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2012-08-21_COUNCIL MEETING
AGENDA JOINT CITY COUNCIL /EDINA SCHOOL BOARD WORK SESSION CITY OF EDINA, MINNESOTA COMMUNITY ROOM AUGUST 21, 2012 5:00 P.M. I. CALL TO ORDER II. ROLL CALL III. WELCOME AND INTRODUCTIONS IV. STATE OF CITY AND SCHOOL DISTRICT V. CITY AND DISTRICT PARTNERSHIP DISCUSSION VI. CLOSURE AND ESTABLISHING NEXT MEETING DATE VII. 2013 BUDGET PROCESS VIII. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927- 886172 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS Tues Aug 21 Joint Meeting With Edina School Board 5:00 P.M. COMMUNITIY ROOM Tues Aug 21 Work Session — Budget Process 6:00 P.M.. COMMUNITY ROOM Tues Aug 21 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Aug 21 Closed Session Following Regular Meeting MAYORS CONF. RM Mon Sept 3 LABOR DAY HOLIDAY OBSERVED —City Hall Closed Tues Sept 4 Joint Meeting With Planning Commission 5:00 P.M. COMMUNITY ROOM Tues Sept 4 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Wed Sept 19 Work Session — Board & Commissions Work Plan Proposals 5:30 P.M. COMMUNITY ROOM Wed Sept 19 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Oct 2 Work Session — CIP Workshop 5:30 P.M. COMMUNITY ROOM Tues Oct 2 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Oct 16 Work Session —Art Center Study /Business Meeting 5:00 P.M. COMMUNITY ROOM Tues Oct 16 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Nov 5 Work Session — Human Services Funding/Liquor Ordinance 5:30 P.M. COMMUNITY ROOM Mon Nov 5 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Nov 6 ELECTION DAY — Polls Open 7:00 A.M. until 8:00 P.M. Fri Nov 9 Canvass of Election Returns 5:00 P.M. COUNCIL CHAMBERS Mon Nov 12 VETERANS DAY HOLIDAY OBSERVED —City Hall Closed Tues Nov 20 Work Session — Finalize 2013 Work Plans 5:30 P.M. COMMUNITY ROOM s Nov 20 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS :s Dec 4 Work Session — Name Your Neighborhood 5:30 P.M. COMMUNITY ROOM Tues Dec 4 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Dec 18 Work Session —TBD 5:30 P.M. COMMUNITY ROOM Tues Dec 18 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS 4 4 tpi, publa ? lawls DEFINING EXCELLENCE 2012 City of Edina and Edina Public Schools Commitment to Partnership Targeted Partnership Goals City and School District staff will conduct ongoing conversations and actions in the following partnerships: 1. To advance discussions and problem - solving related to the Grandview Small Area Plan (Dressen /Neal) 2. To enhance communications and marketing efficiencies (Bennerotte /Burke) 3. To advance discussions and problem - solving related to community recreational facilities (Soma, Keprios) 4. To explore and coordinate community technology services, including in the areas of cable television, technology access, and system infrastructure (Buettner /Bennerotte) 5. To improve services and programs for youth life challenges through coordination of community resources (Norlin- Weaver & Kodrich /Long & Iverson) 6. To edxplore community art class opportunities (Burke / Keprios) 7. To enhance the coordination of common staff training areas (Jackson/ Schaefer) Ongoing Successful Partnership Actions City and School District staff have identified the following successful partnerships actions: • Shared recreational and sports facilities, including joint construction of gymnasiums and coordinated scheduling of the facilities • Community safety, including regular joint meetings among staff, police liaison officers in the schools, emergency tabletop exercises, and joint safety programming (i.e., safe driving program) • Leadership communications, including joint City Council /School Board meetings, monthly City Manager /Superintendent meetings, and joint staff meetings • Coordination of youth, recreation and sports activities, including youth scholarships and common planning sessions • Coordination of local elections and addressing related challenges, including school building safety, election judge training, and voter access • Support of youth programming, including Connecting With Kids, Edina Community Health program, do.Town • Cooperation and problem- solving with various public proiects, including transportation, maintenance, street maintenance, staff training, and membership on respective task forces, committees and teams • Common community resource services, including Welcome Center 1 LE MALONEY AVE W FT Shcpard of ■ �► �,, 270 �B■ — ■..■ r � -� r�r ►1 i 1r/ ■ as • nn■ ■ �ti rC -� r! aa� r r � *.... a.= _.,■ILAr. _� ��r �...I�. �� ■riffi ?tea '�,��� 1�� nr�'G� �� q� if raiaaala� � /t ♦r .a! �� ♦1 �� �� t�L �-•_ ■� is 11 021 IS I' Vrl {111111 I t fit: f// 11l. s► luau. utq� P1►•f. : � 1I rre � r..r n� . � au r� �� t■ � iQiiiii O� ■� �- a. ■ �I�■I \ r♦s•� � SLR ■■ �L�3 �� n �r ►iii ■ -1 , om, a 'a �•i 1� wi i ■� nj ia� /�i�� MI: I - JChriatian _ School I j- Golden t fears i �� I n Montasor 1 I I i I I a I — I , � '1 lidma I ! 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La\e l hL�� �I(I�1�( 5}.yJEw RIB Pamc � 273��� [Iµ N 62 I OJ ®m , Stop a, Siq M taaor t Lake 66TH S7 w2 8 0 ti I H Cornelia C 3 Lake rr �� tt L] Edina -- LM Public Weil's& Pad Mmnl'nancc ' I'IAI III/ Itrir 11 ii ' -u 5? 5: :: r ® Fi r a n- Y $lalion I;I �I 2801 I I I I I a NNES01 A PR 2007 - 8/15/2012 Tear Down /Rebuild Homes Multi Family Home Year NE SE SW NW Total ® 2007 30 0 6 16 52 2008 19 0 5 8 32 �t A,f� a r ! 2009 8 0 3 2010 16 0 0 3 15 14 31 N W�E o 7v, l :,\ /° •.t• - 2011 36 2 3 11 52 s Engineering Dept ® 2012 39 396 1 14 450 4- 'st, 2012 AGENDA CITY COUNCIL MEETING CITY OF EDINA, MINNESOTA CITY COUNCIL CHAMBERS AUGUST 21, 2012 7:00 P.M. I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MEETING AGENDA IV. ADOPTION OF CONSENT AGENDA All agenda items listed on th1e consent agenda are considered routine and will be enacted by one motion. There will be no separate discussion of such items unless requested to be removed from the Consent Agenda by a Member of the City Council. In such cases the item will be removed from the Consent Agenda and considered immediately following the adoption of the Consent Agenda. (Favorable rallcall vote of majority of Council Members present to approve.) A. Approval Of Minutes — Regular Meeting,Of August 6, 2012 and Work Session Of August 6, 2012, B. Receive Payment Of Claims As Per: Pre -List Dated 08/9/2012, TOTAL $973,242.26 And Per Pre -List Dated 08/16/12 TOTAL $1,259,069.08 And Credit Card Transactions dated 06/25/12 to 07/25/12 TOTAL $23,282.23 C. Appointments To The 2012 Human Services Task Force D. Request For Purchase — 2012 Microsoft Enterprise Agreement Renewal E. Request For Purchase -Weber Park Basketball Court.Renovation F. "SGN /Wendel Architect /Engineering Services For The. Countryside Park Shelter Buildings G. Resolution No. 2012 -104 Findings of Fact 4024 Bruce Avenue Appeal Certificate Of Appropriateness H. Request For Purchase — Gallagher Drive 'And Nine Mile Creek Regional Trail Improvements — Contract No. ENG 12 -8 I. Reject Bids — Raw Water Main Piping — Contract No. PW 12 -2 J. RJM Construction Management Services Contract Agenda /Edina City Council August 21, 2012 Page 2 SPECIAL RECOGNITIONS AND PRESENTATIONS V A. Jan Callison, Hennepin County Commissioner B. Images of Edina Photo Contest Winners Presentation VI. COMMUNITY COMMENT During "Community. Comment," the City Council will invite residents to share new issues or concerns that haven't, been considered in the past 30 days by the Council or which aren't slated for future consideration. Individuals must limit their comments to three minutes. The Mayor may limit the number of speaks on the same issue in the interest of time and topic. Generally speaking, items, that are elsewhere on tonight's agenda may not be addressed during Community. Comment. Individuals should not expect the Mayor or Council to respond to their comments tonight. Instead the Council might refer the matter to staff for consideration at a future meeting. VII. REPORTS /RECOMMENDATIONS: (Favorable vote of majority of Council Members present to approve except where noted) A. Resolution Nos. 2012 -94 And 2012 -95 Edina Emerald Energy Program: Approve' Application, Certify Special Assessment And Issue Special Revenue Bond B. Special Assessment Policy Revision C. Donations Policy Revision D., Naming And Dedication Of City Facilities Policy E.: User Fee Policy F. Resolution No. 2012 -98 Accepting Various Donations G. Allocation of 2011 General Fund Undesignated Fund Balance VIII. CORRESPONDENCE AND PETITIONS A. Correspondence B. Advisory Boards & Commission Correspondence: 1. Minutes— Energy & Environment Commission, June 12, 2012 2. Minutes — Heritage Preservation Board, July 9, 2012 3. Minutes— Park Board, July 10, 2012 4. Minutes —Veteran's Memorial Committee e— May 18, 2012 IX. MAYOR AND COUNCIL COMMENTS Agenda /Edina City Council August 21, 2012 Page 3 X. MANAGER'S COMMENTS XI. CLOSED SESSION —SALLY LANE AND VALLEY VIEW ROAD TREE LITIGATION XII. ADJOURNMENT The City of Edina wants all residents to be comfortable being part of the public process. If you need assistance in the way of hearing amplification, an interpreter, large -print documents or something else, please call 952- 927 - 886172 hours in advance of the meeting. SCHEDULE OF UPCOMING MEETINGS /DATES /EVENTS Tues Aug 21 Joint Meeting With Edina School Board 5:00 P.M. COMMUNITIY ROOM Tues Aug 21 Work Session — Budget Process 6:00 P.M.. COMMUNITY ROOM Tues Aug 21 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Aug 21 Closed Session Following Regular Meeting MAYORS CONF. RM Mon Sept 3 LABOR DAY HOLIDAY OBSERVED — City Hall Closed Tues Sept 4 Joint Meeting With Planning Commission 5:00 P.M. COMMUNITY ROOM Tues Sept 4 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Wed Sept 19 Work Session — Board & Commissions Work Plan Proposals 5:30 P.M. COMMUNITY ROOM Wed Sept 19 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Oct 2 Work Session — CIP Workshop 5:30 P.M. COMMUNITY ROOM Tues Oct 2 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Oct 16 Work Session — Art Center Study /Business Meeting 5:00 P.M. COMMUNITY ROOM Tues Oct 16 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Mon Nov 5 Work Session — Human Services Funding /Liquor Ordinance 5:30 P.M. COMMUNITY ROOM Mon Nov 5 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Nov 6 ELECTION DAY — Polls Open 7:00 A.M. until 8:00 P.M. Fri Nov 9 Canvass of Election Returns 5:00 P.M. COUNCIL CHAMBERS Mon Nov 12 VETERANS DAY HOLIDAY OBSERVED — City Hall Closed Tues Nov 20 Work Session — Finalize 2013 Work Plans 5:30 P.M. COMMUNITY ROOM Tues Nov 20 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS Tues Dec 4 Work Session — Name Your Neighborhood 5:30 P.M. COMMUNITY ROOM Tues Dec 4 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS SS Dec 18 Work Session —TBD 5:30 P.M. COMMUNITY ROOM .es Dec 18 Regular Meeting 7:00 P.M. COUNCIL CHAMBERS MINUTES OF THE REGULAR MEETING OF THE EDINA CITY COUNCIL HELD AT CITY HALL AUGUST 6, 2012 7:00 P.M. 1. CALL TO ORDER Mayor Hovland called the meeting to order at 7:10 p.m. ll. ROLLCALL Answering rollcall were Members Bennett, Brindle, Sprague, Swenson and Mayor Hovland. lll. MEETING AGENDA APPROVED Member Bennett made a motion, seconded by Member Swenson, approving the meeting agenda as reordered to consider Item VIII.G., Findings and Decision Re: Valley View Road and Sally Lane Tree Removal, to follow Item IV. Consent Agenda. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV. CONSENT AGENDA ADOPTED Member Brindle made a motion, seconded by Member Swenson, approving the consent agenda as revised to remove Items IV.D., Resolution No. 2012 -100 Bike Lane Designations; IV.E., Resolution No. 2012 -101, No Parking Resolution on Antrim Road from West 70th Street to Valley View Road and on Cahill Road from Dewey Hill Road to West 78th Street; IV.H., Request to Purchase, Fiber Optic Cabling — Utley Park to Edina Liquor Store, Improvement No. FO -007; and, IV.K., Professional Park Construction Design and Construction Administration Services Agreement for Countryside Park, as follows: IV.A. Approve regular and work session meeting minutes of July 17, 2012 IV.B. Receive payment of the following claims as shown in detail on the Check Register dated July 19, 2012, and consisting of 30 pages; General Fund $451,608.78; Police Special Revenue $493.27; Braemar Memorial Fund $1,500.00; Working Capital Fund $17,900.41; Equipment Replacement Fund $15,584.47; Art Center Fund $4,103.71; Aquatic Center Fund $46,087.25; Golf Course Fund $76,670.13; Ice Arena Fund $4,942.20; Edinborough Park Fund $18,968.20; Centennial Lakes Park Fund $3,303.42; Liquor Fund $196,751.72; Utility Fund $143,891.02; Storm Sewer Fund $31,630.01; PSTF Agency Fund $2,311.32; TOTAL $1.015.745.91; and, for approval of payment of claims dated July 26, 2012, and consisting of 29 pages; General Fund $184,577.83; Police Special Revenue $104.93; Braemar Memorial Fund $48.60; Working-Capital Fund $1,020,692.74; Art Center Fund $691.22; Aquatic Center Fund $24,454.71; Golf Course Fund $12,390.71; Ice Arena Fund $2,403.85; Edinborough Park Fund $2,492.51; Centennial Lakes Park Fund $8,635.81; Liquor Fund $170,381.68; Utility Fund $1,065,728.50; Storm Sewer Fund $447,686.89; PSTF Agency Fund $6,171.65; TOTAL $2.976.461.63; and for approval of payment of claims dated August 2, 2012, and consisting of 33 pages; General Fund $152,814.20; Police Special Revenue $268.98; Working Capital Fund $43,214.41; Construction Fund $1,048.95; Art Center Fund $10,831.71; Golf Dome Fund $3,864.63; Aquatic Center Fund $5,496.33; Golf Course Fund $38,010.03; Ice Arena Fund $3,701.13; Edinborough Park Fund $15,985.38; Centennial Lakes Park Fund $7,282.57; Liquor Fund $201,671.06; Utility Fund $256,503.93; Storm Sewer Fund $1,110.94; Recycling Fund $32.78; PSTF Agency Fund $866.71; Payroll Fund $5,249.75; TOTAL $747.878.49; and, Credit Card Transactions dated May 26 —June 25, 2012; TOTAL $19,632.16. IV.C. Approve Engineering Services for Normandale Neighborhood Roadway Reconstruction Project IV 9 Adept Resolution No 90-9940-0 n:Le, 1 aRe- _De siffRatiG .. IV S Adept DGSG'Ut8GR Ne. 909940-1 No Parking Re se Juba... an A..Uem Rand i.01M \A act 7& Cvcrecsw ValleyView Rand and an Cahill Road from Dewey Well Mad to Wert E;1 SUPP Page 1 Minutes /Edina City Council /Aueust 6.2012 IV.F. Eliminate 2005 Edina Transportation Commission Policy and the Neighborhood Traffic Management Plan IV.G. Accept Traffic Safety Report of July 11, 2012 IV W Request te- Purehase, FiheF QPtiG GabliAg — Utley PaFl( tG Edina LiqU9F MGM, Impr-e-ve-Ment No IV.I. Request to Purchase, Edina Bike Boulevard — Phase 1, ENG 12 -6, awarding the bid to the recommended low bidder, Midwest Asphalt Corporation at $208,308.76 IV.J. Adopt Resolution No. 2012 -102, Nine Mile Creek Regional Trail; Fred Richards Golf Course to Xerxes Avenue Agreement IV.L. Set Date for Canvass of Municipal Election for November 9, 2012, at 5:00 p.m. IV.M. Request for Purchase — Overlay of Frontage Road from Eden Avenue to Southview Lane, awarding the bid to the recommended low bidder, Bituminous Roadways, Inc. at $78,634.00. Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA IV.D. RESOLUTION NO. 2012-100 BIKE LANE DESIGNATIONS —TABLED Member Sprague urged that the City's consultant Alliant review the proposed design in order to ensure the best possible installation of the City's first bicycle network. He also requested use of state - standard signage, with review and comment by the Bike Edina Task Force and Edina Transportation Commission. Member Bennett concurred, citing difficult intersections including Tracy Avenue and Valley View Road. She recommended that the City consolidate all bike lane designations into a single ordinance that could be amended to add future designations. Ue Engineer Houle suggested the City hold neighborhood meetings and consider implementation in the spring of 2013. The Council agreed with the need to assure a consistent public process and cohesive bike lane strategy. Public Works Director Olson reviewed the anticipated timeline for consideration, striping the bike lanes, and order signage consistent with neighboring cities. Member Sprague made a motion, seconded by Member Bennett, to table consideration of Resolution No. 2012 -100, bike lane designations to the September 4, 2012, Council meeting to allow time for Alliant to review the bike lane designations and the Bike Edina Task Force and Edina Transportation Commission to review and comment Make ^ ^a�•' ^^ r^'at ^a to on the designations and corridor signage. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV.E. RESOLUTION NO. 2012 -101, NO PARKING RESOLUTION ON ANTRIM ROAD FROM WEST 70TH STREET TO VALLEY VIEW ROAD AND ON CAHILL ROAD FROM DEWEY HILL ROAD TO WEST 78TH STREET — TABLED The Council discussed tabling this consideration since it had tabled the bike lane designations. Member Sprague made a motion, seconded by Member Swenson, to table consideration of Resolution No. 2012- 101, no parking resolution on Antrim Road from West 70th Street to Valley View Road and on Cahill Road from Dewey Hill Road to West 781h Street, to the September 4, 2012, Council meeting. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Page 2 T-Fansponatin-n Commission te review and- Make r--e-FAFAeAt Feeemmendation en design and signage. it suggested te- r_-A_R_rA_l6d__;#_P all bike lane designatmeR Feselutions inte re-euidd thPeR a single Wdinance, whiel; -he Engineer Houle suggested the City hold neighborhood meetings and consider implementation in the spring of 2013. The Council agreed with the need to assure a consistent public process and cohesive bike lane strategy. Public Works Director Olson reviewed the anticipated timeline for consideration, striping the bike lanes, and order signage consistent with neighboring cities. Member Sprague made a motion, seconded by Member Bennett, to table consideration of Resolution No. 2012 -100, bike lane designations to the September 4, 2012, Council meeting to allow time for Alliant to review the bike lane designations and the Bike Edina Task Force and Edina Transportation Commission to review and comment Make ^ ^a�•' ^^ r^'at ^a to on the designations and corridor signage. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV.E. RESOLUTION NO. 2012 -101, NO PARKING RESOLUTION ON ANTRIM ROAD FROM WEST 70TH STREET TO VALLEY VIEW ROAD AND ON CAHILL ROAD FROM DEWEY HILL ROAD TO WEST 78TH STREET — TABLED The Council discussed tabling this consideration since it had tabled the bike lane designations. Member Sprague made a motion, seconded by Member Swenson, to table consideration of Resolution No. 2012- 101, no parking resolution on Antrim Road from West 70th Street to Valley View Road and on Cahill Road from Dewey Hill Road to West 781h Street, to the September 4, 2012, Council meeting. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Page 2 Minutes /Edina City Council / Aueust 6.2012 Motion carried. W.H. REQUEST TO PURCHASE, FIBER OPTIC CABLING — UTLEY PARK TO EDINA LIQUOR STORE, IMPROVEMENT NO. FO -007 — BID APPROVED Communication & Technology Services Director Bennerotte advised this expansion was the last part of the cabling to connect City employees to the system. Member Sprague made a motion, seconded by Member Brindle, to award the bid to the recommended low bidder, Castrejon, Inc. at $48,000.00. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IV.K. PROFESSIONAL PARK CONSTRUCTION DESIGN AND CONSTRUCTION ADMINISTRATION SERVICES AGREEMENT FOR COUNTRYSIDE PARK— APPROVED Manager Neal explained it was not anticipated to replace the Countryside Park play area (schematic 6 in master plan) with an adaptive play structure similar to Miller Park. The Council acknowledged the Countryside Park Master Plan was created through a collaborative effort between the City and neighborhood residents. Discussion ensued whether to request the Parks and Recreation Department Gemmmss*en to contemplate retrofitting part of this play structure, i.e., swing, to accommodate an adaptive play element. Mr. Neal advised it was possible to incorporate such an element. The Council directed staff to incorporate adaptive play elements in master plans going forward and thanked the Park and Recreation Department for moving forward with this Master Plan. It was noted the source of funding was The Waters park dedication fees of over $600,000. Member Brindle made a motion, seconded by Member Swenson, to approve the Hoisington Koegler Group, Inc. Professional Services Agreement to develop construction plans, specifications, and bidding documents and provide construction administration services for the development of the Countryside Park Master Plan at $68,220 plus reimbursable expenses of mileage and printing. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Vill. REPORTS/ RECOMMENDATIONS VIII.G. FINDINGS AND DECISION RE., VALLEY VIEW ROAD AND SALLY LANE TREE REMOVAL — RESOLUTION NO. 2012-98 — TABLED Due to a letter received from the homeowner's legal counsel, the City Attorney recommend tabling to closed session. Member Sprague made a motion, seconded by Member Swenson, to table consideration of findings and decisions regarding Valley View Road and Sally lane tree removal for a closed session following the August 21, 2012, City Council meeting. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. V. SPECIAL RECOGNITIONS AND PRESENTATIONS V.A. RESOLUTION NO. 2012-105 - COMMUNITY GARDENS — ADOPTED Mayor Hovland read in full Resolution No. 2012 -105, designating August 11, 2012, as Community Gardening Day in Edina. Member Brindle introduced and moved adoption of Resolution No. 2012 -105, honoring Community Gardening Day in Edina. Member Bennett seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Sara Maske, do.town Campaign Field Director, accepted the resolution on behalf of do.town and community gardens. VI. PUBLIC HEARINGS HELD — Affidavits of Notice presented and ordered placed on file. VI.A. FRANCE AVENUE INTERSECTION ENHANCEMENTS —RESOLUTION NO. 2012-103 —ADOPTED Page 3 Minutes /Edina City Council /Aueust 6.2012 Chuck Rickart, WSB & Associates, presented France Avenue intersection enhancements, noting the scope change had been approved by the Metropolitan Council. Mr. Rickart presented scope change option revised costs for each intersection totaling $2,302,400 due to additional right -of -way costs. He reviewed the public input process, noting the public consensus had been to proceed forward with Option 1: separated bike /pedestrian with boulevards. However, Option 1 raised the cost to over $9 million so the ETC considered a revised Option 3: no bike lanes on France Avenue; east /west bike lanes consistent with the City Bike Plan; and, provide sidewalk connections on France Avenue with boulevards. Due to remaining concerns related to project cost, the ETC determined to recommend alternatives for reducing project costs to $5,799.100. Mr. Rickart presented a comparison of option costs and areas of further reductions as discussed with the Council that would lower the project cost to $4,000,000. It was noted funding sources of $2,590,000 had been identified as well as other possible sources. Mr. Rickart advised of the anticipated schedule with bidding by March 31, 2013, to meet the funding sunset date, and construction to start the summer of 2013. The Council acknowledged the stakeholder meetings led to a broader scope, a more robust corridor design, and higher cost than originally planned. Mr. Rickart indicated the biggest cost increase related to adding an eight -foot boulevard and eight -foot sidewalk as well as increased landscaping and urban design elements. The Council discussed project elements including bioswales, landscaping, and 10 -foot by 20 -foot pedestrian refuges within the median. Staff was asked to consider crosswalk options that were clearly viewable during the day and night. Mr. Houle answered the Council's questions relating to Hennepin County input and its concern with raised planters next to the roadway on the pedestrian side. The Council acknowledged this project provided the opportunity for Hennepin County and Edina to craft an A -minor arterial street design that showed the region what could be done in terms of functionality and beautification. It was noted this project would enhance the pedestrian experience and the case could be made that abutting property owners should donate its right -of -way to create a better shopping district. Michael Fischer, LHB Engineers & Architects, clarified that urban design was more than elements and included landscape features for the entire corridor. He emphasized the need to continue the effort to assure each abutting property owner made efforts to connect to the corridor. It was noted this was a short-term project to meet federal grant deadlines, make decisions that could be afforded today, and set the France Avenue stage for tomorrow's bigger vision. From an urban design consideration, the City needed to assure the project allowed for medians, boulevards, and future elements (monuments, trees, lighting, and plantings). Mr. Fischer pointed out that Option 3 was fiscally responsible and addressed the intent to not preclude those elements from occurring in future phases. It would adequately address intersection areas and future phases would fill in the areas between intersections. Mr. Fischer addressed median landscaping and voiced support for a working partnership with property owners to negotiate easements for future phases. Mayor Hovland opened the public hearing at 8:19 p.m. Public Testimony Bob Rofidal, 7125 Bristol Boulevard, addressed the Council. Scott Solberg, 4201 West 66th Street, addressed the Council. Kitty O'Dea, 4610 Bruce Avenue, addressed the Council. Member Swenson made a motion, seconded by Member Sprague, to close the public hearing. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. Page 4 Minutes /Edina City Council /August 6. 2012 Mr. Rickart and Mr. Houle addressed questions raised during public testimony. The Council asked staff to analyze whether the missing sidewalk segment from Valley View Road to France Avenue could be considered as part of this project. The Council discussed the project costs, noting the original project proposed a pedestrian bridge at a cost of $4 million. Member Swenson introduced and moved adoption of Resolution No. 2012 -103, Receiving Feasibility Study and Approving Option 3 for France Avenue Intersection Enhancements Improvement No. BA -404, subject to a $4 million City contribution cap including TIF and the original federal grant, to not include monuments unless alternate funding was found, not replace the Whole Foods sidewalk; to not construct a boulevard by Byerly's /Macy's area pending redevelopment of those parcels; to full; -u:pe restripe and narrow the southbound lanes; to apply for arsista+re grants from Hennepin County Public Works and Community Works #erlandseaping 2nd PRh21;CPmPntr,, to provide additional funding for the project; and to direct staff to discuss right -of- way acquisition, and possible dedication from adjacent property owners. *2'k ;AF*t h adjacent PFOpef • . Member Sprague seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VI.B. APPEAL HERITAGE PRESERVATION BOARD'S ISSUANCE OF CERTIFICATE OF APPROPRIATENESS FOR NEW HOME AT 4524 BRUCE AVENUE —SUPPORTIVE FINDINGS ORDERED Assistant Planner Presentation Associate Planner Repya presented the decision of the Heritage Preservation Board (HPB) approving a Certificate of Appropriateness (COA) to build a replacement home at 4524 Bruce Avenue. It was noted the HPB agreed that the size, scale, and massing of the proposed home was complimentary to adjacent homes. Ms. Repya reviewed the conditions of approval identifying design elements that were removed or changed and findings supporting the approval. Appellant Presentation Erik Wordelmann, 4522 Bruce Avenue, stated his property was located north of the subject site. He voiced concern with the scale legend that he believed was incorrectly presented; inappropriateness of the front porch feature in this Country Club District; and, proposed use of non - traditional exterior material (painted cement panels instead of traditional stucco). Kitty O'Dea, 4610 Bruce Avenue, presented the reasons she filed an appeal of the HPB recommendation for approval on a 5 to 4 vote. She believed the home proposed features not typically found in Country Club Tudor homes including a front porch, open covered entry, and floating front - facing third floor window. She described her study of 95 Tudor homes and displayed pictures of neighborhood homes. Ms. O'Dea requested the matter be tabled and referred to the HPB for consideration of all information including her photography library and sample materials. She also asked that the term "appropriate" be tightened. Respondent Presentation Matt Hanish, JMS Custom Homes Vice President, explained the respondent had made concessions between the first and second HPB meeting based on input, and a COA was issued on July 10, 2012. It did not indicate an appeal process was taking place so the Ericksons moved forward with a replacement property. Mr. Hanish referenced the historical and architectural study of the Country Club District indicating it found only 20 homes that met Tudor styling, meaning there was confusion relating to true Tudor styling. Mr. Hanish indicated they had presented a home design that was Tudor inspired with timbering, a front porch, and third -story dormer as found in the Country Club District. He advised that two other homes in this District were approved with stucco alternatives, resulting in setting that precedent. Mr. Hanish stated JMS was buying homes appropriate for redevelopment and takes a great deal of time to develop a project to meet the needs of the buyer and respect and complement the existing neighborhood, as proposed with this project. He asked the Council to support the decision of the HPB and recommendation of planning staff. Page 5 Minutes /Edina City Council /August 6. 2012 The Council asked questions of Mr. Hanish related to the Tudor - inspired design and proposed building material. Mr. Hanish displayed the exterior materials board and stated they propose to use a monochromatic natural stone product for the foundation. He clarified that the application included a full set of plans and staff provided the HPB with a reduced copy of the plan. The respondent also submitted a complete grading plan and scaled drawing of the proposed home and homes on each side. Mr. Hanish indicated the grade of the subject property was such that the existing home was somewhat higher. The Council discussed the requested use of composite exterior materials. Mr. Hanish indicated such materials had been approved and received a COA. JMS Homes preferred this building material for its ease of installation, warranty, and to avoid the strong stigma on stucco homes built since the 1980s relating to mold issues. It was noted that cement board siding and composite trim board had been used at 4601 Drexel Avenue. Mayor Hovland opened the public hearing at 9:07 p.m. Public Testimony Don McCormick, 4523 Casco Avenue, addressed the Council. David Goldstein, 4509 Bruce Avenue, addressed the Council. Amy Gustafson, 4518 Bruce Avenue, addressed the Council. Member Swenson made a motion, seconded by Member Sprague, to close the public hearing. Ayes: Bennett, Brindle, Sprague,. Swenson, Hovland Motion carried. The Council discussed the issues raised during public testimony and asked questions of Ms. Repya who clarified that several projects proposing use of cement stucco panels had not received HPB approval because that material did not lend itself to stucco due to architectural style. Ms. Repya stated consideration of nontraditional exterior materials was on a case -by -case basis. It was noted standard practice was for the applicant to present the exterior materials board to the HPB; however, in this instance it was not presented. The Council indicated its support for consistent use of materials found throughout the Country Club District and expressed reluctance to consider the proposed covered porch since it required a variance. The Council found the proposed design favored Tudor -style Cottage, noting the eave braces appeared to be a chalet style. No concern was voiced over the use of monochromatic foundation stone er the third r," WIRdew. Because the 100 -slide presentation, exterior materials board, and other pertinent information had not been presented to the HPB, the Council discussed referring the matter to the HPB to revisit the front entry design and material usage, and provide a recommendation on a home that could be built. Mr. Neal and Attorney Knutson advised that if the Council's consensus was to uphold the appeal keeping in mind 60 -day review period, staff be directed to prepare findings of fact consistent with grant of the appeal. Member Sprague made a motion, seconded by Member Bennett, to direct staff to prepare findings consistent with grant of the appeal. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VII. COMMUNITY COMMENT Page 6 Minutes /Edina City Council /August 6. 2012 Cheryl Appeldorn, 4611 Townes Circle, expressed concern relating to on -going flooding in the woodland area of the White Oaks neighborhood. Mr. Houle stated staff would submit a report on potential options at a near future meeting. Vlll. REPORTS / RECOMMENDATIONS — (continued) VIII.A. STUDENT APPOINTMENTS TO ADVISORY BOARDS AND COMMISSIONS —CONFIRMED Members Brindle and Bennett introduced the item and presented a slate of student appointments. It was noted a recommendation was not made for the Edina Housing Foundation (EHF) due to the timing of its meetings and the EHF's work does not provide opportunity for active student participation. Member Brindle made a motion, seconded by Member Bennett, confirming appointment of: Edina Art Center Board — Anna Ellingboe and Melissa Stefanik; Energy & Environment Commission — Andrew Brandt and Elana Sokol; Edina Community Health Committee — Kaia Lindquist and Helen Risser; Heritage Preservation Board — Sarah Good and Nathan Johnson; Human Rights & Relations Commission — Tara Mohtadi and Maggie Stang; Park Board — Yasmeen Almog and John O'Leary; Planning Commission — Emily Cherkassky and Ben Kilberg; and, Transportation Commission — Steven Schweiger and Caroline Sierks. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.B. ORDINANCE NO. 2012 -15 — FRANCHISE ORDINANCE CENTERPOINT ENERGY — GRANTED FIRST READING VIII.C. ORDINANCE NO. 2012-16 —FRANCHISE ORDINANCE XCEL ENERGY— GRANTED FIRST READING Mr. Neal presented the draft franchise ordinance that would implement a modest franchise fee on Edina customers to create a new revenue stream that would be specifically dedicated to funding new improvements sidewalks, trail, and non - motorized transportation projects. It was noted the proposed modest franchise fee would annually generate about $1.1 million. The Council discussed the benefit of creating a separate and dedicated revenue stream to free up MSA funds to complete the City's transportation system in a more comprehensive manner. !Member Bennett ft was noted the franchise fee, if approved, would be a burden on the entire community and the proposed use of funds would also benefit the entire community. Mr. Neal stated staff would prepare supportive policies prior to second reading of these ordinances. The Council requested staff also provide a hierarchy of projects and branding suggestions. Member Swenson made a motion to grant First Reading to Ordinance No. 2012 -15, implementing a gas energy franchise fee on Centerpoint Energy Minnesota Gas ( "Centerpoint Energy") for providing gas energy service within the City of Edina; and, to grant First Reading to Ordinance No. 2012 -16, implementing an electric service franchise fee on Northern States Power Company, a Minnesota corporation, d /b /a Xcel Energy, its successors and assigns, for providing electric service within the City of Edina. Member Sprague seconded the motion. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII. D. SPECIAL ASSESSMENT POLICY REVISION —APPROVED Mr. Neal introduced the item and recommended approval of the revision that accomplished a number of Council goals: to extend the repayment period from 10 to 15 years; to restructure the payments from a declining principal formula to a level payments formula; and, to decrease the spread between the interest rate of the City's project financing and what was added to the special assessments that were financed by the City from 2% to 1 %. Mr. Houle indicated the recommendation was to start this policy for assessment hearings after January 31, 2013. Finance Director Wallin explained this start date was recommended because the Council sold bonds for projects started last year for assessment this fall that listed projects specifically and the projects were to be 10 years and carry 4.1% interest rate. He advised that rating agencies look at the amount of City debt and debt paid over a ten -year period; however, he did not believe it would impact the City's AAA bond rating. Page 7 Minutes /Edina City Council /August 6. 2012 Mr. Neal and Mr. Houle answered questions of the Council relating to process. Staff was asked to evaluate the REU formula for schools and other occupied buildings that were not residential to assure the REU formula was fair. Council support was expressed for a 15 -year assessment term and to not complicate communications with property owners by offering a neighborhood vote on a ten or 15 year repayment term." to net ^ff^r ^ neighb9Fh9ed vote FegaFdiAg ^ paFtieulaF ^ eet's tefm. Member Swenson made a motion, seconded by Member Brindle, to approve a Special Assessment Policy. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. The Council directed staff to prepare a revision to Section 1 to add stormwater management improvement into allocated costs for consideration at its September 4, 2012, meeting and also address the Living Streets Policy making the policy clear who paid for boulevards and crosswalks. Felating to inclusign of .-.,eei f;,.,«.. VIII.E. RESIDENTIAL CURBSIDE RECYCLING CONTRACT— APPROVED Recycling Coordinator Wilmot described the creation of a residential curbside recycling contract and advised that none of the four responses offered a two -sort program. She presented the review process by staff and Foth Infrastructure relating to environmental, education, and qualification scorings, and described the economic review process to determine best value ranking. Ms. Wilmot advised the final determination that Allied Waste received the best ranking and additional benefits resulting from staff negotiations for high side indices for revenue share; four $500 Edina High School scholarships for graduating seniors; and, added cost of annual direct mailing publication that would result in a savings of approximately $5,000. Ms. Wilmot recommended early contract implementation, before January 1, 2013, to realize additional cost savings. Member Sprague made a motion, seconded by Member Swenson, to approve the seven -year residential curbside recycling contract with Allied Waste Systems at an estimated annual cost of $326,595.00. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.F. REQUEST FOR PURCHASE — WOODDALE AVENUE INTERSECTION IMPROVEMENTS, ENG 12 -7 — BIDS REJECTED Mr. Houle introduced the item and advised of the high cost to construct bump -outs along Wooddale Avenue to protect the parking lane. It was noted the low bid was $265,902. He recommended, since there was no funding source, that the Council reject the bids and consider this project at a later date. The Council noted the need for education relating to the correct lane of travel for bicyclist and that it was an ordinance violation for pedestrians to walk in the street if sidewalks were present. The Council asked whether this project could be partially funded from surplus. Mr. Neal advised there was a 2011 surplus of $1.6 million and this project could be included if the Council found it was worth the money. The Council acknowledged that the bids were cost prohibitive and the City had other higher priority needs. Member Swenson made a motion, seconded by Member Sprague, to reject all bids for Wooddale Avenue Intersection Improvements, ENG 12 -7, due to lack of funding. Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. VIII.G. FINDINGS AND DECISION RE. VALLEY VIEW ROAD AND SALLY LANE TREE REMOVAL — RESOLUTION NO. 2012-98 This item was considered following Item IV. Consent Agenda. VIII.H. RESOLUTION NO. 2012-97— ADOPTED — ACCEPTING VARIOUS DONATIONS Mayor Hovland explained that in order to comply with State Statutes; all donations to the City must be adopted by Resolution and approved by four favorable votes of the Council accepting the donations. Page 8 Minutes /Edina City Council /August 6, 2012 Member Bennett bindle introduced and moved adoption of Resolution No. 2012 -97 accepting various donations. Member Sprague seconded the motion. Rollcall: Ayes: Bennett, Brindle, Sprague, Swenson, Hovland Motion carried. IX. CORRESPONDENCE AND PETITIONS IX A. CORRESPONDENCE Mayor Hovland acknowledged the Council's receipt of various correspondence. IX. B. ADVISORY BOARDS & COMMISSION CORRESPONDENCE. 1. MINUTES — EDINA COMMUNITY HEALTH COMMITTEE, MAY 15, 2012 2. MINUTES — EDINA RIGHTS & RELATIONS COMMISSION, JUNE 26, 2012 3. MINUTES — PLANNING COMMISSION, JULY 11, 2012 4. MINUTES — EDINA TRANSPORTATION COMMISSION, JUNE 21, 2012, AND JULY 9, 2012 Informational; no action required. X. MAYOR AND COUNCIL COMMENTS — Received Xl. MANAGER'S COMMENTS — Received XII. ADJOURNMENT There being no further business on the Council Agenda, Mayor Hovland declared the meeting adjourned at 11:44 p.m. Respectfully submitted, Debra A. Mangen, City Clerk Minutes approved by Edina City Council, August 21, 2012. James B. Hovland, Mayor Video Copy of the August 6, 2012, meeting available. Page 9 MINUTES OF THE WORK SESSION OF THE EDINA CITY COUNCIL HELD AT CITY HALL AUGUST 6, 2012 5:06 P.M. Mayor Pro Tern Swenson called the meeting to order at 5:06 p.m. in the Community Room of City Hall. Answering rollcall were Members Bennett, Brindle, Sprague and Mayor Pro Tern Swenson. Mayor Hovland entered the meeting at 5:29 p.m. Staff attending the meeting: Jennifer Bennerotte, Communications and Technology Services Director; Wayne Houle, Director of Engineering; Ari Klugman, City Manager Intern; Karen Kurt, Assistant City Manager; Debra Mangen, City Clerk; Scott Neal, City Manager; Brian Olson, Public Works Director; and Cary Teague, Community Development Director. C-ens-Ult-ants- Ch -Heck Rieka.+ o.,.L D- 4rc,.+ ,. prp Ar„ .��, nd;;.,. Others in attendance were consultants Chuck Rickart and Andrew Plowman of WSB and Michael Fischer of LHB, Jonathan Vlaming of Three Rivers Park District, and Edina Transportation Commission Chair Paul Nelson and members Courtney Whited and Katherine Bass Mayor Pro Tern Swenson noted the purpose of the work session was to review the France Avenue Intersection Enhancement and at 6:00 be joined by the Heritage Preservation Board to discuss items of mutual concern. FRANCE AVENUE INTERSECTION ENHANCEMENTS Chuck Rickart reviewed the background and history of the proposed France Avenue Intersection enhancements. He noted the scope change approval included: median refuge islands with landscaping at intersections, intersection improvements, signal improvements, east /west bike accommodations, eastside missing sidewalk connections in existing right -of -way, better accessibility to Transit, and minimal right -of -way acquisition. Mr. Rickart reviewed the proposed project costs. Council and staff discussed the options available with Option 3 being preferred. JOINT WORK SESSION WITH HERITAGE PRESERVATION BOARD Mayor Pro Tern Swenson turned the meeting over to Mayor Hovland. Mayor Hovland asked that members present introduce themselves. Attending from the Heritage Preservation Board (HPB) were: David Anger, Claudia Carr, HPB Chair, Jennifer Christiaansen, Ross Davis, Joyce Mellom, Robert Moore and Joel Stegner. Associate Planner Joyce Repya, HPB Liaison was also in attendance. HERITAGE DESIGNATIONS Chair Carr called on members of the Heritage Preservation Board to review the following areas: City -wide Heritage Designations, Morningside Bungalows, Southdale Center (eligible for Landmark Designation), and Mid - Century Modern Context Study. Associate Planner Repya explained the process followed for designating a property an Edina Heritage Landmark. The Board and Council discussed the process. It was suggested that when a new property owner was being queried about possible designation, a possible plan of treatment be shared with them. Minutes - Work Session /Edina City Council /August 6, 2012 DESIGN REVIEW Ms. Repya presented the list of properties that had received Certificates of Appropriateness from July 2011 through July 2012. COMMUNITY AWARENESS & EDUCATION /2012 WORK PLAN Community awareness and education were identified as a large component of the mission of the Heritage Preservation Board. The Board provided the activities undertaken as part of their 2012 work plan relating to this area which included: training in historic preservation, sponsoring "Preservation Month" May with participation in community outreach activities, the annual summer walking tour which was conducted on the west side of Morningside in conjunction with the Edina Historical Society, advising and assisting historic property owners in building conservation and rehabilitation matters, assisting with the creation of neighborhood association program, and improving public access to heritage preservation through the City's web site, media and public outreach. The Council thanked the Heritage Preservation Board for the work they have done and their continuing efforts on behalf of the community. Member Sprague left the meeting at 6:46 p.m. Mayor Hovland declared the meeting adjourned at 6:47 p.m. Respectfully submitted, Minutes approved by Edina City Council, August 21, 2012. Debra A. Mangen, City Clerk James B. Hovland, Mayor CITY OF EDINA 8/8/2012 11:18:12 R55CKREG LOG20000 Council Check Register Page - 1 8/9/2012 -8/9/2012 Check # Date Amount - Supplier / Explanation PO.# Doc No Inv No Account No Subledger Account Description Business Unit 362036 81912012 100611 A TO Z RENTAL CENTER 398.31 SOD CUTTER RENTAL 011001716 293789 59966 1643.6103 PROFESSIONAL SERVICES GENERAL TURF CARE 398.31 362037 81912012 127125 AAKER, KRIS 45.51 MILEAGE REIMBURSEMENT 293790 080112 1140.6107 MILEAGE OR ALLOWANCE PLANNING 45.51 362038 819/2012 124613 ABM JANITORIAL - NORTH CENTRAL 192.38 PD CUSTODIAL 293831 4183706 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 2,782.41 AUG 2012 SERVICE 293832 4182819 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 2,974.79 362039 81912012 105075 ABSOLUTE RAIN INC. 997.08 IRRIGATION REPAIRS 00002076 293897 30970 5761.6180 CONTRACTED REPAIRS CENTENNIAL LAKES OPERATING 997.08 362040 81912012 102971. ACE ICE COMPANY 132.40 293927 1598224 5862.5515- COST OF GOODS SOLD MIX VERNON SELLING 82.00 293928 1596668 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 131.60 294114 1598230 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 82.00 294115 1596815 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 428.00 362041 8/912012 105991 AL'S COFFEE COMPANY 144.95 COFFEE 294035 99819 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS 144.95 362042 8/912012 119003 ALL METRO GLASS 2,906.00 REPLACE BROKEN WINDOW 293870 TM12 -2423 1551.6180 CONTRACTED REPAIRS CITY HALL GENERAL 2,906.00 362043. 81912012 10.1115 AMERIPRIDESERVICES- 64.98 294096 073112 5821.6201 LAUNDRY 50TH ST OCCUPANCY 132.88 294096 073112 5861.6201 LAUNDRY VERNON OCCUPANCY 144.07 294096 073112 1470.6201 LAUNDRY FIRE DEPT. GENERAL 147.26 294096 , 073112 5421.6201 LAUNDRY GRILL 190.82 294096 073112 5841.6201 LAUNDRY YORK OCCUPANCY 249.78 294096 073112 1551.6406 GENERAL SUPPLIES CITY HALL GENERAL 354.20 294096 073112 1470.6201 LAUNDRY FIRE DEPT. GENERAL 1,283.99 R55CKREG LOG20000 CITY OF EDINA 8/8/2012 11:18:12 Council Check Register Page - 2 8/9/2012 -8/9/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 362044 81912012 102172 APPERrS FOODSERVICE 403.28 FOOD 293659 1773464 5421.5510 COST OF GOODS SOLD GRILL 85.21 POPCORN, OIL 00002078 293898 1773596 5761.5510 COST OF GOODS SOLD CENTENNIAL LAKES OPERATING 548.08 CONCESSION FOOD 294036 1773597 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS 1,036.57 362045 8/912012 130627 APPLIANCE INSTALLERS OF MN 14.80 PERMIT REFUND 293722 ED115946 1495.4112 PLUMBING PERMITS INSPECTIONS 14.80 362046 81912012 102646 AQUA LOGIC INC. 361.38 BECSYS ORP SENSOR 294037 39328 5311.6406 GENERAL SUPPLIES POOL OPERATION 87.72 STENNER FEED TUBE 00007148 294038 39364 5311.6545 CHEMICALS POOL OPERATION 1,000.92 MURIATIC ACID, CAL HYPO 00004137 294039 39273 5330.6545 CHEMICALS FLOWRIDER 762.29 MURIATIC ACID, SODIUM BICARB 294040 39380 5330.6545 CHEMICALS FLOWRIDER 2,212.31 362047 81912012 103680 ARAMARK REFRESHMENT SRVCS 326.96 COFFEE 293833 1026518 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 419.34 COFFEE 293834 1027941 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 746.30 362048 8/9/2012 102774 ASPEN WASTE SYSTEMS 33.00 294097 080112 5821.6182 RUBBISH REMOVAL 50TH ST OCCUPANCY 33.28 294097 080112 1481.6182 RUBBISH REMOVAL YORK FIRE STATION 44.71 294097 080112 5111.6182 RUBBISH REMOVAL ART CENTER BLDG / MAINT 56.55 294097 080112 1645.6182 RUBBISH REMOVAL LITTER REMOVAL 66.29 294097 080112 1470.6182 RUBBISH REMOVAL FIRE DEPT. GENERAL 68.66 294097 080112 1628.6182 RUBBISH REMOVAL SENIOR CITIZENS 73.92 294097 080112 5430.6182 RUBBISH REMOVAL RICHARDS GOLF COURSE 90.08 294097 080112 5841.6182 RUBBISH REMOVAL YORK OCCUPANCY 99.35 294097 080112 5861.6182 RUBBISH REMOVAL VERNON OCCUPANCY 198.28 294097 080112 5511.6182 RUBBISH REMOVAL ARENA BLDG/GROUNDS 207.79 294097 OBD112 1551.6182 RUBBISH REMOVAL CITY HALL GENERAL 211.25 294097 080112 1645.6182 RUBBISH REMOVAL LITTER REMOVAL 217.25 294097 080112 5422.6182 RUBBISH REMOVAL MAINT OF COURSE & GROUNDS 233.31 294097 080112 1301.6182 RUBBISH REMOVAL GENERAL MAINTENANCE 233.32 294097 080112 1552.6182 RUBBISH REMOVAL CENT SVC PW BUILDING 309.03 294097 080112 1645.6182 RUBBISH REMOVAL LITTER REMOVAL 399.03 294097 080112 5420.6182 RUBBISH REMOVAL CLUB HOUSE 646.03 294097 080112 5720.6182 RUBBISH REMOVAL EDINBOROUGH OPERATIONS 3,221.13 CITY OF EDINA aiaizuiz nnunz R55CKREG LOG20000 Council Check Register Page - 3 8/9/2012 -8/9/2012 Check # Date Amount Supplier/ Explanation PO # ` Doc No Inv No Account No Subledger Account Description. Business Unit 362049 81912012 112862 AXELSON, MARY 10.40 ART WORK SOLD 293651 073012 5101.4413 ART WORK SOLD ART.CENTER REVENUES 10.40 362050 8/912012 103241 BALDINGER, WENDY 150.00 CL PERFORMANCE 8/16/12 294011 080112 5760.6136 PROFESSIONAL SVC-OTHER CENTENNIAL LAKES ADMIN EXPENSE 150.00 362051 81912012 104345 BARCLAY AUDIO 1,001.21 SPEAKER REPAIRS 00002075 293899 072512 5761.6180 CONTRACTED REPAIRS CENTENNIAL LAKES OPERATING 1,001.21 362052 81912012 121083 BARR, FRANK 100.75 ART WORK SOLD 293852 073012 5101.4413 ART WORK SOLD ART CENTER REVENUES 100.75 362063 81912012 102196 BATTERIES PLUS - - 31.23 BATTERIES 00001834 293791 018 - 274723 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 74.77 BATTERY REBUILD 00001943 294041 018 - 275590 5917.6180 CONTRACTED REPAIRS METER REPAIR 106.00 362064 81912012 125300 BADMAN; DOUG 86.58 MILEAGE REIMBURSEMENT 294015 080212 5510.6107 MILEAGE OR ALLOWANCE ARENA ADMINISTRATION 86.58 362055 81912012 101355 BELLBOY CORPORATION 1,179.25 293929 74493400 5842.5512 COST.OF GOODS SOLD LIQUOR YORK SELLING 235.99 293930 87110100 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 322.75 293931 6219500 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 36.55 294116 74568300 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 657.90 294117 74543700 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 73.10 294118 74533100 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 90.03 294119 87138000 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 124.18 294120 87126500 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 2,719.75 362066 81912012 117379 BENIEK PROPERTY• SERVICES INC. 675.18 LAWN.CARE 294016 139655 7411.6136 SNOW & LAWN CARE PSTF OCCUPANCY 675.18 362067 61912012 100661 BENN, BRADLEY R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/9/2012 -8/9/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 33.80 ART WORK SOLD 293853 073012 5101.4413 ART WORK SOLD 33.80 362059 81912012 100648 BERTELSON OFFICE PRODUCTS 164.29 OFFICE SUPPLIES 293723 WO- 775615 -1 1550.6406 GENERAL SUPPLIES 12.70 TELEPHONE SHOULDER REST 293724 WO- 775561 -1 1550.6406 GENERAL SUPPLIES 16.55- RETURN 293725 CP- WO- 764652 -1 1550.6406 GENERAL SUPPLIES 170.99 SMOKERS OASIS RECEPTACLE 293726 OE- 291330 -1 5841.6406 GENERAL SUPPLIES 66.22 PENS 293727 WO- 784418 -1 1550.6406 GENERAL SUPPLIES 714.99 BINDERS, ADDRESS LABELS 293728 WO- 785433 -1 1180.6406 GENERAL SUPPLIES 176.33 PAPER TRIMMER 293729 WO- 786170 -1 1550.6406 GENERAL SUPPLIES 27.77 WRIST RESTS 293730 WO- 785985 -1 1550.6406 GENERAL SUPPLIES 23.50 INKJET INSERTS 293731 WO- 786267 -1 1550.6406 GENERAL SUPPLIES 283.72 OFFICE SUPPLIES 293732 WO- 786631 -1 1550.6406 GENERAL SUPPLIES 116.55 OFFICE SUPPLIES 293733 OE- 292802 -1 5840.6513 OFFICE SUPPLIES 171.86 NOTES, STORAGE BOXES 293734 WO- 787718 -1 1550.6406 GENERAL SUPPLIES 37.37 OFFICE SUPPLIES 00003043 293792 WO- 784332 -1 1400.6513 OFFICE SUPPLIES 23.78 PENS, DESK TRAY 00003049 293793 WO- 786018 -1 1400.6513 OFFICE SUPPLIES 437.39 OFFICE SUPPLIES 00003051 293794 WO- 787172 -1 1400.6513 OFFICE SUPPLIES 1,025.87 TRIPOD EASELS 293795 WO- 787247 -1 1600.6406 GENERAL SUPPLIES 96.25- RETURN 293796 CP- WO- 787172 -1 1400.6513 OFFICE SUPPLIES 28.49- RETURN 293797 CP- WO- 787172 -1- 1400.6513 OFFICE SUPPLIES 2 22.43 OFFICE SUPPLIES 293871 WO- 788441 -1 1600.6406 GENERAL SUPPLIES 217.82 OFFICE SUPPLIES 00003057 293872 WO- 788223 -1 1400.6513 OFFICE SUPPLIES 252.95 OFFICE SUPPLIES 00003058 293873 WO- 788659 -1 1400.6513 OFFICE SUPPLIES 3,805.24 362060 81912012 125209 BISEK, KATIE 154.29 MILEAGE REIMBURSEMENT 294098 080212 1554.6107 MILEAGE OR ALLOWANCE 154.29 362061 8/912012 105367 BOUND TREE MEDICAL LLC 985.70 AMBULANCE SUPPLIES 00003815 294042 80822217 1470.6510 FIRST AID SUPPLIES 35.00 00003815 294043 80839951 1470.6510 FIRST AID SUPPLIES 1,020.70 362062 81912012 119351 BOURGET IMPORTS 8/8/2012 11:18:12 Page- 4 Business Unit ART CENTER REVENUES CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL YORK OCCUPANCY CENTRAL SERVICES GENERAL ELECTION CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL LIQUOR YORK GENERAL CENTRAL SERVICES GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL PARK ADMIN. GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL PARK ADMIN. GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL CENT SERV GEN - MIS FIRE DEPT. GENERAL FIRE DEPT. GENERAL 550.00 294121 109077 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 550.00 362063 819/2012 100659 BOYER TRUCK PARTS 8/8/2012 '11:18:12 Page - 5 . Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN' EQUIPMENT OPERATION GEN GOLF: REVENUES GOLF REVENUES GRILL CENTENNIAL LAKES ADMIN EXPENSE CENTENNIAL LAKES ADMIN EXPENSE CENTENNIAL LAKES OPERATING CENTRAL SERVICES GENERAL YORK SELLING YORK SELLING 50TH ST SELLING YORK SELLING GENERAL STORM SEWER CITY OF EDINA R55CKREG LOG20000 Council Check Register 8/9/2012 -8/9/2012 Check # Date Amount Supplier / Explanation PO # , Doc No Inv No Account No Subledger Account Description 74.90 CLAMPS '00005420 `293674 656531 1553.6530 REPAIR PARTS 47.09 FILTERS 00005421 293875 657125 - 1553.6530 REPAIR PARTS 216.14 PANELS 00005386 293876 657033 1553.6530 REPAIR PARTS ' 338.13 362064. 81912012 130633. BRAEMAR CLUBHOUSE 459.48 FOOD & BEVERAGE FOR PROGRAM 294100 3810 5401.4602 LESSONS 459.48 362065 81912012 122318 BRAEMAR GOLF COURSE. 1,405.67 GOLF PROGRAM EQUIPMENT 294099 .20120720 5401.4602 LESSONS 1,405.67 362066 81912012 122496 BREAKTIME BEVERAGE INC. 314.95 SNACKS 294044 2340:032642 5421.5510 COST OF GOODS SOLD 314.9.5 362067 819/2012 122074 BUIE, BARB 23.00 PETTY CASH 294017 080112 5760.6235 POSTAGE 30.01 PETTY CASH 294017 080112 5760.6513 OFFICE SUPPLIES 146.02 PETTY CASH 294017. 080112 5761.6406 GENERAL SUPPLIES 199.03 362068 81912012 100144 BUREAU OF CRIMINAL APPREHENSIO 15.00 BACKGROUND CHECK, 294198 080712 1550.6103 PROFESSIONAL SERVICES 15.00 362069 81912012 119455 CAPITOL BEVERAGE SALES 89.90 293932 136694 5842.5515 COST OF GOODS SOLD MIX 6,166.60 293933 136695 5842.5514 COST OF GOODS SOLD BEER 1,313.65 293934 136693 5822.5514 COST OF GOODS SOLD BEER 7,570.15 362070 819/2012 116683 CAT & FIDDLE BEVERAGE 755.00 294122 94021 5842.5513 COST OF GOODS SOLD WINE 755.00 362071 81912012 - 101515 CEMSTO_ NE PRODUCTS CO: 677.32 SAW BLADES 00001691 294101 1294688 5932.6406 GENERAL SUPPLIES 677.32 362072 81912012 112561 CENTERPOINT ENERGY ' 8/8/2012 '11:18:12 Page - 5 . Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN' EQUIPMENT OPERATION GEN GOLF: REVENUES GOLF REVENUES GRILL CENTENNIAL LAKES ADMIN EXPENSE CENTENNIAL LAKES ADMIN EXPENSE CENTENNIAL LAKES OPERATING CENTRAL SERVICES GENERAL YORK SELLING YORK SELLING 50TH ST SELLING YORK SELLING GENERAL STORM SEWER R55CKREG LOG20000 CITY OF EDINA 8/8/2012 11:18:12 Council Check Register Page - 6 8/9/2012 -8/9/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 19.24 5528973-0 293661 5528973 -7/12 1552.6186 HEAT CENT SVC PW BUILDING 19.24 362073 8/912012 123898 CENTURYLINK 56.98 952 929 -0297 293735 0297 -7/12 4090.6188 TELEPHONE 50TH&FRANCE MAINTENANCE 344.58 952 927 -8861 293736 8861 -7/12 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 401.56 362074 8/9/2012 117187 CHEM SYSTEMS LTD 1,761.99 TOWER TREATMENT 293900 517147 5521.6406 GENERAL SUPPLIES ARENA ICE MAINT 1,761.99 362075 8/912012 122084 CITY OF EDINA - UTILITIES 20.54 00114064 - 0203163012 293662 203163012 -7/12 4091.6406 GENERAL SUPPLIES GRANDVIEW MAINTENANCE 571.91 00101025-0203600013 293798 203600013 -7/12 1646.6189 SEWER & WATER BUILDING MAINTENANCE 64.08 00101025-0203610011 293799 203610011 -7/12 1646.6189 SEWER & WATER BUILDING MAINTENANCE 116.02 00077443 - 0200650027 293800 200650027 -7/12 1646.6189 SEWER & WATER BUILDING MAINTENANCE 772.55 362076 8/912012 114839 CITY OF ST LOUIS PARK 49.62 CITY MGR MEETING LUNCH 293836 22344 1120.6106 MEETING EXPENSE ADMINISTRATION 49.62 362077 81912012 100692 COCA -COLA REFRESHMENTS 158.40 293935 0188433719 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 158.40 362078 61912012 120433 COMCAST 4.52 8772 10 614 0023973 293835 23973 -7/12 1551.6103 PROFESSIONAL SERVICES CITY HALL GENERAL 82.46 8772 10 614 0165667 294045 165667 -7112 5424.6406 GENERAL SUPPLIES RANGE 96.12 8772 10 614 0177449 294046 177449 -7/12 5424.6406 GENERAL SUPPLIES RANGE 90.44 8772 10 614 0164959 294187 164959 -7/12 5430.6188 TELEPHONE RICHARDS GOLF COURSE 273.54 362079 8/912012 101329 CONSTRUCTION MATERIALS INC. 454.22 WARNING PLATES 00001775 293663 0083315 -IN 1314.6406 GENERAL SUPPLIES STREET RENOVATION 454.22 362080 81912012 100695 CONTINENTAL CLAY CO. 45.95 REPLACEMENT BELT, RELAY 00009069 294047 INV000070516 5111.6530 REPAIR PARTS ART CENTER BLDG / MAINT 97.69 KEMPER TOOLS, STAIN 00009069 294047 INV000070516 5120.5510 COST OF GOODS SOLD ART SUPPLY GIFT GALLERY SHOP 143.64 818/2012 11:18:12 Page - 7 Business Unit GOLF ADMINISTRATION GOLF ADMINISTRATION 274.67 LINE MARKING POWDER 00001723 293901 CITY OF EDINA 1642.6544 R55CKREG LOG20000 FIELD MAINTENANCE 274.67 Council Check Register 362084 81912012 104020- DALCO 8/9/2012 -8/9/2012 ' Check # Date Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description 362081 81912012 CENT SVC PW BUILDING 120638, CREATIVE GRAPHICS 323.63 TISSUE, WYPALL, SOAP -,_ ' 00009063 293877 2488626 371.72 PRO SHOP CERTIFICATES 00006045 294048 00063230 5410.6575 PRINTING 6.71 TAX ON INVOICE 2485836 371.72 2485836T 5421.6511 CLEANING SUPPLIES 362082 8/912012 223.37 102596 CROWN TROPHY 00006330 294050 2491615 5421.6511 CLEANING SUPPLIES 107.62 TROPHIES 00006046 294049 31675 5410.6406 GENERAL SUPPLIES 107.62 362085 8/9/2012 362083 81912012 124231 D. ERVASTI SALES CO. , 818/2012 11:18:12 Page - 7 Business Unit GOLF ADMINISTRATION GOLF ADMINISTRATION 284.01 274.67 LINE MARKING POWDER 00001723 293901 11618 1642.6544 LINE MARKING POWDER FIELD MAINTENANCE 274.67 362084 81912012 104020- DALCO 141.78 HAND TOWELS - 00001454 293664_ 2487678 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 323.63 TISSUE, WYPALL, SOAP -,_ ' 00009063 293877 2488626 5111.6511 CLEANING SUPPLIES ART CENTER BLDG /MAINT 6.71 TAX ON INVOICE 2485836 293902 2485836T 5421.6511 CLEANING SUPPLIES GRILL 223.37 GRILL CLEANER 00006330 294050 2491615 5421.6511 CLEANING SUPPLIES GRILL ,695.49 362085 8/9/2012 102478 DAY, DISTRIBUTING: CO. 848.90 293936 - 661665 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 41.60 293937 661666 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 45.30 293938 661732 5842.5515 COST OF GOODS SOLD MIX YORK.SELLING 2,662.10 293939 661731 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 2,742.60 293940 661730 5862.5514 COST OF GOODS.SOLD BEER VERNON SELLING, 66.30 293941 661729 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 6,406.80 362086 81912012 100718 DELEGARD TOOL CO. 57.78 DRILL BITS 00001764 293665 710902 1301.6556 TOOLS GENERAL MAINTENANCE 405.12 IMPACT WRENCH, PLIERS 00005383 293666 713637 1553.6556 TOOLS EQUIPMENT OPERATION GEN 25.58 HAND TOOLS 00001841 293801 713650 1646.6556 TOOLS BUILDING MAINTENANCE 488.48 362087 81912012 100720 DENNYS 5TH AVE. BAKERY 79.46 BAKERY _ J_ 293660 420079 5421.5510 COST -OF GOODS SOLD GRILL 75,72 294051 420226 5421.5510 COST OF GOODS SOLD GRILL 70.98 294052 420231 5421.5510 COST OF GOODS SOLD GRILL 57.85 .294053 420734 5421.5510 COST OF GOODS SOLD GRILL 284.01 R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/9/2012 -8/9/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 362088 81912012 102831 DEX MEDIA EAST INC. 162.25 294054 651972955 -7/12 5710.6122 ADVERTISING OTHER 452.06 294055 110311893 -7/12 5410.6122 ADVERTISING OTHER 614.31 362089 81912012 123995 DICICSILAKEVILLE SANITATION IN 3,230.13 REFUSE 293878 1402615 4095.6103 PROFESSIONAL SERVICES 3,607.39 REFUSE 293879 1410067 4095.6103 PROFESSIONAL SERVICES 6,837.52 362090 819/2012 129157 DO- GOOD.BIZ INC 353.78 MAILING 293802 4917 -01 1400.6106 MEETING EXPENSE 123.63 MAILING 293803 4919-01 1400.6106 MEETING EXPENSE 477.41 362091 81912012 112663 DOLLARS & SENSE 683.32 DIRECT MAIL COUPONS 294056 30078 5862.6122 ADVERTISING OTHER 683.34 DIRECT MAIL COUPONS 294056 30078 5822.6122 ADVERTISING OTHER 683.34 DIRECT MAIL COUPONS 294056 30078 5842.6122 ADVERTISING OTHER 2,050.00 362092 81912012 123187 DORCAS WIDOWS FUND 29.25 ART WORK SOLD 293854 073012 5101.4413 ART WORK SOLD 29.25 362093 81912012 124503 EDEN PRAIRIE WINLECTRIC CO. 70.18 GFCI RECEPTACLES 00001774 293667 09149800 1552.6406 GENERAL SUPPLIES 70.18 GFCI RECEPTACLES 00001774 293667 09149800 1470.6406 GENERAL SUPPLIES 140.36 362094 81912012 123189 EDINA LIQUOR 8/812012 11:18:12 Page- 8 Business Unit EDINBOROUGH ADMINISTRATION GOLF ADMINISTRATION 50TH STREET RUBBISH 50TH STREET RUBBISH POLICE DEPT. GENERAL POLICE DEPT. GENERAL VERNON SELLING BOTH ST SELLING YORK SELLING ART CENTER REVENUES CENT SVC PW BUILDING FIRE DEPT. GENERAL 5421.5513 COST OF GOODS SOLD WINE GRILL 362095 819/2012 101630 EDINA PUBLIC SCHOOLS 350.00 REFUND FOR SIGN PERMIT FEE 293737 073112 1140.4361 PLANNING FEES PLANNING 350.00 362096 819/2012 129947 EHLERS INVESTMENT PARTNERS 126.44 MANAGEMENT FEE 293903 073112 1550.6155 BANK SERVICES CHARGES CENTRAL SERVICES GENERAL 126.44 CITY OF EDINA 8/8/2012 11:18:12 RSSCKREG LOG20000 Council Check Register Page - 9 8/9/2012 -8/9/2012 Check # Date Amount Supplier) Explanation 'PO # Doc No Inv No Account No Subledger Account Description Business Unit 362097 81912012 101956 EMERGENCY APPARATUS MAINTENANC 609.45 E -82 NFPA TEST 294058 62791 1470.6215 EQUIPMENT MAINTENANCE FIRE DEPT. GENERAL 609.45 362098 81912012 100752 ESS BROTHERS,B,SONS INC." 207.34 ADS RINGS 00001937 294059 RR3842 5923.6406 GENERAL SUPPLIES COLLECTION SYSTEMS 207.34 362099 6/912012 100148 FACTORY MOTOR PART'S COMPANY 333.27 PADS „ROTORS 00005480 293880 69- 073583 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 59.54 PADS 00005480 293881 1- 3955093 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 392.81 - 362100 81912012 102003 FASTSIGNS BLOOMINGTON 65.98 VINYL LETTERING 00002079 293904 190 -61923 5760.6406 GENERAL SUPPLIES CENTENNIAL LAKES ADMIN EXPENSE 9:83 ACRYLIC SIGN LETTER 00002182 294060 190-61883 5720.6406 GENERAL SUPPLIES EDINBOROUGH OPERATIONS 75.81 362101 81912012 130136 FAUS, SUSAN 80.48 MILEAGE REIMBURSEMENT 294188 080612 1600.6107 MILEAGE CR ALLOWANCE, PARK ADMIN. GENERAL 80.48 362.102 8/912012 126004 FERGUSON WATERWORKS 491.95 METER RESETTERS 00001483 293668 S01371338.003 5917.6530 REPAIR PARTS` METER REPAIR 314.77 CS PARTS 00001483 293669 S01379347.001 5913.6406 GENERAL SUPPLIES DISTRIBUTION " 2,552.28 METERS 00001483 293670 S01379277.001 5917.6530 REPAIR PARTS. METER REPAIR 52.58 CB REPAIR TOPS - 00001940 294061' S01379347.002 5913.6406 GENERAL SUPPLIES DISTRIBUTION 3,411.58 362103 81912012 116492 FINANCE AND COMMERCE,, 197.29 AD FOR BID 293767 22310458 1120.6120 ADVERTISING LEGAL ADMINISTRATION 234.88 AD FOR BID 293768 22310461 1120.6120 ADVERTISING LEGAL ADMINISTRATION 432.17 362104 81912012 120113 FRANCIS, JOYCE 22.49 ART WORK SOLD 293855 073012 5101.4413 ART WORK SOLD ART CENTER REVENUES 22.49 362105 81912012 100764 G 8 K SERVICES 18.50 SHOP TOWELS 293905 1006802751 5422.6201 LAUNDRY MAINT OF COURSE & GROUNDS 18.50 293906 1006824764 5422.6201 LAUNDRY MAINT OF COURSE 8 GROUNDS 20.12 293907 1006847011` 5422.6201 LAUNDRY, MAINT OF COURSE & GROUNDS R55CKREG LOG20000 CITY OF EDINA Council Check Register - 8/9/2012 —8/9/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description MILEAGE OR ALLOWANCE PROFESSIONAL SERVICES GENERAL SUPPLIES WEB DEVELOPMENT 8/8/2012 11:18:12 Page - 10 Business Unit COMMUNICATIONS DISTRIBUTION CENT SVC PW BUILDING COMMUNICATIONS COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING MILEAGE OR ALLOWANCE LIQUOR YORK GENERAL CONTRACTED REPAIRS STREET RENOVATION CONTRACTED REPAIRS STREET RENOVATION PROFESSIONAL SERVICES COLLECTION SYSTEMS BUILDING PERMITS INSPECTIONS PROFESSIONAL SVCS - GOLF GOLF ADMINISTRATION 57.12 362106 81912012 120776 GAGE, NATHALIE 27.25 MILEAGE REIMBURSEMENT 294102 080112 1130.6107 27.25 362107 81912012 100780 GOPHER STATE ONE -CALL INC. 1,430.60 JULY TICKETS 00001942 294062 44539 5913.6103 1,430.60 362108 8/9/2012 101103 GRAINGER 382.82 PLATES, UTENSILS, CUPS 00005472 293671 9885786682 1552.6406 382.82 362109 8/9/2012 120201 GRANICUS INC. 2,544.23 WEBSTREAMING AUG -OCT 2012 293769 37723 1130.6124 2,544.23 362110 819/2012 102217 GRAPE BEGINNINGS INC 106.25 293942 142205 5822.5513 427.25 293943 142207 5862.5513 533.50 362111 81912012 101618 GRAUSAM, STEVE 169.28 MILEAGE REIMBURSEMENT 294018 080212 5840.6107 169.28 362112 8/912012 101360 GREEN ACRES SPRINKLER CO. 311.01 IRRIGATION STARTUP 00001897 294019 122635 1314.6180 449.15 IRRIGATION STARTUP 00001898 294020 122634 1314.6180 760.16 362113 819/2012 130632 GREENFLASH TECHNOLOGIES 1,597.35 FOG TREATMENT 00001941 294063 778 5923.6103 1,597.35 362114 81912012 130626 GREENGUARD CONSTRUCTION 89.00 PERMIT REFUND 293770 ED115953 1495.4111 89.00 362115 81912012 100785 GREUPNER, JOE 6,839.00 LESSONS 294103 080212 5410.6132 MILEAGE OR ALLOWANCE PROFESSIONAL SERVICES GENERAL SUPPLIES WEB DEVELOPMENT 8/8/2012 11:18:12 Page - 10 Business Unit COMMUNICATIONS DISTRIBUTION CENT SVC PW BUILDING COMMUNICATIONS COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING MILEAGE OR ALLOWANCE LIQUOR YORK GENERAL CONTRACTED REPAIRS STREET RENOVATION CONTRACTED REPAIRS STREET RENOVATION PROFESSIONAL SERVICES COLLECTION SYSTEMS BUILDING PERMITS INSPECTIONS PROFESSIONAL SVCS - GOLF GOLF ADMINISTRATION 8/8/2012 11:18:12 Page - 11 Business Unit MOWING ART CENTER BLDG /MAINT WATER TREATMENT CENTRAL SERVICES GENERAL 150 00 CL PERFORMANCE 8/20/12 294014 080112 5760.6136 PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE 150.00 362121 81912012 126992 HARRINGTON, DEAN 150.00 CL PERFORMANCE 8/16/12 294012 CITY OF EDINA 5760.6136 R55CKREG LOG20000 CENTENNIAL LAKES ADMIN EXPENSE 150.00 Council Check Register 362122 81912012 125270 HARTFORD - PRIORITY ACCOUNTS 819/2012 —8/912012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 9900.2033.16 LTD - 99 6,839.00 3,465.49 362116 819/2012 100787 GRUBER'S POWER EQUIPMENT 362123 81912012 505.94 LAWN TOOLS 00001786 293804 15767 1641.6556 TOOLS 505.94 3,782.49 CHEMICALS 00005243 294066 3367799 362117 819/2012 WATER TREATMENT 104482 GUNNAR ELECTRIC CO. INC. 941.68 CAUSTIC SODA 294067 3362514 1,866.45 KILN WIRING 294064 12 -6-41 5111.6180 CONTRACTED REPAIRS 953.42 1,866.45 3364837 5311.6545 CHEMICALS 362118 81912012 100790 HACH COMPANY 912.58 REAGENT 00001838 294065 7866836 5915.6406 GENERAL SUPPLIES 100012 HD SUPPLY WATERWORKS LTD 912.58 362119 61912012 CS KEY BOTTOMS 00001335 294069 130634 HANSEN, TON" J 5913.6406 GENERAL SUPPLIES DISTRIBUTION 2,625.00 REVISE EMPLOYEE HANDBOOK 294189 001 1550.6103 PROFESSIONAL SERVICES 2,625.00 362125 81912012 362120 81912012 123248 HARMONIC RELIEF 8/8/2012 11:18:12 Page - 11 Business Unit MOWING ART CENTER BLDG /MAINT WATER TREATMENT CENTRAL SERVICES GENERAL 150 00 CL PERFORMANCE 8/20/12 294014 080112 5760.6136 PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE 150.00 362121 81912012 126992 HARRINGTON, DEAN 150.00 CL PERFORMANCE 8/16/12 294012 080112 5760.6136 PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE 150.00 362122 81912012 125270 HARTFORD - PRIORITY ACCOUNTS 3,465.49 PREMIUM 294104 5978065-0 9900.2033.16 LTD - 99 PAYROLL CLEARING 3,465.49 362123 81912012 100797 HAWKINS INC. 3,782.49 CHEMICALS 00005243 294066 3367799 5915.6586 WATER TREATMENT SUPPLIES WATER TREATMENT 941.68 CAUSTIC SODA 294067 3362514 5311.6545 CHEMICALS POOL OPERATION 953.42 CHLORINE 294068 3364837 5311.6545 CHEMICALS POOL OPERATION 5,677.59 362124 8/912012 100012 HD SUPPLY WATERWORKS LTD 123.86 CS KEY BOTTOMS 00001335 294069 5142048 5913.6406 GENERAL SUPPLIES DISTRIBUTION 123.86 362125 81912012 100799 HEDBERG AGGREGATES INC. 58.56 GRANITE CHIPS 00002066 293908 268470 5761.6406 GENERAL SUPPLIES CENTENNIAL LAKES OPERATING R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/9/2012 -8/9/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description COST OF GOODS SOLD COST OF GOODS SOLD PROFESSIONAL SERVICES COURT CHARGES DATA PROCESSING CLEANING SUPPLIES 8/8/2012 11:18:12 Page - 12 Business Unit GRILL GRILL FIRE DEPT. GENERAL LEGAL SERVICES POLICE DEPT. GENERAL EDINBOROUGH OPERATIONS COST OF GOODS SOLD BEER YORK SELLING 58.56 50TH ST SELLING COST OF GOODS SOLD BEER VERNON SELLING COST OF GOODS SOLD MIX 362126 81912012 101209 HEIMARK FOODS 153.12 BEEF PATTIES 293672 024020 5421.5510 153.12 BEEF PATTIES 294105 024021 5421.5510 306.24 362127 81912012 106371 HENNEPIN COUNTY MEDICAL CENTER 2,475.08 MEDICAL DIRECTOR SERVICES 293673 OB20981 1470.6103 2,475.08 362128 81912012 100801 HENNEPIN COUNTY TREASURER 540.58 BOOKING FEES 294106 1000018899 1195.6170 540.58 362129 81912012 105436 HENNEPIN COUNTY TREASURER 160.31 BUNDLED SERVICE 294034 1000018847 1400.6160 160.31 362130 81912012 103753 HILLYARD INC - MINNEAPOLIS 157.31 FOAM WASH, AEROSOL 00002179 294070 600324229 5720.6511 157.31 362131 81912012 104375 HOHENSTEINS INC. 1,846.40 293944 610909 5842.5514 819.50 293945 610677 5822.5514 1,376.50 293946 610667 5862.5514 56.00 293947 610668 5862.5515 4,098.40 362132 81912012 130151 HOLLE, AMANDA 34.35 SOCKS 294107 073012 5720.5510 53.97 REIMBURSEMENT 294108 072512 5720.5510 55.53 REIMBURSEMENT 294108 072512 5301.4541 59.06 REIMBURSEMENT 294108 072512 5320.5510 202.91 362133 81912012 129508 IMPACT PROVEN SOLUTIONS 2,114.52 MAIL WATER BILLS 293837 66235 5910.6103 290.68 MAIL LATE NOTICES 293838 66252 5910.6103 2,405.20 COST OF GOODS SOLD COST OF GOODS SOLD PROFESSIONAL SERVICES COURT CHARGES DATA PROCESSING CLEANING SUPPLIES 8/8/2012 11:18:12 Page - 12 Business Unit GRILL GRILL FIRE DEPT. GENERAL LEGAL SERVICES POLICE DEPT. GENERAL EDINBOROUGH OPERATIONS COST OF GOODS SOLD BEER YORK SELLING COST OF GOODS SOLD BEER 50TH ST SELLING COST OF GOODS SOLD BEER VERNON SELLING COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD COST OF GOODS SOLD GENERAL ADMISSIONS COST OF GOODS SOLD PROFESSIONAL SERVICES PROFESSIONAL SERVICES EDINBOROUGH OPERATIONS EDINBOROUGH OPERATIONS AQUATIC CENTER REVENUES POOL CONCESSIONS GENERAL (BILLING) GENERAL (BILLING) 8/8/2012 11:18:12 Page - 13 Business Unit FINANCE ADMINISTRATION EQUIPMENT OPERATION GEN COMMUNICATIONS CENTRAL SERVICES GENERAL ADAPTIVE RECREATION FIELD MAINTENANCE 4,308.25 293948 1849539 5822.5514 COST OF GOODS SOLD BEER CITY OF EDINA 1,438.70 R55CKREG LOG20000 1849508 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 77.60 294123 1849547 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 8,050.64 Council Check Register 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 15.00 294125 1849538 8/9/2012 -8/9/2012 VERNON SELLING Check # Date Amount Supplier I Explanation PO # Doc No Inv 14o. Account No Subledger Account Description 362134 81912012 COST OF GOODS SOLD BEER" ' 118275 J.P. COOKE CO., THE 277.40 294128 1870136 5421.5514 COST OF GOODS SOLD BEER GRILL 15.70 STAMP 293674 189335 1160.6406 GENERAL SUPPLIES 362141 81912012 124104 JOHN DEERE LANDSCAPES INC. 15.70 258.55 WEED SPRAY 00001708 293808 362135 81912012 WEED SPRAY 100830 JERRY'S PRINTING 462.85 IRRIGATION PARTS 00001714 293809 62081169 1647.6530 REPAIR PARTS PATHS & HARD SURFACE 153.90 POSTER BOARDS 293839 58340 1120.6406 GENERAL SUPPLIES - 362143 81912012 100836 JOHNSON BROTHERS LIQUOR CO. 153.90 362136 8/912012 102136 JERRY'S TRANSMISSION SERVICE 64.64 BRACKET 00005409 293882 0019667 1553.6530 REPAIR PARTS 64.64 362137 8/912012 129635 JESSE JAMES CREATIVE INC. 5,000.00 _ INTRANET DEVELOPMENT 294109 JJ4826 1130.6124 WEB DEVELOPMENT 5,000.00 362138 81912012 102146 JESSEN PRESS 374.06 TIMECARDS 293805 33634 1550.6575 PRINTING 1,061.27 AR &LE BROCHURE 293806 33677 1629.6575 PRINTING " 1,435.33 362139 81912012 121075 JIMMY'S JOHNNYS INC. 11.26 TOILET SERVICE 00001785 293807 55894 1642.6103 PROFESSIONAL SERVICES 11.26 362140 81912012 100741 JJ TAYLOR DIST.OF MINN 8/8/2012 11:18:12 Page - 13 Business Unit FINANCE ADMINISTRATION EQUIPMENT OPERATION GEN COMMUNICATIONS CENTRAL SERVICES GENERAL ADAPTIVE RECREATION FIELD MAINTENANCE 4,308.25 293948 1849539 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1,438.70 293949 1849508 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 77.60 294123 1849547 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 8,050.64 294124 1849537 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 15.00 294125 1849538 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 13,775.77 294126 1849546 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 383.80 294127 1849557 5822.5514 COST OF GOODS SOLD BEER" ' 50TH ST SELLING 277.40 294128 1870136 5421.5514 COST OF GOODS SOLD BEER GRILL 28,327.16 362141 81912012 124104 JOHN DEERE LANDSCAPES INC. 258.55 WEED SPRAY 00001708 293808 62062055 1643.6546 WEED SPRAY GENERAL TURF CARE 462.85 IRRIGATION PARTS 00001714 293809 62081169 1647.6530 REPAIR PARTS PATHS & HARD SURFACE 721.40 362143 81912012 100836 JOHNSON BROTHERS LIQUOR CO. R55CKREG LOG20000 CITY OF EDINA. 8/8/2012 11:18:12 Council Check Register Page - 14 8/9/2012 -8/9/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 5,813.60 293950 1356294 5822.5513 COST OF GOODS SOLD WINE BOTH ST SELLING 12.32 293951 1356296 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 7,684.80 293952 1356301 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5.60 293953 1356298 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 11.20 293954 1356295 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2.24 293955 1351960 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 4,553.88 293956 1351970 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 338.95 293957 1353628 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 419.58 293958 1357673 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,614.96 293959 1357675. 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,406.20 293960 1357677 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 41.98 293961 1357678 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,764.70 293962 1357672 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 10,136.62 293963 1356302 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 13.44 293964 1356297 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 6.72 293965 1356299 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 63.47 293966 1351966 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 12.43 293967 1351976 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 6,454.82 293968 1357674 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 2.24 293969 1357657 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,235.38 293970 1357676 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 846.11 293971 1357679 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 2,913.07 294129 1357663 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,780.09 294130 1357665 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 784.11 294131 1357669 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 41.98 294132 1357670 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 4,452.66 294133 1357667 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,239.81 294134 1357664 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING, 1,296.84 294135 1357666 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 31.37 294136 1357668 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 2,241.22 294137 1357671 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 703.24 294138 1357659 5822.5513 COST OF GOODS SOLD WINE BOTH ST SELLING 1,038.72 294139 1357661 5822.5513 COST OF GOODS SOLD WINE BOTH ST SELLING 441.66 294140 1357662 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 422.97 294141 1357660 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 1,622.18 294142 1357658 5822.5512 COST OF GOODS SOLD LIQUOR BOTH ST SELLING 829.13 294143 1357656 5822.5513 COST OF GOODS SOLD WINE BOTH ST SELLING 359.84 294144 1358951 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 18.72- 294145 542715 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 62,621.41 R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/9/2012 -- 8/9/2012 Check # Date Amount Supplier /,Explanation PO # Doc No Inv No Account No Subledger Account Description 362144 8/912012 122239 KANDIKO, GEORGIA , 18.20 ART WORK SOLD 293857 073012 5101.4413 ART WORK SOLD 18.20 8/812012 11:18:12 Page - 15 Business Unit ART CENTER REVENUES 362145 81912012 111018 KEEPRS INC. . 40.79, UNIFORMS 00003824 294071 192862 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 167.69 00003811 294072 193047 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 208.48 362146 81912012 118995 KHARIWALA, SARAH 32.50 ART WORK SOLD 293856 073012 5101.4413 ART WORK SOLD ART CENTER REVENUES 32.50 362147 819/2012 130215 KUEHL, RHONDA- 39.00 ART WORK SOLD 293858 073012 5101.4413 ART WORK SOLD ART CENTER REVENUES 39.00 362148 81912012 121656 LAVEN, JANE 33.15 ART WORK SOLD 293859 073012 5101.4413 ART WORK SOLD ART CENTER REVENUES 33.15 362149 81912012 100852 LAWSON PRODUCTS INC. 73.24 PAINT 00001772 293675 9300979674 1335.6532 PAINT PAVEMENT MARKINGS 37.88 AIR EXHAUST MUFFLER 00005379 293676 9300991057 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 73.69 PILOT DRILL 00005381 293677 9300987871 1553.6556 TOOLS EQUIPMENT OPERATION GEN 184.81 362150 819/2012 101455 LOCAL 49 TRAINING CENTER 1,000.00 EQUIPMENT OPERATOR COURSES 293810 ADAM HELGREN 1640.6104 CONFERENCES & SCHOOLS PARK MAINTENANCE GENERAL 500.00 EQUIPMENT OPERATOR COURSE 294021. MATT HUSNIK 1281.6104 CONFERENCES & SCHOOLS TRAINING 1,500.00 362151 81912012 100443 LUCHT, PETE 287.84 UNIFORM PURCHASE 294022 080212 5913.6201 LAUNDRY DISTRIBUTION 287.84 362152 81912012 112577 M. AMUNDSON LLP 659.60 294146 136187 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 659.60 362153 81912012 108531 MACKUBIN GROUP, THE . 212.68 BARCODE SCANNER 00004351 293811 103495 5910.6406 GENERAL SUPPLIES GENERAL (BILLING) R55CKREG LOG20000 CITY OF EDINA Council Check Register 81912012 - 8/9/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 5310.6406 5101.4413 5760.6136 Subledger Account Description GENERAL SUPPLIES ART WORK SOLD 818/2012 11:18:12 Page - 16 Business Unit POOL ADMINISTRATION ART CENTER REVENUES PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE 1314.6406 212.68 1314.6406 GENERAL SUPPLIES 1314.6406 GENERAL SUPPLIES 362154 61912012 LUMBER 102560 MAXIMUM SOLUTIONS INC. LUMBER 1646.6406 GENERAL SUPPLIES 325.92 MEMBERSHIP CARDS 1553.6530 294073 13269 GENERAL SUPPLIES 325.92 TREES, FLOWERS, SHRUBS 1646.6530 REPAIR PARTS 4077.6406 362155 819/2012 1647.6530 124142 MCNAUGHTON, MARY 25.99 ART WORK SOLD 293860 073012 25.99 362156 81912012 101327 MEDICINE SHOW BAND, THE 600.00 CL PERFORMANCE 8/19/12 294013 080112 600.00 362157 61912012 101483 MENARDS 87.12 LUMBER 00001744 293678 97042 51.26 LUMBER 00001744 293679 97185 29.69 SPRAY ADHESIVE, HOBBY KNIFE 00001768 293680 2156 48.79 LUMBER 00001732 293812 6349 110.46 LUMBER, HARDWARE 00001660 293813 2108 42.72 HARDWARE 00001712 293814 2756 172.27 LUMBER, HARDWARE 00001729 293815 5664 64.10 LUMBER 00005474 293883 6673 70.84 HARDWARE, LUMBER 00001739 293909 8225 70.57 MULCH, FLEXZILLA GARDEN 294074 9769 7.20 FURNACE FILTERS 00001416 294190 75190 755.02 362168 81912012 101891 METRO ATHLETIC SUPPLY 256.18 SOFTBALLS 293681 142636 512.89 REPLACEMENT B.B. RIMS 00001718 293816 142731 769.07 362159 81912012 100887 METROPOLITAN COUNCIL ENVIRONME 353,674.67 SEWER SERVICE 293910 0000995700 353,674.67 362160 8/912012 130629 MICHELS, DIANNA 135.00 SAFETY CAMP PROGRAM 294023 080112 135.00 362161 81912012 130628 MIDWEST MECHANICAL SOLUTIONS 5310.6406 5101.4413 5760.6136 Subledger Account Description GENERAL SUPPLIES ART WORK SOLD 818/2012 11:18:12 Page - 16 Business Unit POOL ADMINISTRATION ART CENTER REVENUES PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE 1314.6406 GENERAL SUPPLIES 1314.6406 GENERAL SUPPLIES 1314.6406 GENERAL SUPPLIES 1646.6577 LUMBER 1646.6577 LUMBER 1646.6406 GENERAL SUPPLIES 1646.6577 LUMBER 1553.6530 REPAIR PARTS 1646.6406 GENERAL SUPPLIES 5720.6620 TREES, FLOWERS, SHRUBS 1646.6530 REPAIR PARTS 4077.6406 GENERAL SUPPLIES 1647.6530 REPAIR PARTS 5922.6302 1629.6103 SEWER SERVICE METRO STREET RENOVATION STREET RENOVATION STREET RENOVATION BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE BUILDING MAINTENANCE EQUIPMENT OPERATION GEN BUILDING MAINTENANCE EDINBOROUGH OPERATIONS BUILDING MAINTENANCE EDINA ATHLETIC ASSOCIATION PATHS & HARD SURFACE SEWER TREATMENT PROFESSIONAL SERVICES ADAPTIVE RECREATION R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/9/2012 —8/9/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger,Account Description. 563.18, BLOWER MOTOR 00001397 293840 P6069 1551.6180 CONTRACTED REPAIRS 563.19 362162 81912012 122473? MILLER, CHICHI 19.50 ART WORK SOLD 293861 073112 5101.4413 ART WORK SOLD GENERAL SUPPLIES GENERAL, SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES CONTRACTED REPAIRS CONTRACTED REPAIRS WATER PURCHASED REPAIR PARTS PRINTING COMPUTERIZED HANDICAPS COMPUTERIZED HANDICAPS COMPUTERIZED HANDICAPS 8/8/2012 11:18:12 Page - 17 Business Unit CITY HALL GENERAL ART CENTER REVENUES ENGINEERING GENERAL CENT SVC PW BUILDING BUILDING MAINTENANCE CENT SVC PW BUILDING DISTRIBUTION DISTRIBUTION DISTRIBUTION BUILDING MAINTENANCE POLICE DEPT. GENERAL GOLF REVENUES GOLF REVENUES GOLF REVENUES 19.50 362163 8/912012 130635 MILLNER, CHAD 53.56 MONITOR RISERS 294191 080412 1260.6406 53.56 362164 81912012- 100895 MILWAUKEE ELECTRIC TOOL CORPOR 18.08 CORD 00001773 293682 13906596 1552.6406 18.08 362165 8/912012 102007 MINNCOR INDUSTRIES 98.00 HAND SOAP 00001710 293817 SOI- 004442 1646.6406 98.00 HAND SOAP 00001856 294024 SOI- 004434 1552.6406 196.00 362166 819/2012 100913 MINNEAPOLIS & SUBURBAN SEWER 8 1,470.00 REPLACE WATER SERVICE 00001938 294075 34134 5913.6180 2,817.50 REPLACE WATER SERVICE ._ 00001839 294076 34140 - 5913.6180 4,287.50 362167 81912012 103216 MINNEAPOLIS FINANCE DEPARTMENT 34,466.05 WATER PURCHASE 293911 431 - 0005.300 -81 5913.6601 12 - 34,466.05 362168 81912012 100522 MINNESOTA AIR INC. 314.86 FURNACE PARTS 00001757 293818 1294574-00 1646.6530 314.86 362169 81912012 101746 - MINNESOTA, COUNTY ATTORNEYS ASS 119.99 VEHICLE SEIZURE NOTICES 293683 18128420 1400.6575 119.99 362170 8/912012 100905 -MINNESOTA GOLF ASSOCIATION 1,232.00 GHIN HANDICAPS 293771 45- 0150- 164/12 5401.4603 65.00 293772 45- 0150 -21 -7/12 5401.4603 176.00 293773 45-0150 -13 -7/12 5401.4603 GENERAL SUPPLIES GENERAL, SUPPLIES GENERAL SUPPLIES GENERAL SUPPLIES CONTRACTED REPAIRS CONTRACTED REPAIRS WATER PURCHASED REPAIR PARTS PRINTING COMPUTERIZED HANDICAPS COMPUTERIZED HANDICAPS COMPUTERIZED HANDICAPS 8/8/2012 11:18:12 Page - 17 Business Unit CITY HALL GENERAL ART CENTER REVENUES ENGINEERING GENERAL CENT SVC PW BUILDING BUILDING MAINTENANCE CENT SVC PW BUILDING DISTRIBUTION DISTRIBUTION DISTRIBUTION BUILDING MAINTENANCE POLICE DEPT. GENERAL GOLF REVENUES GOLF REVENUES GOLF REVENUES R55CKREG LOG20000 294147 75095 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING CITY OF EDINA 362178 8/9/2012 105968 NHA HEATING & AIR CONDITIONING Council Check Register 225.00 PROGRAM WELL CONTROLS 00006160 293913 19606038 5422.6180 CONTRACTED REPAIRS MAINT OF COURSE & GROUNDS 225.00 8/9/2012 -8/912012 362179 8/912012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 1,473.00 362171 81912012 100908 MINNESOTA WANNER CO. 41.42 HOSE REPAIRS 00001719 293819 0095528 -IN 1643.6180 CONTRACTED REPAIRS 41.42 362172 81912012 128914 MINUTEMAN PRESS 41.60 POSTCARDS 293841 11545 1120.6406 GENERAL SUPPLIES 41.60 362173 8/912012 126997 MISSION ELECTRIC LLC 224.00 WIRE NEW OUTSIDE OUTLET 293912 072112 5424.6180 CONTRACTED REPAIRS 224.00 ENTRY COVE BALLASTS 293912 072112 5420.6180 CONTRACTED REPAIRS 500.00 FOUNTAIN WIRING 293912 072112 5422.6180 CONTRACTED REPAIRS 948.00 362174 8/9/2012 100906 MTI DISTRIBUTING INC. 79.09 ENGINE FAN 00001724 293684 862587 -00 1553.6530 REPAIR PARTS 201.85 IRRIGATION PARTS 00001724 293820 862658-00 1643.6530 REPAIR PARTS 280.94 362175 81912012 124571 MURPHY, WENDY 85.00 CERT RENEWAL, COURSE 294186 080712 5520.6406 GENERAL SUPPLIES 182.25 CONCESSION PRODUCT 294186 080712 5520.5510 COST OF GOODS SOLD 267.25 362176 819/2012 130453 NATIONAL CINEMEDIA LLC 1,225.00 SOUTHDALE AMC AD 294077 NCM180595 5310.6122 ADVERTISING OTHER 1,225.00 362177 81912012 100076 NEW FRANCE WINE CO. 8/8/2012 11:18:12 Page - 18 Business Unit GENERAL TURF CARE ADMINISTRATION RANGE CLUB HOUSE MAINT OF COURSE & GROUNDS EQUIPMENT OPERATION GEN GENERAL TURF CARE ARENA CONCESSIONS ARENA CONCESSIONS POOL ADMINISTRATION 105.50 294147 75095 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 105.50 362178 8/9/2012 105968 NHA HEATING & AIR CONDITIONING 225.00 PROGRAM WELL CONTROLS 00006160 293913 19606038 5422.6180 CONTRACTED REPAIRS MAINT OF COURSE & GROUNDS 225.00 362179 8/912012 104350 NIKE USA INC. 34.74 MERCHANDISE 294110 942402157 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 34.74 R55CKREG LOG20000 CITY OF EDINA 8/8/2012 11:18:12 Council Check Register Page - 19 81912012 -819/2012 Check # Date Amount Supplier / Explanation- - PO # Doc No Inv No Account No Subledger Account Description:-: _ Business Unit 362180 819/2012 101620 NORTH SECOND STREET STEEL SUPP 253.74 STEEL 00005384 293884 238241- 1553.6530 REPAIR PARTS- EQUIPMENT OPERATION GEN 253.74 362181 819/2012 117630 NORTHLAND BUSINESS SYSTEMS INC 211.61 OLYMPUS FOOT CONTROLS 293821 IN35967 1400.6513 OFFICE SUPPLIES POLICE DEPT. GENERAL 211.61 362182 81912012 102652 NORTHLAND CHEMICAL CORP. - 108.51 CLEANING SUPPLIES 00001710 293822 5045753 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 108.51 362183- 819/2012 106007 NU-TELECOM. 557.72 MONTHLY FEE 294033 80737672 1400.6230 SERVICE CONTRACTS EQUIPMENT POLICE DEPT. GENERAL 557.72 ' 362184 81912012 130333 07AALLEY, MARY ANNE 24.05 ART WORK SOLD 293864 073112 5101.4413 ART WORK SOLD ART CENTER REVENUES 24.05 362185 81912012 103578 OFFICE DEPOT 112.38 INK, BATTERIES 00006034 294078 1485988575 5410.6513 OFFICE SUPPLIES GOLF ADMINISTRATION 112.38 362186 81912012 124089 OHMANN, NANCY 65.00 " ART WORK SOLD 293862 073112 5101.4413 ART WORK SOLD ART CENTER REVENUES 65.00 362187 819/2012 100936 OLSEN COMPANIES 97.62 NET HANGERS 00001715 293823 501181 1642.6406 GENERAL SUPPLIES" FIELD MAINTENANCE 164.13 NET HANGERS 00001720 293824 501358 1642.6406 GENERAL SUPPLIES FIELD MAINTENANCE 261.75 362188 - 81912012. 123786- OLSON, VICKI 28.60 ART WORK SOLD 293863 073112 5101.4413 ART WORK SOLD ART CENTER REVENUES 28.60 362189 8/912012 101659, ORION PESTCONTROL 134.16 PEST CONTROL - 293842 75996669 1551.6180 CONTRACTED REPAIRS. CITY HALL GENERAL 134.16 362190 8/912012 130454- OVEN HEARTH WHOLESALE BAKERY R55CKREG LOG20000 CITY OF EDINA 8/8/2012 11:18:12 Council Check Register Page - 20 8/9/2012 - 8/9/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 34.36 CONEY BUNS 293914 317841 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 34.36 362191 81912012 116603 PARKER, KATHLEEN 49.40 ART WORK SOLD 293865 073112 5101.4413 ART WORK SOLD ART CENTER REVENUES 49.40 362192 819/2012 100347 PAUS71S & SONS 1,731.78 293972 8360491 -IN 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,729.27 293973 8360493 -IN 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,011.80 294148 8360628 -IN 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 3,461.70 294149 8360477 -IN 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 7,934.55 362193 81912012 126492 PAYPAL INC. 39.95 MONTHLY FEE 293915 18244090 5910.6103 PROFESSIONAL SERVICES GENERAL (BILLING) 39.95 362194 819/2012 129057 PCCS INC. 4,999.48 INSTALL CAPACITORS -UPS SYSTEM 293843 4860 1551.6180 CONTRACTED REPAIRS CITY HALL GENERAL 8,768.94 INSTALL BATTERIES IN UPS SYS 293844 4859 1551.6180 CONTRACTED REPAIRS CITY HALL GENERAL 13,768.42 362195 819/2012 100945 PEPSI -COLA COMPANY 639.74 293774 72666765 5421.5510 COST OF GOODS SOLD GRILL 426.48 293916 72666768 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 808.99 294111 72666767 5421.5510 COST OF GOODS SOLD GRILL 1,875.21 - 362196 8/9/2012 100743 PHILLIPS WINE & SPIRITS 232.48 293974 2280517 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,540.46 293975 2280529 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,329.46 293976 2280530 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2.24 293977 2280516 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,454.64 293978 2280528 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 285.60 293979 2278789 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 523.20 294150 2280521 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2,465.14 294151 2280527 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,548.94 294152 2280525 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2.24 294153 2280520 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 2,483.26 294154 2280524 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 172.28 294155 2280526 5842.5515 COST OF GOODS SOLD MIX YORK SELLING R55CKREG LOG20000 Check# Date 14,535.03 362197 81912012 CITY OF EDINA 104235 'PLATENBERG, KATHY 8/8/2012 11:18:12 CLEANING SUPPLIES!' 5761.6406 Council Check Register 5730.6406 Page - 21 25.00 PAYMENT. - 7/31/12 PERFORMANCE 294025 8/9/2012 -8/912012 5760.6136 PROFESSIONAL SVC - OTHER Amount Supplier / Explanatlon PO # Doc No Inv No Account No Subledger Account Description- Business Unit 1,352.57 294156 2280519 5822.5513 COST OF GOODS SOLD VINE 50TH ST SELLING 81.12 294157 2280523 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,060.28 294158 2280522 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 1.12 294159 2280518 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 14,535.03 362197 81912012 5511.6511 104235 'PLATENBERG, KATHY 5761.6511 CLEANING SUPPLIES!' 5761.6406 GENERAL SUPPLIES 5730.6406 GENERAL SUPPLIES 25.00 PAYMENT. - 7/31/12 PERFORMANCE 294025 REMAINDER 5760.6136 PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE 25.00 362198 81912012 105690 PRO -TEC DESIGN INC. 215.40 ADD AUDIO TO SECURITY CAMERAS 294026 60494 7410.6103 PROFESSIONAL SERVICES PSTF ADMINISTRATION 215.40 362199 81912012 129232 PROFESSIONAL DRAIN SERVICES IN 937.50 TELEVISED INSPECTION 00001692 293775 1348 5932.6103 PROFESSIONAL SERVICES GENERAL STORM SEWER 937.50 362200. 81912012 125055 . PRONTO HEATING AND AIR COND 179.06 PERMIT REFUND 293776 ED115636 1495.4115 MECHANICAL PERMITS INSPECTIONS 179.06 362201 81912012 758.56 69.11 754.11 428.19 568.87 397.83 835.07 3,811.74 362202. 81912012 2,854.95 2,319.00 5,173.95 106322 PROSOURCE SUPPLY RECYCLING CUBE- TRUCK, MOP BOWL CLEANER, OIL -DRI LINERS, TOWELS, TISSUE POPCORN CONTAINER, SOAP STRAWS, CLEANERS CUTLERY /NAPKIN SETS - LINERS, TISSUE, GLOVES. 100974 RAYMOND HAEG PLUM SUPPLYANSTALLTANK FILL INSTALL EYEWASH STATION 00008067 293917 5705 00008067 293918 5704 00002077 293919 5703 00002077 293920 5712 00002185 294079 5696 00002185,294080, 5697 00002183 294081, 5695 BING 00001701 293885_ 14078 00001814 294199 14042 5511.6511 CLEANING SUPPLIES 5511.6511 CLEANING SUPPLIES . 5761.6511 CLEANING SUPPLIES!' 5761.6406 GENERAL SUPPLIES 5730.6406 GENERAL SUPPLIES 5720.6406 GENERAL SUPPLIES 5720.6511 CLEANING SUPPLIES 5913.6103 1646.6103 362203 8/9/2012 126321,- REACH EDUCATION_ SOLUTIONS 651.00 KID N'.PLAY PROGRAM 293685 7226 1600.4390.52 651.00 362204 819/2012 125936 REINDERS INC. ARENA BLDG/GROUNDS ARENA BLDG/GROUNDS CENTENNIALLAKES OPERATING CENTENNIAL LAKES OPERATING EDINBOROUGH CONCESSIONS EDINBOROUGH OPERATIONS EDINBOROUGH OPERATIONS PROFESSIONAL SERVICES DISTRIBUTION PROFESSIONAL SERVICES BUILDING MAINTENANCE REACH EDUCATION SOLUTIONS PARK ADMIN. GENERAL R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/9/2012 —8/9/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description 150.54 INSECTICIDE 293921 3016270 -00 5422.6545 CHEMICALS 150.54 362205 819/2012 104602 ROAD MACHINERY & SUPPLIES CO. 188.50 POWER HAMMER REPAIR 00005262 293886 W13109 1553.6180 CONTRACTED REPAIRS 188.50 362206 81912012 102614 ROTARY CLUB OF EDINA 303.00 SEPT DUES - SCOTT NEAL 293845 1285 1120.6105 DUES & SUBSCRIPTIONS 303.00 362207 819/2012 129828 SAUNDERS, NATE 498.75 POTTERY MAINTENANCE 293922 073112 5111.6103 PROFESSIONAL SERVICES 498.75 362208 819/2012 101431 SCAN AIR FILTER INC. 279.42 FILTERS 00001597 293846 121598 1551.6406 GENERAL SUPPLIES 279.42 362209 8/912012 124780 SCHAUER, LAUREN 60.42 ART WORK SOLD 293866 073112 5101.4413 ART WORK SOLD 60.42 362210 819/2012 104151 SCHINDLER ELEVATOR CORP. 749.01 QUARTERLY MAINTENANCE 00001857 294027 8103255808 1375.6103 PROFESSIONAL SERVICES 749.01 362211 81912012 100991 SCHWAB - VOLLHABER- LUBRATT 1,087.58 HVAC FAN MOTORS 293847 INVO75317 1551.6180 CONTRACTED REPAIRS 1,087.58 362212 81912012 100995 SEH 10,858.82 ROADWAY IMPROVEMENTS 293686 258682 03471.1705.21 CONSULTING INSPECTION 12,775.09 ROADWAY IMPROVEMENTS 293686 258682 05525.1705.21 CONSULTING INSPECTION 15,968.86 ROADWAY IMPROVEMENTS 293686 258682 04387.1705.21 CONSULTING INSPECTION 24,272.66 ROADWAY IMPROVEMENTS 293686 258682 01388.1705.21 CONSULTING INSPECTION 63,875.43 362213 819/2012 102870 SEIFERT, ELIZABETH 37.05 ART WORK SOLD 293867 073112 5101.4413 ART WORK SOLD 37.05 8/8/2012 11:18:12 Page - 22 Business Unit MAINT OF COURSE & GROUNDS EQUIPMENT OPERATION GEN ADMINISTRATION ART CENTER BLDG/MAINT CITY HALL GENERAL ART CENTER REVENUES PARKING RAMP CITY HALL GENERAL RICHMOND HILLS PK RICHMOND HILLS PK RICHMOND HILLS PK RICHMOND HILLS PK ART CENTER REVENUES Subledger Account Description REPAIR PARTS 8/8/2012 11:18:12 Page - 23 Business Unit ART CENTER BLDG /MAINT SERVICE CONTRACTS EQUIPMENT GOLF ADMINISTRATION MILEAGE OR ALLOWANCE CENT SERV GEN - MIS MINI HAWKS PARK ADMIN. GENERAL CONTRACTED REPAIRS GRILL COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD LIQUOR 50TH ST SELLING COST OF GOODS SOLD LIQUOR CITY OF EDINA R55CKREG LOG20000 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD LIQUOR Council Check Register 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD LIQUOR YORK SELLING 8/9/2012 -8/9/2012 50TH ST SELLING Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 362214 81912012 101380 SHAUGHNESSY, SANDRA 500.00 ELECTRIC POTTERY WHEEL 293926 REIMBURSE FOR 5111.6530 500.00 362215 8/912012 105654 SIMPLEX GRINNELL LP 432.32 ALARM MONITORING 00006047 294192 75164529 5410.6230 432.32 362216 819/2012 124759 SISTERMAN, MATT 93.84 MILEAGE I PARKING 293687 073012 1554.6107 93.84 362217 8/9/2012 106415 SKYHAWKS SPORTS ACADEMY INC. 1,583.68 MINI -HAWK PROGRAM 294028 324220933 1600.4390.22 1,583.68 362218 81912012 102935 SOUTH TOWN REFRIGERATION INC 423.18 REPAIR UNIT 294082 30482 5421.6180 423.18 362219 81912012 127878 SOUTHERN WINE AND SPIRITS 449.50 293980 1880419 5822.5513 751.67 293981 1859282 5822.5512 731.70 293982 1859271 5822.5512 547.00 293983 1846214 5822.5513 21.41- 293984 1836594 5862.5513 3,522.50 293985 1880420 5862.5513 2,301.50 293986 1846216 5862.5513 1,571.11 293987 1859265 5862.5512 2,926.80 293988 1859270 5862.5512 361.50 293989 1880404 5822.5513 657.30 293990 1846211 5822.5513 7,168.85 294160 1859272 5842.5512 330.00 294161 1838584 5822.5513 80.00- 294162 1838582 5822.5513 21,218.02 362220 8/9/2012 110977 SOW, ADAMA 87.75 ART WORK SOLD 293868 073112 5101.4413 87.75 362221 81912012 105193 SPAIN, MARK Subledger Account Description REPAIR PARTS 8/8/2012 11:18:12 Page - 23 Business Unit ART CENTER BLDG /MAINT SERVICE CONTRACTS EQUIPMENT GOLF ADMINISTRATION MILEAGE OR ALLOWANCE CENT SERV GEN - MIS MINI HAWKS PARK ADMIN. GENERAL CONTRACTED REPAIRS GRILL COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD LIQUOR 50TH ST SELLING COST OF GOODS SOLD LIQUOR 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD LIQUOR YORK SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE 50TH ST SELLING ART WORK SOLD ART CENTER REVENUES R55CKREG LOG20000 CITY OF EDINA 8/8/2012 11:18:12 Council Check Register Page - 24 8/9/2012 -8/9/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 2,538.22 STUMP GRINDING 00001790 293825 072712 1644.6103 PROFESSIONAL SERVICES TREES & MAINTENANCE 395.34 REMOVE OAK TREES 00001784 293826 6935 MARK TERR 4088.6103 PROFESSIONAL SERVICES TREE REMOVAL 2,933.56 362222 81912012 101004 SPS COMPANIES 64.64 PLUMBING PARTS 00001827 293827 52580019.001 1646.6530 REPAIR PARTS BUILDING MAINTENANCE 64.64 362223 81912012 100650 STANLEY SECURITY SOLUTIONS INC 144.53 DOOR CORES & KEYS 00001643 293828 902159889 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 144.53 362224 81912012 101007 STAR TRIBUNE 352.00 AD FOR BID 294112 1009385912 1120.6120 ADVERTISING LEGAL ADMINISTRATION 352.00 362225 81912012 129409 STEEN, BARB 22.10 ART WORK SOLD 293869 073112 5101.4413 ART WORK SOLD ART CENTER REVENUES 22.10 362226 81912012 101017 SUBURBAN CHEVROLET 337.91 VEHICLE REPAIRS 00005475 293688 613668 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 337.91 362227 81912012 130636 SUDMAN, BRYANNA 56.97 STEEL TOE SHOES 294193 080412 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 56.97 362228 81912012 100900 SUN NEWSPAPERS 266.66 EDINA LIQUOR AD 293689 1388813 5862.6122 ADVERTISING OTHER VERNON SELLING 266.67 EDINA LIQUOR AD 293689 1388813 5822.6122 ADVERTISING OTHER 50TH ST SELLING 266.67 EDINA LIQUOR AD 293689 1388813 5842.6122 ADVERTISING OTHER YORK SELLING 800.00 362229 8/9/2012 130625 SURESOURCE LLC 119.00 TIMECARDS 00001776 293690 P368454501017 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 119.00 362230 81912012 120998 SURLY BREWING CO. 1,118.00 293991 004165 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 1,059.00 293992 004194 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 965.00 294163 004149 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 8/8/2012 11:18:12 Page - 25 Subledger Account Description Business Unit PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE CONTRACTUAL SERVICES GRILL REPAIR PARTS SIGNS 8 POSTS REPAIR PARTS SIGNS 8 POSTS INSURANCE INSURANCE CONCRETE CONCRETE COST OF GOODS SOLD COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER ADVERTISING OTHER ADVERTISING OTHER ADVERTISING OTHER TRAFFIC SIGNALS PAVEMENT MARKINGS TRAFFIC SIGNALS PAVEMENT MARKINGS CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL GENERAL STORM SEWER GENERAL STORM SEWER GRILL GRILL VERNON SELLING VERNON SELLING GRILL GRILL VERNON SELLING 50TH ST SELLING YORK SELLING CITY OF EDINA R55CKREG LOG20000 Council Check Register 8/9/2012 -8/9/2012 Check # Date Amount Suppller / Explanation PO # Doc No Inv No Account No 3,142.00 362231 8/912012 122511- SWANK MOTION PICTURES INC. 990.00 CENT LK OUTDOOR MOVIES 293848 D81708726 5760.6136 990.00 362232 8/912012 111616 T.D. ANDERSON INC. 40.00 BEER LINE SERVICE 294083 738822 5421.6102 40.00 362233 81912012 106673 TAP_ CO 55.62 TIRE RINGS FOR TRAFFIC BARRELS0001758 293691 1399471 1330.6530 83.44 TIRE RINGS FOR TRAFFIC BARRELS0001758 293691 1399471 1335.6531 527.97 DRUMS /BARRELS 00001758 294029 1399727 1330.6530 791.94 DRUMS /BARRELS 00001758 294029 1399727 1335.6531 1,458.97' 362234 81912012 130357 TASC 135.00 MAY COBRA 293692 IN165555 1550.6200 164.00 JUNE COBRA 293693 IN107445 1550.620C 299.00 362235 81912012 120325 TCC MATERIALS 280.01 MORTAR 00001690 293694 0000576696 5932.6520 12.00 PALLET 293695 0000576697 5932.652C 292.01 362236 81912012 101036 THORPE DISTRIBUTING COMPANY 163.10 293696 703652 5421.551C 293.60 293697 703653 5421.5514 86.15 294164 704518 5862.5515 4,131.55 294165 704517 5862.5514 689.00 294166 00773664 5421.5514 175.20 294167 704853 5421.5514 5,538.60 i 362237 819/2012 120700 TIGER OAK PUBLICATIONS.INC. 291.66 MAGAZINE AD 294084 2012 -70920 5862.6127 291.67 MAGAZINE AD 294084 2012 -70920 5822.6127 291.67 MAGAZINE AD 294084 2012 -70920 5842.6127 875.00 8/8/2012 11:18:12 Page - 25 Subledger Account Description Business Unit PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE CONTRACTUAL SERVICES GRILL REPAIR PARTS SIGNS 8 POSTS REPAIR PARTS SIGNS 8 POSTS INSURANCE INSURANCE CONCRETE CONCRETE COST OF GOODS SOLD COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER ADVERTISING OTHER ADVERTISING OTHER ADVERTISING OTHER TRAFFIC SIGNALS PAVEMENT MARKINGS TRAFFIC SIGNALS PAVEMENT MARKINGS CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL GENERAL STORM SEWER GENERAL STORM SEWER GRILL GRILL VERNON SELLING VERNON SELLING GRILL GRILL VERNON SELLING 50TH ST SELLING YORK SELLING 8/8/2012 11:18:12 Page - 26 Business Unit PARK ADMIN. GENERAL PLAYGROUND & THEATER PLAYGROUND& THEATER ADMINISTRATION EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN COMMUNICATIONS COMMUNICATIONS, CENTRAL SERVICES GENERAL ART CENTER ADMINISTRATION EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN MAINT OF COURSE & GROUNDS - R55CKREG LOG20000 -,. CITY OF EDINA Council Check Register 8/9/2012 - 8/9/2012 Check # Date Amount Supplier/ Explanation PO #' Doc No Inv No Account No Subledger Account Description 362238 81912012 103331 TILSNER, DONNA 25.22 STAFF MEETING 294194 REIMBURSEMENT 1600.6106 MEETING EXPENSE 55.96 PLAYGROUND LEADERS MEETING 294194 REIMBURSEMENT 1624.6406 GENERAL SUPPLIES 453.60 SAFETY CAMP LUNCH 294194 REIMBURSEMENT 1624.6406 GENERAL SUPPLIES 534.78 362239 81912012 123129 TIMESAVER OFF SITE SECRETARIAL 450.00 DRAFT COUNCIL MINUTES 7 /17/12 294030 M19209 1120.6103. PROFESSIONAL SERVICES 450.00 362240 8/912012 103277 TITAN MACHINERY 40.98 PIN, WASHERS, BOLT 00005476- 293698 - •.