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HomeMy WebLinkAbout2013-10-01_WORK SESSIONAGENDA CITY COUNCIL AND BOARD & COMMISSION CHAIRS WORK SESSION COMMUNITY ROOM OCTOBER I, 2013 6:00 P.M. I. CALL TO ORDER II. ROLL CALL III. INTRODUCTION OF BOARD & COMMISSION CHAIRS IV. PROPOSED 2014 BOARD & COMMISSION WORK PLANS I. Arts ,& Culture Commission 2. Energy & Environment Commission 3. Heritage Preservation Board 4. Human Rights & Relations Commission 5. Park Board 6. Planning Commission 7. Transportation Commission B. Community Health Committee V. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927 -8861 72 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS Tues Oct I Closed Session — Attorney /Client Privilege Re: Land Acquistion 6 :00 P.M. COMMUNITY ROOM Tues Oct I Work Session — Boards & Commissions 2014 Work Plan Review 6:00 P.M. COMMUNITY ROOM Tues Oct I Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon . Oct 14 Work Session — Business Meeting/Utility Rate Study 5:30 P.M. COMMUNITY ROOM Mon Oct 14 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Nov 4 Work Session — Human Services Task Force 5:30 P.M. COMMUNITY ROOM Mon Nov 4 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Nov I I VETERANS DAY HOLIDAY OBSERVED — City Hall Closed Tues Nov 19 Work Session — Final Budget Review /Finalize 2014Work Plans 5:30 P.M. COMMUNITY ROOM Tues Nov 19 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Thur Nov 28 THANKSGIVING HOLIDAY OBSERVED — City Hall Closed Fri Nov 29 DAY AFTER THANKSGIVING HOLIDAY OBSERVED — City Hall Closed Tues Dec 2 Work Session —joint Meeting With Edina Housing Foundation 5:30 P.M. COMMUNITY ROOM SWLRT Housing Corridor Report Tue Dec 2 Regular.Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Dec 10 Special Meeting — Public Improvement Hearings 6:00 P.M. COUNCIL CHAMBERS Tues Dec 17 Work Session —TBD Tues Dec 17 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Dec 24 CHRISTMAS EVE HOLIDAY OBSERVED — City Hall Closed at Noon Wed Dec 25 CHRISTMAS DAY HOLIDAY OBSERVED — City Hall Closed es Dec 31 NEW YEAR'S EVE HOLIDAY OBSERVED — City Hall Closed at Noon November: City Council finalizes work plans September: Work plan review with City Council January: New member recruitment Annual Work Plan Begins April: Annual meeting— New officers elected February: New member interviews March: New member appointments and orientation 4glN /A,r� O Pi,'" o P p ART AND CULTURE COMMISSION 2014 Annual Work Plan Foster Cultural Entrepreneurship in Edina Ongoing N/A Admin, Comm., Parks & Rec, ECF, Art Center, Pub. Wks Progress Report: In keeping with the Duties of the Arts and Culture Commission stated in Ordinance No. 2013 -5, the Commission will encourage leadership and advocacy to advance the role and value of art and culture in Edina, and also identify potential sources of funding for these new initiatives. Expand Literature Programming & Writing Class 12/31/2014 None Art Center & Offerings at the Edina Art Center Communications Progress Report: The Author's Studio began in Jan. 2012 with 5 local authors and 18 -20 guests in attendance. Now in its 4`h season, 30 -45 participants enjoy the conversation with increased book & Art Center Gift Shop sales. Partnership with The Loft Literary Center and their program Loft Around Town began in July 2013 with Creative Writing Classes. Screenwriting, children's book writing classes continue to be offered in 2013 with memoir, creative writing, and others to be offered in 2014 by the Art Center and in partnership with The Loft. — 2013-2014 New Initiative Target Completion • Staff Support Required Date Required .. roval Theatre - Bring Community Theater Back to Edina 12/31/2014 $1,500 Art Center, through the Edina Theatre Guild Communications, EHS (EPerfAC) & ECC Progress Report: The mission of the Edina Theatre Guild will be to provide opportunities, in a social atmosphere, to cultivate talent and enrich personal perspective through high - quality theatre and educational development, while fostering a sense of pride and ownership in the community. Edina Art Center Working Group 06/01/2014 1 n/a I Art Center & ECF Progress Report: The Edina Art Center Working Group will continue several of the previous duties of the Edina Art Center Board, including oversight of Fees & Charges, Art Center Membership, Art Center Juried Show, Fundraising & Grant Initiatives