Dome, Park and Recreation Consultants, LLC prepared an addendum to the financial feasibility study presented on February 14, 2012. Park and Recreation Consultants, LLC are using the original pro forma based on 2012 data. However, we have modified the pro forma in two instances. One, the replacement life of the artificial turf has been extended from 10 to 12 years and two; we increased the cost of utilities to account for the additional 8000 square feet of the dome. The results of these two modifications will increase the cost of utilities by $7,000 and the renewal/replacement line item by $3,136 annually for years 1 -12 and $7,681 in years 13 -15. According to information from dome suppliers, if the City accepts the optional added membrane at an additional cost of $100,000, utilities could be decreased by $20,000 430,000 annually and increase the cost of putting up and taking down the dome by approximately $4,000 per year. As noted in the 2012 study, one of the performance risks was competition from the privately owned Champions Hall sports facility located at 7000 Washington Avenue in Eden Prairie. Champions Hall is located only half mile and minutes from Edina's proposed site. The Hall is already operational and has trampoline, pickle ball, table tennis, and volleyball organizations renting the facility. The 290 x 200 square foot turf field area is scheduled to be completed by August 2013 and will be competing for rentals with the City of Edina. Therefore, before the City proceeds, we strongly urge the City follow through on the study's recommendations as restated below: 1. Park and Recreation staff should meet with the representatives of the Soccer Club, Lacrosse Association, Edina High School and the Baseball Association to commit to an actual 2013 -14 schedule of 820 hours of the full.dome, before moving forward with any final recommendation to the City Council. Park and Recreation staff should meet with the representatives of the Nevers Baseball, Simon Soccer, and St. Louis Park Soccer Association to complete an actual 2013 714 schedule. The City should also attempt to secure commitments from others of sufficient hours to ensure revenues would exceed operational and replacement costs, before moving forward with any final recommendation to the City Council. 3. The business plan should include a long -term strategy for the development of programs and services that will use non -prime daytime hours. The revenues from these hours will greatly increase the long -term financial success of this facility. Park and Recreation Consultants LLC EDINA SPORTS DOME FINANCIAL FEASIBILITY STUDY June 18, 2013 4. The business plan should include a strategy that develops a strong relationship with non - resident groups that are likely to be long -term renters. Turf renters that will take hours in the shoulder season (October- December) should be given preference for time in the peak demand periods. 5. The business plan should include a comprehensive advertising policy that addresses all park and recreation operations. 6. The City should annually review its dome rates, as upward adjustments may be required to keep pace with rising costs. In fact, due to Champions Hall's location to the Braemar site, PARC, LLC strongly encourages the City, after meeting the first two recommendations, to mitigate this issue by having all Edina youth and adult sports associations enter into a 5 year signed agreement and, all private youth groups enter into a 3 year signed agreement before any serious public discussion of an Edina Sports Dome continues. As for the third recommendation, we encourage the Park and Recreation staff to immediately develop a 5 -year strategic plan to program the use of the dome with existing and proposed recreation programs during shoulder season and non -prime time hours. All the above actions will be critical in providing a solid revenue stream as well as inclusive programming for community residents. Park and Recreation Consultants LLC Edina Dome Income Statement Proforma For Period Ending: Revenue Year One Year Two Year Three 2% Year Four 2% Year Five 2% Year Six 2% Year Seven 2% Year Eight 2% Year Nine 2% Year Ten 3% Year Eleven 2% Year Twelve 2% Year Thirteen 