- 9C07335 1553.6530 REPAIR PARTS- . 334.86 RUBBER PADS 00005482 293887 9C07412- 1553:6530 REPAIR PARTS 375.84 J 362241 819/2012 122302 TOUCHPOINT LOGIC LLC 775.00 AUDIO SYSTEMS REPAIR 293777 3594 1130.6103 PROFESSIONAL SERVICES 384.99 MACKIE MIXER 293778 ' 3593 1130.6406 'GENERALSUPPLIES i 1,159.99 - 362242 819/2012 116536 TRAVELERS 752.00 DEDUCTIBLE 294195 ., 000416136 1550:6200.. INSURANCE 752.00 _ 362243 8/912012 101042 TRIARCO 42.50 CRAFT SUPPLIES 00008067 294085 990617 5110.6564 CRAFT SUPPLIES 42.50 362244 8/912012 101403 TRUCK BODIES & EQUIP INTL INC 114.68 ASSEMBLY PINS 00005413 293888 LC00012506 1553.6530 REPAIR PARTS 114.68 362245 81912012 118190 TURFWERKS LLC - 150.53 PULLEY, BELT 00005412 293699 0128391 1553.6530 REPAIR PARTS 14.86 RINGS, PLUGS 00005414 293889 M102328 1553.6530 REPAIR PARTS i• 172.42 GEAR DRIVE, GEAR 00005414 293890 M102329 1553.6530 REPAIR PARTS 212.04 TIE ROD END 00005412 293891 S131576 1553.6530 REPAIR PARTS 168.86 FLASHER SWITCH 00005418 293.892 M102340 1553.6530 REPAIR PARTS 403.14 RAKE SPRINGS 00006312 293923 J163963. 5422.6530 REPAIR PARTS 1,121.85 . 362246 81912012 123969 TWIN CITIES OCCUPATIONAL HEALT 8/8/2012 11:18:12 Page - 26 Business Unit PARK ADMIN. GENERAL PLAYGROUND & THEATER PLAYGROUND& THEATER ADMINISTRATION EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN COMMUNICATIONS COMMUNICATIONS, CENTRAL SERVICES GENERAL ART CENTER ADMINISTRATION EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN MAINT OF COURSE & GROUNDS - CITY OF EDINA 818/20tz 11:18:12 R55CKREG LOG20000 Council Check Register Page - 27 8/9/2012 -8/9/2012 Check # Date Amount Supplier / Explanation PO # Doc-No. Inv No Account No Subledger Account Description Business Unit 549.00 PRE EMPLOYMENT PHYSICAL 293924 101946724 1550.6121 ADVERTISING PERSONNEL CENTRAL SERVICES GENERAL 549.00 362247 81912012 101047 TWIN CITY GARAGE DOOR CO 153.53 LUBRICATE DOOR 00005483 293893 373449 1552.6530 REPAIR PARTS CENT SVC PW BUILDING 153.53 362248 81912012 103048 U.S. BANK - 789.25 HSA MAINTENANCE FEE 294086 7670137 1550.6103 PROFESSIONAL SERVICES CENTRAL SERVICES GENERAL 789.25 362249 819.12012 101049 UHL COMPANY _- 704.00 HVAC REPAIRS 294087 13766 1470.6180 CONTRACTED REPAIRS FIRE DEPT. GENERAL 704.00 3622.50 8/912012 114236 USA,BLUE BOOK 35.06 FITTING 00001675 293700 722255 5913.6406 GENERAL SUPPLIES DISTRIBUTION 35.06 362251 81912012 100410 USA MOBILITY WIRELESS INC. 13.25 PAGER 293894 V6096083G 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 13.25 _ 362262 819/2012 101068 VAN PAPER CO. ` 334.96 .TISSUE, TOWELS 00001721 293829 243405 -00 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 861.18 ROLL TOWEL, LINERS, CUPS 294088 243406 -00 5421.6406 GENERAL SUPPLIES GRILL 96.19 LIDS 294089 243406 -01 5421.6406 GENERAL SUPPLIES GRILL 1,292.33 -. 362253 81912012 101063 VERSATILE VEHICLES INC. 315.00 GOLF CAR RENTAL 294090 63001 5423.6216 LEASE LINES GOLF CARS 315.00 362254 81912012 101066 VIKING ELECTRIC SUPPLY 86.61 JUNCTION BOX 00001825 293701 6535007 5311.6530 REPAIR PARTS POOL OPERATION 130.26 DRILL 00001825 293701 6535007 1301.6556 TOOLS GENERAL MAINTENANCE 1,055.51 PLIERS, LEVEL, SCREWDRIVERS 00001831 294031 6541889 1301.6556 TOOLS GENERAL MAINTENANCE 60.63 CLAMPS, GALV SLOTTED 294091 6536162 .5311.6406 GENERAL.SUPPLIES POOL OPERATION 1,333.03 362265 81912012 101067 VIKING INDUSTRIAL CENTER 403.78 NITRILE GLOVES 00001711. 293830 302515 1646.6610 SAFETY EQUIPMENT BUILDING MAINTENANCE R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/9/2012 - 8/9/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 8/8/2012 11:18:12 Page - 28 Business Unit COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD MIX YORK SELLING COST OF GOODS SOLD LIQUOR YORK SELLING COST OF GOODS SOLD POOL CONCESSIONS COST OF GOODS SOLD POOL CONCESSIONS GENERAL SUPPLIES CITY HALL GENERAL PRINTING ART CENTER ADMINISTRATION WEB DEVELOPMENT COMMUNICATIONS COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE VERNON SELLING VERNON SELLING VERNON SELLING YORK SELLING YORK SELLING 50TH ST SELLING GENERAL SUPPLIES YORK SELLING 403.78 362256 81912012 119454 VINOCOPIA 232.50 293993 0060711 -IN 5862.5515 111.75 294168 0060431 -IN 5842.5515 306.50 294169 0060430 -IN 5842.5512 650.75 362257 81912012 120627 VISTAR CORPORATION 609.24 CONCESSION FOOD 294092 34276599 5320.5510 761.58 CONCESSION FOOD 294093 34285914 5320.5510 1,370.82 362268 81912012 101069 VOSS LIGHTING 190.51 LIGHTING 00001614 293849 15207129 -00 1551.6406 190.51 362259 8/912012 121042 WALLACE CARLSON PRINTING 4,579.69 FALL CLASS SCHEDULE 00009065 294094 51159 5110.6575 4,579.69 362260 81912012 127768 WIGLEY AND ASSOCIATES 50.00 ONLINE PLANNING 294113 0000080 1130.6124 50.00 362261 8/912012 101033 WINE COMPANY, THE 521.90 293994 305848 -00 5822.5513 204.20 293995 305838 -00 5862.5513 358.40 294170 305855 -00 5842.5513 1,084.50 362262 819/2012 101312 WINE MERCHANTS 621.15 293996 418432 5862.5513 1,832.21 293997 418436 5862.5513 .09 294171 412396 5862.5513 1.12 294172 418434 5842.5513 2,567.29 294173 418435 5842.5513 1,937.41 294174 418433 5822.5513 6,959.27 362263 81912012 117482 WINECONNECT INC. 159.24 WEB - AUG 2012 293779 1001 5842.6406 8/8/2012 11:18:12 Page - 28 Business Unit COST OF GOODS SOLD MIX VERNON SELLING COST OF GOODS SOLD MIX YORK SELLING COST OF GOODS SOLD LIQUOR YORK SELLING COST OF GOODS SOLD POOL CONCESSIONS COST OF GOODS SOLD POOL CONCESSIONS GENERAL SUPPLIES CITY HALL GENERAL PRINTING ART CENTER ADMINISTRATION WEB DEVELOPMENT COMMUNICATIONS COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE COST OF GOODS SOLD WINE VERNON SELLING VERNON SELLING VERNON SELLING YORK SELLING YORK SELLING 50TH ST SELLING GENERAL SUPPLIES YORK SELLING R55CKREG LOG20000 Check# Date' 362264- 81912012 46,573.77 362265 81912012 124529 WIRTZ BEVERAGE MINNESOTA BEER - CITY OF EDINA 8/8/2012 11:18:12 2,029.70 Council Check Register 933069 Page - 29 COST OF GOODS SOLD BEER VERNON SELLING 8/9/2012 -8/g/2012 294007 933421 Amount Supplier I Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit' 159.24 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 3.421.65 124291 WIRTZ BEVERAGE MINNESOTA 933997 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 107.70 175.61 293998 780720 5862.5512 COST OF GOODS SOLD. LIQUOR VERNON SELLING 7,892.09 __ '293999 782489 5862.5513 COST OF,GOODS SOLD,WINE- VERNON SELLING 9,034.29 294000 782487 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 3,832.80 294001 782486 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 46.57 294002 782488 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 2,430.15 294003 782492 5822.5513 COST OF GOODS SOLD, WINE 50TH ST SELLING" 2,290.25 294004 782491 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 623.51 294005 782490 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 31.02 294175 782495 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 3,672.66 294176 782497 - 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 6,800.50 294177 782493 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 9,744.32 294178 782494 5842.5512 COST OF GOODS SOLD LIQUOR . YORK SELLING 46,573.77 362265 81912012 124529 WIRTZ BEVERAGE MINNESOTA BEER - 2,029.70 294006 933069 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 2,025.25 _ 294007 933421 5862.5514 COST OF GOODS SOLD BEER_ VERNON SELLING 48.00 294008 933071 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 3.421.65 294009 933997 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 107.70 294010 933070 5862.5515 COST ORGOODSISOLDVIX VERNON SELLING 3,781.02 294179 936248 5842.5514 COST OF GOODS SOLD:BEER YORK SELLING 96.00 294180 936250 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 96.00 294181 936440 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 21.50 294182 936249 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 2,333.45 294183 935996 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 25.50 294184 935997 5822.5514 COST OF GOODS SOLD BEER .50TH ST SELLING 12.72- 294185 RPA96163 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 13,973.05 362267 81912012 101726 XCEL ENERGY 37.90 51- 6541084 -2 293702 333494634 1646.6185 LIGHT & POWER BUILDING MAINTENANCE 40.81 51- 6892224 -5 293703 333501484 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 1,846.87 51- 51076814 293704 333466924 5111.6185 LIGHT & POWER ART CENTER BLDG /MAINT 60.80 51- 6692497 -0 293705 333499806 1460.6185 LIGHT & POWER CIVILIAN DEFENSE 277.90 51- 6223269 -1 293706 333489183 5210.6185 LIGHT &i POWER GOLF DOME PROGRAM 31,238.93 514621797 -2 293707 333810907 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 82.71 51- 8526048 -8 293708. 333523575 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL -49.22 51- 8976004 -9 293709 333681442 1321.6185 LIGHT & POWER - STREET LIGHTING REGULAR 37.80 51- 8997917 -7 293710 333530333 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR R55CKREG LOG20000 CITY OF EDINA 8/8/2012 11:18:12 Council Check Register Page - 30 8/9/2012 -8/9/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 81.65 51- 9770164 -7 293711 333537135 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 57.20 51- 4420190 -3 293712 333451016 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 8,378.76 51- 4827232 -6 293713 333973142 5311.6185 LIGHT & POWER POOL OPERATION 35.76 51- 8102668 -0 293714 333838284 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 952.03 51- 9251919 -0 293715 333857326 5765.6185 LIGHT & POWER PROMENADE EXPENSES 520.85 51- 6229265 -9 293716 333999012 1481.6185 LIGHT & POWER YORK FIRE STATION 2,267.80 51- 6229265 -9 293716 333999012 1470.6185 LIGHT & POWER FIRE DEPT. GENERAL 633.92 51- 6046826 -0 293717 333994132 5422.6185 LIGHT & POWER MAINT OF COURSE & GROUNDS 145.97 51- 9337452 -8 293718 333686222 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 165.24 51- 8987646 -8 293719 333681080 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 39.61 51- 9422326 -6 293720 333694914 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL 349.70 51- 8324712 -5 293721 333683266 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 14.58 51- 0193479 -4 293780 333554376 5934.6185 LIGHT & POWER STORM LIFT STATION MAINT 102.30 51- 9608462 -5 293781 333700630 5921.6185 LIGHT & POWER SANITARY LIFT STATION MAINT 9.89 51- 60501842 293782 333487064 4086.6103 PROFESSIONAL SERVICES AQUATIC WEEDS 2,836.65 51- 9011854 -4 293783 333530142 5913.6185 LIGHT & POWER DISTRIBUTION 9,725.74 51- 9603061 -0 293784 333537297 1552.6185 LIGHT & POWER CENT SVC PW BUILDING 18.50 51- 9770163 -6 293785 333547149 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 34.63 51- 0223133 -2 293786 333387627 1322.6185 LIGHT & POWER STREET LIGHTING ORNAMENTAL 24.22 51- 0160483 -1 293787 333386270 1330.6185 LIGHT & POWER TRAFFIC SIGNALS 37.91 51- 0194596 -8 293788 333386212 1321.6185 LIGHT & POWER STREET LIGHTING REGULAR 3,328.31 51- 4159265 -8 294032 333615903 7411.6185 LIGHT & POWER PSTF OCCUPANCY 910.22 51- 56348142 294095 334325105 5934.6165 LIGHT & POWER STORM LIFT STATION MAINT 1,335.42 51- 5847121 -5 294196 334491416 5914.6185 LIGHT & POWER TANKS TOWERS & RESERVOIR 24,524.00 51- 4888627 -1 294197 334313275 5511.6185 LIGHT & POWER ARENA BLDG/GROUNDS 90,203.80 362268 8/9/2012 100568 XEROX CORPORATION 202.48 JULY USAGE - PARK & REC 00004322 293925 063002143 1550.6151 EQUIPMENT RENTAL CENTRAL SERVICES GENERAL 202.48 362269 81912012 119647 YOCUM OIL COMPANY INC. 6,368.78 UNLEADED FUEL 00005975 293895 503253 1553.6581 GASOLINE EQUIPMENT OPERATION GEN 6,368.78 362270 81912012 101091 MEGLER INC 450.00 GENERATOR MAINTENANCE 293850 E6395940 1551.6180 CONTRACTED REPAIRS CITY HALL GENERAL 20,264.50 LIFT STATION GENERATOR 00001936 293896 E8064801 5900.1740 MACHINERY & EQUIPMENT UTILITY BALANCE SHEET 20,714.50 973,242.26 Grand Total Payment Instrument Totals R55CKREG LOG20000 CITY OF EDINA 8/8/2012 11:18:12 Council Check Register Page - 31 8/9/2012 —819/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit Check Total _ 973,242.26 Total Payments '973,242.26 R55CKSUM LOG20000 CITY OF EDINA Council Check Summary 8/9/2012 - 8/912012 Company Amount 01000 GENERAL FUND 130,491.92 04000 WORKING CAPITAL FUND 31,849.11 05100 ART CENTER FUND 10,585.64 05200 GOLF DOME FUND 277.90 05300 AQUATIC CENTER FUND 15,669.74 05400 GOLF COURSE FUND 21,646.63 05500 ICE ARENA FUND 28,126.61 05700 EDINBOROUGH PARK FUND 3,629.11 05750 CENTENNIAL LAKES PARK FUND 6,606.40 05800 LIQUOR FUND 239,897.08 05900 UTILITY FUND 457,977.25 05930 STORM SEWER FUND 18,800.49 07400 PSTF AGENCY FUND 4,218.89 09900 PAYROLL FUND 3,465.49 Report Totals 973,242.26 We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing poli iesand procedure 4 Finance Mector 8/8/2012 11:19:05 Page- 1 CITY OF EDINA 8/114/26.2 11:36:22 R55CKREG LOG20000 -. Council Check Register Page - 1 " 8116/2012 - 8/16/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 362271 811612012 100611 A.TO Z RENTAL CENTER 100.98 EQUIPMENT RENTAL 00001849 294577 60228 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 100.98 " 362272 8116/2012 101833 A.T.O.M. 250.00 LAW ENFORCEMENT TRAINING -294436 1035042- 4641982 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 1 250.00 362273 811612012 103173 ACCOUNT_ EMPS 829.92 UB TEMP 294437 36023095 5910.6103 PROFESSIONAL SERVICES GENERAL (BILLING) 829.92 362274 811612012 102971 ACE ICE COMPANY ° 118.80 284484 1598814 1 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 50.00 294485 1598813 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 87.60 294687 1600455 5842.5515 COST OF GOODS SOLD MIX YORK SELLING - 99.60 294688 1601117 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 60.40 294689 1601115 5822.5515 COST OF GOODS SOLD MIX BOTH ST SELLING 98.80 294690 1600449 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 515.20 ' 362275 811612012 105991 AL'S COFFEE COMPANY _ 234.70 COFFEE 294579 155562 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS 234.70 362276 811612012 102715 ALLEGRA EDINA 24.14 HOURS CHANGE LETTERS 294239 94280 5310.6575 PRINTING POOL ADMINISTRATION 24.14 362277 8116/2012 100058 ALLIED WASTE SERVICES #894 39,958.20 RECYCLING 294578 2938076 5952.6183 :RECYCLING CHARGES RECYCLING 39,958.20 362278 8116/2012 130696 ANDERSON; DAVID 15.00 - PROGRAM REFUND 294438 ' 080712 1600.4390.21 FIREARM SAFETY TRAINING PARK ADMIN. GENERAL 15.00 362279 8/1612012 102172 APPERTS FOODSERVICE 1,248.59 FOOD 294200_ 1776765 5421.5510. COST OF GOODS SOLD GRILL 501.72 - CONCESSION FOOD 294240 1776914 5730.5510 COST OF GOODS SOLD EDINBOROUGH'CONCESSIONS 1,750.31 R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 2 8/16/2012 -8116/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 362280 8116/2012 102646 AQUA LOGIC INC. 258.96 SODIUM BICARBONATE 294241 39412 5330.6545 CHEMICALS FLOWRIDER 447.95 MURIATIC ACID 294242 39404 5330.6545 CHEMICALS FLOWRIDER 706.91 362281 8116/2012 102774 ASPEN WASTE SYSTEMS 255.48 1-146354 294769 8/01/12 7411.6182 RUBBISH REMOVAL PSTF OCCUPANCY 255.48 362282 811612012 120995 AVR INC. 670.11 READY -MIX 294770 64951 5932.6520 CONCRETE GENERAL STORM SEWER 700.03 294771 65031 5932.6520 CONCRETE GENERAL STORM SEWER 866.76 294772 65096 5913.6520 CONCRETE DISTRIBUTION 1,411.82 294773 65224 5913.6520 CONCRETE DISTRIBUTION 501.24 294774 65298 5932.6520 CONCRETE GENERAL STORM SEWER 616.67 294775 65390 5932.6520 CONCRETE GENERAL STORM SEWER 4,766.63 362283 811612012 104069 B.B. WATSON GRAPHIC DESIGN 112.57 BUSINESS CARDS 294297 487 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 112.57 362284 8/1612012 102195 BATTERIES PLUS 8.53 BATTERIES 294580 018- 274943 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 8.53 362285 8118/2012 120517 BEITEL, DAWN 146.52 MILEAGE REIMBURSEMENT 294445 080712 1600.6107 1 MILEAGE OR ALLOWANCE PARK ADMIN. GENERAL 146.52 362286 811612012 101355 BELLBOY CORPORATION 73.10 294486 74568200 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 82.47 294487 87137900 5862.5515 COST OF GOODS_SOLD MIX VERNON SELLING 313.10 294691 74544500 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 889.30 294692 74670600 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 537.75 294693 74670700 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 60.35 294694 74682800 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 6.75 294695 87179000 5822.6406 GENERAL SUPPLIES 50TH ST SELLING 63.87 294695 87179000 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 104.89 294696 87175100 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 222.33 294697 6226500 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 8/14/26iz 11:36:22 Page- 3 Subledger Account,Description . 'Business Unit - COST OF GOODS SOLD LIQUOR VERNON SELLING 'COST OF GOODS SOLD LIQUOR VERNON SELLING TELEPHONE COMMUNICATIONS DATA PROCESSING CITY OF EDINA R55CKREG LOG20000 CITY COUNCIL Council Check Register 8/16/2012 - 8116/2012 - Check # Date Amount Supplier hExplanation PO # , - . - Doc No Inv No Account No _ 675.35 294698 74534500 5862.5512 403.65 294699 74670800 5862.5512 3,432.91 362287 - 811612012 101191 BENNEROTTE, JENNIFER 9.10 REIMBURSEMENT 294243 080612 1130.6188 40.00 REIMBURSEMENT 294243 080612 1130.6160 80.91 REIMBURSEMENT 294243 080612 1100.6406 130.01 362288 811612012 126847 BERRY COFFEE COMPANY 96.35 COFFEE 00001914 294440 1031566 1552.6406 96.35 362289 8116/2012 100848: BERTELSON OFFICE PRODUCTS 403.93 EASEL PADS 294201 OE- 291775 -1 '1550.6406 102.58 FILE FOLDERS . 00003059 294441 ` WO- 788814 -1 1400.6513 26.71- RETURN 294442 CP- WO- 788223 -1 1400.6513 85.48- RETURN 294443 CP- WO- 788659 -1 1400.6513 29.03 OFFICE SUPPLIES 00009062 294444 OE- 292877 -1 5110.6513 423.35 362290 811612012 125268 BLUE COMPACTOR "SERVICES 412.54 COMPACTOR RENTAL 294581 753 4095.6103 412.54 362291 811612012 102645 BLUE CROSS 8 BLUE SHIELD OF MN 164,526.00 PREMIUM 294446 080112 1550.6040 16,096.00 PREMIUM 294447 AUG2012 1550.6043 180,622.00 362292 811612012 122688 BMK SOLUTIONS 55.00 OFFICE SUPPLIES 00001437 294582 79000 1552.6406 55.00 362293 811612012 119631 BONNER & BORHART LLP 18,302.77 PROSECUTING 294298 JULY 2012 1195.6103 18,302.77 362294 811612012 101010 BORDER STATES ELECTRIC SUPPLY 59.98 PVC JUNCTION BOX 00001778 294583 904299662 5311.6408 59.98- RETURN 294584 904309003 5311.6406 8/14/26iz 11:36:22 Page- 3 Subledger Account,Description . 'Business Unit - COST OF GOODS SOLD LIQUOR VERNON SELLING 'COST OF GOODS SOLD LIQUOR VERNON SELLING TELEPHONE COMMUNICATIONS DATA PROCESSING COMMUNICATIONS GENERAL SUPPLIES CITY COUNCIL GENERAL SUPPLIES CENT SVC PW BUILDING GENERAL SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES PROFESSIONAL SERVICES HOSPITALIZATION COBRAINSURANCE CENTRAL SERVICES GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL POLICE DEPT. GENERAL ART.CENTER ADMINISTRATION 50TH STREET RUBBISH CENTRAL SERVICES GENERAL CENTRAL SERVICES GENERAL J GENERAL SUPPLIES CENT SVC PW BUILDING PROFESSIONAL SERVICES LEGAL SERVICES GENERAL SUPPLIES POOL OPERATION GENERAL SUPPLIES POOL OPERATION R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 4 8/16/2012 - 811612012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 31.44 PVC JUNCTION BOX 00001770 294585 904298454 5311.6406 GENERAL SUPPLIES POOL OPERATION 31.44 362295 8116/2012 105367 BOUND TREE MEDICAL LLC 2,387.24 AMBULANCE SUPPLIES 00003846 294586 80842293 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 261.60 00003638 294587 87358800 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 189.40 00003846 294588 80843430 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 2,838.24 362296 811612012 119361 BOURGET IMPORTS 244.50 294701 109174 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 276.50 294702 109175 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 521.00 362297 811612012 100659 BOYER TRUCK PARTS 435.29- CREDIT 294589 CM653932 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 86.99 MOTOR 00005422 294590 658119 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1,008.99 U- BOLTS, SPRING ASSEMBLY 00005507 294591 658831 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 660.69 362298 8/1612012 101430 BROWNELLS INC. 231.62 GUN TOOLS AND PARTS 294299 07749496.00 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 257.51 GUN PARTS 294300 07419362.01 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 489.13 362299 8116/2012 119826 BRYANT GRAPHICS INC. 176.26 EDINA LIQUOR NEWSLETTER 294202 28706 5862.6575 PRINTING VERNON SELLING 176.27 EDINA LIQUOR NEWSLETTER 294202 28706 5822.6575 PRINTING 50TH ST SELLING 176.27 EDINA LIQUOR NEWSLETTER 294202 28706 5842.6575 PRINTING YORK SELLING 528.80 362300 811612012 122074 BUIE, BARB 45.00 LICENSE 294776 081012 5760.6105 DUES & SUBSCRIPTIONS CENTENNIAL LAKES ADMIN EXPENSE 64.52 SUPPLIES 294776 081012 5760.6406 GENERAL SUPPLIES CENTENNIAL LAKES ADMIN EXPENSE 109.52 362301 811812012 102149 CALLAWAY GOLF 103.37 GOLF CLUB 294301 923742566 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 44.00 294302 923739105 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 44.00- 294303 923739107 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 103.37 R55CKREG LOG20000 CITY OF EDINA 8114/2012 11:36:22 Council Check Register Page - 5 8/1612012 -8/16/2012 Check # Date -Amount- Supplier / Explanation PO #' Doc No Inv No Account No Subledger, Account Description Business Unit 362302 811612012 122386 -CAMP RIPLEY MESS FUND 140.00 RANGE FEES _ 294448 - 13-014 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 140.00 362303 811612012 119455 CAPITOL BEVERAGE SALES 3,911.25 294486 140386 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 77.75 294489 140383 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING . 411.35 294490 140382 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 89.90 294491 140385 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 197.00 294703 141226 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 4,687.25 362304 811612012 130641 CARR, CLAUDIA 1,508.00 2012 NAPC FORUM EXPENSES 294244 080712 1140.6104 CONFERENCES & SCHOOLS PLANNING 1,508.00 362306 811612012 116683 CAT & FIDDLE BEVERAGE 456.00 294492. 94068 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 456.00 362306 8/1612012 129923 CAWLEY 65.95 NAME BADGES 294203 V112607 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 25.11 NAME BADGES 294204 V112904 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 111.06 - 362307 8116/2012 123898 CENTURYLINK 26.07 651281-1355 8001311 294245 1311 -8/12 1400.6188 TELEPHONE POLICE DEPT. GENERAL 123.15 952 926 -0419 294246 0419 -8/12 1646.6188 TELEPHONE BUILDING MAINTENANCE 58.98 952 926 -0092 294247 0092 -8/12 5913.6188 TELEPHONE DISTRIBUTION 112.26 952 826 -7398 294248 7398 -7/12 7410.6103 PROFESSIONAL SERVICES PSTF ADMINISTRATION 88.42 952 941 -1019 294249 1019 -7/12 7411.6188 TELEPHONE PSTF OCCUPANCY 57.26 294250 0146 -7/12 5911.6188 TELEPHONE WELL PUMPS 59.96 294250 0146 -7/12 1628.6188 TELEPHONE SENIOR CITIZENS 119.85 294250 0146 -7/12 1470.6188 TELEPHONE FIRE DEPT: GENERAL 122.10 294250 0146 -7/12 5841.6188 TELEPHONE YORK OCCUPANCY 141.41 294250 0146 -7/12 5821.6188 TELEPHONE BOTH ST OCCUPANCY 170.01 294250 0146 -7/12 1622.6188 TELEPHONE SKATING & HOCKEY 175.88 294250 0146 -7/12 5511.6188 TELEPHONE ARENA BLDG/GROUNDS 238.91 294250 0146 -7/12 1646.6188 TELEPHONE BUILDING - MAINTENANCE 272.78 294250 0146 -7112 5932.6188 TELEPHONE GENERAL STORM SEWER 1,778.02 294250 0146 -7/12 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 606.52 612 E12 -6797 294476 6797 -8/12 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL R55CKREG LOG20000 CITY OF EDINA 8/1412012 11:36:22 Council Check Register Page - 6 8/16/2012 - 8/16/2012 Check # Date Amount Supplier I Explanation PO # Doc No , Inv No Account No Subledger Account Description Business Unit 606.52 612 E01 -0426 294477 0426 -8112 1550.6188 TELEPHONE CENTRAL SERVICES GENERAL 104.93 612 E23-0652 294592 0652 -8/12 2310.6406 GENERAL SUPPLIES E911 4,863.03 362308 811612012 119725 CHISAGO LAKES DISTRIBUTING CO 889.54 294493 479309 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 196.00 294704 479683 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 260.90 294705 479660 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 1,346.44 362309 811612012 127247 CITY OF EDINA - AQUATIC CENTE 88.00 EXTRA POOL VISIT 294777 1022 1624.6406 GENERAL SUPPLIES PLAYGROUND & THEATER 88.00 362310 8116/2012 100687 CITY OF RICHFIELD 449.59 % XCEL ENERGY- STORM LS 00001955 294593 5295 5934.6185 LIGHT & POWER STORM LIFT STATION MAINT 449.59 362311 8116/2012 100689 CLAREYS SAFETY EQUIP. 865.91 FACEPIECES 294251 145573 5310.6610 SAFETY EQUIPMENT POOL ADMINISTRATION 865.91 362312 811612012 120747 CMS 480.00 DRUG TESTING 294304 072012532294 1550.6121 ADVERTISING PERSONNEL CENTRAL SERVICES GENERAL 480.00 362313 8/1612012 100692 COCA -COLA REFRESHMENTS 366.20 294705 0168024533 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 368.20 362314 8116/2012 101119 COCKRIEL, VINCE 46.62 MILEAGE REIMBURSEMENT 294778 081012 1600.6107 MILEAGE OR ALLOWANCE PARK ADMIN. GENERAL 46.62 362315 811612012 120826 COMCAST SPOTUGHT 698.98 CABLE TV ADVERTISING 294779 435526- 435532 5822.6122 ADVERTISING OTHER 50TH ST SELLING 698.98 CABLE TV ADVERTISING 294779 435526-435532 5842.6122 ADVERTISING OTHER YORK SELLING 698.98 CABLE TV ADVERTISING 294779 435526 - 435532 5862.6122 ADVERTISING OTHER VERNON SELLING 2,096.94 362316 811612012 121066 COMMERCIAL ASPHALT CO. 1,451.90 ASPHALT 00005494 294694 073112 5913.6518 BLACKTOP DISTRIBUTION R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/16/2012 -8/16/2012 Check # - Date Amount Supplier / Explanation PO # Doe No Inv No Account No 69,730.35 ASPHALT 00005494 294594 073112 1314.6518 71,182.25 362317 811612012 100695.. CONTINENTAL CLAY_.. CO. 100.32 CLAY 00009069 294595 - ,INV000070535 5120.5510 100.32 362318 811612012 101495 CREATIVE IMAGES ON RIBBON INC. '. 51.91. CARD /CORD FOR LESSON0008066 294596 8945 5510.6513 51.91 -362319 811612012 121340 CRE_TEX CONCRETE PRODUCTS MIDWE 426.43 PRECASTS 00001950 294597 S000026992 5932.6520 121.84 00001945 294598 S000027082 5932.6520 548.27 - 362320 811612012 123653 CROSSTOWN CONCRETE' 9,880.00 REPLACE WALL STONES, WALK 00002047 294599 080612 5761.6180 9,880.00 362321 81161201.2 100699 CULLIGAN BOTTLED WATER _ 134.48 114-09855685 -4 294780 073112 7411.6406 134.48 362322 811612012 102791 D2 SERVICES INC. 9,674.00 SCADA SUPPORT SERVICES 00001951 294600 - 10251 5913.6103 - 9,674.00 - 362323 811612012, 104020 DALCO 115.10 WIPES 00001454 294601 2475707 1552.6406 115.10 362324 811612012 102478 DAY DISTRIBUTING CO. 30.00 294494 662684 5862.5515 - 586.30 294495 662685 5862.5514 192.00 294496 662087 5862.5514 22.40 294497 662687 5822.5515 865.70 294498 662686 5822.5514 • 1,832.75 294499 662688 5842.5514 44.80 294500 662689 5842.5515 3,573.95 Subledger Account: Description BLACKTOP COST OF GOODS SOLD OFFICE SUPPLIES CONCRETE CONCRETE CONTRACTED REPAIRS GENERAL SUPPLIES PROFESSIONAL SERVICES 8/14/2012 11:36:22 Page - 7 Business Unit STREET RENOVATION ART SUPPLY GIFT GALLERY SHOP ARENA ADMINISTRATION GENERAL STORM SEWER GENERAL STORM SEWER CENTENNIAL LAKES OPERATING PSTF OCCUPANCY DISTRIBUTION GENERAL SUPPLIES CENT SVC PW BUILDING COST OF GOODS SOLD MIX COST OF-GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX VERNON SELLING VERNON SELLING VERNON SELLING 50TH ST SELLING 50TH ST SELLING YORK SELLING YORK SELLING R55CKREG LOG20000 92.72 CITY OF EDINA 421865 5421.5510 419.87 Council Check Register 362327 811612012 8/16/2012 —8/16/2012 100899 DEPARTMENT OF LABOR & INDUSTRY Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 362325 811612012 14886053060 100718 DELEGARD TOOL CO. 8,940.90 65.12 SOCKET SET 00001795 294252 715321 1553.6556 TOOLS 811612012 65.12 123162 DISH NETWORK 362326 811612012 100720 DENNYS 5TH AVE. BAKERY 8255 7070 8142 2839 294781 080412 7411.6406 44.08 BAKERY 294205 421033 5421.5510 COST OF GOODS SOLD 125.09 362329 294206 421037 5421.5510 COST OF GOODS SOLD 68.75 8923 294602 294603 421693 5421.5510 421769 5421 5510 COST OF GOODS SOLD COST OF GOODS SOLD COST OF GOODS SOLD SURCHARGE GENERAL SUPPLIES DUE FROM HRA PROFESSIONAL SERVICES GENERAL SUPPLIES GENERAL SUPPLIES CHEERLEEDING CAMP GENERAL SUPPLIES 8/14/2012 11:36:22 Page- 8 Business Unit EQUIPMENT OPERATION GEN GRILL GRILL GRILL GRILL GRILL INSPECTIONS PSTF OCCUPANCY GENERAL FUND BALANCE SHEET EDINA ATHLETIC ASSOCIATION POOL OPERATION STREET LIGHTING ORNAMENTAL PARK ADMIN. GENERAL ART CENTER BLDG/MAINT 92.72 294604 421865 5421.5510 419.87 362327 811612012 100899 DEPARTMENT OF LABOR & INDUSTRY 8,940.90 JULY 2012 SURCHARGE 294449 14886053060 1495.4380 8,940.90 362328 811612012 123162 DISH NETWORK 52.39 8255 7070 8142 2839 294781 080412 7411.6406 52.39 362329 811612012 100730 DORSEY & WHITNEY LLP 101.00 SOUTHDALE DEVELOPMENT 294605 1815676 1000.1303 101.00 362330 8/1612012 126742 DUCHARME, RICHARD 103.00 SOFTBALL OFFICIATING 294764 081012 4077.6103 103.00 362331 8116/2012 124503 EDEN PRAIRIE WINLECTRIC CO. 104.34 SPOOL OF WIRE 294606 09141200 5311.6406 140.36 RECEPTICLES 00001774 294607 09149802 1322.6406 244.70 362332 811612012 113116 EDINA CHEERLEADING 2,000.00 CHEERLEADING CAMP 294253 080712 1600.4390.25 2,000.00 362333 811612012 101321 EDINA HARDWARE 102.05 PAINT, ROLLERS, TAPE 00009070 294451 81942 5111.6406 102.05 362334 811612012 101630 EDINA PUBLIC SCHOOLS COST OF GOODS SOLD SURCHARGE GENERAL SUPPLIES DUE FROM HRA PROFESSIONAL SERVICES GENERAL SUPPLIES GENERAL SUPPLIES CHEERLEEDING CAMP GENERAL SUPPLIES 8/14/2012 11:36:22 Page- 8 Business Unit EQUIPMENT OPERATION GEN GRILL GRILL GRILL GRILL GRILL INSPECTIONS PSTF OCCUPANCY GENERAL FUND BALANCE SHEET EDINA ATHLETIC ASSOCIATION POOL OPERATION STREET LIGHTING ORNAMENTAL PARK ADMIN. GENERAL ART CENTER BLDG/MAINT CITY OF EDINA 8/14/2012 11:36:22 R55CKREG _ LOG20000 Council Check Register Page - 9 8/16/2012 - 8/16/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description =. Business Unit • 90.00 GYM RENTAL - PERMIT #44322. 294254 13484 1600.4390.25 CHEERLEEDING CAMP PARK ADMIN. GENERAL 90.00 362335 8118/2012 102955 EDINA PUBLIC SCHOOLS 972.00 JUNE/JULY BUS SERVICE 294452 120 -075 1629.6406 GENERAL SUPPLIES ADAPTIVE RECREATION 1,318.00 JUNE/JULY BUS SERVICE 294452 120-075 1624.6406 GENERAL SUPPLIES PLAYGROUND & THEATER 2,290.00 362336 811612012 103594 EDINALARM INC. 168.00 VANVALKENBURG ALARM FEE 294255 74799 1646.6103 PROFESSIONAL SERVICES BUILDING MAINTENANCE 335.05 ALARM - PRO SHOP 294256 74747 5420.6250 ALARM SERVICE CLUB HOUSE 335.05 ALARM-- CLUBHOUSE 294257 74756 5420.6250 ALARM SERVICE CLUB HOUSE 513.00 ALARM SERVICE 294258 74695 5821.6250 ALARM SERVICE 50TH ST OCCUPANCY 551.48 ALARM SERVICE 294258 74695 5861.6250 ALARM SERVICE VERNON OCCUPANCY 557.88 ALARM SERVICE 294258 74695 5841.6250 ALARM SERVICE YORK OCCUPANCY 2,460.46 362337 8116/2012 100752 _,ESS BROTHERS & SONS INC. 2,491.26 CASTINGS 00001947 294608 RR4314 5932.6536 CASTINGS GENERAL STORM SEWER 2,491.26 362338 811612012 100018 EXPERT.T BILLING 6,214.00 JULY BILLINGS 294450 080712 1470.6103 PROFESSIONAL SERVICES FIRE DEPT. GENERAL 6,214.00 362339 811612012 104195 EXTREME BEVERAGE LLC. 201.00 294707 125 -1558 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 201.00 362340 811612012 100146 FACTORY MOTOR PARTS COMPANY 103.23 CONNECTOR, FILTERS 00005480 294207 69- 073960 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 219.38 ROTORS, PAD SET 00005480 294453 69- 074081 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 322.61 362341 811612012 100297 FAST FOTO & DIGITAL 318.61 SAFETY CAMP PHOTOS 294208 T2- 314869 1624.6406 GENERAL SUPPLIES PLAYGROUND 8 THEATER 318.61 362342 8/1612012 106035 FASTENAL COMPANY 1,054.60 PLAYGROUND REPAIR PARTS 00001828 294259 MNSTU43140 1647.6530 REPAIR PARTS PATHS & HARD SURFACE 1,054.60 R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 10 8/16/2012 - 8/16/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 362343 8/1612012 100051 FBI-NAA NORTHWEST CHAPTER 100.00 TRAINING CONFERENCE 294454 080812 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 100.00 362344 811612012 102101 FEDEX OFFICE 105.45 SHIPPING 294305 JULY 2012 STMT 5440.6122 ADVERTISING OTHER PRO SHOP RETAIL SALES 105.45 362345 811612012 126004 FERGUSON WATERWORKS 187.18 CS REPAIR TOPS 00001676 294609 S01376986.002 5913.6406 GENERAL SUPPLIES DISTRIBUTION 626.93 CS REPAIR TOPS 00001698 294610 S01379347.003 5913.6406 GENERAL SUPPLIES DISTRIBUTION 814.11 362346 811612012 129500 FLAT EARTH BREWING CO. 180.00 294501 4932 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 314.00 294502 4931 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 112.00 294708 4935 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 606.00 362347 811612012 130699 FLEETPRIDE 18.90 SPOKE STUDS, RIM NUTS 00005546 294611 3 -33946 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 18.90 c 362348 8/1612012 102727 FORCE AMERICA 1,272.24 BOLTS 00005487 294260 01389241 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1,272.24 362349 811612012 100764 G & K SERVICES 6.44 294612 073112 5511.6201 LAUNDRY ARENA BLDG/GROUNDS 80.18 294612 073112 5913.6201 LAUNDRY DISTRIBUTION 98.46 294612 073112 1646.6201 LAUNDRY BUILDING MAINTENANCE 116.83 294612 073112 1646.6201 LAUNDRY BUILDING MAINTENANCE 130.50 294612 073112 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 248.50 294612 073112 1553.6201 LAUNDRY EQUIPMENT OPERATION GEN 361.03 294612 073112 1301.6201 LAUNDRY GENERAL MAINTENANCE 1,041.94 362350 811612012 100768 GARTNER REFRIGERATION & MFG IN 842.36 COOLING TOWER REPAIR 294613 39717 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 1,536.94 PUMP REPAIR 294614 39822 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 309.00 COMPRESSOR REPAIR 294615 40054 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 320.53 COMPRESSOR REPAIR 294616 40053 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 11 8/16/2012 -8116/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 1,650.00 MAINTENANCE CONTRACT 294617 13645 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 2,410.00 50% DOWN ON TOP END VALVE 294618 40089 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 2,171.99 BALANCE OF TOP END VALVE 294619 40081 5521.6180 CONTRACTED REPAIRS ARENA ICE MAINT 9,240.82 362351 811612012 100773 GENERAL PARTS INC. 18.88 SWITCH FOR POPCORN MACHINE 294620 1316563 5311.6406 GENERAL SUPPLIES POOL OPERATION 18.88 362352 811612012 100920 GENUINE PARTS COMPANY - MINNEA 5.12 AUTO PARTS 294306 073112 5761.6530 REPAIR PARTS CENTENNIAL LAKES OPERATING 558.46 AUTO PARTS 294306 073112 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 581.36 AUTO PARTS 294306 073112 5422.6530 REPAIR PARTS MAINT OF COURSE & GROUNDS 1,144.94 362353 811612012 101351 GILBERT MECHANICAL CONTRACTORS 9,502.00 REPLACED PLUNGE POOL BOILER 294261 41557 5311.6180 CONTRACTED REPAIRS POOL OPERATION 9,502.00 362354 811612012 127516 GILGENBACH, JORDAN 38.49 CONFERENCE EXPENSES 294782 080812 1130.6104 CONFERENCES & SCHOOLS COMMUNICATIONS 38.49 362355 611612012 101103 GRAINGER 63.00 PAINT MARKER 00001740 294209 9888456036 1647.6406 GENERAL SUPPLIES PATHS & HARD SURFACE 225.34 GLOVES 00001736 294210 9887671486 1646.6610 SAFETY, EQUIPMENT BUILDING MAINTENANCE 163.96 POISON IVY PREVENTION 00001794 294262 9891101330 1646.6610 SAFETY EQUIPMENT BUILDING MAINTENANCE 96.44 MEASURING TAPES 00001801 294263 9892753667 1642.6556 TOOLS FIELD MAINTENANCE 14.54 TOWELS FOR CLEANING 00002176 294264 9877727587 5720.6511 CLEANING SUPPLIES EDINBOROUGH OPERATIONS 7.27 TOWELS FOR CLEANING 00002176 294265 9879697754 5720.6511 CLEANING SUPPLIES EDINBOROUGH OPERATIONS 14.54 TOWELS FOR CLEANING 00002176 294266 9879697747 5720.6511 CLEANING SUPPLIES EDINBOROUGH OPERATIONS 79.94 HAND TRUCK 00001835 294455 9886552240 1330.6406 GENERAL SUPPLIES TRAFFIC SIGNALS 22.76 WASP SPRAY 00005486 294456 9892798027 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 114.52 WASP SPRAY, SUNSCREEN 00005486 294457 9892798019 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 802.31 362356 811612012 102670 GRAND PERE WINES INC 379.00 294709 00028873 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 379.00 362357 8116/2012 102217 GRAPE BEGINNINGS INC 1,009.50 294503 142466 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 12 8/16/2012 —8/1612012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 262.75 294504, 142401 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 818.00 294710 142468 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 2,090.25 362358 811612012 101350 GREEN ACRES SPRINKLER CO. 512.22 SPRING STARTUP 00001912 294458 122777 4091.6406 GENERAL SUPPLIES GRANDVIEW MAINTENANCE 512.22 362359 8/1612012 100788 H&L MESABI 1,112.22 POLY BLADES 00005291 294621 85620 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 1,112.22 362360 8/1612012 130700 HAGEN, ANDREA 376.35 LIFEGUARD UNIFORM 294783 080912 5311.6201 LAUNDRY POOL OPERATION 376.35 362361 811612012 130697 HALPIN, PAUL 35.00 CHAMPIONSHIP 294459 SOFTBALL 4077.6406 GENERAL SUPPLIES EDINA ATHLETIC ASSOCIATION 35.00 362362 811612012 113546 HARTMAN COMPANIES INC. 1,951.50 FINAL PAYMENT 294784 081712 1000.1303 DUE FROM HRA GENERAL FUND BALANCE SHEET 1,951.50 i 362363 811612012 100797 HAWKINS INC. 1,413.18 CHLORINE 294267 3367801 5311.6545 CHEMICALS POOL OPERATION 4,453.02 CHEMICALS 00005243 294622 3370196 5915.6586 WATER TREATMENT SUPPLIES WATER TREATMENT 5,866.20 362364 811612012 101209 HEIMARK FOODS 153.12 BEEF PATTIES 294211 024033 5421.5510 COST OF GOODS SOLD GRILL 153.12 BEEF PATTIES 294623 024046 5421.5510 COST OF GOODS SOLD GRILL 306.24 362365 8116/2012 106436 HENNEPIN COUNTY TREASURER 160.31 BUNDLED SERVICE 294624 1000018848 1190.6105 DUES & SUBSCRIPTIONS ASSESSING 160.31 362366 8116/2012 115377 HENRICKSEN PSG 26,336.02 REMODELING 294212 499459 1500.6406 GENERAL SUPPLIES CONTINGENCIES 26,336.02 CITY OF EDINA 8/14/2012 11:36:22 R55CKREG LOG20000 Council Check Register , Page - 13 8/16/2012 —8116/2012 Check # Date Amount Supplier / Explanation PO # 'Doc No Inv No Account No Subledger`Account.Description Business Unit 362367 611612012 116680 HEWLETT- PACKARD COMPANY 273.33 MOBILE PRINTER 00004340 294307 51527803 1490.6406 GENERAL.SUPPLIES'' PUBLIC HEALTH ` 273.33 362368 8116/2012 103763 HILLYARD:INC -MINNEAPOLIS 274.49 SHOWER FOAM, MOPS 294268 600337062 5720.6511 CLEANING SUPPLIES EDINBOROUGH OPERATIONS 274.49 362369 811612012 104375 HOHENSTEINS INC. 28.00 294505 611580 5862:5515 COST OF GOODS SOLD MIX VERNON SELLING 1,151.00 294506 611579 5662.5514 COST OF GOODS:SOLD BEER VERNON SELLING . 688.25 294507 611824 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 610.50 294508 611581 5822.5514 COST OF GOODS SOLD BEER 50TH ST SELLING 2,477.75 362370 611612012 129748 HOLLE, AMANDA . 29.62 PETTY CASH -. 294269 080612 5311.6406 GENERAL SUPPLIES POOL OPERATION 92.31 PETTY CASH 294269 080612 5310.6513 OFFICE SUPPLIES POOL ADMINISTRATION 121.93 362371 8116/2012 100808 ,HORWATH, THOMAS .416.25 MILEAGE REIMBURSEMENT 294785 080812 1644.6107 MILEAGE OR ALLOWANCE TREES & MAINTENANCE 416.25. • 362372 811612012 100814 INDELCO PLASTICS CORP. 27.26 IRRIGATION PARTS 00001735 294213 721948 1643.6530 REPAIR PARTS GENERAL TURF CARE 275.67 VERTICAL TANK 00001903 294625 722773 5912.6406 GENERAL SUPPLIES WELL HOUSES 302.93 3.62373 8116/2012 100416 _ INDEPENDENT_ EMERGENCY SERVICES " 7,940.00 2012 MAINTENANCE 294308 080268 < 2310.6406 GENERAL SUPPLIES E911 7,940.00 362374 811612012 104157 INTERNATIONAL CODE,COUNCIL INC 125.00 DEPT DUES 294626 080912 1470.6105 DUES& SUBSCRIPTIONS FIRE DEPT. GENERAL - 125.00 362375 811612012 106347 `IRRIGATION ENGINEERING INC. 17,418.88 IRRIGATION RECONSTRUCTION 294460 12472 01367.1705.21 CONSULTING INSPECTION BA -367 W70TH TRAFFIC IMPLEMENT - 17,418.88 362376 811612012 130642 IZZO GOLF INC. R55CKREG LOG20000 CITY OF EDINA 8/1412012 11:36:22 Council Check Register Page - 14 8/16/2012 - 8116/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 135.16 BALL RETRIEVERS 294309 363028 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 135.16 362377 8/1612012 125031 J.S. PALUCH COMPANY INC. 26.96 ST PATRICK CHURCH AD 294786 1225394 -7112 5410.6122 ADVERTISING OTHER GOLF ADMINISTRATION 26.96 362378 811612012 102157 JEFF ELLIS & ASSOCIATES INC. 825.00 AUGUST AUDIT 294271 20055755 5310.6103 PROFESSIONAL SERVICES POOL ADMINISTRATION 622.00 LIFEGUARD LICENSE 294627 20055615 5310.6104 CONFERENCES & SCHOOLS POOL ADMINISTRATION 1,447.00 362379 81 612012 100828 JERRY'S FOODS 19.78 294270 073112 1628.6406 GENERAL SUPPLIES SENIOR CITIZENS 23.34 294270 073112 5421.5510 COST OF GOODS SOLD GRILL 115.78 294270 073112 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 133.16 294270 073112 1470.6106 MEETING EXPENSE FIRE DEPT. GENERAL 280.71 294270 073112 1624.6406 GENERAL SUPPLIES PLAYGROUND & THEATER 572.77 362380 811612012 100829 JERRY'S HARDWARE 3.06 294461 073112 5860.6406 GENERAL SUPPLIES VERNON LIQUOR GENERAL 9.39 294461 073112 1490.6406 GENERAL SUPPLIES PUBLIC HEALTH 10.92 294461 073112 1495.6406 GENERAL SUPPLIES INSPECTIONS 11.85 294461 073112 01386.1705.21 CONSULTING INSPECTION VIKING HILLS 2ND NEIGHBORHOOD 35.90 294461 073112 01385.1705.31 MATERIALS /SUPPLIES COUNTRYSIDE NEIGHBORHOOD 37.23 294461 073112 1260.6406 GENERAL SUPPLIES ENGINEERING GENERAL 55.05 294461 073112 1400.6406 GENERAL SUPPLIES POLICE DEPT. GENERAL 61.13 294461 073112 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 83.01 294461 073112 5761.6406 GENERAL SUPPLIES CENTENNIAL LAKES OPERATING 95.10 294461 073112 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 99.04 294461 073112 4090.6406 GENERAL SUPPLIES 50TH &FRANCE MAINTENANCE 148.11 294461 073112 1470.6406 GENERAL SUPPLIES FIRE DEPT. GENERAL 205.09 294461 073112 5431.6406 GENERAL SUPPLIES RICHARDS GC MAINTENANCE 232.51 294461 073112 5311.6406 GENERAL SUPPLIES POOL OPERATION 256.31 294461 073112 5720.6406 GENERAL SUPPLIES EDINBOROUGH OPERATIONS 257.89 294461 073112 1553.6406 GENERAL SUPPLIES EQUIPMENT OPERATION GEN 400.92 294461 073112 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 420.46 294461 073112 5913.6406 GENERAL SUPPLIES DISTRIBUTION 1,458.62 294461 073112 5422.6406 GENERAL SUPPLIES MAINT OF COURSE & GROUNDS 2,174.93 294461 073112 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 6,056.52 R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 15 8/16/2012 - 6/16/2012 Check # Date Amount Supplier / Explanation PO # Doc No >. 'Inv No; - Account No Subledger'Account Description Business Unit 362381 8116/2012 129635 JESSE JAMES CREATIVE INC. 1,375.00 -BLDG DEPT MODULE FOR WEBSITE 294462 JJ5023 1495.6160 DATA PROCESSING INSPECTIONS 1,375.00 362382 811612012 102148 JESSEN PRESS 149.63 PARK & REC LETTERHEAD 294628 33733 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 144.28 ART CENTER LETTERHEAD 294629 33734 1550.6406 GENERAL SUPPLIES CENTRAL SERVICES GENERAL 293.91 " 362383 811612012 100741 JJ TAYLOR DIST. OF MINN " 38.80 294509 1849586 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 6,374.90 294510 1849587 5862.5514 COSTOF GOODS SOLD BEER VERNON SELLING _ 18.00 294511 1849589 . 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11,742.50 294512 1849596 5842.5514 COST OF GOODS,SOLD BEER YORK SELLING 54.00 294513 1849599 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 35.10 294514 1849597 5842.5515 COST OF -GOODS SOLD MIX YORK SELLING 400.00 294515 1849598 5842.5514 COST OF GOODS SOLD BEER YORK SELLING . 58.00 294516 1849586 5822.5515 COST OF GOODS SOLD MIX BOTH ST SELLING 4,742.00 294517 1849585 5822.5514 COSTOF GOODS-SOLD BEER 50TH ST SELLING 42635 294630 1884607 5421.5514 COST OF GOODS SOLD BEER GRILL • 107.50 294711 1875808 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 315.00 294712 1875810 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 148.70 - 294713 1875809 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 24,460.85 362385 611612012 100835 JOHNSON BROTHERS LIQUOR CO. 20.99 294518 1363001 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 6,320.83 294519 1362987 5862.5513 COST.OF GOODS SOLD WINE VERNON SELLING 226.66' 294520 1362986 5862.5512 COST OF GOODS SOLDIIQUOR :` VERNON SELLING 626.08 294521 1363002 5862.5512 COST OF GOODS SOLD LIQUOR` VERNON SELLING 1,520.64 294522 1362999 5862:5512 'COST OF GOODS SOLD LIQUOR VERNON SELLING 256.08 294523 1362985. 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 4,013.06 294524 1362984 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 1,318.01 294714 1362998 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,546.18 294715 1363000 5862.5513 COST OF GOODS SOLD WINE VERNON'SELLING 957.13 294716 1362982 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 31.37 294717 1362983 5822.5515 COST OF GOODS SOLD MIX 50TH ST SELLING 65.12 294718 1362992 5822.5512- COST OF GOODS'SOLD LIQUOR BOTH ST SELLING 1,599.35 294719 1362991 5822.5513 COST OF GOODS SOLD WINE BOTH ST SELLING 1,338.82 294720 1362990 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING. 277.90 _ 294721 1362980 5822.5512 COST OF GOODS SOLD LIQUOR 56TH ST SELLING R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 16 8/16/2012 -8116/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 652.27 294722 1362979 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 237.50 294723 1363480 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 4,089.79 294724 1362989 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2,572.91 294725 1362993 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2,000.75 294726 1362995 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 83.96 294727 1362996 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 6,481.20 294728 1362981 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 2,305.30 294729 1362988 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 2,300.90 294730 1362994 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 689.11 294731 1362997 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 113.50- 294732 544220 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 25.00- 294733 544219 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 44,393.41 362386 8/1612012 111018 KEEPRS INC. 636.38 UNIFORMS 00003825 294631 193043 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 203.97 00003811 294632 193047 -01 1470.6558 DEPT UNIFORMS FIRE DEPT. GENERAL 840.35 362387 8/1612012 127146 LANDSCAPE STRUCTURES INC. 840.21 PLAYGROUND EQUIPT REPAIRS 00001560 294272 CI2298 1647.6180 CONTRACTED REPAIRS PATHS & HARD SURFACE 840.21 362388 811612012 115852 LAND EQUIPMENT INC. 167.37 GAUGE WHEELS, OIL, FILTERS 00002085 294633 245854 _ 5761.6530 REPAIR PARTS CENTENNIAL LAKES OPERATING 167.37 362389 8116/2012 100862 LAWSON PRODUCTS INC. 150.56 HOSE, WASHERS 00005381 294273 9301003555 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 295.32 LOBE, NUT & BOLT OPEN 00001829 294463 9300987870 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 445.88 362390 811612012 101652 LEAGUE OF MINNESOTA CITIES 30.00 ONLINE CLASS 294464 167807 1550.6104 CONFERENCES & SCHOOLS CENTRAL SERVICES GENERAL 30.00 362391 811612012 130698 LECLAR, MICHAEL 35.00 CHAMPIONSHIP 294465 LEAGUE 4077.6406 GENERAL SUPPLIES EDINA ATHLETIC ASSOCIATION 35.00 362392 611612012 116575 LIFE UNE INC. 100.00 ANNUAL FEE 00005496 294634 LL -4398 1552.6405 GENERAL SUPPLIES CENT SVC PW BUILDING RS5CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 17 8/16/2012 = 8116/2012 Check # Date Amount Supplier /Explanation Pb # Doe No Inv No Account No Subledger Account.Descdp ion _ Business Unit — 100.00 362393 8116/2012 124810 LIFT BRIDGE BEER COMPANY y 280.00 294734 22747 5842.5514 COST•OF GOODS.SOLD BEER YORK SELLING 84.00 294735 21333 5822.5514 COST-OF-GOODS SOLD BEER 50TH ST SELLING . 364.00 362394 811612012 101455 LOCAL 49 TRAINING CENTER 2,500.00 EQUIPMENT OPERATOR COURSES - 294787 081312 1281.6104 CONFERENCES & SCHOOLS TRAINING 2,500.00. 362395 8/1612012 112577 M. AMUNDSON LLP 1,648.08 294736 136721 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 1,648.08 362396 811612012 129657 M.S. INDUSTRIES INC. 1,678.80 BROOMS 00001918 294466 8542 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 1,678.80 362397 8118/2012 130155 MACDONNELL, STEPHEN 324.00 MODEL 294788 081012 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 324.00 362398 8116/2012 122664 MATHESON TRI-GAS INC. 225.13 OXYGEN 00003649 294636 05235556 1470.6510 FIRST AID SUPPLIES FIRE DEPT. GENERAL 225.13 362399 8116/2012 105603 MEDICINE LAKE TOURS 1,582.00 ST. CLOUD TRIP 294478 073012 1628.6103.07 TRIPS PROF SERVICES SENIOR CITIZENS 2,408.75 GRAPE ESCAPE TRIP 294479 080812 1628.6103.07 TRIPS PROF SERVICES SENIOR CITIZENS 3,990.75 362400 8/1612012 101483 MENARDS 50.93 LUMBER, NAILS 00001788 294214 8912 1646.6577 LUMBER BUILDING MAINTENANCE 8.97 FOAM EXPANSION JOINT 00001788 294215 8915 1646.6406 GENERAL SUPPLIES BUILDING MAINTENANCE 33.85 PAINT 00001830 294467 5187 1322.6406 GENERAL SUPPLIES STREET LIGHTING ORNAMENTAL 7.47, TIRE INNER TUBE 00001902 294635 9304 1552.6406 GENERAL SUPPLIES CENT SVC PW BUILDING 101.22 362401 811612012 101891 METRO ATHLETIC SUPPLY 341.15 BATTING CAGE FENCE SAVER 00007141 294216 142622 1621.6406 GENERAL SUPPLIES ATHLETIC ACTIVITIES 153.79 TENNIS BALLS 294637 143067 1623.6406 GENERAL SUPPLIES TENNIS INSTRUCTION R55CKREG LOG20000 PARK MAINTENANCE GENERAL GENERAL SUPPLIES CENT SVC PW BUILDING CITY OF EDINA CENT SERV GEN - MIS GENERAL SUPPLIES MEDIA STUDIO Council Check Register 8/1612012 -8/16/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 494.94 362402 811612012 100885 METRO SALES INC 330.39 COPIER USAGE 294638 471406 5510.6575 330.39 362403 811612012 100887 METROPOLITAN COUNCIL ENVIRONME 300.00 INDUSTRIAL DISCHARGE PERMIT 00001954 294639 0000995828 5915.6260 300.00 362404 8/1612012 104650 MICRO CENTER 7.46 MSD CARDS FOR CELL PHONES 00004346 294274 3961873 1640.6188 18.65 MSD CARDS FOR CELL PHONES 00004346 294274 3961873 1552.6406 41.65 PC REPLACEMENT PARTS 00004346 294274 3961873 1554.6710 208.39 COMPUTER SUPPLIES 00009059 294468 3995749 5125.6406 276.15 362405 811612012 100891 MIDWEST ASPHALT CORP. 600.00 HYDRANT DEPOSIT REFUND 294469 080712 5901.4626 600.00 362406 811612012 100913 MINNEAPOLIS & SUBURBAN SEWER & 1,715.00 REPLACE WATER SERVICE 00001949 294640 34141 5913.6180 2,388.75 REPLACE WATER SERVICE 00001948 294641 34145 5913.6180 4,103.75 362407 811612012 100522 MINNESOTA AIR INC. 181.30 SENSOR, MODULE 00001846 294642 1296803-00 5111.6530 69.73 MODULE 00001846 294643 1297026 -00 5111.6530 136.24- RETURN 00001846 294644 1297025-00 5111.6530 114.79 362408 8/16/2012 100908 MINNESOTA WANNER CO. 176.39 BAHIA BLADES 00001728 294217 0095649 -IN 1641.6530 176.39 362409 811612012 102395 MDSE, WILLIAM 618.00 SOFTBALL OFFICIATING 294765 081012 4077.6103 618.00 362410 811612012 101390 MUNICIPAL EMERGENCY SERVICES 1 6,853.56 4-GAS MONITORS (7) 00003835 294645 00334104_SNV 1470.6406 8/14/2012 11:36:22 Page - 18 Subledger Account Description Business Unit PRINTING ARENA ADMINISTRATION LICENSES & PERMITS WATER TREATMENT TELEPHONE PARK MAINTENANCE GENERAL GENERAL SUPPLIES CENT SVC PW BUILDING EQUIPMENT REPLACEMENT CENT SERV GEN - MIS GENERAL SUPPLIES MEDIA STUDIO SALE OF WATER UTILITY REVENUES CONTRACTED REPAIRS DISTRIBUTION CONTRACTED REPAIRS DISTRIBUTION REPAIR PARTS ART CENTER BLDG /MAINT REPAIR PARTS ART CENTER BLDG/MAINT REPAIR PARTS ART CENTER BLDG/MAINT REPAIR PARTS MOWING PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION GENERAL SUPPLIES FIRE DEPT. GENERAL CITY OF EDINA 8/14/2012 11:36:22 R55CKREG LOG20000 , Council Check Register Page - 19 8/16/2012 - 8/16/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description BuslnessUnit 6,853.56 362411 811612012 100076 NEW FRANCE WINE CO. 794.50 294525 755097 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 794.50 - 362412 8116/2012 122449. NEW LIFE ENTERPRISES INC. 135.00 LETTERHEAD, ENVELOPES 294789 4424 -. 7410.6513 OFFICE SUPPLIES PSTF ADMINISTRATION 135.00 362413 811612012 120235 NORTH AMERICAN RESCUE LLC 277.95 DRESSINGS, TOURNIQUETS 294310 IN106230 1400.6104 CONFERENCES & SCHOOLS POLICE DEPT. GENERAL 277.95 362414 811612012 130639 NORTH SUBURBAN ACCESS CORPORAT ' 1,045.50 PRODUCTION TRUCK RENTAL 294218 12 -340 1130.6103 PROFESSIONAL SERVICES COMMUNICATIONS 1,045.50 362415 811612012 104232 NORTHERN SAFETY TECHNOLOGY INC 76.47 SLIDE BOLT MOUNT KIT 00005407 294646 31049 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 76.47 362416 811612012 121497- NORTHWEST ASPHALT INC. - 5,492.89 PARTIAL PAYMENT NO.7 294790 080112 03466.1705.30 CONTRACTOR PAYMENTS SS-466 W 44TH ST RECON 21,971.55 PARTIAL PAYMENT NO. 7 294790 080112 04380.1705.30 CONTRACTOR PAYMENTS W 44TH ST RECON 48,630.35 PARTIAL PAYMENT NO. 7 294790 080112 05516.1705.30 CONTRACTOR PAYMENTS W 44TH ST RECON 107,001.42 PARTIAL PAYMENT NO. 7 294790 080112 01383.1705.30 CONTRACTOR PAYMENTS BA -383 W44TH ST 183,096.21 - 362417 811612012 130141' DENO DISTRIBUTION LLC 324.00 294737 771 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 194.40 294738 772 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 518.40 362418 811612012 100939 OTIS SPUNKMEYER INC. 154.23 COOKIES .. 294275 81691388 5320.5510 COST OF GOODS SOLD POOL CONCESSIONS 304.16 COOKIES 294647 81727013 5421.5510 COST OF GOODS SOLD GRILL 458.39 _ _ 362419 8116/2012 124519 OVERHOLT, JAMES 537.24 MILEAGE REIMBURSEMENT 294791 080912 1644.6107 MILEAGE OR ALLOWANCE TREES & MAINTENANCE 537.24 R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 20 8/1612012 - 8/16/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 362420 8/1612012 104960 PACE ANALYTICAL SERVICES INC. 645.00 SEALCOAT TESTING 294219 121207072 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 645.00 362421 8/1612012 129485 PAPCO INC. 83.35 TOWELS 294792 72890 7411.6511 CLEANING SUPPLIES PSTF OCCUPANCY 83.35 362422 811612012 100347 PAUSTIS & SONS 760.37 294526 8361338 -IN 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 4,036.87 294527 8361320 -IN 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,263.87 294528 8361343 -IN 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 137.25 294529 8361482 -IN 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 33.25 294739 8361347 -IN 5862.5515 COST OF GOODS SOLD MIX' VERNON SELLING 160.50- 294740 8361636 -CM 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 6,071.11 362423 811612012 110832 PC2 SOLUTIONS INC. 1,232.50 TECHINCAL SUPPORT 294311 72112006 1554.6103 PROFESSIONAL SERVICES CENT SERV GEN - MIS 1,470.00 294312 80412005 1554.6103 PROFESSIONAL SERVICES CENT SERV GEN - MIS 2,702.50 362424 8116/2012 100945 PEPSI -COLA COMPANY 278.66 294276 72666793 5320.5510 COST OF GOODS SOLD - POOL CONCESSIONS 867.98 294313 76398516 5421.5510 COST OF GOODS SOLD GRILL 537.86 294314 76398526 5430.5510 COST OF GOODS SOLD RICHARDS GOLF COURSE 422.40 294530 75141702 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 1,027.68 294648 76398525 5761.5510 COST OF GOODS SOLD CENTENNIAL LAKES OPERATING 297.10 294649 78414881 5761.5510 COST OF GOODS SOLD CENTENNIAL LAKES OPERATING 150.14 294650 76398537 5730.5510 COST OF GOODS SOLD EDINBOROUGH CONCESSIONS 3,581.82 362425 811612012 100743 PHILLIPS WINE & SPIRITS 2,973.72 294531 2283919 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 558.57 294532 2283920 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 376.11 294533 2283910 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,635.79 294534 2283918 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 11.17- 294535 3487650 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 4.88- 294536 3487221 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 9.76- 294537 3487222 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 1,306.87 294741 2283916 5842.5513 COST OF GOODS SOLD WINE YORK SELLING R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 21 COST OF GOODS SOLD MIX YORK SELLING EQUIPMENT MAINTENANCE ARENA ICE MAINT SOD & BLACK DIRT FIELD MAINTENANCE GENERAL SUPPLIES WELL HOUSES CONTRACTED REPAIRS POSTAGE GENERAL SUPPLIES PATHS & HARD SURFACE SENIOR CITIZENS POOL OPERATION EQUIPMENT MAINTENANCE ARENA ICE MAINT 8/16/2012 - 8/16/2012 Check # Date Amount Supplier / Explanation_ PO # Doc No Inv No Account No Subledger Account Description - . Business Unit 2,060.51 294742 2283915 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 699.54 294743 2283908 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2,440.27 294744 2283914 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 264.86 294745 2283911 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 349.60 294746 2283912 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 1,267.35 294747 2283909 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 139.30 294748 2280800 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING COST OF GOODS SOLD MIX YORK SELLING EQUIPMENT MAINTENANCE ARENA ICE MAINT SOD & BLACK DIRT FIELD MAINTENANCE GENERAL SUPPLIES WELL HOUSES CONTRACTED REPAIRS POSTAGE GENERAL SUPPLIES PATHS & HARD SURFACE SENIOR CITIZENS POOL OPERATION EQUIPMENT MAINTENANCE ARENA ICE MAINT 15,046.68 362426 811612012 124176 PINNACLE DISTRIBUTING 256.00 294749 16092 5842.5515 256.00 362427 811612012 102748 PIRTEK PL_ YMOUTH 206.37 ZAMBONI REPAIR 00008065 294651 S1652835.001 5521.6215 206.37 362428 8116/2012 102423 PLAISTED COMPANIES INC 547.48 BALLFIELD MIX 00001659 294220 44484 1642.6543 547.48 - 362429 811612012 100957 PLANT & FLANGED EQUIPMENT 538.20 VALVE 00001952 294652 0059381 -IN 5912.6406 538.20 362430 611612012 123092 PLAYPOWER LT FARMINGTON INC 179.98 PLAYGROUND EQUIPT REPAIRS 00001704 294221 1400166738 1647.6180 179.98 362431 811612012 100961_ POSTMASTER - USPS 325.00 NEWSLETTER POSTAGE 294470 080912 1628.6235 325.00 362432 811612012 129706 PREMIUM WATERS INC. 63.17 609425 WATER 294653 60942508 -12 5311.6406 63.17 362433 811612012 100966. PRINTERS SERVICE INC 90.00 BLADE SHARPENING 294654 260659 5521.6215 90.00 362434 811612012 105690 PRO -TEC DESIGN INC. COST OF GOODS SOLD MIX YORK SELLING EQUIPMENT MAINTENANCE ARENA ICE MAINT SOD & BLACK DIRT FIELD MAINTENANCE GENERAL SUPPLIES WELL HOUSES CONTRACTED REPAIRS POSTAGE GENERAL SUPPLIES PATHS & HARD SURFACE SENIOR CITIZENS POOL OPERATION EQUIPMENT MAINTENANCE ARENA ICE MAINT R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/16/2012 — 8/1612012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No 370.86 ID CARD ORDER 294315 60435 1550.6406 370.86 362435 811612012 129232 PROFESSIONAL DRAIN SERVICES IN 1,781.25 TELEVISE SEWER 00001936 294655 1367 - 5923.6136 1,781.25 362436 811612012 100972 R&R SPECIALTIES OF WISCONSIN 1 894.12 ZAMBONI REPAIR 294656 0050337 -IN 5521.6180 562.92 ZAMBONI REPAIR 294657 0050375 -IN 5521.6180 1,457.04 362437 811612012 124537 RALPH, ROBERT 334.75 SOFTBALL OFFICIATING 294766 081012 4077.6103 334.75 362438 811612012 100974 RAYMOND HAEG PLUMBING 293.75 REPAIRS TO FLUSH VALVE 00002086 294658 14256 5761.6180 293.75 362439 8116/2012 125321 REACH EDUCATION SOLUTIONS 589.00 KID N' PLAY PROGRAM 294222 7228 1600.4390.52 589.00 362440 811612012 105324 READY WATT ELECTRIC 611.77 AMPHITHEATER ELEC REPAIRS 00002087 294659 96662 5761.6180 611.77 - 362441 811612012 126936 REINDERS INC. 757.62 WEED KILLER 00002069 294660 3016336-00 5765.6540 757.62 362442 811612012 118658 RIGHTWAY GLASS INC. 243.41 REPLACE WINDSHIELD 00005285 294793 65955 1553.6180 243.41 362443 811612012 100980 ROBERT B. HILL CO. 91.72 SOFTENER SALT 00001855 294471 00271363 1552.6406 120.58 SOFTENER SALT 00001854 294661 00271522 5311.6406 212.30 362444 8/1612012 101963 S & S TREE SPECIALISTS Subledger Account Description GENERAL SUPPLIES 8/14/2012 11:36:22 Page - 22 Business Unit CENTRAL SERVICES GENERAL PROFESSIONAL SVC - OTHER COLLECTION SYSTEMS CONTRACTED REPAIRS ARENA ICE MAINT CONTRACTED REPAIRS ARENA ICE MAINT PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION CONTRACTED REPAIRS CENTENNIAL LAKES OPERATING REACH EDUCATION SOLUTIONS PARK ADMIN. GENERAL CONTRACTED REPAIRS CENTENNIAL LAKES OPERATING FERTILIZER PROMENADE EXPENSES CONTRACTED REPAIRS EQUIPMENT OPERATION GEN GENERAL SUPPLIES CENT SVC PW BUILDING GENERAL SUPPLIES POOL OPERATION R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/16/2012 -8/1612012 Check # Date Amount Supplier / Explanation PO # Doe No Inv No Account No Subledger Account Description 2 222.00 OAK WILT PROGRAM 00001815 294223 63134 1644.6103 PROFESSIONAL SERVICES 8/14/2012 11:36:22 Page - 23 Business Unit TREES & MAINTENANCE CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 2,222.00 EQUIPMENT OPERATION GEN COST OF GOODS SOLD VANVALKENBURG DUES & SUBSCRIPTIONS FINANCE 362445 8116/2012 100988 SAFETY KLEEN 113.07 RECYCLE PARTS WASHER 00005499 294662 927197339 1553.6180 413.24 RECYCLE OIL FILTERS 00005499 294663 58406902 1553.6584 526.31 362446 811612012 101822 SAM'S CLUB DIRECT 37.91 101" -* -9350 294224 BUNS, FRANKS 4075.5510 37.91 362447 811612012 129460 SAWYER, KYLE 60.00 MEMBERSHIP DUES 294664 MNGFOA 1160.6105 225.00 CONFERENCE 294664 MNGFOA 1160.6104 285.00 362448 811612012 100990 SCHARBER & SONS .58 TIE ROD EXCHANGE 00005473 294225 1104445 1553.6530 98.00 TIRE 00005423 294226 1105175 1553.6530 98.58 362449 811612012 105442 SCHERER BROS. LUMBER CO. 21.24 PLYWOOD 00001734 294227 41039700 1646.6577 21.24 362450 8/16/2012 119799 SCHIMM SCOTT 283.25 SOFTBALL OFFICIATING 294767 081012 4077.6103 283.25 362451 811612012 104151 SCHINDLER ELEVATOR CORP. 767.25 QUARTERLY MAINTENANCE 294228 8103254874 1628.6103 767.25 362452 8118/2012 127049 SCHNEIDER, KATHERINE 400.00 FITNESS TRAINING 294665 080612 1470.6104 400.00 362453 811612012 130047 SELECTACCOUNT 604.50 PARTICIPANT FEE BILLING 294794 895700 1550.6200 604.50 8/14/2012 11:36:22 Page - 23 Business Unit TREES & MAINTENANCE CONTRACTED REPAIRS EQUIPMENT OPERATION GEN LUBRICANTS EQUIPMENT OPERATION GEN COST OF GOODS SOLD VANVALKENBURG DUES & SUBSCRIPTIONS FINANCE CONFERENCES & SCHOOLS FINANCE REPAIR PARTS EQUIPMENT OPERATION GEN REPAIR PARTS EQUIPMENT OPERATION GEN LUMBER BUILDING MAINTENANCE PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION PROFESSIONAL SERVICES SENIOR CITIZENS CONFERENCES & SCHOOLS FIRE DEPT. GENERAL INSURANCE CENTRAL SERVICES GENERAL R55CKREG LOG20000 YORK SELLING COST OF GOODS SOLD WINE CITY OF EDINA COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING Council Check Register 50TH ST SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE 8/16/2012 - 8/16/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No 362454 811612012 COST OF GOODS SOLD LIQUOR 122800 SOUTH METRO CARPET & UPHOLSTER COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE 336.66 CARPET CLEANING 294480 924 5861.6162 224.44 294481 923 5821.6162 561.10 362455 811612012 102935 SOUTH TOWN REFRIGERATION INC 1,028.16 EQUIPMENT MAINTENANCE 00006340 294666 30844 5421.6230 1,028.16 362456 811612012 127878 SOUTHERN WINE AND SPIRITS 1,982.01 294538 1846215 5842.5513 2,693.00 294539 1880435 5862.5513 3,572.39 294540 1859321 5862.5512 1,088.00 294541 1880436 5822.5513 761.26 294542 1859317 5822.5512 6,587.50 294543 1846220 5842.5513 1,415.00 294544 1880439 5842.5513 1,089.00 294545 1846217 5862.5513 358.00 294546 1838585 5842.5513 96.00- 294547 1855205 5822.5513 282.50 294750 1855221 5842.5513 6,474.31 294751 1859316 5842.5512 482.50 294752 1855223 5822.5513 4,322.50 294753 1846218 5862.5513 364.10 294754 1838581 5862.5513 31,376.07 362457 8116/2012 130640 SPERIDES REINERS ARCHITECTS IN 197,250.61 HORNETS NEST PROJECT 294229 29765 5500.1705 197,250.61 362458 811612012 102251 ST. ANDREWS PRODUCTS CO 184.54 GOLF PENCILS 294316 0000681082 5430.6406 184.54 362459 811612012 106387 ST. PAUL LINOLEUM & CARPET CO. 11,815.00 REMOVE/INSTALL CARPET 294795 0065117 7411.6710 11,815.00 362460 811612012 101007 STAR TRIBUNE 700.00 NEWSPAPER ADVERTISING 294317 073112 5822.6122 700.00 NEWSPAPER ADVERTISING 294317 073112 5842.6122 8/14/2012 11:36:22 Page - 24 Subledger Account Description Business Unit SERVICES CUSTODIANS VERNON OCCUPANCY SERVICES CUSTODIANS 50TH ST OCCUPANCY SERVICE CONTRACTS EQUIPMENT GRILL COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD LIQUOR VERNON SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD LIQUOR 50TH ST SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE YORK SELLING COST OF GOODS SOLD LIQUOR YORK SELLING COST OF GOODS SOLD WINE 50TH ST SELLING COST OF GOODS SOLD WINE VERNON SELLING COST OF GOODS SOLD WINE VERNON SELLING CONSTR. IN PROGRESS GENERAL SUPPLIES ICE ARENA BALANCE SHEET RICHARDS GOLF COURSE EQUIPMENT REPLACEMENT PSTF OCCUPANCY ADVERTISING OTHER 50TH ST SELLING ADVERTISING OTHER YORK SELLING CITY OF EDINA 8/14/2012 11:36:22 R55CKREG LOG20000 Council Check Register Page - 25 8/16/2012 - 8116/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 700.00 NEWSPAPER ADVERTISING 294317 073112 5862.6122 ADVERTISING OTHER VERNON SELLING 2,100.00 362461 811612012 104349 STRUCTURED NETWORK SOLUTIONS 1,426.89 WI -FI PROJECT WIRING 294318 15780 4413.6103 PROFESSIONAL SERVICES CITY WIFI PROJECT 12,745.14 WI -FI PROJECT WIRING 294319 15779 4413.6103 PROFESSIONAL SERVICES CITY WIFI PROJECT 14,172.03 362462 811612012 101017 SUBURBAN CHEVROLET 248.11 BAR 00005997 294320 395383 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 39.32 LATCH 00005428 294667 414694 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 287.43 362463 811612012 100900 SUN NEWSPAPERS 49.45 AD FOR BID 294277 1391071 1120.6120 ADVERTISING LEGAL ADMINISTRATION 29.98 NOTICE OF PUBLIC TEST 294278 1391072 1120.6120 ADVERTISING LEGAL ADMINISTRATION 113.91 AD FOR BID 294279 1391073 1120.6120 ADVERTISING LEGAL ADMINISTRATION 95.92 AD FOR BID 294280 1391074 1120.6120 ADVERTISING LEGAL ADMINISTRATION 44.96 PUBLISH NOTICE 294668 1392479 1120.6120 ADVERTISING LEGAL ADMINISTRATION 334.22 362464 8116/2012 101756 SUNDE LAND SURVEYING LLC. 2,988.15 LAND SURVEY - HORNETS NEST 00007149 294230 44045 1500.6103 PROFESSIONAL SERVICES CONTINGENCIES 2,988.15 362466 811612012 120998 SURLY BREWING CO. 680.00 294548 004374 5842.5514 COST OF GOODS SOLD BEER YORK SELLING 730.00 294549 004397 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 1,410.00 362466 911612012 120117 SWEET, AL 150.00 CL PERFORMANCE 8/05/12 292756 071512 5760.6136 PROFESSIONAL SVC - OTHER CENTENNIAL LAKES ADMIN EXPENSE 150.00 362467 6/1612012 104932 TAYLOR MADE 165.00- CREDIT 294321 18715441 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 325.63 MERCHANDISE. 294322 18378691 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 158.32- CREDIT 294323 18721471 5440.5511 COST OF GOODS - PRO SHOP PRO SHOP RETAIL SALES 2.31 362468 8/1612012 120602 TEAGUE, CARY 173.16 MILEAGE REIMBURSEMENT 294472 080612 1140.6107 MILEAGE OR ALLOWANCE PLANNING R55CKREG LOG20000 CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 26 8/16/2012 - 6/16/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 173.16 362469 811612012 101035 THORPE DISTRIBUTING COMPANY 770.00 294324 00773732 5421.5514 COST OF GOODS SOLD BEER GRILL 80.15 294550 705802 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 2,310.53 294551 705801 5862.5514 COST OF GOODS SOLD BEER VERNON SELLING 881.05 294669 706128 5421.5514 COST OF GOODS SOLD BEER GRILL 4,041.73 362470 8/1612012 123129 TIMESAVER OFF SITE SECRETARIAL 157.50 BOARD MEETING MINUTES 294473 M19210 5110.6103 PROFESSIONAL SERVICES ART CENTER ADMINISTRATION 157.50 362471 8/1612012 103277 TITAN MACHINERY 29,477.19 TRACK LOADER 00006150 294231 RSA# 8739 5400.1740 MACHINERY & EQUIPMENT GOLF BALANCE SHEET 545.82 MACHINE REPAIRS 00005489 294281 9RO1101 1553.6180 CONTRACTED REPAIRS EQUIPMENT OPERATION GEN 1,202.42 TEETH, TIRE GAUGE 00001920 294670 9006535 1301.6406 GENERAL SUPPLIES GENERAL MAINTENANCE 31,225.43 362472 8/1612012 101038 TOLL GAS & WELDING SUPPLY 31.53 WELDING GAS 00005488 294282 445850 1553.6580 WELDING SUPPLIES EQUIPMENT OPERATION GEN 37.49 CO2 CYLINDER 294671 103774 5330.6406 GENERAL SUPPLIES FLOWRIDER 42.04 CO2 CYLINDER 294672 445852 5330.6545 CHEMICALS FLOWRIDER 42.04 WELDING GAS 294673 445851 5761.6406 GENERAL SUPPLIES CENTENNIAL LAKES OPERATING 153.10 362473 8116/2012 129403 TRAUN, MARK 103.00 SOFTBALL OFFICIATING 294768 081012 4077.6103 PROFESSIONAL SERVICES EDINA ATHLETIC ASSOCIATION 103.00 362474 811612012 118190 TURFWERKS LLC 217.86 SHAFT 00005414 294474 M102349 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 39.57 CONTROL ASSEMBLY 00005424 294674 J164223 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 78.45- CREDIT 294675 MC00162 1553.6530 REPAIR PARTS EQUIPMENT OPERATION GEN 178.98 362475 811612012 106188 TWIN CITIES TRANSPORT & RECOVE 600.00 TOW TRUCK SERVICE 00001953 294676 405476 5932.6103 PROFESSIONAL SERVICES GENERAL STORM SEWER 600.00 362476 811612012 102150 TWIN CITY SEED CO. 160.31 GRASS SEED 00001796 294232 28296 1643.6547 SEED GENERAL TURF CARE R55CKREG LOG20000 CITY OF EDINA Council, Check Register. 8/16/2012 -8/16/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger,'Account:Description 160.31 - 362477 811612012 115379 U.S. BANK _ 17.90 NET ZERO 294677 080312 1500.6103 'PROFESSIONAL SERVICES 17.90 362478 8/1612012 125032 UNISELECT USA 870.29 AUTO PARTS 294796 .:073112 1553.6530 REPAIR PARTS. 8/14/2012 11:36:22 Page- 27 Business Unit CONTINGENCIES EQUIPMENT OPERATION GEN 870.29 362479 811612012 101908 US FOODS 395.00 DETERGENT 294797 43805514 -7112 5421.6511 CLEANING SUPPLIES GRILL 599.04 TRAYS, NAPKINS, CUPS 294797 43805514 -7/12 5421.6406 GENERAL SUPPLIES GRILL - 5,654.44 FOOD 294797 43805514 -7/12 5421.5510 COST OF GOODS SOLD GRILL 6,648.48 ' 362480 811612012 103500- VALLEY PAVING INC. - 244.51 _ _HYDRANT DEPOSIT REFUND 294475 080712 5901.4626 SALE OF WATER UTILITY REVENUES 244.51 362481 811612012 101058 VAN PAPER CO: 36.40 LIQUOR BAGS 00007513 294233 244273 -00 5862.6512 PAPER SUPPLIES VERNON SELLING 447.22 LIQUOR BAGS 00007511. 294234 . 244276 -00 5822.6512 PAPER SUPPLIES 50TH ST SELLING 483.62 362482 811612012 101063 _ VERSATILE VEHICLES INC. 291.48 STEERING BOX ASSEMBLY 00002070 294678 63119 5761.6530 REPAIR PARTS CENTENNIAL LAKES OPERATING 291.48 362483_ _ 8/1612012 101066 VIKING ELECTRIC SUPPLY - 180.88 GENERATOR PLUGS 00001910 294679 6569603 5912.6406 GENERAL SUPPLIES WELL HOUSES 150.30 JUNCTION BOX' 294680 6557494 5511.6406 GENERAL SUPPLIES ARENA BLDG/GROUNDS 331.18, 362484 8116/2012 120627 VISTAR CORPORATION 779.08 -FOOD 294283 34310902 5320.5510 COST OF GOODS SOLD POOL CONCESSIONS 712.76 FOOD 294284 34331732 5320.5510 COST OF GOODS SOLD POOL CONCESSIONS 678.88 FOOD 294681 34341073 5320.5510 COST OF GOODS SOLD POOL CONCESSIONS 2,170.72 362486 811612012 101069 VOSS LIGHTING' 177.23 LIGHT BULBS 00001901 294235 15208931 -00 1646.6578 LAMPS & FIXTURES BUILDING MAINTENANCE R55CKREG LOG2000D CITY OF EDINA 8/14/2012 11:36:22 Council Check Register Page - 28 8/16/2012 - 8/16/2012 Check # Date Amount Supplier / Explanation PO # Doc No Inv No Account No Subledger Account Description Business Unit 177.23 362486 811612012 100423 WACONIA FARM SUPPLY 68.19 MOWER PARTS 00001625 294285 76310/76311 1641.6530 REPAIR PARTS MOWING 68.19 362487 811612012 130574 WATSON COMPANY 427.88 CONCESSION PRODUCT 294682 815392 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 545.94 294683 815979 5520.5510 COST OF GOODS SOLD ARENA CONCESSIONS 973.82 362488 811612012 130696 WENDORF, MIKE 55.44 UTILITY OVERPAYMENT REFUND 294482 4211 44TH ST 5900.2015 CUSTOMER REFUND UTILITY BALANCE SHEET 55.44 362489 8116/2012 101033 WINE COMPANY, THE 1,347.45 294552 306466 -00 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 118.15 294553 306467 -00 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 298.30 294554 306314 -00 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 721.20 294555 306319 -00 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 2,485.10 362490 8/1612012 101312 WINE MERCHANTS 1.12 294556 419194 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 2,218.89 294557 419196 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 1,678.17 294755 419195 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 604.40 294756 419193 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 4,502.58 362491 811612012 124291 WIRTZ BEVERAGE MINNESOTA 73.10 294558 785564 5862.5515 COST OF GOODS SOLD MIX VERNON SELLING 4,530.63 294559 785569 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 5,130.89 294560 785563 5862.5513 COST OF GOODS SOLD WINE VERNON SELLING 3,666.31 294561 785567 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 115.63 294562 785568 5842.5515 COST OF GOODS SOLD MIX YORK SELLING 4,115.00 294563 782496 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING 1,270.86 294564 785566 5822.5513 COST OF GOODS SOLD WINE 50TH ST SELLING 2,552.20 294565 785561 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 3,972.62 294566 785560 5862.5512 COST OF GOODS SOLD LIQUOR VERNON SELLING 39.21- 294567 865514 5842.5513 COST OF GOODS SOLD WINE YORK SELLING 179.15- 294568 865216 5822.5512 COST OF GOODS SOLD LIQUOR 50TH ST SELLING 567.20- 294569 865217 5842.5512 COST OF GOODS SOLD LIQUOR YORK SELLING R55CKREG LOG20000 Check # Date 362492 8/1612012 Amount Supplier / Explanation PO # 2,027.36 90.73 26,759.77 CITY OF EDINA Council Check Register 8/16/2012 - 8/16/2012 Doc No Inv No Account No 294757 785565 5822.5512 294758 785562 5862.5515 5421.5514 5421.5514 5842.5514 5842.5514 5842.5515 5862.5515 5862.5514 5862.5514 5862.5514 5822.5514 5822.5515 5822.5514 5842.5514 5842.5514 Subledger =Account Description .COST OF GOODS SOLD LIQUOR COST 0F GOODS SOLD MIX --COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX COST OF GOODS SOLD MIX COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER 362493 811612012 124529 WIRTZ BEVERAGE MINNESOTA BEER 477.50 294286 936057 204.00 294287 936058 2,500.55 294570 937245 144.00 294571 937247 43.00 294572 937246 64.50 294573 936269 72.00 294574 936625 1,571.50 294575 936624 3,727.55 294576 936268 72.00 294759 939262 21.50 294760 939261 2,092.65 294761 939260 1,866.63 294762 939502 48.00 294763 939503 12,905.38 5821.6185 LIGHT & POWER 5421.5514 5421.5514 5842.5514 5842.5514 5842.5515 5862.5515 5862.5514 5862.5514 5862.5514 5822.5514 5822.5515 5822.5514 5842.5514 5842.5514 Subledger =Account Description .COST OF GOODS SOLD LIQUOR COST 0F GOODS SOLD MIX --COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX COST OF GOODS SOLD MIX COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD MIX COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER COST OF GOODS SOLD BEER 362493 811612012 105740 WSB & ASSOCIATES INC. 3,455.00 ECLC TRAFFIC STUDY 294236 1- 01686 -320 1140.6103 PROFESSIONAL SERVICES 4,351.00 CENT LAKES STARBUCKS 294237 1 -01686 -310 1140.6103 PROFESSIONAL SERVICES 1,918.50 MEDICAL PLAZA TRAFFIC STUDY 294238 4 -01686 -290 1140.6103 PROFESSIONAL SERVICES 9,724.50 362494 811612012 101726 XCEL ENERGY 266.05 514938955 -6 294288 334391634 4086.6185 LIGHT & POWER 1,342.95 51- 6979948-4 294289 334511561 5821.6185 LIGHT & POWER 1,717.18 51- 6979948 -4 294289 334511561 5861.6185 LIGHT & POWER 2,332.67 51- 6979948 -4. 294289 334511561 5841.6185 LIGHT B POWER 4,897.22 51- 6621207 -1 294290 334671966 5913.6185 LIGHT 8i"POWER 2,313.56 51- 9013604 -6 294291 334371410 5913.6185 LIGHT & POWER 3,659.17 51- 6840050 294292 334846765 5921.6185 LIGHT & POWER 28.02 51 -4151897 -6 294293 334303410 1646.6185 LIGHT & POWER 32.21 51- 7567037 -0 294294 334359562 1321.6185 LIGHT & POWER _ 3,138.80 51- 5547446 -1 294295 334328791 1628.6185 LIGHT & POWER 955.58 51- 6137136 -8 294296 334335075 5430.6185 LIGHT & POWER 20,683.41 362495 811612012. 119647 YOCUM OIL COMPANY INC. 8/14/2012 11:36:22 Page - 29 Business Unit 50TH'ST SELLING VERNON SELLING GRILL GRILL YORK SELLING YORK SELLING YORK SELLING VERNON SELLING VERNON SELLING VERNON SELLING VERNON SELLING 50TH ST SELLING 50TH ST SELLING 50TH ST SELLING YORK SELLING YORK SELLING PLANNING PLANNING PLANNING AQUATIC WEEDS 50TH ST OCCUPANCY VERNON OCCUPANCY YORK OCCUPANCY DISTRIBUTION DISTRIBUTION SANITARY LIFT STATION MAINT BUILDING MAINTENANCE STREET LIGHTING REGULAR SENIOR CITIZENS RICHARDS GOLF COURSE R55CKREG LOG20000 CITY OF EDINA Council Check Register 8/16/2012 —8116/2012 Check # Date Amount Supplier/ Explanation PO # Doc No Inv No Account No Subledger Account Description 12,690.00 DIESEL FUEL 00005975 294684 505080 1553.6581 GASOLINE 19,582.55 UNLEADED FUEL 00005975 294685 505252 1553.6581 GASOLINE 32,272.55 362496 811612012 45.00 45.00 362497 811612012 6,000.00 3,957.60 9,957.60 1,259,069.08 130701 ZEHRINGER, MONTE GOLF REFUND 294798 073012 101091 23EGLER INC EQUIPMENT LEASE 00001917 294483 K2415203 GENERATOR MAINT CONTRACT 294686 E6564504 Grand Total 1628.4392.02 SENIOR GOLF LEAGUE 1301.6151 EQUIPMENT RENTAL 1470.6215 EQUIPMENT MAINTENANCE Payment Instrument Totals Check Total 1,259,069.08 Total Payments 1,259,069.08 8/14/2012 11:36:22 Page- 30 Business Unit EQUIPMENT OPERATION GEN EQUIPMENT OPERATION GEN SENIOR CITIZENS GENERAL MAINTENANCE FIRE DEPT. GENERAL R55CKSUM L0G20000 CITY OF EDINA Council Check Summary 8/16/2012' - 8/16/2D12 Company Amount 01000 GENERAL FUND 434,429.90 02300 POLICE SPECIAL REVENUE 8,044.93 04000 'WORKING CAPITAL FUND 141,479.84 05100 ART CENTER FUND 1,036.08 05300 AQUATIC CENTER FUND 17,711.48` 05400 GOLF COURSE FUND 48,049.31 05500 ICE ARENA FUND 210,095.69 05700 EDINBOROUGH PARK FUND 1,453.71 05750 CENTENNIAL LAKES PARK FUND 13,716.46 - 05800 LIQUOR FUND 208,404.30 05900 UTILITY FUND 93,191.30 05930 STORM SEWER FUND 280821.50 05950 RECYCLING FUND 39.958.20 07400 PSTF AGENCY FUND 12,676.38 Report Totals 1,259,069.08 8/14/2012 11:37:25 Page - 1 We confirm to the best -of our knowledge and belief, that these claims comply in all material respects_ with the' ,'requirements of the City of Edina purchasing policies janq procedures, Finance Dkb ger CITY OF EDINA CITY COUNCIL CREDIT CARD PAYMENT REGISTER 6/26/12- 7125/12 Number Name Date Amount Description Merchant City State Account * *5144 MATT SISTERMAN 2012/06/29 $238.46 PRINTER AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 5410.6409 * *5144 MATT SISTERMAN 2012/06/29 $139.09 OFFICE SOFTWARE AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 1130.6406 * *5144 MATT SISTERMAN 2012/06/29 $38.98 MOUSE AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 421260.6710 * *5144 MATT SISTERMAN 2012/07/02 $70.80 CARD READER AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 5410.6409 * *5144 MATT SISTERMAN 2012/07/02 $9.49 CABLES AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 5410.6409 * *5144 MATT SISTERMAN 2012/07/11 $309.58 CABLES MONOPRICE INC 909 - 989 -6887 CA 1554.6406 * *5144 MATT SISTERMAN 2012/07/12 $140.67 POS SUPPLIES AMAZON MKTPLACE PMTS AMZN.COM /BILL WA 5410.6409 * *6043 LISA SCHAEFFER 2012/07/24 $284.28 WATCH MACY'S EAST #231 EDINA MN 1500.6103 * *7693 MARTY SCHEERER 2012/06/25 $69.68 WEATHER RADIO REI 15 BLOOMINGTON BLOOMINGTON MN 1470.6406 * *7693 MARTY SCHEERER 2012/07/10 $810.72 AMBULANCE SUPPLIES AMAZON.COM AMZN.COM /BILL WA 1470.6406 * *7693 MARTY SCHEERER 2012/07/17 $23.94 WATER TARGET 00023135 EDINA MN 1470.6406 * *7693 MARTY SCHEERER 2012/07/16 $17.02 WATER HOLIDAY STNSTORE 0217 EDINA MN 1470.6106 * *7693 MARTY SCHEERER 2012/07/18 $33.65 MEETING FUDDRUCKERS 3043 BLOOMINGTON MN 1470.6106 * *7693 MARTY SCHEERER 2012/07/19 $78.90 GAS /OIL MIX TRUSOUTH OIL, LLC 318 - 7953800 LA 1470.6406 * *7693 MARTY SCHEERER 2012/07/19 $150.81 BATTERY DEWALT FCTRY SERV #020 EDEN PRAIRIE MN 1470.6406 * *0127 KAREN KURT 2012/07/12 $930.00 CONFERENCE ICMA INTERNET 202 - 962 -3547 DC 1120.6104 * *0127 KAREN KURT 2012/07/12 $277.60 AIRFARE DELTA AIR 0067090194387 MANKATO MN 1120.6104 * *0168 SCOTT NEAL 2012/06/25 $620.00 CONFERENCE ICMA INTERNET 202- 962 -3547 DC 1120.6104 * *0168 SCOTT NEAL 2012/06/27 $50.43 MEETING EDEN AVENUE GRILL EDINA MN 1120.6106 * *0168 SCOTT NEAL 2012/06/29 $79.88 MEETING ROMANOS 1171 EDINA MN 1120.6106 * *0168 SCOTT NEAL 2012/07/13 $76.19 MEETING EDINA GRILL EDINA MN 1120.6106 * *0168 SCOTT NEAL 2012/07/16 $32.28 MEETING EDINA GRILL EDINA MN 1120.6106 * *0168 SCOTT NEAL 2012/07/17 $302.60 AIRLINE DELTA AIR 0062309479715 DELTA.COM CA 1120.6104 * *0168 SCOTT NEAL 2012/07/22 $154.38 SUPPLIES OFFICE MAX MINNEAPOLIS MN 1120.6406 * *0168 SCOTT NEAL 2012/07/24 $93.91 CELL PHONE SPRINT WIRELESS 800 - 639 -6111 KS 1120.6188 * *0176 JOHN WALLIN 2012/07/11 $356.61 BOOKS GOVERNMENT FINANCE OFFIC 312 - 977 -9700 IL 1160.6405 * *0176 JOHN WALLIN 2012/07/10 $44.75 TRANSACTION FEE PAY FLOW PRO 888 - 883 -9770 NE 1550.6155 GAPurchasing cards\2012 USB Purchasing Card Register.xlsx 8/13/2012 CITY OF EDINA CITY COUNCIL CREDIT CARD PAYMENT REGISTER 6/26/12- 7/25/12 Number Name . Date Amount Description Merchant City State Account * *0176 JOHN WALLIN 2012/07/10 $19.95 TRANSACTION FEE PAY FLOW PRO 888 - 883 -9770 NE 1550.6155 * *0176 JOHN WALLIN 2012/07/16 $505.00 AWARD APPLICATION GOVERNMENT FINANCE OFFIC 312 - 977 -9700 IL 1160.6405 * *0176 JOHN WALLIN 2012/07/17 $243.72 MEETING D'AMICO & SONS /EDINA EDINA MN 1100.6106 * *0184 ROBERT WILSON 2012/06/25 $8.05 POSTAGE USPS 26631404233413782 MINNEAPOLIS MN 1190.6406 * *0184 ROBERT WILSON 2012/06/26 $36.42 PLANNER FRANKLINCOVEYPRODUCTS 800 - 819 -1812 UT 1190.6406 * *0184 ROBERT WILSON 2012/07/02 ($27.84) PLANNER RETURN FRANKLINCOVEYPRODUCTS 800 - 819 -1812 UT 1190.6406 * *0184 ROBERT WILSON 2012/07/20 $520.00 REGISTRATION MINNESOTA ASSOC OF ASSES 763- 569 -3357 MN 1190.6104 * *0184 ROBERT WILSON 2012/07/20 $520.00 REGISTRATION MINNESOTA ASSOC OF ASSES 763 - 569 -3357 MN 1190.6104 * *0184 ROBERT WILSON 2012/07/23 $501.80 SUBSCRIPTION DJ *WALL ST JOURNAL 800 - 568 -7625 MA 1190.6105 * *0101 WAYNE HOULE 2012/06/25 $401.60 AIRFARE DELTA AIR 0062307899687 DELTA.COM CA 1260.6107 * *0101 WAYNE HOULE 2012/06/26 $43.70 BUSINESS CARD HOLDE DISPLAYS2GOCOM 401 - 2470333 RI 1552.6406 * *0101 WAYNE HOULE 2012/06/26 $59.52 DELIVERY FEE EDINA COURIERS LLC 952- 4481001 MN 1122.6103 * *0101 WAYNE HOULE 2012/06/27 $57.08 MOTOR BRUSH KIT ORECK FLOOR CARE #145 EDINA MN 1646.6530 * *0101 WAYNE HOULE 2012/06/28 $568.90 GAS CYLINDER USA SAFETY 877 - 805 -8650 WI 5915.6406 * *0101 WAYNE HOULE 2012/07/13 $726.36 REGISTRATION MNSCU 877- 4666728 MN 1640.6104 * *0101 WAYNE HOULE 2012/07/13 $1,452.72 REGISTRATION MNSCU 877 - 4666728 MN 1640.6104 * *0101 WAYNE HOULE 2012/07/16 $726.36 REGISTRATION MNSCU 877 - 4666728 MN 1640.6104 * *0101 WAYNE HOULE 2012/07/19 $1,452.72 REGISTRATION MNSCU 877 - 4666728 MN 1640.6104 * *0101 WAYNE HOULE 2012/07/19 $1,472.72 REGISTRATION MNSCU 877 - 4666728 MN 1281.6104 * *4882 ANDERSON SHAWN 2012/07/11 $19.30 PROPANE SUPERAMERICA 4047 EDINA MN 1301.6406 * *4882 ANDERSON SHAWN 2012/07/11 $53.62 PROPANE SUPERAMERICA 4047 EDINA MN 1301.6406 * *4882 ANDERSON SHAWN 2012/07/11 $160.87 PROPANE SUPERAMERICA 4047 EDINA MN 1552.6406 * *6973 GREG BRETSON 2012/07/23 $107.27 CAR WASH MISTER CAR WASH 601 EDINA MN 1553.6180 * *6981 JOHN SCHEERER 2012/07/19 $65.26 OTHER MISTERART.COM LP HOUSTON TX 1301.6406 * *6999 DAN MCMAHON 2012/07/19 $1,452.72 TUITION MNSCU 877 - 4666728 MN 1281.6104 * *0135 JEFF LONG 2012/06/26 ($319.50) HOTELS DISNEY RESORT -GUEST LAKE BUENA VI FL 2310.6104 * *0135 JEFF LONG 2012/06/28 $54.99 BATTERY BATTDEPOT 866 - 998 -8222 WA 1400.6160 G: \Purchasing cards\2012 USB Purchasing Card Register.xlsx 8/13/2012 CITY OF EDINA CITY COUNCIL CREDIT CARD PAYMENT REGISTER 6/26/12- 7/25/12 Number Name Date Amount Description Merchant City State Account * *0135 JEFF LONG 2012/07/10 $70.20 BATTERY USBPHONEWORLD 800- 631 -8153 AZ 1400.6160 * *0135 JEFF LONG 2012/07/10 $265.01 NIGHTTO UNITE THE EXECUTIVE ADVERTISING HENDERSONVILL TN 1400.6406 * *0135 JEFF LONG 2012/07/24 $215.00 SEMINAR CALIBRE PRESS LLC 415- 962 -8327 CA 1400.6104 * *0119 JOHN KEPRIOS 2012/06/26 - $80.00 GIFT CERTIFICATES DAVANNI'S #15 EDINA MN 1629.6406 * *0119 JOHN KEPRIOS 2012/06/28. $315.00 ADMISSIONS THE WORKS 9528884262 MN 1624.6406 * *0119 JOHN KEPRIOS 2012/06/27 $76.12 SUPPLIES WM SUPERCENTER #1855 EDEN PRAIRIE MN 1623.6406 * *0119 JOHN KEPRIOS 2012/07/04 $27.62 MACHINE RENT PB METER REN *TAL 800 - 228 -1071 CT . 5710.6235 * *0119 JOHN KEPRIOS 2012%07/05 $151.16 SUPPLIES MENARDS 3282 GOLDEN VALLEY MN 1623.6406 * *0119 JOHN KEPRIOS 2012/07/05 $64.20 SUPPLIES MICHAELS #3739 BLOOMINGTON_ MN 1623.6406 * *0119 JOHN KEPRIOS 2012/07/058 $63.06 SUPPLIES THE HOME DEPOT 2806 ST.LOUIS PARK MN 1623.6406 * *0119 JOHN KEPRIOS 2012/07/09 $12.79 SUPPLIES WALGREENS #3114 EDINA MN 1624.6406 * *0119 JOHN KEPRIOS 2012/07/12 $57.05 SUPPLIES TARGET 00023135 EDINA MN 1624.6406 * *0119 JOHN KEPRIOS 2012/07/12' $70.69 FOOD CUB FOODS #3128 EDINA MN 1624.6406 * *0119 JOHN KEPRIOS 2012/07/12 $308.00 TICKETS BALLPARK MN TWINS 4. 800- 3389467 MN 1624.6406 *: *0119 JOHN KEPRIOS 2012/07/13 $21.55 EQUIPMENT RACQUETWORLD.COM, INC. - ALBANY NY 4077:6406 * *0119 JOHN KEPRIOS 2012/07/13 $77:50 FOOD ' ` . BERRY BLENDZ EP EDEN PRAIRIE MN 1624.6406 * *0119 JOHN KEPRIOS 2012%07/18 - $8.87 SUPPLIES MENARDS 3282 GOLDEN VALLEY MN- 1624.6406 * *0119 JOHN KEPRIOS 2012/07/19 $2732 FOOD DAIRY QUEEN #41957 - RICHFIELD ; MN 1624.6406 * *0119 JOHN KEPRIOS 2012/07/19- $65.78 FOOD . DQ GRILL &CHILL #41184 EDINA MN 1624.6406 * *0119 _ JOHN KEPRIOS 2012/07/24 $23.34 COPIES POSTNET MN104 MINNEAPOLIS MN 1624.6406 * *0119 JOHN KEPRIOS 2012/07/24: $730.00 CONFERENCE MN RECREATION.AND PARK A 763- 571 -1305 MN 1600.6104. * *0085 JENNIFER BENNEROT2012 /06/28 .$5.00 SPAM FILTER AKSMT.COM 877.273 -8550 CA 1130.6124 * *0085 JENNIFER BENNEROT 2012 /07/05 $136.83 TENT RENTAL A -Z RENTAL CENTER EDEN PRAIRIE MN 1130.6406 * *0085 JENNIFER BENNEROT2012 /07/05 $32.17 SOFTWARE ADOBE SYSTEMS, INC. 800. 833 -6687 WA 1130.6406 * *0085 JENNIFER BENNEROT 2012 /07/06 $32.17 SOFTWARE ADOBE SYSTEMS, INC. 800- 833 -6687 WA, 1130.6406 * *0085 JENNIFER BENNEROT2012 /07/07 $49.00 FLIP4MAC CTO *GOTOMEETING.COM _. 800- 263 -6317 CA 1130.6406 * *0085 JENNIFER BENNEROT 2012/07/18 $20.36 OFFICE SUPPLIES MICRO CENTER #045 RETAIL ST LOUIS PARK MN, 1130.6406 G: \Purchasing cards\2012 USB Purchasing Card Register.xlsx 8/13/2012 CITY OF EDINA CITY COUNCIL CREDIT CARD PAYMENT REGISTER 6/26/12- 7/25/12 Number Name Date Amount Description Merchant City State Account * *5821 AMY SMITH 2012/06/25 $106.25 ADVERTISING THE MINNESOTA DAILY 612 - 6274080 MN 5410.6122 * *5821 AMY SMITH 2012/06/29 $106.25 ADVERTISING THE MINNESOTA DAILY 612 - 6274080 MN 5410.6122 * *5821 AMY SMITH 2012/07/12 $106.25 ADVERTISING THE MINNESOTA DAILY 612 - 6274080 MN 5410.6122 * *9665 SUSAN FAUS 2012/06/30 $98.36 SIGN HOLDERS DISPLAYS2GOCOM 401 - 2470333 RI 5720.6406 * *9665 SUSAN FAUS 2012/07/13 $18.60 SUNSCREEN TARGET 00023135 EDINA MN 5311.6406 * *0667 TOM SHIRLEY 2012/06/27 $1,398.81 MULCH MENARDS 3282 GOLDEN VALLEY MN 5765.6540 * *0667 TOM SHIRLEY 2012/06/28 ($236.00) PRINTER OFFICE MAX EDINA MN 5760.6513 * *0667 TOM SHIRLEY 2012/06/28 $143.17 SUPPLIES THE HOME DEPOT 2805 BLOOMINGTON MN 5761.6406 * *0667 TOM SHIRLEY 2012/07/10 $51.63 REPAIRS BESSER GLASS & MIRROR - BLOOMINGTON MN 5761.6180 * *0667 TOM SHIRLEY 2012/07/15 $16.07 SUPPLIES GANDER MOUNTAIN EDEN PRAIRIE MN 5761.6406 * *0667 TOM SHIRLEY 2012/07/17 $55.06 SUPPLIES THE HOME DEPOT 2805 BLOOMINGTON MN 5761.6620 * *0667 TOM SHIRLEY 2012/07/22 $99.65 SUPPLIES THE HOME DEPOT 2812 EDEN PRAIRIE MN 5761.6620 * *7021 DEB FIELDS 2012/07/05 $762.35 BENCHES SYX *G LO BALI N D USTRIALEQ 800 - 645 -2986 FL 7411.6406 * *7021 DEB FIELDS 2012/07/11 $335.00 AED TRAINER WWW.DIXIEMED.COM 615 - 599 -6700 TN 7411.6406 * *7021 DEB FIELDS 2012/07/11 $55.00 MEMBERSHIP COSTCO.COM *ONLINE 800 - 955 -2292 WA 7410.6105 * *7021 DEB FIELDS 2012/07/13 $44.40 ADVERTISING GOOGLE *5107668870 CC @GOOGLE.COM CA 7410.6122 * *7021 DEB FIELDS 2012/07/21 $21.90 SUPPLIES THE HOME DEPOT 2805 BLOOMINGTON MN 7411.6406 * *7021 DEB FIELDS 2012/07/24 $755.75 FURNITURE DECORI DESIGNS INC 952 - 9220111 MN 7411.6406 * *7039 GERALD KOPLOS 2012/07/18 $19.93 CLEANING SUPPLIES RAINBOW FOODS 00088484 EDEN PRAIRIE MN 7411.6511 $23,282.23 G: \Purchasing cards\2012 USB Purchasing Card Register.xlsx We confirm to the best of our knowledge and belief, that these claims comply in all material respects with the requirements of the City of Edina purchasing policos and procedures Manider 8/13/2012 V1 iNA, V e A 0 \Nc�Reee REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item No. IV. C. From: Scott Neal City Manager M Action F-1 Discussion 1-1 Information Date: August 21, 2012 Subject: APPOINTMENTS TO THE 2012 HUMAN SERVICES TASK FORCE ACTION REQUESTED: That the following seven members of the City Council's advisory boards and commissions be appointed to serve on the 2012 Human Services Task Force for the purpose of developing a proposed budget for 2013: • Art Center Board: Hafed Bouassida, Barbara LaValleur and Ray Meifert • Energy & Environment Commission: Bob Gubrud • Heritage Preservation Board: Colleen Curran • Human Rights & Relations Commission: Russ Stanton • Transportation Commission: Ann Braden INFORMATION /BACKGROUND: For the second year since the Human Rights & Relations Commission stepped aside from the role of reviewing proposals and recommending funding for human services, the advisory boards and commissions self- appointed members for Council's approval to serve on the 2012 Human Services Task Force. Its mission will be to study the proposals submitted for 2013 funding, conduct a providers' hearing and develop a proposed 2013 human services budget for the City Council's consideration. The Task Force will meet three times in October to complete its work and prepare for the presentation to the City Council on November 5 th ATTACHMENTS: • City Manager's memo to advisory board and commission members • Press release for 2013 human services funding I Good Afternoon — Each year the City appropriates approximately $80,000 from its General Fund to pay human services agencies to provide outsourced services to Edina residents. In the past, the process for appropriating these funds started with a publicly advertised RFP, which then led to a review & recommendation process at the Human Rights & Relations Commission (HRRC) and ended finally with an approval by the; City Council. Last year, the HRRC asked the Council to consider changing the process for making this budget decision. The Council agreed to the request. Instead of that function being done by the HRRC, it was completed by a new body called..the Human Services Task Force, which is being created once again to look at funding for 2013. The 2011 Task Force Members were Ann Braden, Transportation Commission; Colleen Curran, Heritage Preservation Board; Carolyn Peterson, Community Health Committee; Louise Segreto; Park Board; and Russ Stanton, Human Rights and Relations Commission: They did an awesome job! And now I'm looking for a 2012 Task Force to become engaged in this important process. The 2012 Human Services Task Force will again consist of one representative from each of our official advisory boards and commissions. The task force will be created for this process only, and then it will be dissolved. It will come together for three Wednesday meetings in October and a City Council Work Session in November: 1) Wednesday, October 3`d, 5:30 -8:00 PM (meal provided), to review the proposals for 2013 funding; 2) Wednesday, October 17th, 5:00 -9:00 PM (meal provided), to hear from the providers who have requested funding; 3) Wednesday, October 3 V, 6:30 -9:00 PM, to form and approve a recommendation for 201 human services funding; and 4) Monday, November 5th, 5:00 -7:00 PM, to bring the recommendation for 2013 human services funding to the City Council for discussion. I'm hoping to hear that a number of you are interested in being appointed to this year's Human Services, Task Force. Please give it thoughtful consideration and check in with last year's team members about their experience. The goal is to.have the 2012 Task Force determined by August 31St for appointment at the September 0h City Council meeting. Please let me know as soon as possible if you are willing to serve in this capacity. Gratefully; Scott Neal, City Manager 952- 826 -0401 1 Fax 952 - 826 -0390 M11-1 :1 - snealCcDEdinaMN.gov I www.EdinaMN.gov ' ;`'t ...Tor I,ivin� I_earnin R isin Tami.l.ies. Doing .._.,LL br - �, �+ a Business FOR IMMEDIATE RELEASE Human Services Task Force Accepts Proposals for 2013 Funding Edina, Minn., July 6, 2011 —The City. of Edina's Human Services Task Force is seeking proposals for 2013 human services funding. The task force, made up of members of Edina's advisory boards and commissions, will make recommendations on human services funding to the Edina. City Council. Human services providers may submit proposals for 2013 funding of their services, indicating how they intend to meet the needs of Edina residents. Applicants will 'be invited to a public hearing Oct. 17 to make short presentations supporting'their funding requests. At the hearing, applicants will introduce their organisations and briefly share how they serve the Edina population, how the requested funds will be spent and what other sources of funding the organization expects to receive. Requests and-proposals for 2013 funding are due 4:30 p.m. Friday, Aug. 3 1. For more information or to request an application, contact Executive Assistant Susan Howl, 952 -826- 0403, or visit www.EdinaMN.gov /Finance. -30- oe Hg �l � t-.' oxw, // lase REQUEST FOR PURCHASE IN EXCESS OF $20,000 /CHANGE ORDER To: MAYOR AND COUNCIL Agenda Item No.: IV. D. From: Matt Sisterman I.T. Manager Date: August 21, 2012 Subject: 2012 Microsoft Enterprise Agreement Renewal Date Bid Opened or Quote Received: Bid or Quote Expiration Date: July 11, 2012 NA Company Amount of Quote or Bid 1. Software House International 1. $40,824.57 RECOMMENDED QUOTE OR BID: Software House International State Contract #425551 $ 40,824.57 GENERAL INFORMATION: This is the third year of our three -year agreement with Microsoft renewing our current (268) Enterprise Software - Agreement- licenses. — The - renewal -of- this - contract allows- the - City- the - ability -to- upgrade- operating -- systems -and Office - suite software for these existing desktops and laptops and their replacements as many times as necessary over the life of our three year contract. The City benefits by achieving standardization, free software upgrades for the life of the contract, priority Microsoft support, and citywide system compatibility. The Central Services General account will pay for this expenditure. Staff recommends we proceed with the renewal. The Recommended Bid is X ' within budget Communications & Technology Services Dej�Qrtment ! not within budg ohn Wallin, Finance REQUEST FOR PURCHASE IN EXCESS OF $20,000 /CHANGE ORDER To: MAYOR AND COUNCIL Agenda Item No. IV. E. From: John Keprios, Director Park and Recreation Department Date: August 21, 2012 Subject: Weber Park Basketball Court Renovation Date Bid Opened or Quote Received: Bid or Quote Expiration Date: August 14, 2012 October 14, 2012 Company - Amount of Quote or Bid - 1. Finley Bros., Inc. 1. $24,730.00 2. Athletic Systems 2. $26,600.00 RECOMMENDED QUOTE OR BID: Finley Bros., Inc. $24,730.00 GENERAL INFORMATION: This is for the removal, repaving, resurfacing and striping of the large asphalt basketball and play court area at Weber Park in accordance with specifications. This was a 2011 Capital Improvement Project budgeted at $25,000; however, the decision was made late in the year to delay the project and carry it over to 2012 to capture one more year of play on the existing surface. If approved by City Council, the work will be completed by September 15, 2012. John Ke ri s, Director This Recommended bid is within budget Edina Park and Recreation Department k budget Aphn Wallin, Finance Director eaT, City Makager '► o � Le , �Y roarotan'�6o iaea REPORT /RECOMMENDATION To: City Council Agenda Item Item No. IV. F. From: John Keprios, Directo Parks .& Recreation Department ® Action ❑ Discussion F-1 Information Date: August 21, 2012 Subject: SGNMendel Arch itect/Engi need ng Services for the Countryside Park Shelter Building ACTION REQUESTED: Staff recommends approval of the proposal from SGNMendel Architects to provide architect and engineering services for the design and development of the Countryside Park shelter building project. The total proposed professional services fees are $27,600.00 plus reimbursable expenses for actual printing and delivery costs. INFORMATION /BACKGROUND: SGN was the architect firm that designed Edina's four newest park shelter buildings and three comfort stations. SGN architects worked closely with staff, Park Board and residents to establish aesthetically pleasing, energy efficient and functional park shelter building designs that have been well received and heavily used by our residents. The plan is to use a similar process to design a replacement park shelter building at Countryside Park that meets the needs of our residents today and in the future. Their scope of services includes meeting with residents, Park Board and City Council to create conceptual drawings. Services also include schematic design, design development, construction documents, bidding and negotiation (value engineering if needed) and construction administration. SGN will work closely with HKGI in the site analysis process and coordination of overall park development and scheduling of park improvements. ATTACHMENT: A. SGN/Wendel Architects Professional Services Proposal ARCHITECTURE PLANNING INTERIOR DESIGN . Sgn0wer]dP1 July 31, 2012 Mr. John Keprios; Director Edina Parks and Recreation Department 4801 West 50'' Street Edina, MN, 55424 Dear John: SGN/Wendel Architects is pleased to submit the following proposal for Architecture /Engineering services for the proposed Countryside Park Shelter project. Based on our previous work for Edina Parks, we feel that we are well qualified to provide the services required for the project. Our understanding of the project is that Edina Parks would like to replace the park shelter at Countryside Park with a new park shelter similar to the shelter designed by SIGN at Weber Park. Based on that information, we would anticipate a 1 -story wood - framed structure of approximately 1,600 — 2,000 square feet. Per our discussion, the following work will be included in our scope of services: A. Preliminary Planning Services • Initial meeting with Park Department staff • Program review • Site analysis / study (coordination with Hoisington - Koegler) • Conceptual drawings • Meetings with staff, neighborhood group, Park Board and City Council B. Basic Architectural and Engineering Design Services • Schematic Design • Design Development • Construction Documents • Bidding and Negotiation • Construction Administration Based on the above scope, we propose to provide Architectural/Engineering services for a lump sum fixed fee of $27,600.00. 