alone and in partnership with the Edina Community Foundation and other funding sources. The Working Group will also assist the Art Center with marketing strategies in partnership with the Department of Communications for the City. Edina Public Art Committee — EPAC - Funding Request for $12,500 for 2014 Annual Public Art Exhibit - Installation completed by 06/14/2014 EPAC is working to create public /private partnerships to purchase and exhibit public art. Support of the City would be appreciated to defray cost for installation and de- installation of sculptural work along the Edina Promenade. The Public Art Committee is also discussing a possible name chance to avoid confusion with the Edina Performing Arts Center. Other Work Idea's for or City Code review to allow enhancement of Edina to be an art - friendly Continuation of work done by the Arts and Culture Working Group in city for artists to live, work, and create and do business. areas of performance space issues for artists of all types. • ... • . March Staff Comments: Art Center General Manager co -leads Art Center Working Group. &6uncil Comments: �g1NA, �r'�I• �1 o e F U) Energy and Environment Commission ay 2014 Annual Work Plan c' B A Complete each section with a white background. Add or delete tables as needed. Return to the Assistant City Manager by September 19. Support 2014 Continuation of 2013 initiative. Target Completion Budget Staff • Date Required Approval City Building Energy Efficiency. December 2014 to Staff time for Significant: The City can lead by example and save money over begin project policy review. Building Services Manager, the long term by prioritizing energy efficiency and implementation Required budget Environmental Engineer. greenhouse gas reduction. phase. varies based on Moderate: Legal Review. chosen Follow on success of 2011 -2012 energy efficiency contracting retrofit project by exploring more in -depth building method. efficiency projects. Progress Report: EEC reviewed two methods to affect change; the State Guaranteed Energy Savings Program, and a Continuous Commissioning process. EEC intends to continue review of two methods and make recommendation to Council. Up With The Weather ?" and "Our Clean Energy Enhanced Engineer. Future." Promote EEEP, Community Solar and personal energy use awareness. Participate in Home Energy Squad (HES) project to provide educational materials, Edina 4`h of july Parade and other promotion for Center for Energy and Environment's (CEE) "Home Energy Squad — Enhanced Visit" by entering into an agreement with CEE. Progress Report: The education and outreach working group hosted an event in 2013 and marched in the 4th of July parade. The City and EEC continue to work with CEE, Xcel and Centerpoint to promote residential energy efficiency through the Home Energy Squad and coordinated public outreach. Support 2014 Continuation of 2013 initiative. Target Completion Budget Staff Date Required Approval Integrate Comprehensive Plan Chapter 10 Into City December 2014 for Staff time for Moderate: Administration Operations task force to develop input and Taking meaningful action to integrate the a specific action plan leadership by environmental goals and objectives stated in to integrate Chapter Council and Chapter 10 of the City's Comprehensive Plan 10 into city senior requires incorporating these policies into standard operations. management of city practices and operations. city. EEC will form a task force to develop a plan to address three Chapter 10 priorities: Greenhouse gas reduction, energy efficiency, and City buildings and operations. Progress Report: The City lacks a framework or strategy to make progress or measure success with respect to its greenhouse gas and energy goals. We want to assure these are effectively considered in City decision - making The task force will review the results of the pilot Community Health staff program with Hennepin County, perform additional pilot work independently if needed, and conduct a review of other community's best practices. The work will be summarized with recommendations for a course of action. Progress Report: the Business recycling task has worked with Hennepin County and Edina businesses to get waste audits and promote recycling and presented their preliminary findings at the June 18 Joint EEC /CC meeting. • • •• risibilities Green Step Cities Reporting — review