2% Fourteen 2% Year Fifteen Edina Turf Rentals $ 280,550 $ 285,000 $ 290,000 $ 295,800 $ 301,716 $ 307,750 5 313,905 $ 320,183 $ 326,587 $ 333,119 $ 343,112 $ 349,975 $ 356,974 $ 364,114 $ 371,396 Other Program P &Recreation $ 5,000 $ 6,000 $ 7,000 $ 7,140 $ 7,283 $ 7,428 $ 7,577 $ 7,729 $ 7,883 $ 8,041 $ 8,282 $ 8,448 $ 8,617 $ 8,789 $ 8,965 Vending $ 1,000 $ 1,000 $ 1,000 $ 1,020 $ 1,040 $ 1,061 5 11082 $ 1,104 $ 1,126 $ 1,149 $ 1,183 $ 1,207 $ 1,231 $ 11256 $ 1,281 Operatinglncome /Netsales $ 286,550 $ 292,000 $ 298,000 $ 303,960 $ 310,039 $ 316,240 $ 322,565 $ 329,016 $ 335,596 $ 342,308 $ 352,578 $ 359,629 5 366,822 $ 374,158 $ 381,641 Expenses Year One Year Two Year Three 3% Year Four 3% Year Five 3% Year Six 3% Year Seven 3% Year Eight 3% Year Nine 3% Year Ten 3% Year Eleven 3% Year Twelve 3% Year Thirteen 3% Fourteen 3% Year Fifteen Full Time $ 21,240 5 21,880 $ 22,536 $ 23,212 $ 23,908 $ 24,626 S 25,364 $ 26,125 $ 26,909 $ 27,716 $ 28,548 $ 29,404 $ 30,286 $ 31,195 $ 32,131 Part Time $ 25,500 $ 26,500 $ 27,000 $ 27,810 $ 28,644 $ 29,504 $ 30,389 $ 31,300 $ 32,239 $ 33,207 $ 34,203 $ 35,229 $ 36,286 $ 37,374 $ 38,496 Benefits $ 7,434 $ 7,500 $ 7,600 $ 7,828 $ 8,063 $ 8,305 $ 8,554 $ 8,810 $ 9,075 $ 9,347 $ 9,627 $ 9,916 $ 10,214 $ 10,520 $ 10,836 Other Payroll Costs $ 3,100 $ 3,200 $ 3,300 $ 3,399 5 3,501 $ 3,606 $ 3,714 $ 3,826 $ 3,940 $ 4,059 $ 4,180 $ 4,306 $ 4,435 $ 4,568 S 4,705 Prof Services $ 8,000 $ 8,000 $ 8,000 $ 8,240 $ 8,487 $ 8,742 $ 9,004 $ 9,274 5 9,552 $ 9,839 $ 10,134 $ 10,438 $ 10,751 $ 11,074 5 11,406 Training $ 30D 5 300 $ 300 $ 309 S 318 $ 328 $ 338 $ 348 $ 358 S 369 $ 380 $ 391 5 403 $ 415 $ 428 Dues and Subscriptions S 100 $ 100 $ 100 $ 100 $ 103 $ 106 $ 109 $ 113 $ 116 5 119 $ 123 $ 127 $ 130 $ 134 $ 138 Mileage or Allowance $ 250 $ 250 $ 250 $ 258 $ 265 $ 273 $ 281 $ 290 $ 299 $ 307 $ 317 $ 326 $ 336 $ 346 $ 356 Prof Services Audit $ 700 S 700 5 700 $ 721 $ 743 S 765 $ 788 $ 811 5 836 $ 861 $ 887 $ 913 $ 941 $ 969 $ 998 Contracted Repairs $ - $ 2,000 $ 2,000 $ 2,060 $ 2,122 $ 2,185 $ 2,251 $ 2,319 5 2,388 $ 2,460 $ 2,534 $ 2,610 $ 2,688 $ 2,768 $ 21852 Rubbish Removal $ 300 $ 300 $ 300 $ 309 $ 318 S 328 $ 338 $ 348 S 358 $ 369 $ 380 $ 391 $ 403 $ 415 $ 428 Light and Power $ 38,500 $ 38,500 $ 38,500 $ 39,655 $ 40,845 $ 42,070 $ 43,332 $ 44,632 $ 45,971 $ 47,350 $ 48,771 $ 50,234 $ 51,741 S 53,293 $ 54,892 Heat $ 77,000 5 77,000 $ 77,000 $ 79,310 $ 81,689 $ 84,140 $ 85,664 S 89,264 5 91,942 S 94,700 $ 97,541" $ 100,468 $ 103,482 $ 106,586 $ 109,784 Telephone $ 300 $ 300 $ 300 $ 3119 $ 318 $ 328 $ 338 $ 348 $ 358 $ 369 $ 380 $ 391 $ 403 $ 415 $ 428 Sewer /Water $ 300 $ 300 $ 300 $ 309 $ 318 $ 328 $ 338 $ 348 $ 358 $ 369 $ 380 S 391 $ 403 $ 415 $ 428 Security 5 11800 $ 1,800 $ 1,800 $ 1,854 $ 1,910 $ 1,967 $ 2,026 $ 2,087 $ 2,149 $ 2,214 $ 2,280 S 2,349 $ 2,419 $ 2,492 $ 2,566 Dome Set Up /Take Down $ 35,000 $ 35,500 $ 36,000 $ 37,080 $ 38,192 S 39,338 $ 40,518 $ 41,734 $ 42,986 $ 44,275 S 45,604 $ 46,972 $ 48,381 $ 49,832 $ 51,327 Service Contracts Equip $ 6,000 $ 8,000 5 B4OOD $ 8,240 5 8,487 $ 8,742 $ 9,004 $ 9,274 $ 9,552 $ 9,839 $ 10,134 $ 10,438 S 16,751 $ 11,074 $ 11,406 General Supplies $ 11500 $ 11500 $ 1,500 $ 1,545 $ 1,591 $ 1,639 $ 1,688 $ 1,739 $ 1,791 5 1,845. $ 1,90D $ 1,957 $ 2,016 $ 2,076 $ 2,139 Cleaning Supplies $ 500 $ 500 $ 500 - $ 515 $ 530 $ 546 $ 563 $ 580 $ 597 $ 615 $ 633 $ 652 $ 672 $ 692 $ 713 Office Supplies $ 250 $ 250 $ 250 $ 258 $ 265 $ 273 $ 281 $ 290 $ 299 $ 307 $ 317 $ 326 $ 336 $ 346 $ 356 Printing $ SOD S 500 $ 500 $ 515 $ 530 $ 546 $ 563 $ 580 $ 597 $ 615 $ 633 $ 652 $ 672 $ 692 $ 713 Postage $ 250 $ 250 $ 250 $ 258 $ 265 $ 273 $ 281 $ 290 $ 299 $ 307 $ 317 $ 326 $ 336 $ 346 $ 356 Central Services Personal $ 4,200 $ 4,400 $ 4,600 $ 4,738 . $ 4,880 _ $ 5,027 $ 5,177 $ 5,333 5 5,493 $ 5,657 $ 5,827 $ 6,002 $ 6,182 $ 6,367 $ 6,559 Dome Insurance 5 81000 $ 8,000 $ 8,000 $ 8,240 $ 8,487 $ 8,742 $ 9,004 $ 9,274 $ 9,552 5 9,839 5 10,134 $ 10,438 $ 10,751 $ 11,074 $ 11,406 Total Operating Expenses Net Operating Income (loss) $ 241,024 $ 247,530 $ 249,586 $ 45,526 $ 44,470 $ 48,414 $ $ 257,071 46,889 $ 264,783 $ 45,257 $ 272,726 $ 43,514 S 280,908 $ 41,657 $ 289,335 $ 39,681 $ 298,015 $ 37,581 $ 306,956 $ 