111 Washington Avenue North, Suite 300, Minneapolis, MN 55401 p 612.332.1401 IF 612.332.1405 w wendelcompanies.com garouri&realdng The proposed fee is based on the following assumptions: • Architecture, Structural, Mechanical and Electrical Engineering are included. Civil Engineering and Landscape Architecture will be provided by separate contract. • Meetings and submittals as required for zoning approval and building permits are included. Any fees required to secure these approvals are not included. • Site survey and geotechnical report (soil borings) shall be provided by the Owner. • It is anticipated that the project will be publicly bid for lump sum general construction. Fee proposal is based on standard terms and conditions of the AIA A 10 1 Agreement between Owner and Architect (2007), except as noted here. C. Reimbursable Expenses • No charge for mileage, lodging, meals, photocopying, fax and telephone. • Costs for outside printing, express delivery/courier service and required agency review fees will be billed at actual invoiced cost (no mark -up). If this is acceptable, please contact me and we will draft a contract for your review. Sincerely, SGN / WENDEL Architects Jim Wilson, AIA, LEED AP Associate sg7lwentiel 'NA Z' o Le J) �y \�roRPOW, lase REPORT/RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. IV.G. From: Cary Teague, Community ® Action Development Director Discussion Information Date: August 21, 2012 Subject: Resolution No. 2012 -104 Findings of Fact 4025 Bruce Avenue Appeal Certificate Of Appropriateness Deadline None for a City Decision: ACTION REQUESTED: Adopt the attached Resolution approving the appeal to rescind the Certificate of Appropriateness and have the applicant go back to the Heritage Preservation Board for consideration of a redesigned home at 4524 Bruce Avenue. INFORMATION /BACKGROUND: JMS Custom Homes, LLC is requesting a Certificate of Appropriateness to tear down and rebuild a new home and attached garage at 4524 Bruce Avenue. On July 9, 2012, the Heritage Preservation Board approved a Certificate of Appropriateness for a new home and attached garage. Erik and Ann Wordelman, 4522 Bruce Avenue, and Kitty O'Dea, 4610 Bruce Avenue appealed the decision of the Board-`to the City Council. On August 6, 2012, The City Council directed staff to prepare findings to approve the appeal. ATTACHMENTS: • Resolution 2012 -104 RESOLUTION NO. 2012-104 APPROVING THE APPEAL TO RESCIND THE CERTIFICATE OF APPROPRIATENES AND HAVE THE APPLICANT GO BACK TO THE HERITAGE PRESERVATION BOARD FOR CONSIDERATION OF A REDESIGNED HOME AT 4524 BRUCE AVENUE BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: Section 1. BACKGROUND. 1.01 JMS Custom Homes, LLC is requesting a Certificate of Appropriateness to tear down and rebuild a new home and attached garage at 4524 Bruce Avenue. 1.02 The proposed home is located in the Country Club neighborhood which has been designated a Heritage Landmark 1.03 On July 9, 2012, the Heritage Preservation Board approved a Certificate of Appropriateness for a new home and attached garage. Vote: 5 Ayes, 4 Nays. 1.04 On July 18, 2012, Erik and Ann Wordelman, 4522 Bruce Avenue appealed the decision of the Board to the City Council. 1.05 On July 18, 2012, Kitty O'Dea, 4610 Bruce Avenue appealed the decision of the Board to the City Council. Section 2. FINDINGS. 2.01 The Proposed home is not in compliance with the Comprehensive Heritage Preservation Plan and the heritage landmark preservation study for the Country Club; and the Secretary of the Interior's Standards for the Treatment of Historic Properties, based on the following findings: The materials board was not presented to the Heritage Preservation Board for their consideration. 2. The proposed home's use of a non - traditional exterior material is not appropriate because the two homes on both side of the proposed new home have real or traditional stucco. The proposed exterior siding, therefore, does not "relate to the pattern of existing adjacent historic homes or respect the rhythm and continuity of similar features along the street," as required in the District's Plan of Treatment. 3. The front porch, as proposed, is not compatible with the Country Club neighborhood. It does not "relate to the pattern of existing adjacent historic homes or respect the rhythm and continuity of similar features along the street," as required in the District's Plan of Treatment. CITY OF EDINA 4801 West 50th Street • Edina, Minnesota 55424 www.EdinaMN.gov • 952 - 927 -8861 • Fax 952- 826 -0389 RESOLUTION NO. 2012-104 Page Two 4. The size of the third -story window is not appropriate for the district. Typically, third -story windows in the District are smaller; therefore it too does not "relate to the pattern of existing adjacent historic homes or respect the rhythm and continuity of similar features along the street;' as required in the District's Plan of Treatment. 5. The proposed home should be modified and reconsidered by the Heritage Preservation Board. Section 3. DECISION. The decision of the Heritage Preservation board is reversed and the Certificate of Appropriateness is rescinded. The matter is remanded to the Heritage Preservation Board. The home must be modified consistent with the Council's Findings. Adopted this 21sT day of August, 2012. ATTEST: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) ss. CITY OF EDINA ) � I RESOLUTION NO. 2012-104. Page Two CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the. attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of August 21, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand,and seal of said City, this day of , 2012. City Clerk owe - F� From: Wayne D. Houle, PE Director of Engineering �4 v * [J) 0 �y Improvements - Contract No. ENG 12 78 Date Bid Opened or Quote Received: REQUEST FOR PURCHASE IN EXCESS OF $20,000 /CHANGE ORDER To: MAYOR AND COUNCIL Agenda Item No. IV. H. From: Wayne D. Houle, PE Director of Engineering Date: August 21, 2012 Subject: Request for Purchase — Gallagher Drive and Nine Mile Creek Regional Trail Improvements - Contract No. ENG 12 78 Date Bid Opened or Quote Received: Bid or Quote Expiration Date: August 14, 2012 October 14, 2012 Company Amount of Quote or Bid 1. Midwest Asphalt Corporation $ 353,132.60 2. Northwest Asphalt $ 408,023.90 3. Hardrives Inc. $ 412,078.56 4. Bituminous Roadways Inc. $ 457,381.60 5. Frattalone Companies $ 487,721.15 RECOMMENDED QUOTE OR BID: Midwest Asphalt Corporation GENERAL INFORMATION: This project is to rehabilitate the pavement of Gallagher Drive along with constructing a segment of the Nine Mile Creek Regional Trail. The project scope is to reduce the pavement width from 43 -feet wide to 28 -feet wide, add a 9 -foot boulevard and a 10 -foot regional trail. The required variance from Municipal State Aid (MSA) standards has been approved. The agreement with Three Rivers Park District (TRPD) will be presented on August 16th to their Board; TRPD staff does not anticipate any issues with the agreement. The Engineers estimate for this project was $415,510.00; funding for the project will be MSA and TRPD funds. Staff is anticipating a construction start within the next two weeks. Gt0 Engineering Signature D artment The Recommended Bid is . within budget not;!!!!! t ohn Walli inanc irector Scilt H. Neal, ab& G: \PW \CENTRAL SVCS \ENG DIV\PROJECTS \CONTRACTS \2012 \ENG 12-8 Gallagher Ave Recon \ADMIN \MISC \Item No. W.H. Request for Purchase - Gallagher Drive and Nine Mile Creek Regional Trail - Contract No. ENG 12 -8.docx REQUEST FOR PURCHASE IN EXCESS OF $20,000 /CHANGE ORDER To: MAYOR AND COUNCIL Agenda Item No. IV. I. From: Wayne D. Houle, PE Director of Engineering Date: August 21, 2012 Subject: Reject Bids - Raw Water Main Piping — Contract No. PW 12 -2 Date Bid Opened or Quote Received: Bid or Quote Expiration Date: August 14, 2012 October 14, 2012 Company Amount of Quote or Bid 1. Ellingson Drainage, Inc. $ 798,126.00 2. GM Contracting, Inc. $ 816,850.85 3. Kuechle Underground, Inc. $ 897,082.00 RECOMMENDED QUOTE OR BID: Reject all bids GENERAL INFORMATION: This project is to construct raw water mains to connect Well No. 15 located at Mirror Lakes Drive and Interlachen Boulevard and Well No. 9 located at Hansen Road and Benton Avenue to the new water treatment plant located in the lower level of the Grandview Parking Ramp. The engineers estimate for this project is $478,447.50. The bid documents for this project required a late fall completion, which staff believes is the reason for higher than expected bids. The Capital Improvement Plan appropriated $6,950,000 for the construction of Water Treatment Plant No. 6, rehabilitation of Well No. 7, and required piping from Wells No. 2, 7, 9, and 15; funds spent to date on this overall project is $7,139,786. Staff is recommending that this project remain in the Capital Improvement Plan and be rebid this winter for a mid- summer completion date. Therefore staff is recommending rejecting all bids. Signature The Recommended Bid is within budget not withi Engineering Department n bWget,.z tJohn Wallir Finarpge Director Neal, VT"anager G: \PW \CENTRAL SVCS \ENG DIV\PR0JECTS \C0NTRACTS \2012 \PW 12 -2 Raw WM Piping \ADMIN \MISC \Item No. IV.I. Reject Bids - Raw Watermain - Contract No. PW 12- 2.docx 0 w91�' Off e ll `� REPORT /RECOMMENDATION To: City Council Agenda Item Item No. IV. J. From: John Keprios, Director Parks & Recreation Department ® Action ❑ Discussion 0 Information - Date:- - August 21; 2012 Subject: RJM Construction Management Services Contract ACTION REQUESTED: Staff recommends approval of the proposal from RJM Construction to provide professional construction management services for the Braemar Golf Dome project. RJM's fee proposal offers a construction management services fee of 2.85% of the total construction cost of the project. Reimbursable general conditions are proposed at a not -to- exceed amount of $21,183 per month. INFORMATION /BACKGROUND: Our Braemar Golf Dome replacement professional consulting team of Cunningham Group and Anderson /Johnson Associates is recommending that the City of Edina hire a professional construction manager because it will result in significant savings and expedite the construction process. Our consulting team highly recommends RJM Construction for this task based on their previous experience. RJM provided construction management services and worked closely with Cunningham Group on the $4.5 million Maple Grove multi - purpose sports dome. RJM also served as construction manager on the $14.7 million Eden Prairie Community Center project, plus the Coon Rapids Ice Center, Chaska Community Center and Elk River Community Center. The proposed preconstruction and construction services are shown in the attached proposal. The proposed fee is in keeping with industry standards. ATTACHMENT: A. RJM Professional Services Proposal CONSTRUCTION CORPORATE OFFICE HWY.7 CORPORATE CENTER 17003 W. LAKE ST. SUITE 400 1 ST. LOUIS PARK, MN 55426 1 PH 952-837 -8600 REGIONAL OFFICE 9375 EAST BELL RD. SUITE 202 1 PHOENIX, AZ 85260 1 PH 602.325-1450 REGIONAL OFFICE 1331 17TH ST. SUITE 605 1 DENVER, CO 80202 1 PH 720 -898 -4488 RJMCONSTRUCTION.COM August 10, 2012 CONSTRUCTION John Keprios Parks & Recreation Director City of Edina 4801 West 50th Street Edina, MN 55424 Dear Mr. Keprios, RJM Construction is pleased to present a Construction Management At Risk fee proposal to the City of Edina for the Braemar Golf Dome Replacement project. We understand that our role will be providing preconstruction and construction phase services. This would include project budgeting, constructability review,' schedule management, bidding strategy /administration and leading the construction process for the replacement of the golf dome and.adjacent support building renovation. We look forward to working together with the City of Edina as a team to deliver the project goals. To RJM Construction, building a structure is not merely a succession of steps: a continuum of tasks, resulting in a box. We believe that "a building is not just a place to be. It is a way to be." In delivering that belief we look beyond the expressed wants and needs of the City of Edina. We visualize your desire. We think about the bigger picture, how the project impacts the City's use. With efficient competence we let our thinking anticipate, resolve, create, enhance, and do whatever it takes to deliver on the vision not represented on the blueprint. We will best meet the City of.Edina's goals and needs because of the following: - We have extensive experience providing our construction management services to Minnesota municipalities. There is no learning curve with RJM I. and we are prepared to immediately add value to the team. • We specialize in recreational facilities and have most recently completed such projects as the new Maple Grove Sports Dome. • We have experience in fast - tracked projects and can work with the team to establish a plan to create specialized bid packages that facilitates expedited i, construction. Our dedication goes beyond the box which makes us more than a construction company. RJM prides itself on thinking outside the structure. Through smart, sophisticated, strategic thinking we will complete your project and deliver a CGRPORATi OFFIG, rewarding construction experience that will stand the test of time. 14I.W.7 COPPORAIE !LINTER 7n0-31 W.I.AU ST. ""'E''' T. L��In, PARK, r.l�. ss�� If you should have an Y y questions regarding our proposal, don't hesitate to contact PRONE. 95E- 837.8600 me at 612-919-3538. - FAX SSe-832-95 �� R.Lu!e]FIA:. t }iFICES Sincerely, S394 MARSHALL ST, ARVADA, CO SPi010,2 PHGME -698 - a q 3q FAX 7zo- ElsEl -ssee 29?9 EAjl CAI:9p`. SACK RD. SVIIE i26 PHIGEMIX, A7 65016 Brian Recker PHJtiE 602.952.4055 F AX9 2.841 -2268. Senior Vice President TABLE OF CONTEyNTS V TEAM RESUMES V FEE PROPOSAL PG PROJECT PROFILES IV CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT I V CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT f 1r_1:a7 to] :t51c7 PROJECT PRINCIPAL E BRIAN .RECKERCvRJMCONSTRUCTION.COM PH 952- 837 -8636 RESPONSIBILITIES Brian Recker graduated in 1992 with a Structural Engineering degree from the University of Minnesota, at which time he entered the commercial construction industry. He has had the pleasure of completing projects in a variety of markets such as public, community, religious, education, industrial, office and aquatic. Brian leads RJM Construction's public and community market, specializing in both Construction Management- Agency and Construction Management - at Risk delivery methods, which have been utilized by cities and non-profit agencies throughout Minnesota. As the project lead for RJM's Construction Management projects, he is responsible for all pre-construction services, contract administration, budget management and project schedule. He composes all contractor work scope bid packages and administers the bidding and award process. Brian remains the direct project contact for the project team throughout the entire construction process, from project conception to project completion. EXPERIENCE CITY OF CHANHASSEN PUBLIC WORKS FACILITY Chanhassen, Minnesota CITY OF ELK RIVER PUBLIC WORKS FACILITY Elk River, Minnesota CITY OF MEDINA PUBLIC WORKS FACILITY Medina, Minnesota CITY OF COON RAPIDS ICE ARENA Coon Rapids, Minnesota CITY OF ANDOVER YMCA COMMUNITY CENTER AND ICE ARENA Andover, Minnesota CITY OF EDEN PRAIRIE COMMUNITY CENTER AND ICE ARENA Eden Prairie, Minnesota CITY OF ELK RIVER COMMUNITY YMCA Elk River, Minnesota CITY OF WORTHINGTON COMMUNITY YMCA Worthington, Minnesota CITY OF CHASKA SENIOR CENTER Chaska, Minnesota CLIENT REFERENCE Mr. Tim Simon CITY OF ELK RIVER PH 763-635 -1000 Mr. James Dickinson CITY OF ANDOVER PH 763-767 -5110 Mr. Tom Redman CITY OF CHASKA PH 952 - 448 -3176 ARCHITECT REFERENCE Mr. Jeff Oertel OERTEL ARCHITECTS PH 651-696-5186 Mr. Greg Fenton BWBR ARCHITECTS PH 651- 290 -1877 Mr. Mark Wentzell 292 DESIGN GROUP PH 763-533 -3813 EDUCATION Bachelor of Science Degree Civil Engineering -1992 University of Minnesota Masters in Business Administration 2004 U of M, Carlson School of Management CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT I i_. TED BECKMAN, LEED AP CHIEF ESTIMATOR E TED.13ECKMAN9RJMC0NSTRUCTl0N.00M PH 952-837 -8615 RESPONSIBILITIES As the Chief Estimator, Ted works closely with the team to provide accurate budgets from conceptual and schematic plan phases up through establishing the Guaranteed Maximum Price. Ted has worked with a variety of clients and architects on both new construction and remodels; including retail, office, housing, community centers, health care and education facilities Ted can provide schematic cost details to the team in relation to the building's sustainability objectives. His familiarity with the evaluation of "Green Building" and LEED design /decisions on numerous projects, particularly the recent registrations of the Crosstown Medical Building, would be a great asset to the team. As a LEED Accredited Professional, Ted can provide valuable insight on green building concepts and cost impact. Ted's exceptional communication and organizational skills along with his conceptual estimating ability compliment his role as Chief Estimator, in which he will provide accurate estimates and team leadership through the entire preconstruction process. EXPERIENCE CITY OF CHANHASSEN PUBLIC WORKS FACILITY Chanhassen, Minnesota CITY OF ELK RIVER PUBLIC WORKS FACILITY Elk River, Minnesota CITY OF MEDINA PUBLIC WORKS FACILITY Medina, Minnesota CITY OF COON RAPIDS ICE ARENA Coon Rapids, Minnesota CITY OF MAPLE GROVE ICE ARENA ADDITION Maple Grove, Minnesota CITY OF WORTHINGTON COMMUNITY YMCA Worthington, Minnesota RIVER VALLEY YMCA Prior Lake, Minnesota EDUCATION Bachelor of Science Degree with Emphasis on Construction Management -2000 University of Wisconsin - Stout Menomonie, Wisconsin CLIENT REFERENCE Mr. Troy Simonson TWIN CITIES ORTHOPEDICS PH 952 - 512 -5639 Mr. Chuck Stifter CITY OF MAPLE GROVE PH 763-494 -6503 Mr. Paul Ziebol FAIRVIEW FACILITY SERVICES PH 612 - 273 -4338 ARCHITECT REFERENCE Mr. Tom Betti 292 DESIGN GROUP PH 612-747 -4330 Mr. Mark Hansen MOHAGEN /HANSEN PH 952- 426-7402 Mr. Victor Pechaty HGA PH 612-758 -4000 CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT PAUL KOLIAS PROJECT EXECUTIVE E PAUL.KOLIAS @RJMCONSTRUCTION.COM PH 952- 893-7593 RESPONSIBILITIES Paul brings over 15 years of experience in project management to his role as Project Executive. This depth of knowledge is invaluable as he offers leadership to clients through project negotiations, design review, site logistics, cost and schedule analysis, contract management and project administration. Paul's experience has been gained through his involvement with various project types such as recreational, tenant improvements, financial, retail, restaurant, mixed use, major renovation, and new construction work. He is skilled in unique and complicated projects where extensive preplanning is required to create real project value. Through his management style that focuses on team building and project communications, Paul has managed and built lasting relationships. EXPERIENCE CITY OF MEDINA PUBLIC WORKS FACILITY Medina, Minnesota CITY OF EDINA ICE ARENA EXPANSION Edina, Minnesota BLAISDELL YMCA Minneapolis, Minnesota OPEN ARMS OF MINNESOTA Minneapolis, Minnesota MINNEHAHA ACADEMY SOUTH CAMPUS Minneapolis, Minnesota BOSTON SCIENTIFIC (MULTIPLE PROJECTS) Maple Grove, Minnesota HAZELDEN FOUNDATION (MULTIPLE PROJECTS) Minneapolis, Minnesota EDUCATION Bachelor of Applied Science Degree Construction Management University of Minnesota Minneapolis, Minnesota CLIENT REFERENCE Mr. Phil Nyvall YMCA MINNEAPOLIS PH 612 - 868 -9978 Mr. Kevin Ross UNIVERSITY OF MINNESOTA PH 612 - 626 -8283 Mr. Tom Redman CITY OF CHASKA PH 952- 448 -3176 ARCHITECT REFERENCE Mr. Mark Wentzell 292 DESIGN GROUP PH 763- 533 -3813 Mr. Paul Holmes POPE ARCHITECTS PH 651 - 789 -1582 Nick Sperides SPERIDES REINERS ARCHITECTS, INC. PH 952- 996-9662 MnCITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT IL r. l p CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT "RJM Construction did an outstanding job of coordination to get the Community Center front entrance open before the election so voters were not inconvenienced; three weeks ahead of schedule." Terry Just City of Maple Grove Parks & Recreation Director 16" There are many facets to a fee proposal and the selection of the right general contractor for your project. We find that although fee varies little from one firm to another, the amount of service, especially during preconstruction, can vary dramatically. Of additional importance is the willingness of the constructor to operate on a 100% open book basis. This is something RJM Construction believes in and practices. PRECONSTRUCTION SERVICES RJM will provide all preconstruction services for the project as outlined below: • Work with team to assemble a preliminary master project budget. • Work with team to assemble a comprehensive project schedule which includes pre- construction andconstruction activities required of the entire project team. • Provide budget estimates at the end of Design Development and at 95% Construction Drawings. • Provide value engineering opportunitiesat each budget phase. • Perform cost benefits and life cycle analysis and provide value engineering opportunities. • Develop bidding strategy that is economically advantageous for the project. • Identify potential bid alternates to be utilized for either project enhancements or to ensure compliance with the project budget. • Review plans and specifications for consistency and constructability. • Coordinate preliminary coordination with utility companies and city municipalities and procure required building permits. • Work with team to prepare all required construction contracts. Advertise and coordinate receipt of all public bids. CONSTRUCTION SERVICE RJM will provide all construction services for the project as outlined below: • Make recommendations to the City of Edina for award of low bidders. • Prepare and issue contracts for all contractors. • Schedule and conduct weekly meetings to coordinate activities of the contractors. • Provide an on -site superintendent to schedule work and monitor quality of work being performed. • Closely track all project budgets and aggressively scruntinize all cost claims made by contractors. • Provide an overall project schedule and manage contractors as needed to meet required milestone dates. • Administer all submittals and RFI's required for the project. • Conduct a thorough punchlist at substantial completion of construction and efficiently manage the completion of all items. CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT Coordinate all systems training by the contractors. Collect and provide close -out documents and submit to the City of Edina. Based upon our years of experience, the complexity of the project and the duration of the project, we respectively offer a construction services fee of 2.85% of the total construction cost of the project. REIMBURSABLE GENERAL CONDITIONS Once we are able to meet with the team and confirm project scope and anticipated design time an overall project schedule can be established. The following reimbursement costs are shown as a per month basis. These costs represent a not -to- exceed amount per month. Should any savings be realized, they will be returned 100% to the City of Edina. General Superintendent $1,800 Superintendent $8,433 Project Manager $5,520 Safety Director $1,080 General Clean -Up $1,400 Trucking /Mobilization $500 Pickup Fuel & Oil $500 Telephones $150 Printing $500 Postage $300 Internal Equipment Charges $1,000 Total Monthly General Conditions $21,183 PROJECT MANAGEMENT PERSONNEL RJM proposes the following rates for project management personnel, reimbursed as a cost of the work. Project Executive $110 /hr Project Manager $90 /hr Chief Estimator $125/hr Administrative Assistant $50 /hr General Superintendent $82.90/hr Superintendent $77.90/hr Assistant Superintendent $71.90/hr Safety Director $82.90/hr PROJECT CONTINGENCY As the project design develops and a thorough evaluation of the current site conditions can be conducted, RJM will work collaboratively with the City of Edina to develop an agreed upon project contingency. CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT 1p CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT FEl" :�` MAPLE GROVE MULTIPURPOSE SPORTS DOME The Maple Grove Athletic Dome consists of a 92,200 SF dome structure and L, 2,300 permanent support building. The dome contains a state of the art athletic field surface that can be utilized year around with the dome in place CONSTRUCTION or stored away for the summer months. The permanent support building contains gathering space with viewing windows into the dome, restrooms, managers office, and dome entry airlock. RJMCONSTRUCTION.COM . L14 Y-- Z--, I I CONSTRUCTION EDEN PRAIRIE COMMUNITY CENTER The Eden Prairie Community Center renovation features a new inviting front entrance with an open solarium and a concession area. The facility contains racquetball courts, group fitness studios, new locker rooms and community meeting rooms. The project also included a third ice arena, a baseball stadium, state of the art baseball field and renovations to Birch Lake Park. RJMCONSTRUCTION.COM ANDOVER /YMCA COMMUNITY CENTER The Andover /YMCA Community Center project was a joint venture with the City of Andover and the YMCA. RJM Construction served as the Construction Manager for this project. The facility includes an ice arena, a three -court field CONSTRUCTION house, an indoor aquatic park with two pools, an upper -level fitness center and exercise studio and a kids' gymnasium. The building structure utilizes a combination of pre -cast concrete, masonry and exposed wood structure and curtain wall systems. RJtACONSTRUCTION.COM CONSTRUCTION COON RAPIDS ICE CENTER The Coon Rapids Ice Center facility consists of a full size sheet of ice, locker rooms, concession stand and a second floor mezzanine. Unique to this project is the second refrigerated outdoor rink including dasher boards, lighting and other amenities. 4' 4- RJMCONSTRUCTION.COM r k Jr ILI CONSTRUCTION CHASKA COMMUNITY CENTER The Chaska Community Center was a particularly exciting and challenging opportunity for RJM. The project involved adding an additional floor inside the existing facility, while it continued to operate. The renovation provides the Chaska community with a comprehensive wellness center that demonstrates how great design can maximize the use of existing space. r "'wii;�N� 7 x.41 RJPACONSTRUCTI ON.COM ELK RIVER COMMUNITY CENTER The Elk River Community YMCA incorporates precast, masonry and glass to make it a striking new facility. Included are a lap pool, activities pool, splash pad, water features and water slides. In addition, a gymnasium and community CONSTRUCTION room were also built. RJMCONSTRUCTION.COM 6 r` RJMCONSTRUCTION.COM CONSTRUCTION ZriA, o e �roR I roPA�ti�� BB AGENDA ITEM V. A. Jan Callison Hennepin County Commissioner No packet data Oral presentation [—] Information coming worm, MM1,111- E �Nro�e REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. V.B. From: Jordan Gilgenbach Communications Coordinator Action F1 Discussion ® Information Date: Aug. 21, 2012 Subject: 2012 Images of Edina Photo Contest RECOMMENDATION Present the 2012 Images of Edina photo contest awards to Lori Anne Yang, Megan Norman, Denis Plaster, Lisa Hafey, Anne Girton and Ty Dowda. INFORMATION /BACKGROUND: The City established the Images of Edina photo contest in 2004 to recognize and collect photographs that capture Edina as a preeminent place for living, learning, raising families and doing business. Each year, residents and employees who work in Edina are called to submit their favorite "Edina" photos taken over the past year. The photos are judged on subject matter, composition, clarity, depth of field, lighting, quality of color or black and white, artistry and drama, degree of difficulty, Edina relevance and overall impact. Entries for the 2012 contest were due in mid -June. This year, we received 115 photos from more -than 50 different photographers. This year's panel of volunteer judges includes Katie Pauls, Art Director for Edina Magazine, Chip Jones, owner of Chip Jones Photography, Polly Norman of Polly Norman Art and Emilie Kastner, Communications Assistant for the City of Edina. From the submitted photos, judges chose the winning photographs in five categories representing the City's vision statement: Living, Learning, Raising Families and Doing Business. New to this year's contest is a reader's choice winner. They City partnered with Edina Magazine which allowed photos to be submitted online. Once submissions were finished, the photos were published on Edina Magazine's website for readers to vote. The winners of the 2012 Images of Edina Contest are: • "Morning Glory Love," by Lori Anne Yang, winner of the "Living: Plants & Wildlife" category. • "Sunset Swing," by Megan Norman, winner of the "Raising Families" category. • "Creek Valley Water Tower," by Lisa Hafey, winner of the "Doing Business" category. • "Young Photographer," by Anne Girton, winner of the "Learning" category. • "Stay Back," by Ty Dowda, winner of the "Readers' Choice" category. • "Singing in the Rain," by Denis Plaster, winner of the "Living: People" category. Of the five category winners, one photo was chosen as the overall winner, and will be announced at the Aug. 21 City Council meeting. Awards will be presented by Mayor Jim Hovland to all the winners. Most of the award winners are expected to be in attendance and will pose for a photo with the mayor. The photos will be framed and hung in the Finance Department at Edina City Hall, along with the winners of the 2011 contest. The photos will also be printed in Edina Magazine and may be used in the City's publications, such as About Town. The Communications Department would like to extend a "Thank You" to everyone who submitted a photo to the photo contest, to the judges who volunteered their time and to Edina Magazine for partnering to make this another successful year. The Tenth - Annual Images of Edina photo contest will accept entries April through mid - June, 2013. Photo submissions can be made on EdinaMag.com. Additional information can be found at www.EdinaMN.gov. air REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. VILA From: Ross Bintner P.E. ® Action Environmental Engineer ❑ ❑ Discussion Information Date: August 21, 2012 Subject: Resolution Nos. 2012 -94 and 2012 -95 Edina Emerald Energy Program: Approve Application, Certify Special Assessment and Issue Special Revenue Bond. ACTION REQUESTED: Consider approval of the France at 50th, LLC, Edina Emerald Energy Program (EEEP) application, Adopt Resolution 2012 -95 placing a special assessment against the property and Adopt Resolution 2012 -94 authorizing issuance and sale of a $40,030 Special Assessment Revenue Bond, Series 2012B Taxable. IN FORMATION /BACKGROUND: On August 16, 2011, the City Council authorized development of a Property Assessed Clean Energy Program (PACE) following MN Statue 216C.436 and approved the program's creation on November 15, 2011. This is the second application to the EEEP. France at 50th, LLC (5034 France Ave, S.), has submitted an application requesting $39,308 of property assessed financing for energy efficiency improvements. This amount represents a portion of the $50,622 construction costs to install LED lighting and a smart control system for a restaurant cooking hood. This improvement will reduce energy consumption for the current occupant, Salut Bar Americain. Capitalized interest will be added to the amount requested to bring the total assessment levied against the property to $40,030 to be paid over 5 years at 7.5% beginning in 2013. Staff has reviewed the application and recommends accepting the application from France at 50th LLC, into the EEEP program. ATTACHMENTS: Assessment Roll and Estimated Special Assessment Payment Resolution No. 2012 -94 Issue Special Revenue Bond Resolution No. 2012 -95 Certification of Special Assessment Application for France at 50th LLC. I: \Emerald Energy Program \Applications \2012 \5034 France r ESTIMATED SPECIAL ASSESSMENT PAYMENTS CAPITALIZED INTEREST AT $722 PLUS CAPITAL OF 39,308 TOTAL $40,030 7.5% TOTAL PRINCIPAL INTEREST PAYMENT 2012 40,030.00 39,308.00 2013, . 8,006.00 3,002.25 11,008.25 32,024.00 722.00 2014 8,006.00 2,241.68 10,247.68 24,018.00 40,030.00'' 2015 8,006.00 1,681.26 9,687.26 16,012.00" 2016 -8,006.00 1,120.84 9,126.84 8,006.00 . 2017 8,006.00 560.42 8,566.42 0.00 40,030.00 8;606.45 48,636.45 PACE ASSESSMENT REVENUE BOND, SERIES 2012B YEAR % COUPON INTEREST 2014 5.500 8,006 440.33 2,261.65 1,100.83 2015 5.500 8,006 440.33 1,761.32 .880.66 2016 5.500 8,006 440.33 1,320.99 660.50 2017 5.500 8,006 440.33 880.66 440.33 2018 5.500 8,006 440.33 440.33 220.17 PAID 40,030 2,201.65 CALENDAR LEVY FROM INTEREST PRINCIPLE TOTAL TOTAL ASSESSMENTS 1/1/2013, 722.00 0 722.00 7/1/2013 1,100.83 1,822.83 1/1/2014 1,100.83 8,006 10,207.65 11,008.25 7/1/2014 880.66 9,987.49 111/2015 , 880.66 8,006 9,767.32 10,247.68 7/1/2015 660.50 9,547.16 1/1/2016 660.50 81006 9,326.99 9,687.26 7/1/2016' . 440.33 9,106.83 1/1/2017 440.33 8,006 8,886.66 9,126.84 7/1/2017 22047 8,666.50 1/1/2018 220.17 8,006 8,226.17 8,446.33 8,566.42 r 48,636.45 7,326.95 40,030.00 47,356.95 47,356.95 Assessment Roll Edina Emerald Energy Program - LEVY # 18227 Property Address I PID I owner I Mailing Address City /State /ZIP Assessment 5034 France Ave S. 18- 028 -24-41 -0055 1 France at 50th LLC 17800 Metro Parkway #300 113loomington MN, 55425 $40,030.00 Extract of Minutes of Meeting of the City Council of the City of Edina Hennepin County, Minnesota Pursuant to due call and notice thereof, a regular meeting of the City Council 'of the City of Edina; Minnesota, was duly held at the City Hall in the City, on Tuesday, August 21, 2012, at 7:00 P.M. The following members were present: and the, following were absent: The Mayor announced that the next order'of business was consideration of the issuance and sale of the $40,030 EEEP Special Assessment Revenue Bond, Series 2012B (Taxable). Member introduced the following written resolution and moved its adoption, the reading of which had been dispensed with by unanimous consent: RESOLUTION NO. 2012-94 RESOLUTION AUTHORIZING ISSUANCE AND SALE OF $40,030 EEEP SPECIAL ASSESSMENT REVENUE BOND, SERIES 2012B (TAXABLE), FIXING THE FORM AND SPECIFICATIONS THEREOF, PROVIDING FOR ITS EXECUTION AND DELIVERY, AND PROVIDING FOR ITS PAYMENT BE IT RESOLVED by the City Council of the City of Edina, Minnesota, as follows: 1. The City Council of the City has established the Edina Emerald Energy Program (the `BEEP ") to finance the acquisition and construction or installation of energy efficiency and conservation improvements (the "Improvements "), on properties in the City through the use of special assessments pursuant to Minnesota Statutes Sections 216C.435 and 216C.436 and Chapter 429. 2. The City has received and approved one or more Applications and Petitions for Special Assessments from owners of property in the City desiring to participate in and receive financing pursuant to the EEEP. 3. In order to finance the Improvements so approved, the City Council hereby determines to issue its EEEP Special Assessment Revenue Bond, Series 2012B (Taxable) (the "Bond "). 2. The proposal of Bremer Bank (the "Purchaser ") to purchase the Bond is hereby accepted, said offer being to purchase the Bond at a price of par plus accrued interest. The City Manager is authorized to enter into the Bond Purchase Agreement with the Purchaser. 3. The Bond shall be dated its date of delivery which shall not be prior to August 27, 2012, shall mature on January 1, 2018 and shall bear interest at the rate of 5.5% per annum, computed on the basis of a 360 -day year of twelve 30 -day months, payable semiannually on each January 1 and July 1, beginning January 1, 2013. The Bond shall be subject to redemption from sinking fund payments made by the City at a redemption price equal to the principal amount of the Bond to be redeemed with accrued interest on the Bond to the redemption date, without premium, in the principal amounts and on the dates as set forth in Exhibit A to the form of the Bond included in Section 4 hereof. The Bond is subject to optional redemption prior to maturity in whole but not in part on any interest payment date, at a redemption price of par. 4. The Bond and the form of assignment shall be in substantially the following form: UNITED STATES OF AMERICA STATE OF 1VII1*4NESOTA COUNTY OF HENNEPIN CITY OF EDINA No. $ EEEP SPECIAL ASSESSMENT REVENUE BOND SERIES 2012B (TAXABLE) Interest Rate Maturity Date of Original Issue 5.50% January 1; 2018 Registered Owner: Principal Amount: The City of Edina, Hennepin County, Minnesota, for value received, hereby promises to pay to the Registered Owner specified above, or registered assigns, the Principal Amount specified above on the maturity date specified above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof interest on such Principal Amount at the Interest Rate specified above from the date of original issue specified above, or the most recent interest payment date to . which interest has been paid or duly provided for as specified below, on January 1 and July 1 of each year, commencing January 1, 2013, until said principal amount is paid. Principal is payable in lawful money of the United States of America by the City Finance Director, as Bond Registrar or its successor as 'Bond Registrar designated by the City upon 60 days':.notice to the registered owners at their registered addresses. Interest shall be paid on each January 1 and July 1 interest payment date by check or draft mailed to the person in whose name this Bond is registered at the close of business on the 15th day of the month preceding each interest payment date (whether or riot a business day) at said person's address set forth on the registration books maintained by the Bond Registrar. Any such interest not punctually paid or provided'for will cease to be payable to the owner of record as of such regular record dates and such defaulted interest may be paid to the person in whose name this Bond shall be registered at the close of business on a special record date for the payment of such .defaulted interest established by the Bond Registrar. The Bond shall be subject to redemption from sinking fund payments made by the City at a redemption price equal to the principal amount of the Bond to be redeemed with accrued interest on the Bond to the redemption date, without premium, in the principal amounts and on the dates as set forth in Exhibit A hereto. The Bond is subject to optional redemption prior to maturity in whole but not in part on any interest payment date, at a redemption price of par. This Bond is issued pursuant to and in full conformity with the Constitution and Laws of the State of Minnesota, including Sections 216C.435 and 216C.436 and Chapter 429, Minnesota Statutes, for the purpose of providing funds for various improvements as provided in the 9 Resolution described below; and this Bond is payable solely from special assessments levied or to be levied on property beneftted by the improvements and proceeds of the Bond set aside for such purpose. This Bond does not constitute a charge against the general credit or properties 'or taxing powers of the City and does not grant to the owner of this Bond any right to have the City levy any taxes or appropriate any funds for the payment of the principal hereof or interest hereon, nor is this Bond a general obligation of the City or the individual officers or agents thereof. This Bond is transferable, as provided by the Resolution of the City Council authorizing the issuance of the Bond adopted August 21, 2012 (the "Resolution "), only upon books of the City kept at the office of the Bond Registrar by the Registered Owner hereof in person or by the Registered Owner's duly authorized attorney, upon surrender of this Bond for transfer at the office of the Bond Registrar, duly endorsed by, or accompanied by a written. instrument of transfer in form satisfactory to the Bond Registrar duly executed by, the Registered Owner hereof or the Registered Owner's duly authorized attorney, and, upon payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, one or more fully registered Bonds of the series of the same principal amount, maturity and interest rate will be issued to the designated transferee or transferees. The Registered Owner of this Bond may be treated as the absolute owner hereof for all purposes. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed precedent to and in the issuance of this Bond have been done, have happened and have been performed in regular and due form, time and manner as required by law and that this Bond, together with all other indebtedness of the City outstanding on the date of its issuance, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Edina, Minnesota, by its City Council, has caused this Bond to be executed in its behalf by the Mayor and the City Manager, all as of the Date of Original Issue specified above. CITY OF EDINA, MINNESOTA By Its Mayor By Its City Manager [EXHIBIT A] MANDATORY SINKING FUND SCHEDULE Redemption Date 1/1/2014 1/1/2015 1/1/2016 1/1/2017 1/1/2018 5 Principal Amount $8,006 8,006 8,006 8,006 8,006 ASSIGNMENT FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto (Please Print or Typewrite Name and Address of Transferee) the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: Please Insert Social Security Number or Other Identifying Number of Assignee Signature Guaranteed: Signatures must be guaranteed by a national bank or trust company or by a brokerage firm having membership in one of the major stock exchanges. 6 Notice: The signature to this assignment must correspond with the name as it appears on the face of this Bond in every particular, without alteration or any change whatever. 5. The Bond shall be payable at maturity upon presentation at the office of the City Finance Director, as Registrar and Paying Agent, or at the office of such other successor agent as the City may hereafter designate upon 60 days' mailed notice to the registered .owner at its registered ,address. Interest and mandatory sinking fund' payments shall be paid by check or draft of the Registrar mailed to the registered owner at its address shown on the registration books on each interest payment date unless other arrangements satisfactory to the BondRegistrar, the City and the registered owner of the Bond are made. The City shall deposit funds with the Bond Registrar at the time and in the manner necessary to- provide for the full and prompt payment of such principal and interest. 6:, The Bond shall be prepared in typewrittehlorm under the direction of the City Manager and when so prepared shall. be' executed on "behalf of the City by the Mayor and the City Manager, at least'one of which shall be an-original signature. When the Bond shall have been so prepared and executed, it shall be delivered by the Finance Director in exchange for the purchase price, and the purchaser shall not be required to see to the proper application of the'proceeds. 7. As long as the Bond issued hereunder shall remain outstanding, the City shall maintain and keep at the office of the Bond Registrar an office or agency for the payment of the principal of and interest on the Bond, as in this Resolution provided, and for the registration and transfer of the Bond, and shall also keep at said office of the Bond Registrar books for such registration and transfer. Upon surrender for transfer of the Bond .at the office of the Bond Registrar with a written instrument of transfer. satisfactory to the Bond Registrar, including representations of the transferee substantially similar to the representations of the Purchaser in Section 5 of the Bond Purchase Agreement, duly executed by the registered owner or the owner's duly authorized attorney, and upon payment of any tax, fee or other governmental charge required to be paid with' respect to such transfer, the City shall execute. and the Bond Registrar shall authenticate and; deliver, in the name of the designated transferee, a, fully registered Bond of a like aggregate _principal amount, interest rate and maturity. For every such exchange or transfer; whether temporary or definitive, the City or the Bond Registrar may make a charge sufficient to reimburse it for any tax, fee or other governmental charge required to be paid with respect to such exchange' or transfer,. which sum or sums shall be paid by the person requesting such'exchange or transfer as, a condition precedent to the exercise of the privilege of making such exchange' or transfer._ Notwithstanding any other -provision of this,, Resolution, the cost of - - r p, aria g each -new Bond -u P on e a- ch-exchan ga - or transfer, -and -an other expenses-of the City& - -- - the Bond Registrar incurred in connection therewith .(except any applicable tax, fee or other governmental charge) shall be paid by the City. The City and the Bond Registrar shall bot be obligated to make any such exchange or transfer of Bonds during the fifteen (15) days next preceding the date of redemption in the case of a proposed redemption of.Bonds or to make any transfer during the fifteen (15) days next preceding any January for July 1 interest payment date. 8. Interest on the Bond which is payable, and is punctually paid or duly provided.for, on any interest payment date shall be paid to the person in whose name the Bond is registered at the close of business on the 15th day of the month preceding such interest payment date. Any 7 interest on any Bond which is payable, but is not punctually paid or duly provided for, on any interest payment date shall forthwith cease to be payable to the registered holder on the relevant regular record date solely by virtue of such holder having been such holder; and such defaulted interest may be paid by the City in any lawful manner, if, after notice given by the City to the Bond Registrar of the proposed payment pursuant to this paragraph, such payment shall be deemed practicable by the Bond Registrar. Subject to the foregoing provisions of this paragraph, the Bond delivered under this Resolution upon transfer of or in exchange for or in lieu of any other Bond shall carry all the rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond and each such Bond shall bear interest from such date that neither gain nor loss in interest shall result from such transfer, exchange or substitution. 9. As to any Bond, the City and the Bond Registrar and their respective successors, each in its discretion, may deem and treat the person in whose name the same for the time being shall be registered as the absolute owner thereof for all purposes and neither the City nor the Bond Registrar nor their respective successors shall be affected by any notice to the contrary. Payment of'or on account of the principal of any such Bond shall be made only to or upon the order of the registered owner thereof, but such registration may be changed as above provided. All such payments shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. 10. There is hereby created a special fund, to be known as the EEEP Special Assessment Revenue Bond Fund, Series 2012B (the "Bond Fund "), for purpose of paying principal and interest on the Bond. Except for proceeds of the Bond in the amount of $722 which shall be available for the payment of interest on the Bond through December 31, 2012, which proceeds shall be deposited in the Bond Fund, the proceeds of the Bond herein authorized shall be deposited in a separate construction fund to be used solely for the payment of expenses of the Improvements, to be disbursed in accordance with the EEEP. All future collections of special assessments for the Improvements levied in accordance with Section 11 (the "Special Assessments ") are hereby irrevocably appropriated and pledged to the payment of principal of and interest on the Bond herein authorized, and the moneys and investments in the Bond Fund shall be used for no other purpose than to pay principal and interest on the Bond provided that amounts in excess of the amount of principal and interest then due on the Bond may, at the option of the City, be deposited in a reserve account to provide additional security for the repayment of the Bond and other bonds issued from time to time under the EEEP, or in an expense account to be applied to payment or reimbursement of administrative and overhead costs of the City. 11. The City covenants to levy assessments for said Improvements on the property so benefitted, in accordance with the Application and Petition for Special Assessments received from the owner(s) of the Property. The interest rate on the Special Assessments shall be 7.5 %. The City makes no representation that the proceeds of such Special Assessments will be sufficient for the payment of principal of and interest on the Bond when due. . The motion for the adoption of the foregoing resolution was duly seconded by Member _ upon vote being taken thereon the following .voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 9 STATE OF MINNESOTA ) COUNTY OF HENNEPIN ) SS. CITY OF EDINA ) I, the undersigned, being the duly qualified and acting City Clerk of the City of Edina, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a meeting of the City Council of said City held August 21, 2012, with the original thereof 'on file and of record in my office and the same is a full, true and complete transcript therefrom insofar as the same relates to the issuance and sale of $40,030 EEEP Special Assessment Revenue Bond, Series 2012B (Taxable) of said City. WITNESS My hand officially and the seal of the City this of (Seal) fb.us.7913710.02 10 City Clerk City of Edina, Minnesota BOND PURCHASE AGREEMENT $40,030 City of Edina, Minnesota Edina Emerald Energy Program EEEP Special Assessment Revenue Bond Series 2012B (Taxable) This Bond Purchase Agreement (this "Agreement ") is made and entered into as of August 22, 2012, by and between the undersigned, BREMER BANK, (the "Purchaser "), and the CITY OF' EDINA, MINNESOTA, a municipal corporation and political subdivision organized and existing under the laws of the State of Minnesota (the "City"). Recitals A. The City Council (the "City Council ") of the City has established the Edina Emerald Energy Program (the "EEEP ") to finance the acquisition and construction or installation of energy efficiency and conservation improvements (the "Improvements "), on properties in the City through the use of special assessments pursuant to Minnesota Statutes Sections 216C.435 and 216C.436 and Chapter 429. B. The City has received and approved one or more Applications and Petitions for Special Assessments from owners of property in the City desiring to participate in and receive financing pursuant to the EEEP. C. In order to finance the Improvements so approved, the City Council has determined, by its Resolution No. 2012 -94 (the "Resolution "), to issue its EEEP Special Assessment Revenue Bond, Series 2012B (Taxable) (the "Bond "), and to sell the Bond to the Purchaser pursuant to the terms of this Agreement. D. All acts and proceedings required by law necessary to make this Agreement, when executed by the City and the Purchaser, the valid, binding and legal obligation of the parties to this Agreement, and to constitute this Agreement a valid and binding agreement for the uses and purposes herein set forth in accordance with its terms, have been done and taken, and the execution and delivery of this Agreement have been in all respects duly authorized. NOW, THEREFORE, in consideration of the premises and the mutual agreements herein contained, the parties hereto do hereby agree as follows: Section 1. Definitions. Unless the context clearly requires or unless otherwise defined herein, the capitalized terms in this Agreement shall have the respective meanings which such terms are given in the Resolution. Section 2. Purchase of the Bond. Upon the terms and conditions herein set forth, the Purchaser hereby agrees to purchase, and the City hereby agrees to sell, execute and deliver 11 the Bond to the Purchaser. The purchase price to be paid for the Bond shall be the par value thereof. Section 3. The Bond. The Bond shall mature, bear interest, be subject to redemption prior to maturity, be secured and bear such other terms, all as described in the Resolution. Section 4. Closine. At 9:00 A.M., Minnesota time, on August 28, 2012, or at such other time or date as shall have been mutually agreed upon by the City and the Purchaser (the "Closing Date "), the City will, subject to the terms and conditions hereof, deliver to the Purchaser, at its office 1100 West St. Germain Street, St. Cloud, MN 56302 =0847 the Bond in fully registered form, duly executed and registered; and, subject to the terms and conditions hereof, the Purchaser, will accept such delivery and cause the purchase price of the Bond to be paid by check or draft or by interfund transfer, as the case may be. Section 5. Representations of the Purchaser. The Purchaser represents, warrants and agrees as follows: a) The Purchaser has received and reviewed a copy of the Resolution. The Purchaser, understands that the Bond is a limited obligation of the City secured by and payable solely from Special Assessments as provided in the Resolution, the Bond does not constitute a charge against the general credit or properties or taxing powers of the City and does not grant to the owner of the Bond any right to have the City levy any taxes or appropriate any funds for the payment of the principal hereof or interest thereon, nor is the Bond a general obligation of the City or the individual officers or agents thereof. b) The Purchaser has sufficient knowledge and experience in financial and business matters, including in the purchase and ownership of municipal obligations of a nature similar to the Bond, to be able to evaluate the risks and merits of investing in the Bond. c) The Purchaser acknowledges that City has not prepared any offering document with respect to the Bond. The Purchaser, as a sophisticated investor, has made its own credit inquiry and analyses with respect to the Bond. The Purchaser has assumed the responsibility for obtaining and making such review as he has deemed necessary or desirable in connection with the decision to purchase the Bond. The Purchaser's decision to purchase the Bond did not rely on any information provided by the City (or any representatives or agents of the City) that is not in written form. d) The Purchaser understands that (i) the Bond has not been registered with any federal or state securities agency or commission or otherwise qualified for sale under the "Blue Sky" laws or regulations of any state, (ii) will not be listed on any securities exchange, (iii) will not carry a rating from any rating service, and (iv) may not be readily marketable. e) The Purchaser is investing in the Bond for its own account, and at the time of its purchase of the Bond, does not intend to distribute, resell or otherwise dispose of the Bond. 12 f) The Purchaser agrees that, in the event that the Purchaser decides to sell or otherwise transfer the Bond, the Purchaser shall require the new transferee to deliver to the City a certificate of representations including substantially:�similar representations as set forth in this . Section 5. Section 6. Parties in Interest. This Agreement shall constitute the entire agreement between the Purchaser and the City and is made solely for the benefit of the Purchaser and the City (including their successors or assigns). No other person shall acquire or have any right hereunder or by virtue hereof. Section 7. Notice. Any notices required to be given '_to the City under' this Agreement shall .be mailed, first class, postage: prepaid, or personally delivered to the City Manager at City of Edina, 4801 W. 50th St., Edina, MN 55424; and all notices'to the Purchaser shall be mailed, first class, postage prepaid, or personally delivered to Greg Hohlen, Bremer Bank, 1100 West St. Germain Street, St. Cloud, MN 56302 -0847. Section 8. Governing Law. This Agreement shall be construed and governed in accordance with the laws of the State of Minnesota. 13 IN WITNESS WHEREOF, the CITY OF EDINA, MINNESOTA and BREMER BANK, have each caused this Agreement to be signed in its name by its duly authorized officer, all as of the day and year first above written. fb.us.7899294.02 CITY OF EDINA, MINNESOTA By Its City Manager BREMER BANK PURCHASER By Its President 14 RESOLUTION NO. 2012 -95 APPROVING AGREEMENT AND ADOPTING ASSESSMENT WHEREAS, Minnesota Statues §§ 216C.435 and 216C.436 authorizes the_ City to finance energy improvements using special assessments on residential, commercial and industrial properties where owners have petitioned for special assessments to repay the financing; and WHEREAS; Edina has created an Edina Emerald Energy Program (EEEP), which authorizes voluntary special assessments forenergy improvements; and WHEREAS, Edina has received a Special Assessment Petition from France at 50t' LLC., waiving its right to a special assessment hearing and petitioning for special assessment to repay the financing. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDINA, MINNESOTA: 1. The Special Assessment Agreement with France at 50"' LLC. is approved. The Mayor and City Manager are authorized to sign the Agreement. 2. The proposed assessment in, the principal amount of $40,030.00, a copy of which is attached hereto and made a part hereof, is hereby adopted and shall constitute the special assessment against the lands named therein and each tract of land therein "included is hereby found to be benefited by the proposed improvements in the amount of the assessment levied against it. 3. Such assessment shall be payable in equal annual installments extending over a period of, five (5) years, the first of the installments to be payable with taxes payable in 2013, and.,shall bear interest at the rate of seven percent (7.5 %) per annum from January 1, 2013. To each installment when due shall be added interest for one year on all unpaid installments. 4. The property owner may, at any time prior to certification of the assessment to the .County; pay the whole of the assessment on such property with interest accrued to the date of payment to the City, except that no interest shall be charged if the entire assessment is paid within thirty_(30)_d6 ys from the adoption of this resolution and the owner may at any time thereafter pay. the City the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which the payment is made. Such payment must -be made before November 30 or interest will be charged through December 31 of the next succeeding year. 5. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County to be extended on the property tax lists of the County and such assessments shall be collected and paid over in the same manner as other municipal taxes Dated: August 21, 2012 Attest: Debra A. Mangen, City Clerk James B. Hovland, Mayor STATE OF MINNESOTA ) ( ss. COUNTY OF HENNEPIN ) CERTIFICATE OF CITY CLERK I, the undersigned duly appointed and acting City Clerk for the City of Edina do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council at its Regular Meeting of August 21, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of City Clerk o : /te J� REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item VII. B. From: John Wallin Finance Director ® Action ❑ Discussion Information Date: August 21 2012 Subject: Special Assessment Policy Revision ACTION REQUESTED: Approve proposed revision to the Special Assessment Policy INFORMATION /BACKGROUND: The City Council discussed a revision to the special assessment policy at the June 5 City Council Work Session with representatives from consulting firm Northland Securities and again at the August 6 Council meeting. During the discussion at the August 6 Council meeting, The Council was informed when asking whether the new policy could be effective for projects to be assessed this fall that the bond resolution to fund the projects restricted the special assessment term and interest rate. The resolution states "The Council presently estimates that the special assessments shall be in the principal amount of $3,307,764 payable in not more than 10 installments, the first installment to be collected with taxes during the year 2013, and that deferred installments shall bear interest at the rate of 4.1 % per annum form the date of the resolution levying said assessment ". After the August 6 Council meeting the question was asked of the City's Bond Counsel whether the above. sentence left the City Council any flexibility in setting the term of the special assessment and the interest rate. The Bond Counsel's opinion is the "estimated" refers to the entire sentence and the Council does have flexibility in setting the term and interest rate of the special assessment. As a result, the City Council can choose to make the attached special assessment policy effective for projects to be assessed this fall. As presented at the August 6 Council meeting the main changes of this special assessment policy compared to the prior policy are as follows: 1. Extend repayment period for special assessments from 10 to 15 years. 2. Restructure the payments from a declining principal formula to.a level payments formula. 3. Decrease the spread between the interest rate of the City's project financing and what is added to the special assessments that are financed by the City from 2% to 1%. 4. Exclude sidewalk, trail and lighting costs from Project Costs subject to the cost share formula. These costs would be paid from a new revenue source: utility franchise fees. The attached special assessment policy was changed from the draft presented to Council August 6 in that section 1 was amended to include storm water management improvements as costs paid from the City's Strom Water Utility Fund and the effective date in this draft is for projects with the special assessment hearings after September 1, 2012. RECOMMENDATION: The City could not make necessary infrastructure improvements to the City and keep its competitively low property tax rate without a special assessment program. Staff believes the proposed policy revision will allow the City to continue its infrastructure improvement program and provide a moderated impact to impacted property owners in the future. Staff recommends the Council approves the proposed revision. ATTACHMENT: Proposed Revision to the City of Edina's Special Assessment Policy CITY OF EDINA O� e,. N SPECIAL ASSESSMENT POLICY HBO � - .bO POLICY PURPOSE: Establish an assessment policy for typical assessments that include local roadways, alleys, sound walls, water utility lines, sanitary sewer utility lines, sump pump removal or redirection, garbage and debris removal, aquatic weeds, weed mowing, tree removals, and maintenance districts. POLICY: 1. Allocated Costs: The cost of curbs, gutters and other storm water management improvements for a Non -State Aid Residential Street Reconstruction Project will be paid from the City's Storm Water Utility Fund. The cost of replacing and repairing the publicly -owned portions of underground water and sanitary sewer utility lines will be paid from the City's Utility Fund. The cost of sidewalks, trails, lighting and pedestrian /cyclist related street markings will be paid from the City's Pedestrian and Cyclist Safety Fund. 2. Assessable Costs: 100% of the costs incurred for the reconstruction of a Non -State Aid Residential Street, excluding allocated costs, shall be assessed to the directly benefitting properties of the project, pursuant to a formula based on a Residential Equivalent Unit (REU). Assessable costs include the following: mobilization, direct construction costs, construction finance costs, City and contracted engineering costs, scientific and technical consulting costs, printing and mailing, legal and other project related costs. Construction finance costs are the cost of funds used to finance the project construction until the adoption of the resolution imposing the special assessment. 3. Unit of Assessment: The.assessable unit for non -state aid residential street projects will be the residential equivalent unit (REU). An REU shall be one residential lot, regardless of lot size or amount of street frontage. For publicly owned or undeveloped parcels with developable residential potential, the number of REU's shall be computed based upon the maximum residential development potential of the parcel based upon the density allowed under the applicable zoning Code and Comprehensive Land Use Plan. 4. Corner Lots: If a corner lot is subject to multiple street reconstruction assessments, the total assessable cost should be the equivalent to 1 residential equivalent unit. The address of the lot shall determine if the corner lot is assessed at 1,1/3, 2/3, or 0 REU's for that project: • If the address of the lot is on the roadway being reconstructed and no previous roadway assessments have been levied for that lot, the REU shall be 1 REU. • If the address of the lot is on the roadway being constructed and a roadway assessment has been levied previously for that lot, the REU shall be 2/3 REU. • If the address of the lot is not on the roadway being constructed, but the side or rear yard is and no previous roadway assessment has been levied for that lot, the REU shall be 1/3 REU. • If the address of the lot is not on the roadway being constructed, but the side or rear yard is and a roadway assessment has previously been levied for that lot of 1 REU, the REU shall be 0 REU. 5. Multiple Assessments: Lots subject to multiple assessments cannot be treated differently than lots subject to a single assessment. 6. Repayment Periods: Repayment period for special assessments levied by the City of Edina vary depending on the purpose for which the assessment was levied: Repayment periods and terms are as follows: a. Maximum Repayment Periods: i. Local roadway reconstruction -15 years. ii. Sound walls— 15 years. iii. Garbage and debris removal, aquatic weeds, weed mowing, and maintenance districts —1 year. iv. Tree removals -1 year if under $500, 2 years if $500 to $1000, and 3 years if over $1000. v. Underground utility line replacements -15 years. vi. Sump pump removal or redirection — 5 years b. Assessment Interest Rate —The interest rate for a special assessment shall be 1% higher than the estimated "net interest" rate of the bonds to be issued for the project. If a bond is not issued for a project then the interest rate shall be 1% higher than the net interest rate of the most recent bonds sold by the City prior to ordering the public improvement. The interest rates for 6.a.iii., 6.a.iv., 6.a.v., and 6.a.vi. shall be 6.5% c. The City will accept both partial pre - payments and full pre - payments on assessments before certifying the assessment to the County. For ease of administration, a minimum of 25% of the assessable cost must be applied for a partial payment. d. The City shall inform all property owners received a special assessment of the City's Senior Deferral Program. e. Payments shall be amortized using a level annual payment schedule. 7. The new policy will not be retroactive to projects that have already been assessed. Special assessment policy revisions approved on August 21, 2012 shall become effective for projects with final assessments hearings after September 1, 2012. Background: A. Special Assessment Policy Background dated September 7, 2010 B. Special Assessment Policy Proposal dated August 16, 2005 �L�J� •vv• REPORT /RECOMMENDATION To: City Council Agenda Item Item No. VII. C. From: John Keprios, Directo Parks & Recreation Department ® Action 7 Discussion Information Date: August 21, 2012 Subject: Donations Policy Revision ACTION REQUESTED: The Park Board recommends approval of the attached City of Edina Donations Policy. INFORMATION /BACKGROUND: At their May 8, 2012 meeting, the Park Board passed a motion to recommend that the City Council adopt the attached updated City of Edina Donations Policy. Taken directly from the May 8th Park Board minutes: Member Jones gave a quick background on donations and noted that currently Edina has two donation policies; one is from 1995 "Donations, Sponsorships and Advertising Policy" and there is also a "Donations and Memorial Policy" that was adopted in the year 2000. She indicated that the City does not currently have citywide written standards for accepting donations or procedures for processing and recording donations. She explained that the working group would like to provide a welcoming and efficient system for uniformly and responsibly accepting, recording and acknowledging donations of money, material, goods and services. She stated that the working group is recommending that the City should replace the two existing donation policies with the proposed donation policy dated April 25, 2012. Therefore, I have included copies of the policies approved by Council in 1995 and 2000. 1 have also included a copy of the Park Board minutes that is record of the discussion and action of the Park Board regarding this policy at their May 8t" meeting. After lengthy discussion, debate and changes to the Working Group's original proposal, the Park Board unanimously agreed to recommend the attached proposed City of Edina Donations Policy for the City Council's consideration. The Donations Policy Working Group was chaired by Park Board member Ellen Jones who plans to present the proposed policy to the City Council along with members of her Working Group. STAFF RECOMMENDATIONS Following the Park Board's May 8, 2012 meeting, staff was made aware that the policy should probably clarify that the City Council must approve, donations and gifts before they can be accepted. The policy states that: "The acceptance of donations must comply with Minnesota Statute 465.03: Gifts To Municipalities. The acceptance of gifts requires administrative action. Only the Edina City Council retains the authority to accept gifts." Staff recommends that language be added to the proposed policy to clarify that the Council must approve the gift or donation before it can be accepted. As I expressed at the Park Board meeting, I do not support the proposed language that "Recognition for tree donation shall be at the discretion of the Director of Parks." I feel strongly that a clear cut policy should be in place that establishes consistency and not give the Director of Parks the authority to use his or her discretion. Otherwise the recognition of tree donations will vary from one Park Director to the next. I also do not support the following proposed language: "Donors of benches shall be recognized according to the following criteria: standard recognition plaques shall be used on donated benches to promote consistency in cost, size, type and mounting with plaque language approved by the City. Bench plaques shall be a maximum of 6 square inches." I must admit I have a bias regarding plaques on park benches. As I shared with the Park Board, I feel that too many memorial plaques tend to detract from the real purpose of a park that is not intended to be a cemetery. I appreciate the hard work of the Park Board's Working Group and I support the remainder of their proposed policy. ATTACHMENTS: • City of Edina Donations Policy Revision • Donations Policy Working Group Recommendations Section of the May 8, 2012 Park Board Meeting Minutes • Donations /Memorials Policy (Adopted by City Council June 20, 2000) • Donations, Sponsorships and Advertising Policy (Adopted by City Council June 5, 1995) 3 DRAFT APPROVED BY PARK BOARD 1NA, e CP CITY OF EDINA .,�• DONATIONS POLICY OVERALL POLICY The objective of this policy is to provide a welcoming and efficient system of uniformly and responsibly accepting donations to the City of, Edina. The policy encourages donations from individuals, civic groups, churches, organizations, foundations and,businesses for either . specified or.'unspe.cifie&use by.the City. The policy also creates systematic procedures for the review and acceptance of gifts by identifying the City agency(ies) responsible for accepting gifts; maintaining standards for accepting gifts; managing gifts; keeping records of gifts;'and facilitating appropriate recognition of donors. DEFINITIONS "Gift" and. "Donation" shall be synonymous. They may be monetary contributions, material items, real estate, intellectual property, or services, which the City Council has accepted and for which the donor has not received any goods, services, or advertising- service in return.- City Facility: Includes parks, buildings, major features, streets and amenities owned by the City of Edina. Existing Donation: Donations accepted prior to the adoption of this policy. New Donation: Donations made after the adoption of this policy. Restricted Donation: A donation given for a specified purpose or with conditions for use attached. Sponsorship: Financial support of a program, good or service where the sponsor receives advertising in return for their sponsorship. AUTHORITY The acceptance of donations must comply with Minnesota Statute 465.03: Gifts To Municipalities: The acceptance of gifts requires administrative action. Only the-Edina City Council retains the authority to accept gifts. The City Council retains the sole authority to accept grants from the Edina Community Foundation. BACKGROUND AND PRINCIPLES The City of Edina should encourage and support gifts, grants and sponsorships from individuals, civic groups, churches, organizations, foundations and businesses, because it is in the best interest of the City to receive additional funds and. material gifts. An objective of this policy is to foster an environment that allows fora deeper commitment to the City through the act of giving. City residents and staff should be proactive in identifying and securing appropriate Edina Community Foundation grants for the good of the City. DRAFT DONATIONS POLICY APPROVED BY PARK BOARD 5.8.12 DRAFT APPROVED BY PARK BOARD All gifts should be in keeping with the mission, ordinances, philosophy and policies of the City. The development of public facilities is expected to be the result of careful planning and quality construction. City facilities are to be enjoyed and used by all Donation acceptance standards and procedures should be clear and consistent, and foster cooperation between City staff and the donor. The City reserves the right to charge maintenance costs. Pledges should not be considered donations. With the exception of real property, all material donations have a specific lifespan that should be clearly defined at the time of acceptance. The City of Edina encourages and welcomes donations by private citizens of certain conservation easements, in order to protect natural, scenic, open or wooded areas within the City. REAL PROPERTY Real Property donations shall be reviewed and a legal opinion rendered thereto by the City Attorney before acceptance by the City Council. GRANTS FROM THE EDINA COMMUNITY FOUNDATION A grant to the City from the Edina Community Foundation shall be considered as a donation and shall comply with this policy. SPONSORSHIPS Donations received through sponsorships shall be considered as donations and shall comply with this policy. GIFTS OF PROFESSIONAL SERVICES Professional services and waivers of fees shall be considered as donations and shall comply with this policy. NEW DONATIONS ACCEPTANCE GUIDELINES The following guidelines shall be applied in determining whether a donation is appropriate for acceptance. 1. The donation shall be in the best interest of the City. 2. The donation shall be consistent with existing City policy, program outcomes and department or City goals. 3. The donation shall cover all costs associated with the gift including but not limited to the full cost for the purchase, recognition, installation, and if required, repair and maintenance during the expected life span of the feature. 4. The donation'shall not typically result in an increase to the City's budget. Recipients shall bear in mind that donations are typically to be considered one -time supplements to Departments and should not be used to develop new programs or services which would require budget supplements from the City in the current or subsequent years. DRAFT DONATIONS POLICY 2 APPROVED BY PARK BOARD 5.8.12 DRAFT APPROVED BY PARK BOARD 5. The donation does not present a real or perceived conflict of interest for the City or its employees. 6. The donation shall not interfere with the intended current or future use of the facility. 7. Pursuant to Minnesota Statute 465.03, "Nothing herein shall authorize such acceptance or use for religious or sectarian purposes." 8. The donation does not require the relocation of other equipment or infrastructure to accommodate it unless the expense of such accommodation is included in the donation. 9. The City shall not accept sponsorships under conditions where sponsorship advertising detracts :from, disrupts or adversely affects the experience or value of the service being provided. 10. The donated item or service shall not pose an unacceptable level of liability to the City. 11. If there is. any question as to the legal owner of the donated item, proof of ownership may be requested. 12. No, upright monuments or monuments resembling those typically found in cemeteries shall be accepted or installed at any City facility. The only exception to this criterion is the Veteran's Memorial monument. NEW AND EXISTING DONATION SPECIFICATIONS . Doonations and their associated acknowledgement become City property upon formal acceptance by the City Council. This policy does not consider donation pledges as donations. For capital campaigns that involve donations from multiple donors toward a large -scale project, the City shall not contract for services or purchase material for any of the project until donations cover, the cost of those services and materials. _ ___The_City_shall.not- contract- for- services,or purchase-material-toward-large-scale capital campaign -- _ projects until donations have been received for 100% of the donation goal for the entire project. To make exceptions to this policy requires approval of City Council with the amount needed to complete the project clearly stated and available in the budget. This is to ensure that the City will not be burdened by an incomplete project or go into debt if donation goals are not met. The City reserves the right to remove, relocate or dispose of donations and their acknowledgments when they have been vandalized or damaged by a natural act beyond reasonable repair, reached the end of their life span, or when the donation and DRAFT DONATIONS POLICY 3 APPROVED BY PARK BOARD 5.8.12 DRAFT APPROVED BY PARK BOARD acknowledgment interferes with: site safety, maintenance, facility use, aesthetics or construction activities. In accordance with this policy, the City shall attempt to notify the donor in writing at the address on file, of any action related to the disposition of a large -scale donation. In certain situations, such as safety or emergency situations, the notification may be made after the action has already taken place. In the event a donation must be permanently removed from its current site, the City shall seek an alternative location, consistent with this policy. The City reserves the right to seek a new donor for an existing gift at the end of the established life span should the original donor choose not to renew the donation, or if the City has not been able to contact the original donor. The City Manager or appropriate Department Direct& shall recommend to the City Council approval or rejection of all gifts and the location of their placement. The Department Director shall ensure that the products, construction materials and design meet City standards for maintenance, aesthetics and longevity. A specific life span shall be stated for all large -scale material donations. The City does not guarantee the life span of a donation. The City does not guarantee survivability of trees, plants or gardens. The size at planting and specie of tree or plants shall be limited to those determined by the City. RESTRICTED DONATIONS Staff shall assure that restrictions are reasonable and the donation is practical to accept and meets the criteria of this policy. All terms of restricted donations shall be clearly stated on the Donation Application and Agreement Form. City Council shall take action on the terms of the donation after hearing the advice of the Department Director or City Manager. Donations requesting the naming or dedication of a City facility shall comply with the City of Edina Naming and Dedication of City Facilities Policy. ACCEPTANCE PROCEDURE Administrative Responsibility: It shall be the responsibility of the City Manager to ensure that proper City officials are informed of the donation; that the donation conforms to this policy; that the donation is acknowledged; that City Council goes through an approval process accepting or rejecting the donation; that timely reports are made; and that suitable recognition is afforded the donor. The City Manager or a designated staff member shall maintain a record of each donation. The donation record shall include the City of Edina Donation Application and Agreement Form. The Form shall contain all pertinent information such as the donor's name, name of the person, in whose honor the donation is dedicated, and the location or placement of the gift, if applicable. The Form shall state whether or not the gift is restricted, and if restricted, must specify the terms and details of the restrictions. Also included in the record shall be, if the gift is monetary, the dollar amount given, if the gift is not monetary a description of the donation, the lifespan of the gift, and a calculation of the cost of the donation to the City. The Form shall DRAFT DONATIONS POLICY 4 APPROVED BY PARK BOARD 5.8.12 DRAFT APPROVED BY PARK BOARD contain a signed acknowledgement that the donor has read and agrees to the City Donations Policy. Notification: It is the responsibility of the donor of large -scale gifts to provide the City with a current address for purposes of notification regarding their donation and to notify the City in the event of a change in such address. The City shall send written notice to the donor at the most recent address on file, notifying the donor of changes related to the status of their donations, such as a need to remove, relocate, dispose of the donation, or comply with conditions set forth in this policy. Installation: City personnel shall be responsible for approving the installation of donations. A gift installation shall not commence until donations for the cost of the entire donation project have been accepted by City Council. The installation shall be scheduled at a time and date as determined by City staff so as not to unnecessarily interfere with City activities. Costs: The cost of a donation shall include the cost of purchase, the cost of a recognition plaque or element, site preparation, installation, and, if required the estimated cost of maintenance for the expected life span of the donated item. The expected life span of items typically donated shall be specified on a separate schedule. DONATION APPROVAL AND ACCEPTANCE STEPS 1. The donor and City staff shall each complete their sections of the Donation Application and Agreement Form when donations are received. The donor shall retain a copy of this form as a receipt, a copy shall be sent to the City Manager and a copy shall be provided to the Finance Director. 2. Valuation of non -cash donations is the responsibility of the donor. 3. All cash gifts shall be deposited immediately with the Finance Department in accordance with City cash collection policy and procedure and shall be accompanied by a copy of the Donation Application and Agreement Form. 4. The Department Director shall preserve a record of donations to their department, and the City Manager shall preserve a record of all donations. For all large -scale donations the City Manager shall maintain and update contact information when notified on the Donation Application and Agreement Form. Agreement Forms of large -scale donations shall be kept throughout the life span of the gift, small -scale donations shall be kept for at least three years. 5. Cash donations shall remain in the General Fund account until they are spent for their intended purpose. Unspent cash donations shall be carried over to the new fiscal year. 6. The City Manager or Department Director shall acknowledge each gift of $250 or more by letter, thanking the donor for the gift. Further appreciation and acknowledgement shall be at the discretion of the City Manager or Department Director. RECOGNITION PROCEDURES DRAFT DONATIONS POLICY 5 APPROVED BY PARK BOARD 5.8.12 DRAFT APPROVED BY PARK BOARD A ceremony or gathering for recognition shall be permitted, and shall be arranged in coordination with City staff. At the discretion of the Department Director or City Manager, the City may acknowledge donations publicly on the City website and in the City's other publications. The City may recognize donors who have donated $5,000 or more to the City at one time by placing their name, if desired, on an individual plaque. Donors, who have collectively contributed more than $5,000 over a period of time, but never $5,000 at one time, shall not be recognized on an individual plaque. A donor who gifts the City less than $5,000 with the exception of bench donations, may be recognized by a name plaque, engraving or other means as a part of a compilation of donors on a recognition board. Donors of benches shall be recognized according to the following criteria: standard recognition plaques shall be used on donated benches to promote consistency in cost, size, type and mounting with plaque language approved by the City. Bench plaques shall be a maximum of 6 square inches. The Department Director or City Manager shall give prior approval for all acknowledgement and sponsorship signs, print material or banners. The City prohibits locating, installing and maintaining individual tree plaques at the tree site. Recognition for tree donation shall be at the discretion of the Director of Parks and shall include recognition in a City publication or on the City website. The Director of Parks shall record the date and location of the planted trees, and if the donor prefers, information about the reason for the donation. DRAFT DONATIONS POLICY 6 APPROVED BY PARK BOARD 5.8.12 MINUTES OF THE MEETING OF THE PARK BOARD HELD AT CITY HALL MAY 8; 2012 7:00 PM VI.B. Donations Policy Working Group Recommendations Member' Jones gave a quick background on donations and noted that currently Edina has two donation policies; one is from 1995 "Donations, Sponsorships,and Advertising. Policy" and there is also a "Donations and Memorial Policy" that was adopted in the year 2000. She indicated.that the City does not currently have citywide written standards for accepting donations or procedures for processing and recording donations.. She - explained that the working group.would like to provide a:welcoming and efficient system for uniformly and responsibly accepting, recording and acknowledging donations of money, material, goods and'services. She stated that the working:group is recommending that the City should replace the two existing donation .policies with the proposed donation policy dated April 25, 20x12. Member Jones explained that the working group recommends that the City should develop a citywide uniform donation application and agreement form as well as create new sponsorship and advertising policies. She indicated that they also recommend that the City develop a donations pamphlet showing benches and other items that the City needs in order to make the process of donating easier.and - welcoming. In addition, they recommend that -the City enhance their volunteer programs to increase resident donations of their time and services towards the improvement to the community. Member Jones also pointed out that they recommend that the City- should evaluate and enhance the way it recognizes donors of goods and services. The goal of this would be both to encourage and increase donations to the City and to promote citywide consistency. Member Segreto commented that her biggest concern is that their donation policies not have a "chilling" effect on people who are interested in-donating. Member Hulbert replied that currently they don't think the people in the public really understand what the policy is and how they can make donations. Member Jones noted one of the things they are most excited about is having a list of items of what the City would like in the system whether it's gazebos, park benches, etc. Member Segreto responded that she agrees and also agrees that they need guidelines; however, as she goes - through the guidelines there are a few areas that create a "chill" that she would like to talk about. Member Segreto pointed out that on page one she would like to see "real estate" included under the definition section of "potential gifts ". Member Jones, responded "real estate" is listed on the second page but agrees it would be good to put on page one as well under "Definitions ". Member Deeds'indicated on page one he has a concern on the authority because prior policy states that ---the - Ci h'- g w- Manager- could- anything -'up to $5,00.0- to- act -to accept-everything. -- - - Mr. Keprios replied that now under State Law the City Council must approve all cash, real estate, goods, etc.; however, they do not have to Approve volunteer services. Mr. Keprios explained to the Park Board that the $5,000 was put in there when the policy was created to intentionally start reducing the additional number of plaques in parks and the working group is now recommending that the threshold go up to $10,000 with the exception of benches. Member Segreto indicated that on page two when she read the first paragraph it was a little off - putting in the third line where, it states "the City is not here to accommodate gifts ", of course the City is not but she doesn't feel they actually have to say that. She commented that she has the same reaction to some of the language regarding building shrines to donors; it makes her feel uncomfortable and feels "heavy handed ". 1 Chair Steel responded that she thinks that it is a document that will be read by potential donors so she agrees. Member Deeds noted that he also agrees with "All gifts should be in keeping with the mission, ordinances, philosophy of the policies of the City. The development of public facilities is expected to be the result of careful planning and quality construction ". He. noted that he thinks they should takeout "Donor recognition should not compete for attention, nor attract attention, etc." and noted that you don't want to turn a donor off through this. Member Jones asked Member Deeds if he would delete "City facilities are to be enjoyed and used by all citizens and are not to become shrines to donors, memorialized persons or business entities ". Member Deeds replied he would keep "City facilities are to be enjoyed and used by all citizens ", but he would not do the rest of that. Member Jones asked if he would keep "donor recognition should not compete for attention or attract attention ". Member Deeds replied that he doesn't think they need to call that out. Member Segreto commented that in keeping with the same comment she does agree that donations should not be burdensome to the City and she does agree that donors should understand the City's policy for upkeep and retention. She stated that if they have a good donor contract they could incorporate their concerns in that contract and not have it be in the opening paragraphs that donors will need to read before they make their gift. She noted her recommendation would be to delete in the second paragraph the second and third line and would also recommend deleting the second paragraph and the third line. Chair Steel asked Member Segreto to read it for Park Board's clarification. Member Segreto stated that she would delete "acceptance procedures should ensure that donations not become burdensome to the City and that donors understand the City's policy for upkeep and retention. For donations of material items, all installation, and recognition costs should be included in the cost of the donation ". Member Jones asked if that will be somewhere else in the policy. Member Hulbert commented they should at least make sure that it's in the contract. Member Jones added that the reason they have this is really to welcome and establish a policy that will be easier than it currently is that was their full intent in welcoming. She noted that if the words are not welcoming she just wants to make sure that the features that they wanted are in the policy and as she looks at that she thinks those things are written up in the guidelines. Member Segreto stated that if this.is in the contract then when there is a donor, especially a significant donor they could sit down with the City and probably negotiate some of these items and so put it in the contract and then it's there to be discussed rather than in the opening two paragraphs. Member Segreto indicated that on number three page three it says "the donation covers the full costs for purchase, recognition, installation and required maintenance during the expected life span of the feature that ", has a much more positive tone. Chair Steel asked Member Segreto if she would like to make a motion for the lines she would like to see deleted on page two. Member Hulbert asked Member Segreto those are the lines you wanted you stopped at "should be included with the cost of the donation ", what about the next sentence where it says "the city reserves the right to charge maintenance costs ", Member Segreto replied that she would leave the "city reserves the right to charge maintenance costs ", that's for maintenance or repair costs. Member Segreto added where it states "The City should not become burdened by pledged gifts that are not obtained" she doesn't think they have to say they were "burdened" but rather should say "pledges should not be considered donations" and leave it at that. Member Hulbert responded that he thinks that was more in line with gifts because he has heard of stories of people just donating items to the City that the City doesn't even need. Member Deeds commented that the line they are referring to is simply talking about people that pledge and then never fulfill that pledge and so he thinks they only have to say "it should not be considered donations ". Member Segreto made a motion, seconded by Member Hulbert, to recommend that on page two in the second paragraph the second line reading "acceptance procedures should ensure that donations not become burdensome to the City and that donors understand the City's policy for upkeep and retention" be deleted. Additionally, the third line in that same paragraph reading "for donations of material items all installation and recognition costs should be included with the cost of donation" should be deleted. In that same paragraph the sentence beginning "the City should not become burdened by pledged gifts that are not obtained and therefore" be deleted and a period inserted. The line will then go on to read "Pledges should not be considered donations ". Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Chair Steel informed Member Segreto she is going to bump her up to the first paragraph if you want to do the same because she had deleted a third line "not to accommodate gifts" and then started with deletion on the fourth line "and are not to become shrines" and deleted the renaming of that paragraph. Member Segreto made a motion, seconded by Member Hulbert, to recommend in the first paragraph third line, delete the words "not to accommodate gifts ". In the fourth line of that same paragraph delete "and are not to become shrines to donors, memorialized persons or business entities ". Delete the next sentence "donor recognition should not compete for attention or attract attention away from the purpose for which the facility was created ". Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Chair Steel asked Member Segreto to do a quick motion on the first page about real estate. Member Segreto made a motion, seconded by Member Deeds, to recommend on page one in the definition section that "real estate" be inserted anywhere in the definition of gifts. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Page 2 other items Member Segreto noted that at the bottom of the page #I it says "The donation shall meet a true need for the City" and stated that she thinks it's hard to understand what "true need" means so instead say "The donation shall be in the best interest of the City ". Member Hulbert replied that he thinks it accomplishes the same thing. Member Deeds noted that he questions, given that the City Council has to accept all donations anyway and vote on them, do they even need that line in there. Mr. Keprios pointed out that the City Council doesn't have to accept all proposed donations, they can reject whichever ones they choose. Member Deeds responded he means do they need that first line in there because in that case they are going to review them all anyway, particularly major donations, as to whether they meet the needs of the City. Member Hulbert replied that maybe it will let people know so that it doesn't come as a surprise to them. Member Jones stated that she thinks Member Segreto's wording was friendlier and their intent is to be welcoming. Member Jones pointed out that what they were trying to get at with the wording was what if someone has created something and wants to give it to the City but the City has no place for it and doesn't really want to accept it then the City Council would have a reason to say no Member Segreto commented that she agrees and maybe it should say "the donation shall be in the best interest of the City" and just leave it at that. Member Segreto made a motion, seconded by Member Hulbert, to amend on page two the paragraph numbered #1, that the language be deleted and substitute language that reads "the donation shall be in the best interest of the City" inserted in its place. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Page Three — Member Segreto indicated that she would like to see number three say "The City shall consider the costs of the installation and if required maintenance" rather than "The donation shall cover the full costs ". Member Jones responded that she understands Member Segreto is trying to be a little more lenient but this piece is about what the actual donation should cover. Member Segreto suggested saying "The City shall consider all costs associated with the gift ". Member Jones pointed out that she is talking about when they fill out that donation form what they are talking about is what the total donation should be and there's a calculation there. Member Segreto commented that is why she thinks they need to be real clear in the contract that the City will not ensure that a tree will be around in that location in perpetuity and that the City will not be held responsible for replacement. Member Hulbert commented that he sees what Member Segreto is saying but he doesn't read #3 as being really negative but rather thinks it's just being clear in explaining what is expected along with the gift. Chair Steel asked Member Segreto if she would like to make a motion to which Member Segreto replied no. Member Segreto indicated that she would delete #5, #6 and V. Member Hulbert asked her why she would want to delete them. Member Segreto replied again because to her it's "chilling ". In #7 where it reads "The donation does not require the purchase of a burdensome amount of additional items in order for it to be useful" seems "chilling" they either accept it or not because she has full faith in staff and City Council about whether or not we should accept something we can't take care of. Chair Steel stated that to her it seems to conflict a little with #3 and therefore maybe they need to beef up U. Member Deeds noted that because they have #3 he doesn't think they need #5, #6 or #7 to which Member Segreto noted she would be fine with that. Chair Steel asked the Park Board if there were suggestions of anything they should add to #3. Ms. Otness informed the Park Board that when they went to compile this they used all of the suggestions and comments that came to the working group and so they decided as a group to put it in as they received those suggestions or comments and so that is where the language came in, it wasn't intended to be "chilling ". Members Deeds suggested for #3 they could put "... and require repair and maintenance during the expected life" which takes out one of the #5, #6 or V. Ms. Otness informed the Park Board that when they went to compile this they used all of the suggestions and comments they received and so for some of those they actually put in the language that they received and that is where some of the language came in. It wasn't intended to be "chilling ", they wanted to include what they received. Member Segreto made a motion, seconded by Member Dan Peterson, to recommend on page three that #3 shall be deleted in its entirety and substituted with the following: "The City shall consider all costs associated with the gift including but not limited to the full cost for the purchase, recognition, installation (if required) repair and maintenance during the expected life span of the feature ". Member Jones commented that she liked it with the exception she would like to switch to "The donation" instead of "City considers ". Member Jones made an amendment to the motion, seconded by Member Segreto, to recommend that instead of beginning the sentence with "The City shall consider to "The donation should cover" and then follow it with what Member Segreto said. Ayes to Amendment: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Ayes to Motion: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. 4 Member Deeds made a motion, seconded by Member Hulbert, recommending striking #5, #6 and #7 on page three. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Member Deeds made a motion, seconded by Member Segreto, to strike #15. Member Jones asked she is just curious as to why you don't want #15 in there. Member Deeds replied the wording in terms of "creating a shrine" that if they are going to do that he likes the wording from the paragraph they took out which said "donor recognition should not interfere with the use, etc." . He stated that if the Park Board thinks that is covered by #9 then they do not need to worry about it, they just have it in the one. Member Jones commented that this is actually "the public should refrain from creating a shrine" it doesn't have to do with a donation as it does with having people deposit flowers or other things at a City amenity. Member Deeds commented that is appropriate then for guidelines for donations, if that's a whole different issue. It is not part of the guidelines for a donation. Member Kathryn Peterson commented that it's not really in their control anyway. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Member Deeds indicated on # 17 he thinks it's difficult to name things you don't want to have happen and thinks if it were a general statement such as "donations and sponsorships will be gratefully accepted as long as they do not challenge the public sense of common decency and good taste ". He commented that they need to support their local businesses and it's very difficult to say these things aren't good because there could be other things that could come up so just stick with common decency and good taste. Chair Steel asked if #17 is redundant with #1 that says "The donation should be in the best interest of the City" to which Member Deeds replied he also thinks that covers it. Member Dan Peterson made a motion, seconded by Member Hulbert, to delete #17. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Member Segreto indicated that #8 states "The donation does not present a real or perceived conflict of interest for the City or its employees" and she is okay with "conflict of interest" but she is not so sure about "perceive ". Member Jones replied that was actually a request by Karen Kurt, Assistant City Manager, and is not sure why she wanted to insert "real" or "perceived" but has a feeling it's because it gives the City the opportunity to decline a donation. Page Four - Chair Steel asked how you define "large scale" donation. Member Jones replied they didn't define it and that is one of those areas that as you write the policy you try to give some flexibility to the City Council and boards. She commented if you think it needs to be defined she would be open to discuss and define it. She added that originally they did not have "large scale" in the policy and it seemed as if they were creating record keeping and all sorts of unnecessary bureaucracy. Page Five - Member Deeds indicated he is curious about the blue section because it would seem to him that naming ball fields after people is kind of traditional. Actually, in a lot of cities for somebody who has been instrumental in one of the leagues or something for years and who has put in a lot of energy and effort in a field is named after them. Member Jones responded that came up because people had mentioned that they felt that walking through a park should not feel like walking through a cemetery and they were 5 concerned about memorial plaques being in places where they don't expect to have people think about somebody's loss and so that's why that was included in here. Member Segreto commented that she sort of agrees with Member Deeds that it seems logical that our athletic facilities would naturally follow the names of people who have been very successful in a sport. Member Hulbert noted that there is concern about how memorials are displayed. Member Deeds stated that they have City personnel who are responsible for approving the installation of donations and memorials. Member Hulbert commented that the concern is more the construction and placement of memorials more so than naming of fields. Member Jones commented that she does understand that's what most people do when people donate frequently and it's because someone has passed away. She noted that she would like to hear more discussion on it because as she stated earlier everything written in "blue" just came in last week and has not been discussed as a working group. She indicated that she didn't want to disregard someone who has taken the time to comment on the policy. Chair Steel asked Member Jones so donations could be made for living people in these areas to which she replied correct. Chair Steel asked what would be the difference in appearance between the donations versus the memorials. Member Jones explained there would possibly be this is "in memory of'. Chair Steel noted it would be the text, correct but you would still see a plaque walking by, right, in either case at first glance when you are walking through the park. Member Jacobson commented that she personally doesn't think they need that statement at all. Member Deeds made a motion, seconded by Member Jones, strike the statement in blue under "Installation" that begins with "potential sites for donations. . ." on page five. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Page Six — Mr. Keprios noted that one of the things he would like the Park Board to consider in looking at the adoption of this policy is how many plaques are enough for a park and is it possible to have too many plaques and at what point does it interfere with the real purpose of the park. He pointed out that the proposed language permits memorial plaques on all park benches. He commented that as the Park Board is coming up with a policy to recommend to the City Council, he asked the Park Board to think about the park experience; what is a park and how and what do you want a visitor of a park to feel during their experience in the park. Member Hulbert responded that he thinks they would all agree that there can be too many. Member Hulbert indicated that the working group wants to have uniformity of sizing of plaques and the way the benches look so there is symmetry throughout the park system. He noted that he thinks they agreed they didn't feel it was necessary to put a plaque on a tree that someone donated. He noted the simple acknowledgment of a donated tree could maybe put on an online registry for certain things like trees and try to keep the park experience about enjoying the park and not always about being a shrine or a memorial. He added that as the community ages them are going to be more requests every day. Mr. Keprios informed the Park Board that often times when a donation is offered, the plaque is clearly more important to the donor than the proposed new park amenity. Do we really want every park bench in the entire park system to have a plaque on it that states "In Memory Of'? Mr. Keprios noted that he is curious how the working group decided that it is okay to have those plaques on all benches but no other similar amenities of equal value such as picnic tables or water fountains. Ms. Otness replied she didn't think their discussion was as detailed as that. She indicated that they were thinking most people who would like to donate an amenity to the park are mostly interested in donating benches and they were not necessarily aware of requests for anything else. Mr. Keprios responded that the way he reads it is if you donate a bench you get a plaque but anything other than that has to be $10,000 or greater. Member Jones pointed out they currently have many plaques less than $5,000 as compilation boards and so the difference is that yes, you can be recognized on a board with other donors and that is consistent with what is part of the current policy. Mr. Keprios asked Member Jones to explain what that means. Member Jones explained that there is a recognition board at the Edina Senior Center as well as there are other types of recognition boards throughout the Parks System where people's names are listed. For example, Fox Meadow Park listed the donors of that park. She noted that currently they have this as a policy and noted that in the beginning they recommended that the City come up with consistency and a policy for recognition and really didn't want to get into too many details in the policy. She stated that she does think they could as a City look at the policy of recognizing the donors in a more consistent fashion and they don't want their parks totally filled up with signs. Member Hulbert suggested saying something like "donation of recognition items follow the following criteria" and then come up with a definition sometime at a later date as to what a recognition item is with the help of staff. He asked as a Park Board do they want it to include water fountains, park benches, gazebos, etc. Chair Steel commented that it looks like the last line of page six states "Recognition for tree donations shall be at the discretion of the Director of Parks ... ". Member Deeds stated that he doesn't think at this level they can establish that level of detail in a policy unless they want to go through and say how many plaques will be at each park. He noted on page five under "Installation" it states "City personnel shall be responsible for approving the installation of donations" which means you have the right or somebody in your office has the right to say you know you may want it in that park but we have 47 plaques in that park right now and so we are not going to install it there. Mr. Keprios replied that he would not want this director or the next director to be burdened with this discretion because it opens the door to a perception of favoritism where we simply have to be fair and consistent. Member Deeds asked do they do a certain number of plaques per acre because they have a lot of different parks with a lot of different sizes and with a blanket policy given the diversity of what they are talking about doesn't make sense. Mr. Keprios explained the main reason he established the existing policy in the first place is because he felt there were too many plaques in the parks and so he made it simple. A donor needed to cross that $5,000 threshold and the current policy accomplished that. For $5,000 you could get a bench but there are not too many people willing to give $5,000 for a bench that only costs $400.00; however, for many people if they can't have a plaque they won't donate. Chair Steel asked Mr. Keprios if he would recommend that they make a statement on preserving the integrity of the park or get rid of the bench section or both. Mr. Keprios replied that he thinks the policy that has been in place with the $5,000 threshold works, the intent was to limit more and more plaques. Member Jacobson indicated that on page three #9 it says "the donation shall not interfere with the intended current or future use of the facility" but rather say "the donation should not interfere or detract from... " that really is supporting what you want with the word "detract ". Mr. Keprios replied again that it should not be at the discretion of the Parks Director, it should be consistent. Member Jones stated there are a couple of issues being raised. First is the concern over plaques on park benches and noted that there are some parks that allow plaques on benches but not on the part that you see as you approach the bench but rather on the backside. She noted that could be a policy because she thinks park benches are going to be something that we really want to encourage and welcome donations as the City approves its "Living Streets Policy ". As the "Living Streets Policy" gets funded the City will be looking for additional park benches. Member Hulbert suggested changing it from "The City may recognize donors who have donated $10,000" to "The City may recognize donors who have donated $5,000 ". Member Jones pointed out that goes in the opposite direction of the point you were making. Mr. Keprios stated that the $5,000 threshold works because they still get donations. Member Hulbert indicated that if you drop it down to $5,000 and take in the following paragraph that says "donations and benches shall be recognized according to the final criteria ..." Member Deeds suggested taking "park bench" out and keep the $5,000 in. He noted they need to make an initiative separately and suggested they put out a map where all of the benches are that the City would like to have and put them up for bid starting at $400. He commented that he doesn't mind every bench being named they can start an auction for the benches in terms of where they are located and how many they want. He noted they could start a "sponsor a bench" or "buy a bench" program and raise money and put it on the City's website talking about the program and leave it open for auction and see what they get. Mr. Keprios asked Member Deeds if he is suggesting they get a plaque on the bench to which Member Deeds replied he doesn't see any problem with having plaques on every bench in the City if it gets sponsored. He commented that in terms of having plaques on the ground and other places yes, he thinks you are right that is much more problematic and that is where the $5,000 kind of hurdle comes in. Chair Steel noted that she likes Member Deeds approach but wouldn't this policy prohibit a bidding program like that if it didn't get to the $5,000 mark. Member Deeds commented he thinks if they take the stuff out about the benches and it just says for a plaque which it doesn't. Member Jones indicated the next paragraph states "Donors of benches shall be recognized according to the following criteria: standard recognition plaques shall be used on donated benches to promote consistency in cost, size, type and mounting with plaque language approved by the City. Bench plaques shall be a maximum of 3 inches high by 6 inches wide ". Member Jones commented that she thinks it works within this policy. She noted what she is hearing is some reluctance about the language of $10,000. She commented that she doesn't know how the Park Board feels about the third paragraph and would like to hear their comments. Member Hulbert noted that he thinks the bidding process sounds a little bit complicated in how they would coordinate it and thinks they should just change it from $10,000 to $5,000. He also pointed out that he thinks 3 inches by 6 inches is bigger than what the working group had talked about and thought they had talked about small discreet plaques and not something you could read from 20 feet away. Member Deeds commented that he thinks 3x6 is fine to which Member Jones replied it's a maximum of 3x6 but that she would happy to make it smaller. Member Jones proposed to keep the bench paragraph and would be curious to hear if somebody wants to speak to the third paragraph. Member Deeds asked Mr. Keprios if he is suggesting that $10,000 is too high and would he like to keep it at $5,000. Mr. Keprios responded that he would recommend it but that $10,000 would certainly further reduce the number of additional plaques and donations in the future. Member Jones replied that if he thinks it will reduce the number of donations that is not what her intent was for writing the policy. She pointed out that the current policy has recognition on a board with ranges of donations with your name among other donors; however, that board was never built so what they are doing is changing the current policy which would put people's names on a compilation board centrally located to allow individual plaques. She noted that her thinking was they don't really want that many plaques all over the parks and so if they are not going to be putting a name on a compilation board but are going to allow individual plaques then they should raise the donation amount. Therefore, that was her logic if you want to suggest that they create an actual compilation board so that people could donate and have their name for a $5,000 donation then maybe that would be another way to get around it. Member Deeds commented that whether it's $5,000 or $10,000 is it being suggested that somewhere in every park they could have something that would have a sign on it listing the big donors, is that what they are potentially trying to do? Member Jones replied that the original policy that they are rewriting 8 had that wording in it and had one board centrally located and not one in each of the parks. Mr. Keprios explained the concept was to make it look like a challenge and when people walked into City Hall they would see the board; however, after the new City Hall was built, they were told that there was no wall space available in the new'building to attach a donations board onto and so it never happened. Member. Jones pointed out that they need to keep in mind that this is a citywide policy and so they want to make sure that they don't craft it specific to parks so this would be similar to if someone were donating to the Police or Fire Department; etc. Member Deeds made a motion, seconded by Member Segreto, to change it from $10,000 back to $5,000. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carved. Member Hulbert noted again that 3x6 inches is really large. and it's going to be first thing,you notice when you see that bench and therefore would like to talk about moving it or having it be at the discretion of staff so that there is consistency in plaque size. Member Jones suggested to Member Hulbert to propose that the paragraph4riclude a wording something like "smaller than or as small as possible ". Member Deeds statd'&that he doesn't see what the problem is with having it 3x6 it's large enough for people to read he doesn't see what's wrong with having somebody say "In Memory of Joe Smith" and it .being a 30 versus it being on W. Member Segreto stated that even if the plaques are on the backs of the benches, especially those that are surrounding a lake facing toward the lake, if you are a runner and you are running on the path it can be really distracting so she disagrees. Member Jones commented that she agrees they should be as small as possible. Member Hulbert replied that it doesn't have to be as small as possible but he has seen some plaques out there that are no more than about 4 square inches. Chair Steel asked is there a suggestion on the size of the plaque? Member Hulbert made a motion, seconded by Member Deeds to have the plaques be 6 square inches. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Member Dan Peterson made a motion, seconded by Member Deeds, to approve the policy as amended. Ayes: ,Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. 0 DONATIONS/MEMORIALS POLICY (ADOPTED BY CITY COUNCIL JUNE 20, 2000) The City of Edina encourages and welcomes donations from civic groups, organizations, individuals, businesses or churches for a variety of community programs, projects, events, equipment, park amenities and land. Donations shall. be recognized in a. manner based on the amount or dollar value of the donation. In other words; all donations greater than $300.00 but less than $5,000 that are accepted by the City of Edina shall,be recognized by: 1. Displaying donation, name of donor, name or names of ,those given in memory of (if applicable) on the City's web site for one calendar year (January 1- December 31). 2. Displaying donation, name of donor, name or names of those given in memory of (if applicable) in the City's About Town publication once during the calendar year (the first edition of each year). 3. Sending letter of appreciation from the Park and Recreation Department to the donor(s) for their contribution: 4. Keeping a permanent record of the contribution in the archives of the Edina Historical Society. Donations of $5,000- $24,999 shall be recognized by: 1. Displaying donation, name of donor, name or names of those given in memory of (if applicable) on the City's web site for one calendar year (January 1- December 31). - 2. Displaying donation, name of donor, name or names of those given in memory of (if applicable) in the City's About Town publication once during the calendar year (the first edition of each year). 3. Sending a letter of appreciation from the Mayor to the donor(s) for their contribution. 4. Keeping a permanent record of the contribution in the archives of the Edina Historical Society. 5. Permanently displaying the name(s) of donor(s) on "CONTRIBUTORS TO THE. EDINA PARK SYSTEM" board under the bronze category. 6. Upon, request, displaying ape rmanent bronze casting of the name of the:.donor and —_ accompanying language- at-a- location,approved-bythe Park- and - Recreation Director: -- - - Donations of $25,000 or more, shall be recognized by: 1. Displaying donation, name of donor, name or names of those given in memory of (if applicable) on the City's web site for one calendar year (January 1- December 31). 2. Displaying donation, name of donor, name or names of those given in memory of (if Applicable) in the City's About Town publication once,during the calendar year (the first edition of each year). 3. Presenting an engraved plaque of appreciation by the Mayor to the donor(s) for their contribution at an appropriate time and location, i.e. a ribbon cutting ceremony, a City Council meeting, or All Volunteers Awards Reception, etc. 4. Keeping a permanent record of the contribution in the archives of the Edina Historical Society. 5. Permanently displaying the name(s) of donor(s) on "CONTRIBUTORS TO THE EDINA PARK SYSTEM" board under the appropriate category, i.e. Silver, Gold or Platinum. 6. Upon request, displaying a permanent bronze casting of the name of the donor and accompanying language at a location approved by the Park and Recreation Director. The permanent display board that gives recognition to those who have made significant contributions to the park system shall have the following categories: CONTRIBUTORS TO THE EDINA PARK SYSTEM PLATINUM $100,000 or more GOLD $50,000 - $99,999 SILVER $25,000 - $49,999 BRONZE $5,000 - $24,999 Those who have contributed less than $5,000 at one time will not be placed on this permanently and publicly displayed board. Those who have collectively contributed more than $5,000 over a period of time (but never $5,000 or more at any one time) would still not be placed on the board. This permanent display board will be placed in the Council Chambers or its adjacent hallway. 49n.1rrl. w CITY OF EDINA o DONATIONS, SPONSORSHIPS AND ADVERTISING POLICY OVERALL POLICY The City of Edina encourages and welcomes sponsorships and donations from civic groups, organizations, individuals, businesses or churches for a variety of community programs, projects or events. As a rule, sponsorships and donations will be sought after on a pro- active basis with the intent to enhance (or start new) programs or projects, as opposed to, seeking sponsorships and donations for the purpose of reducing tax funding for routine and /or essential goods and services provided by the City. The City encourages joint sponsorships, but, discourages exclusivity. In addition, the City will seek and rely on advertising for selected programs as a regular source of operating income when and where it is appropriate. PHILOSOPHY /BACKGROUND It has always been the philosophy of the Edina City Council to work together with the community in providing programs or events, such as Minnesota Splash, Golf Tournaments, Softball Tournaments, Edina Centennial Celebration and other special events which benefit the residents of Edina. The City of Edina and its various Departments work cooperatively with many civic groups, neighborhood associations and businesses to encourage a partnership with the city. Community residents take a great deal of ownership and develop a deeper commitment to the community when they can contribute with either financial resources or with volunteers working on community projects. It is important, however, that all donations and sponsorships be in keeping with the mission, ordinances, philosophy and policies of the City of Edina . SPONSORSHIP /DONATION PLAN AND PROCEDURES Sponsorships and donations have benefited the City of Edina for many years and have come in many different forms and have come from many different sources. Examples of some of the City of Edina programs that currently receive funding in the form of sponsorships or donations include: 1. Minnesota Splash. 2. Edina Art Center fund raising events, such as The Juried Show, Bunnies And Baskets, etc. 3. Edina Adaptive Recreation bowling. 4. Edina Cup Championship Golf Tournament. 5. Wally McCarthy Pro -Am Golf Tournament. 6. Edina Firearms Safety Training Program. 7. Edina Team Tennis Program. 8. Edina Family Jamboree Event. Examples of some City of Edina programs that currently do not receive any alternative funding in the form of donations or sponsorships include: 1. Fourth of July fireworks display. 9. Adult broomball program. 2. Tennis lessons. 3. Tennis tournament. 4. Coach pitch program. 5. Playground program. 6. Adult bandy program. 7. Adult volleyball program . 8. Adult softball program. 10. Adult hockey program. 11. Swimming lessons. 12. Ice skating lessons. 13. In -line skating lessons. 14. In- line hockey program. 15. Traveling puppet show. Adopted Edina City Council June 5, 1995 Page 1 1 As a matter of policy, the City of Edina will seek donations or sponsorships for the above programs only in the event that the sponsorship or donation will further enhance the activity. As a matter of procedure, the City Manager will have the authority to coordinate the formal process of seeking and accepting donations and sponsorships to supplement and enhance City provided goods and services. Supplemental donations and /or sponsorships that exceed $5,000 (or commitments exceeding 12 months) will require prior City Council approval. Prior to seeking donations or sponsorships for goods or services, the City Manager will define the terms of sponsorship and , when appropriate, will seek bids for each opportunity. PROCEDURES TO ACKNOWLEDGE APPRECIATION OF DONATIONS In addition , the City Manager will coordinate official acknowledgment of donations and sponsorships, which will include letters of acknowledgment and appreciation from the Edina City Council. For every donation that is equal to or greater than $5,000, the City Manager's office prepares a Council resolution that expresses thanks and appreciation to the donor(s) . The Department then writes a thank you letter, signed by the Department Head, and is sent along with a copy of City Council resolution to the donor(s). A copy of the Department Head's letter is forwarded to the City Manager's office. Each Department is responsible for coordinating their own fund - raising and donations campaigns and record keeping of those donations. DONATIONS /SPONSORSHIPS DEFINITION Sponsorships are typically acts of financial support of a program, good or service where the sponsor receives advertising in return for their sponsorship. Donations are considered gifts that typically demand no commercial advertising in return for their gift. Donations are usually recognized and acknowledged in the form of a plaque. There is fine line between a donation and a sponsorship, however, most sponsorships are driven by a desire to receive commercial advertising that will further benefit the sponsor's trade or business. Donations are those gifts given with no intent for commercial gain. Nonetheless, donations are often offered with specific personal demands. DONATIONS /SPONSORSHIPS GUIDELINES As a matter of policy, the City of Edina will not accept donations or sponsorships from the private sector or civic groups in the following cases: 1. When the donor's or sponsor's conditions demand that the City advertise alcohol, tobacco or gambling. The City of Edina will not accept donations or sponsorships from individuals, groups or businesses who demand that, in return for their donation, the City advertise alcohol, tobacco or gambling. 2 . When the donation or sponsorship advertising or recognition supersedes and /or interferes with the primary objective of the program or service provided by the City of Edina. The City of Edina will not accept sponsorships under conditions where sponsorship advertising detracts from, disrupts and /or adversely affects the experience and /or value of the recreation service being provided by the City of Edina. Each sponsorship demand must be judged individually as to whether or not the advertising or recognition supersedes and /or interferes with the recreation experience. Prior approval of advertising signs or banners is required . In no case should the sponsor's advertising disrupt or cheapen the recreation experience of the program or service provided by the City of Edina. 3 . When the donated product or service poses an unacceptable level of liability to the City. For example, the City of Edina would not accept a donation of used playground equipment that did not comply with ADA requirements and /or appeared to be unsafe . In addition, the City of Edina would not accept donated services that expose the volunteer and /or others to unacceptable risks. ADVERTISING PLAN AND PROCEDURES The City will pro - actively seek and rely on advertising for selected programs as a regular source of operating income when and where it is appropriate. In the past , the City of Edina has seldom relied on advertising as a routine source of funding. One form of advertising that is currently sold as a routine source of operating income is the advertising space sold in the City of Edina's quarterly "About Town Newsletter." Another form of advertising space that is routinely sold is the sides of the ice - resurfacers used at Braemar Arena. As a matter of policy, the City of Edina will not • sell advertising on permanent fixed assets that are not considered rolling Adopted Edina City Council June 5, 1995 Donations, Sponsorships & Advertising - Page 12 stock For example, the City of Edina will not display commercial advertisements on baseball field fencing, backstops, tee signs at the golf courses, hockey boards etc. Advertising will, however, be considered on rolling stock, such as, a Zamboni. The City Managers hali'determine the appropriateness of each advertising request. Adopted Edina City Council June 5, 1995 Donations, Sponsorships & Advertising - Page 3 r, .- i i REPORT /RECOMMENDATION To: City Council Agenda Item Item No. VII. D. From: John Keprios, Director Parks & Recreation Depa ment - - ® Action F-1 Discussion Information Date: -- - August-21, 2012 - - Subject: Naming and Dedication of City Facilities Policy ACTION REQUESTED: The Park Board recommends approval of the attached City of Edina Naming and Dedication of City Facilities Policy. INFORMATION /BACKGROUND: At their May 8, 2012 meeting, the Park Board passed a motion on a seven to one vote to recommend that the City Council adopt the attached City of Edina Naming and Dedication of City Facilities Policy. Members of the Naming of Parks and Facilities Working Group members included Andy Otness, Bob Kojetin, Ray Giske, David Mesenbourg, Tom Gyump, Rick Ites, Park Board members Joseph Hulbert and Ellen Jones. After lengthy discussion, debate and changes to the Working Group's original proposal, the Park Board agreed to recommend the attached proposed policy for the City Council's consideration. The Donations Policy Working Group was chaired by Park Board member Ellen Jones who plans to present the proposed policy to the City Council along with members of her Working Group. ATTACHMENTS: • City of Edina Naming and Dedication of City Facilities Policy • Naming of Parks and Facilities Working Group Recommendations Section of the May 8, 2012 Park Board Meeting Minutes DRAFT APPROVED BY, PARK BOARD: CITY OF EDINA (n 0 NAMING AND DEDICATION OF CITY FACILITIES POLICY. OVERALL POLICY It is the policy of the City of Edina that the naming of new and renaming of existing city.facilities be reserved for.exceptional circumstances and that the naming process comply with1he guidelines, principles and procedures set forth in'this poliCyr . This establishes a systematic and consistent policy that is fair; open to all residents, objective, and aids in the selection of names that are respectful of the history of the site or area, suitable to the property'or facility, and useful to the public in locating the facility. Re , cognizing a person by dedicating a City facility in their name . is considered a truly special honor. this policy creates criteria and procedure for the dedication of City facilities. DEFINITIONS "City Facilities" shall include, the following: Parks: All traditional designed parks, natural open spaces, historic sites, golf courses, specialized,parks (e.g. skate park), physical features (lakes), and trails under the City of Edina Park and Recreation Department's jurisdiction or management. Buildings: Structures that house city programs. Major Features: Major, components of city facilities, (e.g. ball fields, swimming pools, tennis courts, playgrounds, fountains, art work, Senior Center). Rooms within buildings are considered to be major features. Major City sponsored events are considered major features. Streets: The streets owned by the city of Edina. Amenities: Smaller furnishings and facilities in the city system (e.g..benches, small fountains, tables; etc.). Amenities are not formallyriamed. Recognition for, donated amenities is covered under the City of Edina Donations Policy. AUTHORITY The.establishment of formal legal names of permanent real property and streets owned by the City of- Edina. requires administrative action. Only the Edina City.Council retains the authority to establish formal legal names for City -owned facilities. , A dedication is an honor given to an exceptional individual. The acknowledgement of this honor shall be placed discreetly near the identified City facility. The honor of a dedication does not change the name of the facility. Only the Edina City. Council retains the authority to dedicate City facilities. . I. BACKGROUND. AND PRINCIPLES DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 DRAFT APPROVED BY PARK BOARD The names of parks, buildings, major features and streets tell the important stories of Edina's history. Edina has limited public resources for changing names on signs, maps, and literature. Excessive naming of individual features in City facilities can be confusing to the public. The proliferation of names for different parts of the same park or building should be avoided. Naming or renaming city facilities is often complex and emotionally charged, since naming is a powerful and permanent identity for a public place. Approval of naming requests is a prestigious, cautious process that needs to be undertaken only when appropriate and requires great care and thoughtfulness. The philosophy of the City is to reserve the naming or renaming of City facilities to those circumstances which tradition and practice have shown to best serve the interests of the City and assure a worthy and enduring legacy for the City's system. To this end, the City supports consideration of proposed names in the following order of preference: 1. Geographic location 2. Historic events, people and places 3. Exceptional individuals 4. Major gifts. City buildings and major features could, however, be dedicated in memory or honor of a person and an appropriate plaque indicating such, be dedicated and placed at the facilities. City facilities should not be overwhelmed with dedications, since that would detract from the aesthetic and may adversely affect the experience or value of the City service being provided. Names that have offensive connotations shall not be considered.. The naming of currently unnamed City facilities shall comply with this policy and procedure. A City facility shall not be artificially subdivided for the sole purpose of naming.. All signs on City facilities must meet City sign standards. For a new City facility, the appropriate Advisory Board shall use any open, systematic, fair and organized public process (i.e. nominations, contests, etc.) that they decide upon to propose a name. The City Manager or appropriate department is responsible for overseeing compliance with policy and procedure requirements and for keeping a record of all approved name and dedication proposals RENAMING CITY FACILITIES Proposals to rename City facilities are not encouraged and should be entertained only after fully investigating and considering the potential impact of dropping the current name. Names that have become widely accepted in the community should not be abandoned unless there are compelling reasons and strong public sentiment for doing so. Historical or commonly used place names should be preserved wherever possible. Notwithstanding the above, the City Council reserves the right to change the name of any named City facility in order to maintain consistency with the entire policy and flexibility to change the name of a facility named after an individual who has fallen into disrepute and whose name no longer lends honor and dignity to the facility. DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 2 DRAFT APPROVED BY PARK BOARD NAMING AND RENAMING FOR GEOGRAPHIC LOCATION, HISTORIC EVENTS, PLACES, AND PERSONS It is appropriate to consider naming or renaming a City facility for its geographic location (e.g. natural feature, neighborhood and significant area) and when it is located near or otherwise associated with events, people and places of historic, or cultural significance. This should be done only if the historic nature can be demonstrated through research and documentation. To be considered historic a person should be deceased for at least a hundred years. Priority should be given to those historic events, people and places that commemorate the history of: 1. The City of Edina 2. The State of Minnesota 3. The Nation. NAMING AND RENAMING FOR EXCEPTIONAL INDIVIDUALS No parks shall be named or renamed for an individual, unless that individual, was a resident of Edina, has. been deceased for at least 25 years and influenced Edina's history, or that individual's name was requested as a condition made by the donor of land. The name of an individual shall be considered for a building, major feature, or street only if such individual was or is a resident -- - - -- - of- the - City -of Edina and has made -a particularly- meritorious - contribution; over a period of - - - - several years, to the general public interest or the interests of the City. Priority should be given to those individuals who have contributed to: 1. The City facility itself 2. The City of Edina 3. The State of Minnesota, or 4. The Nation. The naming and renaming of a building, major feature, or street for an individual shall occur no sooner than five years after that:persorrhas'ended his or her substantive, formal relationship' with the City. The name used should be the family name: A person's name may be used in naming a City facility only once. Naming a building, major feature, or street for an individual who has passed away or for a person or group of, people who perish in or survive a tragic event shall only be considered after at least five years has passed after the death or public shock generated by the event has dissipated. Potential sites for such memorials should be focused on City facilities that are more known for their serene and .contemplative nature rather than active locations, such as playing, fields 'an; d recreational locations. Emphasis should be placed on the contributions or heroic actions of these people to the City of.Edina,during their lifetime, rather than the circumstances of their death or survivorship. Exceptional service and strong public sentiment is more objectively evaluated after a waiting period. Strong public support for naming and renaming shall be demonstrated through a petition process as described in this policy. Naming and renaming requests require 300 signatures, and dedications require 100 signatures to be considered. The petition process for DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 3 DRAFT APPROVED BY PARK BOARD naming, renaming and dedication for a person shall commence no sooner than five years after that person has ended his or her relationship to the City, or has died. NAMING AND RENAMING FOR MAJOR GIFTS The donation of gifts to the City of Edina should be reward in itself. On a rare occasion, a gift by an individual will be made to the City that is of such magnitude and generosity that naming of a building in honor of or at the request of the benefactor will be considered. Any request to name or rename an existing City facility must comply with the prior stated policy. Except for donations of land, naming for a gift will be for a fixed period and not indefinitely. The period will be clearly stated in the naming request. As a guideline but not a limitation, the threshold for naming a City facility shall include one or preferably more of the following: 1. Deeding to the City most if not all of the land on which the City facility to be named will be situated 2. Payment of one -half or more of the capital costs of constructing a City facility to be named (depending on the availability of matching fund or grants) 3. Significant long -term endowment for the repair and maintenance of the donated City facility. 4. The provision of significant program costs for facilities that will serve City program needs. Likewise, as a guideline but not a limitation, the threshold for naming rights on major features would include one or preferably more of the following: 1. Payment of substantial capital costs for constructing and installing a major feature 2. Some long -term endowment for the repair and maintenance of the donated major feature 3. The provision of significant program costs for any major feature giving rise to or supporting a City program. In no case shall naming or renaming be considered unless the major gift is deemed acceptable in accordance with the City of Edina Donations Policy. NAMING FOR ENTITIES No city facility, except a major feature, shall be named for a business entity as a condition to a donation to the City. A major feature may be named for a business entity making a restricted gift to the City. Limiting the naming opportunity by business entities to major features will minimize confusion, and costs to the City for updating signage and maps. Each request is evaluated on its own merits and requires public input. The renaming of any existing major feature is discouraged even when associated with a major enhancement gift. Naming for a business entity shall be for a fixed period and not indefinitely. The period will be clearly stated and not longer than the life of the business entity. In making a recommendation for a business name, the reputation of the company and community support shall be considerations. The City reserves the right to remove an entity name on a major feature if the business entity turns out to be disreputable or subsequently acts in a disreputable way. Names of business entities operating on City property shall be subject to City Council approval and will not require a petition process. DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 4 DRAFT APPROVED BY PARK BOARD PROCEDURES FOR COMMUNITY OR CITIZEN REQUESTS TO NAME OR RENAME AND DEDICATE A CITY FACILITY Applicant's Process. An applicant must complete an Application for Naming Facilities Form (Appendix 1), compile a petition and make a presentation to the appropriate advisory board (the "Board ") to recommend naming or renaming a City facility. Details of the process include: 1. Return.a completed Application for Naming or Dedicating Facilities Form .(Appendix 1), along with ,a check to cover the cost of a plaque and installation, to the appropriate department director or City Manager to start the process. The check will be returned if the application is denied. 2. Complete and compile'a Naming or Dedication Petition (Appendix 2). The petition shall: o State the reasons for the proposed name o Show community support for the proposed name o Contain a description and /or map depiction of the boundaries of the City facility to be named o May only be signed by persons living in Edina o May only be signed by persons voting age or older o Show the name, address and telephone number of each signer o - File-the-petition-with the appropriate- department director- or-City- Manager- - -- -- -- - - - -.- - - - within ninety days of receipt of the forms from the City, unless the director grants in writing additional time for completing the petition o Be initiated no sooner than five years after that person has ended his or her relationship to the City, or has died 3. Naming and renaming requests require 300 signatures on the petition. City facility dedications require 100 signatures. 4.. The petitions may be dropped off, mailed, or emailed to: City of Edina Administration C/0 City Manager 4801 W. 50th St. Edina, MN 55424 5. A formal request to the City Manager,, director or board chair that the proposal be put on the agenda for the next possible Board meeting. Notice to all residents in the area shall be given.- _ 6. A formal presentation of the. naming, renaming, or dedication proposal to the Board. The public will be provided an opportunity to give input during a public meeting for all naming proposals, this opportunity is not required for dedication proposals. 7. The appropriate advisory board shall not recommend a proposed name, renaming or dedication to the City Council unless the criteria set forth in this policy are met. An affirmative vote of a majority of voting members present when quorum is met, is necessary to recommend 8. The City Council shall not consider a name, renaming or dedication of City facilities unless the criteria and procedures set forth in this policy are met. DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 5 DRAFT APPROVED BY PARK BOARD 9. The City Manager or designate will keep a record of the name and dedication, including a brief summary of who and why this person is being recognized on a Name and Dedication of Facilities Master List. PROCEDURES FOR NAMING AND RENAMING A CITY FACILITY ASSOCIATED WITH MAJOR GIFTS. Upon the receipt of a completed restricted gift application, the appropriate department Director or City Manager will submit a proposal to the Board for the naming or renaming of a City Facility that is associated with a major gift to the City. A petition process is not necessary. For naming or renaming a City Facility, City Council approval is required, as provided above. Public notification and the opportunity for public comment are required. DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 6 DRAFT APPROVED BY PARK BOARD Appendix 1. [Concept Draft) City of Edina Application for Na -ming or Dedication of Facilities The naming of facilities follows City of Edina Naming and Dedication of City Facilities Policy. The Edina City Council has sole responsibility for establishing legal names and for dedications of City facilities. ,I /We request that the name of (Name of a.pplicant(s)) be considered for the (Proposed name) Naming [ ], Renaming [ ] or Dedication [ J -- -- - — -- - - - - - - - - - - - - • —(Please-check)- - of the facility (Current or functional facility name) located at (Address or descripton of location) Summary of recommendation (additional documents maybe attached to this form) If proposed name recognizes a living or deceased person, please include the following: - Compelling evidence of the extraordinary contribution of the individual to the City of Edina. - Evidence person was /is a resident of Edina. -Date of death. Date.of last official relationship to the City. - Explanation of how naming or renaming facility Would improve community.awareness and historical perspective. • J Person(s) submiting this proposal (please print): Name Address DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 7 DRAFT APPROVED BY PARK BOARD Phone Appendix 2. [Concept Draft] email: date: Naming or Dedication Petition to the City of Edina In accordance with the procedure established by the City of Edina, the undersigned hereby petition to recommend the name of (proposed name or dedication) of the (current or functional facility name) located at In support of this petition, each of the undersigned affirms and states: 1. That he /she lives in the City of Edina at the time of signature, is of voting age or older. 2. That the reasons for the proposed name are as follows: 3. That there is community support for the proposed name as illustrated by the signatures below. NAME STREET ADDRESS ZIP PHONE NO. DATE 1. 2. 3. 4. 5. 7. 8. 9. 10. DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 8 DRAFT APPROVED BY PARK BOARD CIRCULATED BY: [FILL IN NAME] PAGE 1 OF [FILL IN NUMBER] DRAFT NAMING AND DEDICATIONS POLICY APPROVED BY PARK BOARD 5.8.12 9 MINUTES OF THE MEETING OF THE PARK BOARD HELD AT CITY HALL MAY 8, 2012 . 7:00 PM VIA. Naming of Parks and Facilities Working Group Recommendations Member Jones went over the "Summary Document" that the working group put together and thanked the Working Group: Member Hulbert, Andy Otness, Bob Kojetin, Ray Giske, David Mesenbourg, Tom Gyump and Rick Ites for their many, many hours of service. She informed the Park Board that the working,group reviewed both naming and donation policies throughout the United States and went through the many different intricacies of their situations that might apply to Edina and reworked them. She indicated that as of the last Friday they received some more comments from the public that she has noted in the blue markup. Member,Jones indicated that there currently is no formal naming policy in the City of Edina and pointed out ;that'the City Council approved the Naming and Donation Working Group after hearing several concerns1rom'residents about the current practice. She added that naming and dedication requests come up several times a year to which staff is currently aware of four naming proposals. Member Jones-stated that- after-going- through the current practice and concerns- the working- group - -- recommends that the City develop a single naming and dedication policy for all City facilities. She noted they are not recommending that the City rename current facilities to meet specifications in this policy.. She pointed out the working group recommends that the Park Board approve the "Naming Dedication Policy" as well as they recommend that the City develop an "Application for Naming and Dedicating Facilities" and a "Petition to the City of Edina" as shown in concept in the Appendix of the policy. Andy Otness gave the Park Board a summary of the Naming Policy and stated'that the City Council has the sole authority for establishing formal names and dedicating any city facilities. She pointed out that facilities are described as anything the City controls: parks, buildings, major features, streets and amenities. She noted.the second thing the policy states is that the City Manager's Office will have sole responsibility for.keeping a record and managing the naming and dedication' process. Ms. Otness, indicated.that they also felt what the policy did was set out principles for naming and renaming and dedications and that naming would be reserved "for exceptional circumstances. She noted that in their original meetings they had a whole, gamut of people who felt things should be restricted or completely open and so that part of the policy represents a collaborative decision. Ms. Otness informed the Park Board that a lot of the discussions revolved around the naming and renaming for exceptional individuals and the working group decided within the policy that the naming should.be based on the contributions to the City rather than the circumstances of their death. Secondly, it. was decided there should be a time period after that person has died or, ended their relationship with the City to reflect upon an individual's legacy before that naming process would begin. The name of an individual will be considered for a park only if that person has been deceased for I'00 years and influenced Edina's history or has naming for him/her as a condition made by the donor of actual land for the park. Ms. Otness pointed out there is another category of naming besides parks and that is that an individual be considered for a building, major feature or street if that person either was or is currently a resident of Edina, has made a significant contribution over a period of several years to the general public interest and has ended his or her substantive formal relationship with the City or has passed away five years prior to the initiation of a naming process or the name could be considered if it was requested as a restriction of a significant extraordinary major gift to the city like the donation of land. Ms. Otness pointed out with regards to naming for entities no City facility, except a major feature, shall be named for a business entity as a condition for a donation to the City. This is to minimize the confusion and cost to the City for updating signage and maps. Name of business entities shall be for a fixed period. Names of business entities operating on City property shall be subject to City Council approval and will not require a petition process. Ms. Otness informed the Park Board that lastly public support for name requests should be demonstrated with a petition process. The working group recommends that the naming and renaming requests require 300 signatures and any dedication requires 100 signatures. In addition, the public and specifically the facilities neighborhood will be informed of a naming request and an opportunity will be provided for their input and comment. Member Jones thanked Mr. Kojetin for all of his work on compiling the names and donations of all the parks. Mr. Kojetin gave the Park Board a brief history on the compilation report he created. He noted that he thought it would be good to have one central location where a record is kept with the history of the parks and donations where people can go to find this type of information. He noted that he will continue to work on the book as long as he can because there is still a lot more to be added. He noted that most of this information will be stored at the Edina Historical Museum. Member Segreto indicated that on top of page two of the "Naming and Dedication Policy" where they talk about the philosophy of the City and give an order of preference for naming she feels that each of those categories is really important and is not sure why there needs to be a preference. Member Jones replied they wanted to make sure the order of preference represented something that would first honor maybe a natural place and that's where the geographic location thought connected to it and kind of wanted to make sure they didn't lose sight of the geographic nature of the community before they went on to more of a people nature of their history which happens to be the events and the people that affect the history. Member Segreto commented that she was very moved by Mr. Kojetin's report and seeing the names of people who have been very important to this community that she would be hard pressed to see that if they were to order preference they would be listed third and therefore would hate to see an order of preference within policy. Member Hulbert replied they came up with what they felt was a kind of a logical order of significance but that isn't to say that geographic location necessarily has to be number one. Member Segreto indicated that a facility named for an individual who had something happen to their reputation, should have the name changed according to the new guidelines. She stated that puts them into a position of when exactly it should be changed and should that person have the right to clear his or her name in court or in the community. She noted that maybe it would be sufficient to say "The City Council reserves the right to change the name in the event the individual has fallen into disrepute ". Member Segreto commented that most of her comments are going to be geared to giving the City Council the discretion and looking to the guidelines to sway them in a direction rather than requiring a name change. Ms. Otness informed the Park Board that she recalls this discussion came up right after the Joe Paterno events in Ohio. She stated that she is not a "legal person" but knows there is a difference between saying "reserves the right" or "shall" or "may ". Therefore, they decided to craft this as they felt at that time and that it would be reviewed by the City attorney for the legal distinction. Chair Steel suggested the Park Board discuss each page. Page Three - 2 Member Segreto asked the working group on the top of the page where it states "to be considered historic a person should be deceased for at least 100 years" how they came up with that number because 100 years seems really, really long to her. Member Hulbert responded they viewed naming parks and land a huge honor and so to have a park renamed for you they wanted there to be some time to reflect, although 100 years might be a little long. Member Deeds commented that he would go with something like 25 years to reflect a little bit. Member Jones indicated that what it came to actually was what makes something historic is it 100 years, 50 years or 25 years. Member Segreto responded that actually it's not duration that makes it historic, it's what they do and the impact it makes that make it historic. Member Hulbert suggested going with 25 years to which Member Kathryn Peterson replied 25 years is more reasonable. Ms. Otness noted impart was that it would be a legacy that had lasted and maybe that's the language "that will last" because how do you define legacy. Chair Hulbert noted it seems to be a general consensus 2'5 years is a good number. Member Segreto commented that she sees "100 years" in the next paragraph "No park shall be named or renamed for an individual unless that individual, was a resident of Edina, has been deceased for at least 100 years .. " and so her comment would be the same. Member Segreto indicated in the next paragraph where it reads "The naming and renaming of a building, major feature, or street shall occur no sooner than five years after that person has ended his or her substantive, formal relationship with the City" five years may be too long and she would like to see it cut to three years. She noted that after someone retires or leaves the City there could be some circumstances especially if someone has a health problem. Member Hulbert responded there were some people that felt pretty strongly that it should be until the person was actually deceased but they did all agree there should be some kind of cooling off period. Chair Steel asked how this compares to other cities that were researched to which Member Jones responded in most cities the person needs to be dead. Member Hulbert added that Edina is pretty rare in that they names facilities and buildings after people who are still alive. Member Jones commented that when they first crafted the policy it did say you needed to have been deceased before anything could be named after you and kept it for months. However, when they reviewed the policy they decided to change it in light of the way Edina deals with their parks which is different than the way other cities do. Member Hulbert commented that he thinks sometimes there is a rush to immediately honor and bestow those people with honors right away. However, in reality we know that three or five years go by quickly and if that award is really merited it will still be there three to five years down the road which gives them a little time to reflect and make sure things are what they thought they were. Page Four — No changes made Page Five Member Segreto asked in regards to the 300 signatures that would be required to start a petition is that what the research bore out in terms of other municipalities? Member Jones replied she believes it is similar to what Denver's policy is. She explained the reason for it is to find out what the level of support and commitment are for the name and they settled on 300 signatures. Member Segreto asked would that mean then if a City Council member wanted to initiate a name change or name something they would have to get 300 signatures. Member Jones replied yes, unless they wanted to go against policy to which that would be noted. Mr. Keprios commented that it's very difficult trying to put a comprehensive policy together because you it will likely be changed in the future but at least it will help by serving as a guideline for the City Council. Member Deeds noted that to him it seems reasonable to need to have 300 signatures because there does need to be a certain level of interest and support and this puts a barrier up there to make people work a little bit more. Page Six — No changes made. Member Jones informed the Park Board that the "application" is just a concept draft and they are not dictating to the City how to write their procedures for internal processing. She noted that she did send it to the City Manager and Assistant City Manager asking for their comments. Page One — Went back to page one since it was skipped. Chair Steel thanked everyone for their hard work. Member Deeds commented that under the major gifts, page 4, if they look at the Hornet's Nest proposal is that going to be named the "Hornet's Nest" or are the people who are involved going to be recognized since they are essentially paying one - quarter of the capital costs which is a one million dollar donation. He noted his concern is the policies in this area may be so tight that they eliminate a chunk of flexibility that will allow the City to pursue major gifts. He stated there is a pretty stiff requirement in the policy, (page 4 second #1) stating "Payment of the capital costs for constructing or installing a major feature ". To him under #I it implies 100% of the capital costs. Member Jones responded they should define "major feature" because you are comparing it to a building and there are two definitions in that section. She noted that the paragraph Member Deeds read is the guideline for major features which would include ball fields, swimming pools, playgrounds, etc. Member Deeds pointed out in regards to the Sports Dome they are seeking a gift for the Sports Dome and naming rights for the Sports Dome. He noted it's a three million dollar undertaking so this would imply they would have to raise 1.5 million dollars in order to give the naming rights away and that is his concern. Chair Steel asked Member Jones if she thinks it would be considered a City facility which would be covered under the previous paragraph. Member Jones replied that she would consider the Sports Dome to be a building. Member Deeds stated for example you have two million dollars' worth of renovations at the ball field and if they were able to get a sponsor who wanted to put in a million dollars, would we give them the name of the ball field. He indicated that yes, he would think he would give them the name of a ball field for one million dollars even if it's not covering the full two million dollars. That is his only concern with the current wording because it's a pretty tight policy. He suggested changing it to say "a substantial portion" or something like that. Member Jones replied you could change all of #1 under that paragraph to "Payment of a substantial capital cost for constructing and installing ". Chair Steel commented that it also helps that it does say "likewise as a guideline but not a limitation ". Member Deeds indicated that he just wants to give it as much flexibility as possible. Member Hulbert added that he thinks when it comes to larger items like the "Hornet's Nest" City Council is going to do what they see fit. Member Dan Peterson indicated that he has thought all along that the naming proposition was a solution in search of a problem and he continues to believe that. He noted that he wants to thank everyone who served on the working group and that he holds the Park Board members most dearly; however, he is going to vote "no" because there is no proof to him that the current system is broken and needs to be fixed. He stated that he has nothing but the highest respect for people who run for public office and the five people who serve on the City Council, current, past and future, are pretty good people and he doesn't want to tie their hands to a policy which has some problems. He commented that he thinks they've done a good job and he doesn't get too concerned in a city of almost 50,000 and only a few people don't like the name of a certain park or pavilion. He noted there is always going to be disagreement and they get past it and move along. Member Hulbert stated that he agrees, they do have excellent City Council members past and present but situations have occurred in the past that with a lack of policy it would have helped both members of the public and staff as well. Member Deeds responded that he agrees and actually thinks they are doing the City Council a favor, they will still have the decision whether they are going to adopt it or not, but it's a policy and a guideline that they can vote to override anytime they want to. He commented that they are essentially giving City Council the shot to say well, wait a minute we have a policy here, let's think 4 about "this and provide some level of rationality and a little more consistency to the process. He stated that he thinks the working group has done a great job on this. Member Deeds suggested that the information from Mr. Kojetin's booklet be put on the City's website in a searchable form, because it would be a great service and so people who are searching for relatives or something will be able to find it. Mr. Keprios replied that's an excellent suggestion and would be a great project for the Historical Society to work on with the Communications Department. Member Deeds'made a motion, seconded by Member Segreto, that where it states 100 years on page 3 that it be replaced with 25 years. Ayes: Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried.:. Member Segreto made a motion, seconded by Member Deeds, that on page two in the paragraph headed "Renaming City Facilities"' that the second paragraph be deleted and that the third paragraph be amended to'read "notwithstanding the above, the City Council reserves the right to change the name of any named city facility in order to maintain consistency with the entire policy and flexibility, to change the name of a facility named after'an individual *ho Ihas fallen into disrepute and whose'name no longer lends honor and dignity to the facility". Ayes: ` Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, . Segreto Motion Carried. Member Deeds made a motion, seconded by,Member Segreto, that they amend on page.four the second #1 to read "Paymentof substantial capital costs for constructing and installing a major feature ". Ayes: 'Dan Peterson, Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Motion Carried. Member Deeds made a motion, seconded by Member Hulbert to approve the Naming and Dedication of City Facilities as amended. Ayes: Kathryn Peterson, Jones, Steel, Jacobson, Hulbert, Deeds, Segreto Nays: Dan Peterson Motion Carried. 5 1N A C� a RE PO RURECO M M E N DATI O N To: City Council Agenda Item Item No. VII. E. From: John Keprios, Director Parks & Recreation Department ® Action ❑ Discussion Information Date: August 2112012 Subject: User Fee Policy ACTION REQUESTED: The Park Board recommends approval of the attached City of Edina Per Participant User Fee Policy. INFORMATION /BACKGROUND: The Park Board discussed the User Fee Policy Working Group's proposal at their June 12, 2012 meeting and a copy of those minutes is attached. At their July 10, 2012 meeting, the Park Board passed a motion unanimously to approve the User Fee Policy Working Group's recommendations plus the changes proposed by the Park Board. A copy of those meeting minutes is attached. The Working Group was led by Park Board Chairperson Keeya Steel. The Working Group met with youth athletic association presidents on a Sunday evening to get their feedback on the proposed policy which addresses primarily the per participant user fee that affects participants in Edina's youth athletic association programs that use City of Edina athletic facilities. After lengthy discussion, debate and changes to the Working Group's original proposal, the Park Board agreed to recommend the attached proposed. policy for the City Council's consideration. Staff supports the proposed policy. ATTACHMENTS: • User Fee Working Group's Recommendation 5/16/2012 • User Fee Policy Working Group Recommendations Section of the June 12, 2012 Park Board Minutes • User Fee Policy Working Group Recommendations Section of the July 10, 2012 Park Board Minutes User Fees Working Group Recommendation— 5/16/12 Mission of the User Fees Working Group The Working Group will evaluate current fee scales and costs associated with facility use, while also developing policy that may be currently lacking for potential user groups. Background The City's current practice of reporting Park and Recreation Department expenses related to athletic associations' use of City facilities did not allow us to determine variable costs by athletic association. The City has four documents outlining the City's relationship with its youth athletic associations: Priority Use of Edina's Scheduled Outdoor Athletic Facilities Policy (2007), Priority Use of the Edina School District's Gymnasiums Policy (2007), Priority Use of the Edina Aquatic Center Facility Policy (2012), and the Relationship Document (2012). Per participant user fees currently are assessed to all youth athletic associations that use outdoor athletic facilities' or gymnasiums. The Park Board recently increased the per participant user fee to $11 per participant for 2012, up from $9 in 2011. Total revenue from per participant user fees for youth athletic associations in 2010 was $95,697. Total revenue from participant user fees for City adult athletic program in 2010 was $14,368. AppendixA lists Edina youth athletic associations, the facilities they use, whether or not they pay the per participant user fee, estimated participants and any hourly fees that they pay. The hockey association is assessed a per participant user fee in addition to a fee for the use of the Braemar facility, because the association also uses the outdoor hockey rinks. Youth athletic associations may rent City and Edina Public Schools gyms, in addition to paying the per participant user fee. In 2010, the City's total field maintenance cost was $327,171. Following a review of the City Council's 2012 revision of the Priority Use of the Edina Aquatic Center Facility Policy and the Relationship Document, the working group discovered two discrepancies: 1. The Relationship Document provides an exception to team eligibility for the Swim Club. Other clubs make decisions based on ability as well, but are not included in this exception - the Edina Volleyball Association and Edina Soccer Club. 2. Edina Basketball Association functions like Edina Baseball Association providing house and traveling leagues for all ages. However, Edina Girls Athletic Association also offers house league basketball. This conflicts with the "one youth athletic association per sport" rule. 1 Not the Edina Swim Club User Fees Working Group Recommendation— 5/16/12 Recommendations The User Fees Working Group makes the following recommendations regarding the City's youth athletic association policy. 1. Per participant user fee a. Without further information on variable field maintenance costs, we support the current per participant user fee practice for City recognized official youth athletic associations2 who use outdoor athletic facilities (green spaces and outdoor hockey rinks)3 and City-owned gyms where all participants are assessed the same fee. b. We recommend staff annually document variable maintenance costs, staffing costs, capital improvement needs, and in -kind donations by association. This information will be used to justify future user fee increases. c. We recommend that, per participant user fee increases take effect the following fiscal year and the fee may not be raised two consecutive years in a row. This will allow the youth athletic associations more time to adjust their budgets to accommodate user fee increases. 2. Financial reporting a. Existing priority use policy documents require youth athletic associations to submit their financial statements annually. Currently, there is significant variation in the format of these submissions. We recommend that the associations submit a financial reporting form developed by City staff. b. We recommend that the associations be required to report the percent of youth residents participating in their association along with their financial statement, since no formal residency reporting method exists at this time. 3. Youth athletic associations that use enterprise facilities a. Since a second priority use document was recently created for the Edina Aquatic Center, we recommend creating a third priority use document for Braemar Arena. This document should recognize Braemar City of Lakes Figure Skating Club as priority use youth association, and include the Edina Hockey Association. This document would include similar guidelines outlined in the existing priority use policy documents. 2 "Priority Use of Edina's Scheduled Outdoor Athletic Facilities Policy ", page 2 3 This does not include golf courses, Edina Aquatic Center, or tennis courts K User Fees Working Group Recommendation— 5/16/12 b. We recommend that associations that exclusively use enterprise Facilities are exempt from the per participant user fee, because they pay competitive hourly fees to use these facilities. 4. Tournament policy a. We recommend that City staff monitor and report these costs separate from regularly scheduled events. 3 MINUTES OF THE MEETING OF THE PARK BOARD HELD AT CITY HALL June 12, 2012 7:00 PM AB. User Fee Policy Working Group Recommendations Chair Steel read the mission of the User Fees Working Group "The Working Group will evaluate current fee scales and costs associated with facility use, while also developing policy that may be currently lacking for potential user groups ". She informed the Park Board that in reality they had to limit the scope of their recommendations because of the magnitude of the issue that they were dealing with. They focused on youth athletic associations because that was the main user group that City Council discussed. Chair Steel showed the Park Board some graphs and explained that currently user fees are assessed to all youth athletic associations that use outdoor athletic facilities or gymnasiums. She noted she included in the Park Board packet an appendix which outlines which associations pay the user fee and what kind of revenue they are looking at. She indicated that in 2012 they increased the per participant user fee to $11.00 which went up from $9.00 in 2011. She pointed out on a chart the increases over the years and found it interesting that it has barely kept up with the rate of inflation. Chair Steel explained that as they were trying to evaluate what the cost is associated with the use of the facilities by the youth athletic associations they found it was much more difficult to determine than they thought. She pointed out that the City does not determine variable costs by athletic associations and so the two things they looked at were field maintenance and rink maintenance. She commented that it's also important to know that field maintenance includes adult athletics and some other boulevard treatments so it is a much bigger pot of money than you would think and pointed out that it is rising at a much faster rate than the user fees. She noted that it's really important to emphasize that it's hard to determine what percentage of that maintenance cost is just related to youth athletics. Chair Steel indicated they really hone in on that point because they were asked to compare it to other municipalities. She noted that in the November issue of the "National Recreation Park Magazine" the data that they received in the "Pay to Play" is where they came up with numbers for the 25th percentile median and 75th percentile as well as they also received numbers from the City of Eden Prairie for 2010. She pointed out that the chart actually doesn't mean a whole lot because what they are paying for youth athletics could be entirely different from the materials that another city is paying for so it would be like comparing apples to oranges. John Connolly, 7309 West Shore Drive, a member of the User Fee Working Group went over their recommendations based on the per park participant fee. He noted that the group came to a consensus about three things. First, they do support the practice of this and think it's a good philosophical thing as well as the resources that would supplement the scholarship of athletes, handicapped users, etc. Secondly, they determined it would be very helpful in determining the costs for variance of the maintenance costs related to the upkeep of facilities, capital improvements as well as the in -kind donations that a lot of the associations do such as scoreboards, park improvements, etc., so those sorts of things should be taken into consideration with each association. Finally, they recommend the per participant fee increases take effect the following fiscal year so that the fee cannot be raised two consecutive years in row. He explained the reason for that is some of the non - profits are on fiscal years and do not match well with the City of Edina's budget and therefore this gives them time to prepare and allocate based upon their own budget and fiscal year. Suzanne Kerwin, 5238 Hollywood Road, a member of the User Fee Working Group, talked about their second recommendation that the existing priority use policy document also requires that the athletic associations submit a financial supporting form that's developed by City staff. She explained that currently when the athletic associations submit their financial reporting there is a great variation. Some of the associations will submit a copy of their tax return, others will submit a copy of their bank statement and some have a whole profit and loss which is very detailed so there is a great variety to look through all of these and try to gleam what is important for the City to know. They do recommend that the City staff develop a financial reporting form to make it more simplified. She indicated that they also recommend that the associations should report the percent of Edina residents participating in their association, currently there is no formal residency reporting method that exists. Bob McGarry, 6304 St. Johns Ave., a member of the User Fee Working Group, talked about their recommendation regarding the youth athletic associations that use the enterprise facilities, specifically the Edina Aquatic Center and Braemar Arena. He pointed out that recently a priority use document was created for the Aquatic Center. He noted they are recommending that a third priority use document be created that speaks to the arrangement at Braemar Arena and recognizes the Braemar City of Lakes Figure Skating Club as a priority use association and also includes the Edina Hockey Association. He indicated that athletic associations that exclusively use enterprise facilities are exempt from the per participant user fee and residency requirements because they pay competitive hourly fees to use these facilities. He added that the Parks and Recreation staff did review their recommendations and the residency requirement was an area they felt did not need to be in these recommendations to which the working group is open to taking that out. Bob Kojetin, 5016 William Avenue, a member of the User Fee Working Group, talked about the mandated guidelines the Edina Swim Club must follow with regards to the "Priority Use of the Edina Aquatic Center ". He indicated that the Edina Swim Club and the Braemar City of Lakes Figure Skating Club are two associations that are basically individual participation sports versus team sports. He explained that these associations pay rent for the facility they use. He noted that the User Fee Working Group agrees with the 90% residency requirement for team sport associations and they understand that the Edina Swim Club residency requirement should be only 75% because a lot of individuals who participate in swimming come from a lot of different areas. He pointed out the swim clubs throughout the metropolitan area consist of a lot of different facilities in a lot of different communities. He explained that with the Braemar City of Lakes Figure Skating Club it's a little bit different because they skate in maybe two or three different areas and so it's very difficult to control. He commented that if a good coach is in another community that family will follow that coach and travel to that particular community so it's very difficult for them to have 75 %, 60% or 90 %. He indicated that the Braemar City of Lakes Figure Skating Club and the Edina Hockey Association pay a surcharge fee at Braemar Arena. Mr. Kojetin noted that regarding the Tournament Policy, it really goes back to how much does it cost the City to have full -time and part-time staff prepare fields for activities during the weekends when tournaments are generally held. He indicated that if a tournament is a fundraiser for an athletic association then they are expected to pay for operating expenses incurred by the City. He stated that it's never been a written policy but the User Fee Working Group is proposing that those costs should always be documented as a matter of practice. They need to find out what to charge for the use of Van Valkenburg Park or Courtney Fields. We need to know what it is going to cost the City to run that facility for the weekend for the association's fundraiser tournament. Chair Steel informed the Park Board there were a few issues that they discussed at their last meeting in trying to develop this policy. The first issue is the relationship document makes an exception to team eligibility for the Edina Swim Club but it doesn't have this exception for other associations that make decisions based on the participant's ability. The second issue is there is one athletic association per sport; however, this isn't true for the Edina Girls Athletic Association which has the same sports and so just to move forward and have compliance the City Council may want to look at these issues. Mr. Keprios pointed out he thinks the way the relationship document is written is it encourages one association per sport but there are some minor exceptions as it was pointed out. He noted that the City Council recently approved a new priority access document for the Edina Aquatic Center and also changed the original Relationship Document created by the Youth Sports Task Force. The new document makes one exception for the Edina Swim Club to abide by a 75% residency requirement. He noted that it mentions in the User Fees Working Group recommendations not included in the exception are the Edina Volleyball Association and the Edina Soccer Club and asked is there a reason that was called out, do they not meet the 90% residency. Chair Steel responded that it's not about residency, it's about team performance. Mr. McGarry explained they were just pointing out some verbiage that is written in the relationship document that talks about sports being open to all participants; however, he believes the situation with the Edina Swim Club, Edina Soccer Club and the Edina Volleyball Association is that they have tryouts and therefore do not take everyone who wants to participate. He noted they were just pointing out a discrepancy in a statement that was made in regards to having a program that is open for everyone. Mr. Keprios responded they make an exception for the Edina Swim Club in that area because the participant needs to be a competent enough swimmer before they can be a member of the Edina Swim Club. He stated that as far as the Edina Soccer Club it's not just open to anyone of any talent and is considered the traveling component of soccer in Edina which is why there are two separate associations. Mr. Keprios asked with regards to staff monitoring and reporting tournament costs he assumes they would like that information gathered as best they can when it comes time to approve the fees and charges to which Chair Steel replied yes. Mr. Keprios noted that fee is separate from the per individual user fee because when they do have a fundraiser tournament they pay a per field per day fee. Chair Steel replied in talking about a tournament policy they are looking at more than just a fee that they pay but want to know what is the staff time and everything else that goes into it. Mr. Keprios explained that as staff they take all of that into account when they propose the fees. He noted that if Park Board wants to get into that level of detail, there are a lot of variables that come into play and therefore some of it is their best guess because they don't budget it that way. He stated they can tell you pretty much what the staff costs were for a particular tournament and it's going to vary from one sport to the next, from one tournament to the next and costs will also vary depending on the weather. He commented that they would be happy to try if you feel you need that level of information although it's going to be a little more documentation and time for staff. Chair Steel responded that she doesn't think it was necessarily the feeling of the working group that they need that level of detail but rather felt that the City Council wanted that variable cost so she would just turn it to them and let them decide the level of detail they want. Mr. Keprios pointed out that as they go down the road he thinks it's important for the Park Board to remember that a lot of these facilities are used by more than just the youth athletic associations so he thinks it becomes debatable and an important issue of how much of the cost of that burden should be on the shoulders of just the youth athletic associations. He noted that it's a bit of a departure from past practice of the fees and charges policy, for example, how much of the financial burden should fall on the shoulders of the general public who benefit for having outdoor rinks or the times when there is no scheduled play and it's open to the general public. Mr. Keprios asked if the working group gave some thought to or are suggesting that maybe it should vary per sport as the sports differ in what it costs to provide. Chair Steel replied that they did not even weigh that decision because they don't have the data to support that. She stated that they support the current practice because it's the best thing that works with the data they have. Mr. Connolly commented there was debate internally about this amongst them and in particular there was one sport that used to use a school district facility that now uses park land and they were questioning the per participant fee. He noted it's so difficult sometimes to not make it at least a blanket policy and it was their feeling that it was better to do it as a blanket policy. He noted that in this circumstance it was consistent and for your staff to monitor that it was just a clear communication tool and yes, he thinks the conclusion was they wanted it to be consistent and felt that it was the right way to go. 