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Home My WebLink About2013-12-17_WORK SESSIONAGENDA CITY COUNCILWORK SESSION CITY OF EDINA, MINNESOTA COMMUNITY ROOM TUESDAY, DECEMBER 17, 2013 5:00 P.M. CALL TO ORDER 11. ROLL CALL III. 50TH & FRANCE PARKING AND WAYFINDING IMPROVEMENTS PROJECT UPDATE IV. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927 -8861 72 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS Tues Dec 17 Work Session —50 & France Parking Update 5:00 P.M. Tues Dec 17 Closed Session — Real Estate Acquisition 6:00 P.M. Tues Dec 17 Regular Meeting 7:00 P.M. Tues Dec 24 CHRISTMAS EVE HOLIDAY OBSERVED — City Hall Closed at Noon Wed Dec 25 CHRISTMAS DAY HOLIDAY OBSERVED — City Hall Closed Tues Dec 31 NEW YEAR'S EVE HOLIDAY OBSERVED — City Hall Closed at Noon Wed Jan 1 NEW YEAR'S DAY HOLIDAY OBSERVED — City Hall Closed Tues Jan 7 Work Session — Meeting With Legislative Delegation 5:30 P.M. Tues Jan 7 Regular Meeting 7:00 P.M. Mon Jan 20 REV. DR. MARTIN LUTHER KING JR., HOLIDAY OBSERVED — City Hall Closed Tues Jan 21 Work Session — Grandview Advisory Team 5:30 P.M. Tees Jan 21 Regular Meeting 7:00 P.M. I Feb 3 Work Session — Residential Redevelopment Update 5:30 P.M. .in Feb 3 Regular Meeting 7:00 P.M. Mon Feb 17 PRESIDENTS DAY HOLIDAY OBSERVED —City Hall Closed Tues Feb 18 Work Session - TBD 5:30 P.M. Tues Feb 18 Regular Meeting 7:00 P.M. COMMUNITY ROOM COMMUNITY ROOM COUNCIL CHAMBERS COMMUNITY ROOM COUNCIL CHAMBERS COMMUNITY ROOM COUNCIL CHAMBERS COMMUNITY ROOM COUNCIL CHAMBERS COMMUNITY ROOM COUNCIL CHAMBERS 0 SSf ,eeN To: Mayor and City Council Members Agenda Item M WS III. From: Bill Neuendorf !%' Action z Economic Development Manager Discussion Date: December 17, 2013 Information Subject: 50th and France Parking and Wayfinding Improvements Project Update — December 2013 Action Requested: Discussion of anticipated parking and wayfinding improvements, including o prioritization of repairs and improvements and • willingness and ability for City to fund a portion of the capital costs. Information / Background: The City has been studying the parking and wayfinding needs in the 50th and France business district with Kimley -Horn Associates since, August 2013. Multiple property and business owners have been heavily involved in the study so that the needs of these stakeholders can be fully understood. Kimley -Horn has been tasked with delivering a Feasibility Study in December 2013. The consultants and Parking Advisory Team have identified a menu of proposed repairs and improvements_ that are deemed essential for the long -term vitality of the business district The proposed work focuses on the Advisors .highest priority: repair and improvements to the existing ramps with only minor (surface parking) expansion at this time. The Advisors have temporarily set aside details of the future expansion of the North parking ramp so that the immediate repair needs can be resolved. in a timely fashion. Expansion plans are expected to be refined in the next phase. The preliminary cost of the proposed work exceeds the threshold that the tenants could likely bear, if the full cost is assessed to the local businesses. The business owners are willing to move forward with limited repairs but request that the City consider stepping in .as a financial source so that a more robust menu of improvements can be implemented to keep 50th and France prosperous and desirable in the competitive marketplace. The following points may be helpful as the City considers how to proceed with this project When local leaders created the original Improvement Plan for 50th & France in 1974, the City and local business owners worked in partnership, sharing costs and responsibilities. O Since the 1970's, the construction costs of public parking ramps were funded by the Edina HRAwith the local businesses bearing responsibility for operations and maintenance. City of Edina - 4801 W. 50th St a Edina, MN 55424 WS III — 50rh & France Parking Update December 17, 2013 Page 2 • Prior parking expansions used incremental, tax revenue generated from the 50 /France TIF District. This'Disti-ict expired in 2009.and is noloner active. • The 2011-2012 Walker Parking Study, anticipated that the property owners would bear the full cost of repairs; and expansion. The cost and disruption associated with that prior strategy were not supported by the impacted property owners and that concept failed to move forward. • Incremental taxes from the Centennial Lakes TIF District, although limited, are available and could possibly. 