35,3S3 $ 316,164 $ 36,413 $ 325,649 $ 33,980 $ 335,429 $ 31,403 $ 345,481 $ 28,677 $ 355,846 $ 25,796 Other Revenue & Expenses Year One Year Two Year Three 3% Year Four 3% Year Five 3% Year Six 3% Year Seven 3% Year Eight 3% Year Nine 3% Year Ten 3% Year Eleven 3% Year Twelve 3% Year Thirteen 3% Year Fourteen 3% Year Fifteen General Fund Support Transfer In Renewal /Replacement Capital Improvements Other Income $ (127,300) $ (127,300) $ (127,300) $ (127,300) S (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (152,700) $ (152,700) $ (152,700) Total Other Income & Expense S (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (127,300) $ (152,700) $ (152,700) $ (152,700) Net Profit(LosS) $ (81,774) $ (82,830) $ (78,886) $ (80,411) $ (82,043) $ (83,786) S (85,643) $ (87,619) S (89,7191 $ (91,947) $ 190,887) $ (93,320) $ (121,297) $ (124,023) $ 1126 904) Fund Balance as of Beg of Year Fund Balance as of End Year (81,774) $ (164,604) $ (81,774) $ (164,604) 5 (243,490) (243,490) $ (323,901) $ (405,944) $ (323,901) $ (405,944) $ (489,730) S (489,730) $ (575,373) $ (662,993) $ (575,373) $ (662,993) $ (752,711) � i $ (752,711) $ (844,659) S (935,546) 5(1,028,566) $(1,149,863) $(1,263,886) $ (844,659) $ (935,546) $(1,028,566) $(1,149,863) $(1,263,886) $(1,390,790) 6/24/2013 EDINA DOME Hours and Billing Summary EBA Practice EBA Legion EBA Blizzard Ball EBA Legion EBA General EBA Tryouts EHS BB /FP EFA ESC ELAX CSC Sports Grand Total Days Slots Max Capacity Utilized EBA totals EBA Practice EBA Legion EBA Blizzard Ball EBA Legion EBA General EBA Tryouts EFA ESC ELAX CSC Sports Total EBA totals Billing Class Primetime ,etime ,etime Off hours Shoulder CSC 248 - - - - - - 248 EBA Practice 62 - - - - - - 62 - 62 19 - - - - - -. 19 EBA Legion 5 - - - - - - 5 - 5 102 - - - 48 42 12 - EBA Blizzard Ball 26 - - - 12 11 3 - - 26 51 - - - 24 21 6 - EBA Legion 13 - - - 6 5 2 - - 13 388 14 78 104 60 69 63 - EBA General 97 4 20 26 15 17 16 - 49 48 223 - - - - - 166 57 EBA Tryouts 56 - - - - - 42 14 - 56 338 - - - - - 135 203 EHS BB /FP 85 - - - - - 34 51 - 85 136 - 32 24 16 32 32 - EFA 34 - 8 6 4 8 8 - 14 20 1,368 24 288 242 240 240 228 106 ESC 342 6 72 61 60 60 57 27 139 204 354 8 48 40 48 48 72 90 ELAX 89 2 12 10 12 12 18 23 24 65 404 - 16 - 60 - 56 - 80 - 64 - 64 - 64 - CSC Sports 101 - 4 - 15 - 14 - 20 - 16 - 16 - 16 - 33 - 68 - - 3,631 - 62 - 506 - 466 - 516 - 516 - 778 - 787 Grand Total - 908 - 16 - 127 - 117 - 129 - 129 - 195 - 197 - 259 - 649 184 3 30 31 31 28 31 30 Days 184 3 30 31 31• 28 31 30 64 120 64 64 64 64 64 64 64 64 Hours 16 16 16 16 16 16 16 16 16 16 11,776 192 1,920 1,984 1,984 1,792 1,984 1,920 Max Capacity 2,944 48 480 496 496 448 496 480 1,024 1,920 31% 32% 26% 23% 26% 29% 39% 41% %Utilized 31% 32% 26% 23% 26% 29% 39% 41% 25% 34% 1,031 14 78 104 132 132 247 324 EBA totals 258 4 20 26 33 33 62 81 49 209 $ 331 $ - $ - $ - $ - $ - $ - $ 331 EBA Practice 280 - - - - - - 280 EBA Legion 280 - - - 280 280 280 - EBA Blizzard Ball 280 - - - 280 280 280 - EBA Legion 320 320 320 320 317 341 302 - EBA General 310 - - - - - 320 280 EBA Tryouts 338 - 320 320 350 350 350 - EFA 319 320 320 320 308 318 318 338 ESC 334 320 320 320 350 327 346 334 ELAX 275 275 275 275 275 275 275 275 CSC Sports $ 285 $ 308 $ 315 $ 315 $ 305 $ 314 $ 262 $ 238 Total $ 314 $ 320 $ 320 $ 320 $ 297 $ 312 $ 313 $ 319 EBA totals Times Rate /Hour Months Days 5 -10p $ 350.00 Jan - Apr Mon -Fri 8a -10p $ 350.00 Jan - Apr Sat 8a -5p $ 350.00 Jan - Apr Sun All Other $ 280.00 Jan - Apr All All $ 320.00 Oct - Dec All All $ 275.00 All All $ 20,545 $ - $ - $ - $ - $ - $ - $ 20,545 $ - $ 20,545 1,330 - - - - - - 1,330 - 1,330 7,140 - - - 3,360 2,940 840 - - 7,140 3,570 - - - 1,680 1,470 420 - - 3,570 31,080 1,120 6,240 8,320 4,760 5,880 4,760 - 15,680 15,400 17,290 - - - - - 13,300 3,990 - 17,290 11,480 - 2,560 1,920 1,400 2,800 2,800 - 4,480 7,000 108,965 1,920 23,040 19,360 18,480 19,075 18,130 8,960 44,320 64,645 29,538 640 3,840 3,200 4,200 3,920 6,230 7,508 7,680 21,858 27,775 1,100 4,125 3,850 5,500 4,400 4,400 4,400 9,075 18,700 $ 258,713 $ 4,780 $ 39,805 $ 36,650 $ 39,380 $ 40,485 $ 50,880 $ 46,733 $ 81,235 $ 177,478 $ 80,955 $ 1,120 $ ' 6,240 $ 8,320 $ 9,800 $ 10,290 $ 19,320 $ 25,865 $ 15,680 $ 65,275 