'Mr. Kojetin indicated they had a meeting with all of the presidents of the associations and they all seemed to agree with the same amount of money that each one of the participants would pay for each association. They felt that $11.00 wasn't that big of a burden because they will charge it right back to the participant when they register. He noted that if it went up to $20 or $25 then they would be concerned and would want to know where the money is going. Member Cella asked the working group if they considered charging the actual hours of the gyms and fields the associations were using because there may be one group using a facility one hour a week who are then subsidizing the group that is using it 25 hours a week. She noted it's very easy to count up hours of use versus just a head count and if they actually charged per hour of use of a field or a gym and made them pay based on that basis rather than just a per head it might increase fees. Chair Steel replied they didn't receive data on that so they didn't look at hours but she thinks when they were talking about variable costs different facilities and different fields actually have different costs so that hourly rate would have to be variable. For example, a gym is going to be much cheaper because a soccer field is always much more expensive to maintain. She commented that when they, talked with the athletic associations she thinks the general sentiment is this is for the kids and do we really want to be picking the winners and losers of certain sports because kids are choosing soccer over volleyball so it's a tricky decision. Member Cella commented that it's a little more complicated if they are looking at hours but it would seem to maybe be a fairer way to do it and it may generate more revenue, she doesn't know you would have to do the numbers and figure out what your price point was for your hourly use but it's something to think about. Mr. Keprios commented that's an excellent point because when users pay for either a field or a gym it creates an equalizer so that it becomes more fair and equitable. He explained that the per participant fee was originally viewed to be a one -time per year per sport season fee to give the association's priority access to the facility. He noted that it was never intended to cover all of the costs of maintenance and added that it certainly gets skewed such as when Member Cella pointed out that there is such a variety of use. He indicated that this is the first year the school district is now charging for everything that they never charged for before. He noted that maybe that's the direction we should be heading with the City fields, we should charge the priority access fee as they should start calling it and give some thought to the per hour usage of fields. Mr. Kojetin asked Mr. Keprios if the City is charging the school district for using City facilities and does the City get charged for using school district facilities. Mr. Keprios replied the only thing the City charges the school district for is indoor ice time at Braemar Arena. He noted that they have done computations and it ends up being approximately a $30,000 gift that the City is giving the school district each year. He noted it's something they haven't charged; it's just been the philosophy of supporting school sports; however, if that philosophy changes then it very well may change. Member Jones asked the working group if they talked about their philosophy of what the fees should be covering and were they thinking they should be covering total costs of the use of the fields. Ms. Kerwin replied it was discussed but they did not come to any consensus on that issue. She noted the per participant fee generates a lot of money for the City to keep the park facilities used by the athletic associations going and they agree it's a good thing. She stated that they weren't able to get at the specific costs per sport and they didn't get the hours but that is an interesting way to look at it. Ms. Kerwin pointed out that in their discussions with the athletic associations presidents they seemed very comfortable with the current system because it is easy and that is probably why it started out that way. She noted that she could see a whole can of worms opening up to change it; therefore, they didn't want to recommend any changes without having the hard data which isn't there in the budget right now. She indicated that one thing they did hear was while the youth athletic association fees don't cover the total costs of what the associations are getting using the facilities and the upkeep and maintenance of those there are a lot of volunteer hours that go into these organizations and they don't have a hard dollar figure for all of the volunteer hours that are able to provide these services to the community. Member Jones indicated that a lot of the recommendations are for trying to gather data but she doesn't want staff to gather data if they don't have a philosophy of what it is they are going to do with that data. She noted once they know how much these might cost would you recommend that the associations ought to be paying their total cost or a certain percentage because they are going to be setting policy. Chair Steel responded that she thinks the reason you want this specific data is because of the interest of the City Council, they wanted them to look at the variable costs so they are saying well you can't look at the variable costs until you have the data on it and if you want the data on it you have to go collect it. She commented that she doesn't know what the feeling of the Park Board is on variable costs but feels they were kind of driven by the City Council and since we are advisory they expressed interest in that. Member Jones asked the working group if they looked into the League of Women Voters study on private use of public facilities to which Ms. Kerwin replied yes. Member Jones asked was the working group comfortable with the study or is there a reason why this wasn't part of the Park Board's background material. Chair Steel replied that she thinks the League Study is much more comprehensive than the scope of their working group and they had a lot of trouble just getting the data they wanted because of the way the City reports information. Mr. Connolly pointed out that you get into a lot of variables with the usage especially in fields because baseball takes up a little more dressing than a soccer field and there are other sports that use the facility that don't beat a field up as much as other sports so there is just no way to determine how much it takes. Member Jones indicated that she appreciates Member Cella's comment about the per hour and noted that is what they are currently doing with the Edina Aquatic Center and Braemar Arena. She noted another thing she would like to see as part of the recommendation going to the City Council would be that they need to try to figure out these figures and one of the reasons for that is because she thinks there is a perception that what they are paying covers the full cost of maintenance and sometimes the youth athletic associations feel as if they are being charged more than other people because they are registering for a sport and not just paying taxes. She commented that she would be looking for something in writing, if they are going to continue with the user fee, when they register that states so much is going to the City to cover a certain percentage of the sport and this way it would be very clear that it may not be 100 %. She noted that she thinks from the League of Women Voters study it looks like it might be 25% of the cost of the sport to the City. She stated she thinks this would then give the people a feeling for where they stand and it would be a little more transparent so that is why she would actually collect the data. Chair Steel replied she thinks that is a great point but it may be a little difficult to individually say this is your percentage; however, when they look at fees and charges they have an opportunity to inform the public of what this cost is covering. Therefore, if they can collect this data they can be clearer. Chair Steel stated she really enjoyed meeting with the association representatives and thinks there should be more dialog and build on those relationships because they are volunteers. She noted there is a lot to learn and the working group had to wrap their heads around this model and the nuances and so she thinks they can do a better job of educating the associations and other residents. Member Kathryn Peterson commented under 1C it says "fees may not be raised two consecutive years in a row" and asked if that was based on specific feedback from the associations. She stated that she has been on athletic association boards and she thinks if it's a $1.00 or $2.00 increase that two years in a row isn't a big deal but if you were talking about $10.00 or $20.00 that would be huge; however, if it's a nominal increase it's hard for her to imagine that doing that two years in a row would be a hardship. Mr. Connolly responded that it's not a hardship but from a budgeting standpoint a lot of these associations register their athletes months in advance so when they budget it lines up with their fiscal year and at least they can estimate and make a better decision businesswise based upon if they know what that fee is going to be and that was their consensus going forward. Member Kathryn Peterson suggested including tournament information in the financial reporting, the revenues and expenses of tournaments. She pointed out regarding the 90% residency, what she found challenging when she was on the Edina Baseball Board is not because baseball selects kids from outside of Edina but they do have a policy of allowing kids to play both who are residents of Edina and who go to school in Edina which includes OLG, Calvin Christian as well as kids who go to Edina High School through open enrollment. She noted that open enrollment has kind of created a little bit of a challenge around that and where you would think it would be really a slam dunk to get that 90% baseball probably runs around 92% to 93% it's lower than what you would think because of open enrollment. Mr. Keprios responded that he thinks the intent was that for those who are enrolled in Edina schools that are non - residents through open enrollment would qualify as a resident when they are doing the tabulation. It's just those that don't go to a school in Edina and don't live in Edina that would qualify as a non - resident. Member Cella commented that as she understands the 90% residency requirement is that it is to give you a priority use of fields and facilities and now the Edina Swim Club has a 75% residency requirement because they are getting priority use of the pool space so the only one that doesn't have a residency requirement is the Braemar City of Lakes Figure Skating Club. She asked if they get priority usage of ice time. Mr. Keprios replied currently there is no access to the Braemar Arena facility policy in place. He explained what they are recommending is that you not have a residency requirement for that group but that would be contrary to what the City Council recently passed for the Edina Aquatic Center. He noted the Figure Skating Club is significantly different than the Edina Swim Club because less than 30% are residents. Member Cella asked but they still get a priority usage of ice time because it seems to her that the residency is so that you are standing in a better place in line to get time and space; however, if they are not in a better place in line then she can understand why there would be no requirement. She noted that they would have to think about why only one club doesn't have to follow the rules of everybody else if, in fact, they are getting a better place in line but if they are not then there is no reason for it. Mr. Keprios responded there really hasn't been a need to establish a policy out there they have just been following what is the best business practice to sell all of the ice and they've been a wonderful customer for many, many years and they've evolved to a lesser and lesser percentage of residents. He commented that when they operate it like a business it's a fine line between what is good public policy and what's best business practice. Chair Steel noted that 3B of the working group's recommendation states "We recommend that associations that exclusively use enterprise facilities are exempt from the per participant user fee and residency requirements, because they pay competitive hourly fees to use these facilities ". She stated the Edina Swim Club does not pay a per participant user fee so it is their feeling to make this across the board for enterprise facilities that is your qualifier and then they don't have residency requirements. The reason she believes they wanted to create a Braemar City of Lakes Figure Skating Club document that cited them as a priority user is because there is a history there, there is an -established relationship and other associations spoke well of them so she thinks they are trying to find somewhere in between to work with the different characteristics of each association. Member Jones indicated she thinks the City Council just passed something on the Hornet's Nest where they would be charged an additional user fee and asked how the working group's recommendation fits in with that. Chair Steel replied it doesn't, they were trying to create a recommendation as City Council was making their own so it does not. Member Jones asked if the working group is continuing to recommend that. Chair Steel replied yes and if the Park Board takes issue with one of the specific recommendations they can change that, otherwise City Council can address it with the understanding that things have changed. Member Jones replied regarding enterprise facilities it would be nice to have the flexibility to insert a user fee if they need to make capital improvements as they are doing with the Hornet's Nest so she would recommend they take that out of "3B ". Chair Steel responded there is no reason you can't assess a user fee, it's just you can't assess the per participant user fee, so that shouldn't affect it. Member Jones stated for example for the Hornet's Nest they were recommending not an increase in the user fee, that's what you are referring, we recommended a per participant user fee. Member Cella stated she believes Member Jones is correct that in the documents it states both the Hockey Association and the Braemar City of Lakes Figure Skating Club both had to pay $20.00 a head fee for a number of years as part of the contributing to the capital renovations for Braemar Arena. Chair Steel replied she would just be a stickler and not say that $22.00 per head is a per participant user fee because when the Park Board approves the per participant fee it's the same dollar amount for every association and so that is how she would deal with that. Member Kathryn Peterson noted that she thinks it's more like a capital improvement surcharge and that she agrees with Chair Steel, it's similar but different than what is in here because it's not applied across the board. Mr. Keprios pointed out that you are kind of mixing your tasks. The $15.00 per participant surcharge fee that was charged the Braemar City of Lakes Figure Skating Club and the Edina Hockey Association was used to convert the Braemar Pavilion into what is now the East Arena. There were several capital improvements needed so the two groups agreed to pay $15.00 per player surcharge for the life of the bonds. When those bonds got paid off, before they recently renovated the West Arena, the $15.00 surcharge fee ended when the bonds were paid off. Mr. Keprios noted that now with the advent of the Hornet's Nest they are taking the same approach in that they need some help paying for these bonds. The Park Board agreed that would be an appropriate revenue source that will end when those bonds are paid off so therefore it is not an access fee that you've really set off to study. Mr. Keprios commented that the fees and charges discussion is an important one and it's one that you can easily get off on tangents and quickly become overwhelming. Therefore, he would recommend you focus on just the one fee that you have chosen to study and carry this on to the next meeting. Chair Steel made a motion, seconded by Member Gieseke, to table those recommendations until the next meeting and they can discuss it then. Ayes: Members Dan Peterson, Jacobson, Gieseke, Steel, Cella, Jones, Kathryn Peterson Motion Carried MINUTES OF THE MEETING OF THE PARK BOARD HELD AT CITY HALL July 10, 2012 7:00 PM VI.B. User Fee Policy Working Group Recommendations Chair Steel informed the Park Board that the major item in this is dealing with the Enterprise Facilities and the per participant fee. She pointed out that staff supports the recommendation with one exception. She commented that much of this was due to the pace of the working group and the pace of City Council did not quite meet up and therefore thinks the working group would be okay with staffs recommendation. Member Kathryn Peterson asked that would striking the words "and residency requirements" to which Chair Steel replied yes. Member Jones indicated that under the first recommendation it wasn't clear if they are recommending the flat fee or if they find out the variable costs may possibly change to a variable fee and therefore is trying to figure out what is being proposed. Chair Steel replied they are following the current per participant user fee which is the flat fee. She pointed out that under "b" it states they will document variable maintenance costs; however, there is no recommendation to charge based on variable costs at this time. Member Jones stated that she is trying to figure out philosophically if they want to because it sounds as if they haven't made that recommendation and are recommending to wait to find out what those variables costs are in order to find out. Chair Steel responded that the sentiment was that City Council requested more information on the variable cost and so they want to give them that information; however, the User Fees Working Group was uncomfortable making any decision relating to changes in charges without seeing that information. Member Kathryn Peterson commented that she interpreted this as being that to continue with the per participant user fee while at the same time gathering more information about variable cost but not necessarily making that change at this time without more information. Member Jones asked if they are going to be recommending that the User Fee Group start up again in 2014 to review the variable cost to which Chair Steel replied that is not part of the recommendation. Chair Steel explained they don't know how long it will take to put systems in place to collect this information and get a general sense. She noted that she thinks the City Council will be able to see one of the concerns by charging based on variable costs has its own cost with all of the data collection and for all they know this could be a trial of gathering information or it could be long term but until they try it they are not going to make a judgment. Member Jones indicated that she is trying to figure out the most efficient way for them to try and answer is what we are charging appropriate fees for our activities. She commented that she knows she mentioned the "League of Women Voters" report that was completed in 2010 is fairly extensive of how they came up with user fees and expenses and wondered if the User Fee Working Group used that in their recommendations. Chair Steel responded they did not use that data; they received most of their data from staff and talked with the athletic associations. She noted the main question was how much cost recovery do we want from the athletic associations and they hear loud and clear from the athletic associations that it does get passed on to the participants. Therefore, they did not make a philosophical judgment on what that level should be because we don't have the, data to determine what the right amount is. She pointed out they are collecting more data on variable maintenance costs but they are also having more transparency about the association's financial statements and kind of getting it all in line so they can make better decisions down the road. Member Deeds apologized for not being able to attend last month's meeting when this was discussed but the bottom line is they don't have the data to judge whether football costs more than soccer costs more than tennis, etc. Therefore, the recommendation is that we stay status quo, gather data and figure out where we go from here after they have acquired two or three years' worth of data to which Chair Steel replied that is correct. Member Deeds commented he is a big fan of data and the idea of being able to do a portion cost and have a good idea of what an hour of 13 year old football costs the City versus what an hour of baseball costs the City he thinks is valuable information just for informed decision making. He stated that what the values of the City are and what they want to do once they understand the variables is a whole different thing. He stated that right now they are shooting blind because they have no idea whether flag football costs more or less than baseball or baseball costs more or less than soccer. Member Hulbert asked how hard is it to get that information, is it a cost issue and don't they have systems in place to do that. He pointed out that he believes this first started a couple of years ago when they were talking about fees for the athletic associations and were asked why they were charged $9.00 and they really didn't know. He noted that he thinks it was the Mayor who asked why we have never studied this before. He commented that it sounds like they are at a place now where they have collected what they can collect but are unable to come to any conclusions without more data. Therefore, do they want to pursue it any further or just tell City Council this is what we have and see if they want us to dig deeper than that. Member Jones commented that at their last Park Board meeting no one seemed to have a problem when she mentioned the "League of Women Voters" report because she believes that report has those numbers. She noted she did propose at their last meeting that the report be handed out and discussed at their next meeting. Member Deeds asked if it was Edina specific to which Member Jones replied it is Edina specific and uses data from 2006, 2007 and 2008. She indicated that the report was produced in 2010 so it does have recent numbers and believes it did come up with both an hourly rate. She stated that she is not sure they need to keep looking for more numbers or if they need to be more specific than what the report states. She noted maybe they can look at this report and discuss philosophically if they agree with Mr. Keprios' philosophy for user fees or if they need a different philosophy. Member Kathryn Peterson asked if the report explained the sources of the data to which Member Jones replied yes, it came from the Park District. Chair Steel noted that she is very skeptical about the data because they were very adamant about searching for that data firsthand from park staff and their systems do not record that data. She explained that they can break it down for an estimate by the athletic associations but that also includes maintenance for other small pieces of land. Member Kathryn Peterson commented there are so many shared facilities that it seems like it would be pretty complex to do. Member Jones responded that is why she asked at the last Park Board meeting if anyone had a problem with the data for that report to which Member Kathryn Peterson replied she has never seen the report. Member Jones indicated that when she joined the Park Board the report was handed out to her that year by Mr. Keprios. Member Jones pointed out that she thinks it would save staff some time and it would give them more direction if they looked at this. She asked what more do they need because she doesn't see a clear'path for their next step for making decisions from this. Chair Steel indicated they spoke with staff and were told they do not have variable costs but what they did receive was field maintenance and total revenue from the per participant user fees. She noted also in their budget is total field maintenance cost for 2010; however, you can't just easily break that down by the number of participants or hours because it doesn't work that way. Member Deeds asked Mr. Keprios if they were able to assess maintenance costs by the fields, is there a separate line item so that they can have an understanding of the costs of maintenance, etc., on the fields individually. Mr. Keprios responded on a per field basis per year absolutely not. He explained that it sounds like it might be simple but when you get right down to it it's very complex; who was on the tractor that day for that field, was it a wet season, was it a dry season, did it require fertilizer, how much water was needed, how much were fertilizer costs that year, how many games were played, etc., there are so many variables. He noted they don't track it that way. He commented that it really depends on how complex you want to make this to gather information. He added they take their best shot at a field maintenance budget. We operate under a combination program budget and line item budget and to break it down per field, per hour and cost per kid is going to be a little tough. Member Hulbert asked how does $11.00 compare to other cities and do they use a similar system. He asked did they just arbitrarily go from $9.00 to $11.00 and is $11.00 kind of in the ballpark of where the group felt they should be not thinking that we need to charge these groups for every single penny of maintenance costs. He asked do they want to subsidize some of it as a City. Chair Steel replied she did compare their Parks and Recreation dollars and their user fee revenue to Eden Prairie and the bottom line is you cannot compare that fee from city to city. For example, they have a lot of voluntary associations that cover the costs of referees, uniforms and all sorts of costs that don't tie into this revenue because that revenue is just paying for the city expenditures; therefore, she couldn't compare it. She stated that Eden Prairie gets about three times the amount of revenue; however, she doesn't know how much support they give their youth athletic associations. Chair Steel pointed out that user fees rarely keep up with the rate of inflation and that is something she would like to look at down the line of making sure they are staying above the rate of inflation which she thinks is important. Member Hulbert asked Mr. Keprios when he sees other parks departments how does that number compare. Mr. Keprios replied he thinks some will tell you they don't charge anything and they take the philosophical approach they are in the business to create a quality of life and raise children and there is no fee. Others charge a $1.00 an hour fee per use and then there are some that charge a fee similar to ours so it's all over the board and there is no common standard. Member Gieseke indicated he is really only concerned about fairness and be sure someone is able to explain to him how they came up with that number. He noted that if it is data based and it's bad data then that is inherently unfair; therefore he would rather it be a flat fee and be able to explain to him in a couple of sentences why they charge what it is they charge. Chair Steel asked Mr. Keprios to explain the background of the User Fee. Mr. Keprios pointed out the User Fee started out at $5.00 in 1987 and it was basically a request from City Council to find another source of revenue and therefore it was decided to charge a per head nominal fee. They started at $5.00 per sport per season and they did bring some dollars to the budget but also keep in mind that times were a lot tougher back then and they were worried whether they were even going to meet budget just to keep the grass cut. He added they were one of the first ones to ever do it and a few other Cities have since followed suit. He commented that the fee has slowly increased over the years and now there are assumptions being made that maybe this was intended to cover all of the costs for providing the facility. Chair Steel stated that she doesn't want to get too much into the discussion right now about what that number is because they do have a chance every year to look at that number and set that rate and be able to have transparency and accountability to their youth athletic associations and say this is what you are paying for and this is what the City asks of you. Tonight's discussion is really data based. Member Deeds commented that he thinks the issue is not about the parks, it's about the IT infrastructure the City is dealing with. He noted the fact of the matter is we have a lousy cost accounting system, we haven't invested in an IDM infrastructure around here and we don't know what we are spending on much of anything. That's not just about parks; IT has made huge leaps since we probably made any substantial investment in a decent cost accounting system. Until that is put in place and hours are logged and everything else, like a corporation does or anybody else does it but it's an expensive infrastructure investment and it's not a Park Board infrastructure investment, it's a City investment that the City Manager ought to be dealing with. He noted until that time there is no sense in actually asking staff to try and break this down any further because you just don't have the information and the ability to easily capture the costs of getting somebody out and logging every hour or every 15 minute increment that they spend on which field, etc. He commented they could do a short sample of a month or something but a month is not a month is not a month and so he doesn't know what you could make of the data. Therefore, until there is a substantially better IT infrastructure in which the City really is doing a decent cost accounting the variable costs are next to impossible to track. Member Kathryn Peterson noted that she would also say then that you could expand that to say are the activities at the Senior Center being appropriately priced and are the activities at the Art Center being appropriately priced and all of that because you could philosophically go down that same path. Chair Steel stated as far as the recommendation on variable costs the wording allows the City Council -to decide the depth of that data collection. Member Jones stated just to clarify the recommendation is to keep the flat costs one rate and supports the current participant fee. Therefore, there are two pieces it's supporting first, the $11.00 charge with this statement to which Chair Steel replied it does not state that, it states it supports the current participant user fee practice. Member Jones asked so it only talks about the practice of the flat fee. Member Cella responded a flat fee based per head rather than per hour or per game per anything else per head. Member Jones asked if they are suggesting that "until" further information to which Chair Steel replied there is no "until" it just states "we support continuing it ". Member Jones stated that it says "without further information on variable field maintenance costs" and asked Chair Steel if she wants to strike that and say "we support the current per participant user fee practice ". Chair Steel noted that it's just saying the rationale of the user fees working group's recommendation. Member Jones commented the reason she asks is because of that rationale then the next step you are saying is that you recommend the variable maintenance costs and it states you want to pursue something that may not be flat to which Chair Steel replied no. Member Jones responded she is just trying to figure this out, first they are going to be recommending that they keep the flat fee and secondly they are going to collect data to which Chair Steel noted to justify future increases, whatever that means. Member Jones asked could that mean they just want to do it in aggregate to which Chair Steel asked that would be the current accounting. Member Jones replied she is just wondering do they need to break it down between baseball and hockey, she shouldn't use hockey because it's not a field base, but do they need to have or try to have lacrosse be split up from these other field based sports. Chair Steel explained the rationale for that was City Council asked them to evaluate the variable maintenance costs so this is just addressing City Council's requests and getting them that information without making changes to the current practice. Member Deeds asked for a little clarity, so there is a per participant user fee that the EFA and the Lacrosse Association, etc., pays and asked do they pay any other fees such as a rental for the field or an hourly rental fee for the field, etc. Chair Steel replied that in the matrix she previously provided there is an hourly gym fee rental for some associations as well as she believes the Edina Hockey Association pay a rental fee for the arena. Member Deeds asked about the field sports they are talking about. Member Kathryn Peterson replied she knows for baseball they pay an additional fee for tournaments. Member Deeds asked if the normal season is simply covered by the per participant fee to which Chair Steel replied that is correct. Member Jones commented that for Basketball they are charged a per participant fee and then are they also charged an hourly fee for the gyms to which Member Steel replied correct. Member Jones asked so every time they practice they pay an hourly fee on top. Mr. Keprios replied that is correct and explained that now for any school owned athletic facility they will now pay an hourly rate for either gym use, swimming or athletic fields and that is new this year. Member Kathryn Peterson asked does that go to the school district to which Mr. Keprios replied yes because it is owned and operated by the Edina School District and they set their own fees. Member Kathryn Peterson asked so from the City's perspective it's just a pass through to which Mr. Keprios replied from the City's perspective there is currently no hourly fee for fields unless it's for a fundraiser tournament or something not part of the typical program offering. Member Jones indicated that the schools are maintaining the gyms and the City does not have any costs involved to which Mr. Keprios replied no that is not the case. For the "City Gyms ", the city pays 100% of all of the operating expense and capital expense for 30 years. Member Jones asked if those gyms are included in these hourly fees to which Mr. Keprios replied yes, they still pay an hourly fee for those gyms as well. Member Jones indicated that those sports are being charged more by the City because they have the per participant fee and the hourly fee. Mr. Keprios pointed out that the City does not collect the hourly rental fees for the gyms, the school does to which Member Jones asked even for the City gyms. Mr. Keprios explained that the revenues collected for the two City gyms is then taken off of the operating expense invoice that they get so the City is credited back those revenues. He added that the School District also pays an hourly fee for their use of the two City gyms. That is the way the facility use agreement was written. Member Jones stated that she knows if other people want to rent the gyms or the fields she believes it costs $48.00 an hour to which Mr. Keprios replied correct. Member Jones asked is that the market rate to which Mr. Keprios replied that is what they analyze to be pretty close to covering their costs. Member Jones commented they are charging $11.00 a field to which Mr. Keprios replied $11.00 per participant per season. Member Deeds stated if you look at EFA that amounts to approximately $6,000. Member Cella commented that it shows on the appendix for the basketball association in 2010 it was $15,000 and for 2011 it was $11,790 so they are not really comparing the cost of the field on a per hourly cost because you are doing heads versus hours so it's a different comparison. Chair Steel indicated that the question before the Park Board is do you agree with these recommendations or not. Member Dan Peterson stated the answer is yes. Member Dan Peterson made a motion, seconded by Chair Steel, to approve as Mr. Keprios put in his memo to the Park Board with the exception of the "residency ". Member Deeds asked what are they approving, the entire document to which Member Dan Peterson replied yes the entire document. Chair Steel added the entire document with the exception on Item 3.b. elimination of "and residency requirements ". Member Hulbert commented where it states "we recommend that associations that exclusively use enterprise facilities are exempt from the per participant user fee and requirements, because they pay competitive hourly fees to use these facilities" was that worded like that for the Edina Swim Club. He stated because they have no other pool, they are paying hourly to use the pool and so we determined that was fair for them not to have to pay a participant fee to which Chair Steel replied correct. Member Hulbert asked do they run the risk if they word it like that because an association may pull away from any of our park facilities and so we use just enterprise facilities. He noted that as an example in the winter would the EHA ever say we are not going to use your outdoor rinks we are just going to use Braemar Arena and just use the rinks when we feel we can and they are open. Do you see that as a risk at all? Mr. Keprios replied he doesn't believe so and that the philosophy of the enterprise facilities is ideally they would like to have them all pay their own way but that has not been the philosophy for all of the non - enterprise athletic facilities. Ayes: Members Dan Peterson, Jones, Cella, Deeds, Steel, Kathryn Peterson, Hulbert, Gieseke Motion Carried. VII. E, Responsibilities for Recognized Youth Sports Associations Recognized youth sports associations must continue to meet the criteria for recognition, as well as fulfill additional responsibilities detailed in the Relationship Document.57 City Responsibilities for Youth Sports Associations In exchange for meeting these responsibilities, recognized youth sports associations receive the following support from the City, as defined in the Relationship Document; in providing this . support the City exercises some degree of control. • Edina Park and Recreation Department will provide facilities and fields for boys and girls at each age group within the association. • The Edina Park and Recreation Department in cooperation with the Park Board will help each association plan, and provide safe and well maintained public athletic facilities to meet [the needs off youth sports programs, and give professional staff liaison services regarding the operation of their association, and offer appropriate clerical and administrative support services. • The Edina Park and Recreation Department shall act as a liaison between the associations and the Edina Park Board to assist associations in providing a well rounded and equitable program for all participants. • Edina Park and Recreation shall attend at least semi - annually association board meetings. - - - - Department- personnel shall -be available- and - provide - resource help to associations in training of coaches operations, and other functions with which the association needs assistance. • To ensure that the public has an open, fair and just process to handle grievances that are not resolved at the association board or staff level, the City of Edina will facilitate a grievance process. This grievance process is not intended to deal with team assignment, coach assignment or tryout process grievances. Youth sports associations -are charged $9 per participant per season for use of the City's outdoor athletic fields and the above services. Revenue and Expenses Related to Youth Sports Associations Use of Scheduled Outdoor Facilities . Revenue to the City from several youth sports associations is presented in section 1642 of the City's 2010 General. Fund Budget. This section also describes how outdoor athletic fields are maintained for scheduled games:58 57 Responsibilities include: • All boys and girls have a fun, positive, safe, age -appropriate, educational experience that is open to all residents of all abilities, and receive equal opportunity to participate at whatever ability level they may play. • Associations shall have a common code of conduct for players, coaches and parents. • Qualified citizen volunteers should serve in positions as Board of Directors. Board of Directors must have knowledge of the program/sport. Associations are encouraged to have open member elections to elect Board of Directors. • The Edina Park and Recreation Department shall establish minimum insurance requirements of each and every association that uses Edina's public athletic facilities. 58 Page 112, City's 2010 General Fund Budget. 31 All sports fields are specially prepared for scheduled games. These fields are dragged and field lined with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and regrading is done as needed during the playing season. All of the field areas are fertilized each year and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are aerated, seeded and /or sodded when necessary to maintain safe ground cover. Actual costs for maintenance of scheduled fields are shown.59 The committee asked Director Keprios how many hours youth sports associations scheduled fields, rinks and gyms in 2006, 2007 and 2008. He provided the following answer in his August 3, 2009 memo:6o Association Hours /year • Edina Baseball Association 2,718 • Edina Basketball Association 1,644 • Edina Soccer Association 1,020 • Edina Soccer Club 2,212 • Edina Football Association 600 • Edina Lacrosse Association 500 • Edina Boys Flag Football 14 • Edina Hockey Association 2,200 • EGAA Flag Football 84 • EGAA Basketball 126 • EGAA Volleyball 216 • EYSA 152 • Girls Fastpitch Association 130 The committee asked Director Keprios if the above numbers were from a single year or were an average of the three years requested. Director Keprios responded in a September 11, 2009 email: I am told that the number of scheduled hours are an average and do not vary much from year to year. The hours are mostly representative of 2008. To research an exact count would be extremely time consuming and problematic for both staff and the volunteers who also do scheduling; plus, in the end some of the data may not even be available. As stated earlier, recognized youth sports associations are charged $9 per participant for scheduled use of Edina's outdoor athletic fields. Unrecognized sports associations or organized teams are charged by the hour.61 In our August 5, 2009 interview, Director Keprios "noted the City Council has been increasing the field use fees over the past several years for use of scheduled facilities. He noted there has been push -back from youth sports associations regarding fee increases. "62 59 Page 113, Ciry's 2010 General Fund Budget. 60 See Appendix I. 61 The school district is not charged for scheduled use of the City's outdoor athletic facilities. 62 See Appendix H. 32 One "push - back" was relayed in an October 7, 2009 memo from Director Keprios to the Park Board: "EHA [Edina Hockey Association] confirmed they are not interested in a fee increase or paying to keep that rink [Strachauer] open this coming skating season." A month earlier, at the September 8, 2009 Park Board meeting, a member had suggested the EHA be charged increased fees. As the minutes read: Mr. Sorem suggested that possibly they could raise the user fee for the EHA participants from $9.00 to $25.00. Mr. Keprios replied that he has been told for the 2009 -2010 outdoor skating season the EHA is not planning on using any outdoor ice for any games, just practices. Mr. Sorem commented that most of the young teams have a standing weekly scheduled practice for the entire season and noted that $9.00 is pretty cheap, it's a great deal. Mr.. Keprios noted in his August 51 2009 interview that "The decision was made to charge all sports the,same fee, rather than different fees tied to the cost of maintaining the field for each sport..." He explained, "Soccer, because of the number of participants, pays the most, even though soccer fields are easier.to maintain. Baseball pays less in total because they have fewer participants, however, baseball fields are more expensive to maintain. "63 The question, however, had been raised: Were youth sports associations paying a fee that could be considered reasonable under the City's user fee philosophy? The committee did several calculations using numbers provided by the City to attempt an answer.64 The calculations showed that it costs $32.43 per hour of use to maintain the City's outdoor athletic fields for use by youth sports associations.65 As calculated, the median rate paid in 2008 was $10.80. As noted, recognized youth sports associations paid $9 per participant for scheduled use of the City's outdoor athletic fields. The calculations showed the per participant cost of maintaining fields for this use was $31.83. The City may have access to more detailed numbers than were provided for this study. A review of the numbers, as well as assumptions, would be necessary for a more complete discussion on the rate paid. by youth sports associations for use of the City's outdoor scheduled facilities. Further review might find that actual costs may be more or less, but the above numbers suggest that Park Board member Sorem may have been correct when he said, "$9 is pretty cheap, it's a great deal. "66 63 See Appendix H. 64 Please see Appendix L for detailed discussion. 65 Other teams and the general public, pay $48 /hour, $75 /hour with lights, or $137 per day. 66 September 8, 2009 Park Board meeting minutes. 33 Appendix L Youth Sports Association Fees Discussion Youth sports associations are charged $9 per participant per season for use of the City's outdoor athletic fields and the above services! Past revenues from some youth sports associations is shown in the City's annual General Fund Budget:9 Association Edina Baseball Assoc. EGAA Flag Football Edina Youth Softball Edina Girls Fastpitch Edina Soccer Assoc. & Edina Soccer Club Edina Football Assoc. Edina Lacrosse Assoc. Totals: 2006 $16,100 $2,096 $3,831 $776 $27,584 $5,944 $2,576 $58,907 2007 $18,867 $2,628 $2,124 $783 $31,563 $6,309 $4,500 $66,774 911611 $22,601 $2,610 $2,124 $873 $27,061 $7,326 $5,400 $67,995 The budget (section 1642) explains how fields are maintained for scheduled use:10 All sports fields are specially prepared for scheduled games. These fields are dragged and field lined with a chalk material. A special mixture (agricultural lime) is used each spring for filling holes and regrading is done as needed during the playing season. All of the field areas are fertilized each year and the grass is treated with herbicides. The grassy playing surfaces in all of these parks are aerated, seeded and /or sodded when necessary to maintain safe ground cover. Actual costs for maintenance of scheduled fields is shown:I I 1642 Field Maintenance 2006 2007 2008 $264,342 $296,694 $300,591 The committee asked Director Keprios how many hours youth sports associations scheduled fields, rinks and gyms in 2006, 2007 and 2008. He provided the following answer in his August 3, 2009 memo: '? 8 See Appendix ) for fees. 9 2010 General Fund Budget, page 112. 10 2010 General Fund Budget, page 112. 11 2010 General Fund Budget, page 113. 12 See Appendix 1. Appendix L 1 Association Hours /year • Edina Baseball Association 2,718 • Edina Basketball Association 1,644 • Edina Soccer Association 1,020 • Edina Soccer Club 2,212 • Edina Football Association 600 • Edina Lacrosse Association 500 • Edina Boys Flag Football 14 • Edina Hockey Association 2,200 • EGAA Flag Football 84 • EGAA Basketball 126 • EGAA Volleyball 216 • EYSA 152 • Girls Fastpitch Association 130 The committee asked Director Keprios if the above numbers were from a single year or were an average of the three years requested. Director Keprios responded in a September 11, 2009 email: I am told that the number of scheduled hours are an average and do not vary much from year to year. The hours are mostly representative of 2008. To research an exact count would be extremely time consuming and problematic for both staff and the volunteers who also do scheduling; plus, in the end some of the data may not even be available. As stated earlier, recognized youth sports associations are charged $9 per participant for scheduled use of Edina's outdoor athletic fields. Unrecognized sports associations or organized teams are charged by the hour. The rate for unrecognized teams /associations is $48 per hour, $75 per hour with lights, or $137 per day.13 (Note: The school district is not charged for using the City's outdoor athletic facilities.) In our August 5, 2009 interview, Director Keprios "noted the City Council has been increasing the field use fees over the past several years for use of scheduled facilities. He noted there has been push -back from youth sports associations regarding fee increases." 14 One "push- back" was relayed in an October 7, 2009 memo from Director Keprios to the Park Board: "EHA [Edina Hockey Association] confirmed they are not interested in a fee increase or paying to keep that rink [Strachauerl open this coming skating season." A month earlier, at the September 8, 2009 Park Board meeting, a member had suggested the EHA be charged increased fees. As the minutes read: Mr. Sorem suggested that possibly they could raise the user fee for the EHA participants from $9.00 to $25.00. Mr. Keprios replied that he has been told for the 2009 -2010 outdoor skating season the EHA is not planning on using any outdoor ice for any games, just practices. Mr. Sorem commented that most of the young teams have a standing weekly scheduled practice for the entire season and noted that $9.00 is pretty cheap, its a great deal. 13 See Appendix J. 14 See Appendix H. Appendix L Mr. Keprios noted in his August 5, 2009 interview that "The decision was made to charge all sports the same fee, rather than different fees tied to the cost of maintaining the field for each sport." He explained, "Soccer, because of the number of participants, pays the most, even though soccer fields are easier to maintain. Baseball pays less in total because they have fewer participants, however, baseball fields are more expensive to maintain.i15 The question, however, had been raised: Were youth sports associations paying a fee that could be considered reasonable under the City's user fee philosophy? The committee did a calculation using numbers provided by the City to attempt an answer. The committee looked at the annual hours of use by youth athletic associations as shown in the August 3, 2009 memo from Director Keprios." Per the Director, these hours were most representative of 2008. The committee then looked at the revenues from the same youth sports associations as shown for 2008 in the proposed 2010 General Fund budget. The hours were divided into the revenue to get an idea of what each youth sports association pays per hour to use a sche ule oui oor aci ity. — - - The calculations are as follows: Association 2008 hours 2008 revenue Rate /Hour Edina Baseball Assoc. 2,718 $22,601 $8.32 EGAA Flag Football 84 $2,610 $31.07 Edina Youth Softball 152 $2,124 $13.97 Edina Girls Fastpitch 130 $873 $6.72 Edina Soccer Assoc. & Soccer Club 3,232 $27,061 $8.37 Edina Football Assoc. 600 $7,326 $12.21 Edina Lacrosse Assoc. 500 $5,400 $10.80 In contrast, unrecognized sports associations /teams, and the general public scheduling exclusive use of outdoor facilities pay $48 per hour. The committee calculated how much recognized youth sports associations would have paid if they had paid at the $48 per hour rate: 15 See Appendix H. 16 See Appendix I. Appendix L 3 Association 2008 hours Paid in 2008 At $48 /hr. Rate Edina Baseball Assoc. 2,718. $22,601 $130,464 EGAA Flag Football 84 - $2,610 $4,032 Edina Youth Softball 152 $2,124 $7,296 Edina Girls Fastpitch 130 $873 $6,240 Edina Soccer Assoc. & Soccer Club 3,232 $27,061 $55,136 Edina Football Assoc. 600 $7,326 $28,800 Edina Lacrosse Assoc. 500 $5,400 $24,000 To get the next calculation, the committee first had to figure what percentage of field maintenance costs could be attributed to the above youth sports associations. The 2010 General Fund budget shows the actual field maintenance costs attributed to all youth sports associations, certain adult associations, and general field rentals. This cost was $300,591 in 2008. The committee recognized that the above youth sports associations were not responsible for total maintenance costs, so a percentage of the maintenance costs was calculated based on the percentage of total revenue contributed by youth sports associations. For example, total field revenue for 2008, as expressed in section 1624 of the budget, was $82,124. Total revenue from the above youth sports associations was $67,995 —or, 83% of total revenue. The percentage of total maintenance costs in section 1642 of the budget that can be attributed to use by youth sports associations in 2008 WaS therefore_ assumed to be 830/6--or, $240,473. The total number of hours scheduled by youth sports associations for field use was then divided into the attributed field maintenance cost to get an idea of what it cost the City to maintain these fields per hour of use by recognized youth sports associations: $240,473 divided by 7416 equals $32.43. The per hour cost is $32.43. As already noted, the City charges youth sports associations a per participant rather than per hour fee. Assuming the revenue shown in section 1642 of the budget accounted for a $9 fee from each participant, the revenue can be divided by nine to calculate the number of participants. $67,995 divided by 9 equals 7555. The number of participants is 7555. Field maintenance costs can then be divided by number of participants to get an idea of what it costs per participant for the City to maintain the fields: $240,473 divided by 7555 equals $31.83. The per participant fee is $31.83. Appendix L 4 w91N�1r� o e 77 o REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item Item No. VII.F. From: Debra Mangen City Clerk ® Action ❑ Discussion ❑ Information Date: August 21, 2012 Subject: Resolution No. 2012 -98 Accepting Various Donations ACTION REQUESTED: Adopt Resolution. INFORMATION /BACKGROUND: In order to comply with State Statutes, all donations to the City must be adopted by a resolution approved by four favorable votes of the Council accepting the donation. I have prepared the attached resolution detailing the various donors, their gifts and the recipient departments for your consideration. ATTACHMENT: Resolution No. 2012 -98 RESOLUTION NO. 2012 -98 ACCEPTING DONATIONS ON BEHALF OF THE CITY OF EDINA WHEREAS, Minnesota Statute 465.03 allows cities to accept grants and donations of real or personal property for the benefit of its citizens; WHEREAS, said donations must be accepted via a resolution of the Council adopted by a two thirds majority of its members. NOW, THEREFORE, BE IT RESOLVED, that the Edina City Council accepts with sincere appreciation the following listed donations on behalf of its citizens. Edina Art Center: Heather Randall King Elizabeth Eisenbrey Ruth & Mark Valgemae Q Cumbers $100.00 $100.00 $100.00 Two Complementary Meals Edina Braemar Golf Course Memorial Fund: Patrick Finley $75.00 Dale Thornsjo $50.00 Michael Turgeon $200.00 Edina Communications & Technology Services Department: S01h & France Business Association Two Pieces of Art Edina Police Department: AAA Dated: August 21, 2012 A Debra A. Mangen, City Clerk STATE OF MINNESOTA) COUNTY OF HENNEPIN) SS CITY OF EDINA ) CERTIFICATE OF CITY CLERK $1,500.00 Distracted Driving Program James B. Hovland, Mayor I, the undersigned duly appointed and acting City Clerk for the City of Edin-a do hereby certify that the attached and foregoing Resolution was duly adopted by the Edina City Council.at its Regular Meeting of August 6, 2012, and as recorded in the Minutes of said Regular Meeting. WITNESS my hand and seal of said City this day of CITY OF EDINA 4801 West 50th Street • Edina, Minnesota 55424 wwwEdinaMN.gov . 952 - 927 -8861 • Fax 952 - 826 -0389 City Clerk � o (Le t ,X,C �y REPORT /RECOMMENDATION To: MAYOR AND COUNCIL Agenda Item VII.G. From: Scott Neal City Manager ® Action Discussion Information Date: August 21, 2012 Subject: Allocation of 2011 General Fund Undesignated Fund Balance ACTION REQUESTED: Approve proposal to allocate the 2011 General Fund Undesignated Fund Balance. INFORMATION /BACKGROUND: The City ended 2011 with a General Fund undesignated fund balance of $1,642,395. The City's custom has been to allocate all of the previous year's General Fund undesignated fund balance toward capital improvements funding. In 2011, the Council approved a variation from that custom to authorize funds for some one -time technology investments. I have a similar proposal for the Council's consideration again this year. I sought input from Department Directors concerning one -time purchases that are not included in 2012 operating budgets that could improve the operations of our organization without creating a new demand for future operating budgets. After considering the information I received, here is my proposal: . Technology Upgrades $140,000 Includes an upgrade of equipment at our EOC; new Sonosite Ultrasound for an ambulance; improved videoconferencing capabilities; new plotter and Taser replacement Building and Infrastructure Upgrades $140,000. Includes the renovation of the Arena concession stand ($40,000) and the immediate repair /replacement of the Garden Park Retaining Wall ($100,000) Employee Vacation Time Buyout $100,000 - Includes one -time funding for potential buyouts of employee vacation time upon the transition of employees to a new vacation accrual system. RECCOMENDATION: The total amount I am requesting to be allocated for the defined special purposes from the 2011 General Fund undesignated fund balance is $380,000, which leaves $1,262,395 (76% of the total 2011 General Fund undesignated fund balance) for allocation to capital improvements funding via transfer to the Construction Fund. I recommend the City Council approve this request. V e rt �k ) con SID REPORPRECOMMEN RATION To: MAYOR AND COUNCIL Agenda Item VIII. A. DEBRA MANGEN F-1 Action From: CITY CLERK Discussion Information Date: AUGUST 21, 2012 Subject: CORRESPONDENCE RECEIVED SINCE LAST COUNCIL MEETING INFORMATION /BACKGROUND: Attached are copies of a -mails and letters received since the last Council meeting. Rah a,&,duw o OviceQ.Q.So out pyU�u�Q���i�2C91 � c� -to ye4 A-00 W4 hC9 w t��a8o 1'� 4,�✓` .S5 q,5;- w ike 'PAW Pla Op cd, p In Ly Ago Dear c iec x _ Thank tiom So mmcvl "s +he _ !' ... •� .! „J a. =i�C:� �' Y. 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(:zoo/ �IP•SS, The, GarlSom fam i l� FOR YOUTH DEVELOPMENT FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY b4&t �0 .GfSf�v If I AN I- Susan Howl From: John Fassbender Imailto :johnfassbenderl @gmail.coml Sent: Thursday, August 16, 2012 5:02 PM To: Edina Mail - Subject: City Council & Edina Transportation Commission - -In` support of Living Streets Dear Edina City Council Members: I have been a resident of Edina for over 20 years and have lived at my current address at 6020 Halifax Avenue South for the past 12 years. I truly enjoy living in Edina because of the strong sense.of community, robust civic. pride, lovely surroundings and safe environment. Safety along -West 58`1' street is important, but the fact that it is a main thoroughfare to Pamala Park, Concord, Normandale and Southview Schools makes the safety concern even more critical. With that in mind, recently our neighborhood participated in a walking tour of West 58 °i Street. Our concerns were as follows: 1. No speed limit signs 2. No sidewalks 3. No bike lanes 4. :No cross walks entering the park 5. Traffic exceeding the speed limit One of the most admirable qualities I find with the leadership of the city of Edina is the strong desire to `do the right thing' for the citizens. Please look into these; concerns on our behalf. 'Thank you. Sincerely, John G.Fassbender Susan Howl Subject: Special Assessment Policy The Honorable James Hovland, Mayor Members of the Edina City Council City Manager Neal City Finance Director Wallin City Engineer Houle My name is Jeremiah Kearney. My wife Pam and I have lived at 5420 Woodcrest Drive since 1988. Our Minnehaha Woods neighborhood had its streets and sewers reconstructed in 2011 and our final assessment hearing is coming up this fall. I'm writing to request that the City reconsider the retroactive effective date of the Special Assessment Policy that was adopted on August 6 and retain the Sept. 2.010 policy that assessment changes apply to projects that have not yet been assessed. The STRIB reported the assessment policy change a few days after the City adopted the policy. It briefly mentioned that the retroactive effective date was caused by municipal bond restrictions. On Saturday night, August 11, by happenstance in the lull between Olympic events, I watched the August 6 Edina City Council meeting on community TV. One of the first questions raised by Mayor Hovland and a council member (I think Member Swenson) was the retroactive effective date. Manager Neal deferred to Finance Director Wallin who explained that a previously adopted Bond Resolution No. ? ?? precluded retroactive changes in the assessment policy. This position precluded Minnehaha Woods from obtaining the benefit of the August 2012 policy changes. Since it seemed improbable to me that a final bond resolution could be passed before the final assessment hearing was held this fall to establish the final project costs, I left a voice mail for Mr. Wallin on Monday, August 13, requesting that he provide me with a copy of the relevant Bond Resolution and expressing my concern about the 2012 change in the retroactive effective date from the Sept 2010 policy that excluded our neighborhood from the benefit of the changes and, more particularly, my concern that we would not get the benefit of the 1 % reduction in Edina's increased interest rate over the bond rate set forth in para. 7 b. of the 2012 policy. Mr. Wallin promptly called me back and I interpreted him to say that no bond restrictions precluded Edina from making the 2012 policy changes retroactive to any improvements that have not been finally assessed and that the Council could establish the retroactive date at its discretion. City Finance Director Wallin further told me that he (and the city or bond attorney) had communicated this change of position to the Mayor and the Council and that he expected that the Council would be taking up the matter at its August 21 meeting. Unfortunately, I'll be out of town on the date and cannot be at the Council meeting. Therefore, I respectively request that the City exercise its discretion and revise the retroactive effective date of the 2012 special assessment policy changes to retain in place the principle set forth in the September 2010 policy that: The new policy will not be retroactive to projects that have already been assessed. This retroactive date assures that all similarly situated Edina residents (i.e. the residents who have not been assessed for their improvements) will.be assessed pursuant to the same principles. Thank you in advance for considering my request. Jeremiah Kearney cell no. 612 -- 916 -7730. To the Edina City Council: I am a resident of the Halifax /Grimes Neighborhood. I have lived in my home for over 8 years. I grew up in Edina and am an Edina High School graduate. My husband (also an Edina graduate) and I moved back to Edina in order to provide a safe environment to raise our two children. We take pride in our Edina up- bringing' and are so glad that we can provide that for our children. I went on'a Walking Audit on Sunday August 12th with my 9 year old'daughter, some neighbors and Flynn from do -town: We walked from the intersection of Halifax and W. 58th street to Wooddale and W. 58th St.. This is a common route for'my family, as we go to school; Pamela Park, and to visit with friends and family using that throughway. I also.often run on that road. My children are of age that.they.like' .to bike and -walk to the park and -the Neighborhood..Ice Cream Shop. Unfortunately, 1. they are not' able to do that safely on W. 58th St, between Halifax and Wooddale'. There is no sidewalk to safely travel on. There is no speed limit sign. There is no crosswalk to the,entrance to Pamela Park. There is no bike lane. Cars drive quickly. Due to this, we take the car. This route is an ideal situation for implementing a Living Streets Policy that would improve the walkability of my, neighborhood. My children and family would be safer as they travel W. 58th Street. If my . neighborhood were composed of "Living Streets," my family would be able to safely walk to the park, travel to school, and feel safe on W. 58th street between Halifax and Wooddale. Thank for you're your time and commitment to creating a healthier community and making our neighborhoods more walkable. Sincerely, Kia Blumenthal and family Susan Howl Subject: City Council and Edina Transportation Commission- In Support of Living Streets August 16, 2012 To Whom It May Concern: I am writing in regards to our continued distress over the lack of sidewalks, and the overall dangerous condition W. 58th Street in Edina presents to my family, our neighbors, and all Edina residents. We have lived in the Grimes/ Halifax neighborhood for more than seven years. While we love our home and our neighbors, we often feel as though we are on an island; trapped between the dangers of France Avenue on one side, and W. 58th Street on the other. My family and I are very active, and we enjoy taking walks, running, and biking. Unfortunately, due to the condition of W. 58th, we find ourselves going to other, more safe areas for our activities. On a typical day, it is easy to count 10 or more cars speeding down 58th Street. -- Though you can't exactly blame drivers, as there are no speed limit signs. When cars drive by, we often have to walk /ride bicycles /push strollers up onto the grass, as there is not a safe distance available between ourselves and oncoming traffic. We are so glad to have friendly neighbors that don't get angry that we are trampling their grass! realize money is tight for all areas of government, including city budgets. However, I feel as though this stree' is an accident waiting to happen. If it were not for the close eye we keep on both our own children, and our neighbors' children, I am sure we would not be so "lucky ". It is our hope to turn W. 58th Street into a living street. Not in 2016, but as soon as possible. Simple changes, from speed limit signs, to bike lanes, will help to make this street more safe, and keep our children safe. Thank you for your consideration. Sincerely, Katie Dalton ,Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Friday, August 17, 2012 8:33 AM To: Ann Braden; Courtney Whited; 'Jennifer Janovy'; Katherine Bass; 'Michael Thompson'; 'Nathan Franzen'; 'Paul Nelson'; Steven Schweiger; Surya lyer; Tom LaForce Cc: Susan Howl Subject: FW: Edina City Council Good morning, This message has been forwarded to the Mayor and Council members and also the Transportation Commission members. Lynette Biunno, Receptionist 952-927-88611 Fax 952 - 826 -0389 Ibiunno(cDEdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business _. .. . .... _.. From: Gary Freie jmailto:gary.freie(&vomela.coml Sent: Friday, August 17, 2012 7:53 AM To: Edina Mail Subject: Edina City Council Council members, I live in the Cornelia neighborhood and I'm concerned with the France Ave. proposed project. 8 foot sidewalks, wider medium, Planters and narrowed lanes. Please think about the impact that will have on traffic flow on France along with all streets that intersect with it. With all the recent developments and proposed additional developments being talked about in the Southdale area, France is the main artery through the whole area, the last thing that should happen is narrowed roadways. every roadway that has ever been narrowed has cause increased congestion. Look what happen to Excelsior Blvd. in St. Louis Park, it looks nice but it is a traffic night mare and safety hazard after being narrowed and beautified, it was once a nice wide open easy flowing blvd. with parking. Think about winter and snow which further narrows roadways. How many people walk on France does thatjustify 8 foot sidewalks that's a very wide for a sidewalk. Sometimes projects like this sound good and look could on paper but sometimes the best solution is to use plan common sense. Consultants and Project planners always paint a rosy picture that is not always the best for the people that have to live and use the area. Growing and developing an area and restricting roadways never ever makes sense. Thank you Gary Freie Gary Freie 444 Fillmore Ave. East St Paul, MN 55107 Direct: 651-523-9709 Cell: 952-270-1795 Email: gary.freieC�vomela.com ( ii r.•, A .., r r V i R S Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Friday, August 17, 2012 9:31 AM Cc: Susan Howl Subject: FW: Consolidating and organizing solid waste collection in Edina Importance: High • Lynette Biunno, Receptionist 952-927-88611 Fax 952 - 826 -0389 "{ Ibiunno(cDEdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business From: Joan Wierzba ,[mailto:jwierzba @comcast.netl Sent: Friday, August 17, 2012 9:24 AM To: Edina Mail; jonibennettl2Cabcomcast.net; Mary Brindle; joshsprague(a)edinarealty.com; swwensonann(a)gmail.com Cc: Scott Neal Subject: Consolidating and organizing solid waste collection in Edina Importance: High Mayor and City Council Members, I live in the Mendelssohn neighborhood and our roadway will be reconstructed in 2013. Although I am not happy about the cost, the road does need to be reconstructed. What I am unhappy about is the number and weight of the rubbish and recycling trucks that,go up /down our streets weekly. Why go through the trouble of reconstructing streets and then allow such big and heavy trucks to travel our roads weekly? Over time they take a toll on the roads. I am urging Edina to consider limiting the number of rubbish trucks from our streets. Why not contract with just one for the whole city or even consider dividing up the city into areas and give each rubbish company a contract for that area (that is if you don't want to limit the city to just one company). I understand some Twin Cities communities already have or have recently decided on this approach. It possibly could be a cost savings for the residents and would definitely be a savings for our roads. I have contacted Scott Neal about this issue and he suggested I contact you directly. Thank you, Joan Wierzba 6217 Belmore Lane Edina 952 - 931 -0855 Aug 9, 2012 Mr. James Hovland, Mayor City of Edina 4801 W. 50, St. Edina, Minnesota 55424 Dear Mr. Mayor, I am enclosing an announcement of Mr. David Cobb's speaking engagement here in Edina Sunday Aug 19. Mr. Cobb has been instrumental in the Move to Amend organization and the Citizens United issue. He is a gifted speaker and his talk will provide some additional background to the resolution now making its way to the Council. Hope to see you there that evening. ly, w Laird W. Beaver 5624 Melody Lake Drive Edina, Minn. 55436 I U our Democracy 9 The Impact of Corporate Constitutional Rights Featuring David Cobb The Supreme Court's 2010 Citizens United ruling said that corporations have I a constitutionally protected right to unlimited campaign spending and that this spending is the same as free speech. When "money is speech" corporations have a huge megaphone_ which drowns out the voices of We the people. David Cobb is a constitutional scholar and eloquent spokesperson for Move to Amend, a national movement, calling for a constitutional amendment (movetoamend.org). Sponsored by Move to Amend. - Cosponsors: Common Cause Minnesota, Women Against Military Madness and Vets for Peace "s — x--77" k�_SPA AiR. ¢' At ' r �' Susan Howl From: Luterbach, Edward[ mailto :Edward.Luterbach @ecolab.coml Sent: Wednesday, August 15, 2012 9:53 AM To: Edina Mail Subject: City Council and Edina Transportation Commission -- In Support-of Living Streets My name is Ed Luterbach. I have a family of five that relocated to Edina in 1994. Since then we have enjoyed all that Edina has to offer (schools, parks, proximity to Minneapolis, and great neighbors). Based on my experience, I want to help'Edina continue to be one of the best cities to live in Minnesota. Recently, a group of neighbors performed a walking audit beginning at Halifax Avenue South and traveling west on 58th Street to Wooddale Avenue. Here are some of the key things we noticed on the walk:' 1. No speed limit signs posted on W. 58th Street. 2. No pedestrian'-friendly. way to get access to the schools (Concord, Normandale and Southview) 3. No crosswalk near the tennis courts or the Pamela Park entrance at W. 58th Street. 4. Nor sidewalks. . 5. No bike lanes. , 6. Cars drive quickly on W. 58th Street. This stretch of road represents an ideal situation where implementing a Living Streets policy will improve the bike and walk ability of my neighborhood. My wife and/or I walk down 58`x' several times a week and improvements to this area would have a big impact on the neighborhood. My family could more safely and easily navigate W. 58th Street by foot or on bikes by having sidewalks and bike lanes. Cars would hopefully slow down to posted (low) speeds: Crosswalks would provide a clear space in which to cross the street. I could send my'3 children off to school and on other adventures without having so much fear of them traveling on W. 58th Street. Thank you; for your service on the City Council and the Transportation Commission. I look forward to working with you to make :Edina a better place to live.. Sincerely, Ed Luterbach i Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, August 14, 2012 8:49 AM To: Lisa Schaefer Cc: Susan Howl Subject: FW: THANK YOU! ,. Lynette Biunno, Receptionist E ~ ' `;' 952-927-88611 Fax 952 -826 -0389 i � IbiunnoCrDEdinaMN.gov I www.EdinaMN.gov J•_ "" ...Tor Living, Learning, Raising families & Doing Business From: Maggie Knack fmailto :maggie.knack()comcast.netl Sent: Monday, August 13, 2012 3:47 PM To: Edina Mail Subject: THANK YOU! To All Members of the Edina Human Rights & Relations Commission: THANK YOU, THANK YOU (yes, I'm shouting) for announcing today your statement urging our citizens to vote "NO" on the proposed same -sex marriage amendment on the ballot in Minnesota this fall. I am so very proud to be a resident of the great City of Edina, Minn., and I applaud your efforts to protect equal human rights for all people. Please keep up the good work you are doing, and please help us further educate all of our citizens to be fair - minded and open- hearted about this major social injustice that is currently being debated in our great state. I truly believe that it is education and factual information that helps cure ignorance and irrational fear in our society. Please continue to provide more information that will help curb religious intolerance, ignorance and bigotry, and help everyone understana that being compassionate and open to diversity is the only way for all of us to live together in freedom and in peace. Please inform our citizens that allowance of homosexual marriage does NOT in any way harm or negatively affect anyone's heterosexual marriage, nor does it negatively impact "family values" or the safety of anyone's children. (There is absolutely no correlation between homosexuality and pedophilia, which is what some of our misguided politicians — yes, even in Edina -- are teaching to children and uninformed parents. Please do NOT let this happen in Edina's good schools!) In fact, by recognizing and protecting equal rights for all citizens and by allowing committed and loving same - sex couples to marry, we will only strengthen and unite positive values for ALL families. Thank you again for your wise work on this topic, and I am so happy that we moved to Edina! Please let me know if you need help on your commission, especially as we get closer to November. I would be honored to join your team. You may also want to consider being among the first few major cities joining Minnesotans United for All Families (www.mnunited.org) as a full coalition partner, because you'll be in very good company. Perhaps that can be your next press release! O Kind regards, -- Maggie Knack Maggie P. Knack 4904 Ridge Place, Edina, IV)N 7424 952- 929 -9025 maggie.knackna comcast.net .Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, August 14, 2012 8:16 AM To: Ann Braden; Courtney Whited; 'Jennifer Janovy'; Katherine Bass; 'Michael Thompson'; 'Nathan Franzen'; 'Paul Nelson'; Steven Schweiger; Surya lyer; Tom LaForce Cc: Susan Howl Subject: FW: City Council and Edina Transportation Commission -- In Support of Living Streets Good morning, This message has been forwarded to the Mayor and Council members and the Transportation Commission members. Lynette Biunno, Receptionist + L' 952- 927 -8861 1 Fax 952 - 826 -0389 i IbiunnCa)EdinaMN.gov l www.EdinaMN.gov a For Living, Learning, Raising Families & Doing BLUSin.ess From: Teresa Luterbach [mailtoaluterbach @gmail.coml Sent: Monday, August 13, 2012 2:34 PM To: Edina Mail Subject: City Council and Edina Transportation Commission -- In Support of Living Streets My name is Teresa Luterbach. My family of 5 has lived at 5913 Halifax Avenue South since 1994. Our beautiful neighborhood is in a convenient location to area schools, parks, and shopping. We have great neighbors of all ages from newborns to original homeowners approaching 100 years old! We frequently walk and bike to all points in Edina and beyond. Recently, a group of neighbors performed a walking audit beginning at Halifax Avenue South and traveling west on 58th Street to Wooddale Avenue. Here are some of the key things we noticed on the walk: 1. No speed limit signs posted on W. 58th Street. 2. No pedestrian- friendly way to get access to the schools (Concord, Normandale and Southview) 3. No crosswalk near the termis courts or the Pamela Park entrance at W. 58th Street. 4. No sidewalks. 5. No bike lanes. 6. Cars drive quickly on W. 58th Street. Considering our findings, this route represents an ideal situation where implementing a Living Streets policy will improve the bike and walk ability of my neighborhood. If my neighborhood were composed of Living Streets, it would change things for the better. My family could more safely and easily navigate W. 58th Street by foot or on bikes by having sidewalks and bike lanes. Cars would hopefully slow down to posted (low) speeds. Crosswalks would provide a clear space in which to cross the street. I could send my 3 children off to school and on other adventures without having so much fear of them traveling on W. 58th Street. Thank you to all of you serving on the City Council and the Transportation Commission for your time and commitment to create a healthier community by making our neighborhoods more walkable and livable. Sincerely, Teresa Luterbach Susan Howl .. .... .... .... . ... .... ._ ...,,,.....,, -. ..,, . .,... ....._ .. ..._ _ _. _............ _ . . Subject: Walkable street -58th between Woodale and France Hello Honorable Council Women and Men, My name is Ben Lazarus and I live with my family at 5929 Halifax Avenue South. We have lived in our house for over five years. While we initially missed the lakes of Minneapolis, we quickly realized all wonderful things that Edina had to offer. We have enjoyed the educational system, the great community events such as the 4th of July parade, and for me, it is close to my job at Centennial Lakes. On Sunday I attended a Walking Audit led by Flynn from do.town. We are concerned with West 58th Street between France & Wooddale Avenues. A very important aspect of our family life is exercising together. For us to access good walking and running streets, we need to go on West 58th Street. There are no bike lanes or sidewalks on this street. There are no pedestrian sidewalks and no posted speed limit. Cars fly down that street at too fast of speeds and come within a few feet of my family. If West 58th Street was a "Living Street," I would feel more at ease in teaching my children about this healthy lifestyle choice. I would feel comfortable having my daughter bike with me. At this point, she does not have a way to bike to her school at Concord. Living just over a mile away from her school and without having to cross any major intersections, this does not feel right to me. Thank you to the Edina Transportation Commission and Edina City Council for your time and your commitment to creating a healthier community for our residents by making our neighborhoods more walkable. Sincerely, Ben Ben Lazarus, CFA I Director, Institutional Relationships The Clifton Group 3600 Minnesota Drive, Suite 325 1 Minneapolis, MN 55435 Direct: 952.767.7707 1 Cell: 612.812.7667 1 Fax: 952.767.7701 1 Main Line: 800.328.5009 blazarus @thecliftongroup.com I www.TheCliftonGroup.com 1 Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, August 14, 2012 8:48 AM To: Ann Braden; Courtney Whited; 'Jennifer Janovy'; Katherine Bass; 'Michael Thompson'; 'Nathan Franzen'; 'Paul Nelson'; Steven Schweiger; Surya lyer; Tom LaForce- Cc: Susan Howl Subject: FW: City Council and Edina Transportation Commission— In support of Living Streets Good morning, This message has been forwarded to the Mayor and Council members and also the Transportation Commission members. Lynette Biunno, Receptionist 952 - 927 -8861 Fax 952- 826 -0389 Ibiunno@ Edina MN:Rov I www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business - - - -- Original Message---= - From: Douglas Rose ( mailto :douglas. rose @earthlink.netl Sent: Monday, August 13, 2012 3:28 PM To: Edina Mail Subject: City Council and Edina Transportation Commission— In support of Living Streets Good afternoon, My name is Doug Rose. I am a 10 year resident of Edina at 5800 Halifax Avenue South at the corner of 58th and Halifax. It's a great neighborhood with easy access to Pamela Park, but traffic remains a significant and dangerous problem. The speed on 58th Street is the primary problem. Nine years ago we requested the city conduct an audit and the findings were that a significant percentage ( >10 %) travel more than.10 miles per hour faster than the (unposted) speed limit of 35 mph. This limit is the same as 4 lane York Avenue (south of 62nd) and substantially faster than 70th Street which is similarly classified. I strongly urge signficant traffic calming measures including both a lower speed limit to 25 and a stopsign at the corner of 58th and Pamela Park. I would also support a bike /walking lane similar to what is on 58th to the east.of France. Another traffic issue is rush hour traffic using Grimes Lane /Halifax Avenue as a bypass to the light at 58th and France. I would like to request consideration of making Halifax Avenue South at 58th Street a cul de sac. The combination of these two issues creates a dangerous situation for our pre - school and elementary school aged children. Thank you for re- considering our concerns. I appreciate your public service and efforts to make Edina safer and more livable. Please contact me at 952- 564 -4860 if you would like additional feedback. Doug Rose Susan Howl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, August 07, 2012 9:03 AM To: Cary Teague Cc: Susan Howl Subject: TW: att:council members Good morning, This message has been forwarded to the Mayor and Council members and Cary Teague. =t Lynette Biunno, Receptionist F 8 Y 952-927-88611 Fax 952 - 826 -0389 I Ibiunno(")a.EdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business From: Jean Wallace fmailto:bathalum @aol.coml Sent: Monday, August 06, 2012 8:29 PM To: Edina Mail Subject: att:council members I have read with interest the article in the Sun Current about the proposed building at W 65th and France Avenue because I live at 4015 W 65th street. There is very heavy traffic on this street from the exiting cars off the Crosstown, from the new large Twin Cities Orthopedics garage and the hospital garage. I choose to make a left turn from our drive on W 65th to Valley View rather than turn right and become involved in the auto confusion on France. I can imagine what another building and garage will do. It would be worthwhile for a count to be made of the exiting from the three garages on this small street. Mr, Michals failed to included the new Twin Cities Orthopedics building when he said that there has not been a new medical building in the Southdale area in a number of years. Has anyone done a survey on the vacancies at 6363 and 6545 France Avenue medical buildings if the purpose is to provide more medical space? The building at 4015 here has had vacanies also. There is also the statement in the article that the mayor and one council member believed that the height of the building would be okay becaause the surrounding buildings are taller than the proposed building, Please review this. I am assuming that the owner of 6500 France is anxious for the sale considering the lack of upkeep in the last eight years when I first saw it. Susan, Howl From: Emilie Kastner on behalf of Edina Mail Sent: Monday, August 13, 2012 2:12 PM Subject: FW: City Council and Edina Transportation Commission— In support of Living Streets This message has been forwarded to the Traffic Safety Coordinator, the Director of Engineering and all members of the City Council. Emilie Kastner, Communications Assistant f s 952 -626 -0342 1 Fax 952 -826 -0389 5 ` L t :F ekastner(ZDEdinaMN.c I www.EdinaMN.gov L -_ For Living, Learning, Raising Families Doing Business From: Erica Nowak [mailto:erican1919@yahoo.com] Sent: Monday, August 13, 2012.11:16'AM To: Edina Mail, Subject: City Council and Edina Transportation Commission- In support of Living Streets Dear, Sir or Madam; My name is Erica Nowak and I have been a resident with my husband and three children (ages five, seven, and nine) at 6009 Halifax Ave. S. for three years. I love living in Edina because of its proximity to Minneapolis and its high quality schools. During the Walking Audit on W. 58th Street between Halifax Ave. S. and Wooddale Ave., we noticed several things that make it difficult to walk and bike safely with my kids to Concord, which is their school, and Pamela Park, which is our closest park. We noticed a lack of speed limit signs, so drivers were racing down the street. There is not a bike lane or sidewalk along W. 58th Street. There is also not a safe way to cross W. 58th Street, because there are not any crosswalks or pedestrian signs. i run and/or walk on this street daily and feel uneasy every time. i would love if Edina would implement the Living Streets Policy so that my family could walk and bike more safely and easily to school and the park. if W. 58th Street were composed of Living Streets, I would walk and bike with_ my kids to school more often, rather than take the bus. I would also be more likely to use Pamela Park more if there were a safer route to get there. Thank you for your time and commitment to create a healthier community by making our neighborhoods more walkable and livable. Sincerely, Erica Nowak 612 -281 - 4200.. 1 Susan Howl From: Emilie Kastner on behalf of Edina Mail Sent: Monday, August 13, 2012 12:58 PM Subject: FW: Edina City Council & Edina Transportation Commission - In Support of Living Streets! This message has been forwarded to the Traffic Safety Coordinator, the Director of Engineering and all members of the City Council. Emilie Kastner, Communications Assistant r` 952- 826 -0342 1 Fax 952 - 826 -0389 � 5 a� y ekastner(a.EdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, Raising Families &Doing Business From: Kara Joy Lazarus [ mailto :karaC�)thinkpinkideas.coml Sent: Sunday, August 12, 2012 10:03 PM To: Edina Mail Subject: Edina City Council & Edina Transportation Commission - In Support of Living Streets! Hello, My name is Kara Lazarus and I have been a resident of Edina for over five years. I live at 5929 Halifax Avenue South with my husband, 5 year old daughter, and 1 year old son. We love all that Edina has to offer from the great parks, our fun neighbors, and the easy access to downtown Minneapolis and the airport. Our daughter will start Kindergarten at Concord in just a few weeks and we are anxious to become immersed in our fabulous public school system. We recently completed a Walking Audit with Flynn from do.town. Residents in our neighborhood are very concerned with the stretch of road on West 58th Street between France & Wooddale Avenues. We are a very active family, especially when it comes to walking and running. I feel it is unsafe for us on West 58th as there is no sidewalk or bike lane. My family walks single file on West 58th, but traffic still comes too close to us. Traffic goes quickly, especially when traveling East due to the large downhill section. We also have a lot of traffic on West 58th with residents using Pamela Park. We would benefit from having a 4 -way stop sign at West 58th & Philbrook at the entrance to the park. We do not have any pedestrian crosswalks nor is there a posted speed limit. I believe the speed limit is 35 mph, but that feels excessive for our neighborhood. Rush hours times are the worst as residents cut through on West 58th to avoid the 50th & France intersection. If West 58th Street was a "Living Street," I would feel more comfortable running and walking and wouldn't feel as compelled to drive to the lakes in Minneapolis. I would ask my 5 year old to accompany me more often with these activities. It would give me the opportunity to show her at an early age how important it is for us to make positive, healthy life choices. In addition, I would consider riding my bike with her to Concord. I do not feel the street is appropriate for that at this time. I want to thank both the Edina Transportation Commission and Edina City Council for your time and your commitment to creating a healthier community for our residents by making our neighborhoods more walkable. Sincerely, Kara Joy Lazarus Kara Joy (Rocheleau) Lazarus Think Pink Idea Consulting p 612.922.7377 m 612.730.3368 www.,thitikpirikideas.com Susan Howl Subject: Edina Housing Statistics -.July 2012 Good Morning, Mayor Hovland and Members of the Council — Attached please find the most recent housing statistics from the Minneapolis Area Association of. REALTORS@, for the City of.Edina and the Twin Cities metro area as a whole. This report describes our market in July 2012. Please let me know if you have any questions. As a reminder, if you are interested in seeing more in -depth statistics and figures for your city, or other cities and counties in the metro — please feel free to check out our online, statistical reports at www.mpl§rebltbr.com. The Thing, our interactive market analytics tool, is very useful, as it offers many choices of variables for yourreview. Check it out here: http : / /thething.mplsrealtor.cbm/ (August 10, 2012)' ' Looking, strictly at the numbers, 2012 has signified a market in recovery. Consumer confidence is a large component of,this. Buyers have confidently been borrowing at historically.low rates to purchase highly affordable inventory. Sellers Have been more "reluctant, mostly put off'by weak price movement. That's driven housing supply levels down to nearly nine -year lows. Combine this with a sales mix shifting away from foreclosures, and prices have risen for five consecutive months. The median sales price was up 14.3 percent to $179,950. That's the largest gain since January 2004 and the fifth consecutive month of year- over -year gains. Struggling to find high- quality, move -in -ready inventory, buyers are thirsty for listings. Sellers introduced 5,851 new listings to the market, 1.9 percent more than July: 2011. Leading the charge, traditional sellers listed 10.9 percent more homes than last year. The number of homes for sale has dropped for 18 consecutive months, down 30.9 percent from last July to 16,806 active listings — marking the ,lowest inventory reading for any month since December 2003. Distressed sales accounted for 33.9 percent of all new listings and 34.1 - percent of all closed sales. That's the lowest share for closed. sales. since August 2008_ Breaking down activity by market segment, the traditional median home price was up 6..Jr percent to $217,700, foreclosure prices were up 10.9 percent to $122,000, while short sales lagged, down 4.4 percent to,$129,000. Traditional homes sold for 78.4 percent more than foreclosures/ "We're especially pleased to see seller confidence rise and the role of distressed properties fall," said. Cari Linn, President of the Minneapolis Area Association of REALTORS@ (MAAR). Julia Parenteau Public Affairs Director Minneapolis Area Association of REALTORS® p. ( -952) 988 -3124 e. iuliap @mplsrealtor.com n.. Local Market Update - July 2112 A Ri- FSF-.ARCI ! TOOL PROVIDEI1 6Y THE MINNEAPOLIS AREA ASSOCIATION OF REAL:rORSIJ MINNEAPOLIS AR•rA Associttion n; RFAI...TORS' +1.9% New Listings 4,564 32 _..__._. _ .__ __ _. +14.6% Closed Sales -5.6% New Listings 27,413 23,248 +17.9% Closed Sales .. �'h �,�i .. esc :., L,...: ,T�: n �- .�i ;. .r !� , nr :.:^i - r. �,� .r..:.. °,, - (i •nor � ., : o-', >, .: ,. ,c: ...... s t ., .,.. , t ... , .. .... ... .. _. _. ���, •1 oi"a!:,l �dJrl:y,I +1.9% +14.6% + 14.3% Twin Cities . Change in Change in _. _ __. Change in New Listings Closed Sales Median Sales Price Region July Year to Date 2011 2012 +/- 2011 2012 +/- New Listings 5,742 5,851 +1.9% 44,815 42,324 -5.6% Closed Sales 3,982 4,564 +14.6% 23,248 27,413 +17.9% Median Sales Price' $157,500 $179,950 +14.3% $150,000 $163,000 +8.7% Average Sales Price' $200,575 $221,992 + 10.7% $192,549 $204,455 F 6.2% Price Per Square Foot' $95 $106 +10.7% $93 $98 5.3% Percent of Original List Price Received' 91.7% 95.0% +3.6% 90.2% 93.5% 3.6% Days on Market Until Sale 146 106 -27.7% 153 127 -17.2% Inventory of Homes for Sale 24,316 16,806 -30.9% -- -- - Months Supply of Inventory 7.6 4.3 -43.9% . ,.�� a...,:,:.:.d , ,.:�:.;;gr+c:esu;;. ;•.ah:�P; i:x crx: mc,n ?iT cna serr, ���� .. 7r'nid e;x *, :r':.7 ::. ... ^rr:6':' July 2011 .2012 Year to Date 2011 02012 5,742 5,851 44,815 42,324 +1.9% New Listings 4,564 32 _..__._. _ .__ __ _. +14.6% Closed Sales -5.6% New Listings 27,413 23,248 +17.9% Closed Sales .. �'h �,�i .. esc :., L,...: ,T�: n �- .�i ;. .r !� , nr :.:^i - r. �,� .r..:.. °,, - (i •nor � ., : o-', >, .: ,. ,c: ...... s t ., .,.. , t ... , .. .... ... .. _. _. ���, •1 oi"a!:,l �dJrl:y,I ' Local Market Update - July 2012 0 i? i ;:':. =:RCI T )c:)i. P"R " "VID 1,) 13Y 71T 'J,i "16dEAF'QLIS 6.REA R SOG1A,1iG J OF -17.1% . ............................... Changein Edina „" New Listings ... -- ........ ............... ; .... n pp y ry July 2011 °2012 Year to Date 129 119 4 825 n7 -17.1% +70.0% New Listings Closed Sales 875 Year to Date 2011 t1�1 July C tr �e 875 MINNEAPOLIS AREA A�snciarinn o, REALTORS' +70.0% -10.6% . ............................ ............................... Change in Change in Closed Sales -.1 ..... 11-1111-1-1- 1 .......... Median Sales Price - .............. _ n pp y ry July 2011 °2012 Year to Date 129 119 4 825 n7 -17.1% +70.0% New Listings Closed Sales 875 Year to Date 2011 2012 July 825 875 2011 2012 561 New Listings 129 107 -17.1% Closed Sales 70 119 +70.0% Median Sales Price" $373,000 $333,500 -10.6% Average Sales Price` $451,233 $398,472 -11.7% Price Per Square Foot $166 $166 -0.1% Percent of Original List Price Received' 92.8% 93.5% + 0.B% Days on Market Until Sale 155 115 -25.4% Inventory of Homes for Sale 479 341 -28.8% Mot- Su I of Invento 8.5 4.5 -46.5% n pp y ry July 2011 °2012 Year to Date 129 119 4 825 n7 -17.1% +70.0% New Listings Closed Sales 875 Year to Date 2011 2012 + / - 825 875 +6.1% 388 561 +44.6% $350,000 $335,000 -4.3% $449,644 $428,496 -4.7% $162 $159 -2.2% 90.5% 92.4% 1 2.1 % 159 144 -9.1% 2011 ■2012 +6.1% New Listings +44.6% Closed Sales Change in Median Sales Price from Prior Year (6 -Month Average) ** Twin Cities Region Edina . IN I •i.r ;,�,�: r,.c f _c y 6. c ..:. {,•' :t'. .:,�.',;I [.f. fJL. �.,. 21•: ..�.i .i.41 I.. ! 41..9.11 i -t� 3tI J::. 1 i , -t :•()h"...J `;.• ,�,1 .:.:.,i. .; a -., .,. ,,,> .. ., ,„ �l/ • -.., Susan Howl From: Emilie Kastner on behalf of Edina Mail Sent: Thursday, August 09, 2012 12:21 PM Subject: FW: Please forward to our Mayor, our City Manager, and our City Council members and send me a quick reply to let me know this has been done ... Thanks. This message has been forwarded to the City Manager, the Mayor and all members of the City Council. Emilie Kastner, Communications Assistant 5 952 -826 -0342 1 Fax 952 - 826 -0389 i, ekastner(cb Edina MN.gov I www.EdinaMN.gov ...Far Living, Learning, Raising Families &. Doing Business From: Gary Hudson [mailto:phudson @scc.netl Sent: Thursday, August 09, 2012 11:15 AM To: Edina Mail Subject: Please forward to our Mayor, our City Manager, and our City Council members and send me a quick reply to let me know this has been done ... Thanks. Greetings Mayor, City Manager, and City Council Members, I respectfully wish to express my objection to the proposed monthly franchise fees totaling $2.90 for residential bills from X -Cel and Centerpoint. This is blatant bleeding of Edina residents. All utilities, including those from City of Edina, continue to increase and add charges. Property taxes increase annually. We are all paying more for gasoline. Grocery prices, we are told, will hit the ceiling due to the drought of 2012. Charges for health services and insurance cost continuer to climb. Where will it end? How many more ideas for taxes and fees can the City of Edina come up with? How about practicing some austerity? It is just $2.90 per month, but it adds up for family budgets already strained. This additional gouging should stop before implementation. As for what the dollars will be used for, some ideas are nice to have, but can be done without. That is true for all Citizens of Edina regarding their personal expenditures. We learn to live without. For example, I'd like a swimming pool. Do I have one? No. I'd like high speed Internet. Do I have it? No. I'd like a cell phone. Do I have one? No. Most people would consider these last two essentials, but not everyone can afford them. And, I assure you, not every residence can afford an additional $2.90 every month. On the City of Edina water bill, some charges are annual. Perhaps a more modest charge, annually, for X -Cel and Centerpoint, say $5.00 could be done instead as an alternative. It won't raise as much revenue, but it would be easier on the pocketbooks of Edina residents and might be more acceptable. Thank you for your consideration. Gary A. Hudson 4512 Belvidere Lane Edina, MN 55435 -4034 952 - 929 -0634 ghudson,l�scc. net 'Susan Howl From: Emilie Kastner on behalf of Edina Mail Sent: Thursday, August 09, 2012 12:21 PM Subject: FW: (Typo corrected version) Fw: Please forward to our Mayor, our City Manager, and our City Council members and send me a quick reply to let me know this has been done... Thanks. This message has been forwarded to the City Manager, the Mayor and all members of the City Council. Emilie Kastner, Communications Assistant �9 952- 826 -0342 I Fax 952 - 826 -0389 ;. r ` ekastner(a- EdinaMN.gov www.EdinaMN.gov 3, 1.. , I ...For Living, Learning, Raising Families & Doing Business From: Gary Hudson jmailto:ghudson(abscc.netl Sent: Thursday, August 09, 2012 11:21 AM To: Edina Mail - Subject: (Typo corrected version) Fw: Please forward to our Mayor, our City Manager, and our City Council members and send me a quick reply to let me know this has been done ... Thanks. - - - -- Original Message - - - -- From: Gary Hudson To: Edina Mail Sent: Thursday, August 09, 2012 11:15 AM Subject: Please forward to our Mayor, our City Manager, and our City Council members and send me a quick reply to let me know this has been done ... Thanks. Greetings Mayor, City Manager, and City Council Members, I respectfully wish to express my objection to the proposed monthly franchise fees totaling $2.90 for residential bills from X -Cel and Centerpoint. This is blatant bleeding of Edina residents. All utilities, including those from City of Edina, continue to increase and add charges. Property taxes increase annually. We are all paying more for gasoline. Grocery prices, we are told, will hit the ceiling due to the drought of 2012. Charges for health services and insurance costs continue to climb. Where will it end? How many more ideas for taxes and fees can the City of Edina come up with? How about practicing some austerity? It is just $2.90 per month, but it adds up for family budgets already strained. This additional gouging should stop before implementation. As for what the dollars will be used for, some ideas are nice to have, but can be done without. That is true for all Citizens of Edina regarding their personal expenditures. We learn to live without. For example, I'd like a swimming pool. Do I have one? No. I'd like high speed Internet. Do I have it? No. I'd like a cell phone. Do I have one? No. Most people would consider these last two essentials, but not everyone can afford them. And, I assure you, not every residence can afford an additional $2.90 every month. On the City of Edina water bill, some charges are annual. Perhaps a more modest charge, annually, for X -Cel and Centerpoint, say $5.00 could be done instead as an alternative. It won't raise as much revenue, but it would be easier on the pocketbooks of Edina residents and might be more acceptable. Thank you for your consideration. Gary A. Hudson 4512 Belvidere Lane Edina, MN 55435 -4034 952 - 929 -0634 ghudson(a)scc.net Susan Howl Subject: Community Garden Resolution I live at the corner of Grove St. and Tracy Av. For over 15 years I have designed and developed perennial gardens on our property with sustainable practices. I've always grown a few vegetables. Through my landscape gardens, I've met my neighbors and my community. I've learned alot and shared alot about not only plants but also people and their gardening goals, ambitions, dreams. By being a gardener, I have become more physically, emotionally and mentally secure in my neighborhood. This year, I planted my f rst 'serious' vegetable garden: three raised beds in my front yard. The response from neighbors, walkers passing by, drivers who stop, has been tremendous and only positive. Curiosity gave way to enthusiasm for both my vegetable efforts and for their own. The old adage is true: Everybody talks to a gardener. This past July my gardens were on the Edina Garden Council tour. The tourists spent as much time around my vegetable beds as viewing my perennial garden beds. The enthusiasm for raising vegetables and the curiosity of how to construct and use raised beds was unmuted. I urge you to support community gardens. Gardening improves the environment, improves physical health/mental health, reduces stress, increases self esteem , promotes creativity and problem solving, enhances nutrition and nutritional knowledge, and establishes community bonds and spirit. Community gardens bring people face to face in shared and expanding circumstances and conversation. Gardening is recreation, providing a safe space with built in motivation to exercise and educational opportunities It increases exercise and skill building opportunities for children while expanding their environmental, ecological and scientific knowledge. For the older citizen, it can improve stamina, maintain flexibility, and become strength training to prevent osteoporosis. For everyone it can be a tool in changing obesity rates and making healthier life style choices. Models for organizing community gardens exist in other communities. Community gardens can be simple affairs, grown on poor soil or asphalt with grow bags or raised beds. These new approaches not only expand the places a garden can be established from the restrictions of traditional in ground gardens, but they allow for seasonal temporary gardens, a movable feast. Classes on soil and vegetable growing are already available through the community education system and the public library. Mentors and master gardeners can be identified for gardeners' assistance. It could be so easy for our city to join what has become a national movement of community gardens and urban agriculture. If the opportunity to use a community garden existed, I would be a participant on whatever level my skills allowed; I would certainly vie for a plot! Thank you for reading this e -mail, and for considering community gardening for Edina. I strongly urge you to adopt a community garden resolution. If you would like to discuss this email, or hear more of my enthusiasm for community gardening! you can reach me at this e-mail address or at 952- 927 -8065. Liz Klaver 5701 Grove Street Edina MN 55436 ' Susan Howl From: Emilie Kastner on behalf of Edina Mail Sent: Thursday, August 09, 2012 11:23 AM Subject: FW: City Council and Edina Health Committee -In Support of Community Gardens This message has been forwarded to all members of the City Council. Emilie Kastner, Communications Assistant 952 - 826 -0342 1 Fax 952 - 826 -0389 ekastner(cD- Edina MN.gov I www.EdinaMN.gov 1 ...For Living, Learning, Raising Families & Doing Business From Cheryl Gunness [ mailto :CherxlGunness(&comcast.netl Sent: Tuesday, August 07, 2012 9:28 PM To: Edina Mail Subject: City Council and Edina Health Committee -In Support of Community Gardens I have had'a vegetable garden in the front yard of my home for over 10 years. In addition, I have helped establish the produce.garden at Highlands Elementary school and a Window Farm at South View Middle School,in Edina. Because I have seen first -hand the power and potental of community gardens, I urge you to consider and adopt a Community Garden Resolution for Edina, similar to this draft from the Public Health Law Center: http : / /publichealthlawcenter.org/ sites /default /files/ resources / ship- fs- wwcommunitygarden- 2011.pdf My son Eli is allergic to both peanuts and soy products. My interest in gardening initially grew from a need to find healthy, safe and nutritious foods for him to eat. I do believe that encouraging more residents to pay closer attention to the food they eat, and to grow more of their own food, will improve nutrition and health in our community. And beyond the obvious health benefits, I have learned that gardening in community environments strengthens and builds connections between neighbors. Whenever I am in my front yard garden or in the school gardens, neighbors both young and old,.both walking and driving by, always stop to chat about the garden, ask me questions, and share their own stories. I almost never know the answer, but I have been inspired and learned a lot from chatting with my neighbors. I enjoy that these gardens have become gathering places for neighbors in our community. I think that we could use more of these beautiful, powerful, engaging places in our community. Thank you for your time and for your efforts to create a healthier community. Please feel free to contact me if you have questions. Cheryl Gunness 5728 Abbott'Ave So Edina, MN 55410 952 - 929 -5890 (h) 1 Susan Howl From: Emilie Kastner on behalf of Edina Mail Sent: Thursday, August 09, 2012 8:59 AM Subject: FW: City Council and Edina Health Committee — In support of Community Gardens This message has been forwarded to the Mayor, all members of the City Council and the Community Health Administrator /City Sanitarian. Emilie Kastner, Communications Assistant 952 - 826 -0342 1 Fax 952 - 826 -0389 ekastner(a)EdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business From: Livingston Family Lmailto:Uehlhome @gmail.coml Sent: Wednesday, August 08, 2012 11:22 AM To: Edina Mail Subject: City Council and Edina Health Committee — In support of Community Gardens To whom it may concern: I am an Edina resident and parent of two children in the Edina Public Schools. I have been privileged to be involved with the implementation of several school gardens at Highlands Elementary, including a produce garden which is in its second summer growing season. Students learn so much when they put a seed ip the ground - life cycles, how to feed themselves, how to share our resources - it has been an amazing experience to watch this garden enrich the lives of students and families. I fully support the implementation of a Community Garden Resolution by the Edina City Council. I believe it will send the message to the many interested parties in Edina that their work is valued and will be supported. Gardening as a community activity produces so many positive results - it's an intergenerational, multi - cultural activity that benefits the health and nutrition of participants. The benefits for health and nutrition are many; gardening keeps us active and provides nutritious food at a lower cost. Everyone benefits! Please support this movement toward community gardening. Thank you for serving our community and making Edina a healthy place to grow. Sincerely, Jennifer Livingston 4544 Parkside Lane Edina, MN 55436 Susan Nowl From: Lynette Biunno on behalf of Edina Mail Sent: Tuesday, August 07, 2012 9:03 AM To: Cary Teague Cc: Susan Howl Subject: FW: att:council members Good morning, This message has been forwarded to the Mayor and Council members and Cary Teague. Lynette Biunno, Receptionist (_ '; ' 952 - 927 -8861 1 Fax 952 - 826 -0389 Ibiunnot DEdinaMN.gov I www.EdinaMN.gov ...For Living, Uaining, Raising Families fit Doin,g Business From: Jean Wallace jmailto:bathalum(abaol.coml Sent: Monday, August 06, 2012,8:29 PM To: Edina Mail Subject: att:council members have read with interest the article in the Sun Current about the proposed building at W 65th and France Avenue because I live at 4015 W 65th street. There is very heavy traffic on this street from the exiting cars off the Crosstown, from the new large Twin Cities Orthopedics garage and the hospital garage. I choose to make a left turn from our drive on W 65th to Valley View rather than turn right and become involved in the auto confusion on France. I can imagine what another building and garage will do. It would be worthwhile for a count to be made of the exiting from the three garages on this small street. Mr, Michals failed to included the new Twin Cities Orthopedics building when he said that there has not been a new medical building in the Southdale area in a number of years. Has anyone done a survey on the vacancies at 6363 and 6545 France Avenue medical buildings if the purpose is to provide more medical space? The building at 4015 here has had vacanies also. There is also the statement in the article that the mayor and one council member believed that the height of the building would be okay becaause the surrounding buildings are taller than the proposed building, Please review this. I am assuming that the owner of 6500 France is anxious for the sale considering the lack of upkeep in the last eight years when I first saw it. Susan Howl From: James Hovland Sent: Thursday, August 02, 2012 1:09 PM Cc: Susan Howl Subject: FW: Nomination Attachments: HOTY.docx Lynette Biunno, Receptionist 952- 927 -8861 1 Fax 952 - 826 -0389 IbiunnorrDEdinaMN.gov I www.EdinaMN.gov For Living, Learning, Raising Families �& i Doing Business From: Marc Faubert [mailto: mart. faubertCcbwestinedinaaalleria.coml Sent: Thursday, August 02, 2012 1:03 PM To: James Hovland Subject: FW: Nomination t .rerlaesck :'d and :noticed 'I left off t11e attac hry"ent. pb:, to ;e Call. Inn Stay well.. NIaxe R i1AUllERT General i- 116nager 1BEsWE'ST1N EDINAGALIA'.111A 3201 Galleria, Edina; Minl;esota 55435 United States 952.567.5000 952.567 :50:10 .;J ()!