ongoing activities in GreenSteps program. Urban Forestry — track progress through Parks and Planning Commissions, review final product. Solid Waste and Recycling — track MPCA compost rulemaking and emerald ash borer quarantine changes. Support City and Commission Activities — participate in stakeholder engagement such as France Ave Design, Grandview Area, Living Streets, 54`h Street, and others. Green Step Cities Reporting — review ongoing activities in GreenSteps program. ProposedrMonth.forJ_oint.Wor. Session. S,tafftiComments `I Cou it Comments: HERITAGE PRESERVATION BOARD 2014 Annual Work Plan Complete each section with a white background. Add or delete tables as needed. Return to the Assistant City Manager by September 23. West Minneapolis Heights Survey to determine 2014 Yes Yes heritage preservation potential Progress Report: Progress Report: Research: Evaluate potential heritage resources to add to the determined eligible for landmark designation list. Preservation: 1. Review Certificates of Appropriateness (COA) applications for heritage landmark designated properties. Z. Invite eligible property owners to designate their properties Edina Heritage Landmarks. Communication & Education: 1. Educate public on the importance of heritage preservation to the vitality of the community. 2. Continually update the Heritage Preservation page of the city's web site. 3. Meet with MNSHPO officials to enhance education & communication 4. Celebrate Preservation Month (May) with the Annual Heritage Preservation Award Other Work Plan Ideas Considered for Current Year or Future Years Conduct surveys of the residential and commercial properties in the Residential and commercial surveys will be required to support future city built from 1935 —1975 using as a foundation the completed landmark designation applications for buildings constructed during the Historic Context Study "Suburban Development in Edina since 1935: A context period. Historic Context ". Update accessibility to Cahill School & Grange Hall in Tupa Park — Dependent upon the Park Department's evaluation of when the ramp Removing the ramping system and installing an accessible entry at the will need replacement. Then, potentially grant funds can be coupled rear of each building with those set aside by the city for building maintenance. Develop and implement effective, voluntary, non - regulatory approaches to preserving significant heritage resources. Proposed Month for Joint Work Session: September Staff Comments: Council Comments: A. o \ \Cf�li ii11�1NC // Human Rights and Relations Commission (HRRC) 2014 Annual Work Plan Complete each section with a white background. Add or delete tables as needed. Return to the Assistant City Manager by September 24. 2014 New Initiative I Target Completion Budget Staff uired Support Req Council Date Required Approval Community Outreach- Developing cross 9/30/14 $500 Admin support and organizational partnerships to gain an communication. understanding of community needs related to census demographic changes. Conduct Community Listening Sessions Reach out to those that live and work in Edina, including Somali, Hispanic, African - American, and South Asian populations. Potential Partners- Edina Resource Center, Edina Police, Somali and Asian Community leaders. Progress Report: Progress Report: Plan an activity for Days of Remembrance Potential Separate Genocide Awareness Event Progress Report: April 2014 to coincide with the national celebration of Yom Hashoah $1500 I Video, publicity and communications. Update Bias /Hate Crimes Response Plan —August of each year Days of Remembrance - April or May, to coincide with the national celebration of Yom Hashoah Tom Ove Award —Jan 1 About Town deadline is October 18`x'. Select in March of each year. Proposed Month for Joint Work Session: Staff Comments: Park Board 2014 Annual Work Plan Support 2014 Initiative Target Completion � Budget Staff Date Required Approval Strategic planning with a comprehensive needs December 2014 $60,000 Director, Assistant Director, assessment Enterprise Managers, Recreation Supervisors, Administrative Support Staff, Public Works Director Park Board Duties: Serve on working groups and subcommittees with consultants, staff and residents to evaluate City needs to identify, prioritize and develop a plan to address strategic uses relating to policies, facilities, programming