EDINA DOME Concern regarding private athletic facility City Council Questions Income Statement Pro Forma - No direct conflict with private athletic facility - How do we value the facility (e.g., users, households, etc. For Period Ending - Neither the EBA nor the other Edina assciations to our knowledge have committed hours or funds to this facility - How will debt service costs and capital development fun - - There is a risk of not proceeding with the dome proposal and otherwise committing to the private facility - hours, fees, etc. - Walking track, public use of turf, common out buildings, sox NA Assume 2% Increase in Turf Rentals and Others Flat ,venue Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Edina Turf Rentals $ 258,713 $ 263,887 $ 269,164 $ 274,548 $ 280,039 $ 285,640 $ 291,352 $ 297,179 $ 303,123 $ 309,185 $ 315,369 $ 321,676 $ 328,110 $ 334,672 $ 341,366 Participant Priority Access Fees 95,310 95,310 95,310 95,310 95,310 95,310 95,310 95,310 95,310 95,310 95,310 95,310 95,310 95,310 95,310 Vending 1,000 1,000 1,000 1,020 1,040 1,061 1,082 1,104 1,126 1,149 1,172 1,195 1,219 1,243 1,268 Recreation Programs $5,000 $6,000 $7,000 $7,140 $7,283 $7,428 $7,577 $7,729 $7,883 $8,041 $8,202 $8,366 $8,533 $8,704 $8,878 Operating Income /Net Sales $ 360,023 $ 366,197 $ 372,474 $ 378,018 $ 383,672 $ 389,439 $ 395,322 $ 401,322 $ 407,442 $ 413,685 $ 420,052 $ 426,547 $ 433,172 $ 439,929 $ 446,822 Assume 3% Increase Year - Over -Year Expenses Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year Fifteen . Heat $ 77,000 $ 79,310 $ 81,689 $ 84,140 $ 86,664 $ 89,264 $ 91,942 $ 94,700 $ 97,541 $ 100,468 $ 103,482 $ 106,586 $ 109,784 $ 113,077 $ 116,469 Light and Power 38,500 39,655 40,845 42,070 43,332 44,632 45,971 47,350 48,771 50,234 51,741 53,293 54,892 56,539 58,235 Dome Set Up/Take Down 35,000 36,050 37,132 38,245 39,393 40,575 41,792 43,046 44,337 45,667 47,037 48,448 49,902 51,399 52,941 Part Time 33,915 34,932 35,980 37,060 38,172 39,317 40,496 41,711 42,963 44,251 45,579 46,946 48,355 49,805 51,299 Full Time 21,240 21,877 22,534 23,210 23,906 24,623 25,362 26,123 -26,906 27,713 28,545 29,401 30,283 31,192 32,127 Prof Services 8,000 8,240 8,487 8,742 9.,004 9,274 9,552 9,839 10,134 10,438 10,751 11,074 11,406 11,748 12,101 Dome Insurance 8,000 8,240 8,487 8,742 9,004 9,274 9,552 9,839 10,134 10,438 10,751 11,074 11,406 11,748 12,101 Benefits 7,434 7,657 7,887 8,123 8,367 8,618 8,877 9,143 9,417 9,700 9,991 10,290 10,599 10,917 11,245 Services Contracts Equip 6,000 6,180 6,365 6,556 6,753 6,956 7,164 7,379 7,601 7,829 8,063 8,305 8,555 8,811 9,076 Central Services Personal 4,200 4,326 4,456 4,589 4,727 4,869 5,015 5,165 5,320 5,480 5,644 5,814 5,988 6;168 6,353 Other Payroll Costs 3,100 3,193 3,289 3,387 3,489 3,594 3,702 3,813 3,927 4,045 4,166 4,291 4,420 4,552 4,689 Security 1,800 1,854 1,910 1,967 2,026 .2,087 2,149 2,214 2,280 2,349 2,419 2,492 2,566 2,643 2,723 General Supplies 1,500 1,545 1,591 1,639 1,688 1,739 1,791 1,845 1,900 1,957 2,016 2,076 2,139 2,203 2,269 Prof Services Audit 700 721 743 765 788 811 836 861 887 913 941 969 998 1,028 1,059 Cleaning Supplies 500 515 530 546 563 580 597 615 633 652 672 692 713 734 756 Printing 500 515 530 546 563 580 597 615 633 652 672 692 713 734 756 -fining 300 309 318 328 338 348 358 369 380 391 403 415 428 441 454 jbish Removal 300 309 318 328 338 348 358 369 380 391 403 415 428 441 454 telephone 300 309 318 328 338 348 358 369 380 391 403 415 428 441 454 Sewer/Water 300 309 318 328 338 348 358 369 380 391 403 415 428 441 454 Mileage or Allowance 250 258 265 273 281 290 299 307 317 326 336 346 356 367 378 Office Supplies 250 258 265 273 281 290 299 307 317 326 336 346 356 367 378 Postage 250 258 265 273 281 290 299 307. 