-)2.:.367.6q16 w,Y-,v.westin.c•om e(iiil;ig_alleria AAA Tray el I AAA Finn• Diamond Award 2009 -12 Slanvood flotels and Resorts 18rorldwide. - Westin I llest Overall Guest Satisf cation Scorn 2010 - 11 'grin Cities Business Magazine I Tot) BUSilICSS Ilolels 2011 U.S. Nc;\\s and World Ropcnl I M!s:lint.ls Rnnkin 2011 Stat-Tribune Top 14`orkplaces 20.u. NM Sun Newspaper, I Readcl's Choice Awards -.Bost Jfotd 2012 B7.pts tit Paul N'Ta "azine I The Great. Minnesota Bucket. I.;itii. 2o_a TripA(Mmir I Certificate of Excellence im—, From: Marc Faubert [mailto:marc. faubert@westinedinagalleria.com1 Sent: Wednesday, August 01, 2012 10:28 AM To: 'James Hovland (Jhovland0)ci.edina.mn.us)' Subject: Nomination Mr. Mayo r — This is the fic)]Ictr., up to the vo ict'l.aalril I ]('It trl }:001" t Ill( t' lx)d, t\. is an H!CO i ahonal .l 1; tt111'ent oui:linirlo inf'01-nint:io n on sorne of the critc:rin the Minnesot::a l.,c d(Jiic, Association is lool<inl at. 'I have ak: o irlchidex�l t:hc link to the (111iine Fcwm l"hCre tl�lc r 01-flin,.lt.ir)11 IS h1l)tlt.. A�,; I nic,�n.-[-Lonedin 1.hc�volcemai L it woold if pu spea I,!, I he ei i:Ysi nce its open:01 1g, Hook foT.-o"ard to speakim, .[,(:) You. 11 http://N,vww.survgymonkey.com/s.aspx?sm=oLGuoihsfzIfywhGQ7hl8w`/`.Id`/`.'Idmi Stay,.vcll. re f FAUBERT Genero I Manager THE WESTIN EDINA GALLFRIA 3s01 Galleria, Edina, IV.1innesota 55435 United. States 952.567,5000 , 952.567-5010 —952-367.6916 Www."Vestill,corn edinpA aljerjj AAA Travcl I AAA F,)ur tits t. -vvoo S;:!ii';1f-lC1i(3i'; T"N ill Cis iins Business Ma-;.I/h-'(� j Tot) Bushw:;s lloi(lsam S. Nkew" arld World Reporl, Best am Star THhone I Top Wot i ININ Simi Newspapers I Reildt!r',,, Choice Awards - Best Hnlelmm Mpks'l Paul Majg-iszivle Tt-4)Advisor I Certificate of Excelk-nee'2012 The Minnesota Lodging Association's (MLA) "Property of the Year" Awards were established as a means of recognizing lodging properties that illustrate exemplary business leadership. This award honors member lodging properties that: • Currently are a MLA member • Provide outstanding customer service • Continually exceed guest expectations • Distinguish themselves as leaders in the industry • Distinguish themselves as leaders in the community The Westin Edina Galleria provides outstanding customer service and continually exceeds guest expectations. • In both 2010 & 2011, the Westin Edina Galleria was ranked the #1 Westin in North America in Overall Guest Satisfaction on Starwood's Guest Satisfaction Index. In 2010, the Westin Edina Galleria was ranked #1 of all Starwood brands in North America. Through June 2012, the Westin Edina Galleria was ranked the #1 Westin worldwide in Guest Loyalty in Starwood's Guest Experience Index (new measures for 2012). The Westin Edina Galleria has received many prestigious awards from industry publications, including: o Twin Cities Business Magazine - Top Business Hotels 2011 o U.S. News and World Report - Best Hotels Ranking 2011 o MN Sun Newspapers - Reader's Choice Awards - Best Hotel 2012 o Mpls St Paul Magazine - The Great Minnesota Bucket List 2012 o TripAdvisor - Certificate of Excellence 2012 The Westin Edina Galleria is a leader in the industry • The Westin Edina Galleria team earned the Pre - Opening Sales Team Of The Year award in 2009. • The Westin Edina Galleria team earned the Sales Team Of The Year award in 2010. • The Westin Edina Galleria was listed among the Star Tribune's list of Top Workplaces in 2011. • The Westin Edina Galleria has been honored with the AAA Pour Diamond Award - AAA Travel each year from 2009 - 2012. • The Westin Edina Galleria had the highest Starwood Preferred Guest usage in the company from 2010 -11 and year to date in 2012. • The Westin Edina Galleria has seen revenue per available room increases of double digits the past 2 years, lead by ADR increases of over $18. o The Westin Edina Galleria offers extensive Associate Programs, in addition to a comprehensive medical /dental program, including: o 401K with match o Ilex Spending accounts o Life /short & long term disability insurance o Performance incentive programs o On -site Weight Watchers program with associate reimbursement o Free yearly.flu shot. program The Westin Edina .Galleria is a member'of many professional programs • Minnesota Lodging Association (MLA) Board of Directors o Greater Minneapolis Hotel Associations (GMHA) - Executive a. Meeting Planners International (MPI) - Memb.ership Chair 6. American Hotel & Lodging Association (AHLA) - member o . Twin Cities Hospitality Professional Association (TCHPA) - member o Society for Human Resources Management (SHRM) - member o National Association of Catering Events (NACE) - member e International Special Events Society (ISES) - member North Central Business Travel Association (NCBTA) - member o National Concierge Associaiton (NCA) - member The Westin Edina Galleria is a leader in the community O 'Community Organizations - participate in events or actively support Normandale College - Hospitality Advisory Board ® Bloomington Chamber of Commerce- member o Bloomington Chamber of Commerce Gala- sponsor 9. Edina Chamber of Commerce - member O Wings Financial Advisory Board - . o Host Second Harvest Vintner's Ball- sponsor Host Open Arms of Minnesota - sponsor ® Hope Chest for Breast Cancer Global Soap Project Volunteers Enlisted to Assist'People (VEAP) 0 Bridging a R.O.S.E. Program /DCS o Cornerstone's Walk a Mile in Her Shoes ® National Multiple Sclerosis Walk Puppy Pipeline Rescue of Georgia a American Cancer Society's Relay for Life • Dakota Woodlands Women's Shelter c Animal Ark • Emergency Food Shelf of Minnesota C� e u cT n.. 0 `bR�o REPORTMECOM MEN DATION To: MAYOR AND COUNCIL Agenda Item VIII. A. DEBRA MANGEN F-1 Action From: CITY CLERK Discussion Information Date: AUGUST 21, 2012 Subject: CORRESPONDENCE RECEIVED AFTER PACKETS INFORMATION /BACKGROUND: Attached is correspondence received after the packets were delivered to you. Susan Hov41 Subject: City Council and Edina Health Committee - Community Gardens in Edina My name is Joel Stegner. I've lived in Edina since 1985 - for 22 years at 6200 Wyman Avenue, for five years at 7414 Cahill Road and for the last year at 6312 Barrie Road in the Colony development just east of Fairview Southdale Hospital. In my time here, I have been very involved in Edina community life Long Range Planning Chair at my church, former Site Chair for one of the Edina elementary schools, singer and board member of the Edina Chorale and current member (and past chair) of the Edina Heritage Preservation Board. I've enjoyed Edina's recreation spaces, biking, playing golf and tennis, participating in team sports and coaching my kids. Edina is a great community due to its high level of civic involvement. It will become even a better place to live as community as community leaders identify and develop new ways to enrich community life. Community gardening is one such thing. I love vegetable gardening. It has always been a difficult in Edina - first in an established neighborhood with heavy tree cover and then living in a townhouse and now a condo, with plenty of grass, but no gardening space. As a result, I now do my gardening in a small community garden in Chanhassen, having learned about the availability of space from my brother -in -law, the-long -term City Manager. It is far from a green solution, given how much gasoline I am needing to burn to grow a few vegetables. Frankly, I was surprised that in a city as progressive as Edina, there was no community gardening program. Of course, there are many fine gardens in Edina private homes and public spaces. They are a healthy and beautiful aspect of Edina community life. However, anyone who understands life in Edina knows that many long -term Edina residents move into multi - family housing after their children are grown. Part of the decision to make this transition and stay in Edina is the ability to continue to pursue one's interests. On the other side of the equation, there are young singles and married couples who are living in multi - family housing saving for a single family home, not ready to nurture children, but possible some flowers and vegetables. Community gardens are a popular feature of community life in the Twin Cities. There is no reason on earth that the City of Edina shouldn't make the commitment to offering them, much as Edina has opened up public space for farmer's markets. Why should people have to leave the city to buy or grow fresh vegetables? This can be done in two ways. First, Edina can make investment to convert some of its public park land into community gardens. Mostly what is necessary is a water supply and fencing, as well as soil preparation. The City already does this for its own flower gardens. This would be an extension of that. Second, the City can encourage multi - family housing complexes such as the Colony to develop community gardens, even to go as far as to share in some of the expenses of their development. Many of these complexes are filled with seniors with limited means and gardens would bring beauty and sustenance to their lives in the way that grass and concrete do not. Community gardens are also gathering places and help create the atmosphere of neighborliness that Edina residents prize. If it would be helpful, I would be willing to talk more about my personal experience with community gardening and help the city to develop on at the Colony. i Edina Community Lutheran Church, 4113 West Fifty- Fourth Street, Edina, Minnesota 55424 -1432 Phone: 952.926.3808 - Fax: 952.920.4418 - www.ecic.org August 18, 2012 Dear Neighbors, Edina Community Lutheran Church (ECLC) invites you to a gathering on Tuesday, August 28, at 7:00 p.m. We are working with an architect and considering significant improvements to our building and property that would enhance and expand our space to better facilitate our ministry. As we develop our plans we would like to share them with you and listen to your thoughts, suggestions and concerns about this project. Members of ECLC's Building Design Committee and our architects will be present to share our developing plans and to listen to your feedback. Please RSVP to Lisa Macklem by phone (952- 926 -3808) or e-mail (Imacklem @ecic.org). Light refreshments will be served and childcare is available if requested by August 27. We look forward to seeing you. Sincerely, Camilla R. Madson President of the Congregation Susan Howl From: MICHAEL SMALLEY rmailto:smalleymk(@msn.coml Sent: Friday, August 17, 2012 2:17 PM To: Edina Mail Cc: flynn @do - town.org Subject: Living Streets- Edina /58th Dear City /Transportation Commission: Thank you for providing wonderful services for all City residents. As a "transplant Midwesterner ", I am very aware of the benefits we share in on a daily basis. My husband and I moved to Edina from out of state in 1996. As a regular walker and biker both alone and with my family, a continual source of concern has been traffic on 58th Street. From where our home is located, our options to leave our neighborhood are either France Avenue, or 58th, so I was glad to be able to participate in a walk- through with a representative from do.town last Sunday, August 12, to discuss traffic issues along 58th Street from France Avenue west to Wooddale Avenue. My belief is that do.town's purpose is to provide living streets for all residents. If done, the walkability of my neighborhood would be greatly improved. With Pamela Park located immediately behind our neighboring homes, it has always been a concern of mine that there are no sidewalks or designated walking areas to connect our street with the park. Other than the main entrance to the park, signage seems to be absent relative to pedestrians crossing the streets, something I believe is needed at a main entrance to a park. In addition, there are no speed limit signs, and no crosswalks where pedestrians could cross between the park entrance and Philbrook Lane, an intersecting street. Having a pedestrian - friendly 58th Street would change the way we live significantly. As it is today, I will not allow my children to walk home from school in the winter as the streets have no shoulder to walk on. As an adult, I avoid walking along 58th Street in the Winter as well as avoiding walking during peak traffic times. Having sidewalks along the street would have an immediate affect on how my family uses 58th. Thank you for your time in considering these concerns. I wholeheartedly embrace any and all changes made to make this City a more pedestrian - friendly one. Sincerely, Kendra Smalley 5917 Halifax Avenue South August 16, 2012 To The Edina City Council, RE: Implementation of Sidewalks down 58th Street from France Ave. past Pamela Park to Wooddale. In Order for the City of Edina to tout itself as being a Green Step City, the City Council needs to dedicate itself in the examination of implementing sidewalks to encourage residents to use their feet rather than their vehicles. What a contradiction to have beautiful preserves, parks and schools practically in your own backyard, only to gain access to them by starting up your vehicle to get there, because it's unsafe to walk due to heavily traveled road for vehicles. In my travels I see the accessibility the children and families have from the Country Club area to the Edina Country Club and Wooddale Park on Wooddale and 50th Street. Those homes have great resale value due largely in part for their construction and size but also the SIDEWALKS. Below is a Summary that you have on our cities website: PREVENT GENERATION OF LOCAL AIR CONTAINMENTS: Through implementation of GreenStep City land use and transportation best practices, cities can shape physical development patterns and the actions of community members such that vehicle miles traveled are decreased, and thus air pollution from vehicles is decreased. Air pollution from other sources - businesses and local power plants - can be cut through implementation of actions in the GreenStep business assistance and renewable energy best practices. In addition to these actions, cities can take additional measures to support the actions of community members that result in lower outdoor and indoor air pollution, improved public health and decreased health care costs. Several of these actions have cities conducting, or assisting others to conduct, education campaigns tied to making it easier /cheaper for citizens and businesses to adopt behaviors or equipment that prevent or reduce the generation of air pollutants. Sincerely, Giovanna Ingram & Family Susan Howl - - - -- Original Message---- - From: Chad Millner Sent: Tuesday, August 21, 2012 7:18 AM To: 'Mike' Cc: Matt Augustson; Aaron Kuznia; Edina Mail Subject:. RE: 20120816 CM RE: 2012 Fiber Optic Network Upgrade Concerns Thanks again for your comments. The City of Edina is a Chapter 429 City as detailed by the state which unless there is an issue with a contractor, we have to award projects to the lowest responsible bidder. The contractor selected for the project specializes in HDD fiber optic installation. They have completed multiple projects within the City. They are required to hand dig any utilities prior to drilling that are within 2 -ft vertical feet of the new fiber optic line. The private utilities are required to mark their infrastructure prior to drilling as you mentioned with all the marks and flags. Again, we will notify both of you as works progresses down 50th, as Aaron did yesterday. I have copied the mayor on this communication as you requested. If you have any other questions, please contact me at 952.826.0318. Thanks, Chad Chad Millner, Assistant City Engineer 952 - 826 -0318 1 Fax 952 - 826 -0392 cmillner @EdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, Raising Families & Doing Business - - - -- Original Message---- - From: Mike [mailto:msampost @yahoo.comj Sent: Saturday, August 18, 2012 9:15 AM To: Chad Millner Cc: Matt Augustson Subject: Re: 20120816 CM RE: 2012 Fiber Optic Network Upgrade Concerns Thank you Chad. My contact info is below. It just doesn't sit too well to hear that HDD is used for aesthetic reasons. There are risks involved which are obvious at this point. Other methods are available. I am very familiar with the events around the gas leak in 2010, and would like to know what changes or measures have taken place since February 2010 policies. There were errors made, including the fact that the drilling should have never taken place. I can't go into specifics as litigation is ongoing. My concerns also extend to the vendor selected to do this work. While I appreciate the care to control our taxes, it raises a flag when I see your selected HDD company was by far the lowest bid. I can only hope that checking historical safety records are part of this selection process. My attention to this matter is not to be a nuisance to the city. We love this city, and we appreciate the care the city has extended to us as it relates to the explosion. We really do. My intention is centered on the safety and peace of mind for my family and neighbors, which I know you can appreciate. And just seeing the markings on the street this morning is already causing concern and fear. I would also appreciate it if you would forward this to Mayor Hovland, as I do not have his email. Sincerely, Mike Post 651 - 955 -9565 Sent from my iPad On Aug 16, 2012, at 10:18 AM, Chad Millner <cmillner @ Edina MN.gov> wrote: > Matt and Mike, > The City appreciates your comments and concerns about the project. I won't even say I understand what you went through a few years ago. > The 50th Street corridor is a major thoroughfare for traffic and utilities for the City, county, and private utilities which provides access to these facilities for residents and businesses in the area. In this case, the fiber optic project is an improvement to City infrastructure. In the future, other entities will also be making improvements to underground utilities. And in many cases the use of horizontal directional drilling (HDD)may be implemented. HDD is used in most cases to protect the aesthetic features of the corridor such as trees and landscaping. While nothing is 100% safe, we can tell you measures have changed since your incident in regards to HDD safety. > While I can't stop the project, I can keep you informed on its progress. We will require the contractor and /or City staff to contact both of you 24 -hrs prior to any drilling operations in front of your homes. We anticipate the drilling operation to take a few days at that location. > Please provide your best means of contact such as phone numbers or e- mails. We will keep you informed on the schedule so that each of you can decide how best to manage this project in regards to your families. • Thanks again for your comments, • Chad • Chad Millner, Assistant City Engineer • 952 - 826 -0318 1 Fax 952 - 826 -0392 • cmillner @EdinaMN.gov I www.EdinaMN.gov ...For Living, Learning, • Raising Families & Doing Business - - - -- Original Message - - - -- • From: Aaron Kuznia • Sent: Wednesday, August 15, 2012 4:31 PM • To: 'michael post'; 'Matt Augustson' • Cc: Chad Millner • Subject: RE: 2012 Fiber Optic Network Upgrade Concerns > I have forwarded your email and concerns to my supervisor, Asst City Engineer - Chad Millner. I have asked Chad to get in contact with you in regards to your concerns. If you wish, Chad can be reached at 952- 826 -0318. > Aaron Kuznia, Construction Project Manager > 952 - 826 -0444 1 Fax 952- 826 -0392 > akuznia @EdinaMN.gov I www.EdinaMN.gov > ...For Living, Learning, Raising Families & Doing Business > - - - -- Original Message - - - -- * From: michael post [mailto:msampost @yahoo.comj > Sent: Wednesday, August 15, 2012 2:25 PM > To: 'Matt Augustson'; Aaron Kuznia > Subject: RE: 2012 Fiber Optic Network Upgrade Concerns > Hi Aaron - to follow my brief reply earlier today with a few more details, with due respect, I don't think there is any way you can understand our concern based on what we have been through the last two years. I am sure your email was not meant to offend and of good intention, but clearly this is a sensitive topic for me and my family, and I am sure Matt would agree (we live 5002 Arden). So please excuse me for saying that any assurances of compliance and safety do not provide comfort, as past experiences illustrate. > I would reiterate that I in no way support doing this work along 50th. Despite my concern and opposition, if this moves forward, I need to know precisely when this will take place along 50th and Arden. This will cause a great deal of stress and concern for all of our family, but especially for my wife and son who were home during the 2010 explosion. They will not want to be at home during this time. > Please let me know your thoughts. > Regards, > Mike Post > - -- On Wed, 8/15/12, Aaron Kuznia <akuznia @EdinaMN.gov> wrote: >> From: Aaron Kuznia <akuznia @EdinaMN.gov> >> Subject: RE: 2012 Fiber Optic Network Upgrade Concerns >> To: "'Matt Augustson"' <matt.augustson @gmail.com >, "Marty Scheerer" >> <mscheerer @EdinaMN.gov> >> Cc: "Mike Post" <msampost @yahoo.com >, "Chad Miliner" >> <cmillner @ Edina MN.gov >, "Bert Castrejon (bert @castrejoninc.com)" >> <bert @castrejoninc.com> >> Date: Wednesday, August 15, 2012, 11:47 AM Matt, >> Thank you for the email. We understand your concerns in regards to >> this project. >> Our contractor, Castrejon Inc. will begin work on the project early >> next week by potholing and exposing all utility crossings that they >> may encounter during the project. >> The scope of the work includes running a 2" conduit from Utley Park >> to the Edina Liquor Store at 50th /France approximately 3' deep. They >> will be working to install this pipe using a directional drilling >> method. Crews will hand dig or vactor out these areas and expose the >> existing in place utilities such as gas, phone, electric, cable TV, >> sewer, water, etc. In some cases they may have to hand dig around >> certain utilities in a similar fashion as your water main connection >> was done. >> Castrejon has worked for us here in town for many years and is safe >> and will responsible for all compliance regulations in regards to the >> project. I assure you that nobody wants to ever put anyone in a >> situation like what has happened in the past. Safety is everyones >> number one concern, and Castrejon will take any necessary steps to >> make sure this is done in a safe manor. >> If you have any questions, feel free to give me call. I have copied >> my supervisor Chad Millner, as well as the contractor in this email >> reply to keep them in this loop. >> Thank you, >> Aaron >> Aaron Kuznia, Construction Project Manager >> 952 - 826 -0444 1 Fax 952 - 826 -0392 >> akuznia @EdinaMN.gov >> I www.EdinaMN.gov >> ...For Living, Learning, Raising Families & Doing Business >> - - - -- Original Message - - - -- » From: Matt Augustson [mailto:matt.augustson @gmail.com] >> Sent: Wednesday, August 15, 2012 10:34 AM >> To: Aaron Kuznia; Marty Scheerer >> Cc: Mike Post >> Subject: 2012 Fiber Optic Network Upgrade Concerns >> Aaron, >> I just left you a voicemail regarding my concerns about the Fiber >> Optic upgrade project that I found out about in your mailing >> yesterday. >> I live at 5000 Arden, the site of the natural gas explosion >> 2+ years ago. Our explosion was the direct result of >> directional drilling on 50th by a contractor. I am very concerned, >> maybe overly, regarding this effort and the ability of the >> contractors to work safely in this area using directional drilling. >> I am also aware that there are new regulations regarding when and >> where directional drilling is permitted since the date of our >> explosion. I know that in the rebuilding of our house we had >> manually dig our reconnection to the water main because of the >> proximity of a high pressure natural gas line. I want to understand >> how this project is going to stay in compliance to these new regulations. >> I can be reached at this email address or via my mobile at >> 612.578.4157. >> Thank you for your attention to this matter as it is very important >> to me and my family. >> Matt Augustson >> 5000 Arden Ave. >> Edina, MN 55424 4 . .............. Paul may mozzarella At4t> owe olw" pig at Monza M,ia v eyh eV v V.;Oos lin zt • we& 14ime e 40fay vs eh AO A Avi Ac... .1 Wa�s lie JOLC"4m m hL �Al \ji , J; We 1OV6 Are Gorden [J Ko"orff1 go 4 J 0 E�ttSOh�� D .ate.- i� �:� ,!? i• ,��,Nr f fi`'.. ✓� f Fn s � �,> s �` tom' - � ei- � �. } . �,. ;� ...�.- *A^ Sm* L;1Rtme �,fetove� OQI' Gv('d � M a � - l,/ /i �1 Saw ptf /a 1 of El k. VIF �1er�i F. C-401, y C- J Ut, MINUTES CITY OF EDINA MINNESOTA ENERGY & ENVIRONMENT COMMISSION EDINA CITY HALL COMMUNITY ROOM Thurs., July 12, 2012 7:04 PM I. CALL TO ORDER 7:04 p.m. II. ROLL CALL Answering Roll Call was Members Gubrud, Heer, Kostuch, Latham, Rudnicki, Thompson, and Chair Sierks Absent: Gupta, Jennings, and Risser Staff Present: Ross Bintner, Karen Kurt, Rebecca Foster and Solvei Wilmot III. APPROVAL OF MEETING AGENDA Motion made by Member Heer and seconded by Member Thompson to approve the Agenda. Motion carried unanimously. IV. ADOPTION OF CONSENT AGENDA A. Minutes B. Attendance report and roster C. Workgroup minutes Motion made by Member Latham and seconded by Member Gubrud to approve the Consent Agenda. Motion carried unanimously. V. COMMUNITY COMMENT Suresh Sreeni, Resident, came to observe the meeting. Rich Hirstein, Allied Waste, is attending the meeting to listen to the Residential Recycling contract discussion. VI. REPORTS AND RECOMMENDATIONS A. Work Plan Development 1. Description of process. EEC Members will forward all of their priorities to Mr. Bintner and he'll compile them into themes and forward to the EEC Chair. All voting is due by Aug. 1St 2. Members presented their top five priorities, policies, projects or green step practices. Member Latham: Urban Forest Task Force, Hauling License Update, RFP Metrics, RFP Procedures Member Kostuch: Intensifying our Public Education on Personal Energy Use, Measure the activities and results of the EEC Member Gubrud: Communicate education materials and events, Raise awareness with residents to reduce carbon footprint and conserve energy, Promote PACE with commercial, Continue Green Step Cities, Teach political process to increase energy efficiency Member Thompson: Continue energy efficiency within schools, Develop closer relationship with community partners, Energene promotion with faith -based groups. Member Zarrin: RFP experience, Education community outreach annual Earth Day meetings, Collaborate with other groups in the community, More collaboration with schools, EEC, municipal for education and mandatory business recycling. Member Heer: Create a Grants Working Group, Energy efficiency within RFP, Better air quality Member Sierks: Comprehensive city building recommissioning, Develop city GHG reduction plan and strategies, Comp Plan Chapter 10 update city ordinances, Promote PACE to businesses 3. Criteria for ranking. EEC Members asked that 6pts to the high score instead of 1pts. Change criteria "D" to read "Provide Significant Cost Savings to City, residents or business. Change criteria "E" to "Easily Implemented ". Add criteria "F" to read "Promotes Awareness and Public Education related to EEC Mission. Add criteria "G" to read "Aligns with EEC Duties ". B. Recycling & Solid Waste WG 1. Chair update. Member Latham gave an update on the RFP process. Allied originally had the top score for environmental, education and qualification criteria whereas Waste Management had the lowest bid price. In the process of obtaining clarification on Waste Management's revenue sharing formula, it was discovered that there had been inconsistency in their RFP response regarding the proposed formula. When the correct formula was used and the household rate recalculated, staff became aware that the Allied proposal was the lowest bid, not Waste Management. Foth revised their consulting report to reflect the adjusted numbers. 2. Mrs. Wilmot gave a presentation on how the RFP were scored originally and explained how the scores changed during the negotiations between Allied and Waste Management. Staff recommended acceptance of the Allied proposal with the negotiated changes. Motion made by Member Latham and seconded by Member Gubrud that the EEC finds the revised staff analysis complete, and that the Council accept the staff recommendation of a contract with Allied Waste Services. Motion passed. Member Rudnick! voted Nay. Member Latham invited EEC members to attend a tour of Mdewakanton Sioux composting site on August 8th at 10:OOam. C. Air and Water Quality WG 1. Chair update. This topic was tabled. D. Energy WG 1. Chair update. Member Heer said the group would like to work on fuel options for City vehicles, wind turbines, and energy efficiency. Commissioner Rudnicki excused himself from the meeting at 9:10 p.m. E. Education Outreach WG 1. Chair update. Member Gubrud requested the EEC members to do a CERTS Solar Workshop in November. Motion made by Member Gubrud and seconded by Member Zarrin to plan for a CERTS Solar Workshop on November 1St. Motion carried unanimously. Member Gubrud would Like to host environment videos and hold discussions at the Southdale or Grandview Libraries. Member Thompson thanked all of the EEC Members for their support during the July 4" parade. Member Thompson is asking for help to notify more of the faith members at CPC, OLG, and St Patricks to attend an Energy Efficient Audit Workshop on July 31St at Edina Community Lutheran Church. VII: CORRESPONDENCE & PETITIONS A. Green Step Cities — Level 3 Designation. Member Thompson said he received the third block. VIII. CHAIR AND COMMISSION MEMBER COMMENTS. No Comments. 0. IX. STAFF COMMENTS A. Wellhead Protection Plan. Mr. Bintner said he'll release the Wellhead Protection Plan for'review soon. There being no further business on the Commission Agenda, Chair Sierks declared the meeting adjourned at 9:18 p.m. Motion made by Member Zarrin and seconded by Member Kostuch to adjourn meeting. Motion carried unanimously. Respect y submitted, Rebe ca Foster GIS Administrator MINUTES Rescheduled Meeting of the Edina Heritage Preservation Board Edina City Hall — Council Chambers Tuesday, July 9, 2012 7:00 p.m. I. CALL TO ORDER 7:00 P.M. 11. ROLL CALL Answering roll call was Chair Carr, and Members Stegner, Davis, Curran, Anger, Moore, Christiaansen, Mellom, Sussman and Ellingboe. Absent was Member Copman. Staff present was Planner Joyce Repya, and Administrative Assistant Jackie Hoogenakker. Preservation Consultant Robert Vogel was also in attendance. III. APPROVAL OF MEETING AGENDA Member Curran moved to approve the meeting agenda. Member Anger seconded the motion. All voted aye. The motion carried. IV. APPROVAL OF THE MINUTES Regular meeting of June 12, 2012 Member Stegner moved approval of the minutes from the June 12, 2012, meeting of the board. Member Davis seconded the motion. All voted aye. The motion carried. V. COMMUNITY COMMENT None VI. REPORTS /RECOMMENDATIONS A. Certificates of Appropriateness 1. H -12 -4 4624 Bruce Avenue — Final Review of a New Home with Detached Garage Planner Repya reported that The Heritage Preservation Board (HPB) reviewed the preliminary plan for the new home and detached garage at the June 12, 2012 meeting at which time they heard comments from both the applicant as well as the public. The feedback for both the home and the detached garage was very favorable with no changes recommended for the garage; and one suggestion that on the home the applicant provide an optional window plan providing fewer muntins (panes) on the windows. The final plan provided includes two window options as requested by the HPB. Also, responding to an email from the southerly neighbor (4626 Bruce Avenue) regarding the close proximity and height of the proposed home abutting their property, the applicant has provided a revised survey depicting the footprint of the proposed residence overlaying the existing home. The survey demonstrates a new southerly side yard setback of 7.03 feet for the proposed home, replacing an existing 5 foot setback. Ms. Repya pointed out that Preservation Consultant Robert Vogel has opined that the proposed new home with either window pattern would be appropriate new construction in the Country Club District. She added that Staff too finds that the plans for either of the window grid options meet the conditions Edina Heritage Preservation Board Minutes July 9, 2012 outlined in the Country Club District Plan of Treatment, thus approval of the Certificate of Appropriateness for the new home and detached garage is recommended with clarification regarding the preferred window grid pattern. The approval is conditioned on the following: I. Historical and architectural documentation of the existing house and garage is provided to include digital photographs and a written description of the house and its known history. 2. The home is built subject to the final approved plans — any changes must be brought back to the HPB. 3. A sign (not to exceed 6 sq. ft.) with a rendering of the approved home is displayed on the property. 4. A year built plaque is displayed on the home. 5. The HPB's staff liaison is provided a final inspection of the home prior to the issuance of a Certificate of Occupancy. 6. Photographs of all elevations of the new construction shall be provided once the house is completed. The following findings support the recommendation for approval: I. The applicant has met all of the procedural requirements required for the replacement of a non - historic resource in the Country Club - t 2. The proposed plan meets the criteria set out in the design review guidelines of the Country Club District Plan of Treatment. 3. The proposed new house will be visually compatible with the historic period revival style homes in the neighborhood and should not detract from their historic character. Public Comments /Questions: Scott Peterson, 4626 Bruce Avenue explained that his home abuts the subject property to the south, and he shared his concerns with the HPB through an email at the preliminary review in June. His concerns center on the new 2 story home replacing the one story tandem garage next to his home. Mr. Peterson emphasized that the plan as proposed will block off daylight into his kitchen area, and wondered if the driveway which is proposed for the north side of the property could not be placed on the south side, thus increasing the new home's setback from the south property line, and affording more daylight into his yard. The applicant, Paul Donnay of Donnay Homes responded that currently, there is a 5 foot setback provided by the existing home; the proposed plan is providing a 7 foot setback. If the driveway. were to be moved to the south side of the property, an I I foot setback would result, adding only 4 feet more to the setback. However, moving the driveway would also require the removal of mature trees in the rear yard to allow for the detached garage on the south side of the property. Paul Runice, 4622 Bruce Avenue explained that his home abuts the subject property to the north and he had 3 comments /concerns: I. The front setback from Bruce Avenue. The proposed plan shows a slightly taller home than what currently exists; and moves the new home forward of both the existing home and both homes to the north and south. The homes on Bruce Avenue share consistent front yard setbacks, and while the proposed setback may meet the code requirements, the slightly taller home closer to the street will make it outsize to its neighbors from the street view. Recognizing the uniformity of the front setback of homes along the street, he requested that the home be shifted further back on the lot. 2 Edina Heritage Preservation Board Minutes July 9, 2012 2. Lot grading — The front portions of the lots to the north and south of the subject property include a sloping grade down to the subject lot. The developer has stated that there would be no regarding of the lot; however he stated that he found it difficult to imagine how the grading on the adjacent properties will not be impacted. 3. Driveway on the lot line — The plans show a driveway on the lot line, however he believed that a driveway on the lot line was only allowed where a shared driveway situation existed; otherwise some setback should be required. Addressing Mr. Runice's comments, the following responses were provided: I . Front setback from Bruce Avenue — The proposed setback meets the criteria established by the zoning ordinance. Moving the home further back on the lot is not possible because room required to access the detached garage would be lost. 2. Lot grading — The HPB does not oversee the grading on the lot; however as part of the permitting process, the City will require that the new home does not compromise the grade on neighboring lots. 3. Driveway on the lot line — The city code does allow driveways to be built on the property line — In fact, a majority of the driveways in the Country Club District abut the side lot line with no setback provided. Board Member Comments /Questions: Member Christiaansen thanked Mr. Donnay for providing the optional plan showing fewer grids on the windows, adding that she found the revised plan preferable. Members Stegner, Davis and Sussman also preferred the revised window plan. Member Mellom observed that the proposed home appears to be somewhat taller than the neighboring homes, and she wondered if the rooflines shouldn't line up. Consultant Vogel responded that the homes in the District do vary somewhat in height, particularly dependent on the architectural style. Being that a Tudor style home is replacing a Colonial style, a slight increase in building height is to be expected since Tudor's typically have a steeper pitch to their rooflines. Motion Following a brief discussion in which members of the Board praised Mr. Donnay for providing plans for a new home that complemented the historic neighborhood. Member Stegner then moved approval of the revised plan subject to conditions recommended by Staff. Member Davis seconded the motion. Members Curran, Anger, Davis, Moore, Stegner, Carr, Sussman, and Christiaansen voted aye. Member Mellom voted nay. The motion carried. 2. H -12 -5 4601 Wooddale Avenue — Addition to a Street Facing Fagade Planner Repya explained that the subject property is located on the southeast corner of Wooddale Avenue and Bridge Street. The home, constructed in 1927 is a Mediterranean style with an attached one story 3 -car garage (constructed in 1973) accessed from Bridge Street. The proposed project entails constructing a new attached 3 -car garage and family room on the rear of the home; which will project Edina Heritage Preservation Board Minutes July 9, 2012 approximately 7 feet beyond the existing north wall. A deck is proposed above the garage accessed from a second story master suite that is inset 9 feet from the side wall of the home on the second floor. Mediterranean style accents are proposed to enhance the home's historic architecture. Ms. Repya pointed out that the improvements have been designed to correct structural deficiencies and safety concerns created by a poorly constructed 1973 attached garage. The design will not only improve the garage's usable space, but provide for energy efficiency, and update the living spaces that have seen no improvements for 40 years. The materials proposed for the addition will complement those of the existing home to include: • Stucco clad walls , and Mediterranean style accents with columns and wrought iron • Two painted steel or wood, single garage doors, • Brick and stone detailing to compliment the home, • Wood overhead garage doors, and • Clay the shingles. Consultant Vogel reviewed the proposed plans and - opined -that the existing attached garage is not a significant historic feature of the house at 4601 Wooddale; therefore, this structure is not a preservation resource. The proposed fa4ade alterations are appropriate and compatible with the character of the historic house and the neighborhood. No significant architectural details will be destroyed or obscured. Although they will be visible when viewed from the public right -of -way, I believe the contemporary design of the garage and entryway improvements is compatible with the historic character of the house and will not detract from the integrity of nearby historic homes. The stone accents are borrowed more or less directly from other period revival style homes in the district—rusticated stonework appears on Italian Renaissance and Spanish Eclectic styled homes in the district, though much of it appears to be the result of remodeling rather than original construction. Mr. Vogel concluded that he would recommend approval of the COA subject to conditions outlined by staff. Planner Repya observed that she too recommended approval of the COA request. The recommendation being subject to the plans presented. Findings supporting the approval recommendation include: • No significant historic architectural features or fabric of the home will be destroyed. • The proposed alterations are compatible with the historic character of the house. • The plans provided with the subject request clearly illustrate the scale and scope of the project. • The information provided supporting the subject Certificate of Appropriateness meets the requirements of the Zoning Ordinance and the Country Club District Plan of Treatment. Applicant Comments: Ben Baechler, 4601 Wooddale Avenue explained that his family is excited to move into this home which they recently purchased; and they are looking forward to undertaking the proposed project. Mr. Baechler pointed out that the project has been designed to correct structural deficiencies and safety issues; increase the livability of the home with an added family room and master bedroom suite; while also enhancing the home's historic architecture. 4 10 Edina Heritage Preservation Board Minutes July 9, 2012 Public Comments /Questions: Kitty O'Dea, 4610 Bruce Avenue observed that the proposed attached garage would project in front of the building wall of the home and questioned whether that was in keeping with the homes in the District. Board Member Comments /Questions: Member Mellom questioned whether cladding the chimney in stone was in keeping with the Mediterranean architectural style. Members Anger and Christinansen echoed the concern. Member Christiaansen added that the trellis work at the side entry and the wooden garage doors did not appear consistent with the Mediterranean style of the home. Mr. Baechler responded that the natural stone is proposed for the chimney, and while they have researched other homes in the District and found stone incorporated with stucco homes, they have gone back and forth whether to include it in the design. Consultant Vogel pointed out that while the District may have Mediterranean style stucco homes with stone work, it is unlikely that the stone was part of the original design, and was more than likely added at a later date without design review. Member Sussman observed that there appeared to be two projects going on — the expansion of the garage with master suite above; and enhancements to the facade. He added that he did not think the existing entrance or the chimney were in need of enhancements. Member Stegner commented that the home is a classic Mediterranean style with white stucco with highlights. The proposal with the stonework, pillars and trellis work is more complicated. Member Moore observed that the existing stucco chimney is an important architectural element of the front fagade of the home, and he opined that the addition of the brick work is unnecessary. Member Mellom commented that the home is charming and asked if the plan proposed to maintain the existing medallions over the first floor windows and twisted posts at the entry. Mr. Baechler stated that both will remain. Motion Member Moore moved to approve the Certificate of Appropriateness subject to the conditions'recommended by staff, and requiring that the proposed stonetbrick work shown along the base of the home and on the chimney is deleted from the plan. Member Curran seconded the motion. Discussion ensued regarding the motion. Member Moore reiterated his concerns that the proposed columns or posts at the entry appeared out of place and should be flush with the front fa ;ade of the home. Member Sussman agreed noting that the existing front entry Edina Heritage Preservation Board Minutes July 9, 2012 was not in need of embellishment. kk Member Moore withdrew the motion on the table. Member Moore then introduced a new motion approving the Certificate of Appropriateness subject to the conditions recommended by staff, adding that no brick/stone work shall be added to the base of the home or on the chimney; and if columns are used at the front entry, they shall be flush with the wall of the home. Member Curran seconded the motion. All voted aye. The motion carried. In passing, Member Christiaansen then suggested that the columns would preferable be painted a similar color as the stucco. 3. H -12 -3 4524 Bruce Avenue— Final Review of a New Home with Attached Garage Planner Repya explained that the preliminary plan for the proposed home was reviewed at the June 12, 2012 HPB meeting at which time the applicant presented their plan and comments were provided from the Board as well as the public. Board members expressed their opinions that that the size, scale and massing of the Proposed home was_ complimentary to_the_adjacent homes; and Preservation -Consultant Robert Vogel opined that had this plan been presented to Samuel Thorpe during the districts period of significance, he would probably have approved of the plan. That being said, the consensus of the board was that the design was too busy creating a home that appeared to overwhelm the adjacent homes. Board members identified the following architectural elements which they believed contributed to the busyness of the design: • Diamond grids on the windows • Metal roofing material on the front porch • The height of the stonework along the foundation • The wood trim on the stucco panel seams is busy in some areas. A revised plan has been provided that remains unchanged in size, scale and massing, as well as in the use of Hardi -plank stucco panels with Miratec wood trim and stone accents. Responding to the recommendations of the HPB, the applicant provided the following changes to the plans: • The diamond grid pattern on the front elevation has been replaced with a 6 pane pattern. • The copper roof on the front porch was changed to asphalt shingles to reduce the number of textures and materials visible from the front street. • The stone work on the south elevation was lowered to reduce the stone's impact. • The half- timbering has been reevaluated to enhance each elevation. The final plans subject to review at this time have reduced the busyness of the design by incorporating some of the recommendations provided by the HPB during the preliminary review in June. Furthermore, Preservation Consultant Robert Vogel has determined that the proposed new home is appropriate new construction in the Country Club District. Approval of the Certificate of Appropriateness for the new home is recommended with the following conditions: 7. Historical and architectural documentation of the existing house and garage is provided to include digital photographs and a written description of the house and its known history. 11 Edina Heritage Preservation Board Minutes July 9, 2012 8. The home is built subject to the final approved plans — any changes must be brought back to the HPB. 9. A sign (not to exceed 6 sq. ft.) with a rendering of the approved home.,is displayed on the property. 10. A year built plaque is displayed on the home. I I..The HPB's staff liaison is provided a final inspection of the home prior to the issuance of a Certificate of Occupancy. l ...: . 12. Photographs of all elevations of the new construction shall be provided once the house is` .completed. The following findings support the recommendation' for approval: 4. The applicant has met all of the procedural requirements required;for the replacement of a non -. historic resource, in the Country Club District. 5. The proposed plan meets the criteria set out in the design review guidelines of the Country Club District Plan of Treatment. 6. The proposed new house will be .visually compatible with the historic period revival style homes in the neighborhood and should not detract from their historic character. Applicant Comments: Matt Hanish, representing JMS Custom Homes informed the Board that at their suggestions the building plans were revised. Hamish highlighted for the Board the revisions: • Eliminate the diamond grid pattern on the front elevation by replacing it with a 6 pane pattern. • The height of the stonework on the south elevation-was lowered. • The porch roof is no longer copper. It was changed to asphalt singles to reduce the "busy' appearance of the different textures and materials from the front street. • The timbering has been revaluated and reduced to enhance each elevation. Hanish introduced Kathy' Alexander, architect and Jeff Schoenwetter of )MS, Custom Homes and stood for questions. Public Comments /Questions: An'n Wordelman, 4522 Bruce Avenue addressed 'the, Board, and requested that the Board take additional time to review samples of the proposed- stucco panel boards and to review, the exterior finishes of other similar historic, homes in the.District. Wordelman said she doesn't want the Board to feel pressured in .their decision making without adequate time to study the new materials and similar housing types within the District: Continuing, Wordelman. referred to the Plan of Treatment highlighting portions of the Plan she is concerned the applicant isn't following; especially with regard to exterior materials. She said in her opinion the proposed stucco panel boards shouldn't be approved; they're not real stucco. Wordelman acknowledged that'stucco panel boards have been used elsewhere in the District;' however, she pointed out if JMS was allowed to use the panel boards the exterior of the new house wouldn't "match" the immediate homes surrounding it (all stucco). Wordelman pointed out that the Board's review and their decision should be on a case by case basis, adding just because this product was used elsewhere doesn't 7 Edina Heritage Preservation Board Minutes July 9, 2012 mean it's appropriate here. With regard to the proposed timbering Ms. Wordelman noted that in her opinion its use is excessive and not appropriate. She also noted that it was unclear to her from the plans submitted if the stone on the front fagade was real or manufactured. Wordelman stated she also doesn't feel the proposed "Porch" is consistent with the architecture of Tudor homes. Concluding, Wordleman introduced Steve Donnelly, of Donnelly Stucco to explain the difference between real stucco and stucco (cement) panel boards. Mr. Donnelly briefed the Board on stucco vs. stucco panel boards. He explained that when this product is used the seams need to be covered; which may be the reason one sees so much trim board. Board Members asked Mr. Donnelly his opinion on why someone would use the stucco panel boards instead of real stucco. Donnelly responded that cost could be a factor. Kitty O'Dea, 4610 Bruce Avenue, told the Board she had taken photos of Tudors in the District and noted as mentioned by Ms. Wordelman that Tudors traditionally don't have front porches. O'Dea also agreed with comments from Ms. Wordleman that the timbering was excessive._ Continuing, O'Dea. also commented on the window placement on the third floor, adding that was also untypical. Concluding, Ms. O'Dea volunteered to develop a "field guide" of all the homes in the District. In response to comments from neighbors Mr. Hanish explained that at this time JMS Custom Homes does not use real stucco, adding that stucco has a higher failure rate and the use of this type of stucco board is common and more "green ". Hanish explained their intent was to design a complementary home; not duplicate one. Hanish said the design of the proposed house emulates a Tudor Revival style. Board Member Comments /Questions: Member Sussman commented that it appears to him from the revised plans that on the side and rear of the house the windows no longer had subdivided light (panes). Sussman asked if that was the preference of the homeowner. Hanish responded at the previous meeting he believed that the Board felt the exterior materials created a "busy" look, adding much of that "busy look" was eliminated. Sussman said in his opinion the look of proposed home is now inconsistent; especially comparing the front elevation with the side and rear. Mr. Hanish responded that he would be happy to add the panes and trim features. Chair Carr asked Mr. Hanish if the proposed stone was "real" or manufactured. Hanish responded that the stone is natural. Carr questioned if stone was traditionally used on Tudor style homes. Carr asked Consultant Vogel if stone is a common element found on Tudor homes. Consultant Vogel responded that stone is found throughout the District and was used on Tudor homes. Continuing, Vogel explained what's significant about the Country Club District was Mr. Thorpe's vision of the District; its streetscape and the layout of the 550 single family home lots. Vogel pointed out not all "styles" of homes built in the District are "text book" correct. Many of the homes were built to a client's specification with approval from Thorpe, adding Thorpe knew what he liked. Continuing, Vogel acknowledged it's easier for Boards to pinpoint massing; however, aesthetics is 8 Edina Heritage Preservation Board Minutes July 9, 2012 another issue. Vogel noted that the Plan of Treatment doesn't dictate duplication of a specific style of house, just compatibility. The Plan of Treatment acknowledges changes could occur and guides the Board in making decisions combining these 21-t century changes in a historical district. Concluding, Vogel acknowledged the process can require subjective decisions by the Board. Member Christiaansen said she doesn't have an issue with the entrance /porch; however the stucco panel boards are a big issue for her. Member Christiaansen said in her opinion it appears they are using modern materials trying to achieve a "dated" look. Member Stegner reminded the Board the proposed house is a brand new house; adding in viewing this application on a "case by case" basis he has no problem with the revised plans as submitted and would include in any approval Members Sussman's suggestion on the window panes and trim. Member Curran pointed out that the homes surrounding the subject property are all stucco; not stucco panel boards, adding that she understands the position of those against the stucco panel board product and those in support. Member Anger said he respects the sincerity of the designer; however, feels that the design could be enhanced to respect the sophistication of the street. Jeff Schoenwetter, JMS Custom Homes addressed the Board and informed them; as mentioned previously by Mr. Hanish that he would be using stucco panel boards ( Hardi Board) on the new house. Schoenwetter acknowledged that a number of surrounding homes are stucco; however, they were built in a different era and if Hardi board was available at that time it is possible that product would have been used. Schoenwetter asked the Board to look at this from a global perspective, adding building science has changed. With regard to the Plan of Treatment Schoenwetter said he views the Plan as a guide and respectfully tries to emulate the character of the existing house; not by being identical but by being complementary. Concluding Schoenwetter said his design team also works to respect the surrounding homes. Member Mellom said she doesn't like the house in this location, adding in her opinion the proposed house doesn't match the surrounding homes. Mellom also added she can't support the 3rd floor with the oblong front window. Member Davis said he fully respects and appreciates all the comments from the neighbors; however, believes the house as proposed is appropriate for this neighborhood and meets the criteria established in the Plan of Treatment. Consultant Vogel said the proposed house is not a replica of an historic house and it doesn't pretend to be. He added that what the Board needs to determine is if the proposed home is an appropriate substitute that combines old word design with modern building practices and building codes, and does "no harm ". Concluding, Vogel said if the Board sees measureable harm in the design of the home it should be denied. If not it should be approved. VJ Edina Heritage Preservation Board Minutes July 9, 2012 Motion Member Stegner moved approval of the Certificate of Appropriateness based on the revised plans dated July 2, 2012, to include the duplication of the window pane detail on all elevations, and additional timbering on the front and side to better match the front fa ;ade; as well as the conditions recommended by Staff. Member Davis seconded the motion. Ayes: Sussman, Curran, Stegner, Davis, and Carr. Nays: Mellom, Anger, Christiaansen, and Moore. Motion carried. II. OTHER BUSINESS A. Southdale Center — Determination of Eligibility (DOE) for Heritage Landmark Designation Planner Repya reminded the Board that at their June meeting they considered adding Southdale Center to the list of those properties in Edina that have been determined eligible for landmark designation. Preservation Consultant Robert Vogel provided a DOE study which explained Southdale's history and significance to the community. In the study, Mr. Vogel concluded that Southdale Center has been evaluated as historically significant and should be included in the city's inventory of heritage resources worthy of consideration in community development planning. Board members welcomed Mr. Vogel's report noting that the HPB has struggled with recognizing the significance of Southdale for decades, and a motion was made and seconded to add Southdale to the list of properties designated eligible for landmark designation. Prior to the vote, concern was raised as to how the City Council would view taking this action in lieu of the negotiations they have had with Southdale's owners as of late. It was agreed that the motion would be tabled to the July meeting, and in the meantime, Planner Repya would meet with City Manager Scott Neal to get his opinion as to whether the City Council would support adding Southdale to the list of historic resources determined eligible for landmark designation. The meeting with Mr. Neal did take place at which time Ms. Repya shared Consultant Vogel's DOE study, the ramifications of a property being added to the list, as well as the opinions expressed by HPB members. Mr. Neal stated that it was gracious of the HPB to consider the City Council's opinion prior to making their decision. He did agree that Southdale is one of Edina's important historic resources (particularly in light of it being included on the list of "10 Buildings that Changed America "), agreeing that most people would be surprised that the HPB had not already addressed this issue. He added that in lieu of the fact that the DOE designation is a planning tool to bookmark the property for potential designation in the future with no ramifications to the property owners; he believed that the City Council would support adding Southdale Center to the list of historic resources eligible for landmark designation. Member Stegner stated that he appreciated hearing City Manager Neal's opinion, and then moved that Southdale Center be added to the list of Edina properties determined eligible for heritage landmark 10 Edina Heritage Preservation Board Minutes July 9, 2012 designation. Colleen Curran seconded the motion. A brief discussion ensued in which the Board agreed that by adding Southdale to the list of properties designated as eligible for landmark designations, no limitations are placed on the property. Chair Carr called for a vote. All voted aye. The motion carried. B. Designating Properties Edina Heritage Landmarks — Process Planner Repya provided the Board with the process for designating a property an Edina Heritage Landmark pointing out that I . The property owner is contacted and asked if they would be interested in having their property designated an Edina Heritage Landmark. Supporting documentation is provided focusing on the process and advantages of the designation. 2. With the consent of the owner, the HPB directs staff to prepare the necessary landmark nomination study which includes a plan of treatment for the property. The landmark nomination study identifies and describes the property being nominated, explains how it meets one or more of the Heritage Landmark eligibility criteria, and makes the case for historic significance and integrity; the plan of treatment lays out a vision for the future of the preservation resource and provides guidance for evaluating applications for Certificates of Appropriateness. 3. The homeowner meets with the Planning staff to discuss the nomination study to ensure that they approve of the plan of treatment. 4. Once the nomination study and plan of treatment have been approved by the property owner, the HPB will formally move the nomination. By Statute, the Minnesota Historical Society (SHPO) must be provided an opportunity to comment on the nomination before they are acted on by the city (the review period is 60 days); city code also requires review by the Planning Commission. 5. When the review and comment period by SHPO is over, the nomination documents may be revised to reflect agreed upon changes they recommend. The nomination is then heard first by the Planning Commission because the action entails adding a heritage landmark overlay zoning designation to the property. The Planning commission provides their opinion to the City council who ultimately holds a public hearing to approve adding the Edina Heritage Landmark designation to the property. In addition to explaining the procedures, Ms. Repya also provided a list of the 17 properties determined eligible for designation, including the status of correspondence with the property owners. She also included samples of the letters sent to the property owners inviting them to consider adding the heritage landmark designation to their historic homes. Board members thanked Ms. Repya for clarifying the designation process, and agreed that the letters did a good job of introducing the subject of landmark designation to the property owners. However, they agreed that because the letters have not generated a response from the recipients, the HPB should follow -up the letters with a more personal invitation. 11 Edina Heritage Preservation Board Minutes July 9, 2012 Member Anger suggested that a letter introducing the heritage landmark designation program and inviting property owners to consider participating in the program should be sent to all of the properties on the list within the next few months. The Board agreed that would be a good idea and discussed having the HPB Chair and the Mayor sign the letters. Having members of the HPB responsible for following up with the property owners was also discussed. Planner Repya agreed to craft Edina Heritage Landmark invitation letters to the property owners on the designated eligible list for the Board to review at their August meeting. No formal action was taken. C. Planning for Joint Meeting with the City Council on August 6th Planner Repya provided the Board with a tentative agenda for the joint workshop with the City Council on August 6th. Items included were those discussed at the June meeting. Ms. Repya observed that the agenda was pretty aggressive; and considering that their time with the Council will be limited to 45 minutes, suggested the Board may want to reevaluate the agenda and prioritize those items which they feel are most important to discuss. That being said, Ms. Repya pointed out that additional data can be provided -as background information; such as- the -201 I- CLG Report to SHPO; and the current 2012 work plan. A discussion ensued regarding the most pertinent information to share with the Council. The following items were identified with a Board member assigned to be responsible for leading the discussion: Chair Claudia Carr will introduce the Board and recognize the following items for discussion: I . Designating more properties Edina Heritage Landmarks — Member Stegner 2. Morningside Bungalow designations — Member Curran 3. Southdale Center — Recognizing Original Artifacts /Added to Eligible for Landmark Designation List - Member Moore 4. Mid - Century Historic Context Study CLG Grant — Member Anger Preservation Consultant Vogel opined that the items identified were very timely and should prove for a productive discussion. Mr. Vogel added that the Council needs to hear that of the properties listed as eligible for landmark designation, there are none that are threatened to be lost due to demolition or neglect. Board members were pleased with the items chosen - agreeing that the content showed both diversity and scope of the HPB beyond the Country Club District which has dominated the discussions in previous years. D. Mid- Century Modern Historic Context Study — Progress Report Planner Repya explained that the most recent progress report for the Mid - Century Modern Historic Context Study currently underway through a CLG grant was provided for the Board's information. Included was a breakdown of the research design including objectives, methodology and expected results, as well as an up -to -date list of resources consulted thus far in the project? Board members appreciated receiving the update. Ms. Repya explained that she will be providing future updates as the research continues. No formal action was taken. 12 a Edina Heritage Preservation Board Minutes July 9, 2012 VII. CORRESPONDENCE AND PETITIONS None VIII. CHAIR AND BOARD MEMBER COMMENTS None. IX. STAFF COMMENTS None X. NEXT MEETING DATE -Monday, August 13,2012 Monday, August 6, 2012 City Council Work Session XI. ADJOURNMENT 9:40 p.m. Member Davis moved the meeting be adjourned at 9:40 p.m. Member Moore seconded the motion. All voted aye. The motion carried. - -- Respectfully-submitted,- -- - - - - - -- - - - - -- - - Joyce Repya & Jackie Hoogenakker 13 MINUTES OF THE MEETING OF THE PARK BOARD HELD AT CITY HALL July 10, 2012 7:00 PM L CALL TO ORDER Chair Steel called the meeting to order at 7:06 pm II. ROLLCALL Answering roll call were Members Dan Peterson, Jones, Cella, Deeds, Steel, Kathryn Peterson, Hulbert, Gieseke III. APPROVAL OF MEETING AGENDA Mr. Keprios informed the Park Board he would like to add one more item to the agenda and that is the "Garden Park Baseball Renovation Community Notice ". Chair Steel made a motion, seconded by Member Dan Peterson, approving the meeting agenda as amended. Ayes: Members Dan Peterson, Jones, Cella, Deeds, Steel, Kathryn Peterson, Hulbert, Gieseke Motion Carried IV. ADOPTION OF CONSENT AGENDA Member Dan Peterson made a motion, seconded by Member Deeds approving the consent agenda as follows: W.A. Approval of Minutes —Regular Meeting of Tuesday, June 12, 2012 Ayes: Members Dan Peterson, Jones, Cella, Deeds, Steel, Kathryn Peterson, Hulbert, Gieseke Motion Carried V COMMUNITY COMMENT Liz Squires, 5612 Abbott, stated they recently moved to Edina from Philadelphia and that they have two children ages five and two. She noted that the parks are fantastic; however, she was disappointed to see that some of the parks are being treated with lawn chemicals. She stated that she is not exactly sure what is being sprayed because the sign read "this area has been chemically treated please keep kids and pets off for 24 hours ". She indicated that she feels like there is a significant amount of scientific data linked to cancer among other issues with these chemicals and she would think there would be some exception to spraying grass that is adjacent to a playground where children play. Chair Steel recommended to the resident to get in touch with Mr. Keprios. VI. REPORTS /RECOMMENDATIONS VIA. Grandview Small Area Plan Presentation — Kevin Staunton Edina Planning Commission Member Kevin Staunton gave the Park Board a "Grandview Small Area Plan Presentation ". Member Dan Peterson asked Mr. Staunton if they looked at what St. Louis Park did with their development on the north side of Excelsior where Trader Joes is. Mr. Staunton replied there was a lot of discussion about that which pointed both to the positive and cautionary in that there have been some real successes as well as some struggles. He added that it was prominently mentioned on more than one occasion as an example of how to think about this in the future with a mixed use of residential and commercial within the same area as well as be very pedestrian friendly. Member Deeds asked if they had considered the impact this may have on the 50'h and France area, are you creating a competing district. He noted that area really seems to be thriving the last five years and has taken quite a leap and wondered if they considered what the economic impact may be. Mr. Staunton replied he thinks what they envisioned is there is a whole northwest quadrant to the City to which some actually head to Eden Prairie rather than 50`h and France because they perceive it to be closer and more convenient. He noted that vice versa 50`h and France draws from Minneapolis and is a regional draw. He explained that they were very specific in the guiding principles in talking about this as a neighborhood center and not a regional center. He added that they recognize it does have regional connections to the freeway and potentially the rail; however, they are envisioning this as a neighborhood draw. Mr. Staunton commented he thinks there is enough demand for both. Chair Steel asked if there was any discussion specifically about the Senior Center as far as parking. Mr. Staunton replied that it did become quite a topic of conversation near the end of the process. He noted there is only one way in and one way out and the people in that area really like the privacy that-gives them. He explained that part of what they envisioned was converting Eden/Sherwood into kind of a front door for the library and taking away some of that parking or creating some parking on that street and emptying out directly onto Vernon. He noted they did express concern about that and so they created some alternatives to deal with that. He indicated that one of the things they recommended was to get through the first five year period or at least through the changes being made on Vernon to see if it really does turn into a slower and more pedestrian friendly kind of environment before making those changes. He added that it was driven by things they had heard in the process about the parking at the Senior Center. He commented that it also might be a question of whether the Senior Center is in the right place and maybe the Senior Center becomes part of what's in the Grandview Commons. Chair Steel asked with regards to adding programming at the Senior Center how much will parking limit their ability to offer programs, is there a certain number of spaces they are looking at. Mr. Staunton replied they are talking about a range from 300 to 400 spaces in the parking lot they are looking at putting in where the old public works building was. Member Jones indicated that when she looks at implementation she sees phases and phase one has a small programming group that might decide what to do with this and so she is wondering what the Park Board should be doing with that. Should they be asking the City Council or create a working group because she doesn't think this type of small area framework has been done before and therefore is not sure there is a normal process. She commented that she thinks the next natural step would be to create a working group with maybe someone from the Art Center and the Park Board and then people of the community. She stated that she is not sure what the timeframe is or if this is what they envision as the appropriate next step for deciding what the programming is and what the function of this building would be. Mr. Staunton replied that in looking at some of the recommendations as to how to proceed and the timeframes he does envision continued community engagements; however, the question he thinks for the City Council is going to be how that community engagement unfolds. He noted they could divide this into kind of topic areas that do touch many of the boards and commissions and therefore thinks that all of those boards and commissions are going to have to find their piece of this. He indicated that he would encourage the Park Board, like the Planning Commission, to start to think about how they can chart a course and what are the pieces of that you are concerned about and then how can you start to take this vision and try to hang some more structure on it, especially the real centerpiece of the Grandview commons. Also, what is the nature of the programmatic services and do you want a big building or a standalone building or do you see something that is a public /private cooperation or do you do something that's flexible so that when you have a need for more public space you can have it but when you have a need for less public space you can shrink down and expand private space. He encouraged the Park Board to ask the City Council how they want to see it proceed and in figuring out how you can lead that. Member Gieseke indicated that he knows there is a Transportation Commission and commented that Edina is such a central hub for highways and major roads and he thinks they were talking about a trolley system. He noted as Member Deeds pointed out they don't want to compete with other districts; however, maybe there could be a central theme of conductivity where you could go to 50`h and France 2 for a movie and then to the Galleria. He asked Mr. Staunton what was talked about in the Transportation Commission. Mr. Staunton replied that is something they have talked about in the Planning Commission as well as how they could link these various centers within the community whether it's Southdale, 500' and France or Grandview which would allow people to get around between them. He stated that with the Transportation Commission more of their focus was how do you kind of unwind the plate of spaghetti that is the Grandview Area to which they felt like they had their hands full with that. He commented that he thinks the point that was raised regarding the connection of 50`h and France is a good one which they did talk a little bit about and even some discussions about reaching as far as Utley Park and City Hall and it's not out of the realm of possibility certainly for bicycles if not for pedestrians to be stretching that far. He stated it's a good thought and one that he thinks the Transportation Commission and Planning Commission need to be thinking about. Member Jones asked if she needs to make a motion in order to ask the City Council what the next step should be and if they envision them creating a working group or how else are they going to be engaging the Park Board in this decision. She noted that the first concept she would have is she would definitely want to make sure that there would be representation from the Park Board on whatever group is created to discuss a community center. Chair Steel commented that they have talked about programming needs for quite a while and feels they are leading up to a bigger discussion about it and she thinks that will help guide their discussion across the City on how to make this space worthwhile for the community. She noted that she sees this as an opportunity they will be working on with their upcoming work plan which does get approved by the City Council. Mr. Keprios responded that he thinks it's a great suggestion and is something that would be very appropriate to have in a discussion in a joint work session with the City Council rather than make any kind of formal motion. He pointed out this is a very long range plan to which he thinks all options are open and he doesn't think you have to just consider the Senior Center or Art Center but maybe there is a combination and call it an Activity Center. He commented you could also survey the community and get another read if this is the direction you want the community to go and throw out some ideas. Chair Steel informed the Park Board she would like to continue discussing this at their retreat in August. VI.B. User Fee Policy Working Group Recommendations Chair Steel informed the Park Board that the major item in this is dealing with the Enterprise Facilities and the per participant fee. She pointed out that staff supports the recommendation with one exception. She commented that much of this was due to the pace of the working group and the pace of City Council did not quite meet up and therefore thinks the working group would be okay with staff's recommendation: Member Kathryn Peterson asked that would striking the words "and residency requirements" to which Chair Steel replied yes. Member Jones indicated that under the first recommendation it wasn't clear if they are recommending the flat fee or if they find out the variable costs may possibly change to a variable fee and therefore is trying to figure out what is being proposed. Chair Steel replied they are following the current per participant user fee which is the flat fee. She pointed out that under "b" it states they will document variable maintenance costs; however, there is no recommendation to charge based on variable costs at this time. Member Jones stated that she is trying to figure out philosophically if they want to because it sounds as if they haven't made that recommendation and are recommending to wait to find out what those variables costs are in order to find out. Chair Steel responded that the sentiment was that City Council requested more information on the variable cost and so they want to give them that information; however, the User Fees Working Group was uncomfortable making any decision relating to changes in charges without seeing that information. Member Kathryn Peterson commented that she interpreted this as being that to continue with the per participant user fee while at the same time gathering more information about variable cost but not necessarily making that change at this time without more information. Member Jones asked if they are going to be recommending that the User Fee Group start up again in 2014 to review the variable cost to which Chair Steel replied that is not part of the recommendation. Chair Steel explained they don't know how long it will take to put systems in place to collect this information and get a general sense. She noted that she thinks the City Council will be able to see one of the concerns by charging based on variable costs has its own cost with all of the data collection and for all they know this could be a trial of gathering information or it could be long term but until they try it they are not going to make a judgment. Member Jones indicated that she is trying to figure out the most efficient way for them to try and answer is what we are charging appropriate fees for our activities. She commented that she knows she mentioned the "League of Women Voters" report that was completed in 2010 is fairly extensive of how they came up with user fees and expenses and wondered if the User Fee Working Group used that in their recommendations. Chair Steel responded they did not use that data; they received most of their data from staff and talked with the athletic associations. She noted the main question was how much cost recovery do we want from the athletic associations and they hear loud and clear from the athletic associations that it does get passed on to the participants. Therefore, they did not make a philosophical judgment on what that level should be because we don't have the data to determine what the right amount is. She pointed out they are collecting more data on variable maintenance costs but they are also having more transparency about the association's financial statements and kind of getting it all in line so they can make better decisions down the road. Member Deeds apologized for not being able to attend last month's meeting when this was discussed but the bottom line is they don't have the data to judge whether football costs more than soccer costs more than tennis, etc. Therefore, the recommendation is that we stay status quo, gather data and figure out where we go from here after they have acquired two or three years' worth of data to which Chair Steel replied that is correct. Member Deeds commented he is a big fan of data and the idea of being able to do a portion cost and have a good idea of what an hour of 13 year old football costs the City versus what an hour of baseball costs the City he thinks is valuable information just for informed decision making. He stated that what the values of the City are and what they want to do once they understand the variables is a whole different thing. He stated that right now they are shooting blind because they have no idea whether flag football costs more or less than baseball or baseball costs more or less than soccer. Member Hulbert asked how hard is it to get that information, is it a cost issue and don't they have systems in place to do that. He pointed out that he believes this first started a couple of years ago when they were talking about fees for the athletic associations and were asked why they were charged $9.00 and they really didn't know. He noted that he thinks it was the Mayor who asked why we have never studied this before. He commented that it sounds like they are at a place now where they have collected what they can collect but are unable to come to any conclusions without more data. Therefore, do they want to pursue it any further or just tell City Council this is what we have and see if they want us to dig deeper than that. Member Jones commented that at their last Park Board meeting no one seemed to have a problem when she mentioned the "League of Women Voters" report because she believes that report has those numbers. She noted she did propose at their last meeting that the report be handed out and discussed at their next meeting. Member Deeds asked if it was Edina specific to which Member Jones replied it is Edina specific and uses data from 2006, 2007 and 2008. She indicated that the report was produced in 4 2010 so it does have recent numbers and believes it did come up with both an hourly rate. She stated that she is not sure they need to keep looking for more numbers or if they need to be more specific than what the report states. She noted maybe they can look at this report and discuss philosophically if they agree with Mr. Keprios' philosophy for user fees or if they need a different philosophy. Member Kathryn Peterson asked if the report explained the sources of the data to which Member Jones replied yes, it came from the Park District. Chair Steel noted that she is very skeptical about the data because they were very adamant about searching for that data firsthand from park staff and their systems do not record that data. She explained that they can break it down for an estimate by the athletic associations but that also includes maintenance for other small pieces of land. Member Kathryn Peterson commented there are so many shared facilities that it seems like it would be pretty complex to do. Member Jones responded that is why she asked at the last Park Board meeting if anyone had a problem with the data for that report to which Member Kathryn Peterson replied she has never seen the report. Member Jones indicated that when she joined the Park Board the report was handed out to her that year by Mr. Keprios. Member Jones pointed out that she thinks it would save staff some time and it would give them more direction if they looked at this. She asked what more do they need because she doesn't see a clear path for their next step for making decisions from this. Chair Steel indicated they spoke with staff and were told they do not have variable costs but what they did receive was field maintenance and total revenue from the per participant user fees. She noted also in their budget is total field maintenance cost for 2010; however, you can't just easily break that down by the number of participants or hours because it doesn't work that way. Member Deeds asked Mr. Keprios if they were able to assess maintenance costs by the fields, is there a separate line item so that they can have an understanding of the costs of maintenance, etc., on the fields individually. Mr. Keprios responded on a per field basis per year absolutely not. He explained that it sounds like it might be simple but when you get right down to it it's very complex; who was on the tractor that day for that field, was it a wet season, was it a dry season, did it require fertilizer, how much water was needed, how much were fertilizer costs that year, how many games were played, etc., there are so many variables. He noted they don't track it that way. He commented that it really depends on how complex you want to make this to gather information. He added they take their best shot at a field maintenance budget. We operate under a combination program budget and line item budget and to break it down per field, per hour and cost per kid is going to be a little tough. Member Hulbert asked how does $11.00 compare to other cities and do they use a similar system. He asked did they just arbitrarily go from $9.00 to $11.00 and is $11.00 kind of in the ballpark of where the group felt they should be not thinking that we need to charge these groups for every single penny of maintenance costs. He asked do they want to subsidize some of it as a City. Chair Steel replied she did compare their Parks and Recreation dollars and their user fee revenue to Eden Prairie and the bottom line is you cannot compare that fee from city to city. For example, they have a lot of voluntary associations that cover the costs of referees, uniforms and all sorts of costs that don't tie into this revenue because that revenue is just paying for the city expenditures; therefore, she couldn't compare it. She stated that Eden Prairie gets about three times the amount of revenue; however, she doesn't know how much support they give their youth athletic associations. Chair Steel pointed out that user fees rarely keep up with the rate of inflation and that is something she would like to look at down the line of making sure they are staying above the rate of inflation which she thinks is important. Member Hulbert asked Mr. Keprios when he sees other parks departments how does that number compare. Mr. Keprios replied he thinks some will tell you they don't charge anything and they take the philosophical approach they are in the business to create a quality of life and raise children and there is no fee. Others charge a $1.00 an hour fee per use and then there are some that charge a fee similar to ours so it's all over the board and there is no common standard. 5 Member Gieseke indicated he is really only concerned about fairness and be sure someone is able to explain to him how they came up with that number. He noted that if it is data based and it's bad data then that is inherently unfair; therefore he would rather it be a flat fee and be able to explain to him in a couple of sentences why they charge what it is they charge. Chair Steel asked Mr. Keprios to explain the background of the User Fee. Mr. Keprios pointed out the User Fee started out at $5.00 in 1987 and it was basically a request from City Council to find another source of revenue and therefore it was decided to charge a per head nominal fee. They started at $5.00 per sport per season and they did bring some dollars to the budget but also keep in mind that times were a lot tougher back then and they were worried whether they were even going to meet budget just to keep the grass cut. He added they were one of the first ones to ever do it and a few other Cities -have since followed suit. He commented that the fee has slowly increased over the years and now there are assumptions being made that maybe this was intended to cover all of the costs for providing the facility. Chair Steel stated that she doesn't want to get too much into the discussion right now about what that number is because they do have a chance every year to look at that number and set that rate and be able to have transparency and accountability to their youth athletic associations and say this is what you are paying for and this is what the City asks of you. Tonight's discussion is really data based. Member Deeds commented that he thinks the issue is not about the parks, it's about the IT infrastructure the City is dealing with. He noted the fact of the matter is we have a lousy cost accounting system, we haven't invested in an IDM infrastructure around here and we don't know what we are spending on much of anything. 'That's not just about parks; IT has made huge leaps since we probably made any substantial investment in a decent cost accounting system. Until that is put in place and hours are logged and everything else, like a corporation does or anybody else does it but it's an expensive infrastructure investment and it's not a Park Board infrastructure investment, it's a City investment that the City Manager ought to be dealing with. He noted until that time there is no sense in actually asking staff to try and break this down any further because you just don't have the information and the ability to easily capture the costs of getting somebody out and logging every hour or every 15 minute increment that they spend on which field, etc. He commented they could do a short sample of a month or something but a month is not a month is not a month and so he doesn't know what you could make of the data. Therefore, until there is a substantially better IT infrastructure in which the City really is doing a decent cost accounting the variable costs are next to impossible to track. Member Kathryn Peterson noted that she would also say then that you could expand that to say are the activities at the Senior Center being appropriately priced and are the activities at the Art Center being appropriately priced and all of that because you could philosophically go down that same path. Chair Steel stated as far as the recommendation on variable costs the wording allows the City Council to decide the depth of that data collection. Member Jones stated just to clarify the recommendation is to keep the flat costs one rate and supports the current participant fee. Therefore, there are two pieces it's supporting first, the $11.00 charge with this statement to which Chair Steel replied it does not state that, it states it supports the current participant user fee practice. Member Jones asked so it only talks about the practice of the flat fee. Member Cella responded a flat fee based per head rather than per hour or per game per anything else per head. Member Jones asked if they are suggesting that "until" further information to which Chair Steel replied there is no "until" it just states "we support continuing it ". Member Jones stated that it says "without further information on variable field maintenance costs" and asked Chair Steel if she wants to strike that and say "we support the current per participant user fee practice ". Chair Steel noted that it's just saying the rationale of the user fees working group's recommendation. D Member Jones commented the reason she asks is because of that rationale then the next step you are saying is that you recommend the variable maintenance costs and it states you want to pursue something that may not be flat to which Chair Steel replied no. Member Jones responded she is just trying to figure this out, first they are going to be recommending that they keep the flat fee and secondly they are going to collect data to which Chair Steel noted to justify future increases, whatever that means. Member Jones asked could that mean they just want to do it in aggregate to which Chair Steel asked that would be the current accounting. Member Jones replied she is just wondering do they need to break it down between baseball and hockey, she shouldn't use hockey because it's not a field base, but do they need to have or try to have lacrosse be split up from these other field based sports. Chair Steel explained the rationale for that was City Council asked them to evaluate the variable maintenance costs so this is just addressing City Council's requests and getting them that information without making changes to the current practice. Member Deeds asked for a little clarity, so there is a per participant user fee that the EFA and the Lacrosse Association, etc., pays and asked do they pay any other fees such as a rental for the field or an hourly rental fee for the field, etc. Chair Steel replied that in the matrix she previously provided there is an hourly gym fee rental for some associations as well as she believes the Edina Hockey Association pay a rental fee for the arena. Member Deeds asked about the field sports they are talking about. Member Kathryn Peterson replied she knows for baseball they pay an additional fee for tournaments. Member Deeds asked if the normal season is simply covered by the per participant fee to which Chair Steel replied that is correct. Member Jones commented that for Basketball they are charged a per participant fee and then are they also charged an hourly fee for the gyms to which Member Steel replied correct. Member Jones asked so every time they practice they pay an hourly fee on top. Mr. Keprios replied that is correct and explained that now for any school owned athletic facility they will now pay an hourly rate for either gym use, swimming or athletic fields and that is new this year. Member Kathryn Peterson asked does that go to the school district to which Mr. Keprios replied yes because it is owned and operated by the Edina School District and they set their own fees. Member Kathryn Peterson asked so from the City's perspective it's just a pass through to which Mr. Keprios replied from the City's perspective there is currently no hourly fee for fields unless it's for a fundraiser tournament or something not part of the typical program offering. Member Jones indicated that the schools are maintaining the gyms and the City does not have any costs involved to which Mr. Keprios replied no that is not the case. For the "City Gyms ", the city pays 100% of all of the operating expense and capital expense for 30 years. Member Jones asked if those gyms are included in these hourly fees to which Mr. Keprios replied yes, they still pay an hourly fee for those gyms as well. Member Jones indicated that those sports are being charged more by the City because they have the per participant fee and the hourly fee. Mr. Keprios pointed out that the City does not collect the hourly rental fees for the gyms, the school does to which Member Jones asked even for the City gyms. Mr. Keprios explained that the revenues collected for the two City gyms is then taken off of the operating expense invoice that they get so the City is credited back those revenues. He added that the School District also pays an hourly fee for their use of the two City gyms. That is the way the facility use agreement was written. Member Jones stated that she knows if other people want to rent the gyms or the fields she believes it costs $48.00 an hour to which Mr. Keprios replied correct. Member Jones asked is that the market rate to which Mr. Keprios replied that is what they analyze to be pretty close to covering their costs. Member Jones commented they are charging $11.00 a field to which Mr. Keprios replied $11.00 per participant per season. Member Deeds stated if you look at EFA that amounts to approximately $6,000. Member Cella commented that it shows on the appendix for the basketball association in 2010 it was $15,000 and for 2011 it was $11,790 so they are not really comparing the cost of the field on a per hourly cost because you are doing heads versus hours so it's a different comparison. 