and financial and personnel resources. A subcommittee has already been established including Members Deeds, Cella, Steel, Segreto and Jones. $60,000 is budgeted in the 2013 CIP. At the completion, the Park Board will provide review and comment on the strategic plan. The City Council will have the final approval of the strategic plan. Progress Report: Arneson Acres Master Plan December 2014 I $35,000 Director, Assistant Director & Horticulturist. Park Board Duties: Select a working group, working group chair and a consultant. Assess needs and work with consultant to develop a master plan for Arneson Acres Park. At the completion, the Park Board will provide review and comment on the proposed master plan. The City Council will have the final approval of this project. Park Board members: Ellen Jones, Louise Segreto and Joseph Hulbert Progress Report: 2014 New Initiative Target Completion Budget Staff Support Required Council Date Required Approval Cost Recovery Goals for Enterprise Facilities December 2014 0 Enterprise Managers, Director and Assistant Director Park Board Duties: Form a subcommittee to review enterprise facility budgets and business plans and programming and the overarching department goals determined by the strategic planning process in order to reevaluate enterprise classifications and to set cost recovery goals. The committee will present findings to the Park Board for review and comment regarding cost recovery goals and criteria for classification as an enterprise. Park Board member: Dan Peterson Progress Report: 2014 New Initiative Target Completion Budget Staff Support Required Council Date -Required Approval Barrier Free Replacement Playground Equipment — December 2014 $200,000 Director and Assistant Wooddale Park Director, Public Works Director 7�� Park Board Duties: Select members of the Park Board to serve on a working group to design a barrier free playground at Wooddale Park. This project is contingent on residents in the neighborhood raising 50% of the funds needed for this replacement. Staff will apply for grants and $100,000 has been allocated in the 2014 CIP. Park Board will be asked to review and comment on design, and conduct a standard public process. The City Council will have the final approval of this project. Park Board member(s): Progress Report: Green Initiatives I December 2014 I 0 I Director, Assistant Director and Public Works Director Park Board Duties: Park Board will select members and establish a subcommittee or working group to study green initiatives for the parks and the enterprise operations. The subcommittee /working group will present recommendations to the Park Board for their approval. This aligns with the Enerpv and Environment Commission's work plan goal to promote sustainability in city operations. Park Board member: Ellen Jones Progress Report: • Capital Improvement Plan • Fees and Charges • Election of Officers • 2015 Park Board Work Plan • Edina Veteran's Memorial • Community Garden • Off -Leash DoR Areas Proposed Month for Joint Work Session: Staff Comments: Council Comments: �g1NA. �rr� ok e t, Planning Commission HA. f� 41d ay \\ ' 2014 Annual Work Plan \ "`roiann��trl _Z014 New Initiative Target Budget Required Staff Support Council Approval Completion R• • Date A. Zoning Ordinance Amendments (See On -going No additional Yes, staff support is Council approval is required attached Zoning Ordinance Work Plan budget requested required for each Zoning Ordinance Tracker.)The Planning Commission would at this time amendment like to complete the following from the list in 2014: 1. Sign Plan Sign Ordinance 2014 30 Hours 2. Parking regulations /Proof -of- parking 2014 30 Hours 3. Max. /min.size for Apts. & Senior Housing 2014 10 hours 4. Lighting /Noise Regulations 2014 20 hours B. Policy Recommendations 2014 No additional Yes, staff support is Council approval is required 1. Sustainability enforcement /PUD /Ped. budget requested required friendly /affordable housing at this time 2. Tree Ordinance /Landscaping 3. Mid Term Comp. Plan Consideration 4. Monitoring Residential Redevelopment standards & ordinance C. Commission Liaison On -going 1. Connectivity— Living Streets 2. France Avenue Corridor Planning 3. Mpls. 44 /France Small Area Plan 4. GranclView Next Steps D. Small Area Plan - Conduct a Small Area 2014 -15 $25,000 - $75,000 Yes, staff support is Council