317 326 336 346 356 367 378 Dues and Subscriptions 100 103 106 109 113 116 119 123 127 130 134 138 143 147 151 Contracted Repairs - - 2,000 2,060 2,122 2,185 2,251 2,319 2,388 2,460 2,534 2,610 2,688 2,768 2,852 Total Operating Expenses $ 249,439 $ 256,922 $ 266,630 $ 274,629 $ 282,868 $ 291,354 $ 300,094 $ 309,097 $ 318,370 $ 327,921 $ 337,759 $ 347,891 $ 358,328 $ 369,078 $ 380,150 Operating Income (Loss) 110,584 109,275 105,845 103,389 1003804 98,086 95,228 92,225 89,072 85,764 82,294 78,656 74,844 70,851 66,671 Unanticipated Items 24,944 25,692 26,663 27,463 28,287 29,135 30,009 30,910 31,837 32,792 33,776 34,789 35,833 36,908 38,015 Net Operating Income (Loss) $ 85,640 $ 83,582 $ 79,182 $ 75,926 $ 72,518 $ 68,950 $ 65,218 $ 61,315 $ 57,235 $ 52,972 $ 48,518 $ 43,867 $ 39,011 $ 33,943 $ 28,656 Estimated Cost Recovery Operating Expo 131% 130% 127% 125% 123% 122% 120% 118% 116% 115% 113% 111% 110% 108% 107% Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year Fifteen Fund Balance as of Beg of Year $ - $ 85,640 $ 169,222 $ 248,404 $ 324,330 $ 396,847 $ 465,798 $ 531,016 $ 592,331 $ 649,566 $ 702,538 $ 751,056 $ 794,922 $ 833,933 $ 867,877 Fund Balance as of End of Year $ 85,640 $ 169,222 $ 248,404 $ 324,330 $ 396,847 $ 465,798 $ 531,016 $ 592,331 $ 649,566 $ 702,538 $ 751,056 $ 794,922 $ 833,933 $ 867,877 $ 896,533 � 2012 October October October 29 30 31 Total M I Vv NOTES October 2012 October October October 29 30 31 V,Icsl r.t T W November West November 1 T November 2 Fr November November 3 4 Sat Sun November 5 M November 6 T November 7 W November 6 T November 9 Fr November November 10 11 Sat Sun November 12 M November _ 13 T November 14 : °: November _ _15 T November November November November November November 16 17 _ 16 _ 19 31_ 21 Fr 531 Sun M T W MK November 22 T November November November November 23 24 25 _ M Fr Sat S'n M -- November 27 T November x W November 29 T November 30 Fr _ -- _ - -_- - - - -- - - - - -� EDINA DOME Scheduling Proforma EM -aC�Ga December2012 East December December 1 2 Sat Sun December 3 M December 4 T December 5 W December 6 Th December 7 Fr December December 8 9 Sat Sun December 10 M December 11 T December 12 W December 13 Th December 14 Fr December December December December December December December December December 15 16 17 18 19 20 21 22 23 Sat Sun M T W Th Fr Sat Sin December 24 M December 25 T December x W December 27 Th December 28 Fr December December 29 30 S31 Sin 'December 31 M Total ml MAIO NOMINEE �� m�o^���� ®�i�e ®��' - ' m�C3� !"�lfm��■���C3�•,•Lflm������ ®----- _ ®—---- ®---- _ —m_ -- _ —m - -© ® -- - - - ® -- somossmss - - - ® —_ �z . - - -m -- 10101111—T`� �_� - -� -- - -© IF— NOTES 6'S NS EPS NS EPS NS December2012 West December December December December December December December December December December December December December December December December December December December December December December December December December December December December December December 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 _ 19 20 21 22 23 24 25 _ x 27 x 29 33 Sat Sun M T W Th Fr Sat Sun M T W Th Fr Sat Sun M T W Th Fr S3 Sun M T W Th Fr Sit Sin December 31 M _ _ IIIIIW IMMEWT.T. M- =_ =_Ili ml MAIO NOMINEE �� m�o^���� ®�i�e ®��' - ' m�C3� !"�lfm��■���C3�•,•Lflm������ EDINA DOME Scheduling Proforma C�D�C�1Ga January 2 W January 3 Th January 4 Or January January 5 6 Sat Sun January 7 M January 6 T January 9 W January 10 Th January 11 Fr January 12 Sat January 13 Sun January 14 M January 15 T January 16 W January 17 Th January 16 Fr January 19 Sat January 20 Sun January 21 M January 22 T January 23 W January 24 Th January January January 25 m 27 Fr Sat Sin January 23 M January 29 T January 33 W January 31 Th Total January 30 W January 31 Th pm -_ - -�- low mw m� - - -_ 5s. - - - - -� - - - -- ® ® - - -- lvmmmcmm�i� +ze������i+e���� ®m�������+�s��� January 2013 West January 1 T January 2 '0'1 January 3 Th January 4 Fr January 5 Sal January 6 Sun January 7 M January January 8 9 T W January 10 Th January 11 Fr January 12 Sat January 13 Sun January 14 M11 January 15 T January 16 '✓•J January 17 Th January 16 Fr January 19 Snt January January 20 21 S.in M January 22 T January 23 W January 24 Th January 25 Fr January 25 Sat January 27 S,n January 23 P.1 January 29 T January 30 W January 31 Th -_ - -�- low mw m� - - -_ 5s. - - - - -� - - - -- ® ® - - -- lvmmmcmm�i� +ze������i+e���� ®m�������+�s��� EDINA DOME Scheduling Proforma 7[E DBHGa February 2013 East February 1 Fn February 2 Sat February 3 Sun February 4 M February 5 T February 6 W February 7 Th February 8 Fr February 9 Sat February 10 Sun February 11 M February 12 T February 13 W February 14 Th February 15 Fr February 