7 Chair Steel indicated that the question before the Park Board is do you agree with these recommendations or not. Member Dan Peterson stated the answer is yes. Member Dan Peterson made a motion, seconded by Chair Steel, to approve as Mr. Keprios put in his memo to the Park Board with the exception of the "residency ". Member Deeds asked what are they approving, the entire document to which Member Dan Peterson replied yes the entire document. Chair Steel added the entire document with the exception on Item 3.b. elimination of "and residency requirements ". Member Hulbert commented where it states "we recommend that associations that exclusively use enterprise facilities are exempt from the per participant user fee and requirements, because they pay competitive hourly fees to use these facilities" was that worded like that for the Edina Swim Club. He stated because they have no other pool, they are paying hourly to use the pool-and so we determined that was fair for them not to have to pay a participant fee to which Chair Steel replied correct. Member Hulbert asked do they run the risk if they word it like that because an association may pull away from any of our park facilities and so we use just enterprise facilities. He noted that as an example in the winter would the ERA ever say we are not going to use your outdoor rinks we are just going to use Braemar Arena and just use the rinks when we feel we can and they are open. Do you see that as a risk at all? Mr. Keprios replied he doesn't believe so and that the philosophy of the enterprise facilities is ideally they would like to have them all pay their own way but that has not been the philosophy for all of the non - enterprise athletic facilities. Ayes: Members Dan Peterson, Jones, Cella, Deeds, Steel, Kathryn Peterson, Hulbert, Gieseke Motion Carried. VI. C. 2012 Human Services Task Force Mr. Keprios informed the Park Board in their packet Manager Neal is asking that the Park Board get a volunteer to serve on the Human Services Task Force. Member Cella commented that it's an area of interest for her but unfortunately the heaviest dates run right up against election season and she staffs the absentee ballot office and would therefore be unavailable at that time. Chair Steel commented if anyone is interested to please contact Mr. Keprios. VI.D. Countryside Park Shelter Building Working Group Mr. Keprios informed the Park Board that it would be nice to have one or two Park Board members serve on a working group to work with an architect to design what will be the new replacement park shelter building for Countryside Park. Member Hulbert stated that he would do it. Member Dan Peterson asked Mr. Keprios if the "Waters Development" have paid. Mr. Keprios replied they have a deadline of July 201h and that they have already submitted their plans to the Building Department for approval; however, before they can be issued the permit they have to give them the check. VIE. Sports Dome Working Group Phase II Update Ms. Kattreh informed the Park Board they have a meeting next Thursday, July 19`h at 7:30 am where they will be discussing the location. She noted they have been given the direction by the City Council to discuss location and to eliminate school district facility sites as well as any neighborhood sites. She indicated they are looking for input regarding site and location from anyone in addition to their committee members. VI. F. August 13, 2012 Park Board Retreat 8 Chair Steel informed the Park Board that their retreat has been scheduled for Monday, August 13`h and noted it will not only have team building but she would like them to really focus on their work plan and What that actually means. She noted she would like to walk out of the retreat having a sense of accomplishment and welcomes anyone's suggestions or concerns to make this a better retreat. Member Hulbert made a motion, seconded by Member Gieseke, that the August Park Board meeting be a retreat that is--still an opening meeting to the public. Ayes: Members Dan Peterson, Jones, Cella, Deeds, Steel, Kathryn Peterson, Hulbert, Gieseke Motion Carried. Member Jones made a motion, seconded by Member Cella, if the retreat needs to be televised. since their August meeting is supposed to be televised that they reschedule the retreat to September. Ayes: Members Dan Peterson, Jones, Cella, Deeds, Steel, Kathryn Peterson, Hulbert, Gieseke Motion Carried: VI. G. Garden Park Baseball Renovation Community Notice Mr. Keprios informed the Park Board this item came up literally this afternoon. He notedthat Ms. Kattreh and he met with the President of the Edina Baseball Association.and another, fellow board member to talk about their desire to make some improvements to Garden Park. He'explained.they want to fast track this as a possibility and the question was raised whether or not they will need to have a public process to make these improvements and he would like Park Board to weigh in on that decision. He pointed out that they want to add dugouts similar to what you see at the Courtney fields as well as Add some. batting cages, fencing modifications and additions as well as incorporate some electronic scoreboards. At this time they are not requesting lighting. Member Hulbert stated that the dugouts are probably long overdue as well as there are some improvements that are needed there with the fencing and batting cages. He indicated that with Garden Park there are no houses that look right on it so he doesn't know that a scoreboard is something that would necessarily panic people like it does at Pamela. Member Kathryn Peterson pointed out they are looking at a smaller scoreboard to which Mn Keprios added he would envision it to what you see at Braemar fields #2, #3 and #4. Member Kathryn Peterson stated that she would agree with what Member Hulbert is saying "in that she doesn't know that it would be a significant enough change. Member Deeds indicated that given their experience with a conversation they had in May regarding the baseball diamond and the extension of the soccer field he would encourage a public process. He noted that he thinks these changes are no more substantial than those changes and they ended up having a public discussion: Member Hulbert replied in that situation they were taking something significant away from the neighborhood. Member Kathryn Peterson stated there is already a ball field with fences all the way around so.it really can't be used for anything else except maybe flag football in the outfield and even those changes wouldn't change that. Member Hulbert asked if the batting cages would be along the.first baseline to which Mr. Keprios replied yes. Member Hulbert noted that is open space there that is not being used for anything. Mr. Keprios commented that it's an area used for warm ups but there are no picnic tables. Chair Steel stated that in her opinion on sending out notices is to always error on the side of getting public comment and if it's not a big issue they won't need to spend a lot of time on it; therefore, she doesn't think it would be a waste of time and it's keeping the community engaged. Member Hulbert asked why EBA wants to fast track this to which Mr. Keprios replied they have some dollars they want to donate and .would like to get moving on the project right, away. Member Kathryn Peterson commented that she thinks the other reason is Edina is hosting the 2013 Legion State Tournament and they would like to have another field besides Braemar Field #1 for the Tournament. E She added they would like to make decent improvements so that it's worthy of being a state tournament field. Member Jones asked if they did a public process how long would that take to which Mr. Keprios replied in this case because of the August Park Board meeting being a retreat he would send out notices to everyone within 1,000 feet of the park which will give them an opportunity to write letters, a -mails and attend the September Park Board meeting. Member Deeds indicated not knowing the site and scope of the changes how would this compare to other projects of this kind of scope and what process was used. Member Kathryn Peterson responded that she would compare it to the dugouts at Countryside to which Mr. Keprios pointed out the dugouts at Countryside Park did not involve a public process. Mr. Keprios informed the Park Board that at Pamela Park where they put in fencing on the softball field that did not have fencing they did not have a public process and the neighborhood was very upset about that. He noted if they were adding fencing it would change the character and use of that space for the neighbors and rightfully so there should have been public input; however, in this case he doesn't think it changes the use of the park for the neighbors other than the one batting but he doesn't want to presume, he is not going to make that call anymore. Member Deeds asked if they were to approve this at the September Park Board meeting would that give enough time to put this in and have it ready for the Legion Tournament in 2013? Mr. Keprios replied he believes so because part of the project involves just the renovation of the field itself and because that is just improving what is already there it does not require public process. He noted the addition of dugouts, bleachers, scoreboards and batting cage is all new but could easily wait until September. He added that he thinks there is enough change going on that it is probably worth going through the public process. Member Gieseke commented that he would agree. Member Kathryn Peterson stated that she thinks it's important to characterize the changes as minor. Member Jones made a motion seconded by Member Cella, that they create a public process for the improvements at Garden Park. Ayes: Members Dan Peterson, Jones, Cella, Deeds, Steel, Kathryn Peterson, Hulbert, Gieseke Motion Carried. VII. CORRESPONDENCE AND PETITIONS None VIII. CHAIR AND BOARD MEMBER COMMENTS Chair Steel indicated the Fourth of July Parade was a really fun experience and thanked the staff for getting them the materials. Member Kathryn Peterson commented a couple of notes for the future, the amount of Frisbees was perfect; however, the coupons were a little bit unwieldy and they probably need to talk about how to do that in the future. Member Kathryn Peterson asked about the status of Edinborough because she saw there was a blog opening it up for public comment and the way the changes were described, specifically around the planting, it caused a response where someone said they hoped we are not getting rid of all of the plantings. She indicated that she thinks the verbiage might need to be changed because it implies that more of the plantings are going to be gone than what was proposed to be gone. Mr. Keprios informed the Park Board that Ms. Kattreh has done a wonderful job of altering the power point presentation on the Edinborough Study that the Park Board saw and will be delivering it to the City Council next Tuesday. He noted that not much has changed other than Park Board's review and comments will be noted on the report and recommendation. 10 Ix CHAIR AND BOARD MEMBER COMMENTS Mr. Keprios thanked the Park Board members who participated in the parade and noted that later in the agenda or work plan if this is something Park Board would like to do again he would love some input and maybe next year have a little more time to better prepare. He noted maybe there are some other creative ideas you may want to incorporate but he thought it was a really fun idea. Mr. Keprios informed the Park Board that it was very successful and he was very appreciative that they allowed the Veteran's Committee to advertise what they are up to. The committee and a variety of volunteers tied 4,000 yellow ribbons to flags that said "Please Support the Veteran's Memorial" which was excellent. He added that Former Parks Director Bob Kojetin did a wonderful job of putting together a model display replica of the central focal piece that includes the granite marker and sculpture. The model will show what it's going to look like as far as size and shape and he appreciates all of the support for that. Member Dan Peterson asked if there were any updates on fundraising for the Veteran's Memorial Committee. Mr. Keprios replied he has now given 15 presentations and they have received some money here and there. He noted that he has to wait for the latest report from Dick Crockett because he has been on vacation. He commented that he thinks between in -kind support and pledges and verbal pledges they are approaching the $200,000 mark; however, he can't validate that because they don't have the up -to- date figures but does think they are getting close to that. Meeting adjourned at 9:00 pm 11 MINUTES OF THE REGULAR MEETING OF THE VETERANS MEMORIAL COMMITTEE HELD AT CITY HALL May 18, 2012 7:30 AM 1. CALL TO ORDER Chairman Goergen called the meeting to order at 7:31 am It. ROLLCALL Answering roll call were Members Benson, Cardarelle, Christiaansen, Kojetin, Lefler, Lonsbury, Olson, Reed, Schwartz and Goergen. Member Goergen stated Member Olson joined the committee to help with fundraising and will be taking Member Bender's position. Member Olson has been presented to the Park Board and approved. Staff in attendance: None. Ill. APPROVAL OF MEETING AGENDA Motion by Member Lonsbury seconded by Member Cardarelle approving the meeting agenda. Ayes: Benson, Cardarelle, Christiaansen, Kojetin, Lefler, Lonsbury, Reed, Schwartz and Goergen. Motion carried. IV. ADOPTION OF CONSENT AGENDA Motion by Member Lonsbury and seconded by Member Cardarelle to approve the Consent Agenda as follows: A. APPROVAL OF THE MARCH 16, 2012 VETERANS MEMORIAL COMMITTEE MEETING MINUTES Member Cardarelle requested under VI. Reports. A. — Fundraising Plan, change "United" Country Club to "Edina" Country Club. Member Goergen requested on the top of Page 2, add "Rotary" before Foundation Board. Ayes: Benson, Cardarelle, Christiaansen, Kojetin, Lefler, Lonsbury, Reed, Schwartz and Goergen. Motion carried. V. COMMUNITY COMMENT There were no members of the general public present at the meeting. Vl. REPORTS /RECOMMENDATIONS A. PERMANENT QUOTES FOR THE MEMORIAL Member Goergen indicated there have been 69 quotes provided over the past months, which are compiled on a master list. Some members have already provided their top 10 list. The list is needed so the Quote Committee can approve a method for approval. There still needs to be a decision on where to place the quotes. Member Christiaansen noted that some longer quotes may need to be cut down to what was originally highlighted because when copied, the highlighting disappeared. Member Goergen stated in previous meetings they discussed limiting quotes due to space, to around six to eight. He asked for thoughts on how many they want to work from, to reduce the list to a number and then how to arrive at that number. Where they will be placed will be discussed at future meetings. He suggested coming up with a list of 1 to 10 or 1 to 12, and either let Member Reed or Member Christiaansen come up with the numbers or base it on input. Member Christiaansen suggested submitting a top five, compile the list, add them up, and maybe narrow it down that way. This would probably eliminate a lot. Member Reed thought five is maybe too short and should be more like 10 to 12. For simplicity, he suggested using the numbers as listed on the sheet as opposed to writing out the quotes. He suggested if not yet done, a timeline should be submitted. Member Kojetin stated everyone might agree with the same ones since they've been working with them. Member Reed stated a lot of quotes have terms such as soldier, airmen or sailor, and suggested the quotes be generic and not mention one service. Because of the nature, they had agreed quotes would be for all wars and into the future and shouldn't pertain to one war. He added he thinks the quotes should be simple and not too involved because if someone is looking at the memorial they don't want to stand there and read, it should pop out and be effective. Member Lonsbury replied he was going to ask what are the criteria, those guidelines are important so they need to consider what is wanted for the overall feel of the memorial. Member Reed added to keep in mind a lot of quotes have to do with death and he feels this memorial is somewhat about killed in action but also partly about the living and. future veterans. Member Kojetin stated he noticed only one or two depict family homes and maybe one quote should be selected regarding this. Member Reed agreed and suggested part of the top list should include one with families. Member Lonsbury asked if it would it be more appropriate to look at guidelines discussed here and approve them, and then ask the Quote Committee to come back with recommendations. Member Cardarelle agreed they shouldn't label the service and the quotes shouldn't be too long. He suggested members come up with five or 10 and then let the Quote Committee go over them and pick. Member Lonsbury reiterated he thinks criteria is very important. 2 Member Reed replied they should establish the criteria today. Member Goergen stated he concurs, he believes they are going in the right direction so they don't want to pick out one service and want to assure balance. Member Kojetin moved to adopt Member Reed's criteria. Member Goergen clarified it is not an action item, but needs direction. It was suggested a time should be set within criteria. Member Reed suggested, for time purposes, to set the due date for a top 10 list by next Wednesday. Member Schwartz stated there are three audiences here — died, served and came home, and community. Rather than everyone pick just one category, there should be at least one from each of those three categories. Member Goergen replied yes, service in general, giving your life and community. He asked if next Wednesday was sufficient. Christiaansen replied Wednesday should be fine and will give the Quote Committee time to review. Member Reed stated he has talked to the architect regarding benches and more than two sentinels, and asked if there is space and / or money to embellish. Member Goergen replied the only formal thing that has been done is the budget from last October giving options to add benches and sentinels. No decision has been made although it is a good way to acknowledge fundraisers. This should be discussed at the next meeting. Member Kojetin stated when he was in Florida they just opened their memorial the previous year and there are some likes and dislikes. He passed around photographs to members. He noted it was interesting that they don't have any memorial feature; the main feature is five flag poles. Member Goergen asked what the benches depict. Member Kojetin replied he was unsure. Member Reed stated the top 10 list should be submitted by next Wednesday, May 23, 2012 to Member Christiaansen's email with a copy to Member Reed. B. EDINA ROTARY LOGO ON SENTINEL Member Goergen stated they would assume at least one sentinel, if not two, for prominent donators. As an update, he and Member Cardarelle appeared before and presented to the separate foundation within the Committee. They already submitted an application asking for $20,000 over a three -year period, which would be a significant project for them. Other presenters made application for grants at that time. Grant Robinson, Chair of the Subcommittee, has approved $20,000 over three years on the condition there is some type of agreement of recognition of support that includes the organization Rotary wheel. He added they were not going to include commercial logos on the memorial of any kind. This is a request by the Rotary as a service organization, not a commercial company, and require as a condition of the grant to have their emblem. Member Cardarelle stated yes, it is a service club and he recommends action to allow them to have a logo on it. This would set the minimal amount of making a $20,000 pledge as a grant for another service organization to have the same request. He added the logo doesn't have to be huge and obnoxious, just fairly small and appropriate. Member Lonsbury stated there isn't a sense for the plan, and asked how donors are going to be recognized. He understood all logos were not going to be a part of the memorial. There needs to be a plan so what are the limits, where will they be displayed, how many, and how much space. He also asked if it applies only to sentinels or can it be for benches, too. Member Lefler stated they had talked to the Daughters of the American Revolution regarding the flagpole, and said no because city policy prohibited it so was wondering what makes the Rotary different? Member Goergen replied the Garden Club Council also presented with an international garden marker that goes along highways and wanted free standing markers in the gardens, but they don't allow free standing in recognition. Other memorials around town do have corporate signatures, but we said no. Someone on the Committee suggested a donation of $100,000 may get a donor their own sentinel. Or, maybe a star system could be used for contributors with a three to four range. This indicates to the public the degree of contribution and the font size could be used to indicate the level of contribution. Member Kojetin stated they are pretty free in what they can do and don't have to worry what the City is doing. Member Schwartz stated there are three target audiences, three groups being recognized, and he felt the Rotary logo signified community, which people like. Member Goergen replied at this point they just want an emblem as part of the recognition and are not requiring a particular size so that would be left up to us. Member Olson stated he is chairing the July 4th parade and raising about $25,000. Previously, if someone offered to be in the parade and offered a donation they took it, but this year everyone doesn't need to be in the parade. Donations are set at $5,000, $1,000 and $500. They would rather have fewer big donors than $100 donors, which are just as much work. He suggested they go back to the Rotary and advise if they want their name on it the cost is "x" amount of money. Member Goergen stated they were using the pyramid from months ago but decided they wanted to raise 80% minimum from major donors without a pyramid and the rest would come from the community. As a committee, they didn't agree on a formal pyramid. Member Kojetin suggested after raising $400,000 set up some kind of criteria. Member Goergen replied they are unaware of how many are going to be recognized. The best case scenario is that we can't put names and faces on donations as of today for public reasons. He added they hope to get six to eight donors to get to $400,000 and their names would be on there. If we agree with the Rotary, we are setting the baseline for service organizations. Member Olson indicated they should then go back to the architect because what if the Rotary wants six inches and we suggest four inches. If the architect has four sentinels and splits them in two and assign amounts, then the donor can be asked where they 4 want to be on it, which is perhaps an easier sell. A vision should be taken to donors to show them where their name would be for what amount. Member Reed stated with recognition they have determined they don't want corporate logos and hearing of a service club references the community, a completely different situation. He suggested two sentinels versus four, noting 100 people could be listed on each sentinel and the font could mean something, although he would like to have script or quotes on the sentinels, too. Member Lonsbury stated they need to look at how to balance the aesthetics with the need to raise money and putting guidelines in place up front helps us present to everyone. He suggested they need to have a plan and understand the stars, font size, the number of names on each and recognition. He supported tabling the issue until the criteria is known. Member Lefler agreed and understands the Rotary probably has an idea of what size logo they want and may be unhappy with a different size. This leaves the potential for misunderstanding and hard feelings. He also suggested they try and come up with some criteria and tell donors the recognition points. Member Goergen stated the committee is moving towards tabling to get indicators but a few people he spoke with have no indication of what, if any, recognition they want. They know they have the capability of recognition but if they are not recognized it is a true gift. He asked if they should wait to see what the categories are and place appropriately. Member Olson asked if the number of sentinels is known. Member Goergen replied no. Member Olson stated when it is known and if donors do not want their name recognized, they could put on more quotes. Member Lonsbury stated they should know what space they are going to sell and how much and where it is located to be up front and honest with everyone. Member Kojetin asked how big the sentinels are going to be. Member Christiaansen replied at least three feet tall from the images given, maybe four feet. He showed a mock up photograph. The project cost at $400,000 covers no sentinels while the $500,000 cost covers four with a buffer. Member Olson asked if, for example, they get $100,000 over four years and the Rotary dollars over three years, is somebody going to front cash to get this made. Is the City going to kick in or wait for three to four years to build. Member Goergen replied his understanding is $400,000 would be in the bank before the first shovel is turned, which has already created a problem with the artist. He added the issue will need to be addressed. Member Olson suggested they inform donors. Member Kojetin suggested there may be a different option because they will have the money dedicated on paper. Motion by Member Cardarelle and seconded by Member Lefler to table further discussion on the Edina Rotary Logo on Sentinel until a plan and criteria are approved. 5 Ayes: Benson, Cardarelle, Christiaansen, Kojetin, Lefler, Lonsbury, Reed, Schwartz and Goergen. Motion carried. Vll. STANDING COMMITTEE REPORTS A. FUNDRAISINGITREASURER Member Lonsbury asked if it would be appropriate to ask some individuals to meet and find out what we need from a fundraising standpoint, from aesthetics, and how it is handled. Member Goergen suggest bringing the two Committees together. Member Olson stated they just signed letters for the veterans' dinner and will also show the video. Member Goergen replied they talked about running it continuously in the entry area but are not sure how they are going to display it at this point. Dave Anderson agreed to be PR. Member Benson asked who gets invited to the dinner. Member Olson stated Kristen Aarsvold takes care of the list, so if you give your name, you will get an invitation. Member Kojetin noted many that attend that do not live in the city. Member Olson stated Famous Dave's gave a gift in kind so all the food is free. Every veteran is invited to ride in the parade. Member Goergen stated they have an initial donor giving six figures, but the issue is the period of time before they send payment. He is working in conjunction with the artist who has come forward and asked for $83,000 while giving three dates for the next nine months. He said they are considering asking for the pledge to resolve the donation to be given to the artist. Member Reed asked about the Park Board decision noting they had denied the request to go to contract payment with the artist. Member Kojetin stated Council has the authority, not the Park Board. Member Goergen replied it is stuck in Park Board because it wasn't approved. Member Reed noted that this could put the schedule behind and the slot with the artist may be lost. Member Cardarelle stated the Rotary year ends June 30th so maybe we could use this money — a payment before year end and another right after their new year starts. Member Goergen replied he believed so. Member Goergen stated the Mayor and Dick Crockett from the foundation brought two retired executives to the table to discuss the project in particular and were very supportive but did not pledge any money. During the last half of the meeting they solicited other names for potential donors. As a follow up, one individual came forth with nine names, and said in a meeting early this week that he will write personal letters to them. A couple other names came up but he's not sure who will make contact. Member Goergen indicated at Kraus - Anderson, two of the owners were presented to a few weeks ago and will help in -kind. They will meet to look at the plan and costs involved. Kraus - Anderson and Mr. Chris McKane reviewed the project and Kraus - Anderson has agreed to take the position of project engineer and figure in -kind of about $10,000. He added they owe additional funds to Bob Koss, roughly $40,000, so this reduces what is owed. 0 Member Goergen stated that for Phase II with Kraus - Anderson, based on materials, will go to their vendors and solicit in -kind for everything. No numbers have been submitted yet. Member Kojetin replied it may be difficult for them to say they will donate beforehand. Council may turn them down due to conflict of interest so they should be awarded the contract then we ask for in -kind. Member Goergen noted they are not the contractor at this point and can't make any commitment until they win the contract. Member Lonsbury indicated Kraus - Anderson could put in -kind in the bid and show those figures. Member Goergen stated the committee hasn't formally said they are in a community fundraising phase but it mistakenly got into the community paper. They purposely didn't announce publicly because potential donors would want to be talked to first and they were hoping to get the 80% plus first. However, Memorial Day may be an appropriate time to publicly announce the community fundraiser. He asked for the committee's thoughts. Member Kojetin noted they still have November, Veteran's Day. Member Goergen replied if the goal timeline is Memorial Day 2013, fundraising needs to be done mid -fall. Member Benson suggested the July 4th veteran's dinner. Member Lonsbury noted July 4th would be better timing than trying to get something prepared to publicize in the next few days. Cards could be handed out to the veterans during the parade. Member Goergen agreed timing may be too short for Memorial Day. Member Cardarelle noted that the Rotary Club has a dinner for Veteran's Day in November. Member Kojetin stated that for the parade and dinner, the best way to get people is to not restrict to Edina only. The list is now about 150 -200 long. Member Cardarelle noted there are a lot of relatives of the people of Edina although they may not live here. Member Benson suggested Member Schwartz speak about his project and veterans in our area. Member Schwartz replied his wife put together a tri -board for future presentations, which could be used. The board has photographs of 32 who died, combination quotes with Edina Veteran's Memorial, five logos, standard City map and little photos of where the 32 lived. This could go up next to the video. Member Goergen commented the July 4th dinner is not the place to speak because it is not the correct audience but the board could be used in the hallway. Member Reed asked that, as a Committee, they recognize and send condolences to Mr. Keprios for the death of his brother. Member Lonsbury stated he would be happy to meet with the Quote Committee and coordinate with Member Olson on where they can recognize donors. Member Lonsbury indicated this information and some ideas can then come back at the next meeting. 7 Member Kojetin asked about making a model. Member Goergen replied the controversy is the height of the memorial so it should still be pursued. B. MARKETING /COMMUNITY RELATIONS No report. C. RESEARCH (KIAs) No report. D. DESIGN /ARCHITECTURE No report. Meeting adjourned at 9:02 am 8 CITY OF EDINA INVESTMENT BALANCE BY FUND BY MONTH SIX MONTHS ENDED 6/30/2012 General Fund - Mostly short term investments maturing 1 to 6 months. Construction - Approximately two thirds of the investments are for the Construction Fund, Equipment Replacement Fund most of which will mature within a year. The other portion of investments are public works facility and improvement bonds proceeds and will be spent within the next year. This category also includes smaller investments for Golf Course Memorial fund, E911, and Public Safety Training Facility Edinborough - Investments for the operation of Edinborough and held in a longer -term managed fund. Centennial Lakes - Investments for the operation of Centennial Lakes are held in a longer -term managed fund., Utility Funds - Investments for the Utility funds (water, sewer, storm sewer and recycling) as well as the remaining bond proceeds from the last issue Debt Service funds - Debt service funds for various bond issues,reserve fund for gymnasium bonds, street reconstruction special assessment prepayments. Investments include a combination of short, intermediate and investments held in a longe -term managed fund. HRA Fund - Funds held for HRA projects and debt service. Includes a combination of short, intermediate and investments held in a longer -term managed fund. Prepared by John Wallin 8/17/2012 Page 1 GENERAL CONSTRCTN EDINBORGH CENT LAKES UTILITY DEBT HRA TOTAL JANUARY 9,470,087 14,340,524 1,261,345 1,261,345 13,127,885 2,312,182 15,445,815 57,219,183 FEBRUARY 7,406,928 12,933,453 1,267,833 1,267,833 12,644,481 2,015,050 13,954,825 51,490,403 MARCH 7,243,001 12,753,187 1,268,176 1,268,176 11,946,827 2,064,700 14,068,072 50,612,139 APRIL 5,651,215 12,058,392 1,271,637 1,271,637 11,679,342 2,066,234 14,065,585 48,064,042 MAY 4,766,702 11,572,478 1,276,361 1,276,361 10,065,273 2,068,328 14,225,843 45,251,346 JUNE 13,981,545 10,946,703 1,279,003 1,279,003 9,004,249 2,359,503 13,926,764 52,776,770 JULY 0 0 0 0 0 0 0 0 AUGUST 0 0 0 0 0 0 0 0 SEPTEMBER 0 0 0 0 0 0 0 0 OCTOBER 0 0 0 0 0 0 0 0 NOVEMBER 0 0 0 0 0 0 0 0 DECEMBER 0 0 0 0 0 0 0 0 TOTAL 6 MONTHS 48,519,478 74,604,737 7,624,355 7,624,355 68,468,057 12,885,997 85,686,904 305,413,883 AVG 6 MONTHS 8,086,580 12,434,123 1,270,726 1,270,726 11,411,343 2,147,666 14,281,151 50,902,314 6 MONTH GAIN 26,182 53,093 21,623 21,623 28,008 13,605 83,662 247,796 6 MONTH ROR (annualized) 0.648 0.854 3.403 3.403 0.491 1.267 1.172 0.974 Current yields T.� .� Aeenci V �cokered • _ As of July 16, 2012 Maturity Yield Maturity Yield Maturity Yield 3 months 0.08 3 months 0.11 3 months 0.25 6 months 0.14 6 months 0.16 6 months 0.30 1 year 0.17 1 year 0.18 1 year 0.45 2 years 027 2 years 0.40 2 years 0.75 5 years 0.67 5 years 1.01 5 years 1.50 10 years 1.58 10 years 2.23 General Fund - Mostly short term investments maturing 1 to 6 months. Construction - Approximately two thirds of the investments are for the Construction Fund, Equipment Replacement Fund most of which will mature within a year. The other portion of investments are public works facility and improvement bonds proceeds and will be spent within the next year. This category also includes smaller investments for Golf Course Memorial fund, E911, and Public Safety Training Facility Edinborough - Investments for the operation of Edinborough and held in a longer -term managed fund. Centennial Lakes - Investments for the operation of Centennial Lakes are held in a longer -term managed fund., Utility Funds - Investments for the Utility funds (water, sewer, storm sewer and recycling) as well as the remaining bond proceeds from the last issue Debt Service funds - Debt service funds for various bond issues,reserve fund for gymnasium bonds, street reconstruction special assessment prepayments. Investments include a combination of short, intermediate and investments held in a longe -term managed fund. HRA Fund - Funds held for HRA projects and debt service. Includes a combination of short, intermediate and investments held in a longer -term managed fund. Prepared by John Wallin 8/17/2012 Page 1 e eV, p � u �e MEMO City Hall • Phone.952- 833 -9520 Fax 952 - 826 -0390 • www.CityofEdinaxom Ok Pi V qz' .b0 stq. Date: August 21, 2012 To: City Council and Scott Neal From: John Keprios Re: AIA Contract Documents The attached AIA contract documents were both received after the Council packets were mailed outlast Friday. AIA Document A 134 — 2009 is the legal contract document for Council agenda item #IV. J. RJM Construction Management Services Contract. AIA Document B 101 — 2007 is the legal contract document for Council agenda item #IV. F. SGN/Wendel Arch itect/Engineering Services For The Countryside Park Shelter Buildings. UL T e . ® rta Document A134 2009 Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price AGREEMENT made as of the Twenty First day of August ,in the year Two Thousand Twelve (In words, indicate day, month and year) BETWEEN the Owner: (Name,)egal status and address) City of Edina 4801 West 50'' Street Edina, MN 55424 and the Construction Manager: (Name, legal status and address) RJM Construction, LLC 7003 West Lake Street, Suite 400 St Louis Park, MN 55426 for the following Project: (Name and address or location) _EdinaGolf..Dome_ �. 6364 John Harris Drive Edina, MN 55439 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the.original AIA standard form. An Additions and Deletions"Report that notes added information as;mell as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201 TM- 2007, General Conditions of the Contract _ for Construction, is adopted_ in this document by reference. Do not use with other general conditions unless this document is modified. The Architect: (Name, legal status and address) Cunningham Group Architecture, Inc. 201 Main Street, Suite.325 - Minneapolis, MN 55414 The Owner's Designated Representative: (Name, address and other information) John Keprios Parks & Recreation Director City of Edina 4801 West 50`h Street Edina, MN 55424 The Construction Manager's Designated Representative: (Name, address and other information) Gerhardt Gliege RJM Construction, LLC 7003 West Lake Street, Suite 400 AIA Document A134TM — 2009. (formerly A131 TMCMc - 2003). Copyright © 1994, 2003 and. 2009 by The American Instituted Architects. All rights reserved. Init. WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. / This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which a )pires on 11/28/2012, and is not for resale. User Notes: (792219994) St Louis Park, MN 55426 The Architect's Designated Representative: (Name, address and other information) The Owner and Construction Manager agree as follows. AIA Document All 34TM -2009 (formerly A131 T "CMc - 2003). Copyright O 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® 2 Document, or any portion of It, may result In severe civil and criminal penaltles, and will be prosecuted to the maximum extent possible under the law. t This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which expires on 11/28/2012, and is not for.resale. User Notes: (792219994) TABLE OF ARTICLES 1 GENERAL PROVISIONS 2 CONSTRUCTION MANAGER'S RESPONSIBILITIES 3 OWNER'S RESPONSIBILITIES 4 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES 5 COMPENSATION FOR CONSTRUCTION PHASE SERVICES 6 COST OF THE WORK FOR CONSTRUCTION PHASE 7 PAYMENTS FOR CONSTRUCTION PHASE SERVICES 8 INSURANCE AND BONDS 9 DISPUTE RESOLUTION 10 TERMINATION OR SUSPENSION 11 MISCELLANEOUS PROVISIONS 12 SCOPE OF THE AGREEMENT ARTICLE 1 GENERAL PROVISIONS § 1:1 The Contract Documents The Contract Documents consist of this Agreement, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, Addenda issued prior to the execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which form the Contract and are as fully a part of the Contract as if attached to this Agreement or repeated herein: Upon the Owner's approval of the Control Estimate, the Contract Documents will also include the documents described in Section 2.2.4 and revisions prepared by the Architect and furnished by the Owner as described in Section 2.2.5. The Contract represents the entire and integrated agreement between the parties hereto and supersedes prior negotiations, representations or agreements, either written or oral. If anything in the other Contract Documents, other than a Modification, is inconsistent with this Agreement, this Agreement shall govern. §.1.2 Relationship of the Parties The Construction Manager accepts the relationship of trust and confidence established by this Agreement and covenants with the Owner to cooperate with the Architect and exercise the Construction Manager's skill and judgment in furthering the interests of the Owner; to furnish efficient construction administration, management services and supervision; to furnish at all times an adequate supply of workers and materials; and to perform the Work in an expeditious and economical manner consistent with the Owner's interests. The Owner agrees to fumish or approve, in a timely manner, information required by the Construction Manager and to make payments.to the Construction Manager in accordance with the requirements of the Contract Documents. § 1.3 General Conditions For the Preconstruction Phase, AIA Document A20ITM -2007; General Conditions of the Contract•for Construction, shall apply only as specifically provided in this Agreement. For the Construction Phase, the general conditions of the contract shall be as set forth in A201 -2007, which document is incorporated herein by reference. The term "Contractor" as used in A201 -2007 shall mean the Construction Manager. § 1.4 Contract Sum, Contract Time and Changes in the Work The Contract Sum is the actual Cost of the Work as defined in Section 6. 1.1 plus the Construction Manager's Fee as defined in Section 5.1. The Contract Time is the period of time, including authorized adjustments, allotted in the Contract Documents for Substantial Completion of the Work as certified by the Architect in accordance with Section AIA Document A734T —2009 (formerly A1311CMc — 2003). Copyright 0 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. InIL WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized 'reproduction or distribution of this AIA® 3 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to. the maximum extent possible under the law. f This document was produced by AIA software at 11:40:35 on 08117/2012 under Order No.7939246469 1 which expires on 11/28/2012, and is not for resale. User Notes: — (792219994) 9.8 of AIA Document A201 -2007. The Contract Time shall be measured from the date of commencement of the Construction Phase as established pursuant to Section 2.3.1.2 of this Agreement. Changes in the Work shall be governed by Section 5.2 of this Agreement and not by Article 7 of A201 -2007. If, however, the Contract Time has been established in accordance with Section 2.2.4.5, Article 7 of A201 -2007 shall control adjustments to the Contract Time. ARTICLE 2 CONSTRUCTION MANAGER'S RESPONSIBILITIES The Construction Manager's Preconstruction Phase responsibilities are set forth in Sections 2.1 and 2.2. The Construction Manager's Construction Phase responsibilities are set forth in Section 2.3. The Owner and Construction Manager may agree, in consultation with the Architect, for the Construction Phase to commence prior to completion of the Preconstruction Phase, in which case, both phases will proceed concurrently. The Construction Manager shall identify a representative authorized to act on behalf of the Construction Manager with respect to the Project. § 2.1 Preconstruction Phase § 2.1.1 The Construction Manager shall provide a preliminary evaluation of the Owner's program, schedule and construction budget requirements, each in terms of the other. § 2.1.2 Consultation The Construction Manager shall schedule and conduct meetings with the Architect and Owner to discuss such matters as procedures, progress, coordination, and scheduling of the Work. The Construction Manager shall advise the Owner and the Architect on proposed site use and improvements, selection of materials, and building systems and equipment. The Construction Manager shall also provide recommendations consistent with the Project requirements to the Owner and Architect on constructability; availability of materials and labor; time requirements for procurement, installation and construction; and factors related to construction cost including, but not limited to, costs of alternative designs or materials, preliminary budgets, life -cycle data, and possible cost reductions. §.2.1.3 When Project requirements in Section 3. 1.1 have been sufficiently identified, the Construction Manager shall prepare and periodically update a Project schedule for the Architect's review and the Owner's acceptance. The Construction Manager shall obtain the Architect's approval for the portion of the Project schedule relating to the performance of the Architect's services. The Project schedule shall coordinate and integrate the Construction Manager's services, the Architect's services, other Owner consultants' services, and the Owner's responsibilities and identify items that could affect the Project's timely completion. The updated Project schedule shall include the following: submission of the Control Estimate; the components of the Work; times of commencement and completion required of each ISubcontractor;,ordering and delivery of products,�including those that must be ordered well in advance of construction; and the occupancy requirements of the Owner. § 2.1.4 Phased Construction The Construction Manager shall provide recommendations with regard to accelerated or fast -track scheduling, procurement, or phased construction. The Construction Manager shall take into consideration cost reductions, cost ihformation,' oonstructability, provisions for temporary facilities and procurement and construction scheduling issues. § 2.1.5 Preliminary. Cost Estimates § 2.1.5.1 Based.on the preliminary design and other design criteria'prepared byahe Architect, the Construction Manager shall prepare preliminary estimates of the Costof the Work or the cost of program requirements using area, volume or similar conceptual estimating techniques for the Architect's review and. Owner's approval. If the Architect or Construction Manager suggest alternative materials and systems; the.Construction Manager shall provide cost evaluations of those alternative materials and systems. § 2.1.5.2 As the Architect progresses with the preparation of the Schematic Design, Design Development and Construction Documents, the Construction Manager shall prepare and update, at appropriate intervals agreed to by the Owner, Construction Manager and Architect, estimates of the Cost of the Work of increasing detail and .refinement and allowing for the further development of the design until such time as the Construction Manager submits a Control Estimate for the Work, pursuant to Section 2.2. Such estimates shall be provided for the Architect's review and the Owner's approval. The Construction Manager shall inform the Owner and Architect when estimates of the Cost of the Work exceed the latest approved Project budget and make recommendations for corrective, action. AIA Document A134' --;2009 (formerly A131' CMc — 2003). Copyright ® 1994. 2003 and 2009 by The American Institute of Architects. All rights reserved. Init WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA* 4 Document, or any portion of It, may result In severe civil and criminal penalties; and will be prosecuted to the maximum extent possible under the law. f This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469 1 which expires on 11/28/2012. and is not for resale. User Notes: (792219994) § 2.1.6 Subcontractors and Suppliers The Construction Manager shall develop bidders' interest in the Project. § 2.1:7 The Construction Manager shall prepare, for the Architect's review and the Owner's acceptance, a procurement schedule for items that must be ordered well in advance of construction. The Construction Manager shall expedite and coordinate the ordering and delivery of materials that must be ordered well in advance of construction. If the Owner agrees to procure any items prior to the Owner's approval of the Control Estimate, the Owner shall procure the items on terms and conditions acceptable to the Construction Manager. Upon the Owner's approval of the Control Estimate, the Owner shall assign all contracts for these items to the Construction Manager and the Construction Manager shall thereafter accept responsibility for them. § 2.1.8 Extent of Responsibility The Construction. Manager shall exercise.reasonable care, in preparing schedules and estimates. The Construction Manager; however, does not .warrant or guarantee estimates and schedules, including the Control Estimate and the esti mated ;date of Substantial. Completion, except as provided in Section 2.2.4.5. The Construction Manager is not required to ascertain that the Drawings and Specifications are in accordance with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, but the Construction Manager shall promptly report to the Architect and Owner any nonconformity discovered by or made known to the Construction Manager as a request for in in such form as the Architect may require. § 2.1.9 Notices and Compliance with Laws The. Construction Manager shall comply with applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders of public authorities applicable to its performance under this Contract, and with equal employment opportunity programs, and other programs as may be required by governmental and quasi governmental authorities for inclusion in the Contract Documents. § 2.2 Control Estimate § 2.2.1 At a time to be mutually agreed upon by the Owner and the Construction Manager and in consultation with the Architect; the Construction Manager shall prepare a Control Estimate for the Owner's review and acceptance. The Control Estimate shall be the sum of the Construction Manager's estimate of the Cost of the Work and the Construction Manager's. Fee and shall include those items set forth in Section 2.2.4 below. When the Control Estimate is acceptable to the Owner, the Owner shall acknowledge it in writing. § 2.2.2 The Construction Manager shall develop and implement a detailed system of cost control that will provide the Owner and Architect with timely information as to the anticipated total Cost of the Work. The cost control system shall compare the Control Estimate with the actual cost for activities in progress and estimates for uncompleted tasks and proposed changes. This information shall be reported to the Owner, in writing, no later than the Construction Manager's first Application for Payment and shall be revised and submitted with each Application for Payment. § 2.2.3 To the extent that :the Drawings and Specifications are anticipated to require further development by the Architect, the Construction Manager shall provide in the Control Estimate for such further development consistent with the Contract Documents and reasonably inferable therefrom. Such further development does not include changes in scope, systems, kinds and quality of materials, finishes or equipment, all of which, if required, shall be incorporated in a revised Control Estimate by mutual agreement of the parties. § 2.2.4 The Control Estimate shall include. .1 a list of the Drawings and Specifications, including all Addenda thereto, and the Conditions of the Contract; .2 a list of the clarifications and assumptions made by the Construction Manager in the preparation of the Control Estimate, including assumptions under Section 2.2.3, to supplement the information provided by the Owner and contained in the Drawings and Specifications; .3 a statement of the estimated Cost of the Work organized by trade categories or systems, allowances, and the Construction Manager's Fee; .4 the anticipated date of Substantial Completion upon which the Control Estimate is based, and a schedule for the issuance dates of the Construction Documents upon which the anticipated Substantial Completion date relies; and AIA Document A1341" —2009 (fonnerly A1311CMc — 2003). Copyright ®1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® CJ Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produce_ d by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469 — 1 which expires on 11128/2012, and is not for resale. User Notes: (792219994) .5 a statement as to whether or not the duration from the stated date of commencement of the Construction Phase to the estimated date of Substantial Completion shall become the Contract Time and be subject to the provisions of Article 8 of A201 -2007. § 2.2.5 The Owner shall authorize the Architect to incorporate the agreed -upon assumptions and clarifications contained in the Control Estimate. The Owner shall promptly furnish those revised Drawings and Specifications to the Construction Manager as they are revised. The Construction Manager shall notify the Owner and Architect of any inconsistencies between the Control Estimate and the revised Drawings and Specifications. § 2.3 Construction Phase § 2.3.1 General § 2.3.1.1 For purposes of Section 8.1.2 of A201 -2007, the date of commencement of the Work shall mean the date of commencement of the Construction Phase. § 2.3.1.2 The Construction Phase shall commence upon the Owner's approval of the Control Estimate or the Owner's issuance of a Notice to Proceed, whichever occurs earlier. § 2.3.1.3 Prior to commencement of the Construction Phase, the Construction Manager shall not incur any cost to be reimbursed as part of the Cost of the Work. § 2.3.2 Administration § 2.3.2.1 Those portions of the Work that the Construction Manager does not customarily perform with the Construction Manager's own personnel shall be performed under subcontracts or by other appropriate agreements with the Construction Manager. The Owner may designate specific persons from whom, or entities from which, the Construction Manager shall obtain bids. The Construction Manager shall obtain bids from Subcontractors and from suppliers of materials or equipment fabricated especially for the Work and shall deliver such bids to the Architect. The Owner shall then determine, with the advice of the Construction Manager and the Architect, which bids will be accepted. The Construction Manager shall not be required to contract with anyone to whom the Construction Manager has reasonable objection. § 2.3.2.2 Subcontracts or other agreements shall conform to the applicable payment provisions of this Agreement, and shall not be awarded on the basis of cost plus a fee without the prior consent of the Owner. If the Subcontract is awarded on a cost -plus a fee basis, the Construction Manager shall provide in the Subcontract for the Owner to receive the same audit rights with regard to the Subcontractor as the Owner receives with regard to the Construction Manager in Section 6.11 below. § 2.3.2.3 If the Construction Manager recommends a specific bidder that may be considered a "related party" according to Section 6. 10, then the Construction Manager shall promptly notify the Owner in writing of such relationship and notify the Owner of the specific nature of the contemplated transaction, according to Section 6.10.2. § 2.3.2.4 The Construction Manager shall schedule and conduct meetings to discuss such matters as procedures, progress, coordination, scheduling, and status of the Work. The Construction Manager shall prepare and promptly distribute minutes to the Owner and Architect. § 2.3.2.5 Upon the Owner's approval of the Control Estimate, the Construction Manager shall prepare and submit to the Owner and Architect a construction schedule for the Work and submittal schedule in accordance with Section 3.10 of A201 -2007. § 2.3.2.6 The Construction Manager shall record the progress of the Project. On a monthly basis, or otherwise as agreed to by the Owner, the Construction Manager shall submit written progress reports to the Owner and Architect, showing percentages of completion and other information required by the Owner. The Construction Manager shall also keep, and make available to the Owner and Architect, a daily log containing a record for each day of weather, portions of the Work in progress, number of workers on site, identification of equipment on site, problems that might affect progress of the Work, accidents, injuries, and other information required by the Owner. § 2.4 Professional Services Section 3.12. 10 of A201 -2007 shall apply to both the Preconstruction and Construction Phases. AIA Document A1134T — 2009 (formerly A131 TM CIYIc — 2003). Copyright m 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. [nit. WARNING: This AIO Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA° 6 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. f This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which expires on 1112812012, and is not for resale. User Notes: (792219994) § 2.5 Hazardous Materials Section 10.3 of A201 -2007 shall apply to both the Preconstruction and Construction Phases. ARTICLE 3 OWNER'S RESPONSIBILITIES § 3.1 Information and Services Required of the Owner § 3.1.1 The Owner shall provide information with reasonable promptness, regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, constraints, and criteria, including schedule, space requirements and relationships, flexibility and expandability, special equipment, systems sustainability and site requirements. § 3.1.2 Prior to the Owner's approval of the Control Estimate, or within seven days of receiving the Owner's written acknowledgment required by Section 2.2.1, the Construction Manager may request in :writing that the Owner provide reasonable evidence'that.the Owner has made financial arrangements to fulfill the Owner's obligations under the Contract. Thereafter; the Construction Manager may only request such evidence if (1) the Owner fails to make payments to the Construction Manager as the Contract Documents require, (2) a change in the Work materially changes,the Contract Sum, or (3) the Construction Manager identifies in writing a reasonable concern regarding the Owner's ability to make payment when due. The Owner shall furnish such evidence as a condition precedent to commencement or continuation of the Work or the portion of the Work affected by a material change. After the Owner furnishes the evidence, the Owner shall not materially vary such financial arrangements with_ out prior notice to the Construction Manager and Architect. § 3.1.3 The Owner shall establish and periodically update the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1.1, (2) the Owner's other costs, and (3) reasonable contingencies related-to all of these costs. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Construction Manager and Architect. The Owner and the Architect, in consultation with the Construction Manager, shall thereafter agree to a corresponding change in the budget for the Cost of the Work or in the Project's scope and quality. § 3.1.4 Structural and Environmental Tests, Surveys and Reports. During the Preconstruction Phase, the Owner shall furnish the following information or services with reasonable promptness. The Owner shall also furnish any other information or services under the Owner's control and relevant to the Construction Manager's performance of the Work with reasonable promptness after receiving the Construction Manager's written request for such information or services. The Construction Manager shall be entitled to rely on the accuracy of information and services furnished by the Owner but shall exercise proper precautions relating to the safe performance of the Work. § 3.1:4.1 The Owner shall furnish tests, inspections and.reports required by law and as otherwise agreed to by the parties, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 3.1.4.2 The Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets; alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and`trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information.on the survey shall be referenced to a Project benchmark. § 3.1.4.3 The Owner, when such services are requested, shall furnish services of geotechnical engineers, which may, include:but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation,, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 3.1.4.4 During the Construction Phase, the Owner shall furnish information or services required of the Owner by the Contract Documents with reasonable promptness. The Owner shall also furnish any other information or services under the Owner's control and relevant to the Construction Manager's performance of the Work with reasonable promptness after receiving the Construction Manager's written request for such information or services. AIA Document Al 34T — 2009 (formerly A131 -CMc - 2003). Copyright 01994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init. WARNING: This AIA®- Document Is protected by U.S: Copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ale 7 Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. / This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which expires on 11/28/2012, and is not for resale. User Notes: (792219994) § 3.2 Owner's Designated Representative The Owner shall identify a representative authorized to act on behalf of the Owner with respect to the Project. The Owner's representative shall render decisions promptly and furnish information expeditiously, so as to avoid unreasonable delay in the services or Work of the Construction Manager. Except as otherwise provided in Section 4.2.1 of A201 -2007, the Architect does not have such authority. The term "Owner" means the Owner or the Owner's authorized representative. § 3.2.1 Legal Requirements. The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 3.3 Architect The Owner shall retain an Architect to provide services, duties and responsibilities as described in AIA Document B103Tm -2007, Standard Form of Agreement Between Owner and Architect, including any additional services requested by the Construction Manager that are necessary for the Preconstruction and Construction Phase services under this Agreement. The Owner shall provide the Construction Manager a copy of the executed agreement between the Owner and the Architect, and any further modifications to the agreement. ARTICLE 4 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES § 4.1 Compensation § 4.1.1 For the Construction Manager's Preconstruction Phase services, the Owner shall compensate the Construction Manager as follows: § 4.1.2 For the Construction Manager's Preconstruction Phase services described in Sections 2.1 and 2.2: (Insert amount of, or basis for, compensation and include a list of reimbursable cost items, as applicable) Preconstruction services are included in the base fee stated in paragraph 5.1.1. § 4.1.3 If the Preconstruction Phase services covered by this Agreement have not been completed within six (6 ) months of the date of this Agreement, through no fault of the Construction Manager, the Construction Manager's compensation for Preconstruction Phase services shall be equitably adjusted. § 4.1.4 Compensation based on Direct Personnel Expense includes the direct salaries of the Construction Manager's personnel providing Preconstruction Phase services and the Construction Manager's costs for the mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits insurance, sick leave, holidays, vacations, employee retirement plans and similar contributions. § 4.2 Payments § 4.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. § 4.2.2 Payments are due and payable upon presentation of the Construction Manager's invoice. Amounts unpaid ninety ( 90 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Construction Manager. (Insert rate of monthly or annual interest agreed upon.) ARTICLE 5 COMPENSATION FOR CONSTRUCTION PHASE SERVICES § 5.1 For the Construction Manager's performance of the Work as described in Section 2.3, the Owner shall pay the Construction Manager the Contract Sum in current funds for the Construction Manager's performance of the Contract The Contract Sum is the Cost of the Work as defined in Section 6. 1.1 plus the Construction Manager's Fee. § 5.1.1 The Construction Manager's Fee: (State a lump sum, percentage of Cost of the Work or other provision for determining the Construction Manager's Fee.) 2.85% of the total construction cost AIA Document A1341" — 2009 (formerly A131 TMCMC — 2003). Copyright m 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® 8 Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. t This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which expires on 11/2812012, and is not for resale. User Notes: (792219994) § 5.1.2 The method of adjustment of the Construction Manager's Fee for changes in the Work: 5% of any Owner directed scope increases to the project. § 5.1.3 Limitations, if any, on a Subcontractor's overhead and profit for increases in the cost of its portion of the Work: § 5.1.4 Rental rates for Construction Manager -owned equipment shall not exceed seventy five percent ( 75 %) of the standard rate paid at the place of the Project. § 5.1.5 Unit prices, if any: (Identify and state the unit price; state the quantity limitations, if any, to which the unit price will be applicable.) Item N/A Units and Limitations Price per Unit ($0.00) § 5.2 Changes in the Work § 5.2.1 The Owner may, without invalidating the Contract, order changes in the Work within the general scope of the Contract consisting of additions, deletions or other revisions. The Owner shall issue such changes in writing. The Architect may make minor changes in the Work as provided in Section 7.4 of AIA Document A201 -2007, General Conditions of the Contract for Construction. The Construction Manager shall be entitled to an equitable adjustment in the Contract Time as a result of changes in the Work. The Construction Manager shall incorporate all changes in the Work and Contract Time as separate entries in the Control Estimate. § 5.2.2 Increased costs for the items set forth in Sections 6.1 through 6.7 that result from changes in the Work shall become part of the Cost of the Work, and the Construction Manager's Fee shall be adjusted as provided in Section 5.1.2. § 5.2.3 If the Construction Manager receives any Drawings, Specifications, interpretations or instructions from the Owner or Architect which are inconsistent with the Contract Documents, or encounters unanticipated conditions, any of which will result in a significant change in the Cost of the Work or estimated date of Substantial Completion in comparison with the Control Estimate, the Construction Manager shall promptly notify the Owner and Architect in writing and shall not proceed with the affected Work until the Construction Manager receives further written instructions from the Owner and Architect. § 5.2.4 If no specific provision .is made in Section 5.1.2 for adjustment of the Construction Manager's Fee in the case of changes in the Work, or if the extent of such changes is such, in the aggregate, that application of the adjustment provisions of Section 5. 1.2 will cause substantial inequity to the Owner or Construction Manager, the Construction Manager's Fee shall be equitably adjusted on the same basis that was used to establish the Fee for the original Work. ARTICLE 6 COST OF. THE WORK FOR CONSTRUCTION PHASE § 6.1 Costs to Be Reimbursed § 6.1.1 The term Cost of the Work shall mean costs necessarily incurred by the Construction Manager in the proper performance of the Work. Such costs shall be at rates not higher than the standard paid at the place of the Project except with prior consent of the Owner. The Cost of the Work shall include only the items'set forth in Sections 6.1 through 6.7. § 6.1.2 Where any cost is subject to the Owner's prior approval, the Construction Manager shall obtain this approval prior to incurring the cost. § 6.2 Labor Costs § 6.2.1 Wages of construction workers directly employed by the Construction Manager to perform the construction of the Work at the site or, with the Owner's prior approval, at off -site workshops. AIA Document Al 34T" — 2009, (formerly A731 T CMc — 2003). Copyright 01994, 2003 and. 2009 by The American Institute of Architects. All rights reserved. Init WARNING: This AIA* Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® 9 Document, or any portion of It, may result In severe civil and criminal penalties; and will be prosecuted to the maximum extent possible under the law. t This document was produced by AIA software at 11 :40:35 on 08/17/2012 under Order No.7939246469_1 which expires on 11/28/2012, and is not for resale. User Notes: (792219994) § 6.2.2 Wages or salaries of the Construction Manager's supervisory and administrative personnel when working on the project either at the jobsite or contractor's coporate office. Hourly rates of reimbursement personnel are as listed below: Project Executive $110.00/hr Project Manager $ 90.00/hr Chief Estimator $125.00/hr Administrative Assistant $ 50.00/hr General Superintendent $ 82.90/hr Assistant Superintendent $ 71.90/hr Safety Director $ 82.90/hr (If it is intended that the wages or salaries of certain personnel stationed at the Construction Manager's principal. or other offices shall be included in the Cost of the Work identify in Section 11.5, the personnel to be included, .whether for all or only part of their time, and the rates at which their time will be charged to the Work.) § 6.23 Wages and salaries of the Construction Manager's supervisory or.administrative personnel engaged at factories; workshops or on the road, in expediting the production or transportation of materials or equipment required for the Work, but only for that portion of their time required for the Work. § 6.2.4 Costs paid or incurred by the Construction Manager for taxes, insurance, contributions, assessments and benefits required, by law.or collective bargaining agreements and, for personnel not covered by such agreements, customary benefits such as sick leave, medical and health benefits, holidays, vacations and pensions, provided such costs are based on wages and salaries included in the Cost of the Work under Sections 6.2.1 through 6.2.3. § 6.2.5 Bonuses, profit sharing, incentive compensation and any other discretionary payments paid to anyone hired by the Construction Manager or paid to any Subcontractor or vendor, with the Owner's prior approval. § 6.3 Subcontract Costs Payments made by the Construction Manager to Subcontractors in accordance with the requirements of the subcontracts. § 6.4 Costs of Materials and Equipment Incorporated in the Completed Construction § 6.4.1 Costs, including transportation and storage, of materials and equipment incorporated or to be incorporated in the completed construction. § 6.4.2 Costs of materials described in the preceding Section 6.4.1 in excess of those actually installed to allow for . reasonable waste and spoilage. Unused excess materials, if any, shall become the Owner's property at the completion of the Work or, at the Owner's option, shall be sold by the Construction Manager. Any amounts realized from such sales shall be credited to the Owner as a deduction from the Cost of the Work. § 6:5 Costs of Other Materials and Equipment, Temporary _ Facilities and Related Items § 6.5.1 Costs of transportation, storage, installation, maintenance, dismantling and removal of materials, supplies, temporary facilities, machinery, equipment.and hand tools not customarily owned by construction workers that are provided by the Construction Manager at the site and fully consumed in the performance of the Work. Costs of materials, supplies, temporary facilities, machinery, equipment and tools that are not fully consumed shall be based on the cost or value of the item at the time it is first used on the Project site less the value of the item when it is no longer used at the Project site. Costs for items not fully consumed by the Construction Manager shall mean fair market value. § 6.5.2 Rental charges for temporary facilities, machinery, equipment and hand tools not customarily owned by, construction workers that are provided by the Construction Manager at the site and costs of transportation, installation, minor repairs, dismantling and removal. The total rental cost of any Construction Manager -owned item may not exceed the purchase price of any comparable item. Rates of Construction Manager -owned equipment and quantities of equipment shall be subject to the Owner's prior approval. . § 6.5.3 Costs of removal of debris from the site of the Work and its proper and legal disposal AIA Document A134- —2009 (formerly A131 -CMc — 2003). Copyright 0.1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA* 10 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. t This document was produced by AIA software at 11:40:35 on 08117/2012 under Order No.7939246469_1 which expires on 11/28/2012, and is not for resale. User Notes: (792219994) § 6.5.4 Costs of document reproductions, facsimile transmissions and long- distance telephone calls, postage and parcel delivery charges, telephone service at the site and reasonable petty cash expenses of the site office. § 6.5.5 That portion of the reasonable expenses of the.Construction Manager's supervisory or administrative personnel incurred while traveling in discharge of duties connected with the Work. § 6.5.6 Costs of materials and equipment suitably stored off the site at a mutually acceptable location, subject to the Owner's prior approval. § 6:6 Miscellaneous Costs § 6.6.1 Premiums for that portion of insurance and bonds required by the Contract Documents that can be directly attributed to this Contract. Self - insurance for either full or partial amounts of the coverages required by the Contract Documents, with the Owner's prior approval. § 6.6.2 Sales, use or similar taxes imposed by a governmental authority that are related to the Work and for which the Construction Manager is liable. , § 6.6.3 Fees and assessments for the building permit and for other permits, licenses and inspections for which the Construction Manager is required by the Contract Documents to pay. § 6.6.4 Fees of laboratories for tests required by the Contract Documents, except those related to defective or nonconforming Work for which reimbursement is excluded by Section 13.5.3 of AIA Document A201 -2007 or by other provisions of the Contract Documents, and which do not fall within the scope of Section 6.7.3. § 6.6.5 Royalties and license fees paid for the use of a particular design, process or product required by the Contract Documents; the cost of defending suits or claims for infringement of patent rights arising from such requirement of the Contract Documents; and payments made in accordance with legal judgments against the Construction Manager resulting from such suits or claims and payments of settlements made with the Owner's consent. However, such costs of legal defenses, judgments and settlements shall not be included in the calculation of the Construction Manager's Fee. If such royalties, fees and costs are excluded by the last sentence of Section 3.17 of AIA Document A201 -2007 or other provisions of the Contract Documents, then they shall not be included in the Cost of the Work. . § 6.6.6 Costs for electronic equipment and software, directly related to the Work with the Owner's prior approval. § 6.6.7 Deposits lost for causes other than the Construction Manager's negligence or failure to fulfill a specific responsibility in the Contract Documents. § 6.6.8 Legal, mediation and arbitration costs, including attorneys' fees, other than those arising from disputes between the Owner and Construction Manager, reasonably incurred by the Construction Manager after the execution of this Agreement in the performance of the Work and with the Owner's prior approval, which shall not be unreasonably withheld. § 6.6.9 Subject to the Owner's prior approval, expenses incurred in accordance with the Construction Manager's standard written personnel policy for relocation and temporary living allowances of the Construction Manager's personnel required for the Work. § 6.7 Other Costs and Emergencies §:6.7.1 Other costs incurred in the performance of the Work if; and to the extent, approved in advance in.writing by the Owner. § 6.7.2 Costs incurred in taking action to prevent threatened damage, injury or loss in case of an emergency affecting the safety of persons and property, as provided in Section 10.4 of AIA Document A201 -2007. § 6.7.3.Costs of repairing or correcting damaged or nonconforming Work executed by the Construction Manager, Subcontractors or suppliers, provided that such damaged or nonconforming Work was not caused by negligence or failure to fulfill a specific responsibility of the Construction Manager and only to the extent that the cost of repair or correction is not recovered by the Construction Manager from insurance, sureties, Subcontractors, suppliers, or others. AIA Document A134T — 2009 (formerly A131 T"CMc — 2003). Copyright ® 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® 11 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. f This document was produced by AIA software at 11:40:35 on 08/1712012 under,order No.7939246469_1 which expires on 11/2812012, and is not for resale. User Notes: (792219994) § 6.7.4 The costs described in Sections 6.1 through 6.7 shall be included in the Cost of the Work notwithstanding any provision of AIA Document A201 -2007 or other Conditions of the Contract which may require the Construction Manager to pay such costs, unless such costs are excluded by the provisions of Section 6.8. § 6.8 Costs Not to Be Reimbursed § 6. 8.1 The Cost of the Work shall not include the items listed below: .1 Salaries and other compensation of the Construction Manager's personnel stationed at the Construction Manager's principal office or offices other than the site office, except as specifically provided in Section 6.2, or as may be provided in Article 11; .2 Expenses of the Construction Manager's principal office and offices other than the site office; .3 Overhead and general expenses, except as may be expressly included in Sections 6.1 through 6.7; .4 The Construction Manager's capital expenses, including interest on the Construction Manager's capital employed for the Work; .5 Except as provided in Section 6.7.3 of this Agreement, costs due to the negligence or failure of the Construction Manager, Subcontractors and suppliers or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable to fulfill a specific responsibility of the Contract; .6 Any cost not specifically and expressly described in Sections 6.1 through 6.7; and .7 Costs for. services incurred during the Preconstruction Phase. § 6.9 Discounts, Rebates and Refunds § 6.9:1 Cash discounts obtained on payments made by the Construction Manager shall accrue to the Owner if (1) before making the payment, the Construction Manager included them in an Application for Payment and received payment from the Owner, or (2) the Owner has deposited funds with the Construction Manager with which to make payments; otherwise, cash discounts shall accrue to the Construction Manager. Trade discounts, rebates, refunds and amounts received from sales of surplus materials and equipment shall accrue to the Owner, and the Construction Manager shall make provisions so that they can be obtained. § 6.9.2 Amounts that accrue to the Owner in accordance with the provisions of Section 6.9.1 shall be credited to the Owner as a deduction from the Cost of the Work. § 6:10 Related Party Transactions § 6.10.1 For purposes of Section 6.10, the term "related party" shall mean a parent, subsidiary, affiliate or other entity having common ownership or. management with the Construction Manager; any entity in which any stockholder in, or management . employee of, the Construction Manager owns any interest in excess of ten percent in the aggregate; or any person or entity which has the right to control the business or affairs of the Construction Manager. The term "related party" includes any member of the immediate family of any person identified above. § 6.10.2 If any of the costs to be reimbursed arise from a transaction between the Construction Manager and a related party, the Construction Manager shall notify the Owner of the specific nature of the contemplated transaction, including the identity of the related party and the anticipated cost to be incurred, before any such transaction is consummated or cost incurred. If the Owner, after such notification, authorizes the proposed transaction, then the cost incurred shall be. included as a cost to be reimbursed, and the Construction Manager shall procure the Work, equipment, goods or service from the related party, as a Subcontractor, according to the terms of Sections 2.3.2.1, 2.3.2.2 and 2.3.23. If the Owner fails to authorize the transaction, the Construction Manager shall procure the Work, equipment, goods or service from some person or entity other than a related party according to the terms of Sections 2.3.2.1,2.3.2.2 and 2.3.2.3. § 6.11 Accounting Records The Construction Manager shall keep full and detailed records and accounts related to the cost of the Work and exercise such controls as may be necessary for proper financial management under this Contract and to substantiate all costs incurred. The accounting and control systems shall be satisfactory to the Owner. The Owner and the Owner's auditors shall, during regular business hours and upon reasonable notice, be afforded access to, and shall be permitted to audit and copy, the Construction Manager's records and accounts, including complete documentation supporting accounting entries, books, correspondence; instructions, drawings, receipts, subcontracts, Subcontractor's proposals, purchase orders, vouchers, memoranda and other data relating to this Contract. The Construction Manager shall AIA Document A134TM -m 2009 (formerly A131 T CMc - 2003). Copyright ® 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init. WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® 12 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. f This document was produced by AIA.software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which e�ires on 11/28/2012, and is not for resale. User Notes: (792219994) preserve these records for a period of three years after final payment, or for such longer period as may be required by law. ARTICLE 7 PAYMENTS FOR CONSTRUCTION PHASE SERVICES § 7.1 Progress Payments § 7.1.1 Based upon Applications for Payment submitted to the Architect by the Construction Manager and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Construction Manager as provided below and elsewhere in the Contract Documents. § 761.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month, or as follows: § 7.1.3 Provided that an Application for Payment is received by the Architect not later than the 10th day of a month, the Owner shall make payment of the certified amount to,the Construction Manager not later than the 30th day of the same month. If an,Application forPayment is received by the Architect after the application date fixed above; payment shall be made by the Owner not later than thirty ( 30) days after the Architect receives the Application for Payment. (Federal,; state or local laws may require payment within a certain period of time.) §•:7.1:4 With each Application for Payment, the Construction Manager shall submit payrolls, petty cash accounts, receipted invoices or invoices with check vouchers attached, and any other evidence required by the Owner or Architect to demonstrate that cash disbursements already made by the Construction Manager on account of the Cost of the _ Work equal or exceed progress payments already received by the Construction Manager, less that portion of those payments attributable to the Construction Manager's Fee, plus payrolls for the period covered by the present Application for Payment. § 7.1:5 Applications for Payment shall show the Cost of the Work actually incurred by the Construction Manager through the end of the period covered by the Application for Payment and for which the Construction Manager has made or intends to make actual payment prior to the next Application for Payment. § 7.1.6 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows: .1 Take the Cost of the Work as described in Section 6.1.1; .2 Add the Construction Manager's Fee, less retainage of five percent ( 5 %). The Construction Manager's Fee shall be computed upon the Cost of the Work described in the preceding Section 7.1.6.1 at the rate stated in Section. 5. 1. 1; or if the Construction Manager's Fee is stated as a fixed sum in that Section, an amount that bears the same ratio to that fixed -sum Fee as the Cost of the Work bears to a reasonable estimate of the probable Cost of the Work upon its completion; .3 Subtract retainage of five percent ( 5 %) from that portion of the Work that the Construction Manager self - performs; .4 Subtract the aggregate of previous payments made by the Owner; .5 Subtract the shortfall, if any, indicated by the Construction Manager in.the documentation required by Section 7.I' A or resulting from errors subsequently discoveredby the Owner's auditors in such documentation; and .6 Subtract amounts; if.any, for which the Architect haswithheld or withdrawn a Certificate for Payment as provided in the Contract Documents. § 7.1.7 The Owner and Construction Manager shall agree upon (1) a mutually acceptable procedure for review and approval of payments to Subcontractors and.(2) the percentage of retainage held on Subcontracts, and the Construction Manager shall execute subcontracts,in accordance with those agreements. § 7.1.8 Except with the Owner's prior approval, the Construction Manager shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site. § 7.1.9 In taking action on the Construction Manager's Applications for Payment, the Architect shall be entitled to rely on the accuracy and completeness of the information furnished by the Construction Manager and shall not be deemed AIA Document A134TA1 —2009 (formerly A13 T"CMc — 2003). Copyright 01994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init. WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. 13 t - This document was produced by AIA software at 1 1:40:35 on 08117/2012 under.order No.7939246469 — 1 which expires on 11/28/2012, and is not for resale. User Notes: (792219994) to represent that the Architect has made a detailed examination, audit or arithmetic verification of the documentation submitted in accordance with Section 7.1.4 or other supporting data; that the Architect has made exhaustive or continuous on -site inspections; or that the Architect has made examinations to ascert ain how or for what purposes the Construction Manager has used amounts previously paid on account of the Contract. Such examinations, audits and verifications, if required by the Owner; will be performed by the Owner's auditors acting in the sole interest of the Owner. § 7.2 Final Payment § 7.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Construction Manager when .1 the Construction Manager has fully performed the Contract.except for the Construction Manager's responsibility to correct Work'as provided in Section 12.2.2 of AIA Document A201 -2007, and to satisfy other requirements; if any, which extend beyond final payment; .2 the Construction Manager has.submitted a final accounting for the Cost of the Work and a final Application for Payment; and .3 a final Certificate for Payment has been issued by the Architect. The Owner's final payment to the Construction Manager shall be made no later than 30 days after the issuance of the Architect's final Certificate for Payment, or as follows: , § 7.2.2 The Owner's auditors will review and report in writing on the Construction Manager's final accounting within 30 days after delivery of the final accounting to the Architect by the Construction Manager. Based upon such Cost of the Work as the Owner's auditors report to be substantiated by the Construction Manager's final accounting, and provided the other conditions of Section 7.2.1 have been met, the Architect will, within seven days after receipt of the written report of the Owner's auditors, either issue to the Owner a final Certificate for Payment with a copy to the Construction Manager, or notify the Construction Manager and Owner in writing of the Architect's reasons for withholding a certificate as provided in Section 9.5.1 of the AIA Document A201 -2007. The time periods stated in this Section supersede those stated in Section 9.4.1 of the AIA Document A201 -2007. The Architect is not responsible for verifying the accuracy of the Construction Manager's final accounting. § 7.2.3 If the Owner's auditors report the Cost of the Work as substantiated by the Construction Manager's final accounting to be less than claimed by the Construction Manager, the Construction Manager shall be entitled to request mediation of the disputed amount without seeking an initial decision pursuant to Section 15.2 of A201 -2007. A request for mediation shall be made by the Construction Manager within 30 days after the Construction Manager's receipt of a copy of the Architect's final Certificate for Payment. Failure to request mediation within this 30 -day period.shall.result in the substantiated amount reported by the Owner's auditors becoming binding on the Construction Manager. Pending a final resolution of the disputed amount, the Owner shall pay the Construction Manager the amount certified in the Architect's final Certificate for Payment. § 7.2.4 If, subsequent to final payment and at the Owner's request, the Construction Manager incurs costs described in Section 6. 1.1 and not excluded by Section 6.8 to correct defective or nonconforming Work, the Owner shall reimburse the Construction Manager such costs and the Construction Manager's Fee applicable thereto on the same basis as if such costs had been incurred prior to final payment. ARTICLE 8 INSURANCE AND BONDS _ __ For_all_phases -of the- Project; the Construction- Manager shall- purchase-and-maintain genera - liability and builder's risk insurance, and the Construction Manager shall provide bonds as set forth in Article 11 of AIA Document A201 -2007. (State bonding requirements, if any, and limits of liability for insurance required in Article 11 of AIA Document A201- 2007.) Type of Insurance or Bond Limit of Liability or Bond Amount ($0.00) General Liability Insurance Builder's Risk Insurance Payment and Performance Bonds AIA Document A13411' — 2009 (formerly A131 TMCMc — 2003). Copyright © 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init. WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA* 14 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. t This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469 1 which expires on 11/28/2012, and is not for resale. User Notes: — (792219994) ARTICLE 9 DISPUTE RESOLUTION § 9.1.Any Claim between the Owner and Construction Manager shall be resolved in accordance with the provisions set forth in this Article 9 and Article 15 of A201 -2007. However, for Claims arising from or relating to the Construction Manager's Preconstruction Phase services, no decision by the Initial Decision Maker shall be required as a condition `precedent to mediation or binding dispute resolution, and Section 9.3 of this Agreement shall not apply. § 9.2 For any Claim subject to, but not resolved by mediation pursuant to Section 15.3 of AIA Document A201 -2007, the method of binding dispute resolution shall be as follows: (Check the appropriate box. If the Owner and Construction Manager do not select a method of binding dispute resolution below, or do. not subsequently agree in writing to a binding dispute resolution method other than litigation, Claims will be resolved by litigation in a court of competent jurisdiction.) [ X ] Arbitration pursuant to Section 15.4 of AIA Document A201 -2007 [ ] Litigation in a court of competent jurisdiction [ ] Other: (Spec) § P.1-Initial .Decision Maker The Architect will serve as the Initial Decision Maker pursuant to Section 15.2 of AIA Document A201 -2007 for Claims;arising'from or relating to the Construction Manager's Construction Phase services, unless the parties appoint below another individual, not a party to the Agreement, to serve as the Initial Decision Maker. (If the parties mutually agree, insert the name, address and other contact information of the Initial Decision Maker, if other than the Architect.) ARTICLE 10 TERMINATION OR SUSPENSION § 10.17ermination Prior to Owners Approval of the Control Estimate § 10.1.1 Prior to the Owner's approval of the Control Estimate, the Owner may terminate this Agreement upon not less than seven days' written notice to the Construction Manager for the Owner's convenience and without cause and the Construction Manager may terminate this' Agreement, upon not less than seven days' written notice to the Owner, for the reasons- set forth in Section 14. 1.1 of A201 -2007. § 10.1.2 In the event of termination of this Agreement pursuant to Section 10.1.1, the Construction Manager shall be equitably compensated for.Preconstruction Phase services performed prior to receipt of a notice of termination. In no event shall the Construction Manager's compensation under this Section exceed the compensation.set forth in Section. 4.1: § 10.1:3 In the event of termination of this Agreement pursuant to Section 10.1.1, after the commencement of the Construction Phase but prior to the Owner's approval of the Control Estimate, the Owner shall pay to the Construction -- — Manager - under - Section- 10.- 1- 2- an- amount-calculated-as -follows, - which - amount shalI-5e in-add ition to any compensation paid to the Construction Manager under Section 10.1.2: .1 Take the Cost of the Work incurred by the Construction Manager to the date of termination; .2 Add the Construction Manager's Fee computed upon the Cost of the Work to the date of termination at the rate stated in Section 5.1 or, if the Construction Manager's Fee is stated as a fixed sum in that Section, an amount that bears the same ratio to that fixed -sum Fee as the Cost of the Work at the time of termination bears to a reasonable estimate of the probable Cost of the Work upon its completion; and .3 Subtract the aggregate of previous payments made by the Owner for Construction Phase services. AIA Document A1341m - 2009, (formerly A1311MCMc — 2003). Copyright © 1994, 2003 and.2009 by The American Institute of Architects. All rights reserved. /nit WARNING: This AIA* Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA* 15 Document, or any portion of It may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible . under the law. t This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which expires on 11/28/2012; and is not for resale. User Notes: (792219994) The Owner shall also pay the Construction Manager fair compensation, either by purchase or rental at the election of the _Owner, for any equipment owned by the Construction Manager which the Owner elects to retain and which is not otherwise included in the Cost of the Work under Section 10.1.3.1. To the extent that the Owner elects to take legal assignment of subcontracts and purchase orders (including rental agreements), the Construction Manager shall, as a condition of receiving the payments referred to in this Article 10, execute and deliver all such papers and take all such steps, including the legal assignment of such subcontracts and other contractual rights of the Construction Manager, as the Owner may require. for the purpose of.fully vesting in the Owner the rights and benefits of the Construction Manager under such subcontracts or purchase orders. All Subcontracts, purchase orders and rental agreements entered into by the Construction Manager will contain provisions allowing for assignment to the Owner as described above. If the Owner accepts assignment of subcontracts, purchase orders or, rental agreements,as described above, the Owner will reimburse or indemnify the Construction Manager, for all costs arising under the subcontract, purchase order or rental agreement if those costs would have been reimbursable as Cost of the Work if the contract had not been terminated. If the Owner chooses not to accept,assignment of:any subcontract, purchase order or rental agreement that would have. constituted a.Cost of the Work had this agreement not been terminated;- the,Construction Manager will terminate the subcontract, purchase order_or rental agreement and the Owner will pay the Construction Manager the costs necessarily incurred by the Construction Manager. because of such termination. § .10.2 Termination Subsequent to the Owner's Approval of the Control Estimate § 10.2.1,Subsequentto the Owner's approval of the Control Estimate, the Contract may be terminated as provided in Sections 14.1.1, 14:1.2 and 14.2.1 of A201 -2007. The provisions of Article 14 of A201 -2007 do not otherwise apply to this Section 10.2. § 10.2.2 In the event of such termination by the Owner, the amount payable to the Construction Manager shall not exceed the amount the Construction Manager would have been entitled to receive pursuant to Sections 10. 1.2 and 10.1.3 of this Agreement, less any compensation that may be awarded to the Owner pursuant to Article 9. § 10.2.3 In the event of such termination by the Construction Manager, the amount payable to the Construction Manager shall be in accordance with Sections 10. 1.2 and 10. 1.3 of this Agreement, except that the Construction Manager's Fee shall be calculated as if the Work had been fully completed by the Construction Manager, including a reasonable estimate of the Cost of the Work for Work not actually completed. § 10.2.4 In addition to the Owner's right to terminate this Agreement for cause as provided in Section 14.2.1 of A201 -2007, the Owner may terminate this Agreement for convenience as provided in Section 14.4; however, the Owner shall then only pay the Construction Manager an amount calculated as follows: .1 Take the Cost of the Work incurred by the Construction Manager to the date of termination; .2 Add the Construction Manager's Fee computed upon the Cost of the Work to the date of termination at the rate stated in Section 5. 1.1 or, if the Construction Manager's Fee is stated as a fixed sum in that Section, an amount that bears the same ratio to that fixed -sum Fee as the Cost of the Work at the time of termination bears to a reasonable estimate of the probable. Cost of the Work upon its completion; and .3 Subtract the aggregate of previous payments made by the Owner. § 10.3 Suspension The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201 -2007. In such case, the Control Estimate and.Contract Time shall be increased as provided in Section 14.3.2 of AIA Document A201 -2007, except that the term "profit" shall be understood to mean the Construction Manager's Fee as described in Sections 5.1 and 5.2.4 of this Agreement. ARTICLE 11 MISCELLANEOUS PROVISIONS § 11.1 Terms in this Agreement shall have the same meaning as those in A201 -2007. § 11.2 Ownership and Use of Documents Section 1.5 of A201 -2007 shall apply to both the Preconstruction and Construction Phases. § 11.3 Governing Law Section 13.1 of A201 -2007 shall apply to both the Preconstruction and Construction Phases. AIA Document A134T" — 2009 (formerly A131 T"CMc — 2003). Copyright O 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init. WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® 16 Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which expires on 11/2812012, and is not for resale. User Notes: (792219994) § 11.4 Assignment The Owner and Construction Manager, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Construction Manager shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. Except as provided in Section 13.2.2 of A201 -2007, neither party to the Contract shall assign the Contract as a whole without written consent of the other. If either party attempts to make such an assignment without such consent, that party shall nevertheless remain legally responsible for all obligations under the Contract. § 11.5 Other provisions: ARTICLE 12 SCOPE OF THE AGREEMENT § 12.1 This Agreement represents the entire and integrated agreement between the Owner and the Construction Manager and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Construction Manager. § 12.2 The following documents comprise the Agreement: .1 AIA Document A134 -2009, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee without a Guaranteed Maximum Price .2 AIA Document A201 -2007, General Conditions of the Contract for Construction .3 AIA Document E201TM -2007, Digital Data Protocol Exhibit, if completed, or the following: .4 AIA Document E202TM -2008, Building Information Modeling Protocol Exhibit, if completed, or the following: .5 Other documents: (List other documents, if any, forming part of the Agreement.) XRJM fee proposal, attached to this contract as exhibit A. This Agreement is.entered into as of the day and year first written above. OWNER (Signature) (Printed name and title) CONSTRUCTION MANAGER (Signature) Brian Recker, Senior Vice President (Printed name and title) AIA Document A134M — 2009 (formerly A131 TM CMc — 2003). Copyright © 1994, 2003 and 2009 by The American Institute of Architects. All rights reserved. Init WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® 1 % Document, or any portion of It; may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. t This document was produced by AIA software at 11:40:35 on 08/17/2012 under Order No.7939246469_1 which expires on 1148/2012, and is not for resale. User Notes: (792219994) • ' CITY OF EDINA - BRAE-NiAR GOLF DOMS REPLACEMENT b "RJM Construction ciid an outstanding job of coo,-dination to get the Commu ^ii— Canter iront entrance open oefore the election so voters mere not inconvenienced; three weeps ahead of schedule." Terry Just City of Maple Grove Parks & Recreation Director iY There are many facets to a fee proposal and the selection of the right general contractor for your project. We find that although fee varies little from one firm to another, the amount of service, especially during preconstruction, can vary dramatically. Of additional importance is the willingness of the constructor to operate on a 100% open book basis. This is something RJM Construction believes in and practices. PRECONSTRUCTION SERVICES RJM will provide all preconstruction services for the project as outlined below: Work with team to assemble a preliminary master project budget. Work with team to assemble a comprehensive project schedule which includes preconstruction andconstruction activities required of the entire project team. Provide budget estimates at the end of Design Development and at 95% Construction Drawings. Provide value engineering opportunitiesat each budget phase. Perform cost benefits and life cycle analysis and provide value engineering opportunities. Develop bidding strategy that is economically advantageous for the project. Identify potential bid alternates to be utilized for either project enhancements or to ensure compliance with the project budget. Review plans and specifications for consistency and constructability. Coordinate preliminary coordination with utility companies and city municipalities and procure required building permits. Work with team to prepare all required construction contracts. Advertise and coordinate receipt of all public bids. CONSTRUCTION SERVICE RJM will provide all construction services for the project as outlined below: Make recommendations to the City of Edina for award of low bidders. Prepare and issue contracts for all contractors. Schedule and conduct weekly meetings to coordinate activities of the contractors. Provide an on -site superintendent to schedule work and monitor quality of work being performed. Closely track all project budgets and aggressively scruntinize all cost claims made by contractors. Provide an overall project schedule and manage contractors as needed to meet required milestone dates. Administer all submittals and RFI's required for the project. Conduct a thorough punchlist at substantial completion of construction and efficiently manage the completion of all items. CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT A f 1::: ;9 Coordinate all systems training by the contractors. Collect and provide close -out documents and submit to the City of Edina. Based upon our years of experience, the complexity of the project and the duration of the project, we respectively offer a construction services fee of 2.85% of the total construction cost of the project. REIMBURSABLE GENERAL CONDITIONS Once we are able to meet with the team and confirm project scope and anticipated design time an overall project schedule can be established. The following reimbursement costs are shown as a per month basis. These costs represent a not -to- exceed amount per month. Should any savings be realized, they will be returned 100% to the Citv of Edina. General Superintendent $1,800 Superintendent $8,433 Project Manager $5,520 Safety Director $1,080 General Clean-Up $1,400 Trucking /iNilobilization $500 Pickup Fuel & Oil $500 Telephones $150 Printing S500 Postage $300 Internal Equipment Charges $1,000 Total Monthly General Conditions $21,183 PROJECT MANAGEMENT PERSONNEL RJM proposes the following rates for project management personnel, reimbursed as a cost of the work. Project Executive $110 /hr Project Manager $90 /hr Chief Estimator $125/hr Administrative Assistant $50 /hr General Superintendent $82.90/hr Superintendent $77.90/hr Assistant Superintendent $71.90/hr Safety Director $82.90/hr PROJECT CONTINGENCY As the project design develops and a thorough evaluation of the current site conditions can be conducted, RJM will work collaboratively with the City of Edina to develop an agreed upon project contingency. r `i CITY OF EDINA - BRAEMAR GOLF DOME REPLACEMENT Document B101 TM -2007 Standard Form of Agreement Between Owner and Architect �. AGREEMENT made as of the twenty-first day of August in the year 2012 (In words, indicate day, month and year.) BETWEEN the Architect's client identified as the Owner: ADDITIONS AND DELETIONS: (Name, legal status, address and other information) The author of this document has added information needed for its City of Edina completion. The author may also 4801 West 50th Street have revised the text of the original Edina, MN 55424 AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A the Architect:' vertical line in the left margin of this and document indicates where the author (Name, legal status, address and other information) has added necessary information and where the author has added to or deleted from the original AIA text. Smiley Glotter Nyberg Architects, Inc. 111 Washington Avenue North; Suite 300 This document has important legal Minneapolis; MN 55401 consequences. Consultation with an Telephone Number: 612 - 332 -1401 attorney is encouraged with respect Fax Number: 612- 332 -1405 to its completion or modification. for the following Project: (Name, location and detailed description) Countryside Park Shelter. Tracy Avenue at Conial Way Edina, MN 55436 The Owner and Architect agree as follows. AIA Document B101 TM — 2007 formerly. B751 TM - 1997).. Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. . WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under / the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562 1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) TABLE OF ARTICLES INITIAL INFORMATION ARCHITECT'S RESPONSIBILITIES SCOPE OF ARCHITECT'S BASIC SERVICES ADDITIONAL SERVICES OWNER'S RESPONSIBILITIES COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT EXHIBIT A INITIAL INFORMATION ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Article 1 and in optional Exhibit A, Initial Information: (Complete Exhibit A, Initial Information, and incorporate it into the Agreement at Section 13.2, or state below Initial Information such as details of the Project's site and program, Owner's contractors and consultants, Architect's consultants, Owner's budget for the Cost of the Work; authorized representatives, anticipatedprocurement method, and other information relevant to the Project.) § 1.2 The Owner's anticipated dates for commencement of construction and Substantial Completion of the Work are set forth below: .1 Commencement of construction date: May 2013 .2 Substantial Completion date: August 2013 § 1.3 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that such information may materially change and, in that event, the Owner and the Architect shall appropriately adjust the schedule, the Architect's services and the Architect's compensation. ARTICLE 2 ARCHITECT'S RESPONSIBILITIES § 2.1 The Architect shall provide the professional services as set forth in this Agreement. AIA Document B101 T°' — 2007 formerly B151111-1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA � Document is protected by U.S. Copyright Lew and International Treaties. Unauthorized reproduction or distribution of 2 this A10 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extentpossible under t the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. § 2.4 Except with the Owner's knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect's professional judgment with respect to this Project. § 2.5 The Architect shall maintain the following insurance for the duration of this Agreement. If any of the requirements set forth below exceed the types and limits the Architect normally maintains, the Owner shall reimburse the Architect for any additional cost: (Identify types and limits of insurance coverage, and other insurance requirements applicable to the Agreement, if any) .1 General Liability $1,000,000 per occurance, $2,000,000 aggregate .2 Automobile Liability $1,000,000 .3 Workers' Compensation Statutory maximum, with an employer's liability coverage of at least the minimum required by Minnesota law. .4 Professional Liability $1,00.0,000 ARTICLE 3 SCOPE OF ARCHITECT'S BASIC .SERVICES §'3.1. The Architect,s:Basic Services consist of those described in Article 3 and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Additional Services. § _3.1.1.The Architect shall manage the Architect's services, consult with the Owner, research applicable, design criteria, attend Project meetings, communicate with members of the Project team and report progress to the Owner. § 3.1.2 The Architect shall coordinate its services with.those services provided.by the Owner and the Owner's consultants. The Architect shall be entitled to rely on the accuracy and completeness of services and information fiunished by the Owner,and the Owner's consultants. The Architect: shall provide prompt written notice to the Owner if.the Architect becomes aware of any error, omission or inconsistency in such services or ` in formation.- § 3.1.3 As soon as practicable after the date.of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as. set forth in the Initial Information. The schedule shall include allowances for periods of time required for, the Owner's review, for.the performance of the Owner's consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except_for reasonable cause, be exceeded by - -- - - - the Architect or Owner. With the Owner's'approval, the Architect shall adjust the schedule, if necessary as the Project proceeds until the commencement of construction. AIA Document 13101 *" - 2007 formerly B151111 - 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. Ali rights Init. reserved. WARNING: This AIA�. Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 3 this M e Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the lAv. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562 -1 which expires on 12/16/2012, and is not for resale. User Notes: - (1315916620) § 3.1.4 The Architect shall not be responsible for an Owner's directive or substitution made without the Architect's approval. § 3.1.5 The Architect shall, at appropriate times, contact the governmental authorities required to approve the Construction Documents and the entities providing utility services to the Project. In designing the Project, the Architect shall respond to applicable design requirements imposed by such governmental authorities and by such entities providing utility services. § 3.1.6 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 SCHEMATIC DESIGN PHASE SERVICES § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect's services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner's program, schedule, budget for the Cost of the Work, Project site, and the proposed procurement or delivery method and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. (Paragraph deleted) § 3.2.4 Based on the Project's requirements agreed upon with the Owner, the Architect shall prepare and present for the Owner's approval a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner's approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner's approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital modeling. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. (Paragraph deleted) § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics in developing a design for the Project that is consistent with the Owner's program, schedule and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner's approval. § 3.3 DESIGN DEVELOPMENT PHASE SERVICES § 3.3.1 Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and such other elements as may be appropriate. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish in general their quality levels. § 3.3.2 The Architect shall update the estimate of the Cost of the Work. § 3.3.3 The Architect shall submit the Design Development documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. AIA Document 137017°' — 2007 formerly 8751 Tee — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIAV Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 4 this AIA® Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12116/2012, and is not for resale. User Notes: (1315916620) 3.4 CONSTRUCTION DOCUMENTS PHASE SERVICES § 3.4.1 Based on the Owner's approval of the Design Development Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that in order to construct the Work the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) bidding and procurement information that describes the time, place and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications and may include bidding requirements and sample forms. § 3.4.4 The Architect shall update the estimate for the Cost of the Work. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request the Owner's approval. § 3.5 BIDDING OR NEGOTIATION PHASE SERVICES § 3.5.1 GENERAL The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner's approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 COMPETITIVE BIDDING § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by .1 procuring the reproduction of Bidding Documents for distribution to prospective bidders; .2 distributing the Bidding Documents to prospective bidders, requesting their return upon completion of the bidding process, and maintaining a log of distribution and retrieval and of the amounts of deposits, if any, received from and returned to prospective bidders; .3 organizing and conducting a pre -bid conference for prospective bidders; .4 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to all prospective bidders in the form of addenda; and .5 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 The Architect shall consider requests for substitutions, if the Bidding Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 NEGOTIATED PROPOSALS § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by .1 procuring the reproduction of Proposal Documents for distribution to prospective contractors, and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; and AIA Document B101 Tm — 2007 formerly 8151 TM — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA� Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:38:43 on 08/1512012 under Order No.9345603562_1 which expires on 12/16/2012, and Is not for resale. User Notes: (1315916620) .3 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 The Architect shall consider requests for substitutions, if the Proposal Documents permit substitutions, and shall prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 CONSTRUCTION PHASE SERVICES § 3.6.1 GENERAL § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201Tm -2007, General Conditions of the Contract for Construction. If the Owner and Contractor modify AIA Document A201 -2007, those modifications shall not affect the Architect's services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.61.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. § 3.6.1.3 Subject to Section 4.3, the Architect's responsibility to provide Construction Phase Services commences with the award of the Contract for Construction and terminates on the date the Architect issues the final Certificate for Payment. § 3.6.2 EVALUATIONS OF THE WORK § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.3.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and report to the Owner (1) known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor, and (2) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. AIA Document B101 TO — 2007 formerly B1517m — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 6 this A10 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201 -2007, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 CERTIFICATES FOR PAYMENT TO CONTRACTOR § 3.6.3.1.The Architect shall review and certify,the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section:3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief; the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, .(3) to correction of minor deviations from the Contract Documents prior to completion,.and:(4) to specific qualifications expressed by the Architect. The Architect's certification on the Certificate for Payment shall be.that the percentages of Work shown on the application are completed; to the best of the Architect's knowledge,, information and belief. No judgment is made by the . Architect as to the value of the Work or the value of uncompleted Work. § 3.6.3.2 The.issuance of a Certificate. for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on -site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a record of the Applications and Certificates for Payment. § 3.6.4 SUBMITTALS ` § 3.6.4.1 The Architect shall review the Contractor's submittal schedule and shall not unreasonably delay or withhold approval. The Architect's action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time in the Architect's professional judgment to permit adequate review. § 3.6.4.2 In accordance with the Architect- approved submittal schedule, the Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressedin the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and: installation or performance of equipment or systems, which are the Contractor's responsibility. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods; techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services.or. certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review shop drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. § 3.6.4.4 Subject to the provisions of Section 4.3, the Architect shall review and respond to requests for information about the Contract. Documents. The Architect shall set forth in the Contract Documents the requirements for requests for information. Requests for information shall include, at a minimum, a. detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of.the clarification requested. The Architect's response to such requests shall be made in writing within any time limits agreed upon, or.otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to requests for information. AIA Document B101 TM — 2007 formerly 8151 TM — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA � Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAe Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 3.6.4.5 The Architect shall maintain a record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 CHANGES IN THE WORK § 3.6.5.1 The Architect may authorize minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to the provisions of Section 4.3, the Architect shall prepare Change Orders and Construction Change Directives for the Owner's approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain records relative to changes in the Work. § 3.6.6 PROJECT COMPLETION § 3.6:6.1 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; issue Certificates of Substantial' Completion; receive from the Contractor and forward to the Owner, for the Owner's review and records, writt en warranties and related documents required by the Contract - Documents and assembled by the Contractor; and issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect's inspections shall be conducted with the Owner to check conformance of the Work with the requirements of.the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. §'16A.3 When the Work is found to be substantially complete, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any; for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upo4request of the Owner, and prior to the expiration of one year from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and,performance. ARTICLE 4 ADDITIONAL SERVICES § 4.1 Additional Services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Additional Services only if specifically designated in the table below as the Architect's responsibility, and the Owner shall compensate the Architect as provided in Section 11.2. (Designate the Additional Services the Architect shall provide in the second column of the table below. In the third column indicate whether the service description is located in Section 4.2 or in an attached exhibit. If in an exhibit, identii� the exhibit.) Additional Services Responsibility (Architect Owner or Not Provided) Location of Service Description (Section 4.2 below or in an exhibit attached to this document and identified below) 4.1.1 Programming Architect 4.1.2 Multiple preliminary designs Architect (4 max) 4.1.3 Measured drawings NA 4.1.4 Existing facilities surveys NA 4.1.5 Site Evaluation and Planning B203TM -2007 Owner 4.1.6 Building information modeling NA 4.1.7 Civil engineering Owner 4.1:8 Landscape design Owner 4.1.9 Architectural Interior Design B252TM -2007 NA AIA Document B101 Tm — 2007 formerly B151 T — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIAV Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 8 this Al a Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) 4.1.10 Value Analysis B204TM -2007 NA 4.1.11 Detailed cost estimating NA . 4.1.12 On -site project representation NA 4:1.13 Conformed construction documents NA 4.1.14 As-Designed Record drawings NA § '4.1.15 As- Constructed Record drawings NA 4.1.16 Post occupancy evaluation NA 4.1.17 Facility Support Services. 21OTm -2007 NA 4.1.18 Tenant - related services NA 4.1.19 Coordination of Owner's consultants Owner § 4.1.20 Telecommunications /data design Architect § 4.1.21 Security Evaluation and Planning B206TM72007). NA 4.1.22 Commissioniri B211TM =2007 NA 4.1.23 Extensive enviro_mnentally responsible design NA 4.1.25 Fast -track design services NA 4.1.26 Historic Preservation 205Tm -2007 NA §A1.27 Furniture, Furnishings, and Equipment Design (B253TM -2007) NA § 4.2 Insert a description of each Additional Service designated in Section 4.1 as the Architect's responsibility, if not further described in an exhibit attached to this document. § 4.3 Additional Services may be provided after execution of this Agreement, without invalidating the Agreement. Except,for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.3 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment.in the . Architect's schedule. § 4.3.1 Upon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner with reasonable promptness and explain the facts and circumstances giving rise to the need. The Architect shall not proceed to provide the following services until the Architect receives the Owner's written authorization: .1 Services necessitated-by a change in the Initial Information, previous instructions or approvals given by the,Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner's schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the Owner's request for extensive environmentally responsible design alternatives, such as unique system designs, in- depth material research, energy modeling, or LEEDOcertificate application and documentation related thereto; .3 Changing or editing, previously prepared Instruments of Service necessitated by the enactment or revision of codes, laws or regulations or, official interpretations; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner's consultants or contractors; .5 Preparing digital data for transmission to the Owner's consultants and contractors, or to other Owner authorized recipients; .6. Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at a dispute resolution proceeding or legal proceeding, except where the Architect is party thereto; .9 Evaluation of the qualifications of bidders or persons providing proposals; 10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or .11 Assistance to the Initial Decision Maker, if other than the Architect. AIA Document 8101 TM —2007 formerly 13151T — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. re served. WARNING: This AIA�, Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAe Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale.' User Notes: (1315916620) § 4.3.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner with reasonable promptness, and explain the facts and circumstances giving rise to the need. If the Owner subsequently determines that all or parts of those services are not required, the Owner shall give prompt written notice to the Architect, and the Owner shall have no further obligation to compensate the Architect for those services: .1 Reviewing a Contractor's submittal out of sequence from the submittal schedule agreed to by the Architect; .2 Responding to the Contractor's requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner - provided information, Contractor - prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor's proposals and supporting data, or the preparation or revision of Instruments of Service; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom; or .6 To the extent the Architect's Basic Services are affected, providing Construction Phase Services 60 days after (1) the date of Substantial Completion of the Work or (2) the anticipated date of Substantial Completion identified in Initial Information, whichever is earlier. § 4.3.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: .1 Two ( 2 ) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 Ten ( 10 ) visits to the site by the Architect over the duration of the Project during construction .3 Two ( 2) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One ( 1 ) inspections for any portion of the Work to determine final completion § 4.3.4 If the services covered by this Agreement have not been completed within Sixteen ( 16 ) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER'S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. § 5.2 The Owner shall establish and periodically update the Owner's budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner's other costs; and, (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner's budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project's scope and quality. § 5.3 The Owner shall identify a representative authorized to act on the Owner's behalf with respect to the Project. The Owner shall render decisions and approve the Architect's submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. § 5.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements AIA Document 8101 Tm — 2007 (formerly B151 Tm — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIAb Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 10 this Ale Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. (Paragraph deleted) § 5.5 The Owner shall.f n-nish services of geotechnical engineers, which may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity. tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall coordinate the services of its own consultants with those services provided by the Architect. Upon the Architect's request, the Owner shall furnish copies of the scope of services. in the contracts between the Owner and the Owner's consultants. The Owner shall furnish the services of consultants other than those designated in this Agreement, or authorize the Architect to famish them as an Additional Service; when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Owner shall require that its consultants maintain professional liability insurance as appropriate to the services provided. § 5.7 The Owner shall furnish tests, inspections and reports required by law or the Contract Documents, such as structural, - mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.8 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner's needs and interests. § 5.9 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect's Instruments of Service. § 5.10 Except as otherwise provided in this Agreement, or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Contractor and the Architect's consultants through the Architect about matters arising out of or relating to the Contract Documents. The Owner shall promptly notify the Architect of any direct communications that may affect the Architect's services. § 5.11 Before executing the Contract for Construction, the Owner shall coordinate the Architect's duties and responsibilities set forth in the Contract for Construction with the Architect's services set forth in this Agreement. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. 5.12 The Owner shall include a clause in the Contract for Construction requiring the Contractor to indemnify and hold harmless the Owner and Architect, their officers, employees, and agents, from any and all claims resulting from the Contractor's negligence in performance of the Work. (Paragraph deleted) § 5.13 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to.the Work wherever it is in preparation or progress. 5.14 The Owner shall indemnify and hold harmless the Architect; their officers, employees, and agents, from any and all claims resulting from the Owner's negligence in performance of the, Work. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect and shall include contractors' general conditions costs, overhead and profit. The Cost of the Work does not include the compensation of the Architect, the costs of the land, rights -of -way, financing, contingencies for changes in the Work or other costs that are the responsibility of the Owner. § 6.2 The Owner's budget for the Cost of the Work is provided in Initial Information, and may be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner's budget for the Cost of the Work, the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work prepared by the Architect, represent the Architect's judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment; the Contractor's methods of determining bid AIA Document B101 TM — 2007 Lformerly, B151 TM — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and international Treaties. Unauthorized reproduction or distribution of 11 this A10 Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) prices; or competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's budget for the Cost of the Work or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding and price escalation; to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents; to make reasonable adjustments in the program and scope of the Project; and to include in the Contract Documents alternate bids as may be necessary to adjust the estimated Cost of the Work to meet the Owner's budget for the Cost of the Work. The Architect's estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requests detailed cost estimating services, the Architect shall provide such services as an Additional Service under Article 4. § 6.4 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, through no fault of the Architect, the Owner's budget for the Cost of the Work shall be adjusted to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect's estimate of the Cost of the Work exceeds the Owner's budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project's size, quality or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect, without additional compensation, shall modify the Construction Documents as necessary to comply with the Owner's budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. The Architect's modification of the Construction Documents shall be the limit of the Architect's responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. If the Owner and Architect intend to transmit Instruments of Service or any other information or documentation in digital form, they shall endeavor to establish necessary protocols governing such transmissions. § 7.2 The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. § 7.3 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to use the Architect's Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations, including prompt payment of all sums when due, under this Agreement. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub - subcontractors, and material or equipment suppliers, as well as the Owner's consultants and separate contractors, to reproduce applicable portions of the Instruments of Service solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. AIA Document B101 TO — 2007 (rformerly 13151 TM — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights (nit. reserved. WARNING: This AIAb Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distributlon of 12 this AIA® Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the author of the Instruments of Service, the Owner releases the Architect and Architect's consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner's use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. § 7.4 Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 GENERAL § 8.1.1 The Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or otherwise, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by Minnesota law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property.insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201 -2007, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 MEDIATION § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation to be administered by a mutually agreed to party. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. § 8.2.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: AIA Document B101 TM —2007 formerly B151 TM — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 13 this AIA° Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562 -1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) (Check the appropriate box. If the Owner andArchitect do not select a method of binding dispute resolution below, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction) [ X ] Litigation in a court of competent jurisdiction (Paragraphs deleted) ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days' written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days' written notice. § 9.4 Either party may terminate this Agreement upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. § 9.5 The Owner may terminate this Agreement upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. § 9.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Section 9.7. § 9.7 Termination Expenses are in addition to compensation for the Architect's services and include expenses directly attributable to termination for which the Architect is not otherwise compensated, plus an amount for the Architect's anticipated profit on the value of the services not performed by the Architect. § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11.9. However, the Owner Agrees to release the Architect from any liability associated with any unauthorized changes made to the drawings and their use thereof and further agrees to indemnify and hold harmless the Architect from any all claims arising out of such changes. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement shall be governed by the law of the place where the Project is located unless otherwise specified within this document. § 10.2 Terns in this Agreement shall have the same meaning as those in AIA Document A201 -2007, General Conditions of the Contract for Construction. AIA Document B101 T11 — 2007 Vorrnerly 13151 TM — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 14 this AIA® Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner's rights and obligations under this Agreement. § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to.the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services or I responsibilities beyond the scope of this Agreement. All certifications made by the Architect shall be based on 'the best of their knowledge, information, and belief whether or not so stated in the certification. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. § 10.8 If the Architect or Owner receives information specifically designated by the other party as "confidential" or "business proprietary," the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except to (1) its employees, (2) those who need to know the content of such information in order to perform services or construction solely and exclusively for the Project, or (3) its consultants and contractors whose contracts include similar restrictions on the use of confidential information. ARTICLE 11 COMPENSATION § 11.1 For the Architect's Basic Services described under Article 3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation) Twenty-seven thousand six hundred dollars ($27,600.00) § 11.2 For Additional Services designated in Section 4. 1, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) Services identified in Section 4.1 as being performed by the Architect are included in the Architect's Basic Compensation § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation) To be negotiated prior to performance of additional services § 11.4 Compensation for Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus twenty-five percent ( 25% ),or as otherwise stated below: AIA Document 131 TM' 01 —2007 formerly 13115117 — 1 997).,Copydght © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. AM rights Init. reserved. WARNING: This AIA � Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 15 this AJO Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AIA software at 14:38:43 on 08115/2012 under Order No.9345603562 -1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 11.5 Where compensation for Basic Services is based on a stipulated sum or percentage of the Cost of the Work, the compensation for each phase of services shall be as follows: Schematic Design Phase Design Development Phase Construction Documents Phase Bidding or Negotiation Phase Construction Phase Total Basic Compensation Twenty percent ( 20 %) Twenty percent ( 20 %) Forty percent ( 40 %) Three percent ( 3 %) Seventeen percent ( 17 %) one hundred percent ( 100 %) § 11.6 When compensation is based on a percentage of the Cost of the Work and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set forth in Section 11.5 based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent estimate of the Cost of the Work for such portions of the Project: The Architect shall be.entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. § 11.7 The hourly billing rates for services of the Architect and the Architect's consultants, if any, are set forth below. The rates shall be adjusted in accordance with the Architect's andAArchitect's consultants' normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below) Not applicable Employee or Category Rate § 11.8 COMPENSATION FOR REIMBURSABLE EXPENSES § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include . expenses incurred by the Architect and the Architect's consultapts.'directly related to the Project, as follows: .1 Transportation and authorized out -of -town travel and subsistence; .2 Long distance services, dedicated data and communication services, teleconferences, Project Web sites, and extranets; .3 Fees paid for securing approval: of authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, standard form documents; .5 Postage, handling and. delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in advance by the Owner; .7 Renderings, models, mock -ups, professional photography, and presentation materials requested by the Owner; .8 Architect's Consultant's expense of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits if the Owner requests such insurance in excess of that normally carried by the Architect's consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; and .11 Other similar Project- related expenditures. I§ 11.8.2 For Reimbursable Expenses.the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus zero ( 0 ) of the expenses incurred. § 11.9 COMPENSATION FOR USE OF ARCHITECT'S INSTRUMENTS OF SERVICE If the Owner terminates the Architect for its convenience under Section 9.5, or the Architect terminates this Agreement under Section 9.3; the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of completing, using and maintaining the Project. AAA Document B101 Tm - 2007 Sfonnerly B751 Tm — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of 16 this AAA® Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AIA software at 14:38:43 on 68/15/20,12 under Order No.9345603562_1 which expires on 12/1612012, and is not for resale. User Notes: (1315916620) § 11.10 PAYMENTS TO THE ARCHITECT § 11.10.1 An initial payment of zero ($ 0 ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect's invoice. Amounts unpaid sixty ( 60 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon) five percent per annum 5% § 11.10.3 The Owner shall not withhold amounts from the Architect's compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.4 Records of Reimbursable Expenses, expenses pertaining to Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient times. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. § 13.2 This Agreement is comprised of the following documents listed below: .1 AIA Document B101Tm -2007, Standard Form Agreement Between Owner and Architect .2 .3 Other documents: (List other documents, ifany, including ExhibitA, Initial Information, and additional scopes ofservice, if any, forming part of the Agreement) Exhibit A — Initial Information This Agreement entered into as of the day and year first written above. OWNER (Signature) (Printed name and title) . ARCHITECT . (Signature) Anthony W. McKenna, P.E., President (Printed name and title) AIA Document B101 TM — 2007 formerly 13151 TM — 1997). Copyright © 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights Init. reserved. WARNING: This AIA .Document Is protected by U.S. Copyright Law and International ,Treaties.,Unauthorized reproduction or distribution of % this AIA Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under t the law. This document was produced by AIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) Additions and Deletions Report for AIA® Document B1O1 TM — 2007 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it; as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 14:38:43 on 08/15/2012. PAGE 1 AGREEMENT made as of the twenty -first day of August in the year 2012 City of Edina 4801 West 50th Street Edina, MN 55424 Smiley Glotter Nyberg Architects, Inc. 111. Washington Avenue North: Suite 300 Minneapolis, MN 55401 Telephone Number: 612 - 332 -1401 Fax Number: 612 - 332 -1405 Countryside Park Shelter . TracV Avenue at Conial Way Edina. MN 55436 PAGE 2 May 2013 PAGE August 2013 $1,000,000 per occurance, $2,000,000 aggregate $1,000,000 Statutory maximum with an employer's liability coverage of at least the minimum reouired by Minnesota law. Additions and Deletions Report for AIA Document B101 T" —2007 (formerly 8151 TN — 1997). Copyright ©1974,:1978,1987,1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIAe Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized 1 reproduction or distribution of this AIA® Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This documentwas produced byAlA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) $1,000,000 § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner's review, for the performance of the Owner's consultants, and for approval of 'submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits establishe&by the schedule shall not; except for reasonable cause, be exceeded by the Architect or Owner. With the Owner's approval, the Architect shall adjust the schedule, if neeesst�necessary as the Project proceeds until the commencement of construction. PAGE 4 • _ ... _ _ • . ... .. .. .. . . . . _ _ _ 111M._ _ ... _ § 3.2.5.2 The Architect shall consider the value of alternative materials, building systems and equipment, together with other considerations based on program and aes sraesthetics in developing a design for the Project that is consistent with the Owner's program, schedule and budget for the Cost of the Work. § 3.3.3 The Architect shall submit the Design Development Doeuments documents to the.Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, and request the Owner's approval. PAGE 7... § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor's Application for Payment, that, to the best of the Architect's knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for'conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. The Additions and Deletions Report for AIA Document B101 TY — 2007 (formerly B151TM — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This A10 Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIAe Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This documentwas produced byAIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. The Architect shall review ,Shep- Btawings shop drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor that bear such professional's seal and signature when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications and approvals performed or provided by such design professionals. PAGE 8 4.1.1 Programming Architect 4.1.2 Multiple preliminary designs Architect (4 max) 4.1.3 Measured drawings NA 4.1.4 Existing facilities surveys NA 4.1.5 Site Evaluation and Planning 203Tm -2007 Owner 4.1.6 Building information modeling NA 4.1.7 Civil engineering Owner 4.1.8 Landscape design Owner 4.1.9 Architectural Interior Design 252Tm -2007 NA 4.1.10 Value Analysis 204TM -2007 NA 4.1.11 Detailed cost estimating NA 4.1.12 On -site project representation NA 4.1.13 Conformed construction documents NA 4.1.14 As-Designed Record drawings NA 4.1.15 As- Constructed Record drawings NA 4.1.16 Post occupancy evaluation NA 4.1.17 Facility Support Services 210Tm -2007 NA 4.1.18 Tenant - related services NA § 4.1.19 Coordination of Owner's consultants Owner 4.1.20 Telecommunications /data design Architect § 4.1.21 Security Evaluation and Planning 206TM -2007 NA 4.1.22 Commissioning 211Tm -2007 NA 4.1.23 Extensive environmentally responsible design NA 4.1.25 Fast-track desi services NA 4.1.26 Historic Preservation 205TM -2007 NA § 4.1.27 Furniture, Furnishings, and Equipment Design 253TM-2007) NA PAGE 9 PAGE 10 Services necessitated by the Owner's request for extensive environmentally responsible design alternatives, such as unique system designs, in -depth material research, energy modeling, or LEEP BLEED ®certificate application and documentation related thereto, .1 Two ( 2) reviews of each Shop Drawing, Product Data item, sample and similar submittal of the Contractor .2 Ten ( 1QJ visits to the site by the Architect over the duration of the Project during construction .3 Two ( L) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 One_( L) inspections for any portion of the Work to determine final completion Additions and Deletions Report for AIA Document B101 T" —2007 (formerly B1511" — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This Ale Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized 3 reproduction or distribution of this Ale Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced byAIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 4.3.4 If the services covered by this Agreement have not been completed within Sixteen (16) months of the date of this Agreement, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as Additional Services. PAGE 11 § 5.5 The Owner shall furnish services of geotechnical engineers, which may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, sei evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil 5.12 The Owner shall include a clause in the Contract for Construction requiring the Contractor to indemnify and hold harmless the Owner and Architect, their officers, employees, and agents, from any and all claims resulting from the Contractor's negligence in performance of the Work. § 5.13 The Owner shall provide the Architect access to the Proiect site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. 5.14 The Owner shall indemnify and hold harmless the Architect, their officers, employees, and agents, from any and all claims resulting from the Owner's negligence in performance of the Work- PAGE 13 § 8.1.1 The Owner and Architect shall commence all claims and causes of action, whether in contract, tort, or otherwise,, against the other arising out of or related to this Agreement in accordance with the requirements of the method of binding dispute resolution selected in this Agreement within the period specified by appheable- Minnesota law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to -the proceeds of such insurance as set forth in AIA Document A201 -2007, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shallrequire of the contractors, consultants, agents and employees of.any of them similar waivers in favor of the other parties enumerated therein . § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation , shall be administeFed by the Afnerieen Al feex3eMt- to be administered by a mutually agreed to party. A request for mediation shall be made in writing, delivered to the other party to the Agreement, and filed with the person or entity administering the mediation. The requestmay be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by Additions and Deletions Report for AIA Document B101 TM —.2007 (formerly B151 TM - 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This A10 Document Is protected by U.S. Copyright Lew and International Treaties. Unauthorized 4 reproduction or distribution of this AJO Document, or any portion of It, may result In severe.civll and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced byAlA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and Is not for resale. User Notes: (1315916620) agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings. PAGE 14 [X Litigation in a court of competent jurisdiction § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11.9. However, the Owner Agrees to release the Architect from any liability associated with any unauthorized changes made to the drawings and their use thereof and further agrees to indemnify and hold harmless the Architect from any all claims arising out of such changes. Additions and Deletions Report for AIA Document B101 Tr — 2007 (formerly B751 TM — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIO Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized 5 reproduction or distribution of this A10 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced byAIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) _ Min RPM MM _ MTMM . § 9.8 The Owner's rights to use the Architect's Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 11.9. However, the Owner Agrees to release the Architect from any liability associated with any unauthorized changes made to the drawings and their use thereof and further agrees to indemnify and hold harmless the Architect from any all claims arising out of such changes. Additions and Deletions Report for AIA Document B101 Tr — 2007 (formerly B751 TM — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIO Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized 5 reproduction or distribution of this A10 Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced byAIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) § 10.1 This Agreement shall be governed by the law of the. place where the Project is , that if the paFties 84docated unless otherwise specified within this document. PAGE 15 § 10.4 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such consents that are consistent with this Agreement, provided the proposed consent is submitted to the Architect for review at least 14 days prior to execution. The Architect, shall not be required to execute certificates or consents that would require knowledge, services or responsibilities beyond the scope of this Agreement. All, certifications made by the Architect shall be based on 'the best of their knowledge, information, and belief whether or not so stated jn the certification. Twenty -seven thousand six hundred dollars ($27,600.00) Services identified in Section 4.1 as being performed by the Architect are included in the Architect's Basic Compensation To be negotiated prior to performance of additional services § 11.4 Compensation for Additional Services of the Architect's consultants when not included in Section 11.2 or 11.3, shall he the amount invoiced to the Architect plus twenty -five percent % or as otherwise stated below: PAGE 16 Schematic Design Phase Design Development Phase Construction Documents Phase Bidding or Negotiation Phase Construction Phase Not applicable Twenty percent ( 20 %) Twen percent ( 20 %) Forty percent ( 40 %) Three percent ( 3 %) Seventeen percent ( 17 %) § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect's consultants plus por6en4 ( 0%) zero 0 of the expenses incurred. If the Owner terminates the Architect for its convenience under Section 9.5, or the Architect terminates this Agreement under Section 9.3, the Owner shall pay a licensing fee as compensation for the Owner's continued use of the Architect's Instruments of Service solely for purposes of completing; using and maintaining the A::eet as felle Project. Additions and Deletions Report for AIA Document 13101T —2007 (formerly B151 Tm — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIAe Document Is protected by U.S. Copyright Law and Intematlonal Treatles. Unauthorized s reproduction or distribution of this AIA® Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced byAIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) ti. PAGE 17 § 11.10.1 An initial payment of zero ($ U shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner's account in the final invoice. § 11.10.2 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upom" resentation of the' Architect's invoice. Amounts unpaid six (60 days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place ,of business of the Architect. %—five percent per annum 50/. 2 A TA Tl t L'1M TM 2nn� Tl 0...l Tl..�.. Pr-et. eel L'..hibi♦ :C ..........1 vaeA .. the f 11....ing f LY r Exhibit A — Initial Information Anthony W. McKenna, P.E. President Additions and Deletions Report for AIA Document B1017°" — 2007 (formerly 8151 Tai — 1997). Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized 7 reproduction or distribution of this AIAe Document, or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced byAIA software at 14:38:43 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (1315916620) v TM ■ ■ == Document B101 - 2007 Exhibit A Initial Information for the following PROJECT: (Name and location or address) Countryside. Park Shelter. Tracy Avenue at Colonial Way Edina, MN 55436 THE OWNER: (Name, legal status and address) City of Edina 4801 West 50th Street Edina, MN 55424 THE ARCHITECT: (Name, legal status and address) Smiley Glotter Nyberg Architects, Inc. 111 Washington Avenue North; Suite 300 Minneapolis, MN 55401 This Agreement is based on the following information. (Note the disposition for the following items by inserting the requested information or a statement such as "not applicable, " "unknown at time of execution "or "to be determined later by mutual agreement.') ARTICLE A.1 PROJECT INFORMATION § A.1.1 The Owner's program for the Project: (Identify documentation or state the manner in which the program will be developed.) New Park Shelter, approximately 1,600 — 2,000 SF. § .A.11 -1be Project's physical characteristics: (Identify or describe, if appropriate, size, location, dimensions, or other pertinent information „ such as geotechnical reports; site, boundary and topographic surveys; traffic id utility studies;. availability ofpublic and private utilities and services; legal description of the site; etc.) Site is approximately 9 acres, located at Tracy Avenue and Colonial Way, Edina, MN. § A.1.3 The Owner's budget for the Cost of the Work, as defined in-Section 6.1 (Provide total, and if known, a line item break down) To be determined § A.1.4 The Owner's other anticipated scheduling information, if any, not provided in Section 1.2: ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from,the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document 8101 TM —2007 Exhibit A. Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: Init. This A10 Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA®. Document, 1 or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This / document was produced by AIA software at 12:03:26 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (861024587) § A.1.5 The Owner intends the following procurement or delivery method for the Project: (Identify method such as competitive bid, negotiated contract, or construction management.) Lump sum general contract, public bid. § A.1.6 Other Project information: (Identify special characteristics or needs of the Project not provided elsewhere, such as environmentally responsible design or historic preservation requirements) ARTICLE A.2 PROJECT TEAM § A.2.1 The Owner identifies the following representative in accordance with Section 5.3: (List name, address and other information) Mr. John Keprios Director, Edina Parks and Recreation Department 4801 West 50th Street Edina, MN 55424 Phone: 952- 826 -0430 § A.2.2 The persons or entities, in addition to the Owner's representative, who are required to review the Architect's submittals to the Owner are as follows: (List name, address and other information.) § A.2.3 The Owner will retain the following consultants and contractors: (List discipline and, if known, identify them by name and address) To be determined § A.2.4 The Architect identifies the following representative in accordance with Section 23: (List name, address and other information) Anthony W. McKenna, P.E. Smiley Glotter Nyberg Architects, hic. 111 Washington Avenue North; Suite 300 Minneapolis, MN 55401 Phone: 716- 688 -0766 § A.2.5 The Architect will retain the consultants identified in Sections A.2.5.1 and A.2.5.2. (List discipline and, if known, identify them by name, legal status, address and other information) § A.2.5.1 Consultants retained under Basic Services: .1 Structural Engineer Larson Engineering; White Bear Lake, MN .2 Mechanical Engineer AIA Document 1131101T —2007 Exhibit A. Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: Init. This A10 Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, 2 or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This t document was produced by AIA software at 12:03:26 on 08/1512012 under Order No.9345603562_l which expires on 12/16/2012, and is not for resale. User Notes: (861024587) Hallberg Engineering, White Bear Lake, MN .3 Electrical Engineer Hallberg Engineering, White Bear Lake, MN § A.2.5.2 Consultants retained under Additional Services: § A.2.6 Other Initial Information on which the Agreement is based: (Provide other Initial Information) AIA Document B101 TM — 2007 Exhibit A. Copyright ©1974, 1978, 1987, 1997 and 2007 byThe American Institute of Architects. All rights reserved. WARNING: Init. This AIAe Document Is protected by.U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, 3 or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This t document was produced by AIA software at 12:03:26 on 08/15/2012 under Order No.9345603562_1 which expires on 12/16/2012, and is not for resale. User Notes: (861024587) Additions and Deletions Report for AIA Document 8101 TM — 2007 Exhibit A This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added.to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 12:03:26 on 08/15/2012. PAGE 1 Countryside Park Shelter. Tracy Avenue at Colonial Wav Edina, MN 55436 City of. Edina 4801 West 50th Street Edina, MN 55424 Smiley Glotter Nyberp, Architects, Inc. 111 Washington Avenue North; Suite 300 Minneapolis, MN 55401 New Park Shelter, approximately 1,600 — 2,000 SE Site'is approximately 9 acres located at Tracy Avenue and Colonial Way, Edina, MN. To be determined PAGE 2 Lump sum general contract, public bid. Mr. John Keprios Director, Edina Parks and Recreation Department 4801 West 50th Street Edina, MN 55424 Phone: 952- 826 -0430 Additions and Deletions Report for AIA Document B101� —2007 Exhibit A. Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This A10 Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA® Document, or any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This documentwas produced by AIA software at 12:03:26 on 08/15/2012 under Order No.9345603562_1 which expires on 12116/2012, and is not for resale. User Notes: (861024587) To be determined Anthony W. McKenna, P.E. Smilev Glotter Nvberg Architects. Inc. 111 Washington Avenue North: Suite 300 Minneauolis, MN 55401 Phone: 716 -688 -0766 PAGE 3 Larson Engineering; White Bear Lake, MN Hallberg Engineering, White Bear Lake, MN Hallberg Engineering, White Bear Lake, MN Additions and Deletions Report for AIA Document B101 TM — 2007 Exhibit A. Copyright ©1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized 2 reproduction or distribution of this AIA Document, or any portion of It, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 12:03:26 on 08/15/2012 under Order No.9345603562_1 which expires on 12/1612012, and is not for resale. User Notes: (8610 24587) The following is a record of 200 park names, memorials, plaques and donations in the City of Edina in the past 75 years or so. The record is not complete, but it is a start to creating a single document recording all of the memorials and donations to the City of Edina. Before a recent change in state law, cities were not required to accept donations through the City Council. I know many residents donated items without official acknowledgement in the city records. I also know that some memorials have been lost to time: benches, trees, gardens and plaques get moved or deteriorate. Residents often gave when they saw a need, without expectation of public acknowledgement. • A coach who didn't have enough football dummies at the park he was coaching went out and bought 12 dummies on.his own and donated them to the city. • The parking lot at old Wooddale Park was donated by St. Stephen's church. The city paid for the $200,000 parking lot up front but the church paid for the parking lot over time through special assessments. • The concrete stadium at the football soccer field behind Braemar was built by the then - president of the football association board. Using the city's design, his company built the stands. The dollar amount of the donation is unknown, but the impact was significant. • Braemar Men's Club and the Braemar Women's Leagues saw needs at the golf course or clubhouse and donated money to make improvements. • The Lions took out a $10,000 mortgage to pay for the Showmobile, a traveling stage where bands and other groups performed in Edina. I remember attending a burning of the mortgage ceremony down by the old maintenance garage. These are just a few of the stories of Edina residents' good will. Many will have been forgotten, but I hope through research and contact with past employees and residents that these stories can. be recorded. This could be a great record of history for the future. I know from my many years on the Edina Historical Society Board that residents often want to know the history behind the names of the public buildings and roads in their community. The Naming and Donations Committee has recommended maintaining one record for every department in the city to list donations. I have been to many memorable naming ceremonies, but a consistent policy and one document will ensure that the names and donations will be remembered long after the ceremony is over. .It has been an honor to work on this project. I will continue to work on this project as long as I am able. Sincerely, Bob Kojetin PARK ACREAGE 1 Alden 5.12 38 Weber 11.85 2 Arden 17.75 39 Williams 0.34 3 Arneson Acres 15.00 40 Wooddale 4.70 a. Edina Garden Center 41 York Park 2.05 b. Edina Historical Center 42 Yorktown 3.42 4 Birchcrest 1.61 5 Braemar 500.00 Donations to the City of Edina a. Golf Course through the City Council b. Golf Dome c. Arena d. Courtney Fields 6 Bredesen 206.00 7 Browndale 0.82 8 Centennial Lakes 25.00 9 Chowen 0.93 10 Cornelia School 10.75 11 Countryside 9.01 12 Creek Valley 10.00 13 Edinborough Park 2.00 14 Fox Meadow 3.84 15 Garden 18.74 16 Grandview Square 0.60 17 Heights 4.00 18 Highlands 44.05 19 Kojetin Park 2.69 20 Lake Edina 3.10 a. Fred Richards Golf Course 21 Lewis 21.04 22 McGuire 2.00 23 Melody Lake 4.18 24 Normandale 10.06 25 Pamela 62.00 26 Rosland Park 25.05 a. Art Center b. Aquatic Center 27 St. Johns 0.94 28 Senior Center /Grandview Sq. 5.15 29 Sherwood 1.53 30 Strachauer 4.50 31 Southdale Gateway 9.97 32 Tingdale 0.67 33 Todd park 33.97 34 Tupa 1.00 35 Utley 5.73 36 Van Valkenburg 41.76 37 Walnut Ridge 44.24 t' 1. EDINA PARK AND RECREATION Names and Donations Alden Park Was originally named Jackson /Belmore Park and was changed to Gretch- en Alden Park in remembrance of Gretchen Alde, City clerk of the City of Edina for many years. THIS PARK IS NAMED TO HONOR GRETCHEN S. ALDEN EDINA VILLAGE CLERK 1955 -1964 FOR HER DEVOTED SERVICETO THE RESIDENTS OF THIS COMMUNITY EDINA PARK AND RECREATION Names and Donations Arden Park Park named for the street it is located. Mim Cashman Memorial Plaques To MIM, HAYZELLE, AND JEAN FROM THEIR KIDS AT CREEKSIDE 1987 ----------------------------- IN MEMORY OF MIM CASHMAN CREEKSIDE CHILDREN'S PLACE 1987 Donated by Friends *Two Plaques *Bench *Tree -DINA PARK AND RECREATION Names and Donations ,Arneson Acres Parr Named after the owner, Morton Arneson, that donated the land. Mr. Arneson was a long -time resident of the communi- ty. ARNESON ACRES GENEROUSLY DONATED TO THE CITIZENS OF EDINA BY MORTON AND KATHERINE ARNESON JAN. 2, 1969 THIS PARK IS DEDICATED TO ASSURE THE PERMANENT PRESERVATION OF THE LAND'S BEAUTY GRATEFULLY ACCEPTED BY THE VILLAGE OF EDINA ARTHUR BREDESEN, JR., MAYOR WARREN C. HYDE, VILLAGE MANAGER EDINA GARDEN COUNCIL WISHES TO ACKNOWLEDGE THE FOLLOWING CONTRIBUTORS (40 people are listed) Walkway and shelter IN LOVING MEMORY OF Almeda V. Quist John M. Quist 5 -14 -1907 9 -25 -1905 3 -20 -1998 10 -11 -1992 EDINA PARK AND RECREATION Names and Donations Arneson Acres Parr Edina Garden Council THE LARK IS UP TO MEET THE SUN THE BEE IS ON THE WING BILL (COACH) KELLY IN LOVING MEMORY OF ANN B. STRUTHERS FAMILY AND FRIENDS 1995 MEN EDINA PARK AND RECREATION Names and Donations Arneson Acres Park EDINA GARDEN COUNCIL WISHES TO ACKNOWLEDGE THE FOLLOWING CONTRIBUTORS (40 people are listed) Walkway and shelter The shelter and the fountain were donated by the Edina Garden Council. EDINA PARK AND RECREATION Names and Donations ARNESON ACRES PARK Edina History Museum Morton and Katherine Arneson *Estate is now home to the Edina Garden Council and Edina Historical Society eastside of home built by the donation of 250,000 100yr Centennial celebration j o" WO fftv'ftm MW X61 ftWW11fl" i% doth %w ta the and tit Mft b1�8 A 1 ftl UHt �f � o oil 1000 tt Um 1* 101 KAY BROWN ROOM This room and its furnishings are dedicated to the memory of Kay Morey Brown, first president of the Edina Historical Society October 21, 1969 to April 14, 1971 EDINA PARK AND RECREATION Names and Donations BIRCHCREST PARK 'L Dr EDINA PARK AND RECREATION Names and Donations Braemar Park Jackson, a Park Board Member, selected a variety of Scottish names, which were voted on by the Park Board and Council it was formerly Hayes Farm. Brian Wippermann Memorial Indoor - Outdoor Gun Range Demolished in 199? Now room in the Tri -City Gun Range named The Brian Wippermann Room Brian Wippermann Memorial Gun Range Ground Breaking August 20, 1970 Bill Hoffman, Bob Kojetin, Ken Rosland Sylvia Wippermann, Fred Wippermann, Warren Hyde Dr. and Mrs. Wippermann Initial donation $10,000 Total four years $40,000. The Wippermanns, since 1977, continue to donate $500 each year for additional improvements and maintenance to the gun range. Optimist Club Initial donation, $3,000, Continual donation $500 /yearly, trap house, pigeon thrower, guns and instructional films Hilary Lane - Won the ladies PGA open championship John Harris Dr. - Won the PGA Ameteurs EDINA PARK AN— RECREATION Names and Donations Braemar Park Braemar Golf Course Warren C. Hyde Club House Edina City Manager 1955 -1977 John Hoyt Lounge Dr. John Hoyt lived his life with achievement and fulfillment. John served his country and Edina with honor and distinction. He was a member of the US Navy Corp. During World War II, was employed by the Central Intelligence Agency, and was a US Court advisor as a Court Master. John was a former chairman of the Edina School Board, and served Braemar Golf Course outstandingly in many capacities. John was a devoted to his loving wife, June. With love, pride and appreciation, the members of Braemar Cora Jane "CJ" Blanchard Lounge Cora Jane Smith married her childhood sweetheart from the Dairy (queen, John Blanchard. CJ's contributions to golf began with her presidency of the Braemar Women's Club and soon the presidency of the Minnesota Women's Public Woolf Association. In 1970, the USGA selected her as chairperson of the Women's Amateur Public Links] Championship held here at Braemar. CJ was elected to the prestigious USGA Women's Committee, which conducts all national girl's and women's ama- teur Championships, included the Women's Open,. CJ served as women's cap - tain of the 2004 World Amateur Team. Throughout her years of giving to golf, Cora Jane personified leadership humility And friendship. With love, pride and appreciation the members of Braemar hereby! dedicat' 'his room to her honor. June 2008 � ARREti C. HYDE CLUB 110USE FbINA C1 Y MANACP H 195', �n77 Harry Cooper Lounge Harry Cooper was Braemar's finest golf professional and manager. He was an outstanding athlete. Here fist distinguished himself in his native La Crosse High School by graduating with 14 athletic letters, a school record that stands today. His prowess in track and field, and espe- cially as a world -class pole vaulter, was extraordinary. As a member of the University of Minnesota's track team, Harry Lettered in 1946, 47, 48 and 49 and he lettered in golf in 1949. Mr. Cooper played on the PGA tour. At Braemar, Harry initiated the largest and most extensive teaching program in the state. He established the Braernar men's and Women's clubs. His ability to teach and draw new people into golf is legendary. He served at Braemar from 1964 to 1974. With love, pride and appreciation, the members of Braemar Golf Club hereby dedicate this room to his honor. April 2005 EDINA PARK AND. *CREATION - Names and Donations Braemar Park Braemar Golf Course The following is an overview of the Braemar Memorial purchases through the years from about 1985 forward: ® The original wooden welcome sign on the hill by the clubhouse. ® All of the downstairs lounge furniture, including the tables, chairs, sideboards and even the cushions. ® Not one large screen TV but four over the years. m The new electric welcome sign. o All of the west deck furniture o All of the new south deck furniture. • A lovilier (portable) mike sound system for the Braemar room. • The Braemar room podium with crest. • The curtains and light shades for the Braemar room windows. • Rule & etiquette books for junior golfers. • The trophy cabinet on the south wall of the Braemar grill. • The trophy cabinets (history) in the Harry Cooper Lounge. • The new library cabinets built in the Harry Cooper lounge. • The new awning on the west deck –just purchased. • Three years ago we purchased a green roller to roll the greens for a smoother faster surface. • Outside Adirondack chairs for around the clubhouse. • Purchase of the Braemar history book materials and recently —the recompilation of the ten volumes as they were in a very poor state of repair. P • artial support of the Braemar 401h year history book by Roger Harrold • Some funds were utilized to create the Braemar Memorial Garden down by the putting green —this included the small water feature and adjacent shrubs. • Two rain shelters on the course were built by volunteer help (Ray O'Connell & Trevor Issamen) but the materials were purchased by the memorial fund. ®, A new main flagpole for the American flag in front of the clubhouse. a Various bike racks & seating around the oak tree by the putting green. The east hall furniture was purchased by the fund. Some of the furniture was re- upholstered over the years by the fund. CD From time to time art work is acquired or farmed and paid for by the fund. • The course installed yardage markers at every 25 yards from 200 yards in. This was done for all 27 holes. • P,1Iletin boards have been purchased for lounges and outdoor sites. 0 Men's Club President's pictures were formally framec' I placed on the Men's Club wall. • The Cora Jane Blanchard (ladies) lounge wall is decorated with the history of women's golf at Braemar. The art- work was paid for by the memorial fund. • The course purchased a power point projector for business and golf league presentations. The memorial fund paid for the purchase. • Some furniture was purchased for the two executive course clubhouses (Braemar & Fred Richards). • Back in 1987 when the clubhouse was expanded we were aware that there would be a shortfall for monies to fin- ish the project. The "Friends of Braemar" (later the Braemar Golf Association) stepped up to raise some $37,000 to furnish the lounges.. At that time there folks who gave $1,000, $500, $100, $50, $25. EDINA PARK AND RECREATION Names and Donations Braemar Parr Braemar Golf Dame Hilary Lane/ John Harris Dr. (road sign) Ornamental and Fruit Trees (how many ?) Richard and Sandra Schulze - $21,713 Windmill Head and Windmill Braemar Men's Club Moved from 3rd Green to $2,500 14th Tee moved by Bob Kojetin EDINA PARK AND RECREATION Names and Donations Braemar Park Braemar Arena Ikola Way The Jerry Dalen Commons Named in honor of Jerry Dalen, Edina Finance Director, 11 -1 -55 to 12- 31 -85, a true friend Of Edina Hockey and Skating. EDINA HOCKEY ASSOCIATION /HOCKEY MOMS Donations* 1980 -1988 Lighting — Arena $21,000 Glass and Supports — Pavilion $18,000 Heating — Pavilion $ 9,500 Tile Matting — Pavilion and Tunnel $ 8,000 Concessions Upgrade — Arena $ 5,200 Scoreboard — Pavilion $ 2,000 Tim Clock — Pavilion $ 400 TOTAL $64,100 Fred Field Memorial Fund Fred Field Memorial Fund Coaches' Trophy Case, Coaches' Award Trophies and the Photographic Collage, which are in place on a shelf, in the case, at Braemar Arena EDINA PARK AND RECREATION Names and Donations Braemar Park Braemar Arena EDINA PARK AND RECREATION Names and Donations Braemar Park C. Wayne Courtney Fields THESE FIELDS ARE DEDICATED IN HONOR OF C. WAYNE COURTNEY ON THIS 9T" DAY OF JANUARY, 1989 FOR HIS DEDICATION TO THE LITTLE LEAGUE DURING ITS FORMATIVE EYARS AND FOR HIS 27 YEARS OF SERVICE TO THE CITY AS MAYOR AND COUNCIL MEMBER Public Announcement System, Edina Baseball Association Rain Tarps & Batting Cage Net 3yr. - $5,000 donation 1986 1987 1988 IN LOVING MEMORY OF JON WILBUR DEDICATED SOCCER COACH, PLAYER AND REFEREE. , hl� 11.". I. INMYtMI H1�' -.I,I EDINA PARK AND RECREATION Names and Donations Bredesen Park Named after former Mayor, Arthur Bredesen. Park was originally named Mud Lake Park. Bredesen Park Dedication Wildlife Reserve AS THE MAN IT HONORS, THIS EXCELLENT PARK REPRESENTS ALL EDINA. MAYOR ARTHUR C. BREDESEN REPRESENTED THE PEOPLE OF EDINA AS TRUSTEE AND MAYOR FROM 1951 UNTIL 1973. THIS NATURE PRESERVE REPRESENTS THE LAND OF THIS FINE COMMUNITY. EACH FLOURISHING ENVIRONMENT CAN BE FOUND HERE ...IN ARTHUR C. BREDESEN PARK IN MEMORY OF CHUCK BREDESEN (this is on the park bench) Interior of park built with funds from 9 Mile Creek Watershed District. Outside and path of park 50% by 9 Mile Watershed and 25% for land purchases. Edina Mill: The Grounds l•or Nationally Famous Farming EDINA PARK AND RECREATION Names and Donations BROWNDALE PARK Edina Mill: A Fast Creek Generates Industry... and a Community How did Edina Become Edina? The Waterville Mill was built at this spot in 1857 by four partners looking to make use of fast - running waters in Minnehaha Creek. Land was purchased and a dam installed at a natural cascade in the creek. A millrace diverted current over a waterwheel to power the grinding of wheat, oats and barley. A Scots emigre named Andrew Craik bought the mill in 1869 and re- christened it "Edina Mills" after his native Edinburgh. A nearby community would flourish and in time take its name from the mill — eventually becoming the Edina of today! EDINA MILLS CRAIK & SON Oat Meal, Pearl Barley, Flour, Feed and Grain `JiiLr IV�B EDINA PARK AND RECREATION Names and Donations Centennial Lakes Park Named for the Developer's Project MAETZOLD AMPHITHEATER AT CENTENNIAL LAKES This performing arts amphitheater was dedicated in June 2005 in honor of Dennis F. Maetzold for his distinguished service to Edina in education, government and community service. Mayor from 1999 to 2005 Member of the Edina City Council from 1995 to 1999 Member of the Edina Board of Education from 1988 to 1994 Dennis was a champion of the community during his tenure, leaving a legacy to all Edina citizens. HUGHES PAVILION M 1 THOMAS S. ERICKSON The fireside room and its furnishings are dedicated to Thomas S. Erickson in recognition of his years of service to the City of Edina, Dedicated Feb. 4, 1992 EDINA PARK AND RECREATION Names and Donations Centennial Lakes Park Edina Promenade THREE TREES ARTIST: KEVIN KOMADINA MADE POSSIBLE BY A GIFT FROM THE ARTIST TO THE EDINA COMMUNITY FOUNDATION 2011 "PINECONE" ARTIST: MARCIA MCEACHRON MADE POSSIBLE BY A GIFT FROM JOHN & JEAN HEDBERG TO THE EDINA COMMUNITY FOUNDATION 2008 W: EDINA PARK AND RECREATION Names and Donations CHOWEN PARK row EDINA PARK AND RECREATION Names and Donations Cornelia School Park Named after Cornelia Elementary School, which was named after Lake Cornelia. Trees By Cornelia School PTA .t1 ` e EDINA PARK AND RECREATION Names and Donations COUNTRYSIDE PARK — COUNTRYSIDE SCHOOL 02/87 Arbour Avenue — along Countryside Elementary David and Mary Jo Franske $458.00 Twenty Trees EDINA PARK AND RECREATION Names and Donations CREEK VALLEY PARK EDINA PARK Ai ju RECREATION Names and Donations Edinborough Park Named for the developer's project. EDINA PARK AND RECREATION Names and Donations FOX MEADOW PARK EDINA PARK AND RECREATION Names and Donations GARDEN PARK N �ryN '1 EDINA PARK AND RECREATION Names and Donations GRANDVIEW SQUARE PARK EDINA PARK AND RECREATION Names and Donations HEIGHTS PARK EDINA PARK AND RECREATION Names and Donations HIGHLANDS PARK EDINA PARK AND RECREATION Names and Donations ROBERT J. KOJETIN PARK Named after long -time employee and Park and Recreation Director of the City of Edina: Park was formerly named Forty- Fourth Street Park (name of street) This park dedicated to ROBERT J. KOJETIN (ko -teen) In grateful appreciation for his devoted services to the residents of the community. For his early development of parks and facilities, early development of the Edina Athletic associations, Recreation programs, and Edina's beautiful gardens. Minnesota Softball Hall of Fame Inductee. Introduced Sport of Bandy to the United States. Edina Park and Recreation Department Director 1977 -1994 Assistant Director 1962 -1976 EDINA PARK AND RECREATION Names and Donations LAKE EDINA PARK Named after the Lake. Fred Richards Golf Course is EDINA PARK AND RECREATION Names and Donations WILLIAM WARDWELL LEWIS PARK Named after a long -time Park Board member and Planning Commission Chairman THIS PARK IS DEDICATED TO WILLIAM WARDWELL LEWIS IN GRATEFUL APPRECIATION FOR HIS EXCELLENT SERVICE TO THE CITY OF EDINA EDINA PARK BOARD 1948 -1973 EDINA PLANNING COMMISSION MEMBER CHAIRMAN 1952- 1968 EDINA PARK AND RECREATION Names and Donations MCGUIRE PARK 71 EDINA PARK AND RECREATION Names and Donations MELODY LAKE PARK EDINA PARK AND RECREATION Names and Donations NORMANDALE PARK This sign and bench were donated by the people of the Normandale Community Service Council who from 1950 — 1978 continuously raised money for Normandale Park acquisitions, improvements and programs. IN LOVING MEMORY OF BEN AYD JANUARY 16, 1970 MAY 23, 1990 Tree southwest corner 1952 - $156.00 1953 - $120.00 1954 - $170.00 1955 - $208.50 1961 - $96.00 Total - $750.50 EDINA PARK AND RECREATION Names and Donations PAMELA PARK Named after the daughter of the former owner of the property. EDINA PARK AND RECREATION Names and Donations Lake Cornelia Park Named after Lake Cornelia. Kenneth Rosland Park Formerly Lake Cornelia Park. Named after former Director of Parks �► and Recreation and City Manager from 1958 -1998. KENNETH ROSLAND PARK �i EDINA AQUATIC CENTER EDINA ART CENTER PICNIC & PLAYGROUND AREA = f, KENNETH ROSLAND PARK This park is dedicated to Kenneth Rosland. As the man it honors, this park represents all Edina. While Director of Parks and Recreation and City Manager from 1958 to 1998, Kenneth Rosland tirelessly served the people of Edina and guided the community through its most active years of recreational and park development. LAKE FOUNTAIN IN MEMORY OF JACK LONSDURY DEDICATED JUNE 11, 1984 Edina Federated Women's Club 1979 - $10,000.00 Playground 1980 — 1,500.00 Bench 1987 - $10,000.00 Playground Handicapped Equipment 1985, 1986, 1987 - $7,500.00 Donation EDINA PARK AND RECREATION Names and Donations ROSLAND PARK This Park Funded in Part by THE EDINA FEDERATED WOMEN'S CLUB Therapeutic Playground Dedication LAKE CORNELIA PARK THERAPEUTIC PLAYGROUND "...TO ENABLE THEM TO ENJOY AS VIGOROUS A BODY AS HUMAN SKILL CAN GIVE THEM..." WE, THE FEDERATED WOMEN'S CLUB DEDICATE THIS PLAYGROUND TO ALL HANDICAPPED CHILDREN OCTOBER 17, 1979 Handicapped Park Area Equipment and 20 Picnic Tables IN LOVING MEMORY OF BILL AND VIRGINIA SCOTT EDINA PARK AND RECREATION Names and Donations ROSLAND PARK 3 Park Benches Courtesy of EDINA KIWANIS GOLDEN K CLUB $850.00 Vita Course Signs Exercise Course Douglas Robinson Fairview Southdale Hospital ' fT EDINA PARK AND RECREATION Names and Donations Kenneth Rosland Park Edina Art Center CLARK GALLERY Greer Garden lovingly dedicated to PAT and BILL GREER honoring their many years of service to the City of Edina. Margaret Foss Memorial Gallery — Lounge Chairs and Tables - $3,000.00 Family and Friends Porch and Display Room $2,000.00 Art Center Sign Edina Rotary $4,000.00 Edina Foundation $3,100.00 Federated Women's Club $3,000.00 MARGARET FOSS GALLERY ' RARGARET FOSS GALLERY _i EDINA PARK AND RECREATION Names and Donations Kenneth Rosland Park Edina Art Center Peggy Kelly Media Arts Studios These studios were dedicated in 1998 in honor of Peggy Kelly For her civic leadership in education, government and community service. Peggy served Edina as a School Board Member from 1978 to 1984 and as the Board's first woman Chair. She served as a Member of the Edina City Council from 1985 to 1987 and as Mayor Pro Tern from 1989 to 1997. The Edina community is grateful for this loving gift from the Kelly family in Peggy's honor. Elaine "Tede" Nichols Memorial Painting Studio Howard Nichols (Husband) - $30,000 Donation David Parsons Memorial Tree — George Nugent Planted in Greer Garden Florance Baneman Memorial Bench (scenic location) r �r EDINA PARK AND RECREATION Names and Donations Kenneth Rosland Parr Edina Art Center TAYLOR KNOLL IN MEMORY OF JORDY TAYLOR 1942 -1977 Jordy Taylor Memorial Taylor Knoll The knoll is a re- creation of a North Woods (Lake Superior) scene, with all the material having been brought from the Lake Superior area. Family and Friends Jan Epple Memorial Garden Designed and Planted by The Edina Garden Countil This door is dedicated to JO TAYLOR and all future building inspectors [his r1001- IN dciliiaw.i i -+ I i T 1) 10�1, A;,, hr�t +• » . EDINA PARK AND RECREATION Names and Donations ROSLAND PARK Edina Aquatic Center EDINA PARK AND RECREATION Names and Donations ST JOHN'S PARK I EDINA PARK AND RECREATION Names and Donations EDINA SENIOR CENTER =01 EDINA PARK AND RECREATION Names and Donations SHERWOOD PARK Wit EDINA PARK AND RECREATION Names and Donations STRACHAUER PARK Was formerly Beard Park (name of street), renamed after a long -time Park Board Chairman. HERMANN H. STRACHAUER 1910 -1984 As the man it honors, this park represents all Edina parks. Hermann Strachauer, recognized as one of the fathers of the Edina Park System, represented the people of Edina as Park Board member from 1948 -1961, and as chairman of the Park Board from 1951 -1960. He believed that land should be set aside in the city for park use. He was greatly concerned for the quality of the environment and of life in the community about him. Was elected to Park Board one of 3 members from 1948 -1955 ranged to appointed member in 1955 � :.*ML EDINA PARK AND RECREATION Names and Donations TINGDALE PARK EDINA PARK AND RECREATION Names and Donations T. LEA TODD PARK Formerly Division and Rutledge Park. Named for former mayor and council member. r l!!L Zpi� US ,SLUM14 THIS PARK IS DEDICATED TO T. LEA TODD FOR HIS SELFLESS AND TIRELESS EFFORTS AND CONTRIBUTIONS WHILE SERVING AS PRESIDENT OF THE EDINA VILLAGE COUNCIL, AS A MEMBER AND CHAIRMAN OF THE EDINA PLANNING COMMISSION, AND FOR COUNTLESS OTHER SERVICES FOR EDINA DURING ITS GREATEST PERIOD OF GROWTH — 1943 TO 1968 EDINA PARK AND RECREATION Names and Donations FRANK TUPA PARK Named after a long -time council member. We the people commemorate the bicentennial of the U. S. Constitution 1787-1987 Presented by Monument Chapter Daughters of the American Revolution .«:�'. =LUE THE; VPLE i EDINA PARK AND RECREATION Names and Donations UTLEY PARK Formerly part of Wooddale Park. Named after Harold Utley, iong -time resident and council member. Dedicated and Built By the Soy Scouts AMERICAN LEGION MEMORIAL FLAGPOLE DEDICATED TO THE MEN AND WOMEN WHO HONORABLY SERVED THEIR COUNTRY IN TIMES OF WAR AND PEACE EDINA POST NO. 471 MAY 30, 1955 American Legion Edina Post No. 471 $760 EDINA PARr\,-,ND RECREATION Names and Donations JU-01111wKy1 40 Dedicated by Minnehaha Watershed District DEDICATED TO THE CITY OF EDINA AND THE WOODDALE COMMUNITY IN MEMORY OF GREGORY LAWRENCE RICE 1968 -1978 s EDINA PARK AND RECREATION Names and Donations VAN VALKENBURG PARK Named after former Mayor James Van Valkenburg. Park was originally called Malibu Park and Grandview Park, formerly Grandview Cemetery. EDINA PARK AND RECREATION Names and Donations WALNUT RIDGE PARK EDINA PARK AND RECREATION Names and Donations WEBER PARK Named after long -time constable and resident of Morningside. Formerly Morningside Park which was the name of the community Drinking fountain dedicated to George Weber by the friends of George Weber. EDINA PARK AND RECREATION Names, and Donations WILLIAMS PARK Named after the son of Mr. Williams who donated the park to the community in remembrance of his son who was killed in World War II. SGT. DWIGHT CARLETON WILLIAMS Ski Trooper, 1 Ot" Mountain Division Born in Minneapolis July 22, 1924 Attended Edina Grade School, Blake School and Harvard College. Killed in Action April 30, 1945, in Italy and buried there. In loving memory, this old millsite where Dwight often played as a boy is dedicated as Dwight Williams Park. Elmer L. Williams (father) In 1945, Mr. Williams began to improve this overgrown lot at his own expense. First known as "Memorial Park Project No. 2" in 1948, Dwight Williams Park was officially dedicated by Elmer Williams in 1947. Continued with a $500.00 per year for maintenance of park until his death in the 1980s. Plaque $350. EDINA PARK AND RECREATION Names and Donations WILLIAMS PARK The Edina Mill saw its greatest use as the primary provider of flour to the Fort Snelling Re- serve during the Civil War, operating 24 hours a day to supply the Union Army. The mill passed through many owners over the years and was converted by its last owner to turbine power in 1879, employing three turbines to drive the millstones — advanced technology for the time. In the late 1890s the mill fell into disuse with the completion of Grays Bay darn at the head- waters of the creek. The rushing creek became a meandering stream, and Edina Mill fol- lowed the fate of other mills in the area. But its legacy remains in the city it helped form. Historic Mill Site Did you know that Minnehaha Creek was home to several milling operations? In fact, this area's history was defined by mills built on this once wild and rushing creek. Edina Mill Site and Browndale Bridge are locally designated as Edina Heritage Landmarks Edina Mill: A Fast Creek Generates,,. Industry... and a Community I� 11 II, I.M � -.lam_ � r • i � 1 +ru...rw.r..r +...r.r.•wrr �.. rw.....w.v►.� ww7 MUMw.. w1 w�...1�•r� h �r Y.. V..I.r. l r. N 1.. rr �e..nrt1 P.u.rrvwf...w�V. Mw.twMlti..nCl..r..+..M�'twAMIM W yMri Fl..A rrr..wen Y6iy.t+�.r��� •�4MY. L' l c, Donated by the Minnehaha Watershed District. ($10,000) EDINA PARK AND RECREATION Names and Donations WOODDALE PARK Named after the original elementary school that was located on the property WOODDALE SCHOOL 1926 -1985 THE CORNER OF THIS MONUMENT SITS AT THE EXACT SOUTHEAST CORNER OF THE ORIGINAL WOODDALE SCHOOL BUILDING. THE TWO CORNERSTONES ARE THE HAND- CARVED ORIGINALS. THE PILLARS ONCE FLANKED THE SIDE DOORS, AND THE BRICKS ARE FROM THE ORIGINAL BUILDING. OTHER ARCHITECTURAL ELEMENTS AND INTERIOR FURNISHINGS WERE SALVAGED AND ARE IN PERMANENT USE AT THE EDINA HISTORICAL MUSEUM AND ARNESON ACRES GARDEN. WOODDALE MEMORIAL WAS MADE POSSIBLE BY THE LEWIS FAMILY AND THEIR FRIENDS, IN MEMORY OF PHILIP WESLEY. EDINA SCHOOL WOODDALE PARK EDINA'S FIRST RECREATIONAL PARK DEVELOPED THROUGH THE COOPERATIVE EFFORTS AND FINANCIAL CONTRIBUTIONS OF THE WOODDALE SCHOOL PTA WOMANS CLUB OF EDINA EDINA CHAMBER OF COMMERCE EDINA- MORNINGSIDE LIONS CLUB EDINA AMERICAN LEGION POST 471 EDINA PARK AND RECREATION Names and Donations WOODDALE PARK IN CONJUNCTION WITH THE EDINA PARK BOARD HERMANN H. STRACHAUER WILLIAM W. LEWIS W. C. STEVENSON JUNE 1, 1954 Together these committees raised $5,700 CLASS OF `73 Kris Johnson Memorial Bench Tree and Plaque KRIS JOHNSON Sept. 7, 1966 — Jan. 19, 1985 "Friends are friends forever if the Lord's the Lord of them. and a friend will not say never `cause the welcome will not end Though it's hard to let you go in the Father's hand we know, That a life time's not loo long to live as friends ". Donated by friends 4/87 Tree 5/87 Plaque 7/87 Bench $400 (Ohio Buckey) $304 $445 J. y W ,J111111111111 icy' ��` � • \ � � n!'•', M�i1il��a�IIA�Nj�1► ,.��:. 1: EDINA PARK AND RECREATION Names and Donations WOODDALE PARK EDINA CENTENNIAL TREE DEDICATED FOUNDERS' DAY DECEMBER 12, 1988 COMMEMORATING EDINA'S CENTENNIAL GENEROUSLY DONATED TO OUR COMMUNITY BY HALLA NURSERY AS A LIVING MEMORIAL SELMER AND LAVINA HALLA PHILIP THOMAS WESELY MEMORIAL THIS HISTORIC SITE IS DEDICATED TO THE MEMORY OF PHILIP WESELY (JUNE 10, 1980 -JUNE 29, 1992) THANKS TO THE LOVING EFFORTS OF HIS FAMILY AND FRIENDS, THIS MEMORIAL SERVES AS A LASTING TRIBUTE TO THE GIFT OF PHILIP'S LIFE, TO THE BEAUTY OF HIS SPIRIT, AND TO THOSE WHO TOUCHED, OR WERE TOUCHED, BY PHILIP'S BRIEF LIFE. FOR THOSE WHO WAIT FOR THE LORD WILL GAIN ................. r EDINA PARK AND RECREATION Names and Donations WOODDALE PARK Richard E. Byrd III Memorial _Drinking Fountain and Plaque IN MEMORY OF OUR GIFT OF LOVE RICHARD E. BYRD III EDINA PARK AND RECREATION Names and Donations YORK PARK TIMMY NUNN MEMORIAL This baseball field is dedicated in rnemory of Timmy Nunn, a young man, who along with his brothers Jimmer and Matthew, loved the game of baseball. This new field serves as a part of Timmy's legacy so that kids and families may enjoy the bame of baseball as much as Timrny and his brothers. This baseball field is a gift to the City of Edi- na by the Edina Community Foundation made possible by contribu- tions to the Tim Nu8nn Memorial Fund by the Nunn Family and friends and neighbors of the Nunn Family. EDINA PARK AND RECREATION Names and Donations YORKTOWN PARK f. EDINA PARK AND RECREATION Names and Donations CAHILL SETTLEMENT ILI ... -.. 4 n DONATED TO: ART CENTER Mintahoe, Inc. Fairview Health Services Fairview Health Services Andy & Michele Herring Skagerberg Family Trust Edina Community Foundation Carol Urness Northmark Real Estate Services Edina Community Foundation Suzanne Selig PARK AND RECREATION DEPARTMENT Spicola Family Foundation M/A Edina Community Foundation Edina Historical Society Edina Lions Club John Davis Zibby Nunn Edina Chamber of Commerce Kristine & Andrew Mullmann Margie Brant BRAEMAR GOLF COURSE Raymond O'Connell c/o Schwab Charitable Fund Kopp Family Foundation 2011 DONATIONS AMOUNT $655.49 $500.00 $500.00 $500.00 $1,000.00 $973.00 $500.00 $2,500.00 $1,258.00 $500.00 SPECIFIC ITEM Grant from Herring Family Fund of The Minneapolis Foundation - In Memory of Donna Skagerberg Peggy Kelly Memorial Fund Grant for EAC May Celebration $2,000.00 Buckthorn Removal & Tree Plantings $16,000.00 Fairview Southdale Hospital Fourth of July Fireworks Display $7,000.00 Air Conditioners for Grange Hall & Cahill School $5,000.00 Ticket Booth Courtney Fields $670.03 Two Trees Rosland Park $308.63 One Tree York Park $4,991.00 Trees, Plants, Landscaping & Park Bench, City Hall Grounds $320.00 In Memory Dale Nelson, for bench at Courtney Fields Baseball complex $5,495.00 Landscaping and Trees for York Park $25,000.00 $1,000.00 2010 DONATIONS DONATED TO: AMOUNT ART CENTER Kiwanis Club of Edina $500.00 Patricia Sullivan $300.00 Catherine Jordan $1,000.00 Jane C Willman $375.00 Kiwanis Club of Edina Golden K Foundation $1,000.00 Qwest Foundation $500.00 Fusion Software Inc. $5,000.00 Edina Community Foundation $740.00 Edina Community Foundation $3,000.00 Edina Community Foundation $4,340.00 Northmarq Real Estate Services $2,500.00 Mike & Stacie Weiss $500.00 Jeff Sharkey $500.00 Mike Kelly $500.00 David & Sandra Frauenshuh $300.00 Wallace Carlson Company $418.00 Bill Dietrichson $800.00 Rick and Eddi Fesler $2,000.00 Key Cadillac $300.00 Twin Cities Orthopedics, P.A. $300.00 R. Patricia Sullivan $400.00 PARK AND RECREATION DEPARTMENT Edina Community Foundation $5,000.00 DOW Water & Process Solutions $2,300.00 Crime Prevention Fund $1,500.00 DOW Water & Process Solutions $6,000.00 Edina Community Foundation $16,000.00 Edina Lion's Club $300.00 Edina Crime Fund $1,500.00 Edina Community Foundation $11,797.96 Edina Community Foundation $8,409.19 SPECIFIC ITEM Scholarship Clay For Kids Program Audrey Buckley Memorial Art Center Summer Program Recognition of Michael Whiff's Volunteer Time Nicole Mills - Novoa's Grant For May 6, 2010 May Day Event Greer Garden Landscaping Arts Outreach Program & Garden Sale Event Art Center Juried Show Grant -In -Aid Program Pamela Park Trees For Arbor /Earth Day Cornelia School Park Playground and Traveling Teens Programs Recycling Receptacles Lewis & Pamela Parks Fairview Southdale Hospital - 4th of July Fireworks Display Art Center's Greer Garden Project Summer Playground Programs Bussing Expense Renovation of York Park Little League baseball field Given in memory of Tim Nunn Recycling Containers & Trees at Pamela & Lewis Parks Richard & Lisa Uihlein Cypress Equities Barr Engineering 2010 DONATIONS $6,300.00 $1,500.00 $5,000.00 BRAEMAR GOLF COURSE John King $500.00 Trees for island at Northwood Road & Dundee Drive Movies in the Park at Centennial Lakes Park Trees & Park Bench - Pamela Park 2009 DONATIONS DONATED TO: AMOUNT SPECIFIC ITEM ART CENTER Michale Anne deGrood of the Kelm Foundation $1,000.00 Edina Housing Foundation $7,500.00 Pat & Bill Greer Memorial Garden Mike Kelly $500.00 Juried Art Show Michael P. & Stephanie Wiess $500.00 Juried Art Show Ronald & Sandra Clark $1,000.00 Juried Art Show NorthMarq Real Estate $2,500.00 Juried Art Show BRAEMAR GOLF COURSE John Feddema $400.00 Robert Malby $450.00 PARK AND RECREATION DEPARTMENT Friends of Edina Library $880.00 For Grandview Square Park Edina Community Foundation $15,500.00 From a Grant From Fairview Southdale Hospital Kelodale Garden Club $1,500.00 For Buckthorn Removal at Rosland Park Edina Community Foundation $1,000.00 Flagpole Courtney Field Edina Community Council $1,500.00 Transportation for Summer Park Programs M & I Bank $1,734.00 Centennial Lakes Moview in the Park Sponsorship Kelodale Garden Club $1,525.00 Buckthorn Control Near Edina Art Center Edina Community Foundation $16,000.00 Fairview Southdale Hospital - 4th of July Fireworks Display Spicolla Family Foundation $2,000.00 Plantings in Multiple Parks EDINA SENIOR CENTER Edina Community Foundation $4,500.00 "The Wave" Glass Sculpture for Senior Center 2008 DONATIONS DONATED TO: AMOUNT SPECIFIC ITEM ART CENTER $15,000.00 Edina Fourth of July Fireworks Display Betty Ann Wens $5,000.00 Memorial in honor of Ben Alden Donald & Patricia Sullivan $300.00 (will purchase a tree to be planted in Rosland Park) Michael F. Kelly $1,000.00 Juried Show Donation Sandy Clark $1,000.00 Juried Show Donation Ken Rosland $700.00 Juried Show Donation North Marq Real Estate Services $2,500.00 Black. Olive Tree for Edinborough Park BRAEMAR GOLF COURSE $300.00 Memorial Fund for Future Golf Course Equipment Purchases Robert Malby $5,000.00 Grant -In -Aid to Children and Their Families That Could PARK AND RECREATION DEPARTMENT $80,000.00 "Pine Cone" Sculpture For Centennial Lakes Park Edina Community Foundation $15,000.00 Edina Fourth of July Fireworks Display Edina Community Foundation $465.00 Memorial in honor of Ben Alden Abigail Berg (will purchase a tree to be planted in Rosland Park) Diana Sitek $860.00 Memorial in honor of Bonnie Wingert $350.00 Northern Red Oak Tree for Bredesen Park Jan Miller (memorializing beloved dog Francis) Edina Garden Council $3,000.00 $6,659.00 Black. Olive Tree for Edinborough Park SVF Edinborough LLC $1,345.00 Garden Park Improvements Mike Wood $5,000.00 Grant -In -Aid to Children and Their Families That Could Edina Community Foundation Not Otherwise Afford to Participate in Park & Recreation Department Facilities and Programs 20 07 DONATIONS.— $3 0®. 00 AND ABOVE PAS &' RECREA ION ]PANIC AND: RECREA'TION;•DEPARg M ENT Fairview Southdale Hospital $15,000.00 July 4, 2007 Fireworks Display Edina Baseball Association $5,000.00 In Memory of Morgan Neeser Edina Baseball Association $401.63 In Memory of Morgan Nesser Jessen Press $1,323.00 Printing Brochures - Youth Sports Code of Conduct. Edina Community Foundation $5,000.00 Cynthia Krieg Memorial Stewardship Grant (25 -35 Trees at Pamela Park with Conditions) Edina Crime Prevention Fund $3,120:66 Security — three separate;park buildings Edina Girls Fast Pitch Association $4,046.00 Fencing Pamela Park - Softball Complex Edina School District $2,046.00 Fencing Pamela Park Softball Complex Edina Boosters $2,000.00 Fencing Pamela Park Softball Complex Edina Community Foundation $1,585:00 Grant -In -Aid Program Edina Garden Council $7,024.00 Irrigation System at Arneson Acres Park Edina Garden Council $1,000.00 Metal Arches for Memory Garden at Arneson Acres. Park ART CENTER Sandra L. Clark $500.00 Jerry Riach $500.00. Kiln and Kiln Furniture Beverly Gyllenhaal $600.00 Books Michael Kelly $500.00 Claire R: Schwanebeck $550.00 Sandra :Clark $1,000.00 United Properties $2,500.00 Betty and. Woody Cater $500.00 BRAEMAR GOLF CODE State Farm Co., Foundation Alexander Terry $500.00 Future Golf Course Equipment Purchases $750.00 Future Golf Course Equipment Purchases SENIOR CENTER Edina Community Foundation Edina Community Foundation $377.00 ,Pedestal Table $11,089. 83 089. Meals for Senior Volunteer Recognition CENTENNIAL LAKES PARK Commerce Bank of Edina Commerce Bank of Edina $2,000.00 Sponsoring the Sunday Concert Series $2',000.00 Sponsoring the Sunday Concert Series DONATED TO: ART CENTER Betty and Woody Cater Thomas W. Osborn R. Patricia Sullivan Maureen Brockway Kimberly Barret/Salara Inc. Eddi and Rick Fesler Jean C. Slattery Edina Community Foundation Grant Barbara Bindgen Barbara Bindgen Sarah Delaney Edina Community Foundation's Peggy Kelly Memorial Fund Michael Kelly Mary Gould Linda Masica Sandra L. Clark Nancy Jenkins Ruth and Mark Valgemae Edina Community Foundation Laverne Wheeler (Babette Wheeler Custom Travel) Patricia and Donald Sullivan Betty and Woody Cater BRAEMAR GOLF COURSE Braemar Men's Club State Farm Companies State Farm Companies SENIOR CENTER Edina Community Foundation Mary Hertogs Edina Community Foundation Edina Community Foundation 2006 DONATIONS AMOUNT $500.00 $500.00 $300.00 $5,600.00 $500.00 $375.00 $1,000.00 $485.00 $433.00 $500.00 $1,360.00 $2,037.66 $500.00 $700.00 $500.00 $1,000.00 $500.00 $350.00 $700.00 $575.00 $300.00 $500.00 SPECIFIC ITEM Gas Kiln Opening Dinner 2/2 Collector Pots Italian Mask Maker Workshop Pottery Supplies Evenheat Kiln, Kiln Furniture, Supplies $300.00 Braemar Memorial Fund for future golf course equipment purchases $500.00 Braemar Memorial Fund for future golf course equipment purchases $500.00 Braemar Memorial Fund for future golf course equipment purchases $827.65 Senior Center Volunteer Recognition $300.00 Water Color Painting in memory of Maureen Malinsoky $2,274.90 Defibrillator including supplies and Mounting Case $2,863.18 LCD Projector /Installation PARK AND RECREATION DEPARTMENT Edina Community Foundation Edina Noon Rotary Club Edina Community Foundation Edina Community Foundation Fairview Southdale Hospital Edina Crime Fund Edina Community Foundation Kathy Andrus North Star Lily Association Edina Community Foundation Edina Community Foundation CENTENNIAL LAKES PARK Edina Community Foundation Edina Community Foundation 2006 DONATIONS $1,250.00 Rosland Grant -in -Aid Fund $1,500.00 Transportation to Summer Program $659.00 Rosland Grant -in -Aid Fund $4,792.95 YMCA Tri -City Skate Park Water Fountain $13,000.00 Edina 4th of July Fireworks Display $5,000.00 $1,841.00 Rosland Grant -in -Aid Fund $440.00 Two park benches memorializing her mother $1,500.00 170 registered lilies for Arneson Acres Park $1,000.00 11 Burr Oak Trees and 6 River Birch Trees $4,250.00 For punccase of netting and supports at Lewis Park $2,000.00 Sponsoring the Centennial Lakes Park Sunday Concert Series $3,000.00 Fireworks Display Centennial Lakes Lighthouse Event