approval is required Plan for the Wooddale and Valley View depending on the required Commercial area as defined in the scope of work to be done by a Comprehensive Plan. consultant. Progress Report: The Planning Commission is responsible to review all Land Use applications submitted to the City of Edina. Land Use applications include: Variances; Site Plan Review; Sketch Plan Review; Conditional Use Permits; Subdivision; Lot Line Adjustments; Rezoning; and Comprehensive Plan Amendments. To accomplish this responsibility the Planning Commission meets twice per month, on the second and fourth Wednesday of the month. The Planning Commission typically reviews 3 -4 of the above requests each agenda. Proposed Month for Joint Work Session: We anticipate 2014 as another very busy year for development. We will try to accomplish as much as we can outside of our usual "ongoing responsibilities." Council Comments: A. o e \v � �o \�V�Ulinnn n,F� TRANSPORTATION COMMISSION 2014 Annual Work Plan Meet with Police Department and Public Works June 2014 No annually to discuss shared interests such as traffic education and enforcement, street maintenance as it affects cyclists and pedestrians, etc. Progress Report: Valley View Rd between Gleason Rd and Antrim Rd June 2014 No — anticipate — work with School District and Active Routes to traffic collection School working group to address traffic issues. being done in- house Progress Report: Yes Yes Ongoing Responsibilities Living Streets Policy: Active Routes to School Comprehensive Plan — continue to look at opportunities for funding. Sidewalk Plan —finalize priority sidewalk plan Way- finding Signage for bikeways and pedestrians Education and Communication Ordinance Review for Policy PACS Program Greater Southdale Area Transportation Study — anticipated completion date of August 2014 Review transportation projects in the proposed Capital Improvement Program Review Public Works street mill and overlays and seal coat projects as to opportunities for remarking for bicycle facilities France Avenue Intersections Improvement Project Nine Mile Creek Regional Trail Traffic Safety Reviews — Mapping system to access traffic safety complaints and resolutions, and traffic data Communications Committee Coordination with Bike Edina Task Force — Review Bicycle Friendly Community Application Grandview Area SW LRT Community Health Committee 2014 Annual Work Plan Complete each section with a white background. Add or delete tables as needed. Return to the Assistant City Manager by September 24. Support Target Completion I Budget Staff • 2014 New Initiative Approval Date Required Work with Edina Resource Center and Bloomington End of 2014 None at this time Estimate 10 hours Public Health on Increasing Focus and Awareness on: • Resources available through BPH and other state, county and local organizations and agencies that support the health of those that live and work in Edina • Common Mental Health Issues and Available Resources • Increasing the Presence of Stress Management Tools in the Community and Awareness of the Impact of Stress on the Physical, Mental, and Social Well -Being of Edina Residents • Increasing Awareness of Healthy Eating and Living Choices for More at Risk Populations (e.g., Seniors, lower income populations) • Senior Mobility and Access to and Use of Local and State /County Services • Other areas CHC identifies as priorities during 2014 Progress Report: Work with Bloomington Public Health and the City May 2014 None at this time Estimate 8 hours to Improve Local Health Surveys to Facilitate Better Edina Health Benchmarking Progress Report: Ongoing • Responsibilities Community Health Assessment Required By MDH • Annual Evaluation of Community Health Services • Annual Evaluation of Public Health Emergency Preparedness Services • Annual Evaluation of Edina Public Schools Health Services & Food Services • Annual Evaluation of Chemical Health Services • Annual Evaluation of Services Provided by Edina Resource Center • Annual Consultation with Edina Medical Consultant • Monitor & Support Statewide Health Improvement Program (SHIP) • Public Health & Public Health Emergency Preparedness Legislation — As Needed Basis Proposed Month for Joint Work Session: Staff support for "Ongoing Responsibilities" absorbs major time commitment prior to "New Initiatives" and needs to be included in the overall workplan.