16 Sat February 17 Sin February 18 M February 19 T February 20 Vi February 21 Th February 22 Fr February 23 Sat February 24 Fin February 25 M February 28 _ T February D W February 23 Th February _ February Total r February MIME Emooff-IT, m-1 NOTES EPS NS EPS NS February2013 West February 1 Fri February 2 Sat February 3 Sun February 4 M February 5 T February 6 W February 7 Th February 8 Fr February 9 Sat February 10 Sun February 11 M February 12 T February 13 ^' February 14 Th February 15 Fr February 16 Sat February 17 Sun February 18 M February 19 T February 20 W February 21 Th February 22 Fr February 23 Sat February 2425 311 February M February 28 T February 27 W February 28 Th February February Emooff-IT, m-1 hl- -..A EDINA DOME Scheduling Proforma (El WTI NA EDINA DOME Scheduling Proforma �12m)z April 2013 Fast April 1 M April _ 2 T April 3 W April 4 Th April 5 Fr April Sat April 7 Sun April 8 M EHSBBIFP April 9 T EHSBBIFP April _ 10 W FHSBB'FP April 11 Th EHSBBIFP April 12 Fr DiSBB /FP April 13 Sat EHSBBIFP BBIFP Apri l 14 Sin — Apri l 15 M EHSBBIFP April 16 T EHSBBIFP - April 17 _ W EHSBBIFP - April 18 _ _ Th FHSBB /FP -- AP6I _ 19 Fr EHSBBIFP April 20 Sat EHSBBIFP ENS BBIF P April April 21 222 Sin M 61SBBIFP —_ April 23 T FNSBBIFP APHI 24 W pASEEIFP - April 25 Th EHSBBIFP. -- April 26 Fr FNSBBIFP April 27 Sat EHSBBIFPM 3HS BBIFP April April PpriI 23 29 30 S/n M 9ISBBIFP: EHSBBIFP Total - -© ® ® - - - -- -� —_ =© ®------ • • • -_ E's ea" P - EH BBIF P - S - -- - -__ - - - - - -- -- -� FHS BBIFP EHS EIS BBIFP -�� - - - - - -� -- _ 315 BBIFP EHS BBIFP EHS BBIFP _ - aJJL•�r• {. _ - - - —_ - - - - -- -I— -- -- ENS BBIF 315 BBIF - 31S SB!F I- - ----- - - -� - EHS BBr P - ------ --- - - _- - - - - - - - - -- -� EIS BBIFP BIS BBIFP - - -- "AS EST P �' B4S BBIF _EiS BBIF P Ei5 BB/FP�E15 _ - - - -- - -_ - -- — 'EIR� EHSBBIFP EMS fiB /F P EHS BB /FP EHS BBIFP', ENS BBIFP ®- EH5 BB�F P EMS BBIF P FNS BBIFP EH5 Bdlr P 3`S BS F P —. -• I` :' =: ..,'. EIS SSIF P gIS BBIFP EHS BBIF P EIS BB /F P 1 613 BBIF P _ BBIF P . ENS BBIF P I. BI5 BBIF P @1S BBIF P —_ Bi5 BBIF P i B15 B &F P �EHS BBIFP _ I' .'. _ _ - - — - - -� - -� ® EMS BBIFP FJiS BB /FP EHa BBIFP EHS B81FP I BiS BBIFP EIS BBIF P BA$ BBIF P ® "MS BBIFP =H5 OBIFP • EIS BBIFP: EHS BBIFP _ F1H5 BBJFPI EH5 BBIFP ..._ - -_ FHS BBW-FI F315 BBIFP EHS BBIFP EHS BBIFP _-_ ( BBIFP F715 BBIFP __ ! BIS BBIFP EH5 BBIFP —_ BIS BBIFP EIS BBIFP --__— � ETIS BBIFP B�IS BBIFP . I BI5 881FP TENS BBIFP a- - . : _' BIS_BBIFP'_Ei5 _ E15 B8/FP 881F P'i EI5 R0 /FP E15 BBIF P BENS BBIFP -- I [HS BBIFP EIS BBIFP EIS BBIF P E75 BBIFP __ I w B&FP BiS OB�: 4 BIS BBIF P @i5 BBIFP ® - - - - - -- -- aw SAS BI1TP'EHS BBIFP. — _- - -_© -��I— —I - �� ® - -� - EH. EHS -- EHSBBIFP— •y,y.{��� �. @..( =• :' - BiS BBIFP''. - EHSBBIFP - EHSBBIFP - EiSBBIFPIEISBR/FP— -- p E: +"BH�FP EHS BBIFP BAS BBIFP PAS BBIFP BAS BBIFP' E15 BBIF P EHSBBIFP EHS BB /F P 9A5 BBIFP - 815 BB1Fp EHS BBIFP FNS BBIF P -_r E15.BBIFP EHS BBIFP �i EIB BBIFP —.Y • -• - - - -� - -� -- —� —� 0� -. a EH'_BB/FPI EHS BBIFPI EHS BBIFP— EMS BBIFP EHSBBIFP EHS BBIFP BAS SB /FP BABBB/FP EHS BBIF P p;, a •BBffP, -- °6IFP EHS B &Fp�EHS ' EH5 BBIFP BB/FP � EHS BBIFP EH BS�BIFP I E}18 BBIFP - '•' _EH BIS BB /FP EHSBBIFP EHSBBIFP __ EIS BB/FP P EHS BBIFP EH$ BBIFP FHS BBIFPI EH$ BB /FP _ EIS BBIFP ...__.f�. EHB BBIFP ___- _.- -_ B15 BBIFP', .. .__._...__ @i9 BBIFP - - -, @i6 BBIFP ' BAS B61F P F EB'P E .. 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BI!F P __ EMS BBIFPI ____ BAS BBIFP _ _ r B158BIFP EIS BBIFP . 3 • - :. •'' SEA A 7:• /�� - �r B�.:1T7�Z'�(.1 m� —_© mil— �� - - - -����Ir��� Edina Bab -.4aH Association $12,820 $12,820 30 October November December January February March April Open Bball 8 8 . 