'fie directed to `public improvement projects anywhere in the Southeast Edina Redevelopment Project Area (including 50th & France). The members of the Parking Advisory Team also note the following points as the Council considers public improvements to 50thand France: • Many civic events occur at 50th & France, making this commercial intersection Edina's unofficial 'downtown' to..many residents. • Residential neighborhoods around 50th & France are thriving, due in part to their proximity to the successful and desirable business district • Tenants and their, customers have many choices in this highly competitive retail landscape. Levels of taxation and public amenities vary from one location to the next Application of special tax assessments must be manageable to the individual businesses so that successful retailers continue to populate 50th and France. • The tax assessed value of commercial properties at 50th & France has risen by 20% in 2014. The resulting'tax increase has many owners concerned about the ability to operate successful businesses with a regular tax increase plus a special tax assessment- The attached documents- summarize the current findings. The consultants and members of the Parking Advisory Team will be present.at,the Work Session to present the work completed to date and to discuss possible strategies to move forward. Attachments: Guiding Principles (I -page) and Project Overview and Update (12 pages) r CITY OF EDINA 50th & FRANCE DISTRICT PARKING AND WAYFINDING IMPROVEMENTS GUIDING PRINCIPLES In order to maintain and enhance the 50th & France district vision, to be the pre- eminent destination for the discerning consumer desiring a charming neighborhood experience, the following improvements should be made to the parking system and public areas that support the viability of the local businesses. • Provide adequate number of parking stalls to accommodate employees and customers • Provide clean, well maintained, safe, welcoming and accessible parking structures • Optimize the use of existing parking using appropriate parking management best practices • Provide an effective communication system to help customers navigate to available parking stalls • Provide opportunities to access the district via non - motorized means such as Metro Transit on foot and by bicycle • Provide a streetscape that is well maintained, accessible, safe, and continues to reinforce the unique character and identity of the district • Have a sustainable financing mechanism for annual maintenance, periodic repairs and future replacement • Mitigate construction impacts to businesses during construction, including no construction from October 23 through January 1 and during the Edina Art Fair. October 2, 2013 This, page intentionally blank. iL MV1. - - WW Ilk ter. 04 mllm�l L 440 4 4w 4. rl ' ' 50th & France ParL-AlIg and Wayfinding Improvements mley-Horn id Associates, Inc. 0 a lm 0 SAO =9 • Project Understanding • Project Process • Proposed Improvements • Financing December 17, 2013 Work Session 2 11 CL n,M N ' O = 00 EY �. En (D P Project Understanding • 50th & France is a Premier Neighborhood Shopping and Dining District • Improve Parking Capacity and Ramp Conditions • Cost Effective Solutions • Mitigate Impacts During Construction • Designed with Buy -In From Stakeholders r I1 11 a3 A D(D 0 0 y '-#Oak: -� �h Project Process ✓ Develop Guiding Principles (Handout) ✓ Engage Stakeholders ✓ Open House on September 18 ✓ 6 Project Advisory Team Meetings ✓ 9 Focus Group Meetings ✓ Parking Improvement Survey ✓ Customer Survey ✓ Develop and Select Alternatives ❑ Develop Sustainable Financing Plan ❑ Determine Project Phasing and Schedule December 17, 2013 Work Session `l n n D a3 0 Proposed Improvements Essential Repairs $1,300k Ramp Repairs and Maintenance $1,400k Paint Ramps $ 600k Landscape and Paver Maintenance $ 60k Screen Garbage Areas $3.,400k TOTAL ESSENTIAL REPAIRS December 17, 2013 Work Session 5 n n a3 DCD V) Co 9) Vr' _ 0 Proposed Improvements Competitive Improvements $2,000k Elevators in Middle and South Ramps $ 650k Increase Lighting Brightness $ 350k Stairwell Cameras and Panic Phones n $ 300k Parking Wayfinding System 175k Automatic Irrigation System $ g juZK $ 140k Pedestrian Walkway Enhancements >q $3,650k TOTAL COMPETITIVE IMPROVEMENTS December 17, 2n 13 Work Session 6 Proposed Improvements Parking Expansion $ 350k. Surface Parkinc Hooten Cleaners Sites) 'Former Edina Realty and $ 350k TOTAL PARKING EXPANSION Surface parking is interim parking expansion solution pending feasibility of mixed use ramp December 17, 2013 Work Session /1 11 a3 D� (n , E_ CD En _ Proposed Improvements Enhanced Annual Operations and Maintenance Costs �... -- •-sue_- _�_ .- � � r. $ 250k Current Annual Assessment $ 80k Districtwide Ambassadors $ 35k Holiday Season Parking Strategies $ 30k Ram Power Washing � $ 50k Enhanced O &M for New Systems a� D� S Q 0 $ 450k ENHANCED ANNUAL O &M COSTS _ n December 17, 2013 Work Session 8 •1 i Financing Preliminary Cost Estimates $3,400k Total Essential Repairs $3,650k Total Competitive Improvements $ 350k Total Interim Parking Expansion $7,400k TOTAL CAPITAL COST $ 450k ENHANCED ANNUAL 0&M COSTS December 17, 2013 Work Session A n n w Z; a3 D ,M i ' 00 Financing Revenue Source (100% Assessment Approach) Special Assessment. of Land Owners Financing Assumptions ■ $7,400k Total Capital Cost ■ $450k Annual Maintenance Cost ■ 340,000 Square Feet of Leasable Space ■ 20 Year Term at 3.86% Preliminary Assessment Rates for 100% Assessed $1.63 / Square Foot Capital Cost $1.33 / Square Foot Annual O &M $2.96 / Square Foot TOTAL Annual Assessment December 17, ?013 Work Session n n 10 a� D� in Cn Financing Revenue Source (Suggested Proposal) Special Assessment Plus City Contribution - Repairs and Maint Paint Landscape Garbage - Annual O&M - Surface Parking - Elevators - Lighting - Cameras & Phones - Wayfinding - Irrigation System Ped Enhancements $3,400k ($0.75/sf) plus $350k $3,650k ($0.80 /sf) plus $250k ($0.72/sf) O &M $200k ($0.61 /sf) O &M December 17, 2013 Work Session /1 11 7 w D 3 D,(D ° o Questions? December 17, 2013 Work Session 12 n n w � a3 D,m 0 o