8 8 6 Cost $0.00 $2,560.00 $2,560.00 $2,800.00 $2,800.00 $2,100.00 Blizzard Ball 0 0 0 12 12 6 Cost $0.00 $0.00 $0.00 $4,200.00 $4,200.00 $2,100.00 Legion Workouts 6 6 3 Cost $2,100 $2,100 $1,050 x $0.00 Legion Tryouts 8 Cost $2,800 Babe Ruth Prep Tryouts 43 Cost $15,050 Minors Tryouts 9 $3,150 22 $7,700 Pre - Season Practice Cities Sports Connection October November December January February March April 4 16 16 16 16 16 8 Cost $1,280.00 $5,120.00 $5,120.00 $5,600.00 $5,600.00 $5,600.00 $2,800.00 Totals Running 38 $12,820 $12,820 30 $10,500 $23,320 15 $5,250 $28,570 8 $2,800 $31,370 43 $15,050 $46,42.0 9 $3,150 $49,570 22 $7,700 $57,270 17 Totals 92 $31,120.00 Association Edina Baseball Association Edina Soccer Club Edina Lacrosse Association Edina Football Association Total Participants Fee 1,307 $30 757 $30 463 $30 650 $30 Cities Sports Connection October November December 4 16 16 Cost $1,280.00 $5,120.00 $5,120.00 Total Fees $39,210 $22,710 $13,890 $19,500 $95,310 January February March April 16 16 16 8 $5,600.00 $5,600.00 $5,600.00 $2,800.00 L Totals 92 $31,120.00 FTOMP -1 400' FIELDTURF LIMITS -. -- - - -- —20' 3G0' FOOTBALL FIELD (1 /1) 330' 5OCCER FIELD (O /O) 4 13OY5 LACR055E FIELD (1 /1) 150'-2" MINI - SOCCER FIELD (0/0) — 29' -8" 150-2" MINI- SOCCER FIELD (O /O) Ln i 3 v C n E u o � o a O Y D Y o 0 W o u y w � o m w � o N o o 0 ID � LU O 11 El N LUUw w Q > --1 LL p Q w C� LL w N Q a } Q E - GREEN FIELDTJRF FIELD LAYOUT NOTES U 85,224 1, FOOTBALL MARKING5 ARE 4" WhITE. - NAV BLUE FIELDTURF 2. 5OCCER MAP.KING5 ARE 4" YELLOW. u 6,776 sy.k. 3. BOYS LACR055E MARKING5 ARE 4' BLACK. 4. MINI- 50CCER MARKING5 ARE 4' METALLIC GOLD. TOTAL FIEUDTURF 92.000 eq.ft. ALL DIMEN51ON5 TO BE VERIFIED BEFORE ANY CON5TRUCTION 111,31115. ° a Outdoor Refrigerated Proforma - 17 Week Year 1 Year 2 Year 3 Year 4 Year 5 9_ Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 999 Revenue Ice Rental Weekends (34 Days) Z6, 50- 46,750 48,620`F 48,620 50,490 50,490 52,360 52,360 54,230 54,230 56,100 56,100 57,970 57,970 59,840 Ice Rental Weekdays (85 Days) 47,813 47,8131 49,725 49,725 51,638 - 51,638 53,550 53,550 55,463 ---- 55,463 57,375 12,000 57,375_59,288 12,000 12,000 59,288 12,000 68,000 12,000 Concessions 10,000 10,000 10,000 10,000 10,000 11,000 11,000 11,000 11,000 11,000 Total Revenue 104,563 104,563 108,345 108,345 112,1281 113,128 116,910 116,910 120,693 120,693 125,475 125,475 129,258 129,2581 139,8401 Cash Balance 72,613 161,450 245,239 328,538 415,118 502,188 592,519 682,318 775,357 867,843 964,548 1,060,677 1,160,002 1,258,728 1,367,427 Creek Valley School Park Highlighted areas are park property PAMELA PARK MASTER PLAN RPROVED -7 EXISTING TRAR� / .� POND 1 +i rS J EXISTING GRASS FIELD � I• - I EXISTING FIELD LIGHTING _ 1 ` t IMPROVED , EXISTING TRAIL -. 7 '�_ "•' " -' '------- — --- ! PEN PLAY AREA — — _ EXISTING TRAIL WPROVED - S,DPLWTER - - - - Rr1OCATEO HOCKEY I ' +_ _.. I RENOVATE GRA55 - -• ATGy1WATER RINK -- ATHLETIC FIELD I /'�-�.J TRAFFWC OL IiJ 1'O0 OP[.v >11NTEA SKAT,NO - (ABOVE FLOOD PLAINT I /r AAOJND P !!! NO LOT pw.—) OVER: LOIYPMgNG- •': •� suNMfR � •. ;I Si r.- Pe.�r�rr:D � �. a .y SHELTER BUILDING 'l ) -- �• I` — — \ [ & , , 7 EXPANSION A I VFROVEYENTS CURB AND GUiTEAJ PARKING LOT6 DRIVE EI(ISTING j I DEPRESSED CUPEIA ESTEDGE 11PR0:'EMEYTS \ SOFTBALL( I I 1 I ,✓ �••� ' ~ OF DRIVE PROPOSED J' PAF J iv LrIT I GRASS FIELD tl �!' �•- } YI' {{ ' 1 � I E% S1CN_�••� II tOO YEAR � n -r. tsl � iK� � ',i t.._�- I I I (i55TALISI , ,� �: , J'•1� h .. 4 I IEM&TING ryKv SO 5RALL Z 11 � A T F I l FIOODPLAIN ~ 1 ! T l 1 t T�j" !'f• TENPORARV l — AREA +} DJ1FiF LO PAVED TRM Y A ,Y •I ') I ��j ENCE \ —` // L•. 'T ~yt' t r^.�• >!�-:LSap•_I....�Gtiy')'''"% t•• NON SURfACEJ \ V L- !'.- + /S i } F ."fi! .8*• r ACCESS TO FIELDS I � A I I 1 :E TOTLOT EXPANSION LOly RETa1NIHG wrLLL� 1T3A. U) 0 r rJ F �y 1 PARKING LOT - EXPANSION STALLS) - 0� - ti. jn j f . l Lark 4.7 it t ..� .� i.:. ! 1.. t...- d -...• n,,�..¢s,�r� 7� Updated June 4, 2013 MASTER PLAN STUDY PAMELA PARK, EDINA MINNESOTA l r�. T• }• L \DERGOA' -II FE,sGY .F .uocTFrF>v i.,'C ;;..1.Y�f� J •.zt . ifrf/fA>LTV: . FP�C,.�lYJLI ANDERSON - JOHNSON ASSOCIATES, INC. 41%1Md4j54Mw1 LANDSCAPE ARCHITECTURE SITEPLANNING • CIVIL ENGNEERING June 4 2013 7575 GOLDEN VALLEY ROAD SUITE 200 MINNEAPOLIS. MN55427 FAX (763) 344 -0551 PH (,63) 544 -7129 Ann Kattreh, Parks & Recreation Director Parks & Recreation Department 4801 W. 50th Street Edina, MN 55424 RE: Proposed Improvements at Pamela Park Dear Ann: As requested, we are pleased to provide this updated Opinion of Probable Construction Cost for the proposed improvements at Pamela Park. Also attached is the Schematic Plan which generally illustrates the proposed improvements and serves as the basis for the cost estimate. OPINION OF PROBABLE CONSTRUCTION COST Relocate Hockey Rink and Lights Relocate the hockey rink approximately thirty feet to the west and thirty feet to the south of its existing location. Includes replacement of dasher boards and new lighting system (poles, fixtures and associated electrical). Estimated Construction Cost........ $ 160,000. 2. North Parking Lot Renovation and Expansion Reclaim and re -pave the North Drive (off 58`h Street) and Parking Lot. Construct new concrete curbing along the drive and around the perimeter of the lot to improve the flow of traffic into the north parking lot (near the park shelter building), create more parking capacity where possible and stripe the lot to make parking safer and more efficient. Expand the lot immediately west of the park building to gain an additional 15 stalls. Estimated Construction Cost........ $ 105,000. 3. West Parking Lot Renovation and Expansion Reclaim and re -pave the West Parking Lot (off Oaklawn Avenue) including new concrete curbing around the perimeter of the lot and a short ( -2' high) retaining wall to transition grade along the west edge of the lot. The improvements will afford 37 more parking stalls. Estimated Construction Cost......... $ 40,000. 4. South Parking Lot Renovation and Expansion Repair, crack seal and seal coat the South Parking Lot and Drive (off 62nd Street). Redesign the existing lot configuration to be more efficient (add about 20 -23 stalls) and expand the lot northward and westward to gain an additional 43 stalls. Note, young trees would have to be relocated. Estimated Construction Cost......... $ 75,000. 5. Grass (South) Athletic Field Renovation Construct a sand -peat athletic field (160'x 300') north of the South Parking Lot to support football, soccer, lacrosse and rugby. The field would be smaller than a regulation football field and would be used primarily as a practice field (which is how the area is currently used); however, this smaller field can also be scheduled for younger athletic game events. As a note, due to the existence of delineated wetlands and taking into account the elevation of the established storm water flood plain it has been determined that the field can be constructed, although the field size would need to be smaller in size than the existing field to the east. Estimated Construction Cost........ $ 420,000. Synthetic Turf at Southeast Athletic Field Construct artificial turf over the footprint of the existing (380' x 225') natural grass athletic field with lights. Install perimeter protection around the field to deter vehicles- the preferred protection barrier would be either a stone bench system (similar to that at the Edina High School artificial turf field) or bollard system (similar to bollards with chains at Arden Park and Creek Valley Park. Estimated Construction Cost....... $ 1,250,000. 7. Senior (North) Athletic Field Renovation Renovate the existing field including excavation and import of new sand/peat topsoil. Provide new drain tile system, irrigation system and seed. Estimated Construction Cost........ $ 430,000. Paved Trail Access to Playground Construct a paved trail from the south and west parking lots to the playground equipment. Estimated Construction Cost......... $ 35,000. 9. Park Shelter Building Improvements We have NOT updated this cost. The project cost in 2009 was estimated to be in the range of $340,200 to $410,200 and would include expansion of the existing park building to meet current park shelter needs and desires of the community. In 2009, four concept drawings were proposed for consideration, all of which included much needed additional storage, plus a larger and more user - friendly room for community gatherings, meetings and skate changing, plus a kitchen/concessions area, drinking fountain and outdoor picnic patio space funding is available, the expansion will require more study and community input before a final plan is selected. Ann, we trust the above information is clear and understandable. If you have any questions, please do not hesitate to contact me. Respectfully Submitted, Anderson - Johnson As ' tes, Inc. Jay Pomeroy, LLA Attachment